HomeMy WebLinkAbout1979-08-28 CorrespondenceTo the Honorable Ma.:.gr ane, Members of the City Coupnil of Iowa City, Iowa:
As one of the •,lunteea watch -dogs of this ,.neral area, I am writing
to call the attention of your Honorable Body to what appears to be some-
thing very wrong with the routing of the Court Hill bus through the area
bounded by Burlington Street, Muscatine Avenue, Court Street and Summit St.
These parts of streets form a loop, with the north loop extending from the
corner of Summit and Burlington Streets to the Corner of Muscatine Avenue and
Court Street; and the south loop extending from the corner of Court Street and
Muscatine Avenue to the corner of Summit Street and Burlington Street. Each
of those loops would require approximately the same driving time as they are
of practically the same length. There is no cross street between Court
Street and Burlington Street east of Summit Street.
According to the map, within a short time two inbound buses are
scheduled to come to the intersection of Muscatine Avenue and Court Street
(but probably not at the same time). The sign on one will read "Towncrest";
on the other one, "Court Hill".
The Towncrest bus is scheduled to proceed on its regular run, both
outbound and inbound, which is as it should be. But the Court Hill bus,
instead of being scheduled to cross Muscatine Avenue and stay on Court
Street and a block of Summit Street, it is scheduled to turn right and travel,
north of Muscatine Avenue and east of Summit Street, over the same streets
as the Towncrest bus, both inbound and outbound. That would be most unfair
because the people on those streets do not need two, 2 -way bus routes.
Two bus routes would be double their fair share (which I feel sure the
people would not even want if they knew that two bus routes for them would
mean no bus route at all for their neighbors to the south).
Having the Court Hill bus route on the south half of the loop would
be of so much help to the people (many of them elderly)in the Court Street
area where they have been waiting so many years for a bus route on their
street. When no extra bus was available, they made the best of it. But
now that there are to be two 2 -way bus routes in that area, there seems to
be no good, valid reason why the north half of the loop should not continue
to be served by the Townhcrest bus and the south half by the Court Hill bus.
One special advantage of having the Court Hill bus travel on Court St.
vest of Muscatine Avenue, plus one block of Summit Street, would be that
there would be a much larger area where people could go by bus durect to
City High School without having to walk very far to and from a bus stop.
This would help not only the day students, but also those who attend adult
evening classes.
At present there are two oases of "double for those on one part of
a loop, nothing for those on the other part". Both are to be corrected
by the upcoming bus route revision. I am one of many Iowa Citians who are
hoping that your Honorable Body will not permit to get started any more of
those "double for some, nothing for others" cases where the only fair
set up would be "50-50". Between now and August 27 there is Still plenty
of time to get the Court Hill route on the right track.
If, on that date, the Towncrest bus is serving the north loop and
the Court Hill bus is serving the south loop, then I would say that the
east part of Iowa City has three good bus routes, viz: Rochester Avenue,
Court Hill and Tormcrest. If the inbound Seventh Avenue bus was moved
one block further south, it would be more useful to those of us on that
route as much lees transfering to other routes would be necessary.
H wev , t important thing is that there be a bus route on Court Street
bpQtwe Oi rt Street and Clinton Street. According to the description
oY thro as given in the July 23 issue of KEY, there was to be no
bus route all on that part of Court.:: Street.
Auk,-, 1979
Please give a copy
ABBC 7Y ,,,Trt �rrector 1530 Sheridan Alf nue
s'
August 7, 1979• /G 5
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 61016ES
SBD 1[,O
AGIENCY
FUHDffmG
MC61 114 1 yCc:�t'
1980
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101HES
1
II
I
I
I
I
City of Iowa City
MEMORANDUM
DATE: August 22, 1979
TO: City Council
FROM: Don Schmeiser, Senior Plann
RE: Proposed Sign ordinance Amendment
Please find attached a letter to the City Manager requesting an amendment
to the sign regulations and a letter from the City Manager in response.
Attached is a draft of a proposed amendment in Section 8.10.35.11.6 of
the sign regulations which would ameliorate the problem which Perpetual
Savings and Loan is having in providing adequate signage for their property
on Burlington Street (see attached location plan illustrating the nature
of the problem). The amendment is consistent with other sections of the sign
regulations as the regulations for the C2 Zone, for example, include the same
provisions as being recommended for the CBS Zone. Specifically, two fascia
signs would be allowed for buildings on corner lots in the CBS Zone, if the
proposed amendment were enacted, in lieu of one fascia sign as now permitted.
DS/ssw
Attachments
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIIIES
0
/67?
a
The orientation of the new Perpetual Savings & Loan facility at the corners
of Clinton and Burlington Streets presents a peculiar situation in terms of
signage and building identification. As you can see by the attached
Exhibit C, a single building identification sign prohibits identification from
more than one direction. The one building sign currently designed for
is illustrated in Exhibit A. This sign does not permit traffic traveling cast
on Burlington Street and north on Clinton Street to identify the building.
We hereby, on behalf of the owner, request an amendment to Section 8.10.31.12,
Paragraph B1 and section 8.10,35.12, Paragraph C.2, which will permit
more than one fascia building sign and/or a site located monumental sign.
The proposed location for a monumental site sign is Illustrated in Exhibit C.
Exhibit B illustrates a sign on the northwest elevation which would permit
identification west along Burlington Street.
I If any other action is necessary on our part, please contact me as soon as possible.
Sincerely,
HANSEN N MEYER, P.C.
I
I
Alan C. Wilson
ACW/je
7523.04
cc: Mr. Hal Haines
Mr. Donald Schmeiser, Planning S Zoning Department
Enclosures
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MINES
Drawer 310
Playa Centre One
Iowa City, Iowa 52240
Telephone 13191 354-4700
July
10, 1979
ff
i I
rl.l .l
Mr.
Neal Berlin
City
Manager
City
of Iowa City
Hn mun Lind r.1 a•ymr, P.C.
CIVIC
Center
A,chil LoweEngineering
Iowa
City, Iowa 52240
Planning
Interior Design
Environmental G!aphics
RE:
Iowa City Building Ordinance
Landscape Archnerrurc
Perpetual Savings 6 Loan
EnergyManagcmini
i
Dear
Neal:
The orientation of the new Perpetual Savings & Loan facility at the corners
of Clinton and Burlington Streets presents a peculiar situation in terms of
signage and building identification. As you can see by the attached
Exhibit C, a single building identification sign prohibits identification from
more than one direction. The one building sign currently designed for
is illustrated in Exhibit A. This sign does not permit traffic traveling cast
on Burlington Street and north on Clinton Street to identify the building.
We hereby, on behalf of the owner, request an amendment to Section 8.10.31.12,
Paragraph B1 and section 8.10,35.12, Paragraph C.2, which will permit
more than one fascia building sign and/or a site located monumental sign.
The proposed location for a monumental site sign is Illustrated in Exhibit C.
Exhibit B illustrates a sign on the northwest elevation which would permit
identification west along Burlington Street.
I If any other action is necessary on our part, please contact me as soon as possible.
Sincerely,
HANSEN N MEYER, P.C.
I
I
Alan C. Wilson
ACW/je
7523.04
cc: Mr. Hal Haines
Mr. Donald Schmeiser, Planning S Zoning Department
Enclosures
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MINES
Drawer 310
Playa Centre One
Iowa City, Iowa 52240
Telephone 13191 354-4700
July 18, 1979
Alan C. Wilson, Architect
Hansen Lind Meyer, P.C.
Drawer 310
Plaza Centre One
Iowa City, Iowa 52240
Dear Mr. Wilson:
I have received your letter dated July 10, 1979 relative to signage
of the Perpetual Savings and Loan building. I have discussed the
matter with members of the staff and have forwarded your letter to
Don Schmeiser, the Senior Planner in the Department of Planning and
Program Development.
The staff will prepare an amendment to the Zoning Ordinance for
consideration by the Planning and Zoning Commission and the City
Council. Should you have any questions regarding this amendment,
please contact Don Schmeiser in the Department of Planning and
Program Development.
Sincerely yours,
Neal G. Berlin
City Manager
bdw3/11
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 1101RES
1
I
;
1.
it
r.
i
I
r
I
July 18, 1979
Alan C. Wilson, Architect
Hansen Lind Meyer, P.C.
Drawer 310
Plaza Centre One
Iowa City, Iowa 52240
Dear Mr. Wilson:
I have received your letter dated July 10, 1979 relative to signage
of the Perpetual Savings and Loan building. I have discussed the
matter with members of the staff and have forwarded your letter to
Don Schmeiser, the Senior Planner in the Department of Planning and
Program Development.
The staff will prepare an amendment to the Zoning Ordinance for
consideration by the Planning and Zoning Commission and the City
Council. Should you have any questions regarding this amendment,
please contact Don Schmeiser in the Department of Planning and
Program Development.
Sincerely yours,
Neal G. Berlin
City Manager
bdw3/11
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 1101RES
U
ORDINANCE NO.
SECTION II. AMENDMENT.
Section 8.10.35.118 of Appendix A is hereby amended by adding the
following section:
6. One (1) identification or advertising facia sign not to
exceed 65 percent of the maximum square footage for facia
signs in the CBS Zone shall be permitted in those
instances where a commercial business shall have frontage
on two (2) intersecting streets. This facia sign shall
not be located on the same building face as that on which
a facia sign, as permitted in paragraph B.1 above, is
located.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MONIES
i
I
- MIg./l-Ki'w- 1iiKGAPL�p 4�jUD majS
ti �-IA r__l-ITL_( Al,G 4&V_CV -(b LIMt�Jrcr{L�
_7 c"- vcgav wigf#Iq RCMGf. . ._._.-.
f PIF -W ✓c=WP( r�i'T1I- r -r P-�f�-r ff-F rwr4IIN
Fi�G a I.wTTuz ruLeo)t w/ etva
I
�Arz(iat� aiA7lcrl
PRoVIG� �rf�Dw (2�) - 12" H►r�t Com' AwfllNum
cVAP--t✓;Ovarl Me-viUM ofr)co y cf HWIV1 tri
. - 32' P-�t-I�� M�NANICi+wY Nb��IT� �c�N '►ila"�
FAQ � t,�->�z.• �H w/ �w� i=ce.
C Tr To MATCH ANawie, oAwK VVF-:A oPk
d� lk A— Fy WA(rvA0 ME:�rnL.--;i c
! PROJECT PROD. NO. SUPPLEMENTAL
DATE DRAWING NO.
DRAWING TITLE DR. BY. SD-
DRAWING APPLIES TO CONTRACT DOCUMENTS, SHEETS) SHEET
HANSEN LIND MEYER IOWA CITY, IOWA —OF_
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES fI01RES
I
I
I
Lem pcW_T4.rA5, 6L.60. reyL. 04YIS&WIA oua)A
IIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1401IIES
A,
EWIS - 1000 BTM ST.- WELLMAN. IOWA $355
August 28, 1999
Mayor & Council
City of Iowa City
Iowa City, Iowa
Mayor & Council:
Enclosed is a copy of my bill and a letter from
Your attorney, Angela Ryan., After the incident, the
lead man at the landfill called in and then indicated
to our driver we were to submit a bill for the damage.
The City of Iowa City would pay the damage.
We had extreme difficulty in obtaining a bill for
the cylinder from the
Company. The
had difficulty in locatingpthe tcorrect cylinder. This
is why the delay.
Sincerely,
Max Lewis Sanitation Service
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
/683
AX E. LEW IS - 1000 6TH 5T. - WELLMAN. IOWA 52356
Gentlemen:
Enclosed are the bills for a hydraulic cylinder
and labor.
Cylinder was damaged in the Iowa City Landfill
by an employee who attempted to pull the packer out
of the mud. This took place in March.
Kalona Welding $15.45
Cylinder 253.43
Freight .75_
Total Due 31919. 3
We were told to sumit our bill to the City.
Sincerely,
Max Lewis Sanitation Service
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIIIES
r,
CITY OF
IOWA CITY
CIVIC CENTER - 410 E.
WASHINGTON ST. - IOWA CITY IOWA 52240 (319) 354.180
August 20, 1979
Max E. Lewis
1000 -8th Street
Wellman, Iowa 52356
Re: Claim
Dear Mr. Lewis:
The Public Works Department has referred your bill to me for the
hydraulic cylinder and. labor. It is the position of the employees
involved in the incident that they were not responsible for the
damage done to your vehicle. In addition, section 613A.5 of the Code
of. Iowa provides that all claims against a municipality must be made
within 60 days. It ismy understanding that this 'incident occurred
in March.
Therefore, I regret that I am unable to recommend the payment of your
claim.
Sincerely,
Angela Ryan
Assistant City Attorney
bdw1/3
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIIIES
CITY OF IOWA CITY
CIVIC CFNiER 410 L WASHINGTON ST IOWA CITY IOWA 522.40 (319) 354.1800
July 26, 1979
Eastern Iowa Cablevision
c/o Cox Cable Communications, Inc.
53 Perimeter Center East
Suite 300
Atlanta, Georgia 30346
Dear Sirs:
This is to inform you the City of Iowa City has published a notice of a
public hearing at 7:30 P.M. on August W, 1979 in the Council Chambers
of the Civic Center in Iowa City, Iowa, vegarding Eastern Iowa Cablevision,
Inc. and their (and your) continued interest in a franchise in Iowa City
(in addition to the franchise already granted to ATC Cable Co.).
Please find enclosed a copy of the published notice.
A copy of the notice is being sent to your Cedar Rapids office as well.
This meeting is a rescheduling of the July 31, 7:30 PM Public Hearing.
Sincerely,
Mr.ill�iam Drewr
Broadcast Telecommunications Specialist
City of Iowa City
Enc.
bj2/3
., 1 -
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES t10111ES
G
MINUTES OF THE MEETING
BROADBAND TELECOMMUNICATIONS COMMISSION
TUESDAY, JUNE 5, 1979 4:00 P.M.
CIVIC CENTER CONFERENCE ROOM
MEMBERS PRESENT: Washburn, Pepper, Eskin, Terry, Madsen.
STAFF PRESENT: Helling, Tiffany, Ryan.
OTHERS PRESENT: Nancy Bruce (KXIC), Elliott Full, Mike Kruger, Bill
Blaugh (of Hawkeye CableVision), Cheryl Thompson (Daily Iowan), Bob
Keller, Joe Day (Eastern Iowa Cablevision), David Kammerer.
Meeting was called to order at 4:05 P.M.
Minutes of the May 8 and May 15 meetings were approved
(Terry/Washburn).
ANNOUNCEMENTS
Pepper met with the House subcommittee staff regarding the
Communication Act Rewrite. This bill would eliminate Federal,
State and local regulation of cable TV.
The City is sending Pepper and the Specialist to the National
Federation of Local Cable Programmers meeting. Terry moved and
Washburn seconded that this be approved. Motion passed.
REPORT ON THE SPECIALIST
Thirty-eight applications were received altogether. Thirty-four
external and a few additional internal applicants were received.
Initial screening will be done by the Human Relations Department to
determine who meets minimum requirements. Individuals on the
Commission and interview team will check applications later this
week and set an interview time for the top applicants.
s PUBLIC HEARING
A hearing was convened at 4:15 P.M. to consider the Eastern Iowa
Cablevision (EIC) request for franchise. Eastern Iowa Cablevision
j was represented by Mr. Day and proceeded with the first
presentation.
Day reported he did not receive the May 17 letter regarding today's
hearing. He said that in EIC's view cable television is an amenity
I not a necessity; therefore, competition is essential. EIC would
comply with the ordinance and franchise terms which Hawkeye
I Cablevision (HCC) was given. EIC would provide the same•service as
NCC at their originally proposed rates to the voters. They would
add their recent application and bond as written material to the
record.
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIMES
/685
Madsen asked whether Cox Cable Company has operated an
franchise in a city where two or more franchises were competing.
Day responded not in exactlyY other
communities that were the same geographic
Eskin asked "Did divided into two unit rather in
you say you would distinct service areas.
as HCC meanaccess ing the same import channels, same as access ss channels,s service
not studios significant icant changeltoithe' original responded
ale believed this was
same
Terry expressed concern that with two operators their rate of return
would necessitate a subscriber rate increase re
being doubled due to less subscribers for each company.
y said it
would not be mandatory toQuest in two years
cable T.V. grant such an increase snceDa rates for
don't have to be compensable since it is an entertainment
industry.
Terry also expressed concern for the inconvenience to the community
of double wiring. Day said this would not be significant.
Madsen asked where is
business. Day said his the advantag a of two companies doing risk. company is willing to take the business
Madsen asked "Is it correct the two companies would be offering
I matching services?" Day said, "Maybe not the same brand of
service, For example, two different independent channels could be
imported via satellite, not necessarily the same independents would
be imported by both companies,"
Washburn asked whether broadcasting of Council g
Public interest affairs could be done without two sets of equipment
disrupting meetings and other
Problem. the meetings. Day said his company did not see thispasna
Hawkeye CableVision (HCC) was represented b
proceeded with its presentation. y Mr. Kruger and
i
i He stressed practical versus legal considerations.
I to the view of cable T.V, as entertainment onl
communication industry. Kruger objected
i two-wa y Two operators would fray it is also n
i Y and communications of other t fragment and weaken
communications for the public and not ar would complicate
Economic issues are serious. , necessarily benefit them.
rules carefully set fort HCC's franchise is based on
the city not be split. h implying one franchise for now andthatrebidding, franchises might be grounds to
allow
? Kruger said it was a clear objective of the franchise that HCC
offered the superior local origination proposal. A second system
I would fragment the audience. Funds
origination might be harder to obtain. Either one osupr operators
would fail. The Librar for local
use of data communicationsrogram could not be duplicated.
service and failure, would mean doubling cost or Public
HCC would be less than cooper tivemewith
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DF.S IIO1t7E5
sharing its local origination facility because resale would be
competitive; whereas in split market communities they do not have
head-on competition. Marketing would be doubled hassle for the
public. There would be double construction; especially underground
construction would be doubly disruptive. Multiple applications for
pole space would be added delay and cost. Benefits would be no
differences according to Day. Competition therefore would not make
a difference. HCC would not offer more than they would have anyway
because they are .already offering all that is available. Economics
are tied to high start up costs', limited total subscribers in Iowa
City, -and higher operating costs in Iowa City, due to the
regulations."and the need to cooperate with the University of Iowa,
plus.24'hour-seven day response time. A second franchise would mean
marketing would be doubled and rearranging would double the cost,
cutting subscribers in half and doubling per subscriber investment.
Therefore"long term rates must be doubled. There is law to require
fair and reasonable return on investment. Otherwise one company
would go out of business.
In Kruger's view the nonexclusive franchise law does not meaq that
two'operators,were the intent, but rather an option if competition
was la franchise.
nted, due to lack of satisfactory performance by.the
first franchise.
The hearing was adjourned at 5:13 P.M.
A special meeting will"be held Thursday, June 7, at 4:00 P.M. in the
City Manager's Conference Room to consider the Eastern Iowa
Cablevision request for franchise.
I,.
Meeting was adjourned at 5:29 P.M.
Respectfully submitted,
Connie Tiffany
MICROFILMED BY
JORM MICROIAB
CEDAR RAPIDS•DES MOINES
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
JUNE 7, 1979 4:00 P.M.
CIVIC CENTER CONFERENCE ROOM
COMMISSION MEMBERS PRESENT: Terry, Eskin, Washburn, Pepper, Madsen
STAFF PRESENT: Helling, Tiffany
OTHERS PRESENT: Elliott Full, Bill Blaugh of Hawkeye Cablevision;
Nancy Bruce of KXIC; Tom Seering of the Daily Iowan;
John Munson of the Iowa City Press -Citizen
The meeting was called to order at 4:05 p.m.
Minutes of the June 5th meeting were distributed. Consideration of
approval was postponed to the next meeting.
Announcements
The address and phone number of Hawkeye Cablevision is 605 Iowa State Bank
Building; the phone number is 351-4470.
Specialist applications have been narrowed to 15. Commission members will
rank the top five to six to be interviewed next week.
Discussion of the Eastern Iowa CableVision request for franchise was held.
Each Commission member stated his or her viewpoint.
,Bill Terry said that cost, aesthetics and change of rules in midstream
were his concerns. Primarily, the fair return justification in two years
would result in higher rates. Low-income groups, students and young
families should be able to get cable television at the lowest possible
price. Double wiring down the streets would be ugly contrary to Joe Day's
view.
j Jen Madsen said that she concurs with Day that competition is desirable.
She wonders why they want a market where they would have less chance of
j profit, but there is no way of knowing. Secondly, she was unimpressed
with Mr. Krueger's assumption that this was an exclusive franchise, when
legally that is incorrect. Third, there is some question concerning Joe
6 Day's statement whether Eastern Iowa CableVision would have the ability to
provide the same service. She got the impression he wasn't saying
identicals but comparables. His letter of June 1st says Eastern Iowa
CableVision would follow the same or similar regulations and ordinance as
Hawkeye Cablevision. She doesn't think he meant to match service for
service. Concerning the chance of reasonable rate of return and competi-
tion, she agrees with Day, but doesn't feel Iowa City can take two
franchises. She does feel both had to know when bidding that a second
franchise was always a real possibility. She doesn't feel under any
r-_'- -
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
Broadband Te .communications Commission
June 7, 1979
Page 2
obligation to believe we would have to raise the rates in two years.
Finally, she doesn't feel we can justify two franchises in Iowa City even
though she likes competition.
Sandy Eskin said her main point which had not yet been covered was Day's
emphasis on cable television as entertainment and this did not consider
the range of communication needs we expected to serve. Two franchises
would mean a situation where people would have to buy two systems to get
full communication or it would only be entertainment instead of a communi-
cation system.
Washburn said the idea of a cable television war is intriguing. Consumers
could benefit in the short run until one wins and then consumers would
have to bear the cost. Cable television could be regulated so the
citizens did not have to buy too much of the profits back for the company.
It could be intriguing,but the telling point is that the communication
service would be inhibited. Therefore, it is in the best interest of Iowa
City to have one well run system with well developed services.
Bob Pepper stated the greatest advantage to competing systems would be if
we had a large enough subscriber base to make it viable to have ongoing
competition in order to improve services. Iowa City is not large enough.
The single benefit stated by Day was to the system that would win. Cost to
subscribers would be in ultimate rate increases. Cable proliferation and
construction disruption are also drawbacks. The most convincing argument
is in terms of system services. We are getting a sophisticated system for
this size of community, but it is dependent on revenue to the company and
' rates to the subscriber for success. If we were not concerned about
communication the competition would be great. The City has to reserve the
right to grant a second franchise somewhere down the line if Hawkeye
Cablevision is not satisfactory. Mr. Krueger overstated the single
franchise idea because the Council resolution reserved the right to grant
i other non-exclusive franchises.
Terry moved that the Broadband Telecommunications Commission recommend to
City Council it is not in the public interest at this time to award a
franchise to Eastern Iowa CableVision. Washburn seconded, motion
passed/5-0.
The next meeting will be June 19, 1979 at 4:30 in the City Manager's
Conference Room.
Connie Tiffany will summarize the main points of the Commission review for
transmission to Council along with the minutes of the June 5th and 7th
i meetings. Terry also recommended transmission to Council of the June 6th
memo from Connie Tiffany.
Pepper announced the Commission may want to discuss a citizen's program
advisory committee to advise on local origination and the use of the
matching funds.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MIRES
City of Iowa F+ty
IV EMORANdUM
Date: June 14, 1979
To:
From:
Broadband Telecommunications Commission
Connie Tiffany
Summary of the Broadband Telecommunications Commission views
concerning Eastern Iowa CableVision request for Franchise
It was generally agreed by Commission members that competition among cable
television franchisees would be desirable if this fostered improved
services however, does /onotbseem largeetter s enough tfor smake rcontinued s. The l perationowa Citymofktwo
systems viable and would soon warrant substantial rate increases for both.
In addition, two franchises would complicate the use of cable television
as a communication system. Iowa City has requested a sophisticated
network to provide a much broader range of services than entertainment,
but two systems would mean that people would have to subscribe to both or
that only the entertainment services would be viable. Since this is the
first cable television franchise for Iowa City, it seems desirable to get
the present system established and operating so that the full range of
services has an optimum beginning. Double construction disruption and two
sets of wires on the poles would mean additional inconvenience and
unpleasantness to residents. Therefore, it seems that the only benefit
from present competition would be to that cable television system which
could ultimately win over the other. In the future, however, if Hawkeye
CableVision does not seem to offer all services or benefits desired, the
City could award a competing franchise.
The City has explicitly reserved its right to grant additional franchises
in the future if it feels the public would benefit. This is clear in the
law and throughout the documentation of the franchise application process
and award to Hawkeye Cablevision. There is not, nor has there been, any
implication that this is an exclusive franchise. It is not deemed to be
in the public interest at this time to award a second franchise.
bdw4/1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
i 1
CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180D
NOTICE
THE CITY OF IOWA CITY IS
CONSIDERING AN APPOINTMENT
TO THE FOLLOWING COMMISSION:
PLANNING AND ZONING COMMISSION
One vacancy - Unexpired term
September 25, 1979 - May 1, 1982
The duties of the Planning and Zoning Commission
members include making or causing to be made sur-
veys, studies, maps, plans or charts of the whole
or any portion of the municipality and any land
q outside which in the opinion of the Commission
3 bears relation to a comprehensive plan; also in-
cludes recommending to the City Council from time
t to time amendments, supplements, changes and modi-
fications to the zoning ordinance.
3
Iowa City appointed members of boards and commis-
sions must be qualified voters of the City of Iowa
City.
This appointment will be made at the.6aoFellib-dzj.4J- a.p
meeting of the City Council at 7:30 P.M. in the^
Council Chambers. Persons interested in being con-
sidered for this position should contact the City
Clerk, Civic Center, 410 East Washington. Applica-
tion forms are available from the Clerk's office
upon request.
1
1
i
I
1
1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
City of Iowa CI' f
MEMORANDUM
Date: August 23, 1979
To: City Counci
From: Don SchmeisqZo
Re: Planning ang Commission Vacancy
The City Council initially solicited applications for a vacant position
on the Planning and Zoning Commission in June with a closing date in
July. The City Council in July decided to readvertise and to fill the
vacancy the latter part of September. Two new applications have now
been received for appointment to the Commission.
One of the Commissioners has been away because of a terminal illness in
the family and it may be some time before she returns. The Commission
is, therefore, left with five members with which to draw a quorum of
four. Two recent meetings were canceled due to lack of a quorum which
has severely limited the Commission's ability to review the new zoning
ordinance. It is, therefore, requested that the City Council appoint a
new commissioner to fill the vacancy at the Council meeting on the 28th
of August and avoid further delay in review of the zoning ordinance.
Since the position was readvertised in July, notice requirements have
been met with 60 days notice of vacancy.
jm3/27
MICROFILMED BY
JORM MICROIAB
CEDAR RAPIDS -DES h1011JES
/G9�
August 28, 1979
PLANNING AND
.August
Richard R. Bo
1241 Oakes Dr
Letha Lovelaa
1829 Kathlin I
William C. Lu(
112 Bloomingtc
Norman Luxenbt
306 Post Road
Greg Rockow
2812 Lakeside
Charles Easthai
717 Rundell
I
i
1
I
i
I
a
�I.
i
� a
i
s
I
i
1
�
4
l
August 28, 1979
PLANNING AND
.August
Richard R. Bo
1241 Oakes Dr
Letha Lovelaa
1829 Kathlin I
William C. Lu(
112 Bloomingtc
Norman Luxenbt
306 Post Road
Greg Rockow
2812 Lakeside
Charles Easthai
717 Rundell
I
August 28, 1979
PLANNING AND
.August
Richard R. Bo
1241 Oakes Dr
Letha Lovelaa
1829 Kathlin I
William C. Lu(
112 Bloomingtc
Norman Luxenbt
306 Post Road
Greg Rockow
2812 Lakeside
Charles Easthai
717 Rundell
0
ADVISE . BOARD/COMMISSION APPLICATION . .M
Individuals serving on Boards/Commissions play an important role in advising the Council
on matters of interest to our community and its future. Applicants must reside in Iowa City.
The City Council announces advisory board vacancies 60 days prior to the date the
appointment will be made. This 60 -day period provides for a 30 -day advertising period and a 30 -
day training period for new members. The training period allows new members to become familiar
with the responsibilities and duties of the advisory board before becoming a full voting
member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
All applications must be submitted to the City Clerk no later than one week prior to the
announced appointment date.
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE
PUBLIC. ALL NAMES WILL BE DROPPED FROM THE LIST AFTER A ONE-YEAR P//ERIOD.
DATE g /9 7q
ADVISORY BOARD/COMMISSION NAME rLuN/u4 4.vr/ A'U/uo TERM A!!, No
NAME k,,-64 r %n .lG ADDRESS/Jur/ 0,4e& OkiUe, .Lr+✓s Cil•, _
OCCUPATION EMPLOYER dos 6. e,c A.>niuJs
PHONE NUMBERS: RESIDENCE 351-7961 BUSINESS -I3144S'2Y
EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: 4AT
big err. ner„l,ev is ,tew/ CZkAe KA.Ne 166,4 Z14r 401"' �,aa'-eg iras / ,
OF 20N/Marg /tAdeif*4 of d,NL/ONS 1464//F/lf /M,reu4AJw0 Ae- CdNM'I'H�
7 T ..... .....w/J.� .:,-_.r.a_ ... yilw i,.�.a.Y, ewa:�. erw/.li✓i/_ nn /�i�m.ilnr 1. Az
Ili! •/0
IS YOUR
S ADVISORY BOARD?
fovnu�at<iN,�a LsmPrv/iulu✓e O/aw!
/a
� ro�rs,illi ��ie Cc��
soul 0�4JANAA/te ly- AL reds TtM AAik OIM4A/ 1119 EO4 e-OAAMAIgh i /,t /?e 1044A)
,Bn/c(G7ow/,p o.a inlavtC. !
WHAT CONTRIATIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR
APPLYING)? (Ai A - 1- I /c "4e bacrard"J C"Ied Wil /Ny, "A"'t er Aw-a 64.1"
i dllde ,Z * AdP A '"AiX .7—."- 6,4 / //d".AJ paw JZa. 00,4 ilia✓ 04 /0lie M' �At A,4wc�
uAi/e /Nal I,uiey Pmaw0 4,� yy„/. iF /lice.
Specific attentiolf should be directed tb possYble conflict of interest in Urban Renewal project
or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether
or not a potential conflict of interest exists, contact the Legal Dept. Will you have a
Xl�
conflict of interest? _YES
NO p 11, I.', II
Knowing the length of term, are you willing to serve this term? X YES —tNU G 1 G !91`.•1 I
If you are not selected, do you want to be notified? YES _NO ABBIE STOLFLI.;
If you are not appointed for the current vacancy, do you wish to be considererd fPARiuture
vacancy? _YES _cX NO
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110RIES
January 1979
ADVI'— Y BOARD/COMMISSION APPLICATION ' RM
Individuals serving on Boards/Commissions play an important role in advising the Council
on matters of interest to our community and its future. Applicants must reside in Iowa City.
The City Council announces advisory board vacancies 60 days prior to the date the
appointment will be made. This 60 -day period provides for a 30 -day advertising period and a 30 -
day training period for new members. The training period allows new members to become familiar
with the responsibilities and duties of the advisory board before becoming a full voting
member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
All applications must be submitted to the City Clerk no later than one week prior to the
announced appointment date.
THIS APPLICATION I5 A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE
PUBLIC. ALL NAMES WILL BE DROPPED FROM THE LIST AFTER A ONE-YEAR PERIOD. G
DATE 8- Z 3 - % /
r �
ADVISORYYBOARD/COMMISSION NAME ('o--. TERM P 7 9 Alc••r Q e
NAME G- 4 n l lei E: 13 T 4 c ADDRESS %l 1 d? 0
OCCUPATION ,'I CJBq'-c G IQ ; > i ••7 EMPLOYERy. e.4 1 ° r'-'
PHONE NUMBERS: RESIDENCE 3 3 7 - `?0 3 BUSINESS 3a"3 -3 /! I u
EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: �� c
f,,;ok ,� N..71i 74c /J 74 Li Pal, CO Ona/ -a0 AJ �J 77 r•• pvn
QV 0" C-oy" V614/1 J. 1 4.-• 477 • -,4• ✓. v} I• Jw.. 41 W
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ? k.- r4,, -r A#. h/
O` QT1,_1171 Tr. i aJ/Iv.'< 7 4c7 / no��7 .,� C a...�•.•r; .��JJ/ d•
n�,. L//nli-I p(f VL/0 f-a•n7j Rn[ i0 /^'1 tl, 9/� 1.4.'C� e%I j7i �Jr.r oK.(/I n., nlr,
WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR
APPLYING)? 1 de �r'+�� T1i•7 4J . .•n , e 7 /161,, �7 od pw..
n•o. 9N G'/L C{Pn b 7..n.4., arf pO r4 /a
' C
Specific attention should be directed to possible conflict of interest in Urban Renewal project
or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether
or not a potential conflict of In rest exists, contact the Legal De t. Will
Lyou have a
i conflict of interest? YES I/ NO D
Knowing the length of term, are you willing to serve this term? 1, -<ES G2 3 1979 D
If you are not selected, do you want to be notified? t"Y ES NO A B BI�EySCTO L F U S
II you ar•e1 t appointed for the current vacancy, do you wish to be considered {orEa future
vacancy'? .
_YES —NO January 1919
lIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MINES
k
.�.y C c,, S7t .-,.I. nJ
-AJn' 7 ._I -(,I C!%o/�
/
1 % [ H [ % i5'OLAt./
V M1N Pn6i 4.. a(/a i'{r.l /n- f Pn(�J /`�., nJ /ti$ �✓/-t �, J.1�
//
�4C Co.-.-..Si(°I` a'J n(/C .1 C IVJ t'�� L1.�T�^ a/ /'•n. O...,e%P I -e t... ,(�vl.�
OL -r
Tla
T-4uT A,v., 1,
,/ Mr Laura lc j
Criee� Nc',J1, .din C��u,/ ' ry-
_ga/A.11 aiL LNC(o..ST<nj ooh Ylo �%
2 c'L+( Cie'
5 e'c -I /t 60"4ve-j S'cW Iq e,4 , -f 0--3
0 s'/0 v(', utiC nrne� �`P.rNnc/ /4 nC� CiiPJ .M1 /MCnr a C,fA /•
T`e CI
T-1, AlT`�J.,�` .L. f2c�t /1..7 / �cH =�rwCol�g�/o(oacLllr
�f ✓O�i(OrcP
P i. c. i <.I I h. (P.. P J. J .�..
�/l v�o/�.• 17 c rLL�N„[cz
j Te,- / Tli P , n Nc��.�>J 4J
Ja"A w'3 fPn �J-,
YJ el,e L-< Thor ),./ TRF 1n. ,',J ann( Pt e•,.; r..(
P we' A/41 M P To 4�� I9 e r ... T e• <t' /I S (.' OC rJ oo� fit•
$u_.r r.',., es !u.-./✓lo'f ('1' ,. v�../e j7J' rn('jr-n7-!/—7.�0--�-r l.e
' p•t TA.1a i� f veJ 7/ w`1r cJi nc'r ms .,. 2'e T'hu .':L TP, eJ �.s oJI
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS - DES NOIRES
_, �
ADV1SuHY BOARD/COMMISSION APPLICATION ORM
Individuals serving on Boards/Commissions play an important role in advising the Council
on matters of interest to our community and its future. Applicants must reside in Iowa City.
The City Council announces advisory board vacancies 60 days prior to the date the
appointment will be made. This 60 -day period provides for a 30 -day advertising period and a 30 -
day training period for new members. The training period allows new members to become familiar
with the responsibilities and duties of the advisory board before becoming a full voting
member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
All applications must be submitted to the City Clerk no later than one week prior to the
announced appointment date.
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE
PUBLIC. ALL NAMES WILL BE DROPPED FROM THE LIST AFTER A ONE-YEAR PERIOD.
DATE 11uau6f �, M71
ADVISORY BOARD/COMMISSION NAME 3aJAJ,.4 O A 7oh'k . TERM
NAME �eiha �aue Ia( r ADDRESS IP.?9 K2-fk
OCCUPATION %�
ea�for EMPLOYER -T {,ovr1nK�vR01!5ou, /�enA.tecs
i PHONE NUMBERS: RESIDENCE 35-1-6 7,f,? BUSINESS
EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: 2920 ,!✓Le. /1
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD?Zoe
%iZre4de9�4i ieZe
.. ✓.i1LntKY.�ii .�-�YZ� /%a-m�s..ii�� �.,. �/ n_.. n,. i... ni/ ! ,i0 ., . - c/r
2i
Specific attention should be directed to possible conflict of interest in Urban Renewal project
or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether
or not a potential conflict of interest exists, contact the Legal Dept. Will you have a
conflict of interest? _YES ,/NO IIS 0 II
Knowing the length of term, are you willing to serve this term? YESItl�
I
If you are not selected, do you want to be notified? i, -YES _NO ABBIE STC+i_;
If you are not appointed for the current vacancy, do you wish to be consikleya gPb>EVfuture
vacancy? // YES NO
January 1979
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110IIIES
ADVISORY BOARD/COMMISSION APPLICATION FORM
Individuals serving on Boards/Commissions play an important role in advising the Council
matters of interest to our community and its future. Applicants must reside in Iowa City.
The City Council announces advisory board vacancies 60 days prior to the date the
appointment will be made. This 60 -day period provides for a 30 -day advertising period and a 30 -
day training period for new members. The training period allows new members to become familiar
with the responsibilities and duties of the advisory board before becoming a full voting
member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
All applications must be submitted to the City Clerk no later than one week prior to the
announced appointment date.
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE
PUBLIC. ALL NAMES WILL BE DROPPED FROM THE LIST AFTER A ONE-YEAR PERIOD.
DATE Jnly in, 1,Y7o
ADVISORY BOARD/COMMISSION NAME 'oning and PlanninfS Commirs;ion TERM 7/17/79 - 5/1/92
NAME }fill in.m huc;.n ADDRESS 112 Tiloomington ::t.
OCCUPATION
law ';tudrnt/Clerk
PHONE NUMBERS: RESIDENCE 391-1019
EMPLOYER
Luca:, Rolan & Bohanztn
BUSINESS 351-0221
:PLRIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION:
1 am a I i.l'1!IonC Iowa 1.1i.y rn::uh;nt wlf,h n.n :twtr,:nrrn of how I:und me in lora
':ity hap L^rrloptvl In Lho IrsnL, and how id. mifjht Irv(,Iop In Lho ribire. 1 alr:o
n'vr: nom,: undrrr;tanding oP the legal anper..t:; of land one planning and control.
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? I am acquainted with the over -
a11. responnihilitirr. and Pnnctions of the Commission. I am also aware that work on
I.hr, comprehrs;:,ive plan iN underway and would lik.: to have nomn input in it: Po'-nll.etion.
WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR
APPLYING)? I anniipd for this; position becau^e I carp abnut Tnwa City--rnrny ns it
Specific attention should be directed to possible conflict of interest in Urban Renewal project
or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether
or not a potential conflict of interest exists, contact the Legal Dept. Will you 2have a
conflict of interest? _YES x NO I Ir D
Knowing the length of term, are you willing to serve this term? x YES fNqUL 1 1 1779
,rr you are not selected, do you want to be notified? x. YES _NO ABBI��EySF�TOLKFUS
If you are not appointed for the current vacancy, do you wish to be cons ider�2l YoK"(6ture
vacancy? _YES _NO January 1979
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101NES
■,
T
ADVISC"-ABOARD/COMMISSION APPLICATION I I
Individuals serving on Boards/Commissions play an important role in advising the Cuuni:il
..matters of interest to our community and its future. Applicants must reside in Iowa City.
The City Council announces advisory board vacancies 60 days prior to the date the
appointment will be made. This 60 -day period provides for a 30 -day advertising period and a 30 -
day training period for new members. The training period allows new members to become familiar
with the responsibilities and duties of the advisory board before becoming a full voting
member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
All applications must be submitted to the City Clerk no later than one week prior to the
announced appointment date.
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS
PUBLIC. ALL NAMES WILL BE DROPPED FROM THE LIST
SUCH CAN BE REPRODUCED AND
AFTER A ONE-YEAR PERIOD.
DISTRIBUTED FOR THE
DATE J
U E
19 %
ADVISORY BOARD/COMMISSION NAME - PLA.nINIAJG,
E
,i OjW(
TERM
NAME NQ1Z fA A N V X E Al
Q V R 6
ADDRESS
_ 3 0 6 I
mT R
OCCUPATION TR 0 F E SS O R
EMPLOYER
Q, O ♦=
l 0W 4
PHONE NUMBERS: RESIDENCE 3 /
3 % S (o
BUSINESS
35-3 - 3 9
'ERIENCE AND/OR ACTIVITIES WHICH
YOU FEEL QUALIFY
YOU FOR THIS POSITION:
r
(-1Ek WAS ft )3L11LOEK
E R S — W C 1A A t/
A S ) S
,A6( -(-
PIS cus clotis 6(-(-P(SCuS51ooiS ABC)I C --)T PI— Ati/AJiN�
THAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? f K IBJ 0 W No 6NE
_OA) 714 IS
80n RIS
i
HAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR
PPLYING)? _i [, 11(& 16 UJA C 1rI/ I I -I A.1, AIT vf-ocnjIAi
'C 9,, 3r, IN 0C.CI,5100S MA()f_— C-ACcPr qoODFEEL,lA1fpSI=OIQ
11'r J613
Do'0 E T q 1q
I )ecific attention should be directed to possible conflict of interest in Urban Renewal project
• as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether
• not a potential conflict of interest exists, contact the Legal Dept. Will you have a
'Inflict of interest? YES
NO
_fJUN2�D
owing the length of term, are you willing to serve this term? YESNO' D
you are not selected, do you want to be notified? YES NO 11919
��R TOLFUS
you are not appointed for the current vacancy, do you wish to be corfs�'CA W"Kiture
cancy? —YES -)K--NO
January 1919
MICROFILMED BY
y JORM MICROLAB
I CEDAR RAPIDS -DES IIOIIIES
ADVISORY BOARD/COMMISSION APPLICATION FORM
Individuals serving on Boards/Commissions play an important role in advising the Council
(in matters matters of interest to our community and its future. Applicants must reside in Iowa City.
The City Council announces advisory board vacancies 60 days prior to the date the.
4ppointment will be made. This 60 -day period provides for a 30 -day advertising period and a 30 -
da/ training period for new members. The training period allows new members to become familiar
pith the responsibilities and duties of the advisory board before becoming a full voting
member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
All applications must be submitted to the City Clerk no later than one week prior to the
announced appointment date.
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE
PUBLIC. ALL NAMES WILL BE DROPPED FROM THE LIST AFTER A ONE-YEAR PERIOD.
ADVISORY BOARD/COMMISSION NAME i'Cttnrl�AS i /ons
NAME 6 (L(4 /J/i �c ilel.) 9
K
OCCUPATION ead0 (- '/
PHONE NUMBERS: RESIDENCE.354 - �12?/q
DATE
c lOTER i7 gay- r &Z
%DRESS,:9!F/o2 6ke,-,d
EMPLOYER JPt( (eajlet
BUSINESS K Pc, P
-cXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION:
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? —
WHAT CONTRIBUTIONS DO
APPLYING)? d 1,1e
FEEL
TO
ADVI
n•.Jeel ---
BOARD (OR STATA REASON FOR
Specific attention should be directed to possible conflict of interest in Urban Renewal project
or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should_you be uncertain whether
or not a potential conflict of interest exists, contact the LegalF
eptV II you h� a
conflict of interest? YES �0 ll L� Lf
vnowing the length of term, are you willing to serve this term? t-'�'Y ES NO
If you are not selected, do you want to be notified? t/ES _NO 717FJ 19 1°7J
If you are not appointed for the current vacancy,do you wish to b BRIE STOLFU(, u ure
vacancy? L. --YES NO
January 1979
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101nEs
City of Iowa Cif
MEMORANDUM
Date: August 16, 197
To: Neal Berlin an' C ty Council
From: Dick Plastin
Re: Agreement Wit west By -Products for Dumping at the Land-
fill
Northwest By -Products is a Kalona firm which takes entrails from slaugh-
tered cattle and hauls them to Illinois for processing into dog and cat
food. This particular load was taken to Illinois and was to be unloaded
that day (Friday). Through someone's error the load was not unloaded on
Friday and sat the entire weekend in the hot sun. The load went bad and
Northwest By -Products was ordered by the dog and cat food company to
haul the load back. Thus, it ended up in Iowa.
In matters of this kind the City has to strike a proper balance between
a "isolationist" attitude and an "everyone is welcome" attitude. While
we do not want to become the depository for everyone's putrescible
wastes, neither do we want to become so rigid that toxic and hazardous
loads end up getting dumped in a gully somewhere. We run one of the
better landfills in eastern Iowa and we do have the capability to handle
putrescible products like this with a minimum of environmental damage.
This particular load was disposed of according to instructions given by
the Iowa Department of Environmental Quality. A large trench was dug at
the base of the landfill and a liner of quicklime was put in. All
personnel associated with this operation were required to wear gas
masks. The load was then dumped into the quicklime and then was covered
with earth. Regular landfilling operations will proceed over the top of
this cell.
While having the Council sign an agreement with Northwest By -Products
might be going overboard a little, we felt it was important that North-
west By -Products recognize their liability to follow the instructions of
the Department of Environmental Quality and further that they recognize
their obligations for this material.
When dealing with putrescible, hazardous, and toxic wastes Public Works
makes decisions in a matter of minutes after consulting with the Depart-
ment of Environmental Quality. Loads such as the one described in this
memo cannot be allowed to sit around for several days nor can the chance
be taken that further health hazards will be created by -leaving the
material outside of a sanitary landfill. Public Works does ask that
Council consider the above facts and if you come to the same conclusion
as Public Works, adopt the agreement at your next meeting.
jm4/22
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 11011JES
/705
City of Iowa Cif"
MEMORANDUM
Date: August 17, 1979
To: Neal Berlin and C ty Council
From: Dick Plastino
Re: Amendment of Gar a Ordinance on August 14 Agenda
Item No. 29 on the August 14 agenda was to consider an ordinance amend-
ing Chapter 15 (garbage ordinance). This change was needed to clarify
City policy on solid waste pickup at combined commercial/residential
buildings. The ordinance change makes it clear that the City will not
provide solid waste services at commercial businesses which have resi-
dential dwelling units in the same building.
Council wished to know the rationale behind this ordinance change.
There are three primary reasons.
1. Any combined commercial/residential structure must have commercial
garbage service. Since the business is already being provided with
commercial service, it is easy and convenient to also put the
residential solid waste in with the commercial and have it hauled
away by a contract hauler. It makes little sense to have both the
City and a commercial business driving to one single property.
2. Equal service to .everyone. -The City must be very consistent in
providing equal service to equal types of buildings. If the City
makes a policy that we will pick up combined commercial/residential,
we must provide service to all combined commercial/residential
where there are less than four dwelling units with the business.
This means that the City would have to pick up waste not only from
combined facilities which had a small amount of commercial waste,
but also from combined facilities which had tremendous amounts of
commercial waste. For instance, some of the banks in town have
apartments located above them and the amount of commercial solid
waste is very large. At the other end of the spectrum are small
businesses with apartments which have insignificant amounts of
solid waste. The City administratively cannot monitor volumes of
solid waste. This would become an impossible task to try to count
the number of cans or weigh the amount of the material coming out
of any given business. The only fair way to handle this is to have
commercial/residential properties picked up by.a commercial hauler.
3. Big brother monitoring. The -.City must set policies so that we are
not in the position of being "big brother", constantly monitoring
what is going where and pawing through garbage to see whether
commercial and residential solid waste has been combined. Since
commercial businesses must have commercial solid waste pick up, all
of these problems can be eliminated by making it City policy that
the City will not pick up combined commercial/residential stops.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
1706
2
It should be noted that this ordinance change does not stop City pick up
at home businesses as long as the home business does not have a sign
larger than one square foot in size and as long as the use of the
property is primarily residential. This means the City would continue
to pick up things such as home photography studios, etc.
cc: Don Stoddard
jm4/26
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 610IIIES
e
f
b
r
is
e
a
,
�,
'
I1
f
�
r
f
i
2
It should be noted that this ordinance change does not stop City pick up
at home businesses as long as the home business does not have a sign
larger than one square foot in size and as long as the use of the
property is primarily residential. This means the City would continue
to pick up things such as home photography studios, etc.
cc: Don Stoddard
jm4/26
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 610IIIES
City of Iowa CI' '
(-- MEMORANDUM
Date:
To:
From:
Re:
August 17, 1979
City Manager and City Council
Mike Kucharzak
Electrical Permit for Old Capitol House Apartments
On June 26, 1979, we issued an electrical permit to
Company of Iowa City to permform electrical work on the Old Capitol House
apartment complex on Kahler Electric
licensed b P East Court Street. Mr. Kahler is an electrician
y the City of Iowa City and is presently in good standing.
Mr. Kahler recently sold his firm, Kahler Electric, to White Electric of
Chariton, Iowa. White Electric holds the subcontract to do the electrical
work on the Capitol House apartment complex.
Mr. Ronald Kahler continues his residency in the Iowa Cit
been instructed by Mr. White to continue the management and operations of
the Kahler Electric subsidiaryY area and has
mentioned reasons of White Electric Company. For the above -
Council and the Cit I' as building official, wish to assure the City
City Manager that in fact the electrician and the permit
for the Capitol House Apartments is in good order and is in complete
agreement with City codes.
Should any member of the Council desire additional information re
this construction project, the firms involved, or any other matters
pertaining to the electrical code regarding
them. , I would be more than happy to meet with
bdw5/1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MIRES
1767
1
I
_
r
I
1
1
r;
i
1
1
Ii
L
i
{
I
1
L
i
7
1
1
I
i
i
1
I
City of low& Citj"`1 `KN i
MEMORANDUM
DATE: August 13, 1979
TO: City Council of Iowa City, % Abbie Stolfus, City Clerk
FROM: John W. Hayek
RE: Fort vs. City of Iowa City
I am forwarding to you a copy of the decision of the Johnson County
District Court in connection with Ronald R. Fort v. City of Iowa City.
The Court's conclusion and decision was in favor of Iowa City.
1
o n W. yek
JWH:pl .
Enclosure
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MY
s�
IN THE IOWA DISTRICT COURT IN AND FOR JOHNSON COUNTY
RONALD R. FORT,
Plaintiff,
VS.
THE CITY OF IOWA CITY,
IOWA, et al.,
Defendants.
No. 44678
FINDINGS OF FACT,
CONCLUSIONS OF LAW,
AND JUDGMENT AND DECREE
Trial of the above -captioned lawsuit was had before='.the "
undersigned without jury on July 2 and 3, 1979. Plaintiff was
represented by Jay Honohan and defendants by John Hayek.
The plaintiff's Motions to strike and withdraw from considera-
tion all specifications.as to the motion listed in the Memorandum
of October 2, 1978, and for directed verdict, upon which the
Court reserved ruling, are at this time overruled as to each and
every assertion therein made. Defendants' Motion to strike
plaintiff's claim for attorney's fees is sustained.
i
I
I
FACTS
i
The Court has jurisdiction of the subject matter and the
i
parties.
I �
On September 28, 1978, Plaintiff, while in the course of
i
making a traffic arrest as an Iowa City Police Officer, conducted
i
himself in an inappropriate manner by employing the use of
I
offensive language and displaying his handcuffs to the accused
when such action was unnecessary. Complaint concerning the
incident was made to the Iowa City Police Department and later j
the same day the Chief of Police demoted plaintiff from Sergeant
to Patrol Officer.
On October 2, 1978, the City Manager of Iowa City affirmed
the demotion, effective September 28, 1978. Report of the
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 1101RES
� 700
-2 -
demotion having been appropriately and timely made to the City
Manager by the Chief of Police.
The plaintiff subsequently by document dated October 4,
i
1978, Plaintiff's Exhibit C, appealed his demotion to the Civil
Service Commission of Iowa City. Hearing was had on the appeal
on November 6, 1978, at which time the Commission considered
the evidence offered and received concerning the demotion. On
November 20, 1978, the Commission affirmed the plaintiff's
demotion with stipulation that the demotion be rescinded on or
before September 28, 1979, if in the judgment of the Commission
plaintiff should be reinstated as a Sergeant of the Iowa City
Police Department.
CONCLUSIONS OF LAW
;
Plaintiff raises the issue of denial of Due Procd-ss by
i reason of the fact he was not afforded a hearing as mandated by
the Police Department rules and regulations. Section 400.19, the
Code, provides in part that the person having appointing power
or the Chief of Police may preemptorily suspend, demote, or
discharge any subordinate undgr that party's direction for
neglect of duty, disobedience of orders, misconduct or failure
to properly perform duties. It is, however, to be noted that
a hearing in connection with a public employee's discharge from
Jemployment is required under the Due Process Clause of the
Fourteenth Amendment only if the employer creates and disseminates
a false or deflamnatory impression about the employee in connec-
tion with the employee's termination. See Codd v. Velger, 429
U.S. 624, 51 L.Ed.2d 92, 97 S.Ct. 882. Plaintiff Fort does not
allege any falsity concerning the truth of the incident leading
I
directly to his demotion or the dissemination of a false
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES VIOIIIES
L +
-3-
r,
impression about him by the Chief of Police. The evidence
introduced at time of trial is basically consistent with
plaintiff's own statement as to the facts involved and it does
not reflect any dissemination of information by the Chief of
Police or other public officials creating a false impression
about plaintiff. For these reasons, the plaintiff was not
denied Due Process.
In Millsap v. Cedar Rapids Civil Service Com'n, 249 N.W.2d
679, the Iowa Supreme Court provides the following guidelines
upon which the undersigned has relied in making the decision in
I
this case-.
1. "The purpose of civil service statutes and police
department rules regulating the discipline of
policemen for misconduct and'conduct unbecoming
police officers is not only for the punishment -
of the officer but also for the protection of.the
public."
I -
2. "The public has a right to have for peace officers
men of character, sobriety, judgment, and dis=
cretion."
3. "It has been aptly and succinctly stated that a
police officer is a special kind of public
officer; his primary duty is to enforce and uphold
the law; he is constantly called upon to exercise
tact, restraint and good judgment in relationship
to the public; he represents law and order to the
citizenry; and must present the image of personal
integrity and dependability in order to have the
respect of the public."
4. "By the very nature of his employment a police
officer is in the eyes of the public and for the
good of the department must exercise sound judg-
ment and realize his responsiblities to the
department and the public at all times." And
the Iowa Supreme Court at p. 688 notes that a
similar provision to the Iowa Code Section 400.19
passed Constitutional muster against a Due Process
challege in Bishop v. Wood, 426 U.S. 341, 96 S.Ct.
2074, 48 L.Ed.2d 684.
I
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES NOPIES
ae
JUDGMENT AND DECREE
is the judgment of the undersigned that the defendants
Dwn by a preponderance of the evidence that plaintiff's
was such so as to warrant the Police Chief's action in
f the plaintiff as modified by the Civil Service Commission
City, Iowa.
IS, THEREFORE, ORDERED, ADJUDGED AND DECREED that the
of the Civil Service Commission in and for Iowa City
atter of the Hearing of Ronald R. Fort is sustained.
The costs of this case as determined by the Clerk of this
District Court shall be assessed to the plaintiff.
Dated this 1st day of August, 1979.
4JUDG,IXTH JUDICIAL DISTRICT
cc: Jay Honohan
John Hayek
PROOF OF SERVICE
1lueede Opted eeR!5es that thefaet ftk swvmo MNR
ad up. nedtnrtestot" stoveCIO! bYe* "•q aeepttherettIN
the U. S. "ai!, rlu.e pr" '. in c. ':pc- •.r.sed to each of
the ettorne;icf ic:crd L.,:rrq- icii...e_rcucs edos-
ed on the pladin;s, on r — Gam—. 16
A S,
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES t401HEs
i
i
i
I
11
t
f
i
1'
'i
ae
JUDGMENT AND DECREE
is the judgment of the undersigned that the defendants
Dwn by a preponderance of the evidence that plaintiff's
was such so as to warrant the Police Chief's action in
f the plaintiff as modified by the Civil Service Commission
City, Iowa.
IS, THEREFORE, ORDERED, ADJUDGED AND DECREED that the
of the Civil Service Commission in and for Iowa City
atter of the Hearing of Ronald R. Fort is sustained.
The costs of this case as determined by the Clerk of this
District Court shall be assessed to the plaintiff.
Dated this 1st day of August, 1979.
4JUDG,IXTH JUDICIAL DISTRICT
cc: Jay Honohan
John Hayek
PROOF OF SERVICE
1lueede Opted eeR!5es that thefaet ftk swvmo MNR
ad up. nedtnrtestot" stoveCIO! bYe* "•q aeepttherettIN
the U. S. "ai!, rlu.e pr" '. in c. ':pc- •.r.sed to each of
the ettorne;icf ic:crd L.,:rrq- icii...e_rcucs edos-
ed on the pladin;s, on r — Gam—. 16
A S,
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES t401HEs
i
i
I
it
��g
t
�7
i
j
!i!
I
ii
1
i
It
f City of Iowa City
MEMORANDUM
DATE: August 17, 1979
TO: City Manager and City Council
•\FROM: James A. Hencin, CDBG Program Coordinator
RE: Senior Center Environmental Review Record
Attached for your review and information is a copy of the Environmental
Review Record for the Senior Center project. The Record is an important
step in the implementation of this project since it relates to the re-
lease of funds by HUD.
The Record concludes that the project will cause no significant effect
on the environment, and that it will be an effective means of reusing
and preserving the historic former U. S. Post Office.
Please contact me if you have questions regarding this Environmental
Review Record.
JAH/jmd
Attachment
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES Ilo RIES
/709
0")
ENVIRONMENTAL
REVIEW RECORD
CITY OF IOWA CITY
SENIOR CENTER
/?09
MICROFILMED BY
JORM MICROLAB
CEDAR RANDS -DES DOIDES
I
,
ENVIRONMENTAL REVIEW RECORD
AND
NOTICE OF INTENT NOT TO FILE
AN ENVIRONMENTAL IMPACT STATEMENT
IOWA CITY SENIOR CENTER
Prepared By;
City of Iowa City
Department of Planning & Program Development
Dennis R. Kraft, Director
James A. Hencin, CDBG Program Coordinator
Bette Meisel, Senior Center Coordinator
August 1979
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES IIOINES
ABSTRACT
This document constitutes the official Environmental Review Record
for the Iowa City Senior Center project. The Record focuses on
project goals and objectives and the implementation of the project
as it is now envisioned. It refers to an environmental impact
assessment contained in an Environmental Review Record prepared in
1977 prior to acquisition of the project site.
The City of Iowa City concludes that (1) there will be no
significant environmental effect caused by the project, and (2) the
project will provide an effective means of reusing and preserving an
architecturally important historic site.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
W
1
_
i
TABLE OF CONTENTS
Project Description . . . . . . . . . . . . . . . . . . . . . . .
. . . . . 1
Project History and Groups Involved . . . . . . . . . . . . . . .
. . . . . 3
i
I —
Project Goals and Objectives . . . . . . . . . . . . . . . . . .
. . . . . 4
..1
Existing Environmental Qualities, Environmental Impacts,
and Project Alternatives and Modifications . . . . . . . . . .
. . . . . 9
's
I
-
Site Visit and Observations . . . . . . . . . . . . . . . . . . .
. . . . . 10
Historic Preservation Considerations . . . . . . . . . . . . . .
. . . . . 11
I
Level of Clearance Finding . . . . . . . . . . . . . . . . . . .
. . . . . 12
J
Exhibits
r
I. Vicinity Map . . . . . . . . . . . . . . . . . . . . .
. . . . . 13
II. Elevations and Floor Plans
l
A. North and West Elevations . . . . . . . . . .
. . . . 14
B. South Elevation and Section: A -A.
15
..
C. Lower Floor
16
—
D. Main Floor . . . . . . . . . . . . . . . . . . . .
. . . . . 17
IE.
Mezzanine . . . . . . . . . . . . . . . . .
. . . . . 18
—
F. Unused Upper Floor . . . . . . . . . . . . . . . .
. . . . . 19
7
III. Site Plan . . . . . . . . . . . . . . . . . . . . . .
. . . . . 20
r
IV. Bibliography and References . . . . . . . . . . . . .
. . . . . 21
j -
11 ��
V. Copy of Notice of Finding ..................
22
I
1 —
i
a
1
I
I
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
PROJECT DESCRIPTION
A. Project Name: Iowa City Senior Center
CDBG Numbers: B -78 -HN -19-0005 and B -79 -HN -19-0005
B. Submitting Agency: Department of Planning and Program
Development
City of Iowa City
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
C. Geographic Location:
The Iowa City Senior Center will be located in the former U.S.
Post Office on the northeast corner of East Washington Street
and South Linn Street in Iowa City, Iowa (see Exhibit I). The
site is on the eastern edge of a vital, redeveloping central
business district, close to many commercial, cultural, civic,
religious and other facilities in Iowa City.
The Senior Center is intended to service all of Iowa City and
the surrounding Johnson County community. It is conveniently
accessible by public transportation and private vehicles.
D. Project Site:
The structure which will house the Senior Center was built in
1904 and expanded in 1930 as the Iowa City Post Office. It was
designed in the "Beaux Arts Style" and built with sturdy Cedar
Valley limestone walls. The building was placed on the
National Register of Historic Places in April 1979.
The project site measures 210 feet by 150 feet. It is
landscaped along the west (Linn Street) and south (Washington
Street) sides. A paved parking lot covers the north and east
sides of the site. Presently, the main entrance to the
building is from Linn Street.
E. Proposed Improvements:
Plans for the reuse of the former post office include the
renovation and restoration of two of the three existing floors
and construction of a new mezzanine floor (see Exhibit II).
Except for specific safety related improvements, the upper
floor of the building is to remain unfinished although future
plans call for this floor to be used for offices. Senior
Center activities will occupy the lower, main, and mezzanine
floors. When finished, the Center will provide in excess of
18,000 square feet of useable space.
Exterior repairs and construction will be required to restore
the walls, make roof and window repairs, and install new
1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 11011JES
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES b1011l F.5
-
entrances, accessible to the handicapped and elderly. Primary
access to the Senior Center
will be from the south and west
sides (see Exhibit III). Additional
lot
access from the parking
will be on the north and east sides.
"
^
Although not an integral part of the Senior Center project,
related element of the site improvements
a
is the construction
of an 80 -unit senior citizen housing
the
of complex on the east side
Center. This housing complex is
and
proposed to be built
operated by a local non-profit
assistance. corporation with
federal
—
It is estimated that the cost of improvements will be
6dollars 10, lof�the
million
One
Iowa Project costlisnto ngineecome the
rin
City's of
Cit
fourth and fifth year entitlement Community
Development Block Grants.
_
The balance will come from
appropriations by the City of Iowa City and Johnson
Funds ($91,900 total)
County.
to furnish and equip the Center have been
obtained through state and federal
y
`
grant sources. Operating
costs of the Senior Center, estimated to be $91,000
first year, will be
i—
for the
borne primary by the City of Iowa City.
_
I
F. Services to be Provided in the Senior Center:
i. 1
J
A primary objective of the Senior Center is to house
services and
j
a range of
activities in one facility. Rather than
duplicate or compete with
j
service providers,
intention of this project tit is the
they o offer a central
can operate. place from which
Several service providers are expected to locate and offer
services in the Senior Center.
Some of these include:
Johnson County SEATS - specialized transportation
Visiting Nurses Association -
education health screening and
'
Johnson County Council on Agin g " advocacy
I
reach programs and out -
Congregate Meals
I
Program - nutrition
Hawkeye Legal Services - legal
assistance
� -
Each service provider will staff and budget its own program.
The City of Iowa City will
J
provide Senior Center program
coordination and building operation and
maintenance.
I I r
I 4
J
i
1 ~
2
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES b1011l F.5
PROJECT HISTORY AND GROUPS INVOLVED
As long ago as 1975, community leaders discussed the possibility of
acquiring the former Iowa City Post Office for reuse as a Senior
Center. The structure had become vacant in 1974 when a new post
office and federal building on South Clinton Street was completed.
Except for occasional, short-term use as a warehouse and as
temporary retail space, the building has remained vacant and unused
since 1974.
The project made its first step to becoming a reality in 1977 when
the City of Iowa City budgeted $250,000 from its third year
entitlement Community Development Block Grant to acquire the former
post office. HUD approved the grant in June of that year; a
favorable environmental review clearance was determined in
September; and, release of funds was obtained in October.
Acquisition of the property was completed in February 1978.
Since the building was acquired, many groups have participated in
the planning and development of the Senior Center. It has been
perhaps one of the most extensively planned local projects,
involving citizens and governmental groups alike. The following is
a partial list of those groups:
Iowa City Council
Committee on Community Needs - Iowa City's Citizen
Advisory Committee on Community Development
Joint Project (Senior Center/Elderly Housing) Task Force.
Council of Elders
Johnson County Board of Supervisors
Johnson County Council on Aging
Johnson County Chapter, American Association of Retired
Persons
{ J Technical support and guidance were provided principally by the
City Manager, Legal Department, and Department of Planning and
Program Development of the City of Iowa City. In addition, the
Ebenezer Center on Aging and Human Development, a consulting firm,
J was retained by the City during the project planning stage. The
architettural firm of Wehner, Nowysz, Pattschull and Pfiffner was
hired by the City to develop plans and specifications.
j More recently, direction of the Senior Center project has been
formalized with the creation of a seven member Senior Center
i Commission appointed by the Iowa City Council (five members) and the
{ Johnson County Board of Supervisors (two members). A Senior Center
Coordinator who reports directly to the City Manager was hired by
the City. During the remainder of the project development phase and
the construction phase, technical support will be provided mainly
by the staffs of the City's Department of Planning and Program
Development and Department of Public Works.
3
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 4101tIES
k�
P.
PROJECT GOALS AND OBJECTIVES
The following goals and objectives have guided the planning and de-
velopment of the Senior Center:
Goal 1
To coordinate a network system of services and programs for older
persons which will minimize duplication, gaps in service, and
improve accessibility into the system.
Objective A
To organize a process through which the directors of agencies
providing services to the elderly will share ideas and
information to handle common problems.
Objective B
To promote the use of office space for a number of agencies at
the Senior Center in order to provide convenient opportunity
for senior citizens to have their needs comprehensively
addressed. An ongoing recording, record keeping system,
through which the board can monitor program quality and make
constructive recommendations for changing existing programs or
adding new programs to better meet senior citizen needs.
Goal 2
To promote opportunities that utilize the expertise, experience and
wisdom of the older person and offer their productivity and
contributions to the wider community.
I _ Objective A
i
To enlist the assistance of the Job Service of Iowa, Green
Thumb, Retired Senior Volunteer Program, and others in the
development and dissemination of information regarding
i employment opportunities for older persons.
i
Objective B
To facilitate the use of volunteers in the operation of Senior
Center programs and activities, including encouraging older
persons to conduct craft, education and recreational programs
for which they have special expertise.
i Objective C
To involve older persons in decisions concerning the operation
-� and programming of the Senior Center.
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIRES
N
I
Goal 3
To ensure the development and provision of service that minimizes
the deterioration of physical and mental health, identify potential
health problems, and respond to health needs and concerns.
Objective A
To promote health screening programs.
Objective B
To provide educational opportunities regarding the aging
process, nutrition, exercise, general health care, depression
and other health related areas.
Objective C
To enlist the cooperation and participation of counseling
services and programs which provide individual and group
counseling and promote sound mental health.
Objective D
To provide the opportunity for senior citizens to receive an
affordable, well balanced, nutritional meal daily (i.e.,
Congregate Meals Program and Meals on Wheels Program).
Objective E
To promote senior citizens' physical fitness providing
recreation and physical activities appropriate for
participants.
Goal 4
To ensure development and provision of a wide spectrum of leisure
and educational services that can respond to the unique interests of
individuals.
Objective A
I
To develop educational program opportunities for senior
citizens to learn more about themselves and the aging process.
I
ti
Objective B
To provide equipment and space to carry out a variety of craft
programs.
Objective C
To provide space and equipment to accommodate a variety of
recreational activities such as parties, card playing, pool,
exercising, dancing, etc.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
h �
I
Goal 3
To ensure the development and provision of service that minimizes
the deterioration of physical and mental health, identify potential
health problems, and respond to health needs and concerns.
Objective A
To promote health screening programs.
Objective B
To provide educational opportunities regarding the aging
process, nutrition, exercise, general health care, depression
and other health related areas.
Objective C
To enlist the cooperation and participation of counseling
services and programs which provide individual and group
counseling and promote sound mental health.
Objective D
To provide the opportunity for senior citizens to receive an
affordable, well balanced, nutritional meal daily (i.e.,
Congregate Meals Program and Meals on Wheels Program).
Objective E
To promote senior citizens' physical fitness providing
recreation and physical activities appropriate for
participants.
Goal 4
To ensure development and provision of a wide spectrum of leisure
and educational services that can respond to the unique interests of
individuals.
Objective A
I
To develop educational program opportunities for senior
citizens to learn more about themselves and the aging process.
I
ti
Objective B
To provide equipment and space to carry out a variety of craft
programs.
Objective C
To provide space and equipment to accommodate a variety of
recreational activities such as parties, card playing, pool,
exercising, dancing, etc.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
A
7
3
r+
Objective D
To maintain a quarterly updated list of continuing educational
opportunities available through Kirkwood Community College and
the University of Iowa.
Objective E
To provide the opportunity for trips and tours to be organized
from the Senior Center.
Goal 5
To ensure the provision of support and communication mechanisms
necessary to facilitate the use of a Senior Center by all elderly
residents in the community.
Objective A
To develop a public relations program that will regularly
remind the general public of opportunities available in the
Senior Center.
Objective B
To support (or expand) an information -referral program through
which senior citizens can obtain information about reources
available to meet their needs.
Objective C
To promote the use of SEATS and other public transportation to
facilitate use of the facility regardless of location within
the County, income or physical limitations.
Goal 6
To promote activities that integrate older persons with other age
groups.
Objective A
To investigate the potential for involving college students in
implementing programs at the Senior Center.
Objective B
To provide opportunities for school age children to become
involved in Senior Center activities.
Objective C
To open some Senior Center programs and activities to
interested persons less than 62 years of age, particularly
guests of senior citizens.
ri
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MONIES
I
�
r
Objective D
To promote and facilitate the involvement of senior citizens
in activities outside the Senior Center.
Goal 7
To help ensure the development and provision of services that
protect options and choices, assist with life planning, and improve
individual living situations.
Objective A
To promote the provision of legal services that either
directly assist the older persons in identifying solutions to
their legal problems or refer them to other viable sources.
Objective 8
To promote the Information/Referral and Out Reach services in
directing attention to the needs of physically or mentally
impaired persons living alone.
Objective C
To promote Out Reach programs and services directed toward in-
dividuals striving to live independently in their own homes,
such as the Handiman/Chore service, Phone a Friend/Friendly
Visiting program and Shoppers Aid and Escort services.
Conformance With Comprehensive Plan
The above -stated goals and objectives are found to be consistent
with the Iowa City Com rehensive Plan. In particular, the following
Comprehenssjve Plan Community acilities Goals and Objectives apply
to this project:
a. Goals
I. Provide adequate community facilities in suitable
locations to meet the needs and desires of Iowa City
residents.
2. To maximize the efficient use of public facilities
through the joint development of such facilities.
b. Objectives
1. To develop public facilities jointly with other
compatible public uses.
2. To continue to provide facilities for a variety of
cultural and intellectual pursuits.
7
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 610111ES
R
4
3. To promote energy conservation through thr location of
public facilities and the provision of recycling
services.
4. To make the necessary improvements to the Civic Center
and other public office space to facilitate government
functions and to ensure access to the public.
The Comprehensive Plan further outlines specific Community
Facilities Policies designed to promote the purposes and achieve
the goals and objectives of the Plan. Two policies in particular
will be met by the Senior Center project:
1. Locate any new government offices central to the population
they serve, and preferably within an existing government
complex.
2. Provide public facilities, accessible to the handicapped.
8
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
All aspects of existing environmental qualities, impacts, and
project alternatives and modifications were adequately examined and
discussed in the September 1977 Environmental Review Record for the
Senior Center project (see Exhibit IV). No measurable changes in
existing conditions have occurred since then, nor has the scope of
the project changed. On these bases, no additional environmental
review is proposed for this project.
VJ
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
'
r't
t
!
J
1
J
i
i
i
I
i
1
9
All aspects of existing environmental qualities, impacts, and
project alternatives and modifications were adequately examined and
discussed in the September 1977 Environmental Review Record for the
Senior Center project (see Exhibit IV). No measurable changes in
existing conditions have occurred since then, nor has the scope of
the project changed. On these bases, no additional environmental
review is proposed for this project.
VJ
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
„
SITE VISIT AND OBSERVATIONS
Date: June 19, 1979
Personnel: James A. Hencin, CDBG Program Coordinator
Pat Keller, Planner/Program Analyst
Bruce Knight, Planner/Program Analyst
Bette Meisel, Senior Center Coordinator
On-site inspection of the former post office reveals that there is a
large amount of floor space which can be converted to Senior Center
use. The main floor is largely open, with massive support columns.
' Because of the high open ceiling in this area, a new mezzanine floor
is planned which would occupy some of the unused overhead space.
The lobby area is in relatively good condition and handsomely
i paneled; worthy of restoration as planned.
The upper floor remains in fairly good condition. Neither funding
_i nor program needs dictate the completion and use of this space at
the present time, but certainly it offers much for possible future
expansion of the Senior Center. Its main drawback now is poor
! J access, i.e., one staircase.
The lower floor or basement will require excavation and renovation
in order to be put to use. Numerous exposed pipes and conduits are
..I overhead, and the ceiling height is quite low. Unfortunately, since
the building has been vacant and unheated for almost five years,
many of the interior walls, primarily on the main and lower floors,
J are weather damaged.
i The exterior walls appear to be in excellent condition. With
relatively little work, they can be restored to their original
state.
l It was the consensus of those staffinembers present that the Senior
Center project will provide a highly desirable reuse of the former
,7
Post office with no apparent adverse environmental impacts.
a.:
cj�-
,ame A. Henc n, CDG rogram Coordinator
10
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MORTES
.-I
1J
rt
V
HISTORIC PRESERVATION CONSIDERATIONS
The former post office, now owned by the City of Iowa City, is
listed on the National Register of Historic Places. The building is
an important regional example of the "Beaux Arts Style" of
architecture and is of significance as a former center of
governmental activity.
By accepting community development block grant funds to acquire and
renovate this property, the City of Iowa City has assured that it
will comply with all applicable historic preservation laws,
executive orders, and regulations. The City is further bound by a
deed restriction requiring project coordination with the State
Historic Preservation Officer of Iowa. All project improvements
specifically affecting the building's exterior and its lobby will
be accomplished in such a manner as to be historically and
architecturally authentic.
There is general agreement between the City and the Iowa State
Historical Department that this project will provide an effective
means of preserving and reusing an architecturally important
historic building.
11
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIRES
q
I!
i
i
I
.-I
1J
rt
V
HISTORIC PRESERVATION CONSIDERATIONS
The former post office, now owned by the City of Iowa City, is
listed on the National Register of Historic Places. The building is
an important regional example of the "Beaux Arts Style" of
architecture and is of significance as a former center of
governmental activity.
By accepting community development block grant funds to acquire and
renovate this property, the City of Iowa City has assured that it
will comply with all applicable historic preservation laws,
executive orders, and regulations. The City is further bound by a
deed restriction requiring project coordination with the State
Historic Preservation Officer of Iowa. All project improvements
specifically affecting the building's exterior and its lobby will
be accomplished in such a manner as to be historically and
architecturally authentic.
There is general agreement between the City and the Iowa State
Historical Department that this project will provide an effective
means of preserving and reusing an architecturally important
historic building.
11
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIRES
I
. ,.
xs
w �
i
LEVEL OF CLEARANCE FINDING
WHEREAS, the City of Iowa City, Iowa, an applicant for assistance
under Title I of the Housing and Community Development Act of 1974,
as amended (PL 93-383), has carried out an environmental review
procedure as prescribed under 24CFR Part 58 for the Senior Center
project, and
J — WHEREAS, a review of the information and Environmental Review
Record pertaining to the Senior Center project has shown that the
project will not have a significant environmental effect;
•_; NOW THEREFORE, the City of Iowa City finds that a request for
release of funds for the Senior Center project is not an action
which may significantly affect the quality of the human
environment.
DEPARTMENT OF PLANNING AND PROGRAM DEVELOPMENT
:rl
JDennis R. Kraft, D-ireMr
n
w
ams A. Hencin, CDBG Program Coord nator
6�, /3 /°79
Date
12
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 4I0IMES
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 1401HES
Proposed Senior Center, Iowa City
ELOOMI N. TON
N041ITgE C
MARKET $T.
JEFFERSOu
IOWA AVE Proj 6cT SITIE C
=TW
F
coo_-. �.�', ..= O C
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MINES
L EY
0 ELDEYLY HOUSING
LA' PQYKINr,
eus BUS DEPOT
coo CENTRAL DUSIYIESS DISTRICT
�pp SENIOR CENTER
d0 OLD CAPITOL
0
N
Exhibit I
I
I
Aw
i
WOK BLOVATN7N
C
I
jl
,
NORTH
■LEVLTION
L,
I !j
i
1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
i
SOUTH ELEVATION
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOHES
•ECTIONt A -A
�11
I
f
_. — — — — — _ --, •--• wry
I 1
rn
1
f
I
r�i
if
I
I
\
4
j
I
if
I
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIOS•DES MOIIIES
_v
fYwrl r+i i wrV rrr .wiwW I:�.MI Y+W'II:.1 1vw.� piu�M YrwM V1bow
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DCS 640IIIES
I j 00-
''
4 1
I .1 r � .�• v -i
,.t
I
1
1.
i
1
I
1
1
I
I
I
1
I I
1
I
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIRES
i
UNUMM UPPER FLOOR #, Y' ".p,
i,mVr`� .............
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
I
I
r
Q
iI
�
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIIIES
L.�
i•
EXHIBIT IV
a+ Iowa City Department of Community Development. "Community Develop-
ment Block Grant Third Year Application," 1977.
"Community Development Block Grant Fourth Year
application," 1978.
"Environmental Review Record and Notice of Intent
not to File an Environmental Impact Statement for Senior Cit-
izens Center," September 1977.
"Iowa City Plan: Community Facilities Report,"
August 1977.
+
"Iowa City Plan: Comprehensive Plan for Land Use,
Trafficways, and Community Facilities," May 1978.
I Iowa City Department of Planning and Program Development. "Ap-
plication for Title V funds," 1978.
I J
— "Community Development Block Grant Fifth Year Ap-
plication," 1979.
J
I
J
I J
c .J
I�
1
21
I_
i
1
,I
MICROFILMED BY
JORM MICROLAB
' CEDAR RAPIDS•DES 140111ES
.M
EXHIBIT V
NOTICE OF FINDING OF NO SIGNIFICANT EFFECT ON THE ENVIRONMENT
pplicant: City of Iowa City, Iowa
ddress: Civic Center
410 E. Washington Street
Iowa City, Iowa 52240
alephone: 319-354-1800
) ALL INTERESTED PERSONS, GROUPS AND AGENCIES:
le City of Iowa City proposes to request the U.S. Department of
)using and Urban Development to release federal funds under Title 1
' the Housing and Community Development Act of 1974, as amended
'L93-383), to be used for the following project:
tle: Iowa City Senior Center
rpose: Convert and rehabilitate former U.S. post office to
use as a multi-purpose senior citizens center.
Budgeted Project Cost: $1,000,000
It has been determined that such request of funds will not
constitute an action significantly affecting the quality of the
human environment, and, accordingly the City of Iowa City has
decided not to prepare an Environmental Impact Statement under the
National Environmental Policy Act of 1969 (PL91-190).
The reasons for the decision not to prepare such Statement are as
follows:
1. A review of the information on existing environmental
conditions, project impacts on those conditions, and possible
project alterations and modifications reveal no significant
environmental effect caused by the project.
2. The project will provide an effective means of preserving and
reusing an architecturally important historic site.
An Environmental Review Record for this project has been prepared by
the City of Iowa City, which documents the environmental review of
the project and more fully sets forth the reasons why such Statement
is not required. The Environmental Review Record is on file in the
office of the City Clerk at the above address, available for public
examination and copying, upon request, during regular business
hours (8:00 A. M. to 5:00 P. M., Monday through Friday).
No further environmental review of such project is proposed to be
conducted, prior to the request for release of federal funds.
22
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES Mo RIES
4�
All interested persons, groups and agencies disagreeing with this
decision are invited to submit written comments for consideration
by the City of Iowa City to the office of the City Clerk. Written
comments should be received no later than the close of business on
August 31, 1979. All comments so received will be considered and
the City will not take any administrative action on the subject
project until after the date specified in the preceding sentences.
Dated this 16th day of August, 1979.
Neal G. Berlin
City Manager
i
I
n
1 1
1
i
i
I�
i
i
I
J
�J
23
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIIIES
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
r
�I
{
I^
1�
a
�I
`
�Yl
tM
I
I I
J
1
u
Li
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
AIRPORT MAI AGE R
Description:
` Under direction of the Airport Commission, operates the Iowa City
Municipal Airport in accordance with applicable FAA, state, and
local regulations; is responsible for administrative, maintenance,
and public relations duties with minimum direction; does related
work as required.
TypicalDuties•
1. Enforces all laws applicable to airport operation.
f 2. Provides radio service and answers inquiries from transient 1
f pilots and passengers, /
i
e 3. Maintains records and prepares reports required by any
` governmental unit, including airport budget.
d
i 4. Coordinates administrative details for Commission monthly
meetings, including scheduling, minutes, expenditures,
I financial reporting, etc..
S. Purchases items as instructed by the Commission.
G. Performs (or his/her employees perform) routine maintenance
on all non -leased facilities (supplies furnished by the
Commission) including preventive maintenance on mechanical
equipment, snow removal, replacement of light bulbs, etc.
(paid for by the Commission.).
r
7. Arranges and supervises all special maintenance required on
leased and non -leased facilities. This includse concrete
repair, roof repair, weed control, etc..
5
i R. Coordinates grounds maintenance (paid for by the Commission)
y with the Parks and Recreation Department.
0. Promotes Iowa City by providing information to individuals,
businesses, and industries regarding Iowa City and the area.
i v
10. Collects rental monies from lessees for deposit in City's
,I airport fund.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 610171E5
/j/0
NI'TACHMENT "C"
Job Specifications:
Education required—B.S. or B.A. Degree (Business Administration,
Engineering, or Accounting preferred).
Experience required--Ij years minimum in general aviation or
related industry.
Knowledge and Abilities:
i
Working knowledge of FAA, state, and local regulations which
s
apply to operation of an airport; ability to analyze situations
a
and make decisions related to the safe and efficient operation of
b
z the airport services, land and buildings; ability to maintain
a
z effective relationships with the Commission and the public;
?i knowledge of maintenance required for airport facilities; ability
to prepare reports for various governmental units; sincere
interest in promoting Iowa City; ability to work independently
7
following instructions of the Commission.
i
s�
11
YI
I,1
_j C -p
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 11010Es
City of Iowa Cif
MEMORANDUM
Date: July 26, 1979
To: City Manager
From: Linda Schreiber /��
Re: Human Service Programs FY80
The City Legal department is reviewing FY80 contracts for agencies
receiving City funds. These contracts regulate the City's
financing, the agency's scope of services and reporting
requirements.
The Council m wish to address in fiscal year 1980 additional policy
concerns which are not governed by contracts with the agencies.
These areas are listed below:
Program Changes or Additions. The Human Services Program
VCRPC and UW will benotif?te of an agency's request to change
or add programs that vary from the agency's budget goals and
objectives. This information will be forwarded to the
appropriate funding body for comment prior to changes in
programming.
Budget Amendments. A shift in funds from one account to another
that is or more must be reported to the Human Service
Program (JCRPC and UW) in advance of the transfer. A budget
amendment will be submitted along with an explanation for the
request to the Human Service Program as much in advance as
possible.
Unused Funds. Will be returned to the funding body.
Audit Reuirem�ent. Agencies receiving more than $25,000 must
bit for
an independent audit. This is a requirement of
Revenue Sharing funds.
Nen Lim. The City of Iowa City does not discriminate against
individuals based on marital status in any matters of
employment opportunities relating to hiring, promotions or
transfers.
However, appointments will be made that are considered in the
best interests of the employees in question and that generally
encourage the efficient operation of city government.
Although appointments will be made based on the applicant's
qualifications for the position, it is a City policy to refrain
from appointing related employees to the same division or unit
of operation.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MDItIES
2
Moreover, appointments will not be made that could be construed
as a potential conflict of interest.
Conflict of Interest. The City has taken a strong position
concerning conflict of interest or potential conflict of
interest in City related activities. This past year two
agencies have invited City staff to serve on their respective
boards. (Currently staff serves as City representatives on
City boards/commissions.) Serving on a board or commission
that receives funding from one of the three major funders could
potentially be interpreted as a conflict of interst. It is
recommended that agencies adopt a conflict of interest policy.
In the FY80 Human Service Program contract with United Way, JCRPC,
and Johnson County, emphasis is placed on allocations and priorities
and some attention is given to the management of human service
agencies. As the funding bodies become more sophisticated with
allocations, agencies also need to continue to improve their
operating efficiency through improved administration techniques.
The agencies have made many advances in the past several years to
improve their statistics and reporting methods. These efforts
should not cease to be given attention. In some cases staff
increases have occurred. Therefore attention should be given to
personnel practices to stay in tune with Revenue Sharing and EEO
requirements. Agencies are in existence to provide services. The
staff skills and strengths are dealing with clients. Limited
resources, staff and time do not permit agencies an opportunity to
develop operations. It is beneficial overall to strengthen
administrative operations. When some of general management costs
are shared by funding bodies or distributed among the agencies the
cost to them is minimal. The payoff would be more efficient
agencies.
The City's involvement with human service programming will continue
to increase with the development of the Senior Center, the new
Library, civil rights and public housing. To assist coordination of
interdepartmental and intergovernmental programs, the Council may
wish to consider the proper structure within city government for this
purpose.
bj
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES n011IES
f
MINUTES OF STAFF MEETING
August 15, 1979
Referrals from the informal and formal Council meetings were distributed to the
staff for review and discussion (copy attached).
Items for the agenda of August 28, 1979, include:
First reading of amendment to the Building Code for Greenhouses
Awarding bid for Corridor Sewer - bids will be opened August 24 at 2:00 P.M.
The Assistant City Manager advised that he will maintain the City Manager's regularly
scheduled meetings with the department heads during the City Manager's absence.
The Assistant City Manager also advised that the quarterly reports will be sent
to the Council members with the packet of August 17, 1979.
Prepared by:
Lorraine Saeger
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
/7/01 -
i
Informal Council Meeting
August 13, 1979
DEPARTMENT
REFERRALS
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES nolOES
W
SUBJECT
DATE
RECD
REFERRED
TO
DATE
DUE
~
COMMENTS/STATUS
W
Was there ever a decision re. whether
City Plaza Special Use
8-13
P&PD
or not to limit the number of special
use permits issued annually? Council
f= to minimize
parmitq IaL,__
commercial activities.
Strict enforcement of animal ban and
City Plaza
8-13
P&PD/Police
bike riding is desired.
Advise City Manager how we could solicit
New transit routes
8-13
Finance
information and input from citizens
on their opinions of new routes after
implementation.
Report to Council on feasibility
G.O. Bonds
8-13
Finance
(or non -feasibility) of selling G.O.
bonds prior to project and then
is implemented.
What has been done re. City's
Old Dubuque Road
8-13
P&PD/Legal
agreement to pave at ACT expense?
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES nolOES
Regular Council Meeting
August 14, 1979
DEPARTMENT REFERRALS
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
SUBJECT
DATE
REc D
REFERRED
To
DATE
DUE
¢ W E
~
¢
COMMENTS/STATUS
UJ ¢
a
.o Smoking
8-14
Lorraine
Letters re. no smoking area compliance
to Applegate's Landing and Bull Market._
:amp B, Block 64
8-14
Legal
Advise Council how we could cancel `—
construction if desired.
:ook Property Easement, 218 W. Benton
8-14
Public Wks
Send copy of report to Steve Cook and
to Attorney Bill Sueppel.
lrban Renewal Sites
8-14
P&PD
Resolution for deletion of property
from Project Iowa R-14 Plan to include
only Library site for 8-28-79 Council
Memo to Coun it re. this prpposed
agreement. 1� Who is N.W. Byproducts
)ecomposed animal matter into landfill
8-14
Legal
8-24
2) Why do they wish to dump this matter.
31 All nfhar infnrMation
senior Center Furniture
8-14
City Mgr
8-24
pertinent
Council rejected storage in Sabin
School. Find new storage space.
lousing Code Amendments (Item 28)
8-14
H&IS/Legal
Deferred until 8-28-79. Will be dis-
cussed at informal meeting on 8-27-79.
;olid Waste Pickup -
F1emo to Council re. rationale for amend -
lesidential/Commercial
8-14
Public !iks
ment. Action deferred until 8-28-79
after 8-27 discussion at informal
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
i
1
I
I
I
tegular Council Meeting
wgust 14, 1979
,age 2
SUBJECT
ipecial !fleeting
1ppointments
august 28 agenda
:lectrical Permits
i
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT
QUARTER: FOURTH FY79
DECISION UNIT: ADMINISTRATION
Fiscal Year Objectives:
1. To enable all decision units within the department to meet their
objectives as enumerated in their decision packages.
2. To foster a higher level of supervisory and administrative performance.
by all division heads.
3. To identify and obtain additional federal and state funding.
4. To ensure that all federal program requirements are met in a timely manner.
5. To facilitate activities which will enhance the local tax base.
6. To facilitate the completion of the Iowa City Senior Center.
7. To provide for effective implementation of the Comprehensive Plan.
8. Coordination of State and Federal programs.
9. To efficiently prepare research and background reports and analyses for
various ad hoc projects as assigned by the City Manager or as requested
by boards, commissions, or the City Council.
10. Coordinating plans and policies with adjacent.local units of government.
11. Maintaining liaison with community organizations.
Work Completed:
1. As staffing levels increased, priorities in each decision unit were identi-
fied and workload assigned accordingly. The administration decision unit
provided guidance, direction, and workload coordination. ,
2. Departmental staff meetings were held in April and May. Monthly meetings
have been scheduled for FY80. All division heads routinely monitor the
proposed activities and actually completed tasks of each employee in
their unit. The director established weekly staff meetings for each
division head, to replace the previous informal scheduling arrangement.
Management wprkshops are being considered for division heads as another
means of improving supervisory skills.
3. The Small Cities Application for $530,000 of discretionary CDBG funds
was submitted. The 5th Year CDBG Application for $1,331,945 was approved
by HUD, bringing $669,000 of new funding into Iowa City for FY 80.
An application for Historic Preservation funds in the amount of $70,000
was submitted for the purpose of restoring the Old Post Office exterior.
The staff continued to work with JCRPC to obtain SMSA status for Iowa City.
4. During the fourth quarter, new procedures for reviewing and monitoring
federal program requirements were established. Old projects were reviewed
to determine the level of compliance that occurred during the first three
quarters of the year when staffing levels were inadequate.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110114ES
/%/15
_.�
5• Each of the three divisions in the department facilitated the enhancement
the of the local tax base. The Development Division prepared a profile for
and hasnbeen monitoringent localoject which was development. ThepCDBGdaby pp the City Council
developed to revitalize declining neighborhoods, which will in the long-term
the local tax base. applications were
reviewing and cal tax The Plan Administration Division has beeng term
sound community development�ous development regulations to facilitate
6. The first of May the City Manager's Office assumed responsibility for
developmentof the Senior Center. During
Coordinator was hired. The furnishings t
to be acquiredhe fourth uwith r$38,66600fCenter
State Senior Center funds were identi
Senior Center Commisfied and contracts were awarded. The
sion was formally appointed and assumed a
role for the Senior Center,
Policy-making
7. The Comprehensive Plan is being used for decision making by the City
Council. Based on the Comprehensive Plan, a lawsuit has been filed against
the Iowa Department of Transportation regarding the location of Freeway
518. The staff has been revising the Zoning Ordinance in order to more
effectively implement the goals of the Comprehensive Plan.
8. The staff has continued to work with state and federal officials. The staff
Participated in the Iowa League of Cities Seminar, analyzing the new Iowa
Urban Revitalization legislation in determining effective ways in which
Iowa communities could use it. The staff is now reviewing
the rnsh'
between this Iowa legislation and the federally funded Small CitiestProject.
g. The twoprimary ad hoc projects, which continue during the fourth quarter,
were qualifying Iowa City for Standard Metropolitan Statistical Area (SMSA)
status and preparing for the Freeway 518 court suit with Iowa DOT. Other
ad hoc projects include review of the Area Transportation Study prepared
by JCRPC and preparing for the Oak Meadow Addition court suit.
10. Regular contacts with Johnson County Regional Planning Commission, the
University of Iowa administration, and the Johnson County government continued
during the fourth quarter.
11•. Several newsletters regarding the downtown development and Small Cities
organizationsWell
about Planningress landeProgramiDevelopment actdated ivities• to community
Analysis:
During the fourth quarter, short intense staff orientation sessions accompanied
the many task assignments given to seven new planners who joined the staff during
the quarter. In addition, the new CDBG Program Coordinator began work. At last
the staff resources were adequate to delve into the workload backlog. The
Nelson Center, Neighborhood Site Improvements Program, Small Cities Application,
Architectural Barrier Removal Program, CDBG budget monitoring, Economic Develop-
ment Strategies, Land Acquisition for Gilbert Street, Sale and Removal of
modulars, bidding of Streetscape 1I, construction of City Plaza and the parking
ramp are all examples of projects in progress during the fourth quarter. Sub-
stantial progress is now being made on the new Zoning Ordinance.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
f:
I
Expenditures
Budget
I
I
I
$31,906
$7,700.83
I
7000
1,550
r,
II
33
8000
11,575
559.50
r
iI I.
Ir
0
i
0
�
I
J
i
{
I i
I
I
l
Expenditures
Budget
This Quarter
%YTO
6000
$31,906
$7,700.83
91
7000
1,550
82.65
33
8000
11,575
559.50
25
9000
0
0
0
Total
$45,031
$8,342.98
72
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT
QUARTER: FOURTH
DECISION UNIT: PLAN ADMINISTRATION
Fiscal Year Objectives:
1. To review, analyze and prepare recommendations on all applications
submitted for rezoning, subdivision, site plan, and variance approval
making a determination whether development proposals compliment or
conflict with the Comprehensive Plan.
2. Prepare appropriate amendments to the Comprehensive Plan and imple-
mentation ordinances to reflect any changes in the City Council's
development policies with respect to new developments or a misunder-
standing of the implications of the plan upon adoption.
3. Monitor development activities including: (a) advising developers of
the impact a development may have upon the Comprehensive Plan; and
(b) maintaining a current data base with which to amend the Comprehensive
Plan to reflect a change in trends and conditions.
Work Completed:
The above objectives are of a continuous nature in the Plan Administration
decision unit and were completed essentially on schedule throughout the
fiscal year. The development of a new zoning ordinance was not an objective
of this decision unit at the time of budget preparation and approval. The
staff, however, did complete a draft of the new zoning ordinance. Revised
Tree Regulations, in addition, were completed and are now before the City
Council for final adoption. Several other amendments to the present Zoning
Ordinance were made including fence and hedge regulations and nonconforming
building use and lot requirements. Finally, new base maps of the City and a
new Zoning Map were prepared for which to maintain a current data base.
Analysis:
Subdivision plat submissions, rezoning applications, Large Scale Residential
and Non -Residential Development plans have been reviewed to determine whether
proposed developments are consistent with the Comprehensive Plan and ordinance
requirements. This review and processing has been done in a timely manner
even though there have been numerous submissions filed and thorough analyses
prepared.
Time consumed in the development of a new zoning ordinance preempted to a
limited extent development of policy studies, particularly the analysis of
Foster Road. Other studies will also necessarily be deferred pending
additional staff assistance as budgeted in the next fiscal year. Technical
assistance to the City Council, City Manager, boards and commissions, and
other departments, however, has been provided upon request. An over
abundance of technical assistance would, however, impinge upon other
activities.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 110 RIES
MICROFILMED BY
JORM MICROLRB
CEDAR RAPIDS•DES MO RIES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT
QUARTER: FOURTH
DECISION UNIT: DEVELOPMENT PROGRAMS
Fiscal Year Objectives:
ACTIVITY OBJECTIVES:
1. a. To insure full compliance with the provisions of the 12 redevel-
opment contracts including design reviews, time schedules, and
other terms and conditions.
b. Complete City Plaza by October 31, 1978.
C. Complete the Block 83 parking structure by August 31, 1979.
d. Complete the planning for Washington and Capitol Streets by
December 31, 1978; start construction by April 1, 1979; and
complete construction by August 30, 1979.
e. Complete plans for the Block 64 parking structure by April, 1979;
begin construction by August, 1979; complete construction by
September, 1980.
f. Perform all Design Reviews within the 40 -day periods specified by
contracts.
g. Lease at least 25 percent of available City Plaza lease space by
June 30, 1979.
2. a. Develop economic development strategies and policies for City
Council consideration and adoption, by December 30, 1978.
b. Establish a program to assist the Chamber of Commerce and other
community groups which are seeking to facilitate economic devel-
opment in Iowa City by December 30, 1978.
C. Establish an ongoing program to provide information, evaluation,
technical data, and other assistance to firms which may be seeking
to locate or operate in Iowa City, by June 30, 1979.
3. a. Evaluate all capital improvements for impact on and conformance to
community development plans and policies.
b. Coordinate the Capital Improvement Program evaluation to maximize
the analysis of information concerning competing capital projects.
C. Provide technical assistance to the Manager and Council in evaluating
and establishing priorities for capital projects.
d. To acquire or dispose of land as directed by the City Council in a
timely manner and consistent with applicable state and federal
regulations.
Work Completed and Analysis:
Downtown Redevelopment:
Activity in the downtown continued in the 4th quarter at a rapid rate. A
review of the status of private redevelopment projects follows.
a. Under Contract: All parcels except Block 64 are under contract.
b. Design Review: All private sector design reviews are complete
except for revisions. A revision for blocks 83-84 is expected. A
new review of the hotel will be required.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MONIES
k 4
C. Conve antes: All property has been conveyed except parcel 82-1b
North Ba_yT and Block 64.
d. Construction Start: Construction has begun on seven parcels.
Construction on the remaining four parcels is expected as follows:
64-1 Not scheduled, expect spring, 1980
82-1b Expected fall, 1979
93-3 Expected summer, 1979
102-3, 4 Expected within 30 days
e. Construction Completion
Penta • The College Block Building is complete.
crest Garden Apartments is complete except for site work.
Hawkeye Barber Stylist is complete.
64-1 May 1981 (Hotel)
82-1b Summer, 1980 (North Bay)
83-84 October, 1980 (Old Capitol Center)
93-3 Summer, 1980 (Rat;)
101-1 October, 1979 (Perpetual)
102-1 September, 1979 (Mod Pod)
102-3, 4 Mid -summer, 1980 ( First Federal)
103-3 Spring, 1980.(Capitol House)
Attached is a chart tabulating the above information.
City Plaza construction is nearing completion with completion expected b
August, 1979. Streetscape Phase IIA is -to be bid in mid July, with coy
n-
struction expected to start August 1.
Construction on the Capitol Street ramp has been delayed by two strikes and
is at least 6 weeks behind schedule.
Real Property Acquisition:
Offers have been made, and negotiations are underway on all South Gilbert
Street parcels. Appraisals are underway for the Ralston Creek South Branch
site and the sewage treatment plant site.
Economic Development -
The Economic Development Profile was presented to and reviewed by Council.
An inventory of all industrial sites and their advantages and limitations
is underway.
None.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES b101NES
J
j
I
i
This Quarter
I
Budget
I
,
$22,779
$7,740.77
7000
2,300
33.29
�
i,
j
I
503.46
9000
0
0
i
$41,379
'I:
$29,000
I
78
'
1
i
I
j
�
i
j
V
,
I
i
I
i
I
i
I
Account #1213.0
Budget
This Quarter
Expenditures
Budget
This Quarter
6000
$22,779
$7,740.77
7000
2,300
33.29
8000
16,300
503.46
9000
0
0
Total
$41,379
$8,277.52
Account #8161.0
%YTD
94
12
8
0
55
Expenditures
Budget
This Quarter
%YTD
6000
$21,733
$4,481.54
84
7000
1,700
17.07
11
8000
5,567
466.62
76
9000
0
0
0
Total
$29,000
$4,965.23
78
MICROFILMED BY .
JORM MICROLAB
CEDAR RAPIDS•DES MOVIES
101-1
Perpetual Savings & Loan
Yes
Design
Yes
Yes
No
Parcel N
Developer
Contract
Review
Conveyance
Const. Start
Const. Compl._
64-1
Dey Building Corp.
No
No
No
No
No
81-1
Hawkeye Barber Stylist
Yes
Yes
Yes
Yes
Yes
82-1a
College Block Partners
Yes
Yes
Yes
Yes
Yes
82-1b
Northbay Construction
Yes
Yes
No
No
No
83-84
Old Capitol Associates
Yes
Yes
Yes
Yes
No
93-1
Pentacrest Garden Apartments
Yes
Yes
Yes
Yes
Yes
(except site wor ;
93-2
Lovetinsky
Yes
n/a
Yes
n/a
n/a
93-3
Rath
Yes
Yes
Yes
No
No
101-1
Perpetual Savings & Loan
Yes
Yes
Yes
Yes
No
102-1
Mod Pod
Yes
Yes
Yes
Yes
No
102-2
Old Capitol Associates
Yes
n/a
Yes
n/a
n/a
102-3, 4
First Federal
Yes
Yes
Yes
No
No
103-3
Capitol States Associates
Yes
Yes
Yes
Yes
No
Total
12/1
10/1
11/2
7/4
3/8
2 n/a
2 n/a
2 n/a
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES HOMES
MANAGEMENT BY OBJECTIVES
RTMENT: PLANNING & PROGRAM DEVELOPMENT
TION UNIT: CDBG PROGRAM DEVELOPMENT QUARTER: FOURTH
AND ADMINISTRATION
Il Year Objectives: (summary)
Citizen Participation: Plan and implement a citizen participation
program.
Program Administration: Schedule activities to encourage timely
performance, monitor project performance, plan FY80 goals and
objectives, budget FY80 funds, complete Fifth Year grant application.
Planning: Develop information recovery system for planning data,
prepare environmental review records for each project, plan
comprehensive strategy suitable for Small Cities grant application.
Program Development: Develop Neighborhood Site Impro4ements Program
In four neighborhoods, plan interior spaces for Senior Center, plan
For management of Senior Center, budget resources for Senior Center,
and scheduled activities to facilitate grand opening December 1977.
Work Completed:
1. Citizen Participation:
a. A fully development citizen participation program, conforming to
HUD regulations, was utilized to develop Neighborhood Site
Improvement proposals. The program involved a series of
neighborhood meetings, reviewed by CCN, the Committee on
Community Needs, and approval by City Council (April -June).
b. CCN maintained its involvement in monitoring and reviewing the
overall CDBG program (April -June).
C. Public hearings were held on the Small Cities final application
(May).
d. A monthly newsletter designed specifically for the Lower Ralston
Creek Neighborhood was first prepared in May. The newsletter
will continue as the vehicle for keeping Small Cities target area
residents and the community as a whole abreast of the project's
progress.
Program Administration:
a Due in part to staff limitations, an adequate system of CDBG
project monitoring was not developed until late in this fiscal
year (May -June). However, several monitoring tools and
procedures were developed for use beginning July 1. Division
staff members have been assigned as either project directors or
liaison with project directors in other City departments to
ensure timely implementation of all projects or activities.
b. $4.54 million (55%) of the City's $8.19 million Five Year
Entitlement Block Grant amount was expended by June 30, 1978.
$971,945 (22%) of the total $4.38 million available to the CDBG
program during FY79 was expended or encumbered as of June 30,
1979.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOIfIES
I
4
Fifth Year Entitlement Grant application was revised while
ar review by HUD. Final HUD approval was granted in June,
iging the City's Five Year Entitlement amount to $8.19
lion.
June, City Council approved the submission of the first year
lication ($530,000) under the Small Cities Discretionary
It Program.
lanning information retrieval system will not be developed
ng this fiscal year.
Invironmental review record for the Nelson Adult Center was
Meted in April. Funds for this activity were subsequently
ased by HUD.
ronmental review of the river corridor activities, i.e.,
boatramp, was initiated in June.
Program Development:
a. A Neighborhood Site Improvement Program involving six planning
areas within the overall CDBG project area was developed and
approved by City Council in June. Scheduling of the various site
improvements was accomplished in consultation with the
implementing City departments.
b. Preliminary plans for the Senior Center were approved by Council
in June. Applicants for the Center's Program Coordinator were
interviewed. Opening of the Center will not be as scheduled, in
December 1979.
Analysis:
The CDBG division became fully staffed during this quarter. Three new
Planner/Program Analyst I's were hired, as was a new Program Coordinator.
As a result, the Neighborhood Site Improvements Program carried over from
previous program years was fully developed. All grant application
deadlines were met during this quarter.
Perhaps the most significant program shortfall has been the lack of timely
project implementation. This is evidenced by only 22% of the total FY79
CDBG budget being expended. To overcome this situation, new program
monitoring tools and techniques were developed by the staff. Efficient use
of full-time staff, supplemented by part-time personnel and interns, will
be required to ensure proper coordination of activities during the next
fiscal year. It is expected that the next fiscal year will see substantial
improvements in program performance.
Expenditures Budget This Quarter %YTD
6000 $114,000 $22,184.05 80
7000 3,500 570.06 49
8000 36,500 (1,368.99) 46
9000 11000 820.25 82
Total $155,000 $22,205.37 72
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOIIIES
i
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS
DECISION UNIT: EQUIPMENT DIVISION QUARTER: FOURTH FY79
Fiscal Year Objectives:
1. Establish night shift preventive maintenance program for both transit
and general equipment facilities.
2. Gain and maintain financial control of the division.
3. Establish daily operator inspection procedure.
4. Reorganize the division and delegate some supervisory
responsibilities to "working foremen."
5. Establish an effective and controlled parts inventory.
Work completed:
1. After-hours preventive maintenance is now the "heart" of our
equipment program. Transit coach maintenance is a particularly
bright spot in that we were able to decrease total operating cost per
mile from .3871 to .3831 despite tremendous increases in fuel price
and small but significant increases in the price of labor and repair
parts.
2. Some progress has been made in that we now have a year of accurate
equipment cost records to use in setting rental charges. New rate
schedule will go into effect for FY80 which will more accurately
reflect the cost of equipment operation.
3. The system is established and works well when the drivers use it.
4. The shop supervisors, transit senior recha mm c and parts%rebuild
senior mechanic are all firmly in control of their phase of the
operation.
5. Parts support has improved tremendously in the past year. The
parts/rebuild technician has the area as organized as it can be
without additional storage space. We still plan to catalog the whole
inventory when we move it into the new shop building. Completion date
for the building had been late June but is now estimated as September
or October.
Analysis:
The division is in a much more stable position now than a year ago. The
superintendent could walk out the door tomorrow and our services would not
be interrupted since there is a competent leader in each critical area.
Although we amassed a large deficit in FY79 we were able to fund it out of
replacement reserve without adjusting our customer's budgets at year end.
We feel confident about every element of our equipment operation except
dump/snowplow trucks which are not specified adequately to take the
punishment they receive, If the cost and downtime of these vehicles is as
bad this winter as last we will have to consider delaying all other
equipment replacements in order to purchase 5-6 properly designed plow
trucks.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110IRE5
%?k3
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS
DECISION UNIT: TRANSIT QUARTER: FOURTH FY79
Fiscal Year Objectives:
I. To build off-peak ridership through increased transit marketing.
Emphasis will be placed on radio and newspaper advertising, group
presentations, and special promotions to be conducted by June, 1979.
2. To maintain schedule adherence through better road supervision by
September 1978.
3. To reduce the frequency of accidents and the dollar amount of damage
claims and to reduce citizen complaints through more comprehensive
driver training by June, 1979.
4. To pursue Federal grants for two-way radios, replacement buses, bus
stop signs and shelters, and a transit garage feasibility study by
September, 1978.
S. To renovate existing bus barn by increasing parts storage, installing
ventilators, and cleaning and painting by June, 1979.
Work Completed:
1. In the fourth quarter transit ridership rose 17.5%, setting records
each month. Patronage during peak periods was so heavy that buses
were loaded to crush capacity and as late as June 1, persons were
passed up by overcrowded buses. Off-peak ridership continued to
increase, although gasoline prices were perhaps a larger factor than
our own marketing campaign.
2. As spring weather improved driving conditions and reduced ridership,
the buses operated much closer to posted schedules. Until school
ended for the summer there were still problems on some routes, but
these should be alleviated with new routes and schedules. Increasing
ridership has placed heavier work loads on all the office staff,
meaning we have been unable to provide as much road supervision as
planned.
3. Our accident experience during the fourth quarter was a complete turn-
around from the previous three months; only two accidents were
reported and one of these was non -avoidable. Although no new drivers
were hired and trained during the quarter, the Senior Driver did
undertake a limited amount of driver retraining.
4. During the quarter little progress was made on our UMTA Section 3
Grant for additional buses. The application, submitted during the
winter, has been held up pending resolution of problems in the 13(c)
labor protection agreement. Federal assistance for signs, shelters
and radios, which had been requested under UMTA Section 18, was
postponed until FY81 by the State DOT, distributors of the funds.
5. During the Spring minor fix -up work was done in and around the bus
barn, but no major projects were undertaken.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
i'
Budget
This Quarter
FY to Date
%
I
545,462
138,453
496,836
91.1
7000
37,476
� t
95,620
255.1
8000
337,522
89,505
329,770
97.7
9000
1
i
h
(13,587)
76,388
126.4
TOTAL
978,500
j1
998,614
102.1
{ 1i
F f
i
Expenditures
Budget
This Quarter
FY to Date
%
6000
545,462
138,453
496,836
91.1
7000
37,476
85,025
95,620
255.1
8000
337,522
89,505
329,770
97.7
9000
58,040
(13,587)
76,388
126.4
TOTAL
978,500
299,396
998,614
102.1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS
QUARTER: FOURTH FY79
DECISION UNIT: PUBLIC WORKS ADMINISTRATION
Fiscal Year Objectives:
1. To change schedule of division head meetings from random occurrence to
bi-monthly meetings for idea and information exchange by July 1, 1978.
2. To change solid waste equipment from two man vehicles to one man
vehicles to lower cost per ton for refuse collection by May, 1979.
3. To hold meetings for division employees on a quarterly basis for
information exchange by July, 1979.
4. To provide educational opportunities for division heads for the
purpose of upgrading skills in public communications, productivity,
management/union relations, and technical aspects of Public Works.
Work completed:
1. No action taken.
2. See Refuse report.
3. No action taken.
4. Attendance by Street Superintendent, Traffic Engineer, Water and
Sewer Superintendent, Transit Manager and City Engineer at seminars
and conferences.
Analysis:
1. Sufficient contact by phone and in person on a daily basis eliminates
need for meetings.
2. See Refuse report.
3. Adequate time not available for Public Works Director to meet
quarterly with seven divisions and 140 employees.
4. Public Works division heads are high caliber managers. Coordination
and level of ability are high.
Expenditures Budget Year-to-date %
6000 43,067 43,994 102
7000 335 591 176
8000 29,980 7,004 23
9000 --- 10,417 --
TOTAL 73,382 62,006 84
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 110IIIES
1 I,
,
i Y
I I.
I
I
{
t
i
� I
I
.I
I
I
MANAGEMENT BY OBJECTIVES
I.
DEPARTMENT: PUBLIC WORKS
DECISION UNIT: REFUSE QUARTER: FOURTH FY79
Fiscal Year Objectives:
1. To obtain a one man side loader designed for one man operation and put
it into operation on a trial basis by September, 1978.
2. To evaluate a pilot program of aluminum and steel cans recycling and
turn it over to private contractor by October 1978.
Work completed:
1. Decision made not to convert to one man truck.
2. Program econom ci s - completely unfeasible at this time. Program has
been discontinued.
Expenditures Budget Year-to-date %
6000 174,951 158,156 90_ 4
7000 1,907 4,785 250.9
8000 116,289 112,100 96.4
9000 29,375 71,064 241.9*
TOTAL 322,522 350,105 108.6
*Equipment replacement fund.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORK5
DECISION UNIT: LANDFILL QUARTER: FOURTH FY79
Fiscal Year Objectives:
I. To ensure revenues equal expenses.
2. To continue compliance with state landfill regulations.
Work completed:
I. Landfill volumes have dropped approximately ten percent since dumping
fees were instituted. Sale of the old landfill compactor will allow
revenues to keep pace this year.
2. a. All inspections have passed with only minor notations of
noncompliance.
b. Our compaction efforts have been improved since the first part of
November 1978 when an operational change was made to assure
better compaction.
Analysis:
I. Steadily rising fuel, repair and personnel costs will require an
increase in dumping fees for FY80.
2. a. It is felt that the improved compaction methods being utilized
will prolong the life of the landfill.
Expenditures Budget Year-to-date %
6000 81,920 81,481 100_ 7
7000 12,792 20,876 163.2
8000 58,160 57,329 98.6
9000 57,070 35,876 62.9
TOTAL 209,942 199,011 94.8
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS
DECISION UNIT: STREETS QUARTER: FOURTH FY79
Fiscal Year Objectives:
1. To reduce citizen complaints through preventative programmed
maintenance.
2. To improve cleanliness of streets through revised sweeping
frequencies.
3. To obtain in-depth analysis of street systems operations by September
1979.
4. To construct and renovate eight modulars at service building by June
1979.
Work completed:
1. FY79 v. FY78 shows a large reduction in complaints.
2. Level of service is approximately the same in FY79 as it was in FY78.
3. Division has acquired costing data. Productivity has been doubled in
certain areas such as concrete repair. A preventative maintenance
program which includes both structural repairs such as asphalt
overlay and preventative maintenance programs such as street sealing
has been developed.
4. Three modulars have been renovated and construction is beginning on
the other five.
Analysis:
1. Preventative program maintenance permits time projections for
projects completion and catches problems before complaints are made.
2. Experiencing many mechanical problems with the old sweeper making the
establishment of revised frequencies undependable. New sweeper is
ordered and new routes are being designed.
3. Implementation of the preventative maintenance program will allow
stabilizatiob of work program costs in the future, if higher initial
costs can be absorbed with existing gas tax funds. Implementation
will be difficult if snow removal limits available funds.
Expenditures Budget This Quarter %
6000 241,752 248,045 102_ 6
7000 143,459 249,625 174.0
8000 452,011 342,614 75.8
9000 137,421 166,509 121.2
TOTAL 974,643 1,006,793 103.3
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MORIES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS
DECISION UNIT: ENGINEERING DIVISION QUARTER: FOURTH FY79
Fiscal Year Objectives:
I. Remove subdivision review from a crisis basis to a systematic schedule
with a response time for initial review of: preliminary plats (5
working days); construction plans (10 working days); and final plats
(5 working days).
2. Design and reconstruct intersection of South Gilbert Street and
Highway 6 Bypass including Gilbert Street to Sand Road by November,
1978.
3. Perform field work, coordinate R.O.W. Acquisition, and prepare plans
and specifications for Scott Boulevard between Highway 6 and
Muscatine Avenue in a completed form and ready for bidding by March,
1979.
4. Complete routine maintenance contracts prior to September, 1978, for
the following projects: landfill excavation; aspahlt resurfacing
project; and concrete repair.
5. Schedule construction activities such that a minimum of one full-time
inspector devotes 85% of time inspecting subdivision construction for
quality control.
6. Complete second phase of microfilming process for Engineering Records
by July, 1979.
7. Develop a time keeping system to determine how division budget is
spent among construction projects, subdivisions, citizen requests,
etc.
Work Completed:
1. No change.
2. Project letting scheduled for August 14, 1979. Highway 6 segment will
be constructed in 1979, balance in spring of 1980.
3. Field work completed. Plans approximately 10% complete.
4. Aspahlt resurfacing project completed - October 1, 1978. Landfill
excavation will be skipped this year since adequate space is still
available. Concrete repairs are being done by Street Division.
5. 62% attained.
6. Complete for FY79. FY80 filming underway.
7. Completed.
Analysis:
1. This goal was much too ambitious: for an individual division. It is
believed it would take Council set guidelines to developers on
submission dates to avert the crisis situation being experienced.
Development has showed considerably, and the problems are not as
significant as when this goal was set.
2. Due to IDOT decisions, this project has had significant delays -
primarily due to R.O.W. acquisition.
-- •.-____
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110 RIES
3
i
3. This project will not begin until spring 1980. Additional work items,
plus delays in the Gilbert Street project have delayed this project.
4. Landfill project was rescheduled due to other priorities and the fact
that landfill space is available.
5. Although somewhat short of the goal, it should be recognized that
subdivision work was somewhat depressed and perhaps additional time
was not necessary the circumstances.
6. The filming process is running well.
7. Analysis was submitted with the 3rd quarter report.
Expenditures Budget Year-to-date %
6000 201,087 185,062 92
7000 7,166 4,626 65
8000 24,668 19,866 80
9000 --- 164 --
TOTAL 237,905 216,135 91*
*Equipment rental charges now charged to 8000 accounts. 7000 accounts will
show less expenditures.
**The primary factor in having a reduction in funds spent lies in the 6000
accounts. Because of difficulties in project scheduling, temporary
employees' salaries were reduced from $13,000 to approximately $3,800.
Again, because of the scheduling process, it is expected that this
reduction will not be similar in the second half of FY80. Along with a
reduction in personal services, the field materials budget was
correspondingly less.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES IIOIIIEs
u
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS
DECISION UNIT: PHYSICAL ENVIRONMENT PROGRAA�ARTER: FOURTH FY79
Fiscal Year Objectives:
1. To flush all City owned hydrants by June, 1979.To remove
sedimentation from the system.
2. To install 1,000 Outisde Remote Readers by June, 1979. A total of
5,700 have been installed and approximately 6,000 more will be
installed.
3. To complete UR -14 Water Main Project by October, 1978, by constructing
mains on Washington from Clinton to Capitol and on Capitol from
Washington to Burlington.
4. To continue to treat all water to meet State of Iowa Standards.
Work Completed:
1. All hydrants have been flushed. All dead end mains and hydrants were
flushed twice since the start of FY79.
2. 1,103 Outside Remote Readers have been installed during the year FY79
or a total of 6,803 Outisde Remote Readers have been installed. About
fifty-five percent of all meters in town have outisde reading devices.
3. On the UR -14 Water Main Project, the water main has been installed and
water has been turned on. The hydrants remain to be installed after
street grades have been established.
4. We are meeting all State of Iowa regulations.
Analysis:
1. Water usage for FY79 was up 5 percent over FY78.
2. In the fourth quarter we had five water main breaks.
Expenditures Budget This Quarter %
6000 344,562 320,868.92 93.124
7000 234,057 176,560.56 75.435
8000 254,494 282,257.38 110.909
9000 274,678 277,944.84 101.189
TOTAL 11101,791 11057,631.70 99.00
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES n01rIF.S
a
I
MANAGEMENT BY OBJECTIVES
F4Expand
T: PUBLIC WORKS
QUARTER: FOURTH FY79
UNIT: POLLUTION CONTROL
ar Objectives:
ide input in planning and designing new treatment plant.
n 15 miles of sanitary sewers with reoccurrng problems by July 1,
.
p preventive maintenance program for storm water detention.
nd televising program to include new subdivisions as wellas
inuing to televise problem areas by July 1, 1978.
Work Completed:
1. Facility plan has been submitted to E.P.A. and I.D.E.Q.
2. We have cleaned 12.1 miles of sewer this year. This is 80% of our goal
for FY79. Considerable time was spent on repair projects.
3. This program has been set up and is functioning.
4. We televised 3,635 feet of sewers in existing areas and new
subdivisions. We located and identified several problems.
Analysis:
We believe we have met most of our goals and objectives and still stayed
within our budget.
Expenditures Budget Year -to -Date %
6000 261,556 250,898 96
7000 51,967 39,310 76
8000 148,645 150,986 102
9000 21,849 14,693 19
TOTAL 484,017 455,887 94
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES IIORIES
i
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS
QUARTER: FOURTH FY79
DECISION UNIT: TRAFFIC ENGINEERING
Fiscal '�--.ar Objectives:
1. To reduce signal and street light corrective maintenance call outs by
10%.
2. To develop and implement systematic scheduling of signal and street
lighting preventative maintenance.
3. To improve crass street identification with large street name signs at
major signalized intersections by September, 1978.
4. To modernize electrical system for Park Road Bridge street lighting
system by June, 1979.
5. To relocate vehicle detector loops at intersections where deficient
installations exist, by October, 1978.
6. To install plastic arrows in turn lanes in lieu of painted arrows by
September, 1978.
7. To provide a program of traffic and accident analysis to determine
trends and problems and propose corrective action.
Work completed:
1. Corrective maintenance up 30% over third quareter of FY1979 (no data
for third quarter of FY1978).
2. Program continues.
3. 75% of target intersections are converted (waiting custom fabrication
of brackets). Effort will be complete first quarter FY1980.
4. No work undertaken due to fiscal constraints. Project will be
completed first quarter PY1980.
5. Program complete.
6. Program complete.
7. Program on going on schedule.
Expenditures Bud et Year-to-date %
6000 141,902.00 117,910.77 83.1
7000 132,943.00 143,947.76 108.3
8000 145,012.00 143,811.39 99.2
9000 0 15,343.00 --
TOTAL 419,857.00 405,669.92 96.6
FIICROFILMED BY
JORM MICROLAB
CFDAR RAPIDS•DES M0117ES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: FOURTH FY79
DECISION UNIT: WORD PROCESSING
Fiscal Year Objectives:
1. Train employees on equipment -- ongoing.
2. Develop procedures for Center use -- July 1978.
3. Orient all staff to the Center -- ongoing.
4. Perform typing assignments in a timely manner -- ongoing.
5. Maintain records of Center usage -- ongoing.
Work Completed:
1. Operators are now proficient with equipment. This will still be an
ongoing effort as the operation of more complex appltications of the
equipment is learned.
2. Objective complete. Procedures open to revision as better work
methods are discovered.
3. Most orientation efforts centered on newly hired employees in posi-
tions already phased into dictation system, rather than phasing in new
positions on the dictation system.
4. Turn -around of dictated and revisions of dictated work now average
slightly less than three hours.
5. Record keeping procedures adjusted to aid in transition to charge -
back process beginning July 1, 1979.
Analysis:
FY79 was the Word Processing Center's first full year of operation and was
certainly the most eventful one. The fiscal year objectives have been met,
and the concentration now will be on refining and improving our procedures
and work method. Phase in of additional work originators on the dictation
system will be done at a deliberate pace as our capacity allows.
Expenditures Budget Year -to -Date % Used
6000 $45,036 $42,401 94
7000 $ 5,626 $ 3,039 54
8000 $15,446 $12,694 82
9000 $19,795 $17,020 86
Total $85,903 $75,154 87
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
i11-3
■ 1
DEPARTMENT: FINANCE
MANAGEMENT BY OBJECTIVES
QUARTER: FOURTH FY79
DECISION UNIT: PARKING OPERATIONS AND MAINTENANCE
Fiscal Year Objectives:
To expand meter cleaning and repair program in order to decrease trouble
calls.
Work Completed:
In the fourth quarter of FY79 we received 564 reports of defective meters
compared to 517 in the fourth quarter of FY78. 188 of the reported meters
were found defective compared to 315 during the same period in FY78. 88
vehicles were impounded in connection with the Traffic Bureau as compared
to 116 during FY78. Because of the switch in license plates this spring
there was approximately one month during which no towing was done.
During the fourth quarter 22 short term meters were installed on Linn,
Bloomington, and Gilbert Streets, 4 spaces in the Burlington lot were
converted to 8 motorcycle spaces, 30 minute meters were installed in the
100 and 200 blocks of S. Clinton Street, all Duncan meter mechanisms were
lubricated and all meter locks were lubricated. In addition to the repairs
to the 188 meters found defective approximately 50 additional meters were
cleaned and rebuilt.
Analysis:
Parking Operations and Maintenance has met its goals during the fourth
quarter of FY79. Although the number of meters reported faulty continues
at approximately the same rate as FY78 the number of faulty meters has
decreased approximately 25% which is the lowest number of meters found
defective in any quarter during the last two years. I feel this shows that
our preventative maintenance program is producing the desired results.
Expenditures
Budget
Year -to -Date
%
6000
$ 47,415
$ 4.4,224
93.3
7000
4,856
9,755
200.9
8000
27,018
42,724
58.1
9000
867,507
90,559
10.4
TOTAL
$946,796
$187,261
20.0
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
N
i J
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE
QUARTER: FOURTH
DECISION UNIT: PARKING ENFORCEMENT
Fiscal Year Objectives:
1• Maintain effective enforcement of on -street parking facilities and to
operate the municipal lot.
2• Maintain the level of revenue at approximately the same as
through enforcement. FY78
Work Completed:
1. During the fourth quarter of FY79 tickets issued increased to 25,278
from 23,130 in the fourth quarter of FY78.
2• Municipal lot revenue decreased from 30,015.64, FY78 to 28,715.97,
FY79.
3• Number of vehicles parked in Municipal Lot increased from 78,993, FY78
to 98,031, FY79.
4. Total revenue generated through meters and municipal lot during the
fourth quarter increased from $88,343.48, FY78 to $92,064.20, FY79.
Analysis:
Parking Enforcement has met its goals for the fourth quarter of FY79, even
though a substantial number of metered parking spaces has been lost.,
revenue continues at a pace exceeding that of FY78. Restructuring of the
fee schedule for the municipal lot has ended its use for all day parking
and has provided much needed short-term shopper parking.
Expenditures:
Budget
Year to pate
%
6000 $83,436 7000
$ 79'244
95.0
1,800
8000 8,095
1,567
87.1
7,226
89.3
TOTAL $93,331
$ 88,037
94.3
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101nEs
i
i
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE
QUARTER: 4th FY79
DECISION UNIT: CENTRAL PROCUREMENT & SERVICES
Fiscal Year Objectives:
I. Rewrite Purchasing Manual to detail to Departments requirements for
consistent purchasing support. January 1, 1979.
2. Increase competitive bidding by increasing number of specifications
for City used commodities (15%). June 30, 1979.
3. Conduct a study with Northwestern Bell and an independent telephone
company to encompass present telephone system vs. new and
Northwestern Bell vs. independent company for services and cost
savings. Proposed November 15, 1978. Recommendation March 1, 1979.
4. Produce a 30% increase in impression volume and turnaround time in the
Print Shop by reorganizing work flows and procedures. June 30, 1979.
Work Completed:
1. Second draft of Purchasing Manual being typed for review by Finance
Director, then departments. Implementation of manual is set for
September, 1979.
2. Labels of current vendors have been generated from the computer and a
bidder's application form designed to mail to current and prospective
vendors to establish a bidders file and increase city commodity list.
Standard specifications are being solicited through the State of Iowa
and governmental purchasing agencies to increase competitive bidding.
3. No activity at this time, waiting on outcome of Davis Building
Contract and proposed office changes before proceeding. Study to be
picked up in August.
4. The Print Shop has not increased its overall volume, but all City work
is being printed inside with little going to outside vendors that
could be done inside. Procedure changes have been made in an attempt
to cut down on the waste factor in the Print Shop mainly due to
overruns.
Analysis:
Routine daily purchasing by the Buyer has not allowed transferring of
anticipated workload from Purchasing Agent to Buyer. Division
rearrangement of job duties has been proposed. All fiscal year projects
have been initiated and are near completion or alternate approaches are
being undertaken.
Expenditures Budget Year -to -Date %
6000
55,538
55,283
99.5
7000
1,642
1,058
64.4
8000
35,818
29,866
83.4
9000
16,000
8,778
54.9
TOTAL
108,998
94,985
87.1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIRES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: FOURTH FY79
DECISION UNIT: ACCOUNTING
Fiscal Year Objectives:
1. Study the current activities in the division, such as accounts
receivable and assisted housing rent checks, in order to determine the
feasibility of additional computerization. January, 1979.
2. Provide all departments and divisions with enough information and
guidelines to enable them to have a complete understanding of accrual
accounting. October, 1978.
3. Implement an orientation procedure to familiarize new department and
division heads with the Accounting Division's activities and
abilities. March, 1979.
4. Phase in increased key -entry activity during FY79 to handle an
estimated 30% growth in EDP systems. June, 1979.
Work Completed:
1. Report on activities has been prepared.
2. No activity this year.
3. List of major division activities with descriptions has been prepared
for handing out to new management people.
4. The two back-up key entry operators have satisfactorily completed
training in critical areas.
Analysis:
Accrual accounting has not been implemented, however, computer programming
is progressing and fixed asset lists from most City departments are in and
have been reviewed for completeness.
Expenditures Budget Year -to -Date %
6000 $ 88,159 $ 85,117.32 96.5
7000 1,144 957.11 83.7
8000 47,857 45,272.45 94.6
9000 3,010 2,909.11* 96.4
TOTAL $140,170 $134,256_07 95:8
*Is $19.01 higher than shoud be - adjustment will be made in July report.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 110INES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: FOURTH FY79
DECISION UNIT: TREASURY
Fiscal Year Objectives:
1. Develop schedule for and coordinate cash flow for maximization of
interest on idle funds by August, 1978.
2. Computerize traffic tickets by June, 1979.
3. Work toward obtaining 90% actual readings for utility billings and
prepare public information handouts by December, 1978.
Work Completed:
1. Continued to invest all idle cash as it became available.
2. Computer program progress has been halted until administrative
decisions are made on computerization needs for the City's future.
3. After realizing that the number of digits on the meters is being
misread and causing incorrect billings for an account over a long
period of time, it was decided that we will secure a list of all
meters with the number of digits from the computer to check accuracy
of information.
4. The major effort in the Treasury during this quarter was planning,
implementing and monitoring the new refuse program.
Analysis:
1. Will continue to increase interest income from investable dollars.
2. Computerization of traffic fines will be delayed at least six months
and probably not feasible until April, 1980.
3. Will be able to update meter cards and meter books so readers will
have the correct information available at the time the meter is read.
Expenditures Budget Year -to -Date %
6000 $137,344 $136,962 99.7
7000 1,592 1,450 99.1
8000 51,806 35,000 68.3*
9000 821 778 95.8
TOTAL $191,554 $174,569 91.1
*This figure is low due to the fact that traffic fines computeriza-
tion costs were budgeted, but not paid.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110INES
■
s
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: FOURTH FY79
DECISION UNIT: FINANCE ADMINISTRATION
Fiscal Year Objectives:
1. To analyze the accrual accounting system after a six month use period
to determine its effectiveness and usefulness to City staff. March,
1979.
2. To review the fiscal policy and make recommendations by December,
1978.
3. To provide a risk management program of accident prevention, insur-
ance purchasing, and claims adjustment by December, 1978.
Work Completed:
1. The accrual accounting system is not yet set up. Computerization of
the accural accounting format is complete. The actual conversion of
the financial records to the accrual accounting procedures will be
continuing through the first half of FY80; it is anticipated that an
analysis of the system can be made late in FY80.
2. A revised fiscal policy was again discussed with Council during this
quarter and did receive Council approval.
3. A Safety Committee has been formed and will be defining its duties and
procedures prior to the end of FY80.
Analysis:
The conversion to an accrual accounting system is well underway and plans
still stand for the issuance of the City's first accrual financial
statements for FY80. The revised fiscal policy is much more relevant to
current financial practices of the City and will provide guidance in the
development of our next CIP Budget.
Expenditures Budget Year -to -Date _%
6000 $132,224 $130,837 98,9
7000 740 1,004 135.7
8000 9,534 10,378 108.9
9000 745,326 724,522 97.2
TOTAL $887,824 $866,741 97,6
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES IIOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: CITY CLERK QUARTER: FOURTH FY79
DECISION UNIT: ONE & TWO
Fiscal Year Objectives:
1. To accomplish day to day workload and meet legal requirements with
present staff.
2. Work with administration to establish meaningful rewards to stimulate
employees, by July 1979, non-union.
Work Completed:
l.a. Staff is meeting legal requirements regarding publication of minutes,
ordinances and notices. Extra detail work because of the open
meetings requirements.
b. First supplement to the Code has been received and distributed, along
with the expandable binder. The second supplement is being printed.
c. Representatives from the City Clerk's offices in Muscatine and
Davenport viewed our indexing system, so they, could adapt it to their
city's systems. Because of heavy workload in May & June, we are
behind 14 weeks in typing and filing the 'indexing for informal
meetings, 11 weeks in filing the indexing for formal meetings.
d. Odometer readings. were put on the 1977 microfilm.
e. Clerk had one day for updating Clerk's manuals.
f. Heavy demand for retrieval of records, deeds, etc.
g. Every dept. has had several projects, escalating the volume of our
work.
2.a. Job descriptions were worked out for personnel for each position,
using about 16 hours for each compilation.
b. Eickhoff attended one -day seminar - May.
c. Stolfus attended Mun. Fin. Officers conference in June.
Analysis:
1. Deputy City Clerk Brei resigned, 5/24. Four city employees were
interviewed, and four applicants from outside. Marian Karr was hired.
Several hours, each week will be used in training, and Clerk's work
doubled for several months.
2. Council meetings records are kept by the calendar year, so our year-
end report was in the second quarter '79 report.
3. As reported at the beginning of the year, the roof still leaks, the
carpet smells musty, we waste valuable time keeping everything in the
one office covered with plastic. Ventilation and heating still
serious problems. Also in '80 our part-time person will be sharing
the plastic -covered office with the Deputy, we need more space and not
under a leaky roof.
4. Personal Services is over 100% because of termination wages not
budgeted. Services & Charges is only 56% because I will carry over
$10,000 for one of the 1979 elections. This should raise it to
approximately 80% and use of total budget to 92.3%.
/7C
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 110111ES
9',
DLPAKfhENT:
DECISION UNIT:
Fiscal year Objectives:
M/LYAGUIENT By OB ECrIVES
LI -ML
IWI AL.
Q1JAM1,11: MUR'fIf-I. y79
1. Continue the preventive law progrmn
2. Attend meetings of the major city boards and
improve procedures and aid mombers icamnissions in order to
n Understanding the legal contacts
in which the board or commission functions.
3. Provide for an efficient indexage and retrieval system of
indexing stor
Previously completed legal research.
4. Gain a more thorough fanuil.iarity with federal statutes cases
regulations pertaining to federally funded cand
ity pinginm5 and other
activities with federal legal implications.
{York Completed:
Litigation:
Stevens v. City, verdict for City on surface water drainage, verdict for plaintiff
on loss of access, cross-appeals filed; Rock Island v. City (So. I%,: icet Square)
appellate brief filed; Shut•son v. City and Kinn v, City (s:Lip and falls in a e)
during construction) petitions filed, discovery in process; 1kuphy v. Cit
filed (bicycle accident); Wegman V. City, Verdict for City in Iowa Supreme CPeti
State V. Vevera, verdict for defendant. Powers v. Cit y' petition
contract for Ralston Creek Study, decision pending. Discover aliion se consultant
v. City. Conveyance of Blocks 83 and 84. Hearing on Gaslight Village befo�renRCaton
ousing
Appeals Board. Review and draft contracts, including lease between Village
Cable
Vision and Library, the agreement be the Nelson Center and the City, the Aid
to Agencies Contract. Coordination with Housing Inspectors to reduce back -log
including filing or criminal complaints and negotiating compliance.
ten condemnations for TAUS Gilbert Street Project. Preparation for
E.xpenc_ litures
6000
7000
8000
9000
41
Total
r:
Bud •et
69,772.00
3,623.00
62,968.00
.10.00
1.. ,<
This
58,376..10
3,988.03
52,673.58
.00
l . o.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
83.667
96.275
83.651.
.000
83.970
/ 7/3
i
114.
t
DLPAKfhENT:
DECISION UNIT:
Fiscal year Objectives:
M/LYAGUIENT By OB ECrIVES
LI -ML
IWI AL.
Q1JAM1,11: MUR'fIf-I. y79
1. Continue the preventive law progrmn
2. Attend meetings of the major city boards and
improve procedures and aid mombers icamnissions in order to
n Understanding the legal contacts
in which the board or commission functions.
3. Provide for an efficient indexage and retrieval system of
indexing stor
Previously completed legal research.
4. Gain a more thorough fanuil.iarity with federal statutes cases
regulations pertaining to federally funded cand
ity pinginm5 and other
activities with federal legal implications.
{York Completed:
Litigation:
Stevens v. City, verdict for City on surface water drainage, verdict for plaintiff
on loss of access, cross-appeals filed; Rock Island v. City (So. I%,: icet Square)
appellate brief filed; Shut•son v. City and Kinn v, City (s:Lip and falls in a e)
during construction) petitions filed, discovery in process; 1kuphy v. Cit
filed (bicycle accident); Wegman V. City, Verdict for City in Iowa Supreme CPeti
State V. Vevera, verdict for defendant. Powers v. Cit y' petition
contract for Ralston Creek Study, decision pending. Discover aliion se consultant
v. City. Conveyance of Blocks 83 and 84. Hearing on Gaslight Village befo�renRCaton
ousing
Appeals Board. Review and draft contracts, including lease between Village
Cable
Vision and Library, the agreement be the Nelson Center and the City, the Aid
to Agencies Contract. Coordination with Housing Inspectors to reduce back -log
including filing or criminal complaints and negotiating compliance.
ten condemnations for TAUS Gilbert Street Project. Preparation for
E.xpenc_ litures
6000
7000
8000
9000
41
Total
r:
Bud •et
69,772.00
3,623.00
62,968.00
.10.00
1.. ,<
This
58,376..10
3,988.03
52,673.58
.00
l . o.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
83.667
96.275
83.651.
.000
83.970
/ 7/3
MANAGEMENT BY OBJECTIVES
F4.
: POLICE
QUARTER: FOURTH FY79
NIT: ADMINISTRATION & TRAINING
r Objectives:
I.ved response times.
ved emergency response.
ced citizen/police contacts through effective training.
e complaints of poor service provision.
Work Completed:
I. Response time -- Recent studies and literature indicate that except
for emergency or "in progress" situations, response time is not a
critical factor in the provision of police services. 'Consequently,
emphasis has shifted from response time to an attempt to establish
res on se 2riorities.
2• Improve emergency response -- completed.
3. In-service training has been concluded with officers completing
thirty-two classroom hours of basic and advanced police subjects.
4. Not enough complaints of poor police service have been received so
i
that analysis was conducted or need for analysis made apparent.
Year to Date Expenditures:
Bud qfd Encumbered
$64,944 $71,562.48*
*Medical, training costs and some equipment repairs were assessed to
Administration and Training accounts while the appropriation was made to
Patrol, Communications, etc. From the computer printouts I cannot
distinguish the expenditures by accounts. In addition a large proportion
of money encumbered for training will be reimbursed by the Eastern Iowa
Area Crime Commission.
IIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
/7/3
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE
QUARTER: FOURTH FY79
DECISION UNIT: PATROL & TRAFFIC
Fiscal Year Objectives:
I. To continue a service level not below FY78.
2. To improve accident control measures.
3. To improve investigative follow up on accidents and criminal
occurrences.
4• To increase the amount of patrol time spent on preventive patrol.
Work Completed:
I. Service level has been consistently higher in 179 than '78, even
though we are no longer recording as formal complaint's such routine
requests for service as car unlocks; stalled vehicles; motorist
assists, etc. Consequently, a sharp decrease in the number of
complaints (requests for service) should have been noted. However,
thus far the exact opposite has occurred.
2. Improved speed control is in operation. However, increased court
and defendant resistance to speed control measures has greatly
increased the amount of time and officer e
achievement of this objective. ffort necessary for the
3. Completed.
4• While more officers are assigned to patrol, increasing amounts of
time are again being spent ip non -enforcement activities thus
further reducing the very small amount of time spent on preventive
patrol.
Expenditures:
Bud eted Encumbered
$766,146 $618,663.47
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE
QUARTER: FOURTH FY79
DECISION UNIT: INVESTIGATION
Fiscal Year Objectives:
I. Provide a level of investigative services no lower than that provided
in FY78.
2. Increase contacts with social services and the courts.
3. To obtain and train additional personnel for work with juveniles, if
resourcesbecome
sociall work 4• Tok follow-up on all juvenile cases.
Work Completed:
I. The work load has remained almost constantwith FY78 although the
than in number of personnel assigned to the Detective Division is two less
the
2. Changes state law previousyear.
has increased the number of social services and
court contacts because of mandatory reporting and investigation of
child abuse cases as well as mandated procedural and process changes
occasioned by the hew Juvenile Code.
3. No longerappropriate -- resources arenot available.
4. Only partially completed -- the School of Social Work does not seem to
have as many students interested in working with the Police than they
had in prior years.
Expenditures
Bud eted Encumbered
$158,497 $143,389.11
MICROFILMED BY .
JORM MICROLAB
CEDAR RAPIDS -DES MOInES
■ i
0
i
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE QUARTER: FOURTH FY79
DECISION UNIT: RECORDS & COMMUNICATION
Fiscal Year Objectives:
1. Reduce the number of report forms to a workable minimum.
2. Improve quality of reports.
3. Computerize complaints.
Work Completed:
1. Several report forms consolidated into one instrument. Complaint
forms on auto unlocks; alarms; and other non-critical requests for
service have been abandoned.
2. Use of Work Processing has increased dramatically. Some "check-
off" forms have replaced typed or written forms.
3. Abandoned because of the excessive equipment cost and additional
amounts of personal services requried to use the computer system.
Expenditures:
Budgeted Encumbered
$134,353 $130,467.62
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
;I
I
f.
�
I
I
I
I
I
1
i
I
1
I
a
i
I
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE QUARTER: FOURTH FY79
DECISION UNIT: RECORDS & COMMUNICATION
Fiscal Year Objectives:
1. Reduce the number of report forms to a workable minimum.
2. Improve quality of reports.
3. Computerize complaints.
Work Completed:
1. Several report forms consolidated into one instrument. Complaint
forms on auto unlocks; alarms; and other non-critical requests for
service have been abandoned.
2. Use of Work Processing has increased dramatically. Some "check-
off" forms have replaced typed or written forms.
3. Abandoned because of the excessive equipment cost and additional
amounts of personal services requried to use the computer system.
Expenditures:
Budgeted Encumbered
$134,353 $130,467.62
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
A
MICROFILMED BY
JORM MICROLAB
CEDAR RANDS -DES IIORIES
All Division
Summary
Account 7/
Bud eted
Expended*
%
6000
(Personal Services)
$959,039
$881,783
91.9
7000
(Commodities)
51,039
49,050
96.1
8000
(Services & Charges)
69,635
71,710
103.0
9000
(Capital)
92.286
72,267
78.3
TOTAL
$1,171,999
$1,074,810
91,7%
*Expenditures do not necessarily
equate
to encumbrances.
MICROFILMED BY
JORM MICROLAB
CEDAR RANDS -DES IIORIES
0
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE QUARTER: FOURTH FY79
DECISION UNIT: ADMINISTRATION
Fiscal Year Objectives:
I. Weekly meetings with each decision unit.
2. Respond to all serious fires and direct the overall operations of
extinguishment and continue to have all fires investigated and
their causes determined.
3. Reevaluate reporting systems and investigate feasibility of
computerizing and microfilming report and records by June 1979.
4. Replacement of obsolete radio equipment by June 1979.
5. Update departmental Rules and Regulations.
Work Completed:
I. A total of 133 directions meetings with decision units.
2. A total of 78 fires were investigated. Cause was determined on all
fires.
3. The new reporting system appears to be working in quite well.
Information at hand indicates there is not an'immediate need for
computerizing nor microfilming reports and records.
4. The new communication system is working very well and totally
reliable.
5. Rules and regulations were officially put into effect July 17,
1979.
Analysis:
1. All decision units recieved supervisory direction throughout the
year.
2. Information regarding the cause of fires is publicized as part of
Fire Prevention work.
3. All work on objectives has been completed. Only Rules and Regulations
ran slightly over the target date.
Expenditures Budget This Quarter %
6000 37,269 38,611.15 104
7000 4,261 1,209.97 28
8000 20,350 8,027.68 39
9000 1,880 819.78 44
TOTAL 63,760 48,668.58 76
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES II0111ES
1713
a
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE QUARTER: FOURTH FY79
DECISION UNIT: SUPPRESSION 1322.0
Fiscal Year Objectives:
1. To maintain at a dependable level and reduce vehicle down time.
2. To control emergencies that arise.
3. To continue to fully utilize personnel through the use of modern
equipment and application of latest techniques.
Work Completed:
1. Down time still reduced by a large per cent.
a. Working on required maintenance for reserve trucks.
b• First line trucks in excellent mechanical shape and condition.
C. Total of eighteen (18) fire personnel have attended special
fire
2. Active inner �schools.
department training continuing, a need for training
building and ground obvious as activities are on the upswing.
Analysis:
Above goals and objectives proceeded very smoothly and effectively.
Cooperation and dedication is only one of prime consideration as to the
completion of goals and objectives.
Expenditures Bud et
—L This Quarter _%
6000 733,853 750,076.29
' 102
7000 31,514 23, 635.48
75
8000 11,730 15,580.25
132
9000 37,788
_35,477.01 94
TOTAL 814,885 824,769.03
- 101
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES hIOIMEs
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE QUARTER: FOURTH FY79
DECISION UNIT: FIRE PREVENTION 1323.0
Fiscal Year Objectives:
I. To develop a standard inspection form for merchantile inspections.
2. To continue to investigate all fires and determine fire cause.
3. To increase Public Relations Programs and maintain the same level
of Fire Prevention Programs.
Work Completed:
1. Our merchantile inspection forms have been completed and were used
during the later part of June. Comments from the Fire Officers
have been very favorable in the use of these new forms. A total of
2,033 inspections have been completed during the fiscal year.
2. We have and will continue to investigate all fires. During the
fiscal year 227 fires were investigated and causes were determined
for 99.7% of all fires. We have had only one automobile fire that
has been undetermined.
3. Arson type fires are investigated as an on-going process and will
be treated as a criminal case.
Analysis:
The Fire Prevention Programs have gone very well during the fiscal year.
We have purchased 3 slide programs to be used on Fire Prevention Programs
Also we have on hand a large amount of hand out material for the general
public. We feel quality inspections instead of quantity inspections
will and are paying our Fire Department Bureau dividends.
Expenditures Budget This Quarter %
6000 19,990 19,877.95 99,4
7000 1,600 871.86 54
8000 1,200 817.13 68
9000 2,279 668.40 70
TOTAL 25,069 22,235.34 89
MICROFILMED BY
JORM MICROLAB
CEDAR RANDS•DES Mo IIIES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE QUARTER: FOURTH FY79
DECISION UNIT: FIRE TRAINING
Fiscal Year Objectives:
1. To have a department well trained in the art of fire suppression (ongoing).
2. To reduce non-productive time (ongoing).
3. Continuation of all programs dealing with the safety of the property and lives
of Iowa Citians (ongoing).
4. To provide training through a course in Cardio Pulmonary Resuscitation.
5. To have a minimum of five (5) trained as Instructors in Cardio Pulmonary
Resuscitation.
6. Continue the National Apprenticeship Program (ongoing).
Work Completed:
1. Training Hours increased 15% in Fiscal 1978.
2. Answer contained in the increased precentage of training hours.
3. Instructors within the department have been available and have accomplished
C.P.R. training mostly in conjunction with Johnson County Ambulance. Also
public blood pressure screening program is still in operation.
4. National Apprenticeship program still in effect, the Department also has three
(3) members who are registered Emergency Medical Technicians, one was already
one when coming on the department, and the other two obtained this advanced
training on their own time and money. Their names are Thomas L. Hansen, Jerry
Mumford and Richard Connell.
Analysis:
1. Training is being completed and carried out also records kept in a very
agressive manner.
2. Schools were attended by ten (10) Fire Department personnel in the last
quarter, also the Training Officer attended a Hazardous Materials seminar in
Omaha, Nebraska and an Instructors Conference in Ames, Iowa.
3. The Iowa City Fire Department still is in need of a Training Facility. It is
very unnerving And dangerous to continue training in the busy streets of Iowa
City.
Expenditures Bu_ dget This Quarter %
6000 18,701 19,919.00 107
7000 800 121.24 16
8000 1,000 1,194.49 119
9000 11000 1,000.00 100
TOTAL 21,502 221234.73 103
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -D[5 NOIRES
BE
\r_
-.
MANAGEMENT BY OBJECTIVES
DEPARTMENT: HOUSING & INSPECTION SERVICES
DECISION UNIT: HOUSING INSPECTION QUARTER: FOURTH
Fiscal Year Objectives:
- Provide Housing Code information to the public.
- Respond to all citizen complaints of alleged violations of the Housing
Code within 24 hours after receiving complaint.
- Provide licensing inspections and enforcement on all rooming houses
and apartments outside federally assisted areas (CDBG).
- Provide fire protection inspections on multiples and rooming houses.
Work Completed:
- Hired and trained Housing Inspectors Brian Kuebler and Kelley Vezina.
- Hired and trained Senior Housing Inspector Terry Steinbach.
- All citizen complaints responded to in 24 hours.
- Held meetings with Legal Department to gain assistance in bringing
dwellings outside of 403 Area (CDBG) into compliance with Housing
Code.
- 95% of the 10,000 plus Housing and Building records have now been
purged of out dated documents and transferred to microfilm.
Analysis:
Inspections 4th quarter - 251.
Reinspections 4th quarter - 434.
Orders issued - 181.
Compliances - 219.
Court cases - (charges filed) 10.
Placards - 0.
Expenditures Budget This Quarter %
6000 $33,706.00 $ 4,196.82 77.186
7000 413.00 108.78 131.458
8000 9,012.00 1,056.84 80.324
9000 300.00 00 26.667
TOTAL $43,431.00 $33,878.14 78.005
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MO RIES
X713
■,
i
MANAGEMENT BY OBJECTIVES
DEPARTMENT: HOUSING AND INSPECTION SERVICES QUARTER: FOURTH
DECISION UNIT: BUILDING INSPECTION
Fiscal Year Objectives:
- To provide accurate information to the public regarding the codes and
ordinances affecting building and alterations.
- To provide print review on all residential structures, all alteration plans
and some commercial structures.
- To perform all code required field inspections.
- To reduce citizen complaints by 50% of 1978 levels.
- To improve record keeping systems by utilizing microfilming and computer
data processing.
Work Completed:
- Have completed in-service training sessions this year incorporating
several out of state speakers and training literature.
- Have prepared several pamphlets to provide public information regarding
codes and ordinances.
- Redrafted all permits to reflect new fee schedules and ease of
documentation.
- Hosted the 17th annual I.A.B.O. seminar with 41 Building Officials in
attendance despite very poor weather. The Senior Building Inspector was
elected as the Vice President of the organization.
- Citizen complaints have fallen to a minimum level.
Consolidation of files undertaken to initiate microfilming.
- Hired Mr. Jerry Denison as a Building Inspector to bring the Building
Division to full complement. Jerry reflects over 20 years experience in
the construction field.
- Have issued building permits for several Urban Renewal projects.
Analysis: 4th Quarter FY79
- Number of Building Permits - 198, $6,890,604.00 611, $25,007,171.00
dollar amounts.
- Number of citizen complaints 24/267 97/883
vs. number of corrective
orders through field
observations.
- Number of field inspections 860 6828
performed.
Expenditures
Budget
This Quarter
%
6000
$ 87,079.00
$11,062.98
100.83
*7000
1,976.00
133.22
**8000
10,758.00
3,487.35
124.34
9000
13 215.00
113,028.00
1 290.04
15.973.59
81.41
1.47
TOTAL
*Includes reimburseable costs -- Code
book purchased
for resale.
**Includes fees
advanced and recoverable -- plan check
fees.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1,10IIIES
G
Q
M,
5.
7.
4
Department -_
Decision Unit
Quarter
MANAGEMENT BY OBJECTIVES
Parks & Recreation
Reereatlun
Fourth - FY 79
Fiscal Year Objectives:
Provide more cultural event trips for the general public. Increase to 2; cump.6/79
Conduct out -of -s Late trips for the mentally retarded. Increase from 1 to 2;com. 6/79
Develop an intern program for youth life guards. Train minimum of: 2 people;com.6/7'
Develop a youth volunteer corps to work with special p0pu1.ntions. Recruit minimum
of two volunteers; com. 5/79.
Expand the family water safety program to Mercer Park pool. Program offered at
City Park pool only now. Com. 8/78.
Conduct a community wide "New Game::" festival. Self -measuring; com. 6/79.
Offer more co-ed programs for adults. Establish a recreation softball league
composed of men's and women's teams; com. 9/78.
Work completed
One trip held, one cancelled due to lack of registration, one planned for 8/79-50%c
One trip held; probably will not continue due to cost - 50% completed.
Youth intern lifeguard program 100% completed.
Special populations volunteer program has 10 "Friends" matched & serving -100% comp.
Attempts at family water safety program at Mercer fool have been futile, no public
interest.
Two "New Games" classes held with a mini festival and it "New Games" festival
scheduled for 7/18/79 - 100% completed.
Coed softball program successful, 1.1 teams parti.c:[pat.[ng. 100% completed.
Analysis: Staff is saL[sfied that programs have deleLoped as planned and
most objectives met. Public reaction to .ideas is unpredictable and we are
constantly alert to citizen suggestions and requests. Adjustments and alterations
frequently occur so as to more adequately and satisfactorily serve the community
needs. The pub.lia e(ultinucs to ask and expect more and different services which
we consider carefully before providing if possible within budget constraints.
The problem of attracting and holding good part time employees with low wage scale
has had it direct bearing on quality :;crviccs.
Expenditures Budget This Quarter %
6000 296,971 283,257..17 95.380
7000 42,908 37,856.42 88.227
8000 77,687 75,36'].4 97.009
9500 Transfer 3,773.00
9000 8,151 6,485.00 79_561.
Total 425,717 406,729,13 95.540
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101NES
V
P,
MANAGEMENT BY OBJECTIVES
Department i'nitts AMIi_BL-CRI?A'ffON _
Decision Unit PARRS _
Quarter 4th, 4_f_79 to 6-:50-79)
Fiscal Year Objectives:
I. l,uprove refuse handling and reduce cltLzen complaint by utilizing standard size
containers, plastic liners, and can racks: Oct. '78
2. Establish an endangered plant species area: On-going
3. Stabilize the bank of the small pond in City Park: Dec. 178
4. Install water systems (drinking fountains) in 5 parks: June '79
5. Development of riverfront property (Napoleon Park): On-going
6. Construct four (4) tennis courts in Willow Creek Park: June '79
Work. completed:
1. Objective completed; large barrels are being gradually phased out.
2. No additional progress, in planning stage.
3. Objective accomplished; seeding of grasses is all that remains to complete
the project.
4. Objective accomplished; drinking fountains have been installed in six (6)
park areas.
5. One (1) ball diamond completed; more grading and seeding to be done this fall
along with construction of second ball diamond,
6. No progress.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIORIES
Analysis:
I.
2.
Objective has done Its job; less
Arboretum will
litter and reduced
complaints
3.
provide tile opportunity
Objective will provide for public
for some progress
safety
established drives
ns well as
prevent erasion of
4.
5.
Drinking fountains are appreciated by the public.
DevelopmonC
6.
will continue on an
Objective is on C1
..I'. list for
annual program as time
'80
and resource:: allow
Expenditures Budget
py
Year co Date
%
6000 203,866
195,625
95.958
7000 34,033
24,000
70.519
8000 46,148
10.;96
9000 ,44,909
--
22,623
50.375
Total
+ 41;541' (irnn•)
--
321_ i 956
31O,103
94 269
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIORIES
MANAGEMENT BY OBJECTIVES
epartment p,1RKS AND ItECI(IiA'CION
ecision Unit GOVEItNMI-,N'1' BUTI.DINGS
Darter 4th
iscal Year Objectives:
late high morale for the custodian in order to decrease rapid turnover.
Work
i
'there has
been a high
i
it is stabilizing some.
the
of custodial work was to
Senior Maintenance Worker from
!
I'-
i
and
we have two Maintenance Worker
the Recreation Center is
1.'s.
I
reasons For continued high turnover,
ir
,
reasons and the policy regarding hiring
I
I
r(
i
S
i
k
li
1
�
!
i
i
i
.I
!
i I
I
MANAGEMENT BY OBJECTIVES
epartment p,1RKS AND ItECI(IiA'CION
ecision Unit GOVEItNMI-,N'1' BUTI.DINGS
Darter 4th
iscal Year Objectives:
late high morale for the custodian in order to decrease rapid turnover.
Work
completed:
'there has
been a high
turnover rate in past, perhaps;
it is stabilizing some.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101REs
Analysis:
When
the
this budget was written, there
balance
was to be one custodian,
a Maintenance Worker III
the
of custodial work was to
Senior Maintenance Worker from
be done by contract.
This approach was changed
and
we have two Maintenance Worker
the Recreation Center is
1.'s.
In charge of maintenance,
reasons For continued high turnover,
There appears to
.including low salary,
be a number of possible
transfer
reasons and the policy regarding hiring
of relations.
for medical
Expenditures Budget
Year to Date
Year
Co Date
6000 11,204
20,589
187
7000 5,766
5,906
102
8000 60,147
50,814
84.5
;NT
BLE
9000 7,412
3,1116_
51.5
Total 84570
81,125
95.97
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101REs
V�
Budget
•
I
1
i
6000
47,004
;
97
7000
8,195
5,1:21,11
71
8000
10,07E
5,498,90
54
f
�
I
�;
l
Total
I'
I
90
I
A
MICROFILMED BY -
I
t
BEST
MANAGEMENT BY OBJECTIVES
Department _ PAL_ Iti_ S ,�'" rrcRrmrrg_I QUARTLR: r0URTI1
Decision unit _ CEt4r7T,.RY _
Quarter MIRTH _
Fiscal Year Objectives:
1, Reduce woric projects outside Cemetery,
.2. Maintain established Public itelations progr-m,
3. Provide for future care of unique cemetery fixtures,
4. Reduce funeral time to increase time for record keeping
and administration training,
Work completed: (12 months)
1. Monthly average for time (percentage) spent outside the cemetery
corresponding period FY78 13%
2. Public relations rY79 12---3 4
d.
3, Annual stone repairrbudpot completely u1:1.11zed,
4, riscnl year leadership training program completed,
Analysis:
Percentage of crew's time spent outside the cemetery ha, decreaaed
this fiscal year by only one fourth (1/4) of a percent,
Expenditures
Budget
This Quarter,
6000
47,004
45, 5715.35
97
7000
8,195
5,1:21,11
71
8000
10,07E
5,498,90
54
9000
11,927
_ _
7,46_Do
4�;
Total
77 102
69 G99 aG
90
MICROFILMED BY -
JORM
MICROLAB
CEDAR
RAPIDS -DES MOINES
MANAGEMENT OY 013ACTIVES
lhy7a+'trnCrlt __ y�yl,hg_,1N0 RRCRIiA1'[gN,
OCCision unit FORP.S'I'IiY AND Nursr:rtY
Quarter POLMt•rI
fiscal Year Objectives:
1. Reduce cemetery crew hours on outside forestry projects
by 5%.
2. Increase by 10% street tree trimming to be done by
contractors,
3, Monitor Weed Ordinance with updating,
4. Reduce ordinance viblations by increased publicity,
5. Maintain and incrense I.nforuintionnl service to other
departments and divisions.
Mork completed: (12 months)
1, Outside Forestry, FY78 o 475.75 hours,
2. SCreet Trees trivaoedY7rY78�rm1.40 fours,
822 Crces,
3, Weed Ordinance problem sYseem to0he none"•''r
4. solved Weed and forest existent,
r
Y problems, FY78 e 517 ,
5. Inforn;aL'ional service toother units 7
provi_d dn•s requested,
101 trees were trLmmed ns part of a regularro,rim,
1978 storm and the subsequentclean_u ond p P revThe inno
re
winter tint resulted in nrlditional. trer.•lon,,;, <I1[he wind d,maf;c
Lhgl' wove experienced this spring and summer h,vc resultr:d Envery 1LtLle trimming in
or repair, "Y79. It hm
,❑ been osCly removal
1, Outside Forestry was reduced by 8 percent,
2. Street tree trimming downII9 percent,
3. Weed Ordinnnco without problems,
4. Ordinance violnters iucre,sed by 17 percr:ne,
5: Informational service;; - okay,
Expenditures Budget This Quarter x
6000 U,, 739
14,735,00 100
7000 876
456,00 52
8000 35 663
34,494,51 97
9000 1 n45
1_o02_Ilo 96
Total 52 319
1016g(S_. 31 95
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES r40111ES
■.
MANAGEMENT BY OBJECTIVES
Department PARES f, RECREATION
Decision Unit ADMINiSTPATION
Quarter 4th
Fiscal Year Objectives:
1. Prompt dissemination of informatlon from the Council, City Manni;cr, other depart-
ment and division heads and the Parks and Recreation Commission to appropriate
division heads and divisions.
2. Systematic monitoring of divisions to ensure that each is functioning aL top
capacity for the whole 12 month period.
3. Ensure uniform evaluation criteria as much as possible for all employees of
the department.
4. To develop a set of guidelines for each division so that it can be determined
whether work has been done, and done satisfactorily.
Work completed:
1. Ongoing. Almost no complaints from public.
2. Ongoing. Leisure needs survey and City-wide survey indicates that divisions
are doing a good job.
3. This has been done by the Human Relations Department.
4. Partially completed. Park division has a list of projects prioritized and
check off system to see if projects are on schedule.
Analysis:
7arious methods of communication are being used - staff meetings, reproductions of
)ertinent information, consultations, etc.
I: Rpendi tures
6000
7000
0000
9000
Total
Budget
38,017
1,620
2,500
0
42,137
Yca1' Lo Date
35,564
9.50
1,413
0
36,9117
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
z
93.5
.586
56.5
0
87.78
I
MANAGEMENT By 011JECTIVES
Department PARKS AND RECREA'PION
Decision Unit CENTRj\L IIUS1i11i55 MSTRICI' MAINTENANCE
Quarter 4ch
Fiscal Yeah Objectives:
NONE SHOWN
Wurl: Completed:
Analysis:
Comment - This budget was for last G months of FY 179
Expenditures
Budget
year to nate
%
i
10,097
6,495
i
7000
2,000
1,049
52,5
I
900
10
1,1
9000
0
626
Total
1_2,979
61
t
I
f
i
I1�
t
l
i
MANAGEMENT By 011JECTIVES
Department PARKS AND RECREA'PION
Decision Unit CENTRj\L IIUS1i11i55 MSTRICI' MAINTENANCE
Quarter 4ch
Fiscal Yeah Objectives:
NONE SHOWN
Wurl: Completed:
Analysis:
Comment - This budget was for last G months of FY 179
Expenditures
Budget
year to nate
%
6000
10,097
6,495
64.4
7000
2,000
1,049
52,5
9000
900
10
1,1
9000
0
626
Total
1_2,979
61
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
El
MANAGEMENT BY OBJECTIVES
DEPARTMENT: CITY MANAGER QUARTER: FOURTH
DECISION UNIT: ENERGY COASEF.VATION PROGRAM/CDBG PROJECTS
Fiscal Year Objectives:
1. Increase public awareness of energy and resources conservation and
recovery needs and techniques.
2. Conduct a heat loss identification project for low and moderate income
residences.
3. Implement an energy monitoring system to evaluate the effectiveness
of the overall resources conservation projects.
4. Conduct a pilot solar demonstration project.
5. Review and recommend alternatives to solid waste disposal.
Work Completed:
- An advertisement was published listing the various recycling
opportunities in Iowa City.
- The application forms for the Pilot Solar Demonstration Project were
completed.
- Numerous books and publications were ordered as resource material for
the Pilot Solar Demonstration and Public Awareness Projects and for
energy planning in general.
Analysis:
About one-quarter of my time was available for CDBG projects as a result of
the fuel shortage. There was no time to implement the Pilot Solar
Demonstration Project during this quarter, as had been planned last winter.
Therefore, I have requested a carry-over of funds from FY79 to FY80 for
this project.
Expenditures Budget This Quarter %
6000 11,527.00 2,658.33 88
7000 2,450.00 452.23 23
8000 20,873.00 2,249.43 19
9000 16,500.00 154.98 67
TOTAL 51,350.00 5,514.97 50
/7/3
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 110IIIES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: CITY MANAGER QUARTER: FOURTH
DECISION UNIT: ENERGY CONSERVATION PROGRAM/GENERAL FUND PROJECTS
Fiscal Year Objectives:
- Conduct an energy audit of public buildings and operations.
Work Completed:
- City building energy use data encoding for computer analysis was
continued but not completed.
- Assessed the diesel fuel and gasoline shortage.
- Advised City Manager and department heads on the anticipated
gasoline shortage and asked them to prioritize their fuel uses
and cut fuel use by five percent immediately.
- Researched federal fuel allocation system and State fuel set-
aside program.
- Began recording gasoline and diesel fuel use by each division.
- Prioritized Transit System fuel use with Transit System Manager.
- With Assistant City Manager located diesel fuel for the Transit
System when supplier could not supply City.
- Began analysis of question of effectiveness of storm doors and windows
referred by the Housing Board of Appeals.
Analysis:
The worsening oil situation had repercussions for the City of Iowa City
during this quarter and the result was that I was asked to focus my
attention on the fuel shortage and attendant issues. Approximately three-
quarters of my time was spent on General Fund activities, however, very
little progress was made toward achieving the stated fiscal year objective
because of the fuel shortage.
Expenditures
Budget
This Quarter
%
6000
4,000.00
2,620.64
101.5
7000
500.00
133.81
31.5
8000
2,500.00
68.40
84.6
9000
------=-
--------
TOTAL
7,000.00
2,822.85
90.5
MICROFILMED BY
j JORM MICROLAB
I CEDAR RAPIDS•DES !IRIDES
- AUGUST ALW6LL 1 1 LK
1919
for Lower Ralston Creek Neighborhood
STATUS OF SMALL CITIES PROJECT
Application Status
Iowa City's Small Cities grant application is undergoing review by the Omaha office of the
Department of Housing and Urban Development. However, we expect to receive official
notification of approval from HUD no later than September 15, 1979. Assuming HUD approves
our application, project funding will become available on October 1, 1979.
Environmental Review
The environmental review of the Small Cities Project is underway, with completion scheduled
for September 15, 1979. Upon completion of the Environmental Review Record, the document
will be available for citizen review and comment. Notification of the completion of the
environmental review and the "level of clearance finding" (statement of whether or not the
project will have have a significant effect upon the environment) will be published in the
Iowa City Press -Citizen. The September newsletter will contain additional information on
the project s enT vironmental review.
Iowa Chapter 403
Chapter 403 of the Iowa Code (of laws) authorizes cities to exercise certain powers in order
to rehabilitate, conserve and redevelop blighted areas. However, certain requirements must
be met first. The City Legal Department has determined that in order to comply with Iowa
law, Iowa City must meet these requirements for the Small Cities Project.
City Council took the first step toward meeting the requirements on July 31 when a
"Resolution of Necessity" was adopted, finding that the Small Cities Project is needed to
rehabilitate and redevelop the Lower Ralston Creek Neighborhood. The next step, the
preparation of a redevelopment plan, has been completed by City staff. This plan will be
reviewed by the City Planning and Zoning Commission on August 16, and their recommendations
forwarded to City Council. City Council will then hold a public hearing on the redevelopment
plan on September 11, with final action on the plan to be taken on September 18, 1979.
RALSTON CREEK IMPROVEMENTS
The most important element of the Small Cities Project, both in terms of cost and persons
benefitting, is the control of Ralston Creek flooding. Of the $2 million requested for the
Lower Ralston Creek Neighborhood improvements, $785,000 is allocated for improvements and
modifications to Ralston Creek, designed to contain 100 year frequency floods throughout the
project area.
Creek improvements planned for the Small Cities project area are pert of the overall Ralston
Creek Storm Water Management Plan developed by Shoemaker-Haaland Professional Engineers for
the City of Iowa City. Work to be accomplished through the Small Cities project will be
coordinated with ongoing and future improvements upstream from the project area.
City of Iowa City, 410 East Washington 354-1800
Mike Flaherty, Small Cities Project Coordinator,ext.324
Bruce Knight, Small Cities Citizen Participation Coordinator, ext. 317
'!I CROF I01F.D B�
JORM MICROLAB
The major improvement to the creek itself will be the excavation and expansion of the
crvok's west bank from (filbert Stroel. to Kirkwood Avenue and the eonatruction of a land-
form (dike) with excavated materials. (A -see map below) Both banks will be stabilized
with rip -rap (crushed rock) and soil. (B)
Improvements along the creek's east bank will be made between Lafayette and Benton
Streets through the installation of sheet piling (a flood wall) and by filling low
areas. (C)
Improvements to structures which currently obstruct the creek will be made at Lafayette
Street, by removing and reconstructing the railroad trestle at a higher level grade (D),
and at Benton Street by constructing an additional culvert beneath the Benton Street
bridge (E). Benton Street will also be slightly raised.
Interior drainage of adjacent properties will be improved by the installation of storm
water pumping stations on both banks of the creek near Benton Street (F).
It is anticipated that improvements to the railroad trestle and the Benton Street bridge
will begin during the summer of 1980, with actual creek improvements scheduled to begin
in 1981 following the completion of all required property acquisition.
LOWER RALSTON GIISEK
z
LAl
M
OKS1111
11
spin 1"WOMM-M I
WIN
BENTON PRE
STREET
'IOT
i n r lawI1, MI11CeRoD TO I
RArno
%//
VACAIND marl
00 ILOCN NUMIIR
•• rARCIL MUMIIR
� •,fA�wn
2
"ICROf IClf.G H,
JORM MICROLAB
CITIZEN INFO AND INPUT
Property Acquisition Informational Meeting Held
A meeting was held July 25 in order to present information on the property acquisition
process to property owners in the Lower Ralston Creek Neighborhood. Eleven residents were
present at the meeting which included a presentation of what the Small Cities Project would
include by Bruce Knight; information on the Uniform Property Acquisition and Relocation Act
from George Nuss, Property Acquisition Specialist from HUD; a discussion of property
acquisition procedures in Iowa City by Mike Flaherty; and a presentation on the appraisal
process by Norman Bailey, a real estate appraiser from Iowa City.
After the information on property acquisition had been presented to the property owners, a
question and answer period was held. Some of the questions and concerns brought up and the
answers received are reported below:
-One resident expressed the concern that the price which he received for his property would
not be enough for him to replace it. Mike Flaherty responded that the City would provide
assistance in locating new property to replace the old at a reasonable price. He also
pointed out that some negotiation on the price may be possible.
-It was asked if it may be possible that the City would decide not to acquire all the land
currently proposed for acquisition. Mike Flaherty responded that if and when the full
application was approved all property listed will be acquired unless information brought out
in the Environmental Review Record does not warrant it.
-Another question brought out whether it would be possible for the current property owners
to get the land back once the improvements were made. Mike Flaherty explained that the only
way this could be done under Iowa law was through competitive bidding.
The questions listed above were some of the more important points brought out in the meeting.
If you would like more information on the meeting or have other questions on property
acquisition procedures, please feel free to call the Department of Planning and Program
Development.
Committee on Community Needs (CCN) Vacancy
The CCN, a citizens group appointed by the City Council to oversee the City's Community
Development Block Grant (CDBG) program, has a vacancy which is currently being advertised.
Any lower Ralston Creek resident who is interested in applying for this position should have
their application in to the City Clerk's office by September 18. Application forms are
available at the City Clerk's office or from Bruce Knight, small cities citizen
participation coordinator.
The Small Cities Project will be the major CDBG program being carried out over the next three
Year period. Because of this fact, Lower Ralston Creek neighborhood residents are highly
encouraged to apply for any vacancies which come open on the CCN. By doing this the
residents of the area will be given the opportunity to have input into the CDBG programs as
they are carried out.
Things to Watch for
Earlier this year, the Storm Water Management Plan for the Ralston Creek watershed was
completed by Shoemaker-Healand Pro ess onal ngineers. On August 22, 1979 at 7:30 PM, a
Public presentation of this plan will be given in the_owe—City Civic Center. This plan
outlines the improvements which need to be carried out along Ralston Creek in order to
improve the flooding problems which the.City has faced. It was this plan which proposed the
creek improvements which aregoing to be carried out in the Lower Ralston Creek Neighborhood
with the Small Cities program.
3
"ICROFILM(D RI
JORM MICROLAB
CITY OF IOWA CITY
DEPT. OF PLANNING
PROGRAM DEYELOM
CIVIC CENTER
IDWA CITY, IA 5224
r
MICROFILMED Or
JORM MICROLAB
City of Iowa Cit,
MEMORANDUM
TO: City Council DATI: August 23, 1979
FROM: City Manager
RE: Informal Agendas and Meetings Schedule
t!g st 27, 1979
1:30 - 5:00 P.M. hlonda
1:30 P.M. - Review zoning applications
2:00 P.M. - Council agenda, Council time, and Council committee reports
2:30 P.M. - Housing Code Amendments:- Housing and Inspection Services
3:00 P.M. - Solid Waste Pickup from Residential/Commercial BuildingsPublic
Works3:30 P.M. - Consider appointment to the Planning
and Zoning Commission 28 1979-
7:30 P.M. - Regular Council Meeting - Council
nber 3 1979
HOLIDAY - NO INFORMAL MEETING
NO REGULAR MEETING Iuesoa
PENDING ITEMS
Northside Study
Area Transportation Study
Presentation on new Art Gallery - September 1979
Discuss major City projects
Appointments to Board of Appeals, United Action for Youth Board, Resources
Conservation Commission and Committee on Community Needs - September 25, 1979
Appointments to Board of Library Trustees, Board of Appeals, Board of Adjust-
ment - October 2, 1979
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110IIIES