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1979-05-15 Info Packet
is City of Iowa Ci' - MEMORANDUM Date: May II, 1777 To: City`) Council I From: City Manager i i Re: Senior Center This past week the Senior Center Commission reviewed the plans for the Center with two members of the Board of Supervisors, Lorads Cilek and Harold Donnelly. The consensus seems to be that, if st all possible, consideration should he given to complete renovation of the building at this time, with particular emphasis to the addition of the mezzanine. i The City has allocated $1 million of Block Grant money for the remodel- . j ing. In addition, the City has received two grants for the project. i One was a federal grant in the amount of $53,234 and the other a state grant in the amount of $38,666. The federal grant has been committed to the purchase of furniture for the building. The state grant must be committed before the end of .June for other project costs. A list of other needs has been prepared. This i includes all types of miscellaneous equipment for the project ranging from woodworking equipment to pool tables. It is apparent that sufficient grant money is not available to meet all of the equipment desires. There are several issues which remain to be resolved: 1) the provision of a mezzanine, 2) the completion of the third floor, 3) the equipping of the kitchen, and 4) the allocation of funding for all other building iequipment needs. JBased on the discussion with the Senior Center Commission and the Board of Supervisors on Monday, it was determined that it would certainly be desirnble to provide the mezzanine as proposed in the original plans but later deleted because of cost considerations. In addition, consideration must be given to the providing of modern, efficient equipment for the i kitchen. As the meeting ended, Harold Donnelly and Lorada Cilek stated that they g would recommend that the Board of Supervisors provide $50,000, the estimated cost of the kitchen equipment and $50,000 toward the construction y of the mezzanine level. Subsequently the Board of Supervisors authorized the funding, contingent upon adequate kitchen facilities being provided. i Next week members of the Senior Center Commission, Harold Donnelly slid Bob Welsh will visit modern kitchens in county care facilities which have been designed by the City's architect In order to determine the nature of equipment and the type of layout which will most efficiently serve the Senior Center. i 98S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES r ) 2 The contribution of $50,000 by the Supervisors will ensure adequate kitchen equipment and if the City is able to construct the mezzanine, which is estimated to cost $100,000, there can be design changes in tite kitchen and dining area which will respond to some of the concerns that have been expressed by the Supervisors, Bob Welsh and others. The mezzanine will provide adequate space for offices which are currently located on the main floor. Removal of the offices from the main floor will allow for a reallocation of space within the dining room and kitchen area so that both areas can be made more efficient. Another major concern has been the lack of storage space. With the addition of the mezzanine, additional storage space will be available on the main floor. The third floor can be made functional with the expenditure of $200,000. It is the consensus of the Senior Center Commission that all remodeling of the building should he completed at this time. The use of the third floor for office space for City functions for an interim period of time is not incompatible with the needs of the Senior Center. The program of the Center will develop over a period of time. The use of the third floor for City office space is an obvious advantage to the City and will provide an opportunity for other funding to contribute to the operating cost of the Senior Center. The City has for some time leased approximately 2,900 square feet in the Davis Rotel building. This building which is inaccessible is rented for $4.86 per square foot for second flonr space and $6.24 per square foot for first floor space. Currently the City is discussing the leasing of the third floor of the Davis Rotel. A cost has not been received to date. With this addition, the City would be leasing approximately 3,800 square feet in the Davis Rotel. The third floor of the old post office building provides about 3,700 square feet. Tentative plans would be for the Department of Planning and Program Development and the Legal Department to utilize the third floor of the Senior Center. The City has been investigating the availability of rental space lirimnrily in the Central Business District. in the Central Business District, second and third floor space, which is inaccessible, rents from $3.00 to $4.50 per square foot. Other space In the Central Business District which is on the first floor or in accessible buildings leases from $6.83 to $7.50 per square foot. Outside of the Central Business District first floor space is availnble from between $2.75 to S3.00 per square foot. While it is imperative that the City provide additional space, I believe it is important that the City remain in the Central Business District. It is recommended by Lite City Manager that: 1) a list of equipment needs he established for the state grant, which will insure that adequate kitchen equipment can he purchased together with that grant and the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NE5 C I 3 $50,000 allocated by the Board of Supervisors; 2) that the City contribute an amount necessary to complete the mezzanine level in conjunction with the $50,000 provided by the Board of Supervisors; 3) the plans of the Senior Center be revised to provide for more efficient and effective use of the main floor and particularly emphasize the kitchen layout and the allocation of office space; and 4) the City provide funding in the amount of approximately $200,000 for the third floor of the Senior Center and that space be allocated for City office use for the for- eseeable future. It is recommended that allocations from Revenue Sharing and the general Fund balance be provided for this purpose. bj5/2-4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MINES I R City of Iowa City MEMORANDUM DATE: May 11, 1979 TO: Board/Commission Chairpersons FROM: City Manager RE: Annual Report An annual report again will be compiled for all boards and connissions at the end of fiscal year 1979. This report will cover the period July 1, 1978, to June 30, 1979. It is requested that your board/commission's report be submitted to the City Manager's office by July 15, 1979, following as much as possible the form, margins and type (letter gothic) as the attached example. If you submit a typewritten draft to the City Manager's office, the Word Processing Center will prepare the final copy in the requested format. All reports should include: 1. Responsibilities of board/commission 2. Review of activities for FY 79 3. Directions planned for FY 80 4. List of members This report will be used by the City Council, staff and members of boards/ commissions to set future goals in the following year's budgeting process. The department head responsible for coordination with your board/commission will be pleased to assist you with the preparation of your report. If you should have any other questions concerning this report, please contact Lorraine Saeger (extension 200). cc: City Council Department Heads MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES M COMMITTEE ON COMMUNITY NEEDS COMMITTEE OVERVIEW The Committee on Community Needs (CCN) is a group of 15 Iowa City residents, representing a cross section of citizen interests, back- grounds, and socioeconomic levels, appointed by the City Council to gather citizen comments about ongoing and proposed community development programs and to make recommendations of CCN is pto the City Council about these programs. The attention rimarily directed toward programs funded with HUD Community Development Block Grant funding. One of the major activities completed during FY'78 was the completion of the fourth year block grant application. The Committee on Community Needs held two Public meetings to solicit citizen comments and ideas regarding community development projects they wanted to see included in the fourth year application. Approximately 40 individuals participated in these discussions The ideas were compiled and la full ter presented to the general public in a page newspaper ad and citizens were encouraged to review the proposals and prioritize them. COMMITTEE BUSINESS The Committee on Community Needs uses six basic criteria to evaluate Project proposals received at public meetings: I. Is the project an eligible activity allowed by CDBG regulations? 2. Will the project benefit low and moderate income residents? 3. Does the project compliment our community development plan? 4. Does the project serve a specific neighborhood or population group? 5. Can the project be successfully carried out in Iowa City (considering the administrative capability and political situation)? 6. Does the project have a high enough priority, unrelated to other proposed projects, to be included in the limited CDBG budget? The Committee on Community Needs then developed a budget recommendation to be submitted to the City Council. Community development programs recommended for FY'79 included the following: a human needs plan, housing rehabilitation program, neighborhood site improvements program, minimum housing code enforcement program, architectural barrier removal program, Ralston Creek flood control projects, the renovation of the old Post office for reuse as a Senior Center, and an energy conservation program. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M0114ES I In addition to developing the Community Development Block Grant Program application, plan, and budget, the Committee on Community Needs also monitors program activities throughout the year. Each project director is asked to come to one of the monthly CCN meetings to make a summary presentation about the program, its scope, and their progress toward accomplishing established goals. CCN members then have a chance to give the project director feedback about the program. CCN members' comments are formally transmitted to the City Council via meeting minutes. Through this process the Committee on Community Needs provides ongoing citizen involvement in the Community Development Block Grant Program. COMMITTEE MEMBERS Curtis Purington, Chairman Horace Amidon Eve Baschnagel Kent Braverman Irl Carter Tom Cilek Mary Ellen Clark Jim Hall Loren Horton Pat McCormick Roberta Patrick Milo Pecina Mary Rock George Swisher IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY CIVIC CENIER 410 E. WASHINGTON ST IOWA CI1Y IOWA 52240 (319) 354.180D May 9, 1979 Mayor James Stehbens & Councilmembers 305 Sunset City of University Heights Iowa City, IA 52240 Re: Access to Neuzil Property Mayor and Councilmembers: At its informal meeting on May 7, 1979, the City Council of Iowa City j discussed the problem of access to the Neuzil property located immediately south of University Heights. It is our understanding that the City Council of University Heights is considering an ordinance which would i close Marietta Avenue and Leamer Court insofar as vehicular access to i the Neuzil property is concerned. i As you know, the Neuzil property, which is a part of the City of Iowa City, is provided access by three streets, two of which are Leamer Court and Marietta Avenue. The City Council of Iowa City is concerned that i the closure of those two streets would substantially reduce the access that the property owner has to her property and would substantially reduce the development potential for that property. Due to the topography of the land and the street system in the area, access through Iowa City is not feasible. Therefore, the only practical access for this property is through University Heights. Obviously, the proposed action would be very detrimental to the development of the property in question. The City Council has asked us to urge you to reconsider any actions that you have taken to close these streets. I! The street systems of University Heights and Iowa City are obviously interdependent. While Iowa City and University Heights have differed on many issues, the free use of the street systems of both communities by all citizens has never been an issue. We urge you not to take any action which would, in effect, establish a blockade of a portion of Iowa City. Such an action would not only have adverse effects on the property specifically involved, but could also adversely affect relations between our two communities. im MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Mayor SLehn, K Councllmember•,, May 9, 1979 Page 2 On behalf of the City Council, we are writing to you to ask that this matter be given further serious consideration. Very a>/yours, 7 Ileal G.eer n City Manager ye 4Citttorney bc2/2 cc: Alan Leff City Council MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES City of Iowa Cit j MEMORANDUM - 9 I Date: May 9, 1979 1 To: Honorable Mayor and City Council From: Assistant City Manager Re: SEATS Contract This memo is in response to an inquiry by the Council regarding whether or not other nearby cities also enter into contractual agreements with Johnson County for the support of the SEATS program. Hugh Mose advises that both Coralville and University Heights enter into such contracts. For FY80, University Heights will pay $1,094.26 and it is estimated that residents of that city will make approximately 450 SEATS trips during that fiscal year. I have no comparable figures for Coralville. However, I am certain that these figures could be obtained if Council wishes to be apprised. bdw2/6 i i i I qs8 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES rn City of Iowa C(^j MEMORANDUM Date: May 11, 1979 To: The Honorable Mayor and City Council t, From: Dale Helling, Assistant City Manager Re: Summer Council Meeting Schedule Several weeks ago Council discussed the possibility of an abbreviated summer meeting schedule and requested that a proposed schedule for July and August be drawn up. Assuming that Council wishes to meet every other week while allowing no more than two weeks to lapse between meetings, two alternatives exist for scheduling in this fashion. Below are two calendar illustrations which represent each of these alternatives respectively. Dates on which it is proposed that no meeting be held are circled. Alternative number one provides that no meeting be held on July 3rd. This would accommodate those whose July 4th plans include travel or other Personal commitments during that time. However, this same schedule would require that a regular meeting be held on September 4th without benefit of an informal session on September 3rd which is Labor Day. Alternative number two simply reverses these respective advantages and disadvantages. While eliminating the necessity for meeti 4th, the Council would have to meet on July 3rd. ng on September In addition to the above considerations, I would assume that each Council member would wish to examine the other proposed open dates to determine how these may coincide with any other vacation plans you have. bdw5/1 � U L V $ M 1 vi.I 1 B- IU L���_ 12 4 5 6 7 3_.M1'_w fi S- 9 9 11121314 2 3 4 _5 g 1 15 16 18 19 10 21 9 II 11 13 14 222 23 9 30 ® 1 15 26 27 28 15 16 18 19 20 11 22 23 25 26 27 28 1 29 30 I AUUU5T S_ M 1w 1-1 _S 5 6 L8 9 10 11 12 13 Q9715 16 17 18 19 102 22 23 24 15 26 27 (f� 29 30 31 A U U U 5 T 5 60 9 9 10 11 1213615 16 17 18 19 2022 23 24 25 16 27 9 29 30 31 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M5 F� May 1, 1979 To: Julie Vann and Members of the City Council From: Advisory Committee - Nutrition Project Re: Senior Citizen Center Design The following is an attempt to record the opinions and concerns expressed at our meeting on Thursday, April 26, 1979. I 1. We welcomed the opportunity and surely wish to commend those who have worked on the project. I 2. We were amazed that those working on the project did not have the advantage of the summary of our discussion dated August 25, 1978. Copies of the summary of this discussion were sent to Dick Hansen, Neal Berlin and Dennis Kraft. 3. The dining room projected meets our standard for 100 persons. If this is also to serve as the serving area then the space should be expanded. This may mean the elimination of the storage area and conference room at the east end. 4. In our report of August 25th, we expressed our strong feel Ing that it is important to have a separate dining room apart from the large multi-purpose room. The plans as shown do not provide for this space. It was suggested on Thursday by you that such meetings as AARP, etc. , would need to be held In other community facilities. This tends to negate the use of the Senior Center and does not provide congregate meals what we deem most advantageous and does not allow congregate meals to maximize Its services to the elderly. You assured us, however, that no meetings would be held that would conflict with our use of the dining room from 11:00 a.m. to 2:00 p.m. (In turn, If we add an evening meal this would likely mean the use of this facility by us from 5:00 to 7:00 p.m.) It is also our understanding that the room will be set up for our use at the times needed. These are important and basic understandings for our operation. I 5. Kitchen - we could not comment on the kitchen without further detail. Concern was expressed that there needs to be space for walk-in freezers, a lot of storage space (which Is essen- tial for quantity purchases) dish return and dishwasher, counter space for assembling home delivered meals, meals for satellites, and adequate provision for picking up home delivered meals. (Upon review, my notes Indicate that a kitchen area to prepare 400 meals which includes storage, should be 2,000 sq. ft. This suggests that 1,328 is not sufficient.) 6. Office Space - our needs is for three persons. The architect will need to check on this. We j envision a director, a manager of food services, and a manager of home delivered meals. In addition, this space will be used by the manager of this site and the managers of other satellites. 7. Snack Area - the kitchenette projected is what we were advised by the consultant as unwise (see report of August 25, 1978 meeting). We felt that a snack area by the main lounge was important. The kitchenette as proposed is not located in a manner to serve this purpose. 8. Traffic flow is important. We look forward to discussing this with the architect, along with the kitchen on May 7th. A door to the right of the elevator would probably help cut down noise In the dining area and add to the privacy of the area. We do not wish to sound negative. We are concerned that the physical facilities be designed In such a way, however, as to best accommodate programs for the elderly. We believe that the congregate meal program can and should be one of the most important single programs In the center for the elderly and that to curtail space for its operation would be counter-productive. We trust that the architect will be able to address all of these concerns and we are willing to work with him and any appropriate committee, commission, staff person, etc. 990 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MINES City of Iowa Ci.'',r MEMORANDUM DATE: May 11, 1979 TO: City Council FROM: Paul Glaves, Development Coordinator re RE: Elderly Housing on Parcel 103-3 The construction work on Capitol House, the elderly housing project on Parcel 103-3, is beginning. A groundbreaking ceremony for this project is scheduled for 10:00 a.m., Tuesday, May 15. This project has been long sought and heavily subsidized by the City of Iowa City; and all Council members are encouraged to attend and participate in this ceremony. t I v i I i PG/ssw i Q MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES `'` 1,.ity of Iowa City MEMORANDUM DATE: May 11, 1979 TO: City Council FROM:VrV Paul Gloves, Development Coordinator •/ RE: Washington Street Design 1. The staff and consultants asked Council for decisions regarding the curbline design for Washington Street between Capitol and Madison Streets on two separate occasions. One decision occurred as part of the discussions regarding the overall project, and the second decision occurred as a result of our request for guidance regarding the repaving of the balance of the block down the hill. As you may recall, there was considerable discussion regarding the University's request that the paving be narrowed at the corner. As a result of that dis- cussion, the designers were instructed to narrow the paving and to hold it to the north to ease the grade change problems at the engineering building; and for other reasons. Subsequently, in response to the staff request for guidance regarding the street from a point 120 feet west of Capitol Street to a point 20 feet east of Madison Street, the Council decided that this portion should be constructed 45 feet wide. As a result of these two decisions, the street is being designed as a 45 foot street, flaring to the narrower 31 feet at the intersection. Attached to this memorandum is a plan of this area showing the 45 foot pavement area, superimposed on an earlier plan showing the 31 foot pavement carrying through the entire block. 2. The extended curbline near the intersection remains highly desirable from the standpoint of the University. The City staff and consultants believe the curb - line extension is desirable for three distinct reasons. These reasons are set forth below: a. East bound auto traffic is entering a congested area. If traffic is to proceed east into the next block, it will be going through a single, narrower lane. If the traffic turns to the south on Capitol Street, it will also be entering a single, narrower lane. The narrowing prior to the intersection signals the motorist regarding the change ahead, prior to the motorist entering the intersection. The turn radius for trucks turning south onto Capitol Street is also improved, without extreme narrowing of the sidewalks at the corner. b. The northward extension of the curbline also eases the grade transition problems at the intersection. The elevation at the northern most door on the east side of the intersection needs to be 103.7 feet (Iowa City datum). The curbline as shown needs to be 98.7 feet at the center of the sidewalk. This drop of 5 feet creates a slope of approximately 5%. If the 45 foot width of pavement carries through to the intersection, the curbline elevation will be 98.44 feet, and the elevation change will occur over a 14 foot shorter run, creating a slope of approximately 6%. From an 992 MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOIRES City Council May 11, 1979 Page 2 engineering standpoint, either can be made to work, but the lesser slope is preferable. c. The north -south pedestrian flow at this corner is expected to be heavy because of several factors: the development of Pentacrest Garden Apartments; the presence of the engineering building; the development of Lindquist Center, Phase II; and the fact that there is no through sidewalk on the east side of Capitol Street. The narrower street width will make it significantly easier for pedestrian crossings at this unsignalized intersection. s 3. For these reasons, the staff recommends that the 45 foot paving not carry through to the intersection. I will be glad to discuss this matter with the Council on h Monday, May 14. .a 77 K! li 1� PGISSW Attachment a I d ` B i fir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES W U a 12•C. 0 (, 134ego ,o -,L) i 9-0 ,5 T. T. LL � ,. ratj w Z rua�'N OI {J�9 v (� Z 83 139J."P -10111dV7 a 3 0 V%ity of Iowa City' MEMORANDUM = I Date: May 11, 1979 i To: City Manager and City Council i 3 From: Michael Rucharzak ERe: History of Permit Fees The City of Iowa City has charged rental permit fees since May 17, 1966 when, by Resolution No. 129, the City charged the following: ! 1• Multiple apartments - $5.00 base fee with an additional $.50 per apartment % up to 20 unite and $.25 per unit for each unit in excess of 20 units with a maximum of $25.00. 9 2. Rooming houses with base eexcessaofa4dunitsal $.50 per unit for $each unit in0 with a maximum of $25.00. 3. Sororities and fraternities - $10.00 flat fee. On November 19, 1968, the City Council adopted by Resolution No. 1010 code permit fees as follows: a. Multiple unite in rooming houses - $10.00 base fee with an additional $1.00 per apartment or rooming house unit. b. Sororities and fraternities - $25.00 flat fee. i y' C. Single family ental houses r - $5.00 flat fee. d• Duplexes - $10.00 flat fee. On May 16, 1978, the City Council established by Resolution No. 78-186, rental permit fees no part of the Housing Occupancy and Maintenance Code as follows: Rooming house type I - $25.00 for twelve consecutive calendar months. 1 Rooming house type II - $45.00 for twelve consecutive calendar months. ss F Multiple dwellings - $25.00 Plus unit. The rental $the 0premises for hforelling I permit licenses twelve consecutive months. i ' I I 1 j v `l93 „ MICROFILMED BY JORM MICROLAB - CEDAR RAPIDS -DES MOINES 2 When the Department of Housing and Inspection Services was organized in July of 1977, the Director reviewed the existing procedures of the housing inspectors and found that they were not interpreting the Code r the way it was written regarding permit fees. Specifically the Code defines dwellings as "...any building which is wholly or partly used or intended to be used for living or sleeping by human occupants." Thus a dwelling is a building. The Code defines multiple dwelling as "...any dwelling containing more than two (Z) dwelling units." From the above definitions, the rest of the code is interpreted which includes the licensing of multiple dwellings. It follows that each multiple dwelling (building) shall be licensed as rental property according to the Code requirements and shall be assessed the fees as established by resolution of City Council. Under the old Housing Code in Chapter 9.30.9A we find "...No person shall operate a rooming house or multiple dwelling or shall let to another for occupancy any unit in any rooming house or multiple dwelling unless he holds a valid rooming house permit or mulitple dwelling permit or a temporary permit for said rooming house or multiple dwelling, issued by the housing inspector in the name of the operator and for the specific dwelling or dwelling unit." Previous directors allowed housing inspectors to license complexes of apartment buildings under one base fee and simply charge an additional dollar or whatever appropriate fee was established by the City for each apartment unit located within the complex. This is in violation of the language specifying that the permit for multiple dwelling be in the name of the operator and for a specific dwelling. Once the previous practice was discovered, it was discontinued immediately and the staff charged a base fee plus the fee for each apartment within the multiple dwelling for each building located within the complex. The Housing Occupancy and Maintenance Code adopted May 19, 1978, had very similar language to the old Housing Code. Specifically, it defines dwelling as "...any building or structure, except temporary housing, which is wholly or partly used or intended to be used for living or sleeping by human occupants and includes appurtenances attached thereto." Again, a dwelling is a building or structure. Multiple dwellings "shall mean any dwelling containing three (3) or more dwelling units." The code is also similar in its requirement for permits. Specifically, the code states "no person shall operate a multiple dwelling unless he vholds a valid rental permit issued by the Department of Housing and Inspection Services in the name of the operator and for the specific dwelling or dwelling unit. r; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 3 I I The operator shall apply for such permit by submitting an application and paying a fee the amount of which shall be set by resolution of the City Council of the City of Iowa City, Iowa. Upon determination that ! all applicable provisions of the Housing Code and of any rules and F regulations adopted pursuant thereto, and other applicable codes of the I City of Iowa City, Iowa, have been complied with by the operator, the Department of Housing and Inspection Services shall issue a rental permit for said specific dwelling or dwelling unit." I hope that the history given above provides some understanding as to the evolution of the rental permit fees. The major change in the rental permit fees took place in 1978 when the base charge for permits went from $10.00 to $2.5.00. That is the only increase since 1968, a period of ten years. I realize that occasionally a citizen questions the increase in fees and suggests that the increase may be inflationary. I do not believe it is inflationary since the fees hadn't been raised for ten years, and do not accurately reflect the cost to the City of maintaining the Housing Code as it applies to rental properties. Since the staff was aware that in some instances, especially the larger complexes containing several dwellings on one parcel, the fees would increase substantially, that, as of September 1, 1978, when the new licensing procedures were initiated, the old practice of charging temporary fees was abolished and the former practice of having all permit fees due the first of January was also abolished and replaced with a distribution of licensing that would go through an entire calendar year. To further equate the cost of rental permits measures were taken to assure that no operator/owner of rental property was charged twice in a given year for a rental permit. Specifically, if somebody paid a rental permit fee January of 1978 and they found that they were now scheduled for annual licensing inspection in June of 1978, we did not charge for the new annual license as part of the Housing Occupancy and Maintenance Code but rather issued the certificate with no additional charge when the building met the code. The particular building in my example would not pay licensing fees until May of 1979. Such buildings as used in my example would be expected to pay this month. I know a couple of concerns have been brought to the City Council by property owners or managers and this hopefully is further evidence that the department has been attempting to equate the initial adjustment caused by errors in interpretation of the code in the past. If the Council or the Manager disagrees with the interpretations that the City staff has been making regarding the resolution of fees and the the Housing Occupancy and Maintenance Code, we would gladly make any corrections deemed necessary. bj4/12-14 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES �,Nty of Iowa city-, MEMORANDUM Date: May 11, 1979 To: Neal Berlin and City Council From: Mike Kucharzak Re: Black's Gaslight Village This is in response to a directive from the City Manager to prepare a complete history of Black's Gaslight Village including zoning, inspec- tions, code enforcement and other pertinent data from the public record. In reviewing the documents, the earliest records I am able to obtain are from the latter part of 1965. The record shows a history of inspections on Black's Gaslight Village from 1965 to the present. In 1966, Mr. Black applied for a housing permit to license his duplex properties as rental properties and received notices of violation in May of 1967. In .June of 1967, then City Attorney Jay Honohan notified inspectors not to proceed any further with the Black's Gaslight Village properties pending litigation on zoning. Numerous other documents regarding violation notices, citizens complaints, instructions from the Mayor and City Attorney and others, along with newspaper clippings and other documents make up the public record. Many of the earlier inspections dealt with items such as fire egressing, and inadequate window size. There is no evidence in the file that these violations were ever indeed corrected, and there is reason to believe that these are the same violations we are actively trying to correct in 1979. The history from 1978 to the present is both documented and is as follows: 2/6/78 Inspected with son Nick. Violations noted in systematic area. Letter written. 2/17/78 Referred secondary egress to Fire Marshal. 2/23/78 Referred floor separation to Fire Marshal. 3/13/78 I called to see if Mr. Black was home from the hospital. His wife said yea. He called me back later and said 1) he will get a carpenter to work twice a week and 2) he is ill and was told by Dr, he only has 6 months left. He was agitated and I told him I would be in touch later when he felt better able to attend to business matters. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 9fel 2 3/17/78 Discussed format of Violation Notices and the participation of Zoning Inspector with Kucharzak. 3/23/78 Sent Violation Notice to Mag Card. 7/6/78 Reinspection. Some violations corrected. Have extended 30 days to 8/8/78. Mrs. Black has hired someone to do the work. She said she would supply file with letter. Said she has also vacated the unit in the basement at 422 Brown. 7/24/78 Received letter from Mrs. Black committing herself to completing required work. 8/10/78 Called Mrs. Black. Is leaving for Illinois. Have set reinspe- ction for 8/16/78 at 9:30. 8/16/78 Reinspection with Mrs. Black. Work noted. Progress evident. Mrs. Black wants to delay work on major items (furnace isola- tion, remove kitchens, egress, additional bathrooms), until zoning problem is settled and usage is determined. Have extended to 9/12/78 (30 days). 9/12/78 Scheduled reinspection for 9/14/78, 10:30. 9/14/78 Reinspection. Some work completed. Told Mrs. Black I was extending 30 days to 10/17/78. 10/3/78 Received copy of attorney Ryan's letter to Hartley on plat. 10/17/78 Called Blacks - no response. 10/19/78 Scheduled reinspection for 11/1/78 at 1:30. 11/1/78 Reinspection - some items completed. Most work done on 422 Brown. Told Mrs. Black I was extending to 12/1/78. 11/30/78 Mrs. Black called to schedule reinspection set for 127/78. Also filed a complaint about housekeeping at room 102 W. Scheduled complaint for 12/4/78 at 2:00. 12/4/78 Inspected Room 102 W with Mrs. Black. Took photos - wrote notice of violation to tenant. 12-6-78 Posted notice on tenants door - he wasn't home. 12/7/78 Reinspection. More work completed. Told Mrs. Black have extended to 1/7/79. 1/5/79 Called Mrs. Black. Scheduled reinspection for 1/10/79 at 10:00. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14-INES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES A=z 3 a t 1/10/79 Reinspection on both notices. Mrs. Black said they have new tenant in that housekeeping room - we were unable to enter. t The key didn't fit. Mrs. Black said she would get a key from the tenant. 7 r1/10/79 Reinspection on Notice from Feb. 6, 1978. Noted several violations corrected. Will extend 30 days. Also will reinspect on housekeeping notice at that same time when key is available. I. 2/2/79 Scheduled reinspection for 2/9/79 at 10:00. 2/9/79 Reinspection with repairman - 2 notices will close notice of December 5, 1978 complaint. Also some work was done on April 12, 1978 notice. Will extend 30 days to 3/6/79. Mrs. Black said they had registered the house with the State Historical Society. Hope to have it registered with National Historical. Still over occupied. y 3/12/79 Served Notice of Intent to Placard to Mrs. Black as directed. R Also did a reinspection. 3/12/79 Violations were those that pertaLned to an R2 zone. 3/13/79 Mrs. Black called to check a violation 06(A). Said they have the required height. 3/13/79 Went out to check height at top of third floor stairway. They have a height of 6'7" - the requirement is 6'4". Also measured the height of the two doors on the rooms on the third floor. West is 6'5", east is 618", so will OK. 4/23/79 Reinspected on Notice of Intent to Placard due to request from Housing Board of Appeal R Mrs. Black. Noted a large percentage of these violations have been corrected. Will draft letter just listing these remaining items. 4/30/79 Continuation of Hearing before Housing Board of Appeals. Decision was that a reinspection be conducted on May 7, 1979 on the remaining items from the Intent to Placard. Those units which lack secondary egress on the May 7, 1979 reinspec- tion were to be placarded. The rooms that were affected by window area were to be given 90 days. 1 5/1/79 Called Mrs, Black. Scheduled for 5/7/79, 2:00. 5/2/79 Sent forma to Kucharzak. 5/7/79 Reinspection. Mrs. Black didn't show. Tenants - 6-8 met us. Third floor rooming unit lacks adequate secondary egress. Second floor room (204 W) was vacated to provide temporary secondary egress. Placard was placed on front door for third floor only. Notice of Placard will be sent out today. z 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES I 1 P 4 5/9/79 Postal return receipt received on Notice of Placard. The record shows that the inspection staff has repeatedly tried to bring Black's Gaslight Village into compliance with the ordinances of the City, but through intervention by City Attorneys and others outside the inspection process, the buildings have never been fully brought into compliance with the Code and have never been licensed as a rental property. The staff of the Department of Housing and Inspection Services will be happy to review the original public records on file in the Civic Center with the Council as they may desire. bdw5/3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES City of Iowa Cit, MEMORANDUM DATE: May 11, 1979 TO: Neal Berlin, City Manager FROM: Harvey D. Miller, Police Chief RE: Council Action Recommended Subsequent to Conviction of Manager of the Copper Dollar In public hearing in early March, City Council deferred judgement on the suspension of the Copper Dollar until the court made a determination of guilt upon the charge. Yesterday, May 10, 1979, David Doane, Manager of the Copper Dollar was found guilty of an after hours service violation. The verdict was returned by a Magistrate's jury after considerable deliberation. Consequently, I recommend that judgement by Council be acted upon; namely that the beverage license(s) of the Copper Dollar be suspended for twelve (12) working days of operation of the establishment. The twelve working days would be June 4, 5, 6, 7, 8, 9, 11, 12, 13, 14, 15, B 16, 1979. If these dates are satisfactory, the establishment would not be penalized during the last week of the present University of Iowa semester, nor would it not escape penalty as it would if the time of suspension was during the period of time between University of Iowa semesters. I would appreciate it if you could bring this to Council's attention during City Manager's time at the regular Council meeting on May 15, 1979. 99.E MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES City of Iowa Cit,' - MEMORANDUM Date: May 11, 1979 To: Neal Berlin and City Council From: Eugene A. Dietz, City Engineer 40 Re: Hafor Drive/Hafor Circle Drainage Problem This memo will attempt to describe the results of a meeting that I held at Ernest Horn Elementary School on the evening of April 25, 1979. Frankly, the meeting was extremely exasperating and I'm not sure that I will be able to do justice in relating the actual "flavor" of the sentiments expressed by the residents. In that regard, may I suggest that in the future, a representative of City Council attend such meetings in order that another perspective be obtained. I did not make any attempt to count the number of persons attending the meeting. However, I would estimate that number ranged between 120 and 150 persons. The majority of the people there came in pairs and, therefore, the meeting represented the viewpoint of approximately 75 property owners out of approximately 180 properties invited. I presented the group with a series of slides that esentially represented the same information I presented to Council some months ago. It provided them with a basic description of the problem and possible solutions that could be utilized. Although there was a certain amount of criticism for the types of corrective measures that could be used, the majority of the meeting was devoted to attempting to fix blame and a lengthy discussion regarding who should pay for the solution. At the close of the meeting, I told the residents that I would wait for two weeks before submitting a report to Council so that they may document in writing their feelings on the problem. Attached for your information are copies of the five letters received which I believe represents the feelings of the majority of the people in the drainage area. The majority of the people felt that since the City had review rights over the area under development, the City had erred in allowing homes to be built in the locations they presently occupy. Therefore, the City should be the one to foot the bill for any remedies to the problem. At one point I asked for a show of hands to see what percentage of the people favored or concurred with that logic. The show of hands was overwhelming. No one at the meeting spoke in favor of a special assessment. One of the attached letters makes an implication that perhaps the individual property owners should pay for the projects. That however is the closest anyone got to suggesting that someone other than the City of Iowa City should pay for remedial work. go MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES rJ�y As a point of discussion, I suggested that perhaps it was not fair that people from other neighborhoods of the City pay to relieve a problem that strictly benefits a very localized area. The response was that the City of Iowa City is spending literally millions of dollars to correct problems along Ralston Creek which again are very limited neighborhoods. The point being, that the people on the west side of Iowa City do not receive benefit from the Ralston Creek rehabilitation work. Aside from feeling that they had fixed the blame of the problem on the City, this aspect was also used to justify that the City pay for the rehabilitation work. If a project is to be accomplished in this area, I believe that their points are quite valid. I would like to spend the balance of this memorandum discussing the "if" underlined above. The most disheartening point of the meeting j came at the very end when two of the property owners approached me and discussed their specific homes. The property owners were the Chuis (1112 Estron) and Forbes (1102 Estron St.). If you will recall from past discussions with you, the family of Chui were the ones that have had as much as eight feet of water in their basement. The Forbes family has, on occasion, had very limited amounts of water in their basement also. To my certain knowledge, only three other homes in the neighborhood have ever had surface water in them. I have been told by others that those three homes have had sufficient grading, etc. to alleviate their problem entirely. Therefore, except for a certain amount of erosion, loss of grass, and perhaps a shrub or two, the entire problem has centered around these two families. At the close of the meeting both families approached me to tell me that they have done a certain amount of work to their properties and that for all practical purposes they have eliminated theirproblem! Both families still have the potential of having surface water enter their home. However, I believe we discussed some potential landscaping that would probably eliminate their concerns. I certainly wish that I had known that to be the case prior to spending three hours in front of 150 irate homeowners. I know that I will be extremely unpopular in some quarters for what will be my recommendation. However, with the facts as they are -- with some minor work, no one should receive surface water in their home -- I don't believe any major coordinated project should be done in this area at all. As I review the capital improvements budget, I do not see a single project that should be displaced to relieve the minor problem of someone from having to replace some grass or a shrub occasionally. I realize that some of the homeowners, particularly at the end of Hafor Circle, have a certain amount of anxiety because of the depth of water in their street and also running between their homes. But I'm afraid I don't see that there is ahy particular damage resulting from this situation,- since they have never had water in their homes. It only happens during very heavy rainstorms and I believe that each of them would be willing to acknowledge that, at MICROFILMED BY JORM MICROLAB CEDAR RARIDS.DES MOINES the extreme, it has been severe only two or three times in any given summer. Unless Council were to make a major commitment to install a pipe (which would have to be designed substantially larger than any other storm sewer in town) a certain amount of surface water will always continue to run overland through the neighborhood. Nearly all the homes in the water shed have been completed at this time. We have had some large rain storms the past two summers and with the exception of the two homes I mentioned above, no one received surface water. In other words, the area has been tested and with the exception of some minor yard damage which can be repaired at a very minor expense to individual property owners, only two homes remain with some potential problem. These two homes appear to have the possibility of being protected with some landscaping which does not have to cost any large amount of money (for instance railroad tie retaining walls, etc.). In summary, I recommend that Council authorize me to work individually with the two property owners on Estron and advise them on methods of landscaping and end the discussion on the balance of the area. In the future if other people step forward with information that they receive surface water in their homes, I would be willing to work on an individual basis with them in an attempt to provide landscaping ideas that could resolve the problem. All of these landscaping ideas would be paid for by the individual property owner. Drainage problems are common in many other portions of town and I suspect will happen again in the future unless a specific attempt is made to circumvent the problem. I would suggest that Council consider adopting a lot and block grading ordinance for the City of Iowa City. Essentially, on each subdivision plat the developer's engineer will have to show an elevation at which each home will be built. Because of the division of forces, i.e., between reviews performed by Engineering and subsequent inspection by Code Enforcement, it is not always possible to have a perfect drainage pattern in a given subdivision. However, if each lot has an elevation of first floor given, it will rest squarely on the shoulders of the builder to insure proper grading is performed. Also, it will be very easy to determine if the builder complied with the elevation given. This type of ordinance will have the effect of adding cost to the developer (and ultimately the property owner). Again, adding cost to developement is not a very popular concept. However, I believe that developers can save themselves a certain amount of headache in the long run if such an ordinance were adopted. I will be happy to discuss this information with you in more detail at your convenience. bj4/4-7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES r W. LuLm GARNSIT 1912 GIASLON DRM lowA C3rY, IOWA 52240 May 4, 197E Mr. L•ugene O. Dietz City Engineer Iowa City, Iowa 52140 Dear Mr. Dietz: "I 'am writing to give you �` .• a record of my"recent telephone conversation withyou regarding the Penny Bryn'stormwater runoff problems. On investigation should be made to establish resuonsibility for errors in planning that have made possible the damages that have ensued in some of the houses in the area. Have you surveyed to discover which houses were I/OT affected? Such a survey would give a lead to the answer needed. The city needs to do justice to all involved before making tax assessments to correct the results of errors in judgment. The requirements of the building code should be included in the study. A;. I shall await reports on future decisions and plans. `` Yoo�Ju�rs ery truly, W. Leslie Garnett . a�nMi MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES 1140 }'onkridgo Drive Iowa City, Iowa 52240 May 2, 1979 Mr. Eugene A. Dietz, P.E. City Engineer City of Iowa City Civic Center 410 E. Washington St. Iowa city, Iowa 51240 Dear Mr. Dietz: I am writing to express my views on the funding of the correction of the drainage problems in the Bryn Mawr Heights/Penny Bryn subdivisions. It is my understanding that special assessments on the property in the immediate area is being considered as the means of funding the work required to correct the problem. Since these subdivisions were laid out by the developer and formally approved by the City of Iowa City, the engineering mistakes that were made are a joint responsibility of the parties involved in the planning and subsequent approval. It is unthinkable that a group of residents who in good faith purchased property in an approved subdivision should have an assessment against that property to correct the mistakes of the developer and the responsible City officials. In fact, I have been under the impression that the city imposes taxes upon its citizens to provide a variety of services, some of which supposedly protect them from problems such as the one under discussion. When this protection fails because of poor Judgment on the part of a City Engineer, it is unreasonable to propose that the affected group suffer even more by paying for the correction of mistakes that they had no knowledge of or responsibility for. Wo thornforc urge the city council to consider the correction of the inadequate storm water sewage in this area as a project to be funded by the City of Iowa City in reparation for the mistakes made by the city officials who are resposible. Sincerely, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 0 I i 4 ^ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 1 0 Wk ruoNY.s 351-2747 iMr. Gene Dietz City Engineer City of Iowa City Iowa City, Iowa Dear Mr. Dietz: RIC,IIAI?])DA-pur;. Pli.D. Prole a �ineer r. RETURN ADDRESS, 1855 Graslon Drive Iowa City, Iowa 52240 April 25, 1979 It is impossible for me to attend the public meeting on the matter of the flooding problem in certain areas of Penny Byrn addition on the West side of Iowa City. I therefore submit this letter as a part of the record. I object to being assessed a part of the costs of correcting any drainage problems that may exist in the area. I and others on Graslon Drive and Northerly would not benefit from improvments in the low-lying areas and, therefore, can not be assessed under the law. Most of the problem appears to be related to slip -shod plan- ning and grading of certain lots. In such cases, it is the responsibility of individual owners to correct their problems. Those who purchase homes in low areas, or in the bottom of a drainage way, should not expect their neighbors to bear the burden of their error in judgment. I feel sorry for people who find themselves in such a bad situation as a result of drainage problems. However, my sorrow would not lead me to make a major financial commitment to correct their problems. Perhaps the City of Iowa City as a whole should attempt some remedial action in the area? There would seem to be justification for this since the drainage plan and facilities in the development were approved by the City. Yo truly, R char R. fu, RRD/lc MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES parks & recreation MEKC department to• Neal Berlin from. Dennis Showalter Plaza planters y/ re date: May 1, 1979 I n There has recently been much discussion about the tree and shrub plantings in the Plaza planters. The main topic has been the presence of a layer of crushed stone of varying depths, but averaging 6", which was brought in to the planter areas last summer during fire lane and sidewalk construction, Since it is probable that this stone will have a future adverse effect on certain types of trees and shrubs, the stone will be removed by the contractor, up to a depth of 18", and replaced by sandy loam. j There will be proper drainage in all planting areas. There are seven planters I which do not have any trees in them. These areas will be shaped before planting soil is brought in so that excess moisture will run to drainage holes, placed in strategic locations. The holes will be approximately 24" in diameter, 18" deep, and filled with coarse granular material. The rest of the planters will contain trees and shrubs, which will always have a minimum of two feet of planting soil below the bottom of the ball, below that there will be a one foot layer of granular material (not crushed limestone) which will be as wide as the tree well. This well width will vary some, depending on the size of the ball, but for the larger trees it will be approximately S'. The depth of the planting soil ;.n the planters, in the area where there are no tree wells, varies from 14" to 40", depending on the height of the planter. Below this, there will either be the sandy loam, which replaces the existing layer of crushed stone, or the existing soil, down to a depth of 18". In regard to inspection and supervision of the above project, and of the actual plantings, a number of people will be involved, including John Lehman and Bill Curtis from Associated Engineers, Sherri Nigg, Dianne Latina, Billie Hauber and yours truly from the City. Billie and I will take as much time from other duties as is necessary to see that the specifications are followed. Sherri Nigg, CSD Maintenance full-time staff person will be present everyday Mon, thru Fri., to check specifications including checking plants for proper genus and species, proper size and condition. We will all meet a minimum of one time per week on Friday morning, to insure that plans and specs. are being met. 99J MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIORIES City of Iowa C1=-#! j MEMORANDUM Date: May 11, 1979 To: Honorable Mayor and City Council 04� From: Roger Tinklenberg, Energy Program Coordinator Re: Recourse for Damages in Regard to the Heat Loss Identification Project The Resources Conservation Commission made an inquiry to see if there was any recourse available to the City for damages against the company which supplied the infrared thermography instrument. The Commission felt that the redesigned Heat Loss Identification Project offered a less effective service to the residents of the 403 Program Area than the City was led to believe could be offered with the purchase of the infrared thermography instrument. The original intent was to take one scan photo of each house in the area and mail the photo to the property owner offering a scan of the full structure. Then when the property owner had responded and an appointment had been set up, a scan would be made of the entire structure and photographs taken of the scans of the problem areas in the structure. The photographs were then going to be sent to the owner along with a written analysis. The problem encountered was that the photographic prints taken of the infrared scan are of rather poor quality. However, photographic color slides are of very good quality. We experimented with every type of film and adjustment possible and found that all types of film, including the films recommended by the company marketing the instrument and the related equipment, had poor results, except for the color slide film which is not one of the films recommended. Unfortunately, it is rather unrealistic to mail a slide out to a property owner and expect that to be an effective communication device. Therefore, the decision was made to use the same direct mailing for the initial contact only without the single scan photo. We will then make a verbal and written report to the owner on the findings of the scan of the structure, and offer to take photographic slides if the owner has a desire and use for them. I have contacted the Legal Staff and we have concluded that: 1. There were no written statements made by the company guaranteeing the photographic results, 2. The infrared thermography instrument itself operates very well, 3. The revised project format does not represent a drastically less effective service, and im MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES fdo RIES 2 4. In fact the revised project format is less expensive because of the elimination of the initial scanning and photographs and the reduced reliance on photographic documentation in the full structure scans. For these reasons the matter has been dropped. bj MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY PILOT SOLAR DEMONSTRATION PROJECT Deportment of Administration Energy Conservation Program MM MICROFILMED BY JORM MICROLAB CEDAR RADIn-DES M011us I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES TABLE OF CONTENTS CHAPTER1 ....................................................GENERAL ^' CHAPTER 2.............................PROJECT FINANCING ELIGIBLE PANDDECT COSTS CHAPTER 3.............................ELIGIBLE PROPERTY REQUIREMENTS CHAPTER 4THAT SOLAR _ ......................................ASSUARANCE DEMONSTRATION WORK WILL BE COMPLETED CHAPTER ETIN THE SOLAR 5..............................COSTS INCLUDABLE DEMONSION GRANT CHAPTER 6..................................SOLAR DEMONSTRATION GRANT CHAPTER 7 .............: .........PROCESSING AND SUBMISSIONS FOR SOLAR DEMONSTRATION GRANT — CHAPTER 8.....................TERMS AND CONDITIONS UNDER WHICH SOLAR DEMONSTRATION GRANTS ARE MADE —: CHAPTER 9 " ' FUNDING FINDIVIDUAL .............•• DEMONSTRATION GRANTSANDMANAGEMENT OF SOLAR DEMONSTRATION ESCROW ACCOUNT 7 CHAPTER 10•GRANT APPLICATIONS J .............................NUMBERING CHAPTER 11......................DETERMININGWORK TO BE DONE WITH SOLAR DEMONSTRATION GRANT CHAPTER 12..................CONTRACTING FOR SOLAR DEMONSTRATION WORK CHAPTER 13 ....................INSPECTION OF SOLAR DEMONSTRATION WORK CHAPTER 14INCOME 17 ........................................APPLICANTS' J I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES CHAPTER 1 - GENERAL A. Legal Authority for Solar Demonstration Grants. Solar demonstration grants to residential structures located in the 403 Program Area are authorized by City Council utilizing Title I assistance under the Housing and Community Development _ Act of 1974, as amended. B. Definitions. _ Following are definitions of various terms as used with respect to solar demonstration grants: 1. Energy Coordinator. An employee of the City charged with the duties of administrating the physical and financial aspects of the Pilot Solar Demonstration Project _ including: surveying, cost estimating, specification writing, owner and contractor guidance, public information, construction compliance review, interviewing, eligibility determination testing, verification, grant application processing, escrow management, and final disposition accounting. Full job title is Energy Program Coordinator. i 2. Family. The applicant's family includes the applicant and any other person or persons related by blood, marriage or operation of law, who share the same dwelling unit. 3. Investor -Owner Property. A property used entirely for residential purposes that is either: a. Not occupied by the owner, or b. Contains three or more dwelling units whether or not occupied by the owner. 4. Liquid Assets. Property that can be readily converted into cash without appreciable loss in value such as: savings accounts and/or stocks and bonds. Equity in the dwelling to be retrofitted or a motor vehicle when used for transportation to and from employment or school is not considered when computing liquid assets. 5. "Person". Means one or more natural persons who either hold legal title to, or occupy under a land sales contract, a property to be retrofitted. 6. "Other Legal Entity". Means any legal entity other than a �+ person , such as a partnership or corporation that holds legal title to a property. Any "other legal entity" within the meaning of this definition is also an investor -owner. 'I CA I ri 1-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES 7. Owner. Means one or more natural persons who hold legal title to a property to be retrofitted, or occupy the property under a land sales contract. 8. Owner -Occupied Property. A property occupied by the owner that is used entirely for residential purposes and that contains one or two dwelling units. 9. Resources Conservation Commission (RCC). A seven member citizens' advisory commission to the Iowa City City Council established by City Ordinance 77-2829 to provide for the health, safety and welfare of the citizens of Iowa City, Iowa, through the development of short- and long- range measures and policies regarding the conservation of resources and the wise use of available forms of energy. 10. Retrofit. The process of installing a solar collector on ane sting home. 11. Solar Collector. A device or structure designed for receiving, trapping, and distributing energy from solar radiation. 12. Solar Demonstration Cost. The total cost of improvements and other costs for a solar collector to be incurred by the applicant that are includable in a solar demonstration grant, whether or not financed in part with funds from other sources (see Chapter 5). 1-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CHAPTER 2. PROJECT FINANCING AND ELIGIBLE PROJECT COSTS A. GENERAL. This chapters covers City Council provisions required for the making of solar demonstration grants, sources of funds to be used for making solar demonstration grants, and the costs in connection with solar demonstration grants that are eligible project costs. B. PROJECT FINANCING. Solar demonstration grants may be made only in the 403 Program Area and when there exists sufficient appropriation of funds to finance said grants. 1. Inclusion of Grant Amounts in Prosect Budgets. The amounts for solar demonstration grants shall be included in the Community Development Block Grant budget as approved by the City Council. 2. Source of Funds for Solar Demonstration Grants. Funds to cover an approved solar demonstration grant shall be provided by the City from project funds in accordance with Chapter 9. C. ELIGIBLE PROJECT COSTS. The costs described below, related to the processing of solar demonstration grants are eligible project costs. Provision shall be made for these eligible project costs in the budget which is appropriate for the project or program involved. 1. City Overhead and Third Party Contracts. In connection with the solar demonstration project as approved by the City Council, in which the making of solar demonstration grants are eligible activities, the following costs incurred in the processing and administering of solar demonstration grants are eligible project costs, to the same extent as costs incurred for other eligible project activities. a. City Costs for General Overhead. b. Costs incurred under contracts or agreement with organizations, firms, and individuals for technical, professional, and legal services (in lieu of providing such services by the use of regular City staff). Contracts and agreements for the provision of technical, professional, or legal services must meet the City requirements for the third party contracts as to form and methods of solicitation and execution, and shall be concurred in by the City Attorney's office and the City Council. 2. Other Costs Related to Grants. With the exception of those costs set forth in paragraph C.1. above, there are no other costs related to the processing of a solar demonstration grant application that may be included in eligible project costs. 2-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CHAPTER 3. ELIGIBLE PROPERTY REQUIREMENTS A. GENERAL. This chapter sets forth eligibility requirements as to the property, and the applicant for a solar demonstration grant. A solar demonstration grant may be made only with respect to a property located within the 403 Program Area. Neither an individual family nor a structure may participate more than once. B. REQUIREMENTS APPLICABLE TO APPLICANT FOR A GRANT. To be eligible for a solar demonstration grant, the applicant must be an individual or family who has owned and occupied a one- or two -dwelling unit residential property permanently attached to the land, for at least one year, or is a purchaser -occupant of such a property under a land sales contract. Mobile homes and other structures not permanently attached to the land are not eligible for a solar demonstration grant. 0 J b. The seller of the property must hold fee title to the property and while the contract is in good standing, must be unable to use the property for collateral or to convey the property to any other party unless such use for collateral or conveyance of fee is subject to the land sales contract. The foregoing provisions, however, shall not affect the right of seller to mortgage the property as long as the amount of such mortgage does not exceed the amount of the seller's equity in said property and as long as the monthly mortgage payments and interest rate are no greater in amount than the contract payments. C. Under the contract, the seller and any subsequent - holder of the fee to the property must be obligated to deliver to the purchaser fee simple title and a deed to the property upon full payment of the contract price, or some lesser amount. a-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101NES C. LAND SALES CONTRACT. The term "land sales contract" refers to - any transaction, regardless of the nomenclature by which it is known, in which the purchaser -occupant obtains fee title only ` if he/she completes a series of installment payments over a term of years. The form of a land sales contract may vary according _ to the circumstances of each sale. 1. Eligibility Requirements. In order for a purchaser under a land sales contract to be eligible for a solar demonstration grant to cover solar collector costs, all of the following minimum requirements must be met. Ja. The contract shall be a written, legally binding, instrument involving property that after solar collector installation will be all residential in ^� J character. 0 J b. The seller of the property must hold fee title to the property and while the contract is in good standing, must be unable to use the property for collateral or to convey the property to any other party unless such use for collateral or conveyance of fee is subject to the land sales contract. The foregoing provisions, however, shall not affect the right of seller to mortgage the property as long as the amount of such mortgage does not exceed the amount of the seller's equity in said property and as long as the monthly mortgage payments and interest rate are no greater in amount than the contract payments. C. Under the contract, the seller and any subsequent - holder of the fee to the property must be obligated to deliver to the purchaser fee simple title and a deed to the property upon full payment of the contract price, or some lesser amount. a-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101NES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOINES I d. Under the terms of the contract, the purchaser shall Y have: i 1) Full use, possession, and quiet enjoyment of the property, 2) Equitable title to the property, and — 3) Full rights of redemption for a period of not less than the minimum under Iowa law. e. The purchaser shall have had possession and use of the property under the contract for at least 12 months prior to the date of application for a solar demonstration grant. 2. OPinion of Counsel. Before an application for a solar — demonstration grant to a purchaser under a land sales contract can be approved, the Energy Coordinator must obtain a copy of the land sales contract and a written legal opinion from the City Attorney that each of the foregoing conditions is satisfied, and setting forth the basis for the opinion. The copy of the legal opinion and the contract shall be retained in the property file with respect to a solar I demonstration grant. i J+� tl M1 I Q:1 I rt MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOINES J CHAPTER 4. ASSURANCE THAT SOLAR DEMONSTRATION WORK WILL BE COMPLETED A. GENERAL. In some instances the solar collector installation costs may exceed the amount of the solar demonstration grant. In such cases, the solar demonstration grant will not be made unless the applicant can provide whatever additional amount is needed to assure completion of the work. If the solar demonstration grant will not be sufficient to pay for the solar collector installation costs, the Energy Coordinator shall not approve the solar demonstration grant unless the applicant can furnish supplementary funds sufficient to complete the work. B. GRANTS AND LOANS ON RESIDENTIAL PROPERTY. If the applicant for a solar demonstration grant on residential property is obtaining a supplemental loan, the solar demonstration grant application shall not be approved until the Energy Coordinator has secured evidence that the applicant has obtained an adequate and satisfactory supplemental loan commitment. When the loan will be obtained from a recognized lending institution, evidence furnished to the Energy Coordinator shall consist of a signed, bona fide written commitment to make the loan for the purpose of the solar demonstration work. The loan shall be in an amount which, when added to the solar demonstration grant and any other funds the applicant will furnish, will be sufficient for completing the required solar demonstration work. When the applicant is furnishing supplementary funds from sources other than a recognized lending institution, evidence that actual funds are available shall consist of verification and documentation by the Energy Coordinator that the applicant can deposit the required amount in the solar demonstration escrow account (see Chapter 9). 4-I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MINES r CHAPTER 5. COSTS INCLUDABLE IN THE SOLAR DEMONSTRATION GRANT A. GENERAL. A solar demonstration grant may be made only to cover the costs of the purchase and/or construction and installation of a solar collector system, for home space heating and/or domestic water heating. B. INCLUDABLE COSTS. 1. Purchase of a solar collector. 2. Purchase of materials to construct a solar collector. i 3. Purchase or rental of the necessary equipment to install the collector. 4. Installation of the collector. 5. Necessary building or landscaping modifications for installation and effective function of the collector. 6. Building permits and related fees. ti 7. Sales Tax. Since the construction contract is a private bM contract between a property owner and a private contractor, the grant proceeds may be utilized to pay for required sales taxes. The contractor shall be required to include sales tax in the bid price. C. COSTS NOT INCLUDABLE. Except as otherwise provided in this section, a solar demonstration grant shall not provide for: - 1. New construction, substantial reconstruction, expansion of the structure, or the finish of unfinished spaces. 2. Materials, fixtures, equipment, or landscaping of a type - or quality which exceeds that customarily used in the locality for properties of the same general type as the ` property to be retrofitted. 3. Appliances not required by the solar collector. - 4. Acquisition of land. - 0. WORK WRITE-UP. The Energy Coordinator shall prepare a work write-up in accordance with Chapter 11, to document the solar demonstration work to be financed with a solar demonstration grant. - «i 5-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INEs I CHAPTER 6. SOLAR DEMONSTRATION GRANT A. GENERAL. This chapter sets forth the eligibility requirements in reqards to the property and applicant for a solar demonstration grant. Solar demonstration grants are available only in the 403 Program Area. B. APPLICANT ELIGIBILITY. To be considered for a solar demonstration program grant, the applicant must be in compliance with the following criteria: 1. The applicant must be the owner -occupant of the one- or two -dwelling unit structure that is all residential in character and is within the 403 Program Area, or 2. The applicant must be a purchaser -occupant of a one- or two-family all residential dwelling under a land sales contract in effect for at least 12 months, and is within the 403 Program Area, and 3. The applicant must meet the following financial qualifications: a. Have liquid assets not in excess of: $10,000 for a one person household, $15,000 for a two person household, or $20,000 for a three or more person household. b. Monthly income considerations. 1) The following gross monthly income data will be collected and reported for the twelve months immediately prior to the application date: a) Base pay for head of household, spouse, other family members. b) Any other earnings (other jobs, etc.). c) Net income from property being retrofitted (gross income minus operating expenses). d) Annuities. e) Any other income source (interest, etc.). f) Income from social security, pension, general relief, or ADC. 2) The income of the household will then be adjusted downward by deducting: a) 10% of b.1)a) through d) above for federal, state, and local taxes, 6-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES e n. b) 25% of b.1)e) above for fixed income consideration, and c) $25 for each child under 18 years of age or a full-time student dependent residing in the home to be retrofitted. Maximum income. Have an adjusted annual income for the household which does not exceed: $ 8,450 for a one person household $ 9,650 for a two person household $10,850 for a three person household $12,100 for a four person household $12,850 for a five person household $13,600 for a six person household $14,350 for a seven person household $15,100 for an eight -plus person household Limitation of the amount of grant. The amount of a solar demonstration grant that an applicant may receive shall be limited by the following: for an applicant who's income and liquid assets are in accordance with the established formulas, the grant shall not exceed the lesser of: 1) The actual (and approved) cost of the collector unit and/or building modifications. 2) $3,500. 6-2 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES U I CHAPTER 7 - PROCESSING SUBMISSIONS FOR SOLAR DEMONSTRATION GRANT A. General. This chapter contains an outline of the functions to be performed by the staff in connection with a solar demonstration grant, and sets forth the policies and procedures to be followed by the staff in preparing, processing, and approving an application for a solar demonstration grant and in cancelling an approved solar demonstration grant. B. Outline of Staff Functions. Listed below are the functions to Fe performed by the staff in connection with a solar demonstration grant. As applicable to each of the listed functions, cross-references are given to other chapters that contain the substantive requirements with respects to that function. Functions Cross -Reference 1. Interview and advise applicant on the general purpose and objectives of the Pilot Solar Demonstration Project. Advise the applicant of the availablilty and benefits of a solar demonstration grant, the conditions under which a grant is made, and other resources for financing solar collectors. Chapter 8 2. Prepare form CDS-7800, Solar Demonstra- tion Grant Application (original and one copy), and obtain applicant's signature. 3. Determine eligibility of the applicant for a solar demonstration grant by completing the following: a. Verify deposits and other liquid assets. b. Verify employment, income, and other earnings. c. If applicant is self-employed, obtain operating statement and/or most recent tax return. Chapters 6 & 14 d. Verify housing expenses. e. Verify ownership of the property by obtaining and filing evidence of the mortgage or deed of trust. (photocopy of deed in record.) If 7-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 7-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES applicant is occupant -purchaser under a land sales contract, obtain documentation to support eligibility. Chapter 3 4. Completion of the Solar Demonstration Grant Application, form CDS-7800- 5. Inspection of property with client or client representative and completion of the property appraisal. Chapter 11 —. 6. Obtain and analyze the energy use data of the home for the last three years and calculate the heat loss of the home. 7. Approve application for inclusion in the pool of eligible participants and assign an application number which is to be entered on all appropriate forms and related documents. Chapter 10 .„ 8. Take "before" pictures. i 9. Deliver the application, "before" pictures, energy use data, heat loss calculation, and the property appraisal, for each applicant, to the Resources Conservation Commission. 10. Consult with the home owner and the Resources Conservation Commission concerning systems ., that would best fit the home and the family's _. needs. 11. Prepare a work write-up and cost estimate of the work needed to complete the solar collector _ installation. Chapter 11 12. Resources Conservation Commission evaluation of all applications and proposed systems, and recommendation of the family participant(s) to be chosen and the system(s) to be installed. 13. Energy Coordinator selection of family participant(s) and system(s) to be installed. 14. Final consultation with applicant on work y write-up and cost estimate to reach agreement on work to be done. 15. Obtain contractors', manufacturers', organizations', and interested individuals' bids and proposals for solar collector system(s) to be installed and review bids and - proposals with participant(s) and Resources Conservation Commission. 7-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES 16. Determine that items in the work write-ups and proposals conform to the purposes for which a solar demonstration grant can be used. Chapter 5 17. Upon the recommendation of the Resources Conservation Commission and the preference of the family, select the system design to be installed and the individual to over -see the construction and installation. 18. Upon the recommendation of the Resources Conservation Commission establish the amount of grant the applicant may receive. Chapter 6 19. Be assured that as a result of the solar demonstration grant and supplemental funds, if any, the solar collector will be purchased, installed, and functioning. 20. The supplemental funds, whether private funds or a loan from a lending institution, shall equal the difference between the cost of the solar collector system and the grant amount, and shall be deposited in the solar demonstration escrow account. The applicant will receive a receipt and a photocopy of the check(s) for the deposit of the funds. Chapter 9 21. Approve the application(s) for grant award(s) and request monies for grant to be placed in the solar demonstration escrow account. Chapter 9 22. Prepare construction and/or supply and installation contract documents. Assist applicant in execution of construction contract and deliver to selected contractor. Chapter 12 23. Assurance of compliance with equal employment opportunity requirements by contractor. Chapter 12 24. Assist applicant in issuing proceed order for solar demonstration work. 25. Publicize and make arrangements for the neighborhood educational seminar. Chapter 12 26. Inspect the solar demonstration work as it progresses. Chapter 13 27. Make final inspection of the completed solar demonstration work. Chapter 13 7-3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES 28. Take "after" pictures. 29. Obtain contractor guarantee of work, manufacturers' and suppliers' warranties, and release of liens from the general contractor, sub -contractors, and suppliers prior to final payment for the solar demonstration work and/or supplies. 30. Authorize final payments. 31. Close out solar demonstration escrow. 32. Prepare statment of disposition of funds. 33. Make follow-up inspection. 34. Monitor the performance of the solar collector and the home's energy consumption for at least one year. Chapters 9 & 13 Chapter 13 Chapter 9 Chapter 9 Chapter 13 C. Processing and Approval of Grant Application. Processing by the staff of an appltcatton for a solar demonstration grant consists of the completion of the functions listed below, items A through C, assembly in one file of the form CDS-7800 and all supporting documents, and the review of the file to determine approval. i 1. Preparation of Form. The Energy Coordinator shall prepare form CDS-7800 (original and one copy) for the applicant, ' based on information furnished by the applicant and obtained by the Energy Coordinator from other sources, as I documented in the file. Every space provided for an entry on form CDS-7800 shall be completed. Entries of money amounts shall be rounded to the nearest dollar. If no money is involved for an entry for a particular application, the entry shall be "none". Review and approval by the Energy Coordinator shall be based on the form completed in this manner. 2. Applicants Purchasing Under a Land Sales Contract. If an appltcatton for a solar demonstration grant is under a j land sales contract or similar arrangement with respect to I an occupant -purchaser, the file shall contain documentation to support the requirements in Chapter 3. 3. AD1,oval of Application for Inclusion in Pool of Eli ible P I The Energy Coordinator shall apprfor s inclusion in the pool of eligible I 9 participants by obtaining the applicant's signature in Block I, and by signing Block J, on both the original and the copy of the I form. 7-4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES If the Energy Coordinator determines that a form COS -7800 cannot be approved, a written statement of the reasons for the determination shall be put in the application file and a copy sent to the applicant by the Energy Coordinator. .i 4.Selection of Family Participants. Upon the recommendation of the Resources Conservation Commission, the Energy Coordinator shall select the applicant(s) for grant award, if the applicant residence(s) is(are) the most advantageous to a solar collector installation due to its energy efficiency, solar orientation, and the costs necessary for the retrofit. The selected applicant(s) shall be notified and contractors', manufacturers', organizations', and interested individuals' bids and proposals shall be solicited for the selected residence(s). Upon the receipt of one or more acceptable bids the contract award shall be made by having the applicant execute the contract with the assistance of the Energy Coordinator and upon the recommendation of the Resources Conservation Commission. The families not selected for grant award shall be notified but shall be retained in the pool of eligible participants for possible grant award at a later time. Bidders not awarded a contract shall also be notified. 5. Approval of A lication for Grant. After the contract is executed the nergy oordinator shall approve the application for grant award by signing Block K, on both the original and the copy of the form, if the solar demonstration grant alone is sufficient to complete the installation, or if the grant is to be supplemented by other funds and the Energy Coordinator is assured that the funds are adequate for completing the solar demonstration 4 work. M If a solar demonstration grant is to be supplemented by other funds, the grant shall not be considered approved J until after the supplemental funds have been deposited in the solar demonstration escrow account. In this case, the Energy Coordinator shall not proceed with any of the solar demonstration work, until the supplemental funds have been received. 6. The original of the completed approved form CDS-7800 shall be retained by the Energy Coordinator with the supporting documentation in the application file. D. Grant Cancellation. An approved solar demonstration grant may need to be cancelled because the applicant has requested cancellation or is unwilling or unable to proceed with the solar - demonstration work, or for other reasons. 7-5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i 1. Cancellation Letter. To cancel an approved solar _ demonstration grant, the Energy Coordinator shall prepare a letter in accordance with Appendix 1, and distribute the letter as follows: a. Original to applicant. b. One copy to the property application file. C. One copy to: Accounting Department City of Iowa City Iowa d. One copy to the Iowa City Resources Conservation Commission. 2. Return of Funds. If funds for the cancelled solar demonstration grant have been deposited to the solar demonstration escrow account, the Energy Coordinator shall draw a check on that account for the amount originally deposited, payable to the source from which the funds were obtained. A 1 3. Reimbursement of Grant. If the occupancy or ownership of the property changes within one year of the installation of the solar collector, the grantee shall reimburse the K. full amount of the solar demonstration grant. The grantee shall not be held liable for grant reimbursement when °{ i occupancy or ownership changes are due to damage or destruction of the home by natural disasters such as tl� tornado, fire, or flood, or in cases of the death of one or a^ more of the occupants. I , ru I I 7-6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 3 APPENDIX 1. GUIDE FORM OF LETTER TO APPLICANT CANCELLING SOLAR DEMONS RATION GRANT i I Date J i (Name, address, and zip code of applicant) _j I _1 r, _ _ I J Re: Solar Demonstration Grant $ — Application Number Date of Approval J Dear JPlease be advised that the Solar Demonstration Grant identified above has been cancelled effective this date, for the following reason(s): J Sincerely, I I J I I � r i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 CHAPTER 8 - TERMS AND CONDITIONS UNDER WHICH SOLAR DEMONSTRATION GRANTS ARE MADE A. General. This chapter sets forth City requirements with respect to terms and conditions to which an applicant must agree in order to obtain a solar demonstration grant. B. Solar Demonstration Grant Conditions. The specific terms and conditions with respect to a solar demonstration grant are incorporated in form COS -7800. The applicant shall agree, and by signing form CDS-7800 does agree to: 1. Civil Rights. Comply with all City requirements with respect to Title VI of the Civil Rights Act of 1964, to not discriminate upon the basis of race, color, creed, sex, sexual preference, disability, marital status, or national origin in sale, lease, rental, use, or occupancy of the subject property. 2. Cancellation of Grant. Return of the grant proceeds with no right, interest, or claim in the proceeds, if the grant is cancelled before the solar demonstration work is started. 3. Use of Proceeds. Use of grant proceeds only to pay for costs of services and materials necessary to carry out the solar demonstration work for which the grant will be approved. 4. Completion of Work. Assure that the solar demonstration work shall be carried out promptly and efficiently, through a written contract with the prior concurrence of the City. 5. Ineligible Contractors. Not award any contract for solar demonstration work to be paid for in whole or in part with the proceeds of the grant, to any contractor who, at the time, is ineligible under the provisions of any applicable regulations issued by the Energy Coordinator, the City of Iowa City to receive an award of such contract. 6. Inspection. Inspection by the City or its designee of the property, the solar demonstration work, and all contracts, materials, equipment, payrolls, and conditions of employment pertaining to the work, including the home heating fuel and electrical consumption for the three (3) years prior to the date of the application and for the one (1) year subsequent to the completion of the solar demonstration work. 7. Records. Keep such records as may be required by the City with respect to the solar demonstration work. 8-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 7 J .-y :J 8. Energy Use. Not significantly alter the family's energy use habits during the one year monitoring period. 9. Interest of Certain Federal Officials. Not permit any member, or delegate to the Congress of the United States, and no resident commissioner to share in any proceeds of the grant, or in any benefit arising from the same. 10. Bonus, Commission or Fee. Not pay any bonus, commission, or fee for the purpose of obtaining the City approval of the grant application, or any other approval or concurrence or its to completethe solardemonstrationemonstrationtwork, financed gine whole or in part with the solar demonstration grant. 11. Interest of the City. Allow no agent, employee, or official Of the ity of Iowa City to have direct interest in the proceeds of this grant, or in any contract entered into by the applicant for the performance of work financed in whole or in part with the proceeds of the solar demonstration grant. 12. Occupancy. Not change the occupancy of the home during the one year monitoring period. Any change in occupancy or ownership of the property will result in the grantee reimbursing the full amount of the solar demonstration grant, except where such changes are due to damage or destruction of the home by natural disasters such as tornado, fire, or flood, or in cases of the death of one or more of the occupants. 8-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIMES 9 - FUNDING OF INDIVIDUAL SDLA9 nFMnNtTBATInM roAUTc Aun —• A. General. This chapter sets forth policies for funding to individual solar demonstration grants and the policies for City management of solar demonstration funds. B. Funding Solar Demonstration Grants. When an application for ^' financial assistance has been processed and approved (Chapter 7), the Energy Coordinator shall enter the total amount of - assistance in the project account ledger as encumbered monies. The Energy Coordinator will be certain that adequate funds are budgeted and uncommitted before processing applications for grants. Project budgets will be established annually by the City Council according to local, state, and federal funding available for a solar demonstration project. C. Funding Solar Demonstration Projects Supplemented by Private Funds. When supplemental funds are utilized to complete a project, these funds shall be collected prior to the application approval and deposited into the Pilot Solar Demonstration Project account awaiting disbursement. The Energy Coordinator shall enter the fund receipt in the project account ledger. The Iowa City Department of Finance is responsible for depositing the check and reporting the transaction on the department computer printout by case number and finance program. D. Management of the Solar Demonstration Grant and Supplemental Funds Acco nt.' All solar demonstration project funds, private and public, shall be deposited in a interest earning bank account. Accounting records will be maintained to keep the funds separate from other City funds. 1.Separate Case Numbers for each Project Participant. The Energy Coordinator will assign case numbers to each - project applicant (Chapter 10). The account computer printout will log all credits and debts according to assigned case numbers. 2. Disbursements of Solar Demonstration Funds. Disbursements from solar demonstration funds will be authorized by the Energy Coordinator. Check requests will be prepared and submitted to the Department of Finance properly identifying the case number and expenditure. The Energy Coordinator will maintain a file of all invoices and receipts. The Department of Finance will prepare a check, as directed, payable to the grantee and the payee for the following purposes, as may be appropriate: ra i K7 9-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES a. Make progress and final payments for solar demonstration work. Progress payments are limited to 80% of the value of the work satisfactorily completed. (See Chapters 12 & 13) b. Reimburse the City for advanced expenses. (see Chapter 5, Section A. C. Close out individual solar demonstration accounts by appropriately disbursing any unutilized funds remaining in the solar demonstration account. (See paragraph 5. below) 3. Transmittal of Checks. The Energy Coordinator shall secure the endorsement of the grantee on checks payable to the grantee and the payee. Checks which include any amounts previously withheld from progress payments shall be accompanied by explanation of the computation. 4. Disputes. In the event a dispute exists between the grantee and the contractor with respect to the solar - 'demonstration work, the Energy Coordinator shall take the appropriate action in accordance with provisions of the construction contract to assure that the grantee is satisfied before making any payment to the contractor. 5. Ad'ustment and Close Out of Solar Demonstration Case Accou sua y is ursements ma a or t e purposes state un er paragraph D.2. will close out the solar demonstration case account. However, if unutilized funds remain in Jindividual cases because the actual solar demonstration costs were less than anticipated or for other reasons, the unutilized funds shall be disbursed as follows: `j a. If all the funds were ar demonstration grant, the unutd ilizedfunds shallbedisbursed to apply to the source from which they came. A check for funds to be applied to the solar -' demonstration grant shall be made payable jointly to the grantee and to the Pilot Solar Demonstration Project account. In lieu of a check, other appropriate documentation will clarify final disbursement of individual case funds. J b. If the grant was supplemented by private funds, the unutilized funds, up to the amount of the private contribution, shall be disbursed to the grantee at his option. 9-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CHAPTER 10 - NUMBERING GRANT APPLICATIONS A. Number to be Assigned to Every Aeplication. The staff shall assign a number to every ellglble application for a solar demonstration grant in accordance with the requirements of this chapter. The staff shall enter the assigned number in the spaces provided on the applicable form CDS-7800, form CDS-7810, form CDS-7820, and form CDS-7830 and on all other forms and documents related to the solar demonstration grant. B. One Number Sequence Per Calendar Year. The number system requires that only one sequence of numbers, beginning with 'T', be used in connection with each calendar year. Numbers shall be assigned consecutively from this sequence. C. Numbering of Applications. The number assigned by the staff to every application and related documents for a solar demonstration grant shall consist of the following three parts, with each part separated by a slash (/): 1. Calendar Year - Last Two Digits of Calendar Year. e.g. 78/. 2. Month. e.g. /06/. 3. Number assigned consecutively from a single sequence of numbers shall be used for each year e.g. /001. t., D. Examof Application Number. The following example of an application number for illustrative purposes, 78/06/001. "! E. Time of Assignment of Application Numbers. An assigned application number is a record of identification and 'A accountability that is basic to management controls by the F„f staff. Therefore, the staff shall assign application numbers only after the applicant is found to be eligible for participation in the Pilot Solar Demonstration Project. n, F. Reuse of Application Numbers Not Permitted. An application number once assigned by the staff shall not be reused or reassigned. Since those applicants not selected for rI participation in the Pilot Solar Demonstration Project remain in the pool of eligible applicants, each applicant shall retain the same application number for the duration of the project. When an application is being reconsidered at a later date, the 041 application must be brought up-to-date in all respects. 10-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES CHAPTER 11 - DETERMINING WORK TO BE DONE WITH THE SOLAR DEMONSTRATION GRANT A. General. This section sets forth the responsibilities of the Energy Coordinator for determining the solar demonstration work necessary to complete a solar collector installation. In carrying out these responsibilities, the Energy Coordinator shall: 1. Inspect and appraise the property. 2. Obtain and analyze the applicant's energy use data and calculate the heat loss of the home. 3. Consult with the owner/applicant and Resources Conservation Commission on the system design(s) most suited to the home. 4. Make a preliminary work write-up and cost estimate of the work to be done. 5. Solicit contractors', manufacturers', and interested ` individuals' proposals for the solar collector system —1 design(s) to be installed, and review proposals with the applicant and Resources Conservation Commission. 6. Select the system design to be installed. 7. Prepare a final work write-up and cost estimate as the basis for a solar demonstration grant and for contracting for the solar demonstration work. J B. Property Inspection and Appraisal. The Energy Coordinator shall inspect and appraises property and complete the property appraisal form CDS-7810 to identify all the structural j components relevant to the home's energy use. The use of such a form facilitates the inspection, and also helps provide a proper basis for the preparation of a work write-up, cost• estimate, and the contract specifications. C. Work Write-uD and Cost Estimate. A work write-up and cost J estimate is a statement prepared by the Energy Coordinator based on the property inspection report that itemizes all the solar demonstration work to be done on the property, and includes an estimate of the cost of each item. The cost I _ estimate shall be reasonable and shall reflect actual costs prevailing in the locality for comparable work. y 1. Dual Use of Work Write-up. In a case where the solar demonstration work is relatively simple or limited in scope, the work write-up can be made sufficiently comprehensive to be used later (without the cost estimates) as the specifications for the construction contract documents. In such a case, the work write-up shall be prepared as described under paragraph E. below. 11-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2. Itemizing Costs. Each item of work and its estimated cost — shall be identified in the work write-up as being necessary to complete the solar demonstration work (see Chapter 5). This is done on the work write-up by entering the cost estimates in a columnar arrangement. 3. Adjusting Work Write-up. If the total estimated cost of the work exceeds the amount of the solar demonstration grant the applicant could receive, or exceeds the applicant's financial ability to supplement the grant, the Energy Coordinator shall eliminate or modify items in the work write-up as necessary to reduce the estimated cost; however, items of work necessary to ensure the efficient functioning of the solar collector shall not be — eliminated. 4. Owner's Preference. A preliminary work write up should _ not contain details that have no significant effect on cost or solar collector efficiency. Decisions on these details can be made when preparing the specifications for the construction contract documents, or even after the contract, or by providing in the contract documents, as appropriate, the term "to be selected by owner." D. Applicants Eligible for Solar Demonstration Grant. For an applicant who is eligible for a solar demonstration grant, the final work write-up and cost estimate prepared by the Energy Coordinator shall: 1. Identify each of the items of work to be financed by the grant. 2. Show the total amount for those items, indicating how the statutory limits were taken into account (see Chapter 6). (If the final work write-up is to be used for the ` specifications, the two items above shall be shown on a separate sheet that will not be part of the construction contract documents.) E. Specifications in Contract Documents. Each specification in a construction contract document shall be written so that it provides a clear understanding of the nature and scope of the work to be done, and a basis for carefully determined bids and proposals from contractors. Each specification shall show the nature and location of the work and the quantity and type of materials required. The specifications shall refer to manufacturers' brand names or to association standards to identify the quality of materials and equipment required, and may make provisions for acceptable substitutes. If the work write-up is sufficiently comprehensive, it may itself be used for the specifications, without any cost estimate figures or distinctions as to the work required or not required. M •4 11-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES F. Seminars. Each contract document shall contain the spec f cation that the contractor shall provide for and sponsor a neighborhood installation of shall be respon assist the contri the seminar. CHAPTER 12 - CONTRACTING FOR SOLAR DEMONSTRATION WORK A. Introduction. This chapter sets forth requirements and procedures with respect to construction contracts for solar demonstration work financed through a solar demonstration grant. Solar demonstration construction work financed through a solar demonstration grant shall be undertaken through a written contract between the contractor and the grant recipient. In such a case, the Energy Coordinator shall assist each applicant in arranging for and obtaining an acceptable construction contract. 1. Form of Contract. The construction contract will consist of a single document signed by the contractor and accepted by the grantee, only following approval of the solar demonstration grant. It shall contain a bid and proposal by the contractor and the general conditions, as well as the specifications for the work to be performed. 2. Use of Alternatives. The contract document prepared by the Energy Coordinator may provide for alternatives by which the bidder, as part of his or her bid and proposal, offers increases and decreases to the lump sum contract price to cover alternatives in the performance of the work. An alternative may be used to cover an item of work, the need for which cannot be determined until sometime during the course of the solar demonstration work. For example, if upon removal of some siding, studs of the home are found to be too deteriorated to support the solar collector, they will need to be strengthened or replaced. If that work turns out to be needed, the cost is established by the construction contract documents, and the contractor can be ordered to proceed with that work for the stated sum. If upon removal of the siding, it is found that work is not needed, no payment for it is required under the construction contract. a. Format for Alternatives. Generally, alternatives should be avoided, but when used, the Energy Coordinator shall provide for them specifically in the section provided for bid and proposal by adding materials such as the following: Alternate #1. (Description of the Alternate) Add $ Deduct $ Alternate #2. Same as above for Alternate #1. b. Unrequested Alternates Not Considered. The Energy Coordinator shall not consider alternates proposed by a bidder that are not called for in the contract document prepared by the Energy Coordinator. The Energy Coordinator shall not consider a bid and proposal that is qualified by the contractor with unrequested alternates or other changes. 12-1 MICROFILI4ED BY JORM MICROLAB CEDAR RAPIDS•DES 14DInES 8. General Conditions. The Energy Coordinator shall prepare provisions for general conditions .for general use in all construction contracts for the solar demonstration work on the property. There follows a — listing of provisions that the Energy Coordinator must include in the general conditions: 1. The address to which the contractor's bid and proposal must be submitted: (name of property owner) Care of: (City of Iowa City, Energy Coordinator) 2. Date and time by which a bid and proposal by the contractor is to be received by the Energy Coordinator. 3. A provision that the bid and proposal shall be accepted or rejected by the grantee within 30 days from the date established by the Energy Coordinator for its receipt, provided that the contract is subject to issuance of a proceed order by the _ grantee, and no work shall be commenced by the contractor until he/she has received a written proceed order. 4. A provision that the grantee is obligated to issue a written proceed order within 30 days from the date of acceptance of the contractor's bid and proposal. If the order is not received by the contractor within this period, the contractor has the option of withdrawing his/her bid and proposal. _ 12-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 5. A provision that the contractor must commence work within 30 days of issuance of the proceed order. 6. A provision that the contractor must satisfactorily complete the within days after the issuance of the proceed order. iwork 7. A provision that the contractor will be paid the contract price, in one lump sum amount, after the work is satisfactorily I completed unless payment is to be made in progress payments as the work progresses. When progress payments are to be made, the —� contract must include a schedule that specifies the stages at which payment will be made and the percentage (or amount) of the j contract price that will be paid for the satisfactory completion of each stage. Progress payments shall not exceed 80% of the value of the work satisfactorily completed. Progress payments (limited to two) and final payment due the contractor will be paid within 20 days after the Energy Coordinator receives the contractor's invoice and satisfactory release of liens or claims for liens by sub -contractors, laborers, and material suppliers for completed work or installed materials. 8. Provisions that the contractor shall be required to: a. Furnish evidence of comprehensive public liability insurance coverage protecting the owner for not less than $300,000 in the event of bodily injury including death, and _ 12-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r j $100,000 in the event of property damage arising out of the work performed by the contractor; and evidence of insurance or other coverage required by local law governing workman's — compensation. b. Obtain and pay for all permits and licenses necessary for the completions and execution of the work and labor to be — performed. C. Perform all work in conformance with applicable City codes and requirements whether or not covered by the specifications and drawings for the work. j d. Provide for and sponsor a neighborhood seminar during the construction and/or installation of the solar collector. The contractor, with the assistance of the Energy Coordinator, shall make the necessary arrangements for the — seminar. e. Abide by Federal, State and City regulations pertaining to equal employment. f. Keep the premises clean and orderly during the course of the work and remove all debris at the completion of the work. :. Materials and equipment that have been removed and replaced as part of the work shall belong to the contractor. g. Not assign the contract without written consent of the I ` owner. The request for assignment must be addressed to the: City of Iowa City Energy Program Coordinator Civic Center = _ Iowa City, Iowa 52240 h. Guarantee the work performed for a period of one year from the date of final acceptance of all work required by the contract. Furthermore, furnish the owner, in care of the Energy Coordinator, with all manufacturers' and suppliers' written guarantees and warantees covering materials and equipment furnished under the contract. i. Permit HUD or its designee, to examine and inspect the solar demonstration work. 9. Provisions that the owner will: _ a. Permit the contractor to use, at no cost, existing utilities such as light, heat, power, and water necessary ` to the carrying out and completion of the work. b. Cooperate with the contractor to facilitate the performance of the work, including the removal and replacement of rugs, , i coverings, and furniture as necessary. .r, ` 12-3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ......-.i C. Permit the use of his/her property for the conduction of the neighborhood seminar. 10. A provision that the premises are to be either occupied or vacant during the course of the construction work. 11. A provision that final payment on the contract amount will be made only after final inspection and acceptance of all the work to be performed by the contractor, and the contractor has furnished the owner, c/o Energy Coordinator, satisfactory releases of liens or claims for liens by the contractor, sub- contractors, laborers, and material suppliers. 12. A provision that the contract consists of the bid and proposal, the general conditions, the specifications incorporated therein by reference and identified as exhibit "A" and the drawings (if any) identified (the Energy Coordinator will have inserted appropriate identifcation of the specific drawings). 13. A section at the end of the general conditions containing material to be completed by the bidder, generally as follows: For the considerations named therein, the contractor proposes to furnish all the material and do all of the work described in, and in accordance with, the contract identified above in Item 12. Of the general conditions for the lump sum price of $ Contractor Acceptance by Owner J(Name of contractor) (Name of owner(s)) (Address & ZIP of contractor) (Address & ZIP of owner(s)) - (Date of proposal & bid) (Date of acceptance) (Notarization or acknowledgement) (Notarization or acknowledgement) C. Specifications and Drawings. specifications, based on the work write-up and illustrative sketches, if any, covering the specifc solar demonstration work for the property on which the solar demonstration grant will be made, shall be prepared by the Energy Coordinator. Drawings shall be prepared only when essential to show the scope of the work involved so that a fair bid for the work can be obtained, and to avoid misunderstandings with the bidder. The specifications and drawings shall be based on the work write-up j resulting from an inspection of the property, interviews, as .; indicated, with the applicant, and consultation with the Resources Conservation Commission. The specifications shall clearly establish �a the nature of the work to be done and the material and equipment to be installed. Each page of the specifications and drawings shall be numbered and shall contain identifications that includes the name, address of owner, and the date of the specification. !e 0 17-4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES D. Obtaining Contractors' Bids and Proposals. The Energy Coordinator shall establish and, on the basis of his experience, maintain a current listing of contractors, sub -contractors, and material suppliers who are qualified to perform, and are interested in doing solar demonstration work financed through a solar demonstration grant. The listing may be based on the experience of the staff, experience of property owners and others, information obtained from banks, credit and trade associations, and other information available to the staff. While the list, in a limited way, may serve the purpose of prequalifying bidders, it shall not be used as a means of excluding bidders who are not on the list at the time the submission of a bid and proposal is in order. E. Invitation to Contractors for Bid and Proposal. 1. Contractors Selection. The owner shall be asked for the names of contractors he she would like to bid on the solar demonstration work on his/her property. The Energy Coordinator shall add the names of any contractors provided by the owner to the list already on file. 2.Invitation to Bid. The Energy Coordinator shall contact the listed contractors and invite them to bid the proposed solar demonstration work. The Energy Coordinator shall meet each contractor at the subject property at an appointed time to assist in the inspection of the property and to facilitate obtaining a bid. Bids shall be solicited by means of formal advertising with an adequate specification description. There shall be sealed bids and a public opening of all bids. 3. Bid Review. Upon receipt of bid proposals, the Energy Coordinator shall review the bids for completeness and accuracy making special note to assure that the specifications have been adhered to. 4. Acceptable Bid. An acceptable bid is one that upon review under ov E.3. abe, is not in excess of 110% of the Energy Coordinator's estimate. The most favorable bid shall be recommended to the owner for acceptance. In the event no acceptable bids are received, the Energy Coordinator shall reject all bids and shall review the specifications and selected solar collector system design with the home owner and the Resources Conservation - Commission. 5. Maintenance of the Contractors' List. a. The Energy Coordinator shall be responsible for maintaining a list of all contractors who have expressed an interest in bidding on solar demonstration construction and who can provide the following as contained on Form CDS-7840: 1) Adequate active liability insurance (see B.B.a.) r+ above). { 12-5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Mo RIES 2) The name of his/her company bank. — 3) i The names of his/her usual sub -contractors. 4) The names of his/her principle suppliers. 5) The names and addresses of at least two (2) residential solar collector installations completed by him/her. Contractors providing acceptable data as requested above shall be placed on the list of approved contractors. b. The contractor list shall be maintained in a conspicuous place within the energy office, open to public review. The contractor list shall be grouped according to the category of specialization the contractor requests to be listed (e.g., hot air collectors, fluid collectors, etc.). —' 6. Acceptable Contractors. The Energy Coordinator shall always _ exercise care and good judgement in selecting a contractor. A selected contractor shall be of good reputation, financially i sound, have adequate financial resources to carry out his/her bid and proposal, and be qualified to do the required work. The Energy Coordinator shall frequently monitor the list of contractors to assure that they continue to be acceptable. 7. No Notification to Bidder Before Contract Award. The Energy Coordinator shall not advise any bidders of either selection or it rejection before the contract is awarded. F. Award of Construction Contract. The contract shall be awarded by having the applicant for the solar demonstration grant properly i execute the contract with the assistance of the Energy Coordinator. ~ 1. Issuance of Proceed Order. At the time the award is made, the iEnergy Coordinator shaTT remind the applicant and the successful ! contractor that the undertaking of the work covered by the contract is subject to issuance of a proceed order, form CDS- 7850, by the owner, within the number of days stated in the general conditions of the contract from the date of the award. Upon award of the contract, the Energy Coordinator shall notify j unsuccessful bidders that they have not been awarded the j contract. 2. Awardwithin 30 Days of Cutoff Date. In order for the bid and proposal to be binding, the award shall be made within a period of 30 days from the cutoff date established by the Energy Coordinator for the receipt of the bid and proposal, unless a later date is agreed upon in writing. 3. Contract Award. In the award of a construction contract for solar demonstration work, the solar demonstration grant applicant shall execute the original and five copies of the in e MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES NOIRES contract documents. The Energy Coordinator shall distribute the o executed contract documents as follows: a. Executed copy to the contractor. b. Executed copy to grantee. C. Executed original and copy retained by the Energy Coordinator for file. d. Executed copy to private lender (if applicable). G. Issuance of Proceed Order, Form C_DS-7850. The general conditions of the construction contract will state that the owner will issue a —' proceed order within a stated number of days from the date of acceptance of the contractor's bid and proposal. The proceed order for a construction contract shall be executed by the grantee at grant award. It shall be issued within 30 days of the acceptance of the constractor's bid and proposal, and shall require the start of construction within 30 days or less from the date of the order's ^ signing. In order to conform with this contract condition, a proceed order shall be issued promptly after the form CDS-7800 for a solar demonstration grant has been approved and the bid award has been made. The Energy Coordinator shall assist the grantee in the preparation and issuance of a proceed order. The proceed order shall be prepared for the applicant's signature, and shall be distributed by the Energy Coordinator as follows: I. 1. Original to the contractor. 2. One copy retained for the file. 3. One copy to grantee. H. Other Provisions (In Re: B.8.a. of this chapter). 1. The Contractor Shall: Defend, indemnify and hold harmless the owner, the owner's family, the owner's employees, and the City of Iowa City, Iowa, and its agents, officers and employees from any and all liability, loss, cost, damage, and expense (including reasonable attorney's fees and court costs) resulting from, arising out of, or incurred by reason of any claims, actions, or suits based upon or alleging bodily injury, including death, or property damage arising out of or resulting from the contractor's operations under this contract, whether such operations be by himself or herself or by any subcontractor or by anyone directly or indirectly employed by either of them. The ^' contractor shall obtain insurance for this purpose, which shall insure the interests of the owner and the City as the same may appear, and shall file with the owner and the City ., certificates of such insurance. w� 12-7 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES 2. Correction of Faulty Work After Final Payment: The approval of the final request for payment by the Energy Coordinator and the making of the final payment by the owner to the contractor shall not relieve the contractor of responsibility for faulty materials or workmanship. 12-8 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110INES CHAPTER 13 - INSPECTION OF SOLAR DEMONSTRATION WORK A. General. This chapter sets forth the requirements for the inspection of work financed in whole or in part by a solar demonstration grant. B. Responsibility for Making Inspections. The Energy Coordinator shall make inspections of construct on work in cases involving a solar demonstration grant. To accomplish this, the Energy Coordinator shall make: 1. Compliance inspection, as necessary, to insure that the construction work is being completed in accordance with the construction contract. 2. A final inspection to determine that the construction work has been completed in accordance with construction contract. A Housing Inspector, a member of the Resources Conservation Commission, and any specialists from the Housing Inspection Services Department as may be required, shall accompany the Energy Coordinator on the final inspection and shall provide the Energy Coordinator with a written report of their findings. C. Inspections for Progress Payments and Final Pa ment. Inspection of construction work shall be made in accordance with the following: I. Progress Payments. A compliance inspection of the solar R demonstration work shall be made before the Energy Coordinator makes a progress payment on a contractor's H� invoice. a. Inspection Report - Request for Payment. The Energy Coordinator shall prepare an inspection report (original and one copy). r b. Payment for Satisfactor Work. If the inspection ` determines that work completed is satisfactory, the Energy Coordinator shall draw on the escrow account a progress payment check payable to the grantee and the intended payee (see Chapter 9). ti C. Obtaining Corrective Action. If the work completed is not in accordance with the construction contract for a progress payment, the Energy Coordinator shall advise the grantee of any non-compliance in the construction work, or of any incorrect invoice submitted by the contractor. The grantee shall be requested to obtain, with assistance from the Energy Coordinator appropriate corrective action from the contractor. No payment shall be made on a construction contract until the contractor has satisfactorily completed the necessary corrective action. 13-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ♦._...M 2. final Inspection. Upon completion of the solar demonstration work and receipt of the contractor's invoice containing his/her certification of satisfactory completion of all the work in accordance with the contract and his/her warranty, the Energy Coordinator shall arrange for inspection of the completed work. I. Making final Payment. When the final inspection de—termines that the work is satisfactorily completed in accordance with the contract, the Energy Coordinator shall obtain from the contractor a release of liens, and a copy of each warranty due the grantee for the work. After receipt of a release of liens, including releases from all sub -contractors, laborers, and suppliers, and a copy of each warranty, the Energy Coordinator shall make final i payment in accordance with Chapter 9. 0. Supplemental Inspections. In some cases defects and inadequacies In the construction work, not apparent at the time of final inspection, may show up after final payment for the ^ work is made. 1. One Year Guarantee on Work b Contractor. All work f performed by the contractor is covered by a one year i guarantee but property owners are not always aware that, for a period of one year, they may require the contractor I to correct significant defects and inadequacies in the I work performed under this contract. For this reason, the { Energy Coordinator shall inform the owner of the guarantee requirements upon completion of the solar demonstration work. I 2. Additional Call by rnarmi 13-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111CS correction of Com�tai�nts. The Energy Coord nator, after the final inspect of n, shall make an additional call on the 4 property owner to ascertain if there are any complaints about the work that has been done. This call shall be made within 60 days after the final inspection. The Energy { Coordinator shall inspect that work to ascertain if a complaint is valid. If the complaint is valid, the Energy Coordinator shall assist the property owner in obtaining prompt corrective action from the contractor. The contractor must be given notice with reasonable .1 promptness. Should the contractor fail to answer or correct the defect(s) within a reasonable time, the Energy Coordinator, at owner request, will assist the owner in the following manner: a. The Energy Coordinator, the Senior Building Inspector, and the Resources Conservation Commission will investigate the complaint. b. If the investigation finds the complaint to be invalid, the owner will be so notified. 13-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111CS C . If the investigation finds the complaint to be valid, the Energy Cooridnator will direct the contractor to take necessary corrective action within a specified length of time. Cl. If the contractor complies, the Energy Coordinator, Senior Building Inspector, and the Resources Conservation Commission will reinspect the work and, if it is satisfactory, the owner will be expected to sign a written statement withdrawing the complaint. r e. If the contractor fails to respond to the request within the specified length of time, the Energy Coordinator, upon owner request, will prepare a -� letter for owner's signature, notifying the contractor, a second time, that unless the complaint is obeyed by a specified time, a formal complaint will be filed with the State Building Board for appropriate action. f. If the contractor fails to respond to the request for correction within the time specified: 1) The Energy Coordinator will take any necessary action to have the defects corrected, including but not limited to paying the resonable costs of correcting work or materials determined by the inspection to be defective. By paying such costs, the Pilot Solar Demonstration Project will assume the role of the home owner as to any legal claim or claims the home owner may have against the contractor in regard to such defective work and/or materials. 2) The contractor may be prohibited by the Energy Coordinator from contracting any other solar demonstration work under the Pilot Solar Demonstration Project. E. Energv Coordinator - Resources Conservation Commission - Owner - ` Contractor Relations. EneCoordinator's Responsilibity and Authority: The Energy Coordinator shall observe the work on behalf of the City, and will provide general assistance during construction and installation of the solar collection device. The Energy Coordinator and owner, upon advisement of the Resources Conservation Commission, shall decide, when w, necessary, any and all questions which may arise as to the quality and acceptability of materials furnished, work performed, interpretation of plans and specifications, and all questions as to the acceptable fulfillment of the contract on the part of the contractor. 13-3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES The Energy Coordinator will not be on the construction site at all times and as such cannot be responsible for the acts or omissions of the contractor or his/her employees. For the same reason, acceptance by the Energy Coordinator, of the contractor's work performed, does not release the contractor from the responsiblity to provide quality performance on all contract specifications. C 13-4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I I CHAPTER 14 - APPLICANT'S INCOME A. General. This chapter sets forth the basis for establishing an applicant's income for the purposes of a solar demonstration grant on a residential property. B. goe of Applicant. In order to make determinations with respect to eligibility for a solar demonstration grant, an applicant is identified as either an owner -occupant of a one- or two -dwelling unit property or an investor -owner. An applicant must be identified additionally, either as a person or other legal entity, as defined in Chapter 1. Only owner -occupant persons are eligible for a solar demonstration grant. C. Sources of Funds and Amounts Comprisinq Applicant's Income. The following is a listing of the elements comprising income for purposes of a solar demonstration grant. Exclusions from income applicable in special circumstances are stated in paragraph E. below. 1. Portion of Income Derived from Rental Units. If a property will contain more than one dwelling unit after solar demonstration work, that portion of the applicant's income that is derived from the property shall be reported on form CDS-7800, block C, line 3, as a net figure determined as follows: a. Net Income. The net income from the rental unit in the owner -occupied property to be retrofitted is the gross rental income, less expenditures allocable to the rental unit. These allocable expenditures include payments on the basis of an average of one or more years of mortgage or land contract principle and interest, the mortgage insurance premium, service charges, hazard insurance, real estate taxes and special assessments, maintenance and repairs, heating and utilities, and other cash expenditures for the property such as advertising vacancies. b. Allocation of Expenditures to Rental Unit. The allocation of expenditures to the rental unit may be established by dividing total monthly expeditures for the entire property by the number of units in the property. The result is the shared expenditures allocable to the owner -occupied dwelling unit, which, when subtracted from the expenditures for the entire property, produces the monthly expenditures allocable to the rental unit (i.e., often units are rented with heat and water but under separate electrical meters; in these cases, the heat and water are shared expenses but the electrical costs to the tenants is not part of the building expense). 14-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 69 g C. Net Rental Income on Form CIs-7800. The monthly expend tures allocable to the rental unit, subtracted from the gross rental income from the property, produces the net rental income to be entered on CDS- 7800, block C, line 3. 2. Portion of Income Derived from Roomers. If the property will contain rooming units, that portion of an applicant's income that is derived from roomers, shall be reported on form CDS-7800, block C, line 3, as a net figure determined as follows: 14-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES a. Net Income. The net income from the roomers in the owner -occupied property to be retrofitted is the gross rental income, less expenditures allocable to the roomers. These allocable expenditures include payments on the basis of an average of one or more years for mortgage or land contract principle and interest, the mortgage insurance premium, service charges, hazard insurance, real estate taxes and special assessments, maintenance and repairs, heating and utilities, and other case expenditures for the +I property. b. Allocation of Expenditures to Roomers. The allocation of expenditures to the roomer(s) may be ^ established by determining the percentage of floor space that is used exclusively by the roomer(s). The allocable expenditures shall be reduced by the ! percentage of floor space as calculated above. 1 3. Applicant who is a Person. Income of an applicant who is r"includes r a pea rson the income of the applicant and his or her family. The applicant's family includes the applicant ..J and any other person or persons related by blood, 1 marriage, or operation of law, who share the same dwelling unit. If ownership of the property rests in more than one - person, the applicant is each owner and family. The f applicant's income, therefore, is the sum of the family ., incomes of all applicants. An applicant's income is established on an annual basis, at the time of applying for a solar demonstration grant by taking the income for the twelve (12) months immediately prior to the application date, and includes: a. The applicant's earnings. b. Spouse's earnings. C. The income of other family members living in the home, if their employment is a definite characteristic of family life. 14-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES Excluded is the income of an adult family member, ^ other than the applicant and spouse, who does not have an ownership interest in the property, but included are any funds contributed or paid to the family, on a regular basis by an excluded adult family member. (Such as room and board, rent, etc.). Excluded are incomes of those under 18 or full-time students or mentally or disabled children. d. Other income regularly received by applicant or his/her family. e. Net income from real estate, other than the property to be retrofitted, and any other net business income. The net income shall be computed by taking the gross rental income and, on the basis of an average or ^ experience for two or more years, subtracting the expenditures for mortgage principle and interest, mortgage insurance premium, service charges, hazard insurance, real estate taxes and special assessments, maintenance and repairs, heating and utilities, ground rent, and other cash expenditures for the property such as advertising vacancies. If the applicant has not owned the property for two or more years, the staff shall estimate the income and expenditures on the available experience. I D. Reporting of Applicant's Income. The applicant's income shall -• be reported on the application form CDS-7800, block C, submitted by the applicant, as the "Total Present Monthly Income Of Applicant." _. E. Exclusions and Adjustments to Applicant's Income. Deduct the following amounts from gross income: 1. $25 per child per month (child must be living in the home, under 18 years of age, or full-time student dependent). 2. Deduct 10% of gross income for taxes (persons not retired or disabled), or see 3. below. 3. Deduct 25% of retirement benefits, disability benefits, or w Social Security benefits. 14-3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i Dv C�{ /r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES Informal Agenda Planning and Zoning Commission May 14, 1979 --- 7:30 p.m, City Manager's Conference Room A. Call to Order. B. Public discussion of any item not included on the agenda. C. Consideration of the minutes of the meetings of April 30 (informal meeting) and May 3, 1979. D. Zoning Items: I. Review of the Revised Tree Regulations. 2. Discussion of an ordinance amending the sign requirements for the M1 Zone. E, Subdivision Items: I. S-7912. Public discussion of a preliminary and final Large Scale ent plan and Residential Stores, located onthenorthwesttcorneraoflthepintersectionyofee Food North Dodge Street and Old Dubuque Road; 45 -day limitation period: 5/26/79. F. Discussion Item: 1. 1750 Rochester (memo included in packet). 2. Discussion of the petition re: the extension of Foster Road (referred by City Council), G. Adjournment. Regular meeting -- May 17, 1979 M IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i I CITY OF IOWA CITY CIVIC (INILK ill(-) L. WASIIINUION J. 1()WA (:IIY I( A !))�/1 > (319) 354.18(.J-) AGENDA BROADBAND TELECOMMUNICATIONS COMMISSION May 15, 1979, 4:30 P.M. CIVIC CENTER CONFERENCE ROOM 1. Call meeting to order 2. Approve minutes 3. Announcements 4. Report on specialist search 5. Report from City Attorney 6. Commissioner information and questions 7. New business B. Adjourn MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 1 WE MINUTES OF STAFF MEETING April 25, 1979 Departmental referrals from the informal and formal Council meetings were distributed to the department heads (copy attached). The subject of scheduling Council meetings for the summer should be put on the agenda for next week's staff meeting. The department heads were asked to advise if there are dates when meetings will be needed. Items for next week's Council meeting include: Second consideration of the Housing Code Advertise for bid the roof for the modulars at the service building Resolution to assess BDI Agreement between Old Capitol Associates and Old Capitol Center Partners Public hearing on plans and specifications for service center sanitary sewer. In connection with this, the Director of Public Works is to write a memorandum to the City Council regarding this entire project. The City Manager again reminded the department heads that their staff should always keep in mind that requests for information should be answered as soon as possible. The question was raised about responding to people who are getting information to use in a lawsuit against the City. The City Manager advised that if it is public information and public record, anyone has a right to have access to the information. Prepared by: 2 Lorraine Saeger (/A 1,402, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES Informal Council Meeting April EL 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES W SUBJECT DATE WYa*tM DATE DUE � � CO M EM/STATUS RECD TO Re, opinion on legality of Board of Ralston Creek Village 4-23 Adjustment action, is the City liable Parking Lot Variance Vegal for any damages resulting from this ction7 When will Council receive legal opinion and what are grounCIV44i necessary for legal challenge. Council has set July 1, 1979, as ' absolute priority for completion. Zoning Ordinance 4-23 P&PD Report to Council - Is additional Nelson Adult Center 4-23 P&PD CDBG money available for assistance for purchase of building? What is =tiiq of total CDBG budget? Should members be sworn into office,, Boards and Commissions members 4-23 Legal particularly those belonging to boards or commissions with independent ordinances of the City, etc. ( ` 4r Council concurs that this be four 11 -foot lanes, no parking. 10 block of W. Washington - new 423 P&PD construction Coordinate with department heads re. Summer Council schedule 4-23 Ass't City summer schedule for July and August. Mgr Further discussion of sites pending =Housing 4-23 City for informal agenda in next few Mgr g weeks MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES Informal Council Meeting April 23, 1979 Page 2 DEPARTMENT REFERRALS SUMECT �Mo � D W ~ OO W8M/STATW Parking Enforcement 4-23 Police/ Legal Where regulations have been modified but signs still not changed, what type of enforcement is appropriate? Rocky Shore Bikeway 4-23 PBPD Report to Council re. what part o '4— proposed bikeway we presently have funds for and if anymore federal • i s MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES Regalar Council Meeting April 24, 1979 DEPARTMENT REFERRALS 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES W SUBJECT DATE REFERRED DATE DUE ~ 00MMMM/STATUS RECID TO Alleyway next to Copper Dollar is full Litter 4-24 Public Wks of beer cans, etc. Who owns this? Can City clean it up and bill owner? Recruit a member from Mercy Hosp Resources Conservation Commission 4-24 Energy Coon if possible. Process should automatically present to Budget Process 4-24 City Mgr/ Council a consideration for Council limmediately Finance pay increase at budget time in years after eleci ns Include in budget manual. Re. approval by Council to accept t e Ralston Creek Stormwater Management four projects by Highway Contractors, Projects (4) 4-24 Legal Inc., acceptance is deferred for one week Dending review of status b City Attorney. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES OF STAFF MEETING May 2, 1979 Departmental referrals from the informal and formal Council meetings of April 30 and May 1 were distributed to the staff (copy attached). Items for next week's agenda include: Third reading of Housing Code Transfer of interest resolution The summer schedule for Council meetings was briefly discussed. It was felt that it would be impossible to predict when meetings would be needed and that the staff would work around a planned schedule of meetings. The Administrative Assistant, Finance Department, asked if the budget cycle should be scheduled earlier this year. The City Manager agreed that the material would be distributed to the staff earlier. This subject should be scheduled for discussion at the weekly meeting with the Finance Director. The staff was informed that union contractors are on strike which affects the construction of the parking ramp: The Police Department is aware of the situation. The Director of Housing and Inspection Services advised the staff that three new employees are now working - Senior Housing Inspector Terry Steinbach and Housing Inspectors Kelley Vezina and Brian Kuebler. The Director of Housing and Inspection Services notified the staff of approved rehabilitation funding for a condominium on Summit Street. The City Manager suggested a press release be prepared about this. The problem of security of the Civic Center was briefly mentioned. The Assistant City Manager advised that he would be scheduling third quarter MBO reports for each department. Prepared by: 441L L, Lorraine Saeger /odZ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I ■ Informal_ Council Meeting April 30, 1979 DEPARTMENT REFERRALS SUBJECT DATE �� DATE DUE O UJ �w 9 F COMMENTS/STATUS W Design standard for alleys 4-30 Public Wks Make recommendation to Council re. changing the design standards for alleys from minimum of 7 inch asphalt Ralston Creek Village Sewer 9 4-30 Public Wks 42" trunk sewer to be rerouted. Council favors construction with -hard Sturgis Corner boat ramp 4-30VaRec surface road and parking area. City Park tennis court lights 4.30 How are these controlled? Why would they be on late at night? i Hy -Vee area storm sewer project - P J Highway #6of 4-30soon. Schedule for informal discussion City Engineer to notify Hy -Vee date and time. Neuzil Tract problem 4-30 Schedule for informal discussior""."')on.i Invite Jack Neuzil and University Heights Mayor. Economic Development P 4-30 Public Wks Will be rescheduled for informal discussion. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES 1 1 Regular Council Meeting 'May 1, 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 0 SUBJECT DATE RECD REFERRED TO DATE DUE W C�AAMENTS/STATUS W Resurrect memo of about six -months ago re. street light placement Northside Street Lighting 5-1 Public Wks standards, etc. Check lighting in block of North Linn. Reply to letter re. Council approval of same hours and age limit as Woodfields Sunda hours Y 5-1 Cit Mgr Y 9 approved for Grand Daddy's. Item deferred pending further informal Proposed acceptance of 4 stormwater 5-1 Legal/ discussion on 5-7-79. Legal expand detention sites. Public Wks on memo of 4-27-79 re. law governing retention of payment from contractors.' Keep a list of travel by destination/ . name/purpose in current status in Travel expenses 5-1 •Lorraine Council reading file. Police Training in Virginia 5-1 Police Chiel Council approved travel to Will ;- burg per this request. Foster Road petition 5-1 City Mgr. Refer to Planning and Zoning. Re. SEATS contracts with cities - do SEATS 5-1 Public Wks they also contract with all others in County to include University MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES UNITED ACTION FOR YOUTH MONTHLY REPORT February 1979 OUTREACH Pot Fugate was hired to replace Susan nuwa as outreach counselor and began longin service training in mid—February. Pats prior experiences at CityC.E.C. and provide backgroundvement to develophasin ielanaoutreachmcounselor. Sheher andwSusan uspenttseveral days in training together which included time at Lone Tree School. of Paexperience doing groups work at C.E.0Because . she will be able to continue the group that has been on in Lone Tree. The statistics show an increase in contacts awe February was not a "mild" month, we seem to have Pinallyy from eaOffice. Although and were able to got out without snowplows. While there way a winter at youth hangouts, there was a eignificant increase in contacts in the home end at the Recreation Center. decrease in contacts Craig Engel, outreach aide, is also back after a leave of absence for basketball season. NO will be providing additional help in reaching students at Blest High School. SYNTHESIS Jim E' i was hired as Studio. Coordinator replacing David Olive, Jim is a well known multi—media artist and has several years experience working with Youth in outdoor recreation programs. The progress made in the studio this month is outstanding. In mid—February reorganization had progressed so well that we began accepting students again. With the help of the studio aides we have begun to follow up with the project. those young people originally involved in We are in the midst of roorganizating the documentation of the students havProgram.and (for lack of a better term) the-client—flow process. Fifteen the re— organization, continued the however,wehare not eir orecording nstatisticsaforuring this month In March we will implement the new Procedures and a more accurate system of, documentation. The most exciting prospect that developed finally this month was the Potential for the video equipment's use. The availability and access to cable T.V. made a multitude of opportunities for youth produced video Programs possible as early as this fall. U,A.Y. Fiscal 1980 funding is the primo focus of the board in the next two months,* The hfunds rreceived al ebeing t fromtheuCityof Iowa eCitysandrequests theJohnsoncal governments. Of Supervisors remain the foundation Por U.A.Y.'s funding. Di u County Board the City Council hearing indicated outreach program. This tan interest in an outside evaluation of the ype of Ovnluation has been discuesod by the board and Jim Swaim is Pursuing several possibilities to fund such an effort. The City Council sounded supportive and might be interested in partially funding an evaluation. /0O3 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES `) United Action for Youth Month Report Continued February 1979 2 Ethan Fox has been invited to be a keynote speaker the National Youth Workers Conference to be held in June. The invitation itself speaks to the respect Ethan has earned from other youth work professionab across the country. A "Youth participation" grant that Ethan co—authored has been submitted to the Office of Juvenile Justice and was recently published in the National Youth Work Network Newsletter. Coming up in March will be training on the new Juvenile Code. All persons interested in learning about the recent changes in the law should attend. Dan Bray and Jude Harstead will both be members of the faculty representing the Juvenile court. OUTRF,AC11 Youth Served Referrals in Referrals out Drug Seminars Crisis Intervention Total Contactat SYNTHESIS Not completed FEBRUARY STATISTICS 78 (25 county) 8 15 3 22 971 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES ETF _1 �•:... ..Y r......... ,.1 FIiIIRIIAItY 'POTAIS _ 'Pll'I'AI. cn her �_�i, i:� ■■Minn■■ ■■■■ ■■■ .■■iri ■■■ ■■■■■■.■■mm:! �.... In School... Mom ...�.. �►P.S.-h Haim ...1�..... ........:C:: ■■■■■l■■■■■■■■nin 1105p�■■■■■■ �mom. �■iiiiiiiiiii� :OMNI ME • ° REMO mmm:::::m . ..■■. ..■...00mmommo .. NOMINEES Emma ..■............�� . Emma .. m .■C ■■■■■■■■gum! C■a No EE ■ EC .... ■■■■■■■■ ■■mmm, .■ E.........• :m • on , ■ ■�...■... � , ■.MEMO looms mommmmom�� .E ME■..■a.mmm&um cn her MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES ■■■■ �■■■■■■■,■ ■■■■■■.■o School... ■■■■ MEMO .C■.■.nn Haim ...1�..... ........:C:: ■n■i■ �■iiiiiiiiiii� REMO MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES Franchising fire protectiow In Arizona, it seems to work By JEFFREY ROBINSON DQ0~/ %!r4"Tra•mWsw. MA"W= w TVA AAYrlYdar m,ar Lproblem. It ; all OU WITW"rl begahad n In 1918. "I was working on a newspaper In Phoenix and bought a house Just outside town. Ev. erything was fine until one day I found out that I didn't have any fire protection. The Phoenix Fire Depart. ment In those days had Instructions to Pull up at the city limits,,, So he discussed with his neighbors the idea of forming a cooperative fire department. They were all for it, until It came time to do more than talk about It. Then they seemed leu inter. ested. He realized that If he wanted fire protection, he'd have to do It by himself. So he got 1900 together, then tried to collect 110 aplece from 1,000 nelghbors. He wound up contacting more than 5,000 People before he -could raise 110,000, which he used to buy a pair of old fire trucks and hire four mm. "We went In business headfirst. Before long, we were down to one truck and two men. At the age of 22, I was bankrupt and didn't even know It. My accountant assumed I had brains enough to realize that I was In trouble without being told. Fortunately, I didn't." Today, Lou Wltzeman franchises fire protection In two states, operates 11 stations, has goo full-time employees, owns 121 vehicles, and, in Arizona, where his Rural Metro Fire Department Is the largest firefighting outfit In the stale, he protects 20 Percent of the population. His best client Is Scottsdale, Just outside Phoenix. The city, with an area of 95 square miles and popula- tion of 85,000, incorporated three years after Wltzeman started his fire department, and because his was the only one In town, he found himself in fathers on Melon. He ld the o rather untraditional Idea of "a public utility with a franchise." Said Wllzeman, "if there's one thing that hurts fire service, it's tradition." And Wllzeman has never been accused of being a traditionalist. "A lot of firemen spend 90 percent of their time playing Ping-Pong and Polishing chrome. Because Rural Metro is a Drivate company, we can't afford fireman who do that, w we operate with fewer full-time men than a normal city fire department, and lhere'i no chrome on'our trseks. We also etaY away from factory -built equipment because we can build It auselves at under halt the cost.-- His ost."Rla equipment, by the way, Is not ftrsenglne red, but a slightly seasick, � looks heyellow. "1 think the color re safe. It doesn't washbut tout a night o much The traditionalists may not like It, but the change from red to this lime -green instantly reduced tall -end accidents.,, Witzer an discovered that almost 80 Percent of fires are extinguished with leu than Soo gallons of water, Noce they are of the brush-kitchen- allomobile variety. It Owns that seeding a large pumper truck to put out these f1m wasn't economical. So be developed an "attack truck," which Is nothing more than a specially egolpped, add moverland pid It's faster aore maneavosspla�. than a alsmal fire engine and, because It ssvea money, it pays for Itself In lee than rix years. The attack track with Its li pum pumper lathe first piece Of equipment Wittzenaa. "One man can r rH the fire Is too big for that one truck, help can be an the scene within' minutes. Efficiency isn't sacrificed, W usne and money aresaved." witzeman also uses special kow. U.S. fire companies traditionally sae 2% -Inch hoses, but Witzeman hu argued for years that Me Europeen water4-Inch hosw hrjW mom Ire fstar am lass boeeis nssd. American bcw to outfacturon WNW not regear, a WlUMU fitted his tracks Iw use wider hoses, simply importing them from Europe. He.lhan developed such special I equipment as radio-controlled:fire hydrants, remote -control units that an carry water INo a tire too hot for a firefighter, and microfilm viewers In his trucks w firefighters an sr civ the RooF 0 of -a burning boll ig while en route to the fire. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES, M0111ES z A-0-, 7) Scottsdale obviously likes the way he works, since it has renewed his contract every year since 1951, and this year Is paying him Just over $1 million to fight the city'a fires. "It's money well spent," according to City Manager Frank Aleshire. Aleshlre said the Horatio Alger success story of Lou Witzeman and his Rural Metro Fire Department really Is only hall the story; "He's a unique and Innovative businessman, but the true least of our low-cost fire service — aild It's available to any city that wants to break with tradition In order to save money — is not privatisation but rather civitimi. shore. The Benet is not to turn the fire deparfmmt over to the private mtetpir bat to use civilians to sw Plemeot the professional flrefight. ITS." Rurq Metro provides 15 prohr clonal 14ellghters to serve Scottsdale. The city then backs them up with 37 fully traltted•voiunteera who Just happen to have full-time Jobs In city departmenaw aani laheeauntem train with the professionals, but they don't cit around waiting for something to happen. They work at their regular Jobe, wearing radio pagers, carrying tun -out gear In their can. The mluute there's a fire call, they become firefighters. On call one week per month, they're paid about 175 per month above their usual salary. If timrye ft�re paid ova fire �atlmm off -duly tee at dW ee," Aleshlre admitted, y subsidizing the fire dr ppaarrtmmt because the city, and not Wltrnnsn, pays for these 37 vo1w teen. But the avenge lost time to the city is Just one hour per man per month, and I guess that should tell You something about the frequency of fires In Scottsdale.' It should also tall you something that Witzeman must constantly think toL7A/ about: There are 97 trained auxiliary firemen working for the city, and, If Rural Metro's rates ever go too high, Scottsdale can step in with its own "In -the -wings" fire department. "An outstanding example," Aieshlre said, "of constructive com- petition between the- public and private sectors. And that's something that will definitely work in other suburban communities, I don't know if our system of firefighting woeld be possible In big cities, because our fin problem is different In New York, for instance, I would imagine firemen are never sitting around, that they're always. out on a call. A city like New York must be a nightmare for the fire chief because it's filled with high-risk areas and there's always a fire somewhere. But Scottsdale is spread out, it's an accessible city and having men biding their time until a fire comes along is money wasted: Scotts. dale may not be a model for all duos, blit the bulk of fire protection in the U.S. is suburban." Fire protection in the United state Is carefully rated by a nnirtber of public and private servloea, ardoog them insurance companies that tend to base their rates on such factors u the competence of the local fire company. Fin Insurance in scotts. dale is no higher then In the majority Of other cities Its size, and is, In fact, lower than many larger cities. And the price for this fire protection is a figure both Aleshlre and Witzeman like to quote. The U.S. national average is nearly g80. in Phoenix, the city pays about {ZZ a year per capita for fire protection. Scotbvdale hove" around 811. Because Witteman has been able to kap his own coats down, while milli malntalning satisfactory levels of ef. flcleacy, fire -protection subscription cats are generally considered low. "I have to explain," amid Wltuman, "that the service we offer is a protes- sioosl firefighting service. All our men are trained to Arizona standards all our equipment masts state standards. We're prolassionals, and In areas within a fimmile radius of it Rural Metro firehowe, we sell pro. tection to about 85 percent of the homes." For non -subscribers, Rural Metro has another program. It will, In almost every case, respond to a fire at A non -subscription house. But it sends the non-subserlber a bill based on 11 times the annual fee, plus an hourly rate for the men and equipment used. "We've never ex. perleneed trouble collecting our qua- si -penalty tee after the fact. But then we only send a bill to a non-subserl- her If we do some good. If his house bums down, we don't bill him. No sense in adding insult to injury." ft all adds up to a f8 million 1978.1979 fiscal year for Witzeman and Rural Metro, and that represents Witzeman's usual 10 -to -80 -percent annual growth rata. "I don't know how much the company is worth," be said. "Actually I do, but I'm not going to tell you." The $5 million figure, however, does not Include the latest Witzeman expedition — his first franchise out of the state. In July 1977, he bought five small private fire companies In Knox County, Tenn., and formed Tennessee Rural Metro, Inc., of which he owns 50 percent. Witzeman flatly denies that be is Interested in franchising his fire companies around America. Yet each day he receives questions from small communities around the country wantimg to know what he'd charge them to nn their fire department. Now all this might lead someone to think that Witzeman either deserves a medal for being soros kind of firehouse brain trust, or him weight In gold for the same kind of American Ingenuity that has given the world McDonald's, Baskin-Robbins and Kentucky Fried Chicken. But there's another level to this, and In fire - department circles, Witxeman might be the most hotly disputed figure, so to Speak. First, he's a radical, and radials never seem to win many friends In government bureaucracies. Second, he can be abrasively candid. He doesn't tend to win many friends among fire chiefs when be tally them that garhagamen have made more technical progress In recent years than fire departments. He willingly tells anyone who asks — and sometimes tells people who don't ask — that municipalities no longer can afford firefighters In their traditional roles of professional heroes. He proclaims a gospel that most firehouses are too big, most trucks too costly, most firefighters too unoccupied, most hoses too lusdl- cient, most fire plugs too close, mat 4/ -how shifts too wasteful, and most Innovations too gimmicky. The reactions he draws range from lunatic to prophet IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Some professional critics say Scottsdale, lucidly, couldn't have a serious fin because fin preveallco regulations an so strict the blgh Official with the flnfightam, acloo bas publicly gone so far as to any that up until now Wltseman has been lucky, and that "someday Scottsdale will bun to the ground." It's not surprising that Rural Metro would draw soma (lack from the unions, because it Is nom-uadon. later- astingly enough, sfattlog salaries for Rural Metro firefighters an higher than starling salaries for firefighters In surrounding towns where unions are the rule. Witzeman even has his employees on it profit-sharing plan. "Me overwbelming majority of my opposition stems from the position that private fire protection is morally wrong.11 He says that, unlike other busi- nesses, he pays a constant, never- ending penalty simply because he's different. "I pay because no one ever bard of a privately owned fire cennpany. We're besieged with small but Important problems, all the way from buying liability Insurance to financing capital improvements. We do not fit into anybody's hle book. We live in a world of carbon -My people, and In this punchard civilize. tion of ours, that makes us suspect " MICROFILMS JORM MICI L[PA P 0A[,IpS. I)I I INFORMAL COUNCIL DISCUSSION MAY 14, 1979 INFORMAL COUNCIL DISCUSSION: May 14, 1979, 1:30 P.M. in the Conference Room at the Civic Center. Mayor Pro tem Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, deProsse, Roberts, Erdahl, Perret (1:50 PM). Absent: Neuhauser, Vevera. STAFFMEMBERS PRESENT: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED Reel 79-15, Side 2, 1264 -End, F, Reel 79-16, Side 1, 1-1110. APPLICATIONS TO PLANNING AND ZONING COMMISSION 1270-1500 Boothroy present. Villa a Green, Part 10, Final McCreedy present. ..1. Flowage easement neede . 2. Detention facility construction discussed. 3. Sewer capacity is technically BDI's, but is not being used by BDI. 4. Roberts questioned if the 10 years would start from when the lift station was built. Staff will check. He also cautioned about discharging of sump pumps in the street, because of previous problems. Oakes Second Addiiton-Prel. 1. City Mgr. Berlin questioned if the storm water detention was offsite. Boothroy advised that before the final plat, a legally described facility and access will be presented. 2. PFZ will address the issue of Foster Road at tonite's meeting. Council will discuss later the section from Dubuque to First Ave. or Scott. AGENDA -COUNCIL BUSINESS 1500-1890 1. Asst., City Mgr. Belling introduced Larry Askling from the Univ. School of Social work who then introduced student representatives from South Africa, Austria, Egypt, Iran and west Berlin. Councilmembers then introduced themselves. Councilman Perret arrived, 1:50 PM. 2. deProsse called attention to the letter regarding pro- hibition of dangerous materials. Berlin related action taken. The legal department and staff will be consider- ing alternatives and ramifications. 3. Berlin reported that the leakage at the landfill has been stabilized, lie outlined action being taken to ascertain why the bacteria die in the digesters, as it has happened twice. This same process is planned for the new plant. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Informal Council Page 2 May 14, 1979 4. Berlin called attention to material received from the bonding attorney regarding the BDI project, which includes a lift station, paving, water, storm and sanitary sewer improvements, advising that a special attorney was needed for a legal opinion, the buyer of the bonds will not accept an in-house legal opinion. John Willers, representing Shive- flattery, engineers, for the project,asked Council to also adopt resolutions setting a hearing date of May 29th on the improvements, and setting June 6th as date for bids, to be acted on by Council on June 12th. This addition to the agenda will be posted by the Clerk to the tentative agenda. S. Berlin advised that he would bring up the issue of Copper Dollar bar, as outlined in Police Chief Miller's memo, during the regular meeting. 6. Schedule for the summer session was discussed briefly, Council to await input from Neuhauser $ Vevera. Memo was in the Friday packet. 7. Balmer called attention to the groundbreaking ceremony - for the elderly housing tomorrow. He will be attending as Mayor Pro tem. SENIOR CITIZENS CENTER Kraft present. 1890 -End 1. deProsse asked for amount of total contribution from County. Berlin advised it would be $100,000. 2. Berlin called attention to his memo in the 4/11 packet concerning mezzanine F, third floor, and explained funding. 3. Present use of Davis Building, costs $ funding were noted. 4. Use :of steam from the University will be negotiated. 5. Mary Rock voiced several objections regarding no provision of versatility in the plan, which is geared toward services, in her opinion. She was invited to attend the Senior Center Commission meetings, and express her ideas. Allocation of space will be a Commission decision. 6. Payment of overhead by agencies was discussed. Berlin suggested that if the agency provides direct services to citizens, they would not pay. Not all groups will have permanent space. 7. If City office space is provided, a plan for length of time proposed to be used, should.be drafted. Roberts suggested using money allocated for U Smash 'Em to provide offices on the third floor of Senior Center. Berlin will present projections from Finance regarding funding. 8. Cora Pollock suggested that the Center should be a social center, not just services for individuals. She was also invited to attend the Commission meetings. 9. Balmer stated that generally, the Council agrees with the City Manager's recommendations. An agreement to share operating costs with the County will be presented. deProsse commented that the City should not assume costs the County is now bearing. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Page 3 Informal Council WASHINGTON STREET/CAPITOL STREET INTERSECTION May 14, 1979 laves, Dietz, Univ.- 1 son present. Tape 79-16 1• Glaves called attention to his memo in 5/11 Side 1, A plan of the intersection was shown f, explained. 1-437 Problems with grade for Capitol were explained. 2• City Engr. Dietz recommended 31' and explained his reasoning. at the intersection, 3. Clarification was needed because of the two Council decisions regarding Washington St. in this area. Pour lanes of traffic will not go thru to Clinton in the bus area. Traffic in the area was discussed. 4. Gibson stated that the University did not want to use the secondary entrance forthe handicapped. S. Roberts and Balmer favored 45', dePr Erdahl favored 311. osse, Perrot and BLACK'S GASLIGHT VILLAGE Hayek, Kucharzak�Appeals Board mem ors m>ttey f, Graham were present, as well as 437 from te room:3-4S P. residents of the Village. CouncilmanErdahl absent 1. Berlinhstated'that two avenues were open to Council: i a) the ordinance could be amended to apply all, b) the Housing -Appeals Board could be takenitoto Court appealing their decision. 2. Hayek explained the question of zoning for the Village, which is now overloaded for present zone. This can be resolved thru litigation or negotiation. 3. No request for an extension of time has been filed with the Board of clone. Appeals. Council had requested that this de cision Smithey explained the reasoning behind their deon the timeframe, .the dates having been suggested by i Mrs. Black $ her attorney. 4. Kucharzak recalled other buildings which had been placarded. i S. Atty. Hayek outlined the options available to the tenants ' ruling er; seeking an injunction or appealing the Board's 6. Smithey explained that Graham's term expired at midni.te on the night of the last hearing. Neither the City or Atty. Bartley (representing Black), contested Graham's i continued presence on the Board past midnite, and Bartley was very specific that they would not contest Mr. Graham's Participation on the Board. They did not allow the tenants to speak at this meeting because of the late hour. If there was significant information to Present, Atty. Bartley 7• ouneilahad previlouslynaskedsI-orlYdiscussiondof adchinge in the Housing Code to allow for variances,. such as exemption for buildings worthy enough to be placed on Historic Register, but not exempting a secondary means of egress. Staff is investigating and will schedule discussion later. Councilman Erdahl returned to the meeting, 4:20 PM. 1 � S. There was a concensus that Mrs. Black or the tenants should file a request for extension of time to 7/31, to the Appeals Board. No one favored the City taking the Board to court. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Page 4 Informal Council May 14, 1979 9. Village residents voiced concern about the wording on the placards, which are not dated. The placard notice served to Mrs. Black was dated. A tenant also stated they had no faith in the Board, they did not earn their salary. (The Board is a volunteer group, is not paid a salary.) 10. Ryan advised that the City does not have an Ordinance, for Historic Districts. 11. Commissioner Graham stated that the City should be proud of the exemplary job done by Chrm. Smithey, Mike Kucharzak and Atty. Bob Bowlin. APPOINTMENTS 1. Consensus to appoint Pat Collins for the Housing Commission. 2. Consensus to appoint Stephen Lampe for Committee on Community Needs. ADDITION TO BULLETIN BOARD TENTATIVE AGENDA deProsse advised that the attorney hired by the Council for the Freeway 518 matter would be present after the formal meeting Tues. night foh; executive session. The Clerk will show addition of this item on the Tentative Agenda posted on the bulletin board. EXECUTIVE SESSION 5:00 P.M. Moved by Roberts, seconded by Perret to adjourn to executive session tinder exemption allowed by Sec. 28.A.S.c., to discuss strategy with counsel in matters that are presently in litigation, where disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 5/0, Neuhauser $ Vevera absent. Berlin, Stolfus, Belling, Ryan present. Tape-recorded on Reel 14, Side 1, 1245-1332. Asst. Atty. Angela Ryan' presented the issue. Moved by Perrot, seconded by Roberts to adjourn, 5:10 P.M. Motion carried unanimously. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES A T G julg 19197-9 tkpouqk June CITY OF F 1980 IOWA CITY -01/00 57 MICROFILMED BY JORM MICROLAB C. [DAR NAP IDS. OI C 'IO I D jE 1�' OPERATING BUDGET FISCAL YEAR 1980 JULY 1, 1979 TO JUNE 30, 1980 CITY OF IOWA CITY, IOWA MAYOR Robert Vevera CITY COUNCIL John Balmer Carol deProsse Clemens Erdahl Mary Neuhauser David Perret Glenn Roberts CITY MANAGER Neal G. Berlin MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES .a �1 �I .J eJ as ra iI in �kd IV� '1 - � J OPERATING BUDGET FISCAL YEAR 1980 JULY 1, 1979 TO JUNE 30, 1980 CITY OF IOWA CITY, IOWA MAYOR Robert Vevera CITY COUNCIL John Balmer Carol deProsse Clemens Erdahl Mary Neuhauser David Perret Glenn Roberts CITY MANAGER Neal G. Berlin MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES a CITY OF IOWA CITY Ii ivir ('i Ni u; /11( I WASI IIN( *)1' 1 1( )WA (a i til IOWA I)MI, (3119) 35/1 arcf) W March 13, 1979 ' City Council City of Iowa City iCivic Center 410 E. Washington Street —� Iowa City, Iowa 52240 Mayor and Councilmembers: Submitted herewith is the adopted FY80 budget for the City of Iowa City for the period July 1, 1979, through June 30, 1980, in compliance with the provisions of Article IV, Section 4.04(9) of the Charter. j In accordance with Chapter 384 of the Iowa Code, the City Council _j established the budget hearing date on February 6, 1979, held the hearing on the budget on February 27 and approved it on March 6, 1979. The recommended expenditures are balanced with projected revenues and a General Fund working capital balance of $789,287 has been provided. The estimate for expenditures and the allocation of resources have been made RI in accordance with the Council's deliberations and discussions of 11 departmental goals, objectives, and programs during the month of January and the public hearing in February. I The FY80 budget was prepared using modified Zero Base Budgeting (a budgeting format first used in FY79). The basic concept of Zero Base Budgeting is that all programs, both new and existing, are evaluated and justified each year, rather than accepting the current operating level as an established base for preparing the budget. In the budget document that follows, various service levels were proposed and the City Council i was given an opportunity to assess the cost of alternative levels of service. Each department was asked to present budget alternatives for consideration: one that was 10% below the FY79 budget, one that represented the current level of service which was defined as the FY79 budget plus a 5.5% increase for salaries and a 3% increase for services and charges, commodities and capital outlay, and finally a budget that was 10% above the current level. Although service levels cannot be defined in terms of straight percentage increases or decreases the departments attempted to prepare budgets that were within the above parameters. The result is a budget that is flexible enough to accommodate unanticipated service changes yet rigid enough to maintain the financial integrity of the City. Therefore, this format provides us with a system to appropriate funds on the basis of evaluative analysis. This analysis provides for the reallocation of funds from an existing low priority to a high priority _.' program. This process will provide the City with an effective budgeting technique that will, with refinement, continue to pay dividends in the future. / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES The budget provides for an appropriation of $31,029,114, which is comparable to an estimated expenditure figure for FY79 of $33,503,389. This decrease is due primarily to a reduction in total expenditures for capital projects from $15,008,847 for FY79 to a budgeted figure of $10,573,694 in FY80. Resources for allocation of $29,787,457 include $6,267,062 in property tax, which is a rate of $11.034 per $1,000 of actual property value and 3 3/8Q per $1,000 for agricultural land and buildings. Sin ere y yours, Neal G. Berlin City Manager MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES W APPRECIATION This budget includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received from citizens in City Council hearings, informal contacts and particularly this year through the work of the Committee on Community Needs which had influenced many aspects of this budget. The major impact of the City Council upon this proposed budget is in the priorities and programs adopted by the City Council during the current year and particularly in the goal setting process of the City Council. While all Departments were intensely involved in the budget preparation, most of the credit for the budget document goes to the members of the Finance Department. Particular gratitude is expressed to the Director of Finance, Rosemary Vitosh, and the Department of Finance Administrative Assistant, Mel Jones. While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees who on a daily basis transformed this document into citizen services. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES CITY OF J.OWA__l+ T1 .1OWA CITY BUDGET CERTIFICATE SUMMARY r°"'• ""•io 1•.. V•Ina �_- ._...._ _. __. ..__... allV.l 11,11(r.fd'.r1.1'_MII.. I..°.I n.r.n. l.. InI41•-•, •^nrn. I L.. ty.rl •w'•. 1.• .r .n.•..•.r. 11'ulll Fn.....r •' lau n... 1....f •^gin=.l.r.~-.._ . rMn •Iw... (u. :r. I..In.+ I1�I�MM'• n10 A.I< r_-~' e I.I.tlI. IIf. FA I III...IC I 111 I11)Mtl .1tl - - >-I __ =rye -��. ._. _ _ N wnM� •_. rlu(. u c.,1 .. t/.'.. L.... or.Y ^: (.._—_ ••---_ r -,_ _r__� _ _ _ '^• Ty57 c'I .(rSXX%%B. CCC%%%%% .r LC,0•rr.l1.i�TJ 51Y. .t. !._..> _.. 7rS_T,559_'_._�J.. �d:.9:. W_ .J14•. 1 ull P: XCNN.Nxx.,����AXY� XXXXxxXX • �XxX1(XxY M-I.II.LtVr •.i7 0s3 •+. --- -"-- U7tit1. c1I55cr5B7 - _ 11thf� o63 n_.r1.01•.1f.° 11 4, iri.?S.L b101Luo. ,1. _.917 05! e._I/ona.I..1,,.1•.: _ Sdr9dd-IyP,573 ._3i99v0 •e._;Rs,!'78 ..1 ... _(9;Su� ;-Si;e39 r 95Jr 8;L __- '•J�3VL Sof. ---•- ---�f63c-1...51.765- 9J,G7),-dB,3V7 - Li975 _•1 J3; —x•770=jei�9i __ �_5'n �s0 ul3 i9Q 77.(/JL —91,910 11 y10 (,•^ Iv a00 .11 3131173V io,s��i91. _J�1835•f_(q,S��Na .nf( ,L.r..(i.DA .i0;.lc•7H3 -dl1�s . _ _ .,_899,901 ._i,9cY,m} 879.0o}_i.RiN.11/. ..• --- ----- �_�w�,7rl�. ----- _.71s.3EB • 1_IJio 15b ��_387.73%_Iwolr.Po} ...•. -_-- - .- - _ --- - y__—_-- a-__. __. _r•-l.n. ll\ ._ _ 551 GU :N _._ _.-_._ _—__ �r.l1'@JiY 1_QTI,BIs : 811(!05, �1 ,597 OWL •.1.11_ ._ --'1A,78 76 to;..y5T1519_ 1. 3c�� s - il.Y;4d5. 52^•—J.yi65 ........ a..._ SK136. •-- _ too i9ico_ u .n ..r 1�- I . _ _(ar543i97:_G7aoeo ._ �1(14s-J6B)1_47o,eno Hcoa__dvo,Feo _?�I1000•_ �iP,170.` •••1 —__y •__._ ,OIL. I, A �� 1r7i, v7_•TI1 V ,I _ .1111, ,nKx II s� ~! 1 _ !� r l5 16471 n5 11IS .3.045 GC r.- uYlr -3,lie .545 sso .}s Lt015C. •..In. r1.512,101 �Iqmf,:,D ,0. J .rl o nl 5 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Fa I! I "t I 'J -i i i J I I F'I I RECORD OF PUBLIC HEARING ANSI AINIITION OF BUDGET On_jgCCUAcy P7 __ 1919, the Council of the Cty of�J1M1111.LY....ILaf i. mel fur the purl'oae of ronduvlinY . public horl., on the pr.lwred 197090 Budget ra published (po.lyd)• A ..nano w.. ....... L Nnba of limn and p1.re of L..riuY had been publl.hed un -__ f e6.Sl?iL _..__, 197Y, m the.. Iowa City Press Cftfyen .. and the affidavit of publiolinn war miable in file with the Cu..is Auditor. (or) Netla of It,, time and place of hearing had b... rynled on ..... ._ _.... .... _. 1979, in the follnwine location.: ....... ..... _ . _._ _ _.... . .... ._...... ................_........... .... .._ .._.__....._......._....... The budget eMimat, wPa considered and bapayen and cilium heard for and .y.infl aid elim.le .a follow.:.. . H.0 H...E......... ............._..._..._ __........... ......._......................_.......... _................___._..__......_...__..._.... _. _. ..........._. ....., ......._...._.......... ..... _. After rivies, opportunity for all deairin9 to be heard. the Council adopted the following budget roolutlan: Ruolullan No. 79-98.. A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNF. 30, 1980. Be It Revolved by the Council of the City of ....I Owe Cl ty..... _., Iowa: The annual budget for the flvcal year ending June 30, 1980, n ret forth In the Budget Summary rertlficale and In the detailed budget In aupput thereof ahowinl the revenue eatlmtles and appro. pri.tinn expera ilurer and allaNlum to programa and ¢Iivillee for Paid fisral year Is adopled, and the rlerk is dveoled to make the filings required by law and to art up hi. Iwaka In accordance with the aummagy and detail. .. adopted. Passed and approved on.... March 6........_..__. 1979, by the following vote: (List name..) Ayer: deProsse . ....__....._.... ..... Nqc. Balmer., ..... . ... .......... . .... Erdahl._............. _._............. _.._. ._....._..._...... ........._ ........... ....... .. Heuhauser..__...... .__.......___...... Absent:, Roberts ........ ..... _.... .... ....... ._.. Perret............ ........ ........... ..... _._..........._. _.._.... .... .. Yevere..........._._..._......................... .... _....__................. _._.__.._. ...... ............__.._.................._.............. r .... .. .............. .. �' ..31ay /......f or ATTEST:h!...,, A�h�Rk. �d :(/�'.Fu�i .... Clerk / FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES w If I I I J IIECIIRIJ OF pUlU.lC HEARING AND ABOTION OF IIOIIGLT EC2JeGL: -]] 1979. the Council of the City of_1Ltld.l:.ty-JJUYA. - mrl for the Durloae of r.Iductiuy a public hnr in, an the purlw.ed 1979e0 Rudest a published Ipnsled). A Vunrvm w -I prnenl. Nnlire of time and plan of hearing had b.en pubIhhrd un ..__ f e pr u eyjj _„ __ in the .. lova City Press Citl Jtn ... Ind the Ifidavlt of pub]ii atin^ w.I aydtablr to file with lhr Caumy Audilar. for) .... - .. __... ..... 1978. l Malice of Ihr time and yha of hearing had been puled on .. _..... ._....._. in the following locations: ................... ... ............... ...... .... .............. The boniest "orale a.,mmidered and bapayen and dlirem heard for and against add edimale ....... ...... ..................... _................ ................. .........__......_......_...._.. Aller giving opportunity far ail doirinr to be heard. the Council adopted the followinP budget ; roolulion: Rnolulion No. 79-98.. A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNF. i 00, 1990. I Be It Revolved by the Council of the City of .... Iowa ..City.... . .. .., loaves: i The annual budget far the flan] year ending June 30, 19". a set login in the Budget Summary Certificate and in the detailed budget in support thereof +hewier the revenue a+limdo and appro. relations eapenc ilurn and aRocstiun+ to programa and adiville+ far said fiscal year Is adapted, and the clerk is dueled la make the filings r,,ulred by taw and to art up his bucks in aetordancr wish the summary and details as adopted. Pawed and approved on... March 6_ - 1979, by the following vole: (Lid mmn.) Alec dePr9ise Nara:.. Balmer..........._.__._....__. ..- Crdahl._...... ........ . .........__...... __..._ . Neuhausec__......... ...__... ... Absent,,.. Roberts .............. ........_. ...... ... Perrot....... ... .. ... ._ _.. ..... ...__.. .._ _....__................................ .._.. .....ATTEST: P!...... _Z'1 .....Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS - DES MOINES I CITY OF IOWA CITY FISCAL YEAR 1980 ADOPTED BUDGET TABLE OF CONTENTS BUDGET GUIDELINES . . . , , , , , , i BUDGET -IN -BRIEF Revenues Expenditures . . . . . . . . . . . . vii General Fund Balance . . . . . . . . . . . . . . xi ALL FUNDS - Fund Summary . . . . . . . . . . . . . . 1 GENERAL FUND: Fund Summary . . , , , , , , , , , 2 Policy & Administration Program: Program Summary . . . . . . . , , , , ,, 3 City Council , , , , , , , , , , , , , . 4 City Clerk . . . . . . . . . . . . 9 City Attorney . . . . . . . . . . . . . . 18 City Manager . . . . . . . . . 25 Human Relations . . . . . . . . . . . . . . 33 Human Rights Commission . . . . . . . . . . . . . . 40 Civil Service Commission . . . . . . . . . . . . 42 Finance Administration . . . . . . . . . . . . . . 43 Accounting . . . . . . . . . . . . . . 50 Central Procurement Services. . . . . . . . . . 55 Treasury . . . . . . . . . . . . . . 60 Parking Enforcement . . . . . . . . . . . . 65 Risk Management . . . . . . . . . . . 70 Government Buildings . . . . . . . . . . . 72 Home and Community Environment Program: Program Summary . . . , , , , , , , , , 77 Public Works Administration, Function Summary . . . . 78 Engineering, Function Summary . . . . . . . . . . . . 82 Planning and Program Development: Function Summary . . . . . . . . . . . . . . 88 Administration . . . . . . . . . . . 89 Plan Administration . . . . . . . . . . 97 Development Programs . . . . . . . . . . . . . . 103 Riverfront Commission . . . . . . . . . 109 Planning & Zoning Commission. . . . . . . . . . . . 111 C.B.D. Maintenance, Function Summary. . . . . . . . 112 Energy Conservation, Function Summary . . . . . . . 118 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i i Community Protection Program: 122 Program Summary . . • • • • • Police: 123 Function Summary • • • • ' ' ' ' 124 I Administration • • • • • . . . . . . . Records 132 and Identification. . . 137 Patrol Criminal Investigation . . , , , , , . 144 Crossing Guards • 149 Fire: 152 j Function Summary . 153 Administration • • ' ' ' ' ' ' • ' 158 Fire Suppression • • • • • ' ' ' ' ' ' . . 165 Training ' ' ' ' ' • ' • . . . , 168 Prevention ' ' ' • ' 171 Animal Control, Function Summary. . . . Housing & Inspection Services: 180 Function Summary , 181 Administration • • • • • • • • • • • . ' 186 Housing Inspection . . . . . . . . . . . . . . 192 �j Building Inspection . . . . . . . . . . . . . . J Transportation Program: 199 Program Summary 200 Mass Transit, Function Summary. . . • • . . . . . . 206 Street System Maintenance, Function Summary , 214 Traffic Engineering, Function Summary . Physical Environment Program: 220 Program Summary Sanitation/Recycling, Function Summary. 221 Cemetery, Function Summary. . . . . . . . . . 225 Human Development Program: 232 Program Summary • • • • • • • • • ' • ' ' Parks and Recreation: 233 Function Summary ' ' Administration • • ' • ' • . ' ' • ' 234 237 ' " Parks • • • • • ' . ' ' ' ' ' ' 242 Recreation . . . . • • • • • • . . • • 250 Forestry/Nursery . . • • • • • • . . . . . . 255 Senior Center . . . . . . . . . . . . . . 258 Library, Function Summary . 267 Contingency . . . • . . • • . . . . . ENTERPRISE FUNDS: . 268 Funds Summary 1 Parking Revenue: 269 Funds Summary 270 Parking Operations, Fund Summary. . 278 f Parking Reserves, Funds Summary. . , . . . Sewer Revenue: . 280 Funds Summary 281 } Sewer Operations, Fund Summary. . 289 - - - J Sewer Reserves, Funds Summary. . . . . . . Water Revenue:.291 i Funds Summary:. P92 Water Operations, Fund Summary. . 300 _i Water Reserves, Funds Summary. . . . . . . . J I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Refuse Collection: `I �J Funds Summary . . . . . . . . 302 Refuse Collection Operations, Fund Summary. . . 1 Refuse Collection Reserve, Funds Summary . . . . . . . 309 Landfill: Funds Summary . . . . . . . . . . o Landfill Operations, Fund Summary . . . . . . . ,1 Landfill Reserves, Funds Summary . . . . . . . . . . . 317 Airport, Fund Summary . . . . . . . . . . . . . . 319 DEBT SERVICE FUND: Fund Summary . . . . . . . . . . . . . . 323 i ,I . . . 324 CAPITAL PROJECTS FUND: I Fund Summary . . . . . . . . . . . . . . 325 Capital Projects Listing . . , • • • • • • • • • . . 326 TRUST AND AGENCY FUND: Fund Summary, Pension and Retirement. . . . . . . J Summary of Expenditures . . . . . . . . . . . 1 SPECIAL REVENUE FUNDS: J Fund Summary . . . . . . . . . . . . . . 336 HCDA, Fund Summary . . . . . . . . . . . . . 337 Committee on Community Needs. . • • • • • • • ' ' • .354 i . . , 355 I . . . 357 Assisted Housing . . . . . . . . . . . �1 General Revenue Sharing, Fund Summary . . . . . . :.J SPECIAL ASSESSMENT FUND: Fund Summary • • • • • • • • • • • • 365 INTRAGOVERNMENTAL SERVICE FUND: Equipment Division • • • • • • J Refuse Collection: `I �J Funds Summary . . . . . . . . 302 Refuse Collection Operations, Fund Summary. . . 1 Refuse Collection Reserve, Funds Summary . . . . . . . 309 Refuse Collection: Funds Summary . . . . . . . . 302 Refuse Collection Operations, Fund Summary. . . . . . 303 Refuse Collection Reserve, Funds Summary . . . . . . . 309 Landfill: Funds Summary . . . . . . . . . . . . . 310 Landfill Operations, Fund Summary . . . . . . . . . . 311 Landfill Reserves, Funds Summary . . . . . . . . . . . 317 Airport, Fund Summary . . . . . . . . . . . . . . 319 DEBT SERVICE FUND: Fund Summary . . . . . . . . . . . . . . 323 Summary Expenditures . . . . . . . . . . . . . . 324 CAPITAL PROJECTS FUND: Fund Summary . . . . . . . . . . . . . . 325 Capital Projects Listing . . , • • • • • • • • • . . 326 TRUST AND AGENCY FUND: Fund Summary, Pension and Retirement. . . . . . . . . . 333 Summary of Expenditures . . . . . . . . . . . . . . 334 SPECIAL REVENUE FUNDS: Fund Summary . . . . . . . . . . . . . . 336 HCDA, Fund Summary . . . . . . . . . . . . . 337 Committee on Community Needs. . • • • • • • • ' ' • .354 Design Review Committee . . . . . . . . . . . , 355 Road Use Tax, Fund Summary . . . . . . . . . . . . . . 357 Assisted Housing . . . . . . . . . . . . . . 359 General Revenue Sharing, Fund Summary . . . . . . . . . 363 SPECIAL ASSESSMENT FUND: Fund Summary • • • • • • • • • • • • 365 INTRAGOVERNMENTAL SERVICE FUND: Equipment Division • • • • • • 366 Word Processing . . . . . • . . . . . . . . 373 CHARTS AND SUMMARY INFORMATION: Sunpar f Fxpenoitures and Rec pts• FY �� 318 379 Projec e� Financial Summary, • • • • • ' '. , Projected Financial Simmary, FY80 . • • • • • ' ' 380 '381 Annual Percentage Change by Program . • • • . ' • ' . 382 Reconciliation of Transfers . . • • • • • • • • . , Personnel • • • • • • • , 385 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET GUIDELINES The proposed budget for FY80 is based upon the fallowing budget guidelines: I. Reduce the property tax levy. 2. Emphasize City Council goals in the operating and capital improve- ment programs of the Departments. 3. Minimize additional personnel where possible and utilize innovative management and administrative procedures where possible. 4. Comply with the President's program of wage and price stability both in collective bargaining settlements and cost of services. 5. Maintain existing levels of basic services and improve basic services where possible. 6. Fund new programs such as the Senior Citizens Center and the Central Business District mall within existing financial resources if possible. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r L; I ,ry i n BUDGET IN BMEF MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES v X Mn n L; I ,ry P� I rt .i �j i� x fa r, r. �I � r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES v X Mn n I BUDGET -IN -BRIEF REVENUES The City's property tax request for FY80 will be $6,267,062*, allocated as follows: *Includes monies and credits of $28,416 and military credit of $13,715 in both FY79 and FY80. This levy of 11.432 reflects a decrease in the tax rate required for FY80 and represents $344.77 per year on the assessed value of the average residential property in Iowa City. As of January 1, 1978, the City Assessor computed the average assessed value for residential property, after the rollback, to be $30,158. This compares with the prior year's assessed value of $28,750. In FY79 taxes on this property amounted to $347.24 thus showing that FY80 taxes for the average residential property have decreased $2.47. "Z The total assessed value upon which taxes are levied in Iowa City has increased from $466,467,080 to $543,967,758 as of January 1, 1978. City services are financed from many sources and these sources have i limitations both as to amount and use. The General Fund property tax levy can be used for the support of General Fund services, such as police, fire, park and recreation services. The levy cannot exceed $8.10 per $1,000 of h� assessed valuation. The 7 percent and 9 percent lid imposed on municipal budgets for fiscal years 1977 through 1979 is no longer in effect. A new I# law limiting valuation increases to 6 percent statewide over the January 1, 1975 valuations on existing residences and farms has taken its place. The figure from this calculation divided by the 1977 valuation plus the amount added by revaluation in 1978 gives a rollback factor, which has been set at !� .782516 of January 1, 1978, values. To this are added utilities, personal property and commercial and industrial properties which are not so limited. While it appears that not having a lid placed on assessed valuations gives l cities a license to increase property taxes, Iowa City for the first time in over four years will decrease the tax rate in fiscal year 1980 while maintaining the current level of service. rl _i ii MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FY79 FY80 Assessment Assessment Dollars Per $1,000 Dollars Per $1,000 General Fund $3,820,514* 8.100 $4,448,270* 8.100 Tort Liability 208,547 .447 263,306 .484 Debt Service 1,153,316 2.472 952,851 1.752 Trust & Agency Subtotal 494 083 5,676,460 1.059 596 327 1.096 12.078 6,2601754 11.432 Ag. Bldgs. & Land -- -- 6,308 3.004 Total $5,676,460 $6,267,062 *Includes monies and credits of $28,416 and military credit of $13,715 in both FY79 and FY80. This levy of 11.432 reflects a decrease in the tax rate required for FY80 and represents $344.77 per year on the assessed value of the average residential property in Iowa City. As of January 1, 1978, the City Assessor computed the average assessed value for residential property, after the rollback, to be $30,158. This compares with the prior year's assessed value of $28,750. In FY79 taxes on this property amounted to $347.24 thus showing that FY80 taxes for the average residential property have decreased $2.47. "Z The total assessed value upon which taxes are levied in Iowa City has increased from $466,467,080 to $543,967,758 as of January 1, 1978. City services are financed from many sources and these sources have i limitations both as to amount and use. The General Fund property tax levy can be used for the support of General Fund services, such as police, fire, park and recreation services. The levy cannot exceed $8.10 per $1,000 of h� assessed valuation. The 7 percent and 9 percent lid imposed on municipal budgets for fiscal years 1977 through 1979 is no longer in effect. A new I# law limiting valuation increases to 6 percent statewide over the January 1, 1975 valuations on existing residences and farms has taken its place. The figure from this calculation divided by the 1977 valuation plus the amount added by revaluation in 1978 gives a rollback factor, which has been set at !� .782516 of January 1, 1978, values. To this are added utilities, personal property and commercial and industrial properties which are not so limited. While it appears that not having a lid placed on assessed valuations gives l cities a license to increase property taxes, Iowa City for the first time in over four years will decrease the tax rate in fiscal year 1980 while maintaining the current level of service. rl _i ii MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES In addition, the dwellings on agricultural land are now subject to the full $8.10 levy. Also, since the rate on agricultural land and buildings used purely for agricultural purposes has been increased from 33 3/4 cents per $1,000 valuation to $3.00375 per $1,000 valuation, the City will receive — increased revenue of $6,308 in fiscal year 1980. In FY80, $4,406,139 in property tax revenue (the General Fund levy amount _ shown above, net of monies and credits and military credit) in the General Fund has been allocated. This includes $155,059 of pension costs. The Attorney General has ruled that cities cannot levy in the Trust and Agency Fund for pension costs until the City has reached its $8.10 maximum levy in the General Fund. The General Fund property tax levy is a decrease of 5.3 percent under the FY79 State -approved budget of $3,778,383. This decrease is due to a 16 percent increase in assessed valuations over fiscal year — 1979 coupled with increased efficiency in operations. The City continues its hold -the -line effort of last year with emphasis on maintaining the current service levels. Consistent with the practice of previous years, all revenue estimates are conservative. In budget preparation it is important to ensure that the level of revenue projected will actually materialize. Another source of revenue that can be used for General Fund operations is the monies and credits replacement fund. Formerly a State law levied a tax on certain monies and credits and monied capital. This tax was repealed and the State established a replacement fund which provides to cities the same amount of revenue they were receiving at the time the tax was repealed. In FY80, the City will receive $28,416. A military service credit replacement has been established which returns to cities part of the property tax lost through the military service tax credit. In FY80, this fund will return $13,715 to Iowa City for General Fund purposes. These monies are apportioned to cities by the State Treasurer in proportion to the money allocated by the State for the military service tax credit. The City also levies property tax for other purposes. These include debt service, trust and agency, and tort liability. These funds can be utilized only for the purpose for which they are levied. The debt service levy provides funds for the payment of the principal and interest on general obligation bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided by State law. The City has issued general obligation bonds for various purposes. Two bond issues for sewer construction and water treatment plant improvements are paid for out of sewer and water revenues. Therefore, no property tax is levied for those two issues. The FY80 levy will be for the payment of interest and principal on the general obligation bond issues, excluding the sewer and water projects. —. A special property tax levy is established for the payment of pension and related employee benefits. These include social security, the Iowa Public _ Employees Retirement System, and the Police and Fire Pension contributions of the City. The Attorney General has ruled that cities cannot levy in the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIDIMES Trust and Agency Fund until the City has reached its $8.10 maximum levy in the General Fund. For this reason, pension costs in the FY80 budget will be budgeted partly in the General Fund and partly in the Trust and Agency Fund. A special levy, tort liability, is provided to pay the cost of certain insurance coverages. This includes general liability, motor vehicle liability, products liability, errors and omissions and false arrest insurance. Because the City is currently unable to purchase adequate liability coverage, this fund in FY80 provides for an addition to the City's self-insurance reserve of $100,000. The reserve will be carried in the General Fund balance. Therefore, at June 30, 1980, $300,000 of the fund balance will not be available for operating costs. An additional $163,306 is provided for insurance premiums and insurance deductibles in the Finance Department budget. Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. State Municipal Assistance distributes general State revenues to cities on a ratio of the city's population to the total population of the State, except that the assistance cannot exceed one-half of the amount collected by the city in property tax levies. If the Legislature approves the same level of funding as in FY79, the City will receive approximately $5.70 per capita. It is expected that the City will receive $270,000 from this source in FY80. The State returns to cities 10 percent of the revenue from the gross sales to the State liquor stores. The FY80 estimate is approximately $5.24 per capita or $250,000 to the City. State revenue received from the registration of motor vehicles, fuel tax, license fees and the use tax on motor vehicles, trailers and accessories �! and equipment is apportioned to each city on a ratio of the city's popula- tion to the population of all Iowa cities. The per capita contribution is expected to be approximately $32.10 or an estimated $1,532,582. This is computed upon the basis of present law, though there are possibilities that the Legislature might eliminate the scheduled A cent rise to 10 cents per gallon on July 1, 1979, in which case the per capita would be approximately j $28.50 and would reduce revenues by approximately $167,000. The City uses all of this revenue to Engineering and finance eoperations of the StreetSystemMaintenance functions. ThesehTraffic funds can only be used for street maintenance and improvement purposes. However, revenue from this source is not sufficient to meet these needs. A State tax is levied on the net income of financial institutions. The State retains 55 percent of the total tax and 60 percent of the difference is distributed to cities and 40 percent to counties. The tax is distributed to the city and county within which it originated, This source of revenue can be utilized for any General Fund purpose. revenue from this source in FY80 is $28,000. The estimated General Revenue Sharing can be utilized for virtually any General Fund purpose, operating or capital expenditure. In FY80, $650,000 of revenue iv - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES �._..^� .._.1. sharing monies is projected to be received, along with interest income of $20,000. The unallocated balance at 6-30-79 is estimated to be $242,051. Therefore, $947,051 is available for expenditure in FY80 with $765,886 being allocated to the General Fund for general operating purposes. The FY79 budget includes State Operating Transit Assistance in the amount of $200,000. A city can establish enterprise funds which are utilities and other services supported primarily from the revenues derived from the service rendered. The City has six enterprise funds: water, sewer, parking, refuse collection, landfill and airport. The water revenue increased due to a rate schedule increase in FY76 and the sewer revenue increased as the result of a rate increase in August 1976. In FYBO, most of the revenue increase in water and sewer will result from new housing. The parking revenue fund has been building up a fund balance to be used for i parking ramp construction. Parking revenue bonds amounting to $5,200,000 { were sold in November, 1978. Bond proceeds along with parking revenue Ij funds will be used to finance Ramp A (construction began in December, 1978) and Ramp B (scheduled for construction to begin in September, 1979). A parking rate increase will go into effect January 1, 1979, to allow for repayment of the parking revenue bonds. In FY80, a proposed charge of $5.10 per ton will finance the operations of the landfill. The landfill tonage fee is an increase of 10 percent over the prior years' fee of $4.62 per ton which was initiated July 1, 1977. It is anticipated that the new fee will provide sufficient revenue through FY82 to fund operations. For the residential user, a charge of $2.00 per month per pick-up location will finance the disposal of residential solid waste. In FY80, it is expected that the City will receive $225,635 from licenses and permits issued by the City. Most of this revenue will come from building permits and beer and liquor permits and licenses. Other sources of revenue are bike licenses, peddlers licenses, electricians and plumbers licenses, animal licenses and burial permits. Fines and forfeitures are a major source of revenue for General Fund operations. In FY80, it is estimated that the City will receive $174,000. In FY79, payment of the $2.00 overtime parking fine was budgeted in Finance Administration. In FY80 the $2.00 overtime parking fine or $110,000 is budgeted in the Parking Revenue Enterprise Fund. In addition due to removal of two metered lots and some on -street meters, the total budgeted receipts for parking violations was reduced by 9 percent. The Magistrates Court is expected to return $40,000 to the City from the violations of City ordinances. Library fines are expected to total $12,000. A great variety of charges for services will return $742,170 to the City in FY80. The major sources are University of Iowa fire protection contract ($235,000), recreation services and lessons ($85,050) and library service contracts ($50,180). Another service revenue for the City is transit fares. In FY78, night service was provided on an experimental basis; it is being continued in FY79 and proposed for FY80. Total estimated transit operating revenue for FY80 is $343,800. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES The City seeks to invest all idle funds at the best possible interest rate. In FY80, it is expected that the City will receipt into the General Fund $57,550 from this source. Interest income is deposited into the fund from which the investment is made. i There are a number of sources of miscellaneous revenue, including the sale of unclaimed bicycles, sale of real estate, commissions and concessions, and deposits. This revenue is estimated to be $36,035 in FY80. —, Administrative transfers are sometimes thought to be revenue. While they may actually provide for the financing of a service, particularly in the administrative program, the revenue sources appear generally as a transfer in an enterprise fund. A calculation is made of the costs which are required to provide certain staff services to the enterprise funds. This —� amount is then transferreed from the enterprise fund to the General Fund. For example, the Finance Department is — responsible for all of the water and sewer billing and the cost of this service is paid for by the water revenue fund through a transfer to the General Fund. Transfers also are made for other than the payment of administrative services. A complete explanation of transfers appears in the Charts and Summary Information section. i J vi MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES M0114ES EXPENDITURES GENERAL: The recommended budget for all funds in FY80 is $31,029,114, which includes $10,573,694 in capital improvements. The proposed General Fund budget is $9,216,512, or an increase of 19 ^, percent over the estimated expenditures for FY79. A comparison of percentage change by major classification of expenditure appears below: -. Actual Estimate Percent Budget Percent " FY78 FY79 Change FY80 Change Personal Services $4,626,421 $4,952,540 7.0 $5,286,838 6.7 Commodities 565,212 569,836 8.2 494,553 (13.2) Services & Charges 1,472,503 1,519,676 3.2 1,908,430 25.6 Capital Outlay 536,861 335,287 (37.5) 725,887 116.5 Transfers 194,089 351,772 81.2 800,804 127.7 TOTAL $7,395,086 $7,729,111 4.5 $9,216,512 19.2 PERSONAL SERVICES The decrease in personal services between FY79 and FY80 is due to a new budgeting procedure used in the FY80 budget. Total salaries in each individual function are budgeted at less than projected cost (projected cost equals all authorized positions being filled for all twelve months). The difference in projected costs and budgeted amounts has been budgeted in Contingency and will be transferred to the individual functions when needed. Typically, vacant positions and turnover in positions make actual expenditures somewhat less than budgeted and transfers from Contingency to all functions may not be necessary. The detail information provided for each function lists positions authorized and an estimated FY79 salary for each position. A total wage adjustment for the function was then added to come up with the FY80 budgeted amount. The wage adjustment was used because it has been found in the past that some employees regard the budgeted salary figures as final and come to expect a merit or step increase even when it is not earned because of unsatisfactory job performance. The wage adjustment represents both merit (step) and cost of living increases. Again in FY80, some FICA and IPERS are budgeted in the General Fund. This is required by an opinion of the Attorney General which states that FICA and IPERS must be levied in the General Fund in an amount equivalent to the difference levied in the General Fund for all other purposes and the maximum which can be levied at $8.10, the maximum levy. In FY79, $120,635 of FICA and IPERS costs were budgeted in the General Fund, while in FY80, $155,059 is budgeted. In FY80, personnel budgeted under the General Fund increased by 6.85 — positions (stated in full-time equivalents). Of the total, 7.0 resulted from the addition of nine new positions, to provide staffing of the Senior vii MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140111Es M ~ Center (4 positions), additional police coverage in the C.B.D. (2 positions), staff for the recycling/pickup of newsprint (2 positions) and a staff coordinator for cable television (1 position). 2.5 resulted from the need to use city funding for positions currently funded by CETA (Library - 1 position, Animal Control - 1.5 position) as CETA funding will not be available to the City in FY80. In addition, 2.5 resulted from three new positions being added (City Clerk - 1 part-time position, Government Buildings - 1 position, Building Inspector - 1 position). Funding by General Fund rather than CDBG monies for a portion of two positions -- resulted in an addition of 0.4 position. A 5.55 reduction occurred as a result of miscellaneous changes in several positions. A complete listing of personnel positions appears in the Charts and Summaries section at the end of the budget. Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three unions: AFSCME 71 (Local 183), the Iowa City Police Patrolmen's Association, and the International Association of Firefighters (Local 610). The majority of City employees are represented by AFSCME. The Union is comprised of two bargaining units, one composed exclusively of Library employees and the other composed of City employees in all other departments. All supervisory, confidential, temporary, and other employees who are excluded by law in Chapter 20 of the 1977 Code of Iowa are excluded from the units and from the terms, conditions, or application of the Agreement. The present AFSCME contract is effective between July 1, j 1978 and June 30, 1980, inclusive. Sworn police officers and firefighters are also excluded. The AFSCME contract provides for a cost -of -living escalator based on the 6� Consumer Price Index of the Department of Labor. The June, 1978 settlement provides a two-year contract with a quarterly escalator made on July 1, 1978, and every three months thereafter until April 1, 1979. Under the j adjustment, not more than an average increase of $17 per month will be paid ai to unit employees in any one quarter. Sworn police officers are represented by the Iowa City Police Patrolmen's Association. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the Police Chief, Deputy Chief, captains, sergeants, and other confidential, administrative, supervisory, I less than half-time employees, and those excluded by Chapter 20, Code of Iowa. The present contract is effective July 1, 1978 through June 30, 1979, inclusive. 't The contract provides for a four -step pay plan based on length of employ- ment. Each step is 18 months in duration. Negotiations for FY80 were in progress during preparation of the FY80 budget. The firefighters are represented by the International Association of Firefighters. The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the Fire Chief, Fire Marshal, Training Officer, battalion chiefs and other employees excluded by Chapter 20. The present contract is effective July 1, 1978 through June 30, 1980, inclusive. viii MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES The contract provides for a six -step pay plan based on length of employment and for the renegotiation of wages for FY80. Negotiations for FY80 wages were in progress during preparation of the FY80 budget. Employees who are administrative, supervisory, or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. Guidelines for increases are set by the City Manager with the amount of the increase determined by the department head, with the approval of the City Manager. COMMODITIES The decrease in commodities is due to the new chargeback system for w services in the Equipment Division. In prior years, fuels and lubricants were accounted for under Commodities. Under the new system, fuel and lubricants are included in the operating fee charged which is accounted for in the Services & Charges accounts. SERVICES & CHARGES Services and Charges continue to be affected by the increased cost of utilities and fuel, and overall increases in the cost of living. However, the majority of the increase is due to the new chargeback system for services of the Equipment Division. In addition to costs of fuels and lubricants being accounted for under the services and charges accounts (approximately $140,000 annually), fees charged for vehicle repair and maintenance have been increased so that the actual costs of operating the Equipment Division are covered and the fund balance does not end up with a deficit. Aid to Agencies, which is included in Services and Charges, has increased over the FY79 budgeted amount. Funding has been included in the FY80 budget under Trust and Agency Fund for unemployment compensation obligations. The City will reimburse the State for actual costs rather than pay into an insurance plan at a rate of 1% of the first $6,000 of each employee's wages. This is estimated to save the City approximately $15,000 annually as actual costs in prior years have been less than what the insurance plan would cost the City. CAPITAL OUTLAY The primary reason for the large increase in capital outlay is the new vehicle replacement charges set up. These will be paid to the Equipment Division and used for replacement of vehicular equipment as needed. Another significant part of the increase is due to the inclusion of asphalt resurfacing, chipseal and mudjacking at a cost of $327,197 in the Street Division budget. In prior years these would have been included under Capital Projects but was budgeted in the General Fund in FY80 because it was felt to be an operating cost rather than a capital improvement project. ix MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES TRANSFERS The increase in transfers results from the budgeting of a Contingency within the General Fund in FY80. The City Finance Committee recommends budgeting a contingency in order to avoid having to submit formal budget amendments to the State. In following this suggestion, 3% of total General Fund expenditures has been included in the contingency for receipts and expenditures ($252,000). In addition, the expenditure contingency has been increased by $305,000 to allow for: 1) projected salary increases not already budgeted for (as discussed above, under Personal Services), 2) longevity payments, 3) the $300 annual payment to firefighters, 4) additional word processing charges not already budgeted (projections were difficult to make as this will be a new chargeback in FY80 and we have no historical data with which to computer budget projections). No transfers will be made from the Contingency to functions in the General. Fund without Council approval. x MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES i GENERAL FUND BALANCE Although the financial statements within this document show a 6-30-80 ending balance for the General Fund to be $1,361,916, this is an inflated _ figure and is not the true projected balance which will be available at that time. The FY79 budget is shown at the approved amounts and has not yet been amended for encumbrances and carryovers which existed at 6-30-78, and other miscellaneous amendments needed. The budget amendments are to be submitted to the Council in March, 1979, for approval. Therefore, the 6-30-79 General Fund balance will be adjusted as follows: 6-30-79 Balance Per This Document $1,109,480 I , i FY79 Budget Revisions: Expenditures - Encumbrances $(210,589) Carryovers (52,506) Amendments (312,762) (575,857) Receipts - General Revenue Sharing $ 145,105 RUT 209.172 887:905 , Items Which Are Not Included in Budget Revisions: Receipts: F FY79 State Transit Grant - Actual $ 164,293 Per Budget (250,000) (85,707) Refund on Workmen's Comp. Premium 49,000 U of I Fire Protection Contract - Actual $ 217,518 Budget (225,000) (7,482) 1 Transfer from Special Assessments: u i To Zero Out Working Capital $ 175,788 { Estimated Additional at Year End 60,000 235,788 Expenditures: Back Rent on Rec Center Parking Lot (125,000) Transfers to Fund Deficits: Equipment Division - Total Deficit $(426,411) Included in Amendments 132,242 (294,169) Refuse Collection (23,959) Adjusted Ending Balance $ 6361371 Most of the items listed above were discussed in the Statement of Financial Condition presented to Council in November, 1978. Additional items have been added to make the projected balance as realistic as possible. xi MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES The General Fund Balance could be increased further it certain conditions 1 w Therefore, the 6-30-80 General Fund Balance will be as follows: Parking Revenue Fund rather than the General Fund as in prior years. This Beginning Balance $ 636,371 W. Receipts 9,468,948 1 Disbursements 9,216,512 i ^� Ending Balance $ 888,807 I Parking Revenue Funds during FY80 and the bond resolution does allow a y Of this amount, $300,000 is the insurance reserve which is not available for operating expenditures. We have budgeted $200,000 to be received from a State Transit Assistance Grant during FY80. If the City does not receive the total amount, the difference must be made up from the General Fund balance. Therefore, the actual ending fund balance projected for FY80, available for transfer to the General Fund at year-end. This is projected which is available for operating expenditures is $588,807 and could be less depending upon the outcome of the State Transit Grant Application. balance at 6-30-80 available for operating expenses would amount to I The FY80 Budget was prepared using an increased amount of General Revenue Sharing in the General Fund as compared with prior years. The primary reason for this was to provide for an increase in the General Fund Balance in lieu of providing for it with an increase in the property tax levy. .J The General Fund Balance could be increased further it certain conditions 1 exist. The $2 parking ticket revenue in FY80 will be receipted into the Parking Revenue Fund rather than the General Fund as in prior years. This change was made to provide for sufficient bond coverage for the Parking - Revenue Bond Issue sold in November, 1978. However, it is not anticipated that the parking ticket revenue will be needed for expenditures in the —' Parking Revenue Funds during FY80 and the bond resolution does allow a transfer of this revenue to the General Fund after year-end if a surplus balance exists. This could amount to a $100,000 transfer to the General Fund. In addition, all receipts of Special Assessments levied and collected by the County Treasurer on property taxes paid in FY80 will be available for transfer to the General Fund at year-end. This is projected _J to amount to approximately $40,000. It these two transfers are made, the balance at 6-30-80 available for operating expenses would amount to I $728,807. This -amount would be a sufficient year-end fund balance to meet cash flow during the first quarter of FY81. xii MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES hI01NES ALL FUNDS FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES e�so�Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 4,320.443 $ 7-1366-711 $ 7,041,298 $ 31,029,114 $ 7,866,711 $ 7,041,298 $ 4,981,343 $ 5,621,468 $ 6,267,062 5,799,641 213,304 205,250 225,635 305,474 294,000 174,000 3,343,438 3,363,001 3,682,555 5,600,326 7,685,706 7,245,692 820,489 562,167 1,136;862 3,892,615 11,035,748 5,605,151 -- 434,157 532,153 I 3,533,203 4,376,307 4,739,347 -- 143,457 179,000 $22,690.19 $ 33,721.261 $ 29,787,457 i $ 6,252,011 $ 6,875,131 $ 7,415,101 872,748 870,788 779,575 2,740,913 2,227,356 2,662,114 4,132,749 16,819,705 12,097,498 1,574,939 1,672,380 2,050,641 3,570,564 6,081,314 6,024,185 $19,143.92a $ 34.,546-,674 $ 31,029,114 $ 7,866,711 $ 7,041,298 $ 5,799,641 I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 6I0111ES GENERAL FUND POLICYi ADMINISTRATION HOME i COMMUNITY ENVIRONMENT COMMUNITY PROTECTION TRANSPORTATION PHYSICAL ENVIRONMENT HUMAN DEVELOPMENT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MO RIES CLASSIFICATION BEGINNING BALANCE. RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 $ 806,134 $ 1,196,067 $ 1,109,480 $ 3,828,443 $ 3,974,069 $ 4,717,884 213,304 205,250 225,635 i 294,000 .i I 759,017 713,420 744,005 t 770,000 748,000 49,805 65,000 57,550 97,003 39,085 I -J� I I �l I � r:Y ,1 i CLASSIFICATION BEGINNING BALANCE. RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 $ 806,134 $ 1,196,067 $ 1,109,480 $ 3,828,443 $ 3,974,069 $ 4,717,884 213,304 205,250 225,635 305,470 294,000 174,000 759,017 713,420 744,005 624,940 770,000 748,000 49,805 65,000 57,550 97,003 39,085 295,573 1,907,037 1,581,700 2,506,301 $ 7.785.019 $ 7.642.524 $ 9,4_ 68 948 $ 4,626,421 $ 4,952,540 $ 5,286,838 565,212 569,836 494,553 1,472,503 1,519,676 1,908,430 536,861 335,287 725,887 194,089 351,772 800,804 $ _7,395,086 $ 7,729,111 $ 9,216,512 $ 1,196,067 $ 1,109,480 $ 1,361.916 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES -4 POLICY s ADMINISTRATION CITY COUNCIL CITY CLERK CITY ATTORNEY CITY MANAGER HUMAN RELATIONS FINANCE GOVERNMENT BUILDINGS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101NES i. w r� i; 61 1 CITY COUNCIL CITY CLERK CITY ATTORNEY CITY MANAGER HUMAN RELATIONS FINANCE GOVERNMENT BUILDINGS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101NES f ' Is E9 f A l i GENERAL POLICY AND ADMINISTRATION ,i ., PROGRAM SUMMARY I I CLASSIFICATION BUDGET ACTUAL ESTIMATE FY 1978 FY 1979 FY 1980 7 J BEGINNING BALANCE $ 704,646 $_ 889.353* $ 790.189 � RECEIPTS: f Property Taxes $ 360,640 $ 280,569 $ 1,386,957 " Other Receipts: ! Licenses & Permits 88,574 71,350 73,635 J Fines & Forfeitures 289,814 280,000 162,000 Charges for Services 4,468 4,050 4,200 Intergovernmental Revenue 547,210 520,000 548 000 Use of Money & Property 40,247 55,000 40,000 Miscellaneous Revenue 60,200 3,585 5,900 Transfers: Bond Transfers Expense Transfers 387,292 414,419 -- 477,031 Other Transfers -- „. TOTAL RECEIPTS $ 1.778.445 $ R_�R-973 $_2J97 77s ! EXPENDITURES I Persona Services $ 920,781 $ 793,623 $ 870,073 Commodities 20,220 22,375 23,312 Services & Charges 610,373 600,317 694,507 Capital Outlay 4,230 10,050 19,082 Debt Service I� Transfers 90,296 301,772 230,378 TOTAL EXPENDITURES $ 1.645.900 $--L.728,137 $-1,837.352 f'! ENDING BALANCE $ 837.191 $ 790.189 $ 1,650,560 t ,J *Reflects Recycling Fund Balance of $52,162 I 3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: POLICY AND ADMINISTRATION DEPARTMENT: LEGISLATIVE UNIT: CITY COUNCIL i UNIT DESCRIPTION: Y The City Council, as elected representatives of the citizens, formulates F City policy and provides general direction to the City Manager for im- plementation of Council policies. UNIT GOALS: 1. To maintain and establish policy for City administration to ensure effective planning, and efficient operation of all facilities, services, and public improvement programs. 2. . To integrate the Comprehensive Plan into City policies and programs. i UNIT OBJECTIVES: I. Complete City Plaza project. 2. Parking ramp A completed and ramp B 75% complete by June 30, 1980. 3. Complete Senior Citizens Center renovations and facility to be fully r' operational by June 30, 1980. 4. Continue development of new wastewater treatment facility - prelim- F inary planning, site acquisition, and river corridor sewer complete r" by June 30, 1980. 5. . Continue City service complex facility improvements. 6. Continue present five-year Community Development Block Grant Projects and seek new funding through Small Cities Grant Application. 7. Construction of new City Library to be 75% complete June 30, 1980.' 8. Implement economic development strategy. 9. Implement new zoning ordinance. 10. Formulate a new annexation policy. 11. Acquire new park land and riverfront property according to ` Comprehensive Plan land use policies. 12. Adopt Capital Improvements Program consistent with Comprehensive Plan. M 4 - 1IICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES F MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M 1 I •1 13. Establish City-wide traffic movement and transportation policies. 14. Acquire right-of-way for Scott Boulevard from Highway 6 to Rochester Avenue and complete paving from Highway 6 to Muscatine Avenue. 1 UNIT MEASUREMENT: .I 1. General condition and maintenance level of City Plaza. 2. General use of downtown parking facilities. - 3. Participation and activity levels at the Senior Citizens Center. j 4. Truck wash and renovation of five modular buildings to be completed J during FYBO at City service building complex. 5. Small Cities CDBG grant for Armory Neighborhood Improvement Project approved by H.U.D. i 6. Decreased necessity for granting variances in zoning matters. 7. Efficiency of travel by all modes of transportation within the city. I ACTIVITY ANALYSIS: J More immediate demands which routinely arise on a day-to-day basis will periodically distract from the overall goals of the City Council. J I i I i i I J 1 F MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: LEGISLATIVE UNIT: CITY COUNCIL LEVEL 1 OF 1 UNIT DESCRIPTION: The City Council, as elected representatives of the citizens, formulates City policy and provides general direction to the City Manager. The City Council also functions in an ombudsman role for the community. ADVANTAGES/BENEFITS: 1. Legal requirements for operation of the government are met. 2. City Council insures responsive government for citizens. OPTIONS: 1. Adopt new form of City government. CONSEQUENCES: 1. Basic governmental philosophies and policy making processes would conform to a lesser degree with the perceived political nature and demands of the community. 6 " MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I I CITY nF InNA CITY OFCISION PACKAGS 1111.0 GFNFRAL FUND POLICY G ADMINISTRATION CITY COUNCIL LEGISLATIVE f RFSnURCFS BUDGET R°OUIRED FY 79 DEPT, 40MIN, ADMIN. PROPOSAL ADJ. PROPOSAL PERSONAL ! SFRVICF.S 301000 30,000 30,000 - C9MMOn- ITIFS 1,616 700 Too SERVICE CHAorpS 178,142 180.279 8,241 189,520 CAPITAL OUTLAY 115 ITOTAL 209,873 210,979 8r241 2191220 I PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Councilmembers Mayor 6 6 . J f 1 1 7 7 - CAPITAL OUTLAY (9000) { j J None f i� I r . I J f 7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10111Es COUNCIL AnJ, 2/22/79 LFVEL I BUDGET "80 30,00D 700 20x263 2081783 201263 239x483 BUDGET FY1980 $25,200 4,800 i $30,000 CITY COUNCIL AID TO AGENCIES FUNDING *This was intended to be shared with the Johnson County Board of Supervisors. **This amount is an estimate of the City's share of the Human Services Program. The final decision on total project cost and the City's share had not been made prior to printing of this budget. K MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY COUNCIL CITY COUNCIL AGENCY AUTHORIZATION AUTHORIZATION Fes_ F- Y78 F__ Y79 JCRPC Mayors Youth $ 62,067 $ 65,897 Youth Homes Inc. 20,067 8,000 21,271 UAY PALS 25,780 8,000 27,327 Rape Victim Adv. Prog. 15,000 220 11,893 J.C- Council on Aging Babe Ruth League 17,500 6,081 18,550 Boys Baseball, Inca 1, 1,2200 00 1,200 Girls Softball Mark IV 1,200 1,200 1,200 Children's Museum __ 5,000 Crisis Intervention Ctr. -__ 2,000 Crisis Ctr. - Trans. 201,513 30000 Human Services Prog. 153,534 1721619 $ 153,534 $ 172,619 *This was intended to be shared with the Johnson County Board of Supervisors. **This amount is an estimate of the City's share of the Human Services Program. The final decision on total project cost and the City's share had not been made prior to printing of this budget. K MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES REQUESTED BY CITY COUNCIL AGENCIES AUTHORIZATION Fes_ FY80 $ 68,195 $ 68,195 23,133 23,133 j 8,000 30,000 8,000 w, f 30,000 j 17,763 13,763 9,515 9,515 21,186 19,800 2,500 4,100 1,284 1,284 480 1,284 5615 5,615 ! 10,000 2,140 5,000 5,000 2,500 2,500 210,987 191,513 _23,500* 10,000** $234,487 $ 201,513 *This was intended to be shared with the Johnson County Board of Supervisors. **This amount is an estimate of the City's share of the Human Services Program. The final decision on total project cost and the City's share had not been made prior to printing of this budget. K MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES rw GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: CITY CLERK PROGRAM: POLICY & ADMINISTRATION UNIT: CITY CLERK UNIT DESCRIPTION: The function of the City Clerk's Office is to provide recording and record- keeping services for the City Council, City Manager, Dept. Heads, Staff and general public, and to perform other duties prescribed by Federal & State laws, the Municipal Code and Council policy. These duties include preparation, maintenance and dissemination of the following: Records of Council meetings & proceedings, Ordinances, Resolutions; publications in newspaper and recording at Courthouse; contracts, deeds, abstracts, easements, cemetery deeds; liquor, beer, cigarette, dancing, mobile home parks, taxicab and peddler licenses; project folders; receipt, routing and finalization of all submissions to the Planning & Zoning Commission. UNIT GOAL: To provide direction and supervision to the City Clerk's office, so that we can continue to provide an adequate level of service, meeting legal requirements, in a professional manner, economically, efficiently, promptly and accurately. UNIT OBJECTIVES: 1. To continue the administration of our office so that it is consistent with changing laws, and to ensure prompt access to information by continuing to maintain an up-to-date cross-reference index for all proceedings and documents, and to preserve permanent documents. 2. Investigate and implement sound, economical management practices, being open minded about changes, implementing time -management processes, continuing to use word processing services when possible, continuing to identify wasted effort and duplication; and as an ongoing process, finish the four volume Clerk's Manual by June 1980, and keep it current. 3. Conduct the business of our office to merit public confidence, by providing neutrality and impartiality, with equal service to all, by using simple, clear and concise language that can be understood by all. 4. To maintain office expenditures with only a 3% increase. UNIT MEASUREMENT: I. Attend conferences and seminars for continuing education. Monitor ease of accessibility of record retrieval requested, from index, files, microfilm and retention room, and monitor level of service provided. 2. Various time -management processes listed in manual. See Clerks Manuals. 3. Equal service to all cannot be accomplished with present staff. See content of minutes for wording. Compare FY79 budget with FY80. 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES UNIT ANALYSIS: Due to Council policy of denying use of City funds for conferences in non - ERA states, I cannot attend the national Clerk's conferences and workshops. With only the present employees, we are not microfilming and will not be reorganizing files in the retention room or vault. Equal service to all can be accomplished only by implementation of Level 3 decision package. Recent emphasis in anvarnmant is nn raennnciV to a-6 --- i-_ - -____- of information I r� 1 J W DECISION PACKAGE 4 DEPARTMENT. CITY CLERK i UNIT: CITY CLERK LEVEL 1 OF 3 UNIT DESCRIPTION: - Provides leadership to the office, coordination of services we perform and preparation of Clerk's items for the agenda, the 'usual budget and goals. NF Provides Clerk's attendance at formal Council meetings and I documentation of action in Minutes of Official Actions (tape- recorded), their publication by phototypesetting, cross-indexing of items, attendance at informal sessions, (tape-recorded), and attendance at other meetings scheduled and Staff meetings. - Provides legal publication of notices and ordinances, recording of items at the Courthouse, proceeding with finalization of all agenda items, including notification of referrals to Boards and Commission. Provides preparation and issuance of beer, liquor, cigarette, dancing permits. Provides very limited retrieval of information for Council and Staff from records. Provides payment for processing Council nomination papers and provides payment of 1/2 of cost of Council elections. Provides keeping files and records of contracts, subdivisions, deeds, easements, abstracts. Provides for services of Deputy City Clerk, and corresponding personnel functions. Provides ordinances for Codifier, preparation of Ordinance Books, their cross-indexing and certification by Clerk of adoption, and by publisher of publication. Provides application to State for refund of Sales Tax for construction projects, coding of Press Citizen statement and Recorder's statement .to appropriate departments of these items. Provides recording of submissions to Planning & Zoning Commission, and final execution and recording of these items. Provides preparation of Proof of Publication folders for minutes and notices. Provides limited office services, by telephone or counter service. Provides Municipal Code and supplements routing to Staff and the public. ADVANTAGES/BENEFITS: Use of word-processing to prepare the official minutes and notices to be photo-typset for publication is most helpful in saving of both time and money. Johnson County Election Commissioner has reduced the coast of provision of elections, by in-house computer, so the primary and general elections will together cost approximately $12,000 instead of $20,000. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES OPTIONS: I have investigated computerized minutes and indexing, but the complete process would necessitate more employees and equipment, and for our size, we do not need this process. A few of the duties could be delegated to other departments. CONSEQUENCES: This level does not provide for microfilming. We would not prepare standard resolutions, ordinance or notices for agenda, would not prepare Complete Description of Council Activities minutes, or minutes of informal meetings, and neither set would be indexed. We'would have to delegate the filing of submissions to Planning & Zoning to the Planning Department. We could not take advantage of educational opportunities. Does not comply with minimal legal requirements, specifically in the area of "open records" law, as we could not retrieve records for the public. Various licenses would have to be issued elsewhere; cemetery deeds, taxicab and peddler licenses. Code supplements could be issued by Finance cashier. Council proceedings could not be routed to appropriate departments. Project folders would not be kept. Workload almost impossible for just two employees, does not provide coverage for vacation and possible sick leave. 12 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES �a CITY OF IOWA CITY nFCISION PACKAGE F� 1112.0 GFNFRAL FUND If POLICY F. ADMINISTRATION LEGISLATIVF C CITY CLERK li RESOURCES RUDGFT DEPT. ADMIN. ADMIN. f Io REQUIRED FY79 PROPOSAL ADJ. PROPOSAL w PERSONAL SF.RVICF.S 31,827 34,509 34,509 ^+ COMMDD— j ITIFS 1075 1,207 1,207 SERVICE I CHARGES 309923 289950 28,950 CAPITAL j OUTLAY TOTAL 64,125 64,666 64,666 —J. PERSONAL SERVICES (6000) I Emm Ioyeeos Authorized FY1979 F City Clerk 1 1 Deputy City Clerk 1 1 Temporary, Overtime Wage Adjustment 2 2 Health 6 Life Insurance 2 2 a a CAPITAL OUTLAY (9000) None I13 MICROFILMED BY JORM MICROLAB CEDAR RAPInS•DES I90DIES 2172179 LFVFL 1 COUNCIL RUDGFT ADJ. FY80 34,509 1,207 28,950 64,666 BUDGET F 1980 $18,500 11,596 1,500 1,655 33,251 1,258 $34,509 DEC ISIONPACKAGE DEPARTMENT: CITY CLERK LEVEL 2 OF 3 UNIT: CITY CLERK UNIT DESCRIPTION: - Provides preparation of Minutes of Complete Activities of Council for regular meetings and cross-indexing, provides for preparation of an outline of informal meeting and its cross-indexing. - Provides preparation of notices, Resolutions and Ordinances, preparation of the Resolution Books and Ordinance Books and indexes for them. - Provides preparation of proceedings from each meeting for routing of finalized ordinances and resolutions to appropriate departments. - Provides retrieval of information and records for Council and Staff, with limited retrieval for the public. - Provides issuance of various licenses including peddler, taxicab, mobile home parks, and preparation of cemetery deeds and recording. - Provides third employee to ease workload of others, and provides general office services, telephone information, counter services, xeroxing, filing of various records and provision of notary services. - Provides time to take advantage of educational opportunities. - Provides preparation of Project Folders. - Provides other support services for Staff, research interns. - Provides for maintenance of Recordak and making of copies. ADVANTAGES/BENEFITS: Eases the workload in some areas for the other employees, so that there is more consistent service and better communication in the office and with other departments. Preparation of the Complete Activities gives a better record of discussion and action taken by Council, these are cross-indexed for more cdmplete records. By having our own notary, we are not distrubing other departments, and save time. This level of service provides a minimum level of service, barely complying with legal regulations. OPTIONS: Licenses could be issued in the Finance Department. All requests for Code Information could be directed to the Legal Department. Applications for Planning and Zoning could be taken by the Planning Department. CONSEQUENCES: We would not be microfilming records. The level of service provided for retrieval of records would still be inadequate, as the vault files and retention room files still need reorganizing. Education for practical applications of computerized minutes and indexing probably could not be taken advantage of because of ERA funding restrictions. 14 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I CITY OF InWA CITY DFFISION PACKAGE �* 1112.1) GF.NF.RAL FUND POLICY F, ADMINISTRATION LFG19LATTVF 15 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES COUNCIL ADJ. BUDGET FY1980 $ 9,961 548 10,509 336 $10,845 2/22/79 LFVFL T. BUOGFT FY80 10,845 26F 2,299 13,409 CITY CLERK RESnl.IRCFS P.000ET nFPT, AnMiN. ADMIN, I DFQUIQED FY79 PROPOSAL ADJ. PROPOSAL 1 PFPSONAL SSQVICES 109154 10,845 10,845 CnMMno— ITIFS 202 7.65 265 S50VICE CHARGES 29396 212.99 2,299 CAPITAL _ OUTLAY 300 _. TOTAL 13,052 13,409 13,409 PERSONAL SERVICES (6000) j Employees Authorized FY1979 F 1980 Senior Clerk Typist Wage Adjustment 1 1 ' Health & Life Insurance 1 1 2 I�. 2 _ 1 CAPITAL OUTLAY (9000) None i _ J 1 1 15 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES COUNCIL ADJ. BUDGET FY1980 $ 9,961 548 10,509 336 $10,845 2/22/79 LFVFL T. BUOGFT FY80 10,845 26F 2,299 13,409 DECISION PACKAGE DEPARTMENT: CITY CLERK UNIT: CITY CLERK LEVEL 3 OF 3 UNIT DESCRIPTION: - Provides for employee to prepare material to be microfilmed from Council proceedings, deeds, urban renewal files, and other materials. - Provides for retrieval of records for the public, with better response time. - Provides for issuance of Municipal Codes and supplements. - Provides for continuance of Project Folders. - Provides for supervision and updating of files in the vault. - Provides for supervision and updating of retention room files. - Provides for indexing of various records, and cross-indexing of Council records. ADVANTAGES/BENEFITS: Would reduce overtime for regular employees. Retrieval .time could be reduced. Working on a crisis basis should be lessened. No new equipment would be needed to provide these services. Would relieve the workload pressure for current staff. Would keep indexing current. Would allow supervision and instruction opportunities, would provide better, more efficient service. OPTIONS: Microfilming could be done by a central records department. Also updating of files in the vault and retention room, and storage of current files could be the function of a central records department. CONSEQUENCES: We can continue as we do presently, a minimum level of service. 16 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES 1. 1 CITY OF IOWA CITY DECISION PACKAGE 1112.0 GENERAL FUND ,I POLICY E AnMINISTRATInN LEGISLATIVE CITY CLERK PP.SnURCFS BUDGET DEPT. ADMIN. ADMIN. i REQUIRED FY79 PROPOSAL ADJ. PROPOSAL -i PgRSONAL -� SERVICES 4,482 4,482 7 COMMnn- ITIFS 25 25 SERVICE CHARGES 200 200 CAPITAL JOUTLAY TOTAL 49707 4,707 PERSONAL SERVICES(6000) Employees Authorized FY1979 FY1980 Clerk -Typist, 20 hr. -- 1/2 Wage Adjustment _ -- 1 2 Health & Life Insurance _ — I, 112 CAPITAL OUTLAY (9000) rpt € None til .N J i i J, 17 / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES 2/22/79 LPVFL 3 COUNCIL BUDGET ADJ. FY80 4,482 25 200 BUDGET FY1980 $3,828 211 4,039 443 $4,482 4,707 GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: ADMINISTRATIVE DEPARTMENT: CITY ATTORNEY UNIT: CITY ATTORNEY UNIT DESCRIPTION: The Legal Staff advises the City Council, City Manager, department heads and staff on all legal questions pertaining to the administration of municipal affairs. Other responsibilities include: provide aid in legal matters to the various departments of the City and advise City officials on proposed or existing federal or state legislation; act as attorney for all boards, agencies or commissions; represent the City before all state and local administrative agencies in contested cases; prepare, approve or direct the preparation of all contracts and negotiate contracts on behalf of the City; negotiate on behalf of the City in the purchase and sale of real estate; represent the City in all suits in which the City or an employee is a party; prosectue all cases in the Magistrate's Divison of the District Court involving City charges; represent the City on all small claims; prepare, approve or direct the preparation of all ordinances, resolutions, and other documents; respond to citizen inquiries concerning municipal regulations. UNIT GOAL: To provide the City Council and City departments with legal advice to enable them to comply with federal, state, and local laws and to represent the City effectively in litigation, adiminstrative hearings, and other matters. UNIT OBJECTIVES: 1. Continue the Preventive Law Program. (Ongoing) 2. Attend meetings of the City boards and commissions in order to improve procedures and aid members in understanding the legal context in which the board or commission functions. (Ongoing) 3. Gain further expertise in certain areas of litigation, especially personal'injury and land use. 4. Complete urban renewal title work. 5. Improve skills in property acquisition and condemnation. 6. Gain greater familiarity with federal statutes, cases and regulations pertaining to federally funded City programs and other activities with federal legal implications. (Ongoing) 18 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES a,. rI i4 j 7. Train new Assistant City Attorney. UNIT MEASUREMENT: After considerable discussion, it is the concensus of the legal staff that performance indicators as described in the budget manual are difficult to articulate. The measure of the effectiveness of this department would be the extent to which we meet the needs of the Council and staff. UNIT ANALYSIS: 1. Preventive Law Program. A. Research legal issues pertaining to the proposed zoning ordinance. Since zoning is a rapidly developing area, it requires in depth research and creative analysis. B. Continuing workshops with City staff. C. Respond to staff requests for legal assistance. 2. No additional comment. 3. Allocate time for research and attend important conferences. Improve library. 4. No additional comment. 5. Devote more time to research. 6. No additional comment. 7. Since the department handles substantial questions on federal legal matters, the United States Code annotated would be a valuable resource. 19 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISION PACKAGE DEPARTMENT: LEGAL LEVEL 1 OF 2 UNIT: CITY ATTORNEY UNIT DESCRIPTION: Advise and represent the City on legal matters pertaining to the admini- stration of municipal affairs. ADVANTAGES/BENEFITS: The City is effectively represented in litigation and is advised on major issues affecting the City. OPTIONS: 1. Engage additional outside counsel for selected projects or questions. 2.. Allow the City staff, boards and commissions to conduct affairs without legal advice. CONSEQUENCES: City would conduct its affairs without legal advice and representation except on selected issues. 20 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES CITY OF InNA CITY nFCISInN PACKAGS - 1113.0 GFNFRAL FOND POLICY E ADMINISTRATION LEGISLATIVE CITY ATTORNEY P.F.SnURCFS BUDGET DEPT. ADMIN. ADMIN. COUNCIL RFQ1)IREn FY79 PROPr>SAL ADJ. PROPOSAL ADJ. PFRSONAL SERVICES CnRMOO- ITIFS SERVICE CHAAGFS 42,992 359000 35,000 CAPITAL OUTLAY TOTAL 42,992 35,000 35,000 PERSONAL SERVICES (6000) w * The City Attorney is paid from the Services and Charges category. The hourly rate is increased by $4.00 an hour to $41.50 or $46.50/hour. ra i� t I i I , 21 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/7.2/79 I.FVFL 1 BUDGET FYBO 35,000 35,000 I I D E C I S I O N P A C K A G E DEPARTMENT: Legal LEVEL 2 OF 2 UNIT: City Attorney UNIT DESCRIPTION: - Represent City in all state and federal courts as well as before local, state and federal administrative agencies. - Advise City Council and staff on all legal questions pertaining to the administration of municipal affairs. - Prepare cases, briefs, memoranda, legal research, advise City staff, boards and commissions, attend meetings. Draft ordinances, resolutions, agreements and other legal documents. - Represent City in negotiation, in real estate transactions. Prepare title opinions; complete urban renewal. - Claims adjustment, collection of past accounts. Prosecute in Magistrate's Court, Housing Code enforcement. Responds to citizen inquiries concerning municipal regulations; mediate between citizens and City departments. ADVANTAGES/BENEFITS: - Effective representation of the City's interests in litigation and administrative hearings. - Preventive legal work in drafting and reviewing all contracts, resolutions, ordinances, and other legal documents, in attendance at major board and commission meetings, and workshops for City staff. Immediate availability of legal advice to City; extensive representation in legal matters. - Ability to do legal research and report on current issues for municipalities. Increased compliance with municipal regulations by response to citizen inquiries, coordination of enforcement efforts, and prosecution. - Ombudsperson for City. - Legal secretary provides complete support services to attorneys, including prompt filing and retrieval of records, some typing, library maintenance, reception, preparation of reports, some fact investigation on claims, etc. The fine services provided by the word processing center free the secretary for important administrative work. OPTIONS: - Hire outside counsel for litigation and advice on selected legal issues. - Assign all functions to other City departments. CONSEQUENCES: Increased litigation and citizen complaints due to lack of preventive legal advice. No capability for effective enforcement of municipal ordinances. No legal review, assistance in drafting or negotiation of contracts and 22 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES agreements entered into by the City; nor review of mandatory procedures for bidding, publication of notices. Limited review for compliance with state and federal regulations. Limited advice on proposed or existing federal and state legislation effecting municipalities. No legal representation at board and commission meetings. Limited legal assistance in determining liability and settling claims against the City prior to litigation. No legal representation in Magistrate's Court or small claims court in cases involving the City. Limited review administrative actions, e.g. no parking ticket reviews. Limited review of proposed ordinances, resolutions and other documents. Limited legal research for Council and staff. Limited contacts with citizens regarding questions on City actions. No assistance to citizens needing referrals to other governmental entities, Legal Aid or other resources. 23 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES �w i.� ,w kW� f i 1-a i L� f i A I9 CITY OF InWA CITY DFCISION PACKAGF !" 1113.0 GENERAL rONn j POLICY G ADMINISTPATTON LFGISLATIVF CITY ATTnRNFY RFSnURCFS BUOGFT DEPT, ADMIN. ADMIN. RE011IRED FY79 PROPOSAL ADJ. PROPOSAL PERSONAL .i SERVICES 69,772 67,836 67.836 1 commnn- ITIFS 2,775 4,000 600- 31400 SEDVICF CHAPr,ES 7,139 16,180 250- 15.930 CAPITAL ni1TLAY 270 270 TnTAL 79,685 88,286 850- 87,436 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Assistant City Attorney 3 3 -� Secretary 1 1 j J Temporary/Overtime Wage Adjustment Health & Life Insurance — — 4 4 "•1 CAPITAL OUTLAY (9000) —II Bookcases (3) 1 �1 ^1 J 1 I � i J 24 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES 2/22/7n LFVFL 2 COUNCIL nUDGFT ADJ. FYRO 67,836 3,400 15,930 270 I 87,436 BUDGET FY1980 $50,480 10,500 425 3,354 3,077 $67,836 $ 270 GOALS AND OBJECT IVES FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY AND ADMINISTRATION UNIT: UNIT DESCRIPTION: The City Manager advises the City Council on matters relating to the planning and development of various programs and on the current status of the City's operations. The City Manager facilitates implementation of policy and procedure as directed by the City Council and coordinates this effort with City personnel.. The City Manager acts to supervise the operations of all departments for the.purpose of promoting efficiency and effectiveness. UNTI GOALS: To professionally advise, direct and evaluate Department Heads and other management personnel in their respective functions in light of current and future community needs and in conformity with the dictates of existing laws, official policies, established procedures, and the City's Comprehensive Plan. UNIT OBJECTIVES: 1. Develop and administer financial planning through preparation of the Capital Improvements Program and the Operating Budget to be submitted for certification by March 15, 1980. 2. Disseminate relevant information to the City Council, staff personnel, and the general public on a timely basis. 3.. Advise and direct Department and Division administrators to facilitate timely and efficient completion of projects and assignments. 4. Evaluate quarterly all department administrators and management personnel in the performance of their respective functions. UNIT MEASUREMENT: 1. Compliance of all departments with budgeted projections on monthly and quarterly basis. 2. Timely consideration and evaluation of department directors' quarterly reports. 3. Quality of communications as perceived by City Council, City employees, and the general public. 25 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES j 4. Distribution of periodic citizen survey questionnaires and interpretation of responses. UNIT ANALYSIS: Much of the City Manager's function demands qualitative rather than quantitative evaluation and is further assessed by examining efficiency and effectiveness of all City operations. Primary sources of input for such evaluation would logically be the City Council, subordinate management personnel, and the general public. 26 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DFS 110INES DECISION PACKAGE DEPARTMENT: POLICY AND ADMINISTRATION LEVEL 1 OF 3 UNIT: CITY MANAGER UNIT DESCRIPTION: - Advise City Council on current and projected status of all programs and operations. - Advise City Council on any matters of importance to the City government and the community. Implementation of programs and policies as directed by the City Council through coordination with and supervision of City department administrators. - Coordinate preparation of annual budget and administer City's financial program throughout the year. - Provide secretarial support for executive and legislative units of the City government. ADVANTAGES/BENEFITS: - Basic imperatives of the Council -Manager form of government as adopted by the City are satisfied. - Professional administrative coordination of all City functions is desirable for efficient and consistent direction of operations. OPTIONS: - Change the form of City government. - Secretarial functions could be distributed among other departments or assumed by the City Manager. CONSEQUENCES: - Legal requirements for adopted form of government would not be complied with. - Systematic coordination of the total City function would descend to a lower professional level. - Secretarial support for administrator and City Council would become fragmentary and severely deficient. 27 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I I CITY OF IOWA CITY DECISION PACKAGE 1121.0 GENERAL FUND RCLICY E ADMINISTRATION EXECUTIVE j i CITY MANAGER RFSOIIRCES BUDGET DEPT. ADMIN. ADMIN. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 53,415 56,528 569528 I CommnO- ITIFS 2,472 1,860 19960 SFR.VICF. i CHARGFS 6,561 13,300 400- 12,900 CAPITAL J OUTLAY 100 TOTAL 62,548 71,688 400- 71,288 J PERSONAL SERVICES (6000) Emto ees Authorized FY1979 F 1980 City Manager 1 1 i Secretary 1 1 2 2 Temporary & Overtime Wage Adjustment 2 2 Health & Life Insurance 2 2 Supplemental Retirement _ 2 2 �j CAPITAL OUTLAY (9000) None 1 � J 39 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NE5 2/22/79 LFVFL 1 CCUNCIL RLInGET ADJ. FYRO 56,528 1,860 12,900 BUDGET FY1980 $34,344 12 624 1,200 2 583 �3 862 52, 3 3,915 $56,528 71,288 DECISION PACKAGE DEPARTMENT: POLICY AND ADMINISTRATION LEVEL 2 OF 3 UNIT: CITY MANAGER UNIT DESCRIPTION: - Assist the City Manager by performing designated support activities encompassing all phases of the managerial function. - Coordinate and monitor staff assignments as directed by the Council and designated by the Manager. - Perform research activities. - Provide staff support to the City Council. - Function as Acting City Manager in the absence of the City Manager. ADVANTAGES/BENEFITS: - Coordination of activities with greater efficiency. - More effective communications with Manager's office for Council, staff, and general public. - Daily activities and problems handled expeditiously. OPTIONS: - Staff support to Manager and Council could come from individual departments. - Manager and secretary could provide all staff support to Council. CONSEQUENCES: - Reduction in quality of staff support to Council and Manager and a less efficient service level provided to the general public. - Manager's time for dealing with major issues would be significantly reduced. IE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES 30 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/70 LFVFL 2 COUNCIL RI1nGF7 ADJ. FYRO 18,526 250 1,300 20,076 BUDGET FY1980 17,220 947 18,16 359 $18,526 CITY nF InWA CITY nPCISlON PACKAGE j 1121.0 GFNERAL FUND PnLICY E ADMINISTRATION EXECUTIVE CITY MANAGER RESOURCES BUDGET DFPT. RFOUIREO ADMIN. ADMIN. FY79 PROPOSAL ADJ. PROPOSAL _I PFoSONAI. - SERVICFS 17,173 18,526 18t526 j CDMMOn- J ITIFS 1036 250 250 SEP VICF: CHARGES 3,281 1,300 1r300 CAPITAL nUTLAY TnTAL 21,690 209076 20076 I �" PERSONAL SERVICES Employees Authorized ! FY1979 FY1980 Administrative Assistant Assistant City Manager 1 -- Wage Adjustment 1 , Health & Life Insurance 1 1 � 1 CAPITAL OUTLAY (9000) jI'y None N m bw V 1 30 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/70 LFVFL 2 COUNCIL RI1nGF7 ADJ. FYRO 18,526 250 1,300 20,076 BUDGET FY1980 17,220 947 18,16 359 $18,526 DECISI0NPACKAGE DEPARTMENT: POLICY AND ADMINISTRATION LEVEL: 3 OF 3 UNIT: CITY MANAGER UNIT DESCRIPTION: Provides for a Broadband Telecommunications Specialist as mandated by the Broadband Telecommunications Franchise Enabling Ordinance of 1978. Serves as staff representative for the Broadband Telecommunications Commission and as staff liaison between the City and the cable television franchise holder. Facilitates the exercise of the City's continuing regulatory jurisdiction over the cable television franchise. ADVANTAGES/BENEFITS: Provides in-house specialist as full-time staff support person for the Broadband Telecommunications Commission. Enhances the effort by the City to effectively monitor and regulate the development, implementation, and on-going operation of the cable television system. OPTIONS: The ordinance could be amended to delete the requirement for a Broadband Telecommunications Specialist. This function could be assigned to an existing department to be carried out by present staff members. Responsibility for monitoring the operation of the system could be left entirely to the Commission. CONSEQUENCES: There would be no in-house specialist to monitor the cable television operation on a regular or day-to-day basis. The ordinance as adopted by the City Council would not be complied with. The Broadband Telecommunications Commission would have only marginal staff support. 31 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MICROFILMED BY JORM MICROLAB - CEDAR RAPIDS -DES 1401NES 2/27/79 LFVFL 3 COUNCIL RUDGFT ADJ. FY80 14,893 7,000 2,500 607 20,000 BUDGET FY1980 $14,000 893 $14,893 $ 302 100 205 $ 607 I CITY OF IOWA CITY nFCISInN PACKAGE I 117.1.0 GFNFRAL FUND J i POLICY E ADMINISTRATION EXECIITTVF CITY MANAGER RFSnURCF.S BUDGFT DEPT, ADMIN. ADMIN. REOUIREO FY79 PROPOSAL ADJ. PROPOSAL PSRSONAL SFPVICFS 14,893 14,893 COMMOD— ITIES 2,000 2,000 SERVICE. CHARGES 2,500 2,500 CAPITAL OUTLAY I 607 607 i � I TOTAL 20,000 20,000 PERSONAL SERVICES (6000) Employees Authorized FY-1979 FY1980 Broadband Telecommunication Specialist -- 1 Health & Life Insurance 1 CAPITAL OUTLAY (9000) I Desk Chair File Cabinet i i _.i _f �J 32 MICROFILMED BY JORM MICROLAB - CEDAR RAPIDS -DES 1401NES 2/27/79 LFVFL 3 COUNCIL RUDGFT ADJ. FY80 14,893 7,000 2,500 607 20,000 BUDGET FY1980 $14,000 893 $14,893 $ 302 100 205 $ 607 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: POLICY AND ADMINISTRATION UNIT: HUMAN RELATIONS UNIT DESCRIPTION: The Human Relations Department is responsible for the administration of City personnel activities, collective bargaining and contract administration, civil rights activities, and staff assistance in each of these areas. UNIT GOALS: I. Negotiation and administration of labor contracts. 2. Effective employee assistance program. 3. Conduct personnel process involving recruitment, certification, placement, transfers, and promotions. 4. Direct the City's Affirmative Action and contract compliance programs in conformity with applicable non-discrimination laws and policies. UNIT OBJECTIVES: I. Collective bargaining complete for budget certification by March 15, 1980. 2. Assist staff in matters related to labor contract interpretation, compliance and processing of employee grievances. 3. Collect and interpret current data relevant to collective bargaining laws and procedures. 4. Provide staff support to Civil Service and Human Rights Commissions. 5. Respond to all employee inquiries on a timely basis. 6. Implementation of programs related to salary project, management compensation study, confidential employee salary study, and labor contracts for FY80. 7. Pursue further computerization of personnel data. 8. Monitor City compliance with Affirmative Action and Equal Employment Opportunity goals as established or revised. 9. Investigate and report on discrimination compliants made by City employees or referred by the Human Rights Commission. UNIT ANALYSIS: I. Status of labor-management relations. 2. Timely response to and resolution of grievances. 3. Equitable application of wage and salary standards by all Departments. 4. Efficient processing of personnel placements, transfers, promotions, and classification reviews. 5. Compliance with Affirmative Action goals and timetables and with Equal Employment Opportunity requirements. 6. Number and severity of discrimination complaints received and reviewed. 33 ' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISION PACKAGE DEPARTMENT: HUMAN RELATIONS UNIT: HUMAN RELATIONS LEVEL I OF 3 UNIT DESCRIPTION: I. Administration of City's personnel function. 2. Negotiation of labor-management contracts and administrative support for contract implementation. 3. Planning and organization of staff development efforts. 4. Secretarial support for Human Relations Director, Personnel Specialist, and Civil Rights Specialist. ADVANTAGES/BENEFITS: 1. Professional coordination of personnel activities. 2. Labor negotiations conducted by full-time staff personnel. OPTIONS: 1. Hire a professional negotiator for collective bargaining. 2. Department Heads provide support for contract administration. 3. City Manager or Assistant supervise personnel activities. 4. Secretarial support provided by other departments. CONSEQUENCES: 1. Reduction of consistency in personnel policy application. 2. Interpretation of labor-management contracts becomes fragmentary. 3. Insufficient secretarial support makes daily operation of Personnel Department less efficient. 34 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 35 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES is CITY OF IOWA CITY DFCISIDN PACKAGE 2/27./79 °' 1122.n GFNFRAL FUND POLICY G ADMINISTRATION EXFCIJTIVG HUMAN RELATIONS ' PFSOURCFS 8IJDGET DEPT, ADMIN. ADMIN. COUNCIL LFVrL I BunGFT I PEOUIRED FY79 PROPOSAL ADJ. PROPOSAL ACJ. FY80 PERSONAL - SERVICES 37,286 40,170 40,170 40,170 i COMMOD— J ITIFS 765 1,100 1,100 1,100 SERVICF CHARGES 6,580 13,980 5,200— 89780 8,780 CAPITAL n,JTLAY TOTAL 449631 55,250 59200— 50,050 50,050 —� PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 fY1980 Director 1 Secretary 1 $25,000 Wage Adjustment 1 3. 10,395 Temporary & Overtime 1,947 Health & Life Insurance 1,000 i — _ 1,828 2 2 $40,170 i CAPITAL OUTLAY (9000) i None J t I 35 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES DECISION PACKAGE DEPARTMENT: HUMAN RELATIONS UNIT: HUMAN RELATIONS UNIT DESCRIPTION: r 1. i 2. 3. LEVEL 2 OF 3 Provides technical personnel assistance to all departments regarding wage and salary administration, employee benefit plans, job classification and review, and related activities. Provides staff assistance to Civil Service and Human Rights Commissions. Monitors City compliance with Affirmative Action, Equal Emplovment Opportunity, and non-discrimination laws and polici investigates both employee and citizen complaints. ADVANTAGES/BENEFITS: 1. Consistent application of personnel policies and procedures City employees. 2. Employee complaints and problems can be processed individuall a timely fashion. 3. Current goals and policies for employment are monitor evaluated. 4. Legal dictates regarding Equal Employment Opportunity and Aff• Action are updated and compliance is monitored. :T91Ef11114 1. Commissions operate with reduced staff support. 2. Contract with outside agencies for personnel services. 3. Department Heads deal with employee problems. 4. Legal Department assumes responsibility for compliance wit Rights and Equal Employment Opportunity requirements. 5. Other staff or outside agency investigates civil rights compla CONSEQUENCES: 1. Fragmentary implementation of personnel policy and procedure. 2. Consistent compliance with legal dictates regarding Equal Em{ Opportunity, Affirmative Action, and non-discriminatil jeopardized. 3. Employee problems and complaints do not receive timely conside 4. Civil Rights complaints from citizens must be ignored. 36 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1110111ES w .a i CITY OF IOWA CITY DFCISION PACKAGE 1122.0 GENERAL FUND + POLICY E ADMINISTRATION EXECUTIVE W HUMAN RELATIONS RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL PFOIIIRF.D FY79 PROPOSAL ADJ. PROPOSAL AOJ. PFPSONAL SERVICES 32,091 33,673 339673 COMMOD_ ITIES 886 11000 11000 SERVICE CHARGES 7,337 7,170 7,170 CAPITAL I OUTLAY i TOTAL 40014 41,843 41,843 PERSONAL SERVICES (6000) Employees Authorized BUDGET J FY19 9 FY1980— FY1980 Personnel Specialist 1 1 $18,600 ' Civil Rights Specialist 1 1 12,122 Wage Adjustment Health & Life Insurance 1,690 1,261 2 2 $33,673 CAPITAL OUTLAY (9000 37 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1I0INES 2/22/79. LFVEL 7 BUDGET FY80 33,673 1,000 7,170 41,843 DECISION PACKAGE DEPARTMENT: HUMAN RELATIONS LEVEL 3 OF 3 UNIT: HUMAN RELATIONS UNIT DESCRIPTION: Provides for further computerization of personnel records. Currently accrual of fringe benefits, EEO reports, seniority lists and some collective bargaining data is available from the computer. Some of these reports need to be expanded. ADVANTAGES/BENEFITS: - Provides capacity for additional information to be computerized. - Improves reports currently available. - Provides system to retrieve information in many formats not currently available. - Provides accuracy and timeliness of information. - Combines personnel records into one system. - Relieves payroll program of information not directly associated with issuance of payroll checks. OPTIONS: - Develop each computer report as required. - Develop additional manual systems. - Each department/division maintain applicable personnel records. - Make minor adjustments to current system. CONSEQUENCES: Time consumed preparing reports manually is needed for other projects. Developing computer reports as required leads to a hodgepodge and increases the possibility of error. Additional manual systems would be less accurate and more personnel hours would be involved. Reporting formats are limited or extensive hours are involved when manual systems are used and timeliness becomes a factor. Consistency would be virtually non-existent if each department/division maintained records for applicable personnel. The format used in the FY80 budget cycle necessitates change in the record keeping. Information formerly available from the budget worksheet does not appear in FY80 work, therefore, an alternative source must be developed. W MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140IDES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 LEVEL 3 COUNCIL BUDGFT ADJ. FY80 2x000- 39000 2r 000- 3r 000 BUDGET FY1980 CITY DF IOWA CITY DECISInN PACKAGE 1122.0 GENERAL FUND POLICY E ADMINISTRATION EXECUTIVE HUMAN RELATIONS RESnURCFS BUDGET DEPT. ADMIN. ADMIN. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL j PER SONAL SERVICES CgMMOO-• ITIFS SERVICE CHARGES 59000 59000 CAPITAL OUTLAY J TnTAL 5.000 5,000 -' PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 None I CAPITAL OUTLAY (9000) ^] None i i j I 39 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 LEVEL 3 COUNCIL BUDGFT ADJ. FY80 2x000- 39000 2r 000- 3r 000 BUDGET FY1980 , GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: POLICY & ADMINISTRATION UNIT DESCRIPTION: DEPARTMENT: HUMAN RELATIONS UNIT: HUMAN RIGHTS COMMISSION The Iowa City Human Rights Commission is composed of nine Iowa City residents reflecting a cross section of the community who are appointed by the City Council. UNIT GOAL: The Commission implements and enforces the Human Rights Ordinance within the Iowa City community. Major activities include complaint resolution, educational projects and evaluation of federal and state nondiscrimination laws for applicability to Commission and City functions. UNIT OBJECTIVES: Complaint Resolution 1. Investigate and resolve formal complaints within 120 days of the filing of the complaint. 2. Provide information to callers with informal inquiries within two days of receiving the request. 3. Litigate one (11 complaint that raises significant civil rights issues for the Iowa City community by July 1980. 4. Send informational letters with a copy of the ordinance where appropriate for each informal complaint not warranting a formal investigation. Ongoing. 5. Initiate an investigation and possible complaint in a target area of discrimination in the community by July 1980, Educational Projects 1. Participate in two workshops (Oct. 1979; March 1980) focusing on civil rights law to faciliate smooth processing of complaints. 2. Sponsor one workshop for the community at which a federal enforcement official is the guest speaker by January 1980. 3. Co-sponsor one program with a community. or civic organization focusing on equal opportunity by November 1979. 4. Arrange at least three group meetings on civil rights at which Commissioners speak targeting different audiences. 5. Prepare and distribute at least nine issues of the monthly newsletter. Evaluation of Civil Riahts Laws 1. Apprise Councilmembers of state legislative activities for civil rights. 2. Apprise Iowa City community groups of legislative changes and court decisions that may affect the organization. Ongoing. 40 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES UNIT MEASURE: 1. Formal complaints resolved in 120 days. 2. Requests for information provided in two days. 3. One (1) complaint filed in District Court by July 1980 following public hearing. 4. Six copies of the ordinance and information letter mailed. 5. One targeted area investigated by July 1980. 6. Two training workshops held on civil rights by October 1979 and March 1980 respectively. 7. One federally provided training session held by January 1980. 8. One program co-sponsored by November 1979. 9. Three group meetings held by June 30, 1980. 10. Nine monthly issues of the newsletter distributed. 11. One position statement submitted to the Council by June 30, 1980. UNIT ANALYSIS: Goals and measures are based on the assumption that about the same volume of calls and complaints are received. Apprising the City Council and community organizations of legislation and/or court decisions is dependent on activity in these areas. 41 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES I J 9 UNIT MEASURE: 1. Formal complaints resolved in 120 days. 2. Requests for information provided in two days. 3. One (1) complaint filed in District Court by July 1980 following public hearing. 4. Six copies of the ordinance and information letter mailed. 5. One targeted area investigated by July 1980. 6. Two training workshops held on civil rights by October 1979 and March 1980 respectively. 7. One federally provided training session held by January 1980. 8. One program co-sponsored by November 1979. 9. Three group meetings held by June 30, 1980. 10. Nine monthly issues of the newsletter distributed. 11. One position statement submitted to the Council by June 30, 1980. UNIT ANALYSIS: Goals and measures are based on the assumption that about the same volume of calls and complaints are received. Apprising the City Council and community organizations of legislation and/or court decisions is dependent on activity in these areas. 41 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES GOALS A N 0 0 8 J E C T I V E S FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: ADMINISTRATION UNIT: CIVIL SERVICE COMMISSION UNIT DESCRIPTION: This function implements the State Civil Service law for City employees. Major activities include recruitment and Placement of candidates in reviewing some of the decisions made by the City staff. many City positions. The Commission also serves in a quasi-judicial capacity in ACTIVITY GOAL: I. Provides certification of candidates eligible for filling vacant City Positions consistent with State laws. 2. Develops improved hearing procedures for employees who choose to appeal pursuant to Chapter 400. ACTIVITY OBJECTIVES: 1. Develop and implement written format for 80% of the interviews conducted by Commission or staff by July, 1980. 2• by Written procedures published for the remainder of the City positions 3. Procedures 90 for Conducting hearings evaluated and written by September, 1979. ACTIVITY MEASUREMENT: 1. Number of interviews conducted with or without written format of topics during FY80. 2. Commission approval of the remainder of the testing procedures during FY80. 3. Written procedures available by September, 1979. ACTIVITY ANALYSIS: Scope of the 'Commission's activities will increase in FY80 as the City complies with Chapter 400 of the Iowa Cade. 42 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: FINANCE ADMINISTRATION UNIT DESCRIPTION: The function of Finance Administration is to provide supervisory and secretarial support for the Finance Department, assist in the coordination of the annual budget process, and coordination of risk management for all City departments. UNIT GOAL: To supervise the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City staff in making managerial decisions and to monitor centralized financial support services. UNIT OBJECTIVES: 1. Formalize monitoring of budget versus actual on a quarterly basis by October, 1979. 2. Make semiannual financial condition reports to Council and City Manager by January, 1980. 3. Continue to provide risk management program of risk analysis, insurance purchasing, and claims analysis - throughout fiscal year. UNIT MEASUREMENT: 1. Preparation of internal quarterly reports. 2. Preparation of semiannual financial condition report. 3. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claims reports with analysis in comparison with prior years. UNIT ANALYSIS: The completion of the objectives will allow Finance Administration to more effectively attain its goal of providing timely financial information and support to the City Council and City staff. 43 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: FINANCE ADMINISTRATION LEVEL 1 OF 3 UNIT DESCRIPTION: - Responsible for management of the Finance Department inaplanning, administering, controlling, and coordinating the of the City, and the supervision of the five divisions within the department. Provides for minimal assistance to the City Manager in preparation an control of the annual budget and the Capital Improvement Program budget. -Coordinates bond issues. - Provides for minimal risk management program which would include insurance purchasing and some risk monitoring. - Secretary provides administrative and clerical support for the department. ADVANTAGES/BENEFITS: Provides for direction within department through work assignments; planning, coordination between programs and/or City staff and resolution of daily problems. Provides control over department responsibilities through contact - with Provides ifinancialsand the monitorinof reorts ananalysis and counsel to City Manage�nancial data. r OPTIONS: Finance Department divisions could report directly to the City Manager. The Risk Management Program could revert to insurance purchasing only with no analysi6 involved. Bond issues could be handled entirely by the City's outside Financial/Bond Consultant which would most certainly increase the upport for sprovided by another City Administration Deph cost of each bond issue. Secretarial Department's secretary. could be CONSEQUENCES: There would be a decrease in control over the City's financial condition as a whole. Finance Division Heads would receive less direction and administrative support. Loss of assistance in the budget process would hamper the preparation of state budget reports timely. The Risk Management Program would become non-existent at a time when the availability of general liability insurance and the increasing cost of insurance would make the program an would economic work load onThe loss of secretarial support to divisionsm 44 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES = CITY OF IOWA CITY DFCISIPN PACKAGE sm 1131.0 GENERAL FUND 2/2.2/79 �} POLICY & ADMINISTRATION FINANCIAL 4OMINTSTRATION GENERAL SUPERVISION y?� PESOURCFS BUDGET DEPT. ADMIN. ADMIN. COUNCIL LFVFL 1 BUDGET 1 + r I PFOOTRF.D FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PFRSONAL 1 j SEPVICFS 40,444 41,627 41.677 41x627 COMM00— ITIFS 680 670 670 670 SFPVICE CHARGES 7,025 129385 129385 129385 CAPITAL OUTLAY 175 150 150 150 I TOTAL 489324 54,832 54,832 549R32 PERSONAL SERVICES (6000) I Employees Authorized FY1979 F 1 80 BUDGET FY1980 Director 1 $26,118 + Secretary i 1 11 030 j � -' Overtime and Temporary 600 Wage Adjustment 2 043 39—, Health & Life Insurance 1,883636 2 2 $41,627 CAPITAL OUTLAY (9000) Calculator $ 150 J 45 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40HIES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: FINANCE ADMINISTRATION LEVEL 2 OF 3 UNIT DESCRIPTION: Provides for increased assistance in budget preparation. Responsible for administering a complete Risk Management Program which includes insurance purchasing, self-insurance recommendations. analysis and - Monitoring of claims and risk and providing input to the Safety Committee. — ADVANTAGES/BENEFITS: - Assists in coordination and planning of budget process and is able to provide the needed time to .. work with City staff on budget related questions and problems. - The Risk Management .Program is operating as a risk -prevention and cost/effect analysis ..1 fl program both in the claims and the cost/benefits area, rather than only as an insurance purchasing program. - Preparation of financial reports, analysis and monitoring; administrative support to the director in managing the City's affairs. `' - Providing general information to the City staff and the public frees director to devote time to �I management of department. OPTIONS: - Director could provide all assistance to City Manager in budget preparation. _. ! - A minimal Risk Management Program which provides .for insurance purchasing, and Some risk monitoring could be utilized. - Other divisions or the director could ` financial anlysis. prepare the reports And - The director could answer City staff and public inquiries when time permits. CONSEQUENCES: The director's and other division heads workload would increase and cause reduction of productivity and deterioration of morale. Risk management would be practically non-existent when insurance cost and liabilities potential make such a program a necessity of City government. 46 a; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES i.f CITY OF InWA C1 TY DFCISION PACKAGE 2722779 It p, :I LL31.0 GENERAL FUND POLICY E ADMINISTRATION FINANCIAL ADMINISTRATION GFNFPAL SUPERVISION LEVEL 2 RESOURCES BUDGET DFPT. ADMIN. ADMIN. COUNCIL ADJ. GFT BUFY80 j REOUI4ED FY79 PROPOSAL ADJ. PROPOSAL l PERSONAL SEP VT CES 18,017 19,143 19,143 19.143 Cn'4Mno- 60 150 150 150 I J [TIES -j f SERVIC° CHARGES 925 1,340 1,340 1,340 CAPITAL 1 OUTLAY _.� TOTAL 19,002 20,633 20,633 209633 I _ —� PERSONAL SERVICES (6000) Emto ees Authorized FY19 9 F 1980 BUDGET FY1980 Administrative Assistant 1 1 $17,280 Wage Adjustment 950 913 J Health & Life Insurance i 1 1 $19,143 CAPITAL OUTLAY (9000) None 1 1 � J 47 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: FINANCE ADMINISTRATION LEVEL 3 OF 3 UNIT DESCRIPTION: - Provides for FICA and IPERS which must be levied for in the General Fund until the tax levy reaches $8.10/$1,000 assessed valuation. In FY79 it was decided to budget the lump in sum one place in the General - Fund to eliminate confusion and accounting difficulties. Provides for transfer to Refuse Collection. Although refuse collection is accounted for as an enterprise fund, the General Fund - subsidizes its operating costs with property tax monies. BuildiCapitalProvies for transfer to ng Impro ement Proj ctortheportiontion of the project tobefunded with property tax monies. - Provides for transfer to Transit Replacement Fund. This transfer has been budgeted under Mass Transportation in the past. It is being budgeted here in FY80 in order to eliminate the confusion caused b9 the transfer in working with the State Transit Grant. t.r F wl lry: MI Ir.1 48 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111Es w I CITY nF TOWA CITY nFCTSTDN PACKAGF 2/22/79 p+ 1131.0 GENFRAL FUND e POLICY C AnMINISTaATION FINANCIAL ADMINISTRATION i GFNFRAL SUPERVISION i LcVFL 3 j RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET 6 i REQUIRFO FY79 PROPOSAL AOJ. PROPOSAL ADJ. FYRO '? PERSONAL i i SERVICES 739763 100,000 100.000 1001000 ., r.DaMnD- �� ITTFS SERVICE CHARGES I CAPITAL OUTLAY 301,772 334932.8 334,328 (103,950) 230,378 TnTAL 3759535 334,328 100,000 434,328 (103,950) 230,378 PERSONAL SERVICES (6000) :J FICA CAPITAL OUTLAY (9000) Transfer to Refuse Collection Transfer to Capital Projects - J Equipment Service Building Improvement Project JTransfer to Transit Replacement Fund ' I II _J I �1 J I i I I 49 Employees Authorized FY197 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $100,000 $141,128 39,250 50,000 $230,378 I f r i i _J GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: ACCOUNTING UNIT DESCRIPTION: The function of the Accounting Division is to provide accounting, bookkeeping, key entry, and computer service coordination for all City departments. UNIT GOAL: To provide the accounting and bookkeeping services in the most timely and cost effective manner, and to insure that the City's data processing applications are operated in the most efficient way possible. UNIT OBJECTIVES: I. Provide sufficient training and exposure to the second back-up key - entry operator so that he/she is capable of keying any application when the need arises. 2. Reviseproc duresin the Accounts untsPayable Function to create a more timely payment of bills. September, 1979. 3. Increase Accounts Receivable collections. June, 1980. UNIT MEASUREMENT: 1. Analyze by requiring sole responsibility for a particular application for particular cycle. 2. Comparison of discounts lost, past -due notices and phone calls from vendors for FY79 versus FY80. 3. Decrease in FY79's number of accounts receivable over 270 days old. UNIT ANALYSIS: The achievement of the above objectives will help achieve the goal thru more timeliness and efficiency. 50 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORIES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: ACCOUNTING LEVEL 1 OF 2 UNIT DESCRIPTION: - Provides monthly and quarterly receipt and expenditure reports, statements of revenues and expenditures, - and balance sheets. - Provides complete payroll service for City. - Provides accounts receivable billings for City divisions. Provides accounts payable services. - Provides annual financial report. _ Provides key -entry service for all computer applications. Provides purchase order issuance. - Provides mail service for all City divisions. - Provides for annual audit. ADVANTAGES/BENEFITS: I - Provides basic accounting and related services needed by City divisions. MI Provides paychecks for employees. '1 Provides City divisions with a means to purchase and pay for needed goods and services. OPTIONS: Outside contractors could' be utilized for all activities, divisions picking City up part. .with CONSEQUENCES: The cost Of outside contractors could be very high. An ever greater burden would be placed on City divisions. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t40INES s i CITY OF IOWA CITY DECISION PACKAGE 2/23/79 1132.0 GENERAL FUND POLICY E ADMINISTRATION FINANCIAL ADMINISTRATION ACCOUNTING E REPORTING ` ..� LEVEL 1 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 i PERSONAL SERVICES 70,830 75,300 75000 759300 1 I COMMOD- i! ITIES 968 990 990 990 SERVICE CHARGES 46,303 47,219 47,219 479219 CAPITAL j OUTLAY J TOTAL 1181101 1239509 1239509 1239509 1 PERSONAL SERVICES (6000) Em l0 ees Authorized BUDGET i FY1979_771T8-0- FY1980 - —' Senior Account Clerk 2 3 i $37,026 Account Clerk 1 2 19,152 Keypunch Operator 0 1 10,342 X300 ^� Overtime Wage Adjustment 3,659 - Health & Life Insurance 4,821 _ _ 3* 6* $75,300 CAPITAL OUTLAY (9000) wl None � *During FY79, three divisions were Central Procurement Division. The transferred to this division FY79 budget figures reflect from the this transfer. 52 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 2 OF 2 UNIT: ACCOUNTING UNIT DESCRIPTION: - Provides management and supervision of the Accounting Division. - Provides support to Finance Director. - Provides for increased collection activities related to Accounts Receivable. - Provides for replacement of equipment and additional filing capabilities. - Provides for decreased audit costs through preparation of working papers and anticipating auditor's needs. - Provides for special record keeping. - Provides for coordination with the computer service bureau. ADVANTAGES/BENEFITS: - Increase output of .division by implementing new procedures and revising old ones. - Decrease Finance Director's day-to-day supervisory tasks. - Increase the effectiveness of dealing with the computer service bureau by having one City contact. OPTIONS: - The Finance Director could assume the management and supervisory duties of the Division. - Contact with the computer service bureau could be by anyone, creating less follow-up and planning. - Present equipment that is repairable could be repaired. CONSEQUENCES: The Finance Director might not have sufficient time to take on additional duties. Filing space would not be adequate to meet needs. The annual audit bill would increase approximately $2,000 due to the auditors having to spend more time because less assistance could be provided by City staff. 53 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY nFLISION PACKAGE 2/22/79 i 11132.0 GENERAL FUND POLICY I. ADMINISTRATION FINANCIAL ADMINISTRATION ACCOUNTING S REPORTING RESOURCES BUDGET DEPT. LFVFL 2 ADMIN. ADMIN. COUNCIL BUDGET I PEOUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ PFPSONAL S°pvlrrs I CnNMnn- ITIFS SFRVICE CHARGES _ CAPITAL OUTLAY J TOTAL 17,329 18x571 165 175 632 19325 660 680 18,786 20,751 18,571 175 1,325 680 20,751 Employees Authorized FY1979 FY1980 1 1 1 1 ,. CAPITAL OUTLAY (9000) 1 - 4 drawer letter size file cabinet w/lock 2 - 10 digit printing calculators with punctuation and memory @$175 e1 1 - Used typewriter with long carriage (Purchased from another City dept.) r� 54 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $16,740 920 911 $18,571 $ 180 350 150 $ 680 18x571 175 1 r32 680 20,751 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: CENTRAL PROCUREMENT AND SERVICES UNIT DESCRIPTION: The function of the Central Procurement & Services Division is to provide all departments of the City with centralized support services including purchasing, switchboard, printing and mail. UNIT GOAL: The goal of the Central Procurement & Services Division is to provide its varied support services in such a manner that the operating efficiencies of the City as a whole and each division as a unit are enhanced. UNIT OBJECTIVES: 1. To analyze the new purchasing manual after a six month .use period, to determine its effectiveness and usefulness to City Staff. (July 1979) 2. To establish an asset control system utilizing the computer system to provide a record of all fixed assets. (December 1979) 3. To study the feasibility of operating the print shop as a self supporting service. (June 1980) E.1i1 itSbLE1;31*4241111 1. Analysis by contacting other departments for comments and combining their suggestions with those of Central Procurement and designating improvements and/or changes desirable. 2. Utilize the Computer System and information generated from orders to compile reports for City and Department use of a City-wide Equipment Inventory. 3. Preparation of a proposal to include the evaluation of receipts and expenditures, volumes/procedures and personnel costs. UNIT ANALYSIS: The achievement of the above objectives will help to insure that the Central Procurement & Services Division is providing its support services as required. In so doing, the operating efficiencies of the City as a whole and each division as a unit will be enhanced. Any reduction in expenditures and service levels in this division would result in increased work loads in the operating divisions and requiring their personnel to perform work now provided them on a centralized level. 55 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i _I i I 1 J I I A. 'i GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: CENTRAL PROCUREMENT AND SERVICES UNIT DESCRIPTION: The function of the Central Procurement & Services Division is to provide all departments of the City with centralized support services including purchasing, switchboard, printing and mail. UNIT GOAL: The goal of the Central Procurement & Services Division is to provide its varied support services in such a manner that the operating efficiencies of the City as a whole and each division as a unit are enhanced. UNIT OBJECTIVES: 1. To analyze the new purchasing manual after a six month .use period, to determine its effectiveness and usefulness to City Staff. (July 1979) 2. To establish an asset control system utilizing the computer system to provide a record of all fixed assets. (December 1979) 3. To study the feasibility of operating the print shop as a self supporting service. (June 1980) E.1i1 itSbLE1;31*4241111 1. Analysis by contacting other departments for comments and combining their suggestions with those of Central Procurement and designating improvements and/or changes desirable. 2. Utilize the Computer System and information generated from orders to compile reports for City and Department use of a City-wide Equipment Inventory. 3. Preparation of a proposal to include the evaluation of receipts and expenditures, volumes/procedures and personnel costs. UNIT ANALYSIS: The achievement of the above objectives will help to insure that the Central Procurement & Services Division is providing its support services as required. In so doing, the operating efficiencies of the City as a whole and each division as a unit will be enhanced. Any reduction in expenditures and service levels in this division would result in increased work loads in the operating divisions and requiring their personnel to perform work now provided them on a centralized level. 55 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: CENTRAL PROCUREMENT & SERVICES LEVEL I OF 2 i UNIT DESCRIPTION: I NF Provides supervision for division. i Provides limited centralized purchasing services. - Provides photocopy machines which may be used by other City Divisions to reproduce materials now reproduced in print shop. I - Provide switchboard services. I 11 - Provides centralized mail operation. 1 ADVANTAGES/BENEFITS: - This level provides the City organization many fundamental and necessary services in an economical manner as compared to the available options.' , I4AThis level provides for the efficient centralization of a portion of r the functions described in the above activity description by the Central Procurement & Services Division, eliminates the duplication of these functions throughout the City and allows one division to specialize in providing them. Economics of scale, greater competence and overall coordination is thus achieved. OPTIONS: y Require each City Division to assume the workloads, responsibilities, and funding requirements associated with the performance of the duties outlined above. CONSEQUENCES: 1 - Decreased service levels in each division resulting from the assumption of increased workloads - Drasticallyn decreases ses efficienciesa d training rough the result of the divisions not receiving the benefits of centralized purchasing or switchboard coverage. - Elimination of funds for all City mailing. A lack of overall coordination in the areas described and an inconsistent provision of these services in a 'timely and quality manner. Lack of centralization results in more labor time spent accomplishing less and in more funds spent in purchasing less. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1+01T1ES I M I 56 I �+ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1+01T1ES w 1e CITY OF IOWA CITY DECISION PACKAGF 1133.0 GENERAL FUND 2/22/79 POLICY F. ADMINISTRATInN FINANCIAL ADMINISTRATION CENTPAL PROCUREMENT G SERVICES LEVEL 1 RFSOIIRCFS BUD;F.T OFPT. AnMIN. ADMIN. COUNCIL RIIDGFT R;:QUIPFO FY79 0RnPnSAL AOJ. PROPOSAL ADJ. FYRO I PFPSCNAL ,I SEDVICSS 309621 28x523 28,523 28,523 I CO"1MOD— i l ITIFS 650 800 900 800 SEoVICF j CHARGFS 34,100 36,725 36,725 369775 CAPITAL 7 OUTLAY 69700 } TOTAL 71,371 66,048 66,048 66,048 PERSONAL SERVICES (6000) l Em to ees Authorized BUDGET 1Y 97 FY19 0 FY1980 Purchasing Agent 1 1 $14,400 Dup. Machine Operator 1 1 10,646 Senior Account Clerk 1 0 -- Account Clerk 1 0 -- j Keypunch Operator 1 0 -- . Overtime 100 Temporary 200 Wage Adjustment 1,378 Health & Life Insurance — — 1,799 5* 2* $28,523 CAPITAL OUTLAY (9000) aNone , 1 *During FY79, three positions were transferred to the Accounting Division. _. The FY79 budget figures reflect this transfer. 57 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: CENTRAL PROCUREMENT & SERVICES LEVEL 2 OF 2 UNIT DESCRIPTION: - Provides centralized switchboard services in a complete manner. - Provides comprehensive centralized purchasing support services. ADVANTAGES/BENEFITS: - Public relations would be greatly improved with the provision of a centralized switchboard service. Citizen calls would be screened so they could be directly routed to proper staff members. Divisional operations are enhanced with the correct screening and routing of calls. - This level insures that each division is consistently provided with the purchasing support it fundamentally requires. Purchases may be coordinated on a City-wide basis to achieve economies and avoid costly duplication of efforts. Each division may concentrate on their specific responsibilities rather than technical, legal, and detailed purchasing related matters. OPTIONS: - Utilize direct phone lines to each division in replacement of a central switchboard. - Require divisions to be responsible and assume the workload for all purchases except a few major acquisitions. Eliminate central stores and assistance to divisions on the majority of all acquisitions' and related studies. CONSEQUENCES: Increased citizen complaints, dissatisfaction and decreased City efficiency due to inefficient call routing system. Decreased service levels in each division resulting from .the assumption of increased purchasing workload and duplication of such . efforts by each division. Each division would be required to individually meet with vendors, search for sources, maintain a store of commonly used items, monitor prices, coordinate• paper work, etc. Economies resulting from larger City-wide purchases would not be obtained, less City benefit would be derived from the purchasing efforts due to duplication and less specialization, even though more overall City labor time would need to be directed towards purchasing. m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY nFCISION PACKAGE 2/22/79 1133.fi GFNFPAL FUND POLICY G ADMINISTRATION FINANCIAL CFNTRAL PROCUREMENT E SFRVICFS ADMINiSTRATInN RESnURCES BUDGET DEPT. PFOUIRFO p Y79 PROPOSAL ADMIN. ADMIN. COUNCIL LFVEL 2 BUDr,FT �j AOJ. PROPOSAL ADJ. FY80 PFPSnNAL 1 SFRVICFS 24,917 23,104 23,104 23,104 L"14M00- ITiFS Ton 600 600 600 SERVICE CHAPGFS 19400 1,47.5 1,425 1,425 CAPITAL j OUTLAY 139500 13,500 13,500 TOTAL 27,017 38,629 38,629 38,629 PERSONAL SERVICES (6000) f Em to ees Authorized BUDGET F 1 79 F 1980 FY1980 Buyer Clerk Typist (11 time) 1 1 $12,478 JJ Wage Adjustment 2 2 8,251 I ] Health & Life Insurance 1,140 1.235 1 I — — 3 3 $23.104 ; ' LJ CAPITAL _OUTLEY (9000) i Master Maker (replacement) • Folding Machine (additional) $12,500 1,000 a $13,500 I IJ V 59 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES G 0 A L 5 AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: TREASURY UNIT DESCRIPTION: The Treasury Division is responsible for the banking and investment functions of all City bank accounts; the cash register operation for receipting City monies; the recordkeeping, billing and collection for traffic fines and utility service and the maintenance of financial records for monthly revenue, Debt Service payments, Police and Fire Retirement Systems and the City reserve accounts established by bond ordinance. UNIT GOAL: To provide comprehensive, accurate and timely information for billings and collections; reports and records so these reflect current status and historic data as required for the operation of the banking, traffic and utility programs. UNIT OBJECTIVES: to prepare and update written procedures for treasury activities to improve understanding and communication of each employee and between treasury employees. to continue pinpointing problem areas generating inaccuracies, complaints and interruptions in the banking, traffic and utility operations. prepare an annual schedule of budgeted receipts, transfers and expenditures by calendar month to project cash needs. UNIT MEASUREMENT: - Rewrite cash register handbook by December, 1979. - Review and update receipt coding handbook by.October, 1979. Also, the results of action taken to change procedures or provide information in response to complaints and errors should increase the ability to accomplish scheduled activities. - Idle funds will be invested for the maximum period earning maximum interest and available cash on hand to meet projected expenditures. UNIT ANALYSIS: The Treasury Division provides on-going service to 11,900 water customers and the annual collection of approximately 120,000 traffic fines. Decision making on efficient, effective procedures and resolving major causes of customer complaints increases cusotmer confidence and employee productivity. .E MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES I DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 1 OF 2 UNIT: TREASURY UNIT DESCRIPTION: - Bills and collects for water/sewer/refuse and traffic violations. - Responsible for City cash receipts, all banking accounts and transactions, investment of idle funds/ - Maintains records for monthly revenue reports and financial summary, bond and interest coupon payments, Police and Fire Retirement Systems and the Reserve Funds as established by Bond Ordinance. - Provides relief for switchboard during breaks and as required due to regular operators' absences. ADVANTAGES/BENEFITS: - Increase income on water/sewer/refuse accounts by providing good billing and collection procedures. - Create followup on traffic violations which is an important step in the enforcement of these fines. - Centralizing the banking operation offers uniformity in receipting, better financial reporting and investment opportunities. - Preparation of monthly reports help tie in the receipts, deposits and computer reports and provides revenue areas with a check on their records. - Provides coverage to switchboard operators at break -times and on days of absences so that switchboard service isn't interrupted. OPTIONS: - Have each department maintain records on revenue generated in their area. - Have each department prepare deposits on all monies collected for services, sales, etc. to be credited to their area. - Reduce the steps and costs of the billing process - certified letters setting the'hearing dates on delinquent accounts. CONSEQUENCES: Valuable checks on revenue totals and banking deposits would be lost; and time consumed in obtaining necessary information for financial reports. The lack of the certified notice on traffic and water accounts would create negative legal implications if vehicles are impounded or water service discontinued without due notice. 61 / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF InWA CITY DECISION � PACKAGE 2/22/79 1134.1 GENERAL FOND POLICY E ADMINISTRATION FINANCIAL ADMINISTRATI(IN _ TREASURY RESnl1RCF5BUDGET DEPT. ADMIN. ADMIN. COUNCIL LBUDGET PE9UIRED FY79 PROPOSAL ADJ. PROPOSAL AOJ. FY8n PERSONAL 1 SERVICES 1?7,695 134,283 134.283 134,283 COMMnD- (TIES 1,390 1,280 11280 1.280 SERVICF C14APGFS 42,392 39,345 39,345 39,345 CAPITAL rUTLAY _i TOTAL i i 171,467 174,908 PERSONAL SERVICES (6000) J Treasurer J Senior Account Clerks Account Clerks _ Senior Clerk Typist Clerk Typist Overtime Wage Adjustment Health & Life Insurance M CAPITAL OUTLAY (9000) None 11 11 $134,283 62 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES 174,908 174,908 Employees Authorized BUDGET FY1979 FY1980 FY1980 1 1 $ 15,528 2 2 24,396 3 3 31,404 1 1 11,034 4 4 38,120 11 11 120,482 100 6,626 — _ 7,075 11 11 $134,283 62 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 2 OF 2 UNIT: TREASURY UNIT DESCRIPTION: - Provides for the additional employee necessary for the total workload; including nine hour cash register and counter coverage and the billing and collection schedule. - Provides for on-going educational opportunities. - Provides the funds for the monthly, annual, and biannual computer reports summarizing receivables, deposits and customer accounts. - Provides for replacement of office equipment on an annual basis. ADVANTAGES/BENEFITS: Increases time for and quality of customer service. Allows distribution of workload so procedures can be followed and reasonable schedules maintained. Educational opportunities provides a chance to learn improved methods, share experiences and be motivated to higher product These computer reports reduce time necessary to provide account information and summarize the month's activities and Annual planned purchase of office equipment reduces costly and downtime on necessary items. The health and safety of 1 is also important in the consideration of items such as stuff designed chairs. OPTIONS: - Reduce customer service hours - closed during lunch hour or for the day. - Eliminate registration and travel from budget. - Followup on billings and collections as time allows. - Eliminate planned office equipment replacement and wait unt are unusable to make purchases. CONSEQUENCES: Reducing hours of customer service would not be effective if Civi is open during that period. The greatest impact of not funding th would be a decrease in employee morale and effectiveness due to ab importance learning experience, dependable equipment and a continuity and communication in procedures. 63 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY nFCISIDN PACKAGE 1134.1 GFNFPAL FUND P('L ICY E ADMINISTRATION FINANCIA RESOURCES BUDGET DEPT. RFOIIIREn FY79 PROPOSAL PrP SnNAL AnMIN. ADMIN. SERVICES 9,649 10,058 criMMnn— ADJ. FY80 ITIES 175 330 SERVICE 330 CHARGES 59863 10,050 CAPITAL 10,050 r nUTLAY 600 875 TOTAL 169287 21,313 PERSONAL SERVICES (6000) Clerk typist Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) 4 chairs at $115@ 2 calculators: 1 at $285 1 at $130 2/22/79 64 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES $ 460 415 i $ 875 1 L AOMINISTRATTON TREASURY AnMIN. ADMIN. COUNCIL LRUDGFT ADJ. PROPOSAL ADJ. FY80 10,058 10,058 i 330 330 10.050 10,050 r 875 875 21,313 21,313 Employees Authorized BUDGET i I FY1979 1-YI980 FY1980 i 1 1 $ 9,507 523 — _ 28 1 = 1 $10,058 i i 64 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES $ 460 415 i $ 875 1 it GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT. FINANCE PROGRAM: ADMINISTRATION UNIT: PARKING ENFORCEMENT I UNIT DESCRIPTION: The function of Parking Enforcement includes the following activites: 1• Enforces all parking regulations 2• Checks all tickets issued against them bootyIistCand makes calls to the Parking Division initiatingthe bootingor towing 3• Operates the booths in the Municial Lot ndocin u the parking facilities. 4. Closes the Municipal Lot with the issuing of after -hour envelopes. 5. Files the originals of tickets issued each day. J 6. Tabulates daily Municipal Lot receipts and after -hour envelopes. 7• Occasionally work in the shop to cover the telephone and radio system. UNIT GOAL: To provide a high level of parking enforcement, which in turn contributes j to a better parking turnover in the metered area and the maintenance of high parking revenue. UNIT OBJECTIVES: i 1• To maintain a high level of coverage of the metered and permit areas during FY80. I2. Analyze parking patterns to establish a policy to provide for limits on parking to obtain the desired configuration between short-term and long-term parking in the Block 83 parking facility during FY80. 3• To maintain the level of revenue, through enforcement, at a high enough level to cover debt service payments during FY80. 1 UNIT MEASUREMENT: i 1• Comparison of the number of tickets issued and analyzing any changes. 2. To provide 'an adequate supply of short-term parking in the' parking facility by comparing the number of parkers and the average length of stay. 3• Comparison of revenue generated from the Parking Systems to that necessary to meet the debt service. UNIT ANALYSIS: At the present time the CBO is undergoing many changes, however this will not decrease the need for Parking Enforcement Attendants. There will be only a slight decrease in the total number of parking meters from 1654 to 1320 but additional demands in the parking facility and an increased number Of loading zones will require the same number of personnel to adequately patrol the CBO. 65 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 1 OF 2 UNIT: PARKING ENFORCEMENT UNIT DESCRIPTION: 1. Patrols the CBD issuing tickets to meter violations and illegal parkers, both on streets and lots. 2. Prepares violation ticket books for daily use. 3. Identifies vehicles in violation for booting or towing. 4. Operates booths in Municipal Lot and Block 83 parking facility. 5. Covers lunch and breaks in Municipal Lot. 6. Files original copies of tickets issued that day. 7. Helps issue after -hour envelopes at Municipal Lots. 8. At times stays in the shop to answer telephone and run radio. 9. Tabulates and reconciles Municipal Lot receipts and after -hour envelopes. ADVANTAGES/BENEFITS: 1. Patrols area in CBD at a coverage level equalo the current level as long as no coverage to outlying provided. 2. Meters and their enforcement provide for parking turnover. 3. Reduces illegal parking. 4. An attendantand towing enablesvcollection of loutstanding fines and l and is a 5. Booting deterrent to future violations. OPTIONS: 1. Decrease hours of operation. 2. Lessen coverage of CBD. 3. Revert to Police Enforcement and chalking. CONSEQUENCES: There would be no enforcement of either parking meters or illegal parking. breakdowThis n traffic and a general chaotisult in a great loss of c situation, over bno turn in CBD parking, a FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Ing nforcement Attendants Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 67 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 7 $66,695 200 3,668 — _ 5,687 $76,250 !s CITY OF InuA w 7./22/74 1134.2 GFNFRAL FUND i I POLICY E i FINANCIAL i PARKING ENFORCEMENT 1 'SnURCF..S iOUIREn SUOGFT FY79 DEPT. PROPOSAL ADMIN. ADMIN. COUNCIL i _1 1 ADJ. PROPOSAL ADJ. FY80 'RSONAL Mw: i I ~ 76.250 76.250 J �1 i Ing nforcement Attendants Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 67 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 7 $66,695 200 3,668 — _ 5,687 $76,250 CITY OF InuA CITY OFCISTON PACKAGE. 7./22/74 1134.2 GFNFRAL FUND POLICY E ADMINISTRATION FINANCIAL ADMINISTRATION PARKING ENFORCEMENT 'SnURCF..S iOUIREn SUOGFT FY79 DEPT. PROPOSAL ADMIN. ADMIN. COUNCIL LBUDGET ADJ. PROPOSAL ADJ. FY80 'RSONAL RVICFS 74,178 76.250 76.250 769250 MMOO— IF.S 1,097 1,290 1.290 1.290 i RVICE ARr.ES 5,700 5,700 5,700 5,700 'ITAL SLAY ITAL 80,975 839240 83,240 83.240 PERSONAL SERVICES (6000) EmDloyees Authorized BUDGET FY1979 FY1980 FY1980 Park' E Ing nforcement Attendants Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 67 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 7 $66,695 200 3,668 — _ 5,687 $76,250 DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 2 OF 2 UNIT: PARKING ENFORCEMENT UNIT DESCRIPTION: 1. This additional Parking Attendant would put enforcement at its current level. 2. Reduction in overtime paid to issue after -hour envelopes at the Municipal Lot. 3. Provide coverage in outlying metered areas. ADVANTAGES/BENEFITS: 1. Provides coverage in areas outside the CDB. 2. Increase patrolling with better enforcement and deterrent of meter feeders leading to more turnover. 3. Better scheduling in all areas, especially relief periods. 4. Provides same number of personnel as in FY79. OPTIONS: 1. Decrease coverage in CBD. 2. Eliminate coverage of outlying areas. 3. Eliminate booting and towing. CONSEQUENCES: Funding at this level would continue the same level of enforcement in the CBD and outlying areas. At level one there would be a decrease in enforcement with a resulting decrease in turnover and revenue. M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ^ j CITY OF IOWA CITY DFCISION PACKAGE ^ 1134.2 2/22/79 j GENERgL FUND POLICY E ADMINISTRATION FINANCIAL ADMINISTRATIM PARKING ENFORCEMENT PFSnURCFSBUDGET DEPT, LFVEL 2 REQUIRED FY79 PROPOSADJ. BunC.FT AL 4OADMIN, COUNCIL ADJ. PROPOSAL ADJ. FY80 PF.RSCNAL SrPVICFS 9,258 9,575 9,575 COMMOD-ITIES 103 120 120 120 -� SFPVICE CHARGES CAPITAL OUTLAY TOTAL i 99361 9,695 PERSONAL:SERVICES (6000) Parking Enforcement Attendant Wage Adjustment Health & Life Insurance j ad CAPITAL OUTLAY (9000) I None 1 f, 9,695 Employees Authen;eed BUDGET FY1979 FY1980 FY1980 1 1 $8,234 453 - _ - 888 1 1 $9,575 M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 9,695 i FUND: GENERAL DEPARTMENT: FINANCE j PROGRAM: POLICY AND ADMINISTRATION UNIT: RISK MANAGEMENT The Risk Management Program receipts are composed of taxes levied under tort liability. The tort liability levy consists of a $100,000 insurance reserve and an amount sufficient to cover the cost of expected insurance premiums. The insurance reserve serves a two -fold purpose. First, it provides a safeguard against large liability claims and secondly it will allow for payment of the initial comprehensive general liability insurance premium. Judgements and damages are offset by the insurance reserve as well as any overages that may arise as the result of underbudgeting for insurance premiums. 1 The cost of insurance premiums are projected based on prior year historical data, consultation with the City's insurance agent, and reviewing the City's insurance portfolio. i I The following expenditures will be levied under Tort Liability for the purchase of insurance. ACTUAL BUDGET PROPOSED FY78 FY79 FY80 1. Liability Insurance (All ~ vehicles except transit) Iowa Kemper Insurance Policy #AC 18-21-85 $ 27,427 $ 25,000 $ 36,000 -- 2. Excess Overlay Indemnity Aetna Life & Casualty Policy #20XN26WCA --- 4,000 6,500 3. Boiler Insurance Hartford Steam Boiler Insp. and Insurance Co. Policy #MN -8322815-02 1,213 --- 1,500 4. Fire Insurance - Iowa Kemper Insurance Co. Policy #833773 19,764 23,200 25,000 _ 5. Fire Insurance Bus Garage Policy #FE49847 1,189 1,022 1,300 6. Liability Insurance Transit Only -Northwestern Nat'l Policy #CA 63-19-37 40,608 50,000 50,000 7. Public Official Liability (Excluding Policy and Fire) — 70 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ICMA Uni-Mark McDonald i Policy #78020214 -UM 4,946 --- 5,500 8. Public Official Liability Police & Fire --- 5,325 -s 9. Additional vehicles plus Emergency vehicles under Policy r #GLA 4-93-98 added to Policy # AC -18-21-85 for FY79 and FY80 14,301 --- --- 10. Judgements & Damages 8 645 8,093 7 --- 13,800 J --- 24 506 TOTAL EXPENDITURES 118,093 J 163,,306 _I j i J Total Tort Liability Levy , 1 J ICMA Uni-Mark McDonald Policy #78020214 -UM 4,946 --- 5,500 8. Public Official Liability Police & Fire --- 5,325 13,000 9. Additional vehicles plus Emergency vehicles under Policy #GLA 4-93-98 added to Policy # AC -18-21-85 for FY79 and FY80 14,301 --- --- 10. Judgements & Damages 8 645 8,093 --- T108,54 --- 13,800 Prior Year Adjustment --- --- 24 506 TOTAL EXPENDITURES 118,093 $108,547 163,,306 Insurance Reserve 100 000 100 000 263,306 Total Tort Liability Levy $2—b847 *Tort Levy FY78 $ 94,800 FY78 Act. Expend. 118,093 Amt. to be Levied in FY80 $ 23,293 Boiler Ins. (not budgeted in FY79) 1,213 Total Amt to be Levied in FY80 $24,506 71 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: ADMINISTRATION UNIT: GOVERNMENT BUILDINGS UNIT DESCRIPTION: The function of the Government Buildings Division is to provide cleaning, general maintenance and light repair services for the Civic Center (with the exception of the Fire Department, which does some of these services in their part of the building), and cleaning of the Davis Building. UNIT GOAL: Toprovide a satisfactory and economical level of maintenance for buildings. UNIT OBJECTIVES: 1. Correct roof leaks at Civic Center. (August 1979) 2. Reduce turnover rate of maintenance workers. (December 1979) 3. Correct current problems and imbalances in the heating a conditioning systems. Current air-conditioning system is and and isn't energy efficient. UNIT MEASUREMENT: 1. Either repair existing roof (it was new in 1975) after pre! conditioning units are removed, or replace with new different roof. 2. An efficient air conditioning system will increase e production and raise morale. 3. Self -measuring. If we cannot get good employees at MaintenancA I level, we may need to consider raising range to Maintenance II (Range.1 to Range 4). 72 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES e DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: GOVERNMENT BUILDINGS LEVEL 1 OF UNIT DESCRIPTION: - Provides for basic cleaning and maintenance services for Civil Center and Davis building (or U -Smash 'Em building). - Provides basic utility costs for Civic Center and U -Smash 'Em building. - Provides for rental of Davis building. ADVANTAGES/BENEFITS: Cleaning, maintenance and minor repair services are done by full-time City personnel. OPTIONS: - Contract for janitorial services. - Have other City departments assume this function. CONSEQUENCES: Must be funded if building is to stay open and operating. A large percentage of budget is for utilities. 13 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111ES DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: GOVERNMENT BUILDINGS LEVEL 1 OF 2 UNIT DESCRIPTION: - Provides for basic cleaning and maintenance services for Civil Center and Davis building (or U -Smash 'Em building). - Provides basic utility costs for Civic Center and U -Smash 'Em building. - Provides for rental of Davis building. ADVANTAGES/BENEFITS: Cleaning, maintenance and minor repair services are done by full-time City personnel. OPTIONS: - Contract for janitorial services. - Have other City departments assume this function. CONSEQUENCES.- Must ONSEQUENCES:Must be funded if building is to stay open and operating. A large percentage of budget is for utilities. 73 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Employees Authorized BUDGET FY1979 FY1980 FY1980 Maintenance Worker I 1 2 $18,858 Overtime Wage Adjustment 500 1,500 Health & Life Insurance _ _ 037 1,782 CAPITAL OUTLAY (9000 None 1 2 $22,177 74 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES l CITY nF InWA CITY ncCIS1nN PACKAGE 7/22/79 +i i I 1 � I i ADMINISTRATInN r<i i Fq OPFRATInN F MAINT PESOURCES BUDGET DEPT. ADMIN. ADMIN. r>t I FY79 PROPnSAL I 1 ADJ. FYRO PERSONAL 1 SFRVICES !"y 22,177 F 22,177 Is ;J iTIF.S 5,060 5,100 5x100 5,100 SERVICE J i Employees Authorized BUDGET FY1979 FY1980 FY1980 Maintenance Worker I 1 2 $18,858 Overtime Wage Adjustment 500 1,500 Health & Life Insurance _ _ 037 1,782 CAPITAL OUTLAY (9000 None 1 2 $22,177 74 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY nF InWA CITY ncCIS1nN PACKAGE 7/22/79 1151.0 GENERAL FOND POLICY f, ADMINISTRATInN GnVERNMF.NT BUILDINGS OPFRATInN F MAINT PESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL LRUDC.FT REQUIP.Fn FY79 PROPnSAL ADJ. PROPnSA1 ADJ. FYRO PERSONAL SFRVICES 11,204 22,177 22,177 22,177 CnMM4O- iTIF.S 5,060 5,100 5x100 5,100 SERVICE CHARGFS 58,490 48,975 489875 48,975 i CAPIT4L OUTLAY TnTAL 74,754 76,152 76,152 76,152 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 Maintenance Worker I 1 2 $18,858 Overtime Wage Adjustment 500 1,500 Health & Life Insurance _ _ 037 1,782 CAPITAL OUTLAY (9000 None 1 2 $22,177 74 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I i i DECI5ION PACKAGE DEPARTMENT: PARKS AND RECREATION r UNIT: GOVERNMENT BUILDINGS LEVEL 2 OF 2 UNIT DESCRIPTION: ry Provides for spot roof repairs. i 1 ADVANTAGES/BENEFITS: - Prolongs life of roof - keeps offices, records and supplies dry. .. CONSEQUENCES: Probable continuance of some leaks in offices and other areas with probable loss 'of records and supplies. Lower morale. M � S i I �.1 j ' 1 I � 1 1 1 I I nJ 75 MICROFILMED BY JORM MICROLAB3 CEDAR RAPIDS -DES 140114ES 1151.0 PFSri URCES REQUIRED PFRSONAL SFPvICFS CrvNMOO— ITIFS SFPVICF CHARGES CAPITAL OUTLAY TOTAL CITY OF IOWA CITY DECISION PACKAGE GENERAL FUND GI POLICY E ADMINISTRATION OPERATION E MAINT BUDGET DEPT. ADMIN: PRI FY74 PROPOSAL 600 2,100 3,000 2,700 3,000 CAPITAL OUTLAY (9000) Roof repair to Civic Center (as needed) W. /r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401RES 2/22/79 --i HOME & COMMUNITY ENVIRONMENT PUBLIC WORKS ADMINISTRATION ENGINEERING PLANNING & PROGRAM DEVELOPMENT CBD MAINTENANCE ENERGY CONSERVATION RECYCLING MICROFILMED BY JORM MICROLAB CEDAR RARIDS•DES MOINES GENERAL HOME AND COMMUNITY ENVIRONMENT PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 88,300 $ 68,825 $ 50.267 357,826 RECEIPTS: 387,749 Commodities Property Taxes i 401,761 $ 392,843 -- � j I i Licenses & Permits i I 3,000 2,500 i 1,261 Charges for Services 7,750 J 8,650 Intergovernmental Revenue 15,512 -- -- Use of Money & Property -- -- -- Miscellaneous Revenue 1,574 200 1,200 a TOTAL EXPENDITURES $ 339,560 !1 -- -- -- rn 8 -- 21,334 Other Transfers -- -- -- TOTAL RECEIPTS $ 320,085 $ 415,411 $ 426,527 tw Ia I, GENERAL HOME AND COMMUNITY ENVIRONMENT PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 88,300 $ 68,825 $ 50.267 357,826 RECEIPTS: 387,749 Commodities Property Taxes $ 238,564 $ 401,761 $ 392,843 Other Receipts: Services & Charges 24,604 Licenses & Permits 1,669 3,000 2,500 Fines & Forfeitures 1,261 Charges for Services 7,750 10,450 8,650 Intergovernmental Revenue 15,512 -- -- Use of Money & Property -- -- -- Miscellaneous Revenue 1,574 200 1,200 Transfers: TOTAL EXPENDITURES $ 339,560 Bond Transfers -- -- -- Expense Transfers 55,016 -- 21,334 Other Transfers -- -- -- TOTAL RECEIPTS $ 320,085 $ 415,411 $ 426,527 EXPENDITURES Persona FSeryices $ 305,550 $ 357,826 $ 387,749 Commodities 8,145 16,658 16,570 Services & Charges 24,604 59,485 69,787 Capital Outlay 1,261 -- 2,688 Debt Service -- -- -- Transfers -- -- -- TOTAL EXPENDITURES $ 339,560 $ 433,969 $ 476,794 ENDING BALANCE $ 68,825 $ 50,267 $ 77 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES I CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL HOME AND COMMUNITY ENVIRONMENT _ PUBLIC WORKS ADMINISTRATION FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 $ 24,658 $ 48,657 $ 31,045 r. 13 i -- I 23,289 -- 21,334 $ 47,960 $ 48,657 $ 523379 $ 41,202 $ 43,067 $ 45,579 1,303 850 660 5,455 4,740 6,140 $ 47,960 $ 48.657 $�Z.a7a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMM. ENVIRONMENT UNIT: PUBLIC WORKS ADMIN. UNIT DESCRIPTION: The Public Works Administration provides management and direction to the divisions of Engineering, Streets/Sanitation, Traffic Engineering, Equipment Services, Transit, Pollution Control, and Water. UNIT GOAL: To provide Public Works services through the efforts of a well -motivated, efficient work force at a level of service desired by the City Council. UNIT OBJECTIVES: 1. To coordinate construction of downtown urban renewal projects with completion of Block 64 garage by May, 1980. 2. To complete second phase of service building construction by June, 1980. 3. To energy retrofit Civic Center by July, 1980. 4. To start construction of Ralston Creek south branch .storm water detention basin by August, 1979. UNIT MEASUREMENT: 1. Completion by designated date. 2. Completion by designated date. 3. Completion by designated date. 4. Completion by designated date. UNIT ANALYSIS: These projects present unusual problems of funding, coordination or public input. 79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 1 UNIT: PUBLIC WORKS ADMINISTRATION UNIT DESCRIPTION: This division consists of the Public Works Director and secretary. Works Administration includes all organization, Planning, direction, coordination, and control functions in Public Works. Public Organization includes Works, defining who is r sponsiblenfortwo k, settto ing u ivisiens Public can be determined whether work has been done effectively and efficiently, systems so that it setting up administrative systems such as landfill charge accounts, charge back systems, cooperative work arrangements between divisions Policies for work programs such as charge Public Works Director also paper pickup, metal recyclin and the City such as streets plans and coordinates physical improve entsTin sewer facilities and other public fa ilities. Ralston Creek improvements, is also done for operational improvements. Planning and implementation ADVANTAGES/BENEFITS: Level 1 will provide complete management of the seven Public Works Divisions encompassing 140 employees. OPTIONS: Responsibility for Public Works Divisions could be assigned to another department head or the seven division heads could report directly to the City Manager. The current method of having seven division heads report to a single department head may be the maximum s Transfer of the divisions to another department would cause the de head, to have ten to fifteen divisions reportinpan of control desirable. partment Combine position of City Engineer and Public Works Director l windiviould individual.. g to a single individual: in failure to complete 30%div to 50% of work duties and would result in severe work overload far the individual, CONSEQUENCES: Short range operations over a period of one to two months unaffected. Long range decisions on work priorities, manpower scheduling, division policies, citizen requests continue progress of construction coordination with citizen lore than a period of one tortwo months Would ebe delar work yed orcwould tcease9ufor MICROFILMED BY ^ JORM MICROLAB CEDAR RAPIDS -DES MOINES I i CITY OF IOWA CITY OFCISI M PACKAGE 2/22/79 1231.0 GENERAL FUND ii HOMF E COMMUNITY ENviRnNMFN7 PURL IC WORKS ADM. PUBLIC WORKS ADM. RESOURCES FUDGET DEPT. ADMIN. ADMIN. COUNCIL LFVGL I RUDGFT REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 •i PFRSONAL + SSoVICFS 43,067 45,579 45,579 45,579 7 C'1MMnD— ,,.j I TI FS 850 660 660 660 SERVICE CHARGES 4,740 6,140 6,140 6,140 CAPITAL j OUTLAY _I TOTAL 489657 52,379 52.379 57..379 —J PERSONAL SERVICES (6000) Employees Authorized FY -1979 FY1980 BUDGET FY1980 { Director 1 1 $30,204 { Secretary 1 1 10,860 Wage Adjustment 2, 259 Overtime X411 Health $ Life Insurance 1,845 t 2 2 $45,579 CAPITAL OUTLAY (9000) None ;J I I , J I 1I f i J I 81 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES i GENERAL - HOME AND COMMUNITY ENVIRONMENT ENGINEERING i FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1980 _ BEGINNING BALANCE $ 149,843 $ 98,108 $ 32,872 1 RECEIPTS: $ 138,781 $ 157,279 $ 207,487 Property Taxes Other Receipts: 1,669 3,000 2,500 '' 4 Licenses & Permits Fines & Forfeitures453 450 400 Charges for Services 15,512 -- -- '' Intergovernmental Revenue Use of Money & Property 19496 200 1,200 Miscellaneous Revenue 4'•I Transfers: Bond Transfers j Expense Transfers Other Transfers $ 157,911 8 160.929 $ 211,587 TOTAL RECEIPTS 4 EXPENDITURES ersona Services 8 190,305 $ 201,087 $ 210,429 Commodities 5,580 12,635 9,033 16=045 ,810 255492 E Services & Charges 1,126 1,728 1111 Capital Outlay ` I Debt Service Transfers TOTAL EXPENDITURES 8 209.646 $ 22 $ 244 45 ENDING BALANCE $ 98,108 $ 32.872 $ -- i I 82 I / V MICROFILMED BY l JORM MICROLAB CEDAR RAPIDS -DES MOINES W. IV ( G 0 A L S w FUND: GENERAL AND OBJECTIVES DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMM. ENVIRONMENT UNIT: ENGINEERING UNIT DESCRIPTION: The Engineering Division directs and performs engineering work in connection with the planning, design, construction, and inspection of *11 municipal public works improvements; reviews plans submitted by subdividers and contractors; provides assistance to other City departments on engineering related matters; makes technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. UNIT GOAL: To provide technical assistance, design capability, inspection services, and maintain accurate records of Public Works construction to provide for the present and future needs of the City Administration and general public. UNIT OBJECTIVES: .1. Analyze the time keeping records established in FY78 and FY79 to determine how the division budget is used among construction projects, subdivisions, interdepartmental requests, and citizen requests by March, 1980. This would help to determine an amount of charge back for subdivision work in the event it becomes necessary as well as to better schedule projects and priorities. 2. Coordinate the design process of the new Waste Water Treatment Plant enabling an application for a construction grant by July, 1980. 3. To complete the construction of South Gilbert Street during the 1979 construction season. UNIT MEASUREMENT: 1. Development of a detailed report analyzing the use of personnel time within the division. 2. An approved grant application being submitted to the Iowa Department of Environmental Quality and U.S. Environmental Protection Agency. 3. Completion of construction project in a timely manner. UNIT ANALYSIS: Functionally, the Engineering Division has a base level of operation that, regardless of other factors, must be completed. The base workload of Engineering consists of subdivision review and inspection, citizen requests, interdepartmental requests, and new short term priorities. These items over a period of years average out to be approximately 50% of the division workload. This base workload fluctuates significantly from month to month and frequently interferes with division scheduling. Completion of a major project such as South Gilbert Street can be a significant indicator of division effectiveness, since it will have been done in addition to the base workload. 83 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 2 UNIT: ENGINEERING UNIT DESCRIPTION: - Provide technical assistance for subdivision review and planning CIP - Provide inspection for public works construction - Provide technical recommendations to other departments not requiring extensive field work - Maintain records - Provide contract administration for consultant services - Provide design services for CIP's - Provide design and inspection of routine maintenance contracts (asphalt resurfacing, landfill, etc). ADVANTAGES/BENEFITS: - Provides the services listed above. - Since this is a reduction of staff, the primary advantage is a reduced out of pocket expenditure for personnel. OPTIONS: Retain a consulting engineering firm to perform the tasks currently done by the Engineering Division. CONSEQUENCES: Since all work would have to be performed by consultants, no savings would occur if an ambitious project schedule is maintained because consultants would charge more than the division budget to perform the same workload. In MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011JES CAPITAL OUTLAY (9000) ..r Vehicle Replacement Charge iSurvey truck m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1,043 CITY OF IOWA CITY DFCISION PACKACF 2/27/79 1220.0 GENFPAL FUND HOME E COMMUNITY ENVIRONMENT ENGINEERING RESOURCES PSQIIIPED P.UDGET DEPT. 4DMIN, FY79 PROPOSAL COU LEVEL I FT BIJDYRO ADJ. PROPOSAL ACJ. PERSONAL SEQVICF5 180,587 189,229 189.229 189,7.29 CQNMDD- i 1TIFS 8,770 5,952 5,952 5x952 SFPVICF CHAPGFS 7,450 23,718 23x718 23,718 CAPITAL _ J OUTLAY 1,043 1,043 1x043 T9TAL 196,907 219,942 219042 219,942 I PERSONAL SERVICES (6000) —I Emla -L a Authorized BUDGET J FY1979 FY1980 FY1980 City Engineer 1 Assistant City Engineer 1 $ 23,256 Civil Engineer 1 1 2 19,395 Senior Engineering Technician 2 4 35,795 Street Construction Inspector 3 0 41,283 J Engineering Technician 1 ,340 17 17,400 Wage Adjustment 3 3 I Health & Life Insurance 9,431 _ 8,329 11 11 11a,229 CAPITAL OUTLAY (9000) ..r Vehicle Replacement Charge iSurvey truck m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1,043 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 2 UNIT: ENGINEERING UNIT DESCRIPTION: Provides support personnel through the use of temporary summer help Provides replacement drafting and surveying equipment for division personnel This level will provide the same basic level Of service as FY79. ADVANTAGES/BENEFITS: - Continued in-house design and inspection capability of major con- - struction projects such as South Gilbert Street. Allow the timely replacement of worn equipment. OPTIONS: Contract with consultants for engineering services for major capital improvements. Fund to a higher level of service by adopting higher review and inspection fees for subdivisions. CONSEQUENCES: Failure to fund this level would provide a reduced level of service since it would eliminate all part-time and overtime positions. EN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES — CAPITAL OUTLAY (9000) 1 Drafting chairs Q $75 each J Grade Rod Office Chair J '1 i J i l 87 COUNCIL ADJ. Employees Authorized BUDGET 2/22/79 FY1979 FY19 O FY1980 $10,000 11,200 $21,200 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ . 300 200 185 $ 685 LFVFL 7 RIIDGFT FY 80 21,200 858 1,774 685 i 2.4,517 6 CITY nF IOWA CITY DFCISION PACKAGE 1720.0 GENERAL FUND ,j Hr..MF E CnMMUNITY FNVIRDNMFNT F.NGINFFRTNG I p RF.SnURCFS BUDGET [IF PT. An MIN. ADMIN. I REQUIRED FY79 PROPnSAL ADJ. PROPDSAL I I PFPSONAL I SEPVICFS 20,500 21,200 21,200 CO'1Mn0- ITIFS 263 858 858 SERVICE CHARGES 8,595 1,774 1,774 _ CAPITAL OUTLAY 685 685 TOTAL 29,358 249517 24,517 i PERSONAL SERVICES (6000) — CAPITAL OUTLAY (9000) 1 Drafting chairs Q $75 each J Grade Rod Office Chair J '1 i J i l 87 COUNCIL ADJ. Employees Authorized BUDGET 2/22/79 FY1979 FY19 O FY1980 $10,000 11,200 $21,200 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ . 300 200 185 $ 685 LFVFL 7 RIIDGFT FY 80 21,200 858 1,774 685 i 2.4,517 GENERAL HOME AND COMMUNITY ENVIRONMENT PLAN AND PROGRAM DEPARTMENT FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $_j 61,543) $ 29,283) $ 17,395 „ $ 103,593 $ 75,125 $ 182,846 $ 116,643 i 6,513 37,800 32,505 135 -- -- $ 81.954 $ 146.168 7,298 10,000 80250 knl i 64 -- -- ", 31,727 -- -- —. $ 114.214 $ 192,846 $ 124.893 88 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 74,044 $ 103,593 $ 104,933 ` 1,262 4,775 4,850 6,513 37,800 32,505 135 -- -- $ 81.954 $ 146.168 $ 142,288 _ $ (29,283) $ 17.395 $ -- 88 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT: ADMINISTRATION UNIT DESCRIPTION: The function of the departmental administration unit is to provide basic administrative direction and leadership to the department and to coordinate the various programs and activities of the department with one another and with the activities of other City departments, as well as providing communication, technical assistance and liaison between the department, the City Council, the City Manager, other governmental entities and the community. UNIT GOAL: To provide an effective level of administration of all departmental programs and activities so as to maximize their impact upon the physical, economic, and social development of the community. To provide the City Council and City Manager with information and analyses which will enable the formulation of sound policy development and program execution. To implement the Comprehensive Plan. UNIT OBJECTIVES: 1. To facilitate the completion of the Iowa City Senior Center (January, 1980). 2. To enable all decision units within the department to meet their objectives as enumerated in their decision packages (throughout the year). 3. To foster a higher level of supervisory and administrative performance by all division heads (throughout the year). 4. To identify and obtain additional federal and state funding (to meet federal and state mandated deadlines). 5. To ensure that all federal programs and requirements are met in a timely manner. 6. To provide for the effective implementation of the Comprehensive Plan by fostering the adoption of a new zoning ordinance (July 1979); new subdivision regulations (December 1979). 7. To promote the coordination of federal and state programs by initiating quarterly meetings with department and division heads who are participating in these types of programs (October, January, April and July). 8. To efficiently prepare research and background reports and analyses for various ad hoc projects as assigned by the City Manager or as requested by boards, commissions, or the City Council (within reasonably prescribed timeframes). 9. To coordinate plans and policies with contiguous local units of government (throughout the year). Lt MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIRES i i 7 i i UNIT MEASUREMENT: 1. Unit and program progress or completion by dates listed in departmental decision units. 2. Completion of all assigned projects on schedules prescribed by the City Manager. 3. Submission of all federal and state grant applications within prescribed time schedules. 4. A minimal number of audit findings or exceptions. 5. Opening of the Senior Center by January, 1980. 6. To facilitate the amendment of codes and ordinances in a timely manner and consistent with the provisions of the Comprehensive Plan. 7. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan. UNIT ANALYSIS: The Department of Planning and Program Development is involved in a variety of complex and interrelated activities which have the potential to enhance the physical and social environment of the community, add to the City's tax base, provide both a facility and services for the community's elderly residents and provide analysis and background information which will enable the City Council, City Manager and other City departments and boards and commissions to most efficiently and effectively expend the limited amount of financial resources available in meeting the priority needs of the community. Because of the varied programs of the department, an extensive level of coordination and supervision is necessary if these programs are to be accomplished in an efficient manner. II1CROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES DECISIONPACKAGE DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT LEVEL 1 OF UNIT: DEPARTMENT ADMINISTRATION UNIT DESCRIPTION: - Provides basic administrative direction to the department. - Provides for a limited level of inter -departmental coordination of Community Development Block Grant (CDBG) programs. - Provides clerical and financial support to the department. - Provides for liaisonbetween Iowa City and the University of Iowa. - Coordinates the various programs of the department. - Provides overall direction in the preparation of applications for state and federal assistance. - Facilitates the implementation of the City's Comprehensive Plan. ADVANTAGES/BENEFITS: - Basic coordination of departmental programs with one another and between City departments. - Some federal or state grant applications would be funded. - The City government and the University are able to identify and address mutual problems in a systematic manner. OPTIONS: - Clerical support would be provided by the Word Processing Center or other clerical staff. - A lower level of program coordination could be tolerated. - The City Manager's Office could assume a greater role in departmental project coordination and liaison with the University. CONSEQUENCES: - No centralized administration. - Minimal project coordination. - Minimal budgetary control. - Lack of leadership. - Less coordination with the University of Iowa. 91 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 4 i CITY nF TnWA CITY nFCTSTnN PACKAGE. 2/22/79 1211.0 GFNFRAL FUND HnME. F. CnMMUNITY FNVIRnNMFNT PLANNING E PRnf,RAM nFVFLnPMFNT GF.NFPAL SUPFRVISInN - LFVFL 1 RFSOI.IRCFS BUDGET DEPT. ADMIN. ADMIN. COUNCIL RIinGFT RFOUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PFRSCNAL SERVICES 31,906 31.475 31,475 31,475 C'1MMn0- ITTFS 19200 375 375 375 SFRVICF JCHARGES 5,350 3,855 3,855 3x855 CAPITAL nUTLAY J TOTAL 38,456 359705 35,705 35,705 PERSONAL SERVICES (6000) Employees Authorized BUDGET �1 �.J FY1979 FY1980 FY1980 Director 3/4 3/4 $20,592 I Secretary 3/4 3/4 7,767 Overtime 200 Wage Adjustment 1,560 w Health & Life Insurance 1,356 11 A $31,475 CAPITAL OUTLAY (9000) None I 1� rra �.i 'i i 1 i I J I 92 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 4 DECISION PACKAGE DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT LEVEL 2 OF 3 UNIT: DEPARTMENT ADMINISTRATION UNIT DESCRIPTION: - Provides for additional training/education for a member (or members) of the Planning and Zoning Commission. Provides for complete dissemination of relevant reports and written materials to the City Council, the Planning and Zoning Commission, Riverfront Commission, Board of Adjustmen commissions. t and other boards and - Provides for the acquisition of technical j publications. ournals and professional Provides for a moderate level of staff travel. Provides for limited Riverfront Commission travel or a related activity such as a canoe trip. Provides for the timely implementation of ad hoc projects generated by the City Manager and City Council. ADVANTAGES/BENEFITS: - Provides for a more complete level of written communication to the City Council, boards, ty saff. on, awareness and professional commissions and the Cit Provides fora higher level of educati - development for both commission members and staff. Enables the Council to have the benefit of a higher level of staff analysis and assistance. OPTIONS: Staff members could finance their own travel. - Commission members could finance their own travel. A lesser amount of written material would be sent to boards, com- - missions, the City Council and City staff. City Council and City Manager could make decisions with less infor- mation and analysis or Council members could be more actively involved in data gathering and analysis. CONSEQUENCES: - Lower level Of Lower level of coordination of programs and activities. ness of conteporarpogams judicial decisions arelated ff eto activitiesmoccuringrinrothercpartstof Iowa and the United States. Dissemination of less written material and City staff. to commissions, the Council Ability of department to provide analysis and information to assist the City Council will be severely weakened. 93 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES w -J li CITY OF IOWA CITY DECISION PACKAGE 2./22/79 a 1211.0 GFNERAL FUND 'r. HOME G COMMUNITY F.NVIRONMFNr PLANNING 6 PROGRAM DFVFLOPMFNT It None J GENERAL SUPERVISION LFVFL 2 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET 1 REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 J P5R SONAL ( I SERVICES COMMOD- [TIES 350 1,100 L,100 1,100 I SERVICE CHARGES 6,225 6,100 6,100 6,100 CAP IT AL OUTLAY I TOTAL 6,575 7,200 7,200 7000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -J PERSONAL SERVICES (6000) rl Employees Authorized BUDGET J . FY1979 FY1980 FY1980 None J ' CAPITAL OUTLAY (9000) None J J ( J 94 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT LEVEL 3 OF 3 UNIT: DEPARTMENT ADMINISTRATION UNIT DESCRIPTION: Provides for the hiring of a part-time technical assistant to perform graphics work for various City departments. Departments utilizing these services will be billed for them on a direct cost basis. ADVANTAGES/BENEFITS: Departments and divisions such as Transit, Parks and Recreation and Planning and Program Development will be able to obtain graphic services in a timely manner for a reasonable cost. OPTIONS: - Hire commercial firms to do this work. - Hire University students to do this work. Have individual departments do their own graphics. CONSEQUENCES: City departments will either pay more for graphics (i.e. bus posters and nature guide booklets) of a comparable quality, or the quality of graphics will be lower, or in some instances non-existent. (Note: The budget figures for this level are all shown in parentheses because these amounts will have been budgeted for in various other departmental budgets.) RE II1CROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES i t Y.f ., CITY nc I'1W4 CITY DFCISION PACKAGE s 1211.0 GENERAL FUND HOME & COMMUNITY ENVIRONMENT PLANNING & PROGRAM DEVELOPMENT GENERAL SUPERVISION LEVEL 3 Pc Sf111p Cg!;nIInr.ET DFPT, ADM IM. ADMIN, COUNCIL Rl1nG FT k b pFgnTRFn PV79 cp�PnSAt Ani. PROPnSAL ADJ. FY80 PFR$DMAL - - SFRVICFS C'1MMIln- I T T F S -- -- -- -- SFR VI CF _- -- -- -' -- CHADGFS CAP IT Al. n,ITI AY - j TF)TAL - i PERSONAL SERV Technical Ass Wage Adjustme I• r Amount charge J CAPITAL OUTLA 1 None rl J I J GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT: PLAN ADMINISTRATION UNIT DESCRIPTION: The function of Plan Administration is to implement (intrepret, apply, and amend) the Comprehensive Plan and other related plans, policies, and ordinances and to continue the comprehensive planning process. UNIT GOAL: 1. To. monitor and evaluate development activities in relation to the Comprehensive Plan. 2. To develop, in conjunction with the Planning and Zoning Commission, appropriate amendments to the Comprehensive Plan and implementation ordinances. 3. To continue the comprehensive planning process by the development of additional elements of the plan including area plans and micro analyses of specific plan elements such as neighborhood traffic circulation systems. 4. To provide technical assistance to the City Council, City Manager, boards, commissions, and other departments. UNIT OBJECTIVES: 1. To review, analyze and prepare recommendations on all applications submitted for rezoning, subdivision, site plan and variance approval making a determination whether development proposals complement or conflict with the Comprehensive Plan. 2. To monitor development activities including: (a) advising developers of the impact a development may have upon the Comprehensive Plan; and (b) maintaining a current data base with which to amend the Comprehensive Plan to reflect a change in trends and conditions. 3. To prepare appropriate amendments to the Comprehensive Plan and implementation ordinances to reflect any changes in the City Council's development policies with respect to new developments or a misunderstanding of the implications of the Plan upon adoption. 4. To develop plans and policies at a micro -level. UNIT MEASUREMENT: 1. Staff reports will be prepared within the required timeframes speci- fied in established review procedures or ordinances. 2. The monitoring of development activities will be continuous. 3. Appropriate amendments to the Comprehensive Plan and implementation ordinances will be prepared for presentation to the Planning and Zoning Commission within two (2) months of a determination by Council of a change in development policies. 4. Planning studies developed at a micro -level in continuation of the comprehensive planning process will be continuous. 97 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES UNIT ANALYSIS: Planning for a community is a continuous process requiring (a) periodic amendments to an adopted comprehensive plan resulting from changes in developmental trends and conditions, and (b) formulation of supplemental plans and policies in support of an adopted comprehensive plan. Like the City's plan, a comprehensive plan provides a broad and general basis for making developmental decisions at the macro -level. Micro -level plans provide guidance and direction in making intelligible developmental decisions in specific instances. 99 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401MES DECISION PACKAGE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT LEVEL 1 OF 2 UNIT: PLAN ADMINISTRATION UNIT DESCRIPTION: - To research, anaylze, and provide recommendations to the Planning and Zoning Commission, City Council, or Board of Adjustment on all subdivision, site plan and applications submitted for rezoning, variance approval. - To provide technical assistance to the City Council, City Manager, boards, commissions, and other departments. I ADVANTAGES/BENEFITS: - All applications reviewed will be analyzed in view of ascertaining with the ei whether a proposed development will complement or conflict Recommendations provided will indicate any j comprehensive plan. inconsistencies with the comprehensive plan -- the impacts and �1 alternatives -- to assist in promoting the unified and coordinated development of the community. - Technical assistance will facilitate close communication and coordin- ation with other departmental and decision unit activities and aid the in appropriate decisions. City Council, boards and commissions making ¢I OPTIONS: - Use of a planning consulting firm to provide recommendations on all 6.1 applications submitted. - Assign applications for zoning variances to the Legal Department. I CONSEQUENCES: - Political decisions on development activities (rezoning, subdivision, etc.) will occur without a clear understanding of the implications and the -. impacts these activities will have upon the infrastructure and socio-economic development of the community. and coordinating may result in developments, - A lack of communication including public improvements to occur in a haphazard manner. i I 1 99 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401MES CITY OF InWA CITY DFCISION P4CKAGF. 1212.0 GENERAL FUND 2/22/79 HnMF E COMMUNITY FNVIRnNMENT PLANNING, E PROGRAM DEVELOPMENT PLAN ADMIN. LEVEL 1 RESOURCES P.UDGFT DEPT, ADMIN. ADMIN. COUNCIL BUDGFT RFQUlpr0 FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I901NES BUDGET FY1980 $ 9,480 14,298 6,619 1,671 1,816 $33,884 33,884 600 4,400 38,884 PERSONAL SERVICES 34.332 33,884 33,884 C,)MMnO— I , ITIFS 500 600 600 SFgVICF 1 CHAOG,FS 69350 4,400 4,400 CAPITAL CUTLAY <i TOTAL 41,182 38,884 38,884 1 PERSONAL SERVICES (6000) Employees Authorized ^} FY1979 FY1980 a Senior Planner 1 1/2 Planner/Program Analyst 1/2 1 �- Planning Technician 1/2 1/2 Wage Adjustment Health & Life Insurance _ 2 2 CAPITAL OUTLAY (9000) J None J ._1 i J i J 1 IJ 1 100 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I901NES BUDGET FY1980 $ 9,480 14,298 6,619 1,671 1,816 $33,884 33,884 600 4,400 38,884 DECISION PACKAGE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT LEVEL 2 OF 2 UNIT: PLAN ADMINISTRATION UNIT DESCRIPTION: - To provide more timely reports, well supported with graphic and Pictorial illustrations, on all applications submitted for rezoning, subdivision, zoning variance and site plan approval. - To develop policy studies when changes to adopted policies of the Comprehensive Plan are contemplated. - To prepare amendments to the implementation ordinances (zoning ordinance, subdivision ordinance, etc.) To keep base maps (street maps, zoning map, etc.) current. To maintain a retrievable departmental map filing system. ADVANTAGES/BENEFITS: ' Reports will be prepared well ahead of established time limits and be well presented with graphics support (compared to the service level of 1). This will facilitate the expeditious processing of applications submitted by developers who, without exception, demand immediate and prompt attention in considering their development proposals. Policy studies will be prepared on proposed policy changes in the Comprehensive Plan. Such studies will - provide an analysis of the consequences and impacts of changes in policy. There will undoubtedly be revisions which will have to be made to the new implementation ordinances ted. Like the Re it is impossible to perceive of problems ncou tered ineenforcementsof, the ordinance when adopted. Appropriate n be made. amendments will, therefore, - Base maps are valuable resources of information in data gathering and for graphic presentation. This, of course, is true only if the base maps illustrate the most up-to-date information accessible. and are readily CONSEQUENCES: _. Reports which are not prepared in a timely manner will result in pressure upon the City Council to act hastily upon an application holding up an application. submitted or otherwise result in the City Council being condemned for Contemplated changes in adopted policies are inevitable. But, without full knowledge of the implication of changes in policy, which Policy studies would provide, alternative policy decisions may be less than desirable. New implementation ordinances which are not amended when problems occur in the enforcement of the provisions can result in frustration by builders and developers, to the extent that development is inhibited or the City is encountered with lawsuits. •H MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10INES ti CITY OF IOWA CITY DFCISION PACKAGE 2/22/7Q A 1212.0 GFNERAL FUND HOME E COMMUNITY ENVIRONMENT PLANNING E PROGRAM DF.VELnoMFMT PLAN ADMIN. F FESnURCFS BUDGFT DEPT. ADMIN. ADMIN. COUNCIL I FVEL 2 BUDGFT PEOWIRF.D FY79 PROPOSAL ADJ. PROPOSAL ADJ. FYBO PERSONAL SERVICES 14,576 14,663 14.663 14,663 CgMMDD— , ITIPS 425 475 475 475 SERVICE 1 CHARGES 39575 11300 1,300 1,300 CAPITAL OUTLAY TnTAL 18,576 16,438 169438 16,439 J PERSONAL SERVICES (6000) Employees Authorized FY1979 -1980 BUDGET — I FY FY1980 Planner/Program Analyst I112 1/2 $ 6,687 Planning Technician 1/2 1/2 6,619 Wage Adjustment 732 Health & Life Insurance _ _ $ 625 I� 1 1 $14,663 CAPITAL OUTLAY (9000) None ' , i �J J 102 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M0111ES GOALS AND OBJECTIVES FUND: GENERAL* DEPARTMENT: PLANNING $ PROGRAM PROGRAM: HOME AND COMMUNITYDEVELOPMENT ENVIRONMENT UNIT: DEVELOPMENT PROGRAMS *Downtown Development is CDBG Funded UNIT DESCRIPTION: The Division will continue the downtown development program. During FY80 the first parking structure will be completed and the second started. The Phase II streetscape project will be completed. Construction activity on seven redevelopment parcels will be progress. Design reviews of deferred items (primarily lighting and Signage) will be completed. This activity is CDBG funded. in The n will established in n FY79. Technicaltassistance w Economic be Development Program sector groups seeking to encourage economic developmenrovided t private program actions will take place i.n accordance with City Council decisions in FY79. The Division will be responsible for all land acquisition and disposition activities. The Division will also provide evaluation assistance to the City departments, City Manager, and City Council in programming the provision of capital facilities in accordance with the Comprehensive Plan and other City pol UNIT GOALS: icies. I• To complete Urban Renewal in a timely manner, in compliance with Council policies and HUD regulations. 2. To increase the industrial and commercial tax base in Iowa City by formulating and carrying out public sector programs to tehsicalncourage economic development, without adverse impact on the echnicalaassistancend social etoithemPrivates enand to ctor indorderfs the economic development of Iowa City. toencourage 3. To provide technical evaluation of all capital project proposals; to insure that all capital 'projects are consistent with adopted development policies and the Comprehensive Plan. 4. To carry out all land acquisition/disposition activity in a timely manner in full procedures. compliance with regulations and 103 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INE5 IJ J UNIT OBJECTIVES: 1. a. Insure full compliance with all redevelopment contracts. I b. Complete the Block 83 Parking Ramp by October 15, 1979. C. Complete the Phase II streetscape project by i December 1, 1979. d. Complete the Block 64 Parking Ramp by May 1, 1980. e. Lease at least 50% of the available City Plaza space by June 30, 1980. i 2. Carry out the Economic Development Program on the schedule adopted by the City Council in FY79. I 3. a. Complete all CIP evaluations by November 1, 1979. b. Identify optimal sources of funding for all capital projects. 4. Carry out all land acquisitions/disposition activity in accordance with the schedule established for each project. UNIT MEASUREMENT: 1. a. Contract compliance is measured by adherance to the schedules contained in each contact. b. Achievement of objectives 1(b) through 1(e) is measured by the accomplishment of the objective by the stated date. 2. Achievement of the program steps by the dates established in the program schedule. 3. a. All evaluations of Capital Projects Proposals should be completed on or before the date called for in the pre- established budget schedule. b. A five to seven year Capital Improvements Program prepared jointly with the Finance Department should be completed prior to the preparation of the Capital Budget. C. The evaluation of Capital Budget items should be completed concurrent with the formulation of the operating budget. 4. a. Completion of all real estate transactions within the established project schedules. b. Achievement of all transactions can be measured by ascertaining the lack of procedural defects. 104 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES UNIT ANALYSIS: Downtown and general economic development is a complex mix of public and private sector actions. Achievement of Downtown Development objectives will maintain the progress begun by Project Iowa R-14. Additional planning, public improvements, and monitoring activity is required to protect the substantial public investment within the downtown area, and to maintain the vitality of the CBD. Business attraction and economic development is a highly competitive process. Results are difficult to obtain in the short run, because business location planning is carried out on a multi-year basis. Long-term results cannot be measured in one year, but program success can be measured using the interim measures described above. The programming of public capital improvements is a primary tool for implementing community development programs and policies, and for guiding and supporting private development. All capital improvements will be considered for impact on City development policies. This evaluation, when combined with financial data from the Finance Department forms the basis for scheduling the privison of capital facilities. When capital projects are considered separately from other communtiy development policies, unexpected growth patterns can occur. The measurement of effectiveness will be difficult, but thoroughness of analysis and adherence to the schedule are the key variables. NOTE: The goals and objectives listed include both Downtown Development (CDBG funded) and the General Fund funded activities carried out by the Development Division. 105 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES DECISION PACKAGE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT UNIT: DEVELOPMENT PROGRAMS LEVEL I OF 1 UNIT DESCRIPTION: Establishes the economic development program. Provides limited assistance to private sector groups seeking to encourage economic development. Provides for collecting data and other information concerning the existing tax base, economic activity, and labor supply. Provides evaluation of all capital facilities for consideration in the CIP. Provides for review of Capital Projects for consistency with the Comprehensive Plan. - Provides for carrying out all land acquisition and disposition activities within one department. Uses an economic development consultant for periodic advice. Provides for payment of all miscellaneous and land acquisition and disposition appraisal fees, and consolidation of all land acquisition and disposition into one department. J appraisals will bMajor project acquisition e charged to the appropriate budget. NOTE: Downtown Development (CDBG funded) is also within this decision unit. J ADVANTAGES/BENEFITS: - Provides the capability for the Cit I economic development. This activity twillsume enc urageYa d roleCityin �y private sector groups seeking to encourage economic development. Will encourage expansion of the non-residential tax base to correct All CIP s bmis ionsnwill� ft be systematically reviewed forthe burden from residentialrconsi tency "1 with the Comprehensive Plan. All land acquisition and di -• activities will be more efficiently carried out by undertakingtthe activity as a specialized program within a single department. ' Provides for centralized retention of appraisal services, and centralized administration of land acquisition and disposition activity. l OPTIONS: - The City could leave economic development activity completely in the private sector. - Each department could insure its CIP submissions corresponded to the Comprehensive Plan. Each department could undertake its own acquisition activities. Each department which is the user of land acquired or sold could pay their own acquisition/disposition expenses. 106 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CONSEQUENCES: Expenses incurred by other departments will increase due to the need for each department to fully plan for their own capital projects, and to carry out their own land acquisition activity. The efficiency of CIP review and land acquisition activity will decrease due to the decentralization. The economic development of Iowa City will receive no assistance or guidance from the City and will result in a lack of enhancement of the local tax base. The administration of acquisition/disposition appraisal activity will be less efficient. Procedural errors are likely to be higher. W I? CITY OF InWA CITY DEC[sinN PACKAGE 2/7.2/74 p! I• 1713.0 GENEP.AL FDNC j HONF L COMMUNITY FNVIPnNMENT DEVELOPMFNT PROGRAMS PLANNING 6 PPOGPAM DFVrLnPMFNT j PFSONRCFS MIDGET DEPT, REQUIoED FY79 ADMIN. ADMIN. COUNCIL LcVcL PPOPOSAL AOJ. PROPOSAL ACJ, I ' PERSGNAL FVflO SFQVICF.S 22,779 24,911 ' CnMMOD- 24,911 24,911 ITIFS 2.300 2,300 _ SEpVif,F 2r300 7,300 i CHARGFS 16,300 I6,850 CAPITAL 16,850 169850 j nUTL4Y TOTAL 41,379 44,061 44,061 44,061 PERSONAL SERVICES (6000) I Emee DloVs authorized BUDGET ( FY1979 FY1980FY1980 Development Coordinator Planner/Program Analyst 1/2 1/2 $ 9,198 Wage Adjustment 1 1 13,682 Health & Life Insurance 1,258 -- — 773 1§ 1h $24.911 CAPITAL OUTLAY (9000) None J 1 I I -J 1 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY UNIT: RIVERFRONT COMMISSION ENVIRONMENT PROGRAM UNIT DESCRIPTION: Advise the City Council on all matters directly or indirectly affecting the Iowa River and land adjacent to it. UNIT GOAL: 1. 2. 3. 4. 5. 6. To protect and preserve the Iowa River as a natural drainageway and source of water. To make the most of the scenic potential and aesthetic values of the Iowa River and the flood plain adjoining it. To develop the recreational capacity of theriver and flood plain. To heighten awareness of the Iowa River Corridor as an important asset Of this community. To ensure that the river can be enjoyed in the safest possible way. To promote and develop the use of adjacent land along the river for overall compatibility with the preceding goals. UNIT OBJECTIVES: 1• Propose land use policies appropriate to development and redevelop- ment of the Iowa River Corridor. 2• Preserve and increase open spaces and green areas along both banks of the river to provide a continuous green buffer. 3• Identify and preserve unique or outstanding topographic or geological. features of the river. 4. Establish priorities for acquisition and development of public lands iin all parts of the Iowa River Corridor. 5• Pursue other means for public land use and access in the Iowa River Corridor such as easements, dedications, and gifts. + 6. Expand opportunities for aquatic activities such as boating and fishing. 7• Provide greenway linkages between riverfront activities so as to furnish uninterrupted walking and cycling along the river flood plain. 8. Improve public access along the river and flood plain. 9. Reduce all forms( pollution to the lowest feasible level. 10. Preserve and interpret historic landmarks and sites along the river. 11. Emphasize water safety on the part of all users. 12. Increase cooperation and participation of all interested parties, both public and private, in the management and development of the Iowa River Corridor and flood plain. 109 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES J UNIT MEASUREMENT: 1• To provide staff support for onging Commission activities. Ongoing 2. To develop, adopt and administer a River Corridor Overlay Zone, 3. To prepare a Capital Improvement Program budget for river corridor projects. 4. To prepare an annual report. 5. To prepare an update of the River Corridor brochure. 6. To prepare a plan of action for coordinating activitiewith Johnson County Regional Planning Commission, Johnson Countys . Conservation Board, Johnson County Heritage Trust , City of CoralviIle, Johnson County Supervisors and University of Iowa. 7• Meet with Parks and Recreation Commission and Director of Public Works to coordinate trail and park projects. UNIT ANALYSIS: The Riverfront Commission is moving from an emphasis on planning to an emphasis on implementation. This will require more staff assistance in analyzing project costs, feasibility and grant applications will need to be coordinated with Public Works . All projects , Planning and Zoning and in many cases, Parks and Recreation, and should not be considered for funding in isolation. 110 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY UNIT: PLANNING & ZONING COMMISSION ENVIRONMENT UNIT DESCRIPTION: To advise the City Council on all matters pertaining to the physical development of the community. i s UNIT GOAL: To recommend to the City Council appropriate action on matters pertaining 3 to the Comprehensive Plan, implementation ordinances, an Plans and programs. d other related 4 UNIT OBJECTIVES: { 1. To review and recommend to the City Council the acceptability of I applications submitted for rezoning, subdivision or site development I plan approval. I Z• To maintain and keep current a comprehensive plan and ordinances implementing the plan. 3. To review the capital improvements program and proposed improvements and to comment on its impact upon the comprehensive plan. 4• To coordinate and cooperate where applicable with other City commissions and boards. UNIT MEASUREMENT: I. To review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinances. 2. To prepare a biennial report to the City Council on the status of the comprehensive plan and progress on its implementation. UNIT ANALYSIS: The Iowa City 414 Planning and Zoning Commission has the authority conferred by Chapter of the Code of Iowa. The goals and objectives set forth are also based upon the Commission's proposed bylaws. The Commission's ability to carry out these goals and objectives is directly dependent upon the I staff's ability to provide technical assistance to the Commission in the performance of their activities. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUNCTION SUMMARY ACTUAL FY 1978 GENERAL HOME AND COMMUNITY ENVIRONMENT CBD MAINTENANCE ESTIMATE FY 1979 BUDGET FY 1980 $ -" $ 12,979 $ 29,933 $ 29,933 $ "" $ 10,079 $ 22,548 2,000 3,900 -- 900 2,525 960 --3.3.,233 112 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES I w i i I �i I JI i i J i I � J �i J r CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUNCTION SUMMARY ACTUAL FY 1978 GENERAL HOME AND COMMUNITY ENVIRONMENT CBD MAINTENANCE ESTIMATE FY 1979 BUDGET FY 1980 $ -" $ 12,979 $ 29,933 $ 29,933 $ "" $ 10,079 $ 22,548 2,000 3,900 -- 900 2,525 960 --3.3.,233 112 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES I GOALS AND O FUND: GENERAL B J E C T I V E S DEPARTMENT: PARKS & RECREATION PROGRAM: LEISURE AND CULTURAL UNIT: CENTRAL BUSINESS OPPORTUNITY DISTRICT MAINTENANCE UNIT DESCRIPTION: The function of the Central Business District Maintenance Division is to provide cleaning, maintenance and horticultural services oto the downtown area, with emphasis on the Washington Street and plaza area UNIT GOAL: s. To provide a satisfactory and economical level of maintenance and protection for assigned areas. UNIT OBJECTIVES: I. Provide year-round interest and color in some horticulture display areas by using spring flowering bulbs, summer annuals Christmas trees. (June 1980). 2• Reduce mortality rate and fall mums and trees and shrubs by Implementing health, vigor and growth rate of es an menting a general horticultural care system consitreatment of diseases and Pestsl,gand and fertilization, proper diagnosis and UNIT MEASUREMENT: Pruning. (June 1980). I. Self -measuring. 2. Measurement will be accomplished by comparing our losses to area rate of loss, and by comparing our loss rate to other municipals_ ties who have had similar protects, general 113 / II1CROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF .2 UNIT: CBD MAINTENANCE UNIT DESCRIPTION: - Provides for trash and litter pickup and removal three times per week. Provides for minimum care for growing plants. - Provides for basic tool and equipment purchase to start the division. - Provides for maintenance services and vehicle replacement for one used pickup truck. - Basic snow removal will be provided by Parks division, with some assistance from this division. ADVANTAGWBENEFITS: - Many municipal services will be combined into one unit for increased efficiency. OPTIONS: - Let downtown businesses perform the services. - Contract services with a private employer. - Let other City divisions perform services. CONSEQUENCES: - Higher mortality rate of growing plants, trees. - Extremely poor appearance of downtown area. - Higher work loads for other divisions (if the services are performed at all). ° 114 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIRES w 1 CITY nF inWA CITY OFCISroN PACKAGE 1241.0 GENERAL FUND 2/22/70 I HCMF F. COMMUNITY FNVTPONMENT CENTRAL BUSINESS CFNTR. BUS. DIST, M41NT, DIST. MAJNT, RFSOl1RCF5 BUDGET DEPT. REOUIPED FY79 PROPOSAL ADMIN. ADMIN. COUNCIL LFVFL I Rl1DGFT 7 DJ. PROPOSAL ADJ. FY80 80 PERSONAL SSoVICFS 10,079 20,028 COMMDD- 20,028 20,02A ITTFS 2,000 3,900 S°uVICF, 3,900 3.900 CHAPGES 900 2x525 CAPITAL 2,525 2.525 OUTLAY � 960 960 T11TAL 12,979 27.413 960 27,413 27,413 -- PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 Maintenance Worker II . Temporary 1 1 $ 9,097 Wage Adjustment 9,540 - Health $ Life Insurance 1500 1 19,137 891 $20,028 CAPITAL OUTLAY (9000) L� 9540 - one Pickup truck $ 960 J �1 I, J i i� 115 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISIONPACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 2 OF 2 UNIT: CBD MAINTENANCE UNIT DESCRIPTION: - Provides for trash and litter pickup from sidewalks, streets and alleys one additional time per week in summer months. - Provides for regular basic care for growing plants. ADVANTAGES/BENEFITS: - Cleaner, more attractive downtown. - Healthier, better looking growing plants. OPTIONS: - Let downtown businesses perform some of the services. - Contract some services with private employer. CONSEQUENCES: - Some dissatisfaction of businesses and patrons with appearance of downtown area. - Some staff time spent processing complaints. 116 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY DECISION PACKAGE. ^ 1241.0 GENF.PAL FUND HOME C COMMUNITY ENVIPnNM 2/22/79 CENTR, BUS. DIST, MAINT, ENT CENTRAL BUSINESS DIST. MAINT. - PESnURCFS PFOUIREn BUDGET DEPT, FY79 PROPOSAL ADMIN. ADMIN. COUNCIL LEVEL ? _ AnJ. PROPOSAL RL1Df,FT PEPSONAL ADJ. FY80 1)7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SFRVICES 2.57.0 Comm)- 2r 520 2,520 ITIFS SFRVICF - I CHARGES CAPITAL i OUTLAY TnTAL 2,520 j 29520 2,570 PERSONAL SERVICES (6000) i _J J _Employees Authorized BUDGET Temporary M979FY1980 FY1980 ' 1 $2.520 r CAPITAL OUTLAY (9000) ' None J i i J I � I 1)7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FUNCTION SUMMARY GENERAL FUND HOME AND COMMUNITY ENVIRONMENT ENERGY CONSERVATION CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ - $ RECEIPTS: $ -- $ -- $ 7,735 Property Taxes Other Receipts: „1 Licenses & Permits -- Fines & Forfeitures -- -- -- �.I Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue -" i4 Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ $ -_ $ 7.735 EXPENDITURES$ ersona Services $ -- $ 4,260 Commodities -- -- 350 3,125 Services & Charges -' Capital Outlay Debt Service Transfers TOTAL EXPENDITURES $ -- $ "- $— 7'735 ENDING BALANCE t i 118 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES I i J i J M GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: CITY MANAGER a PROGRAM: POLICY & ADMINISTRATION UNIT: ENERGY CONSERVATION UNIT DESCRIPTION: PROGRAM The function of the General Fund portion of the Energy Conservation Program is to provide staff training and direction to facilitate energy conservation, provide information concerning historical energy use to facilitate decision making, and to make recommendations concerning energy conservation measures. UNIT GOAL: To conserve energy used by the City in its various functions and thereby reduce the impact of the rapidly escalating costs of energy on the City budget. UNIT OBJECTIVES: 1. Conduct energy audits of the City buildings and operations. (One per quarter) 2. Conduct training sessions for City staff. (As needed; need identified by audits) 3. Conduct an energy consciousness campaign with the staff. (Monthly newsletter) 4. Monitor ongoing energy use and analyze that use in light of the historical energy use. (Quarterly for all buildings) UNIT MEASUREMENT: Reduction in the amount of energy used per square foot of City building space and per amount of City operations. UNIT ANALYSIS: 1. Energy audits of City buildings and operations will serve to identify energy conservation opportunities and will make .the operating staff more aware of energy conservation in general. 2. Training sessions will present staff with energy conservation techniques specifically related to their work. 3. An energy consciousness campaign will help promote energy conservation. 4. Energy use monitoring and analysis will serve to spot developing problems, aid in decision making, and aid in budget and project planning. 119 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOMES w ------------- �I DECISIONPACKAGE DEPARTMENT: CITY MANAGER UNIT: ENERGY CONSERVATION PROGRAM LEVEL I OF 1 ACTIVITY DESCRIPTION: - Responsible for the administration of the General Fund portion of the - Energy Conservation Program. Completion of the initial Municipal analysis. building energy audits and data Training of staff concerning energy conservation when need is identified by the audits. Provides for campaign to raise conservation consciousness of staff. Ongoing monitoring and analysis of the Municipal energy use for decision making and for problem and trend identification. Partial funding for the staffing of the Resources Conservation Commission. training, and WordProvidesfor roce sing Centerservcs mileage Peie�nting, some tuition and ADVANTAGES/BENEFITS: Serves to identify energy conservation and cost avoidance opportuni- ties, making possible a significant cost avoidance which will help offset the rapidly rising costs of energy. Serves to train City staff in energy saving methods and techniques. Serves to make staff more aware of need for energy conservation. ' Provides energy use data and analysis information to aid in decision making concerning building and vehicle use, equipment replacement, staff assignments, etc. Provides for more in-depth analysis and modeling of the energy use in the Recreation Center (the City's largest energy user) or of the plans and specifications proposed for the new library, to assure that it is • _ of a satisfactory energy conserving design. Serves' to spot developing energy consumption problems which indicate worn out equipment, equipment in need of adjustment, improper maintenance, or wasteful work habits. ' Provides for limited travel and training for the staff and the members of the Resources Conservation Commission (at a level less than the FY79 funding). OPTIONS: The housing inspectors and/or audits. City engineers could conduct the - Training of staff could be done by outside Energy consciousness train ng could be done oin training seminars. Ongoing energy use could be monitored and analyzed by the Finance Department staff. In-depth analysis of Rec Center or Library could be performed by consultants. Staff and Resources Conservation Commission members could pay for City travel, conferences, and training with their money, from other budget accounts, or simply — sessions. not attend any conference or training 120 MICROFILMED BY ,;ORM MICROLAB CEDAR RAPIDS -DES 110114ES - Printing, Word Processing Center services, and vehicle rental could be paid for from other budget accounts. CONSEQUENCES: The energy audits would not be performed due to a lack of staff time. Staff training would be more expensive and less comprehensive, and would probably not be done. - Staff would not be updated or reminded monthly concerning energy conservation. A lack of staff time would keep any energy use monitoring to a very - rudimentary level and make analysis difficult. i Reliance on outside consultants would increase or no analysis would be performed. - The staff or Resources Conservation Commission members could not benefit from an exchange of information or would have to pay their own money in order to do so. Printing, Word Processing, and vehicle rental would have to be limited since funding for these items would not be readily available from other departments. The overall result would be the lack of a comprehensive energy conservation program, identification of energy wasting buildings or equipment, or any energy analysis aid in decision making or budget preparation and planning. 120 a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Mo11IES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 LEVEL 1 COUNCIL BUDGFT ADJ. FY80 4,260 350 3,125 7,735 BUDGET FY1980 $3,780 208 272 $4,260 1 a II CITY nF inWA CITY DECISION PACKAGE v Mr 1251.0 GENERAL FUND Id HGME E COMMUNITY ENVIRONMENT ENERGY CONSEPVATION s f1 PESOURCF.S PEOIIIPEn BUDGET OFPT, ADMIN. ADMIN. FY79 PROPOSAL ADJ. PROPOSAL PFRSONAL SERVICES 4,000 3,550 710 4,260 CnMMnO— iTIFS 150 350 Ijj _ SERVICE I _1 CHAPGES 3,000 3,125 3,125 CAPITAL nUTLAY TnTAL 7,000 7x025 710 7,735 PERSONAL SERVICES (6000) Em to ees Authorized i j FY1979 F 1980 Energy Program Coordinator Wage Adjustment -- 3/10 Health At Life Insurance -' 3/10 CAPITAL OUTLAY (9000) J None M �h J Ia J i 121 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 LEVEL 1 COUNCIL BUDGFT ADJ. FY80 4,260 350 3,125 7,735 BUDGET FY1980 $3,780 208 272 $4,260 1 a COMMUNITY PROTECTION POLICE FIRE ANIMAL CONTROL HOUSING & INSPECTION SERVICES J MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -OLS MOINES 0 0. z _' 0 0 z GENERAL COMMUNITY PROTECTION PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE r $ 195,069 $ 201,339 RECProperty i I 96,252 ii Taxes $ 1,844,727 $ 1,930,960 $ 1,733,878 Other Receipts: 132,590 135,117 95,782 Licenses & Permits .,a 125,900 140,000 Fines & Forfeitures -- -- J Charges for Services 217,627 236,320 J I Intergovernmental Revenue -- -- �.1 Use of Money & Property -- 1,000 y i,x 9,300 9,460 Transfers: i� Bond Transfers -- -- -- Expense Transfers 79,350 A 58,900 Other Transfers -- ih i V GENERAL COMMUNITY PROTECTION PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 21,555 $ 195,069 $ 201,339 RECProperty 84,897 96,252 94,701 Taxes $ 1,844,727 $ 1,930,960 $ 1,733,878 Other Receipts: 132,590 135,117 95,782 Licenses & Permits 114,380 125,900 140,000 Fines & Forfeitures -- -- -- Charges for Services 217,627 236,320 249,040 Intergovernmental Revenue -- -- -- Use of Money & Property -- 1,000 Miscellaneous Revenue 13,719 9,300 9,460 Transfers: Bond Transfers -- -- -- Expense Transfers 79,350 -- 58,900 Other Transfers -- -- -- TOTAL RECEIPTS $ 2,269,803 $ 2,303,480 $ 2,191,278 EXPENDITURES Personal—Services $ 1,753,604 $ 1,941,828 $ 2,0031,638 Commodities 84,897 96,252 94,701 Services & Charges 125,198 124,013 178,438 Capital Outlay 132,590 135,117 95,782 Debt Service -- -- -- Transfers -- -- TOTAL EXPENDITURES $ 2,096,289 $ 2,297,210 $ 2,372,559 ENDING BALANCE $ 195,069 $ 201,339 8 20,058 122 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i GENERAL COMMUNITY PROTECTION POLICE FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 54,678 $ 75,237 $ 78,969 $ 1,010,102 $ 1,161,362 $ 1,026,302 12,047 1,100 4,840 6,850 5,800 5,330 -- -- 55,500 $ 1,028.999 $ 1,168-262 $ 1,091,972 $ 845,442 $ 959,039 $ 940,948 47,739 50,299 58,019 71,650 64,322 92,297 43,609 90,870 79,677 $ 1,170,941 $ 1,008,440 $ 1,164,530 $ 75,237 $ 78,969 $ 123 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401nEs GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT DESCRIPTION: UNIT: POLICE ADMINISTRATION The Police Administration unit provides management for all Divisions within the Police Department including Animal Control, School Crossing Guards, as well as the generally understood Police functions such as Patrol, Communications & Records and Criminal Investigation. The unit is ultimately responsible for the discipline, maintenance of good order, training and the provision of police goods and services to the public and departmental members. UNIT GOAL: I. To provide a high level of management and training that assures the proper allocation of resources that will maximize the ability of the line division to properly perform their functions. 2. To establish through training an on-going management system that discovers, explores and analyzes innovative management ideas and incorporates the useful ones into the Administration of the Department. UNIT OBJECTIVES: I. Assessment of need and projection of public safety requirements for redeveloped area of downtown Iowa City - (October, .1979) 2. Establish, if resources are available, an on-going productive in- service training program - (January, 1980) 3. Institute a priority system for the assignment of requests .for service, publicize the priorities and attempt to maintain the integrity of priority setting and assignments - (Institute in FYBO and continue through the year) 4. Establish in cooperation with the Committee to Prevent Vandalism and other groups block watch and anti -vandalism programs. 5. Explore the.possibilities of establishing a crime prevention program. UNIT MEASUREMENT: 1. Requests for police services comparing types of complaints by a. Types of business and commercial establishments' service requests (1977-78/79) 2. Types and subject matter of programs of past years (1977-78 compared to 1979), evaluated against the nature of the complaint received & number of citizen complaints received alleging poor service delivery. 3. Evaluate absolute numbers of service vs. higher priority calls by need and cost of service (July 1979 & year long). 4. Compare selected crime statistics in target neighborhoods before and after the implementation of the program. 124 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES UNIT ANALYSIS: Assessment of downtown public safety needs will provide a meaningful basis for Council decisions as to the need for alternative approaches and alternative costs for the provision of police services. Long range planning and subsequent implementation of an on-going in-service training program can offer better quality police services.. Establishing priorities for complaint response might lead to the elimination of a number of non- productive services, such as car unlocks, alarm responses, etc. that consume an inordinate amount of scarce resources without offering a substantial return. 125 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES I DEC IS ION PACKAGE DEPARTMENT: POLICE UNIT: POLICE ADMINISTRATION LEVEL 1 OF 3 UNIT DESCRIPTION: - Responsible for the management, administration and maintenance of the general good order of all the divisions and operation in the Police Department. - Provides support and counsel to the City Manager on public safety matters, if such requests do not conflict with other responsibilities. - Attempts to manage and administer payroll and personnel services. - Receives citizen complaints and appropriately files them. - Provides internal secretarial services to the administration of the Department. ADVANTAGES/BENEFITS: - Somewhat less expensive in dollar outlays than the present or anticipated police administrative practices. Eliminates the need for scheduling and providing training. Limits the number of meetings with City staff and public groups in regard to problem resolution. - Shifts responsibility for time, payroll and personnel records keeping to some other City agency or department. OPTIONS: - Shift all payroll and personnel functions to another City agency or department. - Eliminate all departmental centralized management; cancel training; education, and public relations services. - Sharply curtail line services delivery and let the Captains and supervisors perform the administrative duties. - Eliminate one or more administrative or staff positions. CONSEQUENCES: - No investigation or follow-up of citizen complaints - no centralized administration. - The absence of technical direction and training could lead to increased liability and legal costs. - No internal budgetary control or records would be kept. - No on-going management or administration of the total activities of the Department would be in effect. - No secretarial services provided for the Department administration. 126 / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES i CITY OF IOWA CITY DECISION PACKAGE 1311.0 GFNFRAL FUND COMMUNITY GFNERAL SUPERVISION PROTFCTInN POLICE PROTECTION PFSnURCFS REQUIRED BUDGET DEPT. ADMIM. ADMIN. CrUNCIL FY79 PROPOSAL ADJ. PROPOSAL ADJ. PFRSONAL SFRVICFS 51,785 55,147 55,147 CnMMOn— ITIF5 581 599 599 SFRVIr,F CHARGGS1,656 1,706 1006 i CAPITAL "j OUTLAY 345 355 355— TnTAL 54,367 57,807 355— 57,452 M+ PERSONAL SERVICES (6000) Em to FY1979 ees Authorized BUDGE' Y1980 FY198( Chief Deputy Chief 1 $28'2. j Wage Adjustment 1 21,24 Health & Life Insurance 2,77 _ 1,87 P ? $55.14 CAPITAL OUTLAY (9000) None I i IJ J .. J 3 I r 127 2/22/79 LFVFL 1 RU DG FT FY80 55,147 599 1,706 57,452 DECISION PACKAGE DEPARTMENT: POLICE LEVEL 2 OF 3 UNIT: POLICE ADMINISTRATION UNIT DESCRIPTION: - Provides basic personnel attendance and payroll services. - Investigates and resolves citizen complaints. - Prepares and documents basic operating and capital needs of the several divisions. ' - Provides some support and counsel to the City Manager on public safety matters. ADVANTAGES/BENEFITS: - Provides centralized administration of the several divisions of the Police Department. - Provides predictable command and control in emergencies. - Provides the mechanism and processes for the orderly, prompt, and reasonably adequate delivery of police services. - Maintains adequate and needed personnel and payroll 'records. - Provides a basic level of support services to the line divisions and units. OPTIONS: - Sharply curtail all training, both basic and advances. - Curtail planning and programming for future operations. - Eliminate police services to other city departments as well as the. coordination for these services. - Curtails basic public relations services. CONSEQUENCES: - A diminution of line services would result. - The lack of basic training would violate the Mandatory Training Act of the State of Iowa. - Curtailment of basic and advanced training would increase the possibilities of litigation and result in a substantial increase in legal costs. - No coordination of service to other City departments and would add to an already chaotic situation among departments. 126 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES 1 CITY OF IOWA CITY DECISION PACKAGE i 1311.0 GENERAL FUNC COMMUNITY PROTECTION POLICE PROTECTION i GENERAL SUPERVISION RESOURCES BIJDGET DEPT, ADMIN. ADMIN. REOUIRED FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SFPVICFS L2,R14 19,648 13,648 -7 COMMOD- i ITIFS 399 411 411 SEPVICE CHARGES 1,154 1,169 1#169 CAPITAL _ OUTLAY 140 140 - . � J TOTAL 14,367 15,368 140- 15#228 I J PERSONAL SERVICES (6000) E_mpt_o ees�Auth_orized -_1 i Y1F 979 FY1980 Secretary 1 1 Wage Adjustment Health & Insurance � 1 1 JCAPITAL OUTLAY (9000) None J I j J i J I I 129 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES COLINC IL AOJ. BUDGET FY1980 2/22/79 $12,610 694 344 $13,648 LcVGL 2 RLIQGFT FYRO L3r648 411 1.169 15,228 DECISION PACKAGE DEPARTMENT: POLICE LEVEL 3 OF 3 UNIT: POLICE ADMINISTRATION UNIT DESCRIPTION: - Provides adequate basic and advanced training to all members. - Provides an adequate health maintenance program through a program of physical examination. ADVANTAGES/BENEFITS: - Provides for complete administrative support and training for all Divisions of the Police Department. - Offers a full range of support services to the line divisions. - Provides an adequate range of support services to the City Manager and other City departments. - Assure the proper administration of and delivery of proper basic and some advanced police services to the public. OPTIONS: - Finance all basic and advanced training through a central training fund administered by the Personnel Department. - Finance our own basic and advanced training schools, hire certified trainers or educate our personnel to obtain certification. - Contract with the Sheriff's Department or another agency to conduct internal investigations. CONSEQUENCES: - Internal control of training would be forfeited. - Costs would rise substantially to pay trainers -- perhaps 3-4 times that estimated on 3 of 3 of this unit. - City options on internal investigations would be completely absent. 130 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140111ES IA f CITY OF IOWA CITY DFCISiON PACKAGE. 1311.0 GENERAL FUND COMMUNITY PROTECTION POLICE PROTECTION 1° GFNFRAL SUPERVISION RESOURCES BUDGET OFPT. ADMIN. ADMIN. COUNCIL P.FQIIIRFO FY79 PROPOSAL AOJ. PROPOSAL AOJ. PFRSONAL SFOVICFS jCOMMOO- ITIF.S SERVICE I I CHARGES 10,000 5,319- 4,691 CAP 1T AL OUTLAY i ' TOTAL 10,000 5.319- 49681 i J PFRSONAL SERVICES (6000) 2/22/79 EmDlovees Authorized BUDGET MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I.FVFL 3 BUOGFT FYRO 4,681 4,681 i GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: RECORDS & IDENTIFICATION UNIT DESCRIPTION: The function of Records and Identification is to maintain accurate documentation of all Departmental activities; make available statistical summaries as needed; retain all records required by State and Federal law; maintain and assure staffing of the radio and telephone communications; i perform photographic, polygraphic and other identification services. UNIT GOAL: I) 1. To provide accurate, up-to-date information and reports on cases, -� conditions, and offenses occurring in Iowa City. J 2• To assure the provision of adequate communications and identification services. UNIT OBJECTIVES: 1. To provide for the greater use of polygraphic, photographic and identification services. 2• To provide for the timely and accurate production of reports and needed statistics. 3. To improve radio procedures by experimenting with the use of normal i J verbal communication instead of 10 -signals. UNIT MEASUREMENT: 1. Assessment of all identification services provided in FY79 as compared to FY80. "7 2. Evaluation of the quantity, quality; and lapse of time in using open f conversation as compared to 10 -signals. 3. Comparison of the number of reports and records generated in FY79 with -� those generated in FY80. UNIT ANALYSIS: Experimentation with open conversation, greater use of identification services and improved keeping of records and statistics should afford opportunities for the improvement of the quality of product or service offered by all other units of the Police Department. J 132 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i DECISION PACKAGE DEPARTMENT: POLICE LEVEL 1 OF 2 UNIT: RECORDS & IDENTIFICATION UNIT DESCRIPTION: - Provides for less than the minimum reports required by law. - Provides a diminution of service level of required reports and identification services. ADVANTAGES/BENEFITS: - Reduces personnel. - Cuts expenditures for office supplies and storage. - Decreases the need for identification and records equipment. OPTIONS: - Contract with the commercial firms to do all photographic work. - Contract with a private detective agency for all fingerprint and identification work. - Contract with a private secretarial agency, if available, to furnish all records keeping and reports. CONSEQUENCES: - The State law regarding the proper submission of reports would be violated. - Costs of contract services would increase total costs of operations substantially. - Clients expecting a high level of records keeping and identification services would be increasingly disenchanted. 133 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES CITY OF IOWA CITY nFCISTON PACKAGE i 1114.0 GENERAL FUND COMMUNITY PROTECTION POLICE PROTECTION i RFCORDS AND IDENTIFICATION RESOIIRCFS BUDGET DEPT. ADMIN. ADMIN. PFOl1IRED FY79 PROPOSAL ADJ. PROPOSAL PFPSONAL SERVICFS 1129918 111.896 CONMOO— ITIES 5,768 3.000 SERVICF CHARGES 13,390 7,200 i ...1 CAPITAL j OUTLAY 5,505 TOTAL 132,076 127,601 PERSONAL SERVICES (6000) I Sergeant Clerk/Typists Clerk/Typist (part time) _J Radio Operators _ Wage Adjustment I Health & Life Insurance CAPITAL OUTLAY (9000) 'I Selectric typewriter with sound hood _, File cabinets - 4 door, legal Evidence lockers (two 4 -compartment) -i Sound hoods - 2@ $50 I �J 6.. 111,896 3,000 7,200 29240- 39265 7.,240- 125,361 134 Emplovees Authorized FY1979 FY1980 1 1 3 4 2 1 4 4 10 10 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES COUNCIL ADJ. BUDGET FY1980 2/22/79 $ 17,424 37,518 4,866 40,567 5,521 6.000 $111,896 $ 845 820 1,500 100 LEVEL I BUDGET FY80 111 .896 3,000 79200 3,265 115,361 DECISION PACKAGE DEPARTMENT: POLICE UNIT: RECORDS AND IDENTIFICATION LEVEL 2 OF 2 UNIT DESCRIPTION: - Maintains all records as required. - Prepares required reports and statistical abstracts. - Performs identification and polygraphic services as needed. - Maintains basic laboratory services in support of the Patrol and Investigative units.' ADVANTAGES/BENEFITS: - Makes it appear as if the City of Iowa City knows how to operate a Police Department. - Provides the most economical method of performing the functions required of the Unit. - Provides an additional clerk/typist for typing police reports, thus increasing the on -road productive time of the officers. - Makes timely and accurate required and requested reports available. OPTIONS: - Each officer types and files own reports. - Substitute sworn officers for the present clerk/typists. CONSEQUENCES: - Loss of street time for officers. - Lack of uniform reports and records. - Increasing backlog of untyped reports; difficulty in retrieving information because of poor filing; difficulty in maintaining even the present level of production in view of the increasing workload. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 135 I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 oyees Authorized EmplBUDGET i I� FY1980 CITY OF IOWA CITY OECisYnN PACKAGE w 1314.0 GFNFRAL FUND Clerk/Typist 1 0 !) COMMUNITY PROTECTION POLICE PROTFCTION RECORDS AND IDENTIFICATION — 894 pESOUR CF5 HUDGFT DEPT, ADMIN. ADMIN. COUNCIL i REOIJIRFD FY 79 PROPnSAL Ani. PROPOSAL Ani. 7 ! PFRSnNAL $FR VICES Table 60" x 30" 9330 11,928 11,928 1 -. CnMN.OD- Storage Cabinet -17 x 18" x 42" 9330 gp I IT IFS 641 500 500 j I � I $ 240 SERVICE CHARGES 19488 650 650 CAPITAL COTL AY 148 240 2.40 TOTAL 2,277 13,318 13,318 _I - i PERSONAL SERVICES (6000) 2/22/79 136 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES LEVEL J RIIDGFT FYRO 11,928 500 650 240 13,3111 i 1 a oyees Authorized EmplBUDGET i FY1980 i Senior Clerk/Typist --1 $10,459 J Clerk/Typist 1 0 -- Wage Adjustment 575 Health & Life Insurance — 894 J 1 1 $11.928 CAPITAL OUTLAY (9000) Table 60" x 30" 9330 $ 150 Storage Cabinet -17 x 18" x 42" 9330 gp j I � I $ 240 136 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES LEVEL J RIIDGFT FYRO 11,928 500 650 240 13,3111 i 1 a J I UNIT GOAL: 1. To provide prompt and helpful assistance on all requests for police services, and, 2. To attempt to reduce accidents and instances of criminality and delinquent behavior. UNIT OBJECTIVES: 1. To provide a level of police services not substantially less than the level provided in FY78. 2. To respond to emergency and serious calls as rapidly as personnel and equipment allow. 3. To improve speed control and auto accident prevention measures. 4. To continue to increase the effectiveness of the Patrol unit in follow-up criminal investigations. UNIT MEASUREMENT: 1. Service level comparison, both citizen and officer generated; comparing FY79 with FY80. 2. Compare response times to emergencies, FY79 with FY80. 3. Comparison of speed control summons and citations, FY79 with FY80. 4. Number of investigations completed by Patrol, FY79 with FY80. UNIT ANALYSIS: The objectives listed above will afford a basis for an analysis of police patrol and traffic operations and offer insights into priority setting and i resource allocation for the patrol operations of the Police Department. 137 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MINES w GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE .i PROGRAM: COMMUNITY PROTECTION UNIT: PATROL .a UNIT DESCRIPTION: -y The function of the Patrol Unit is to provide general police services in Iowa City. These tasks include accident investigation; speed and traffic control; preliminary and some follow-up criminal investigations; some crime prevention activities; arrest and prosecution of offenders; testifying in criminal and civil cases; and to provide a number of services - of a minor nature, too numerous to mention, to the public. J I UNIT GOAL: 1. To provide prompt and helpful assistance on all requests for police services, and, 2. To attempt to reduce accidents and instances of criminality and delinquent behavior. UNIT OBJECTIVES: 1. To provide a level of police services not substantially less than the level provided in FY78. 2. To respond to emergency and serious calls as rapidly as personnel and equipment allow. 3. To improve speed control and auto accident prevention measures. 4. To continue to increase the effectiveness of the Patrol unit in follow-up criminal investigations. UNIT MEASUREMENT: 1. Service level comparison, both citizen and officer generated; comparing FY79 with FY80. 2. Compare response times to emergencies, FY79 with FY80. 3. Comparison of speed control summons and citations, FY79 with FY80. 4. Number of investigations completed by Patrol, FY79 with FY80. UNIT ANALYSIS: The objectives listed above will afford a basis for an analysis of police patrol and traffic operations and offer insights into priority setting and i resource allocation for the patrol operations of the Police Department. 137 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MINES DECISION PACKAGE DEPARTMENT: POLICE UNIT: PATROL LEVEL 1 OF 3 UNIT DESCRIPTION: - Responds to emergencies, if requested and personnel and equipment are available. - Responds to crime in progress calls if able. - Investigates personal injury accidents if the victim is likely to die. - Investigates fatal accidents, if requested. - Arrests offenders if known to the Police. - Personnel remain in police station and respond to requests for service on a priority only basis. - The additional sergeant is a transfer from the Criminal Investigation Unit. ADVANTAGES/BENEFITS: - Operating costs would be substantially reduced. - Motorized equipment would probably have the same useful life as fire truck. - Space requirements for the Police Department would be reduced. - Numbers of sworn personnel and support staff could be reduced. - Annual capital outlay needs would be cut substantially. OPTIONS: - Respond to high priority requests for service only. - Engage in six day per week police activities - close down on Sundays. - Contract with "Rent -a -Cop Corporation" for services. CONSEQUENCES: - No on -street preventive patrol. - NO traffic control and minimal accident investigation. - Crime and accident rates would increase substantially. - A great number of citizens and politicians would probably be quite unhappy and force an upward adjustment in budget and service delivery levels. 138 .I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140HIES n is CITY OF IOWA CITY DECISION PACKAGE. 1312.0 GENERAL FUND POLICE PRnTECTim COMMUNITY PRCITECTION a PATROL RESnURCFS BUDGET DEPT. ADMIN. ADMIN. ADJ. PROPOSAL REOUIRED FY79 PROPOSAL r r~ PERSONAL 597,013 i SFQVICES 605.438 COMMnD- I ITIES 34,375 36,438 ^ SERVICE CHARGES 28,600 33,741 CAPITAL OUTLAY 52,580 54x757 - TOTAL 7209993 72.1,949 1 _J PERSONAL SERVICES (6000) Captains Sergeants Patrol Officers Temporary, overtime ' Wage Adjustment Health & Life Insurance I J CAPITAL OUTLAY (9000) 7 patrol vehicles 1 4 -wheel drive vehicle Battery chargers (3) Shotguns (replacement) J i i j — COUNCIL AOJ. 2/22/79 LFVEL 1 RUOC ET FY80 597,013 597,013 36,438 36,438 33,741 339741 4,450- 50,307 2,500 52r8C7 4,450- 7179499 2,500 719,Q99 139 Employees Authorized BUDGET FY1979 FY1980 FY1980 3 3 $ 57,960 4 5 87,120 29 29 387,019 15,000 28,770 30.144 36 37 $597.013 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 45;000 6,000 450 1,357 $ 52,807 DECISIONPACKAGE DEPARTMENT: POLICE LEVEL 2 OF 3 UNIT: PATROL UNIT DESCRIPTION: - Responds to emergencies as required. - Responds to crime - in -progress calls. - Investigates personal injury and fatal accidents. - Arrests known offenders. - Assists in preliminary investigations. ADVANTAGES/BENEFITS: - Operating costs remain essentially the same as in the prior fiscal year. - Personnel vacancies would remain unfilled for extended periods of time, thus resulting in salary savings. - Overtime costs would be kept low. - No additional staff or administrative services would be needed. - Equipment and maintenance costs would increase only as to the allowable limit set in the budget manual for '80 fiscal year. OPTIONS: - Authorize the Fire Department or Parking Attendants to investigate all non-fatal auto accidents. - Establish a standard of fees for all non -law enforcement police services. - Patrol only if a proven need exists in a neighborhood. - Establish and hew to an unvarying schedule of priority responses. CONSEQUENCES: - No continuing, regularized patrol. - Higher crime and delinquency rate. Greater citizen unrest and distrust of governmental institutions to adequately respond to community problems. Delayed response to emergencies and crime -in -progress calls. No traffic or parking enforcement. 140 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES M0INES i CITY OF IOWA CITY DECISION PACKAGE 1312.0 GENERAL FUND j COMMUNITY PROTECTION POLICE PROTECTION 141 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COUNCIL ADJ. BUDGET FY1980 $32,292 1,776 2,682 $36,750 $ 1,600 1,800 1,200 $ 4,600 2/2.2/79 LFVGL 2. BUOGFT FY80 36,750 9,151 5,950 4,600 56,451 ■ PATROL RESnIIRCFS RUDGET DEPT. ADMIN. ADMIN. PEOIIIRED FY79 PROPOSAL ADJ. PROPOSAL PERSnNAL I SFPVICES 36,032 36,750 36,750 COMMOD- 1TIFS 29787 99151 9,151 SERVICE CHARGES 5,892 5,950 5,950 CAPITAL i OUTLAY 442 49600 4,600 TOTAL 459153 56,451 56,451 PERSONAL SERVICES (6000) JEm to ees Authorizec FY19 �— Patrol Officers 3 3 Wage Adjustment f Health & Life Insurance —1 3 3 CAPITAL OUTLAY (9000) 4 sirens and speakers i 1 command radio 4 red light bars rry 141 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COUNCIL ADJ. BUDGET FY1980 $32,292 1,776 2,682 $36,750 $ 1,600 1,800 1,200 $ 4,600 2/2.2/79 LFVGL 2. BUOGFT FY80 36,750 9,151 5,950 4,600 56,451 ■ DECISION PACKAGE DEPARTMENT: POLICE UNIT: PATROL LEVEL 3 OF 3 UNIT DESCRIPTION: - Investigates all public motor vehicle accidents. - Actively engages in aggressive patrol and crime prevention activities. - Performs preliminary and some follow-up criminal investigations. - Assists in prosecution of cases. - Performs traffic duties, speed control, and assists in parking enforcement. ADVANTAGES/BENEFITS: - A full line of police services would be offered in Iowa City. - Greater traffic and parking control would be possible. - Investigations would be fully and properly performed. - A greater number and variety of crime/delinquency prevention techniques and projects could be undertaken. - Minimum level (2 officers for 12 hours) walking patrol in the developing downtown area could be instituted and maintained. OPTIONS: - Authorize another agency or department to perform all traffic and accident control and investigation. . - Contract with a private agency for downtown security. - Select areas of concentration for patrol and crime prevention activities and ignore the rest of the population. CONSEQUENCES: - A relatively low sub -basic level of police service will result. - Developing downtown area will be largely ignored. 142 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES a CITY OF IOWA CITY DECISION PACKAGE Sr 860— 10r265 i TnTAL 1312.0 ? GENERAL FUND COMMUNITY PROTECTInN POLICE PROTECTION I 1 PATPOL � I PESnURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL oaQ11IRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. i P°RSONAL SERVICES 73,502 49,002— 24,500 CnMMnD— ITIFS Patrol Officers 5,000 3,000— 29000 SSRVICF Wage Adjustment i CHARGES — 3,000 2,000— 1,000 143 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 LEVEL 3 RUnr.,FT FYRO 24,500 2,000 1,000 10,265 37,765 BUDGET FY1980 { $21,528 1,184 1,788 Y $24,500 s $ 600 i 550 1,875 1 240 7,000 $10,265 CAPITAL OUTLAY 16,125 Sr 860— 10r265 i TnTAL 97,627 59,862— 37,765 PERSONAL SERVICES (6000) � Employees Authorized i FY1979 FY1980 J Patrol Officers 0 2 _ Wage Adjustment Health & Life Insurance — — 0 2 CAPITAL OUTLAY (9000) .; Lockers (2) Revolvers (2) Portable radios & holders Badges (2) Patrol vehicle — I i I i I I 143 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 LEVEL 3 RUnr.,FT FYRO 24,500 2,000 1,000 10,265 37,765 BUDGET FY1980 { $21,528 1,184 1,788 Y $24,500 s $ 600 i 550 1,875 1 240 7,000 $10,265 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: CRIMINAL INVESTIGATION UNIT DESCRIPTION: The Criminal Investigation initiates and performs follow-up investigations 1 in all felonies and most serious misdemeanors and offenses, whether or not the alleged offenders are juveniles or adults, and assure the enforcement of all laws relating to these offenses as well as assisting a the arrest and prosecution of offenders. UNIT GOAL: I. To provide a high level of quality investigative services that lead to the arrest and successful prosecution of offenders. 2. To initiate and promote close personal and professional contacts with various service and helping agencies to assure that the critical needs of crime victims are met. UNIT OBJECTIVES: 1. To continue to provide investigative and referral services not below those provided in FY79. 2.To provide rapid and thorough investigative follow-up on all cases. 3. To improve investigative support, including crime prevention measures, to the Patrol unit to the extent resources allow. UNIT MEASUREMENT: 1. Service level comparison, citizen and officer generated, FY79 with FY80. 2. Compare the number of referrals to other agencies, FY79 with FY80. 3. Compare number of reported crimes, FY79 with FY80, before and after crime prevention program is initiated. UNIT ANALYSIS: To switch to a more aggressive crime prevention role should, in the long run, decrease investigative needs by reducing the possibilities of property crimes being committed as well as inducing property owners to assume more responsibility for their property. 144 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES DECISION PACKAGE DEPARTMENT: POLICE UNIT: CRIMINAL INVESTIGATION LEVEL 1 OF 2 UNIT DESCRIPTION: - Provides for limited investigation of felonies only. - Provides for one trained investigator to be available for a sixteen hour (2, eight hour shifts) Monday through Friday. - Provides for limited investigative follow-up on all incidents involving personal injury or homicide. ADVANTAGES/BENEFITS: - Provides sharply curtailed investigative services and places an increased investigative burden upon other divisions. - Over a period of time budget leveling or perhaps reduction could be realized. - The need for investigative tools might be reduced over a period of time. OPTIONS: - If they would accept the responsibility and if their agencies had increased resources, the State Bureau of Investigation or the Sheriff's Office could handle prolonged investigations. - The Patrol Unit could be increased substantially in personnel and other resources and ordered to handle all investigations. CONSEQUENCES: - Local control of investigative processes would be reduced. - Incomplete investigations or inadequate investigations and follow-up would result. - Detectives would not be available to assist Patrol in investigations. - Large increase in uninvestigated cases would result. 145 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I901NES ,j CITY OF IOWA CITY nECISION PACKAGE 1313.0 GENERAL FUND j CpMMUNITY PROTFCTION POLICE. PROTECTION CRIMINAL INVESTIGATION PFSn()RCFS BUDGET nFPT. AOM IN. Anmm . •-� PEm) IPEn FY79 PROPOSAL ADJ. PROPOSAL PFPSCNAI 72,674 4,934 9,700 8,500 95t806 Employees Authorized FY1979 FY1980 2 1 3 3 CAPITAL OUTLAY (9000) 1 Replace one auto 9310 (Car N40) -, Evidence locker 9330 Burglary & evidence preservation kit 9320 146 5 4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES COUNCIL ADJ. 2/22/79 BUDGET FY1980 $17,424 46,875 1,200 3,536 3,639 $72,674 $ 7,000 1,000 500 $ 8,500 LEVEL 1 BUDGFT FYRO 72.674 4,934 9,700 8,500 95,808 j ! SFPVICFS 86,597 72.674 i —, ca•aMnn— ITIFS 4,790 4,934 -CR VI CF CHARGES10,109 9,700 CAPITAL j OUTLAY 37,355 8.500 I J TOTAL 138,851 95,808 PERSONAL SERVICES (6000) -J Sergeant Officer Investigators Overtime Wage Adjustment Health & Life Insurance 72,674 4,934 9,700 8,500 95t806 Employees Authorized FY1979 FY1980 2 1 3 3 CAPITAL OUTLAY (9000) 1 Replace one auto 9310 (Car N40) -, Evidence locker 9330 Burglary & evidence preservation kit 9320 146 5 4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES COUNCIL ADJ. 2/22/79 BUDGET FY1980 $17,424 46,875 1,200 3,536 3,639 $72,674 $ 7,000 1,000 500 $ 8,500 LEVEL 1 BUDGFT FYRO 72.674 4,934 9,700 8,500 95,808 DECISION PACKAGE DEPARTMENT: POLICE LEVEL 2 OF 2 UNIT: CRIMINAL INVESTIGATION UNIT DESCRIPTION: - Provides for the investigation of all felonies, as required. - Provides for four investigators in the unit. - Provides very limited follow-up investigations. ADVANTAGES/BENEFITS: - Assures an on -duty investigator, sixteen hours per day, and eighty hours per week. - Less expensive than providing a full -range of needed investigative agencies. - Provides for some investigation of serious cases, at a very low level. OPTIONS: - Seek investigative assistance from other criminal investigative agencies. - Set priorities for types of investigations to be conducted and do not deviate from these priorities regardless of administrative, public, or political pressures. CONSEQUENCES: An already overburdened investigative process will probably collapse. Ability to properly enforce the law through a competent investigative process will be impaired. The maintenance of good relations with affected populations will become impossible. 147 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Ift CITY OF inwA CITY DECISION PACKAGE. 7/27/79 1313.0 GENERAL FUND COMMUNITY PROTECTION POLICE PROTECTION MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES LEVEL 2 COUNCIL BIJOGFT ADJ. FYFO 17#392 986 1#500 BUDGET FY1980 $15,625 859 908 $17,392 1Q, 978 CRIMINAL INVFSTTGATION RFSnURCES BUDGET DEPT. ADMIN. ADMIN. + RFQUIREn FY79 PROPOSAL ADJ. PROPOSAL '^ P90 SHNAL SFQVICFS 16,655 17,392 17,392 f.'IMMnn- ITTFS 958 986 986 J SEP VICE jCHAQGFS 2,033 1,500 19500 CAPITAL '1 rUTL AY �i TOTAL 19,646 19,878 19,878 is PERSONAL SERVICES (6000) ' Emto ees Authorized „a FY1979 YEA w Officer Investigator 1 1 Wage Adjustments i Health & Life Insurance 1 1 CAPITAL OUTLAY (9000) None e 1?s II cs 1' w r� HI J i J 148 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES LEVEL 2 COUNCIL BIJOGFT ADJ. FYFO 17#392 986 1#500 BUDGET FY1980 $15,625 859 908 $17,392 1Q, 978 --1 GOALS FUND: GENERAL PROGRAM: COMMUNITY SAFETY AND OBJECTIVES DEPARTMENT: POLICE UNIT: CROSSING GUARDS UNIT DESCRIPTION: The title of the unit is self-explanatory. Crossing Guards are assigned to dangerous street intersections or railroad crossing in an attempt to assure the safe and expeditious crossing of children before and after school. If school is not in session, the kids seem to make it safely on their own. UNIT GOAL: To get the kids safely from one side of a street or rail crossing to the other, or at times, from the other side of a street or rail crossing to the near side. UNIT OBJECTIVES: To reduce the number of fatal and personal injury accidents to school children at dangerous street or rail crossings. UNIT MEASUREMENT: Number of accidents or fatalities among school children controlled vs. non -controlled crossings, FY79 with FYBO. comparing 149 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DEPARTMENT: POLI UNIT: CROSSING Council instructed with the School Bo district and alloc district for this pi 2/7?/7q LFVFL I RLIDGFT FY80 25,000 i J TOTAL 36,800 37,880 37,880 12,880- 25,000 151 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF TnNA CITY nFCISTnN PACKAGE III cl.n UNFRAL FIINC C.CNMUNITY PPCTFCTInN POLICE PPnTECTIfN + CRnSSING GUARDS i PF.SnUPCFS BUDGFT nFPT. ADMIN. ADMIN. COUNCIL .i REDO IRFD FY79 PROPOSAL AD.I. PROPOSAL ADJ. PFRSONAL SF.PVTCFS 36,800 36,590 36,580 36,580- I CO4MOD- 1 _1 ITIES 1,300 1000 1,300- SF.PVICF _ CHAPGFS 25,000 J CAPITAL _I i nUTLAY 2/7?/7q LFVFL I RLIDGFT FY80 25,000 i J TOTAL 36,800 37,880 37,880 12,880- 25,000 151 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES .f I GENERAL COMMUNITY PROTECTION FIRE _ FUNCTION SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1980 I $ (38,091) $ (7,148) $ 35,435 BEGINNING BALANCE RECEIPTS: Property Taxes 8 651,385 $ 741,798 $ 651,671 Other Receipts: Licenses 6 Permits Fines 8 Forfeitures 195,487 225,000 235,000 :1 i Charges for Services Intergovernmental Revenue -- __ Use of Money 6 Property 3,026 1,000 Miscellaneous Revenue i I ! Transfers: -- Bond Transfers 75,249 __ 1,400 Expense Transfers __ __ -- Other Transfers $ 925,147 $ 967,798 $ 888,071 TOTAL RECEIPTS EXPENDITURES$ $ 758,418 809813 , $ 848,490 PersonalServices 29,696 38,175 25,302 Commodities 24,456 34,280 36,604 Services 6 Charges 81,634 42,947 13,110 Capital Outlay Debt Service Transfers $__8_94L204 $__9251_215 $___1232506 — TOTAL EXPENDITURES ENDING BALANCE $ 7 148) $ 35.435 $ -- 152 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES M r J GOALS AND OBJECT IVES FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY UNIT: ADMINISTRATION UNIT DESCRIPTION: The function of Fire Administration is to provide direction, leadership and secretarial support for the Fire Department. UNIT GOAL: To provide a level of management that motivates line divisions to perform at maximum levels. UNIT OBJECTIVES: 1. Toprovide educational opportunities for divisil purpose of upgrading technical skills. 2. To implement a program of meetings for divisiol quarterly basis for information exchange by January 3. To provide divisions with modern up-to-date methods UNIT MEASUREMENT: I. Observe ability of division head to respond to chan demands and conditions. 2. Analyze through results of testing procedures. 3. Evidence of a high level of knowledge and performance UNIT ANALYSIS: Historically, management has always based decisions in local past experiences and limited technical information. Today modern methods of gathering and analyzing informat reservoirs of accurate and reliable information enablil provide good service at lower costs. 153 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES DECISION PACKAGE DEPARTMENT: FIRE LEVEL 1 OF 2 UNIT: ADMINISTRATION UNIT DESCRIPTION: Responsible for management of the Fire Department providing administrative leadership to decision units. Clerk/Typist provides clerical support for the Fire Department. ADVANTAGES/BENEFITS: - Provides for direction within the department through priority setting and coordination of programs and assignments. - Provides direction for department - responsibilities through contact with division heads and the monitoring of reports. - Provides funding for health care services. - Provides necessary funding for anticipated level of expenditures for Public Utility Services, natural gas, electricity, telephone and line charges. OPTIONS: - Decision units could report directly to the City Manager. Admini- strative responsibilities could be assigned to supervisors on a rotating basis. Clerk/Typist support could come from Word Processing Center., CONSEQUENCES: - There would be an overall decrease in the level of fire protection and related activities. Citizen dissatisfaction with uncoordinated and inadequate protection. - An increase in fire insurance rates due to larger dollar loss due to fire. 154 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DFS MOINES 1 CITY OF IOWA CITY DFCISIhN PACKAGE 1321.0 GFNERAL FUND CCMMUNITY PROTECTION FIRE PROTFCTICN MICROFILMEO BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES COUNCIL ADJ. 2/27/79 BUDGET FY1980 $25,500 10,974 2,006 1,831 $40.311 $ 125 285 $ 410 LFVFL I BUDGFT FY80 40,311 4,407 21,239 410 66,367 `1 GENERAL SUPERVISION j RESnIIRCES BUDGET DEPT, ADMIN. ADMIN. S! I REQUIRED FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 37,269 40,311 40,311 1 L COMMn0- 4 i! ' iTIFS 4,.7.61 4,407 4,407 }Y SERVICE u !" CHARGES 209350 21,239 21,239 5 t� CAPITAL P- nUTLAY 11880 410 410 TOTAL 63,760 66,367 669367 PERSONAL SERVICES (6000) L Employees Authorized a FY1979 FY1980 Fire Chief 1 1 Senior Clerk/Typist 1 1 Wage Adjustment Health & Life Insurance (� 2 2 CAPITAL OUTLAY (9000) iNl Office chair (1) Calculator (1) I h� � 1 1 I i i 155 MICROFILMEO BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES COUNCIL ADJ. 2/27/79 BUDGET FY1980 $25,500 10,974 2,006 1,831 $40.311 $ 125 285 $ 410 LFVFL I BUDGFT FY80 40,311 4,407 21,239 410 66,367 DECISION PACKAGE DEPARTMENT: FIRE LEVEL 2 OF 2 UNIT: ADMINISTRATION UNIT DESCRIPTION: - Provides for replacement of unrepairable furniture items at all three stations. - Provides for et at theast - Provides for carpet a in livinment of g room wmareaworn catpW stsideuStation. on. ADVANTAGES/BENEFITS: - Would greatly improve appearance of outlying stations. OPTIONS: - Don't replace carpet at Southeast nor install new carpet at Westside., CONSEQUENCES: Appearance of station will continue to suffer. 156 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES =M 11 CITY nF IOWA CITY DFCISIIN PACKAGE w 1321.0 GENERAL FUNC COMMUNITY PROTECTION S V f[RF PRDTFCTInN GENFRAL SUPFP rPUNC IL ADJ. BUDGET FY1980 $1,000 900 $1,900 2/27/79 LFVFL 2 RIIPGFT FYRO ISIDN w a RFSnIIRCFS RIIOGFT DEPT.ADMIN. i i .ADMIN.PFOLIIRFn FY79 PRnPnSAL ADJ. PpnPISAL �. PFPSINAL SCRVICFS C9MMOn— 1 ITIFS I SF.R VICE CHARGES CAPITAL j OUTLAY 2r800 900— 1000 i TITAN. 2? 800 900— L,900 PERSONAL SERVICES (6000) I _ Employees Authorized FY1980 IFY1979 i None CAPITAL OUTLAY (9000) Replacement of furniture at 3 stations Replacement of carpet (Southeast Station) _I J r• I i J I I 157 MICROFILMED BY I JORM MICROLAB CEDAR RAPIDS -DES MOINES rPUNC IL ADJ. BUDGET FY1980 $1,000 900 $1,900 2/27/79 LFVFL 2 RIIPGFT FYRO 7 'J GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY UNIT: SUPPRESSION UNIT DESCRIPTION: The primary function of the fire suppression unit is to provide prompt protection to the lives and property of citizens from fire. Related duties include inspections and public relation assignments. UNIT GOAL: To provide citizens with prompt effective response on all requests for fire protection and related services. UNIT OBJECTIVES: 1. To maintain all equipment at peak operating condition. 2. Improve officers abilities to make immediate and accurate evaluations of fire emergency conditions. 3. Fully utilize personnel through training and attendance of technical schools. UNIT MEASUREMENT: 1. Daily maintenance type inspection of equipment and accurate record keeping of repairs made before breakdown. 2., Evaluations of officers abilities from fire reports and visual observations at working fires. 3. Reference to number of training sessions and results of testing . procedures. UNIT ANALYSIS: Attainment of the above objectives should provide citizens with prompt, efficient, effective fire protection to lives and property. 158 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i DECISION PACKAGE DEPARTMENT: FIRE LEVEL 1 OF 3 UNIT: SUPPRESSION UNIT DESCRIPTION: - Responsible for providing fire protection to the lives and property of the citizens in Iowa City. - Responsible for making fire inspections and other duties as assigned. ADVANTAGES/BENEFITS: - Provides for immediate response by skeletal size force to citizens request for protection to life and property from fire or related emergencies. - Provides for quick extinguishment of small fires while they are still controllable, thus avoiding the occurrance of frequent larger fires - or conflagrations. - Provides for once a year fire inspections instead of the present two a year. OPTIONS: - Contract with volunteer department in the County. - Train other city employees in fire suppression. CONSEQUENCES: Funding Fire Suppression at this level would have the effect of cutting one engine company and result in the closing of one outlying fire station, or as an alterative, reducing the level of response from Central from two pieces of equipment to one. Central Station, however, responds to over 80% of all fire calls because of concentrated population and Central Business District. 159 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES I10HES wA 160 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M01NES CITY nF IOWA CITY DECISION PACKAGE �I 1327.0 GFNGRAL FUND Fw ji f. w CCMMUNITY PROTFCTinN �i I FIRE FIGHTING r, j I 1 L r-VFL I _J I � 1 � i RLJDGFT REQOIRFn FY79 PROPOSAL j PRnPnSAL ADJ. FY80 PERSONAL SFD VICES 669,202 700,246 700,2.46 700,246 COMMnO- ii 15,32.0 160 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M01NES CITY nF IOWA CITY DECISION PACKAGE 2/22/74 1327.0 GFNGRAL FUND CCMMUNITY PROTFCTinN FIPF PROTFCTJON FIRE FIGHTING L r-VFL I RFSnl1RCF5 R01nGFT DEPT, ADMIN. ADMIN. CF11NCIL RLJDGFT REQOIRFn FY79 PROPOSAL AnJ. PRnPnSAL ADJ. FY80 PERSONAL SFD VICES 669,202 700,246 700,2.46 700,246 COMMnO- ITIFS 27,820 15,32.0 15,320 15,320 SERVICE CHARGES 9,900 10,200 109200 109200 CAPITAL OUTLAY 5,775 2,000 29000 2,000 TnTAL 712,697 727,766 727,766 727,766 i PERSONAL SERVICES (6000) Employees Authorized BUDGET I FY1979 FY1980 FY1980 i Battalion Chief 3 3 $ 56,700 Captain 3 3 50,080 Lieutenant 6 6 91,858 Firefighter 31 31 427,479 Overtime 2,000 Wage Adjustment 34,456 Health & Life Insurance _ _ 37,311 43 43 $700,246 CAPITAL OUTLAY (9000) Air horns (2) $ 600 Hand held portable radio 1,400 $ 2,000 160 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M01NES DECISION PACKAGE DEPARTMENT: FIRE LEVEL 2 OF 3 UNIT: SUPPRESSION UNIT DESCRIPTION: - Responsible for providing protection from fire to the lives and property of the citizens of Iowa City. - Responsible for fire twice a year inspections of the outlying businesses and quarterly inspection of Central Business District. ADVANTAGES/BENEFITS: - Provide necessary personnel for the department's existing third fire station or necessary personnel at Central Station. - Provide for desired level of fire protection and inspection programs. - Provides for current level of fire protection and 1,997 in-service fire inspections. OPTIONS: - Provide a lower level of fire protection. - Fill in the vacancies with volunteers. CONSEQUENCES: The loss to lives and property would probably increase greatly due to long response times and fewer fire inspections. 161 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140111ES CITY OF IOWA CITY DECISION PACKAGE 1322.0 GENERAL FUND COMMUNITY PROTECTION FIRE PROTECTION FIRE FIGHTING PERSONAL SERVICES (6000) Firefighter Wage Adjustment Health Y Life Insurance EmRloVees Authorized FY1979 PY1980 5 5 5 5 CAPITAL OU7LAY (9000) Rescue harness Remote radio control (2) @$800 Coaxial cable (200 feet @;1 per ft.) 162 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES COUNC IL ADJ. BUDGET FY1980 $60,112 3,307 2.802 66 221 2/22/79 LEVEL 2 BUDGET FY80 66,221 3,200 3,000 $ 200 ' 1,600 200 $ 2.000 2,000 74v421 I RESOURCES REQUIRED BUDGET FY79 DEPT. ADMIN. ADMIN. PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 64,651 66,221 669221 COMMOD_ I TI ES 30000 3,200 3,200 SERVICE CHARGES 19500 3,000 3,000 CAPITAL OUTLAY 29000 2,000 TOTAL 69,151 74,421 74i421 PERSONAL SERVICES (6000) Firefighter Wage Adjustment Health Y Life Insurance EmRloVees Authorized FY1979 PY1980 5 5 5 5 CAPITAL OU7LAY (9000) Rescue harness Remote radio control (2) @$800 Coaxial cable (200 feet @;1 per ft.) 162 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES COUNC IL ADJ. BUDGET FY1980 $60,112 3,307 2.802 66 221 2/22/79 LEVEL 2 BUDGET FY80 66,221 3,200 3,000 $ 200 ' 1,600 200 $ 2.000 2,000 74v421 I DECISION PACKAGE DEPARTMENT: FIRE UNIT: SUPPRESSION LEVEL 3 OF 3 UNIT DESCRIPTION: 1. Provides fire protection to lives and property of citizens of Iowa City. 2. Provides for needed equipment for efficient operation. ADVANTAGES/BENEFITS: Acquisition of additional equipment and tools would greatly increase effectiveness and efficiency of Fire Department operations. OPTIONS: Attempt to make do with equipment and tools the department now has. Continue to improvise. CONSEQUENCES: The department will continue to fall behind in new and modern methods of operations. 163 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 0 w i CITY OF IOWA CITY nFCISION PACKAGE 7./22/79 1322.0 GENERAL FUND ' COMMUNITY PROTECTION FIRF. PROTECTION f FIRE FIGHTING f ' RFSnURCES P.UOGET DEPT. ADMIN. 4FQIIIRED ADMIN. COUNCIL LEVEL BUDGFT I FY79 PROPOSAL ADJ. PROPOSAL ADJ. FYAO PERSONAL SFP VICFS — COMMOD— ITIFS 694 SERVICE CHAPGES 330 i CAPITAL OUTLAY 32013 7x725 19275- 69450 6,450 TOTAL 33,037 7,725 1.275— 69450 6 450 I PERSONAL SERVICES (6000) i _J Employees Authorized BUDGET FY19�Y198p FY1980 I None J i CAPITAL OUTLAY (9000) JPortable radios Outside radio engine #62 $2,800 Porta power 600 High rise utility pack 600 Sky Geni with harness 100 Maverick portable hydrant 250 2,100 $6,450 J �J ' 164 MICROFILMED BY l JORM MICROLAB CEDAR RAPIDS -DES FIOIDES ■ 1 I i Any cutback of this program will result in the deterioration of the department as a whole both in skills and also can effect a lowering of morale when they are at peak or not. Repercussions could also extend to larger loss fires resulting in and downgrading of insurance ratings costing Iowa Citizens. Not to mention the possibility of danger of loss of life associated with not having a department well trained and informed. Any increase in this program would repay two -fold in continued lower insurance ratings and a knowledge that in the Fire Service area the citizens are getting the most from their tax dollar, 165 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOMES GOALS AND OBJECT IVES FFUND: GENERAL DEPARTMENT: FIRE _RAM: PUBLIC SAFETY UNIT: TRAINING DESCRIPTION: The training decision unit provides for a continuous process of education both classroom and actual. It keeps up with and processes the new methods and techniques in the Fire Service and presents it to the men in a coordinated program. It sets standards in techniques to insure all fire fighters can react and understand what is going on as a team. It also is constantly testing and evaluating the men and officers of the department to insure the maximum efficiency needed to perform the duties of being a fire fighter. i UNIT GOAL: ! 1. To continue to be innovative and proficient in all areas of fire service training. j 2. To continue giving the citizens of Iowa City one of the best trained fire services in the State of Iowa. 3. To maintain our proficiency and continue to learn and implement new methods in the fire service. UNIT OBJECTIVES: I. To reduce non productive time (on going). 2. Continuation of all programs beneficial to the citizens of Iowa City (on going). 3. To continue to have a well trained, well orientated department in 'all areas: fire ,J prevention, suppression, public relations, etc. (on going). ^� UNIT MEASUREMENT: 1. Improved record keeping. 99 2. Training is'beneficial by repaying Iowa Citians with the continuation of a low insurance rating. 3. More schools and training sessions on the i new innovations and techniques of suppression. —I UNIT ANALYSIS: I i Any cutback of this program will result in the deterioration of the department as a whole both in skills and also can effect a lowering of morale when they are at peak or not. Repercussions could also extend to larger loss fires resulting in and downgrading of insurance ratings costing Iowa Citizens. Not to mention the possibility of danger of loss of life associated with not having a department well trained and informed. Any increase in this program would repay two -fold in continued lower insurance ratings and a knowledge that in the Fire Service area the citizens are getting the most from their tax dollar, 165 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOMES DECISION PACKAGE DEPARTMENT: FIRE LEVEL 1 OF 1 UNIT: TRAINING UNIT DESCRIPTION: Responsible for coordination, supervision of all phases of training in the Fire Department. ADVANTAGES/BENEFITS: - Provides for full time Training Officer. - Provides funding necessary for nearly all essential training programs and activities. OPTIONS: Training responsibility could be assigned to Chief or other qualified personnel. CONSEQUENCES: - Training program will be less effective because of the workload placed upon other personnel. Will lead to less skilled personnel. 166 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES p Em" oees Authorized FY19 9F7080 BUDGET FY1980 Training Officer CITY OF IOWA CITY DECISION PACKAGE 1 1324.0 GENERAL FUND 1,039 J COMMUNITY PROTECTION FIRE PROTF.CTICN 917 TRAINING 1 1 $20,856 RESOURCES BUDGET DEPT. ADMIN. ADMIN. CCUNCIL j i REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. PERSONAL I SERVICES 18,701 20,856 209856 a COMMOD- ITIES 700 720 720 SERVICE CHARGES 900 925 925 CAPITAL OUTLAY TOTAL 20,301 22,501 221501 167 PERSONAL SERVICES (6000) 2/23/79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES LEVEL 1 BUDGET FY80 2n .856 720 925 22,501 4 Em" oees Authorized FY19 9F7080 BUDGET FY1980 Training Officer 1 1 $18.900 1 Wage Adjustment 1,039 J Health & Life Insurance — — 917 1 1 $20,856 CAPITAL OUTLAY (9000) None a I 167 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES LEVEL 1 BUDGET FY80 2n .856 720 925 22,501 4 -1 i I I { !1 G0ALSAND OBJECTIVES FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY UNIT: FIRE PREVENTION UNIT DESCRIPTION: The function of the Fire Prevention Bureau is to organize, supervise, and plan an effective fire prevention program in Iowa City. The bureau is responsible for the enforcement of local and State codes. Investigation of fire causes, the conduction of fire inspection, public relations and public information and numerous other items. UNIT GOAL: To provide an effective and responsible prevention bureau, such as the keeping of fire records and any other activity which may have as its ultimate purpose the prevention of fire and the reduction of life and property losses from fire. UNIT OBJECTIVES: I. To inspect and require all drinking establishments to meet the new provisions of the Iowa Administrative Code. 2. To provide a more intensive fire prevention program for the dormi- tories (November 1979). 3. To maintain and provide the public with fire prevention material. UNIT MEASUREMENT: I. To maintain and record the number of violations cited at drinking establishments. 2. To observe the future fire safety activities of dormitory residents. 3. To dispense to the public 3,000 fire prevention pamphlets. UNIT ANALYSIS: All the above objectives are extremely important to a well balanced fire prevention program. As in the past, the bureau must rely on the fire suppression forces to complete fire inspections on an in-service program. UT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES G DECISION PACKAGE DEPARTMENT: FIRE LEVEL 1 OF 1 UNIT: PREVENTION UNIT DESCRIPTION: Provides for full time fire prevention activities such as inspections, investigations, and enforcement of City and State Codes. ADVANTAGES/BENEFITS: - Provides for full time Fire Prevention' Officer to supervise inspections, investigations and enforce City and State Codes. - Provides most of the funding necessary for Fire Marshal to carry out effective Fire Prevention Programs and related activities: OPTIONS: - Duties of the Bureau would be assigned to the Chief or other qualified personnel. CONSEQUENCES: Fire Prevention efforts would suffer if additional duties of the Bureau were assigned to the Chief. If assigned to qualified shift officer the program would decline in effectiveness due to lack of coordination. 169 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Ii CITY OF IOWA CITY DECISION PACKAGE L323.0 GENERAL FUND i COMMUNITY PROTECTION FIRE PRCTECTICN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COUNCIL ADJ. 2/23/79 BUDGET FY1980 $18,900 1,039 917 $20,856 $ 350 LEVEL I BUDGET FY80 20,856 1,655 1,240 350 24,L01 FIRE PREVENTION I RESOURCES BUDGET DEPT. ADMIN. ADMIN. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL -, PERSONAL SERVICES 190990 20,856 20,856 COMMOD- ITIES 1,600 1,655 1,655 i s SERVICE f i CHARGES 1,200 1,240 1,240 � f CAPITAL OUTLAY- 350 350 TOTA4 22,790 24,101 24,101 PERSONAL SERVICES (6000) Employees Authorized FY1979 F7 80 J Fire Marshall 1 1 Wage Adjustment Health & Insurance J CAPITAL OUTLAY (9000) Electronic siren for vehicle #360 w, a. J 170 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COUNCIL ADJ. 2/23/79 BUDGET FY1980 $18,900 1,039 917 $20,856 $ 350 LEVEL I BUDGET FY80 20,856 1,655 1,240 350 24,L01 GENERAL COMMUNITY PROTECTION ANIMAL CONTROL FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET F� FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 4,968 $ 54,081 $ 14,036 RECEIPTS: Property Taxes $ 88,655 $ 11,622 $ 55,905 Other Receipts: Licenses & Permits 13,715 4,619 6,000 6,000 p i Fines & Forfeitures Charges for Services Debt Service 8,539 9,000 7,800 -- Intergovernmental Revenue -- '" TOTAL EXPENDITURES Use of Money & Property 69,167 $_89,241 3,178 2,500 3,500 Miscellaneous Revenue -_ Transfers: Bond Transfers 2,000 Expense Transfers __ -- Other Transfers TOTAL RECEIPTS $ 104,991 $ 29,122 8 75.205 ` EXPENDITURES Pe- rsonal-Services $ 43,818 $ 52,191 $ 67,386 Commodities 3,404 5,818 5,840 Services & Charges 8,127 11,158 13,715 Capital Outlay 529 -- 2,300 Debt Service Transfers-- TOTAL EXPENDITURES $ 55>878 $ 69,167 $_89,241 - ENDING BALANCE $ 54,081 $____14,036 $ -_ 171 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTIONUNIT: ANIMAL CONTROL UNIT DESCRIPTION: The function of Animal Control is to provide for the continual operations of the animal shelter facility, programs and enforcement of the City ordinance relating to animal control. UNIT GOAL: 1. To provide community protection and improve the quality of both human " and animal life through effective animal control. 2. To provide an effective approach toward owner responsibility rather than municipal responsibility, through administration of a comprehensive animal control and animal welfare ordinance, effective enforcement and progressive shelter management. UNIT OBJECTIVES: I. To produce for administration and council a complete design, cost analysis, and funding plan to bring the animal control facility up to acceptable standards to comply with state law. (January 1980) 2. To prepare and finalize the implementation of a comprehensive licensing program to begin operation for the calendar year 1980. (November 1979) 3. To produce a variety of education programs for various age groups to continue developing preventive measures. (October 1979) UNIT MEASUREMENT: I. Produce completed design for new structure and/or remodeling. Produce complete cost estimates and completed research of possible sources of funding including projected revenue increases from licensing. 2. Design and prepare forms, resolutions, employee utilization plan, computer program and mailing procedures in cooperation with the finance department. 3. Production of slide and cassette presentations. UNIT ANALYSIS: With the implementation of the revised licensing program, the proven increased revenue could play a major role in the possible financing of the proposed facility to meet state law requirements and relieve the overcrowded and inadequate present conditions. A progressive and active humane education program has evolved to become a minimum requirement to be considered for accreditation by the Human Society of the United States or the American Humane Association. 172 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES r:. i _I �d :J I - GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTIONUNIT: ANIMAL CONTROL UNIT DESCRIPTION: The function of Animal Control is to provide for the continual operations of the animal shelter facility, programs and enforcement of the City ordinance relating to animal control. UNIT GOAL: 1. To provide community protection and improve the quality of both human " and animal life through effective animal control. 2. To provide an effective approach toward owner responsibility rather than municipal responsibility, through administration of a comprehensive animal control and animal welfare ordinance, effective enforcement and progressive shelter management. UNIT OBJECTIVES: I. To produce for administration and council a complete design, cost analysis, and funding plan to bring the animal control facility up to acceptable standards to comply with state law. (January 1980) 2. To prepare and finalize the implementation of a comprehensive licensing program to begin operation for the calendar year 1980. (November 1979) 3. To produce a variety of education programs for various age groups to continue developing preventive measures. (October 1979) UNIT MEASUREMENT: I. Produce completed design for new structure and/or remodeling. Produce complete cost estimates and completed research of possible sources of funding including projected revenue increases from licensing. 2. Design and prepare forms, resolutions, employee utilization plan, computer program and mailing procedures in cooperation with the finance department. 3. Production of slide and cassette presentations. UNIT ANALYSIS: With the implementation of the revised licensing program, the proven increased revenue could play a major role in the possible financing of the proposed facility to meet state law requirements and relieve the overcrowded and inadequate present conditions. A progressive and active humane education program has evolved to become a minimum requirement to be considered for accreditation by the Human Society of the United States or the American Humane Association. 172 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES DECISION PACKAGE DEPARTMENT: POLICE LEVEL 1 OF 3 UNIT: ANIMAL CONTROL UNIT DESCRIPTION: - Provides for limited enforcement of ordinance. - Provides cleaning and euthanasia of Shelter's animals. - Provide pick-up and enforcement service on a 5/day/week level. (9-5 P.M.) Closed on weekends. - Provide limited investigation of abuse complaints. ADVANTAGES/BENEFITS: - Provide basic (response only to complaints) service of impoundment and regulation of animals (5 days/week - 8-5 P.M.). - Provide initial investigation of abuse complaints. OPTIONS: - Limit shelter hours (open to public) to 2 hours/day, 5 days/week. - All emergency calls, evening and weekend calls, and complete abuse investigations could be handled by Police Department. - Licensing could be handled by Finance Department or return to the City Clerk's office. - Telephone complaints could be handled by Police Department. CONSEQUENCES: - No supervisory management of operation of Animal Control and Shelter. - Less service to complaints, resulting in rise of animal control complaints to Mayor and City Council. - No service on weekends and evenings resulting in Police Department handling of all complaints. - Marked increase in •free roaming animals, resultant animal bites, fecal contamination, and disease transmission, especially on weekends and evening hours. 173 ' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES I TOTAL 62,729 56,298 PERSONAL SERVICES (6000) CITY OF IOWA CITY DECISION PACKAGE. E i 1330.0 GENERAL FUND Animal Control Officer — I COMMUNITY PROTECTION ANIMAL CONTROL Health & Life Insurance i RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. PERSCNAL SERVICES 47,228 38,293 38,293 C7YMOD— ' I T I ES 5,168 5,840 59840 7 SERVICE E ;-•1 CHARGES 10,333 12,165 129165 CAPITAL OUTLAY 174 56,298 Employees Authorized BUDGET 2/22/79 FY1979 FY1980 FY1980 1 0 $ -- 3 311 32,195 3,000 1,771 1,327 4 3 $38,293 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES LEVEL I BUDGET FYRO 38,293 5,840 12,165 56,298 TOTAL 62,729 56,298 PERSONAL SERVICES (6000) Supervisor Animal Control Officer — Overtime i Wage Adjustment _I 1 Health & Life Insurance CAPITAL OUTLAY (9000) None J I i E E 174 56,298 Employees Authorized BUDGET 2/22/79 FY1979 FY1980 FY1980 1 0 $ -- 3 311 32,195 3,000 1,771 1,327 4 3 $38,293 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES LEVEL I BUDGET FYRO 38,293 5,840 12,165 56,298 DECISION PACKAGE DEPARTMENT: POLICE LEVEL 2 OF 3 UNIT: ANIMAL CONTROL UNIT DESCRIPTION: - Provide for impoundment, regulation and enforcement of ordinance (6 days/week). - Provide limited preventive patrol duties. - Provide shelter operations on a 6 day/week basis. - Provide dead animal removal from streets. - Issuing of pet license on volunteer basis by the public. - Provide adequate personnel for most duties on a 6 day/week basis. - Provide adequate and complete investigation of all complaints. - Provide limited education program to schools and civic groups. ADVANTAGES/BENEFITS: - Relieves Police Department of evening and Saturday complaints. - Provides dead animal removal from streets. - Provides citizen contact by Shelter Supervisor and staff to resolve complaints. - Availability of pet licenses on 6 day/week basis. - Provides adequate personnel for limited operation during vacations and sick leave. - Provides active enforcement of ordinance on a 5 day/week basis and limited operation on Saturday. - Provides limited educational presentations to promote future responsible pet owners. OPTIONS: - Eliminate educational programs in school system. - Police Administration could be contacted to resolve citizen com- plaints. - Police Administration could handle all payroll, ordering, and other administrative duties for the Shelter. - Dead animal removal could be provided by Streets Department. - Limit hours of operation at the shelter to 5 days/week for 4 hours each day. CONSEQUENCES: - Increase in citizens' complaints due to less patrol time. - Citizen inconvenience to conduct shelter business. - Continued misunderstanding of pet owner responsibility by our future adults. - Lack of continuity due to gap in enforcement and shelter operations over weekend. - Continue to operate with negative public image due to public's lack of education and total understanding of all the issues involved in Animal Control Operations. 175 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES CITY OF IOWA CITY DECISION PACKAGE 2/27./79 1330.0 GENERAL FUND COMMUNITY PROTECTION ANIMAL CCNTROL LFVFL 2 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGFT REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICES 4,963 13.789 13,789 13,789 COMMOD— ITIES 650 SERVICE CHARGES 825 550 550 550 CAPITAL OUTLAY 300 300 300 TOTAL 6,438 14,639 14,639 14,639 PERSONAL SERVICES (6000) Em' loyees Authorized BUDGET i FY1979 FY1980 FY19BU I , Supervisor 0 1 $12,744 Animal Control Officer 1/2 -- -- j Wage Adjustment 711 Health & Life Insurance _ _ 334 1/2 1 $13,789 i CAPITAL OUTLAY (9000) Code -A -Phone $ 300 176 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I W DECISION PACKAGE DEPARTMENT: POLICE LEVEL 3 OF 3 UNIT: ANIMAL CONTROL UNIT DESCRIPTION: - Provide effective licensing program and additional personnel to effectively perform licensing function. - Provide adequate level of personnel to continue to operate on a 7 day/week basis, due'to loss of M.Y.C. and C.E.T.A. employees. (This represents a figurative increase not an actual personnel increase) - Employ preventive measures concerning animal control violations through adequate education programs and increased visibility and enforcement on the streets. - Provide bicycle pickup for I.C.P.D. - Provide improvements needed to come closer to meeting State require- ments for an Animal Shelter. ADVANTAGES/BENEFITS: - Provide necessary education program to schools 'and public which results in immediate and future understanding of animal control solutions, causes, and services. - Provide adequate service to citizens for the increasing wild animal problems. (237 requests for such service in 1978 - reflects approximately 50% increase over '77) - No loss of service due to inadequate personnel levels, or lack of vehicle during servicing. - Approaching a self-supporting animal control operation or provided needed revenue to build new facility through an effective licensing program and its resultant increased revenue. - Efficient bicycle pick up and recording provided by division of the Police Department. - Provide adequate minimal space for cats during impoundment. (Comply with State law) OPTIONS: - Cut operations to 6 day/week basis with no service on Sundays. - Continue to exist as a burden on the general taxpayer through inefficiency of licensing operations. - Citizens could deliver found bicycles to the Police Department or a. department such as Streets could provide pickup. CONSEQUENCES: - Risk the loss of State license to operate by not meeting minimal standards. - Loss of $50,000 to $60,000 (minimum estimate) by continuing present licensing system. 177 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Successful return of stolen bicycles would be reduced. Very limited service on Saturday and no service on Sundays and cut back on operations during vacations and sick leave. No service during maintenance of vehicle or unexpected breakdowns. Continued increase in response time to complaints due to one vehicle, expanded residential areas to serve and lack of adequate personnel during Saturdays, vacations and sick leave. Continue to operate with negative public image due to public's lack of education and total understanding of all the issues involved in Animal Control Operations. 178 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES i CnMMOD- �4 IT IES 1 SERVICE CHAPGES 1.000 CITY OF IOWA CITY DECISION PACKAGE w OUTLAY 2,000 TOTAL 18,304 a 1330.0 GENERAL FLING PERSONAL SERVICES (6000) I COMMUNITY PROTECTION ANIMAL CONTPOL r � Wage Adjustment Health & Life Insurance PESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL PEOUIPED FY79 PROPOSAL ADJ. PROPOSAL ADJ. w J '3 PERSONAL ' 1 I J I J SERVICES 15,304 15,304 i CnMMOD- IT IES 1 SERVICE CHAPGES 1.000 CAPITAL t I OUTLAY 2,000 TOTAL 18,304 ,J —1 PERSONAL SERVICES (6000) I Animal Control Officer —J Wage Adjustment Health & Life Insurance rj U CAPITAL OUTLAY (9000) 12 replacement cat cages J J I ' 1 I J I J 179 1,000 2,000 18,304 Employees Authorized BUDGET 2/22/79 FY1979 FY1980 FY1980 -- A $13,242 728 1,334 111 $15,304 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 2,000 LEVEL 3 BUDGET FYBO 15r304 1,000 2,000 18,304 GENERAL COMMUNITY PROTECTION HOUSING AND INSPECTION SERVICES - FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Pe- rsona7Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ -- $ 72,899 $ 72,899 $ 94,585 $ 16,178 $ -- t rd 109,761 119,900 134,000 1,554 1,220 1,400 CI i 1,000 666 -- 630 4,100 -- -- j $ 210,666 $ 138,298 8 136,030 ^ $ 105,926 $ 120,785 $ 146,814 4,058 1,960 5,540 20,965 14,253 35,822 6,818 1,300 695 $ $ - 188,871 138,298 $ 137,767 $ 72,899 $ 722899 $ 20,058 ` Io MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY UNIT: ADMINISTRATION PROTECTION UNIT DESCRIPTION: To provide supervisory direction and secretarial support for the Department of Housing & Inspection Services. This division unit is new for FY80. Last year the salary and related charges for the Director, Secretary and a part-time file clerk were pro -rated to each decision unit.. To maintain consistency in budget preparation and review, we have developed this unit.. Actual charges are made against divisional accounts on weekly time sheets. UNIT GOAL: To provide the supervision and minimal clerical support necessary to enforce the codes and ordinances of the City of Iowa City and the State of Iowa requiring approval, consent or interpretation by the Building Official, the Building Inspector or the Housing Inspector. UNIT OBJECTIVES: 1. To develop a system of moving the new Zoning Ordinance into the enforcement and interpretation phase (January -June 1980). 2. To initiate programs and studies to maintain Housing Inspection services at high levels without CDBG funds (October 1979). UNIT MEASUREMENT: 1. Monitor the ease in which the new zoning ordinance goes into effect; turnaround time on permits; identification of legal non -conformities, etc. 2. Suggests methods for maintaining Housing Inspection high without major costs to property tax revenues. UNIT ANALYSIS: Continued supervision and clerical support are basic to the operations of the department. Continued administrative support of the code enforcement efforts will allow maximum field time by the inspectors. New Zoning Ordinance in readable form is urgently needed. Shrinking Federal funds and high local expectations for housing inspection require new budget alternatives to Federal funding. 181 ' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40!4ES DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES UNIT: ADMINISTRATION LEVEL 1 OF 2 UNIT DESCRIPTION: - Provide management for Department of Housing & Inspection Services including Housing Inspection, Building Inspection, Assisted Housing and Rehabilitation program. - Provide supervision for 3 division heads (Assisted Housing, Building Inspection, Housing Inspection). - Serve as head of Rehab staff. - Secretary provides administrative and clerical support for the staff. - Provide staff to continue to service County rehab program (County program reimburses the City for time spent on County activities). - Provide clerical support, professional membership, study materials and training for Housing Appeals Board. ADVANTAGES/BENEFITS; - Provides for required direction within department, intra -department and from Council and Manager down to the staff. - Monitors goals and objectives and takes such measures as may be . required to assure goals and objectives are met. - Secretary coordinates all support services, supplies, personnel, finance, word processing, Boards & Commissions, Council agendas and citizen service when technical staff is not available. OPTIONS: - Council could eliminate the department. CONSEQUENCES: - Codes will go unenforced and would have to be repealed. 182 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY DFCISTON PACKAGE 2/22/79 F O 1341.0 GENERAL UN COMMUNITY PROTECTION HOUSING F INSPECTInN SFR. HOUSING C IKSPEC. SUPERVISION LEVEL 1 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL ADJ. BUDGET FYRO PFOUIRED FY79 PROPOSAL ADJ. PROPOSAL PEO CES SE VICES VI 42,321 129696- 29,625 29,62 COMMOD- 450 450 450 IT T ES SERVICE 4,500 4,500 4,500 CHARGES CAPITAL 695 695 695 OUTLAY TOTAL 47,966 12,696- 35,270' 35,270 PERSONAL SERVICES (6000) EmPlo ees Authorized BUDGET — F�1�J7FY1980 FY1980 Director H.I.S. 1 $19,478 Secretary 1 2 7 385 26,863 Wage Adjustment 1,477 Health & Life Insurance _ _ 1,285 0 2 $29,625 CAPITAL OUTLAY (9000) Secretarial desk Secretarial chair 183 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 570 125 $ 695 DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES UNIT: ADMINISTRATION/HOUSING APPEALS LEVEL 2 OF 2 BOARD/HOUSING COMMISSION UNIT DESCRIPTION: - Provide clerical support, professional membership, study materials and training for Housing Appeals Board. - To provide parttime staff assistance, either by consultant, practicum student or part-time employee to perform studies or seek new housing opportunities for elderly or low income as they become available at State or Federal program levels. ADVANTAGES/BENEFITS: - The Housing Board of Appeals is obligated by ordinance to respond to citizen requests for a hearing to project citizen rights to due process. - Clerical support in areas such as minute taking and transcription is essential. - HUD and Iowa Home Finance Agency programs are constantly changing and staff or help is needed to tap the funds. OPTIONS: - We could discontinue the practice of sending citizen Board members to workshops and seminars designed to help them perform their civic role. - We could ignore State and local law and not allow for an Appeals Board. - We could require the Housing Coordinator to learn, package and apply for other governmental monies. CONSEQUENCES: - Not providing separate clerical support to the Board of Appeals will result in overtime pay to existing clerical support. Other clerical duties will not be performed in a timely manner. - Not providing training would result in decisions regarding housing to be made in an atmosphere quite parochial and ignorant of National and State trends and experiences. - Numerous units and Housing dollars would be lost due to lack of staff time to perform. 184 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401f1ES r•i PERSONAL SERVICES (6000) Temporary Clerical CAPITAL OUTLAY (9,000) None 185 Employees Authorized. BUDGET FY1979 FY 980 FY1980 $800 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES CITY OF inWA CITY DECISION PACKAGE 2/22/79 1341.0 GENERAL FUND COMMUNITY PROTECTInN HOUSING G INSPECTION SER. HOUSING E INSPEC. SUPERVISION LFVEL 2 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICES 677 800 800 800 COMMOD— ITIES SERVICE CHARGES 873 2.280 2,280 2.280 CAPITAL OUTLAY TOTAL 1,550 39080 3,080 39080 PERSONAL SERVICES (6000) Temporary Clerical CAPITAL OUTLAY (9,000) None 185 Employees Authorized. BUDGET FY1979 FY 980 FY1980 $800 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTIONUNIT: HOUSING INSPECTION UNIT DESCRIPTION: - To provide Housing Occupancy & Maintenance inspection services as required by the Housing Code including responding to citizen complaints regarding alleged housing problems, to inspect and license rooming houses and apartments annually. - To further enforce the code requirement by systematically inspecting neighborhoods. To enforce the State Fire Code and Weed Ordinance as it affects residential structures. UNIT GOAL: - To investigate citizen complaints and pursue enforcement. - To inspect and license multiple dwellings and rooming houses at least once per year. - To develop procedures and initiate a program of enforcement of the Weed Ordinance presently enforced by the Forestry Division of Parks and Recreation. UNIT OBJECTIVES: - To continue development of informational programs including pamphlets, newsletters, speaking engagements and press releases to help inform the citizenry regarding the Housing Occupancy and Maintenance'Code and the fire prevention responsibilities of housing inspection. - To streamline procedures and improve record keeping by using new forms, more computer assistance, microfilming and other aids to maximize field time on the part of the inspectors. - To provide a higher level of citizen service by allowing the Housing Inspector to enforce the Weed Ordinance. UNIT MEASUREMENT: (Compare FY78 and FY79 to FY80) 1. Number of inspections performed. 2. Number of reinspections performed. 3. Number of orders issued. 4. Number of compliances, court cases, placards, etc. UNIT ANALYSIS: The goals and objectives of this unit are basic to the enforcement of Chapter 9.30 of the Municipal Code. This unit is based on the assumption that the Council will approve CDBG funds for the major portion of Housing Inspection activities for FY80. If Federal monies are not available this unit would have to be significantly increased. By granting authority to 10 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Housing Inspectors to enforce the Weed Ordinance, the City could gain four more field inspectors who could abate weed nuisances as part of systematic or routine housing inspection duties. 187 / FIICROFILMED BY ^� JORM MICROLAB CEDAR RAPIDS•DES MOINES I DEC ISIONPACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES LEVEL 1 OF 2 UNIT: HOUSING INSPECTION/SENIOR HOUSING INSPECTOR UNIT DESCRIPTION: - To provide general supervision to (1) General Fund Housing Inspector and (3) CDBG funded Housing Inspectors responsible for enforcing the Housing Occupancy and Maintenance Code, for performing enforcement of the City Fire Code and Weed Ordinance on residential structures. . - To provide an appeal channel to citizens affected by the enforcement of the Housing Occupancy and Maintenance Code. ADVANTAGES/BENEFITS: By employing a Senior Housing Inspector, investigations of, citizen complaints could be acted upon. Funding this level, the Director can be relieved from having to deal with every request for information or action regarding the Housing Occupancy and Maintenance Code. OPTIONS: "Let the Director do housing inspections. Ignore the State Law, repeal the Housing Occupancy and Maintenance Code and dissolve the Division. CONSEQUENCES: - If we do not fund this level, we would be open to lawsuits if a life is lost or a person injured and a case can be made that the City was derelict in its duty. - If we do not fund this level, the Director would only be able to serve emergency citizen complaints. Senior Housing Inspector could serve all complaints (based on present levels) but could do little or no licensing. *Note: In FY80 this unit also contained a Housing Inspector. To be consistent with other units and other budgets, the Housing Inspector appears in Level 2. El MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES f<.1 CITY OF IOWA CITY DECISION PACKAGE 2/22/79 1943.0 GENERAL FUND COMMUNITY PRnTECTI9N CERVICE S CAPITAL OUTLAY b INSPECTION .i HIS MINIMUM HnUSING LFVFL I FSOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL DGFT BUFY80 rQUIRED FY 79 PROPOSAL ADJ. PROPOSAL I R ERSONAL ERVICES 33,029 8,683 R P OMMOD- 270 495 S 495 I � C I I HARGES 2,280 5,192 5 192 5.192 100 TOTAL 35,679 14.370 14,370 J PERSONAL SERVICES (6000) Em to fees Authorized BUDGET FY1 9 _FY1990 FY1980 J 1/4 __ 1/4 $ Secretary 1/2 1/2 7,800 Senior Housing Inspector i i ..1 �I I I I CITY OF IOWA CITY DECISION PACKAGE 2/22/79 1943.0 GENERAL FUND COMMUNITY PRnTECTI9N CERVICE S CAPITAL OUTLAY HOUSING F. INSPECTION SF.R. HIS MINIMUM HnUSING LFVFL I FSOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL DGFT BUFY80 rQUIRED FY 79 PROPOSAL ADJ. PROPOSAL ERSONAL ERVICES 33,029 8,683 8,683 8,683 OMMOD- 270 495 495 495 TIES HARGES 2,280 5,192 5 192 5.192 100 TOTAL 35,679 14.370 14,370 14,370 PERSONAL SERVICES (6000) Em to fees Authorized BUDGET FY1 9 _FY1990 FY1980 Director 1/4 __ 1/4 $ Secretary 1/2 1/2 7,800 Senior Housing Inspector Housing Inspector 1 429 Wage Adjustment 454 Health & Life Insurance — — 2 1/2 $8,683 CAPITAL OUTLAY (9000) None H FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES UNIT: HOUSING INSPECTION/INSPECTORS LEVEL 2 OF 2 UNIT DESCRIPTION: - To investigate citizen complaints and pursue enforcement. - To inspect multiple units at least once per year. - To inspect licensed rooming houses at least once per year. - To begin computerizing housing data. - Enforce the State Fire Code by annual inspections and code enforcement. ADVANTAGES/BENEFITS: - Citizen complaints will be investigated within 24 hours. - Rental permits generate revenue which lessens demand for property tax money. - Annual inspections and licensing assures tenants decent, safe and sanitary housing. - Illegal conversions would be minimized. - Apartments and rooming houses would be checked for fire violations prior to licensing for rental. OPTIONS: - Reduce staff to part-time person and respond only to complaints but would be in violation of State law requiring annual inspections. - The Senior Housing Inspector or the Director could perform complaint inspections. - Fire Department could inspect for State Fire Code. CONSEQUENCES: Only servicing complaints would result in structures being illegally converted into rooming houses or apartments. Possible law suit for not enforcing State laws or from loss of life or injury in not enforcing the codes. Most apartments and rooming houses would not be inspected annually. 190 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES CITY nF IOWA CITY DECISION PACKAGE 2!22/79 1343.0 GENERAL FUND COMMUNITY PRCTFCTInN HOUSING 6 INSPECTION SFR. HIS MINIMUM HOUSING. RESOURCFS BUDGET DEPT. ADMIN. ADMIN. LFVFL 2 REQUIRED FY79 PROPOSAL COUNCIL BUDGET ADJ. PROPOSAL ADJ. FY80 PFR SONAL SERVICES 15,435 15,435 COMMOD— ITIES 360 350 350 SERVICE CHARGES 19600 1,400 1.400 CAPITAL OUTLAY 200 TOTAL 2,160 17,185 17,185 PERSONAL SERVICES (6000) Housing Inspector Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 191 Emalovees Authorized BUDGET FY19T9 Y 98 fY1980 �- 1 $13,776 757 902 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 15 435 15.435 350 1,400 17,185 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION UNIT: BUILDING INSPECTION UNIT DESCRIPTION: To provide required inspection, permiting, licensing and enforcement measures as required by the Building Code, Electrical Code, Plumbing Code, Mechanical Code, Dangerous Building Code, Zoning Ordinance (including fence, tree and sign), and Housing Moving Ordinance. To enforce the State Handicapped Code, State Energy Code and Manufactured Building Code.. To provide assistance to the City Clerk in inspection for Liquor Licenses, Dance Permits and Smoking Ordinance. To assist the City Manager and Council in developing new ordinances. UNIT.GOAL: 1. To provide 'code interpretation, print review, permits, inspections and enforcement on all new construction or alteration of existing buildings affecting the structure or mechanical systems. 2. To systematically inspect the City to help enforce the Zoning Ordinance by discovering and correcting illegal uses or conversions. 3. To develop maintenance codes for commercial properties and mobile homes. UNIT OBJECTIVES: 1. To provide information, interpretation, license, permit consent and approval on building alterations and construction projects in Iowa City as required by the codes and ordinances. 2. To provide technical support to Housing Inspection and Federally Assisted Housing Programs. 3. To provide a more efficient level of code enforcement and citizen service by incorporating sidewalk inspections as part of H.I.S. UNIT MEASUREMENT: UNIT ANALYSIS: The goals and objectives of this unit are basic to the enforcement of the various codes and ordinances of the City and the State. The unit objectives and measurement projections are predicated on a continuance of the same trends in building construction experienced in recent years. The Director would like Council to consider placing all responsibility for codes from curb lines onto private property in H.I.S. and is requesting sidewalk code authority. 192 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DE.S 1101HES DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES LEVEL 1 OF 3 UNIT: BUILDING INSPECTION/SR. BUILDING INSPECTOR UNIT DESCRIPTION: - Provide minimum level of enforcement for Council adopted ordinances. ADVANTAGES/BENEFITS: - Lowest level of staffing and still have division exist and ordinances "on the books". - Senior Building Inspector would be able to answer citizen complaints (at present levels), spot check some construction, provide simple print review for alterations and some single family homes. - Could spend some time in the field (1-2 hours per day) to perform code required inspections. OPTIONS: - Let Director do building inspection duties. - Ignore State laws, repeal local codes and dissolve the division. CONSEQUENCES: - If we do not fund this level, we would not be able to adequately perform the required life safety and environmental control ordinances mandated by City and State Codes. - The City could contract for consulting services using International Conference of Building Officials and local architects; cost would be higher. - City could hire more attorneys to deal with resulting lawsuits. 193 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES rI PERSONAL SERVICES CITY OF IOWA CITY DFCISION PACKAGE 2/22/79 1342.0 GENERAL FUND 1 1/4 -- COMMUNITY PROTECTION FOUSING L INSPECTION SFR. HIS CODE ENFORCEMENT CHARGES 2,845 149125 LFVFL I RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET RFOUIRF.D FY79 PROPOSAL ADJ. PROPOSAL AOJ. FY80 PERSONAL SERVICES 259824 19,284 19,284 COMMOD- 1 1/4 -- ITIES 355 2,930 2,930 SERVICE CHARGES 2,845 149125 14,125 CAPITAL OUTLAY TOTAL 29,024 36,339 36,339 PERSONAL SERVICES (6000) Emplo ees Auth d Director Senior Building Inspector Secretary Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None Yorize FY1979 FY1980 1/4 -- 1 1 1/4 -- 14 1 194 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES BUDGET FY1980 17,412 958 914 $19,284 19,284 2,930 14,125 36,339 DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES UNIT: BUILDING INSPECTION/INSPECTORS LEVEL 2 OF 3 UNIT DESCRIPTION: - Enforce Electrical, Plumbing, Zoning, Sign, Mechanical, House Moving, Dangerous Building, State Handicapped and Energy Conservation Codes. - Respond to citizen complaints within 24 hours. - Provide print review for code enforcement. - Provide technical support to Housing Inspectors and Federally Assisted Housing Programs. - Continue to develop a sound data base for planning - future enforce- ment and citizen protection. ADVANTAGES/BENEFITS: - Free up Senior Building Inspector and Director to perform print reviews and deal with architects, builders and owners on code interpretation. - Provide basic inspection services to safeguard public health and ,safety,. including code required minimum inspections; plumbing and electrical rough, final; building footings, frame, drywall, final. - Accurate records. Enable present and future staff to service citizens and enforce ordinances based on data available on activities conducted in the 1970's. - Building Inspection operates its budget from revenues generated and contributes substantially to other clerical and supervisory support staff within the department. Projected revenues indicated that monies advanced to this unit will be recaptured by permit and license fees. OPTIONS: - Staff could be reduced to Senior Building Inspector who could give advice and permits but would not be able to perform field inspections. Staff person would have to have at least journeyman plumber, journey- man electrical, journeyman carpenter and zoning experience. - Print review could be performed by International Conference of Building Officials. - Planning & Program Development could do all zoning work. CONSEQUENCES: - May be some legal problems since no existing single staff person has journeyman experience .in electrical, plumbing and carpentry. Lack of field inspections would result in code violations and possible liability to the City. - Lack of basic service staffing would result in numerous operations without permit, revenue would be lost. - Use of International Conference of Building Officials, Planning and Program Development personnel would cause delays in permit process and encourage citizens to circumvent the system. 195 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PERSONAL SERVICES 61,255 61,285 61x285 commnO— ITIES 975 It 130 19130 SFP VICE CHARGES 6,655 5,025 5,025 CAPITAL OUTLAY 1,000 TOTAL 69.885 679440 670440 PERSONAL SERVICES (6000) Zoning Inspector Building Inspector Electrical Inspector Plumbing Inspector Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None Employees Authorized BUDGET FY1979Y 91 80 FY1980 1 -- $ -- 1 2 26,621 1 1 14,430 1 1 14,430 3,051 _ _ 2,753 4 4 $61,285 196 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 61,285 1,130 5,025 67,440 CITY OF IOWA CITY DECISION PACKAGE 2/72/79 1347..0 GFNFRAL FUND COMMUNITY PROTECTION HOUSING 6 INSPECTION SFR. HIS CODE ENFORCEMENT RESOURCES BUDGET OEPT. ADMIN. ADMIN. LEVEL 2 COUNCIL RUOGFT RF.OUIREn FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICES 61,255 61,285 61x285 commnO— ITIES 975 It 130 19130 SFP VICE CHARGES 6,655 5,025 5,025 CAPITAL OUTLAY 1,000 TOTAL 69.885 679440 670440 PERSONAL SERVICES (6000) Zoning Inspector Building Inspector Electrical Inspector Plumbing Inspector Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None Employees Authorized BUDGET FY1979Y 91 80 FY1980 1 -- $ -- 1 2 26,621 1 1 14,430 1 1 14,430 3,051 _ _ 2,753 4 4 $61,285 196 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 61,285 1,130 5,025 67,440 DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES LEVEL 3 OF 3 UNIT: BUILDING INSPECTION/SIDEWALK INSPECTION UNIT DESCRIPTION: - Assume sidewalk inspections from Departmentof PuflineWorks.construction Provide inspections of flatwork as palots. practices; drives, service walks, patios, parking ADVANTAGES/BENEFITS: - Existing sidewalk ordinance enforcement regarding replacement and snow removal is wholly inadequate. patios, parking Presently no one inspections drives, service walks, lots; this unit would allow for some code enforcement and consumer protection. Department of Public Works inspecting public - Present system of Dep tion Services inspecting the structure sidewalks and Housing & Inspec both of which are being built at the same time is wasteful and counterproductive. OPTIONS: Public Works could continue to perform public walk inspections. - No inspections would be made on drives, service walks, patios, parking lots. No systematic inspection of sidewalks for repair, replacement or snow removal would be performed. CONSEQUENCES: Sidewalk ordinance will remain inadequately enforced. No one will check concrete or asphalt on private properties. - Potential for liability claims or lawsuits will remain high. 197 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY DECISION PACKAGE 2/22/79 1342.0 GENERAL FUND CnMMUNITY PROTECTION HOUSING E INSPECTION SER. HIS CODE ENFORCEMENT RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL LFVEL 3 BUDGET REOUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICES 11,702 11,702 11,702 COMM00— ITIFS 185 185 185 SERVICE CHAPGFS 39300 3,300 3,300 CAPITAL OUTLAY TOTAL 15,187 15,187 15,187 PERSONAL SERVICES (6000) E�mplo ewes Authorized BUDGET FY1979 FY1980 FY1980 Engineering Technician -- 1 $10,245 Wage Adjustment Health & Life Insurance 563 _ 894 1 $11,702 CAPITAL OUTLAY (9000) None 198 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES TRANSPORTATION MASS TRANSIT STREET SYSTEM MAINTENANCE TRAFFIC ENGINEERING MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140 RIES 199 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES GENERAL TRANSPORTATION .i .� PROGRAM SUMMARY F P w CLASSIFICATION ACTUAL ESTIMATE S FY 1978 FY 1919 =FY1980 p, i a C r� SiBEGINNING BALANCE $ (32,433) $ (6,160) $ 40,252 1 RECEIPTS: Property Taxes $ 377,568 $ 246,466 $ Other Receipts: Licenses & Permits -- Fines & Forfeitures Charges for Services 353,152 328,500 345,050 Intergovernmental Revenue 62,218 250,000 200,000 Use of Money & Property -_ Miscellaneous Revenue 7,799 I 7,600 7,175 JTransfers: — Bond Transfers _ Expense Transfers 1,137,664 1,163,881 1,790,873 .f Other Transfers J TOTAL RECEIPTS $ 1,938,401 $ 1.996.447 $ 2,343,098 >M ^I EXPENDITURES Persona Services $ 772,862 , $ 929,116 $ 957,238 f Commodities 365,224 337,222 269,006 pp e� Services & Charges 536,245 544,057 697,384 Capital Outlay 134,154 89,640 449,936 Debt Service Transfers 103,643* 50,000 ___L3_2 2L]. f TOTAL EXPENDITURES $ 1,912,128 $ 1,950,035 $ 2,386,805 a ENDING BALANCE $ (6,160) $ 40,252 $ 3,455 3 ! S *Includes transfer of $276 Airport on Function Summaries. fund balance to Enterprise Funds not reflected fi S 199 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES GENERAL TRANSPORTATION MASS TRANSIT FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 32,157) $ (5,498) $ 27,464 $ 349,440 $ 246,466 $ i 340,681 320,000 340,000 59,313 250,000 200,000 1 3,576 2,650 3,800 r-, 55,000 213,285 309,440 - $ 808.010 $_I 032j401 $ 853,240 $ 419,582 $ 545,462 $ 541,585 89,538 111,114 7,470 231,732 284,823 340,290 2,999 8,040 2,786 37,500 50,000 13,241 $ 781,351 $___999,439 $ 905,372 - $ 5,498) $ 27,464 $ (24,668) ' t1 kIl �1 200 MICROFILMED BY JORM MIOROLAB CEDAR RAPIDS -DES 1401NES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION UNIT: MASS TRANSIT UNIT DESCRIPTION: The Transit Division provides mass transportation service to the City of Iowa City. With a fleet of 18 transit coaches operating over 12 routes, service is provided within three blocks of 85% of Iowa City's residents. Buses operate 6:30 a.m. to 10:00 p.m., Monday through Saturday, carrying 1.5 million passengers per year. In addition, the Transit Division contracts with Johnson County SEATS for specialized transportation service for the elderly and handicapped within Iowa City. UNIT GOAL: To provide mass transportation to the residents of Iowa City at the level of service approved by the City Council. UNIT OBJECTIVES: 1. To allocate resources in a manner that maximizes our ability to carry passengers during the peak rush-hour periods. 2. To improve operations by reorganizing management functions and codifying policies and procedures. 3. To pursue Federal and State grants as expeditiously as possible. 4. To build off-peak ridership through increased transit marketing. UNIT MEASUREMENT: 1. Rearrange routes (both regular and "tripper") to maximize rush-hour capacity and to minimize underutilization by September 1, 1979. 2. Reorganize transit operations by reassignment of duties, development of a drivers' handbook, and improved staff training by June 30, 1980. 3. Following City Council direction, to work with area planning agencies, identifying needs, compiling data, and preparing State and Federal transit grant applications by appropriate deadlines. 4. Conduct onboard bus surveys to compare ridership with the preceding year. Off-peak ridership should increase by 10% over FY79. 201 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES ti0IAE5 I DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 2 UNIT: MASS TRANSIT UNIT DESCRIPTION: - Provides a reduced level of service by discontinuing evening. opera- tions. Other services would be continued as they are presently operated, including rush-hour trippers, the SEATS program and Saturday service. ADVANTAGES/BENEFITS: - Reduces operating costs by 10% while decreasing revenues by.only about 5%. OPTIONS: - The City could contract with a, private operator, but Federal and State assistance programs make this option unattractive. CONSEQUENCES: - If this level cannot be funded, the City should consider providing transit only on a very basic level, with hourly headways midday and Saturdays. - If this level is not funded, parking and traffic problems downtown will be compounded, and the increased use of private autos for intra- city trips will result in increased energy consumption. 202 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES w M CITY OF IOWA CITY DECISION PACKAGE. 2/22/79 1420.0 GENERAL FUND TRANSPORTATION MASS TRANSPORTATION RESOUR CFS BUDGET DEPT. ADMIN. ADMIN. COUNCIL REQUIRED FY79 PROPOSAL AOJ. PROPOSAL ADJ. PERSONAL SERVICES 506x772 496,995 4960995 COMMOD- ITIFS 94,932 5,550 59550 SERVICE CHARGES 213,029 287,030 2879030 CAPITAL OUTLAY 610 1,135 850- 285 TOTAL 815,343 790,710 850- 789,860 PERSONAL SERVICES (6000) Emp10- ees A�uthoriz�ed BUDGET FY1 799 FY1980 FY1980 Transit Manager 1 1 $ 17,998 Senior Driver 1 1 12,624 Maintenance Worker III 1 -- -- Transit Op. Assistant -- 1 12,277 Maintenance Worker II - Transit 1 1 10,387 Dispatcher 1 -- -- Account Clerk (PT) -- 1 5,145 Bus Driver 19 18 183,419 Bus Driver (PT) 17 18 121,118 Maintenance Worker I - Transit (PT) 4 2* 10 666 43 43 3 Temporary/Overtime 31,651 Wage Adjustment 20,550 Health & Life Insurance 20,570 45 43 446,405 FICA & IPERS 50,590 45 43 $496,995 CAPITAL OUTLAY (9000) Desk -top calculator $ 285 * Two part-time Maintenance Worker I positions were transferred to the Equipment Division and made into one full-time position. 203 MICROFILMED BY y `^ JORM MICROLAB CEDAR RAPIDS -DES MOINES LEVEL 1 BUDGFT FY80 496,995 5.550 287,030 285 789,860 ` _. DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 2 UNIT: MASS TRANSIT UNIT DESCRIPTION: - Provides mass transit service on the level currently operated, including evening service on hourly headways, 6:30 PM until 10:00 PM, Monday through Saturday. ADVANTAGES/BENEFITS: - Makes public transit an attractive alternative to the private auto for many trips; reduces downtown parking demand and traffic congestion. OPTIONS: - The City could contract with a private operator, but Federal and State assistance programs make this option unattractive. CONSEQUENCES: - If this level is not funded, Iowa City will return to the transit service provided in FY77, before the institution of evening service. - The persons most adversely affected will be shoppers, students and workers who utilize the evening buses. 204 AICROFILMED V JORM MICROLAB CEDAR RAPIDS -DES MOINES .i CITY OF IOWA CITY DECISION PACKAGE 2/22/79 1420.0 GENERAL FUND TRANSPORT4TION MASS TRANSPORTATION ii RESOURCES BUDGET DEPT. REQUIRED FY79 PROPOSAL ADMIN. ADMIN. COUNCIL 1FVFL R000ET r ADJ. PROPOSAL ADJ. FY80 PFRSnNAL SEaVICES 38,690 44,590 44,590 44,590 � COMMOp- ITTFS 16,182 1,920 1,920 1,920 SERVICF CHARGES 71,794 53,260 53,260 53,260 CAPITAL OUTLAY 57,430 52,500 13,242 65,742 (50,000) 15,742 TOTAL 1849096 152,270 13,242 165,512 (50,000) 115,512 PERSONAL SERVICES (6000) Em to ees Authorized BUDGET FY1979 FY19 0 FY1980 Bus Driver J Bus Driver (PT) 1 1 4 $ 9,562 Wage Adjustment 4 5 5 26 102 19,664 1 Health & Life Insurance 1,961 �J FICA & IPERS 2,496 _ _ 4,469 I § 5 $44,590 CAPITAL OUTLAY (9000) ^� Transfers Out - Capital Projects Back Fund $13,242 -pack vacuum cleaner Ij Floor 'scrubber 500 M 2,000 $15,742 J 205 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES • FUNCTION SUMMARY GENERAL TRANSPORTATION STREET SYSTEM MAINTENANCE ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses &.Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 8,800 $ 20,401 i 8,989 7,500 3,250 n' 2,380 1,300 2,225 ai 776,780 570,617 1,097,546 $__8o8,550 $__j.79,417 $ 1,103,021 _ $ 228,297 $ . 241,752 $ 270,043 216,451 153,005 192,160 179,972 132,860 208,881 117,687 43,000 426,462 66,143 $__808.1550 $ 570,617 $ 1,097,546 $ __ $ 8,800 $ 14,275 ra 1 M 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I F OALS AND OBJECTIVES GENERAL DEPARTMENT: PUBLIC WORKS : TRANSPORTATION UNIT: STREET SYSTEM MAINTENANCE SCRIPTION:ction of the Street Division is to provide maintenance and improve - the street system of the City. Specific work functions include: maintenance and improvement of streets, alleys, curbs, bridges, ks, storm water inlets, catch basins, and natural drainage -ways; of snow from streets, sidewalks, and City owned parking lots; of leaves; removal of debris that results from unusual storms and disasters; cleaning of streets, catch basins, storm water inlets, and City owned parking lots; minor repair and improvement to City owned buildings; and to provide construction support services to all other City departments and divisions. UNIT GOAL: 1. To provide the highest level of repair, maintenance, improvement, cleaning, and other agency support services possible; consistent with funds allocated. 2. To provide analysis of immediate and long range maintenance needs of the City's street system and related facilities in order to recommend remedial and ongoing maintenance practices designed to protect existing facilities and reduce future reconstruction costs. UNIT OBJECTIVES: 1. To continue converting the operational methods of the Street Division toward planned, expeditious, and economical work programs rather than a complaint oriented operational strategy. 2. To reinventory the condition of the street system and related facili- ties in September, 1979 in order to present a long range guide to future reconstruction needs prior to the preparation of the FY81 budget. 3. To continue concentrating on the higher priority trafficways and bus routes and to progress on the repair of residential streets consistent with available funding. UNIT MEASUREMENT: 1. Volume of complaints received - compare FY79 to FY80. 2. Presentation of report by October 1, 1979. 3. Fewer complaints, more scheduled work, less unscheduled work. UNIT ANALYSIS: The achievement of the above objectives will allow the Street Division to progress toward a point in which a stable work force size and budgetary requirements will be able to maintain the street system without excessive citizen dissatisfaction. 207 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 3 UNIT: STREET SYSTEM MAINTENANCE - REDUCED UNIT DESCRIPTION: - Provides for supervision, permanent labor and overtime, at a level consistent with last year's funding. - Provides a reduced level of commodities and services and charges. - Maintains the existing program in the areas of emergency repairs, street cleaning, snow removal, leaf removal, and cleaning of catch basins. - The following programs are eliminated: bridge repair, sealing, mudjacking, road oiling, rock road resurfacing, rock road blading, alley blading, crack sealing, sealing of bridge decks, reshaping drainage ditches, curb repair, and the expanded concrete street repair program. ADVANTAGES/BENEFITS: Provides: - a strong snow and ice control program similar to this year. - funding to allow the service of leaf removal. - funding to allow street cleaning and catch basin cleaning to continue at the present level of service. - manpower for a limited number of projects planned by other City departments and divisions. - sufficient resources to perform on a complaint oriented day to day basis only. - funding for ongoing equipment replacement fund. OPTIONS: All investigation of reported street defects could be handled by the Engineering Division which could then contract out any repairs. This would allow the division's equipment fleet to be sold and the employees to be dismissed or transferred. This would result in a drastic reduction in expenses in the short term but would result in astronomical reconstruction costs in the future. This would also result in an increase in the time involved in performing repairs and could result in a dramatic increase in citizen complaints. CONSEQUENCES: Failure to approve this level will result in the elimination of the Street Division as well as the City's ability to make street repair. 208 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L ti BUDGET DEPT, PROPOSAL w FY79 19 PERSONAL SERVICES 222,828 234,353 COMMDD— 138,005 ii ITIES 6 73,081 SERVICE CHARGES 126,860 190,271 CAPITAL 189000 I I � I 1 10,331 TOTAL J 622,164 PERSONAL SERVICES 6000 w� 17 I 212,120 • i i J CITY OF IOWA CITY DECISION PACKAGE 2/22/79 1430.0 GENERAL FUND STREET SYSTEM MAINTENANCE TRANSPORTATION RESOURCES BUDGET DEPT, PROPOSAL REOUIRED FY79 PERSONAL SERVICES 222,828 234,353 COMMDD— 138,005 1049900 ITIES 6 73,081 SERVICE CHARGES 126,860 190,271 CAPITAL 189000 g2�640 OUTLAY 1 10,331 TOTAL 505,693 622,164 PERSONAL SERVICES 6000 Supt. of Streets. Sanitation Asst. Supt. of Streets Maintenance Worker III Maintenance Worker II Maintenance Worker I Clerk -Typist Overtime Wage Adjustment Health & Life Insurance CAPITATLAY 9000 540-EQPT. Replacement Fund LEVEL 1 ADMIN. COUNCIL RIIDGET ADMIN. ppb, PROPOSAL ADJ. FY80 2349353 234,353 1049900 104,900 190,271 190,271 92,640 92,640 6229164 622064 Em to ees Authorized Y1980 BUDGET FY1980 F 1 9 1 3/4 $ 14,550 ' 1 1 14,192 6 6 73,081 5 5 48,591 4 3 26,099 1 10,331 25,000 10.276 17 16 3T4 212,120 209 17 16 3/4 _$234.353 .-.- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES $ 92.640 $ 92.640 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 3 UNIT: STREET SYSTEM MAINTENANCE - CURRENT LEVEL UNIT DESCRIPTION: - Provides 6 temporary employees to offset vacations and provide for the normal summer repair activities. - Provides additional commodities and services and charges to allow the following programs: rock road blading and resurfacing, ditch cleaning, alley blading, curb repair, street repair, rock road oiling and repair to bridges. ADVANTAGES/BENEFITS: Will provide services consistent with previous years. Will allow the division to respond to nonemergency citizen requests. OPTIONS: - Decision could be made to reduce services in the area of. Street System Maintenance. CONSEQUENCES: Level 2 will provide for repairs after a street falls apart but will not provide for maintenance to stop the street from breaking up. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES CAPITAL OUTLAY 179' TOTAL 28#1 PERSONAL SERV. Temporary CAPITAL OUTLAY None CITY OF IOWA CITY DECISION PACKAGE. 2/2.2/79 1430.0 GENFRAL FUND TRANSPORTATIDN STREET SYSTEM MAINTENANCE LFVFL 2 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICES 10#500 12060 12#960 12060 COMMOD- ITIES 62#800 62#800 629800 SERVICE CHARGES 11,000 11#000 111000 CAPITAL OUTLAY 179' TOTAL 28#1 PERSONAL SERV. Temporary CAPITAL OUTLAY None DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 3 OF 3 UNIT: STREET SYSTEM MAINTENANCE UNIT DESCRIPTION: This level provides for a repetitive program of chip sealing, fog sealing, crack sealing, and mudjacking of the City's street system. Specifically, it provides for mudjacking under 176,000 square yards of concrete streets, crack sealing of 176,000 square yards of concrete streets, chip sealing of 38,000 square yards of asphalt streets, fog sealing of 76,000 square yards of asphalt streets and crack sealing of 76,000 square yards of asphalt streets. Concrete streets are on a five year cycle of mudjacking and joint seal repair while asphalt streets are on a three year cycle of crack sealing, frog sealing, and chip sealing. This level provides equipment for the expanded. concrete street repair/curb repair program. During the first three years of the program the emphasis would be upon concrete street repair and only enough curb work would be done to support the asphalt overlay program. The amount of concrete street repair accomplished would be 5,098 square yards. Five truck radios to allow communications without excess vehicle travel. This level provides funding for asphalt resurfacing of 44,800 square yards of pavement. ADVANTAGES/BENEFITS; - Provides for a planned maintenance program on all City streets for a 20 to 40 year period. OPTIONS: - Decision could be made to rent additional equipment as needed for the expanded program. - Defer maintenance and plan on replacing entire street at a later date. CONSEQUENCES: - Failure to approve this level definitely will result in increased costs later and poor street surfaces now. 212 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES i CITY OF IOWA CITY DECISION PACKAGE 2/22/7q 1430.0 GENERAL FDNC' TRANSPORTATION STREET SYSTEM M RESOURCES BUDGET DEPT. REQUIRED FY79 PROPOSAL PERSONAL 333,822 192,622 196,000 SEOVICF.S 8.424 cr)MMnn— ITIFS 159Ooo SERVICE CHARGES 69000 CAPITAL OUTLAY 7,500 192,622 TOTAL 36,924 192,622 PERSONAL SERVICES( 6000) None CAPITAL OUTLAY (9000 Asphalt Resurfacing & chipseal Vibrating Plate Compactor (4) Crack Cutters (2) Truck radios (5) Air compressors (2) Mudjack machine Curb paver Concrete forms & minor equipment 213 A[NTFNANCF LEVFL 3 ADMIN. ADMIN. COUNCIL BUDGET ADJ. PROPOSAL ADJ. FYRO 22,730 22,730 24,460 24,460 7,610 7,610 192,622 141,200 333,822 192,622 196,000 388,622 Employees Authorized BUDGET FY1979 FY1980 FY1980 $272,397 3,000 3,000 3,425 24,000 20,000 5,000 3.000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES $333.822 i GENERAL TRANSPORTATION TRAFFIC ENGINEERING FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES e� rs�-Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ -- $ (662) $ 3,988 $ 7,727-- i I i 3,482 1,000 1,800 ; 2,905 -- -- f 1,842 3,650 1,150 305,610 379,979 383,887 - $ $ 384,629 $ 386,837 321,566 $ 124,983 $ 141,902 $ 145,610 59,235 73,103 69,376 124,541 126,374 148,213 13,469 38,600 20,688 $ $ 379,979 $ 383,887 322,228 $ (662) $ 3,988 $ 6,938 i w si 21.4 N MICROFILMED BY JORM MICROLAB3 CEDAR RAPIDS -DES MOINES J � !t GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION UNIT: TRAFFIC ENGINEERING UNIT DESCRIPTION: The function of traffic control is to install and maintain traffic signs, Paving markings, traffic signals and the City -owned street lighting system. UNIT GOAL: 1. To provide effective corrective and preventative maintenance to existing traffic control systems. 2. To provide economical, efficient installations and modifications to improve the various traffic control systems. UNIT OBJECTIVES: 1. Continued reduction of signal and street light corrective maintenance call outs. 2. Continued agressive signal controller preventative maintenance. 3. Continued traffic and accident analysis to determine trends and problems and propose corrective action. 4. Convert street lighting at Keokuk and Highway 6 intersection from high voltage mercury vapor to sodium vapor by June 1980. UNIT MEASUREMENT: 1. Number and type of corrective maintenance call outs per month. 2. Number of manhours spent on preventative maintenance. 3. Improved awareness .to trends. Quicker response to request for traffic information. 4. Improve lighting at this intersection. 215 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISIONPACKAGE DEPARTMENT: PUBLIC WORKS UNIT: TRAFFIC ENGINEERING LEVEL 1 OF 2 UNIT DESCRIPTION: - Provides for fixing the 600 City -owned street lights when they fail. No new street lights in existing residential areas or new subdivisions. - Maintains present signage system. - Provides for centerline and lane line painting only once per year (in lieu of twice per year as the City has done previously) and one fall time painting of elementary school crosswalks (as usual). Provides for preventative maintenance of City's signalized intersections. ADVANTAGES/BENEFITS: - Provides minimum traffic control effort at a reduced budget level. OPTIONS: Contract maintenance efforts. CONSEQUENCES: - Division cease to exist. 216 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES 217 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES CITY OF IOWA CITY DECISION PACKAGE 2/22/79 1410.0 GENERAL FOND TRA NSPDRTATION I � TRAFFIC F.NGINFFRING RESOURCES BUDGET DEPT. REQUIRED FY79 ADMIN. ADMIN. COUNCIL LEVEL I PROPOSAL ADJ. PROPOSAL ArJ. BUDGET PERSONAL FY80 SERVICES 119,909 145x610 145,610 145,610 COMMOD_ ITIES 61,953 60,846 _. 60,846 609846 SERVICE � CHARGES 88,528 139x585 139,585 139.585 CAPITAL OUTLAY 5,150 20,688 � 20r688 20,b88 - TOTAL 275,540 366,729 366,729 3669729 _ PERSONAL SERVICES (6000) J EmFl19e9s Authorized jjnBUDGET EMU I Traffic Engineer � Senior Engineer Technician 1 1 $ 19,476 I Electrician 1 1 13,136 I I 1 Electronics Technician 1 1 27,493 Maintenance Worker III 12,975 Maintenance Worker II I 1 12,318 Maintenance Worker I 2 2 19,259 11 6 017 Temporary &Overtime 9 9 110,-6-74 Wage Adjustment 21,868 n Health b Life Insurance 6,087 j — _ 61981 1! rf 9 9 $145,610 CAPITAL OUTLAY (9000) Equipment Replacement M Poles and signal heads $ 16,188 4,500 '1 .i $ 204688 ;J J 217 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: TRAFFIC ENGINEERING LEVEL 2 OF 2 UNIT DESCRIPTION: - Provides second painting of center lines and lane lines. - Provides funds for rental of new street lights installed in new subdivision, Provides funds for replacing deteriorating signs and posts in the existing on -street sign systems. ADVANTAGES/BENEFITS: Provides for signing, street marking painting, street lighting and signalization at present levels of service. OPTIONS: Provide only minimum levels of traffic control systems. CONSEQUENCES: , Only minimal traffic control services would be provided. c r. n I L 218 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES w �3 Em to ees Authorized BUDGET FY197 ___FY $0-- FY1980 None CAPITAL OUTLAY (9000) None 219 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 LEVEL 2 BUDGET FYRO 8,530 8,628 17,158 f CITY OF IOWA CITY DECISION PACKAGE 1410.0 GENERAL FUND TRANSPORTATION TRAFFIC ENGINEERING RESOURCES REQUIRED BUDGET DFPT. FY79 i PROPOSAL f PERSONAL SERVICES 21,993 1 i COMMOD— i ITIES 11,150 89530 89530 SERVICE CHARGES 37,846 8,628 _.1 CAPITAL �l OUTLAY 33,450 TOTAL 104,439 179158 i PERSONAL SERVICES (6000) i ff�-.II J J I J Em to ees Authorized BUDGET FY197 ___FY $0-- FY1980 None CAPITAL OUTLAY (9000) None 219 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 LEVEL 2 BUDGET FYRO 8,530 8,628 17,158 f CITY OF IOWA CITY DECISION PACKAGE 1410.0 GENERAL FUND TRANSPORTATION TRAFFIC ENGINEERING RESOURCES REQUIRED BUDGET DFPT. FY79 ADMIN. ADMIN. COUNCIL PROPOSAL ADJ. PROPOSAL ADJ. PERSONAL SERVICES 21,993 COMMOD— ITIES 11,150 89530 89530 SERVICE CHARGES 37,846 8,628 89628 CAPITAL OUTLAY 33,450 TOTAL 104,439 179158 179158 PERSONAL SERVICES (6000) Em to ees Authorized BUDGET FY197 ___FY $0-- FY1980 None CAPITAL OUTLAY (9000) None 219 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 LEVEL 2 BUDGET FYRO 8,530 8,628 17,158 f PHYSICAL ENVIRONMENT RECYCLING CEMFTgpy MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I� i 'I J 1 J I PHYSICAL ENVIRONMENT RECYCLING CEMFTgpy MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES PROGRAM SUMMARY GENERAL PHYSICAL ENVIRONMENT CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 35 63) $_4.4 13 $ 128,464 $ 53,953 $ 96,191 8,681 5,000 9,500 46,582 4,598 4,000 11,200 4,745 3,400 13,500 $ 193,070 $ 66,353 8130.391 $ 63,599 $ 47,004 $ 79,578 13,242 7,756 i 7,930 I 14,978 I 7,861 I 150* $ 101,015 $ 72,607 $12,550 $ 56,425 I $ I � �J -t i y, i u M i 4 PROGRAM SUMMARY GENERAL PHYSICAL ENVIRONMENT CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 35 63) $_4.4 13 $ 128,464 $ 53,953 $ 96,191 8,681 5,000 9,500 46,582 4,598 4,000 11,200 4,745 3,400 13,500 $ 193,070 $ 66,353 8130.391 $ 63,599 $ 47,004 $ 79,578 13,242 7,756 8,089 7,930 9,986 14,978 16,094 7,861 25,905 150* $ 101,015 $ 72,607 $12,550 $ 56,425 $ 1 841 $ *Landfill fund balance transferred to Enterprise Funds not reflected on Function Summary. **Because transferred to Administration. 220 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 0 GENERAL PHYSICAL ENVIRONMENT SANITATION/RECYCLING FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona FServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 16,106 $ --** $ $ 2,571 $ -- $ 22,933 46,582 -- -- i -- -- 7,200 .J -- -- 10,000 $ 49,153 $ - $ 4n 2.1 $ 1,490 $ -- $ 23,925 8,529 -- 100 3,078 -- 4,692 -- -- 11,416 $ -- $_4LU3_ $ 13.097 $ 52,162 $ -- $ -- *Because transferred to Administration. 221 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011JES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: RECYCLING UNIT DESCRIPTION: The Recycling Division is responsible for the collection of recycled newspaper from all businesses and dwellings in town. UNIT GOAL: To 1 weeprovide bas stoeall businesses and dwellings in thescommunity a once per UNIT OBJECTIVES: To 1 waste collection recycled Pik Per pick up on a schedule idem 2 To determe the exp nditure and revenues effectiveness of the program UNIT MEASUREMENT: 1. Number of complaint calls received. 2. Tabulate income and expenditures. UNIT ANALYSIS: Traditionally, the newprint recycling program has not supporting; however, it is considered a desirable project Council. 222 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: RECYCLING LEVEL 1 OF 1 UNIT DESCRIPTION: This level provides for the collection of recycled newsprint from all businesses and dwellings in the community on a once per week basis. ADVANTAGES/BENEFITS: - Provides a scheduled pickup which promotes citizen participation. OPTIONS: 1. To provide 2. To provide division w collection 3. Once per me 4. Once per to I PERSONAL SERVICES (6000) Maintenance Worker II Maintenance Worker I Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) Vehicle replacement New flatbed 224 Employees Authorized BUDGET FY1979 FY1980 FY1980 CITY OF IOWA CITY DECISION PACKAGE 2/22/79 1531.0 GENERAL FUND 19,169 1,917 PHYSICAL ENVIRONMENT 1,785 RECYCLING RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL LEVELBUDGETREQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FYRO PERSONAL SERVICES 23.925 239925 23,925 COMMOD— ITIES 100 100 l00 SERVICE CHARGES 4,692 4,692 4.692 CAPITAL OUTLAY 11,416 11,416 11,416 TOTAL 40,133 409133 40,133 PERSONAL SERVICES (6000) Maintenance Worker II Maintenance Worker I Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) Vehicle replacement New flatbed 224 Employees Authorized BUDGET FY1979 FY1980 FY1980 -- 1 $10,113 1 9,056 -- 2 19,169 1,917 1,054 1,785 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES 2 gL 25 $ 1,416 10,000 $11,416 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE FUNCTION SUMMARY ACTUAL FY 1978 $ 51 736 GENERAL PHYSICAL ENVIRONMENT CEMETERY ESTIMATE BUDGET FY 1979 FY 1980 $ 4,41a 8 i7.R41�, $ 125,893 $ 53,953 $ 73,258 8,681 51000 91500 4,598 4,000 4,000 4,745 3,400 3,500 $ 143,917 $ 66,353 $ 90,258 $ 62,109 $ 47,004 $ 55,653 4,713 4,852 7,756 7,989 16,094 9,986 7,861 10,286 14,489 $_87,768 $ 72,607 $ 88.417 $ 4,413 225 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: CEMETERY UNIT DESCRIPTION: The function of the Cemetery Division is to provide well maintained grounds and buildings. Specific projects include improved public relations, updating past records and continuing with detailed current records for future reference; regular vehicle maintenance and limited assistance with departmental projects throughout the City. UNIT GOAL: To serve the City and the citizens by proper maintenance, updated records, realistic fees and charges and providing the special atmosphere necessary and definitive to this division. UNIT OBJECTIVES: I. Continue to reduce work projects outside the Cemetery by 5% during FY80. This is the only way a small crew can handle the work load properly. 2. To continue and update the successful public relations program during FY80. 3. To design a specialized training and self -development program for each member of the 3 person crew according to specific position needs and to instigate by March 1980. 4. To prevent deterioration of present physical properties of the Cemetery by annual improvements and the completion of a long-range improvements program plan during FY80. UNIT. MEASUREMENT: I. Continuing the established time recording system to provide adequate time -use comparisons will adequately show proper time conservation. 2. Continuation of the current measuring system for public relations. No new program needed. 3. Weekly meetings with crew augmented by training aids from various sources will indicate specific problem areas and allow for proper and speedy corrective measures. 4. Prepare an ongoing Cemetery improvement package for annual Council presentation with cost estimates by September 1979 including item, cost estimate and position ranking. UNIT ANALYSIS: A development training program highlighting individual abilities within the component increases individual pride of achievement and greater total production. An employee who feels appreciated is a great P. R. person for the entire City. Concentration of the work force within the Cemetery plus 226 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I 1 an annually updated physical improvement project list that will adequately advise Administration of the Cemetery's needs should eliminate the present deterioration of the Cemetery facility. ----------------------------- s i t r 1 1 i l I� I —1 i 227 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES 0ECISI0NPACKAGE _ DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 2 UNIT: CEMETERY UNIT DESCRIPTION: _ Provides basic improvements. funeral services and limited cemetery Provides staff for scheduled operations. seasonal grounds and vehicle maintenance - no - - Provides for only regular maintenance program. - Provides for no projects outside the Conly necessary essary data for billing Y - Provides for no record updating provided to Finance."hand-outs". relations except Cemetery - Provides for no public W ADVANTAGES/BENEFITS: ii Provides for interments and the subsequent necessary records for billing and filing. reports to administration. - Provides for monthly p. (within such a small } Provides individual efficiency to m)advantage, hardship and/or stress (not a long - r the point of really). i OPTIONS: specific inside Cemetery maintenance could be All outside and most assigned to another division. by the Department's clerk/typist. done � I - All record keeping could be CONSEQUENCES: accomplishment and the present A second-rate unit inspires no pride of would surely ask for a transfer allowing for another partially trained personnel assuranceno There's furtherCemeterys staff with its operation. avaibleetoriortion. division assist the Cemetery MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I CITY OF IOWA CITY DECISION PACKAGE 1521.0 GENERAL FUND PHYSICAL ENVIRONMENT CEMETERY OPERATIONS RFSDURCES BUDGET DEPT, ADMIN. ADMIN. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 47,004 44,233 COMMOD- ITIES 7,756 79191 SERVICE CHARGFS 9,986 8,997 CAPITAL OUTLAY 7,861 11,489 TOTAL 72,607 71,900 PERSONAL SERVICES (6000) Cemetery/Forestry Supt. Senior Maintenance Worker Maintenance Worker II Maintenance Worker I Overtime Temporary Wage Adjustment Health & Life Insurance 44,233 7,191 8,987 11,489 71 r 900 Employees Authorized FY1979Y-1980 1/2 3/4 3/4 3 3 CAPITAL OUTLAY (9000) 9210-10'X10' Metal shed (for outside propane storage) 9220 -Addition to Cemetery Water Line 9310 -Vehicle Replacement from Dave Daley 9320-3-12" trimmers or 2 cord trimmers Adjustable lowering device for caskets 9330 -Metal storage cabinet for paint 229 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 2/27/79 LEVEL 1 COUNCIL RUDGFT ADJ. FY80 44,233 79191 8.987 11.499 71,900 BUDGET FY1980 $ 8,430 10,092 11,474 6,226 36,222 1,500 1,820 1,992 41,534 __2j 699 $44,233 $ 300 2,500 7,344 650 500 150 f DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION — UNIT: CEMETERY LEVEL 2 OF 2 i UNIT DESCIRPTION: - 4 - Provides for basic grounds and vehicle maintenance with the addition .t of temporary � personnel and increased _ funding. Provides for other City projects only at the maintenance. expense of Cemetery 3 - Provides minimal staff, time and funds for record updating. 1 - Provides for only necessary record keeping. g Provides basic public relations with infrequent _. acceptance of service requests for information. ADVANTAGES/BENEFITS: c a Provides necessary ingredients for barely essential Cemetery operation. Short term efficiency rate will be high. Short term (seasonal) el work output will be high. OPTIONS: +' - All outside Cemetery and some inside Cemetery maintenance muststill be done by other than Cemetery crew. t� k. Some recorded information would have to be the responsibility of some staff. one other than the Cemetery j The road program can be allowed to lapse. j i CONSEQUENCES: No assurance is extended that the current Cemetery crew wouldn't ask to transfer away from such a hardship situation. Again, efficiency through stress may not be true efficiency and could be more costly the long run. in Long term 'expenditures will be greater when annual upkeep is neglected. s j 230 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOINES Employees Authorized FY1979 FY1980 Temporary CAPITAL OUTLAY (9000) 9220 -Asphalt continuation of road program 231 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401IIES 2/22/79 LFVFL 2 COUNCIL BUDGET ADJ. FYBO 11,420 798 1,299 3,000 16,517 BUDGET FY1980 $11,420 $11,420 $ 3,000 E 3,000 i I i CITY OF IOWA CITY DECISION PACKAGE 1521.0 I PHYSICAL ENVIRONMENT i' i CEMETERY j OPERATIONS I _.1 I i BUDGET 'J ADMIN. ADMIN. FY 79 PROPOSAL ADJ. PROPOSAL J SEPVTCES 'J 11,420 i� J 798 796 SERVICE. Employees Authorized FY1979 FY1980 Temporary CAPITAL OUTLAY (9000) 9220 -Asphalt continuation of road program 231 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401IIES 2/22/79 LFVFL 2 COUNCIL BUDGET ADJ. FYBO 11,420 798 1,299 3,000 16,517 BUDGET FY1980 $11,420 $11,420 $ 3,000 E 3,000 CITY OF IOWA CITY DECISION PACKAGE 1521.0 GENERAL FUND PHYSICAL ENVIRONMENT CEMETERY OPERATIONS RESOURCES REQUIRED BUDGET nEPT. ADMIN. ADMIN. FY 79 PROPOSAL ADJ. PROPOSAL PERSONAL SEPVTCES 11,420 11,420 COMMOD— ITIFS 798 796 SERVICE. CHARGES 1,299 1,299 CAPITAL OUTLAY 3000 3,000 TOTAL 16,517 16,517 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Temporary CAPITAL OUTLAY (9000) 9220 -Asphalt continuation of road program 231 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401IIES 2/22/79 LFVFL 2 COUNCIL BUDGET ADJ. FYBO 11,420 798 1,299 3,000 16,517 BUDGET FY1980 $11,420 $11,420 $ 3,000 E 3,000 HUMAN DEVELOPMENT PARKS & RECREATION LIBRARY MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 71 i GENERAL HUMAN DEVELOPMENT PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET f FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 59.546 $_ 44.;6 $ 94.974 $ 878,480 $ 1,060,360 $ 1,108,015 15,656 14,000 12,000 129,438 134,100 137,065 9,558 9.000 17,550 9,113 14,400 8,700 242,970 144,663 $ 1,285,215 $ 1,231,860 $ 1,427,993 $ 810,024 $ 883,143 $ 988,562 73,482 89,573 82,875 168,154 181,818 253,336 248,534 92,619 132,494 $ 1,300,194 $ 1.247.153 $-L457.267 $ 44,567 $ 29.27 $ -- 232 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r: GENERAL HUMAN DEVELOPMENT PARKS AMC RECREATION FUNCTION SUMMARY MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES CLASSIFICATION ACTUAL ESTIMATE BUDGET I FY 1978 FY 1979 FY 1980 7 BEGINNING BALANCE $ 50,034 65,834 $ 49,457 z RECEIPTS: _. b? i Property Taxes $ 596,344 $ 670,808 $ 718,991 Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services 92,531 85,600 85,085 ;..; Intergovernmental Revenue -- -_ a Use of Money & Property 91558 91000 17,550 Miscellaneous Revenue 7,157 11,400 6,800, 7-1 k Transfers: Bond Transfers Expense Transfers 177,970 58,490 n Other Transfers t ` TOTAL RECEIPTS $ 883,560 $ 716.808 $ 886,916 EXPENDITURES p Persona Services $ 498,356 $ 555,425 $ 614,948 y Commodities 63,183 80,473 71,295 Services & Charges 125,625 133,318 193,236 w Capital Outlay 180,596 23,969 56,894 Debt Service -- -_ Transfers -- -- -- TOTAL EXPENDITURES $ 867,760 $ 193 185 $ 936,373 ENDING BALANCE $_ 65.834 $_J9,4.57 $ _ k V t 233 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: LEISURE AND CULTURAL UNIT: ADMINISTRATION OPPORTUNITY UNIT DESCRIPTION: The function of Parks and Recreation administration is to: 1. Direct and oversee operations in the department's six divisions: Recreation, Parks, Cemetery -Forestry -Weed Control, Government Buildings, Central Business District Maintenance and Senior Center. 2. Coordinate the efforts of the above divisions and coordinate City projects with other City departments and divisions. 3. Meet with and supply necessary information to the Parks and Recreation Commission. 4. Supply administrative and secretarial services to the department's division. UNIT GOAL: To provide a wide variety of Parks and Recreation services and programs through the efforts of a well -motivated, efficient work force at a level of service desired by the City Council. UNIT OBJECTIVES: 1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and other departments and divisions to appropriate division heads and divisions. Ongoing. 2. Systematic monitoring of divisions to ensure that each is functioning at capacity for the complete budget year. Ongoing. 3. Avoid duplication of services within city government,.and attempt to avoid 'duplication of parks and recreation services that are offered by other governmental units or private enterprise. Ongoing. UNIT MEASUREMENT: 1. Effectiveness will be reflected in how well divisions serve the public. This will be determined by the frequency of legitimate complaints. 2. Quality will be measured by results and comments on city monthly survey by the departments. Request for service forms available at the Rec Center and some parks, results of eight block area Leisure Needs Survey and use surveys conducted at Rec Center. 3. Avoidance of in-house duplication will be accomplished by in-house staff meetings. Outside duplication avoidance will be accomplished by meetings with various groups, such as Johnson County Regional Planning Open Space Committee, Kirkwood and University Recreation Services. 234 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0ECISI0NPACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: ADMINISTRATION LEVEL 1 OF 1 UNIT DESCRIPTION: - Provides for administrative direction of the Department's six divisions - Recreation, Parks, Cemetery, Forestry -Weeds, Government Buildings, CBD Maintenance and the Senior Center. - Provides for liaison, professional assistance and clerical to the Parks and Recreation Commission. services Provides technical information; data, reports and recommendations to the City Manager and City Council. Provides for information dispersal to public regarding facilities, programs, operations and procedures and future planning. Provides for coordination of division activities with other City r, departments and divisions. e+ Provides for clerical assistance to the Director and the department's six divisions. aq ADVANTAGES/BENEFITS: _ nI Initiates cooperative work arrangements between divisions to avoid duplication of efforts. a"+ Provides for division of leadership in absence of superintendents. - Provides for some technical assistance to divisions. c� - Keeps clerical support within the department. r� Reduction of citizen complaints. OPTIONS: MI Each division head reports to the City Manager. Liaison with Parks and Recreation Commission done by division heads or others. - Reports, data, technical information and recommendations to City Manager and Council done by consultant or others. - Let Word Processing or others do clerical work. Let others answer phones and radio. CONSEQUENCES: - Division heads would have many additional duties, reducing their effectiveness. - The Parks and Recreation Commission, City Manager and Council would not get adequate information. - Increased citizen dissatisfaction and complaints. 235 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES I CITY OF InWA CITY OFCISION PACKAGE 1650.0 GENERAL FUND 1 HUMAN nEVF.LCPMF.NT PARKS C RFC. ADMIN. J i ADMIN. ADMIN. COUNCIL REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. PERSONAL I SERVICES 38.017 40,041 40,041 COMMOD— I Ii 1,620 19665 1,665 SFR VICE CAPITAL OUTLAY TOTAL 42,137 44,281 PERSONAL SERVICES (6000) Director Senior Clerk Typist Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 44,281 Employees Authorized FY1979 FY1980 1 1 1 1 2 2 2 2 236 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES BUDGET FY1980 2/22/79 $26,064 10,697 36,761 2,022 1,258 $40,041 LEVEL 1 BUDGET FY80 40,041 1,665 2,575 44,281 1 CITY OF InWA CITY OFCISION PACKAGE 1650.0 GENERAL FUND HUMAN nEVF.LCPMF.NT PARKS C RFC. ADMIN. RFSnURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. PERSONAL SERVICES 38.017 40,041 40,041 COMMOD— ITIES 1,620 19665 1,665 SFR VICE CHARGES 2,500 2,575 2,575 CAPITAL OUTLAY TOTAL 42,137 44,281 PERSONAL SERVICES (6000) Director Senior Clerk Typist Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 44,281 Employees Authorized FY1979 FY1980 1 1 1 1 2 2 2 2 236 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES BUDGET FY1980 2/22/79 $26,064 10,697 36,761 2,022 1,258 $40,041 LEVEL 1 BUDGET FY80 40,041 1,665 2,575 44,281 1 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: PARKS UNIT DESCRIPTION: The function of Parks is to provide sufficient open space and recreational facilities for outdoor leisure -time activities; and to improve and maintain these facilities. UNIT GOAL: To provide the best services possible with the resources available to satisfy the leisure needs of all -age citizens. UNIT OBJECTIVES: 1. Reduce trim mowing and hand weeding through the use of growth retardants and ground sterilants in problem areas. Ongoing. 2. Provide access to wood play equipment area in City Park for the handicapped. September 1979. 3. Construct a 65' x 100' (20 cars) rock-baseparking lot in Wetherby Park. October 1979. 4. Establish an annual tree planting program in City Park on a limited scale. Ongoing. 5. Up -grade turf areas with a regular program of cultural practices. Ongoing. UNIT MEASURMENT: y� I. Problem areas include fence lines, parking lots, etc. Controlled plant growth in these areas will cut labor costs and eliminate unsightly weeds. 2. Play area has some existing equipment for handicapped. Area will be ^- hard surfaced with parking and walks. 3. Parking space is needed with additional facilities that have been added, and the existing garden plots. M 4. A replacement program is needed to establish new plantings. Age and disease problems are causing a continual decline in the number of original trees. S. A program of cultural practices will be carried out on a seasonal basis. Test areas will be established for experimental purposes. UNIT ANALYSIS: All of the Objectives can be accomplished with existing personnel. The + monetary costs involved are reasonable and would not require budgeting beyond normal levels. Funding for trees could come from the Forestry Division. -r I 237 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DCS 140114ES DECIS ION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 2 UNIT: PARKS UNIT DESCRIPTION: - Provides for trash pickup twice in a seven day period. - Provides for once -a -week mowing of high -use areas - limited mowing of other assigned areas. - Provides for once -a -week cleaning of picnic shelters. - Provides for 3 -times -a -week maintenance of ball diamonds. - Provides for 3 -times -a -week cleaning of restroom facilities. Provides for snow removal in parks only. Provides basic maintenance and repair of equipment. Provides for skating pond ice re -surfacing once a week. Provides for mulching of leaves only. - Provides for some tree planting and pruning in park areas only- ADVANTAGES/BENEFITS: - Provides minimum basic services of park maintenance activities. - Provides for replacement of small equipment and minor repair of facilities. OPTIONS: - Contract trash and refuse pickup with private business. - Assign non -park area mowing to other City departments or contract with outside parties. - Contract horticultural duties to private business and seek volunteer help. - Assign all non -park area snow removal to Street Department. - Assign ice rink operation and ball diamond maintenance to Recreation Division. CONSEQUENCES: - Citizen complaints of excess litter and dirty facilities would increase. - Floral displays in parks and public areas would probably be non- existent. - Turf quality would deteriorate from inadequate mowing and possible disease and insect problems. 9M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY DECISION PACKAGF 1621.0 GENERAL FUND HUMAN DEVELOPMENT PARKS GENERAL SUPERVISION RESOURCES P.UDGET DEPT. ADMIN. ADMIN. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 172,181 176,432 i4 3 w ITIES it 259473 w 1 ;4 CHARGES 28,347 55,726 CAPITAL OUTLAY i �i 29,938 i .1 2499598 i PERSONAL SERVICES (6000) i J i J J I i Jj ;t I� Y � I 1 CITY OF IOWA CITY DECISION PACKAGF 1621.0 GENERAL FUND HUMAN DEVELOPMENT PARKS GENERAL SUPERVISION RESOURCES P.UDGET DEPT. ADMIN. ADMIN. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 172,181 176,432 COMMOD- 3 2 ITIES 36,080 259473 SERVICE 1 1 CHARGES 28,347 55,726 CAPITAL OUTLAY 129990 29,938 TOTAL 2499598 287,569 PERSONAL SERVICES (6000) Park Superintendent Senior Maintenance Worker Maintenance Worker III Maintenance Worker II Maintenance Worker I Temporary/Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) 6' Lear Mount Rotary Mower Trim Mowers (6) Chain Saws (2) 9540 - Equipment Replacement 239 176,432 25,473 55,726 29,938 287,569 Employees Authorized FY1979 FY1_W0 1 1 3 2 3 3 3 4 1 1 1 1 11 11 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES 2/22/79 LFVEL 1 COUNCIL BUDGET ADJ. FY80 176,432 25,473 55,726 29,938 287,569 BUDGET FY1980 $ 17,890 26,690 36,429 45,122 8,754 25 347 1 0,2 2 7,419 8.781 $176,432 $ 1,800 1,200 500 3,500 26,438 $29,938 a DECISIONPACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 2 OF 2 UNIT: PARKS UNIT DESCRIPTION: - Provides for trash pickup 3 times per week. - Provides for weekly mowing of regular park areas and every 10-14 days for balance of turf areas. - Provides for cleaning picnic shelters 2 times per week. - Provides for daily maintenance of ball diamonds during the work week. - Provides for daily maintenance of high use restroom facilities. - Provides for required snow removal in parks and assigned non -park areas. - Provides for mulching, leaf pickup and composting. - 'Provides for regular repair and maintenance of buildings and facilities. - Provides for skating pond ice resurfacing 2 times per week. - Provides for regular horticultural activities including planting and maintaining flowerbeds, weeding, landscaping, tree planting and supervised nature hikes. ADVANTAGES/BENEFITS: Provides for most regular seasonal maintenance activities. - Provides for some maintenance of non -park City -owned facilities. - Saving leaves will provide low-cost organic matter for horticultural plantings. - Provides for some replacement of equipment. - Provides for better public awareness of services performed. OPTIONS: - All maintenance of buildings and equipment could be contracted out or assigned to other City departments. - Snow removal could be assigned to Streets Division. CONSEQUENCES: - Park facilities and equipment will deteriorate. - Citizen complaints will likely increase if no floral displays are provided. - Incidents of possible injury and lawsuits may result due to reduced ice and snow maintenance of walks, steps, etc. 240 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIMEs CITY OF IOWA CITY DECISION PACKAGE 1621.0 GENERAL FUND HUMAN DEVELOPMENT PARKS GENERAL SUPERVISION RESOURCES nUOGET DEPT. ADMIN. ADMIN. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 31,685 31,948 COMMOD— ITIES 4,007 2,830 SERVICE CHARGES 2,777 6,192 CAPITAL OUTLAY 2,554 49668 TOTAL 41#023 45,658 PERSONAL SERVICES (6000) Senior Maintenance Worker Maintenance Worker II Temporary/Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000 Posthole Auger Tractor Chains (4 sets) Tractor Comfort Covers (3) 9540 - Equipment Replacement 241 31,948 2,830 6,192 4,688 45,658 EmDlovees Authorized FY1979 FY1980 1 1 1 1 2 2 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES 2/22/79 LEVEL 2 COUNCIL BUDGET ADJ. FY80 31,948 2,830 6,192 4,688 45,658 BUDGET FY1980 $11,722 8,812 8 500 Wt', —6ii 1,129 1,785 $31,948 $ 750 700 300 1,750 2,938 $ 4,688 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: RECREATION UNIT DESCRIPTION: The division is responsible for the operation of the Recreation Center, swimming pools, and playgrounds, and the coordination of a wide range of recreational activities and services. With the advice of the Parks and Recreations Commission, the objectives of this division is to plan, promote, conduct, and evaluate organized programs and recreation activities for the public. UNIT GOAL: To provide a high quality year-round program of recreational and cultural activities, which will meet the needs of a population having varied characteristice and interests. UNIT OBJECTIVES: I. Provide more playground special events. Increase by two by August, 1979. 2. Provide expansion of adult sports activities and leagues to serve non - athletes and older age groups than are now participating. At least one more major activity by April of 1980. 3. Provide cultural exposure experience program for elementary school children and senior citizens. At least four pilot activities by May, 1980. 4. Expand outdoor type activities by four; such as cross country skiing, back packing, rock climbing, canoeing, by June 1980. 5. Expand pre-school activities by one. Complete by May, 1980. 6. Develop a youth archery club. Complete by April, 1980. 7. Expand "Friends" volunteer companion program for special population, ages 12 -senior citizens. Increase from five to ten. Complete by May, 1980. 8. Provide at least one adventure type activity for special population. Complete by May, 1980. 9. Level 3. Provide scheduled events in Governor Lucas Square weekly series May -October by June 1980. 10. Level 3. Expand elementary gymnastics program from two to three schools. Complete by May 1980. 11. Level 3. Provide a group activity or club for special education teens. Complete by April 1980. UNIT MEASUREMENT: I. Activity report indicating attendance; program impact to be evaluated r by staff observation. Planning and implementation workload to be observed by existing staff and/or student interns if available. 2. Activity report indicating registration and program attendance. Survey participants for program feedback. Planning and implementation workload absorbed by existing staff. 242 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 3. Activity report indicating registration and attendance. Frequency of y repetition of participants and post program survey for feedback. Planning and implementation workload 4. absorbed by existing staff. Activity report indicating registration and attendance. Survey participants for program feedback. Planning and implementation workload to be absorbed by a 5. existing staff. Activity report indicating registration and attendance, program success determined by staff observation and parent feedback. Planning and implementation workload absorbed. 6. Attendance increase/decrease and repetition of members. Participant feedback. Planning and implementation 7. workload absorbed. Measured by staff; additional progress report. Current program implemented by existing workload absorbed. 8. Activity report indicating registration and attendance. Program success determined by staff observation and participant feedback. Planning and implementation workload to be absorbed by existing staff and volunteers. LEVEL 3 9. Measured by attendance figures considering weather conditions, public reaction as judged by staff, merchants feedback. Records kept to 10. compare performances. Planning and implementation by existing staff. Activity indicating report registration and attendance. Program success determined by participant feedback and skill level attained. Planning workload absorbed, implementation requirement - two 11. instructors. Additional staff to be paid from anticipated receipts. Activity report indicating registration and attendance staff and school officials evaluation; possibly some parental feedback through participant surveys. Planning and implementing workload by existing staff and group leader to be funded. UNIT ANALYSIS: Objectives 9, 10, and 11 will require funds to be budgeted beyond levels 1 and 2. The other objectives, #1-8, represent expansion and/or modification of existing programs. The success of all of these activities if well programmed by staff will hinge on public acceptance. The Recreation Unit of service designed to appeal to citizen leisure time needs is in a different position probably than any other City service in that there is and always will be direct competition. A constant problem facing the Unit is that of avoiding duplication and still providing the basic services that one expected. Competition comes from school systems, Kirkwood Community College, University of Iowa, county, state and federal agencies, quasi -public agencies, private clubs and private enterprise to mention some. These factors are to be considered in the complete analysis of the Recreation Unit. a 243 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101RES DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 2 UNIT: RECREATION UNIT DESCRIPTION: 1. Provide social recreation for senior citizens with Golden Age Club once a week and special activity days. 2. Provide cultural arts program for all ages: 14 classes in fall and winter, children's drama troupe, Horizons variety program on Saturdays, children's drop-in crafts on Tuesdays and Saturdays, photo dark room for public, periodic workshops and masters classes, summer concert series, exhibits. 3. Provide physical activities in Center: 4 sessions of kindergym, 2 sessions of women's fitness, roller skating every Tuesday evening, 2 men's basketball leagues, 1 boys' basketball league, 3 men's volleyball leagues, 2 women's volleyball leagues, 12 racquetball classes and 2 tournments, table tennis tournament, billiard tournament. 4. Provide drop-in use for basketball, volleyball, weight lifting, table games until 10 p.m., Monday through Friday, 1 to 5 p.m., Saturday and Sunday, 39 weeks of school year; until 10 p.m., Monday through Thursday, 9 weeks in summer. 5. Provide 35 play days for grade school children with crafts, roller skating, swimming, physical activites. 6. Provide 12 different activities for special populations including integrated opportunities. Provide trips and special events. 7. Provide for three ten -team men's softball leagues. 8. Provide for two eight -team women's softball leagues. 9. Provide for two tennis tournaments for all ages. 10. Provide for 86 tennis classes for all ages. 11. Provide 14 -team flag football league for 5th and 6th grade boys and girls. 12. Provide 6 week summer playground program at 8 sites. Activities include crafts, nature, sports, games, music, dance, and special events. 13. Provide three week public swimming pools open 12 weeks during the summer; one from 1 to 8 p.m., one from 1 to 9:30 p.m. , and one from 11 a.m. to 1 p.m. and 2 to 9. 14. Provide Center pool during the school year open Monday through Friday, Saturday mornings, and Sundays from 1 to 5 p.m. 15. Provide three sessions of swim instruction at three pools during June and July including all ages and all ability levels. 16. Provide five sessions of swim instruction in Center pool, August through May. 17. Provide synchronized swimming program for youth in winter and spring. 18. Maintain pool facilities for swim club, school teams, and P.E. classes. 19. Provide for two co-rec volleyball leagues in school gyms in winter. 20. Provide opportunities for various out-of-town bus trips during the year for all ages. .244 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 21. Provide sports and games equipment on a loan basis to groups. 22. Provide a reservation system for ball diamonds, park shelters, tennis court. 23. Provide Santa suits for rent to groups. 24. Provide a farmers' market for 19 Saturday mornings. 25. Maintain a large recreation center of people of all ages to use as they choose during their leisure time. 26. Maintain a social hall, meeting rooms, and kitchen for groups to use for a variety of functions. 27. Provide annual Halloween Parade, Table Tennis Tournament, Children's Art Festival, Softball Tournament, Puppetry Festival and other special events. ADVANTAGES/BENEFITS: - Provides wide variety of leisure time opportunities for people of various ages and abilities. - Provides for meeting most basic recreation needs of general public adding to the total well being of the community. - Provides structure for competition, instruction and "drop-in" types of activities. - Provides facilities for other local non-profit groups which might not survive if public facilities were not available. OPTIONS: - Activity could be conducted by other agencies and/or local non-profit organizations. - The City could be a landlord and rent the facilities to others to carry out activity. - Some services could be conducted by private enterprise which has been done for many years. CONSEQUENCES: Some of the public who cannot afford or choose not to make the expend- iture for a private source of recreational service would be deprived. If the City were to become a landlord and rent facilities, contracts would need to be enacted and supervised. Bidding for time and space administered as well as collection of rentals. 245 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY OECISIOK PACKAGE 1610.0 GENERAL FUND RECREATION HOMAN OEVFLOPMFNT RFSOURCES RUDGET DEPT. PROPOSAL P.EOUIREn FY79 PERSONAL SF?VICES 269,710 2939497 COMMOD— 34,200 34,100 iTIES SERVICE CHARGES 65.730 61,600 CAPITAL 5,380 4,963 OUTLAY TOTAL 375,020 394,160 PERSONAL SERVICES(6000) Superintendent Assistant Superintendent Rec. Prog. Superv. II Secretary Senior Clerk Typist Maintenance Worker III Maintenance Worker I Overtime Temporary Wage Adjustment Health & Life Insurance ADMIN. ADMIN. COUNCIL ADJ. PROPOSAL ADJ. 293 ,497 34,100 11,130 729730 895— 4,068 10,235 404,395 Em to ees Authorized FY1979 F 1980 1 1 1 1 4 4 1 1 1 1 1 1 2 2 11 11 r CAPITAL OUTLAY (9000) R. 1. Vacuum sweeper R. 2. Ball diamond drag ($240 + $600lrt2) R. 3. Filter elements for Center p ( ) i. ,.; Vehicle replacement i t .246 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2/22/79 BUDGET FY1980 $ 20,98 14,54 49,55 12,62 10,95 13,32 17.96 139,96 3 137,6 76 28 ,5 7.9 293 4 LFVFL 1— BUOGET FY80 293,497 34,10( 72.73( . 4,06F� 404,395 Y1 1 3 j 6 ~ 7 �1 5 1 , 00 27 82 70 27 -. �, 97 $ 300 300 _ 600 SOU 2.868 $ 4.068 nl DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 2 OF 2 UNIT: RECREATION UNIT DESCRIPTION: 1. Provide 12 cultural arts classes in summer 2. Provide youth archery program. 3. Provide additional hours in the Center gym and game room during the school year. Open until midnight on Friday and until 10:00 P.M. on Saturday and Sunday. 4. Provide additional hours in the Center gym and game room during the summer. Open Monday through Friday until 10 P.M. for 13 weeks. 5. Provide 10 additional play days for grade school children. 6. Provide an after school elementary recreation program (ASERP) in fall and winter at 12 sites. Activities include crafts, nature, and physical with limited enrollment in the 2 sessions. 7. Provide an additional 2 weeks summer playground program at 10 sites. 8. Provide for opening the Center pool additional hours from 5_9 P.M. on Sunday during the school year. 9. Provide supervisor for misc. summer activities program at Mark IV. 10. Provide 7 school gyms open on 8 Saturdays in winter for grade school children. 11. Provide 2 school gyms open on Sunday afternoon in winter for Jr. Hi., Sr. Hi and adults. 12. Provide 4 school gyms open 8 evenings each for family activities in winter. 13. Provide child care for parents of Center participants in morning during the fall and winter. 14. Provide adult co-rec. softball in summer. 15. Provide 2 sessions of elementary age gymnastics after school hours as a part of ASERP. ADVANTAGES/BENEFITS: - Provides added hours of leisure time service with minimum added administrative expense. - Expands recreation programs further into the community enabling people to participate with less travel time and expense. - Provides a convenient child care service at cost enabling parents to participate when they might not otherwise be able to. OPTIONS: - Suggesting to school systems and parent groups that they assume the responsibility for these services which could be both more expensive to the taxpayer and selective in persons served. - Private enterprise could assume the responsibility of some services. 247 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CONSEQUENCES: - Some people will not be served by the City's recreation services. - Cost of private or other agency services may be prohibitive for some people. 248 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i i•i wI ' 1'I N'7 al 1 1d S WI n L r u COUNCIL AOJ. 2/22/79 PERSONAL SE P. E 10 ees Authorized BUDGET Rec. Prog. Super I (3/5 time) Temporary Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) R. 1. Movie projector 16mm 249 FY1 79 FY1980 FY1980 1 1 $ 7,168 25,911 394 1 1 3T, 473 177 1 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES _$33j 650 LEVEL 2 BUDGET FY80 33,650 3,050 8,400 800 45,900 CITY OF IOWA CITY DECISION PACKAGE 1610.0 GENERAL FUND RECREATION HUMAN DEVELOPMENT RESOURCES BUDGET DEPT. ADMIN. ADMIN. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 29x097 33.650 33.650 COMMOD— ITIES 3,690 3,050 SrPvICF CHARGES 6,330 8,400 8,400 CAPITAL OUTLAY 2.000 800 800 TOTAL 41,117 45,900 45,900 RVICES (6000) COUNCIL AOJ. 2/22/79 PERSONAL SE P. E 10 ees Authorized BUDGET Rec. Prog. Super I (3/5 time) Temporary Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) R. 1. Movie projector 16mm 249 FY1 79 FY1980 FY1980 1 1 $ 7,168 25,911 394 1 1 3T, 473 177 1 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES _$33j 650 LEVEL 2 BUDGET FY80 33,650 3,050 8,400 800 45,900 ..< GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: FORESTRY -NURSERY UNII DESCRIPTION: The function of the Forestry -Nursery Division is to administer routine forestry maintenance, to maintain records for future reference, to train personnel for an assured continuation of resources supply materials for City Forestry and turn projects throughout the City. UNIT GOAL:. To revise the Forestry unit for the purpose of unification, review and administration of City-wide Forestry projects and to continue (increase as possible) the already established Forestry projects. UNIT OBJECTIVES: 1. To instigate a regular training program for Forestry -Horticulture .personnel to begin July, 1979 and continue for one year period. 2. Analyze informational needs of other division -departments by regularly contacting for comments, suggestions and updated project lists. 3. Review the current Forestry management program for possible reduction of time expenditure and increased return for financial outlay. UNIT ANALYSIS: Unifying all Forestry -Horticulture -Turf projects within one Division - Department will provide readily available knowledge, supervision and product quality control; simplify training of personnel, eliminate costly and time consuming delays in estimation, inspection and product procurement. . 250 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES l DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 2 UNIT: FORESTRY -NURSERY UNIT DESCRIPTION: - Responsible for administration of existing Forestry programs at current level with only essential record keeping. - Project reports to Administration on a regular basis. - Resource information to other Divisions/Departments. - Weed Ordinance enforcements with assistance from other Divisions.' ADVANTAGES/BENEFITS: - Unusual efficiency - great savings of time and money but unrealistic 'in expectations of single employee capabilities. OPTIONS: - Divide and reassign Cemetery Superintendent - Forestry - Turf duties so that it's possible for one person to adequately control projects, train advancing employees and operate efficiently within the realm of Cemetery - Forestry. Reassign the bulk of the Turf activity elsewhere. CONSEQUENCES: - The 10 years of Forestry background, record keeping, projects and information, can be utilized by the proper people for the future - provide a continuing program at a savings of money and time --with a guaranteed progression of accumulated knowledge according to the Division's Goals and Objectives. 251 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t10INES ai 2/22/79 I Em to ees Authorized 19 9 FYI 80 CITY OF IOWA CITY DECISION PACKAGE. J 1640.0 GENERAL FUND Cemetery/Forestry Supt. 1/2 1/2 HUMAN DEVELOPMENT FORESTRY G NURSERY RESOURCES BUDGET DEPT. ADMIN. AOM IN. COUNCIL I PEOUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. r 1 j PERSONAL 1,97 4800 Wage Adjustment ! SFRVICFS 14,735 169245 16,245 commm— Health &Life Insurance gOg ITIES 876 902 902 SERVICE 1 $16,245 ~+ CAPITAL OUTLAY (9000) CHARGES 279634 28,463 281463 None CAPITAL 1 OUTLAY 11045 TOTAL 449290 45,610 451610 y _J PERSONAL SERVICES (6000) 2/22/79 252 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES LEVEL I BUDGET FY80 16,245 902 28,463 459610 I Em to ees Authorized 19 9 FYI 80 BUDGET J FY1980 Cemetery/Forestry Supt. 1/2 1/2 $ 8,430 Senior Maintenance Worker 1/4 1/4 3,363 Maintenance Worker I 1/4 1/4 2 744 1,97 4800 Wage Adjustment i Health &Life Insurance gOg J 1 1 $16,245 ~+ CAPITAL OUTLAY (9000) None 1 y 1� IY y i4 t f, i 252 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES LEVEL I BUDGET FY80 16,245 902 28,463 459610 DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 2 OF 2 UNIT: FORESTRY -NURSERY UNIT DESCRIPTION: - Provides for funding of two new chain saws to replace old ones. Provides for the installation of $16,500 of new street trees. - Additional funding in Commodities and Services and charges will increase nursery services and provide additional training supplies. ADVANTAGES/BENEFITS: Planting of trees in older sections of town as needed and newer sections. as they're developed will fill an aesthetic and emotional need of the citizens. - Additional funding will help bridge the gap caused by the years when DED and/or storms eliminated or reduced street tree maintenance Toney. OPTIONS: - The tree replacement program could continue to lie dormant. - Reduction of tree maintenance. CONSEQUENCES: The City will continue to suffer the accusation that we charge and charge and give nothing in return. - Poor public relations. Increased claims and/or lawsuits filed against the City. ,253 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I I DEC ISIONPACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: FORESTRY -NURSERY LEVEL 2 OF 2 UNIT DESCRIPTION: _ Provides for funding of two new chain saws to replace old ones. Provides for the installation - of $16,500 of new street trees. Additional funding in Commodities and Services and charges will increase nursery services and provide additional training supplies. ADVANTAGES/BENEFITS: - Planting of trees in older sections of town as needed and newer .sections as they're developed will fill an aesthetic and emotional need of the citizens. Additional funding will help bridge the gap caused by the years when DED and/or storms eliminated - I Toney. or reduced street tree maintenance I OPTIONS: �4 z w} 7 _ The tree replacement program could continue to lie dormant. Reduction of tree maintenance. CONSEQUENCES: l r! - The City will continue to suffer the accusation that we charge and charge and give nothing in ' return. - Poor public relations. "J r - Increased claims and/or lawsuits filed against the City. ..i ,253 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I y d 1 CITY OF IOWA CITY DECISION PACKAGE 2/22/79 1640.0 GENERAL FUND e 1, HUMAN DEVELOPMENT FORESTRY C NURSERY j LEVEL 2 j RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL I SERVICES COMMOD— ' ITIES SERVICE CHARGES CAPITAL OUTLAY 179400 179400 179400 TOTAL 179400 17,400 17,400 j PERSONAL SERVICES (6000) 1 Em Y1ees Authorized FY19 9!'�F BUDGET ,J 19800— FY1980 I None CAPITAL OUTLAY (9000) 1 - 14" chain saw $ 350 1 - 18" chain saw 550 100 - 2" trees @ $100.00 each 10,000 25 - 1" trees @ $65.00 each 6,500 $17,400 1I i J I ` 254 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: LEISURE & CULTURAL UNIT: SENIOR CENTER OPPORTUNITIES UNIT DESCRIPTION: The function of the Senior tenter is to provide under one roof a wide variety of services and programs that are used by and to the benefit of senior citizens. UNIT GOAL: To provide direction, coordination, programming and maintenance of the Senior Center. UNIT OBJECTIVES: I. Provide smooth transition of services from other governmental units and private groups located in various places to the Senior Center (June, 1980). 2. Act as a focal point where senior citizens may obtain information about all related services and be directed to the proper agency for assistance (June1980). 3. Establish and maintain relationship with funding bodies such as the Johnson County Board of Supervisors, the University of Iowa Gerontology Center, Heritage Agency on Aging, etc. Ongoing. UNIT MEASUREMENT: 1. Self -measuring. 2• Will be measured by participant questionnaire and nature and number of requests for services. 3. Measured by amount of continued interest and support shown and dollars received. 255 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i i i DEC IS ION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 1 UNIT: SENIOR CENTER UNIT DESCRIPTION: Provides for minimum direction, coordination, programming, and maintenance. The Center would be open approximately 50 hours per week. Provides for limited assistance for transfer and transition of services from other places to the Senior Center. - Provides for limited assistance to senior citizens as. to where they can obtain information about needed and desired services. Provides for some liaison with funding bodies. ADVANTAGES/BENEFITS: - Combines many senior citizens' services under one roof, centrally located. - Provides better information services to senior citizens. - Provides for possible future funding assistance. OPTIONS: - Do nothing. - Let others perform services as best they can. CONSEQUENCES: Services will continue to be at various locations. - Probable duplication of efforts and services. 256 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Coordinator (6 mo.) Program Supervisor (6 mo.) Maintenance Worker I (6 mo.) Clerk -Typist (6 mo.) Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None Emto ees Authorized CITY OF IOWA CITY DFCISiON PACKAGE 2/22/79 1670.0 GENERAL FUND 1 5,210 1 HUMAN DEVELOPMENT SENIOR CENTER 4 012 7234 RESOURCES REQUIRED BUDGET DEPT. ADMIN. ADMIN. COUNCIL LEVEL BUDGFT FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICES 23,135 23,135 23,135 COMMOD- ITIFS 3x275 3075 3x275 SERVICE CHARGES 19x150 19,150 19,150 CAPITAL OUTLAY TOTAL 459560 45,560 45,560 PERSONAL SERVICES (6000) Coordinator (6 mo.) Program Supervisor (6 mo.) Maintenance Worker I (6 mo.) Clerk -Typist (6 mo.) Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None Emto ees Authorized BUDGET FY1 9 Y1 8 FY1980 -' 1 $ 7,000 1 5,210 1 4,012 1 -- 4 4 012 7234 257 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1,113 1,788 4 523,135 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Pe- rsona ervices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL HUMAN DEVELOPMENT LIBRARY FUNCTION SUMMARY ACTUAL FY 1978 $ 9,512 ESTIMATE BUDGET 1980 FY 1919 FY $ (21,267) $ (20,183) $ 282,136 $ 389,552 $ 389,024 15,656 14,000 48,500 12,000 51,980 36,907 1,956 id 1,900 j w i it ii t I ^i i ' f J I `y i 1 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Pe- rsona ervices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL HUMAN DEVELOPMENT LIBRARY FUNCTION SUMMARY ACTUAL FY 1978 $ 9,512 ESTIMATE BUDGET 1980 FY 1919 FY $ (21,267) $ (20,183) $ 282,136 $ 389,552 $ 389,024 15,656 14,000 48,500 12,000 51,980 36,907 1,956 3,000 1,900 65,000 -- 86,173 $___401,655 $ 455,052 $ 541,077 $ 311,668 $ 327,718 $ 373,614 11,580 10,299 9,100 60,100 42,529 48,500 ,5600 67,938 68,650 75,600 $ 432,434 $ 453.968 $ 520,894 $__(?1j267) $ 20 183) $ -' 258 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11010ES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: LIBRARY PROGRAM: LEISURE & CULTURAL UNIT DESCRIPTION: Provide residents of the service area with user -oriented information resources and library services. UNIT GOALS: 1. Provide facilities which allow safe and effective delivery of library services. 2. Provide comprehensive automated u1'blzed by the public and whichwtion ill records which can be effectively enable more efficient use of library staff. and which begin to 3. Provide library services which meet local needs meet state and national standards. UNIT OBJECTIVES: 1. Correct most urgent safety and space needs in present building in order to function during interim. January, 1980. 2, Complete plans, let bids and begin construction of new building by Fall, 1979. ds 3 mmiobibliographic readable form and haveautomated circulation a tion reco to machine component rin operation by September, 1979. 4. Bring following components of library service 5-10% closer to state and national standards: Items owned from 70% (127,000) to 75% (133,000) of standards (177,000) by June, 1980. Rate o ds annual by cha e from 78% (7800) to 85% (8500) of s - Hours of service from 80% (58) to 90% (65) of standard (72 hours/week) by January, 1980 (or 4 months after automated circu- lation system is operational) UNIT MEASUREMENT: 1. Satisfactory reports from fire and insurance inspectors 2. Construction underway by 9-1-79. 3. System in operation by 9-30-79. 4. Library open 65 hours a week with 133,000 items in collection by July 1980. UNIT ANALYSIS: physical plant and adequate space for After the need to provide a safe ons, the library's most urgent need is to automate its basic library functi complex manual files. Automation will greatly decrease the need to allocate all new staff to routine lending and clerical functions and 259 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I eventually make possible more creative service development. It will do more to increase the effectiveness of library service than anything except the new building. The circulation component will have the greatest immediate effect on staffing needs. The need for alternatives to local funding for adequate library service is a nationwide concern. The upcoming Governor's and White House Conferences on Libraries will consider increasing the share of public library costs contributed by state and federal governments. Such a shift in funding will mean greater emphasis on accreditation and compliance with minimum standards in order to qualify for direct aid or special grants. With more space assured, the library should now begin to increase its rate of acquisition of new materials. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOINES t I i i DECISION PACKAGE DEPARTMENT: LIBRARY LEVEL 1 OF 3 UNIT DESCRIPTION: - Library open 50 hours/week: 6 days with no evenings, or 5 days and 3 evenings - 3800 new items added - Items for loan limited to those found on shelf: no reserves, inter- library loans, duplicate copies - Repairs to building done on emergency basis only - Single staffing at Information Desk; less time for upkeep of data base. Reduce to two storyhours and two film showings a week for children; no programs for adults Publications and outreach programs gravely curtailed ADVANTAGES/BENEFITS: - Fewer hours, fewer services, fewer new materials may reduce use until staff workload factor is reduced to the average of other public libraries with similar resources (Iowa City has a staff workload factor which is nearly twice the average of 44 urban and suburban public libraries in the Montgomery Co. (Md.) annual survey. - Workload factor equals use divided by staff size). - Saves taxpayer $45,000 OPTIONS: - Limit service to University offices, institutions and students, and direct service to public schools unless contracted for. - Let community use University of Iowa and Coralville libraries for services and hours not provided. - Information seekers can call City offices, University of Iowa or social agencies. CONSEQUENCES: - Contracting jurisdictions may break or drop contracts because of drop of service level ($52,000/yr income to City). - High overhead for level of service provided. - Library drops to 30% below national standard for hours; 60% below national standard for rate of acquisition of new materials. - Safety deficiencies not corrected; building closed 72% of time; materials and equipment deteriorate through inadequate attention to repair and maintenance; user unaware of services and materials available; quality of information base deteriorates; $10,000 of gift materials not utilized. - Library unable to meet its stated goals. 261 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF InWA CITY DECISION PACKAGE 1630.0 GENERAL FUND HUMAN DEVELOPMENT LIBRARY 2/22/79 RESOURCES BUDGET DEPT. ADMIN. ADMIN. J REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. PERSONAL �7 SERVICES 296,368 310,925 310,925 CnMMnD- C „+ 4 7,900 SERVICE NI CHARGES 41,500 36,170 1 CAPITAL CITY OF InWA CITY DECISION PACKAGE 1630.0 GENERAL FUND HUMAN DEVELOPMENT LIBRARY 2/22/79 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. PERSONAL SERVICES 296,368 310,925 310,925 CnMMnD- ITIES 8,240 7,900 7,900 SERVICE CHARGES 41,500 36,170 36,170 CAPITAL OUTLAY 57,300 40,690 40,690 TOTAL 403,408 395,685 395,685 PERSONAL SERVICES (6000) Employees Authorized BUDGET F, 979 NEW FY1980 Director 1 1 $ 23,254 Childrens' Service Librarian 1 1 17,851 Adult Services Librarian 1 1 17,669 Circulation Supervisor 1 1 12,526 Technical Services Supervisor 1 1 11,454 Senior Librarian (3 at 3/4 -time) 2 2 36,023 Librarian II (2 at 3/4 -time) 2 2 11,132 Librarian I (3/4 -time) 1 1 9,359 Library Assistant 4 4 42,811 Maintenance Worker II 1 1 9,560 Sr. Library Clerk (1 full-time, 1 IS -time) 3 3 19,465 Library Clerk (4 full-time, 1 3/4 -time, 1 h -time) 6 6 51,209 Library Aide 1 1 8,405 Secretary 1 1 12,132 $282,850 Wage Adjustment 15,557 Health & Life Insurance 12,518 26 26 $310,925 CAPITAL OUTLAY (9000) Library materials $40,690 262 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES LEVEL 1 BUDGET FY80 310,925 7,900 36,170 40,690 395,685 DECISION PACKAGE DEPARTMENT: LIBRARY LEVEL 2 OF 3 UNIT DESCRIPTION: - Library open 8 more hours a week: 3 evenings, 6 days, no holidays - 4000 additional new items added - Double staff at Information Desk only on weekday afternoons - Monthly calendar only publication except for reprints of standard titles - Programming limited to 3 storyhours and 4 film showings a week for children; adult programs only if co-sponsored - Outreach services continue their dependence on gifts, volunteers and Work/Study staff - Make essential repairs to building to meet basic safety requirements - Above services reduced as necessary to provide additional time and resources for planning and development of changes mandated by new building. ADVANTAGES/BENEFITS: - Maintains current level of service if use rate and inflation rate remain stable and planning responsibilities allow. - Equipment, facilities and collections adequately cleaned and maintained to insure average life span. - Maintains integrity of collections and bibliographic files and prevents costly catch-up work in the future. - Addition of Library Clerk replaces CETA position lost 8/78 and allows Circulation Department to stay current and to prepare for conversion to computer. OPTIONS: - Encourage people to use commercial sources for books, records, magazines by limiting number of items checked out and number of trips to library in one month. - Use volunteers to staff basic services. - Increase amount of funds received from private sources (grants, fund raising events, endowments) CONSEQUENCES: - Overhead still high for number of hours, materials available. - City losing revenues and library losing control of retrieval function with Circulation Department staff down by 20% from FY1978. Conversion to automated system postponed or greatly delayed. - Administrative support continues to be stretched thin with inadequate time for basic management functions and no additional resources for planning new building. - Services continue at rates markedly reduced from 1971-75 era and seriously below state and national standards for cities of 50,000. 263 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Library Clerk Overtime Temporary Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000 Shelving Tables (2) 3011 x 60" Kardex Unit IBM typewriter Calculator Chairs (4) File cabinet Library materials Em to ees Authorized FY19 9 FY19 0 264 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COUNCIL ADJ. BUDGET FY1980 $ 7,663 3,165 29,910 421 885 $42.044 $ 625 100 205 850 130 500 180 2,590 32.320 $34.910 2/22/79 LEVEL 2 BUDGET FY80 42,044 3,180 12,330 349910 92,464 CITY OF IOWA CITY DECISION PACKAGE 1630.0 GENERAL FUND HUMAN DEVELOPMENT LIBRARY RFSOURCES REOU[RFD BUDGET FY79 DEPT. 40MIN, ADMIN. PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 31r350 41.,044 42,O44 COMMOD- ITIES 860 31180 39180 SERVICE CHARGES 79000 12,330 12,330 CAPITAL OUTLAY 11,350 34,910 349910 TOTAL 509560 92,464 92,464 PERSONAL SEEEI S_ DDD1 Library Clerk Overtime Temporary Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000 Shelving Tables (2) 3011 x 60" Kardex Unit IBM typewriter Calculator Chairs (4) File cabinet Library materials Em to ees Authorized FY19 9 FY19 0 264 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COUNCIL ADJ. BUDGET FY1980 $ 7,663 3,165 29,910 421 885 $42.044 $ 625 100 205 850 130 500 180 2,590 32.320 $34.910 2/22/79 LEVEL 2 BUDGET FY80 42,044 3,180 12,330 349910 92,464 ■ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: LIBRARY LEVEL 3 OF 3 UNIT DESCRIPTION: - Provides increased assistance for new building planning, computerization, organizational restructuring, grant writing, policy development, coordination with p' agencies and other tasks mandated by the new building. (One staff position) - Library open 7 more hours a week: 4 evenings, 7 days, three minor holidays, four months after computerized circulation system is in operation. About January 1, 198D. (h staff position added whenever the hours are restored.) - Service levels same as Level 2 except for additional hours. !, ADVANTAGES/BENEFITS: s., - Decisions related to new building will be made under conditions which allow for thoughtful i consideration and adequate collection of supporting data. - Orderly and rapid conversion to computerized circulation system relieves department workload and frees staff to work on other aspects Of computer conversion and to increase hours of service. - ry Use studies and other evaluation techniques can be switched from w, ! manual to computerized data collection. L OPTIONS: 3> a; Hire consultant to direct internal restructuring required by new .� I building and computerization. - Delay installation of automated circulation system until opening of new building and put resources c4 hours. in circulation staff or further reduce Add more work/study or CETA positions. CONSEQUENCES: 'i d - Mandated new building and computerization is done without adequate direction or•else other management functions are neglected and service levels are reduced. - Hours of service will remain below national standards and below demonstrated local needs. Measurement and evaluation of services will remain dependent on manual collection of data and will fall further behind. - Workload of staff, already 80% above the average for comparable libraries, will be increased again. 1 Ir r M I 265 �+ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES w CITY OF IOWA CITY DECISION PACKAGE 0 1630.0 GENERAL FUND 2/22/79 HUMAN DEVELCPMENT I LIBRARY RESOURCES BUDGET DEPT, REQUIRED GET PROPOSAL ADMIN. ADMIN. COUNCIL LEVEL 3 _ ADJ. PROPOSAL ADJ. BUDGET PERSONAL FYBQ SERVICES 26.074 COMMOD— 26,074 59429— 20,645 ITIES 500 500 SERVICE 500 CHARGES I L P 600 11,600 CAPITAL 11,600 OUTLAY 6,515 69515 6,515— TOTAL 449689 44,689 119944— 32,745 —, PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 Lim Librarian 2 (h t) *librarian II (h t) "" $ *Senior Library Clerk (h t) -- 8,106 3,773 Library Clerk (� t) -- 2,759 Wage Adjustment _-_- 1 2 4.167 18,805 Health & Life Insurance 1,034 J — — 806 $20.645 II � CAPITAL OUTLAY (9000) None i I *Increases time of present part-time staff -Funds for new building planning plus -Funds for adding 7 hours/week computerization $25,735 J to library hours (this figure will be slightly less to 50% less depending on when hours are restored) i 1 832,745 ii 266 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PROGRAM SUMMARY GENERAL CONTINGENCY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ _ $ $ RECEIPTS: Property Taxes $ __ $ __ $ -- _ Other Receipts: Licenses & Permits Fines & Forfeitures - Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue -- -- 251,938 Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ -- $ - $__251.1938 EXPENDITURES ersona Services $ __ $ __ $-- Commodities Services & Charges Capital Outlay Debt Service Transfers -- -- 5571185 TOTAL EXPENDITURES $ -- $ -- $ 557,185 ENDING BALANCE $ -- $ -- _ I $ (305,247) :.i 267 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES II0INES I� I] P Yr } i! I n ENTERPRISE FUNDS PARKING REVENUE SEWER REVENUE WATER REVENUE REFUSE COLLECTION LANDFILL AIRPORT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES ROIRES m 4 m X 0 A N m C Z v ENTERPRISE FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other [receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $2,368,927 $2,984,453 $3,235,229 u' 4 iI -- 2,535,444 2,598,226 9 538,233 463,167 1,035,312 354,128 979,478 81,150 -- a 532,153 965,467 342,207 141 4;7 141,128 12Q onn $4,393,276 $4,960,692 $4,867,293 J ENTERPRISE FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other [receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $2,368,927 $2,984,453 $3,235,229 M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES MOINES 4 -- -- 2,535,444 2,598,226 2,898,550 538,233 463,167 1,035,312 354,128 979,478 81,150 -- 434,157 532,153 965,467 342,207 141 4;7 141,128 12Q onn $4,393,276 $4,960,692 $4,867,293 $ 842,197 $ 913,904 $ 976,695 253,779 284,989 275,455 531,728 566,650 666,992 431,419 3 ARROV � g3g293�,(65712q1 9 1-1:W 847788,713322 2,637;277 $3,777,750 $4,709,916 $_837,§83 $2,984,453 $3,235,229 $2,264,839 M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES MOINES FUND SUMMARY ENTERPRISE FUND PARKING REVENUE CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ 790.497 $1.155,9n4 $1.499,169 2,230 -- -- 409,818 372,417 883,610 162,721 898,433 -- -- -- 94,205 $ 574,769 $1,270,850 $ 977,815 EXPENDITURES Personal Services $ 51,015 $ 47,415 $ 97,881 Commodities 6,555 51050 4,375 Services & Charges 38,919 21,540 26,833 Capital Outlay 103,764 -- 3,000 Debt Service -- -- 371,222 Transfers 9,809 858,687 1,093,761 TOTAL EXPENDITURES $ 210,062 j-932 _,692 $1r ENDING BALANCE $1,155,204 $1,493,362 $ 874,105 269 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES ENTERPRISE FUND PARKING REVENUE FUND — OPERATION AND MAINTENANC FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE 1978 FY 1979 F 180 ::IYIDG:ETFY DEGINNING BALANCE $ 790,497 $1,155,204 $ 575,312 r RECEIPTS: ii Property Taxes $ -- -- $ $ -- _ r, Other Receipts: Licenses & Permits -- ¢? Fines & Forfeitures _ Charges for Services 2,230 Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue 409,818 162,721 352,400 863,610 400 __ Transfers: I Bond Transfers - Expense Transfers -- _ Other Transfers TOTAL RECEIPTS $ 574,769 $ 352,800 $ 883,610 EXPENDITURES Fi ersona Services $ 51,015 $ 1 Commodities 47,415 $ 97,861 Services & Charges 6,555 38,919 51050 4,375 t Capital Outlay 103,764 21,540 26,833 Debt Service -- 3,000 — ? Transfers 9.809 858.687 1.093.161 t TOTAL EXPENDITURES $ 2109062 $ 932,692 $1,225,850 _ - ENDING BALANCE $1,155,204 $ 575,312 $ 233,072 t h t; d i 270 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES GOALS AND OBJECTIVES FUND: PARKING REVENUE DEPARTMENT: FINANCE PROGRAM: UNIT: OPERATIONS & MAINTENANCE UNIT DESCRIPTION: The function of Parking Revenue - Operations & Maintenance includes 1. Operation and maintenance of downtown parking facilities and Municipal Lot. 2. Scheduling of Parking Enforcement Attendants to provide adequate coverage of manned off-street parking facilities. 3. Striping of all stalls in parking lots and parking facilities. 4. Preventive maintenance to parking facility. 5. Daily collection of revenue from meters. 6. A program of cleaning and repairing three types of parking meters. 7. The checking and recording of all reported out of order and/or faulty meters. 8. Installation or removal of meter post both on -street and in lots. 9. Installation or removal of "boots" and assisting in towing procedures. 10. Sale and removal of meter hoods on a daily basis. UNIT GOAL: 1. To provide efficient operation of the Block 83 parking facility. 2. To provide scheduled preventive maintenance to the parking facility. 3. To maintain an ongoing maintenance program of meters and lots. 4. To effectively assist in traffic bureau collection procedures, to maintain a high level of parking control. UNIT OBJECTIVES: 1. To maintain a long range maintenance program on the Block 83 parking facility, ongoing. 2. To expand the ongoing meter cleaning and repair program to more meters so that the 'number of trouble calls decreases by June 30, 1980'. UNIT MEASUREMENT: 1. Comparison of proposed maintenance schedule for the parking facility to actual work completed. 2. Comparison of meters cleaned against past years. 3. Comparison of the number of meters reported and found faulty with those in FY78 and FY79. UNIT ANALYSIS: Due to the tremendous change in our operations that will be brought about with the opening of the Block 83 parking facility there is the possibility that our objectives will change throughout the year. 271 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISIONPACKAGE DEPARTMENT: FINANCE UNIT: PARKING OPERATIONS & MAINTENANCE LEVEL 1 OF 3 UNIT DESCRIPTION: - Collect money from all meters. - Take 'but of order" and "faulty" trouble calls, check and record results. - Install and remove meter post and meters. - Install or remove the "boot" or assist in towing procedures, or bring persons to the Parking Ticket Division. - Operate telephone and radio and work with Parking Ticket Division on booting and towing. - Do some lot maintenance and all painting of stalls in lots. - Daily sale and removal of parking meter heads. ADVANTAGES/BENEFITS: - Booting and towing accomplished which aids parking ticket collection. - Provide contractors with parking meter head service. - Installation of parking meters and parking lots. OPTIONS: - Employ outside contractor for repair and maintenance on meters and installation. - Discontinue booting and towing. - Hire outside company to collect money. - Have other City divisions assume the maintenance work. CONSEQUENCES: No meter maintenance and limited lot maintenance. There would be a large increase in the number of faulty meters and resulting loss of revenue. There would be no snow removal in the lots during the winter causing a loss of parkers and revenue. Reduction in the amount of maintenance on the parking meters would result in more frequent replacement. 272 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY DECISION PACKAGE 2/23/79 as { 4110.0 ENTERPRISE FUND PARKING REVENUE PARKING SYS OPERATION E MA1NT LEVEL 1 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FYBO 349437 349437 600 600 239383 23,383 31000 3,000 619420 61,420 to ees A BUDGET PERSONAL FUDGET Yliodu 1 SERVICES 349595 34,437 11 336 COMMOD- X100 ITIES 4,050 600 SERVICE 1,530 i CHARGES 21t540 23,383 - CAPITAL 3,524 2 OUTLAY 39000 i TOTAL 60,185 619420 PERSONAL SERVICES (6000) Parking Systems Supervisor Maintenance Worker II Overtime Temporary _I Wage Adjustment Health 8 Life Insurance -� FICA 3!IPERS J 349437 349437 600 600 239383 23,383 31000 3,000 619420 61,420 to ees A BUDGET ) FUDGET Yliodu 1 1 $16,495 11 336 X100 200 1,530 1,252 - - 3,524 2 2 $34,437 CAPITAL OUTLAY (9000) Replacement (vehicle equipment costs) i 273 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 3,000 i DECISION PACKAGE DEPARTMENT: FINANCE UNIT: PARKING OPERATIONS & MAINTENANCE LEVEL 2 OF 3 UNIT DESCRIPTION: - Provides for a level of meter maintenance and repair equal to that of FY79. - Provides for snow removal. - Provides for a minimum amount of overtime. ADVANTAGES/BENEFITS: - Repair and maintenance of meters would increase their "workability" in turn providing the continued high level of revenue. - Snow removal would be provided in off-street parking lots. - The additional maintenance worker will provide the necessary manpower to provide the level of maintenance necessary and will provide the same number of personnel as FY79. OPTIONS: - Reduce meter maintenance and repair. - Discontinue snow removal. - Allow no overtime. I CONSEQUENCES: Without funding at this level our meter maintenance and repair would suffer causing a major breakdown in the system resulting in a loss of revenue. No snow removal would result in a loss of off-street parking facilities and would .increase the pressure on the on -street parking causing an over- demand. This would result in more illegal parkers and a loss in revenue. 274 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t70INES 275 17,714 EmDlovees Authorized BUDGET FY1979 FY1980 FY1980 1 1 $11,336 623 34 1,421 1 1 $13,414 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES 17,714 CAPITAL CITY OF IOWA CITY DECISION PACKAGE 2/23/79 4110.0 ENTERPRISE FUND J PARKING REVENUE PARKING SYS OPERATION G MAINT I FICA & IPERS LEVEL 2 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 I PERSONAL SERVICES I 12,820 13,414 13,414 13,414 COMMOD— i ITIES 1,000 29500 2,500 2,500 SERVICE CHARGES 1,800 10800 19800 275 17,714 EmDlovees Authorized BUDGET FY1979 FY1980 FY1980 1 1 $11,336 623 34 1,421 1 1 $13,414 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES 17,714 CAPITAL OUTLAY TOTAL 139820 17,714 PERSONAL SERVICES (6000) J Maintenance Worker II Wage Adjustment Health & Life Insurance FICA & IPERS CAPITAL OUTLAY (9000) None J M )1 r� I i J � 1 275 17,714 EmDlovees Authorized BUDGET FY1979 FY1980 FY1980 1 1 $11,336 623 34 1,421 1 1 $13,414 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES 17,714 0ECISI0NPACKAGE DEPARTMENT: FINANCE LEVEL 3 OF 3 UNIT: PARKING OPERATIONS & MAINTENANCE UNIT DESCRIPTION: - Provides for an additional maintenance worker to handle routine maintenance in the Block 83 parking facility. - Provides for 4 employees to work as cashiers in order to keep the facility open until 10:00 PM, Monday thru Saturday. ADVANTAGES/BENEFITS: - Will allow for constant maintenance of the facility to keep it in excellent operating condition. - Will allow the facility to be operated in the evening. OPTIONS: Contract out maintenance work on the facility. Close the facility at 5:00 PM. CONSEQUENCES: If the parking facility is not operated during the evening the projected revenue will not be obtained. Based upon the financial feasibility study done by Carl Walker and Associates, the facility should be open during the evening four (4) nights a week. Because there will be businesses in the area open six (6) nights a week the facility should be open to correspond with their demand for parking. The additional maintenance worker will allow us to maintain the facility on an ongoing basis rather than wait until major problems develop. 276 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES 1= CITY OF IOWA CITY DECISION PACKAGE ` pp 2/23/79 ii 4110.0 ENTERPRISE FUND PARKING REVENUE w RESOURCES BUDGET DEPT. REQUIRED FY79 PROPOSAL PERSONAL SERVICES 50r030 COMMOD— ITIES 19275 � SERVICE — CHARGES 19650 CAPITAL _ OUTLAY TOTAL 529955 i PERSONAL SERVICES 06000) ! — Maintenance Worker II Cashier _ Wage Total Insurance FICAHealt& IPERSe i J CAPITAL OUTLAY (9000) None 1 J — i _I i I 277 PARKING SYS OPERATION E MAINT LEVEL 3 ADMIN. ADMIN. COUNCIL BUDGET ADJ. PROPOSAL ADJ. FY80 50,030 1,275 1,650 52,955 _EATed BUDGET FY1980 1 $ 8,557 4 30 652 �S''f63 -- 4 2,156 3,751 4,914 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES § $50,030 50,030 1,275 1,650 52,955 FUND_ SUS CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue ( Bond Sale) Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE 278 ACTUAL FY 1978 ENTERPRISE FUND PARKING REVENUE FUNDS RESERVE FUND ESTIMATE BUDGET FY 1979 FY 1980 $ $ -- $ 918,050 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 20,017 898,033 $ 918,050 94,205 371,222 $ 371,222_ $ 641,033 PARKING SYSTEM RESERVE Budget Budget FY79 * FY80 PARKING SYSTEM RENEWAL AND IMPROVEMENT Beginning Balance Interest Income Transfer from Parking System Revenue Total Available—— Disbursements ENDING BALANCE $ -- $ PARKING SYSTEM BOND AND INTEREST RESERVE Beginning Balance $ -- $ 469,700 Bond Sale 469,700 -- Transfer from Parking System Revenue -- -- Total Available 469,700 $409,700 Disbursements ENDING BALANCE $ 469.700 $ 469,700 PARKING SYSTEM BOND AND INTEREST SINKING Beginning Balance $ -- $ 448,350 Bond Sale 428,333 Use of Money 20,017 Transfer from Parking System Revenue -- 94,205 Total Available 448,350 542,555 Disbursements -- 371,222 ENDING BALANCE $ 448,350 $ 171,333 *The FY budget will be amended to include the proceeds from the Parking Systems Revenue bond sale dated 12/1/78. 279 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L FUND _SCARY ENTERPRISE FUND SEWER REVENUE FUND L CLASSIFICATION I j j i ESTIMATE BUDGET FY 1978 I � I -J 1 i FY 1980 i I $ 650,755 I $ 822,392 $ 713,288 J .a $ f !`i ' Other Receipts: w Licenses IS Permits l Fines & Forfeitures a -- Charges for Services Intergovernmental Revenue 850,455 865,500 -- Use of Money & Property Miscellaneous Revenue _ 46 082 26,750 FUND _SCARY ENTERPRISE FUND SEWER REVENUE FUND L CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 650,755 $ 822,392 $ 713,288 RECEIPTS: Property Taxes $ -- Other Receipts: Licenses IS Permits Fines & Forfeitures _ -- Charges for Services Intergovernmental Revenue 850,455 865,500 -- Use of Money & Property Miscellaneous Revenue _ 46 082 26,750 887,150 -- 5,581 2,600 42,200 Transfers: 6,100 Bond Transfers Expense Transfers Other Transfers 132,355 1339985 -- 136,286 TOTAL RECEIPTS --'-' $1,034,473 70,000 $1,098,835 39 000 ---$1,11_'7736 EXPENDITURES $ 227,8o5 Commoditiesrvices 8640 $ 261,556 $ 290,140 Services & Charges Capital Outlay 92,651 16,351 64,035 133,525 64,855 164,132 Debt Service Transfers 96,720 24,400 95'485 16,672 390,769 628,938 98,748 TOTAL EXPENDITURES $_ 807,255 ENDING BALANCE 862.836 $1.207• ao $1,44 $ 822,392 $ 71 88 $ 3�2 M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ENTERPRISE FUND _ SEWER REVENUE FUND OPERATION AND MAINTENANCE FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES e- rte -Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 355,263 $ 477,916 $ 345,812 850,455 865,500 887,150 28,830 17,250 30,000 µ! 5,478 2,600 6,100 M, l it t $ 884,763 $ 885,350 $ 923,250 , i $ 227,806 $ 261,556 $ 290,140 - 38,540 64,035 64,855 88,644 133,525 164,132 16,351 24,400 16,672 390,769 533,938 _ 528,255 $1,017,454 $1,064,054 $ 477,916 $ 345j812 $ !ffi_ 205.0 9.1 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I '"i i d! GOALS AND OBJECTIVES FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: POLLUTION CONTROL UNIT DESCRIPTION: The Pollution Control Division operates and maintains the Pollution Control Plant, 11 lift stations, and approximately 150 miles of sanitary sewers plus the storm sewer system and the storm water collection basins. UNIT GOAL: To provide a comprehensive program for the collection and treatment of waste water that will assure a safe and healthy environment for the citizens of Iowa City and the surrounding area. UNIT OBJECTIVES: 1. Provide input in the planning and design of the new treatment plant. 2. Clean 15 miles of sanitary sewers with reoccurring problems by June 30, 1980. 3. Continue to expand our televising program to include new subdivisions as well as existing problem areas. UNIT MEASUREMENT: 1. Review periodically plans and design for new plant. 2. Compile monthly totals of sewers cleaned. and compare number of complaint calls to FY79 complaint calls. 3. Compile footage of sewers televised. UNIT ANALYSIS: 1. •Due to scheduled replacement of existing pollution control plant and upgrading of sewer system, we are maintaining a status quo. 2. We cannot Justify a full-time preventive maintenance program in sewer system. Cleaning 15 miles of sanitary sewers maximum objective with present crew size. 3. Televising is identifying defects in new sewers as well as locating problems in existing sewers. ?32 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES 'DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 3 UNIT: POLLUTION CONTROL UNIT DESCRIPTION: - Provides for basic operation and 65% of required maintenance of pollution control plant. - Provides for routine cleaning of sewers and 65% of required maintenance and repair. Does not provide sufficient funds to televise new subdivisions nor all trouble spots in existing sewers. - University of Iowa reimburses us for approximately 35% of Maintenance Worker II salary. ADVANTAGES/BENEFITS: - Provides funds to do the basic functions of the Pollution Control Division. . , ,I OPTIONS: w - Operation and maintenance could be contracted out to a private service �+ company. CONSEQUENCES:! The plant and sewer maintenance functions would cease. We would be in violation of our E.P.A and'D.E.Q. permits. The Iowa River would became polluted. The sewer system would eventually fail. I� KN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES CITY OF IOWA CITY DECISIDA PACKAGE 4210.0 ENTERPRISE FUND SEWER REVFNIIF i 1 RESOURCES BUDGET REOUIRED DEPT. -� FY79 PROPOSAL PERSONAL SERVICES 242,323 2599469 COMMOD- ITIES 45025 54.305 SERVICE CHARGES 989205 131,867 1 -I CAPITAL _1 OUTLAY 11,172 1 TOTAL 385,853 456,813 PERSONAL SERVICES (6000) -� Pollution Control Superintendent Assistant Superintendent Lab Technician Senior Maintenance Worker Senior Treatment Plant Operator i Treatment Plant Operator I Maintenance Worker III JMaintenance Worker II Temporary Lab Technician Wage Adjustment Health & Life Insurance FICA & IPERS CAPITAL OUTLAY (9000) Vehicle Replacement f i 1 � t i I 284 2/23/79 rULI.UTIUN CONT OPER & MAINT ADMIN. ADMIN. COUNCIL LEVELBUDGETADJ. PROPOSAL ADJ. FY80 259,469 54,305 131,867 11,172 456,813 .Em-�lo�iees Authorized BUDGET FYI 9 FY1980 1 1 1 $ 19,739 1 1 15,107 1 1 1 12,145 1 1 14,245 4 4 13,686 2 2 48,782 5 5 26,280 55 29$4, 2,340 11,418 14,411 — _ 26,122 16 16 $259,469 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140inES 259,469 54,305 131,867 11,172 456,813 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 3 UNIT: POLLUTION CONTROL UNIT DESCRIPTION: - Provides for preventive maintenance and equipment replacement at plant at an additional 20% of required level. - Provides for present level of operation and additional 20% of required preventive maintenance. ADVANTAGES/BENEFITS: - Would provide for repairing or replacing equipment on a limited basis. - Would provide for increased efficiency in plant operation. OPTIONS: - University could provide their own treatment and disposal of lime softening sludge. - Lift station operation and maintenance could be contracted. CONSEQUENCES: Quality of plant effluent would deteriorate. Equipment downtime would increase; would be unable to continue preventive maintenance program.to keep plant operating efficiently. 285 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES .9 286 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -- CITY OF IOWA CITY DECISION PACKAGE 4210.0 ENTERPRISE FUND 2/23/79 SEWER REVENUE POLLUTION CONT OPER E MAINT RESOURCES BUDGET REQUIRED BUDGET DEPT. ADMIN. ADMIN. LEVEL 2 OSAL ADJ. PROPOSAL COUNCIL BUDGET i PERSONAL ADJ. FY80 SERVICES 19,233 19,020 _I COMMOD- 19+020 19,020 - ITIES 15,510 2r55D SERVICE 2,550 2,550 CHARGES 17,320 19,895 CAPITAL 19,895 19,895 _! OUTLAY 11,800 -; TOTAL 639863 4Lr465 -' 41,465 PERSONAL SERVICES 6000 41,465 14I J I° Em to ees Authorized BUDGET Temporary Y1980 � Overtime FICA & IPERS $ 7,000 10,000 J —21-0-20 ' $19.020 J� —' J CAPITA�UTLAY (9000) } None I 286 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 3 OF 3 UNIT: POLLUTION CONTROL UNIT DESCRIPTION: - Provides for additional materials and supplies to complete 100% of required plant and sewer maintenance. Provides educational funds to upgrade employees' level of knowledge. Provides funds to expand sewer televising program. Provides funds to expand sewage sampling and flow monitoring program. Provides funds to repair major sewer failures. - Provides funds for clerk typist. ADVANTAGES/BENEFITS: - Preventive maintenance program can be expanded. - Employees can attend sufficient programs to retain their operating certificate and increase their value to the City. - More sewers can be televised to identify problems. - Plant and lift station equipment can be upgraded or replaced as scheduled. - Staff could sample and measure flow of sewage from industries or areas of the City. - Superintendent and Assistant can devote 25% and 75% of their time to operation rather than clerical paperwork. OPTIONS: - Employees could be required to finance required training programs. - Developers could be required to finance televising of new sewers. - Additional equipment replacement would be deferred. CONSEQUENCES: - Desirable level of preventive maintenance of plant and lift stations could not be attained. - Equipment maintenance cost would rise. - Sewer repairs could not be accomplished as failures occurred. - Continuing education required for operators to retain their certifi- cates would not be made available. 287 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES w ,. CITY OF IOWA CITY OECISIOA PACKAGE 4210.0 ENTERPRISE FUND 223/79 SEWER REVENUE POLLUTION CONT OPER & MAINT �r .y RESOURCES REQUIRED BUDGET DEPT, FY79 ADMIN. ADMIN. LEVEL 3 PROPOSAL ADJ. PROPOSAL COUNCIL BUDGET j PERSONAL ADJ. FY80 SERVICES 11,651 11,651 COMMOD— 119651 j [TIES 3,2Op 8,000 � SERVICE 89000 8,000 CHARGES 180000 12,370 CAPITAL 129370 129370 OUTLAY 12,600 5,500 ' TOTAL 339800 379521 5,500 5,500 i 37,521 37,521 PERSONAL SERVICES (6000) i Em to ees Authorized BUDGET Clerk-Typist Y1980 i Wage Adjustment - 1 Health & Life Insurance $ 9,121 521 502 FICA & IPERS 891 J — - 1.137 $11,651 J CAPITAL OUTLAY (9000) i Sewage Sampler Portable Sewage Flow Meter $ 2,500 3,000 J $ 5;500 i I I 288 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ENTERPRISE FUND SEWER REVENUE FUNDS RESERVE FUND - FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1980 CLASSIFICATION FY 1978 FY 1979 ^ " 295,492 $ 344,476 $ 367,476 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts:- Licenses 6 Permits `� Fines 8 Forfeitures __ �i h Charges for Services Intergovernmental Revenue 17,252 9,500 12,200 __ Use of Money & Property 103 -- i Miscellaneous Revenue FI Transfers: 132,355 133,985 136,2B6 �! Bond Transfers Expense Transfers- Other Transfers 14— 9 2173 486 $�_ ---39.m $ 1B_ 7_,486 TOTAL RECEIPTS $ i $ EXPENDITURES $ -- $ __ -- ersona Services + Commodities 4,006 _ "3 Services & Charges Capital Outlay 96 95,485 98,748 2700_ Debt Service _720 95,000 - Transfers $ 100,726$ Lan 4s5_ $ - :i TOTAL EXPENDITURES ENDING BALANCE — -- i. j (f M {A, 289 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I I SEWER RESERVE BUDGET BUDGET FY79 FY80 SEWER RENEWAL AND IMPROVEMENT Beginning Balance Interest Income $ 106,044 $ 177,044 Transfer -in 2, 000 3,200 Total Available94,000* -202—,W 63,000 Disbursements T 25,000 TTO 4� 240,000 ENDING BALANCE $ 177,044 3,244 SEWER BOND AND INTEREST RESERVE Beginning Balance Interest Income $ 188,772 $ 138,272 Transfer from Sewer Revenue 12,000 7,500 12,000 Total Available 7,500 500 Disbursements 7.72D8 7 70,000* 39,000 ENDING BALANCE $ 138,272 L118,772 SEWER BOND AND INTEREST SINKING Beginning Balance Interest Income $ 49,660 $ 52,160 Transfer from Sewer Bond and -- 19500 Interest Reserve Transfer from Sewer Revenue97,985** Total Available -.645 100,286 Disbursements $ �9 95,485 98,748 ENDING BALANCE 52,'160 o- 5�s The following amendments will be made to the FY79 budget: *$70,000 transferred from Sewer Bond and and Improvement. Interest Reserve to Sewer Renewal **An increase from $95,485 to $97,985 of transfer from Sewer Revenue $2,500 for the FY79 debt service to Sewer Bond and Interest Sinking. M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CLASSIFICATION ENTERPRISE FUND WATER REVENUE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 927,675 $ 928,162 $ 899,901 RECEIPTS: Property Taxes $ -- $-- Other Receipts: Licenses & Permits Fines &'Forfeitures -- -- Charges for Services 1,385,170 1,375,000 1,429,700 Intergovernmental Revenue Use of Money & Property 62,743 43,500 61,000 Miscellaneous Revenue 78,806 65,300 72,250 Transfers: Bond Transfers Expense Transfers 434,775 300,172 301,662 Other Transfers -- 73,457 100,000 TOTAL RECEIPTS $ 1,961.494 $ EXPENDITURES ersoServices Commodities $ 328,909 $ 344,562 $ 353,133 Services & Charges 161,306 181,600259,053 180,350 Capital Outlay Debt Service 165,244 241,530 256,100 262,591 262,450 Transfers 3 61,868 361,627 248,129 613,769 333,162 TOTAL EXPENDITURES $ 1,961,007 $ 1,885,690 643,025 $2_034,111 ENDING BALANCE $ 928,162 $ 899,901 $ 8P9,802 291 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ENTERPRISE FUND _ WATER REVENUE FUND OPERATION AND MAINTENANC_ FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 292 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 308,169 $ 348,302 $ 295,998 BEGINNING BALANCE RECEIPTS: _ $ __ $ _ $ Property Taxes Other Receipts: Licenses & Permits __ __ -- Fines & Forfeitures Charges for Services 1,385,170 1,375,000 1,429,700 Intergovernmental Revenue 32,103 17,000 35,000 Use of Money & Property 78,487 65,300 72,250 Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers 54,500 -- Other Transfers TOTAL RECEIPTS $1,511,800 $1,536,950 EXPENDITURES $ $ Pe'Services $ 328,909 344,562 353,133 Commodities 161,306 181,600 180,350 Services & Charges 250,522 241,530 262,591 Capital Outlay 165,244 256,100 262,450 Debt Service -- -- -- Transfers 549.646 F4n�A19 543,025 $1,455,627 $1,564,104 $1,601,549 TOTAL EXPENDITURES ENDING BALANCE $ 348,302 $ 295,998 $ 2311399. 292 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I GOALS AND OBJECTIVES FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: WATER OPERATIONS UNIT DESCRIPTION: Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. UNIT GOAL: Operate a 13.5 million gallon per day water treatment plant. Maintain and repair the water distribution system. Read, install and repair water meters and remote readers. Construct water mains in subdivisions on a cost reimbursement basis. UNIT OBJECTIVES: 1. To flush all City owned hydrants by June, 1980, to remcve sedimentation from the system. 2. To intall 1,000 Outside Remote Readers by June, 1980. 5,722 have been installed and approximately 5,000 more will be installed. 3. Keep meter reading on schedule. 4. To continue to treat all water to meet State of Iowa Standards. UNIT MEASUREMENT: 1. All hydrants operate upon need by Fire Department and keep record of dates of flushing. 2. Keeping record of meter changes and remote meters installed, number of call backs to services, accuracy of readings, number of citizen complaints. 3. Monitor route books. 4. Chemical tests on random water samples. UNIT ANALYSIS: Bad winter weather and emergency water main breaks may slow down installation of remote readers. 293 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 3 UNIT: WATER OPERATIONS UNIT DESCRIPTION: - Provides basic water flows for customer needs. - Provides basic water flows for fire fighting. - Provides for meter reading, installation and removal of meters, location of service lines, check for service leaks, and location of water mains for contractors. - Provides for only essential water main repairs and hydrant repairs. - Provides for necessary chemicals, parts, and electricity needed in plant operation. - Provides for installation of 200 outside readers as opposed to the present rate of 1,000 outside readers per year. - Provides for oversizing 37h% of the mains that should be oversized at City cost. - Provides for meters in new houses and businesses. - Provides over -time for water main breaks. ADVANTAGES/BENEFITS: - Water customers will see no apparent decline in serivice. - Reduces the budget. - Provides for necessary equipment to run Water Division. OPTIONS: Turn water plant operation and distribution system over to private enterprise. CONSEQUENCES: . Failure to approve level 1 would mean a shut down of the Water Department. h' rd ri i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I CITY OF InWA CITY DECISION PACKAGE. 2/22/79 4310.0 ENTERPRISE FUND WA TO Superintendent of Water Assistant Superintendent of Water Senior T. P. Operator T. P. Operator Senior Maintenance Worker Maintenance Worker III Maintenance Worker II Meter Readers Maintenance Worker I Overtime Wage Adjustment Health & Life Insurance FICA & IPERS CAPITAL OUTLAY (9000 Employees Authorized FY1979 R REVENUF WATER DIV OPERATION f. MAiNT RESOURCES BUDGET DEPT, ADMIN. ADMIN. COUNCIL LEVELBUDGETREQUIRED 4 FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL 5 2 2 2 SERVICES 336,078 344,183 344,183 344,183 COMMOD- ITIES 176,600 164,350 164,350 164050 SERVICE CHARGES 226,480 227,091 227,091 227,091 CAPITAL OUTLAY 151,600 121,600 1219600 1?1,600 TOTAL 890,758 857,224 857,224 857,224 PERSONAL SERVICES (6000) Superintendent of Water Assistant Superintendent of Water Senior T. P. Operator T. P. Operator Senior Maintenance Worker Maintenance Worker III Maintenance Worker II Meter Readers Maintenance Worker I Overtime Wage Adjustment Health & Life Insurance FICA & IPERS CAPITAL OUTLAY (9000 Employees Authorized FY1979 F 91 80 1 1 1 1 1 1 4 4 2 2 4 4 5 5 2 2 2 2 22 22 22 22 Water Meters & Outside Readers Laboratory Equipment Oversize Water Main for Feeder Mains and New Sub -Div. Sub -Division Water Mains (Reimbursed by Contractor) "Vehicle Replacement Fund" 295 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $ 20,700 16,078 14,133 48 ",94 :'7, X05 49,990 48,595 18,013 17,258 260,656 18,000 14,336 16,424 34.767 $344,183 $ 15,000 600 15,000 60,500 30,500 $121,600 Y 296 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES DECISI0NPACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 3 UNIT: WATER OPERATIONS UNIT DESCRIPTION: - Provides for payment of electrical costs should they increase more than the 5% anticipated. - Provides educational expenses for employees. - Provides for maintenance of automatic water process equipment. - Provides for raise in construction and repair materials for Water Plant and Distribution System. - Provides additional 450 Water Meters and Remote Readers. - Provides for oversizing 37k% of the mains that should be oversized at City cost. ADVANTAGES/BENEFITS: - Would prevent exceeding electrical budget. Operators would keep State Certification. - P P r; - Provides reliable automatic water process equipment. - Provides better and more accurate meter readings. $� - Provides better water mains for Distribution System. :1 OPTIONS: - Overrun budget and assume short fall in electrical costs could be made M up in the rest of the budget. - Let operators pay for own educational expenses. - Repair automatic water process equipment on a crisis basis. r CONSEQUENCES: - .Will 'mean possible over -expenditure of a portion of the Water Division's budget. - Will mean more personnel to read meters. - Possible decertification of some of the treatment plant operators. Increased overtime for manual operation of water plant when the i' automatic equipment breaks down. is Su G Y 296 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES w Is CITY OF IOWA CITY DECISION PACKAGE I� 4310.0 ENTERPRISE FUND WATER RFVFNIIr. " RESOURCES BUDGET DEPT. I� REQUIRED FY79 PROPOSAL PERSONAL SERVICES COMMOD— ITIES 5,000 109000 SERVICE I CHARGES 15,050 189000 I I CAPITAL OUTLAY 20x000 65,850 TOTAL 40,050 93,850 I J PERSONAL SERVICES 6000) I 2/23/79 MAIL -K DIV OPERATION E MAINT ADMIN.ADMIN. COUNCIL LBUDGFT ADJ. PROPOSAL ADJ. FY80 10,000 189000 659850 93,850 Em to ses Authorized FY1979 F 1980 None CAPITAL OUTLAY (9000) Water Meters & Outside Readers Sub -Division Water Main (reimbursed by contractors) IOversize Water Main for Feeder Mains and New Sub -Div. J Laboratory Equipment J I I -1 297 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $30,000 20,000 15,000 8s0 $65,850 10,000 189000 65,850 93,850 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 3 OF 3 UNIT: WATER OPERATIONS UNIT DESCRIPTION: - Provides summer help. - Provides for oversizing 25% of the mains that should be oversized at City cost. - Provides for replacement of three blocks of old 2" Galvanized Main. - Provides for additional increase in chemicals. - Provides for additional increase in electrical power and gas for heaters. - Provides for additional 350 outside readers and meters. ADVANTAGES/BENEFITS: - Summer help will provide continued field operations while permanent employees are on vacation. - Will provide for a better water distribution• system and fire protection. Will provide for higher quality water and at a better pressure. - Will improve meter reading. - Will provide for better water treatment. - Will provide sufficient power for any emergencies. OPTIONS: - Fund at Level 2. CONSEQUENCES: Field work will be delayed until permanent employees return from vacation. - Reduced water pressure and fire flows. Poor quality of water and galvanized main. 298 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 11 I� CITY OF IOWA CITY DECISION PACKAGE 2/23/79 ^ 4310.0 ENTERPRISE FUND WATER REVENUE HATER DIV OPERATION C MAINT RESOURCES BUDGET DEPT. REQUIRED FY79 PROPOSAL i PERSONAL SERVICES 81484 8,950 COMM00— I TI ES 61000 SERVICE CHARGES 17,500 CAPITAL OUTLAY 84,500 75,000 TOTAL i 92,984 L07,450 PERSONAL SERVICES i (6000) Temporary FICA & IPERS CAPITAL OUTLAY (9000 LEVEL 3 ADMIN. ADMIN. COUNCIL BUDGET ADJ. PROPOSAL ADJ. FY80 8,950 6,000 17,500 75,000 107, 450 E to ees Authorized BUDGET 197§ FY g, FY1980 $ 8,000 950 $ 8,950 Water Meters & Outside Readers Replacement of 2" Galvanized Water Line Oversize Water Main and Feeder Main Office Equipment Chlorine Equipment for Storage Tank Subdivision Water Main (reimbursed by contractors) Replace Flow Meter with New Meters & Controls 299 / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $20,000 15,000 10,000 1,000 2,000 15,000 12,000 $75,000 8,950 6,000 17,500 75,000 107,450 FUND SUMMARY ENTERPRISE WATER REVENUE'rJND RESERVE FUNDS CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue - Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 619,506 $ 579,860 $ 603,903 30,641 318 434,775 $ 465,734 8,532 361,867 144 AA I $ 505,380 $ 579,860 300 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES 26,500 300,172 18,957 $ 345,629 248,129 —73,45.7— $ 321,586 $ 603,903 26,000 301,662 100,000 $ 427,66 333,162 $ 100, Ono433,162 g 598,403 M�1 WATER RESERVE j I BUDGET Interest Income i DEPRECIATION, EXT. & IMPROV $ 54,531 i $ 158,124 Transfer from Water Revenue J I J I 51000 TOTAL AVAILABLE $ 199,124 J $ 54,500 ENDING BALANCE i 1 144,624 248,129 $ J i $ WATER RESERVE OPERATION & MAINTENANCE RESERVE Beginning Balance $ BUDGET Interest Income FY79 DEPRECIATION, EXT. & IMPROV $ 54,531 Beginning Balance $ 158,124 Transfer from Water Revenue $ 36,000 Interest Income 51000 TOTAL AVAILABLE $ 199,124 DISBURSEMENTS $ 54,500 ENDING BALANCE $ 144,624 OPERATION & MAINTENANCE RESERVE Beginning Balance $ 53,031 Interest Income 11500 TOTAL AVAILABLE $ 54,531 DISBURSEMENTS $ - ENDING BALANCE $ 54,531 Reserve WATER BOND & INTEREST RESERVE Beginning Balance $ 272,775 Transfer from Water Revenue 30,000 Interest Income 20,000 TOTAL AVAILABLE $ 322,775 DISBURSEMENTS $ 18,957* ENDING BALANCE $ 303,818 BUDGET FY80 $ 144,624 36,000 5,000 $ 185,624 $ 185,624 $ 54,531 3,500 $ 58,031 $ 58,031 $ 303,818 30,000 15,000 348,818 $ 100,000 $ 248,818. WATER BOND & INTEREST SINKING Beginning Blanace Interest Income $ 95,930 $ 100,930 Transfer from Water Revenue Transfer from Bond & Interest 234,172 2,500 235,662 Reserve 18,957* 100,000 TOTAL AVAILABLE $ 349,059 $ 439,092 DISBURSEMENTS $ 248,129 $ 333,162 ENDING BALANCE $ 100,930 $ 105,930 * Water revenue bonds called 9/1/78 in the amount of $18,957.00. This amount was transferred from Bond & Interest Reserve account to the Bond & Interest Sinking account and will be a FY79 budget admendment. 301 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401RES ENTERPRISE FUNDS REFUSE COLLECTION FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Services Connodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ -- $ 10,850 $ (23,959) 302 / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 34,197 46,800 240,000 289,967 301,772 141,128 $324.ir,4 $ 348,572 $ 381.128 $156,160 $ 174,951 $ 151,115 17,619 13,073 1,075 90,964 83,896 127,612 502 4,995 78,834 48,069 106,466 22,492 $313,314 $ 383,381 $ 381,128 $ 10,850 $ (23,959) $ (23,959) 302 / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CLASSIFICATION BEGINNING BALANCE TOTAL EXPENDITURES ENDING BALANCE a 11 FUND SUMMARY ACTUAL FY 1978 ENTERPRISE FUNDS REFUSE COLLECTION FUND OPERATIONS ESTIMATE BUDGET FY 1979 FY 1980 $ -- RECEIPTS: $ (23,959) Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue 34,197 Transfers: 2401000 Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS } EXPENDITURES Persona Services 301,772 Commodities '" 1 Services & Charges 348,572 Capital Outlay 3 Debt Service y Transfers $156,160 TOTAL EXPENDITURES ENDING BALANCE a 11 FUND SUMMARY ACTUAL FY 1978 ENTERPRISE FUNDS REFUSE COLLECTION FUND OPERATIONS ESTIMATE BUDGET FY 1979 FY 1980 $ -- $ (a 95Q1 $ (23,959) f i 34,197 46,800 2401000 "I 255,158 301,772 141,128 '" 1 $289,355$ 348,572 $ 381,128 M $156,160 $ 174,951 $ 151,115 - 17,619 13,073 1,075 90,964 83,896 127,612 502 4,995 78,834 _.. 48,069 71,657 22,492 r $ 317 714 $ M4R..F7? $�g1.128 $(23�959i— $_(,.21_42.1_ $__U3 959 303 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: REFUSE UNIT DESCRIPTION: The Solid Waste Division is responsible for the collection of solid waste from dwellings of one to four units. UNIT GOAL: To continue to update the collection system utilizing the most efficient equipment and collection techniques that will reduce the cost of operation to the citizens of Iowa City. UNIT OBJECTIVES: 1. To continue lowering refuse pickup costs by replacing two or more rear loading packers with single operator side loading vehicles by November, 1979. 2. To recycle newsprint at the most economical cost. UNIT MEASUREMENT: 1. Prepare data comparing one man collection with two man collection. 2. Tonnage collected. UNIT ANALYSIS: Studies by the Environmental Protection Agency and experiences of other communities indicate one man can pick up almost as much solid waste as a two or three man crew provided a walk through truck with side loader is used. 304 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MINES r DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 2 UNIT: REFUSE UNIT DESCRIPTION: This level provides for the collection of solid waste from dwellings of one to four units on a once per week basis, with the elimination of one pickup truck, elimination of one man and the elimination of the bulky waste pickup. ADVANTAGE Reduces a personnel OPTIONS: Contract c CONSEQUEN( Numerous c private pi CITY OF IOWA CITY DFCiSIDN PACKAGE 2/22/79 4410.0 ENTERPRISE FUND REFUSE COLLECTION REVENUE r REFUSE COLLFCTICN OPERATIONS RESOURCES BUDGET REQUIRED DEPT• FY79 PROPOSAL ADMIN. ADMIN. COUNCIL LEVcL 1 BUDGET I PERSONAL ADJ. PROPOSAL ADJ. FY80 SERVICES 158,864 140,440 ! I C COMMOD- 140t440 140,440 ITIES 12,465 975 SERVICE 975 975 CHARGES 80,074 1209162 i CAPITAL 120,162 120,162 J OUTLAY 77,87.0 TOTAL 251,403 339,397 77,820 77x820 3399397 339,397 PERSONAL SERVICES (6000) Em 10 ees Authorized BUDGET -1 Solid Waste Superintendent FY19 9 9 0 fY1980 Street/Sanitation Superintendent 1/2 $ Maintenance Worker II 1/4 4,850 Maintenance Worker III 4 Maintenance Worker I 4 47,028 Temporary 7 5 11 T2 9 1 4 4 llfiV I Overtime 7,680 Wage Adjustment 5,025 Health & Life Insurance 5,528 J FICA & IPERS 7,729 13.963 11 1/2 9 1/4 $140.440 J CAPITAL OUTLAY (9000) J Vehicle Replacement Fund i —I i $ 77.820 I h 306 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 4 d �I p DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 2 UNIT: REFUSE UNIT DESCRIPTION: This level provides for all bulky waste to be picked up in Iowa City. ADVANTAGES/BENEFITS; Keeps the service at its present level, reduces complaints, provides prompt service to its customers. OPTIONS: Could be done by private collection firms. CONSEQUENCES: Authoritative texts on solid waste indicate that many private collection firms do not respond promptly to complaints and many private firms charge more for these services. 307 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY DFCISION PACKAGE I I i I i 2/27./79 4410.0 ENTERPRISE FUND i I _I i _.J REFUSE COLLFCTION REVFNUF REFUSE COLLECTION �1 I J I ADMIN. COUNCIL EVEL 2 LBUDGET J ADJ. PROPOSAL ADJ. J I ,.1 I "l CITY OF IOWA CITY DFCISION PACKAGE 2/27./79 4410.0 ENTERPRISE FUND I REFUSE COLLFCTION REVFNUF REFUSE COLLECTION OPERATIONS RF.SMIRCES BUDGET DEPT. RFOUIR.ED FY79 PROPOSAL ADMIN. ADMIN. COUNCIL EVEL 2 LBUDGET ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICES 16,087 10,675 10,675 10,675 COMMOD— ITIES 608 100 100 100 SERVICE CHARGES 39822 7,450 79450 7,450 CAPITAL OUTLAY 4,995 1,014 L,014 19014 TOTAL 25,512 19,239 199239 19,239 PERSONAL SERVICES (6000) EmplO�iees Authorized BUDGET fYl 79 FY19 0 . FY1980 Senior Maintenance Worker Assistant Superintendent I �- $ Wage Adjustment 112 8,657 Health & Life Insurance 476 FICA & IPERS 457 — _ 1085 1 1/2 $10.675 CAPITAL OUTLAY (9000) Vehicle Replacement Fund (pickup for bulky waste) $_11.014 308 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ENTERPRISE REFUSE COLLECTION FUNDS RESERVE FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ -- $ 34,809 $ -- 34,809 --* -' -- EXPENDITURES $ __ $ ersona Services $ -- _ Commodities Services & Charges Capital Outlay Debt Service -' X4.809* Transfers TOTAL EXPENDITURES $ -' $ 34,809 ENDING BALANCE $ 34,809 *This Reserve Fund has been eliminated as Refuse Collection Operations will now make payments into the Vehicle Replacement Fund; a transfer of $34,809 will be made to the Vehicle Replacement Fund during FY79 to zero out this reserve fund. O. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Per�sonarServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE FUNDS LANDFILL FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET 1980 FY 1978 FY 1979 FY $ $ (?� $ 74,535 4 -- -- 263,392 310,926 341,700 766 2,000 4,000 1,101 107,788 40,435 40.000 $ 373,051 $353,361 $__L81,700 $ 78,308 $ 81,920 $ 84,426 22,541 11,091 12,150 28,711 58,449 45,189 143,863 37,176 117,176 126,490 63,328 55,744 $ a2g, lq $ 251 L9,64 $ 314,685_ $___726 862 $ 4.535 $ 145,550 310 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101NES ENTERPRISE ~ LANDFILL FUND OPERATIONS FUND SUMMARY _. CLASSIFICATION ACTUAL ESTIMATE FY 1978 FY 1919 =FY198o BEGINNING BALANCE (66,427) $ 7,465 RECEIPTS: Property Taxes $ __ $ -- -- Other Receipts: Licenses & Permits 4 Fines & Forfeitures -- g; Charges for Services Intergovernmental Revenue 263,392310,926 * 70 ~ 341,700 Use of Money & Property -- -- Miscellaneous Revenue 1,101 -- - is Transfers: Bond Transfers i Expense Transfers 150 Other Transfers _- TOTAL RECEIPTS -25-4.541.__ - $_210.92.i— $ 41 00 xY EXPENDITURES _ ersona FServices $ 78,308 $ Commodities Services & Charges 22,541 81,920 $ 11,091** 84,426 12,150 f? L Capital Outlay 28,711 75,024 58,449 ** 45,189 s Debt Service 37,176** 117,176 -- Transfers 126,490 63,328** 55,744_ TOTAL EXPENDITURES $ 331.074 $25L9_64- $ 314,685 — 4 ENDING BALANCE 19•,550 *Adjusted to projected revenue based upon estimated **Adjusted to projected tonnage in FY79. _ costs of fund. In addition, excavation vehicle operating charges costs of $80,000 and vehicle replacement will be needed in FY79. were eliminated as no excavation 311 - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101NES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 2 UNIT: LANDFILL UNIT DESCRIPTION: - This level provides a reduction in operation of the Landfill to seven hours a day five days a week, closed weekends and all holidays and the elimination of two landfill employees. ADVANTAGES/BENEFITS: - Lowers the present cost of operation with only small decrease in income. OPTIONS: - Contract t CONSEQUENCES: - Landfill w GOALS AND OBJECTIVES FUND: DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: LANDFILL UNIT DESCRIPTION: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all surrounding communities. UNIT GOAL: To operate a state approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operation. UNIT OBJECTIVES: 1. To ensure revenues equal expenses. 2. To operate landfill in compliance with State landfill regulations. UNIT MEASUREMENT: 1. To monitor monthly income and compare against expenses. 2. Satisfactory rating on periodic State inspections. UNIT ANALYSIS: The landfill operation is an independent utility with fully funded replacement funds for land. 312 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES RETAKE OF PRECEDING DOCUMENT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OCS 11011IC5 DORM MICROLAB TARGET SERIES 0 GOALS AND OBJECTIVES FUND: DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: LANDFILL UNIT DESCRIPTION: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all surrounding communities. UNIT GOAL: To operate a state approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operation. UNIT OBJECTIVES: 1. To ensure revenues equal expenses. 2. To operate landfill in compliance with State landfill regulations. UNIT MEASUREMENT: 1. To monitor monthly income and compare against expenses. 2. Satisfactory rating on periodic State inspections. UNIT ANALYSIS: The landfill operation is an independent utility with fully funded replacement funds for land.. 312 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: LANDFILL LEVEL 1 OF 2 UNIT DESCRIPTION: - This level provides a reduction in operation of the Landfill to seven hours a day five days a week, closed weekends and all holidays and the elimination of two landfill employees. ADVANTAGES/BENEFITS: Lowers the present cost of operation with only small decrease in income. OPTIONS: - Contract the operation of the Landfill to a private contractor. CONSEQUENCES: - Landfill will be shut down. 313 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF InNA CITY DECISION PACKAGE 2/22/79 4510.0 ENTERPRISE FUND LANDFILL REVENUE LANDFILL OPERATIONS LEVFL 1 RESnURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICES 54,113 56,161 56,161 56x161 COMMOD- ITIFS 7,497 12,150 12,150 12,150 SERVICE CHARGES 54,328 30,289 30,289 30,289 CAPITAL OUTLAY 37,176 117,176 117,176 117,176 TOTAL 153,114 215,776 215,776 215,776 PERSONAL SERVICES (6000) Em to es Authorized BUDGET FY -19792 NOW FY1980 Solid Waste Superintendent 1/2 -- $ Assistant Superintendent -- 1/2 8,657 Maintenance Worker III 2 2 25,614 Maintenance Worker I 1 1 10,045 1 1 2 2 44,316 Overtime 2,334 Wage Adjustment 3,437 Health & Life Insurance 1,227 FICA & IPERS 5,847 3 1/2 3 1/2 $ 564161 CAPITAL OUTLAY (9000 Landfill Excavation $ 80,000 Vehicle Replacement Fund 37,176 $117,176 i r i 314 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES DECISI0NPACKAGE DEPARTMENT: PUBLIC WORKS UNIT: LANDFILL LEVEL 2 OF 2 UNIT DESCRIPTION: This level provides that the Landfill operate at its present schedule of 11 hours a day six days a week, five hours on Sunday and all holidays except Thanksgiving, Christmas, and New Year's Day. ADVANTAGES/BENEFITS: " - Reduces roadside dumping, and complaints. - Provides longer operating hours which private haulers utilize in scheduling their pickup routes. — OPTIONS: Contract to private operators. CONSEQUENCES: - Increased roadside dumping will probably occur due to shortened hours and landfill user frustration. - Private haulers would have difficulty maintaining route schedules. 1 r I i 1 i i 315 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES CAP IT AL OUTLAY TOTAL 35,522 43,165 PERSONAL SERVICES (6000) Maintenance Worker III Maintenance Worker I Temporary Overtime Wage Adjustment Health & Life Insurance FICA & IPERS CAPITAL OUTLAY (9000) None 316 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES 43,165 Employees Authorized FY1979 FY198� 1 1 1 1. 2 2 2 2 BUDGET FY1980 2/22/79 $12,783 6 624 "'I"� 1,500 970 1,067 2,595 2,726 $28,265 LFVFL 2 BUDGET FY80 28,265 14,900 43,165 CITY OF IOWA CITY nFCISION PACKAGE 4510.0 ENTERPRISE FUND LANDFILL REVENUE LANDFILL OPERATIONS RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. PERSONAL SERVICES 27,807 28,265 28,265 COMMOD— ITIES 3,594 SERVICE CHARGES 49121 14,900 149900 CAP IT AL OUTLAY TOTAL 35,522 43,165 PERSONAL SERVICES (6000) Maintenance Worker III Maintenance Worker I Temporary Overtime Wage Adjustment Health & Life Insurance FICA & IPERS CAPITAL OUTLAY (9000) None 316 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES 43,165 Employees Authorized FY1979 FY198� 1 1 1 1. 2 2 2 2 BUDGET FY1980 2/22/79 $12,783 6 624 "'I"� 1,500 970 1,067 2,595 2,726 $28,265 LFVFL 2 BUDGET FY80 28,265 14,900 43,165 ENTERPRISE " LANDFILL FUND _ RESERVE FUNDS FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal—Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ $ 39,565 $ 82 non $ -- $ -- $ i i' 766 -2,000 4,000 ..7 i 107 638 40,435 40,000 $ 108,404 $ 42,435 $ 44,000 _ 68,839 -- -- " $ -- $ AR -Ana $ - $ 39,565 $ R2 nno $ 126,000 31,7 .. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES ENTERPRISE FUNDS LANDFILL FUND LANDFILL OPERATIONS RESERVES ACTUAL FY78 LANDFILL EQUIPMENT REPLACEMENT RESERVE Beginning Balance Receipts: Transfer from Landfill Operations Interest Income Total Available Expenditures: Equipment Purchase Ending Balance (Deficit) LAND ACQUISITION RESERVE Beginning Balance Receipts: Transfer from Landfill Operations Interest Income Total Available Expenditures $ --- 67,638 766 $ 68,404 68,839 $ 435 40,000 $ 40,000 ,000 BUDGET FY79 $ 40,000 40,000 2,000 82,000 8 , 0 *This reserve fund has been eliminated as landfill operations will now make payments into the Vehicle Replacement Fund; a transfer of $435 will be made in FY79 to zero out this reserve fund. "I] / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES BUDGET FY80 $ --- $ --- $ 82,000 40,000 4,000 126,000 $1 F6, ENTERPRISE FUNDS AIRPORT FUND FUND SUWARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ $ 94.707 $ 78,102 RECEIPTS: Property Taxes $ -- $ -- $ i Other Receipts: Licenses & Permits -- -- -- Fines & Forfeitures -- -- -- Charges for Services -- -- -- `' Intergovernmental Revenue -- -- Use of Money & Property 18,822 18,500 44,502 Miscellaneous Revenue 105,921 13,145 2,800 I Transfers: Bond Transfers -- -- -- I Expense Transfers 582 -- -- Other Transfers -- -- -- TOTAL RECEIPTS $ 125,325 $ 31,645* $ 47,302 •, EXPENDITURES Fe—Services $ -- $ 3,500 $ -- Comnadities 7,218 10,140 12,650 Services & Charges 21,430 27,710 40,635 Capital Outlay 1,695 6,900 -- _ Debt Service 275 -- 15,000 Transfers _. TOTAL EXPENDITURES $ sn,eiA $ 48.2rin* $ 68,285 " ENDING BALANCE $ 94.707 $ 78,1— $ 57,119 *Reflects change in FY79 Budget r 319 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES ( GOALS AND OBJECTIVES IFUND: ENTERPRISE FUNCTION: AIRPORT ACTIVITY DESCRIPTION: The function of the Iowa City Municipal Airport Commission as the appointed representatives of the citizens, is to formulate Airport policy and provide general direction to the Airport Manager to carry out commission policies. ACTIVITY GOAL: To adequately serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility; to maintain and improve the facility as required to keep it safe, and a viable part of the state and national system of airports for general aviation. ACTIVITY OBJECTIVES: I - Construct additional T-hangars 2. Resurface parking near Tero minalBuisatisfy dif g; add dparking spaces (auto- mobile) June 1980. 3. Install runway lights subject to same restrictions as runway extension. 4. Clear trees out of drainage ditch to keep runways from flooding. November 1979. 5. Build new maintenance building for fixed base operator. June 1980. 6. Install jet fueling facilities. September 30, 1980 by fixed base operator. 7. Complete the Master Plan Study by Fall, 1979. 8. Lengthen runway 6-24 to 6000 feet long if master plan so indicates - 9. Improveorroadway easement State & Federal f to snorthwest airport property to a rock surfaced road. ACTIVITY MEASUREMENT: Measurable by percentage completion of each of above items. ACTIVITY ANALYSIS: The specific objectives listed above are what the Commission feels are most important at this time. The objective may be modified by dataand recommendations that may be contained in the Master Plan Study, and public input thereto. 320 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES bI0R2S DECISION PACKAGE FUND: ENTERPRISE FUNCTION: AIRPORT ACTIVITY DESCRIPTION: Level 1 of 1 The function of the Iowa City Municipal Airport Commission as the appointed representatives of the citizens, is to formulate Airport policy and provide general direction to the Airport Manager to carry out commission policies. ACTIVITY GOAL: To adequately serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility; to maintain and improve the facility as required to keep it safe, and a viable part of the state and national system of airports for general aviation. ACTIVITY OBJECTIVES: 1. Construct additional T -hangars to satisfy demand. June 1980. 2. Resurface parking near Terminal Building; add parking spaces (auto- mobile) June 1980. 3. Install runway lights subject to same restrictions as runway extension. 4. Clear trees out of drainage ditch to keep runways from flooding. November 1979. 5. Build new maintenance building for fixed base operator. June 1980. 6. Install jet fueling facilities. September 30, 1980 by fixed base operator. 7. Complete the Master Plan Study by Fall, 1979. 8. Lengthen runway 6-24 to 6000 feet long if master plan so indicates - apply for State & Federal funds. 9. Improve roadway easement to northwest airport property to a rock surfaced road. ACTIVITY MEASUREMENT: Measurable by percentage completion of each of above items. ACTIVITY ANALYSIS: The specific objectives listed above are what the Commission feels are most important at this time. The objective may be modified by data and recommendations that may be contained in the Master Plan Study, and public input thereto. 321 w MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES f� CITY OF IOWA CITY DECISION'PACKAGE 2/22/79 'f w s 4610.0 ENTERPRISE FUND jP AIRPORT REVENUE AIRPORT OPERATIONS RESOURCES BUDGET DEPT, ADMIN. ADMIN. COUNCIL LEVEL 1 BUDGFT REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICFS 3,500 COMMOD— i—! ITIES 10,140 12.650 129650 12,650 SERVICE CHARGES 27,710 409635 40.635 40,635 CAPITAL OUTLAY 6,900 59000 59000 5,000— TOTAL 48,250 58,285 58,285 59000— 53,285 PERSONAL SERVICES (6000) Employees Authorized F 19 BUDGET 9 FY1980 FY1980 None CAPITAL OUTLAY (9000) 322 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES DEBT SERVICE CAPITAL PROJECTS . TRUST & AGENCY _SPECIAL REVENUE SPECIAL ASSESSMENT INTRAGOVERNMENTAL SERVICE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES OTHER FUNDS DEBT SERVICE CAPITAL PROJECTS TRUST & AGENCY SPECIAL REVENUE SPECIAL ASSESSMENT INTRAGOVERNMENTAL SERVICE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MDIIIES p. � - -L DEBT SERVICE FUND MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES it i I i I _ I� �J J � - -L DEBT SERVICE FUND MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 7 DEBT SERVICE FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ 4,046 $ (86,514) $ (8,376) $ 776,566 $ 1,153,316 $ 952,851 24,425 224,800 253,588* 303,034 $ 1,025,791 $ 1,406,904 $1,255,885 EXPENDITURES Personal Services $ __ $ __ $ Commodities Services & Charges Capital Outlay -- Debt Service 1,116,351 1,328,766* 1,247,509 Transfers TOTAL EXPENDITURES $_1 Ll 1 6.,.3_51 $ 1,328,766 $1,247,509 ENDING BALANCE $__ 86j 514 $ 8 376) $ -0- *These figures have been adjusted for budget amendments needed due to the 09/01/78 G.O. Bond Issue which was not originally included in the FY79 Budget. 323 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DEBT SERVICE FUND SUMMARY OF EXPENDITURES *These bond issues are abated by revenue funds. 324 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES AMOUNT DUE ORIGINALLY OUTSTANDING FY79 GENERAL OBLIGATION ISSUED 07/01/79 CIPAL INTEREST Bridge 12/59 $ 400,000 $ 25,000 $ 25,000 $ 425 Bridge 11/61 75,000 12,000 4,000 340 Bridge 11/68 650,000 100,000 100,000 2,000 Bridge 10/71 500,000 400,000 100,000 14,600 Street Improvements 11/68 1,350,000 450,000 175,000 14,775 Street Construction 08/76 285,000 150,000 50,000 6,250 Public Library 08/62 265,000 45,000 15,000 1,219 *Sewer Construction 10/70 11000,000 300,000 100,000 12,100 *Water Treatment 12/71 900,000 575,000 75,000 22,250 Street Improvements 06/77 3,015,000 2,900,000 200,000 121,825 Street Improvements 8 *Sewer Construction 09/78 2,250,000 2,250,000 100,000 107,725 $ 7,207,000 $944,000 $3032509 *These bond issues are abated by revenue funds. 324 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES CAPITAL PROTECTS FUND MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140HIES CAPITAL PROJECTS FUNDS FUNDS SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1960 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ (767,510) $ 2.568.254 $ 2.318.254 1,664,818 2,783,750 3,645,110 106,314 3,030,918 9,784,080 5,148,558 403,427 2,191,017 1,780,026 $5,205,477 $14,758,847 $10,573,694 $ 14,511 $ -- $ --- 39,981 -- -_ 476,971 1,337,668 15,008,847 10,573,694 -582 $1,869,713 $15,008.847 $10,573,694 $2,568,254 $ 2,318,254 $ 2,318,254 325 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CAPITAL PROJECTS FUNDS LEISURE AND CULTURAL OPPORTUNITIES IMPROVEMENTS BEGINNING BALANCE i - i I� i i I _1 i RECEIPTS I Federal Aid - r; City Park Bike Trail Transfers In - j General Revenue Sharing: Mercer Park Restrooms 35,000 Willow Creek Tennis Court Bureau of Outdoor Recreation 30,000 Willow Creek Tennis Court 30,000 Road Use Tax f .R 91000 TOTAL RECEIPTS ff F� 125,000 FUNDS AVAILABLE f] �� 1 dl }ir) 1.1 4f 4,t ,I �a ti's i CAPITAL PROJECTS FUNDS LEISURE AND CULTURAL OPPORTUNITIES IMPROVEMENTS BEGINNING BALANCE $ 1,060 RECEIPTS Federal Aid - City Park Bike Trail Transfers In - $ 21,000 General Revenue Sharing: Mercer Park Restrooms 35,000 Willow Creek Tennis Court Bureau of Outdoor Recreation 30,000 Willow Creek Tennis Court 30,000 Road Use Tax City Park Bike Trail 91000 TOTAL RECEIPTS 125,000 FUNDS AVAILABLE $ 126,060 EXPENDITURES Mercer Park Restrooms $ 35,000 Willow Creek Tennis Court 60,000 City Park Bike Trail _ 30,000 TOTAL EXPENDITURES ENDING BALANCE 326 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 125,000 $ 1,060 CAPITAL PROJECTS FUNDS POLLUTION CONTROL IMPROVEMENTS BEGINNING BALANCE $ (75,753) _ RECEIPTS Bond Sale - River Corridor Trunk Sewer $ 400,000 Wastewater Treatment Facility 347,058 Environmental Quality Grant (State) - Wastewater Treatment Facility 81,176 River Corridor Trunk Sewer 100,000 Transfers In - Wastewater Treatment Facility 300,000 ' EPA Grant (Federal) - ' Wastewater Treatment Facility 1,271,766 River Corridor Trunk Sewer 1,500,000 a{{ ' TOTAL RECEIPTS 4,000,000 S1 FUNDS AVAILABLE $3,924,247 !. 5 ? EXPENDITURES River Corridor Trunk Sewer $2,000,000'1 Wastewater Treatment Facility 2,000,000 TOTAL EXPENDITURES 4,000,000 Di !� I ENDING BALANCE $(75,753) FI k� I Fi ! k� 01 CJ ! is i I wi i ci I rn 327 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CAPITAL PROJECTS FUND WATER SYSTEM CONSTRUCTION Beginning Balance $238,014 Receipts -- Funds Available $238,014 Expenditures -- Ending Balance $238,014 BRIDGE CO Beginning Receipts Funds Ava Expenditu Ending Ba CAPITAL PROJECTS FUNDS STREETS & TRAFFIC CONTROL CONSTRUCTION BEGINNING BALANCE $1,900,095 RECEIPTS Bond Sale - CBD Alley Project $ 10,000 Grand Ave. Widening 10,000 Sunset St. Benton to Penfro 32,000 Extra Width Paving 100,000 Scott Blvd. - Phase I 850,000 Scott Blvd. - Phase II 200,000 South Gilbert St. Improvements 417,000 CBD Streetscape Phase II 11000,000 Benton -Riverside Intersection 134,000 USTEP - South Gilbert St. Improvements 150,000 Benton -Riverside Intersection 134,000 Transfers In - Road Use Tax Equipment Service Bldg. Improvements 94,500 Bikeway & Handicapped Curb Cut 6,000 Bikeway Pedestrian Trail - East 7,000 Concrete Street & Curb Repair 76,120 HCDA Rocky Shore Bikeway 30,000 Operating Revenue Sanitary Sewer City Streetscape II 55,000 Equipment Service Building 43,000 Federal Aid Highway Act Bikeway & Handicapped Curb Cut 14,000 Rocky Shore Bikeway 70,000 Bikeway Pedestrian Trail 21,000 South Gilbert St. Improvements 133,000 Private Contributions Bikeway Pedestrian Trail 2,000 Rocky Shore Bikeway 5,000 Crandic St. Bridge Signage 6,000 TOTAL RECEIPTS 3,599,620 FUNDS AVAILABLE $5,499,715 EXPENDITURES Extra Width Paving $ 100,000 Scott Blvd. - Phase I 850,000 Scott Blvd. - Phase II 200,000 South Gilbert St. Improvements 700,000 CBD Streetscape Phase II 11000,000 Benton -Riverside Intersection 268,000 329 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140MES 330 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i Sanitary Sewer/City Streetscape Phase II $ 55,000 CBD Alley Project 10,000 .Y Grand Avenue Widening 10,000 Equipment Service Bldg. Improvement 137,500 Bikeway & Handicapped Curb Cut 20,000 Bikeway Pedestrian Trail - East 30,000 3 Concrete Street & Curb Repair 76,120 i1 Sunset Street- Benton to Penfro 32,000 Rocky Shore Bikeway 105,000 { Crandic Street Bridge Signage 6,000 I TOTAL EXPENDITURES 3,599,620 ENDING BALANCE $1,900,095 1 _1 J i 330 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CAPITAL PROJECTS FUNDS PARKING IMPROVEMENTS BEGINNING BALANCE $ 46,221 RECEIPTS Bond Sale - Parking Garage "B" Project $1,170,500 Transfers In - Parking Garage "B" Project 985,000 TOTAL RECEIPTS 2,155,500 FUNDS AVAILABLE $2,201,721 EXPENDITURES Parking Garage "B" Project $2,155,500 TOTAL EXPENDITURES 2,155,500 ENDING BALANCE $ 46,221 331 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES �i W i Ij ;I CAPITAL PROJECTS FUNDS OTHER CONSTRUCTION BEGINNING BALANCE RECEIPTS Bond Sale - 10 Unit T -Hangar Airport Shop Building North Branch Storm Water Detention Transfers In - General Revenue Sharing Civic Center Air Conditioning Operating Revenue - Bus Stop Signs & Shelters Transit Operation & Maintenance Facility Airport -Auto Parking Area Transit Assistance (State) - Bus Stop Signs & Shelters Transit Operation & Maintenance UMTA - Bus Stop Signs & Shelters Transit Operation & Maintenance Facility TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES Bus Stop Signs & Shelters Transit Operation & Maintenance Facility Civic Center Air Conditioning North Branch Storm Water Detention T -Hangars Auto Parking Area New Shop Building TOTAL EXPENDITURES ENDING BALANCE 332 $ 100,000 65,000 300,000 81,165 7,241 6,000 15,000 7,241 6,000 57,927 48,000 $ 72,409 60,000 81,165 300,000 100,000 15,000 65,000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES $ (16,825) 693,574 $ 676,749 693,574 $ 16,825 I iJ �J CAPITAL PROJECTS FUNDS OTHER CONSTRUCTION BEGINNING BALANCE RECEIPTS Bond Sale - 10 Unit T -Hangar Airport Shop Building North Branch Storm Water Detention Transfers In - General Revenue Sharing Civic Center Air Conditioning Operating Revenue - Bus Stop Signs & Shelters Transit Operation & Maintenance Facility Airport -Auto Parking Area Transit Assistance (State) - Bus Stop Signs & Shelters Transit Operation & Maintenance UMTA - Bus Stop Signs & Shelters Transit Operation & Maintenance Facility TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES Bus Stop Signs & Shelters Transit Operation & Maintenance Facility Civic Center Air Conditioning North Branch Storm Water Detention T -Hangars Auto Parking Area New Shop Building TOTAL EXPENDITURES ENDING BALANCE 332 $ 100,000 65,000 300,000 81,165 7,241 6,000 15,000 7,241 6,000 57,927 48,000 $ 72,409 60,000 81,165 300,000 100,000 15,000 65,000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES $ (16,825) 693,574 $ 676,749 693,574 $ 16,825 W .i 3 {4 I'7 t IW f u�jj TRUST &AGENCY _ FUND - PENSION & RE' r J i I i i I TRUST AND AGENCY FUND PENSION & RETIREMENT FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ 301,432 $ 253,899 $ 172,557 $ 376,334 $ 494,083 $ 596,327 48,418 51,355* 40,000 6,597 -- 3,923 134,105** 59,770 7,472 7,795 8,858 $ 442,744 $ 687,338 $ 704,955 EXPENDITURES Personal Services $ 488,801 $ 754,320 $ 863,512 Commodities Services & Charges 1,476 14,360 14,000 Capital Outlay -- _- -- Debt Service -- -- __ Transfers -- __ -- TOTAL EXPENDITURES $ 490,277 $ 768,680 $ 877,512^ ENDING BALANCE $ 253,899 $ 172,557 $ -- *This will need a budget amendment for the University Fire Protection Contract receipt as it was not budgeted for in FY79. **The State reimbursement for FY78 was not received until FY79. 333 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOINES TRUST & AGENCY FUND PENSION AND RETIREMENT OTHER EMPLOYEES #: FICA IPERS Workmen's Compensation Unemployment Insurance SUBTOTAL TOTAL PERSONAL SERVICES SERVICES AND CHARGES: Retirement Systems Expense Fund**** Police Retirement System Fire Retirement System TOTAL SERVICES & CHARGES I TOTAL EXPENDITURES Contribution to: Police Retirement Fire Retirement Other Employees $ (23,143) 64,312 41,169 $ 488,801 $ 1,083 393 $ 1,476 490,277 26.98% 33.32% 11.10% $ 81,150 130,788 39,718 20,000 271,656 $ 754,320 $ 7,180 7,180 $ 14,360 $ 768,680 30.52% 38.08% 11.80% BUDGET FY80 - 236,494* 36,49 $ 13,950 $ 292,846* 306,796 - $ 543,290 $ 78,532## 164,230### 57,460** 20,000*** 320,222 863,512 $ 7,000 7,000 $ 14,000 $ 877.512 29.16% 35.26% 11.88% *Includes an amount reimbursable by the State. It is based on total salaries of eligible personnel. 1) Police Retirement System - $26,768 (3.84%) 2) Fire Retirement System - $33,002 (4.60%) **In prior year, this has been budgeted under the General Fund. ***As of January 1, 1978, local governments pay for unemployment insurance as the federal government's supplemental unemployment assistance program expired at that time. The City will be reimbursing the State for actual payments made under the program to City employees. ****The expense fund is provided in Chapter 411 of the Code of Iowa for payment of the expenses of operating the retirement systems. Items budgeted for include the annual actuarial report, physical exams and temporary disability. Prior to FY79, all had been paid out of the contributions to the retirement system except for the temporary disability which was paid out of the General Fund. 334 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SUMMARY OF EXPENDITURES ACTUAL BUDGET PERSONAL SERVICES: FY78 FY79 Police - Pension $ 12,525 $ 12,525 Retirement Police Total 189 689 202,214 206 607 Fire - Pension $ 13,950 $ 13,950 Retirement Fire Total $ 2-31,468 245,418 $ 249 582 263,532 SUBTOTAL $ 447,632 $ 482,664 OTHER EMPLOYEES #: FICA IPERS Workmen's Compensation Unemployment Insurance SUBTOTAL TOTAL PERSONAL SERVICES SERVICES AND CHARGES: Retirement Systems Expense Fund**** Police Retirement System Fire Retirement System TOTAL SERVICES & CHARGES I TOTAL EXPENDITURES Contribution to: Police Retirement Fire Retirement Other Employees $ (23,143) 64,312 41,169 $ 488,801 $ 1,083 393 $ 1,476 490,277 26.98% 33.32% 11.10% $ 81,150 130,788 39,718 20,000 271,656 $ 754,320 $ 7,180 7,180 $ 14,360 $ 768,680 30.52% 38.08% 11.80% BUDGET FY80 - 236,494* 36,49 $ 13,950 $ 292,846* 306,796 - $ 543,290 $ 78,532## 164,230### 57,460** 20,000*** 320,222 863,512 $ 7,000 7,000 $ 14,000 $ 877.512 29.16% 35.26% 11.88% *Includes an amount reimbursable by the State. It is based on total salaries of eligible personnel. 1) Police Retirement System - $26,768 (3.84%) 2) Fire Retirement System - $33,002 (4.60%) **In prior year, this has been budgeted under the General Fund. ***As of January 1, 1978, local governments pay for unemployment insurance as the federal government's supplemental unemployment assistance program expired at that time. The City will be reimbursing the State for actual payments made under the program to City employees. ****The expense fund is provided in Chapter 411 of the Code of Iowa for payment of the expenses of operating the retirement systems. Items budgeted for include the annual actuarial report, physical exams and temporary disability. Prior to FY79, all had been paid out of the contributions to the retirement system except for the temporary disability which was paid out of the General Fund. 334 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SUMMARY OF EXPENDITURES #The Attorney General has ruled that cities cannot levy in the Trust and Agency fund for pension costs until the city has received its $8.10 maximum levy in the General Fund. Therefore, in FY80, 62.1% of FICA costs and 14.0% of IPERS costs are budgeted in the General Fund. ##FICA rate reflects a change in the rate from 6.05% to 6.13% of gross salaries; the maximum withholding increased from $17,700 to $22,900. ###IPERS rate reflects a change in the contribution rates from 5.25% to 5.75%; however, the maximum withholding remained unchanged from FY79 at $20,000. 335 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES SPECIAL REVENUE FUND HCDA ROAD USE TAX ASSISTED HOUSING GENERAL REVENUE SHARING MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401MES FUNDS SUMMARY SPECIAL REVENUE FUNDS CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 969,947 $..478,686 $ 214,154 RECEIPTS: Property Taxes $ __ $ __ $ - Other Receipts: Licenses & Permits Fines & Forfeitures -- Charges for Services 559 Intergovernmental Revenue 3,310,568 4,131,956 2,852,582 Use of Money & Property 80,414 34,000 44,000 Miscellaneous Revenue 382,257 __ Transfers: Bond Transfers Expense Transfers 25,000 Other Transfers -- TOTAL RECEIPTS $3.798.798 $4.165.956 82.896.582 EXPENDITURES Personal Services $ 280,081 $ 254,367 $ 288,056 Commodities Services IS Charges 13,776 15,963 9,567 Capital Outlay 258,235 1,826,801 126,670 1,047,000 72,692 299,685 Debt Service Transfers 1,911,166 2.986.488 .2.586.1Oq TOTAL EXPENDITURES $4,290,059 $4,430.488 $3.256.104 ENDING BALANCE $ 478,686 $ 214,154 $-C145, 368 336 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES SPECIAL REVENUE FUNDS HCDA FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 8 145,368 $ (145,368 RECEIPTS: Property Taxes $ -- $ Other Receipts: Licenses & Permits -- -- __ Fines & Forfeitures -- - Charges for Services 559 Intergovernmental Revenue 1,768,897 2,130,000 670,000 Use of Money & Property 24,445 -- __ Miscellaneous Revenue 382,257 Transfers: Bond Transfers -- -- -- Expense Transfers 25,000 Other Transfers -- -- -- TOTAL RECEIPTS $2,201,158 $ 2,130,000 $ 670,000 EXPENDITURES Personal Services $ 280,081 $ 254,367 $ 288,056 ` Commodities 13,776 15,963 9,567 Services & Charges 255,001 126,670 72,692 Capital Outlay 1,745,033 1,047,000 299,685 Debt Service -- -- -- Transfers 52,635 686,000 -- TOTAL EXPENDITURES $2,34 $ 2,130,000 $,670,000 ENDING BALANCE $ (145,368) $ (145,368) $ 145,368) h: 337 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET SUMMARY 338 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES EXPENDED & ENCUMBERED FY79 BUDGET FY76 THRU PLUS FY80 FIVE YEAR EXPENDITURES FY7B AMENDMENTS BUDGET TOTAL COMMUNITY PLANNING: Comprehensive Plan $ 276,627 $ 19,878 $ 40,775 $ 337,280 Human Needs Plan 40,794 31,745 13,530 75,000 -- -- 54,324 106,745 River Corridor Study & Improv. -- 80,000 Ralston Creek Study 80,000 -- 13,741 Energy Conservation 13,741 -- -- NEIGHBORHOOD REVITALIZATION: Housing Rehab. Grants 236,119 400,000 73,000 } 789,893 Housing Rehab. Loans Housing Rehab. Administration 80,774 43,375 72,000 -- 27,000 142,375 Structure Acquisition/Rehab. -- 80,000 -- 80,000 410,026 Neighborhood Site Improvements 1,840 106,239 408,186 96,400 -- 101,000 303,639 Housing Code Enforcement RALSTON CREEK FLOOD CONTROL: 118,131 Preliminary Measures South Branch Improvements 118,131 34,385 -- 600,000 -- -- 634,385 North Branch Improvements -- 750,000 -- 750,000 HANDICAPPED/ELDERLY PROJECT: 850 Skills Unlimited Workshop Architectural Barrier Removal 850 113,593 55,000 -- ; - 168,593 Retarded Citizens Center -- 50,000 -- 50,000 Bus Acquisition Senior Center 250,283 786,000 214,000 1,250,283 URBAN RENEWAL ACTIVITIES: 800,000 Washington Street Improvements 800,000 -- -- 1,764,872 R-14 Land Acquisition R-14 Administration & Completion 1,764,872 307,504 -- 298,295 30,000 635,799 ADMINISTRATION:1,627 1,627 -- -- CCN General Prog. Dev. & Management 193,719 155,000 125,000 473,719 OTHER PROGRAMS: City Park Improvements 294,718 -- -- 294,718 -" Neighborhood Park Improvements -- -- -- Parkland Acquisition Energy Conservation -- -- "- 41,000 26,880 67,880 Rape Prevention -- -- CONTINGENCY: -- 230,243 32,345 262,588 TOTAL EXPENDITURES $4,790,936 $4,130,532 5610,000 $9,5�� RECEIPTS: Grant Receipts $4,790,936 $1,341,000 $670,000 $6,801,936 Program Proceeds -- 1,297,695 -- 1,297,695 99,773 Urban Renewal Surplus -- 99,773 -- Reprogrammed Funds from 1,392,064 -- 1,392,064 Prior Years -- TOTAL $4,7902936 $4,130,532 $670,000 $9,591,468 338 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT x PROJECT NAME: General Adminstration ACTIVITY: 8110.0 r DEPARTMENT RESPONSIBLE: Planning and Program PROJECT DIRECTOR: Development Vann t DESCRIPTION OF PROJECT: 1 In order to assure that CDBG programs are carried out in an organized q professional manner, HUD allows up to 20% of the total grant amount to be allocated for adminstrative costs. The administrative budget provides staff and supplies to manage the planning, program development, and program implementation of CDBG activities, insuring S that they comply with State, Federal and local regulations, ' monitoring them so that they are completed in a satisfactory manner .� swithin an acceptable time span, keeping detailed records of the program, and coordinating them so that activities are not duplicated and the end results provide comprehensive improvement in a •i designated target area of Iowa City. i LONG-TERM ADVANTAGES/BENEFITS-- PROJECT GOAL: i The long-term project goal is to insure sound management of the CDBG program and to insure full compliance with all applicable Federal regulations and Council policies. Adequate staffing allows for efficient completion of planned programs, assures fewer audit :• findings, and will minimize problems during project closeout with i HUD. i of 334 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE 1 COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT 2 CDBG Administration 1 RESOURCES CCN DEPT. ADMIN RE UIREDER COM, PROPOSAL ADJ. Number of 5 1/2 Personnel 531 Personal Services 104,982 Commod- ities 2,500 Services E Charges 17,518 Capital Outlay 0 TOTAL 125,000 PERSONAL SERVICES (6000) Program Coordinator Director of Planning and Program Development Planner/Program Analyst I Planner/Program Analyst II Secretary of Planning and Program Development Senior Clerk Typist CAPITAL OUTLAY (9000) None 340 8110.0 ADMIN. COUNCIL FY80 PROPOSAL ADJ. BUDGET Emulovees Authorized FY1979 FY1980 1 1 1/4 1/4 2 3/4 2 3/4 1 1/4 1/4 1 1 6 5 1/2 FI ICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110INES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NAME: Housing Rehabilitation --Emergency ACTIVITY: Repair and Home Winterization Grant Program 8131.5 DEPARTMENT RESPONSIBLE: Housing and Inspection PROJECT DIRECTOR: Services Kucharzak DESCRIPTION OF PROJECT: The Emergency Repair and Home Winterization Project replaces the conventional rehabilitation project of previous CDBG-funded years and initiates the wind -down period for Community Development Block Grant funding. Specifically the Emergency Repair Grant program will offer technical assistance and financial help in the form of grants up to $3,000 for emergency repairs to the basic systems of structures. Specifically we are talking about structural repairs, electrical, plumbing and heating repairs and replacements. The Home Winterization Grant program will allow home owners to install storm windows, caulk openings, and improve the thermal ° values of their homes by increasing insulation to R-19 in walls and R-22 in ceilings. The program will focus its attention on single- family owner -occupied homes within the CDBG program area. Grant recipients will be 60 years of age or older, of a lower income and/or may be a disabled home owner. LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: _ The intent of the program is to provide maximum service, both technical and financial, to a larger number of residents than permitted in a conventional rehabilitation program. A further goal is to complete cases in a timely manner, so that upon completion of FY80, there will be no carry over cases. By assisting low income elderly home owners to correct deficiencies to the structural and/or mechanical systems in their homes, we anticipate alleviating the major cause of anxiety on the part of elderly low-income home owners who find themselves confronted with costly roof repairs, electrical repairs or deteriorating furnaces. Communicty feedback indicates that the majority of home owners eligible for CDBG assistance neither desire nor require extensive rehabilitation assistance, but rather need some help in correcting deficiencies that demand revenues beyond their limited budgets. In addition, a strong intent is to provide energy conservation in the form of home winterization programs, such as insulation and storm windows -- a frequent request by elderly home owners, to help them cope with ever -rising energy costs. A major long-term goal is to allow and elderly home owner to remain in their home, where they are comfortable, for as long as they desire. 341 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES tE CITY OF IOWA CITY -- FY 80 BUDGET P4 ! SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT µa HOME AND COMMUNITY ENVIRONMENT i5 8131.5 Housing Rehabilitation 8131.2 w ;j RESOURCES' CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 REQUIRED ER COM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 1 1 Personal Services N/A 16,428 Commod- ities N/A 525 - Services G Charges N/A 7,047 Capital Outlay N/A 76,000 _ TOTAL 50,000 100,000 11 PERSONAL SERVICES (6000) f �loyees Authorized Ii FY1979 FY1980 Construction Specialists 2 1 Finance Specialist 1 0 i Secretary 1/4 0 Pile Clerk 1/4 0 Director of Housing and Inspection Services 1/4 I J 3 3/4 1 t .J CAPITAL OUTLAY (9000) Account 8131.2 $73,000 frangrants of money from $0 to $3,000 to make emergency home repairs or to winterize a structure. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NAME: Minimum Housing Code Enforcement ACTIVITY: 8134.0 DEPARTMENT RESPONSIBLE: Housing and Inspection PROJECTDIRECTOR: Services Kucharzak DESCRIPTION OF PROJECT: A program of systematic inspection of all renter -occupied dwelling units in the central area of Iowa City was begun in 1976. In addition, owner -occupied single family dwellings were inspected upon request. In each case a written inspection report citing code violations is sent to the property owners rd and courtcases enforced within one year, through the Appeals Boa if necessary. A certificate of compliance is issued when the structure meets code requirements. Also rental permits are issued to w all rental units complying with existing codes and ordinances. Several inspection visits are often necessary, but voluntary compliance occurs in ninety to ninety-five percent of all cases. . LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: The overall goal of minimum housing code enforcement in the CDBG program area is to eliminate substandard housing, which is less than safe, decent, and sanitary. Code enforcement requires modest reinvestment in deteriorating properties, before such properties become major blighting influences curable only at significant expense. Code enforcement also abates existing deteriorated conditions by requiring investment and corrective action to eliminate substandard housing conditions. These actions lead to the overall improvement of housing quality within the project area; enhancement of the property tax base, and improved living conditions for city residents. 343 'l MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES I CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT 8134.0 Housing Code Enforcement RESOURCES CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 REQUIREDER COM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 4 6/10 Personal Services N/A 81,268 Commod- ities N/A 1,125 Services E Charges N/A 18,607 Capital N/A 0 Outlay TOTAL 101,000 101,000 PERSONAL SERVICES (6000) Employees Authorized. FY1979 FY1980 Director of Housing and Inspection Services 1/4 3/10 Secretary 1/4 3/10 File/Clerk Typist 1/4 1/2 Senior Housing Inspector 1/2 1/2 Housing Inspectors 3 3 4 1/4 4 6/10 CAPITAL OUTLAY (9000) None 344 FIICROFILMED OY JORM MICROLAB CEDAR RAPIDS -DES MOINES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NAME: Senior Center ACTIVITY: 8141.0 DEPARTMENT RESPONSIBLE: Planning and Program PROJECT DIRECTOR: Development Kraft DESCRIPTION OF PROJECT: The City is renovating the old Post Office structure for reuse as a Senior Center. Funding budgeted in this account will be used for rehabilitation activities as well as the administration costs for supervising the Senior Center as it develops. These administrative costs include monitoring construction, relocating agencies into the center, as well as establishing a sound administrative -management system for the facility. Programs for the Senior Center must be identified, a Senior Center Board established, policies and budgets defined, and operational procedures established. `1 LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: The long-term goal is to provide a well-defined facility, in a central community location, that houses a variety of programs and ^ services for the elderly. The delivery of human services is not efficient when various agencies are located throughout the community, and when directors only meet to discuss common clients and _ service delivery problems on a sporadic basis. This new center will coordinate a multitude of programs at one central location. The convenience of one architecturally barrier free, downtown facility will increase the access to elderly, therefore improving opportunities for participation by senior citizens. ea 345 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES w ii CITY OF IOWA CITY -- FY 80 BUDGET t SPECIAL REVENUE C016JUNITY DEVELOPMENT BLOCK GRANT rv+ HOME AND COMMUNITY ENVIRONMENT 8141.0 if a Senior Center Rehabilitation and Program Development z � RESOURCES CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 ' I _ REQUIRED BECOM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 1 Personal Services N/A 17,660 _ Commod- ities N/A 1,000 Services'&, Charges N/A 4,000 Capital f Outlay N/A 191,340 1 TOTAL 206,810 214,000 J PERSONAL SERVICES (6000) Employees Authorized ^' i FY1979 FY 1980 Senior. Center Coordinator 1/2 Program Supervisor -- 1/2 i 0 1 i i i — CAPITAL OUTLAY (9000) $191,340 is to be spent on rehabilitation of the Old Post Office for reuse as a Senior Center 346 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES v MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NAME: Planning ACTIVITY: 8151.0 DEPARTMENT RESPONSIBLE: Planning and Program PROJECT DIRECTOR: Development Kraft i i DESCRIPTION OF PROJECT: Area Planning: The staff will prepare plans which identify existing and projected deficiencies in three Council delineated neighborhoods. These plans will provide a reliable information base on which the City Council can make sound policy decisions regarding each neighborhood's development and redevelopment. The area plans will be prepared after the collection and evaluation of data necessary to identify key neighborhood characteristics and neighborhood problems. This level of detail is needed to supplement the Comprehensive Plan in selected areas. Subdivision Ordinance: The staff will prepare a new subdivision ordinance in order to strengthen the City Council's development management capacity and to efficiently implement the provisions of the Comprehensive Plan. LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: Area plans will enable more efficient provison of public services and facilities, stronger land use management capability, identification of needed regulations, and identification of strategies for solving specific neighborhood problems. The subdivision ordinance will implement the policies set forth in the Comprehensive Plan. The ordinance will also provide for efficient, timely provision of municipal facilities, e.g. streets, sewers, water. - ' Both the area plans and the subdivision ordinance will enhance the 4 City's ability to manage development and redevelopment, therefore II minimizing opportunity for neighborhood deterioration and blighted 1 conditions. This development management capacity is necessary to maximize the benefits from the City's investment in the i Comprehensive Plan. I i 347 v MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES is CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT PLANNING 8151.0 1 RESOURCES CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 REQUIRED RECOM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A hs Personal Services N/A 29,868 Commod- ities N/A 1,007 Services 6 Cha N/A Charges 9,900 Capital Outlay N/A p TOTAL 0 40.775 PERSONAL SERVICES (6000) �i Employees Aulhorized r FY1979 FY1980 Senior Planner 1 1/2 Planner/Program Analyst - 1 Support Staff (legal, etc.) 0 1 1/2 J CAPITAL OUTLAY (9000) None 348 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT PROJECT NAME: Energy Conservation Program BUDGET q: 8153.0 DEPARTMENT RESPONSIBLE: City Manager PROJECT DIRECTOR: Roger _. Tinklenberg DESCRIPTION OF PROJECT: The long term goal of the Energy Conservation Program is to improve the efficiency of energy usage in Iowa City. One means of accomplishing this goal is the Heat Loss Identification Project, where specific information will be provided to homeowners concerning the quality of the insulation and weather sealing in their homes. Six hundred structures are projected for initial scans during FY80. The number of structures on which full -building scans will be performed is unknown at this time since it will depend on the number of property owners requesting full scans. The scanning is done from late October until March, weather permitting, and it is expected to take approximately five years to scan every structure in the 403 Program Area. While the service is available outside of the 403 Program Area for a fee, the priority is on wi scanning the homes within the 403 Program Area. Another means of achieving efficient energy usage in Iowa City is the Energy Monitoring Project, where accurate data on the energy use of the various sectors in Iowa City will be provided to decision -makers. The > energy use data, derived from an analysis of the utility records of the residential, commercial, and industrial sectors and from the fuel tax records for the transportation sector will be recorded, analyzed, and reported quarterly. Also the energy use for those homes winterized under the Housing Rehabilitation Program or retrofitted with a solar collector will be recorded and analyzed to determine the effectiveness of the various energy conservation projects. Both of these types of data will indicate overall program effectiveness, will serve to identify areas needing action, and will aid in decision making concerning not only future energy conservation projects but also concerning any type of future project where - energy use is a significant factor. The past energy use for the residential, commercial, and industrial sectors will be collected and analyzed during FY79. During FY80 the energy use for the transportation _- sector will also be collected and analyzed, and all energy use data will be updated, analyzed, and reported. The bulk of the work, establishing the historical data base, will be done by the end of FY80, requiring only updates after that. This project will benefit the entire city. ` LONG TERM ADVANTAGES/BENEFITS -- PROJECT GOAL: The Heat Loss Identification Project is very directly related to the Housing Rehabilitation Program since it serves to identify properties needing rehabilitation aid. The Energy Monitoring Project relates _ directly to the planning for future growth. The information it yields will help set priorities and serve as evidence for well thought out policies. fN 349 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT Energy Conservation Program 8153.0 RESOURCES CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 RE UIREDER COM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A _7110 Personal Services N/A 15,350 Commod- ities N/A 1,810 Services G Charges N/A 9,720 Capital Outlay N/A 0 TOTAL 26 R80 26 ARO PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Energy Program Coordinator 1/2 7/10 Temporary Employees 1/2 7/10 CAPITAL OUTLAY (9000) None 350 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO VIES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT -- PROJECT NAME: Urban Redevelopment Administration ACTIVITY: 8161.0 DEPARTMENT RESPONSIBLE: Planning and Program Development PROJECT DIRECTOR: DESCRIPTION OF PROJECT: Glaves This activity is necessary to complete the downtown redevelopment activities begun as Urban Renewal Project administrative activity includes the Iowa R-14. The completion of process of urban renewal developments, the redevelopment contracts the design review monitoring for compliance, the public design and construction activity, the of improvements completion acquisition -appeal process, relocation, and administrative of the property requirements. general project c:l LONG-TERM ADVANTAGES /BENEFITS- GOAL: The major goal is project Project J to complete the urban renewal in accordance with Council policies, c:I obligations. HUD requirements, and contractual The City has expended substantial public funds revitalize to develop and to el and completion of public improvementscwill maximize funds already theibenefitswof w' expended, and insure satisfactory completion of the project. w+ I w 351 .� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT Urban Redevelopment --Administration 8161,0 RESOURCES CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 REQUIRED 8ECOM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 1 Personal Services N/A 22,525 Commod- ities N/A 1,600 Services 6 Charges N/A 5,900 Capital Outlay N/A 0 TOTAL 30.000 30.000 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Development Coordinator 1/2 1/2 Planner/Program Analyst 1 1/2 Support Staff (engineering, legal, etc.) CAPITAL OUTLAY (900D None I 352 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT _ i 8180.0 Community Improvement--Contingency 3 RESOURCES CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 PROPOSAL ADJ. BUDGET — REQUIRED ER COM• PROPOSAL ADJ. Number of Personnel N/A -- t Personal N/A 0 Services r 4 Commod- ities N/A 0 i { Services 6 N/A 0 .� Charges Capital N/A 32,345 M' Outlay=f 32,345 TOTAL wl 3 PERSONAL SERVICES (6000) i ni i Emes Authorized I �w FY 1979 FY1980 FVI' N/A i i CAPITAL OUTLAY (9000) Y ' Funds held in reserve to cover unforeseen cost overruns j 353 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES I w FY 'HO BUDGET COMMITTEE ON COMMUNITY NEEDS GOALS AND OBJECTIVES The City Council of Iowa City appointed members of the Committee on Community Needs to advise the City Council on the use of HCDA-CDBG funds and to carry out the following functions (Resolution N76-136): 1. Evaluate and interpret the City's programs that affect human needs and community development. a. Specific activities of the Community Development Plan will be reviewed periodically at the committee's meetings. b. Members will actively participate in program development committees. i 1 i2. Provide a systematic communication interchange between citizens and policy- makers with regard to all Housing and Community Development Act, Community Development Block Grant applications and programs. a. Citizens are invited to attend monthly CCN meetings. b. Radio shows will be used to discuss CDBG projects. c. Public hearings will be advertised in the community newspapers. 3. Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in articulating community needs. a. Neighborhood meetings will be organized to discuss projects affecting a particular target area, and also to gather information about other neighborhood problems and program needs. I � ' 4. Assist citizens to develop programs, where possible, to meet community needs. a. When a citizen suggests a problem, which could be minimized through a CDBG activity, members will speak as advocates for the request. b. If a citizen suggests a problem which is ineligible for CDBG funding, when possible, members will suggest other funding sources or program. alternatives. i 354 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES GOALS AND OBJECTIVES 1 FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY UNIT: DESIGN REVIEW COMMITTEE I, ENVIRONMENT _ UNIT DESCRIPTION: The Design Review Committee will review, and make recommendations to the and private construction in and adjacent to City Manager regarding public the Central Business District of Iowa City. This includes the review of of redevelopment which occurs on Urban Renewal parcels, the review public of development and I, improvements to be constructed, and the review private and adjacent to the CBD. redevelopment which occurs within UNIT GOAL: 1. To encourage and promote the acceptability, attractiveness, construction cohesiveness, and general design compatibility of new feasible, both public and private within !I and rehabilitation, where and adjacent to the Central Business District of Iowa City. area by I -r 2. To enhance the overall quality of design within the downtown throughout project planning. working cooperatively with developers UNIT OBJECTIVES: l 1. To review, in a timely manner, the preliminary design plans for all Urban Renewal redevelopment parcels. To in a timely manner, the plans for all public improvements 2. review, to be constructed within and adjacent to the CBD. for development or 3. To establish a system for reviewing all plans redevelopment within and adjacent to the Central Business District. I' ! 4. To review plans for construction in Zones 1 and 3 in City Plaza. UNIT MEASUREMENT: 1. Review of all redevelopment plans within the time limits established 40 days. in the schedule, so that City Council action may occur within the time limits specified in 2. Review of all public improvements within the pre -established schedule. developments or redevelopments in and adjacent 3. The percentage of all to the Central Business District which have been reviewed by the Design Review Committee. City Plaza construction within the time limits of the f 4. Review of all ordinance. UNIT ANALYSIS: Resolution 74-48 establishes the responsibilities of the Design Review Committee to review all redevelopment, development, and public improvements within and adjacent to the Central Business District. The F'I 355 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 1 Urban Renewal contracts call for design review of all development to occur on Urabn Renewal parcels. The established procedures call for the Design Review Committee to review the plans for all public improvements. However, no effective mechanism has been established to insure the review of private development or redevelopment which occurs within or adjacent to the Central Business District but not on Urban Renewal land. Store front renovations in City Plaza will be reviewed by the Design Review Committee when the store front renovation includes leasing space within the plaza. A system needs to be established for the review of all development within the Central Buiness District. 356 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES 9 SPECIAL REVENUE FUND ROAD USE TAX. FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE 8 560,137 $ 365.812 $ 117,471 I RECEIPTS: Property Taxes_ - i I Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services -- Intergovernmental Revenue-- Use of Money & Property 925'739 1,367,388 -- 1,532,582 �'� Miscellaneous Revenue 24,000 24,000 Transfers: Bond Transfers Expense Transfers Other Transfers -- TOTAL RECEIPTS $ 993.941 $ 1.391�3gg $_1,556,582 EXPENDITURES Persona Services $__ $ $ Commodities -' -- Services & Charges -- Capital Outlay -- Debt Service -- -- I Transfers 1.188.266 1,639,729 1,674,053 TOTAL EXPENDITURES $ 1.188.266 $_1,r539,22g $1,674,053 _ ENDING BALANCE $ 365,812 $ 117.471 $ _0- _ *FY79 figures revised to reflect additional Road Use Tax revenue and additional expenditures. Budget amendments have V not been made. 357 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ■ SPECIAL REVENUE FUND ROAD USE TAX *This increases $250,000 for asphalt resurfacing. 358 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ACTUAL BUDGET BUDGET FY1978 FY1979 FY1980 BEGINNING BALANCE $ 560,137 $ 365,812 $ 117,471 RECEIPT: Road Use Tax Interest Income $ 968,202 $1,367,388 $1,532,582 TOTAL RECEIPTS 25,739 993,941 24,000 1,391,388 24,000 1,556,582 EXPENDITURES: Transfer -Operations: Traffic Engineering Street System Maintenance $ 305,610 776,780 $ 379,979 $ 383,887 Encumbrances & Carryover __ 570,617 87,251 1,097,546* Amendment -Vehicle Pool -- 99,400 "- Accrued Interest 312 OS ,702 1,137, $1,481,413 Capital Improvements Snow Removal $ -- $ 41,135 $ -- Asphalt Street Sealing -- 37,517 Equip. Serv. Bldg. Modifications 23,796 164,830 94,500 Asphalt Resurfacing -- 205,000 Gilbert/Bowery Signals -- 30,000 Alley Project (Ia. State Bank) -- 24,000 City Park Bike Trail -- -- 91000 Bikeway & Handicapped Curb Cut -- -- 6,000 Bikeway -East Side of River -- -- 7,000 Concrete Street/Curb Repair -- 0 23,796 50 ,4 2 , CONTINGENCY: Right -of -Way, Iowa D.O.T. $ 81,768 $ -- $ -- TOTAL EXPENDITURES $1,188,266 $1,639,729 $1,674,053 ENDING BALANCE $ 3651812 $ 117,471 $ -- *This increases $250,000 for asphalt resurfacing. 358 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: SPECIAL REVENUE DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: LOW INCOME HOUSING UNIT: ASSISTED HOUSING DIVISION UNIT DESCRIPTION: The Assisted Housing Division consists of: I. Housing Coordinator who is the Division Head that supervises the administration of approved programs, advises, plans and seeks out additional programs. 2. Two Leased Housing Specialists, who receive applications, issue certificates, inspect units, and provide limited couseiing to tenants and owners. 3. One Housing Management Aide, who provides all clerical support for the Division, and the Housing Commission, prepares in draft form various financial and occupancy reports, and insures all unit/occupant files are complete and current. UNIT GOAL: To provide Rental Assistance to Low -Income families, which includes elderly, handicapped, disabled, non -elderly within approved program limitations and seeks additional/expanded program authorization. Supports private profit or non-profit organizations active in public Assisted Housing. UNIT OBJECTIVES: I. Maintain the Section 8 Existing Housing program at full capacity of 334 units. 2. Complete processing through construction of 48 units of Public Housing. 3. Submit applications for additional units as funds are made available by HUD. 4. Continue to provide advice and assistance to private profit and non- profit organizations that are active in the field of public assisted housing. 5. Provide clerical and advisory assistance to the Housing Commission. This body currently meets once each month. UNIT MEASUREMENT: Accomplishments of the Division can be measured by the number of families provided rental assistance through programs administered by the Division and to some extent by the number of families receiving assistance through private profit/non-profit corporations. Both are restricted to funds available from HUD. 359 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES UNIT ANALYSIS: Performed quarterly by Division Head when the request for funds is submitted to HUD. The Annual Contribution Contract and annual budgets which are approved by HUD control activities. Current Annual Contributions contract for Section 8 is $705,468 and the Loan Authority for the 48 units of Public Housing will be in excess of $2,034,000 with an annual contributions contract that will be approximately $150,000 per year. ASSISTED HOUSING PROGRAM SUMMARY 361 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET BUDGET FY1979 FY1980 RECEIPTS: Charges for Services $ 10,560 $ 5,000 Intergovernmental Revenue 476,340 635,752 TOTAL RECEIPTS $486,900 $640,752 EXPENDITURES: Personal Services $ 68,708 $ 74,222 Commodities 1,725 1,200 Services & Charges 414,780 563,712 i TOTAL EXPENDITURES $485,213 $639,134 r.1 ' NOTE: The above figures include recent expenditures and draw -downs from HUD of $555,672. This amount is subject to change for reasons µj beyond our control and we could draw and pay as much as $705,468. •J It is anticipated that the City will apply for 50 more units under the Section 8 Existing Housing Program. Normal processing, allocation of units and consumation of contracts would permit implementation during FY80. Assuming the application is submitted and approved by HUD for the number and type of units requested, an additional 300 units months could be generated and an additional $42,744 in Housing Assistance ` Payments expended. 361 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ASSISTED HOUSING EXPENDITURE DETAIL PERSONNEL SERVICES Salaries & Wages Pension & Retirement Insurance SUBTOTAL COMMODITIES Office Supplies SUBTOTAL SERVICES AND CHARGES Professional Services Communications Transportation & Education Insurance Repair & Maintenance Miscellaneous SUBTOTAL TOTAL EXPENDITURES PERSONAL SERVICES (6000) Housing Coordinator Housing Specialist Senior Clerk Typist Housing Management Aide TOTAL BUDGET BUDGET FY 1979 FY 1980 $ 57,708 $ 62,372 6,618 8,179 4,382 $ 3,671 $ 68,708 $ 74,222 $ 1,725 $ 1,200 $ 1,725 $ 1,200 $ 2,000 $ 2,000 900 900 11000 11000 550 550 500 500 409,830 550,762 $414,780 $563,712 485,213 $639,134 EMPLOYEES AUTHORIZED FY 1979 FY 1980 1 1 2 2 1 0 0 1 4 4 362 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES L SPECIAL REVENUE FUNDS REVENUE SHARING FUND , FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 409,810 $ 258.242 $ 242,051 �I I 573,469 634,568 650,000 30,230 10,000 20,000 l 8 670,000 —• ' 8 644,568 $ 603,699 2,922 -- -- 752,345 660,759 912,051 $ 755,267 $ 660,759 $ 912,051 _ $ 258,242 $_2421051 H M 363 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES _ SPECIAL REVENUE FUND i GENERAL REVENUE SHARING MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES ACTUAL BUDGET BUDGET FY1978 FY1979 FY1980 BEGINNING BALANCE $ 409,810 $ 258,242 $ 242,051 RECEIPTS: Revenue Sharing $ 573,469 $ 634,568 $ 650,000 j Interest Incone 30,230 10,000 20,000 603,699 644,568 670,000 -i EXPENDITURES: ' Transfer -Operations: Fire (Pumper) $ 70,549 $ -- $ -- Refuse Collection 164,862 -- -- Aid to Agencies 153,534 153,534 191,513 General Fund Capital Outlay 95,154 14,000 -- FY79 -- 96,105 -- FY80 -- -- 146,210 Mass Transportation 55,000 213,285 359,440 Senior Center -- -- 45,560 Purchase Premium on Investment 2,922 -- -- -I Recycling Truck -- -- 10,000 Library (Conversion) -- -- 13,163 Calendar Signs -- 35,000 -- �• 542,021 511,924 765,886 Capital Improvements: Showers Property $ 157,620 $ -- $ -- Equipment Repair Facility 24,881 -- -- Civic Center Heating & Air -- 88,835 81,165 Mercer Park Restrooms -- -- 35,000 Animal Shelter Study -- 7,500 -- Library Study 4,000 15,000 -- Policemen's Locker Room 1-745 `� Trans.it Operation & Maint. Fac. 7,500 City Park Tennis Courts 30,000 Down Payment Old Post Office 25_000 -- Willow Creek Tennis Courts __ 30,000 213,246 48 1,835 146,165 I J TOTAL EXPENDITURES $ 755,267 $ 660,759* $ 912,051 ENDING BALANCE $ 258,242 $ 242,051 $ ._O_ 17 *GRS monies allocated for the U -Smash -'Em Building will not be used for remodeling and are available for FY80. The amount is $150,000 and is included in the FY79 ending balance. i I i 364 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES SPECIAL ASSI FUND. MICROFILMED I JORM MICR( CEDAR RAPIDS•DES SPECIAL ASSESSMENT FUND NEW CONSTRUCTION FUND SUMMARY FCLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES $ 637,467 $ 471,866 $ -0- 14,701 24,386 99,000 20,100 $ 39.087 8 QQ.o0o $ 20.100 ersona Services $ -- $ __ $ Commodities Services & Charges Capital Outlay -- 99,000 20,100 Debt Service Transfers 204,688 471,866* -- TOTAL EXPENDITURES $ 204,688 $ 570,866 $ 20,100 ENDING BALANCE $ 471,866 $ -0- $ _O_ *This will be a budget amendment in FY79 as the working capital fund will be closed out. 365 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES INTRAGOVERNM ENTA L SERVICE FUND MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401HES GOALS AND OBJECT IVES FUND: INTRAGOVERNMENTAL SERVICE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT DESCRIPTION: UNIT: EQUIPMENT DIVISION The Equipment Division provides equipment management, preventive maintenance and repair services for City -owned equipment. UNIT GOAL: To provide adequate managerial and maintenance support to insure that the City receives the maximum economic life from all assigned equipment. UNIT OBJECTIVES: 1. To specify and procure equipment which will provide long and dependable service to the City. 2. To maintain this equipment in such a way as will extend the economic life to the maximum extent possible at minimum cost. 3. To perform equipment replacement analysis on a piece -by -piece basis to provide Council and senior staff with solid rationale for equipment replacements. UNIT MEASUREMENT: 1. Review repair summaries on equipment to determine to what extent the division is able to identify vehicle components (i.e. engines, transmissions, axles) which are not providing economical service and eliminate these from vehicle specifica- tions. 2. Monitor the recovery of the Division from operating deficit problems and its ability to increase service level without increasing operating expenditures. 3. Review progress of division toward developing a rational system for evaluating potential equipment replacements. UNIT ANALYSIS: By doing a more effective job of maintaining equipment it will be possible to soften the economic effects of the rapidly escalating price of new equipment by insuring that the maximum economic life is obtained from every piece of our existing equipment. Through replacement analysis it will be possible to insure that the optimum replacement point is identified for each vehicle or item of equipment. 366 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES , D E C I S I O N P A C K A G E DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 3 UNIT: EQUIPMENT REPAIR UNIT DESCRIPTION: - Provides a basic repair capability for all equipment except the Police Department. Capabilities included basic shop repair scheduling and preventive maintenance service on demand from users. This level includes funding for two positions which are being used to perform duties which were formerly done by other divisions: 1. Maintenance Worker I transferred from Transit to handle daily bus maintenance. This was done during FY79. 2. Mechanic I added to assume total responsibility for maintenance of Parks and Cemetery equipment. ADVANTAGES/BENEFITS: - Provides for basic repair of equipment breakdowns. OPTIONS: - Divisions could handle their own service and repairs througha combination of in-house work, contracting for outside work and full service leasing. CONSEQUENCES: - No organization of repair effort. - Little regular preventive maintenance. High repair cost. Drastically reduced vehicle life. 367 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110INES CITY OF InWA CITY nFCISION PACKAG9 INTRAGOVERNMENTAL SERVICE FUND PUBLIC WORKS EQUIPMENT REPAIR 3 4 PcsnIIRCDS n11DGET DEDT. ADMIN. ADMIN. ADJ. PRnPnSAL PEQUIQF.n FY79 PROPnSAL 2 Pr'RS9NAL 156,629 201,916 - 201,916 SFDVICFS tnAmnn— 326,590 340,351 - 340,351 ITIFS SEOVICE 66,015 73,246 - 73,246 CHARGES CAPITAL 14,860 25,536 - 25,536 OUTLAY 641,049 564,094 641,049 - TnT AL NAL SERVICES (6000) LEVEL 1 COUNCIL RUDGET Ani. FY80 201,916 PERSO .ac Anfhnri7ad Senior Mechanic Mechanic II Mechanic I Maintenance Worker III Maintenance Worker II Maintenance Worker I Overtime Wage Adjustment Health & Life Insurance FICA & IPERS W=�71�3TYG=3fkI:L1• 1 1 2 2 3 4 3 3 1 1 2* 2 IT 13 12 13 *See "Unit Description" in Level 1 narrative. CAPITAL OUTLAY (900-0 Vehicle Replacement Fund charges for: 1. Civic Center vehicle pool 2. Service Building pool 3. Equipment Division vehicles MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40114ES BUDGET FY1980 $ 34,171 26,827 47,841 35,499 9,884 17 033 1� 11,435 8,350 10,556 20,320 $201.916 $ 25,536 340,351 73,246 25,536 641,049 I DECISIONPACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 3 UNIT: EQUIPMENT MANAGEMENT UNIT DESCRIPTION: Division Provides a wide variety of supervisory services to the Equipment including: ervision. - Technical sup air cost control. - Fiscal oversi9aCe and scheduling. - Equipment rep management. - Parts inventory - Vehicle design specification. - Equipment utilization monitoring- ADVANTAGES/BENEFITS: replacement policy in line with Will allow us to start ears) bringing of arts* that private industry ( specifications to insure etc.) Reduces downtime caused by non-availef -availability P components ruts engines, transmissions, axles, Provides for continual scrutiny specifications, unsatisfactory �n future sp to the serious deficit are identified and "beefed u does not revert Insures that the problems which have been its history. OPTIONS: - Have shop foreman report directly to Public Works Director. specify - Order parts on an as basis. their own vehicles and equipment. Allow division heads to ui ment service charges• - pool and return to departmental ownership. Return to the actual cost system for eq Dissolve Civic Center p CONSEQUENCES: No control of repair parts causing extensive downtime. Little fiscal control of division operations. zed vehicle s No standardipecifaments�ife. Little emphasis on extended equip 369 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES fdDIRES CITY OF IOWA CITY DECISION PACKAGE INTRAGOVERNMENTAL SERVICE FUND EQUIPMENT REPAIR PUBLIC WORKS PE¢nORCF.S BUDIET DEPT. REQUIRED ADMIN. ADMIN. COUNCIL LEVL 2 BUDGET FY7Q PPDPOSAL ADJ. PROPOSAL ADJ. FYBO PcPSONAL SEPVICF.S 26,361 40,026 - 40,026 - 40,026 COMMOD- ITIES SFoVICE CHARGES 2,175 CAPITAL OUTLAY 30,000 - _ _ _ - Tnrn 58,536 40,026 (PERSONAL - 40,026 - 40,026 SERVICES (6000) Em loiees Authorized BUDGET 1 FY1980 Equipment Superintendent 1 1 $19,500 Clerk -Typist 1 __ Maintenance Worker II -- 1 12,870 Wage Adjustment 2 32,3 01,780 Health & Life Insurance FICA & IPERS 819, 1 1,819 _ _ 4,057 2 2 $40,026 CAPITAL OUTLAY (9000) None 370 MICROFILMEO BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: EQUIPMENT REPLACEMENT FUND LEVEL 3 OF 3 UNIT DESCRIPTION: This level consists of the equipment replacement fund which was Provisionally set into existence at the beginning of FY79. This fund is built and replenished through a monthly "rental charge" for each type of equipment. This charge was fixed so as to accumulate sufficient funds to be able to replace the unit at the end of its estimated economic life. Replacement decisions would be recommended by the Equipment Superintendent based on economic analysis rather than fund availability. ADVANTAGES/BENEFITS: In the past economic life of equipment has been assumed to be in the 4-5 year range. This theory has been based on studies and decisions formulas which do not take into consideration the effects of inflation on the cost of replacement equipment. In order for this City to replace its equipment every five years would require capital outlay of $386,500.00 per year. Replace at seven years would require $276,000 per year. In order for this system to work, however, requires certainty that the funding will be available at the end of this extended replacement point, and consequences of not replacing at that point could cause the entire concept to fail. These decisions cannot be made exclusively at budget time since it is difficult to predict equipment condition 1 to A years down the road. Additional advantages are: 1. Less chance of having "new" equipment in independently funded departments and "junk" equipment in departments which must compete for resources. 2. Stabilizes capital outlay costs to a fixed amount per year. OPTIONS: Revert to old system wherein the division head budgets for and makes replacement decisions. CONSEQUENCES: - "Five year plan" thinking in that the division head budgets for replacement regardless of equipment condition. - Consistently poor condition of equipment in marginally funded divisions. - Lack of economic consideration of replacement decision by the equipment division. 371 PIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES HOMES M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES } i I i CITY OF IOWA CITY DECISION PACKAGE. INTRAGOVERNMENTAL SERVICE FUND EQUIPMENT REPAIR PUBLIC WORKS P9SnnRC=S BUDGET DFPT, ADMIN, ADMIN. COUNCIL LEVEL 3 RUOGFT i PEnl1IDFD FY79 PPnPnSAL ADJ. PROPOSAL ADJ. FY80 PEDSnNAL - sr" VICFS J C immnD- - - - - ITIFS SFBVICF - - - - CHAPGFS - - 1 CAPITAL 183,860 - 183,860 - 183,860 OUTLAY TnTAL - 183,860 - 183,860 - 183,860 1 PERSONAL SERVICES (6000) Em to ees Authorized BUDGET FY1979 fY1980— FY1980 None r CAPITAL OUTLAY (9000) For entire City vehicle fleet: i 6-Auto Replacement $ 21,180 I 5-Pickup Truck Replacement 22,680 2-Refuse Collection Vehicle Replacement 90,000 J 1-Street Sweeper 50,000 i _ $183,860 I I I 372 � MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES J GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: WORD PROCESSING UNIT DESCRIPTION: The function of the Word Processing Center is to provide centralized typing and dictation services to City departments. UNIT GOAL: To complete typing for City departments in an efficient, accurate and timely manner in conjunction with the central dictation system. UNIT OBJECTIVES: 1. To have no more than 4% of total lines produced returned to Center for correction of operators' typographical errors. July, 1979 and ongoing. 2. Maintain an average monthly turnaround for centrally dictated work of 4 hours. July, 1979 and ongoing. 3. Achieve a 5% increase in total FY80 production of typed lines over FY79. June, 1980. 4. Continue staff training on use of dictation system. Ongoing UNIT MEASUREMENT: 1. Lines rerun for typos/total lines produced. 2. Calculated from check-in time to first copy check-out. Averaged monthly. 3. Total lines produced FY80/total lines produced FY79. 4. M new employees trained on equipment. UNIT ANALYSIS: All of the above objectives assume the existing level of staff and equipment. If workload exceeds present capacity, Objectives N1 and N2 may have to be compromised. Advance planning and scheduling of large projects will aid in maintaining timely workflow in the Word Processing Center. The Word Processing Center has taken workload off the secretarial staff so that they are now able to provide more administrative support in their departments. Several recent large projects (i.e., Comprehensive Plan, Cable T.V. Ordinance) demonstrated how the Center has the capability to handle large typing assignments efficiently and timely while at the same time reducing the additional workload crunch on departments. 373 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 1 OF 2 UNIT: WORD PROCESSING DESCRIPTION: - Provides for typing services to various City departments. - Provides for 3 full-time mag card operators to relieve departmental secretaries of typing overload. - Provides for continued lease of high speed mag card typewriter. ADVANTAGES/BENEFITS: - Departments need not hire additional temporary or full time clerical staff to help provide typing assistance. - Centralized dictation equipment eliminates the need for purchase or to replace individual dictation equipment. - Mag card typewriters, through their memory capability, eliminate the need for time consuming retyping of entire documents. OPTIONS: - Return all typing to individual departments. - All departments have their own dictation equipment. CONSEQUENCES: Without funding at this level, the City would revert to having all typing done at the department level. Without the use of mag card typewriters, much duplication of work would result due to retyping entire documents. Secretaries would spend a large percentage of time providing typing service to departments, thereby reducing or eliminating any time available to provide administrative services. 374 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES r r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES i CITY nF IOWA CITY DFCISTON PACKAGE ' INTRAGOVERNMENTAL SERVICE FUND i G WORD PROCESSING FINANCE LEVEL 1 r R°Sn IR CFS NUDGFT nFPT, ADMIN. ADMIN. CCIUNCR flIJDGF7 PrQUIRFO PY79 PROPOSAL ADJ. PRDPnSAL ADJ. FYPO PFRSnNAI. 31;163 34,364 - 34,364 34,364 SFRv►cGS f j I cnimon— 4,800 3,070 - 3,070 - 3,070 "j ITIES "j SER VIcF, 4,406 8,895 8,895 8,895 ,J CHARGES CAPITAL 250 - - - l OUTLAY 46,329 - 46,329 40,619 46,329 TnTAL PERSONAL SERVICES (6000) _ Emplo ees Authorized BUDGET 1-Y191:11) FY1980 Word Processing Operator 3 3 $27,244 Overtime 500 Wage Adjustment 1,498 i Health & Life Insurance 1,560 FICA $ IPERS — _ 3,562 3 3 $34,364 I CAPITAL OUTLAY (9000) J None i � I I it I, 375 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 2 OF 2 UNIT: WORD PROCESSING DESCRIPTION: - Provides for installment purchase of high speed independent printer - Provides for WP Supervisor ADVANTAGES/BENEFITS: - Final playout of documents done by printer. More productive time for operators, increasing the capacity of the Center. - Scheduling and controlling workflow by supervisor. - More detailed records kept for production data and chargeback purposes. - One fourth of supervisor's time spent in typing - adds to production capacity. - Work scanned for correctness before leaving Center. OPTIONS: The Center could revert to having work both recorded and played out at the typewriters. - Another division head could have responsibility for Word Processing Center. CONSEQUENCES: There would be a decrease in control over workflow and recordkeeping with absence of full time supervisor. Elimination of high speed printer would increase the time spent on each project, having a negative effect on turnaround.' Each operator would be solely responsible for own proofing of work, cutting down on their productive time. Would be a net reduction'ih typing staff as supervisor spends approximately 25% of time typing. 316 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF InNA CITY nF.is m PACKAGE INTRAGOVERNMENTAL SERVICE FUND WORD PROCESSING FINANCE RFSnURC°r DUnGFT nEPT, AnM IN. RFOUI°FD FY79 PROPnSAL ADJ. P=PSONAL 13,873 16,053 - SF.aVICFS COMM00- - - - ITTFS SF4VTCF 500 7,925 - CHARGES CAPITAL - 125 - OUTLAY TOTAL 14,373 24,103 - PERSONAL SERVICES (6000) Supervisor Wage Adjustment Health & Life Insurance FICA & IPERS CAPITAL OUTLAY (9000) Calculator 377 LEVEL 2 ADMIN. COUNCIL RUDGFT PROPnSAL ADJ. FY80 Emplo ee FY197 MICROFILMED BY JORM MICROL CEDAR RAPIDS -DES M01 WHERE THE MONEY FOES FTBO EXPENDITURES $ General Fund 9,216.512 Debt Service 1,247,509 capital Projects 10,577,694 Enterprlsr Police 5,UJ7,683 ' Iruat t Agenty 817,512 Speclal Assessment 20,100 _ Special Revenue 7,256,104 J .l jI SPECIAL ASSESSXEN'T TRUST a A 71,029,114 29.7 18.8 CENEGL ENTE0.PRtSE FUND 10.5 SPECIAL EVENBE 74.1 k / CAPITAL PROD ECIS N WERE THE MONEY GOES E FIBO EXPENDITURES i �+y 1 6,267,062 21.0 4.0 Police 1,260,182 6:J fire 923,SD6 670,080 Streets 1,137.679 RoadGeneralUse Nine Use Tex Mass Transit 955,372 1.8 Fines Fpr let tures Traffic Engineering 387,887 •I Licenses 6 Permits Parks 6 Recreation 1,054,723 10.6 Coe Development Library 520,894 100.0 Block Block Grant Aministration 1,155,896 Housing X Inspection Services 188,871 14.6 Plan E Program Development 142,288 (� Engineering 244,459 Use of Money 6 Property flnance Administration 613,558 ryi Other: 6751197 1.6 Aid to Agencies 191,513 Transfers 5,450,500 Transfer to Refuse 180.378 29,787,457 FICA 100,000 Risk Management 163,706 9,116,512 6.9 LYGIYEERI 6.1 THEN 13.7 SUMMARY OF EXPENDITURES AND RECEIPTS BY FUND FISCAL YEAR 1979-1980 CITY OF IOWA CITY WHERE THE MONEY COMES FROM I FY8O RECEIPTS E t 19.7 Property Taxes 6,267,062 21.0 4.0 Genes 5,1]5,558 17.2 11 1 Revenue Sharing 670,080 2.7 I8.8 RoadGeneralUse Nine Use Tex 1,556,582 5.2 1.8 Fines Fpr let tures 174,000 .6 •I Licenses 6 Permits 225,635 .8 10.6 Coe Development 100.0 Block Block Grant 670.000 2.7 Intergovernmental Revenue 4,749,110 14.6 Charges for Services 7,682,555 12.3 Use of Money 6 Property 1.136 862 3.8 Miscellaneous 59] 1.6 Transfers 5,450,500 18.7 29,787,457 100.0 18.7 21.0 TRANSFERS PROPERTY MISCELLANEOUS TAXES USE OF 2.7 LIIAROES PoR SERVICES 14.6 17.2 IKTERCOV- BONDS GENERAL ERNMENTAL REVENUE SHARING REVENUE SVPIMARY OF EXPENDITURES AND RECEIPTS GENERAL FUND FISCAL YEAR 1979-1980 CITY OF IOW CITY E! 17.7 10.0 12.7 10.4 4.2 11.4 5.7 12.5 2.1 1.5 2.6 617 6.9 100.0 FYBO RECEIPTS Property Taxes Licenses 6 Permits Fines 6 Forfeitures Charges for Services Road Use Tax General Revenue Sharing Intergovernmental Revenu Use ofMoney 6 Property Miscellaneous Revenue Transfers BLOCK CRANT 6 IEE 6 PoRPLI LNR[S; 10EN5¢S L PCAMITS i i i r i I 1 WHERE THE MONEY CONES FROM i f 1 i I 4,717,884 49.8 115,675 2.4 174,000 1.8 744,005 7.9 1,481,477 15.7 765,886 8.1 e 748,000 7.9 57,550 .6 295,573 3.1 258,981 2.7 9,468,948 100,0 HIACILI.AREOUB REVI R RA 6 USE OF MONEY 7,17• L PROPERTY 7.9 1.9 WFINMCE C Russ -' PLAN { PROGRLY OEYPOLICE FOR14)CSI%CS 14SPECTIO GENERAL RVIC49.8SERVICES 10.0 REVENUEPIR¢ IURINC PROPERTYTAXES 15.712.3 ROAR USE TAXSTREETS4 10.4ueRASSTRANSIT 7.9 INTE0.COVERNMENi 4 2 .REVENUE 4 TRAFFIC FINES 1 1. LICENSES 4 PERMITS PoRFLITURES CNCINEERINC 378 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS - DES MOINES CITY OF 194A CITY PROJECTED FINANCIAL SUMMARY - FY79 FICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES ACT.BAL 07/01/78 PROPERTY TAX OTHER RECEIPTS TRANSFERS MI TnTAL RECEIPTS FUNDS AVAILABLE TRANSFERS OUT EXPEH- OITURES TOTAL OIS- BURSEMENTS EST. BAL. 06/30/79 GENERAL: ADMINISTRATION: S 889,357 S 273,569 S 973,985 S 414,419 S 1,621,973 S 2,511,326 S 301,772 S 1,419,365 S 1,721,177 S 790.189 HONE 6 COMMUNITY ENVIRONMENT: Pian 6 Program Development (29,28: 182,846 10,000 -- 192,846 167,563 -- 146,168 248,651 146.168 226 65 17,395 72,872 Engineerin9 98,108 157,279 7,650 -- 160,929 48,657 259,037 40,657 Public Works Administration -- 48,657 -- -- 12,979 12,979 -- 12.979 12.979 -- CBO Maintenance -- 12,979 -- -- -- 7,000 7,00n -- 7.000 7,000 -- Energy Conservation -- 7,000 -- COMMUNITY PROTECTION: Police 75,237 11161,762 8,900 -- 1,168,262 1,243.499 -- 1,164,530 1,164,530 78,9 35,435 Fire (7,148) 741,798 226,000 -- 967,798 960,650 925,215 69 167 925.215 69.167 14,036 Animal Control 54,081 11,622 17 1500 29,122 130,298 83,203•- 211,197 -- 178,298 1]8,298 72.899 Housing B Inspection Servs. 72,899 16,178 122,120 -- TRANSPORTATION:1,650 Traffic Engineering (662) -- 379.979 ]84,629 783,967 -- 50.000 379,979 949,439 379.979 999.479 3,988 27,464 Mass Transit (5,498) 246,466 572,650 213,285 1,032.401 579,417 1,026,907 579,117 -- 570,617 570,617 8,800 V579,417 System Maintenance -- -- 8,800 570,617 t0 PHYSICAL ENVIRONMENT: -- -- -- -- Recycling-- 9,000 3.400 66.353 70,766 -- 71,60] 72.607 (1.841) Cemetery 4,413 57,957 HIAL111 DEVELOPMENT:776,808 Parks 6 Recreation 65.871 670,808 106,000 -- 455 052 842.642 433 285 -- 793.185 457,960 193.185 4) 49.457 1�9 Library 9 287) 552 65 5 8 0 .6 6,0101511 �� .�a.960 ,�. 7 M[Y.�11 , 09.480 DEBT , 52,56812541 l,9 4,1169 $1,157=716 ,086,389 512,567,870 . , 52,1711017 514,750,847 A71:327,1n1 5 515,300818/7 515,008.847 217181254) GPITALRPROJCCTS: -- ENTERPRISE: Parking Revenue 1,1551204 -• 352.800 --752,800 1,508,004 8581687 74.DOS 932.692 575.712 Parking Revenues -- -- 9181050 -- 916,050 885,350 918,050 11631266 537,938 -- 4831516 --918,050 1,0111454 715.812 Sever Operations 417,916 -- 805.350 9.500 -• 2031905 21], ,405 557,961 95.000 95.485 190,485 761,476 Sever Reserves Water Operations ]44.476 348.302 1,457,390 54,580 11511,8n0 1,06011 n2 540,312 1,021,792 1,56/,14 275,999 607.903 Water Reserves 579.860 26.500 319,129 345,629 925,489 324,617 731457 71,657 148,129 276.915 3211586 340,572 (23.959) Refuse Operations (231959) -• 46,80n 301,772 348.572 •- 34,609 34,809 -- 34,809 -- Refuse Reserves Landfill Operations 74,809 (661427) -- -- -- 310,926 -- -- 3101926 244,499 63,328 1881676 251,964 (7,465) Landfill Reserves 79,565 -- 21000 40,435 42,475 82,000 -- -- 48 250 /8 150 821000 78 102 Airport 94 707 S2,9941453 S"- 71 615 a,m0,0 3T21- 31 645 4,960, 9 126 752 ,9a r 3'�i7T58b ) .48:1'28 . 09,9 .. 3 .1 9 SUBTOTAL TRUST s Wry: S 253,899 S 494,087 S 185.460 S 7.795 5 687,338 S 9411217 S -- S 7681689 S 768,680 $70,866 S 172,557 -- SPECIAL ASSESSMENT -CONSTRUCTION 471,866 -- 99,000 -- 99,000 570,866 471.866 99,000 SPECIAL REVENUE: (1451368) -- 21130.000 •- 2,170,nOO1,984,672 686,000 1.4440000 2,1301000 (145,361) HCOA Rad Use Tax 365,012 -- 1,391.788 •- 1,391,398 1,757,200 1,667.764 -- 1,663,764 93.436 277,051 Revenue Sharing 258,242 644.568 - 644.568 902,810 625.759 6251759 55.621,468 523.145,872 54 53).721 ,261 541,587,972 S6 010.719 S2B,465.760 5711535,709 5052.26] GRAIID TOTAL 17,866.711 .957,921 FICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES •The FY79 figures do not include budget amendments which are scheduled for approval in March, 1979. See the Budget -In -Brief for InfOreaHan On how the general fund balance will change after budget amendments are made. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PROJECTED C I T Y FINAAC O F 10 d A IAL C I T Y SURMARY•FY BO EST. DAL. 07/01/79 PROPERTY TAA OTHER TRANSFERS TOTAL FUNDS TRANSFERS EAPEN. TOTAL DIS- EST. UAL. RECEIPTS IN RECEIPTS AVAILABLE OUT DITURES BURSEMENTS 06/30/80 GESERAL: j ADMINISTRATION HOME S COMMUNITY ENVIRONMENT: S 790,189 $1,386,957 S 833,735 S 477,031 $ 2,657,723 S 3,487,912 S 230,778 S 1,606,974 S 1,877.352 $1.650,560 Plan S Program Development Engineering 17,395 32,872 116,643 207,487 8,250 4,100 -- 124,893 142,288-- 1 42,288 142,288 -- dm ! Public Works Atnis tration •• 31,045 -- - 21,334 211,587 52,379 244,459 52,977 -- 244,459 214,459 •- C3D Maintenance Energy Conservation -- 29,933 -- •_ 299.973 2,779 -- -- 52,)79 29,973 52,779 29,933 -- COMMUNITY PROTECTION: •- 7,735 -- -- 7,7]5 7,735 •• 7,735 7,735 -- Police Fire 78,969 1,026,702 10,170 55,500 1,091,972 1,170,941 1,170,941 1,170,941 Anfmal Control 35.435 14,036 651.671 55,905 235,000 17,700 1,400 2,000 888,071 923,506 -- 927,506 923,506 Housing 6 Inspection Servs. TRANSPORTATIONS: 72,699 . -- 136,070 -- 75,205 136,030 89,141 208,929 -- 89,241 Into 89,241 188,871 20,058 Traffic Engineering Nass Transit 3,988 27,464 -- 2,950 3B3,887 786,837 790,825 -- 383,887 383.887 6,938 Street Systen Maintenance 8,800 -- -- 547,800 5,475 309,44D 1,097,546 853,240 1,107,021 880,704 13,241 892,171 905,372 (24,668) PHYSICAL ENVIRONMENT: 1,111,821 -- 1,097,546 1,097.546 14,275 Recycling Cemetery -- (1,841) 22,933 73,258 7,200 13.500 10,000 3,500 40,133 40,133 •_ 40,133 40,133 - HUMAN DEVELOPMENT: 90,258 88,417 •- 88,417 88,417 •- Parks II Recreation �- Library 49,457 (20,183) 718,991 389.024 109,435 65,880 58,490 886,916 936.373 -- 976,373 936,377 OD CONTIMGENCT: -- -- 251,938 86,173 -- 541,077 251,938 520,894 251,938 •- 557.105 520,894 -- 520,894 557.185 (305.24 SUBTOTAL 51,109,480• $4,717,884 $ 2,244,767 $2,506,301 S 9,468,948 $10,578,428 $ 8DO,804 $ 8,415,708 $ 9,216,512 $1,361,916 DEBT SERVICE CAPITAL PROJECTS: S (8,776) $ 1,718,259 952,851 S •- S 303,034 $ 1,255,885 $ 1,247,509 S -- $ 1.247,509 $ 1,247,509 $ CAPITALISE: -- 8,793,668 1,780,026 10.573,694 12,891,948 -- 10,573,694 10,573,694 2,318.254 Parking Revenue Parking Reserves 575,312 918,050 -- 883,610 -- 883,610 1,458,922 1,097,761 132,089 1,225,850 233,072 Sewer Operations 345,812 -- -- 923.250 94,205 -- 94,205 917,250 1,012,255 1,269,062 -- 528,255 771,222 535,799 371,222 1,061,054 641,033 205,008 Suer Reserves Yater Operations 767,476 295,998 -- -- 12,200 1,576,950 175,286 187,486 554,962 279,000 98,748 777,748 177,214 Water Reserves Refuse 603,903 -- 26,000 -- 401,662 1,536,950 427,662 1,832,948 1,031,565 543,025 100,000 1.058,524 333,162 1,601,549 433,162 231,799 598,407 Operations Landfill Operations (23,959)j (7,/fi5) -- -- 240,000 741,700 141,128 781,128 357,169 22,492 758,676 381,128 (19,550) Land/ill Reserves 82,000 -- 4,000 - 40,000 741,700 44,000 734,235 126,000 55,744 258,941 314,685 Airport 78.102 - 47,702 47,302 125.4D4 15.00057,285 68.285 126,000 57.119 SUBTOTAL 53,235,229 $ -- S 4,015,012 S 852,281 S 4,867,293 S 8,102,522 $2,637,277 S 3,200,406 $ 5.837.683 $2,264,839 TRUST S AGENCY: SPECIAL ASSESSMENT-CORSTRUCTION $ 172,557 S -• 596,327 $ •_ 99,770 20,100 $ 8,858 $ 704,955 $ 877,512 S $ 877,512 $ 877,512 S SPECIAL REVENUE: _. 20,100 20,100 •- 20,100 20,100 -- HCOA Road Use To. (145,368) 117,471 -- -- 670,000 1.556,582 -- 670,000 524,632 -- 670,000 670,000 (145,368) Revenue Sharing 212,051 670,000 -- - 1,SSfi,5B2 670.000 1,674,053 912,051 1,674,053 912.051 -- 1,679,057 GRAND TOTAL $7,041,298 $6,267,062 $18,069,895 $S.450.500 29 787 457 $36.828,755 $6,024,185 JnL2L4 929 912.051 531.029.11/ JjLLLq 641 •The FY79 figures do not include budget amendments which are scheduled for approval in March, 1979. See the Budget -In -Brief for InfOreaHan On how the general fund balance will change after budget amendments are made. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES [e5— 56l S BC6— 9 IL 9�{ ONO3 WOW 1tl101 Z'6l Z19—�9tZ'bf 5'0 —T—� 111 62[ [S 2'6l 980'56['[5 9' _- :A3N391111ND3 Ssatl[i9s9e 1 "" 1N3NdOl3A30 NVHOH IV101 �� (0'V) 9 fi1ll 8 a 25896�C� 991 SSC — B'9l [,/l VISION 6'v 8963L4CSe—� 98l'C6[ 2'6 VEe 2CV 9'St 097'798 ['It 0'l C6E'069 092'089 uolteanay 9+s19ed :1N3HdO1300 lltM1UlN 0'BI [LC'9C6 (0'B) S (S'8[ t S - "1 10o'V9l 80'6 1N3NNOBIAt13 1tl715AHdAiajauu] 0'LL 'OSS_, 8 I s (1'82) (09 2[ LOB Z[ •¢L [e6—'09l 021 29['009 6uWXM C12 [l/ 88 L50'E :1N3NIMIAN3 ltl]ISAHd cn'oo 0 § '+5685 1S li[r NOI1tl180dwalsA 10101 aweualulvN Wal sAi 7aa+75 r'22 C'Z6 MM160T1i 6 I"Mol, (V'6Z) Mol, 052 019 59 2901[05 11sur+1 sseH 6uljaaul6u3 2111v+1 1'6 2LE'SO6 6'LZ 6'LI 6Er'% 6l'/ i SOV'0[Z :NOI1tl1HOdSNY81 ti 0'l Lee E9 i Z99,699Is ND1133108d A11Nn"3 1tl101 m BulsnoH �cc ��r �t S'6 Vll l9 gladsul C Z C S'9[ l(8� 80 C• ' 99['81 1 lo+luo7 L"m a+13 0'62 0 EZ , SEE'v2[ aVllod 905'626 lv6'0L I'I V•St LVE'S90 :110117310Bd A11NM1d303 SO' S Al INr"3 S 3HOH 1tl101 O'LZ 1(6.59[ _ U011 A+asu03 A6+au3 8'6 aoueualulrH 093 9'OE S[L,L EC6'6Z 660'00 uo11e+ls1ulmPV SVOM all9nd 6ul+aaul6u3 9'[ 6l['25 0;� O'[ Ol[1091 7uautlalaAaO wu6vd 9 urld 0'B (['2) 65/'r02 BBt'2rl - C•8( .. 29l'S9l UN NNOSIAN3 Ali Nf"3 C 31AH il'lS 2(0'Bll'lS NOIltl81sl Nlmv E'9 2SE'LCB'IS 6'r LL 1.713 9L Ai 39NVH3 1 39NtlN7 = ' 1V017tl 1tl017tl 13OVAJ9008 31A'HI1. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES RETAKE OF PRECEDING DOCUMENT I& MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES JORM MICROLAB TARGET SERIES 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES CITY OF IOWA CITY GENERAL FUND ANNUAL PERCENTAGE CHANGE BY PROGRAM ACTUAL ACTUAL ACTUAL i CHANGE ESTIMATE FY79 i CHANGE BUDGET FYBO t CHANGE FY76 F171 S CHANGE FY78 3.7 11,645.900 42.4 31,728,137 4.9 $1,837.352 6.3 ADMINISTRATION $1,118,072 $1.155,759 146,168 78.] 112,288 12.7) HOME 6 COMMUNITY ENVIRONMENT: 165,162 76.111 (78.1) 81,954 126.9 248.657 241,459 8.0 Plan A Program Development 160,710 187,071 16.6 209,646 12.0 1.4 52.379 7.6 Engineering Works Administration 40,499 1),184 6.6 47.960 _. 11.0 -- 12,979 -- 29.937 70.6 Public CBD Maintenance �- _ -_ _. 27.8 7 775 3-476.79a - 9.8 Energy ConservationT-- 127.2) T-339�fib 27.4 ib5T4b7 TOTAL HOME 6 COMMUNITY 1.170,941 .05 COMMUNITY PROTECTION: 865,747 1.013,515 17.1 1,008,440 (.OS) 1,164.530 925,215 15.1 3.4 923.506 - Police 724,735 751,908 3.8 894.204 18.9 (1.5) 69,167 27.7 89,241 29.0 - Fire Animal Control 48,766 114 56,777 115 147 16.4 25.2 55,878 177 167 19.6 138 298 •7 9 5 l0B 871 W. .m ]6.5 3.2 Housing S Inspection 51 ��� MUK"i 14.6 i[ U90.[aY A 8.2 2.297,210 W •Q7 TOTAL C@MUNITY PROTECTION Sl,btlr,00c >I ,Y4r,4av T TRANSPORTATION: Engineering 274,405 741,715 24.5 722,228 (5.7) 12.7 779,979 999,439 17.9 27.9 905,2 9.4 92.7 Traffic Nass Transit 507,062 692,770 559'399 37.7 (9.0) X781,.3-5,0-08 550 8sl 45.720.7 (29.4) 1.9 1 0 S� �a4a0 •,�1u7�3 22.4 streetTOTASystem emPMaintenance 8 14.5 91[,1[0 970'611 RTATION,3610 '254 -- PHYSICAL ENVIRONMENT: 500.762 3,457 I72.J) 17,247 87.1 (45.4) .. 72 601 (17.2) ...88 441177 21.7 77.0 Recycling Cemetery X59 11220 MINN 160 9B7 1fi4.444 72.7 (70.6) ,�87 768 i lul.uu (78.5) (28.1) s 1[eW TOTAL PHYSICAL ENVIRONMENT 3 (4.91 07 HUMAN DEVELOPMENT: 680,264 690.797 1.4 867,760 25.6 453968 520 894 14.936,373 Parks 6 Recreation 466 - 11.7 432 474 9.2 19-6 LT T 11.0) 16.8 Library HUNAN DEVELOPMENT X�355 SI,IlD �795.c8.,52. SLUMaI_f9 a 8 ,7 0, 9 557085 -- CONTINGENCY: 19.2 S1 729.111 4.5 39,216,512 19.2 TOTAL GENERAL FUND 6 156 938 -�-- S6,199.S47 .6 37,395,086 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES AMOUNT: S 13,861 FYBO BUDGET 66,718 00 f N MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES AMOUNT: S 13,861 FYBO BUDGET 66,718 RECEIPTS - TRANSFERS - TRANSFER TO: TRANSFER FROM: GENERAL FUND - ADMINISTRATION Parking Revenue 192,006 Pollution Control Operations 55,500 Nater Operations 1,400 Refuse Collection Operations 2,000 Landfill Operations 11,607 General Revenue Sharing POLICE General Revenue Sharing FORE General Revenue Sharing ANIMAL CONTROL General Revenue Sharing RECREATION General Revenue Sharing RACKS General Revenue Sharing LIBRARY General Revenue Sharing SENIOR CENTER General Revenue Sharing MASS TRANSPORTATION General Revenue Sharing STREET SYSTEM MAINTENANCE Road Use Tax TRAFFIC ENGINEERING Road Use Tax RECYCLING General Revenue Sharing CEMETERY Perpetual Care Trust DEBT SERVICE: Pollution Control Operations 1.875 Nater Operations CAPITAL PROJECTS: Administration 15,000 Parking Revenue 13,241 Pollution Control Operations 192,620 Nater Operations 30,000 Sever Revenue Reneral d lnprov. Res. 146.165 Airport Mass Transportation $ 36,ODD Road Use Tax 100,286 HCOA 39.000 General Revenue Sharing PARKING RESERVES: Parking Operations SEWER RESERVES: Pollution Control Operations 100.000 Pollution Control Operations Sner Bond 6 Interest Reserve WATER RESERVES: Water Operations $ 695 Water Operations 2,592 Water Bond S Interest Reserve REFUSE COLLECTION OPERATIONS Administration LANDFILL - LAND ACQUISITION RESERVE Landfill Operations TRUST 6 AGENCY: Parking Revenue Pollution Control Operations Water Operations Refuse Collection Operations Landfill Operations TOTAL BUDGETED FUNDS UNBUDGETED FUNDS TRANSIT EQUIPMENT REPLACEMENT RESERVE Administration 70 BE DETERMINED General Contingency TOTAL •Description of transfers appears on the follwing chart. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES AMOUNT: S 13,861 66,718 137,180 22,194 15.529 192,006 55,500 1,400 2,000 11,607 1.800 86,173 45,560 359.440 1,097,546 383,887 10,000 3.500 $2,506,301 S 205,780 97.250 303,034 $ 39,250 985,000 116,875 1.875 240,000 15,000 13,241 192,620 30,000 146.165 -1,780,026 94.205 $ 36,ODD 100,286 39.000 175,266 S 66.000 235,662 100.000 001.662 141.128 40,000 $ 695 2,592 S.OS8 298 215 8.858 55,450,500 50,000 557,165 56,057, US W w W TRANSFER FROM: BUDGETED FUNDS - GENERAL FUND: ADMINISTRATION MASS TRANSPORTATION PARKING REVENUE: POLLUTION CONTROL OPERATIONS: SEWER BOND & INTEREST RES.: SEWER REVENUE RENEWAL & IMP. RESERVE: WATER OPERATIONS: WATER BOND & INTEREST RES.: CITY OF IOWA CITY FY80 BUDGET DISBURSEMENTS - TRANSFERS TRANSFER TO: DESCRIPTION: Capital Projects Equip. Service Bldg. Modif. Refuse Collection Operations Operations Funding Transit Equip. Replacement Res. Replacement of Buses Capital Projects Signs -Shelters, Transit Fac. Capital Projects Parking Ramps Administration Administrative Costs Trust & Agency Administrative Costs Parking Reserves Revenue Bond Debt Service Administration Administrative Costs Trust & Agency Administrative Costs Debt Service Gen. Obligation Debt Service Sewer Reserves Required Per Bond Resolutions Sewer Reserves Revenue Bond Debt Service Capital Projects Equip. Service Bldg. Modif. Capital Projects Waste Water Treatment Fac. Capital Projects City Streetscape Phase II Sewer Reserves Wastewater Treatment Fac. Capital Projects Administration Trust & Agency Debt Service Capital Projects Water Reserves Water Reserves Water Reserves AMOUNT: $ 985,000 13,861 695 94,205 $ 66,718 2,592 205,784 36,000 100,286 1,875 60,000 55,000 Wastewater Treatment Fac. Administrative Costs $ 137,180 Administrative Costs 5,058 Gen. Obligation Debt Service 97,250 Equip. Service Bldg. Modif. 1,875 Required Per Bond Resolutions 66,000 Revenue Bond Debt Service 235,662 Call of Bonds MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES $ 39,250 141 ,128 50,000 13,241 1,093,761 528,255 39,000 240,000 543,025 100,000 A REFUSE COLLECTION OPERATIONS: Administration Administrative Costs $ 22,194 Trust & Agency Administrative Costs 298 22,492 LANDFILL OPERATIONS: Administration Administrative Costs $ 15,529 Trust & Agency Administrative Costs 215 Land Acquisition Reserve Land Acquisition 40,000 55,744 AIRPORT: Capital Projects Auto Parking Area 15,000 ROAD USE TAX: Traffic Engineering Operations Funding $ 383,887 Street System Maintenance Operations Funding 1,097,546 Capital Projects City Park Bike Trail 91000 Capital Projects Equip. Service Bldg. Modif. 94,500 Capital Projects Bikeway & Handicapped Curb Cuts 6,000 Capital Projects Bikeway -East Side of River 7,000 Capital Projects Concrete Street/Curb Repair 76,120 1,674,053 GENERAL REVENUE SHARING: Administration Aid to Agencies $ 179,906 Mass Transportation Operations Funding 359,440 Senior Center Operations Funding 45,560 Recreation Aid to Agencies 11,607 Library Conversion Process 13,163 General Fund Capital Outlay 156,210 Capital Projects Civic Ctr. Heating & Air 81,165 Capital Projects Mercer Park Restrooms 35,000 Capital Projects Willow Creek Tennis Cdurts 30,000 912,051 GENERAL FUND -CONTINGENCY Various See Budget -In -Brief 557,185 TOTAL BUDGETED FUNDS $6,024,185 UNBUDGETED FUNDS - PERPETUAL CARE TRUST Cemetery Operations Funding 3,500 HCDA Capital Projects Rocky Shore Bikeway 30,000 TOTAL ALL FUNDS $6,057,685 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES PERSONNEL* MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES FY 1979 FY 1980 FULL PART FULL TIME FULL PART FULL TIME TIME TIME TOTAL EQUIV. TIME TIME TOTAL EQUIV. GENERAL FUND POLICY & ADMINISTRATION PROGRAM: (1) City Clerk 3 -- 3 3.00 3 1 4 3.50 City Attorney 4 -- 4 4.00 4 -- 4 4.00 (2) City Manager 3 -- 3 3.00 4 -- 4 4.00 (3) Finance 37 2 39 38.00 33 2 35 34.00 Human Relations 4 -- 4 4.00 4 -- 4 4.00 (4) Government Buildings 1 -- 1 1.00 2 -- 2 2.00 PROGRAM TOTAL 52 2 54 53.00 50 3 53 51.50 HOME & COMMUNITY ENVIRONMENT PROGRAM: Public Works Administration 2 -- 2 2.00 2 -- 2 2.00 co Engineering 11 -- 11 11.00 11 -- 11 11.00 Planning & Program Development 6 -- 6 6.00 6 -- 6- 6.00 C.B.D. Maintenance 1 1 2 1.25 1 -- 1 1.00 �5) 6) Energy Conservation -- -- -- -- 0.3 0.3 0.30 PROGRAM TOTAL 22 1 21 20.25 20.3 20.3 20.30 COMMUNITY PROTECTION PROGRAM: (7) Police 57 2 59 58.10 60 1 61 60.50 Fire 52 -- 52 52.00 52 -- 52 52.00 Animal Control 4 1 5 4.50 5 2 7 6.00 �8) 9) Housing & Inspection Services 7.5 -- 7.5 7.50 8.9 -- 8.9 8.90 PROGRAM TOTAL 120.5 3 123.5 122.10 125.9 3 128.9 127.40 TRANSPORTATION PROGRAM:(10) Mass Transportation 25 25 50 43.50 23 25 48 41.75 (11) Street System Maintenance 17 -- 17 17.00 16.75 -- 16.75 16.75 Traffic Engineering 9 -- 9 9.00 9 -- 9 9.00 PROGRAM TOTAL 51 25 76 69.50 48.75 25 73.75 67.50 PHYSICAL ENVIRONMENT PROGRAM: 2 -- 2 2.00 (12) Recycling Cemetery -- 3 -- -- 3 -- 3.00 3 3 3.00 PROGRAM TOTAL 3 3 3_00 5 5 5_00 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES GRAND TOTAL 38� 42 423.5 409.95 397.0 42 439.00 425.85 * The personnel listed on the chart include only permanent full-time and permanent part-time; seasonal or temporary employees are not included. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FY 1979 FY 1980 FULL PART FULL TIME FULL PART FULL TIME TIME TIME TOTAL EQUIV. TIME TIME TOTAL EQUIV. HUMAN DEVELOPMENT PROGRAM: Parks b Recreation 27 1 28 27.60 27 1 28 27.60 Library 17 9 26 23.00 18 9 27 24.00 (13) Senior Center -- __ 00 (14) PROGRAM TOTAL 44 10 40.60 47 -TO-- 77 53.60 GENERAL FUND TOTAL 290.5 41 331.5 318.45 296.95 41 337.95 325.30 ENTERPRISE FUNDS Parking Operations 3 -- 3 3.00 8 -- 8 8.00 1s Sewer Operations 16 -- 16 16.00 17 -- 17 17.00 16) Water Operations 22 -- 22 22.00 22 -- 22 22.00 Refuse Collection Operations 12.5 -- 12.5 12.50 9.75 -- 9.75 9.75 (17) Landfill 5.5 -- 5.5 5.50 5.50 -- 5.50 5.50 ENTERPRISE FUND TOTAL 59.0 59.0 59.00 62.25 62.25 62.25 INTRAGOVERNMENTAL SERVICE FUND Equipment Maintenance 13 -- 13 13.00 15 -- 15 15.00 (18) Word Processing -- - -- 4 -- 4 4.00 (19) INTRAGOVERNMENTAL SERVICE FUND TOTAL 13 13 13.00 19 -- 19 19.00 SPECIAL REVENUE _FC DA 15 1 16 15.50 14.8 1 15.8 15.30 (20) Assisted Housing 4 -- 4 4.00 4 -- 4 4.00 SPECIAL REVENUE FUND TOTAL 19 1 20 19.50 18.8 1 19.8 19.30 GRAND TOTAL 38� 42 423.5 409.95 397.0 42 439.00 425.85 * The personnel listed on the chart include only permanent full-time and permanent part-time; seasonal or temporary employees are not included. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PERSONNEL EXPLANATORY FOOTNOTES (1) A part-time file clerk has been added. (2) A Broadband Telecommunication Specialist has been added to work on Cable T.V. (3) The Word Processing Center will not be a part of the General Fund in FY80; instead it will be accounted for as an Intragovernmental Fund. This reduces employees in the General Fund but increases employees in the Intragovernmental Fund. (4) The FY79 Budget reduced staff to one as an outside janitorial service was to be hired. However, the decision was made to not use an outside service and a staff of two is necessary. (5) The reduction is due to the use of temporary positions in place of a part-time position. (6) In FY79, a temporary position for an intern was budgeted, while in FY80 a full-time coordinator is budgeted to be funded 3/10 by General Fund and 7/10 by C.D.B.G. (7) A part-time clerk -typist position was expanded to full-time and two patrol officers were added. w (8) A full-time position and a part-time position have been added to replace current CETA-funded positions which 00 will not be available in FY80. (9) In FY79 the Director and Secretary were each funded 50% by the General Fund; in FY80 funding for each position has increased to 70%. The remainder of each position is funded by C.D.B.G. In addition, a full-time side- walk inspector was added in FY80. (10) Two full-time positions were changed to part-time positions and two part-time maintenance workers were trans- ferred to the Equipment Maintenance Division. (11) The Street Superintendent is also supervising Refuse Collection and Landfill Operations and ; of his salary is now charged to the Enterprise Funds. (12) A Maintenance Worker I and a Maintenance Worker II positions will provide sufficient staffing for the City to provide for newsprint pickup in its recycling function. (13) A Library Clerk position has been added to replace a current CETA-funded position which will not be avail- able in FY80. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140111ES c i� (14) The Senior Center will require a staff of four full-time positions. In FY80, 50% is being charged to C.D.B.G. and 50% to General Fund. (15) Five additional employees will be needed to staff the parking ramp. (16) A Clerk -Typist position has been added. (17) In FY79, 50% of the Superintendent's salary was charged here while in FY80 only 25% will be. A Senior Maintenance Worker position has been changed to Assistant Superintendent with 50% charged to Landfill. In addition, the purchase of the one-man side loaders will allow for the reduction of two positions. (18) A Senior Mechanic has been added and the two maintenance worker positions transferred from Mass Trans- portation have been combined into one fill -time position. (19) See "C" above. (20) The reduction in staff is due to the change in programs in FY80 as compared to FY79. 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