Loading...
HomeMy WebLinkAbout1979-08-28 Bd Comm minutesl+ MINUTES 1019A CITY PUBLIC LIBRARY BOARD 01: TRUSTEES REGULAR MEETING JULY 26, 1979 STORYHOUR ROOM 4:00 PM MEMBERS PRESENT: Bartley, Bezanson, Gritsch, Hyman, Immermann, Moore, Ostedgaard, Richerson, Zastrow MEMBERS ABSENT: None STAFF PRESENT: Eggers, 'Tiffany, Ingersoll, Carter, Spaziani, McGuire OTHERS PRESENT: Benz, Koffron of Hansen Lind Meyer (HLM); Mike Owen of the Press Citizen; Sandy Keller, Gladys Benz, CarolynCavitt from the FRIENDS of Iowa City Public Library; Angie Ryan, Assistant City Attorney; Drew Schaffer, Broadband Telecommuni- cations Specialist SUMMARY OF DISCUSSION The meeting was convened at 4:10 by Vice President Bartley. The Board approved the rearranging of the Agenda to allow the Public Hearing on plans, specifications, form of contract and estimated cost of the new library building to be the first item on the Agenda. Ostedgaard/Moore. As there was no discussion from the public, the Board reviewed the attached Resolution. The resolution states that bids for the new library building will be accepted until 2 PM on September 11, 1979, at the City Clerk's office at the Civic Center. The Library Board President will open the bids. A special Board meeting has been set for 2:30 PM, September 11, 1979, at the Civic Center. At that time the Board will decide when the contract award will be made. The resolution was approved on a roll call vote. Richerson/Immermann. The bid opening was re -scheduled from August 29th to allow more time to got as wide a response from bidders as possible. The following minutes wer approved: Regular meeting of June 19, 1979; Building Committee N1 meetings of July 2, July 11, and July 17, 1979. Moore/Gritsch. Minutes for Building Committee 01 meeting on July 25, 19791were distributed. Disbursements of July 1 and July 15, 1979, were approved. Richerson/Moore. Director's report attached. The President reported that plans for the new building were being reviewed as quickly as possible. •Eggers mentioned that the library (OVER) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES NOIRES _. - MINUTES IOWA CITY PUBLIC LIBRARY BOARD OP TRUSTEES REGULAR MEETING July 26, 1979 Storyhour Room 4:00 PM Page 2 is making an effort to be in compliance with the new federal regu- lations controlling temperatures in public buildings but it is sometimes difficult because the computer must have 720 temperature and the air conditioning/heating system is antiquated. Building Committee 01's reports are contained in their minutes. Building Committee ✓I2 (Interiors) will be meeting frequently soon after Rohlf and Vesely's trip here August 10, 1979. Building Committee H3 (Private Gifts/Public Information) has a meeting scheduled with Darrell Wyrick and Larry Eckholt for August 28, 1979. Building Committee R4 (Policy Review) will begin meeting in September. The Iowa City Public Library Classification and Pay Plan for FY1980 was approved. Ostedgaard/Richerson. Eggers pointed out that the reclassification of department heads and secretary was based on a job evaluation analysis done by the City Personnel department. While not entirely in agreement with the results of the evaluations, she recommended the changes as sufficient until we move to the new building when some reorganization and reclassification will be needed President Bezanson read a letter of resignation from Board member, Rosalind Moore, effective August 24, 1979. Her resignation will be necessary as she will be residing outside city limits. The Library Board of Trustees Annual Report for PY1979 was approved. Richerson/Zastrow. President Bezanson commended the Board for the quality of work done and praised their achievements - all goals set have been met] The Fourth Quarter Report on FY79 Goals and Objectives was reviewed. Director Eggers said more material will be forthcoming in the Director's Annual Report which will be ready for the August or September meeting. Drew Schaffer, Broadband Telecommunications Specialist, was intro- duced to Board members. He said that he was already impressed by the good planning done to date regarding the new library. Ile also specifically asked Board members to give him feedback when they have ideas for the library access channel. Sandy Keller, FRIENDS of the Iowa City Public Library President, was introduced. She and the director described ideas for FRIENDS activities on the new library site during the week of September 22-28 when the plaza will be formally opened. She asked for two MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t10INE5 i { i i i - j � I I f i I 1 1 � 1 i 1, t I I 1 I 4 j. I I f i 1 I I 1 I I I I it I 3 MI NUTT3S IOWA CITY PIIRLIC LIBRARY BOARD 01 'I'RII,S'IJiIiS REGULAR Ml:l:'I'INI; .July ZG, 1979 S'I'ORYIIOUR ROOM 4:00 PM Page 3 members to serve on the planning committee. It is possible that ground breaking ceremonies for the new library can take place during that period. Eggers informed the Board that the North Liberty letter was not sent because it was too difficult to determine which rural residents were in North Liberty city limits or in rural ,Johnson County. The meeting was adjourned at S:40 PM. Richerson/Gritsch. Respectfully submitted, Vl,,n If n Susan McGuire Recording Secretary .;- . MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES DIRECT'OR'S REPORT IOWA CITY PIIBLJC LIBRARY BOARD OF •rkuS•rlaiS I?J 0MJLAR MIiJ:'I'ING JULY 26, 1979 S'IORYHOIIR ROOM Financial The three annual financial reports for general expenditures, library materials and gifts and bequests give a capsule view of FY1979, We exceeded our total budget by about $600, but saved $12,000 in operating expenses to spend on the conversion. The library materials budget details what kinds of materials were purchased, giving percentages for books, magazines, audio-visual by type, adult and childrens, etc. The Gifts and Bequests Fund indicates that over 500 of that fund now comes from the FRIENDS of the Iowa City Public Library, 35% from endowments and the rest from small gifts and the on-going in -library booksale. General The letter to North Liberty residents notifying them that library service ended ,July I approved by the Board last month, was not sent. It was discovered that to reach all residents of North Liberty hundreds of letters would go to boxholders who are residents of rural Johnson County. It was felt that this could confuse as many rural library users as it informed North Liberty residents since there is always so much confusion about how library service is financed and who is eligible. The library has been designated a depository for State documents under the new state documents depository law passed by the 1978 legislature. Not only will we save several hundred dollars in materials now purchased (Code of Iowa, Administrative Rules, etc.) but we will also save many hours of time now spent identifying and ordering free documents. We will automatically receive a "core list" of approximately 100 of the most used State documents and publications published annually. The library has been named as one of 25 regional centers to receive 1980 census data and training. Eight public libraries and 17 regional Planning offices will be cooperating in a federal program which involves a contract between the Census Bureau, State Library and the Iowa Office of Programming and Planning. The three state universities also have key roles and will receive extensive libraries of computer tapes of census information. The training is supposed to be for both the library staff and for interested members of the public. New B�nA Chuck Engberg, design architect, is leaving [Jansen Lind Meyer in mid- August. We have arranged for a general interiors coordination meeting with the representatives of the interior designers, the library staff and HLM for August 10. Emphasis will be on laying out general directions for the interior design, with F.ngberg explaining his general design ideas for the building. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110 PIES V -. DIRECTOR'S REPORT IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTITS REGULAR NUIRTING J11LY 26, 1979 S111DRYIIOUR ROOM PAGE 2 Conversion - Progress Report We have passed the half -way point in entering items into the computer. About 2/31ds are processed and ready to enter. We are now in the process of designing the procedures for handling miscellaneous items in the new system - uncataloged paperbacks, pamphlets, magazines, interlibrary loans, and in making final decisions about the circulation rules and notices. We are beginning to look more and more at "Plan B". That is, what do we convert first in case we don't get everything finished. We can complete it by October 1 if there are no major equipment problems or unexpected resignations or illnesses of staff. It is a close schedule with little room left for emergencies. r � The volunteers are doing a super job issuing library cards. Carol Spaziani, Ron Prosser and the circulation staff have worked very hard to train them, keep them informed on changes and answer their questions. Seventeen more volunteers were trained on Monday, July 23 to fill in the slots of volunteers who will be vacationing in August and September. We are 'now issuing about 1,000 cards a week. In the process we are identifying volunteers who want to do other tasks ' in the future. Currently, we have 5 graduate librarians working as volunteers in various aspects of data entry and data editing. MICROFILMED BY JORM MICROLAB jCEDAR RAPIDS -DES MORTES f - MINUTHS DESIGN REVIEW COMMIT"1'1i1: AUGUST 8, 1979 -- 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Lafore, Lilly, Summerwill, Alexander, Haupert, Sinek MEMBERS ABSENT: Seiberling, Wegman, Wockenfuss STAFF PRESENT: Chiat, Deevers, Glaves, Dietz GU17STS: Jack Leaman, Ames Engineering and Testing; Tom Woodruff, Iowa Illinios Gas and Electric; Pat Boutelle, Facilities Planning - University of Iowa; Malcolm Carins, Architect RECOMMENDATIONS TO CITY COUNCIL: To approve the design plans for the Streetscape Phase IIB with the provision that single species of trees be planted on both the north and south sides of Washington Street and also on the east and west sides of Capitol Street. That the City Council vote to keep and maintain the Blackhawk Mini -park as a public park. SUMMARY OF DISCUSSION: Chairperson Lilly brought the meeting to order. There were no minutes to approve STREETSCAPE PHASE IIB: .lack Leaman, Ames Engineering and Testing Company, presented the design plans for the Streetscape Phase IIB project. The area includes Capitol Street from Washing- ton Street to Burlington Street and Washington Street from Clinton Street to Madison Street. The pedestrian crosswalks will be constructed from the same brick material used in City Plaza. The brick pattern is expected to continue through Old Capitol Center. Buses will stop on Washington Street. A pedestrian island will be located in the middle of Washington- Street for bus stop purposes. Shelters will be provided on the pedestrian island. Leaman showed a slide of the proposed shelters. The Committee thought Leaman had made an excellent choice on the shelters. Lafore asked how wide the island would be. Leaman said approximately 10 feet wide. Leaman distributed a pamphlet which showed the benches which will be located on the north side of Washington Street. The benches will be similar to the benches in City Plaza but will have an older style to compliment the Queen Ann light fixtures used by the University of Iowa. Leaman noted that he would like the pedestrian level lights to be located on the building along the south side of Washington Street to case the congestion of the sidewalk area near the street. The plan proposes the pedestrian lights to be located on the sidewalk near the benches. The fixtures will be a four arm grey cube light with brown metal. Some trees along Washington Street will have to be moved. Lilly asked why the trees had to be moved. Pat Boutelle, Facilities Planning - University of Iowa, said because of elevation changes which had to be made in Washington Street, location of the utilities lines, and the trees restrict the view. Sinek said the trees would be relocated in the Pentacrest area. Leaman noted that he may have to return to the Design Review Committee with revisions because of the /639 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES MINUTES DESIGN REVIEW COMMITTF l AUGUST 8, 1979 -- 4:00 v.M. PAGE 2 the replanting of some trees. On the north side of Washington Street, Marshall Seedless Ash trees are proposed. Leaman said he would like to repeat the same trees on the south side of Washington Street, however, Dennis Showalter, Director of Parks and Recreation, wanted to discuss the matter further. A difference in philosophy has risen between the City and the University of Iowa concerning the planting of trees on Capitol Street. The City wants to plant Red Maple in a continous line with an inter- ruption in the middle section with Locust or Ginko trees. The University of Iowa recommends to use several common species to conform with the Pentacrest. A retaining wall will be constructed east of the University of Iowa Engineering building. The retaining wall will be concrete with an exposed agregate finish 18 inches above the sidewalk. In front of the Cline building the City will provide a temporary access until the University of Iowa demolishes the structure. Bollards will be located on the southern corners of Washington and Capitol Streets for protective purposes. Lafore asked if there were any plantings other than trees. Leaman said compact Burning Bushes and Juniper Evergreens will also be used for greenery. Lilly asked if the signage package had been discussed. Leaman said it had been discussed but a signage package had not yet been developed. Lilly wondered what the time frame was for the project. Leaman informed the Committee that the working drawings would be bid in about 50 days. i' iLeaman noted that the litter receptacles had not been selected for the Pentacrest but they would probably be a basket type receptacle attached to a tree guard or a light fixture. iA question was raised as to signage for the buses. Leaman said the City will put out flyers and identify the routes on a map as is now done. Also a director could he posted in one location to identify buses. i Lilly moved to accept the design plans for the Streetscape Phase IIB with the provision that single species of trees be planted on both the north and south sides of Washington Street and also on the cast and west sides of Capitol Street. Haupert seconded, motion approved unanimously. BLACKHAWK MINI -PARK: Lilly asked the Committee if they felt she shouldwrite a letter to the City Council to recommend that the City retain the Blackhawk Mini -park. Glaves said Council will vote on this matter on August 28. Glaves explained that in order to keep the Mini -park the Urban Renewal Plan had to amended. It was the consensus of the Design Review Committee that the City Council vote to keep and maintain the Blackhawk Mini -park as a public park. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES • 1-1111UILJ DESIGN REVIEW COMMITTED AUGUST 8, 1979 -- 4:00 r.N1. PAGE 3 CITY PLAZA: Glaves said that it was decided to locate the no pets and no bicycles signs in City Plaza on the bollards at the ends of the sidewalk. The no vehicle sign would be located where cars would try to enter. The Committee felt this was an excellent idea. There being no further business, the meeting was adjourned. • .� / Q 11e-Deevers, Senior Clerk TyYist MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I i 1 1 I I D 3 1 MINUTES IOWA CITY PLANNING & ZONING COMMISSION SPECIAL MEETING AUGUST 6, 1979 -- 7:30 P.M. ENGINEER'S CONFERENCE ROOM MEMBERS PRESENT: Ogesen, Lehman, Jakobsen, Kammermeyer MEMBERS ABSENT: Blum, Vetter STAFF PRESENT: Schmeiser The Planning and Zoning Commission held a special meeting to continue review of the new zoning ordinance. Four new zones and the zonal requirements were reviewed in- cluding the Office and Research Park Zone (ORP), the General Industrial Zone (I-1), the Heavy Industrial Zone (I-2), and the Public Zone (P). Revisions were made and all are on file with Don Schmeiser of the Department of Planning and Program Development. With no further business, the meeting adjourned. The Commissioners decided to continue review of the zoning ordinance on August 13, 1979, at the regular informal meeting unless there were a number of other items for discussion. Prepared by MICROFILMED BY JO RM MICROLAB CEDAR RAPIDS•DES IIOIaES i I I 1 I, u I I I i � i i I I f i 1 3 1 MINUTES IOWA CITY PLANNING & ZONING COMMISSION SPECIAL MEETING AUGUST 6, 1979 -- 7:30 P.M. ENGINEER'S CONFERENCE ROOM MEMBERS PRESENT: Ogesen, Lehman, Jakobsen, Kammermeyer MEMBERS ABSENT: Blum, Vetter STAFF PRESENT: Schmeiser The Planning and Zoning Commission held a special meeting to continue review of the new zoning ordinance. Four new zones and the zonal requirements were reviewed in- cluding the Office and Research Park Zone (ORP), the General Industrial Zone (I-1), the Heavy Industrial Zone (I-2), and the Public Zone (P). Revisions were made and all are on file with Don Schmeiser of the Department of Planning and Program Development. With no further business, the meeting adjourned. The Commissioners decided to continue review of the zoning ordinance on August 13, 1979, at the regular informal meeting unless there were a number of other items for discussion. Prepared by MICROFILMED BY JO RM MICROLAB CEDAR RAPIDS•DES IIOIaES i i , MINUTES IOWA CITY PLANNING B ZONING COMMISSION INFORMAL MEETING AUGUST 13, 1979 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Kammermeyer, Lehman, Jakobsen MEMBERS ABSENT: Blum, Vetter, Ogesen STAFF PRESENT: Schmeiser, Hencin, Flaherty, Chiat Commission to review the urban renewal (neighborhood redevelopment) plan for Small Cities -Lower Ralston Creek Project and make a determination as to whether said plan is in conformance with the Comprehensive Plan. Hencin and Flaherty presented the basic elements of the proposed redevelopment project indicating which parcels were to be acquired, buildings to be rehabilitated, parcels to be marketed at a later date and the proposed improvements to Ralston Creek. Kammermeyer indicated that he could find no fault with the proposal but suggested that provisions for a bikeway along Ralston Creek be mace and that portions of Linn Street be vacated in the future. Commissioners questioned whether a subsidized housing project, in the tentative stage of the proposal, to be located in the vicinity of Prentiss Street would be consistent with the Comprehensive Plan. No action was taken. Public discussion on the proposed vacation of Sand Lake Drive, located north of Stevens Drive and west of South Gilbert Street (Sand Road), to become effective March 1, 1980. Chiat presented details of the proposed vacation. Mr. Dave Cahill and Mr. Dave Clark, owners of property along Sand Lake Drive, indicated that they were concerned about losing their access to Sand Lake Drive. It was explained that their driveways would be extended and that quite possibly the right-of-way for Sand Lake Drive could be acquired by them. Commissioners requested that the staff meet with Mr. Cahill and Mr. Clark to discuss the proposal prior to Thursday's formal meeting. Public discussion on the proposed vacation of South Gilbert Street (Sand Road) from the south right-of-way line of Highway 6 Bypass south to the north right-of-way line of Waterfront Street extended easterly, to become effective November 1, 1979. Chiat presented details of the proposed vacation. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 16#0 Planning and Zoning Comm_ ,,ion August 13, 1979 Page 2 Commissioners pointed out that there could be a potential conflict with the Robo Car Wash if Gilbert Street were vacated and closed off. They also indicated that the eventual disposition of the property to Country Kitchen is contrary to City policy in disposing of City right-of-way equally to adjoining property owners. No action was taken. Mr, Bruce Glasgow presented the preliminary plans for the Arbor Hill development and questioned whether he would need to provide for stormwater management since the plans have been approved. Schmeiser mentioned that a new Large Scale Residential Development plan may have be submitted and indicated that he would consult with the Lto egal Department as ve ve the requirements for stormwater detention.to With no further business, the meeting was adjourned. Prepared by IIICROFILMED BY JO RM MICROLAB CEDAR RAPIDS -DES MOINES