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2008-11-25 Info Packet
~r~lll~ ~ ,~®~~~ -.~...~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET November 25, 2008 DECEMBER 1 WORK SESSION IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Animal Services Supervisor: Invisible fences MISCELLANEOUS IP3 Memorandum from the Senior Planner: Downtown Residential Parking Requirements IP4 Letter from JCCOG Traffic Engineering Planner to Residents of Glendale Road between 7cn Avenue and Ashwood Drive, and Ashwood Drive between Glendale Road and Rochester Avenue: November 12th meeting to discuss traffic calming on Glendale Road and Ashwood Drive IP5 IP6 IP7 Letter from JCCOG Traffic Engineering Planner to Lexington Avenue residents between Park Road and River Street: Lexington Avenue traffic barricade Email from Caroline Dieterle to John Yapp: Parking during snow emergency [staff response included] Fiscal Year 2008 Annual Report of Boards, Commissions, and Committees DRAFT MINUTES IP8 Public Art Advisory Committee: November 4, 2008 IP9 Airport Commission: November 13, 2008 IP10 Parks and Recreation Commission: November 12, 2008 IP11 Police Citizens Review Board: November 18, 2008 IP12 Airport Commission: November 20, 2008 ~ _ ~ 11-25-08 ' "'"'®'~~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas November 25, 2008 www.icgov.org • MONDAY, DECEMBER 1 Emma J. Harvat Hall 5:30p Meeting with Area Legislators (Separate Agenda Posted) 6:30p Council Work Session • Planning and Zoning Items "d,e" • Agenda Items ^ Commercial Vehicle Congestion Downtown • Animal Ordinance -Invisible Fence (reference IP2] ^ Information Packet Discussion (11/20 and 11/25] • Council Time • Schedule of Pending Discussion Items • Upcoming Community Events/Council Invitations • Discussion of Meeting Schedules 7:30p Special Formal (Separate Agenda Posted) • Executive Session for Six Month City Manager Evaluation • TUESDAY, DECEMBER 2 Emma J. Harvat Hall 7:OOp Formal Council Meeting TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • WEDNESDAY, DECEMBER 10 North Liberty 4:30p Joint Meeting • TUESDAY, DECEMBER 16 Emma J. Harvat Hall 5:30p Special Work Session 7;OOp Formal Council Meeting Continue Special Work Session if necessary • THURSDAY, DECEMBER 25 Christmas Day -City Offices Closed • FRIDAY, DECEMBER 26 Christmas Holiday -City Offices Closed • THURSDAY,JANUARY1 New Year's Day -City Offices Closed • MONDAY, JANUARY 5 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, JANUARY 6 Emma J. Harvat Hall 7:OOp Formal Council Meeting ~ _ i ~~. ®~~ ,~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas November 25, zoos www.icgov.org • SATURDAY, JANUARY 10 Emma J. Harvat Hall 8:OOa - 3:OOp Special Work Session -Budget • MONDAY, JANUARY 12 Emma J. Harvat Hall 6:30P Special Work Session -Budget • THURSDAY, JANUARY 15 Emma J. Harvat Hall 1:30p - 8:OOp Special Work Session -Budget • MONDAY, JANUARY 19 Martin Luther King Holiday -City Offices Closed • WEDNESDAY, JANUARY 28 Emma J. Harvat Hall 6:30p Special Work Session -Budget Boards/Commissions/Community Events • THURSDAY, JANUARY 29 Emma J. Harvat Hall 6:30P Special Work Session -Budget • MONDAY, FEBRUARY 9 Emma J. Harvat Hall TBA Special Council Work Session • TUESDAY, FEBRUARY 10 Emma J. Harvat Hall 7:OOP Special Formal Council Meeting • MONDAY, FEBRUARY 16 Emma J. Harvat Hall President's Day Holiday -City Offices Closed • MONDAY, FEBRUARY 23 Emma J. Harvat Hall TBA Special Council Work Session • TUESDAY, FEBRUARY 24 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • TUESDAY, MARCH 10 Emma J. Harvat Hall TBA Special Council Work Session Special Formal Council Meeting Continue Special Work Session if necessary • MONDAY, MARCH 23 Emma J. Harvat Hall TBA Special Council Work Session • TUESDAY, MARCH 24 Emma J. Harvat Hall 7:OOP Special Formal Council Meeting • MONDAY, APRIL 6 Emma J. Harvat Hall 6:30p Council Work Session ~~®,~ CITY OF IOWA. CITY IP2 ~III~~~ E~oRA Date: November 25, 2008 To: Iowa City Council From: Misha Goodman, Animal Services Supervisor Re: Invisible Fences The division of animal services decided to address invisible fencing after we started receiving many aggressive dog complaints over a significant period of time as well as observing an increase in the number of loose dogs that owners had attempted to contain within these systems. Complaints originated with the Iowa City water department meter readers, police department and utility/cable companies who were being approached aggressively and in some cases bitten while attempting to perform work on or near properties where invisible fences had been installed. Additional complaints came from citizens with children who were concerned about their child inadvertently entering a dog's territory simply by stepping into a front yard area, as these fencing systems often extend to the property line adjacent to the sidewalk but have no visible barrier indication. These fencing systems can work to confine some dogs, but they unfortunately do not work on many dogs. Dogs with thick, long or excessive amounts of hair may not feel the collar's shock, or if they do, it will be greatly muted, rendering the device practically useless. Some owners shave the fur around the dog's neck so the collar is in contact with bare skin and the dog will feel the shock. With dogs that have many skin folds around their neck, the shock they feel may be negligible. Sometimes these dogs have fewer nerve endings and are less likely to feel the full force of the shock. If the dog is nervous or easily becomes afraid, once shocked, it can become unwilling to go back into the yard. Some larger dogs with a fearless, aggressive temperament or high prey drive may simply choose to ignore the shock from the collar and chase after the cat, mailman or whatever it is that intrigues them. Invisible fencing does not keep other pets, people or wildlife out, so it offers no protection for the dog within the system from being approached or attacked. Invisible fencing must be installed properly and the animal must be trained appropriately for the system to work. Unfortunately this process is time-consuming and requires monitoring by the owner. After initial installment, however, it is common for the owner to forget about general maintenance of the system or regular testing for proper operation. If, as an example, the batteries run low or dead on a dog's collar, the system is useless. It is much easier for an owner with a regular barrier-type fence made out of wood or wire to notice the need for repair. In addition, since invisible fence systems require electricity to operate, they are also rendered useless during power outages, no matter how brief. In the past month the animal center has had six incidents of dogs escaping their invisible fencing systems. In at least one case, the dogs caused property damage and were aggressive to other animals. In some of these cases the dogs were repeat offenders and the citizen continued to use the system even after they knew it was not working and had been cited. As a matter of practice, the animal service officers only enforce this code restricting the use of invisible fences for dog containment when a violation has been reported. In other cases where we are aware of the fencing, we simply advise citizens of the code and the reasons it is in place. I recommend the code remain in effect for the increased safety of our citizens. r i . ~®,.-~ C I T Y O F I O W A C I T Y 1P3 MEMORANDUM Date: November 24 To: City Council From: Robert Miklo, Senior Planner Re: Downtown Residential Parking Requirements Based on the Council's discussion at your work session on November 17 and the public hearing on November 18, there was a majority who felt that parking should be required for large new residential projects. However, there was a concern that the proposed parking requirement may prevent the conversion of the upper floors of existing buildings into a small number of apartments. To address this concern, staff is drafting alternatives that would be more flexible than the special exception to waive residential parking requirements for historic buildings that was contained in the original draft. We are also studying the ratio of parking spaces that would be required for 1-bedroom apartments compared to 2 and 3-bedroom units, and the requirements for allowing parking spaces in public parking facilities to be used for residential parking. We plan to present these alternatives to the Planning and Zoning Commission at their December 4`h meeting with the goal of having their recommendation for revisions to the City Council at your December 16~h meeting. Prior to the Planning and Zoning Commission meeting, we will send the proposed amendments to the Downtown Association and the developers who spoke at the City Council public hearing. Jeff Davidson will be at your December 1S` work session if the Council has any other direction on this matter. Otherwise we will proceed as outlined above. IP4 November 20, 2008 ~~®~ ~ ~~~~~~~ ~wr®~~~ -•~...._ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 5 2240- 1 826 Residents of Glendale Road between 7th Avenue and (319) 356-5000 Ashwood Drive, and Ashwood Drive between Glendale Road (3 19) 356-5009 FAX and Rochester Avenue www.icgov.org Re: November 12th Meeting to discuss traffic calming on Glendale Road and Ashwood Drive Dear Resident: During thethsummer of 2008 the City received a petition from residents of Glendale Road between 7 Avenue and Ashwood Drive, and Ashwood Drive between Glendale Road and Rochester Avenue to have these sections of roadway considered for Iowa City's Traffic Calming Program and to determine if the intersection of Glendale Road and Ashwood Drive met the warrants for an all-way stop. The City completed a traffic evaluation and determined that these streets qualify for the Traffic Calming program as the 85th percentile speed of traffic exceeds 5 mph over the posted speed limit of 25 mph. The City also determined that the intersection .of Glendale Road and Ashwood Drive did not meet the warrants for conversion to an all-way stop controlled intersection. Unwarranted stop signs result in motorists who slow down without stopping, which could make the intersection more dangerous for pedestrians and other vehicles who may assume all drivers will stop. Studies have also shown that many drivers speed up between unwarranted stop signs to make up time they perceive as being lost. On November 12th 2008, a neighborhood meeting was held to discuss the City's findings and determine the preferred traffic calming measure. The meeting resulted in a consensus to request police enforcement during the times of the day traffic is speeding. The meeting also generated a request for the occasional use of the Police department's speed trailer to help educate motorists on their driving speeds and encourage them to travel at the speed limit. The data from the traffic study completed in October 2008 indicates that speeding occurs in your neighborhood almost exclusively between 7:30 - 8:15 am, 3:30 - 4:15 pm, and between 4:30 and 6:30 pm during the week. This information has been forwarded to the Police department. In the spring, we will perform another traffic study to determine the effectiveness of the Police enforcement in your neighborhood. If the 85th percentile speeds continue to be at least 5 mph over the speed limit, the neighborhood would have an opportunity to continue the discussion on potential traffic calming options. If you have any questions, please feel free to contact me with your comments or questions at 356-5254 or darian-nagle-gamm@iowa-city.org. ~in rely, / Vim`-' D '~ la Nag a-Gamm JC G Traffic Engineering Planner cc: City Council Michael Lombardo Matt Johnson Jeff Davidson John Yapp Rick Fosse Ron Knoche John Sobaski Marcia Bollinger ~' ~-. ,.,..' ._.-, ,, ~: _~ ' ', _' . __ ~a _~- 4ti jccogtplltrs/dng-glendale_ashwood.doc November 21, 2008 Lexington Avenue residents between Park Road and River Street Re: Lexington Avenue traffic barricade Dear Residents: IP5 ~~®~r -•a.at~ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Last spring the City re-installed the traffic calming barricade on Lexington Avenue near the intersection with McLean Street. You will recall that the agreement worked out between the neighborhood and the City Council states that the barricade will be in place during the warmer weather months and removed during the winter. We specifically have established that the barricade will be removed when the City installs snowplows on the City trucks, and reinstalled when the snowplows are taken off. The purpose of this letter is to inform you that the City crews will remove the barricade along with the warning signage on Lexington Avenue the week of December 1st, weather permitting. City crews will reinstall the barricade next spring. If you note an increase in the reckless operation of vehicles on Lexington Avenue, you should contact the Iowa City Police Department on their routine business number at 356-5275. Feel free to contact me at 356-5354 or darian-nagle-gamm@iowa-city.org if you have any questions. ' cerely, D rian agle-Gamm JC G Traffic Engineering Planner ., cc: Michael Lombardo - . City Council ~ ~ ~~,.~ ~~ Police Department '~ - Public Works Department " ' ~ ~ ~ ~ ~~ ~. ` "; Planning and Community Development Department u ~~ , ~ -~ jccogtp/Itrs/dng-Iexbarricades1208.doc ' Re: Parking during snow emergency Marian Karr From: Caroline Dieterle [caroline-dieterle@uiowa.edu] Sent: Saturday, November 22, 2008 2:52 PM To: John Yapp Cc: Council Subject: Re: Parking during snow emergency IP6 John - Thank you for your courtesy and help when I came into your department last Wednesday and for your prompt note providing an answer to my inquiry regarding the basis for designating the north side of Walnut Street for parking. (Possibly a coin flip? :)) I also made a tour of the neighborhood to survey parking locations and compiled the following list: Even (house #) side parking: Walnut Van Buren Benton Gilbert Court Sheridan Court Bowery Center Maggard Roosevelt Odd side parking: Page Lucas Marcy Diana Howell Summit Dearborn Clark Oakland Grant Seymour Now a few thoughts: 1) Apparently Carroll and Rundell have two-side parking, so their schedule in a snow emergency will depend on the day of the week on which we get the snow. 2) The lists have approximately the same number of streets each. But in each list there are some streets that rarely have open parking places as it is (even without a snow emergency) - e.g., Benton, Page, Gilbert Ct., Bowery, Court, Seymour. 3) Many houses in these two older, contiguous neighborhoods do not have driveways. Some have 11/23/2008 Re: Parking during snow emergency Page 2 of 3 garages with alley access -but unless the City has a plan to plow alleys as well as streets, it is unrealistic to expect that people will be putting their cars in those garages during snow emergencies. 4) Sidewalks are not promptly and thoroughly shovelled on a reliable basis -even ordinarily, let alone during a snow emergency. Often a coating of ice is part of the storm. This makes sidewalks very hazardous -especially for anyone disabled, elderly, or trying to manage children or parcels; walking even 2 or 3 blocks becomes much more problematical for many people under these conditions. 5) It seems to me that a City map that is color-coded to indicate the parking type on each street would be useful not only for your department but for the City Council. It would make it easier to see at a glance what the situation will be under the ordinances it passes. It was surprising to find that one does not now exist. I am taking the liberty of copying this note to the City Council in the hope that the ordinance (whose overall intent is very good) can be revised to provide that one-side parking streets be treated as the 'calendar day alternate side parking' streets are -and putting one-way streets (e.g., Jefferson, Market) into a separate category if there is concern that calendar day parking can't work for those. Again, thank you very much for your courteous, friendly help. Caroline Dieterle Hello Caroline -you had stopped in to talk to me the other day with questions on parking during a snow emergency, especially in your neighborhood. I was not able to find any information on why parking is restricted on the south side of Walnut Street vs the north side, other than a note it was implemented in 1962. I drove through your neighborhood yesterday evening and think I have a solution. As you know on Walnut Street parking is only permitted on the north side, which has the even- numbered addresses. On even-numbered days during a snow emergency, you can still park on the north side. On odd-numbered days during a snow emergency, you still cannot park on the odd- numbered side of your street (Walnut Street) since it is posted No Parking. You can however still park on the odd-numbered side of other streets where parking is permitted, including Lucas Street, Page Street (east of Dodge Street), and some streets south of Kirkwood Ave like Carroll Street. I'm not sure what block of Walnut Street you live on, but there are some nearby alternatives for on-street parking. Hope this helps - I think I speak for all of us when I say we hope to not have to enact a snow emergency, but it is the only way to adequately clear the public streets during a heavy snow, as we were reminded of last winter. John Yapp 11/23/2008 IP7 Fiscal Year 2008 Annual Report of Boards, Commissions, and Committees ~ r 1 _ ~~ ~ ~~~~~ ~t.J4_ CITY OF IOWA CITY City Manager's Office 356-5010 www.icgov.org TABLE OF CONTENTS STAFF CONTACTS ............................................................................................ .................. 3 ADJUSTMENT, BOARD OF ............................................................................... ..................4 AIRPORT COMMISSION ................................................................................... .................. 6 AIRPORT ZONING BOARD OF ADJUSTMENT ................................................. .................. 7 AIRPORT ZONING COMMISSION ..................................................................... .................. 8 ANIMAL CARE AND ADOPTION CENTER ADVISORY BOARD ....................... .................. 9 APPEALS, BOARD OF ....................................................................................... ................ 10 CIVIL SERVICE COMMISSION .......................................................................... ................ 11 HISTORIC PRESERVATION COMMISSION ...................................................... ................ 12 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION ........................ ................ 15 HUMAN RIGHTS COMMISSION ........................................................................ ................ 17 LIBRARY TRUSTEES, BOARD OF .................................................................... ................ 20 PARKS AND RECREATION COMMISSION ....................................................... ................ 23 PLANNING AND ZONING COMMISSION .......................................................... ................ 26 POLICE CITIZENS REVIEW BOARD ................................................................. ................ 30 PUBLIC ART ADVISORY COMMITTEE ............................................................. ................ 33 REVIEW, BOARD OF ......................................................................................... ................ 35 SENIOR CENTER COMMISSION ...................................................................... ................ 36 TELECOMMUNICATIONS COMMISSION ......................................................... ................ 40 YOUTH ADVISORY COMMISSION ....................................................... ..............41 2 STAFF CONTACTS Adjustment, Board of ...................................................... ........Bob Miklo.................. .......356-5240 Airport Commission ........................................................ ........Michael Tharp ........... .......356-5045 Airport Zoning Board of Adjustment ............................. ........Michael Tharp........... .......356-5045 Airport Zoning Commission ........................................... ........Michael Tharp ........... ....... 356-5045 Animal Control Advisory Board ..................................... ........Misha Goodman........ .......356-5295 Appeals, Board of ........................................................... ........Tim Hennes .............. ....... 356-5122 Civil Service Commission .............................................. ........Karen Jennings......... .......356-5025 Historic Preservation Commission ................................ ........ Bob Miklo .................. ....... 356-5240 Housing and Community Development Commission... ........Steve Long ................ ....... 356-5250 Human Rights Commission ........................................... ........Stefanie Bowers........ .......356-5022 Library Trustees, Board of ............................................. ........ Susan Craig .............. ....... 356-5200 Parks and Recreation Commission ............................... ........Terry Trueblood ........ ....... 356-5110 Planning and Zoning Commission ................................. ........Bob Miklo.................. .......356-5240 Police Citizens Review Board ........................................ ........Kellie Tuttle............... .......356-5043 Public Art Advisory Committee ...................................... ........Marcia Klingaman ..... .......356-5237 Review, Board of ............................................................ .........Dennis Baldridge....... .......356-6066 Senior Center Commission ........................................... .........Linda Kopping........... .......356-5225 Telecommunications Commission ............................... .........Bob Hardy................ ........356-5047 Youth Advisory Commission ................................... .......Marian Karr............. ........ 356-5041 3 ADJUSTMENT, BOARD OF GENERAL RESPONSIBILITIES The Board of Adjustment is empowered through Chapter 414 of the Code of Iowa and Section 14-4B of the Iowa City Code to grant special exceptions as provided in the Zoning Chapter and to hear appeals to decisions made in the enforcement of the Zoning Chapter. The Board has the authority to allow variances to the Zoning Chapter for individual properties where provisions of the Chapter impose a unique and unnecessary hardship on the property owner and where the granting of a variance is not contrary to the intent of the Zoning Chapter or to the public interest. The Board may also submit recommendations to the Planning and Zoning Commission and the City Council regarding amendments to the Zoning Chapter. The Board is aquasi-judicial body whose decisions may be appealed to District Court. ACCOMPLISHMENTS IN FISCAL YEAR 2008 During FY08 the Board of Adjustment met 10 times and made the following decisions: Special Exceptions: 13 approved Variances: 1 approved Appeals: 1 denied The Board's decisions in FY08 resulted in: 7/11/07 (1 approved Special Exception and 1 approved Variance) • EXC07-00005- Allowing construction of a new church sanctuary for property in the Low Density Single-Family Residential (RS-5) at 4032 Rohret Road. (Korean United Methodist Church) • VAR07-00001 - A variance from the zoning requirement that duplexes on lots less than 80 feet in width in the Neighborhood Stabilization Residential (RNS-12) zone have private or rear alley access for property at 24 North Governor Street. (Jeff Clark) 8/08/07 (1 approved Special Exception) • EXC07-00006 -Allowing private, off-street parking in the Central Business (CB-10) zone at 314 & 328 South Clinton Street. (Hieronymus Square) 10/10/07 (1 approved Special Exception) • EXC07-00007 -Reducing the required front and side principal building setbacks to allow construction of an uncovered deck and building addition in the Medium Density Single-Family Residential (RS-8) zone located at 1104 Muscatine Avenue. (Frank and Theresa Wagner) 11/14/07 (1 denied Appeal) • APL07-00002 -Denial of an appeal of the Building Official's decision not to renew a rental permit based on over-occupancy for property at 923 East College Street. (Leighton House) 12/12/07 (1 approved Special Exception) • EXC07-00009 - Permitting a communication transmission facility (cell tower) in the Community Commercial (CC-2) zone at 640 Hwy 1 West. (Iowa Wireless Services, LLC) 2/13/08 (3 approved Special Exceptions) • EXC08-00001 -Allowing establishment of a vehicle repair use in the Community Commercial (CC-2) zone at 1021 Gilbert Court. (Overdrive Auto) 4 EXC08-00003 -Allowing the construction of a church in the Low Density Single-Family Residential (RS-5) zone located at 4330 St. Patrick Drive. (St. Patrick's Church) EXC08-00004 -Allowing the expansion of a school facility (press box) in the Low Density Single-Family Residential (RS-5) zone located at 2150 Rochester Avenue. (Regina High School) _3/12/08 (1 approved Special Exception) • EXC08-00005 -Reducing the principal building setback on the north side of the property to allow construction of an elevator addition, located in the Commercial Office (CO-1) zone at 500 East Market Street. (Mercy Hospital) _5/14/08 (2 approved Special Exceptions) • EXC08-00007 -Allowing adrive-through facility in the Community Commercial (CC-2) zone on Lot 49 of Olde Towne Village. (Hoover Heights Investors) EXC08-00008 -Allowing expansion of a church building in the Low Density Single-Family Residential (RS-5) zone located at 15 Foster Road. (Parkview Church) 6/11/08 (3 approved Special Exceptions) • EXC08-00009 - Reducing the front principal building setback requirement to allow construction of an open air porch for property located in the Medium Density Single-Family Residential zone (RS-8) at 425 Clark Street. (Royce Chestnut) • EXC08-00010 -Reducing the front principal building setback to allow required parking spaces in the front setback for property located in the Low Density Single-Family Residential (RS-5) zone at 300 Kimball Road. (Tammy Kramer) • EXC08-00011 -Allowing expansion of a church facility and a historic preservation exception to modify the site development and dimensional standards related to setbacks and parking for property located in the Neighborhood Stabilization Residential (RNS-12) zone at 411 and 425 South Governor Street. (Bethel AME Church) PLANS FOR FISCAL YEAR 2009 The Board will continue to consider appeals, special exceptions and variances to the Zoning Chapter as they are requested and to make recommendations to the Planning and Zoning Commission and the City Council regarding the Zoning Chapter. BOARD MEMBERS Karen Leigh (term began January 2008-to complete 1 year left in Michael Wright's term) Carol Alexander (term ended December 2007) Ned Wood Michael Wright (resigned from the board December 2007 to join City Council) Michelle Payne (resigned from the board August 2008 to join Planning and Zoning Commission) Edgar Thornton Caroline Sheerin (term began March 2008) AIRPORT COMMISSION GENERAL RESPONSIBILITIES The Iowa City Municipal Airport Commission is afive-member commission responsible for formulating policy and directing administration of the Iowa City Municipal Airport as a public facility in accordance with local, Iowa Department of Transportation and Federal Aviation Administration regulations. The Commission was established by public referendum under Iowa Code in 1941. The Commissioners are appointed by the Mayor and approved by the City Council, with a six (6) year term of office. The Airport Commission meets monthly, with additional meetings as necessary. ACTIONS AND ACCOMPLISHMENTS IN 2008 Continue implementation of the Strategic Plan Completion of Runway 7/25 Extension Project in October 2008 Continue development of Airport Viewing Area Rehabilitation of runway 7-25 Installation of 24 hour self service Jet Fuel System Continue marketing of Aviation Commerce Park -Sold Lots 2,3,4 Continue positive relationship with City Council and City Departments GOALS FOR FISCAL YEAR 2009 Continue implementation of the Strategic Plan Continue development of Airport Viewing Area Complete Rehabilitation of Runway 7-25 Begin Rehabilitation of Runway 12-30 Continue marketing of Aviation Commerce Park Continue positive relationship with City Council and City Departments Construction of new storage hangar for larger business aircraft Completion of South Airfield Planning Study. Continue positive relationship with City Council and City Departments Pursue possible arrangement to bring University of Iowa Hospital Airfare facilities to Airport 6 AIRPORT ZONING BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES In Accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Board of Adjustment. It is the duty of this Board to hear and decide appeals where it is alleged that there has been an error in any administrative action in the enforcement of the ordinance, and to hear and decide on special exceptions that are specifically provided for in the ordinance and to authorize variances from the terms of the ordinance on appeal in specific cases. ACTIONS AND ACCOMPLISHMENTS IN 2008 The Board did not receive any appeals requests for exceptions or requests for variances during the past year. GOALS FOR FISCAL YEAR 2009 The Board will respond to appeals and other requests as it receives them and will make recommendations regarding the Zoning Ordinance. 7 AIRPORT ZONING COMMISSION GENERAL RESPONSIBILITIES In Accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Commission. It is the duty of the Commission to advise and make recommendations to the Board of Supervisors and the City Council as to the appropriate zoning requirements and other matters pertaining to the physical development of areas of the county and the city surrounding the Iowa City Municipal Airport, so as to maximize compatibility between airport uses and the uses of the adjacent land. ACTIONS AND ACCOMPLISHMENTS IN 2008 The Commission did not meet in the past year GOALS FOR FISCAL YEAR 2009 The Commission will review zoning requests that may impact the Iowa City Municipal Airport 8 ANIMAL CARE AND ADOPTION CENTER ADVISORY BOARD GENERAL RESPONSIBILITIES The Animal Care Task Force was formed in 2006 after a new 28 E agreement was entered into with the City of Coralville. The Animal Care Task Force is a regional body which includes members from Iowa City, Coralville, and Johnson County. Duties of Animal Care Task Force • Recommend amendments to the 28 E agreements between Iowa City and other jurisdictions • Review Iowa City, Coralville, and Johnson County ordinances and recommend amendments to the respective bodies • Evaluate Animal Center guidelines, policy and procedure • Research and evaluate most current animal care and techniques and make recommendations control and sheltering management • Develop programs to reduce animal over-population and educate citizens on local animal issues and address other animal concerns and issues in the Iowa City, Coralville, and Johnson County areas • Review and evaluate licensing programs • Provide an annual report of achievements and goals to Iowa City and Coralville City Council and Johnson County Board of Supervisors ACCOMPLISHMENTS IN FISCAL YEAR JULY 2007 TO JUNE 2008 • The Task Force has met consistently once or twice each month since it was established • Determined details for ordinances for microchipping (including mandatory microchipping for animals of permit holders), exotic animals, tethering, shelter and care; updated definitions and made overall revisions to the code • Worked on ideas to increase spay/neuter through ordinances • Developed a new fee schedule • Discussed and made recommendations concerning jurisdictional contracts including a new option in which jurisdictions pay a percentage for use of the animal shelter facility and services • Logistics of a feral cat program were discussed • Please note: meetings have been cancelled since the floods in June due to the two relocations of the Animal Center and increased workload PLANS FOR FISCAL YEAR 2009 • Present ordinance, permit and fee update recommendations to council for approval • Make recommendations to standardize ordinances and permits on a regional basis • Continue feral cat program discussion • Encourage incorporated cities within Johnson County to be involved with programs to reduce over-population and identify animals with permanent and traceable forms of identification to reduce the amount of expenses relating to animal sheltering. • Evaluate Center policies and procedures • Discuss and make recommendations to increase successful disaster response and sheltering regionally 9 APPEALS, BOARD OF GENERAL RESPONSIBILITIES The responsibility of the Board of Appeals as set by City ordinance is to review the Building Code, the Fire Code, the Plumbing Code, the Mechanical Code, and the National Electrical Code and recommend amendments for these regulatory codes; to assist the building official in making interpretations; to hear appeals for any person that is aggrieved by a decision of the Building Official or Fire Chief and pass judgment on that appeal; and to consider alternate materials and methods of construction. The Board consists of seven citizens who live within the corporate limits of the City of Iowa City. ACCOMPLISHMENTS IN FISCAL YEAR 2008 • The Board heard one appeal of Notice of Housing Code Violation, the Board denied the appeal because it was a zoning issue and the Board doesn't have jurisdiction over zoning issues. • The Board held meetings discussing and receiving input from the public regarding the adoption of the latest editions of the codes, which lead to a recommendation to Council their adoption as amended. • The Board heard one appeal stating practical difficulties in carrying out the provisions of the code, the appeal was denied. • The Board heard one request for use of an alternate material, which was approved. PLANS FOR FISCAL YEAR 2009 • Continue to work with the Home Builders Association to clarify code issues. • Continue to hear appeals, requests for variances and modification, requests for alternate materials and methods of construction and requests for code amendments. • Review and prepare for adoption of the latest edition of the building, plumbing, electrical, mechanical and fire codes. • Review and compare local contractor licensing requirements to state contractor licensing requirements and make any necessary amendments to the local requirements to avoid conflict with the state requirements. 10 CIVIL SERVICE COMMISSION GENERAL RESPONSIBILITIES Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances, establish and govern the Civil Service Commission. Three citizens who are eligible electors and residents of the city are appointed by the City Council to serve four-year terms. The Commission establishes and publishes rules relating to examinations for civil service positions, establishes guidelines for conducting such examinations, and certifies lists of persons eligible for appointment to positions. The Commission has jurisdiction to hear appeals and determine all matters involving the rights of employees under civil service law and may affirm, modify or reverse any administrative action on its merits. The Commission meets when necessary. ACCOMPLISHMENTS IN FISCAL YEAR 2008 1. In maintaining full compliance with Code of Iowa Chapter 400, development and use of Civil Services selection procedures continued for all covered and promotion positions on a City-wide basis. Fifty-one positions were filled from a total of 834 applicants for Civil Service covered positions other than Police Officer or Firefighter. 2. A certified list of 10 names was approved by the Civil Service Commission on April 9, 2008 for the position of Police Sergeant. Seventeen candidates participated in a written test, and then the top 15 candidates participated in an assessment center for the position. 3. A certified list containing 6 names was approved by the Civil Service Commission on April 9, 2008 for the position of Police Lieutenant. Six candidates participated in an assessment center. 4. A certified list containing 2 names was approved by the Civil Service Commission on April 9, 2008 for the position of Police Captain. Two candidates participated in an assessment center. PLANS FOR FISCAL YEAR 2009 During FY09 the Civil Service Commission will oversee an entry level test for the position of Police Officer and/or Firefighter, if needed. 11 HISTORIC PRESERVATION COMMISSION GENERAL RESPONSIBILITIES The ten-member Iowa City Historic Preservation Commission is authorized to conduct studies for the identification and designation of local historic districts, conservation districts and historic landmarks. The Commission either proceeds on its own initiative or upon receipt of a petition from any person, group or association. The Commission furthers the efforts of historic preservation in the City by making recommendations to the City Council and City commissions and boards on preservation issues by encouraging the protection and enhancement of structures, objects, or sites with historical, architectural or cultural value; and by encouraging persons and organizations to become involved in preservation activities.. The Iowa City Historic Preservation Commission is committed to working with other preservation organizations to implement a strong educational program designed to increase Iowa City residents' awareness and sensitivity to the cultural, architectural, and historical value of local structures, neighborhoods and districts. ACCOMPLISHMENTS IN FISCAL YEAR 2008 Held 14 regular meetings. - Pursuant to the Historic Preservation Ordinance, the Commission reviewed 106 applications for projects on historic landmarks and properties located in a conservation or historic district. - 16 applications for additions were approved. - 36 applications for alterations were approved. - 7 applications for demolitions were approved. - 5 applications for alterations, additions, new construction, or demolition were denied. - 34 applications for projects that did not significantly change the exterior appearance of the structure were approved (Certificate of No Material Effect). - 9 applications for new construction projects were approved. - Post-Tornado Recovery Efforts On October 4, 2007, the City of Iowa City and Friends of Historic Preservation won the prestigious National Preservation Honor Award from the National Trust for Historic Preservation. The award recognized the quick response of the city and Friends in assessing damage, facilitating recovery efforts, and expediting the design-review process. The successful merger of local government and non-profit efforts is considered a national model for similar emergency situations. - Historic Preservation Plan The Historic Preservation Commission completed the Historic Preservation Plan update process and recommended approval of the plan to City Council. The plan was adopted unanimously by the City Council on March 4, 2008. Res. 08-60 amended the Comprehensive 12 Plan to include the updated Historic Preservation Plan. Work to implement goals in the new plan has commenced: o The Commission applied for a Resource Enhancement and Protection /Historic Resource Development Program (REAP/HRDP) grant from the Iowa Department of Cultural Affairs Historical Division. This project is being undertaken pursuant to the goals of the newly updated Iowa City Historic Preservation Plan, the first goal being the identification of historic resources significant to Iowa City's past. The grant will enable a reconnaissance and intensive-level survey of the Manville Heights neighborhood to be completed and will result in identification of borders for potential future Historic and/or Conservation Districts. o The process to update the Iowa City Historic Preservation Handbook was initiated in accordance with goal two of the Iowa City Historic Preservation Plan, to continue municipal policy of protection of historic resources and implement this policy through effective and efficient legislation and regulatory measures. The primary goal of updating the Historic Preservation Handbook is to streamline the process and to clarify, simplify and make more user-friendly the primary document used by the Commission. Work will continue through FY 2009 and will culminate in presentation and formal adoption by the City Council. o The Iowa City Historic Preservation Plan identifies several impediments in the State Code to historic preservation efforts. Through the Metro Coalition, of which Iowa City is a part, recommendations were made for high priority legislation for the upcoming legislative session. Suggestions were made that impact the following elements of the Preservation Plan: 1) Goal 2: Objective 10: "Advocate changes in state enabling legislation for historic preservation commissions to allow communities greater flexibility in establishing the make-up of their commission." 2) Goal 3, Objective 3, subsection b: "Along with the State Historical Society of Iowa staff, investigate the merits of establishing. a statewide property tax abatement incentive such as a temporary tax freeze linked to a non- rehabilitation measure such as local landmark or district designation." - National Register of Historic Places (NHRP) Nomination -Wetherby House In accordance with the duties and responsibilities of the Commission, the Isaac Wetherby's house (formerly of 935 E Market Street but now located at 611 North Governor Street) was reviewed by the Commission and recommended to the City Council for nomination for listing on the National Register of Historic Places under criteria B, association with the lives of persons significant to our past. Goal one of the Iowa City Historic Preservation Plan states the need to identify historic resources significant to Iowa City's past. Isaac Wetherby was a prolific painter with almost 1000 oil paintings displayed in Boston, Des Moines and Iowa City. He also was an early owner of a camera, and the State Historical Society has 1,450 glass plate negatives of his photographs, including a photo of the Old Capitol in Iowa City when it was still the State Capitol. Wetherby lived in the home on 935 East Market Street from the 1860s to around the 1900s and this is the only home associated with his life still extant. The property was relocated in order to save the property from demolition. - Historic Preservation Awards o On October 28, 2007, Friends of Historic Preservation, The Historic Preservation Commission, and the Johnson County Historical Society held the 25th Annual Historic Preservation Awards at the Iowa City Public Library. 0 44 properties were recognized for the preservation and stewardship efforts of owners, contractors, craftsmen, consultants, and community organizations. 13 0 11 awards were given in the categories of Residential Renovation, Residential Rehabilitation, and Paint and Exterior Finishes. o April 2006 post-tornado recovery efforts were recognized for 5 areas of Iowa City: Downtown, College Green Historic District, Woodlawn Historic District, College Hill Conservation District, Rochester Avenue/Hotz Street PLANS FOR FISCAL YEAR 2009: - Conduct district forums to improve communication with property owners o Educa#e residents on historic preservation requirements - Revise the Historic Preservation Guidelines and streamline the historic review process o Illustrate the guidelines to make them easier to understand o Determine where staff and Chair can approve applications administratively in order to expedite application process - Develop guide maps and walking tours o This will require cooperating with other entities which have role in heritage tourism, such a Friends of Historic Preservation, the Downtown Council and the Johnson County Historical Society. - Conduct reconnaissance and intensive level survey of Manville Heights Neighborhood o Hire consultant to begin survey. o Organize Neighborhood meetings to explain process and secure volunteers. - Continue to advise City Council, and other boards and commissions regarding matters of historic preservation policy o Meet with the Campus Planning Committee to discuss the Historic Preservation Plan and goals for the preservation of the University's historic structures. - Continue liaison and cooperation with the City Council, Johnson County Board of Supervisors, Iowa City/Coralville Convention and Visitors Bureau, John County Historical, Society, Johnson County Historic Preservation Commission, State Historical Society of Iowa, and Friends of Historic Preservation 14 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION GENERAL RESPONSIBILITIES The Housing and Community Development Commission (HCDC) consists of nine Iowa City residents appointed by the City Council. They represent, as nearly as possible, across-section of the Iowa City population in background, ideas, geographic location, age and socioeconomic status. Committee members serve for three years. The purpose of HCDC is to advise the Council on community needs in general and on the use of Community Development Block Grant (CDBG) and HOME Investment Partnership program (HOME) funds from a citizen viewpoint. To accomplish this HCDC provides systematic communication between citizens and policymakers with regard to community development projects. The Commission's work has been primarily directed at developing, coordinating, and reviewing the City's activities carried out in conjunction with the City's Consolidated Plan (CITY STEPS). In addition, the Commission reviews the Community Development Division and Iowa City Housing Authority policies and periodically makes recommendations to the Council regarding these policies. ACCOMPLISHMENTS IN FISCAL YEAR 2008 In FY08 the City of Iowa City and its subrecipients expended $1,003,028 in CDBG funds and $889,095 in HOME funds to assist low-moderate income persons. To ensure that community needs are met, HCDC members monitored projects throughout the year. The FY08 project accomplishments are as follows: • Economic Development Fund -Reviewed 10 applications and funded two businesses approved in FY07, approved and funded five FY08 businesses and approved one additional business to be funded in FY09. Staff continued to market the fund to the community and local lenders • Operational Funds- Aid to Human Service Agencies (5,480 persons) • Operational Funds -Extend the Dream Foundation (36 persons) • Operational Funds -Iowa City Free Medical Clinic (365 persons) • Operational Funds -Local Foods Connection (34 persons & 5non-profit agencies) • Operational Funds -Shelter House (452 persons) • Operational Funds -Visiting Nurse Association (6 persons) • Facility Rehabilitation/Accessibility -Crisis Center (4,654 persons) • Facility Rehabilitation -Domestic Violence Intervention Program (1,398 persons) • Facility Rehabilitation -Goodwill Industries of SE Iowa (underway) • Facility Rehabilitation -Iowa City Free Medical Clinic (2,584 persons) • Facility Rehabilitation -Neighborhood Centers of Johnson County (underway) • Recreational Equipment - Wetherby Friends & Neighbors Neighborhood Associatior (underway) • Housing Rehabilitation- City of Iowa City (22 households) • Lead Based Paint -City of Iowa City (underway) • Downpayment Assistance -Blooming Garden IHA LP (underway) • Transitional Housing -Builders of Hope (5 units) • Land Acquisition -Habitat for Humanity (4 lots) • Transitional Housing - Hawkeye Area Community Action Program (2 units) • CHDO Operating Expenses -The Housing Fellowship • Affordable Rental Housing -The Housing Fellowship (underway) • Administration -CDBG & HOME 15 PLANS FOR FISCAL YEAR 2009 A total of $1,539,736 was allocated to 24 projects, plus program administration for FY09. The following is a list of the FY09 projects: • Economic Development Fund -City of Iowa City • Facility Rehabilitation -Arc of Southeast Iowa • Facility Rehabilitation -Domestic Violence Intervention Program • Building Acquisition -Iowa City Free Medical Clinic • Facility Rehabilitation -MECCA • Facility Rehabilitation -Neighborhood Centers of Johnson County • Playground Equipment -Twain Elementary, ICCSD • Operational Funds -Arc of Southeast Iowa • Operational Funds -Compeer Program, CMHC • Operational Funds -Extend the Dream Foundation • Operational Funds -Iowa City Free Medical Clinic • Operational Funds -Local Foods Connection • Operational Funds -MECCA • Operational Funds -Shelter House • Aid to Human Service Agencies -MECCA, UAY, ESI • Downpayment Assistance -Dolphin International LLC • Transitional Housing - Hawkeye Area Community Action Program • Downpayment Assistance -Iowa City Housing Authority • Tenant Based Rent Assistance -Iowa City Housing Authority • Affordable Rental Housing -Isis Investments LLC • CHDO Operating Expenses -The Housing Fellowship • CHDO Pre-Development Loan -The Housing Fellowship • Affordable Rental Housing -The Housing Fellowship • Housing Rehabilitation -City of Iowa City • Program Administration & Planning The monitoring of all ongoing projects as well as FY09 projects will continue. The commission will continue to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. COMMISSION MEMBERS Jerry Anthony, Chair Brian Richman, Vice Chair Steve Crane Marcy DeFrance Andy Douglas Charles Drum Holly Jane Hart Rebecca McMurray Michael Shaw 16 HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Human Rights Commission (HRC) was created in August 1963 as the Iowa City Human Relations Commission. In comparison, Des Moines established their Human Rights Commission in 1955, Davenport in 1962, Dubuque in 1963, Sioux City and Mason City in 1964, the State of Iowa in 1965, Waterloo 1966 and Ames 1974. The HRC is made up of nine residents of Iowa City appointed by the City Council. The Commissioners, all committed to civil rights, reflect a broad cross section of the community, thus ensuring diversity of ideas and interests. In the appointment process consideration is given to men and women of various racial, religious, cultural, social and economic groups within the City. Commissioners serve for a three year term. Meetings The Commission holds monthly meetings in the Lobby Conference Room at City Hall on the fourth Tuesday of the month at 7:00 p.m. Special meetings are held as needed. The meetings are open to the public. The meeting site is accessible to persons with disabilities. General Duties • The Iowa City Human Rights Commission duties shall. be to disseminate information, educate the public on illegal discrimination and civil rights, and provide the enforcement necessary to further the goals of Title 2 (Human Rights Ordinance). • Cooperate, within the limits of any appropriations made for its operation, with other agencies or organizations, both public and private, whose purposes are not inconsistent with those of the Human Rights Ordinance. • Plan and conduct programs designed to eliminate racial, religious, cultural and other intergroup tensions. • Educate the public on illegal discrimination. Activities and Accomplishments for Fiscal Year 2008 Iowa N.E.W. Leadership Program The Disparity of African American Incarceration in Iowa Jails & Prisons Diversity Leadership Conference Fair Housing Training Lakeside Manor Apartments Building Blocks to Employment Job Fair Housing Iowa Conference Going Global in Iowa Corridor Pride African-American Youth: Disparity in Confinement, Expulsion, Suspension and the Community Response Council for International Visitors to Iowa Cities-Visiting Journalist Roundtable Discussion -The Global Community & Diversity University of Iowa College of Law Student Externship Program 2nd Annual Connections Fall Kickoff Reasonable Suspicion Drug Testing Training Bridging the Gap Panel at University of Iowa College of Law The State of Labor in the Global Economy Mental Health and Homelessness Panel Discussion 2008 Annual Choice Dinner Race, Privilege & Cultural Competence III: Engaging in Difficult Dialogues 17 Reclaiming Roots Good Neighbors-Strong Neighborhoods One Community, One Book-Blood Done Sign My Name Cultural Diversity Day United Nations Association Night of 1000 Dinners Hate Crimes Panel Discussion Complaint Activity COMPLAINTS FILED BY PROTECTED CHARACTERISTIC Age g Color 9 Creed 0 Disability 17 Familial Status 1 Gender Identity 6 Marital Status 4 National Origin 3 Presence/Absence of Dependents 0 Public Source of Income 0 Race 20 Religion 2 Retaliation 10 Sex 19 Sexual Orientation 3 COMPLAINTS FILED BY AREA Credit 2 Education 0 Employment 29 Housing 7 Public Accommodation 6 Total Cases Filed 44 RESOLUTIONS Mediated 3 No Probable Cause 9 Administrative Closure 1 Right To Sue 1 Outside Jurisdiction 10 Referred To Other Agency Due To 4 Conflict Total Number of Resolutions 28 Plans for Fiscal Year 2009 • Continue to work with Housing and Development Services and Housing Authority to identify impediments to fair housing. • Public forums on issues pertinent to Human and Civil Rights. 18 • Continue to advertise in the Daily Iowan and other newspapers to alert the public that discrimination is against the law. • Human Rights Breakfast. • Participate in projects celebrating diversity and providing human rights education. • Continue to offer forums to educate public on discrimination issues. • Public speaking engagements on human rights issues. • Speak with different groups in Iowa City to assess level of need and areas of concern. • Continue partnerships with other local agencies. • Annual Youth Human Rights Awards ceremony. Commission Members Kate Karacay, Chair Newmann Abuissa, Vice Chair Dell Briggs Florence Ejiwale Joy Kross Eric Kusiak Martha Lubaroff Yolanda Spears Corey Stoglin 19 LIBRARY TRUSTEES, BOARD OF GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is asemi-autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: • determining the goals and objectives of the Library in order to plan and carry out library services • determining and adopting written policies to govern all aspects of the operation of the Library • preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards employing a competent staff to administer its policies and carry out its programs The Board is also an arm of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony-with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 2008 1. Added a record number of items to the library collection, increased number of online materials offered, and initiated new marketing for collections. This included more display shelving, adding RSS feeds for collection updates, shelving movies by genre, and using Channel 10 to promote collections. 2. Enrolled a record number of adults, teens and children in the summer reading programs. Plans have been made to introduce a new teen and adult winter reading program in 2009. 3. Continued old and developed new partnerships with area groups. This included completing the final year of the Hancher artists in residency programs, planning and offering Children's Day as part of the Summer of the Arts Festival, and working with Iowa City Transit to reconfigure the Summer Library Bus program. Partnered with the University of Iowa on a number of programs including a family activity fair, providing income tax assistance, International Monday and International Writing author programs, and the Community Writing Center. 4. Adopted a public relations plan and budgeted to increase printing and advertising. 5. Collaborated with Coralville and North Liberty public libraries in promoting Live Homework Help. We created and distributed free book covers at junior high schools, and advertised in high school papers, and distributed posters to school media centers. 6. Requested that some of the revenue raised by the Library through parking tickets and rent be used to fund high priority staffing needs. The request was denied for FY09. 7. Demonstrated 100% Board support of the Friends Foundation's annual fund. Two board members and the Library Director participated in the development of the Foundation's new strategic plan and we formally requested that the Foundation consider expanding their annual support to the library for specific projects and purposes. 8. Reviewed and affirmed use of security cameras in the Library. 20 9. Welcomed and provided orientation for two new Library Board members. 10. Reviewed the following Library policies: 101 Library Board Bylaws 401 Finance 501 Statement of Authority 502 General Personnel Policies 503 Rights & Benefits of Administrative & Confidential Staff 601 Collection Development 602 ALA Freedom to Read Statement 603 Library Bill of Rights 702 Library Programs 703 Cable Television Channel Programming Policy 801 Circulation of Materials 809 Conduct in the Library 811 Theft, Defacement, or Alteration of Library Materials 813 Unattended Children 815 Internet Use GOALS FOR FISCAL YEAR 2009 1. Plan and celebrate the five year building anniversary. 2. Work with new City Manager to address Library needs and share with him the important role of the Library in the Iowa City community. 3. Strengthen the relationship with the Friends Foundation as they make the last payment on the $1 million pledge to the City to help pay for the new building and begin work on their new strategic plan. 4. Look for both traditional and nontraditional funding sources to support growth in library use and enhancement of services 5. Assist area libraries as communities recover from the 2008 flooding. 6. Support redesign of the Library's website, www.icpl.ora, and introduce Encore federated searching to users. 7. Create a successful "Thinkin Lincoln" series of programs and special events. 8. Complete transition from old video and audio tape formats to disc and online formats. 9. Allow cardholders additional free reserves, and study other customer service enhancements. 11. Update library policies as needed. BOARD MEMBERS Linzee McCray, President Michael Cohen Thomas Dean John Kenyon 21 William Korf Thomas Martin Mary New Meredith Rich-Chappell Leon Spies 22 PARKS AND RECREATION COMMISSION ,~.,~ GENERAL RESPONSIBILITIES The Parks and Recreation Commission recommends and reviews policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreation centers and cultural functions of the City, and makes such reports to the City Council as the Commission deems in the public interest. The Commission also exercises broad responsibility for the development of parks, recreation centers, playgrounds and cultural facilities to serve the City, including the creation and appointment of advisory groups to make studies. ACCOMPLISHMENTS IN FISCAL YEAR 2008 • Received copies of regular monthly reports from the Parks, Forestry, CBD, Recreation and Cemetery Divisions, providing the Commission with valuable insight into the daily operation of each division. • Received monthly reports from the Director on the progress of all-ongoing projects, construction, etc. • Conducted annual tour of parks and facilities. • Recommended to City Council approval of Recreation Division Fees and Charges proposed for FY09 and tentative proposals for FY10-12. • Reviewed and prioritized the department's proposed Capital Improvement Projects for FY2009- 2012, and recommended same to City Council. • Reviewed the department's proposed FY09 operating budget requests. • Continued efforts to acquire additional personnel to maintain and develop parkland, trails and open spaces, with emphasis on a Natural Areas Specialist. • Dealt with open space issues as follows: Accepted fees in lieu of land for McCollister Subdivision; accepted outlot B including the bridge remains and lot 126 in the Stone Bridge subdivision as well as obtaining a trail easement along the curb; accepted fees in lieu of land for Whispering Meadows, Part 4; accepted 5.26 acres of land in the Cardinal Pointe South subdivision. • Supported the initial concept of accepting a donation of parkland from George and Christiane Knorr (still pending). • Supported the purchase of 30 acres of land to increase the size of the Sand Lake Recreation Area. • Reviewed the proposed cell phone tower policy, and supported its adoption, with the exception that the Commission feels the revenue generated should be placed in a dedicated fund to be used for park improvements (for towers placed in parks). • Agreed to consider a proposal from Iowa Wireless to locate a monopole in Willow Creek Park (still pending). • Supported proposals to name two sections of the Thornberry Off-Leash Dog Park: 1). The pond area was named "Lily's Pond" in honor of the dog of former DogPAC Chair, Beth Shields. 2). The section of the park designated for small dogs was named "Linder Tire Service Small Dog Yard" in recognition of the company's $10,000 donation. • Approved the concept of developing a 3-acre dog park in Scott Park (still pending). 23 • Attended the Brookland Park neighborhood festivities to celebrate the completion of the "new" Brookland Park after the renovation was completed. • Considered a proposal to relocate the Isaac Wetherby House to a municipal park. Subsequently held a special meeting to consider various possibilities, and supported the idea of moving it into upper City Park, with the condition that a written agreement be entered into stating that funding will be in place for relocation expenses, restoration expenses and ongoing maintenance and operating costs to be determined by Parks and Recreation Staff. The proposal was subsequently withdrawn. • Supported a proposal from the Friends of Hickory Hill Park to work on a plan for some type of educational "pavilion" to be constructed at ayet-to-be-determined location in Hickory Hill Park. • Adopted the conceptual plan for the eventual re-development of North Market Square. • Approved plans for "Dancing Water", the public art project to be displayed in the Recreation Center Pool. • Supported a request from the State Historical Society of Iowa to install a historical marker in College Green Park recognizing John Brown and his antislavery march across Iowa in 1859 (still pending). • Made a recommendation to City Council to suspend parking enforcement during Farmers Market on Saturday mornings in the Recreation Center parking lot and the Chauncey Swan ramp (never approved). • Hosted a public meeting to hear/comment on the survey component of the Parks, Recreation and Trails Master Plan. • Received and discussed numerous reports/updates on the following projects/events: University of Iowa boathouse (also attended groundbreaking ceremony) Napoleon Park restroom/concession building Mercer Park ball field lighting and upgrades Sand Lake Recreation Area (including CAT Grant application) Recreation Center window project Mercer Pool roofing project Court Hill Trail project The flood of 2008 And miscellaneous other projects • Supported the following PIN Grant proposals: Harvest Party and Movie at Fairmeadows Park Educational workshops at Grant Wood Gym Wetherby Park splash pad Wetherby Park benches 24 PLANS FOR FISCAL YEAR 2009 • Adopt the Parks, Recreation and Trails Master Plan. • Continue to support efforts to construct abicycle/pedestrian bridge from Peninsula Park to Rocky Shore Drive. • Build a fishing pier at Waterworks Prairie Park. • Initiate development of S & G Materials property (Sand Lake Recreation Area). • Complete upgrades to the Mercer Park baseball and softball diamonds. • Complete Court Hill Trail project. • Initiate components of the plan for the Sand Prairie. • Continue efforts to improve the Kickers Soccer Park. • Support efforts to construct the Butler Bridge bicycle/pedestrian trail. • Undertake and complete the renovation of two Napoleon Park fields. • Support efforts to replace the Recreation Center Roof. • Work with two neighborhood associations to complete a splash pad in Wetherby Park. • Continue interaction with City Council. • Continue efforts to increase full-time staff in the Parks, Forestry and CBD Division. • Continue efforts to improve the Commission's contact with the public. • Continue and enhance activities of the Parks and Recreation Foundation. • Continue commitment to and development of trail systems. • Determine improvements that can be made to parks with small amounts of money. • Continue efforts to strengthen relationships with the School District and Neighborhood Associations. • Continue working relationship with Friends of Hickory Hill Park, Concerned Citizens for Sand Prairie Preservation, Dog PAC, Disc Golf Association and other groups to improve park facilities. COMMISSION MEMBERS Matt Pacha, Chairperson John Westefeld, Vice-Chairperson David Bourgeois Craig Gustaveson Margaret Loomer Ryan O'Leary Jerry Raaz Philip Reisetter John Watson 25 PLANNING AND ZONING COMMISSION GENERAL RESPONSIBILITIES Act as the Zoning Commission of the City. Direct surveys and studies to be conducted and maps, plans, or plats to be made compliant with the City's Comprehensive Plan and zoning regulations. Recommend amendments and supplements to the City Council for the Comprehensive Plan, Zoning Chapter and Subdivision Regulations. Make recommendations to the City Council on development proposals, such as planned developments, subdivisions, street vacations and annexations. ACCOMPLISHMENTS IN FISCAL YEAR 2008 During FY08 the Planning and Zoning Commission held 18 formal and 12 informal meetings. During the period of July 1, 2007, to June 30, 2008, the Commission made the following recommendations to the City Council: Annexations: 1 Recommendation for Approval Case Number Date Case Summary ANN07-00002 07/19/07 Annexation of 14 acres of land owned by H. Miller and 1.89 acres of land owned by the City of Iowa City located north of Lower West Branch Road, north of Brentwood Drive and Broadmoor Lane (St. Patrick's Church). Rezonings: 10 Recommendations for Approval and 1 Recommendation for Denial REZ07-00008 08/02/07 Rezoning of approximately .21-acres of property from Central Business Support (CB-5) zone and Neighborhood Public/Central Business Support (P1/CB-5) zone to Central Business District (CB-10) located at 301 S. Dubuque Street (Three Bulls LLC). REZ07-00010 07/19/07 Rezoning of 14 acres from County Residential (R) to Low Density Single Family Residential (RS-5) and approximately 1.89 acres from County Residential (R) to Neighborhood Public (P-1) located north of Lower West Branch Road, north of Brentwood Drive and Broadmoor Lane (St. Patrick's Church). REZ07-00011 08/16/07 Rezoning of approximately 45.04-acres of land from Interim Development Office Research Park (ID-ORP) zone to Medium Density Single-Family Residential (RS-8) with a Planned Development Overlay zone for approximately 34.58-acres, Interim Development Single-Family Residential (ID-RS) zone for approximately 8.75-acres, and Interim Development Office Commercial (ID-C01) zone for approximately 1.71-acres (Cardinal Point South). REZ07-00012 08/16/07 Rezoning from Intensive Commercial (CI-1) to Community Commercial (CC- 2) for approximately 0.95-acres of property located at 805 S. Gilbert Street and 817 S. Gilbert Street (George Sehl). REZ07-00014 10/18/07 Denial of a rezoning from Central Business Support (CB-5) zone to Central Business (CB-10) zone for approximately .48-acres of property located at the northwest corner of Linn Street and Court Street (Big Ten Rentals). 26 REZ07-00016 01/02/08 Rezoning from Low-Density Single-Family Residential (RS-5) zone to a Commercial Office (CO-1) zone for approximately 4.40 acres of property at 2815 Rohret Road (Hodge Construction). REZ08-00001 05/01/08 Rezoning from Medium Density Single Family (RS-8) zone to Planned Development Overlay (OPD-8) for approximately 9.48 acres of property located south of Olive Court and Learner Court and east of Marietta Avenue (Hendrickson Lytham Condominiums). REZ08-00002 03/20/08 Rezoning from Community Commercial (CC-2) zone to Intensive Commercial (CI-1) zone for approximately 17.97 acres of property located south of Ruppert Road (ITC Midwest LLC). REZ08-00003 05/01/08 Rezoning from Intensive Commercial (CI-1) to Community Commercial (CC- 2) for approximately 10.08 acres located north of Highway 6, west of Commerce Drive and north of Liberty Drive (Streb). REZ08-00004 04/17/08 Rezoning of approximately 11.7 acres from Community Commercial (CC-2) zone to Intensive Commercial (CI-1) zone, and approximately 8.95 acres to Neighborhood Public (P-1) zone for property located on Ruppert Road west of Old Highway 218 (City of Iowa City). REZ08-00007 06/05/08 Rezoning of from Community Commercial (CC-2) to Intensive Commercial (CI-1) zone for approximately .28 acres of property at 700 S. Dubuque Street (6 Corp). Subdivisions: 4 Recommendations for Preliminary Plat Approval SUB06-00003 05/15/08 Galway Hills parts 10 & 11, a 51-lot, 21.75 acre residential subdivision located at Dublin Drive & Shannon Drive. SUB07-00004 07/19/07 North Fifty First Subdivision, a 3-lot, 3.00 acre residential subdivision located west of Kansas Avenue and south of IWV Road SW. SUB08-00001 05/01/08 Kennedy's Waterfront Addition Part Five, a 4-lot, 6.48 acre commercial subdivision located west of S. Gilbert Street and south of Stevens Drive. SU608-00002 05/15/08 Hendrickson Lytham Condominiums, a 2-lot, 9.48 acre residential subdivision located south of Melrose Avenue as an extension of Olive Court, Leamer Court, and Marietta Avenue. Subdivisions: 6 Recommendations for Final Plat Approval SUB07-00005 07/19/07North Fifty First Subdivision, a 3-lot, 3.00 acre residential subdivision located west of Kansas Avenue, south of IWV Road SW. SUB07-00006 12/20/07 Lyn-Den Heights Part III, a 2-lot, 38.67-acre residential subdivision located on Rapid Creek Road NE. SUB07-0000910/18/07 Cardinal Pointe South Part One and Part Two, a 39-lot, 45.04 acre residential subdivision located east of Camp Cardinal Boulevard, south of Kennedy Parkway. 27 SUB08-00003 04/17/08 Amended final plat and sensitive areas development plan to remove the construction limit line on lot 9 for Cardinal Point South, a 21-lot, 31.6-acre residential and commercial subdivision located east of Camp Cardinal Boulevard and south of Kennedy Parkway. SUB08-00005 05/15/08 Galway Hills Parts 10 & 11, a 51-lot, 21.75 acre residential subdivision located at Dublin & Shannon Drive. SUB08-00007 06/19/08 Kennedy's Waterfront Addition Part Five, a 4-lot, 6.48 acre commercial subdivision located west of S. Gilbert Street, south of Stevens Drive. Vacations: 4 Recommendations for Approval VAC07-00004 07/19/07 Vacation of a portion of Front Street between Burlington Street and Harrison Street as well as Court Street between Front Street and Madison Street (University of Iowa). VAC07-00005 08/16/07 Vacation of 102 feet of the north-south alley in Block 102, subject to the retention of public access and utility easements (Hieronymus Square). VAC08-00001 04/17/08 Vacation of an alley located south of 829 Kirkwood Avenue (William Wang). VAC08-00002 05/01 /08 Vacation of Northtowne Parkway located east of Northgate Drive and to relocate the street to the north (Southgate Development). Fringe Area Rezonings: 1 Recommendation for Denial CZ07-00002 09/20/07 Denial of a rezoning of approximately 4.99 acres of property located along the north side of Rohret Road approximately '/~ mile southwest of the intersection of Rohret Road and Landon Avenue from Agricultural (A) to Residential (R3). (Streb) Fringe Area Conditional Use: 2 Recommendations for Approval CZ07-00003 11/15/07 Recommended that the City Council forward a letter to the Johnson County Board of Adjustment recommending approval of an application by Alliant Energy for a conditional use permit to allow an electrical utility substation located at 4872 340th Street NE. 0008-00001 05/15/08 Recommended that the City Council forward a letter to the Johnson County Board of Adjustment recommending approval of an application by Agudas Achim Congregation to establish a cemetery on 4.12 acres of property located south of Linder Road, west of Prairie du Chien Road. Code Amendments: 2 Recommendations for Approval 05/15/08 Recommended an amendment to Title 15 regulations, Land Subdivisions, pertaining to the subdivision and development of land. 06/05/08 Recommended an amendment to 14-5J-9 Variances to Flood Plain Management Standards. 28 Comprehensive Plan Amendments: 3 Recommendations for Approval 07/19/07 Recommend approval of an amendment to the Comprehensive Plan, the Northeast District Plan and modification of the plan map for the Lindemann Hills Neighborhood to incorporate a large institutional use into the conceptual street pattern north of the public square along Lower West Branch Road. 01/17/08 Recommended approval of an amendment to the Comprehensive Plan to include the Historic Preservation Plan, which contains policies and recommendations for the identification, preservation and regulation of historic landmarks, properties and neighborhoods. 05/01/08 Recommended approval of an amendment to the Land Use Map to change the land use designation from industrial to general commercial for approximately 10 acres located north of 420th Street, east of Scott Boulevard and west of Commerce Drive. Miscellaneous: 1 Recommendation for Approval 10/18/07 Recommended approval to amend a Sensitive Areas Development Plan and a preliminary and final plat of Galway Hills Part 4, a 26-lot, 10.41-acre residential subdivision located west of Donegal Place on Galway Drive. Plans for Fiscal Year 2009 1) Complete draft of the Central District Plan 2) Amend CB-2 standards based on the Central District Plan 3) Review of CB-10 zone requirements 4) Begin Southeast District Plan 5) Investigate methods of protecting landmark trees 6) Update Open Space Plan/Ordinance 29 POLICE CITIZENS REVIEW BOARD GENERAL RESPONSIBILITIES Established in 1997, by ordinance #97-3792, the Iowa City Police Citizens Review Board (PCRB) consists of five members appointed by the City Council. The PCRB has its own legal counsel. The Board was established to review investigations into claims of police misconduct, and to assist the Police Chief, the City Manager, and the City Council in evaluating the overall performance of the Police Department by reviewing the Police Department's investigations into complaints. The Board is also required to maintain a central registry of complaints and to provide an annual report setting forth the numbers, types, and disposition of complaints of police misconduct. It may recommend that the City Council hold public forums and/or hearings designed to encourage citizens to provide information, recommendations, and opinions about police policies, procedures, and practices. To achieve these purposes, the Board complies with Chapter 8 of the Iowa City Code and the Board's By-Laws and Standard Operating Procedures and Guidelines. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2008 Meetings The PCRB holds monthly meetings on the second Tuesday and special meetings as necessary. During FY08 the Board held nine meetings. Three meetings were cancelled due to lack of Board business. ICPD Policies/Procedures/Practices Reviewed By PCRB The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation Logs, Demographic Reports and various Training Bulletins. The Department also provided various General Orders for the Board's review and comment. A senior member of the Police Department routinely attended the open portion of the PCRB meetings, and is available for any questions Board members have regarding these reports. Presentations None. Board Members In September of 2007, Candy Barnhill's term ended and was replaced by Donald King. In October officers were nominated with Michael Larson as Chair and Elizabeth Engel as Vice Chair. COMPLAINTS Number and Type of Allegations Six complaints (07-01, 08-01, 08-02, 08-03, 08-04, 08-05) were filed during the fiscal year July 1, 2007 -June 30, 2008. Two public reports were completed during this fiscal period (07-01, 08-03). PCRB Complaint 08-03 was Summarily Dismissed due to lack of jurisdiction. The other completed public report involved two allegations. The remaining complaints filed in 2008 are pending before the Board. Allegations Complaint #07-01 1. Unauthorized search of residence, and harassment of children's father. 30 2. Threatening revocation of Section 8 rental assistance program, and assistance of a police officer in those proceedings. Level of Review The Board decided, by simple majority vote, the level of review to give each report, selecting one or more of the six levels specified in the City Code per complaint: Level a On the record with no additional investigation 1 Level b Interview or meet with complainant 0 Level c Interview or meet with named officer 0 Level d Request additional investigation by Chief or 0 City Manager, or request police assistance in the Board's own investigation Level a Board performs its own additional investigation 0 Level f Hire independent investigators 0 Complaint Resolutions The Police Department investigates complaints to the PCRB of misconduct by police officers. The Police Chief summarizes the results of these investigations and indicates in a report (the Chief's Report) to the PCRB whether allegations are sustained or not sustained. (If complaints are made against the Chief, the City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both the citizens' complaint and the Chief's Report and decides whether its conclusions about the allegations should be sustained or not sustained. The Board prepares a report which is submitted to the City Council. Of the two allegations listed in the one complaint for which the Board reported, none were sustained. The Board made no comments and/or recommendations for improvement in police policy, procedures, or conduct in the report. Name-Clearing Hearings The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until after aname-clearing hearing has been held. During this fiscal period, the Board scheduled no name- clearing hearings. Mediation Officers and complainants are notified by mail that formal mediation is available to them at any stage in the complaint process before the Board adopts its public report. All parties involved must consent to a request for mediation. No mediations were convened this year. Complaint Histories of Officers City ordinance requires that the annual report of the PCRB must not include the names of complainants or officers involved in unsustained complaints and must be in a form that protects the confidentiality of information about all parties. Complaints were filed against one officer in the one complaint covered by the FY08 annual report. ICPD Internal Investigations Logs The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police. COMPLAINT DEMOGRAPHICS The following is demographic information from the five complaints that were completed in this fiscal year. Because complainants provide this voluntarily, the demographic information is incomplete. 31 Category/Number of Complainants Age: Over 21 National Origin: Unknown Sexual Orientation: Unknown 1 Marital Status: Unknown 1 Physical Disabilitv: Unknown 1 BOARD MEMBERS Michael Larson, Chair Elizabeth Engel, Vice Chair Candy Barnhill /Donald King Loren Horton Greg Roth Gender Identity: Female Religion: Baptist Color: African American Sex: Female Mental Disabilitv: Unknown 32 PUBLIC ART ADVISORY COMMITTEE GENERAL RESPONSIBILITIES The Public Art Advisory Committee was formed in 1997 after the City Council established the Iowa City Public Art program initiated by the Arts/Business Partnership of the Iowa City Area Chamber of Commerce. The first meeting of the Committee was in 1998. The Committee is comprised of seven members who represent art professionals, the general community and City departments engaged in projects in which public art may be incorporated. The Committee was charged with developing the Iowa City Public Art Program, including by-laws for the Committee and procedures for the commissioning, procurement, maintenance, and deaccessioning of public art. ACCOMPLISHMENTS IN FISCAL YEAR 2008 ^ Completed the Poetry in Public program for another year adding a class by Dave Morice (Dr. ABC) at the Recreation Center in coordination with the project. ^ Recognized and presented, in cooperation with the Iowa City City Council Certificates of Recognition to property owners hosting ll Compositore, a sculpture by Patrick Stephenson located at 1231 E College Street and Entasis, a sculpture by Larry Fry located at 226 Magowan Avenue for the Recognition of Art in non- public Spaces program. ^ Solicited artists for proposals to install art on both the Peninsula Park rotating display pad at the eastern terminus of the Iowa River Power Dam Bridge and the downtown Sculptor's Showcase. Installed Blade by Mark NeuCollins at the Peninsula Park display and Tunnel Vision by Aaron Frank on the Downtown Sculptors Showcase. ^ Solicited artists for proposals to install art on the pool wall at the Robert A Lee Recreation Center. Review proposals and selected BJ Katz of Meltdown Glass and Design as the artist and proceeded to work with structural engineers to determine best method of installation. ^ Considered proposal from Thomas Awad and Tony Carter to paint a mural on a wall in Iowa City funding through the Community Initiated Public Art program. The applicants did not pursue their request. ^ Completed redesigning and updating existing Artist's Database enabling all communications with artists to be distributed through email. ^ Accepted donation of Impermanence is Inevitable by Brian Fritz located at the intersection of Highway 6 and Iowa Avenue. ^ Considered Neighborhood Art project by Washington Hills Neighborhood Association and made motion to the City Council to approve a contract with artist Jill Wenger to produce a mosaic bench and 10 mosaic covered plinths to lead the way in Pheasant Hill Park. ^ Considered proposal to develop a Public Art Comprehensive Plan by a consultant. Decided to pursue creation of Master Plan utilizing local and staff resources. ^ Participated in a focus group discussion regarding components of a public art plan. Determined that the next focus of the Public Art program should involve art that involves trails in Iowa City. Toured various locations and determined priority 33 location should be the trail in the Waterworks Prairie Park -particularly art on the island of the larger pond and/or artwork incorporated into the support posts for the amphitheater shelter. PLANS FOR FISCAL YEAR 2009 ^ Continue distribution of Glimpse, the map of current inventory of public art, in collaboration with others, such as the Chamber of Commerce, the Cultural Alliance and the CVB. ^ Evaluate and solicit various alternative funding sources to increase program revenue. ^ Continue to expand artist database. ^ Complete the Melrose neighborhood art project. ^ Select an artist and see to completion the Waterworks Prairie Park trail art project. ^ Continue to solicit for the Iowa Sculptors Showcase at the Pedestrian Mall and Peninsula Park. Possibly consider acquiring permanent sculpture for Peninsula due to limited interest. ^ Continue the Poetry in Public program ^ Consider coordinating with the Summer of the Arts staff to host an art project/Kidz Tent at Artsfest 2009. 34 REVIEW, BOARD OF GENERAL RESPONSIBILITIES The Board of Review is established and governed by the Code of Iowa, Chapters 441.31 to 441.44, for the purpose of equalizing assessments by raising or lowering individual assessments as established by the Assessor. The Board also makes the final rulings each year on exempt properties. The Iowa Department of Revenue & Finance issues to the Board of Review a manual to guide them in their work, along with forms for the original meeting, daily meetings, and the final meeting. The Board must also file a report on their session with the State Director of Revenue & Finance within 15 days of adjournment. The Board's meetings are subject to the open meetings law. The Board also must include in their written notice to the petitioner the specific reasons for their actions. ACCOMPLISHMENTS IN FISCAL YEAR 2008 The following is a report on the activities of the Iowa City Board of Review since adjournment on June 15, 2007. The Iowa City Board of Review met on 5 days during the period of May 1 to May 22, 2008. The Board received a total of 101 petitions. These have been broken down into classification along with their outcome and are listed below. 83 Residential 6 Upheld 77 Denied 18 Commercial 11 Upheld 7 Denied 101 Total 17 Upheld 84 Denied By the filing deadline of June 11, 2008, no property owners filed appeals in District Court. Four District Court appeals from 2007 are still pending. A new level of appeals was enacted into state law and became effective January 1, 2007. One commercial property was appealed to the Iowa Property Assessment Appeal Board (PAAB) for 2007 and is still pending. One commercial and one residential property were appealed to the PAAB. The commercial appeal was withdrawn by the property owner and the residential appeal is pending. PLANS FOR FISCAL YEAR 2009 Since the Board of Review hears only protests brought to them by others, there is no way to predict the amount of work for next year. But, because 2009 is a reassessment year, the workload is expected to be heavier than the session just finished. 35 SENIOR CENTER COMMISSION GENERAL RESPONSIBILITIES The Senior Center Commission is comprised of seven members with renewable three- year terms. Six Commission members are appointed by the City Council. The seventh at-large member must be a Johnson County resident who lives outside of Iowa City. This person is appointed by a majority vote of the six Council appointees. Duties and powers of the Commission include serving in an advisory role to the City Council with regard to the needs of the Senior Center. Commission members make recommendations with regard to policies and programs and join staff and other interested persons in seeking adequate financial resources for the operation of the Center. They encourage full participation of senior citizens in Center programs and activities and work to ensure that the Center is well integrated into the community. Commissioners encourage partnering with other organizations to meet the needs of senior citizens; serve in an advocacy role with regard to the needs of senior citizens; and assist the City Manager in the evaluation of personnel. ACCOMPLISHMENTS IN FISCAL YEAR 2008 • Supported Center sponsored special events such as the Senior Prom, Member Appreciation Dinner, and the kick-off event for the Iowa City Arts Fest, the Boomer Bash. • Endorsed the implementation of a bread distribution program at the Center done in partnership with Table to Table. • Monitored the ADA restroom renovation project and participated in efforts to keep the participants and community informed of construction progress. • Advocated on behalf of Center participants for the inclusion of showers in the exercise area as a part of the ADA restroom renovation project. • Monitored the design of the heating, ventilation and air conditioning project and collaborated with the City Manager and Finance Director to ensure that adequate funding for the project is available. • Endorsed staff efforts to develop and implement programming that reaches out to populations in the city and county that are underrepresented as participants in Center programming. • Supported and recognized successful efforts to obtain grant support from the Community Foundation of Johnson County. • Considered and ultimately approved expanded member access to the computer lab, pool room, Senior Center Television Studio, and fitness rooms. This action allows members to access these areas from 7 a.m. to 7 p.m. on weekdays and from 10:30 a.m. and 1:30 p.m. on weekends. • Approved the implementation of a program that provides trained volunteers to monitor the facility on weekends between 10:30 a.m. and 1:30 p.m. and weekday 36 evenings between 5 - 7 p.m. The volunteers monitor the facility on a regular basis and are trained to properly direct visitors during an emergency. • Continued to monitor and evaluate the success of the participant cost sharing membership program. While most programming is open to the public, Senior Center memberships provide people with expanded access to the facility and programming. During Fiscal Year 2008 memberships totaled 1071. .Total membership sales generated $26,440 in operational revenue. • Acted as the Board of the private non-profit group, Iowa City Senior Center Fund, Inc., to manage assets in the Iowa City Senior Center Endowment and Iowa City Senior Center Charitable Giving Accounts held in the Community Foundation of Johnson County. At the end of fiscal year 2007 the Iowa City Senior Center Endowment and the Charitable Giving Account held $405,878 and $46,660 respectively. • Oversaw the successful completion of the Assembly Room upgrade. Funding for a portion of this project was authorized by Iowa City Senior Center Fund, Inc. and came from the Iowa City Senior Center Charitable Giving Account. The $43,043 that was used came from a bequest to the Center from Eleanor Hughes. • Invested $23,797 in non-designated donations received during the previous fiscal year to upgrade the computer lab ($13,797) and purchase additional cameras ($10,000) for Senior Center Television. • Accepted the transfer of $22,946 in annual earnings from the Senior Center Endowment to fund the FY08 operational budget. • Encouraged and received $68,269 in donations from bequests, participants, community members and area business to support current and future operational expenses. This included $59,829 in non-designated funds, $300 designated for the Charitable Giving Account, $325 designated for the Endowment Fund, $465 designated for the Scholarship Fund, and $7,350 designated for the Fiscal Year 2008 operational budget. • Endorsed an FY09 operational budget proposal to increase the Center's permanent and temporary staffing in order to enable the expansion of both the. hours of operation and services. • Encouraged and expressed appreciation for fundraising efforts like the annual quilt raffle, the Senior Center Quilting volunteers, the Dollar-a-Month Club, and the telephone recycling project. • Provided regular updates to the members of the Iowa City Council and Johnson County Board of Supervisors on Senior Center issues, activities, and programs and wrote a monthly column reporting on Commission activities for posting on the Center's webpage. • Recognized staff efforts in coordinating 445 volunteers who worked a total of 34,300 hours to support Center programming between January 1, 2007 and December 31, 2007. This is the equivalent of $669,193 in wages and almost 16.75 full time staff. 37 • Sponsored the Volunteer Recognition Breakfast honoring the volunteers who supported the operation of the Center during calendar year 2007. • Approved a member and community member satisfaction survey that was prepared, distributed and analyzed by members of the Participant Advisory Committee and the Curriculum Committee. • Supported promotional efforts to increase membership and educate the community about Center programs and services. • Commended the work of Senior Center Television volunteers and staff, who in partnership with the University of Iowa Intermedia Area of the School of Art and Art History secured two grants from the Community Television Group. One grant is to develop Spanish language programming and the second is to support intergenerational programming involving Senior Center Television volunteers, and students from the University of Iowa and United Action for Youth. • Approved and commended staff efforts to develop innovative programming and to participate in community activities and collaborative programming. • Supported staff efforts to provide meaningful learning experiences for University of Iowa students who pursued opportunities at the Center as a part of their academic training. These students represented diverse academic areas including Aging Studies, Social Work, Nursing and Multi-media. • Reviewed and approved revisions to the Center's Operational Handbook and Emergency Action Plan that had been developed by staff and previously reviewed and approved by the Participant Advisory Committee. • Supported efforts to begin the national accreditation renewal process offered through the National Institute of Senior Centers, a constituent unit of the National Council on Aging. • Supported and encouraged staff involvement in community based Initiative for Successful Aging. PLANS FOR FISCAL YEAR 2009 • Participate in and support the completion of the national accreditation renewal process in 2009. • Monitor the effectiveness of all fundraising activities. Modify existing activities as necessary and implement new activities as needed in order to reach fundraising goals. Identify and cultivate potential supporters and contributors. • Actively solicit donations to support the Center's current and future programming. Maintain fiscal responsibility in the management of donations to the Senior Center. Operating in conjunction with the Iowa City Senior Center Fund, Inc., continue to support programming with funds from the Senior Center's Charitable Giving Account and allocate annual interest earnings from the Senior Center Endowment to the operational budget. 38 • Promote a positive awareness of the Senior Center throughout the community. • Continue to support community partnerships to enrich programming and participation in community activities that promote recognition of the Center as a valuable downtown resource for seniors and other members of Johnson County. • Further strengthen mechanisms for meaningful participant and community involvement in the operation of the Senior Center. COMMISSION MEMBERS Jay Honohan, Chair Robert Engel, Vice-Chair Nancy Wombacher, Secretary Chuck Felling David Gould Michael Lensing, Sarah Maiers* * Appointed by Senior Center Commission All other members appointed by the Iowa City City Council 39 TELECOMMUNICATIONS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Telecommunications Commission (ICTC) is a city commission comprised of five Iowa City residents and is mandated to facilitate and to regulate the smooth and effective development and operation of the City's Broadband Telecommunications Network (BTN) the City's cable television system, as well as advise on telecommunications related matters. The Commission makes its recommendations to City Council in matters pertaining to the BTN, resolves disputes about the operation of the BTN, conducts periodic evaluations of the BTN operations, and in general facilitates BTN use by citizens of Iowa City, which includes the promotion and facilitation of the access channels and community programming. ACCOMPLISHMENTS IN FISCAL YEAR 2008 - Oversaw and reviewed efforts by the FCC to modify franchising rules for telephone companies and cable companies. Worked with relevant national organizations on legal challenges to FCC rule-making. - Reviewed written comments by City staff and participated in oral comments in Iowa Utility Board rulemaking implementing new state franchising legislation. - Continued to monitor legal developments affecting Iowa City's cable TV franchise including Iowa lawsuits claiming cable TV franchise fees are an illegal tax. - Monitored and promoted public understanding of the issues related to the agreement between Big Ten Network and Mediacom. - Began process of the Triennial Review of the franchise agreement with Mediacom - Oversaw basic cable rate and equipment regulation, resulting in one of the lowest basic tier rates in Iowa. - Worked with local access channels to continue to improve the quality and number of local programs. - Reviewed subscriber cable TV complaints reported by Cable TV Administrator. - Reviewed Cable TV related funds, including the cable TV pass through and PATV funds. - Oversaw the City cable TV budgeting process. - Oversaw the distribution of pass through funds to the Community Television Group . - Received monthly program and progress reports from the Cable TV Administrator, City Channel 4, InfoVision Channel 5, Library Channel 10, Kirkwood's Channel 11, PAN Access Channel 18, Educational Channel 21, Senior Citizen Television (SCTV) and the University of Iowa Channel 17. 40 YOUTH ADVISORY COMMISSION GENERAL RESPONSIBILITIES Established in November of 2005, by resolution #05-371, the Iowa City Youth Advisory Commission consists of seven 7 members appointed by the City Council. All members of the Commission shall be residents of Iowa City. Four (4) members shall be ages 15 to 17 and three (3) members shall be ages 18 to 21. The Council shall choose one (1) council member to serve as the Council liaison and one (1) council member to serve as an alternate liaison. Said liaison shall attend the Commission meetings. The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth; allow a select group of youth to help make decisions concerning them and their peers; enable youth members to utilize and expand on their leadership abilities to serve as a mechanism for communication between youth and adults in Iowa City; and create a bridge whereon youth and adults can develop partnerships. The Iowa City Youth Advisory Commission will empower, engage, and foster youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2007/2008 Meetings The YAC holds monthly meetings and special meetings as necessary. During the reporting period the Board scheduled fourteen meetings; holding eleven and rescheduling three due to lack of quorum . Accomplishments/Presentations/Projects Developed budget and appeared before Council on request Development and enhancement of Website, including addition of youth events calendar Participation in PAR Group input session for City Manager Search Coordinated, designed, and staffed Egypt booth at the Arts Fest Global Village Participated in Council Citizenship Awards Publicized and awarded Youth Empowerment Grant; Face book, Daily Iowan, and KXIC promotions Volunteered for Neighborhood Centers of Johnson County (NCJC) Road Race & Relay Participated in Parks & Recreation Master Planning Process Goals for 2009 Due to quorum and turnover issues, postponed until after by-law review in fall 2008 BOARD MEMBERS Maison Bleam Audrey Keranen /Michelle Han Michael Nelson 41 Jacqueline Stubbers /Danielle Malatek Sarah Ziegenhorn /Hannah Green David Segar Lin Weeks Amy Correia /Ross Wilburn, Council Liaison Regenia Bailey / Connie Champion, Alternate Council Liaison 42 IP8 MINUTES PRELIMINARY PUBLIC ART ADVISORY COMMITTEE THURSDAY, NOVEMBER 4, 2008 LOBBY CONFERENCE ROOM -CITY HALL Members Present: Patrick Carney, Jan Finlayson, Rick Fosse, Ann Kahn, Mark Seabold, Terry Trueblood, DaLayne Williamson Staff Present: Marcia Bollinger, Nate Kabat, Jeff Davidson Public Present: Melissa Mitchell, interested party; Dale Merrill, Liberty Iron Works of Mt. Vernon, IA CALL TO ORDER Seabold called the meeting to order at 3:03 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None CONSIDERATION OF THE MINUTES OF THE SEPTEMBER 4 2008 MEETING MOTION: Fosse moved to approve the minutes; Carney seconded. The motion passed 6:0. DALE MERRILL -LIBERTY IRON WORKS MT. VERNON IOWA -DISCUSSION OF PROPOSALS FOR ART AT THE WATER WORKS PRAIRIE PARK Dale Merrill, Artist and Owner of Liberty Iron Works in Mt. Vernon, IA, presented a picture slide show, printed pictures, and short videos to the committee showing past works he has completed. He explained his artistic focus for the past 10 years has been on wildlife and kinetic sculptures. He has a particular interest in harnessing wind energy to move his sculptures. He recently completed a project in the new Coralville Library and is finishing a project in West Des Moines that incorporates a water feature. Merrill believes a sculpture of monumental size that takes advantage of the vantage points provided by I-80 and Dubuque St. would be best for the Water Works Prairie Park site. He would like to create a sculpture that is natural, organic, playful, stylized and has kinetic elements. Merrill envisions a sculpture between 30 and 40 feet tall to take advantage of the space. He works mostly with aluminum, steel stainless steel, and copper. Merrill presented four concepts to the committee: Concept #1: Involves 3, 30-40 foot tall, 15 foot wide metal tree sculptures. The base, or trunk, would be made of darker, naturally colored steel. The top foliage would be made from aluminum or stainless steel. The foliage would revolve around the steel trunk structure, propelled by the wind. Iowa City Public Art Advisory Committee Minutes November 4, 2008 Page 2 Concept #2: Also involves tree-like sculptures with a more humanistic shape to them. The base would be an organic styled metal with the humanistic top created of pendulum style moving parts. Concept #3: Based on prairie plants. The drawing consisted of 3-4, 30-40 foot daisy-like metal sculptures. The petals would be perforated metal designed to sway in the wind. Concept #4: Would incorporate three to four large pendulum structures emulating large weathervanes. Each pendulum would represent an element of nature like leaves, fish, bird wings and insects. The counter weight of the pendulum would be large boulders encased by a metal frame. Bollinger asked if the sculptures might be placed on the island of the park's lake. Merrill explained he is concerned about the fluctuating water levels in that area. The water could harm the foundation of the sculpture and/or leave water rims along the base, which would detract from the art. Merrill is not completely against the location, but encouraged the committee to consider these negative factors. He thinks placing sculptures along the park's trails would provide a better sight line from I-80 and Dubuque St. as well as within the park. Fosse asked where the sightline from I-80 and Dubuque St. is maximized. Merrill explained the crossroads of the trail near the park's northern pump house close to the parking lot provides a line of sight from I-80, has lots of space and the capacity to support a large structure. Fosse, Finlayson, and Seabold expressed interest in concept #1. Seabold thought #1 would catch the observer's eye from a distance. Carney said he also likes concept #4 since it incorporates different life forms. Carney asked what color concept #1 would be. Merrill said he is thinking of using natural steel on the stem and stainless or aluminum on the foliage to create a contrast. Trueblood asked if the new fishing pier in the pond would affect placement of the sculpture. Merrill didn't believe that it would. Seabold said he likes the proposed site because it encourages people to use the trail in order to get close to the sculpture. Fosse pointed out to the committee that the proposed location has utility lines running through that area, so that would need to be considered. Bollinger asked how much the proposal is estimated to cost and when Merrill would be able to begin. She reminded the committee the remaining funding for FY 09 as well as future FY 10 funds could be committed to the project. Merrill said he based his proposals on an $80,000 budget, but the project could be scaled to fit a larger or smaller amount. He said he would be able to begin working on the sculptures in the spring of 2009. Seabold asked how much the committee has to commit to this project. Bollinger said $80,000 would consumer the remaining FY 09 budget and all of the FY 10 allocations. Seabold asked if there are any other projects that need to be considered for the money. Bollinger said all current outlays have been included in the figures. Fosse said the committee should commit the next year's budget until they have the money in hand because the next year's budget will likely be tight. Carney suggested the committee commence some fundraising to help support the project. The group agreed with Carney and Bollinger encouraged the idea. Iowa City Public Art Advisory Committee Minutes November 4, 2008 Page 3 Fosse asked what the next step would be. Merrill said the next steps would be to pin down a site location, create scale drawings, decide on materials and create a clear budget. Merrill encouraged the committee to try to maximize visibility from key vantage points like I-80 when deciding on a final location. Bollinger encouraged the group to visit the park before the next meeting to help brainstorm the best locations for the artwork. Finlayson encouraged the group to brainstorm fundraising options for the next meeting. The committee agreed Merrill would be a great artist to work with on this project and asked him to prepare a more detailed proposal based on option #1 for next month's meeting. PENINSULA PARK SHOWCASE PAD Bollinger informed the committee that "Blade", the sculpture by Mark NeuCollins is now gone from the display pad in Peninsula Park. The artist decided to donate the piece to the City of Solon in memoriam of a friend who passed away. Bollinger explained the committee now needs to figure out what they would like to do with the display pad. She said she has received many comments about how nice it is to have artwork in that location. Due to the tall grasses in that location, a replacement piece would need to be large enough that it would stand out from its surroundings. The committee should consider whether it would like to continue to have rotating displays at that location or would like to pursue a permanent piece. Bollinger said she is willing to pursue either option, but a permanent piece would cost more money. The committee agreed it would be good to continue the revolving displays and it would be nice to focus on displaying student art in that location. Seabold asked if UI students will be able to produce art at the temporary Menards location. Finlayson asked why it has been so difficult to connect with students in the past. Bollinger explained the UI is more about conceptual art than art production. However, she is happy to try to make a connection again; she believes collaboration with the UI art program would be positive. Seabold said he liked the idea of involving students and asked how big the display pad is. Bollinger said the pad is 4'X4'. UPDATE ON WASHINGTON HILLS NEIGHBORHOOD ART PROJECTS WETHERBY PARK MURAL PROJECT AND REC CENTER POOL WALL PROJECT Bollinger passed pictures of the cement bench that has been placed in Washington Hills Park. The mosaic tiles have yet to be installed on the bench, the artist plans to work on that once the weather gets warmer next spring. Bollinger also updated the committee to the progress of the Wetherby Park shelter mural. The project is about 3/4 done. The artist plans to incorporate portraits of historical Iowa City people and images of wildlife into the mural. Elementary students will soon begin painting sky scenes on panels that will later be installed on the shelter ceiling. Lights have been installed on the Robert A. Lee Recreation Center art project. Committee members agreed the project looks very good and the lighting makes the piece very visible from the street at night. Bollinger informed the committee she has not received any nominations for the "Recognition of Private Art in Public Spaces". Fosse asked if the public is not interested, why do the program? Bollinger explained that people who have received recognition in Iowa City Public Art Advisory Committee Minutes November 4, 2008 Page 4 the past were extremely happy and it would be nice to keep that going. Kahn suggested using neighborhood newsletters to advertise the program. Williamson suggested promoting the program at ArtsFest to take advantage of the art-minded crowds. Bollinger agreed the program should be attempted one more time. COMMITTEE TIME/UPDATES Bollinger informed the committee she had meet with the new City Manager, Michael Lombardo. She explained he is an advocate of the public art program and had some suggestions for future projects. First, he would like to see a community art mural project on the blank U.S. Bank building wall downtown. Lombardo has already approached the bank manager about the idea, and the manager is on board. Second, Lombardo suggested starting a performing arts festival in Iowa City similar to the Spoleto Festival in Charleston, SC or the Fringe Festival in the Twin Cities, MN. Lombardo plans to come to the December meeting to meet the committee and discuss his ideas. Seabold said he would like to give Lombardo a tour of Iowa City art. ADJOURNMENT MOTION: Williamson moved to adjourn; Finlayson seconded. The motion passed 7:0. Meeting adjourned at 4:08 PM. Next meeting scheduled for December 4, 2008. Minutes submitted by Nate Kabat N c .~ E 0 U ~' O N .~ Q ~~ U O N ~~ :_~ U E 'n 3 'o cv ~Z~ y.l U V a~ .~ V C ~ C N "O ~ is ..fir ~r ..fl a r-1 I 1^ I`1 I`I ~ IV IY I ' O ~ 1 O O 1^ 1~ (~ O 1^/ O /~ ~ ~ ' ~ ~ ~ ~ I `' ~ I `I O . ~ 1 ~ ~ ~ ~ ~ M i i ~ i i ~ ~ O i ~ ~ ~ ~ 0 N i i ~ ~ ~--i i i ~ ,~ '--~ O .-+ .~ O ~, ~ ~ ~ ~ ~ ~ ~, ..~ .-r 0 ..-, 0 ~ 0 .--~ 0 ~ 0 .--, 0 ~ X ~ .-~ ~ ,--~ ~ '--~ ~ .-~ ~ .-, ~ .-~ W 0 0 0 0 0 0 C O ~ ~ E ^C ~ • ~ '~ .~i ~ ~ O n..i 1~ W ~ ~ ~ ~ ~ ~ ~ ~ ~. z a~ ~ ~ V ~ ~ ~. c ~ ~ ~ C ~, V1 .x c ~ E-+ ~ ~ ~ ~ cet a w ~ L .~ L ~ ~ 'C U >G W ~'' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ C1,~~ ~~ ~~ ~~ ~ ~ ~ 0 IP9 MINUTES DRAFT Iowa City Airport Commission November 13, 2008 Iowa City Airport Terminal - 5:45 PM Members Present: Greg Farris, Howard Horan, Randy Hartwig, Janelle Rettig, John Staley (arrived late) Staff Present: Sue Dulek, Michael Tharp Others Present: David Hughes, Dave Larson, Jay Honeck, Peggy Slaughter, John Dane, Toby Myers, Randy Miller, Carl Richey, Phillip Woolford RECOMMENDATIONS TO COUNCIL: Consider an increase Airport Operations Specialist position from .6FTE to .75FTE DETERMINE QUORUM: The meeting was called to order at 5:48 P.M. APPROVAL OF MINUTES FROM THE OCTOBER 9 AND OCTOBER 30, 2008 MEETINGS: Farris asked if there were any comments regarding the minutes. Hartwig moved to accept the October 9 and October 30, 2008 minutes as presented; seconded by Farris. Carried 3-0. (Rettig abstaining; Staley absent) PUBLIC DISCUSSION: John Dane spoke to the Commission. He talked about the improvements, such as the runway extension and the Willow Creek changes. He added that this area has grown into brush, and he suggested that something be done with this area before it gets out of hand. (Staley arrives) ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park -Peggy Slaughter addressed the Commission. She stated that the person interested in the ground purchase does have an appraisal done now, and has started negotiations with this. She added that it looks like 7 acres, instead of 5, is being negotiated. Slaughter stated that this party hopes to complete a deal within a year's time. She added that in December the Commission would need to talk about the renewal of the broker's agreement as it expires the 31St Iowa City Airport Commission November 13, 2008 Page 2 of 7 b. Dane/Carson Land Sale Request -Tharp stated that everyone should have a copy of the email on this issue -stating that the FAA will not release this land for sale as the land is within the building restriction line, which currently runs about halfway through this property. Tharp added that the new FAA rules cover this. He stated that a lease deal could probably be worked out, pending restrictions of building heights, etc. The ultimate control and authority would thus remain with the Airport. The Members began a discussion regarding this issue. Horan stated that he is open to a lease with Mr. Dane on this. Dane gave some background on this piece of property to those present. He stated that he would be willing to work out a lease, as well. Members discussed the possible term length, with Tharp laying out several options. Tharp will come up with a possible lease, get the FAA's comments, and will then bring it back to the Members for review. c. University of Iowa Aircare Facility - (Staley recused himself due to a conflict) Slaughter stated that they are attempting to get a meeting set up with the University for this. Horan stated that they had a good meeting. Staley, speaking on behalf of the University, added that the U of I pilots have checked out this area. He stated that the area they are interested in was not flooded, but to the west of it there was flooding. He added that they would probably want to elevate the land there. Rettig asked what the Airport would have to do on its side if this project goes through, such as access gates. Tharp stated that they would potentially want to rebuild the taxiway in this area, but other than that, there is not much the Airport would need to do. d. Airport Safety -Traffic Pattern Operations -Tharp stated that they have received about 16 comments. He added that there are 7 in support, 3 in the negative, and 6 are neutral. Tharp responded to Members' questions regarding this issue. He talked about putting a segmented circle around the current wooden airplane system, which would make the segmented circle semi-centralized so that anyone flying overhead could see it. There would also be a supplemental windsock at the end of 30. Rettig noted,that they should then expand the apron in this area. Hartwig noted that everyone is stressing a concerted education of this should they make changes. e. FAA/IDOT Projects -AECOM -David Hughes i. Runway 7/25 -Hughes noted that they still have some minor punchlist items to complete, such as possibly adding reflectors. They are working with the contractor in completing closeout documentation for the project. He talked about some of the FAA changes that are coming, adding that he will share these as they come about. ii. South Aviation Development Study -Hughes noted that they are moving forward on finalizing the document on this. They hope to Iowa City Airport Commission November 13, 2008 Page 3 of 7 have this sent off to the FAA in December as their final document. Dulek asked when they might expect this back, and Hughes stated with the holidays it might be the end of January. iii. South Taxilane Rehab -Drains are in place, and Hughes added that everyone is happy with this. He added that they need to have the acceptance form done now. 1. Consider a Resolution Accepting South Taxilane Rehab as Complete -Rettig moved to consider Resolution A08- 32, accepting the South Taxilane Rehab as complete; seconded by Horan. Carried 5-0. iv. 2008 Pavement Rehab (North Taxilanes) -Hughes stated that this was finished up at the end of last week. He added that they ran into a few problems right at the end, but were only delayed a day or so. They should have this project ready for acceptance at the December meeting. v. Jet A Fuel System / AvGas Upgrade -Hughes stated that they took the initiative to complete this, and that it is also ready for the Commission's acceptance. 1. Consider a Resolution Accepting Jet A Fuel System / AvGas Upgrade as Complete -Horan moved to consider Resolution A08-33, accepting the Jet A Fuel System / AvGas upgrade as complete; seconded by Staley. Carried 5-0. vi. Obstruction Mitigation -Hughes stated that the United hangar is done. He stated that it looks nice out there now with the trees removed. MidAmerican has removed their poles now, so everything is moving along. Horan asked some general questions about the runway lights, and Hughes responded. vii. Building H - University of Iowa Hangar Expansion -Carl Richey stated that they are running into some storage problems since they've had to remove things they had stored at the University. He added that anything that can be done to expedite this expansion would be greatly appreciated. Farris added that they had said they would re-bid this the first of the year and go from there. He said that once they do this, they could then move forward with a spring start date. Members briefly discussed what the original bid was and how they decided to handle this. Richey stated that they received a temporary building, to replace the PODS, and that he has talked with Tharp regarding what they would need to do to get FAA approval for this temporary building. Dulek noted several items that the Commission might want to consider in granting a lease for this temporary building. Tharp stated that he would have something prepared for next month's meeting. Iowa City Airport Commission November 13, 2008 Page 4 of 7 viii. Corporate Hangar L -Farris noted that the issue here is the grant money is for FY2010, and the local match of $500,000 is for FY2011. He stated that he met with the Finance and City Manager's offices last week to see if there is a possibility of moving the money from 2011 to 2010, so the Airport could proceed with the project. He added that this was seen as not being a possibility. Farris stated that he also met with Tharp and Hughes to discuss possibilities of using the grant money on other projects. He stated that they are considering returning the grant for the FY10 building cycle, and then reapplying for the FY11 grant. Members discussed what their choices are and how they might approach this. Rettig noted that perhaps they should look at building a smaller building or doing something different. Farris noted that the reason they received the grant was the local match, which won't be available unti12011. Rettig then asked about the possibility of Landfill funds being used fora "bridge" loan. Members continued to discuss what they might be able to do with the grant money, versus returning it and reapplying later. Rettig again suggested that they look at building something smaller, such as Horan's equipment building idea. Staley agreed that he would also like to find a way to use the grant money. The discussion continued, with Members stating their desire to find a way to use this grant money. Tharp suggested that if they don't have a concept by mid-year, they should probably return the grant. The discussion turned to needing to know exactly what they can get for a match, dollar-wise, so that they can decide what they want to plan for. ix. FY2010 Federal Airport Improvement Program Application - Hughes stated that the AIP has to be submitted by December 12th to the State, and then it goes to the FAA. Farris asked if there were any big changes, and Hughes stated there were not. Horan asked about timeframes, and Hughes stated that they have to be ready for bids the end of March, which would mean construction would begin approximately the first of August. During the time that the intersection work is done, Hughes stated that the airfield would most likely be closed. Rettig asked how long this might last. Hughes stated that they would have several alternatives, but that two weeks could be a very real possibility for the intersection to be closed. Members briefly discussed how they would handle a closure such as this. Horan talked about having an expedited construction schedule on this project. f. Airport "Operations"; Strategic Plan-Implementation; Budget; Management - Farris noted that he added the one item to the agenda on increasing the Iowa City Airport Commission November 13, 2008 Page 5 of 7 Operations Specialist's hours from .6 to .75 FTE. He stated that he brought this up to see if the Members would be open to changing this now, as Jerry will be retiring at the end of the month, and more tasks will fall on Tharp. Horan asked if Jerry's position is going to be filled. Farris noted that that is something they need to discuss. It was noted that the position would start at Step 1, and that Jerry is at Step 6 as he retires. The discussion continued with Members reviewing the current set up and what they might want to go to in the future. The discussion then turned to how they plan to handle this season's snowplowing, and the use of temporary employees. It was suggested that they check into the Streets department helping with this. Rettig noted that she agrees that the Operations Specialist should go to .75. She asked how long they have known of Jerry's leaving, and questioned why they hadn't planned for his departure better. Farris stated that they can do that, and it was suggested they get a job description written up on what Jerry does. Hartwig suggested they check with the FBO and get their input, as well. Farris noted that they need to look at all of the maintenance tasks that Jerry performs. i. Change the Operations Specialist position from .6 FTE to .75 FTE -Rettig moved to recommend changing the Operations Specialist position from .6 FTE to .75 FTE, making the position exempt, effective first pay period after Council approval; seconded by Horan. Carried 5-0. The discussion then turned back to what the Members want to do about Jerry's position. Rettig added that she believes they need to look at immediate needs, such as snow removal, and then decide what they want to do. Farris agreed, stating that they need to check several possible avenues, such as what kind of help JetAir can offer. There will be an agenda item on this issue for the next meeting. The discussion then turned to the budget. Rettig asked about the carry-over from last fiscal year for contracted improvements. Tharp stated that he would check with Accounting on this. g. Engineering Consultant Selection -Tharp stated that they had six submittals. The subcommittee met and selected their top three picks - AECOM, McClure Engineering, and Foth. Tharp continued, stating that now they need to have the three consultants do final presentations before the Commission and have the Commission select the finalist. Rettig noted that she was contacted by one of the applicants, and that she forwarded the email to Dulek. She added that she turned down the opportunity to meet with them. Staley noted that he was also contacted. He stated that he believes that if he met with one he would have to meet with all of the applicants, so he declined. Presentations will take place at the November 20 meeting. Iowa City Airport Commission November 13, 2008 Page 6 of 7 h. FBO Staff Report -Phillip Woolford stated that they have seen an increase in heavier airplanes now that the runway is open. This has led to an increase in fuel sales. It was noted that a 19-passenger jet is expected tomorrow. Toby Myers was introduced to the Commission. He is in charge of the air medical operations. Subcommittees' Reports -Farris noted that the concrete has been laid in the viewing area. Hartwig stated that he has people working on estimates for the viewing structure. Farris also noted that the Friends of Iowa City Airport has some funds to donate. Commission Members' Reports -Horan stated that he took a plane ride earlier this week, and he noted that a fire truck with an extension ladder was out doing practices and that maybe they should have had a flag on the ladder. He also noted that he attended the ITC open house today. Rettig noted that she is glad the elections are over. Hartwig stated that at the ribbon cutting he felt they slighted a couple of people -Hughes' company and also Jet Air, for their patience in all the changes. Staley complimented Horan for the displays that he put up the day of the ribbon cutting. k. Staff Report -Tharp noted the addition of bright blue reflectors on the new runway, stating that he would like to replace the old ones around the Airport. He stated that they might be able to tie this in with the other grant. This will be about a $2,000 project, according to Tharp. Rettig brought up the signs that need to be replaced on the runway, adding that they could tie this in with the reflector project. SET NEXT REGULAR MEETING FOR: December 11, 2008 at 5:45 P.M. Reminder that there is a special meeting on November 20, 2008. ADJOURN: Rettig moved to adjourn the meeting at 8:06 P.M., seconded by Horan. Carried 5-0. Iowa City Airport Commission November 13, 2008 Page 7 of 7 Airport Commission ATTENDANCE RECORD YEAR 2008 ~MPPtln4 natP.C~ NAME TERM EXP. 1/10 2/14 3/6 3/13 4/10 4/28 5/8 5/22 6/9 6/13 7/10 7/24 Randy Hartwig 3/1/09 X X X X X X X X O/E X X Meeting cancelled Greg Farris 3/1/13 X X X X X X X X X X X Meeting cancelled John Staley 3/1/10 X X X X X X X O/E O/E X X Meeting cancelled Howard Horan 3/1/14 X X --- X X X X X X X X Meeting cancelled Janelle Rettig 3/1/12 X X X X X X X O/E X X X Meeting cancelled (CONT.) TERM. EXP. 8/14 9/11 10/1 10/9 10/30 11/13 11/20 12/11 Randy Hartwig 3/1/09 X X X X X X Greg Farris 3/1/13 O/E X X X X X John Staley 3/1/10 X X X X X X Howard Horan 3/1/14 X X X X O/E X Janelle Rettig 3/1/12 X X X O/E X X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member IP10 MINUTES PARKS AND RECREATION COMMISSION November 12, 2008 DRAFT MEMBERS PRESENT: David Bourgeois, Craig Gustaveson, Margie Loomer; Ryan O'Leary, Matt Pacha, Jerry Raaz, Phil Reisetter, John Westefeld MEMBERS ABSENT: John Watson STAFF PRESENT: Marcia Bollinger, Planning Department; Mike Moran, Terry Robinson, Terry Trueblood GUESTS PRESENT: Dianna Harris, Del Holland, Beth Koppes, C. J. Voci RECOMMENDATIONS TO COUNCIL: Moved by Westefeld, seconded by O'Leary to support the request from Johnson County Do~PAC to name the new dog park to be located in Scott Park "Rita's Ranch." Unanimous. Move by Gustaveson, seconded by Reisetter to accept the capital improvement priority list as presented by staff Passed 7 to 0 with one abstention. O'Leary abstaining due to his involvement with Iowa City Kickers. OTHER FORMAL ACTION TAKEN Moved by Westefeld, seconded by Reisetter, to approve the October 8, 2008 minutes as written. Unanimous. PUBLIC DISCUSSION: C. J. Voci, Chair of the Friends of Hickory Hill, reported on the work that the group has done at Hickory Hill Park this fall. He reported that 138 students, along with other volunteers, worked at the park. The group worked on erosion repairs to the trails east of the north shelter. He noted that there were one or two spots of erosion that were approximately 18" to 24" deep. They filled these spots will approximately 13 tons of crushed limestone over a quarter mile of area. Westefeld asked if this erosion was caused by the flood. Voci reported that it was present before the flood occurred, and is caused by heavy rains. Sarah Walz was also present and distributed the 2009 Friends of Hickory Hill Park calendar to Commission Members. She noted that the sale of the calendars is their major fundraiser each year. These calendars will be available for purchase at different locations throughout the city Parks and Recreation Commission November 12, 2008 Page 2 of 7 including New Pioneer Coop, Prairie Lights Bookstore, and Ace Hardware on Dodge Street. They can also be ordered on the Friends of Hickory Hill Park web site. CONSIDER PROCEEDING WITH THE WETHERBY PARK SPLASH PAD PROJECT: As noted in the memo to the Commission from Terry Trueblood, the neighborhoods have been pursuing fund raising efforts with limited success. The budget established last year was $200,000 based on the following: G.O. Bonds (City) $100,000 N.O.S. Fees (City) 37,000 CDBG Funds (07) 30,000 (secured by neighborhoods) PIN Grant (07) 3,200 Contributions/Grants 29,800 TOTAL $200,000 So far the neighborhoods have raised $11,419.40 which includes another $5,000 PIN Grant from the City. This brings the total amount available for the project to $181,619.40. Beth Koppes reported that their most recent effort included sending out 168 letters and received only received 9 responses. The group feels that they have exhausted their fund raising possibilities and are, therefore asking to proceed with the project at this reduced funding level. Pacha praised the neighborhoods for their efforts. Loomer asked what would be cut from the project if they approve this request. Koppes reported that it may need to be downsized some but otherwise doesn't see anything else needed to be cut from the project. Pacha asked if concrete work was going to be done internally or will it be part of the installation. Trueblood said that this will need to be contracted as part of the installation process. Moved by Bourgeois, seconded by Westefeld to proceed with the Wetherby Park Splash Pad at a reduced funding level. Passed on a 7 to 1 vote with O'Leary voting no. O'Leary further explained that for the benefit of this project, why not secure the funds in the next six to twelve months. He feels that there is so much potential for this area and he sees this project as a great benefit to this neighborhood. Koppes responded that the CDBG grant for $30,000 will expire this summer so they would like to get started as soon as possible. CONSIDER NAMING REQUEST FOR THE NEW DOG PARK IN SCOTT PARK: Trueblood first gave an update on the progress of the dog park being constructed at Scott Park. He noted that the project is going slowly but that DogPAC has received quotes for fencing costs, which is the major cost of the project. Robinson reported that the selected fencing company is working on a very large project at this time in the Quad Cities thereby slowing the process. He also noted that the fence could possibly still be installed this year. Trueblood stated that DogPAC is paying for the fence, and staff hopes to have the park open by early Spring. Parks and Recreation Commission November 12, 2008 Page 3 of 7 Dianna Harris was present on behalf of Johnson County DogPAC who is asking the Commission to consider naming this dog park "Rita's Ranch." Harris gave the following three reasons for doing this: 1) naming the park will distinguish it from the Thornberry Park, 2) this name recognizes the work done by Anne Burnside who is a founding member of DogPAC, and 3) like Thornberry Park, which is a park within Peninsula Park, Rita's Ranch will also be a park within Scott Park, so this wouldn't be setting a new precedent. Moved by Westefeld, seconded by O'Leary to support the request from Johnson County Do~PAC to name the new dog park to be located in Scott Park "Rita's Ranch". Unanimous. O'Leary noted that he really likes that this naming concept is being chosen based on a matter of honor for one of the founding members rather than based on funding. CONSIDER A RECOMMENDATION TO THE CITY COUNCIL AS TO POSSIBILY REDUCING THE NUMBER OF MEMBERS SERVING ON THE COMMISSION: Trueblood reported that in recent years it has become more difficult to attract applicants to serve on the City's various boards and commissions. He further noted that the two vacancies coming up on the Parks and Recreation Commission were recently advertised with no applications received. At a recent department managers staff meeting this issue was discussed and it was decided that all staff liaisons to commissions and boards would discuss the possibility of downsizing. Pacha announced that John Watson has resigned from this commission as of this afternoon due to health issues, bringing the number of vacancies to three, with neither he nor Phil Reisetter planning to seek another term. Loomer asked how these openings are advertised. Trueblood said they are put out on the City web site and advertised in the newspaper. Discussion ensued. O'Leary thought perhaps promoting the upcoming master plan to possible applicants may make the position more attractive. He supports the concept of downsizing but would like Commission members to actively recruit members over the next month before making that decision final. Commission members were in agreement. Gustaveson stated that it is part of the job of current Commissioners to actively recruit new members. It was determined by Commission members to table this item for now giving the current members time to actively recruit over the next month and then revisit the issue next month. Trueblood said he would notify the City Clerk letting her know that we now have three openings for the Parks and Recreation Commission and explain the Commission's wishes. O'Leary also noted that if we lessen the Commission that the quorum issue may be more of a concern. Pacha asked Tammy Neumann to email the deadline date for applications as well as the application to the Commission members. "I,rueblood also asked Commission what there feelings are on the four year term. It was noted that it really takes at least two years to become familiar with the processes of this Commission so general consensus to leave the terms as is. CONSIDER PRIORITIES FOR PROPOSED CAPITAL IMPROVEMENT PROJECTS: Trueblood directed Commission members to the list of tentative capital improvement priorities enclosed in their packets. This list includes priorities from last year that were adopted by the Parks and Recreation Commission November 12, 2008 Page 4 of 7 Commission. Also included is a copy of the current staff recommendations for review. One item not on the list that Trueblood feels possibly should be added is an elevated indoor running/walking track; this is one of the higher priorities for recreation facilities that was noted in the master plan. He would like to hire an architect to take a look at both Robert A. Lee and Scanlon facilities to see if it is feasible to retrofit either of them with a track. This was looked into when Scanlon was built, but it would have added $600,000 to $700,000 to the total cost and funding was insufficient at the time so the idea had to be dropped. He hopes to add this item to the list, although it will not likely be on the top ten list for now. Raaz asked what the threshold is to hold a referendum. Trueblood reported over $700,000 but that it also depends on the type and nature of the project. He further reported that the reason that they were able to complete the Scanlon Gymnasium without a referendum was because council had agreed to $700,000 in GO bonds and then we borrowed from ourselves from the parkland acquisition fund. There was fundraising done for the remaining amount. Pacha asked if there were any questions regarding these staff recommendations. Gustaveson asked since everything except for two items on last years priority list were funded, should we move everything up by one on the list and add one more project or do we need to look at a new top ten. Trueblood reminded Commission that everything that is listed as funded for FY10 is subject to change by Council. Even though it shows items funded out a few years you still start new every year. 'Trueblood discussed a couple of items on the list that are very high priorities. These include the old park shop at City Park and the pool filter replacement at Mercer. Robinson said that he recently met with FEMA regarding the park shop and after looking at the deteriorating wall they seem to be looking favorably at some funding for this project. Trueblood also noted that two Hickory Hill projects have been combined (bridge and restroom). He reminded Commission that typically after they approve this list, it is then presented to City Council. Pacha mentioned his concern of having the Sand Lake Recreation Area listed as #2 feeling that perhaps since we are actively seeking funding for this project it would be better to list it has our #1 priority. After discussion it was determined to leave numbers one and two as presented. Moved by Gustaveson, seconded by Reisetter to accept the capital improvement priority list as presented by staff Passed 7 to 0 with one abstention. O'Leary abstaining due to his involvement with Iowa City Kickers. GENERAL DISCUSSION OF CELL PHONE TOWERS IN PARKS AND PROCEDUERS FOR CONSIDERING PROPOSALS: Gustaveson noted how he is usually likes the idea of gaining revenue for the City through means such as cell phone towers, however, after receiving comments from very passionate community members who objected to this for Willow Creek Park, he now feels differently. Gustaveson noted that as a Commission Member he is to be a steward of the city park system and as such, feels differently about this issue now. Pacha stated that in his opinion there will never be a park location that people will approve of for placement of a cell tower, and asked members to express their views on this. O'Leary, Reisetter and Bourgeois all said that they would consider such a proposal in that case. Loomer said she would not for any amount of money. Gustaveson said he feels after looking at a few of these and always turning down the proposals, he feels the Parks and Recreation Commission November 12, 2008 Page 5 of 7 Commission should just stop considering such proposals. Raaz asked what the current policy addresses. Trueblood noted that this policy is a list of guidelines that tell what is required to even introduce such a proposal. Pacha suggested that perhaps there be a subcommittee formed of two or three Commission Members and staff to draft a detailed policy of what stipulations must be met for the Commission to even consider a proposal. O'Leary, Loomer and Gustaveson all volunteered to be on this committee along with Trueblood. It was agreed to wait until after the Sand Lake fundraising efforts are complete before meeting. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Raaz attended the JCCOG bicycle planning meeting in October which he found very informative. Raaz also mentioned that he recently looked at the City's website and while he finds it to be better he was disappointed to not see any mention of the Master Plan but also realizes this may be because it has not been officially adopted. He also noticed that there was no mention of the openings for the Parks and Recreation Commission on the Parks and Recreation page. "Trueblood will bring this suggestion up to the appropriate City personnel. O'Leary announced that after nine years on the Kickers board he will be resigning in February. He has enjoyed being a part of this board over the years and is pleased with the adult soccer league that was started during his time on the board. Bourgeois said that he would like to see more ideas for raising money for the Parks and Recreation Department such as memory markers on trails, benches etc. Pacha noted that he will be working on a Foundation brochure listing memorial options. CHAIRS REPORT: Pacha announced that Terry Trueblood was awarded the David Clark Distinguished Professional Award at the recent national conference in Baltimore. This award is given to recognize professionals who have rendered outstanding service to the recreation, park and conservation movement. The David E. Clark Award is the highest citation the American Park and Recreation Society can bestow upon a member. Commission congratulated Trueblood. Pacha noted that the Commission will discuss the slate of officers for next year at the December meeting. Pacha stated that as he will be resigning from the Commission, and that the bylaws of the Parks and Recreation Foundation state that there needs to be three members on that board from the Commission, he is looking for a Commission member to volunteer for the Foundation. Pacha noted that the fundraising is well underway for the Sand Lake Recreation Area project. DIRECTORS REPORT Parks and Recreation Commission November 12, 2008 Page 6 of 7 Trueblood announced that GreenPlay L.L.C. gave their master plan presentation to City Council on October 20. He felt that it went well after suggestions given to enhance this presentation. He circulated copies of the handout that was presented to the Council. Raaz mentioned that a council member had asked how this master plan fits in with the comprehensive plan. Trueblood noted that Planning staff have been involved from the beginning. He further noted that the consultant's review of the Neighborhood Open Space Plan is near completion. He stated that this was handled separate from the entire master plan. With regard to capital improvement recommendations that are part of the master plan, Trueblood said that typically GreenPlay does not include projects that are already in the funding cycle, however, it was determined by Trueblood and the City Manager that these do need to be listed. Consultants will finalize the Master Plan, print it and send to the Commission for adoption. It will then be presented to Council for their adoption. Trueblood and Robinson met with a young man to talk about the possibility of constructing off- road biking paths in Iowa City. Trueblood explained that this would be an area for mountain biking and would need to be hilly, preferably heavily wooded and consist of long trails. He indicated that, from a geographic perspective, the obvious place for such system within the City would be Hickory Hill Park, but he also indicated that her does not see this as a viable location. Trueblood invited this person to attend a future Commission meeting and also offered to schedule a meeting between him and the Friends of Hickory Hill if he would like to do so. Raaz suggested that perhaps staff should look at some land in the Peninsula Park area, between the park and the interstate. Trueblood said this area could be very suitable for such a purpose, but most of the land in the area is private property at this time. Trueblood announced that at next month's Commission meeting we will be reviewing and adopting fees and charges for Recreation. He also reminded members that we will have a meal and snacks at our December meeting. Trueblood presented Mike Moran his Certificate of Award for 25 years of service with the City of Iowa City. ADJOURNMENT Moved by Raaz, seconded by Reisetter to adiourn at 6:55 p.m. Unanimous. Parks and Recreation Commission November 12, 2008 Page 7 of 7 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2008 NAME TERM EXPIRES v, ~ o N ~ M o~ ~ N ~ o ~ :° r ~ ~ ~ ~ ~ ~ ~ o David Bour eois 1/1/11 O/E O/E O/E X X X X O/E X O/E X Craig Gustaveson 1/1/11 X X O/E X O/E X O/E X O/E O/E X Margaret Loomer 1/1/12 X X X X O/E O/E X O/E X X X Ryan O'Leary I/1/10 X X X X X X X X X X X Matt Pacha 1/1/09 X X X X O/E X X X X X X Jerry Raaz 1/1/12 X X X O/E O/E X X X X X X Phil Reisetter 1/1/09 X O/E X X X O/E O/E X X X X John Watson 1/1/11 O/E O/E X X X O/E X X X O/E O/E John Westef'eld 1/I/10 O/E X X X X X X O/E X O/E X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum DRAFT 11-25-0$ IP11 POLICE CITIZENS REVIEW BOARD MINUTES -November 18, 2008 CALL TO ORDER: Chair Michael Larson called the meeting to order at 5:30 p.m. MEMBERS PRESENT: Janie Braverman, Donald King, Abbie Yoder MEMBERS ABSENT: Greg Roth STAFF PRESENT: Legal Counsel Catherine Pugh and Staff Kellie Tuttle OTHERS PRESENT: Captain Richard Wyss and Officers David Schwindt and Mike Smithey of the ICPD; and public, Caroline Dieterle RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #08-06 (2) Accept PCRB Report on Complaint #08-07 (3) Accept correspondence regarding Community Forum CONSENT CALENDAR Motion by King and seconded by Braverman to adopt the consent calendar as presented or amended. • Minutes of the meeting on 10/28/08 • ICPD General Order 99-12 (Field Interviews and "Pat-Down" Searches) • ICPD General Order 00-08 (Weapons) • ICPD General Order 07-02 (Detainee Processing) • ICPD SOG 01-22 (Training, Special Assignments) Motion carried, 4/0, Roth absent. Braverman wanted to clarify on OPS21.1 Detainee Processing, that Temporary Detention is not the same as Booking. Wyss confirmed it was not. Braverman also asked that Wyss explain what Data Master Testing was. Wyss explained that it is a breathalyzer that measures blood-alcohol content. Yoder asked if race was tracked along with name, age, and the reason for being detained during processing. Wyss stated it was not. SRE05.2 Weapons, Braverman noted a typo under Authorized Automatic Weapons. Braverman also questioned C(3)(a)(vi), wearing off duty weapons in court. Wyss explained that an off duty officer can carry a weapon at any time. This section is regarding the judge's approval for an officer to wear an off duty weapon while attending court. Yoder asked regarding SOG #01-22, Training & Special Assignments if there is any rule to how many different roles an officer can have. Wyss stated there is not, although the more specific areas that an officer is trained in, the more difficult it is to be specialized. In order to get selected for a specialized position, a supervisor would have to make that first recommendation. OLD BUSINESS Information Sheet for Filing aComplaint -Braverman suggested adding a statement to the Police Department complaint form section stating that the Board would not review unless a PCRB complaint was also filed. Braverman would like to change the wording at the bottom regarding "questions about choosing a form" to "questions PCRB November 18, 2008 Page 2 about filing a complaint". Braverman would also like to leave in the City Clerk contact information for those who do not have access to the Internet. Motion by King, seconded by Yoder to approve the Information Sheet with amendments. Motion carried, 4/0, Roth absent. Follow up on Community Forum -Braverman prepared a draft letter to City Council summarizing the Community Forum with recommendations from the Board. After review the Board amended the recommendations for items 1 and 3. Motion by King, seconded by Braverman to approve the letter to City Council summarizing the Community Forum with amendments. Motion carried, 4/0, Roth absent. Complaint Registry/Monitoring System -The Board discussed the possibility of a monitoring system to track by Anonymous Office Number those complaints which are sustained by the PCRB. There was discussion on whether this information would sway the Board in their decision when reviewing a complaint and also of what use the information from this monitoring system would be. The Board agreed that they would like more time to discuss this issue and the topic will be continued at the next meeting. NEW BUSINESS Policy regarding Legal Counsel Research -Tuttle asked the Board if there was a need for a policy regarding legal counsel research so that (1) it would be requested by a majority of the Board and (2) any research done would be included in the Board packets and would be filed into the record as to not incur costs later to research the same information. The Board agreed that they did not think a policy was necessary; encouraged members interested in requesting legal counsel research bring it up at a meeting and if more of the Board was interested it would be included in a meeting packet. PUBLIC DISCUSSION Wyss reported back to Braverman regarding the body mics that she had inquired about at the October meeting. Currently the body mics that are being used are the only ones that are sold with the system that the Police Department uses. The problem with having a separate body mics system would be synchronizing it with the current system, and how much equipment they could afford, store, maintain, and carry around. Braverman asked if she could review anon-complaint related in-car recording of a stop. Wyss told her to contact him and he could make that arrangement. Dieterle asked if there was an answer to her question from the October meeting regarding Martial Law. Pugh responded that there was an executive order signed in the fall of 2006 called the Military Commissions Act. It basically expanded the Presidents ability to establish Martial Law. Prior to that time it was just in the case of rebellion, invasion, or public safety. The Military Commissions Act expanded it to the PCRB November 18, 2008 Page 3 event of terrorism, economic crisis, act of war, or natural catastrophe. If Martial Law was established, depending on how it was used it could trump local authority, National Guard, and it could allow military involvement in domestic law enforcement. BOARD INFORMATION None. STAFF INFORMATION Tuttle asked Wyss to inform the Board of the change to the Officer Bill of Rights and how it could affect the PCRB Complaint form. Wyss stated that the ICPD complaint form it indicates or makes a person aware that if they knowingly file a false report they are subject to criminal charges. That information is not on the PCRB Complaint form. The question is whether that information should be on the PCRB Complaint form. One of the issues that the Police Officer Bill of Rights specifies is that if the police department identifies a complaint where the person knowingly files a false report on a police officer, the information will be forwarded to the County Attorney's office for determination on whether criminal charges should be filed. Braverman raised the question on whether it is a crime to knowingly file a false report with the PCRB. The Board agreed that Pugh should look into to see if the language is inclusive of a complaint to the PCRB and if additional language needs to be added to the complaint form. EXECUTIVE SESSION Motion by King and seconded by Braverman to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were .available for general public examination. Motion carried, 4/0, Roth absent. Open session adjourned at 6:56 P.M. (BREAK) 7:03 P.M. REGULAR SESSION Returned to open session at 7:53 P.M. Motion by King, seconded by Yoder to request 45 day extension for PCRB Complaint #08-08 due to timelines and scheduling. Motion carried, 4/0, Roth absent. PCRB November 18, 2008 Page 4 Motion by King, seconded by Yoder to forward the Public Report as amended for PCRB Complaint #08-06 to City Council. Motion carried, 3/0, Braverman abstained and Roth absent. Motion by King, seconded by Braverman to forward the Public Report as amended for PCRB Complaint #08-07 to City Council. Motion carried, 4/0, Roth absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • December 16, 2008, 5:30 PM, Lobby Conference Rm • January 13, 2009, 5:30 PM, Lobby Conference Rm • February 10, 2009, 5:30 PM, Lobby Conference Rm • March 10, 2009, 5:30 PM, Lobby Conference Rm ADJOURNMENT Motion for adjournment by Braverman and seconded by King. Motion carried, 4/0, Roth absent. Meeting adjourned at 7:56 P.M. C~ 1 7u~~'C zz~~b o c ~ ay ~ ~ ~ ~ c~ ~ lsJ ~~ ~ (9 Vi •'! fC ~~ o c o m~ ~ o o ~~ m A~ C,3. C. • ~ "~ A fD "S .S OQ N feD ~ K Q7 ~ ~ "~ ~ O .'3 ~ ~ O. a ~ ~ R ~ _ ~ ~ ~ ~ ~ UQ ~O ~O ~O ~O ~O ~p ~O ti.1 l ~ l ~ y y .-- ~ r-. O O O O ry b N N r-. ~ ~ Oo Oo 7 O O k k ~ ~ ~ z z ~ z z z N i i ~ ' y y y y a 7 7' a ~ N ~ , W i i X k ~ x ~ \~ r -+ i i ~ ~ ~ ~ ~ ~ i i k ~ ~ X ~ W E ~ ~ ~ ~ ~ o ~ ~ k ~ ~ ~ ~ ~ ~ x ~ ~ . ~ ~ ~ ~ ~ ~'C >'C ~C ~'C ~ i ~ N ~i ~ ~ ~ O i i F-+ `~+ 00 y y .. C~i ~d ~ ~ ~ ~z d o~ ~~ 0 ro O r n r~ C~ c r~ 0 POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 November 18, 2008 ,..~ To: City Council _ a ~= '~ .: - Complainant •m Y~' :: ~ ~ Michael Lombardo, City Manager z ~; ~ ~ Sam Hargadine, Chief of Police =`' ~ ~. '~ Officer(s) involved in complaint From: Police Citizen's Review Board D ~ Re: Investigation of PCRB Complaint #08-06 This is the Report of the Police Citizens Review Board's (the "Board") review of the investigation of Complaint PCRB #08-06 (the "Complaint"). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chiefs professional expertise", Section 8-8-7 B (2). While the City Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was received at the Office of the City Clerk on July 21, 2008. As required by Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. 1 The Chief s Report was due on October 20, 2008, and was filed with the City Clerk on October 10, 2008. The Board met to consider the Chiefs Report on October 28, 2008 and November 18, 2008. The Board voted to review the Chiefs Report in accordance with Section 8-8-7 (B) (1) (a), "on the record with no additional investigation." ALLEGATIONS l . Officer A slandered the reputation of complainant by calling him a drug dealer. `~ r , 2. Officer A harassed complainant by giving him a criminal trespass warning for th~~roa~yvay Street apartment complex. - ~ _. ~°~- . FINDINGS OF FACT ' ~ ~ A '~ Officer A was patrolling area of 1900 Broadway in response to citizen's complaints ar~ intelli~nce of possible drug (controlled substances) activity in the area. Officer A had previously been actv~ised of the possible sales of controlled substances in the azea and had physical evidence (Corner Tears - corners of plastic bags torn off to package controlled substances) to corroborate the complaints. As officer A neared the area a group of subjects was seen sitting on the steps. The men yelled "Five-O, Five-O" and ran. At this time Officer A had a reasonable suspicion to believe criminal activity was afoot. This is supported by the complaints of drug activity in area, the corner tears recently found by Officer A, the possible alarm given ("Five-O, Five-O" as in Hawaii Five-0 -police), and the fleeing of the subjects that had given the possible alarm. Two of the fleeing men ran into apartment B7. The third subject was located outside the apartment door. Officer A spoke with the tenants of apartment B7 and received consent to enter the apartment. A "protective sweep" for the protection of the apartment residents and the officers was constitutional at this time. According to the Call for Service, the officers were dealing with 10 individuals. Officer A located 5-6 other men in a back bedroom of B7. Officer A recognized the complainant as one of the men in the back bedroom. All the people in the apartment were patted down for weapons. In an investigatory stop, an officer needs a reasonable suspicion a subject is "armed and dangerous" to conduct a"pat-down" search which is a limited patting of the external clothing for weapons. The pat-downs of the people present in the apartment were justified due to the court's repeated recognition of a strong association between illegal drug dealing, violence, and weapons. This is almost a "per se" exception to the warrant requirement. The complainant also stated he gave the officer permission to search his person. Officer B remembered the consent. Officer C could not remember any specifics of the conversation. 2 Officer C performed the search of the Complainant. Any officer present in a situation where consent is given, or there is reasonable suspicion to conduct apat-down search, can perform the search. Officer C felt a large bulge in the complainant's pants pocket and believed the contents to be contraband. An officer conducting a consent search does not need to believe an item is seizable to take it out of a pocket and examine it. An officer conducting a "pat-down" search for weapons can seize any object if the officer believes its evidentiary value is "immediately apparent". Officer C retrieved the contents believing it was contraband. It turned out to be a roll of money. In a search, what the object seized actually is, is immaterial. Only the legality of the search matters in regard to the admissibility of the evidence. Officer B later counted the money which was $700 in twenty- dollarbills. The tenants of the apartment gave officers permission to search the apartment. After the search officers exited the apartment and spoke with Complainant. The amount of money found on complainant is discussed and the complainant told the officers the money was pay from his workplace. Officer A tells Complainant before his explanation. of the money it looked like he was dealing illegal drugs. Officer A phones a member of SCAT (Special Crimes Attack Team). Officer A tells the Complainant that SCAT believes he is dealing drugs but Officer A does not call the complainant a drug dealer. The Complainant does profess to a history of drug dealing but~nies current dealing. ~ ~" :~ c; :~ The conversation between Officer A and the Complainant took place in an area w~e~e o_r`~i_y th police and the complainant could hear what was said. --ti ~ ~ ~r The Complainant also complained about the length of the detention. In an InveQi~ator~Stop officers can use the time which is "reasonable" to conduct the investigation.. This could i~lude, but would not be limited to, the detention of subjects. Officers inform the complainant he wrl~ get a receipt for the money. The Complainant declines and by doing this actually increases the time necessary to conduct the. investigation at the scene. During the questioning by Officer A, Officer D tells the Complainant that Officer D purchased a car that was seized and forfeited from the Complainant. Officer A stated he discussed this statement with Officer D after the investigation but before the complaint. Officer A told Officer D that the Complainant's reaction to the comment messed up the questioning by Officer A. At no time does any officer threaten to take the complainant's money or phone. . Officer A issues the complainant a Criminal Trespass warning and explains it. Officer A tells the Complainant the warning does not prohibit the Complainant from visiting friends but does restrict the Complainant from loitering. The Complainant is then allowed to leave. The Chief s report of the length of detention of the Complainant is "approximately 15 minutes". The "Call for Service" 3 log shows an officer on scene at 18:23:06 and backup officers amving on the scene at 18:25:39, 18:25:41 and 18:25.46. The first officer leaves the scene at 18:35:07. All the other offices clear the scene at 19:33:51. Due to the fact the initial officer waited for backup, a search of persons and the apartment was conducted, and the first officer cleared the scene approximately 12 minutes after the first officer was on the scene, there is nothing to make the Board believe the detention was any longer than the Chief's report states. A squad car recording also documents the length of time of the conversation outside the apartment to be approximately 15 minutes. On September 03, 2008, a subject from Southgate Property Management was contacted about officers issuing criminal trespass warnings. The contact stated that Southgate had given officers permission to issue warnings for loitering and other nuisance activities. "Other nuisance activities" was not defined in the Chief s report. The contact for Southgate stated the officers had requested and authorized officers to approach individuals and determine if they lived in the complex and/or were visiting someone who lived there. Southgate Management also requested officers issue criminal trespass warnings to persons that do not live in complex and are involved in questionable activity. ~ `-~" ~% :-~: ~~ ~ ~ On July 21, 2008 the Complainant filed a Police Citizens Review Board (PCRB) complaEint.. ..~ -~ r CONCLUSIONS o 'o ~ ~ c~ ~ N From the evidence provided, nothing suggests that any officer on the scene did anything to daihage the reputation of the complainant. According to a letter dated 08-13-08, the police department repeatedly attempted to contact the complainant. At no time did the complainant come in for an interview and instructed ,the police to stop calling him. The letter went on to provide the complainant with another opportunity which the Board assumes was turned down due to the lack of complainant interview materials included with the Chief's Report. The officers did not call the Complainant a drug dealer but stated they suspected he was due to the current situation, past criminal history of Complainant, and money in specific bill denominations. The conversation between Officer A and the Complainant was in an area removed from others except police officers and there was nothing that was said to be publicized about the complainant, the search, the money, and him being called a drug dealer. . Allegation # 1 - Officer A slandered the name and reputation of the complainant by calling him a drug dealer. NOT SUSTAINED. A phone call on 09-03-08, to Southgate Management Property Management, confirmed that the Broadway Condominiums Association had given permission/authority for Southgate and the police department to actively enforce loitering and other nuisance activities. An Internal Affairs Investigation Report dated 09-03-08 documents the . conversation Officer E had with a representative from Southgate Property Management supporting the above information. The officers at the scene were acting within the scope of this authority although in this particular situation it is not totally relevant other than as a basis of intelligence. Allegation # 2 - Officer A harassed the Complainant by issuing the complainant a criminal trespass warning. NOT SUSTAINED. BOARD COMMENTS The Board is concerned about the issuing of a criminal trespass warning without prior written authorization from the property owner. The Board is also concerned with the statement made by Officer D, to the Complainant, about purchasing a car that was seized and forfeited from complainant. This comment was made at the time Officer A appeared to be in charge of the situation. The comments could imply that the money found would be seized and forfeited also. This comment did not appear to further the investigation and the Board feels that Officer D should be spoken with about this behavior. .~ _~ ~: ~~ "°'; J ~,~, !'~ ..+. ranza ero® ~ ~ ~ gg .~ _,.'iy C /'~ a ~~ Y 3 +J 5 POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 November 18, 2008 • ..., _ C To: City Council ~. ~' ? " ; -••-11 L./ Complainant _ -^ .~ ~:~ Michael Lombardo, City Manager a J ~~ 4-- .~+® .~,; ,~-~. Sam Hargadine, Chief of Police ~"° :,, r~ ~ ~ ~ ~- Officer(s) involved in complaint Q ;, - ~ :. c~ From: Police Citizen's Review Board ''' Re: Investigation of PCRB Complaint #08-07 This is the Report of the Police Citizens Review Board's (the "Board") review of the investigation of Complaint PCRB #08-07 (the "Complaint"). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chiefs professional expertise", Section 8-8-7 B (2). While the City Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was received at the Office of the City Clerk on July 22, 2008. As required by Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chiefs Report was due on October 20, 2008, .and was filed with the City Clerk on October 14, 2008. • 1 The Board met to consider the Chiefs Report on October 28, 2008 and November 18, 2008. The Board voted to review the Chiefs Report in accordance with Section 8-8-7 (B) (1) (a), "on the record with no additional investigation". FINDINGS OF FACT Iowa City Police Officer A observed a bicyclist (the complainant) in I O block of N. Clinton Street riding on the sidewalk and weaving in~and out of pedestrians. Officer A stopped the complainant and explained to him that it was illegal to ride on the sidewalk in the downtown area. Officer A also explained that bicyclists are required to operate bikes in the same manner as a motor vehicle and obey all traffic laws. The complainant then rode through .the red light for Westbound Iowa Ave. Officer A then observed the complainant go through Clinton and Jefferson and then turn right from Clinton to Market Street. Market Street is a one way street at this location. Officer A proceeded to follow the complainant and stopped him at Dubuque and Market Streets. The complainant is observed riding the wrong way on a one way street. Officer A issued a citation for failure to observe traffic laws. ALLEGATIONS The complainant alleges: - © .Y,'_'~ .1~ Allegation # 1: Officer A was rude ~' -=~ c~ _ ; "' _ Allegation #2: Officer A was bullish -~ i ' ~ _ ~i T .~ Allegation#3: Officer A was unwilling to listen to reason x ~ c? ~ fv INVESTIGATION: A review of the in-car recorder from Officer A's vehicle for July 22, 2008 was conducted. The recorder was activated by Officer A at 09:47:28. Officer A makes the traffic stop at 09:48:30. The complainant is recorded riding east in the 100 block of Market. The complainant is going the wrong way on a one way street. Officer A's voice recorder is not working but audio is picked up from .the in-car microphone. At no time during the stop is Officer A bullish or rude to the complainant. The audio does have the complainant trying to make his point about riding against traffic. Officer A's interview advised the incident started when he observed a subject riding on the sidewalk. Officer A stated that he stopped the cyclist and explained the rules of the rode for bicycles (same as for cars) and they were prohibited from the sidewalks in the downtown area. Officer A stated he was unsure if the complainant turned through a no right turn on red posting at Jefferson and Dubuque Streets as his vision was blocked. Officer A stated that he did observe the complainant turn right onto Market Street and go the wrong way on a one way street. Officer A issued the complainant a citation for Observation of Traffic Rules. Officer A recalled the complainant trying to make his point about being safer for him to ride facing traffic. Officer A replied that he did not agree with him and the law did not allow for his actions. Four telephone calls and a certified letter were sent to the complainant with no response. CONCLUSION Audio/video recordings of the incident do not show any bullish or rude behavior on Officer A's part. The complainant was upset and not acting in an appropriate manner during the incident. The complainant's complainant of not listening to reason involves the issue of going the wrong way on a one way street. The complainant argues that he feels safer going towards traffic than with the traffic. Officer A disagreed and stated it was not allowed by law. FINDINGS Allegation #1: NOT SUSTAINED Allegation #2: NOT SUSTAINED Allegation #3: NOT SUSTAINED 4w~ a ;~ ~ -~. ~ "~ u~ c 1 ~% .,; `•" ~~" {- ;~ 3 POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240-1826 (319)356-5041 November 19, 2008 Iowa City City Council City of Iowa City 410 E Washington St Iowa City, IA 52240 To Whom It May Concern: On September 16, 2008, the Police Citizens Review Board held its first formal community forum. Loren Horton (former member of the PCRB) presented a History and Summary of the PCRB. Greg Roth (current member of the PCRB) presented the PCRB Complaint Filing Process. Captain Rick Wyss (Iowa City Police Department) presented the ICPD Complaint Process. The PCRB then heard numerous citizen comments. One of the most notable occurrences at the forum was the support of the public for both the ICPD and the PCRB. We commend the ICPD for its continuing efforts to foster its good relationship with the public and are pleased to be a part of that effort. While a transcript of the community forum is available on the City website, the PCRB would like to summarize comments made by the public and to add its recommendations to the City Council. The public comments fell into three general categories. Tracking of Complaints. There was a fairly lengthy discussion of the process by which the PCRB tracks complaints, in which the public asked questions and members of the PCRB responded. The main concerns appeared to be whether the PCRB knows the identity of complainants (we do), whether the PCRB knows the identity of officers who are the subject of complaints (we know them only by Anonymous Officer Number unless a complaint is sustained), and whether the PCRB tracks that information (we do not, although ICPD does). Chief of Police Sam Hargadine also responded, in his letter dated September 22, 2008 (a copy of which is enclosed), that ICPD does have a Personnel Early Warning System that tracks this information. Pursuant to 8-8-2 D.1., the PCRB is charged with overseeing "a monitoring system for tracking receipt of formal complaints lodged against sworn police officers with either the board or the Iowa City police department," PCRB Recommendation: The PCRB is examining the issue of a monitoring system to track by Anonymous Officer Number those complaints which are sustai~aed by the PCRB. The PCRB may make additional recommendations to the Chief of Police and/or the City Council regarding this matter. 2. Reduction of Arrests. Multiple members of the public commented, from different perspectives, on: the perceived need for a new jail; the need to reduce demand for a new jail (and to reduce the need for space in the current jail) by reducing arrests; a request to refocus ICPD attention from so-called victimless crimes (such as PAULA or simple possession of marijuana) to crimes against persons and property; proactive police work in arrests of those too intoxicated or otherwise impaired to be safe; and whether the ICPD targets or harasses particular bars in downtown Iowa City. Chief Hargadine's letter addresses those concerns: correcting a misperception that Ames, Iowa, has no arrests for Public Intoxication; explaining "indictable offenses" and the state law requirement that the offenders be arrested; citing Iowa State Code and public safety as reasons for transporting certain defendants to jail; and explaining that booking (i.e., fingerprinting and taking mug shots) occurs presently only at the jail. Chief Hargadine went on to say that he supports a"'Cite and Release' policy that would allow for an officer to release an arrestee on his or her signature promising to appear in court for some offenses." PCRB Recommendation: The PCRB also supports a "Cite and Release" policy. The PCRB would also support any appropriate alternative site and process for booking that would help to alleviate the overcrowding at the current jail site. 3. Pedestrian Safety. The PCRB received a letter, which was read into the record, suggesting that the ICPD undertake a public information and enforcement campaign regarding State law on pedestrian rights, with imposition of fines for violations. PCRB Recommendation: The PCRB supports the recommendation that the ICPD undertake an enforcement campaign, including imposition of fines for violations. Thank you for your time. Sincerely, ~-T 1 V1 ~ ~a--•e,9 L.~~-~ Michael Larson, Chair Police Citizens Review Board cc: Chief Sam Hargadine, ICPD encl: Police Chief s letter dated 09/22/08 410 E. WASHINGTON IOWA CITY IA 52240-1826 PH: 319-356-5275 FAX: 319-356-5449 ~, September 22, 2008 ,a - ..i. Mr. Michael Larson ~` .. :; h J '~" ~~ Chair, Police Citizens Review Board ; ~"~ ? :' R City of Iowa City ~ `~' ~ ea w Dear Mr. Larson and PCRB members, All of the citizens that spoke at Tuesday's hearing made comments appreciative of the time you and the board take out of your busy schedule. I would like to echo those sentiments and thank each of you for your service and commitment to the citizen's of Iowa City. Recently the Iowa City Police Department was CALEA reaccredited for the 3~d straight time. Our policies & procedures meet the "Best Practices Standard" of all of the departments from across the nation. This in part is because of the role you play on the Police Citizen's Review Board. An investigative team traveled to Iowa City to inspect the ICPD and each policy is reviewed. Just having the policy isn't enough, we have to prove and document that we comply with our own policies. The accreditation committee that reviewed the inspection report was very supportive and. complimentary of Iowa City's Police Citizen's Review Board. Your mere existence helped the reaccreditation process. I would also like to thank the citizens that spoke at the hearing. It is important that the citizens have a trusting relationship with their police department and I heard nothing at the hearing that can't be worked out and discussed. 1 felt it very rewarding that even those that have philosophical differences with certain policies still spoke appreciatively of the Iowa City Police Department. Time and space prohibits me from commenting on all that was discussed but I would like to comment on a few of the highlights. Some concern was mentioned that the PCRB does not track the number of complaints against one particular officer. The ICPD does have a PEWS system or Personnel Early Warning System. This is a requirement of CALEA accreditation and a subsystem of our Internal Affairs process. The PEWS system is complex but it does track the behaviors, complaints and incidents that allow supervisors to intervene when possible triggering events occur that do not reach the level of a complaint. It was suggested that ICPD does not cooperate with 'jail alternative initiatives' and that Ames PD had 0 arrests for Public Intoxication. Neither of these assertions is correct. There was a reporting glitch to the FBI that ICPD staff caught in time and corrected however Ames did not. If you check with Ames directly you will find that Ames has many Public Intoxication cases and is no better or worse than Iowa City. The assertion that ICPD takes too many people to jail is also incorrect and actually is a statement of perception. The fact of the matter is that cases like simple possession of marijuana are "indictable offenses." All Iowa peace officers are required by state law to book offenders of indictable offenses. To book means to fingerprint and mug shot and this occurs presently only at the jail. Some arrestees go to jail because their condition makes it unsafe to release them on their signature. 1 am very supportive of a "Cite and Release" policy that would allow for an officer to release an arrestee on his or her signature promising to appear in court for some offenses. It is not by ICPD policy that we transport these types of cases to jail. It is because of Iowa Code or public safety that we transport these types of defendants to jail and I would be the first to agree with you that many arrestees do not need to be incarcerated any longer than it takes to book them, assign a court date and if necessary take their bond. Lastly, it was asserted that ICPD harasses certain bars. The level of alcohol enforcement conducted by ICPD in the downtown area is a controversial issue. I frequently hear from both sides, that we're down there too much or we're not down there at all. The Iowa Alcoholic Beverages Division abdicates all enforcement to the local level retaining administrative licensing authority. This puts local police departments and city code inspectors in the position of ensuring compliance with every law and ordinance on the books. This is a monumental task that would keep a team of full time inspectors busy. At the same time we have responsibility for keeping the peace throughout the rest of Iowa City. We receive tips on establishment abuses from a variety of sources and many times the complaints come from other liquor establishments. We have to take those tips where they lead and if an establishment is found to be violating state law then the next time there is an inspection they are likely to be re-inspected. The department tries to balance time spent in the downtown business district with the needs of the rest of the City. It is a vibrant area and when we are not present violent unprovoked assaults frequently occur along with vandalism and property damage. ~~ In closing I would like to reiterate that issues brought up in the forum are ofter~imes issues that I and my staff agree with however you have to look deeper at why~"v~do what we do. It's dialog and openness that creates public trust and on behalf c~a~ of the officers I appreciate your service and assistance with building that trust. "~~~ ~"`' =~ ~.-~' ~ ~ Sincerely, ~, ~ c~ ~. ~ ~ ~v S muel E. I-ti~adine Chief of Police IP12 MINUTES Draft Iowa City Airport Commission November 20, 2008 Iowa City Airport Terminal - 5:45 PM Members Present: Greg Farris; Randy Hartwig; Janelle Rettig; John Staley, Howard Horan Members Absent: Staff Present: Michael Tharp, Sue Dulek Others Present: Phillip Woolford, David Hughes, Steve Eaton, Terry Lutz, Adam Bohr, Derick Anderson, Brian Crawford, Doug Adamson, David Kapler, Adam Wilhelm DETERMINE QUORUM: The meeting was called to order at 5:50 P.M. by Chairperson Farris. ITEMS FOR DISCUSSION/ACTION: 1. Engineering Selection -Finalist Presentations and Selection -Finalist firms gave presentations to commission. Commission members asked questions specific to each firms' presentation and firms responded. Following the presentations commissioners discussed the agreement. Rettig asked about shortening the agreement and stated she had concerned with switching firms now in the middle of the rehab project, but in 2 years when that project was done and before the beginning of the parallel taxiway was a different matter. Members discussed how much information was publicly available, versus how much might have been proprietary to the incumbent firm. Members discussed the need for consistency regarding the engineering firm in lieu of full-time staff. Rettig expressed a positive feeling with Foth regarding their work with other city traffic as well as work at the Eastern Iowa Airport in relation to the corridor partnership. Horan expressed positive views of the landscaping portion of the presentation. He also expressed that there is probably a good portion of uncharged work performed by AECOM and gave an example of drawing some potential helicopter areas. Horan moved to award the 5-year engineering services contract to AECOM, seconded by Staley, Approved 5-0 2. Airport Maintenance/Snow Removal -Farris related that he and Tharp had discussed with Jerry, and Jet Air to get something coordinated for the winter operations. He and Tharp reviewed the personnel costs for the last few winters and that they had developed a skeleton agreement. Horan asked Iowa City Airport Commission November 20, 2008 Page 2 of 3 about Jet Air's motivation to want all the maintenance responsibility. Woolford responded in terms of activity, as well as the joint benefit of providing the services. Rettig expressed concern with the possibility of negotiating a cleaning contract with Jet Air for janitorial services, and that she's comfortable with doing something short term to have an agreement ready for the next commission meeting. Horan moved to authorize the chair to sign a contract with Jet Air for snow removal services through December 31St for $4000, seconded by Rettig. Motion Approved 5-0. Commissioners directed Farris and Woolford to work on a long term agreement for the December meeting. ADJOURN: Meeting adjourned at 9:38 P.M. CHAIRPERSON DATE Iowa City Airport Commission November 20, 2008 Page 3 of 3 Airport Commission ATTENDANCE RECORD YEAR 2008 ~Meetinu Datesl NAME TERM EXP. 1/10 2/14 3/6 - --- 3/13 -- - 4/10 4/28 5/8 5/22 6/9 6/13 7/10 7/24 Randy Hartwig 3/1/09 X X X X X X X X O/E X X Meeting cancelled Greg Farris 3/1/13 X X X X X X X X X X X Meeting cancelled John Staley 3/1/10 X X X X X X X O/E O/E X X Meeting cancelled Howard Horan 3/1/14 X X --- X X X X X X X X Meeting cancelled Janelle Rettig 3/1/12 X X X X X X X O/E X X X Meeting cancelled (CONT.) TERM. EXP. 8/14 9/11 10/1 10/9 10/30 11/13 11/20 Randy Hartwig 3/1/09 X X X X X X X Greg Farris 3/1/13 O/E X X X X X X John Staley 3/1/10 X X X X X X X Howard Horan 3/1/14 X X X X O/E X X Janelle Rettig 3/1/12 X X X O/E X X X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member