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HomeMy WebLinkAbout1979-07-17 Bd Comm minutesJ MINUTES COMMITTEE ON COMMUNITY NEEDS JUNE 27, 1979 -- 12:00 NOON CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Swisher, Amidon, Hall, Pecina, Braverman, Dwens MEMBERS ABSENT: Johnson, Casserly, Carter, Clark, Lampe, Patrick, McCormick, Horton STAFF PRESENT: Milkman, Decvers, Hencin, Meisel SUM1,IARY OF DISCUSSION: Chairperson Swisher brought the meeting to order. Due to a lack of quorum, the minutes of May 30, 1979 were deferred until the next meeting. Milkman introduced Jim llencin, the new CDBG Program Coordinator. Hall proposed a vote of thanks to the previous CDBG Program Coordinator, Julie Vann; all her efforts were greatly appreciated. REVIEW OF FY78 CABG ACTIVITIES: Ralston Creek Improvements -- Hall Hall informed the Committee that a Ralston Creek Coordinating Committee (RCCC) meeting was being held on June 27. The RCCC had reviewed the Water Shed Management Plan report and pointed out the improvements needed for Ralston Creek. The RCCC recommneded that any carryover funds or money from sale of land in the Small Cities area, be applied to acquisition of Ralston Creek properties. The costs of the Ralston Creek projects have overrun because of higher land costs. South Branch overruns are estimated at $200,000. The North Branch costs may overrun by $4-600,000 because of land costs. $200,000 was allocated to the Interim Projects. $100,000 has been spent and another $20,000 to $30,000 is needed for completion of the project Milkman asked if the RCCC was satisfied with the Water Shed Management Plan. Ball said the Committee had a lot of questions and was still working on reviewing the plan and listing priorities. Hall read comments from Bruce Glasgow (a member of RCCC) recommending approval of the plan. Pecina asked how the overruns would be financed. Milkman said the extra funds would come from general obligation bonds. Hall added that the RCCC recommended to the City Council to hire three people to maintain the creek. Senior Center -- Braverman Braverman introduced Bette Meisel, staff liason for the Senior Center. The Senior Center Commission has reviewed the design schematics and approved the plan. City Council will review the plans and take the needed action shortly. Meisel said the County has allocated $100,000 for the mezzanine and the kitchen. The third floor will not be completed for the Senior Center use but the City may use the third floor for offices. The Director of the Senior Center will be chosen this month. The Committee on Aging in Des Moines reported to the staff they would be using Iowa City's Center as a model for other communities. Meisel presented the design plans to the CCN members. Some questions were raised about the size of the kitchen; Meisel explained the need for a large kitchen. A question was raised if the total project was within the budget. Meisel reported that it was within the budget. Nelson Adult (:enter -- Milkman Milkman reported that Monday July 2 a check for $50,000 will be given to the Johnson County Association for Retarded Citizens (JCARC) for the purchase of a building to 1386 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIflES COMMITTEE ON COMMUNIa,"EDS JUNE 27, 1979 -- 12:00 NOON PAGE 2 house the Nelson (:enter. The contract between the City and JCARC will state that JCARC must provide service to retarded citizens for at least five years, if not the $50,000 must be returned to the City. The City will monitor the program for five years. Aid to Victims of Spouse Abuse -- Swisher Eve Casserly has been monitoring this program and provided information on it in writing. Kristy Kissel, Director of Aid to Victims of Spouse Abuse (AVSA), had been working on a CHTA grant, but it ran out May 1, 1979. At this present time she is working on a volunteer basis. The contract for service between the City I and the AVSA has been drawn up and is currently being reviewed by the City Attorney. The Environmental Review Record is being worked on by the AVSA Board and should be completed in late June or July with City staff help. The City staff will then review it. $80,000 was allocated for AVSA; it is estimated that $70,000 will be needed to purchase a building and $10,000 for rehabilitation. Some problems with acquiring funds for operating costs has been encountered. Swisher read a memo from Dennis Kraft, Director of Planning and Program Development regarding the AVSA schedule. Architectural Barrier Removal -- Pecina $50,000 was allocated for curb cuts in Iowa City. The City staff contacted groups working with the handicapped to decide where the curb cuts were needed. Pecina presented a map showing where the curb cuts would be located. Ile explained there was money to construct 199 curb cuts at $250 each. The completion date for the curb cuts is October 1979. Pecina read a list of public buildings that were accessible in Iowa City. Milkman added that there was a booklet on accessibility available. Neighborhood Site Improvements -- Pecina The playground equipment and the bus shelters have been ordered. Alley repair should begin in July, as well as sidewalk repairs. The form for the tree planting program has been sent out and when the requests are received the program will continue with tree planting in late October or early November. Park Improvements -- Swisher Willow Creek Park has been completed. The construction of the Conklin Shelter at Hickory Hill Park will begin this fall after the Environmental Review Record is completed. The erosion control on the larger City Park pond is complete, work has begun on the erosion control at the smaller pond. Community Planning -- Amidon Amidon played a tape recording from a meeting with Don Schmeiser, Senior Planner. There are five projects being worked on under Community Planning. They are the Zoning Ordinance, the River Corridor Overlay Zone, Area Studies, Annexation Studies, and the Bikeway Plan. The Zoning Ordinance and the River Corridor Overlay Zone will be completed this fiscal year. Area Studies and Annexation Studies and completion of the Bikeway Plan will be carried out in the next fiscal year. The Zoning Ordinance is the only tool to implement the Comprehensive Plan. It is MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DCS HOWLS f. I MINUTES COMMITTER ON COMMUNITY NEEDS JUNE 27, 1979 -- 12:00 NOON PACK 3 designed to eliminate incompatable effects of land use and to prevent slums. '1'110 River Corridor Overlay Zone has been compleud and will be incorporated into the Zoning Ordinance. The River Corridor Overlay Zone was requested by the Riverfront Commission to protect and preserve the Iowa river. The Bikeway Plan is needed to expand the transportation network and provide low and moderate income persons with a low cost form of transportation. (lousing Rehabilitation -- Owens At the start of the new fiscal year there is no established program. Mike Kucharzak would like to discuss the Housing Rehabilitation program with the Committee on Community Needs. Milkman informed the Committee that HUD did not accept the Emergency Repair program for the 5th year entitlement grant. Housing Rehabilita- tion will be discussed at the next meeting. OTHER BUSINESS: The next Small Cities meeting will be on .July 25 at 7:30 p.m. in the Armory. The staff will be discussing acquisition procedures. A specialist from HUD and an appraiser from Iowa City will be present. 'there are two vacancies on CCN. Carter has resigned and Braverman's term has been completed. Milkman suggested that members encourage people to apply. Milkman asked Hall to ask if any RCCC members were interested. i The date of the next CCN meeting is scheduled for Auqust 1. There being no further business, the meeting was adjourned. I I Julie Deevers, Senior.Clerk Typist FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES f J - MINUTES CIVIL SERVICE COMMISSION JUNE 14, 1979 8:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Anderson, Nusser, and Orelup. STAFF PRESENT: Higdon, Brown, Chief Keating, and Geoff Morgan - Human Relations Department Intern. OTHERS PRESENT: Immermann-Representative of the Police Union. RECOMMENDATIONS TO THE CITY COUNCIL None. RECOMMENDATIONS TO THE CITY MANAGER AND STAFF None. RECOMMENDATIONS TO THE CITY ATTORNEY None. SUMMARY OF RELEVANT DISCUSSION Bill Nusser, Chairperson, presiding. The application form used for Fire and Police positions was discussed. The Commission decided to use the new application blank which has been prepared for professional positions with a few suggested corrections. The Commission felt that in regard to current positions we should also inquire as to the duties of the position. It was also suggested that following the present or most recent employer it would clarify the form to use the words "Previous Employer". Higdon and Brown were asked to revise the form to incorporate and clarify these two items. A memorandum from Dr. Jacob Sines was presented in regard to repeat administration of the MMPI test. Police Department personnel might choose to write or not to write MMPI if it had been taken within the past calendar year. Dr. Sines is also willing to discuss individual profiles with officers to assist them in deciding whether they wish to rewrite the test or let their previous profile stand. He further suggested that an officer who chooses to rewrite the test could not be allowed to substitute the previous test profile for the current test profile. The Commission discussed this and instructed Higdon to develop a statement to give the employees the option to rewrite the exam. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES ?1011IES 1381 There was discussion regarding reinstating terminated employees. June Higdon submitted a memorandum to the Civil Service Commission stating the policy used in Davenport. After discussion Brown and Higdon were instructed to again review the policy and determine how it could be implemented. The Commission will then have this on a future agenda. The test procedure for firefighters was discussed at length. The Commission decided that the inspection copy of the IPMA was satisfactory and instructed Higdon to order the necessary copies for this test. The physical agility test was discussed and the Commission decided to use the test materials presented by Chief Keating. This material is from the American Physical Qualification Testing Corporation in Cedar Rapids, the same firm that provides the test we currently use in the Police Department. In regard to a personality inventory the MMPI was discussed for use in the Fire Department. Jane Anderson will discuss this with Dr. Sines and the MMPI will be used if Dr. Sines is in agreement with this procedure. The discussion between Sines and Anderson may result in a different test being used. It was agreed by the Commission that some current firefighters should be asked to volunteer to write the IPMA and MMPI tests so there would be comparative data for applicants and those currently performing the duties of the firefighter position. There was discussion in regard to the use of the aerial ladder and the face mask in the testing procedure and including these as a non-scorable item. The feeling was that if it was not to be scored then it should not be used at all and anyone who was unable to climb the ladder or use the face mask would quickly be eliminated during a probationary period. The test date was scheduled for Monday, July 16 in the Recreation Center on South Gilbert Street and to start at 8:30 A.M. The written tests J will be given first, followed by the physical agility test. June Higdon had prepared seniority lists for the Fire and Police Department and these were discussed. The Civil Service Commission prefers that a column be added showing the date of hire in the respective departments since some of the employees worked in other city departments prior to joining the Fire and Police Departments. This addition will be made and the lists posted. A letter from Dr. Jacob Sines was presented requesting information from the Civil Service files of Police Department employees so he could assess the validity of the MMPI and of his classifications of test results. This request is in accordance with the original agreement with Dr. Sines when the Commission adopted the MMPI test. There was discussion regarding the release of information from the files. Higdon and Brown were instructed to discuss this further and develop a procedure to permit Dr. Sines to validate this -test. The reports of the validity study will be reported to the Civil MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101IIE5 ff 3l Service Commission and no individual will be identified by name, position or any specific behavior. Two miscellaneous items were brought before the Commission. Higdon informed the Commission that the charge for Attorney Bruce Walker to assist with the Ron Fort appeal was $975 and has been paid. The memorandum from Mace Braverman, Chairperson of the Iowa City Human Rights Commission requesting that that Commission and the Civil Service Commission have members in attendance at their respective meetings to share common concerns. Bill Nusser will contact Mace Braverman to determine the extent of this effort and was authorized to write Chairperson Braverman a letter if necessary. The Civil Service Commission has some hesitancy in regard to scheduling additional meetings. The meeting adjourned at 9:45 P.M. Minutes prepared by June Higdon. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110PIES MINUTES SENIOR CENTER COMMISSION JUNE 28, 1979 3:00 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Ambrisco, Bourgeois, Summerwill, Williams. Carlton, Sando, Scott, MEMBERS ABSENT: None. STAFF PRESENT: Berlin. GUESTS: None. Senior Center Director The purpose of the meeting was to discuss a recommendation for the appointment of the Senior Center Director. The Commission discussed in detail the various applicants and whether or not it wished to interview additional applicants. Upon completion of discussion, a motion was. made and seconded to recommend to the City Manager that Bette Meisel be appointed Director. The motion was approved by a vote of 6 to 1. Program Coordinator The Commission directed the City Manager to investigate the possibility of employing Lori Benz as the Program Coordinator. Old Post Office A motion was passed that the Commission present its decision to the City Council at the informal session on Monday, July 2, which recommends that the Senion Center be expanded to its fullest capacity with additional construction to allow for added space for future growth. The motion was approved unanimously. Thea Sando, Secretary IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES FIOIIIES 138 a• I �! MINUTES DESIGN REVIEW COMMITTEE JUNE 27, 1979 -- 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM r�, MEMBERS PRESENT: Lilly, Summerwill, Haupert, Seiberling, Wegman MEMBERS ABSENT: Alexander, Wockenfuss, Sinek, Lafore STAFF PRESENT: Chiat, Glaves, Wilkinson I SUMMARY OF DISCUSSION: lChairperson Lilly called the meeting to order and called for consideration of the If minutes of April 11, April 25, and June 13, 1979. Haupert moved, and Seiberling seconded, that the minutes be approved as circulated. Motion carried unanimously. Old Business: I 1. Committee members asked whether samples of the building materials for use at Anna's Place had been received. Glaves stated that the developer had indicated that samples would be made available to the Committee but that they had not been received. Haupert suggested that a letter be sent to the developer requesting that color samples be sent to the Committee for review prior to approval by the Committee. Glaves stated that he felt there was no problem regarding this matter but would check with the developer again. 2. Regarding questions about the proposed hotel, Glaves stated that if the original bidder is awarded the contract when the property is rebid he foresees no design changes. Design changes would occur if a new developer is designated The developer has been given a deadline of July 10 to have full financial details to the City and August 1 to have full contract details in. The City has received no official written notification from the developer that he would prefer not to continue under the contract but he has indicated this fact to the press and to the City Manager. 3. The Committee asked if any plans had been made to meet with store owners who need to remodel their store fronts. Glaves stated that the pamphlet has not yet been done. He further stated that while 312 funds may be available for commercial rehabilitation the City Council has not approved expenditure of these funds for commercial uses. Lilly stated that she would write a letter to the City Manager reminding him of the Committee's concern regarding some of the store fronts and their wish to use 312 funding for this rehabilitation. I' New Business: 1. Glaves presented the construction plans for First National Bank. He explained that they are removing the lower floor windows and doorway and are extending the existing facade with identical windows and doors all the way to the alley. In answer to a question regarding the completion date, he stated that he would imagine that the project would be completed within the next couple of months. Lilly asked that the minutes show that the Committee liked the design and would like to commend First National Bank for their efforts in this project. ►383 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOIilES Design Review Committee June 27, 1979 Page 2 2. Glaves reported that to his knowledge the plantings were not yet completed at Pentacrest Garden Apartments. The developer has requested a Certificate of Completion but the certificate will not be granted until (1) the plantings are completed and (2) a set of plans has been received showing exactly what has been planted. He further explained that the Perpetual Savings and Loan construction is presently spilling over into some of the Pentacrest Garden Apartments property and that this area would probably not be planted until the spill-over was eliminated. Regarding questions from Committee members, Glaves provided the following answers: (1) The developer is required to replace any plantings that need to be replaced; (2) The maintenance of the plantings is technically "perpetually" as defined by the Zoning Ordinance; and (3) The developer has put in more plantings than is required by the Zoning Ordinance. Lilly asked that the Committee be kept aware of the situation regarding the plantings on this site. 3. Lilly asked about the Chauncy Swan parking lot expansion. Glaves stated that he was unaware of any expansion other than the demolition of the U -Smash -Em building. 4. The Committee asked for an update of the Streetscape Phase II project in the downtown. Glaves stated that currently the underground utilities and the paving of Capitol and Washington Streets was being worked on. Projects to be done in the near future will include the sidewalk and amenities program and treatment of the two blocks of Clinton Street. Seiberling stated that she thought the area of Clinton Street to Iowa Avenue should be included in the downtown project. Following a discussion of this item, the consensus of the Committee was that the block of Clinton Street between Washington Street and Iowa Avenue should be included. S. Lilly brought up several other items: (1) She asked about the possibility of a regular meeting room. Wilkinson stated that since the Committee did not always meet at regular times it was not always easy to get the same room each time. (2) The Committee would like to continue receiving the parking permits for any future meetings. (3) The Committee expressed its appreciation for the work that Mr. Glaves has done regarding the downtown project. Summerwill stated that she felt he had been a marvelous help and of great assistance. 6. Lilly stated that since she was now working full-time she felt it best to resign as Chairperson of the Committee. Glaves stated that he could see a point in the very near future when the Committees work would be completed and suggested that Lilly remain the Chairperson for the time being. Seiberling moved, and Wegman seconded, that Lilly remain Chairperson until such time as the future of the Committee could be defined. Motion carried unanimously. There being no further business, the meeting was adjourned. Sandra Wilkinson, PPD Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIDIIIES MINUTES IOWA CITY PLANNING G ZONING COMMIISSION INFORMAL MEETING JULY 2, 1979 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Jakobsen, Lehman, Ogesen, Cain, Vetter MEMBERS ABSENT: Blum, Kammermeyer STAFF PRESENT: Boothroy, Schmeiser Review of an innovative parking area design plan for American College Testing Program, located south of Old Solon Road (Old Dubuque Road) and southeast of North Dodge Street. Schmeiser indicated that the representatives of ACT had been in contact with the City Forester and that he would be meeting with the City Forester tomorrow for her comments regarding the plan. Commissioners indicated that if the plan were amended to meet the staff's concerns, the Commission could take action at the regular meeting. Public discussion of an ordinance amending Section 8.10.3A and Section 8.10.26B.2 of Appendix A of the Code of Ordinances by regulating the location of Accessory Buildings in Iowa City. Schmeiser presented the proposed ordinance and explained the nature of the suggested changes. No action was taken on this item. S-7915. Public discussion of a final plat, PAD, and Large Scale Residential Development plan of Court Hill -Scott Boulevard, Part VII, located northeast of Amhurst Street; 45 -day limitation period: 7/25/79, 60 -day limitation period: 8/9/79. Boothroy indicated that there were objections to the proposed development which may constitute an extra -majority vote for ultimate approval of the plan. Mr. Larry Schnittjer, MMS Consultants, presented the tree planting plan for review. No action was taken. Discussion of the proposed schedule for review of the new zoning ordinance. The Commission discussed the proposed scheduling for review of the new zoning ordinance. Schmeiser indicated that the City Council is requesting that the ordinance be reviewed by the Commission as expeditiously as possible. With no further business, the meeting was adjourned. Prepared >ald i Sc eiser, Senior Planner 13 8� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES MINUTES (AS AMENDED) BROADBAND TELECOMMUNICATIONS COMMISSION JUNE 7, 1979 4:00 P.M. CIVIC CENTER CONFERENCE ROOM COMMISSION MEMBERS PRESENT: Terry, Eskin, Washburn, Pepper, Madsen STAFF PRESENT: Helling, Tiffany, Ryan OTHERS PRESENT: Elliott Full, Bill Blaugh of Hawkeye Cablevision; Nancy Bruce of KXIC; Tom Seering of the Daily Iowan: John Munson of the Iowa C t Press -Citizen The meeting was called to order at 4:05 p.m. Minutes of the June 5th meeting were distributed. Consideration of approval was postponed to the next meeting. Announcements The address and phone number of Hawkeye Cablevision is 605 Iowa State Bank Building; the phone number is 351-4470. Specialist applications have been narrowed to 15. Commission members will rank the top five to six to be interviewed next week. Discussion of the Eastern Iowa CableVision request for franchise was held. Each Commission member stated his or her viewpoint. Bill Terry said that cost, aesthetics and change of rules in midstream were his concerns. Primarily, the fair rate of return justification in two years would result in higher rates. Low-income groups, students and young families should be able to get cable television at the lowest possible price. Double wiring down the streets would be ugly contrary to Joe Day's view. Jen Madsen said that she concurs with Day that competition is desirable. She wonders why they want a market where they would have less chance of profit, but there is no way of knowing. Secondly, she was unimpressed with Mr. Krueger's assumption that this was an exclusive franchise, when legally that is incorrect. Third, there is some question concerning Joe Day's statement whether Eastern Iowa CableVision would have the ability to provide the same service. She got the impression he wasn't saying identicals but comparables. His letter of June 1st says Eastern Iowa CableVision would follow the same or similar regulations and ordinance as Hawkeye Cablevision. She doesn't think he meant to match service for service. Concerning the chance of reasonable rate of return and competi- tion, she agrees with Day, but doesn't feel Iowa City can take two franchises. She does feel both had to know when bidding that a second franchise was always a real possibility. She doesn't feel under any 1385 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101nES Broadband Telecommunications Commission June 7, 1979 Page 2 obligation to believe we would have to raise the rates in two years. Finally, she doesn't feel we can justify two franchises in Iowa City evert though she likes competition. Sandy Eskin said Day's emphasis on cable television as entertainment did not consider the range of communication needs we expect the system to provide. Two franchises would mean a situation where people would have to buy two systems to get full communication or it would only be entertainment instead of a communication system. Washburn said the idea of a cable television war is intriguing. Consumers could benefit in the short run until one wins and then consumers would have to bear the cost. Cable television could be regulated so the citizens did not have to buy too much of the profits back for the company. It could be intriguing,but the telling point is that the communication service would be inhibited. Therefore, it is in the best interest of Iowa City to have one well run system with well developed services. Bob Pepper stated the greatest advantage to competing systems would be if we had a large enough subscriber base to make it viable to have ongoing competition in order to improve services. Iowa City is not large enough. The single benefit stated by Day was to the system that would win. Cost to subscribers would be in ultimate rate increases. Aesthetic considerations and construction disruption are also drawbacks. The most convincing argument is in terms of system services. We are getting a sophisticated system for this size of community, but it is dependent on revenue to the company and reasonable rates to the subscriber for success. If we were not concerned about communication services the cutthroat competition would be less of a problem. The City has to reserve the right to grant a second franchise somewhere down the line if Hawkeye Cablevision is not satisfactory. Mr. Krueger overstated the single franchise idea because the Council resolution reserved the right to grant other non- exclusive franchises. Terry moved that the Broadband Telecommunications Commission recommend to City Council it is not in the public interest at this time to award a franchise to Eastern Iowa CableVision. Washburn seconded, motion passed/5-0. The next meeting will be June 19, 1979 at 4:30 in the City Manager's Conference Room. Connie Tiffany will summarize the main points of the Commission review for transmission to Council along with the minutes of the June 5th and 7th meetings. Terry also recommended transmission to Council of the June 6th memo from Connie Tiffany. Pepper announced the Commission may want to discuss a citizen's program advisory committee to advise on local origination and the use of the matching funds. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M011JES Broadband Telecommunications Commission June 7, 1979 Page 3 Terry moved the meeting be adjourned. Madsen seconded. Meeting was adjourned at 5:15 p.m. Respectfully submitted, Connie Tiffany, Recorder. As amended, June 19, 979. Dale E. Helling Staff Representative MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JUNE 19, 1979 4:30 P.M. CIVIC CENTER CONFERENCE ROOM COMMISSION MEMBERS PRESENT: Terry, Eskin, Washburn, Pepper, Madsen. STAFF PRESENT: Helling, Ryan. GUESTS: Karen Possner, staff member of U.S. House of Representatives Subcommittee on Communications. The meeting was called to order at 4:38 P.M. Moved by Terry, seconded by Madsen to approve the minutes of June 7, 1979. During discussion the following amendments were proposed: Under "Staff Present" include Ran. Between paragraph 2 and 3 under "Announcements" insert and underline topic heading indicating "Discussion of Eastern Iowa Cablevision Request for Franchise." Paragraphs 4, 5, 6, 7, and 8 would then become pargraphs 1, 2, 3, 4, and 5 under that topical heading. i The new paragraph 1, sentence 2, would state: "Primarily, the fair rate of return justification - The new paragraph 3 would read: "Sandy Eskin said Day's emphasis on cable television as entertainment did not consider the range of communication needs we expect the system to rovide. Two franchises The new paragraph 5, sentence 5, would read: "Aesthetic coonsliedera_ ions and construction . . , 11Sentence 7 amended reasonable rates tothesubscriberent on forsuccessto .', Sentence n8 amen— ded as follows: "If we were not concerned about communication services the cutthroat competition would be less _f a' roblem." Minutes were approved as amended, 5-0. Madsen moved, Terry seconded, to approve minutes of June 5, 1979. Minutes approved unanimously. ANNOUNCEMENTS Pepper attornof EIC had ed the Cit Manager advised that athe nfranchise and recommendation tto the City Council. Commission members and staff were advised to refer all such calls to the City legal offices. i MICROFILMED BY JORM MICROLAB CEPAR RAPInS•DES t1011JES 13$c 2 Pepper asked that Commission members consider going to a once a month meeting schedule. After discussion, Terry moved, and Washburn seconded, to meet on the third Tuesday of each month. Motion passed 5-0. REPORT BY BILL TERRY The softball team is doing well. No game today. REPORT ON SPECIALIST SEARCH Three external applicants have been interviewed, two more will be interviewed on June 21. The three internal applicants are still being considered. The Commission was advised that among these applicants were several very good candidates. REPORT ON REWRITE Karen Possner explained the process of review and rewrite regarding House Bill 3333 as it relates to the responsibilities of the Subcom- mittee. She assured that public input would be accepted until the time that the House acts on the bill. After that, input would be properly addressed to that body under which the bill is presently receiving consideration. Possner advised that the Senate is considering a bill separate from HR File 3333, after which a House/Senate conference would be held to resolve differences. She believes that the Senate bill will be "very much like" the House bill. Madsen inquired regarding regulation, specifically of fees and charges and regarding specific programs as these relate to the House bill. Possner advised that regulation will probably rest generally with local authorities. She stated her belief that the intent of the bill was to leave regulatory authority at the local level. She further indicated that program consent would be subject to a transition period and exceptions would be applied to small systems. Broadcasters could act as agents of copywrite holders for a specific program for the purpose of distribution to other operators. She indicated that the bill is strongly meant to ensure "fair competition." ANNUAL REPORT The annual report from each board or commission is due to the City Manager by July 15, 1979. The Commission acknowledged that their meeting schedule would not allow that this be filed before July 17, and Helling advised that this would be acceptable. Terry and Washburn were appointed as a subcommittee to draft the report. DISCUSSION OF MATCHING GRANT The Cable Company will provide a $5,000 matching grant for each of the first two years of operation the use of which is determined by the Commission. The Commission will seek other funds through grants, etc. to provide the other half of the matching money. Pepper offered several possible suggestions for consideration MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES k" regarding acquisition of funds in order to receive this matching grant. The question of a possible advisory group being formed to aid the Commission in determining who is eligible for funding under this program was discussed. Eskin suggested that the first funds under this program should be spent for orienting potential local access users in the community regarding availability and use of that service. The public access process and relative cost to users was discussed. Washburn suggested that an advisory group of citizens left something to be desired. He felt that the Commission members are not City employees, have no personal stake in the money allocation, and therefore could perform this responsibility adequately. Terry suggested a compromise in that a subcommittee of two of the Broadband Telecommunications Commission could serve as members of an advisory group if it were formed. Members were asked to consider this further and bring suggestions to the next meeting. There being no new business, it was agreed that the next meeting will be on July 17, 1979 at 4:30 P.M. in the Civic Center Conference Room. Terry moved, Madsen seconded, that the meeting be adjourned. Unani- mously approved and adjournment at 6:00 P.M. Respectfully submitted, Dale E. Helling Staff Representative MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M I NI I'ITS IOWA CI'T'Y PLANNING $ ZONINC COMMISSION .IULY S, I970 -- 7:30 P.M. CIVIC CENTER COUNCIL, CHAMBERS MEMBERS PRESENT: Jakobsen, Kammermeyer, Ogesen, Cain, Vetter, Lehman, Blum MEMBERS ABSENT: None STAFF PRESENT: Boothroy, Ryan, Schmeiser, Wilkinson j RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the ordinance amending Section 8.10,3A and Section 8.10.26B.2 of Appendix A of the Code of Ordinances by regulating the location of Accessory Buildings in Iowa City be approved as changed by the Commission. i REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None I` i i i SUMMARY OF DISCUSSION AND ACTION TAKEN: j Blum called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. lie then called for consideration of the minutes of.the meetings of June 4 (informal meeting), June 7 and June 18 (informal meeting). There being no corrections, all q, three sets of minutes were approved as circulated. i j Review of an innovative parking area design plan for American College Testing Program, located south of Old Solon Road (Old Dubuque Road) and southeast of North t Dodge Street. Marvin Wehler, representing American College Testing Program, stated that he had I a revised plan that incorporated the requests of the Commissioners at the informal r meeting. These changes included (1) additional trees along the street and (2) some changes in the variety of trees planted. E There being no discussion from the Commissioners, Blum called for a vote for approval of the revised innovative parking area design plan for American College Testing �i Program. Approval was unanimous. Public discussion of an ordinance amending Section 8.10.3A and Section 8.10.268.2 of Appendix A of the Code of Ordinances by regulating the location of Accessory Buildings in Iowa City. Schmeiser presented copies of the proposed amendment to the Commissioners for review and comment. A brief discussion followed during which the Commissioners requested that in SECTION II. AMENDMENT, NB, be changed to read as follows: "An ' 1387 i - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MDIMES I Planning P, Zoning Commission July 5, 1979 Pago 2 accessory building shall not be located in the front yard, closer than six (6) Feet to the main building or closer than five (5) feet to the side of the rear lot line...." Dr. Joseph Cascho, 23 Amber Lane, stated that he was in favor of the change in the regulations for personal reasons. [lis reasons included the fact that it would enable him to build a garage on his lot. 'there being no further discussion, Blum called for a vote on the proposed ordinance as amended earlier. Approval was unanimous. 5-7915. Public discussion of a final plat, PAD, and Large Scale Residential Development plan of Court Ilill-Scott Boulevard, Part VII, located northeast of Amhurst Street; 45 -Jay limitation period: 7/25/79, 60 -day limitation period: 8/9/79. Boothroy presented an overlay of the area and explained that the final plan deviates substantially from the approved preliminary plan. The deviations include: (1) overall density of the plan has been increased from 41 to 42 dwelling units, (2) the area of Lot 116 has been enlarged and its density increased by 4 dwelling units, (3) Oberlin Place has been deleted from the plans, (4) the design and arrangement of the dwelling units on Lots 122, 123, and 124 has been altered, (5) Hanover Court is proposed as a public street in lieu of being private, and (6) there is a reduction in the rear yard set backs for four units located on Lot 116. Sterling Benz, 309 Oberlin, stated his objections to the proposed plan. These objections included (1) the character of the neighborhood has been established and it does not fit in with this development, (2) the increased traffic would present a hazard to the children, and (3) his desire to see the neighborhood remain single family residences rather than duplexes and four plexes. Jerry Zinn, 150 Oberlin, expressed concern regarding the stormwater detention basin to be located in the area and also stated his objections regarding a duplex being built near his home. Richard Tauchen, 3353 Tulane Avenue, expressed his concerns regarding the increased traffic flow and the change in the character of the neighborhood. Herb Ilethcote, 3352 Tulane Avenue, stated his objections to the increased traffic flow and asked about the possibility of having streets coming off Scott Boulevard. Josph Kane, 3358 red the ead expressed andefurtherystated that nheAfelt ethe tdevelopment ated that ewas anot consistent nwith rtheyneighbor- hood. Ed Rocksvold, 323 Oberlin, listed the same concerns as previously stated (increased traffic and the character of the neighborhood). In answer to questions raised by residents of the arca, the staff and Commissioners gave the following answers: (1) this type of development does not increase the density of the area; (2) the Planning 6 Zoning Commission and City Council are trying to avoid driveways on Scott Boulevard and (3) that PAD's allow clustering of MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101n E5 h ., Planning & Zoning Commission .July 5, 1979 Page 3 dwelling units while not increasing the density of the area. Larry Schnittjer, representing the developer, stated that in regard to the maintenance of the storm - water detention basin the developer would prefer to retain ownership and assume the responsibility for the maintenance. After some further discussion by the Commissioners, the consensus was that action on this item be deferred until the next regular meeting. Discussion of the proposed schedule for review of the new zoning ordinance. Schmciscr stated that City Council has requested that the Planning and Zoning Commission complete their review of the ordinance by December so that public hearings, etc. can be scheduled. fie further suggested that the Commission only look at very critical areas of the ordinance rather than reviewing every sentence word by word and comma by comma. Several Commissioners stated that they felt it would be impossible to meet this deadline and that they felt the time constraints were unreasonable. Blum stated that he felt the Commission would be doing well to review 3-4 major sections between now and December. Jakobsen suggested that the Commission begin meeting every Monday and Thursday night in an effort to review the ordinance (this would be in addition to the regularly scheduled Monday and Thursday night meetings). Schmeiser stated in regard to the draft copies of the ordinance that he had handed out to the Commissioners he would suggest that they restrict the discussion to policy considerations and that these additional meetings were going to mean a lot of 'home- work" for the Commissioners. The first work session on the ordinance was scheduled for Monday, ,July 9, at 7:30 p.m., in either the Engineering Conference Room or the Legal library. a Cain reported that City Council had deferred action on "1750 Rochester" for more discussion at a later Council meeting. She stated that she had made Council aware that if any changes were made on the plans that Pf,Z would request that it be presented to them again. She further stated that the Area Transportation Study is being resurrected due to { some government requirements. There being no further business, the meeting was adjourned. Prepared bysYd{��n Sandra Wilkinson, PPD Secretary Approved by�% Ef est Lehman, P$Z ecretar y i1�fROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 11010Es I MINUTES IOWA CITY PLANNING $ ZONING COMMISSION SPECIAL MEETING JULY 9, 1979 -- 7:30 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Jakobsen, Ogesen, Lehman, Vetter, Kammermeyer MEMBERS ABSENT: Cain, Blum STAFF PRESENT: Schmeiser The Commission met to begin review of the new zoning ordinance. The Commissioners established "ground rules" to expedite review of the ordinance. Included were: 1. Limiting discussion by any one Commissioner to five (5) minutes and 2. The Chairperson would have the perogative to limit any and all discussion of an item or subject and call for a vote in the case of disagreement. The first section of the ordinance the Commission reviewed included the definitions section. Proposed revisions were made in the following definitions: 1. Alter/alteration 16. Junk yard 2. Basement 17. Kennel 3. Buildable width (deleted) 18. Long term care facility (addition) 4. Cellar 19. Nursing home S. Clinic (deleted) 20. Open space 6. Club/semi-public building 21. Overlay zone 7. Development 22. Premises 8. Dwelling, farm 23. Remodel/repair 9. Easement 24. Rezoning 10. Family care facility 25. Rooming house 11. Farm 26. Stacking space 12. Floor area 27. Substantial improvement (typo) 13. Fraternity/sorority house 28. Townhouse 14. Group care facility 29. Variance 15. Hotel, apartment 30. Variety store/sundry store (deleted) The next special meeting of the Commission will be held on July 12, at 7:30 p.m. There being no further business, the Commission adjourned. Prepared by /I � /ld VaI12 Sclme ser, Senior Planner MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I