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HomeMy WebLinkAbout1979-06-19 Bd Comm minutesi MINUIES IOWA CITY PLANNING f, ZONING COHIIISSION INFORMAL MEETING JUNE 4, 1979 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Cain, Jakobsen, Vetter, Kammermeyer, Lehman, Ogesen MEMBERS ABSENT: Blum STAFF PRESENT: Boothroy; Schmeiser Review of the Revised Tree Regulations Discussion of the revised proposed Tree Regulations with a few minor changes being suggested. Further discussion; no action taken. 5-7914. Public discussion of a final Large Scale Non -Residential Development plan, final p]at and tree planting plan of Hy -Vee Food Stores, Inc., located south of Highway 6 Bypass and east of Gilbert Street; 45 -day limitation period: 7/12/79, 60 -day limitation period: 7/27/79. Discussion of the possible traffic impacts of the northern access drive to the Hy -Vee site. The Commission requested a recommendation from the Traffic Engineer regarding this matter. Further discussion; no action taken. 5-7505. Consideration of a preliminary Planned Area Development plan of 111750 Rochester", a proposed development of a site located north of Rochester Avenue and east of Seventh Avenue; 45 -day limitation period: waived. Staff indicated that the subject plan had not been revised to incorporate the concerns of both the staff and the Commission. No action taken. Other Business. Commission discussed status of new zoning ordinance draft and suggested that the staff develop a proposed schedule for review of the new ordinance. Prepared MICROFILMED BY DORM MICROLAB CEDAR RAPIDS -DES I40111ES 1lqc?7 I MI NU'T1ES IOWA CI'T'Y PLANNING & ZONING COhAtISSION JUNE 7, 1979 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jakobsen, Kammermeyer, Ogesen, Cain, Vetter, Lehman MEMBERS ABSENT: Blum STAFF PRESENT: Boothroy, Ryan, Schmeiser, Wilkinson RECOh4dENDATIONS TO THE CITY COUNCIL: 1. That the Revised Tree Regulations be approved as circulated with five corrections as noted in the Addendum attached to the Regulations. 2. That the final Large Scale Non -Residential Development plan and final plat of Hy -Vee Food Stores, Inc., located south of Highway 6 Bypass and east of Gilbert Street, be approved subject to (1) the legal papers being revised, (2) the signatures of the utility companies and registered land surveyor being provided, (3) complete review of the final plat and other items as necessary by the Engineering Department, and (4) appropriate signage being provided at the north entrance to the parking lot, off Boyrum, indicating "Entrance Only". 3. That the preliminary Planned Area Development plan of 111750 Rochester", a proposed development of a site located north of Rochester Avenue and east. of Seventh Avenue, be denied. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None SUMMARY OF DISCUSSION AND ACTION TAKEN: Chairperson Jakobsen called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. She then called for consideration of the minutes of the May 14 (informal meeting). There being no corrections or additions, these minutes were approved as circulated. Due to a correction being necessary on the minutes of May 17, consideration of these minutes was delayed until the end of the meeting. Review of the Revised Tree Regulations. Schmeiser pointed out that the Commission had received a memorandum, which would serve as an Addendum to the Tree Regulations, containing several corrections. After some discussion of the proposed Addendum, Ogesen moved, and Cain seconded, that the Revised Tree Regulations be approved as circulated with five corrections as noted in the Addendum attached to the Regulations. Approval was unanimous. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES j Planning f Zoning Commission .lune 7, 1979 Page 2 5-7914. Public discussion of a final Large Scale Non -Residential Development plan, final plat and tree planting plan of Hy -Vee Food Stores, Inc., located south of Highway 6 Bypass and east of Gilbert Street; 45 -day limitation period: 7/12/79, 60 -day limitation period: 7/27/79. Boothroy presented an overlay of the proposed development and explained that there were some deviations from the originally approved plan, specifically regarding the tree planting plan and the street design. Ile distributed a memorandum from Jim Brachtel, the Traffic Engineer, addressing the concerns expressed regarding the design of the traffic flow. He also stated that the Engineering staff has not yet reviewed the revised plan. 4 The Commissioners felt that Mr. BrachtellIs memorandum did not provide any clear cut f I recommendation or preferred solution to the traffic problems. After some discussion by the Commission, Steven Victor, representing Hy -Vee Food Stores, stated that he had ! met with Mr. Brachtel and that he felt the access points as proposed would not be a Ilj problem. During the discussion which followed, Ogesen expressed his concerns regarding the philosophy of bringing the customers to their destination via aisles rather than drives and also regarding the design of the access points with no signs indicating entrances and/or exits. Mr. Victor explained that the majority of the Hy -Vee Stores have no interior drives at all and that they have experienced no real problems. Lehman suggested the possibility of requiring Hy -Vee to make necessary improvements at their expense should a problem be identified in the future. Discussion of the possibility Of a legal agreement in this respect followed. Schmeiser stated that BrachtellIs indication that a problem will not exist because ` of the northerly entrance is presumably based upon anticipated traffic flow at the time the store is opened and that there will be sufficient "gaps" in the traffic to enable drivers to cross Boyrum Street diagonally from Hollywood Boulevard to the northern entrance. He stated, however, that once Boyrum Street is extended and traffic flows are increased the "gaps" gaps may diminish to the extent that traffic maneuvering may indeed become a problem. During the discussion of the tree planting plan, Mr. Victor stated that Hy -Vee would like to plant trees in the right-of-way and that if the Commission approves of this idea the Department of Transportation needs a letter confirming approval. He further stated that if the DOT does not approve of the trees being planted in the right-of-way Hy -Vee would move the trees into islands on the site. Lehman moved, and Kammermeyer seconded, that the Innovative Tree Planting plan for Hy -Vee Food Stores, Inc., located south of Highway 6 Bypass and cast of Gilbert Street, be approved as meeting the intent of the Tree Regulations with the understand- ing that if the Department of Transportation does not approve of the trees being planted in the right-of-way that Hy -Vee will move the trees into islands on the site. Motion carried with 5 Commissioners in favor and I Commissioner abstaining (Coin). Cain explained that her reason for abstaining was a conflict of conscience since she had been opposed to the site from the beginning, and that while she had voted for approval of the preliminary plan, she had done so without Hollywood Boulevard being included. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Planning $ Zoning Commission June 7, 1979 Page 3 i .lakobsen called for a vote approving the writing of a letter to the Department of Transportation stating that the Planning and Zoning Commission has approved the tree planting plan as submitted by Hy-Vcc Food Stores, Inc. Approval was 5-1 with Cain abstaining. Jakobsen called for approval of the final Large Scale Non -Residential Development plan and final plat of Hy -Vee Food Stores, Inc., located south of Highway 6 Bypass and east of Gilbert Street, subject to (1) the legal papers being revised, (2) the signatures of the utility companies and registered land surveyor being provided, (3) complete review of the final plat and other items as necessary by the Engineering Department, and (4) appropriate signage being provided at the north entrance to the parking lot, off Boyrum, indicating "Entrance Only". The vote was 4-1-1, with Ogesen voting against and Cain abstaining. Ogesen's reasons for voting against approval included his concerns regarding the traffic pattern and the design of the parking lot entrance. i S-7505. Consideration of a preliminary Planned Area Development plan of 111750 Rochester", a proposed development of a site located north of Rochester Avenue and east of Seventh Avenue, 45 -day limitation period: waived. j Boothroy stated that the plan has not been revised to incorporate concerns of the staff and Commissioners. Ile further stated that the staff recommendation remains that the plan be denied. Bruce Glasgow, the developer, briefed the Commission on the history of the subject ` development explaining that the City had required that land be given for Seventh Avenue and now was requiring that land be given for yet another street. He further I stated that he had offered to give this land on the northern side of the stormwater _j detention facility at no cost to the City (this would be a 50 foot right-of-way from Seventh Avenue easterly to Windsor Court) and that the City would be responsible for paving the street and providing the sidewalks. A further stipulation would be that if the need for the street does not exist the land would revert.back to the property owner. Mr. Glasgow listed among advantages to the City -- (1) there would be no driveways on Rochester Road, (2) there would only be two driveways on Seventh i Avenue, (3) the development would be built around the existing trees, (4) the City might want to extend Windsor Court at some later date (at no cost), (5) it would limit the urban sprawl that is now taking place, and (6) it would provide maintained dwellings for those wishing to move from single family dwelling units. He also stated that there were no advantages to the developer but that he was still willing to proceed with the proposed PAD. After some discussion regarding the proposed development, Kammermeyer moved, and Vetter seconded, that the preliminary Planned Area Development plan of 111750 Rochester", a proposed development of a si.te located north of Rochester Avenue and east of Seventh Avenue, be approved as proposed. The approval was denied with S Commissioners against and 1 Commissioner in favor (Kammermeyer). Copies of an Ordinance Amending Section 8.10.3A and Section 8.10.266.2 of Appendix A of the Code of Ordinance by Regulating the Location of Accessory Buildings in Iowa City was distributed to the Commissioners for review before the next informal meeting. This amendment will be placed on the next formal agenda for a public hearing. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES r. Planning $ Zoning Commission June 7, 1979 Page 4 Jakobsen called for the correction to the minutes of the May 17, 1979, meeting. The suggested change (page 3, paragraph 4, sentence 2) was: " ..The Commission was polled and the majority preferred the lighting fixtures which would direct the light downward into the parking lot. Vetter preferred the other fixture for conservation reasons." The amended minutes for May 17 were unanimously approved with all Commissioners voting approval. There being no further business, the meeting was adjourned. r Prepared by Sandra Wilkinson, PPD Secretary C Approved by4»'-- rnest W. Lehman, PF,Z Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i i l i i i i Prepared by Sandra Wilkinson, PPD Secretary C Approved by4»'-- rnest W. Lehman, PF,Z Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 3 MINUTES IONA CITY RIVERFRONT COMMISSION MAY 30, 1979 -- 7:30 P.M. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Gilpin, Fountain, Vetter, Fahr, Neuzil, Sokol MEMBERS ABSENT: Knight, Berry, Boutelle, Baker, Kroeze STAFF PRESENT: Milkman, Deevers GUESTS: Loren Horton; Larry Daniels, KXIC RECOMMENDATION TO CITY COUNCIL: That the Riverfront Commission recommends the following allocation of $75,000 CDBG funds: $ 7,500 Administration 20,500 Boat ramp at Sturgis Corner The balance ($47,000) to be used for the Rocky Shore bike trail with the provision that matching funds are available to finish that project. If there is a surplus after completion of the Rocky Shore trail that it be applied to finish the bike trail in the City Park. The Commission further recommends that if matching funds from DOT are not available that as much as possible of the Rocky Shore trail be built in order to make use of the rip rap and Project GREEN funding at this time. SUMMARY OF DISCUSSION: Chairperson Gilpin brought the meeting to order. Fahr moved the adoption of the minutes of May 2,. 1979. Neuzil seconded the motion, minutes were approved unani- mously. BOAT RAMP: Milkman reported that Stanley Consultants had been hired to design the ramp. Permits from four agencies have to be completed before construction can begin. The contract with Stanley Consultants will consist of bidding the work, speci- fication and the design. The contract cost will be between $4,000 and $5,000. Gilpin asked if there was any tentative figure for the project. Milkman said the Commission should stay with the previous allocation of $20,500. Gilpin was concerned with the width of the parking area. Milkman said that a statement indicating that the parking area would be enlarged if needed would be included in the application. Vetter asked if erosion would be a problem. Milkman explained that if there was rip rapping there should be no problems. Gilpin asked if the Commission should take any action before the June 30, 1979 dead- line. Milkman indicated no action was necessary at this time. Vetter asked if the contract included a fishing pier. Milkman explained the engineers felt a pier would present problems, therefore, extra rip rap would be used to create a type of pier. FINAL RECOMMENDATION TO CITY COUNCIL FOR USE OF $75,000 CDBG FUNDS: Milkman said Steve Larson, Bikeway Coordinator for IDOT indicated that a decision on funding will be deferred at this time due to other priority matters. Gilpin iaa? MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110RIE5 rd MINUTES IOWA CITY RIVERFRONT COMMISSION MAY 30, 1979 -- 7:30 P.M. PAGE 2 suggested the Commission could allocate the remaining $47,000 for a bikeway along Rocky Shore Drive in order to ensure use of the available rip rap from the river corridor sewer construction. Milkman reminded the Commission that the funds needed to be committed solidly by June 30, 1979. A question was raised as to acquisition of the Showers property. Milkman said that just buying property was not eligible for CDBG funding. Milkman added that eventually the City might acquire this land for park land to serve south Iowa City. The Commission's only argument was that the land is available now and if it is not acquired the City may loose its chances for acquiring it. Gilpin suggested to recommend to the Parks and Recreation Commission to pur- chase the Showers property for park land. Gilpin suggested to see how much $47,000 would accomplish on a bike trail for Rocky Shore Drive together with Project GREEN's contribution. Milkman informed the Commission the total estimated cost for the Rocky Shore bike trail was $105,000. It was suggested that if the $30,000 is used to construct the Rocky Shore Drive trail (with matching funds of $70,000 from IDOT) then the remaining $17,000 could be used for the completion of the City Park trail. Vetter moved, and Kroeze seconded to recommend to the City Council the following allocation of the $75,000 CDBG funds: $ 7,500 Administration 20,500 Boat ramp at Sturgis Corner The balance ($47,000) to be used for the Rocky Shore bike trail with the provision that matching funds are available to finish that project. If there is a surplus after completion of the Rocky Shore trail that it be applied to finish the bike trail in the City Park. The Commission further recommends that if matching funds From DOT are not available that as much as possible of the Rocky Share trail be built in order to make use of the rip rap and Project GREEN funding at this time. Motion approved unanimously. OLD BUSINESS: Gilpin said there has been no reply from a letter to Bill Meardon asking him to donate 2 or 3 acres of land across from the Coralville dam catwalk. Gilpin said there has been no official reply from Mace Braverman regarding the donation of the Riverfront property. A letter was sent to Dr. Raymond Sheets (Chairperson, Johnson County Conservation Board) informing him that the Riverfront Commission had contacted Meardon's office and the Commission would keep him informed. The date of the next Riverfront Commission meeting is scheduled for June 27, 1979 MCROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES �__,..,I..: MINUTES IOWA CITY RIVERFRONT COMMISSION MAY 30, 1979 -- 7:30 P.M. PAGE 3 i Milkman told the Commission that the City is going to hire two interns on a part-time basis to work on Riverfront activities this summer. The interns will be working on the environmental assessment for the boat ramp and identi- fying all property owners and land uses along the river to make recommendations for purchase of easements along the river to provide a buffer and river trail. The first draft of the River Corridor Overlay Zone should be ready to present at the next meeting. Gilpin asked the members to think of priorities for projects for the future should the Riverfront Commission be allocated the remaining portion of the $200,000 CDBG funds which were previously allocated for Riverfront Improvements. Milkman noted that there are now considerable restrictions on the use of CDBG funds. There being no further business, the meeting was adjourned. Julie Deevers, Senior Clerk Typist r i i J i I 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140DIES r - MINUTES RESOURCES CONSERVATION COMMISSION MAY 8, 1979 4:30 P.M. CIVIC CENTER CONFERENCE ROOM i MEMBERS PRESENT: Bolnick, Denniger, Hotka, Stager. STAFF PRESENT: Lee, Tinklenberg. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Stager moved, Bolnick seconded, to approve the minutes of the April 24, 1979 meeting as read. Approved unanimously. jTinklenberg pointed out that the minutes of the March 27 meeting were not approved on April 24. The Chair requested that the Commissioners be provided with a copy of the March 27 minutes again. I Stager moved, Bolnick seconded, that the Resources Conservation Commission meet only on the second Tuesday of May, June, July, and August. After discussion the motion was defeated, one aye, three nays. Bolnick moved, Stager seconded, that the Commission meet only on the second Tuesday of May and June and resume its regular schedule of j bimonthly meetings in July. Approved unanimously. National Enerav Act Reports j Denniger reported that the Energy Conservation Act contains very little. The Act merely sets out some goals to be achieved and it appears that the real "flesh and blood" will be in the Code of Federal Regulations. I Hotka also reported that the Natural Gas Policy Act contains a lot of words but does not accomplish much. Again, the DOE has been given I wide latitude and their regulations will provide the actual policy. Library Design Review A representative from the architectural firm Hansen, Lind and Meyer did not appear. The Chair requested that the staff draft a letter for his signature to HLM stating that the RCC was disappointed that HLM did not request more consiideration forthe RCC the ext timee Commission, and RCC Goals and Objectives The Commissioners looked at the goals and objectives adopted on December 13, 1977, and asked the staff to come up with a new list of goals and objectives integrating the existing goals and objectives iaa MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r , I i i I i Recources Conservation Commission May 8, 1979 Page 2 and the goals listed at the last meeting, for their consideration at the next meeting. Other Business Mass Transit: The Commissioners were interested in what the current ridership flow patterns are and what are the Transit Director's plans for the future. University Power Plant: The Commissioners wanted to know if the University has dropped their consideration of a solid waste inciner- ation plant. It was decided to ask Joan Lewis of the Johnson County Council on Aging to give a presentation concerning the solar greenhouse located at the Close Mansion. The meeting was adjourned at 5:50 p.m. Respectfully submitted, Roger Tinklenberg. Ira Bolnick, Secretary. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ■ i MINUTES RESOURCES CONSERVATION COMMISSION JUNE 12, 1979 4:30 P.M. CIVIC CENTER CONFERENCE ROOM ') MEMBERS PRESENT: Bolnick, Denniger, Gormezano, Hotka, Stager STAFF PRESENT: Eggers, Tinklenberg RECOMMENDATIONS TO THE CITY COUNCIL The Resources Conservation Commission recommends that the City Council appropriate $50 to the Johnson County Solar Energy Association to help pay for the advertising of Sun Day. The Sun Day fair will provide the RCC with a forum to publicize the Heat Loss Identification and Pilot Solar Demonstration Projects. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Chairman Denniger called the meeting to order and had all of the Commissioners introduce themselves to become acquainted with the new j Commissioner, Mr. Keith Gormezano. Stager moved, Bolnick seconded, to approve the minutes of the May 8, 1979 meeting as read. Approved, four ayes, one abstention. Stager moved, Hotka seconded, to approve the minutes of the March 27, 1979 meeting as read. Approved, four ayes, one abstention. RCC Goals and Objectives j Stager moved, Bolnick seconded, to approve the RCC goals and objectives as written in the memo from the staff. Motion failed, one aye, four nays. Bolnick moved, Hotka seconded, to open the topic of goals and objectives to discussion. Approved unanimously. After discussion, the Commissioners were directed to modify and revise the goals and objectives and be prepared to vote on and approve them at the next meeting. It was agreed to list the goals by number according to priority. Hotka moved, Bolnick seconded, to table the discussion of the goals and objectives and that each Commissioner come back with their own list of priorities at the next meeting. Approved unanimously. Z. __ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES Iaa� Resources Conservation Commission June 12, 1979 Page 2 �r Sol le The Johnson County Solar Energy Association is the local sponsor for the Sun Day on June 23. There will be displays and booths at the Mall. The RCC then discussed the City's involvement in Sun Day last year which included a mayoral proclamation, press releases, the contribution of $50 for advertising Sun Day, and a table display at the Sun Day fair. Bolnick moved, Stager seconded, that the RCC have a table display of the infrared thermography instrument at the Sun Day fair in the Mall on June 23. Approved unanimously. Hotka moved, Stager seconded, that the RCC recommend that the City Council appropriate $50 to co-sponsor Sun Day. Approved unanimously. It was noted that this will provide a forum for the RCC to publicize the thermal scan project, the Pilot Solar Demonstration Project, recent developments in solar legislation, etc. of Mr. Brown noted that the Iowa Energy Code forms the basis for the Library design. For an example, the Code specifies a maximum U value Of 0.25 (U value indicates BTU loss) for building walls and windows and the Library walls and windows are calculated to have a U value of 0.164, which is well below the Code maximum. The heating system will have a natural gas fired hot water boiler with radiant ceiling panels. The ventilation and air conditioning system will be a medium velocity system with a static air pressure controller, variable air volume air handlers for the branch ducts, and an economizer cycle for bringing in up to 100 percent outside air when possible. Mr. Koffron reported that the exterior walls will be of either block construction with brick facing or steel studs with brick facing. The windows will be insulating glass and thermally broken. Some venting capacity is being considered for the windows as well. The roof will be a steel beam construction with a steel deck and with a membrane or built-up roof with four inches of insulation. Natural lighting will be provided wherever possible in places where it is necessary to meet other Code requirements, i.e. fire escapes. Presently two skylights are planned for the building. Bolnick felt that HLM tried to make as reasonable a compromise as Possible on the use of natural light. Denniger said the HVAC system is an extremely efficient environmental system and appears to be well designed. Also, a lot of forethought has gone into the skylighting question. Both the Library Board and HLM need to be complimented. Hotka agreed and was glad to see that they kept the heating and cooling system separate. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Resources Conservation Commission June 12, 1979 Page 3 Gormezano asked if it would not be more efficient to have more than four inches of insulation in the roof and to have the first floor underground. Mr. Koffron replied that insulation in excess of four inches was not economically justifiable according to their calcula- tions. The soil type makes it very difficult to put the building below grade and the amount of lighting necessary below grade would add a considerable heat load problem. Cost is another major factor. Also a constraint is the amount of space necessary on the first floor. Gormezano expressed his serious reservations about the building design based on his experience overseas. Commissioner Stager left at this time. - - - - ---•._ • - •• �= aj u - 111luube loan Lewl s , Volunteer Coordinator and Maggie Penziner Ms. Lewis gave an overview of the Johnson County Council on Aging. Ms. Penziner reported that the greenhouse made possible the distri- bution of 1,000 flower and vegetable plants to elderly during the Past year. The plants contributed food, emotional, and spiritual enrichment. The greenhouse is insulated and has an electric space heater to maintain a minimum 55 degree temperature. The heating cost I for the entire winter was approximately $200. The Commissioners discussed how, if in any way, the RCC can help with projects such as these. It was concluded that public education is the most valuable thing the Commission can do. Other Business i Sue Gwin, Iowa City resident, said it was a shame the poor people of Iowa City are being denied solar grants because nothing has been done on the Iowa City Pilot Solar Demonstration Project. It was pointed out to her that this project was delayed by some legal questions and the amount of work which had to be done on other projects. Ms. Gwin suggested that the project be turned over to some other group. However, Denniger pointed out that only the staff can administer the project, not a community organization nor the RCC, and the staff has not had the time. Visitors were encouraged to volunteer to help with the project or apply for membership on the RCC where they can push for the project. Tinklenberg reported that there was no possibility to implement the Project this spring because of the fuel shortage facing the City and the rest of his time this fiscal year will be spent on the City fuel use analysis. He stated that he has put in a request that the funds be carried over by the City Council for the next fiscal year. The Commissioners and the visitors present expressed the hope that the City Council would carry over the money. The Johnson County Solar Energy Association encouraged the RCC to place a high priority on the implementation of the project. Denniger replied that the RCC has given it a high priority for FY80. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Resources Conservation Commission June 12, 1979 Page 4 The meeting adjourned at 7:10 P.M. Respectfully submitted, Roger Tinklenberg. Ira Bolnick, Secretary. V a { i. I V I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES Nk MINUTES SENIOR CENTTER COMMISSION JUNE 6, 1979 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: GUESTS: Ambrisco, Summerwill Williams Bourgeois, Carlton, Berlin, Meisel Agnes Kuhn, John Pfiffner, Mary Rock Sando, Scott, Chairman Larry Carlton suggested that the minutes of the previous meeting be accepted as read. Moved by Sando, seconded by Summerill, approved unanimously. SENIOR CENTER SPECIAL GIFTS FUND Agnes Kuhn suggested to the Commission that they establish a fund to which persons interested in honoring someone could contribute. The donations could be used to purchase items for the Center. The Commission agreed that such a fund should be created and publicized in the near future. Summerwill moved that the City Council be requested to pass a resolution establishing a Senior Center gift fund. Seconded by Scott, passed unanimously. Meisel was asked to prepare a resolution and press release for Commission consideration. Berlin reported that the City Council was definitely interested in completing the mezzanine and making the third floor useable for office space. Specific funds to finance these projects have not of yet been identified. He explained that having some City offices in the building would cut down on the operating costs of the Center. Berlin asked the Commissioners and guest, Mary Rock, to express their concerns regarding the spaces in the Senior Center. Sando worried about non -Senior Center staff and visitors trapsing through the Center. She felt that it would be preferable to use the third floor for Center activities and the ground floor for City offices. Rock felt that offices of service providers should be placed to ensure privacy for their clients. She also mentioned that spaces where interaction of participants occurred should be highly visible. Pfiffner said that some problems could be solved when the plans were refined, but that an existing building dictated certain spaces. Sando said that the director and program coordinator should have offices where Center activities occurred. Pfiffner said that they would attempt to achieve a satisfactory mix of activities on each floor. Scott stated that AARP with a membership of 250-300 should have space for all its activities. She also felt that a class space of 25' x 1aSo MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES i i i I I i i Senior Center Commission June 6, 1979 Page 2 25' without furniture in it was necessary for exercise classes. Sando and Scott agreed that acoustic control was a necessity in designing the spaces. Summerwill remarked that he was not convinced that we knew at this time how many classrooms we should have or how large they should be. He suggested moveable partitions which Pfiffner informed him were more expensive than "permanent" walls which you might remove at a later date. Meisel and Pfiffner discussed input from the various meetings concerning the kitchen layout and equipment. It was agreed that using the input collected to date Pfiffner should be asked to complete the plans for the kitchen in the next two weeks. Berlin asked if the revised plan for the rest of the Center could be completed in that time. Pfiffner thought they could. Meisel was asked to call him to verify that information. If both can be ready for inspection in two weeks, the Commissioners will review them at their next meeting. 3iAX11 ? Meisel showed the Commission the colors and finishes chosen for the furniture to be purchased with a federal grant. She informed them that furniture and equipment had now been ordered and would arrive in Iowa City in eight to ten weeks. She also mentioned that the equipment and furnishings to be purchased with the state funds was now being bid. The bids will be awarded by June 26. BY-LAWS The revised by-laws will be studied by the Commission and adapted at the next meeting. SENIOR CENTER SITE INSPECTION It was agreed to hold the next Commission meeting on June 20 at 7:00 p.m. so that it would be light enough to inspect the old post office building. There being no further business, the meeting was adjourned. bdw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES :d OlnEs