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HomeMy WebLinkAbout1979-05-22 Bd Comm minutesMINUTES RESOURCES CONSERVATION COMMISSION APRIL 24, 1979 4:30 PM CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Bolnick, Denniger, Hotka, Stager STAFF PRESENT: Tinklenberg, Lee There was no meeting on April 10, due to the lack of quoroum. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN National Energy Act Reports Hotka turned in his report on the Natural Gas Policy Act of 1978. Staff Third Quarter Report to the City Council Tinklenberg reported that the recommendation to establish a City. building preventive maintenance program was well received by the City Council. The Commissioners also felt that a good preventive maintenance program is needed. RCC Goals and Objectives All Commissioners agreed that the RCC should have separate goals from those of the staff's and there is a lack of input from the members. Denniger pointed out the difficulties in separating the staff's Energy Conservation Program goals and the RCC goals. The Commissioners listed some RCC goals, for further consideration at the next meeting, as follows: 1) Publish a fall energy conservation flier. Denniger felt that public awareness is an RCC function. 2) Reduce public building energy consumption by 20 percent. 3) Study the City's mass transit system to see if improvements might be made to help reduce gasoline consumption. 4) Study Freeway 518 to see how it will affect the energy consumption pattern. 5) State laws and policy need to be interpreted and reviewed for energy conservation. 6) A new zoning ordinance for new subdivisions is going to be drafted and there should be provisions regarding solar orientation included. 100(D MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Resources Conservation Commission April 24, 1979 Page 2 The Commissioners decided to vote on these and other RCC goals at the May 8th meeting. The Commission reached a consensus on the ad design on recycling opportunities. They agreed to use the idea suggested by the Iowa City Press -Citizen. The meeting adjourned at 6:15. Respectfully submitted, Katy Lee, Roger Tinklenberg. Ira Bolnick, Secretary. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES MINUTES SENIOR CENTER COMMISSION MAY 2, 1979 -- 7:30 P.M. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: William J. Ambrisco, Lawrence Carlton, Thea Sando, W.W. Summerwill, Jeannie Williams. MEMBERS ABSENT: None. STAFF PRESENT: Berlin, Meisel. GUESTS: None. SUMMARY OF DISCUSSION City Manager, Neal Berlin, welcomed the members to the first meeting of the Senior Center Commission. He' informed the members that he would work with them until the opening of the Center. Bette Meisel would be the staff person who would facilitate their activities. Berlin stated that this Center was unique in that the City was providing the facility, but would serve only as a broker of services rather than a provider of services. It was also unique in that it is a joint project with cooperation between the City, the County, and the Ecumenical Housing Commission. Carlton stated that as he understood- it the City would not interfere with an agency unless their lack of performance made it impossible to do otherwise. Berlin said that presently Linda Schreiber is working with the human services that are funded by the City. This monitoring is to help the agencies achieve high quality service. It would be up to the Commission and the Senior Center Coordinator to determine policy and procedure regarding the relationship with agencies located at the Center. Another relationship that will need to be defined is that between the Center and the adjacent housing. It is important that the community not think of them as one facility. Williams stated that all of the elderly must feel that this is their Center. She said that the services to be provided should be those desired by the most people. It was agreed that to serve the individual would necessitate a careful balance of time and space so that all agencies would be able to provide services as needed. ARCHITECTURE Bill Nowysz presented the schematics for the Senior Center. He explainedthat the cost for repairing the structure and constructing the lower floor and main floor would cost approximately $1,000,000. A mezzanine would cost approximately $100,000. The bare minimum to make the third floor offices functional would be approximately $200,000. The MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DE; MOINES 10ol cost per square foot if only two floors are completed would be approximately $55. If the entire building were renovated the cost per square foot would be reduced to $37. The Commission members were pleased with the plans. However, they felt that all efforts should be made to secure funds to complete the building at one time. Summerwill said that it would not only be more economical, but less disruptive to do so. Berlin said there were avenues to be explored which might make this possible. Lorada Cilek and Harold Donnelly, in a meeting with Vann and Meisel, had agreed that the mezzaine, which they consider important, would never be built if it was not done in the first stage. Cilek said that she would like to see the County fund it out of revenue sharing. The City Council might consider financing the remodeling of the third floor if they could use the office space temporarily, thus saving the funds they now use to rent office space. PERSONNEL The Commission agreed that hiring a Senior Center Coordinator was the number one priority for the Commission. They decided that they should all serve on the Personnel Committee. Meisel was asked to contact Human Relations Director Pat Brown to ask her to attend the next Commission meeting to discuss interview and selection procedure. Ambrisco inquired as to whether the Commission would also interview staff for the Center. Williams and Sando felt strongly that the staff should be responsible only to the Coordinator and therefore the Commission should not be involved in their selection except at the request of the Coordinator. BYLAWS It was agreed by the Commission that they would all study the draft of bylaws prepared by the staff and recommend changes at the next meeting. ROLE OF COUNCIL OF ELDERS AND COUNTY Carlton and Meisel explained the history, membership, and present role of the Council of Elders to the Commission. Williams stated that the Center will only be successful if those who will use it are active in planning and supporting the programs. Those who use the Center must feel that the Center belongs to them. The Commission agreed that the County should be involved in the Center and that it was important to immediately establish the role of the County in this project. Berlin said he would contact the Board of Supervisors' Chairman Don Sehr to ask him if he and other members of the Board could come to the next Commission meeting. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES 3 APPOINTMENTS Sando nominated Carlton as Chairperson of the Commission. Seconded by Ambrisco. Williams inquired as to whether Carlton would feel any conflict of interest as he is the president of the Board of Council on Aging. The nomination was approved unanimously. There being no further business, the meeting was adjourned.• Bette Meisel Program Development Specialist MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MINUTES SENIOR CENTER COMMISSION MAY 7, 1979 7:30 P.M. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Ambrisco, Carlton, Sando, Summerwill, Williams MEMBERS ABSENT: None STAFF PRESENT: Berlin, Meisel GUESTS: Lorada Cilek, Harold Donnelly, Bill Nowysz, John Pfiffner Chairman Larry Carlton suggested that the minutes of the previous meeting be accepted as read. Moved by Ambrisco, seconded by SummerwiII, approved unanimously. COUNTY BOARD OF SUPERVISORS Cilek and Donnelly were present to discuss the role of the County regarding the Senior Center. Commission members expressed the desire for the Center to be used by all the elderly of Johnson County. Berlin said that the City has always wanted it to be a joint project both financially and representational ly. Donnelly said that if the County had represen- tatives on the Commission he was prepared to suggest to the County Board of Supervisors that they contribute toward the construction of the Center. Cilek said that she was convinced that if the mezzanine was not built in the first stage it would never be added. Donnelly asked if the operational costs had been determined. Berlin said that all the figures were not in yet but that the County would be advised of the amount when it was known. Cilek said it would be easier for the County to commit $100,000 for a particular project than to project what revenue the County can commit for future Center operation. It was agreed that Cilek and Donnelly would approach the Supervisors about contributing $100,000 toward construction of the kitchen and mezzanine and that Berlin would ask the Council to amend a resolution establishing the Senior Center Commission to include two County representatives. CONGREGATE KITCHEN Donnelly expressed disappointment that the grant money obtained for furniture and equipment had not been earmarked for kitchen equipment as he feels the Congregate Meals facility is the priority service at the Center. Meisel explained that when the staff applied for the grant they believed that there was other money available to finance the kitchen. The Title V grant and the state grant were requested to make all other areas of the Center operational. Donnelly expressed the opinion that the planned 13,000 square foot kitchen is too small: He said that the program currently prepared over 1,000 meals per week (home delivered 366, Senior Center 381, Methodist/Lutheran 162, St. Wenceslaus 90, Autumn Park 91) and MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NEs /00'7 MINUTES SENIOR CENTER COMMISSION Page 2 he believes that this figure will be much higher after the Senior Center is in operation for a few years. Williams mentioned that what is good about the present program is that people have a choice and can go where they are most comfortable. Cilek said that if more space was needed for kitchen storage the SEATS program could be located elsewhere. Nowysz said that if a mezzanine is added offices or a library could be located there freeing more space for the kitchen/dining needs. Pfiffner discussed other kitchens he has designed in county facilities throughout Iowa. Cilek said that it is conceivable that in the future the kitchen might serve two meals per day. Pfiffner said that would make no difference. New equipment such as steam cookers, convex ovens, and large capacity dishwashers take less space and are more efficient than present equipment. He stated that the kitchen that is too large can be just as difficult to work in as a kitchen that is too small. Donnelly asked why the Ebenezer Society, whose kitchen he had seen and liked, were not asked for their opinion. Berlin said they would be asked to review the plans. Williams said she would like to speak to the people who work in kitchens that look functional. Ambrisco said he was willing to trust the architects. Pfiffner invited the Commissioners to tour some kitchens he has designed and speak to the personnel. Sando moved that if the County Board of Supervisors agree to spend $50,000 to furnish the kitchen and $50,000 toward the mezzanine the Senior Center state funds should be used as planned; if not, they should be used for kitchen equipment. Seconded by Ambrisco, approved unanimously. BY-LAWS , Williams asked if the Senior Center was being treated as a separate body. Berlin said that at least for the first year this was so. The Commissioners asked Meisel to remove mention of the Parks and Recreation Department from their by-laws, add specific information on how members are to receive notice of meetings, omit mention of any specific policy decisions they are to be concerned with, and correct the section dealing with terms of office. PERSONNEL Berlin said that approximately 30 applications for Senior Center Coordinator had been received. The Personnel Department has reviewed them and is now checking the references of the 15 most qualified applicants. He asked the Commissioners, at their convenience, to review these resumes and list their top six choices in order of preference. Pat Brown, Personnel Director, is preparing a list of questions to ask each candidate for Commission consideration. Ambrisco said that he felt the Commission should be at full strength before the Coordinator was hired. He felt that the Coordinator should be hired as soon as possible so as to be in on the planning process. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -0[s ?1011jEs MINUTES SENIOR CENTER COMMISSION Page 3 I OTHERNESS Nowysz brought a lounge chair to the meeting which is a sample of the furniture that has been ordered. Berlin offered to speak to Don Sehr and Pat White about possible County contribution to operational expenses. He will try to come up with approximate figures to discuss with them. Carlton mentioned that $1,000 has been left to the Senior Center. Summerwill suggested purchasing a grandmother clock in memory of the donor. There being no further business the meeting was adjourned. i Bette Meisel, Program Development Specialist MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111ES 4 ayv MINUTES COMMITTEE ON COMMUNITY NEEDS MAY 2, 1979 -- 12:00 NOON RECREATION CENTER MEETING ROOM "B" MEMBERS PRESENT: PatriMcCormick, Amidon, Braverman, Pecina, Johnson, ck, Clark, MEMBERS ABSENT: Casserly, Carter STAFF PRESENT: Milkman, Deevers, Carey, liauber SUMMARY OF DISCUSSION: Chairperson Swisher broughtthe meeting to order. Amidon moved the adoption of the minutes of April 4, 1979 as written, Horton seconded. Minutes approved unanimously. COMMENTS FROM GUESTS: Betty Bunge, the coordinating secretary for the Community Coordinated Child Care Committee presented information on the need to establish a Child and Family Resource Center in Iowa City. She explained that such a Center would implement some of the recommendations made in the "profile" of the Human Needs Plan. Bunge said the Center would be an ongoing center with around the clock for agencies. phone service. The Center would also provide a meeting P public meeting Bunge informed the Committee that the 4C's were sponsoring a p on June 6, 1979 at 7:30 p.m. in the Recreation Center and asked any interested persons to attend. The Committee thanked Bunge for her presentation. RALSTON CREEK WATERSHED MANAGEMENT PLAN -- Ed Brinton: Ed Brinton and John Walker (of Shoemaker - Haaland Consulting Engineers),.pre- sented the storm water management plan for Ralston Creek. Brinton pointed out on a map the projects which had been completed and the projects under construction. lie noted that 53% of the recommended projects are under way. Brinton noted that the final plan reports that further improvements are required for the Ralston Creek channels. A question was raised as to why the dams were not I)uilt further from the City. Brinton explained that the farther out the dams were constructed the less effective they would be. Brinton said the channel improvements for Ralston Creek are necessary and the Small Cities application is aimed at improving the channel in the south side of the City. The report includes what should be done to the creek, how it should be done, and what financing the City will need. There is a specific list of costs included in the report and estimates for each neighborhood. Patrick wondered why the bridge on Muscatine was not constructed to permit all water to flow under it. Brinton said some water will still flow over the street with very heavy rains but the creek will be able to hold considerablyRiver into Rmore than before. Johnson asked whether the backing up Creek when the flow at the dam was 10,000 cfs or more Caused the flooding. I dv g MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES MINUTES COMMITTEE ON COMMUNITY NEEDS MAY 2, 1979 -- 12:00 NOON PAGE 2 Brinton said the wider channel would help, but there would still be some backup. Hall mentioned that flooding did not always occur because of mail -made construction. Hall felt the creeks were not cleaned and that the trash in the creek caused some of the flooding. Hall suggested that the City should acquire some machinery and fund a trained work crew to clean the creek and cut down decaying trees. Brinton said this was recommended in the plan and it would take the City approx- imately 2-3 years to clean out the branches and the trash. Johnson said the plans which Brinton presented were not like the City's Small Cities proposals. Brinton explained that the Watershed Plan only dealt with creek improvements and did not include acquiring property. Milkman said Brinton had worked with the City on the proposal to raise the land around Ralston Creek out of the flood plain.' The Committee thanked Brinton and Walker for their presentation. NEIGHBORHOOD SITE IMPROVEMENTS TREE PLANTING PLAN -- Rosemary Carey $ Billie Hauber: Carey said $21,000 of CDBG funds were available to purchase trees. $6,000 has been allocated to the Longfellow area and $15,000 for the remaining CDBG area. The City's plan is to purchase as many trees as possible with the $21,000. The home- owners in the CDBG area will receive a flier explaining the procedure. The home- owners will have to plant the trees themselves, however if handicapped or elderly persons are unable to plant trees, Boy Scouts will offer their assistance. The trees will have to be planted according to the ordinances of the City and the location of the utility lines. Advertising for the trees will begin in May. Persons interested in teh trees will be asked to phone Billie Hauber to reserve them and check about any restrictions. The trees will be distributed and planted on the first Saturday in November. Swisher asked if the trees could be planted on the homeowners property. Carey said the trees could only be planted on public land. Hauber said the trees would be good shade trees in approximately 10 years. Hall asked if the trees would present problems with the existing sewer lines. Hauber said the trees the City intends to purchase would not be water seekers. The Committee thanked Carey and Hauber for attending the meeting. REPORT ON NEIGHBORHOOD MEETINGS - Pat McCormick: McCormick informed the Committee of the neighborhood meetings for Site Improvements. The main concerns of the neighborhood residents were alley repair, bus shelters, sidewalks, and the need for stiffer dog regulations.. Pecina asked why the side- walk improvements in the Longfellow area had not been completed. McCormick said that the plan was to do all sidewalk improvements at the same time in order to get a better price. OTHER: Johnson said the residents in the Armory Neighborhood are skeptical of the Small MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101aE5 M I N UTI:S commirPEE ON COMMUNITY NEEDS MAY 21 1979 -- 12:00 NOON PACE 3 Cities project because they have been ignored for a long time. Johnson commented that the streets were in terrible shape. Milkman said since more sand and less salt was used this past winter the streets will be harder to clean and it will take approximately eight weeks to complete the cleaning process. The next CCN meeting is May 30, 1979 to permit review of the Small Cities Applica- tion and the Neighborhood Site Improvement projects before they go to City Council on June 5, 1979. There being no further business, the meeting was adjourned. Julie Deevers, Senior Clerk Typist MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DF.S MOINES