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HomeMy WebLinkAbout1979-09-18 Bd Comm minutes■+ MINUTES IOWA CITY PLANNING E ZONING COMMISSION AUGUST 23, 1979 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ogesen, Jakobsen, Kammermeyer, Blum, Lehman MEMBERS ABSENT: Vetter STAFF PRESENT: Schmeiser, Wilkinson, Chiat, Flaherty RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the proposed vacation of Sand Lake Drive, located north of Stevens Drive and west of South Gilbert Street (Sand Road) be approved contingent upon the relocation and reconstruction of Gilbert Street to become effective at a date r to be determined after a final construction schedule is formulated with retention I of any applicable utility easements. 2. That the proposed vacation of South Gilbert Street (Sand Road) from the south right-of-way line of Highway 6 Bypass south to the north right-of-way line of Waterfront Drive extended easterly be approved contingent upon the relocation and reconstruction of Gilbert Street to become effective at a date to be determined after a final construction schedule is formulated with retention of any applicable utility easements, 3. That the Planning and Zoning Commission has examined the urban renewal (neighbor- hood redevelopment) plan for Small Cities -Lower Ralston Creek Project and finds it to he in conformance with the Iowa City Comprehensive Plan, i REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: j 1. That staff assistance be requested in reviewing all zones in the Zoning Ordinance with regard to facia signs being allowed on two sides of a building on a corner lot and in making a recommendation regarding possible amendments to the Zoning Ordinance in this regard, 2. That staff assistance be requested in determining a target date for Commission f consideration of the Foster Road deletion from the Comprehensive Pian. SUMMARY OF DISCUSSION AND ACTION TAKEN: Blum called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. Blum then called for consideration of the minutes of the meetings of July 26 (special meeting), .July 30 (informal meeting), and August 2, 1979. 'there being no corrections or additions to these minutes, they were approved as circulated. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 6IOIIIES Planning and Zoning Commission August 23, 1979 Page 2 Public discussion on the proposed vacation of Sand Lake Drive, located north of Stevens Drive and west of South Gilbert Street (Sand Road), to become effective March 1, 1980. Larry Chiat, Acting Development Coordinator, informed the Commission that the City Council had earlier in the day deferred any action on the construction contract until October 2, thus delaying construction until next spring. With respect to a question regarding the concerns of Dave Cahill and Dave Clark, owners of property along Sand Lake Drive, Mr. Chiat stated that the City will provide access to them on South Gilbert Street and that this arrangement was agreeable to all parties involved. Jim Schintler, a property owner in the area, stated that he was in agreement with the City on the actions being proposed. Following some discussion, Blum called for approval of the proposed vacation of Sand Lake Drive, located north of Stevens Drive and west of South Gilbert Street (Sand Road), contingent upon the relocation and reconstruction of Gilbert Street to become effective at a date to be determined after a final construction schedule is formulated with retention of any applicable utility easements. Approval was unanimous. Public discussion on the proposed vacation of South Gilbert Street (Sand Road) from the south right-of-way line of Highway 6 Bypass south to the north right-of-way line of Waterfront Drive extended easterly, to become effective November 1, 1979. Larry Chiat, Acting Development Coordinator, explained that it had become apparent that the City did not own all of the right-of-way and that negotiations are now in progress with the State for that right-of-way. Much of the other discussion on this item had been included in the previous vacation item. Richard Gay, Gay Lockers, asked about access during the construction of the other segment of the roadway. It was explained that this would be open to limited traffic access but that every effort would be made to keep the businesses accessible. There being no further discussion, Blum called for approval of the proposed vacation of South Gilbert Street (Sand Road), from the south right-orive extended easterly f -way line of Highway 6 Bypass south to the north right-of-way line of Waterfront D contingent upon the relocation and reconstruction of Gilbert Street to become effective at a date to be determined after a final construction schedule is formulated with retention of any applicable utility easements. Approval was unanimous. Commission to review the urban renewal (neighborhood redevelopment) plan for Small Cities -Lower Ralston Creek Project and make a determination as to whether said plan is in conformance with the Comprehensive Plan. Mike Flaherty, Planner/Program Analyst, reviewed sections of the Small Cities -bower Ralston Creek Project and pointed out specific references to the Comprehensive Plan (pages 2 and 6), lie also addressed questions regarding the linear park and neighbor- hood parks in the area and the assisted housing planned for the project. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIEs I: ■ 4 1 Planning and Zoning Commission August 23, 1979 Page 3 Kammermeyer stated that he hoped a bikeway would he incorporated in the linear park along Ralston Creek. i The Commissioners asked that the development of mixed usage commercial be added I with the Federal or public assisted housing. Mr. Flaherty stated that this posed no problems. I Mr. Flaherty stated that a public hearing on the Small Cities -Lower Ralston Creek Project has been scheduled for September ll. There being no further discussion, Blum called for approval of the urban renewal (neighborhood redevelopment) p ) plan for Small Cities -Lower Ralston Creek Project as being in conformance with the Iowa City Comprehensive Plan. Approval was unanimous Blum stated that he had received a letter from Hy -Vee Food Stores, Inc., requesting that the Commission consider amending the sign ordinance for the M1 Zone to allow for facia signs on two sides of a building on a corner lot. (letter attached) Schmeiser stated that this has been done for the CBS Zone and indicated that he could see no problem with including this provision in the M1 Zone or any other zone The Commission requested staff assistance in reviewing all zones in the Zoning Ordinance with regard to facia signs being allowed on two sides of a building on a corner lot and in making a recommendation regarding possible amendments to the Zoning Ordinance in this regard. Ogesen asked about the status of the Foster Road deletion from the Comprehensive Plan. Following a brief discussion on this topic, the Commission asked for staff assistance in determining a target date for Commission consideration of the Foster Road deletion from the Comprehensive Plan. .lakobsen asked that the Ralston Creek Coordinating Committee be made aware that the Planning and Zoning Commission would like to receive a recommendation on public improvements so that some action can be taken in early October. Schmeiser stated that he would notify the Public Works Department of this request. i There being no further business, the meeting was adjourned. Prepared by "y,? tiL�/ter.- X7. I��LGIG:�cr c/ Stora S. eZukinson PPD Secretary Approved by/ ehman, P$Z Strbtotary ..-..-�-- MICROFILMEO BY JORM MICROLAB CEDAR RANDS -DES IIOINES I � i j I I I I I I I l I � i } 1 ` I, i, l HY-VEE FOOD STORES, Inc. 1801 OSEEOIA AVENUE CHARITON, IOWA AREA (001 515.770121 August 20, 1979 Mr. Richard Blum, Chairman Planning d Zoning Commission 2041 Rochester Court Iowa City, Iowa 52240 Dear Richard: After talking with Don Schmeiser, we would like to request that the Planning and Zoning Commission consider amending the sign ordinance for the M-1 Zone to allow for facia signs on two sides of a building on a corner lot. We understand that you are currently making a similar amend- ment to the CBS Zone. Ily-Vee is most interested In such an amendment to allow us to place a "facia ily-Vee logo" sign on the street side of our proposed store on Highway 116 which is located in an M-1 Zone. We appreciate your considering our request. Sincerely, IIY-VEE FOOD STO ES, INC. Steven Victor, Landscape Architect SV/tm cc: Don Schmeiser MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 6101NE5 ■a MINUTES IOWA CITY PLANNING $ ZONING COMMISSION SEPTEMBER 11, 1979 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Kammermeyer, Lehman, Jakobsen, Ogeson MEMBERS ABSENT: Blum, Vetter STAFF PRESENT: Boothroy, Wilkinson, Ryan i RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the proposed amendment to the Subdivision Regulations by amending Section 32-54(c)(2)d to allow the paving width for culs-de-sac to be reduced from 28 feet to 25 feet be approved. 2. That the preliminary plat of MacBride Addition, Parts 3 and 4, located west of Keswick Drive and north of West Benton Street, be approved. 3. That the Iowa City Planning and Zoning Commission recommend to the Coralville City Council approval of the preliminary and final plat of Dave's First Sub- division, located two and one-half miles north of the City Limits on West Overlook Road, contingent upon (1) dedication documents for future right-of-way being provided to the City of Iowa City, (2) signatures of the registered land surveyor and those of the utility companies being provided, (3) the type, material, and size of marker pins being indicated on the plat, (4) the legal papers being revised, (5) the note regarding the closure error being corrected, and (6) the 40 -foot access drive being incorporated as part of Lot I so that i Lot 1 has a minimum frontage of 40 feet on a public right-of-way. 4. That the preliminary and final plat of R.H. Subdivision, Part II, located north of Highway 1 and east of Mormon Trek Boulevard, be approved subject to (1) an accurate legal description of the subdivision boundary for both the preliminary and final plat being provided, (2) the signatures of the utility companies and a registered land surveyor being provided, (3) the legal papers being revised, (4) Mormon Trek Boulevard being indicated on the final plat, (5) Lot 1 being labeled on the final plat, (6) an agreement from the applicant being submitted which states that upon resubdivision of Lot 2 he will provide public improvements and comply with the Stormwater Management Ordinance for both Lots 1 and 2, and (7) a future dedication document for right-of-way along Mormon Trek Boulevard in the event of annexation being provided to the City of Iowa City. RESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None SUMMARY OF DISCUSSION AND ACTION TAKEN: Vice Chairperson Jakobsen called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. MICROFILMED BY JORM MICROLAB CEDAR, RAPIDS -DES b101REs /1aa- i � Planning and Zoning Commission September 11, 1979 Page 2 Jakobsen then called for consideration of the minutes of the meetings of August 6 (special meeting), August 13 (informal meeting), and August 23, 1979. There being no additions or corrections to these minutes, they were unanimously approved as circulated. Public discussion of a proposed amendment to the Subdivision Regulations by amending Section 32-54(c)(2)d to allow the paving width for culs-de-sac to be reduced from 28 feet to 25 feet. Boothroy explained the amendment to the regulations and asked if the Commissioners had any questions regarding this proposed amendment. There being no discussion regarding this item, Jakobsen called for a vote for approval of the proposed amendment to the Subdivision Regulations by amending Section 32-54(c)(2)d to allow the paving width for cull -de -sac to be reduced from 28 feet to 25 feet. Approval was unanimous (4-0). S-7815. Public discussion of a final plat of Regency Gardens, Part I, located west of Mark IV Apartments and south of the Westwinds Development; limitation periods: waived. Boothroy explained that this item had been deferred at the applicant's request on April 6, 1978, and that the applicant is now requesting that the item be placed on the Commission's agenda for action. lie further pointed out that the deficiencies and discrepancies as noted in the staff report remain unchanged. Larry Schnittjer, representing the applicant, stated that he had no problems with a deferral on this item if the Commission wished to defer action until the next meeting. Jakobsen called for approval of deferring this item until the next regular meeting. Approval was unanimous (4-0). S-7919. Public discussion of a preliminary plat of hiacBridc Addition, Parts 3 and 4, located west of Keswick Drive and north of West Benton Street; 45 -day limitation period: 9/24/79, 60 -day limitation period: 10/10/79. Boothroy presented the revised plat of the subject area and explained that the plat had been revised in accordance with comments made by staff and by Commissioners at the informal meeting. He further explained that no deficiencies or discrepancies remain. After some discussion regarding the dedication of additional park land, Jakobsen asked that the minutes show that the Commissioners had asked about the Park and Recreation Commission approval of this dedication and had also asked that this approval be shown in the Park and Recreation Commission minutes of August 29, 1979. Kammermeyer stated that he felt that whoever composes the Planning and Zoning Commission in the future should take particular care in assuring that the property to MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES FIOIRES Planning and Zoning Commission September 11, 1979 Page 3 the west is developed in a manner which is compatible with this area and should realise that the developer's street design was based upon the recommendation of the Planning and Zoning Commission so as to provide vehicular access to the west for future development. There being no further discussion of this item, Jakobsen called for a vote for approval of the preliminary plat of MacBride Addition, Parts 3 and 4, located west of Keswick Drive and north of West Benton Street. Approval was unanimous. S-7920. Public discussion of a preliminary and final plat of Dave's First Subdivision, located two and one-half miles north of the City Limits on West Overlook Road; Response time: 10/9/79. Boothroy explained that this item had been sent to the Planning and Zoning Commission because the subject subdivision is within Iowa City's two mile extraterritorial jurisdiction. He further explained that a revised plat has not yet been received. After some discussion, Kammermeyer moved and Ogesen seconded that the Iowa City Planning and Zoning Commission recommend to the Coralville City Council approval of the preliminary and final plat of Dave's First Subdivision, located two and one-half miles north of the City Limits on West Overlook Road, contingent upon (1) dedication documents for future right-of-way being provided to the City of Iowa City, (2) signa- tures of the registered land surveyor and those of the utility companies being iprovided, (3) the type, material, and size of marker pins being indicated on the plat, (4) the legal papers being revised, (5) the note regarding the closure error being corrected, and (6) the 40 -foot access drive to Lot 1 being made either a part of Lot 1 or the access drive being dedicated so that Lot 1 has frontage on public right-of-way. After some discussion of contingency 6, Kammermeyer amended contingency 6 to read "the 40 -foot access drive being incorporated as part of Lot 1 so that Lot 1 has a minimum frontage of 40 feet on a public right-of-way.a Ogesen seconded the amended motion. Motion carried 3-1 (Jakobsen opposed). � I I S-7921. Public discussion of an amended final PAD and LSRD plan and plat of Ty'n Cae, Parts I and II, located east of Mormon Trek Boulevard and north of the City Limits; 45 -day limitation period: 10/9/79, 60 -day limitation period: 10/24/79. Boothroy explained that the plat and plan have been revised but explained that the deficiencies and discrepancies had not been done as requested. t � After some discussion of the deficiencies and discrepancies, the consensus of the Commission was to defer action on this item until the next regular meeting. S-7922. Public discussion of a preliminary plat of R.H. Subdivision, Part II, located north of Highway 1 and east of Mormon Trek Boulevard; 45 -day limitation period: 10/22/79, 60 -day limitation period: 10/27/79. S-7923. Public discussion of a final plat of R.H. Subdivision, Part II, located nortfFof Highway 1 and east of Mormon Trek Boulevard; 45 -day limitation period: 10/22/79, 60 -day limitation period: 10/27/79. MICROFILMED BY JORM MICROLAB ' CEDAR RAPIDS -DES MOIIIES a Planning and Zoning Commission September 11, 1979 Page 4 Boothroy explained that a revised plat has not been received as yet and that if the Commission approved these two items they would have to carry the deficiencies and discrepancies as listed in the staff report. Larry Schnittjer, representing the applicant, stated that to his knowledge the only deficiency remaining was the legal papers. After some discussion, Jakobsen called for a vote for approval of the preliminary and final plat of R.H. Subdivision, Part II, located north of Highway 1 and east of Mormon Trek Boulevard subject to (1) an accurate legal description of the subdivision boundary for both the preliminary and final plat being provided, (2) the signatures of the utility companies and a registered land surveyor being provided, (3) the legal papers being revised, (4) Mormon Trek Boulevard being indicated on the final plat, (5) Lot 1 being labeled on the final plat, (6) an agreement from the applicant being submitted which states that upon resubdivision of Lot 2 he will provide public improvements and comply with the Stormwater Management Ordinance for both Lots 1 and 2, and (7) a future dedication document for right-of-way along Mormon Trek Boulevard in the event of annexation being provided to the City of Iowa City. Approval was unanimous (4-0). Jakobsen asked if the University had contacted the City regarding their plans for the new arena. She expressed concern about the traffic problems in the area and requested that staff contact the University and ask for a presentation of their plans at the next regular meeting. Commissioners also expressed concern over the delay on the North Side Study -Foster Road. They reminded staff that this item was to be placed on a Commission agenda in early October. There being no further business, the meeting was adjourned. Prepared byC:-�.�� Sandra Wilkinson, PPD Secretary Approved by�� nest Lehman, Pf,Z cretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES FIORIES 1803 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101MES airy ` MINUTES SENIOR CENTER COMMISSION AUGUST 22, 1979 -- 7:30 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Ambrisco, Bourgeois, Carlton, Sando, Scott Williams MEMBERS ABSENT: Summerwi11 i STAFF PRESENT: Meisel, Deevers GUESTS: CoE: Glenn Fountain, Charles Smith, Kathryn O'Brien, Devere Hirt, Joella Antes, Cora Pollock, Lee Poynter. Heritage Task Force: Rachel Dennis, C.D. Mighell. Bd. of Supv.: Janet Shipton. Jo. Co. Council on Aging: Doris Bridgeman. SEATS: Don Schaefer. Others: Thelma Fountain, Marjorie Edwards, Carol Neelans. RECOMMENDATIONS TO CITY COUNCIL: To set up a Senior Center Gift Fund accepting any gifts or memorials II to be placed in a drawing account. The resolution will note that any gift other than cash can be sold, if not needed in the Senior Center. SUMMARY OF DISCUSSION: Chairperson Carlton brought the meeting to order. Ambrisco moved to adopt the minutes of June 28, 1979 and June 30, 1979 as read. Scott seconded, motion approved unanimously. Lee Poynter, Council of Elders member, inquired as to what the status of the plans for the Senior Center were. Meisel reported that she j had spoken to the architect and that he said the development of the design plan was on schedule. Neal Berlin, City Manager, Bill Nowysz, architect, and she will meet in the beginning of September to discuss the design plans. Two shipments of furniture from Younker's have been received by the City. The new storage facility is located at 1212 Highland Court. i Meisel noted that all the Title V and State Senior Center funds need ! to be spent by the end of September. Meisel said that Tom Walz called to inform her that he is working on a community advisory committee on long-term continuum of care and j asked her to be a member. A question was asked what this committee would accomplish. Sando explained that the demonstration would be one of about seven centers in the United States which will provide all levels of care as a continuum, including hospital care, ' outpatient care, day care, home services, and nursing home care. This will be an educational function of the Oakdale Facility. The services will be available to the elderly of this community but it is 1803 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101MES SENIOR CENTER MMISSION August 22, 19i_ Page 2 not intended to fill the major needs of Johnson County with such services. Sando moved to encourage Bette Meisel to be a member of this committee. Williams seconded, motion approved unanimously. Meisel said that the Program Specialist position has been advertised within the City departments. The next step is to advertise outside the City. The Program Specialist will be hired and approved by the City Council by November. Drew Shaffer, Telecommunications Specialist, talked to Meisel concerning the setting up of a broadcasting station for the Senior Center. The estimated cost for equipment would be $2,000. Meisel informed the Commission that an historical grant has been applied for by the City. The amount applied for is between $25,000 - $50,000. The Johnson County Arts Council would like to hang paintings in the Senior Center. If a painting is bought while being displayed in the F Center, the Center would receive 10% of the purchase price. This f amount could be applied to a fund to purchase art for the Senior Center. The Arts Council would like to teach classes at the Senior Center with no cost to the elderly. However, the Arts Council would like to have other age groups included at a charge. Meisel told the ` Commission that they had to decide on a policy for charging for special classes which would include other age groups. The discussion among the Council of Elders and Commission members centered around the fact that numerous such requests will be received and that careful consideration should be given to the question before a policy is established. The problem of space and size of rooms was mentioned. A sign for the Senior Center will be posted in December by the contractor to explain the construction project. Bill Kidwell, a detective with the Iowa City Police Department, will examine the plans at the beginning of September for security measures. C. D. MighelI, Heritage Task Force, wondered if a name would be given to the Senior Center. Carlton asked the Commission and the public present at the meeting to think of ideas for a name. Carlton also asked the people present to think of program activities for the Center. Scott asked if the Commission would review the final design plans for the Senior Center before they were approved by the City Council. Meisel said that the City Council expects the Commission's comments and approval before they review the plans. Bourgeois inquired if the City Council had made a decision on extending the mezzanine floor. Carlton said the extending of the mezzanine was a matter of expense. The cost estimates have been sent to the Finance Department to see if the mezzanine floor can be constructed. SENIOR CENTER GIFT FUND: Meisel told the Commission a resolution needed to be passed to create a gift fund. Ambrisco moved to set up a Senior Center Gift Fund, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401RES SENIOR CENTER 'iMISSION August 22, 19i., Page 3 accepting any gifts or memorials to be placed in a drawing account. The resolution will note that any gifts other than cash can be sold, if any items are not needed in the Senior Center. Sando seconded, motion approved unanimously. COMMISSIONER'S VIEWS AS TO WHAT A SENIOR CENTER IS: Ambrisco felt that when people come to the Senior Center with questions, they should be directed to the proper personnel who can be of assistance. Williams said that it is important to find a visual way of identifying the needs of the elderly in Johnson County. Sando felt that the Outreach Program was extremely important to people who could not visit the Senior Center. Services for the outreach areas need to be set up. Sando said that the goals and objectives for the Senior Center need to be written down for easy access. The Council of Elders and the Council on Aging should participate in expediting the goals. Huck Roberts said that the elderly should be respected, because there are so many places which do not respect the elderly. Carlton said that the Commission should be informed of any problems regarding the Senior Center. Williams said that people should not get lost in the mechanics of the Senior Center, but rather think of it as a humanizing place. COUNCIL OF ELDER'S ACTIVITIES: Cora Pollock said that the Council of Elders would serve as a mediator between the elderly and the Senior Center Commission. Williams said that it was important that the Council of Elders bring the concerns of the elderly to the attention of the Commission. Sando asked that the program specialist would attend Council of Elders meetings. Meisel said that the program specialist would be working with the Council of Elders. There being no further business, the meeting was adjourned. Thea Sando, Secretary -- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DE.S MOINES ■, .-, MINUIES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING August 23, 1979 Storyhour Room 4:00 PM MEMBERS PRESENT: Bezanson, Gritsch, Hyman, Immermann, Moore, Ostedgaard, Richerson, Zastrow MEMBERS ABSENT: Bartley STAFF PRESENT: Eggers, Carter, Ingersoll, McGuire, Westgate OTHERS PRESENT: Professor Terry Weech, University of Iowa Library School Summary of Discussion The meeting was convened at 4:10 PM by President Bezanson. Minutes from the July 26, 1979, Regular Meeting were approved. Zastrow/Immermann. The August 1, 1979 disbursements were approved. Richerson/Gritsch. Director's report attached. The President requested that the Director check into purchasing an artist's rendering of the new building - One(s) which would be suitable for reproduction and framing. The President reported that he and the Director were invited to speak at the Board meeting of the Chamber of Commerce that morning. The model was displayed and the Chamber was brought up to date on plans for the new building, Bezanson reported that he had met with the City Manager to further the city/library relationship. Richerson, chair of Building Committee 02, sat in on the August 10, 1979, meeting which included Eggers, Tiffany, Rohlf, Vesely, Koffron and Engberg. This was the last official session with design architect, Chuck Engberg, before he left HLM for a new position, The participants reviewed the design philosophy and ideas of the architect, discussed ideas for the interior design of the building and delineated areas of respon- sibility between architect and interior designer in making decisions during the construction period. Further design will depend on which brick is chosen. No Board action will be needed until after the Interiors presentation in October or November - Nothing will be bid until the shelving in January 1980. Carpeting and furniture will be bid later - during summer 1980. (over) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t40111E5 /m/ MINUTES IOWA CITY Pb,. IC LIBRARY BOARD OF TRUSTEES REGULAR MEETING Page 2 Building Committee 02 will meet Wednesday, August 29, 1979, at 4:00 Ph1 in the Director's office. Building Committee NI will need to work closely with the architect following the bid opening, September 11. Building Committee N3 is compiling a list of possible donors for the new library and will meet with Darrell Wyrick at 4 PM Tuesday, August 28, 1979,in the Director's Office. The Director stressed the importance of keeping the public informed i about the new library and said the library events during Plaza Dedication Week will do this. Carol Spaziani of the staff is coordinating library activities sponsored by the Board, FRIENDS of ICPL and staff, from September 22-29, at the new library site. During the one coordinating meeting held to date, the FRIENDS have offered to match Board author- ized funds from gifts and bequests dollar for dollar to a maximum of $100 for a sign at the new site. Buttons will be sold and balloons given away. Iowa -Illinois Gas and Electric Company, and Midwest Electric have donated labor for electrical needs during the special events. Board members will serve as tour guides at the new site where the first floor plan will be outlined on the site. Correspondence from Mr., Daniel Fitzsimmons, Staff Representative of APSCME Local 183, regarding opeining of negotiations for a new contract to begin FY1981 was received. The Board approved a joint agreement to coordinate negotiations with the City Council. The Agreement was identical to ones approved in 1975 and 1977. The Board reviewed and discussed the Director's Annual Report, FY1979 The Director noted that the report is a very useful planning tool and soon the Board will need to begin setting priorities for their long- range goals. FY1980 goals are being met as scheduled. The meeting was adjourned ar 5:35 PM. Respectfully submitted, Susan McGuire Recording Secretary FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOInES IOWA CITY Pb-. IC LIBRARY DIRECTOR'S REPORT August 23, 1979 BUILDING PLANS Progress since Board approved contract documents July 26: 1. August 2 -Received reviews from general and AV consultants. Recommendations forwarded to HLM. Because electrical and communications plans were still incomplete, AV consultant needs to review the final print of the contract documents. 2. August 7 - Library received their copy of final print of contract documents, 5 days later than expected. 3. August 8-14 - Eggers and Tiffany spent about 10 hours making the final internal review. 4. August 15 - Eggers and Tiffany review electrical and communi- cations details with HLM's electrical engineer, Bob Fliehler before he leaves the company for a new position. There are changes, plus details which are added for the first time. I 5. August 20 - Eggers and Tiffany complete review with a 2 hour session with Art Koffron on all other aspects of the plan plus the specifications. SUMMARY OF CIIANGES There were many minor but no substantial changes needed. HLM had picked up at least 95-99% of the corrections from first review of the contract documents by staff and consultants. The addendum to the contract documents should be a small one. We removed two items and added one that have cost implications. The incomplete electrical and communications plans at the last estimating stage probably means the cost for those systems were under estimated. In addition to the items significant enough to amend the contract documents, we have a list of minor items which will need to be changed after the contract is awarded. CONVERSION We have over 85,000 items and 6,000 patrons in the system; we have another 15-20,000 items processed and ready to enter. Almost every- thing is processed except what is out in circulation and an analysis of returns indicates that over 80% of the items returning from circulation are converted. This figure should go well above 90% by October 1. (over) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 IOWA CITY Pb�..IC LIBRARY DIRECTOR'S REPORT August 23, 1979 Page 2 We have strategies prepared and procedures and forms in the develop- ment stage for every non-standard item, or present manual system or file that must be phased into the circulation system. The new system should go on-line as planned October 1 and all transitions from old procedures should be 90-95% complete by December 1. Training for the circulation procedures under the new system started August 16. We had 2 days of training from Jim Sleeth and Donna McBride of CLSI and have now started a concen- trated program of staff training which will continue from now until October 1. To allow enough terminal time for both entry of data and training we will lengthen the weekly conversion schedule by 2 hours a day starting Monday, August 27. This means a 7 day week, 109 hours a week, more than 500 hours a week of terminal entry or training time. i PROGRESS IN GRANTS I I 1. LSCA Audiovisual Grant Trudy Rehnquist is working 20 hours a week under the super- vision of Connie Tiffany and with all the subject selectors to begin the selection process for $8000 worth of A-V items. All items are scheduled to be ordered by September 30, received and ready for circulation by April 1. The remaining quarter will be used for evaluation of their use. We intend to ask for an extension of the grant into the new year for additional items and more extensive evaluation. 2. Board of Humanities International Year of the Child Grant Judy Kelley, coordinator, Hazel Westgate and the resource people have been previewing films all summer. Westgate is completing the resource lists for each ethnic area this month. Publicity plans are underway. Programs will be on 6 Sunday afternoons during October and November. This is shaping up to to be one of the best series of programs ever sponsored by the library. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110HIES s' I MINUTES C($IMrrrEE ON COMMUNT9Y NEEDS SEI''I'EMBI:' 5, 1979 -- 12:00 NOON RECREATION CENTER -- Mlili'I'ING ROOM B r i I I i r I i ' , I i i I j ! 4 I I L b I MEMBERS PRESENT: Swisher, Amidon, Hall, Pecina, Owens, Horton, Clark (1:10), Casserly, McCormick (12:30) MEMBERS ABSENT: .Johnson, Patrick, Lampe, Barfuss STAFF PRESENT: Milkman, Wilkinson, Hencin, Laverty, Flaherty RECON$IENDATIONS TO CITY COUNCIL: Neighborhood Site Improvement Project: 1. That immediate action is needed on the Sidewalk Improvement project which is part of the Neighborhood Site Improvement Program that has been lagging for three years, and that the Committee is very concerned that costs are continually increasing and less and less can be achieved with the available funds. FYBO CDBG Budget: 2. That the FY80 Community Development Block Grant (CDBG) budget be accepted as revised and distributed to the Committee. FY80 (lousing Rehabilitation: 3. That the City's Minimum Housing Code be used as the standard for housing rehabili- tation (rather than HUD's Section 8 Minimum Housing Standards). 4. That assistance for Housing Rehabilitation be provided in the form of 5 year forgivable loans. S. That priority for loans be given equally to low income elderly, low income handicapped individuals, and low income families. 6. That as much money in the form of 312 loans be captured as is feasible with the available staff. Small Cities Program: 7. That the budget for the Small Cities project be approved as distributed. 8. That properties on the 900 block of S. Dubuque Street and the 200 block of E. Benton Street which are not necessary for channel improvements, not be acquired unless the property owners wish to sell. SUMMARY OF DISCUSSION: Chairperson Swisher called the meeting to order and asked for consideration of the minutes of the July 25 meeting. Horton asked that the typographical error in the discussion on Energy Conservation (page 2) be corrected so that the amount reads $7,400 in both places. Horton then moved, and Amidon seconded, that the minutes be approved as corrected. Motion carried unanimously. MICROFILMED BY JORM MICROIAB CEDAR RAPIDS -DES MOINES 905 Committee on Community Needs i September 5, 1979 Page 2 Discussion of CDBG carryover funds and 5th year •amended budget - .Jim Hencin, CDBG Program Coordinator, discussed the PY80 budget amendments and explained the reasons for each. He explained that most of the amendments simply involve the carry-over of unexpended FY79 funds and that no new or different projects are proposed. He further explained that this was an accounting procedure to extend unused funds into the accounting system for this fiscal year. A lengthy discussion about the sidewalk improvement program followed. Committee members expressed much concern about the continuing delays in this phase of the program and asked that staff continue to work on the project. Pecina moved, and Amidon seconded, that immediate action is needed on the Sidewalk Improvement Project which is part of the Neighborhood Site Improvement Program that has been lagging for three years, and that the Committee is very concerned that costs are continually '1 increasing and less and less can be achieved with the available funds. Motion ` carried unanimously. Pecina moved, and Hall seconded, that the FY80 Community Development Block Grant (CDBG) budget be accepted as revised and distributed to the Committee. Motion carried unanimously. Dismission of recommendations for 5th year Housing Rehabilitation program: Milkmen explained that the Committee must make recommendations on how the $70,000 I j allocated for rehabilitation projects in the 5th year should be spent. 'rhe following decisions are to be made: a. Whether to use HUD's Section 8 Housing Standards or Iowa City's more stringent Minimum Housing Code standards for Housing Rehabilitation. After a brief discussion, Owens moved and Horton seconded that the City's iMinimum Housing Code be used as the standard for housing rehabilitation (rather than HUD's Section 8 Minimum Housing Standards). Motion carried ! unanimously. b. Whether assistance should be provided in the form of direct grants (up to $5-10,000) or as low interest loans. 1! After a brief discussion, McCormick moved and Hall seconded that assistance for (lousing Rehabilitation be provided in the form of 5 year forgivable loans. Motion carried with a vote of 7-1 (Swisher opposed). c. Whether priority should be given to the elderly or other specific low income groups In the CDBG area. Casserly moved, and McCormick seconded, that priority for loans be given equally to low income elderly, low income handicapped individuals, and low income families. Motion carried unanimously. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110111E5 Committee on Community Needs September 5, 1979 a Page 3 d. Whether the City should be encouraged to capture 312 funding. After some discussion, McCormick moved and Owens seconded that as much money in the form of 312 loans be captured as is feasible with the available staff. Motion carried with a vote of 7-1 (Pecina opposed). Review and discussion of the budget and draft Environmental Review Record for the Small Cities Protect. Mike Flaherty, Planner/Program Analyst, explained the budget for the Small Cities project and also explained the adjustments that had been made to comply with FIND recommendations. After a brief discussion, Horton moved and Hall seconded that the budget for the Small Cities project be approved as distributed. Motion carried unanimously. F Jim Hencin, CDBC Program Coordinator, explained the purpose of the Environmental Review Record. After a brief presentation by Mr. Hencin, he turned the program over to Kevin Laverty who presented a slide show of the project area. Following the slide show, he explained the various maps showing the effect of the proposed j improvements to the area and answered questions from Committee members. Laverty also briefly explained the outline environmental review distributed to CCN members. ' I The discussion centered on the parcels to be acquired, which are not essential to the Ralston Creek Channel improvements. These parcels include most of the 900 block of S. Dubuque and most of the 200 block of E. Benton Street. The Committee felt that residents should only be displaced if absolutely essential to reduce flooding. Staff pointed out that some of the amenities making that area convenient for ' residents (Hy -Vee and laundromat) would soon be gone, and that the area was slated for land consumptive commercial use on the City's Comprehensive Plan. Any remaining dwelling units in the area would therefore become non -conforming uses under the new zoning ordinance. CCN members suggested that retaining these housing units would decrease the chief adverse impacts of the project, namely net loss of dwelling units. CCN members also agreed that the property on the corner of Harrison and Linn Streets should be acquired (particularly since the owner appears to wish to sell) even though it is not essential to channel improvements, since it is important to retain a site for assisted housing. Another reason for not acquiring other non-essential parcels in the area was the I suggestion that the property owners might be able to get a better price than the current fair market price for their properties, after creek improvements have been made and the area is more attractive to commercial enterprises. j, Following this discussion, Casserly moved and Pecina seconded, that properties on j the 900 block of S. Dubuque Street and the 200 block of E. Benton Street which are not necessary for channel improvements not be acquired unless the property owners j wish to sell. Motion carried unanimously. i FIICROFILMED BY JORM MICROLAB ' CEDAR RAPIDS•DES IIOIRES I. Committee on Community Needs September 5, 1979 h Page A r � I I i i I1 I i. I t' 11 f Swisher also suggested the possibility of using funds not required for acquisition for improvements on the Prentiss Street bridge to reduce the flooding in that area. Horton inquired whether the presence of historic structures had been investigated, as well as the presence of any endangered species in the area. In addition, there was a consensus that the Small Cities project, as currently described, does not have a significant adverse environmental impact. Other Business: Swisher expressed the Committee's appreciation to Eve Casserly who has served faithfully on the Committee. Ile also asked that Committee members consider the place, time and day for future meetings. It appears that another time and day might be more convenient for Committee members. There being no further business, the meeting was adjourned. Sandra Wilkinson, PPD Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111ES