HomeMy WebLinkAbout1979-05-29 Bd Comm minutes3,
MINUTES
IOWA CITY PLANNING F, ZONING COMMISSION
INFORMAL MEETING
MAY 14, 1979 -- 7:30 P.M.
CITY MANAGERS CONFERENCE ROOM
M.'MBI?RS PRESENT: Jakobsen, Vetter, Ogesen, Kammermoyer
MEMBERS ABSENT: Blum, Cain, Lehman
STAFF PRESENT: Boothroy, Schmeiser
Review of the Revised Tree Regulations.
No action taken.
Discussion of an ordinance amending the sign requirements for the M1 Zone.
No action taken.
5-7912. Public discussion of a preliminary and final Large Scale Non -Residential
Development plan and tree planting plan of the Ily-vee Food Stores, located on the
northwest corner of the intersection of North Dodge Street and Old Dubuque Road;
45 -day limitation period: 5/26/79.
Concerns expressed by the neighbors regarding the high style of lighting and the type
of screening to he used along the north side of the property were discussed. The
applicant proposed changing the type of lighting to fixtures (Cordova FG series,
100Ow Mercury vapor) very similar to the type located along Washington Street down-
town. Two pole heights would be used, 30 foot poles for the parking area and 24 foot
Poles at the entrances. The color of the poles (dark brown) would match the store
facia. The Commission considered the now lighting proposal to be an improvement
over the initial proposal.
Regarding the screening, it was also agreed that a solid planting screen along the
north property line was Preferred to the use of a solid fence.
Discussion of 1750 Rochester.
Staff indicated to the Commission that they would review the alternatives to extension
of Windsor Court and report back on Thursday.
Discussion of the petition re
Discussion; no action.
the extension of Foster Road (referred by City Council)
Prepari
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
0
MINUTES
IOWA CITY PLANNING 5 ZONING COW4ISSION
MAY 17, 1979 -- 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Jakabsen, Blum, Kammermeyer, Ogesen, Cain, Vetter
MEMBERS ABSENT: Lehman
STAFF PRESENT: Boothroy, Ryan, Wilkinson
RECOMDMENDATIONS TO THE CITY COUNCIL:
1. That the proposed amendment to the Sign Ordinance be approved with the under-
standing that the definition of Front Wall be changed to correspond with the
definition as presented in the May 17 memorandum from Don Schmeiser, and that
line 3 in the section entitled "GENERAL REQUIREMENTS" should begin "Section
Bla...."
2. That the revised preliminary Large Scale Non -Residential Development plan of the
Hy -Vee Food Stores, located on the northwest corner of the intersection of North
Dodge Street and Old Dubuque Road, be approved subject to (1) the legal papers
being in order and (2) the revisions incorporated into the preliminary plan
being incorporated into the final plan prior to submission.
`.� REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
I
` 1. That staff assistance be provided in (1) drawing up an amendment to the Compre-
hensive Plan deleting Foster Road from Old Dubuque Road to Prairie du Chien Road;
j (2) drawing up an amendment deleting the street specifications from the
Comprehensive Plan and putting these specifications in the Subdivision Code;
and (3) preparing a staff report that would address the following points:
(a) reasons for desirability of Foster Road, (b) who would he served by Foster
Road, (c) Park and Recreation's recommendation concerning Foster Road, (d) pro-
jections for traffic counts with and without Foster Road, (e) specific alignment
of Foster Road; (f) alternative traffic patterns without Foster Road, and (g) the
points bro-ught up in tha petition from the residents in the North Dubuque Road
aree.
SUMMARY OF DISCUSSION AND ACTION TAKEN:
Jakobsen called the meeting to order and asked if anyone present wished to discuss
any item not included on the agenda. No one responded.
She then called for consideration of the minutes of the April 30 (informal meeting)
and the May 3 meetings. There being no additions or corrections, both sets of
minutes were unanimously approved as circulated.
She then asked if anyone objected to delaying consideration of the Revised Tree
Regulations until later in the meeting. No one objected and the first item considered
by the Commission was an ordinance amending the Sign Requirements.
/060
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 140111ES
Planning and Zoning Commission
May 17, 1979
Page 2
Public discussion of an ordinance amending the sign requirements for the Ml Zone.
Boothroy explained that the memorandum he had distributed to the Commissioners
presented an amended definition for "front wall" that should be included in the
proposed ordinance.
Kammermeyer explained that the reason for the more explicit definition was to aid
the Building Inspector in enforcement of the Sign Ordinance as was purposefully
intended.
Norman Bailey stated that he had discussed the new definition with Don Schmeiser
earlier in the day and felt that the definition as presented in the memorandum
fulfilled the need for which it was intended. lie further stated that he hoped the
Commission would act favorably on this amendment.
` Kammermeyer moved, and Vetter seconded, that the proposed amendment to the Sign
Ordinance be approved with the understanding that the definition on Front Wall
will be changed to correspond with the definition as presented in the May 17
j memorandum from Don Schmeiser. After some discussion regarding the wording of
the GENERAL REQUIREMENTS section, Cain asked that line 3 of that section begin
' "Section Bla..." in order to further clarify the sentence. This suggestion was
acceptable to both Kammermeyer and Vetter and was therefore added to the original
motion. The vote on the amended motion was unanimous (6-0), Blum having arrived.
Discussion of the Revised Tree Regulations.
After some explanation of the discussion that occurred at the informal meeting on
this item, the Commissioners agreed that action on it should be deferred until the
next regular meeting when typed copies would be available.
I
5-7912. Public discussion of a preliminary and final Large Scale Non -Residential
Development plan and tree planting plan of the Hy -Vee Food Stores, located on the
i northwest corner of the intersection of North Dodge Street and Old Dubuque Road;
45 -day limitation period: 5/26/79.
Boothroy explained that he had a revised plat to present to the Commission. Steven
Victor, representing Hy -Vee Food Stores, stated that he had a revised plat that
had been finished just prior to the meeting that would replace the one that Boothroy
had.
Victor then stated that the Department of Transportation had required additional
notes regarding possible future signalization be placed on the plat as a part of the
application for access points. He further explained that the revised plat showed
the changes in lighting and screening as discussed at the informal meeting.
Anthony Frey, 15 Caroline Court, stated that after talking with some of his neighbors
he had done a complete turn -around in the way he felt about the lighting that is
proposed. He explained that he originally had objected to the brighter lighting
fixtures that Hy -Vee was proposing but that now he realized that he would prefer
the brighter fixtures rather than the fixtures that would force most of the light
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Planning and Zoning Commission
May 17, 1979
Page 3
downward. His reasons for this change included the fact that he felt there was a
need for more lighting in the nearby wooded area, especially during the winter months.
Ile requested that the Commission consider the original proposal for lighting.
Ogesen stated that he was enthusiastic and pleased about what Hy -Vee is proposing
now regarding the lighting. lie also stated that he had talked with friends living
in the vicinity of the Rochester fly -Vee and had learned that most of them were
happy with the lighting provided from the Hy -Vee lights.
Blum stated that he too had talked with friends in the area surrounding the Rochester
store and that he had gotten both good and bad comments regarding the lighting. He
stated his preference of directing the lighting downward in the parking lot.
A discussion of energy consumption of both types of lights and a discussion of
spill-over lighting versus the directed lighting followed. The Commission decided
i they preferred the lighting fixtures which would direct the light downward into the
parking lot.
i
Cain moved, and Kammermeyer seconded, that the innovative tree planting plan of
4 I!+ the Hy -Vee Food Stores be approved as meeting the intent of the Tree Regulations.
Motion carried unanimously (6-0).
Blum called for approval of the revised preliminary Large Scale Non -Residential Develop-
ment plan of the Hy -Vee Food Store, located on the northwest corner of the intersection
of North Dodge Street and Old Dubuque Road, subject to (1) the legal papers being in
order and (2) the revisions incorporated into the preliminary plan being incorporated
into the final plan prior to submission. Approval was unanimous (6-0).
1750 Rochester.
Boothroy explained that the applicant is not willing to move the detention basin
and that the City cannot accept the right-of-way through the basin.
After some discussion, Blum stated that there were two options open to this problem:
(1) cul-de-sac Windsor Court or (2) accept the northern right-of-way and move the
basin. After further discussion, Cain stated that the consensus of the Commission
members present at the informal meeting was to defer action on this item until the
next regular meeting, at which time a vote would be taken.
Petition re: the extension of Foster Road (referred by City Council),
Jakobsen stated that she felt the proper thing to do in this matter is to ask for
staff assistance in determining the future alignment of Foster Road.
Blum expressed his concern about the procedure involved with this problem and also
stated that he felt it was too early to be amending the Comprehensive Plan. He stated
that he felt that two staff reports might be necessary, one showing each side of the
issue.
Regarding the two staff reports, Ryan stated that she could foresee possible legal
problems with this. She also felt that it might be considered an academic exercise.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
Planning and Zoning Commission
May 17, 1979
Page 4
After considerable discussion, Ogesen moved, and Cain seconded, that staff
assistance he provided in (1) drawing up an amendment to the Comprehensive Plan
deleting Foster Road from Old Dubuque Road to Prairie du Chien Road; (2) drawing
up an amendment deleting the street specifications from the Comprehensive Plan
and putting these specifications in the Subdivision Code; and (3) preparing a staff
report that would address the following points: (a) reasons for desirability of
Foster I Road, (b) who would be served b Foster Road, (c) Park and Recreation's
recommendation concerning Foster Road, (d) projections for traffic counts with and
without Poster Road, (e) specific alignment of Foster Road, ('f) alternative traffic
patterns without Foster Road, and (g) the points brought up in the petition from the
residents in the North Dubuque Road area. The vote on this motion was 5-1 (Blum
voting against).
Blum asked that the minutes show that the Commission reconvened the formal meeting
of May 3 in the parking lot of the Rochester Hy -Vee Store to observe the fixtures
and parking lot design. There were no votes taken and no policy decisions made at
this reconvened meeting.
There being no further business, the meeting was adjourned.
Prepared by.�,y
Sa�rn W>,linson, Pru Secretary
Approved by 9Acuv1�L L LNy�x
John Ulammermeyer, P$Z Commissioner
I
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1401MES
MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
APRIL 26, 1979 - 4:15 PM
STORYHOUR ROOM
MEMBERS PRESENT: Bartley, Farber, Kirkman, Moore, Newsome,
Ostedgaard, Richerson
MEMBERS ABSENT: Bezanson, Hyman
STAFF PRESENT: Eggers, Westgate, Prosser, Pyne, McGuire,
Ingersoll, Kelley, Tiffany, Craig
OTHERS PRESENT: 3 practicum students from the Library School
at the University of Iowa; Steve Burrows of
KXIC; 3 students from administration classes
of the University of Iowa.
Summary of Discussion
The meeting was convened at 4:30 PM by Vice -President Moore.
Minutes of the March 22, 1979, Regular Meeting were approved with the
correction to add Hyman to the list of members present. Richerson/
Kirkman. Minutes of the Building Committee H3 meeting of April 3, 1979,
were approved. Newsome/Farber. Minutes of the Building Committee H1 of
April 12, 1979, were approved. Kirkman/Newsome. The April disbursements
were approved. Richerson/Newsome. The Gifts and Bequests Third Ouarter
Report FY 1979 was reviewed. It was noted that except for emergency and
routine purchases, the money would generally be saved for new building
purchases.
Director's Report attached.
No President's Report. Building Committee N2 reported it was waiting
for further development on interiors design.
The Board reviewed the contract/non-resident fee issues. North Liberty
has also refused to contract with Coralville Public Library for services.
The Board approved adoption of the temporary change in the library's fine
policy as proposed by the Director. Until the automated system is work-
ing, in order to relieve workload of library staff and to be fair to
those who pay fines when materials are returned, no fines will be collected
on items less than 21 days overdue. This change does not affect 16mm
films or other items booked for 24 hours. Newsome/Ostedgaard.
During the review of the Third quarter Goals and Statistics, it was noted
that the figures indicate that the Thursday evening and Sunday closings
have increased the per hour rate of people entering the building and check-
ing out materials. The closing of the auditorium as a meeting room has
had an adverse effect on the number of groups meeting at the library.
The meeting was adjourned at 5:15 PM.
Respectfully submitted, J8/W,/ILS t`6CA !/L PJ Susan McGuire, Recording
Secretary I06I
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
DIRIX'IY)R'S REPORT
IOWA CITY PUBLIC I,IBRARY
ROARD OF TR11STERS
I(iGI)LAR MEN -.TING
APRIL 26, 1979 4:15 PM
DIRECIUR's OFFICI:
Financial
Please note that we are continuing to pay for conversion -related sup-
plies and equipment from the current operating budget as much as possi-
ble.
The 3.5 million in bonds for the new building were sold last week at
a very favorable interest rate of 5.3199.
Humanities Grant Awarded to Library
The library has been awarded a $5000 grant from the Iowa Board for
Public Programs in the Humanities. The grant will help finance a
series of programs for parents and adults who work with children, fea-
turing a multi -media, multi -cultural approach to children's literature.
The series will be next fall. Judy Kelley is project director and was
principal author of the grant. Hazel Westgate will produce a resource
list to be published through grant monies. Several University of Iowa
academic humanists representing a variety of cultures will be resource
persons at the programs.
Privacv of Library Records
As you know, the Board has had a written policy on the privacy of library
records since 1970. The recent incident at the Muscatine Public Library
has renewed interest in the need to amend the Iowa public records law
�^ to allow an exception for library records. It is also important that
the Board be ready to implement its policy by seeking an injunction if
requested to reveal records. The City Attorney's office has been alerted
and is ready to help us if an incident should occur. There was a good
editorial on the issue in the April 25 Press -Citizen.
Lease with Hawkeye Cable
ATC has submitted a draft which Tiffany, Eggers and Ryan of the City
Attorney's office have reviewed. Ryan will have a draft ready for the
Board's consideration next month.
FRIENDS
They cleared $6000 on their booksale; held an excellent annual meeting
with fair attendance (no Library Board members); elected new officers.
Sandra Keeler is the new president, Betty Clements the president-elect.
Library Building Progress Report
Paula Vesely of DVW s R Interior Designers met with the Director and
architect on April 6. Preliminary shelving layout is here; furniture
layout is due May 11.
(OVER)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIRES
DIRECTOR'S R1tT I
IOWA CITY PUBLIC- i,iBRARY
BOARD OF 'TRUSTEES
RFOULAR MRf171INO
APRTL 26, 1979
I'agc 2
Library Building Progress Report, cont.
The Design Development phase is moving along very slowly. May 3 is
now the target date for Building Committee review, about two weeks
later than planned at the end of schematics.
The AV consultant, Harry Herbert, met with the architect and staff on
April 12 and 13. We may need to extend his contract to enable him to
continue his reviews of the final plans. His contributions have been
important and the money for his contract has been some of the best
dollars we've spent so far.
The Conversion Project: Progress Report #3
The equipment was formally accepted and final payment made on April 3
Many of you attended that meeting.
On April 4 our first project workers began their training. We now have
thirteen people working full-time. The equipment is in use continuously
from 7:30 AM to 9:00 PM, Monday through Friday. We start working on
Saturday beginning this week.
AS of Friday, April 20, we had 6700 items entered -- 3200 of them last
week, our first full week following training.
We will now begin to fill in the mornings and evenings (periods when
the two full-time shifts do not overlap) with part-time staff. .We now
have one volunteer working 9-12 hours a week and will train volunteers
if they are willing to work a minimum of four hours a week.
A city-wide recruitment program for volunteers to help with the issuing
of new library cards is now underway. We hope to have a special table
set up in the lower lobby most of the hours the library is open during
July -September. We will have some trial runs in June. Bright yellow
plastic cards are on -order and we will begin issuing them approximately
June 1 to all people getting cards for the first time. We hope to reach
the other 20-25,000 people during the July -September period.
Despite a few mini -crises everyday, the conversion process is already
beginning to stabilize and fall into a pattern. We've had outstanding
leadership from Diane Ingersoll, Susan Craig and Ruth Pyne. The tem-
porary staff was evidently well-chosen. They are hard-working, talented
and enthusiastic. While I'm sometimes discouraged by the size and com-
plexity of the entire task, I'm daily encouraged and reassured by the
quality of the people working on the project.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
OR
IOWA CITY PUBLIC LIBRARY
THIRD QUARTER REPORT AND STATISTICAL SUMMARY
FY 1979
Fiscal Year Objectives:
1. Plan for and carry out bond referendum and if successful, continue
design development and prepare working plans.
2. Select and process new and gift items in appropriate formats and
levels of comprehension and discard worn and outdated items to allow
for net collection growth of no more than 3% (3600 items).
3. Continue integration of AV formats into library print collections
and improve self-service identification, location and instructional
devices for all AV resources.
4. Increase administrative time for analysis and evaluation of services.
(NOT FUNDED)
5. Continue analysis of processing and circulation procedures and costs.
6. Review policies, procedures and services of all departments in order
to increase efficiency, improve employee training and assist with new
building planning.
7. Develop agreement with other public libraries of Johnson County for
joint contracting with unserved areas before FY 1980 budget cycle.
Work completed:
1. Planning two weeks behind schedule 3-31-79. Plan to make it up in
bid document stage.
2. Net growth in first nine months was 2743 (6964 added, 4221 withdrawn).
This is 76% of goal of 3600. 25% of all additions were gifts (1741).
Review of items before conversion will increase withdrawals in fourth
quarter.
3. Awarded $16,000 LSCA grant to aid and evaluate this goal.
4. NOT FUNDED in FY 1979. Statistics produced by computer system and
additional staff in FY 1980 will assist in meeting this goal next year
5. Conversion to new system underway with staff hired and ready to train
by 3-31-79.
6. All policies/procedures will be under continual review and revision
during the next two years. New facilities and automation mandates
analysis and change.
7. This goal will not be met in FY 1979.
(OVER)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Iowa City Public Library
Third Quarter Report and Statistical Summary, FY 1979
Page 2
Analysis:
With so much internal change going on, it is difficult to keep public
service needs in sharp focus,yet interest in changes keeps library in
spot light. This increases demand, especially for special services.
The 9% drop in hours, 5% drop in total circulation, but 4-5% increase
in use per hour open was maintained through the third quarter. Infor-
mation services continue to climb despite fewer hours open with March
exceeding heaviest previous month (April 1978) by 17%1 As approved by
the Board, operating budget is being diverted where possible to cover
start-up costs for conversion to save all possible bond issue dollars
for construction and furnishings.
Expenditures Budget To Date _
6000 $327,718 $235,920 71.9
7000 9,100 9,495 104.3
8000 48,877 31,287 64.0
9000 68,650 41,859 60.9
TOTAL $454,345 $318,561 70.1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 140INES
9
Iowa City Public Library
Third Quarter Report and Statistical
Summary , FY79
Page 3
FY1979 - THIRD QUARTER STATISTICAL REPORT ON SELECTED ACTIVITIES
FY78
FY79
% Change
1. SELF-SERVICE
Hours open
2,433
2,200(9.6)
Number entering building
211,853
199,520
5.8
Average N entering per hour
87.1
90.6
4.0
Meeting rooms used
133
100
(24.9)
it Photocopies made by public
41,277
42,212
2.3
2. LENDING SERVICES
Total Circulation
322,942
306,239
5.2)
TOTAL ADULT
21042
197405
€2.9)
TOTAL CHILDREN
112,100
108,834
TOTAL PRINT
293,201
272,111
(7.2)
TOTAL AV
29,741
34,128
14.7
Average circulation per hour
132.7
139.2
4.8
Total Circulation by Residence
of user
i
Iowa City/Fee cards
285,287
268,011
(6.1)
Contract
29,712
30,264
1.8
Reciprocal
7,943
7,964
0.2
Interlibrary Loans
'r 1. Loaned to other
libraries
278
225
(19.1)
2. Borrowed from other
libraries
705
663
(6.0)
3. Total requests handled
1,583
1,305
(17.5)
Reserves
1. Adult reserves processed
4,465
3,924
(12.1)
2. Reserves as % of total
circulation
2.1
2.0
-
3. Reserves - % filled
91.0
91.2
-
3. INFORMATION SERVICES
Information Desk Questions
21,055
21,787
3.5
In Person
10,771
11,246
4.4
Telephone
10,161
10,456
2.9
Total calls Information Desk
unable to accept
2,189
2,777
26.8
(OVER)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 140INES
9
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Iowa City Public Library
Third Quarter Report and Statistical
Summary,
FY 1979
Page 4
FY78
FY79
% Chance
4. ALERTING SERVICES
Total Publications (copies)
Newspaper items
21,784
X110
38,370
76,1
Displays
32
139
26.4
Speeches, Radio/TV shows
61
27
(15.6)
86
41.0
5. & 6.
OUTREACH & COMMUNITY SERVICES
Homebound and Jail
I. Patrons served
2. Items loaned
258
222
(14.0)
644
592
( 8.1)
Programs
1. Number of programs
2. Attendance
600
515
(14.2)
18,694
14,975
(19.9)
7. CONTROL SERVICES
j
Cards Issued
Number Of registered borrowers
5,481
5,282
(3.6
6th grade and under
Overdue notices
5,331
4,862
(8.8)
Fines collected (q)
9,402
7.560
9,261
6,392
(15..4)
I
I
i
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
SPECIAL MEETING
May 3, 1979 7:30 PM
SOUTH READING ROOM
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
Summary of Discussion
Bartley, Bezanson, Kirkman, Moore, Newsome, Ostedgaard,
Richerson
Farber, Hyman
Eggers, Carter, Tiffany, Craig, Ingersoll, McGuire
Benz, Engberg of Hansen Lind Meyer; Mrs. Benz
The meeting was convened at 7:50 PM by President Bezanson.
Bezanson reviewed the puri-ose of the special meeting and gave the recommen-
dation of Building Comn`ttee kl which had met the day before: some elements
of Design Development ,Mould be approved, but other elements need review by
the library staff, the building committee, and library consultants. Bezanson
recommended the bifurcation of approval so that the architects can move
beyond design development on those elements which are fixed. He cautioned
that the Board should not commit itself beyond what is ready. He said the
Board could either delegate final approval to Building Committee N1 or the
Board could reconvene in a week or so from now for final approval.
The Director then reviewed in more detail the results of Building Committee
#1's May 2, 1979, meeting. See attached memo. Although she recognizes that
approval is merited on the fixed items in the memo, she recommended that a
week's review was necessary before final approval should be given. She also
recommended that the current plan should be compared to the Building Program
and that as changes are made, amendments be made to the Program as a method
of measuring the proposed building to the original objectives. Building
Consultant, Robert Rohlf, also strongly recommended such a review before
final approval of the Design Development Phase. He told the Building Committee
N1 to wait at least a week before approving. Rohlf also stressed the importance
of a wall finishes review. The Program, he noted, states that painted surfaces
are unacceptable in public areas. The President stated that he felt the review
could be handled by the staff during the coming week.
It was moved that the Board approve those non -asterisked items on Page 2 of
the attached memo, as recommended by Building Committee H1; and the Building
Committee N1 reconvene within a week to review the unresolved items on Pages
2-5 of the attached memo with the purpose of having recommendations ready for
the entire Board's final approval. Prior to approval of the motion, the
discussion included a presentation of cost estimates and alternates by John
Benz of Hansen Lind Meyer. Including all alternates, the new estimate is
$50,000 above the budget of $2,730,000. The figures include $281,000 in
contingency. Benz said that new drawings for this phase would not be forth-
coming simply to include the pending refinements. Refinements would be
included in the final contract documents. Following approval of Design
(over)
I O (o.Z.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES t401NES
MINUTES
ICPL Bd. of Trustees
Page 2
May 3, 1979 meeting
Development, the architects would refine plans as needed to conform to the
exceptions noted at this meeting to meet the needs of the Building Program,
but would charge for redesign time for other major changes. The Board
approved the motion. Kirkman/Bartley.
The architects distributed a new schedule which was noted had changed
since the Building Committee N1 meeting on May 2, 1979. The Director
emphasized that the contract documents must be completed by June 14, 1979,
according to the earlier schedule, in order to have adequate time for
review process by the library staff and consultants. It was noted that
the library had accommodated the changes of the architect's schedule since
January, and that this time the architect must accommodate the library.
Benz noted that for the contract documents the alternates must be packaged
to reduce the total number and put in a priority ranking by the Board.
Engberg used a cardboard model of the building to clarify changes to the
exterior.
The meeting was adjourned at 9:30 PM.
Respectfully submitted,
Susan c uire
Recording Secretary
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
I
Library Boi, of Trustees
Design Development Review
Page 2
List of approved plans
1.1 Standard symbols and index
2.1 Site prep
*2.2 Site layout and grade. See conments.
3.1 Grade beam
(3.2 not included)
3.3 2nd floor framing and details
3.4 Roof framing
(3.5 not included)
No section 4
*5.1 and 5.2 First and second floor plans. See comments.
(5.3 not included)
5.4 Roof
5.5, 5.6 Elevations and sections
*5.7, 5.8, 5.9, 5.10 Wall sections; Wall sections and details. See comments.
(5.11 and 5.12 not included)
*6.1, 6.2 Reflected ceiling plan. See comments.
I
*7.1, 7.2 Interior elevations and details. See comments.
*8.1, 8.2 Plumbinq. See comments.
(8.3 not included)
8.4 Plumbing details
*9.1 and 9.2 Piping. See comments.
*10.1 and 10.2 Sheet metal. See comments.
(10.3 and 10.4 not included)
10.5 Sheet metal details
*11.1 and 11.2 Electrical. dee comments. j
11.3 Electrical riser diagram and details
*12.1 and 12.2 Communication. See comments.
(12.3 not included)
(over)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Library Board of Trustees
Design Development Review
Page 3
SECTION I - Approval of the following plans as qualified by comments
Plan index ll; plan name & architect's comments Library comments
2.2 Site layout and grading
Building has moved 5 feet east on site.
A ramp and steps at Linn St. entry now Unfortunate but evidently necessary
needed due to changes in grades and
City code.
5.1 First floor Plan.
All internal walls, meeting rooms, study
rooms, staff areas etc. except possibly
children's (1G21) west wall are fixed.
Review of children's room west wall
(1G21) and circulation desk (1E61).
Note: HC study (106) door too narrow;
assume this an error. Finishes not
accepted as shown.
5.2 Second floor plan.
No wall changing except possibly some win- Review of 2831 and 2832: insufficent
dows as alternates = some in 2C52, 2G12, countc. in staff kitchen as shown.
2B51, 2032 and canopy.
5.7; 5.8 Wall sections.
5.9 Wall sections and details.
5.10 Stair sections.
6.1; 6.2 Reflected ceiling plan
Meeting rooms, circulation area especially
considered fixed.
Request insulation information with
initial and long term cost factors
(outside walls, roof and garage).
Request specifications on canopy re:
strength and finish at the building
mount.
A5.10 - review practicality of using
wood re: vandalism, etc.
First meeting room (1H52 and 1G53, 61,
64). ceiling plan received 5-1-79; needs
review by AV consultant. Consultant,
staff and committee request info re:
footcandles at varied spacing, e.g.
columns, and 1G21; review pattern in
study rooms. Program calls for maximum
flexibility not dependent on furniture
layout.
None shown in 2nd floor restrooms, needs
review in Technical Services (2C52).
MICROFILMED P-
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
Library Board of Trustees
Design Development Review
Page 4
SECTION I, cont.
Plan index 11; plan name & architect's continents
7.1 & 7.2 Interior elevations and details
8.1 & 8.2 Plumbing
Position of all plumbing should be fixed
Air conditioning will also dehumidify.
9.1 & 9.2 Piping
Unit heaters are above ceiling;
tempers return air
10.1 & 10.2 Sheet metal
Not high velocity;
Have several air handlers to decrease
and isolate internal vibration;
Need to check with other staff regarding
specifics .
11.1 & 11.2 Electrical
Central switching called for in building
program will be near 1641, staff entrance
Needs cylinder lock on panel board keyed
to Master key.
12.1 & 12.2 Communication
First draft.
Library continents
Revisions received 5-1-79; not yet verifiE
All sinks not yet shown. What materials
will be used for the piping? .Concern forl
condensation due to heated air in the
ceiling. Enough dehumidification?
This may be a problem regarding
condensation in the S;) pipes
What noise from the velocity of air?
Internal vibrations must be appropriately)
isolated for study and TV production.
Major revisions received 5-2-79. Not I
complete. All switches, outlets and
placement not shown. Task lighting, spot
at specified locations not shown. Needs
review by staff & consultants.
Received 5-2-79. Needs review by staff
and consultants.
OTHER: (1) Need to check overall relationship of electrical ceiling, lights, tile to
specific rooms.
(2) Review building the loading dock at this time because of size and location
re: unknown future vehicle.
(over)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 140INE5
rri
Library Board of Trustees
Design Development Review
Page 5
SECTION II
Not approved
Item
Comment
Outline specs
Recd.
5-2-79,
review & approve by
5-9-79.
Revised electrical
Recd.
5-2-79.
Send to consultants,
review
by
5-16-79.
Preliminary communications
Recd.
5-2-79.
Send to consultants,
review
by
5-16-79.
Cost estimate
Recd.
5-2-79,.review
& approve by
5-9-79.
Alternates
Rec'd.
5-2-79,
review & approve by
5-9-79.
Exceptions to Building
Program
Identify
and approve by 5-9-79.
SECTION III
Major issues affecting cost which are unresolved as of 5-3-79:
I. Security system for the building (e.g., break-ins) has not been in- '
cluded in work or cost estimates to date.
2. PA/Intercom system has not been selected. if not from the phone com-
pany, may add $20,000 to cost estimate.
3. Extent of electrical and communications re: tie in with work by others
is not yet defined.
A. If cable TV company cannot get access to open walls, what
will be the cost of providing raceway for them to wire the
building later? (Will give us $1000 for labor and materials
free)
B. Is audio distribution included in the present communications
cost estimate?
C. What will be acceptable solution to program requirements for
flexible wiring? (underfloor vs. ceiling; what will code
enforcement allow above ceiling?)
D. Is lighting allowance sufficient to task light requirements?
(e.g., under counters, etc.)
4. Wall finishes have not been correctly identified in accordance with
program requirements. The cost estimate is based on incorrect infor-
mation.
5. Alternates (see NLM list) = est. $140,000.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES