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Home My WebLink About2008-11-17 Council minutes~,~.®~ CITY QF [tJWA C[TY ~ ~~~~~~ ,~~,~~~ RA ~ D ~ ~ ~ E~(J Date: November 17, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, November 17, 2008, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wright. Absent: Wilburn UISG: Swedlund Staff: Lombardo, Helling, Dilkes, Karr, Davidson, Miklo, Howard, Hargadine, Long, Boothroy, Yapp, Briggs, Purdy, Fosse, Rackis, Jordan, Severson, Dulek, C. Smith (A complete transcription is available in the City Clerk's Office) PLANNING AND ZONING ITEMS PCD Director Davidson, Senior Planner Miklo, and Urban Planner Howard presented information on the following item (power point on file): a. AMENDING TITLE 14, ZONING CODE, TO ESTABLISH A MINIMUM PARKING REQUIREMENT FOR HOUSEHOLD LIVING USES IN THE CENTRAL BUSINESS (CB-10) ZONE AND TO AMEND THE DEFINITION OF "HOUSEHOLD" TO REDUCE THE NUMBER OF UNRELATED PERSONS ALLOWED TO RESIDE IN ONE DWELLING UNIT FROM FIVE (5) UNRELATED PERSONS TO THREE (3) UNRELATED PERSONS IN THE COMMUNITY COMMERCIAL (CC-2), CENTRAL BUSINESS SERVICE (CB-2), CENTRAL BUSINESS SUPPORT (CB-5) AND CENTRAL BUSINESS (CB-10) ZONES. COUNCIL APPOINTMENTS Airport Zoning Board of Adjustment - No applicants, re-advertise Airport Zoning Commission - No applicants, re-advertise Youth Advisory Commission -deferred indefinitely pending adoption of revised by-laws Human Services/Aid to Agencies (2) -Council Member Wright; Mayor Bailey to follow up with Council Members Wilburn and O'Donnell on second appointment AGENDA ITEMS 1. (Agenda item # 7 -ordinance amending Title 9 ... "Motor Vehicles and Traffic" ..."Parking During Snow Emergencies" ...) Majority agreed to expedite second reading and pass and adopt the ordinance. 2. (Agenda item # 9 -resolution authorizing removal of speed humps on Fourth Avenue ....) JCCOG Dir. Yapp present for discussion. Council requested a copy of the City traffic calming policy at the formal meeting the next evening. 3. (Agenda item # 6 -ordinance amending Title 5 "Business and License Regulations" ... Chapter 2 "Taxicabs" ...) City Clerk Karr noted the ordinance cleaned up and clarified Council Work Session November 17, 2008 Page 2 present procedure, regarding annual inspections of vehicles and provides exceptions to pedicabs and horsedrawn vehicles that are not applicable. 4. (Consent Calendar items # 3e(9) -Brenda Parson: Englert Request for funding) City Manager Lombardo recommended a three year commitment using the Economic Development funds. Majority agreed to have the Englert Board develop accountability measures and make a presentation to the Economic Development Board. 5. (Agenda item # 11 -Resolution .... First amendment ... Southgate Development Company ... redevelopment of Pepperwood Mall) PCD Dir. Davidson present for discussion. FLOOD MITIGATION (IP2 of 11/13 Info Packet) City Manager Lombardo provided an introduction of the item and staff for further discussion. CD Coordinator Long announced the hiring of two flood recovery specialists, David Purdy and Nasseem Moradi. Long and Purdy provided an update of the buyout program. Mayor Bailey stated she would be sending a letter to the Governor, on behalf of the City, asking for an exception to some of the decisions of the Iowa Department of Economic Development. PCD Dir. Davidson and PW Dir. Fosse facilitated discussion on City Council decisions about overall strategy for repairing damaged neighborhoods; and requested direction on three questions on page 2 of their memo in the November 13t'' information packet. (power point on file) Question 1 -Majority directed staff to proceed to inform property owners who are eligible for buyout funds that If they refuse funds their property may be located on the "wet" side of a flood protection structure in order to protect the larger neighborhoods. Question 2 -The large scale levy/floodwall projects summarized were estimated to cost between $20-27 million, with estimated local share cost in the $5-$6 million range. Staff requested concurrence that additional engineering costs of $500,000 would not occur until special Congressional Designated Funds are earmarked for City use. Majority requested staff organize neighborhood input meetings, and directed PW Dir. to report back to Council on engineering costs that would be needed prior to those neighborhood meetings. Question 3 - Strategy for use of temporary flood barriers in Parkview and Idyllwild neighborhoods. Council considered temporary flood barriers as a reasonable option to be considered. Staff will try to get a written ruling from the State on whether or not temporary flood barriers can be placed on land or protect land that has been purchased with the Hazard Mitigation Grant Program. STAFF ACTION: Copy of letter to the Governor included in November 20'h information packet . Proceed as outlined (Fosse and Davidson) CURBSIDE RECYCLING FOR MULTI-FAMILY RESIDENTIAL/CO-MINGLING RECYCLABLES PW Dir. Fosse and Recycling Coordinator Jordan presented information (power point on file). After discussion a majority of Council directed staff to prepare RFP's for two alternatives, one the present method (separation), and the second, co-mingling proposal and report back to Council with a recommendation before entering into a contract. STAFF ACTION: Proceed as outlined (Jordan) Council Work Session November 17, 2008 Page 3 COMMERCIAL VEHICLE CONGESTION DOWNTOWN Deferred to December 1 work session. VIOLENCE AGAINST WOMEN TASK FORCE RECOMMENDATIONS (IP3 of 11/13 Info Packet) Asst. City Mgr. Helling, Human Services Planning Coordinator Severson, Transportation Services Dir. O'Brien, Transportation Planner Yapp, and Police Chief Hargadine present for discussion. After discussion a majority agreed to schedule further discussion on the following: a) Identify a city staff point person and liaison to the University b) Reestablish Neighborhood Watch Officer/Program c) Provide information on City website utilizing links to resources d) Participating in education forum related to safety on campus and in community e) Research pedestrian scale lighting options f) Customer safety training for taxicab drivers g) Staff provide quarterly update reports on process to Council STAFF ACTION: INFORMATION PACKET DISCUSSION (November 6 & 13) Mayor Bailey noted the Legislative open house scheduled in Coralville Tuesday, November 18 (IP7 of November 13 info packet). COUNCIL TIME In response to Council Member Champion, City Clerk Karr stated that the employee luncheon is scheduled 11:OOa to 1:OOp on Thursday. 2. Council Member Hayek reported on conversations with Provost Lowe and Interim Dean of Students Rocklin regarding alcohol issues and specific proposals are forthcoming. 3. In response to Council Member Wright, City Atty. Dilkes stated staff would bring alcohol proposals back to Council at their January 5 work session. 4. (IP5 of 11/13 Info Packet -email from Tim Taffe re Iowa City SEATS Transportation Program) Council Member O'Donnell noted the letter and stated this is the first negative comment he has heard; and reported hearing numerous positive remarks about the service. SCHEDULE OF PENDING DISCUSSION ITEMS None Council Work Session November 17, 2008 Page 4 UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS Mayor Bailey asked if anyone could attend the November 20 ground breaking of the affordable green home with universal design at Sandhill Estates, as she was unable to attend. DISCUSSION OF MEETING SCHEDULE (IP4 of 11/13 info packet) In response to City Clerk Karr, majority agreed with the revised meeting schedule for January- March, including the budget schedule. STAFF ACTION: Prepare final for distribution in November 20 Information Packet. (Karr) Meeting adjourned 9:50 PM.