HomeMy WebLinkAbout12-21-2017 Library Board of TrusteesQWA I OWA CITY
s PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
q CTSusan Craig-e 3193565299..0 31935F549C1- w pl.org
BOARD OF TRUSTEES
AGENDA
5:00 pm — 2"d floor Board Room
December 21, 2017
Jay Semel, President
Diane Baker
John Beasley
Kellee Forkenbrock
Janet Freeman, Secretary
Adam Ingersoll
Carol Kirsch
Robin Paetzold
Monique Washington, Vice -President
1. Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees November 16, 2017 meeting.
B. Approve Minutes of Library Board of Trustees December 4, 2017 Special Meeting.
4. Items to be discussed.
A. Computer Lab Remodeling Project.
Comment: An update will be given.
B. Policy Review: 704: Use of Library's Cardholder Database Policy.
Comment: This is a regularly scheduled policy review. Board action required.
C. Policy Review: 811: Theft, Defacement or Alteration of Library Materials and Resources.
Comment: This is a regularly scheduled policy review. Board action required.
D. Library Director Search.
Comment: A draft RFQ for an executive search consultant needs to be approved.
S. Staff Reports.
A. Director's Report.
B. Departmental Reports: Children's Services, Collection Services, IT.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public Library, at 319-887-6003 or elvse-millerQkpl.org. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
1
C. Development Office Report.
D. Spotlight on the Collection.
E. Miscellaneous.
6. President's Report.
Appoint Director Search Committee.
7. Announcements from Members.
S. Committee Reports.
A. Foundation Members.
9. Communications.
A. PUC Legislative Reception.
10. Disbursements.
A. Review MasterCard expenditures for November, 2017.
B. Approve Disbursements for November, 2017.
11. Set Agenda Order for January Meeting.
12. Adjournment.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public Library, at 319-887-6003 or elyse-millerOicpLorg. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
a%t IOWA CITY
rAW PUBLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
DECEMBER 21, 2017
JANUARY 25, 2018
FEBRUARY 22, 2018
Departmental Reports: CH, CLS, IT
6 month Strategic Planning Update
Appoint Nominating Committee
Policy Review:
Policy Review:
Policy Review:
704: Cardholder Database
102: Policy Making and Policy Review
700: Community Relations
811: Theft, Defacement, Alteration
816: Library Access for Sex Offenders
701, Public Relations
Convicted of Sex Offenses Against
Minos
Set Hours for Next Fiscal Year
Review 2nd Quarter Goals/Statistics
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, CAS
OTHER:
Special Meeting, 12/4, 5:00 pm
OTHER:
Arts & Crafts Bazaar; 12/2
PLJC Legislator's Reception, 1/3, 5:30 pm
Inservice Day, 12/8
Swisher Community Library
OTHER: Book Sale, 2/24
MARCH 22, 2018
APRIL 26, 2018
MAY 24, 2018
Appoint Committee to Evaluate Director
Meet as Members of Friends Foundation
Election of Officers
Departmental Reports: AS, CAS
Policy Review:
Departmental Reports: AS, CAS
803: Event Board
804: Pamphlet Distribution
805: Displays
President Appoints to Foundation Board
Review V Quarter Statistics
Departmental Reports: CH, CLS, IT
OTHER: Looking Forward, 4/22
JUNE 28, 2018
JULY 26, 2018
AUGUST 23, 2018
Director Evaluation
Review Board Annual Report
Review Annual Staff Report
Develop Ideas for Board Annual Report
Adopt NOBU Budget
Review 4d1 Quarter Statistics
Departmental Reports: CH, CLS, IT
Strategic Planning Update
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, CAS
OTHER: Annual Board Dinner
SEPTEMBER 27, 2018
OCTOBER 25, 2018
NOVEMBER 15, 2018
Budget Discussion
Budget Discussion
Departmental Reports: AS, CAS
Departmental Reports: AS, CAS
Review 1st Quarter Statistics
Departmental Reports: CH, CLS, IT
1220171owdsked
Agenda Item 3A-1
i-V IOWA CITY
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123 S. Linn St. • Iowa City, IA 52240
orc Susan Cmip.w 31935 SM-w 319-3%5494-ww xpl.o,
BOARD OF TRUSTEES
Minutes of the Regular Meeting
November 16, 2017
DRAFT
Members Present: Diane Baker (in at 5:03 pm) Janet Freeman, Adam Ingersoll, Carol Kirsch, Robin
Paetzold, Jay Semel, Monique Washington.
Members Absent: John Beasley, Kellee Forkenbrock.
Staff Present: Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Patty McCarthy, Elyse Miller, Brent
Palmer, Angela Pilkington.
Guests Present: None.
Call Meeting to Order. President Semel called the meeting to order at 5:01 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the October 26, 2017 regular meeting of the Library Board of Trustees were reviewed. A
motion to approve the regular Minutes was made by Freeman and seconded by Kirsch. Motion carried
6/0.
The minutes of the November 4, 2017 special meeting of the Library Board of Trustees were reviewed. A
motion to approve the special minutes was made by Ingersoll and seconded by Freeman. Motion
carried 6/0.
Items to be discussed.
Computer Lab Remodeling Project. Craig said the project is now out for bid. Two respectable,
responsible local companies attend the pre -bid meeting, which is good. Semel asked how much the
project will cost. Craig estimated $160,000, with $100,000 coming from the City and the rest from gifts.
This does not include equipment or furniture.
Policy Review: 808: Art Advisory Committee. This is a regularly scheduled policy review. No changes are
proposed.
Policy Review: 810: Discussion Rooms. This is a regularly scheduled policy review. Policy update includes
specific language about setting time limits. The current time limit has been working well. Semel asked
what precipitated the change. Clark said there many people were turned away before. She noted there
have been few complaints and this seems fair to most people. Kirsch asked about the time limit, which
Agenda Item 3A-2
is two hours. A motion to approve the policy as amended was made by Kirsch and seconded by
Freeman. Motion carried 7/0.
Policy 809: Library Use Policy. This is not a regularly scheduled policy review. The City Equity Director
requested changes to the policy to include bullying language regarding teens and gender to meet a
national recommendation. We added bedbug language at this time, too. Freeman asked how we could
know about a bedbug infestation when materials or people come into the library. Craig said you can't
know and have to find it in the materials. We have a company with a bedbug sniffing dog visit the
library quarterly or as needed. It is expensive but it must be done. Paetzold asked how a renter or a
minor can obtain proof that a bedbug infestation has been cured. Logsden said landlords in Iowa City
are responsible for their properties. Paetzold is concerned about access and Ingersoll is similarly
concerned. This policy has quite a specific remedy, whereas other parts of the policy do not, e.g., other
hygiene issues. Baker said it is not necessarily the library's problem if a person cannot be in the library,
it is a community library and people need to know it is safe to be here. Ingersoll does not care for the
placement of the language in the policy. He thinks staff should have more discretion and the policy is
aggressive. Paetzold asked how schools respond to bedbugs and would like more information about
what other libraries and schools are doing. Craig wants to protect the collection as much as possible
and removing specific language about library access following an incident does not mean procedures
might not result in the same outcome. Ingersoll believes discretion benefits the library in this instance.
A motion to approve the policy and accept new language in 809.201 and 809.406 and rejecting
suggested language in 809.602 was made by Paetzold and seconded by Ingersoll. Motion carried 7/0.
Staff Reports.
Director's Report: Craig reminded members there is a Special Meeting on Monday, December 4, 2017 at
5:00 pm to approve the bid on the Computer Lab work and enable us to enter into a contract with the
approved bidder. Craig invited members to attend the Arts & Crafts Bazaar on Saturday, December 2,
from 10:00 am to 3:00 pm. She also extended an invitation for Board members to attend Inservice Day
on December 8. Craig informed the Board that a new telephone system was installed City-wide. The
switchover from the 15 year -old system occurred on Veteran's Day.
Departmental Reports.
Adult Services. No comments.
Community & Access Services. Logsden said the Bookmobile winter/spring schedule is coming
together. The UI College of Medicine courtyard will be a new site on Tuesdays over the lunch hour. We
added two stops to coordinate with the mobile food pantry. Paetzold asked if borrowing periods match
the visit schedule to these sites. Logsden said this would happen. Logsden wanted members to know
there are typically 6-8 regular visits to daycares on rotating Wednesdays that don't appear on the
official Bookmobile schedule.
Development Office Report. The Window newsletter, our giving issue, will be in mailboxes today or
tomorrow. McCarthy stated 60% of financial contributions are made by people in November and
December. She thanked Baker and Paetzold for helping out at Prairie Lights on Sunday. Paetzold asked
if the HyVee wine fundraiser was still an event. McCarthy said it will take place in February. Paetzold
asked if we have approached Wilson's Orchard.
Spotlight on the Collection. No comments.
E
Agenda Item 3A-3
Miscellaneous. No comments. A new confidentiality and privacy bookmark was distributed at the
meeting. This is a continuation of our efforts to keep patrons informed about confidentiality and
privacy, a goal of our strategic plan. Semel asked how many confidentiality issues come up in a year.
Craig said frontline staff spend more time educating people about privacy and confidentiality than she
does. In response to a question, Craig said she has never responded to a request from the FBI and very
few from local law enforcement to see patron records.
President's Report. Semel said a smaller group is preferred for the director search committee; a
maximum of 3-4 Board members, someone from the City Attorney's office and someone from City
Human Resources. Semel will email Board members about this. Craig said the first task is to select a
consultant. She will have a draft RFQ for the consultant search at the December Board meeting. Semel
asked Craig to outline a timeline for the director search process.
Announcements from Members. None.
Committee Reports. Foundation Members. No meeting.
Communications. None.
Disbursements.
The MasterCard expenditures for October, 2017 were reviewed. A motion to approve the disbursements
for October, 2017 was made by Ingersoll and seconded by Paetzold. Motion carried 7/0.
Set Agenda Order for December Meeting.
Adjournment. A motion to adjourn the meeting was made by Ingersoll and seconded by Freeman.
Motion carried 7/0. President Semel closed the meeting at 5:49 pm.
Respectfully submitted,
Elyse Miller
Agenda Item 36-1
Q4 IOWA CITY
rAWPUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
auuw Susan Crag •>nva 319-3369299•�u 319396A9a•www.kplgrg
BOARD OF TRUSTEES
Minutes of the Special Meeting DRAFT
December 4. 2017
Members Present: Diane Baker, John Beasley, Kellee Forkenbrock, Janet Freeman, Carol Kirsch,
Robin Paetzold, Jay Semel, Monique Washington.
Members Absent: Adam Ingersoll.
Staff Present: Susan Craig, Elyse Miller, Patty McCarthy.
Guests Present: None.
Call Meeting to Order. President Semel called the meeting to order at 5:00 pm.
Public Discussion. None.
Items to be discussed.
Computer Lab Remodel Project. Craig is pleased with the bid. Kirsch and Beasley wondered why there is
such a discrepancy in the bids. Craig does not know why the bids were so different. Beasley said he
knows Selzer Werderitsch to be a very reputable company. A motion to approve the resolution
awarding the bid for the construction of the Computer Lab renovation to Selzer Werderitsch was made
by Baker and seconded by Kirsch. Motion carried 8/0.
Adjournment. A motion to adjourn the meeting was made by Freeman, and seconded by Forkenbrock.
Motion carried 8/0. President Semel closed the meeting at 5:04 pm.
Respectfully submitted,
Elyse Miller
Agenda Item 4B-1
704 Use of Library's Cardholder Database Policy
Proposal: A routine staff review generated one recommended change to the Policy.
Issues: The Library's Confidentiality and Privacy Policy, reviewed in depth by the Library Board in
December 2016 and January 2017, governs how the Library maintains confidentiality and
privacy for Library users. The Use of Library's Cardholder Database Policy authorizes when
it is permitted to use the information in the Library's cardholder database.
We know from personal interactions with patrons that they are aware of privacy and
confidentiality issues related to their Library accounts. They often do not want to share
contact information in case the Library would sell their personal information. We assure
cardholders we do not sell or share this information and we only use the information
when the use is permitted in the Use of Library's Cardholder Database policy.
The Library does not use the cardholder database to contact patrons often. The ICPL
Friends Foundation periodically sends emails about opportunities to support the Library.
Typically this is not more often than three times a year. Iowa City Public Library sent an
email to cardholders a few years ago inviting them to participate in Strategic Planning by
giving survey feedback. We do not want these communications to be perceived as spam;
consequently, we are judicious in our communications.
Staff recommend an update to the name of the Confidentiality and Privacy Policy in the
See also reference.
Staff Recommendations:
See also: I Update policy name to Confidentiality and Privacy
Action Required: Review and adopt as amended.
Prepared by: Kara Logsden, Community & Access Services Coordinator, October 12, 2017
Review committee: Todd Brown and Jason Paulios (Adult Services), Kelley Schlitz (Development
Office), Diana Morris (Collection Services), Casey Maynard (Children's Services),
Tom Jordan, Shawna Riggins, Kara Logsden (Community and Access Services).
Agenda Item 413-2
704 USE OF LIBRARY'S CARDHOLDER DATABASE
See also related policy: Confidentiality and Privacy (802).
See also Code of Iowa Chapter 22.7(18), Confidential Records.
704.1 Public access to names of persons who hold Iowa City Public Library cards would
discourage use of the Library. The purpose of this policy is to ensure that Library
cardholders' names and contact information are protected from public examination.
704.2 Use of the cardholder database is limited to Iowa City Public Library and Iowa City
Public Library Friends Foundation. Use of the database is limited to activities
designed to enhance or improve the library or to inform library users about library
services.
Adopted: 2/27/86
Reviewed: 3/30/89
Revised: 12/19/91
Revised: 11/21/96
Revised: 3/23/00
Revised: 1/23/03
Reviewed: 1/26/06
Reviewed: 1/22/09
Revised: 1/26/12
Reviewed: 5/28/15
Revised: 12/21/17
Agenda Item 4C-1
811 Theft, Defacement or Alteration of Library Materials and Resources Policy
Proposal: A routine staff review generated recommended changes to the Policy.
Issues: The Theft, Defacement or Alteration of Library Materials and Resources Policy provides
guidelines for how staff responds to issues related to individuals who steal or damage
Library property. While we don't have tremendous issues with vandalism or theft, staff
seeks guidance from this policy when issues arise. Issue that arise from the circulation of
Library materials are managed through the Circulation and Library Card policy.
Staff members have a number of tools to identify patrons who steal or damage Library
property. The primary tool is the utilization of security cameras. These cameras are not
continuously monitored; however, when there is an incident staff reviews the security
video to determine if it can help identify who is responsible. The recent removal of video
cameras in the Library's restroom eliminates one of our tools that was used to identify
people who steal DVDs and music CDs.
While this policy does not cover private property, the Library has procedures in place for
responding when a patron's property is damaged or stolen. The patron is offered
assistance with calling the police to make a report and security camera images are
retrieved as warranted.
With both patron and Library property issues, we follow procedures that outline outcomes
for patrons who steal or damage property. Depending on the monetary value of the
damage or theft, the penalty varies from a one -week to a ten-year ban from the Library.
Of note related to this policy, Library staff has a good working relationship with the Iowa
City Policy Department and we appreciate their quick response and support when dealing
with issues of theft or vandalism.
Staff do not recommend changes beyond updating policy names in the "See also" section.
Staff Recommendations:
See also: I Edits to update the name of Library policies.
Action Required: Review and adopt as amended
Prepared by: Kara Logsden, Community & Access Services Coordinator, October 12, 2017
Review committee: Todd Brown and Jason Paulios (Adult Services), Kelley Schlitz (Development
Office), Diana Morris (Collection Services), Casey Maynard (Children's Services),
Tom Jordan, Shawna Riggins, Kara Logsden (Community and Access Services).
Agenda Item 4C-2
811. Theft, Defacement or Alteration of Library Materials and Resources
811.1 The purpose of this policy is to protect Library property and to describe actions the
Library may take against those accused of theft or defacement of Library materials,
computer files, equipment or facilities. Library Policy 801, "Circulation and Library
Cards' governs issues related to Library materials checked out and damaged or not
returned.
811.2 Intentionally removing Library property or removing Library materials without checking
them out is prohibited and may result in loss of Library privileges and may also require
making restitution.
811.3 Intentionally mutilating, altering or damaging Library facilities, materials, computers,
computer files, or other property may result in loss of Library privileges and may also
require making restitution.
811.4 The Library may seek prosecution of those alleged to have intentionally removed,
mutilated, or willfully damaged library property to the extent provided by law.
See also:
Related Library policies on Circulation, Fines and Fees 801.2 and Overdue Materials (904 P and
801.3), Meeting Room and Lobby Use (806), r,...duct OR the' ib Library Use (809) and
Internet Use Policy (815).
Pertinent sections of the Iowa and Iowa City codes including, but not limited to: Theft, Library
Materials and Equipment (§714.5 Code of Iowa), Parental Responsibility for Actions of Children
(§613.16 Code of Iowa), Damage and Trespass to Property (§716, Code of Iowa), Detention and
Search in Theft of Library Materials and Shoplifting (§808.12 Code of Iowa); Damaging, Defacing
Property (8-5-4 Code of Iowa City).
Different aspects of crime related to computers are found in Code of Iowa §622.51A, §702.1A,
§714.1, and §716.613.
Adopted: August 22, 1985
Revised: October 26, 1989
Revised: November 21, 1996
Revised: January 28, 1999
Revised: December 10, 2001
Revised: February 24, 2005
Revised: May 28, 2009
Reviewed: June 28, 2012
Revised: December 18, 2014
Revised: December 21, 2017
Agenda Item 4D-1
10 4 IOWA CITY
� PUBLIC LIBRARY
1�► 123 S. Linn St. • Iowa City, IA 52240
UAEUW Susan Craig •Pe E 319-356-52M-r.v 319-35G5494• www.icp org
TO: Library Board
FROM: Susan Craig, Library Director
DATE: December 13, 2017
RE: Director Search
Attached is a draft RFQto recruit a consultant to assist with the director hiring process. Also
attached is the original draft timeline with some notes added regarding when I thought the most
time would be needed from committee members.
I have met with Eric Goers from the City Attorney's Office and Karen Jennings, the City's Human
Resources Administrator. They have reviewed the RFQ (it was based on a similar document they
used when beginning a search for the new Police Chief). They also looked over the timeline.
Karen thought that the length of time given for recruitment was probably more than is
necessary, but the consultant could speak to that once hired.
Eric and Karen are both ready to attend committee meetings and offer advice as needed to
insure an appropriate and legal process is followed.
Agenda Item 4D-2
VaunwAr I OWA CITY
PUBLIC LIBRARY
AANWk 123 S. Linn St. • Iowa City, IA 52240
mca 5usan Craig -P p 319-356.52M-w 319-356-5494.w icpl.org
Request for Qualifications
Library Director Executive Recruiting
The Iowa City Public Library Board of Trustees is seeking proposals from interested consultants to provide
executive recruiting services for the position of Library Director. The selected consultant may be hired to
provide executive recruiting services including any or all of the following:
• Review candidate profile
• Actively recruit and screen highly qualified candidates, including contacting potential candidates
who may not be actively seeking employment
• Promotion and advertising
• Screen candidates and provide a list of preferred candidates
• Work with Committee composed of Library Board and City staff during the recruitment and hiring
process
• Perform background checks, including verification of education, past employment, criminal
history checks, credit checks, and all other due diligence verification regarding previous work
performance, if requested
• Assist with negotiating with selected candidate, if requested
• Advise the Library Board on selection and interview process and assist with that process
Instructions for Interested Consultants
Interested firms are strongly encouraged to submit qualifications that are as comprehensive and
complete as possible, to ensure a proper evaluation of the firm's capabilities. The statement of
qualifications should contain the following items:
• Date of proposal
• Company name, owners, and brief history of firm
• Company representative proposed for this project, including a listing of his/her past seven years
of experience with Management/Executive Recruitment. The geographic location of this
individual should be indicated, as well as major current assignments and availability for this
project. Key personnel should not be proposed unless they are available to complete the
project.
• Description of Relevant Experience including experience with recruiting executive level public
sector employees, past seven years of experience of both Company and proposed
representative, and description of a minimum of two (2) Library Director searches the firm has
conducted, including timetables and outcomes.
• References: References are preferred for Library Director searches that best demonstrate the
firm's ability to complete the proposed project successfully. For each reference provide a brief
description of the project, client name, year completed, and portion of the work for which your
firm was responsible. The City of Iowa City reserves the right to contact references other than,
and/or in addition to, those furnished.
0 Detailed description of services offered
December 12, 2017
RFQ: Library Director
Page 2
Agenda Item 4D-3
• Other information the firm wishes the City to consider
• Anticipated schedule
• Terms
• Breakdown of fees for services
Background
The Iowa City Public Library Board of Trustees is searching for a Library Director. The current
director is retiring December 31, 2018, after 24 years in that position.
Materials must be submitted via mail, fax, or email by Tuesday, January 23, 2018 to:
Karen Jennings
Human Resources Administrator
410 E. Washington Street
Iowa City, IA 52240
ka ren-ien n i nesPiowa-citv.or¢
(319)356-5025
(319)356-5027 FAX
The submissions will be evaluated based on the firm's experience and qualifications in public sector
executive searches, including Library Director searches, as well as price. The City will negotiate a final,
detailed scope of services with a selected provider. In the event the negotiations between the selected
firm and the City cannot be completed as a result of an inability to reach an agreement on the fee for
services or the scope of services to be performed, the negotiations will proceed to another firm. A final
written contract will be required.
Rights Reserved by the Library
The rights reserved by the Library include, but are not limited to, the following:
• The Library reserves the right to select, and subsequently recommend for award, the firm which
best meets its required needs, quality levels, and budget constraints.
• The Library reserves the right to reject any or all submissions. The Library further reserves the
right to waive technicalities and formalities in submissions, as well as to accept in whole or in
part such submissions where it is deemed advisable in protection of the best interests of the
Library.
• The Library reserves the right to enter into a discussion with firms regarding their qualifications
and associated monetary offers. Any such discussions shall not obligate the Library in any
manner.
• The Library reserves the right to rescind its acceptance of a submission at any time in the event
the scope of services and work products furnished do not meet the prescribed service quality
standards or the firm fails to properly fulfill its service and delivery obligations. All such
determinations shall be made solely at the discretion of the Library and shall be without penalty
to the Library.
Agenda Item 4D-4
Draft Timeline for Director Search
with notes regarding meetings/time expectations of committee members:
December 2017:
• Approve an RFQ for a consultant
• Review job description
• Appoint committee to review responses and conduct interviews as needed
Committee:
Deadline for RFQ is January 23; February Board meeting is February 23, 2018
• One meeting to review responses, decide whether to interview
• One meeting for each interview scheduled if needed
• A meeting to review proposals and make selection
• Prepare recommendation for 2/23 Board meeting
• Schedule meetings in late February/early March to discuss process with consultants
February 2018:
Approve contract with recommended consultant
Committee:
Two to three meetings with consultants to review their action steps and recruitment
materials and provide input on which stakeholders should be approached and how they are
involved.
March 2018:
Consultant meets with various stakeholders and the Board to develop recruitment materials.
April 2018:
Recruitment materials approved.
May/June/July 2018:
Recruit and accept applications.
Committee:
• Meet with consultants to review applicants they are recommending, select those to
interview
• Decide on interview format
• Bring candidates to town for (likely) full day sessions
• Meet to make a choice, determine offer
• Recommend to Library Board
August/September 2018:
• Conduct interviews
• Select preferred candidate
• Make a job offer
• Announce at the September 27, 2018 Board meeting
Agenda Item SA-1
iIC C`;U �aCk tMC6 https://nyti.ms/2ktgavc
TECHNOLOGY
F.C.C. Repeals Net Neutrality Rules
By CBCnJAKANG DBC.14,2or7
WASHINGTON —The Federal Communications Commission voted on Thursday to dismantle landmark rules regulating the businesses that
connect consumers to the internet, granting broadband Companies power to potentially reshape Americans' online experiences.
The agency scrapped so-called net neutrality regulations that prohibited broadband providers from blocking websites or charging for
higher -quality service or certain Content. The federal government will also no longer regulate high-speed internet delivery as if it were a
utility, like phone services.
The action reversed the agency's 2015 decision, during the Obama administration, to better protect Americans as they have migrated to
the internet for most communications.
Ajit Pai, the chairman of the commission, said the rollback of the rules would eventually help consumers because broadband providers
like AT&T and Comeast could offer people a wider variety of service options. Mr. Pai was joined in the 3-to-2 vote by his two fellow
Republican commissioners.
"We are helping Consumers and promoting competition," Mr. Pai said in a speech before the vote. "Broadband providers will have more
incentive to build networks, especially to underserved areas."
The discarding of net neutrality regulations is the most significant and controversial action by the F.C.C. under Mr. Pai. In his first rr months
as chairman, he has lifted media ownership limits, eased Caps on how much broadband providers can charge business customers and cut
back on a low-income broadband program that was slated to be expanded to nationwide carriers.
His plan, first outlined early this year, set off a flurry of opposition. Critics of the changes say consumers may have more difficulty
finding content online and that start-ups will have to pay to reach consumers. In the last week, there have been hundreds of protests across
the country, and many websites have encouraged users to speak up against the repeal. Some groups have said they planned to file a lawsuit
challenging the change.
The five commissioners were fiercely divided along party lines. In front of a room packed with reporters and television cameras from
major networks, the two Democratic Commissioners warned of Consumer harms to come from the changes.
Mignon Clyburn, one of the Democratic commissioners who voted against the action, presented two accordion folders full of letters in
protest to the changes, and accused the three Republican Commissioners of defying the wishes of millions of Americans.
"I dissent, because I am among the millions outraged," said Ms. Clybum. "Outraged, because the F.C.C. pulls its own teeth, abdicating
responsibility to protect the nation's broadband consumers."
Brendan Carr, a Republican Commissioner, said it was a "great day" and dismissed "apocalyptic' warnings.
"I'm proud to end this two-year experiment with heavy-handed regulation," Mr. Carr said.
During Mr. Pai's speech before the vote, security guards entered the meeting room at the F.C.C. headquarters and told everyone to
evacuate. They did not offer details but demanded that attendees leave until the room was cleared. Commissioners were ushered out a back
door. The hearing restarted a short time later.
Despite all the uproar, it is unclear how much will change for internet users. The rules were essentially a protective measure, largely
meant to prevent telecom Companies from favoring some sites over others. And major telecom Companies have promised consumers that
their experiences online would not change.
loft
Agenda Item 5A-2
Mr. Pai and his Republican colleagues have echoed the comments of telecom companies, who have told regulators that they weren't
expanding and upgrading their networks as quickly as they wanted to since the creation of the rules in 2015.
"Your internet Thursday afternoon will not change in any significant and substantial way," Michael Powell, president of NCCA-The
Internet and Television Association, said in a call to reporters ahead of the vote.
But with the F.C.C. making clear that it will no longer oversee the behavior of broadband providers, telecom experts say, the companies
could feel freer to come up with new offerings, such as faster tiers of service for business partners such as HBO's streaming service or Fox
News.
Such prioritization could stifle certain political voices or give the telecom conglomerates with media assets an edge over rivals.
Consumer groups, start-ups and many small businesses say there are examples of net neutrality violations by companies, such as when
AT&T blocked Facelime on Whones using its network
These critics of Mr. Pai say there isn't enough competition in the broadband market to trust that the companies will try to offer the best
services for customers. The providers have the incentive to begin charging websites to reach consumers, a strong business model when there
are few places for consumers to turn when they don't like those practices.
"Let's remember why we have these rules in the first place," said Michael Beckerman, president of the Internet Association, a trade group
that represents big tech firms such as Google and Facebook. "There is little competition in the broadband service market."
Mr. Beckerman said his group was weighing legal action against the F.C.C. Public interest groups including Public Knowledge and the
National Hispanic Media Coalition said they planned to challenge Mr. Pai's order in court.
Dozens of Democratic lawmakers, and some Republicans, have pushed for Congress to pass a law on the issue, if only to prevent it from
flaring up every couple of years at the F.C.C. — and then leading to a court challenge
But with that prospect dim, numerous online companies warned that the changes pushed by Mr. Pai should be taken seriously.
"If we don't have net neutrality protections that enforce tenets of fairness online, you give internet service providers the ability to choose
winners and losers," Steve Huffman, chief executive of Reddit, said in an interview. "This is not hyperbole."
® 2017 The New York Imes Company
2of2
Agenda Item 5A-3
1NEVERGE
POLICY & LAW \ MOBILE \ US & WORLD
New York Public Libraries: the proposal to
kill net neutrality is 'appalling'
An open letter from the presidents of the New York, Brooklyn, and Queens public libraries
By New York Public Libraries I Dec 13, 2017, 11:05am EST
22 ,
This Thursday, the FCC is set to vote on a measure that would repeal net neutrality and transform the openness
of the internet. The effort to repeal the Obama-era initiative has been mired with protests, a deeply flawed
commenting period, and calls to halt the vote even from within the commission. A poll released just this week
found that 83 percent of Americans do not approve of the move to kill net neutrality. Even Republican lawmakers
are breaking from their party to call for legislation that keeps net neutrality in place.
Regardless, Ajit Pai's FCC is expected to move forward with the vote tomorrow, and that has almost everyone
who uses the internet concerned. Below is a letter from Anthony Marx, president and CEO of the New York
Public Library; Linda Johnson, president and CEO of the Brooklyn Public Library; and Dennis Walcott, president
and CEO of the Queens Library outlining how they feel the move to strip net neutrality could negatively impact
the New York -area public library systems.
Since their inception, public libraries have fought to
ensure that all people — regardless of their background
or beliefs — have access to knowledge, education, and
opportunity. That noble mission hasn't changed, even
as technology has. In addition to books and other
materials, public libraries in every community in our
great country are providing access to the computer and
83 PERCENT OF
AMERICANS DO NOT
APPROVE OF THE MOVE
TO KILL NET NEUTRALITY
the internet, technology training classes, tablets, laptops, and more, offering everyone the tools they need to
1 of 2
Agenda Item 5A-4
improve their lives, strengthen their communities, and succeed. Libraries are at the foundation of the American
dream. The recent proposal by the Federal Communications Commission to abandon current net neutrality rules
stands in direct opposition to this vital work. The proposal essentially gives broadband providers financial
incentive to govern the openness of the internet, paving the way for models in which consumers pay for priority
access, and those who can't pay are limited to a "slow lane:'
Without the current protections, the already yawning digital divide will be widened. We know in New York City,
millions of families cannot afford broadband access at home. These families are in our branches, borrowing Wi-
Fi hot spots, or using our public computers to do homework, pay bills, apply for jobs, or communicate with
relatives. For these New Yorkers, the 216 library branches across the city are their only option for access to
technology. For the FCC to place internet access — something that in today's world is a necessity, not a luxury
— even further out of reach is appalling.
As strong advocates for and guardians of the right for people to seek and receive information from all points of
view without restriction, New York City libraries cannot possibly support such a measure.
For us, though, it's more than just principle. We, too, would potentially need to pay broadband providers extra so
our content can be delivered on the same terms as commercial content providers. For public libraries — most of
which are government agencies or nonprofits — this could be a serious burden, as we deliver large amounts of
video to our patrons, have users remotely accessing collections at home, we offer hundreds of expensive
databases to the public for free. As libraries will increasingly collect digital assets, these costs will increase.
In other words, this proposal directly impacts the
TO SEE WHO WILL BE
public's ability to access library collections and materials
AFFECTED, SIMPLY WALK — the very tools that have helped even the playing field
INTO ANY NEW YORK CITY for so many in this country for centuries.
LIBRARY BRANCH To see who will be affected, simply walk into any New
York City library branch. See the students who literally
cannot do their homework without our computers. See the parents and caregivers who are learning English and
applying for jobs online to improve their circumstances. See the higher education students, independent
researchers, and scholars who need our databases and online collections to further scholarship. Imagine how
frustrated they will be, how demoralized, that they can no longer access what they need.
Critics of net neutrality are quick to point out that it could stifle innovation. Why, for example, would a cable
company invest in having the highest speed data network if it could not reap the financial rewards of selling
premium access to that higher speed data? These critics say the new proposal values private investment and
innovation over government intervention.
Those are weak arguments. In reality, far more technology companies are financially Incentivized to spur
innovation around high-speed internet than just the telecom and cable companies who own the infrastructure.
The consumer demand to deliver uninterrupted streaming of the hottest new Netflix show or multi -player access
to the latest PlayStation game will keep internet speeds humming with or without net neutrality.
2of2
Agenda Item 58-1
Children's Services Report
Prepared for the Iowa City Public Library Board of Trustees, December 2017 meeting
By Angie Pilkington, Children's Services Coordinator
Programming:
2017 is rapidly coming to a close and the Children's Room is as busy as ever, planning end of
the year events, like our annual Gingerbread Fun Event and a Noon Year's Eve party. We are
also busy looking ahead to 2018 with some big events on our horizon, such as STEAM Festival,
Children's Day, and Summer Reading.
Each fall, the Iowa City Community School District brings in an author as part of their Visiting
Author program. This year they brought in Candace Fleming, a middle grade and picture book
author for all 1st & 2nd graders in Iowa City to meet. As part of the partnership, the visiting
author also comes to the library to do a filmed interview. It was fantastic getting to listen and
talk with her. Her books are favorites of staff to use at Outreach and at Storytimes.
The new Tween Space officially opened on Dec 7th, with a
Grand Opening Party. Tweens made slime and artwork to
hang on the walls while enjoying snacks in the new space.
Books are now on the shelves for Tweens to check out,
too.
The Totally Tweens Annual Chess Tournament in memory
of Steve Young took place in November. We had more
than 60 tweens participate in the annual event. Trophies
were awarded to the winners.
There is always something new and exciting in the Children's Room. Recently a family who
loves and enjoys coming to Storytimes on Mondays donated new food for our play kitchen. We
love receiving gifts like this!
Agenda Item 5B-2
Collection Services Department Report
Prepared for the December 21, 2017 Meeting of the Iowa City Public Library Board of Trustees
Anne Mangano, Collection Services Coordinator
Evaluating Purchase Suggestion Changes
Last May, staff changed our Interlibrary Loan (ILL) and Purchase Suggestion webpage to streamline the
process for patrons to request materials the library does not own. We put both options in a single place
on the website and explained the differences between the services, providing guidelines on which
service to use. In addition, we now require users to login with their library card to make a purchase
suggestion, populating contact information for the patron based on their account information so they
do not have to fill out the form each time. On the back end, both ILL and Purchase Suggestions were
incorporated into the same patron communication software used at the Information Desk to answer
reference questions, allowing for us to transfer a purchase suggestion to ILL staff if it does not conform
to our purchase standards rather than sending a denial to the patron and making them fill out a
different form for an interlibrary loan.
Six months after we enacted the changes to purchase suggestions, the results seem positive. To
compare years, I looked at the three month period of September, October, and November from the last
three fiscal years. This period overlaps two separate quarters, but it also falls within a busy publishing
time when publishers are releasing
material for end of year reviews
and the upcoming holidays. Overall
requests have dropped 12%from
the same period last year, most
likely a result from removing the
ability to make an anonymous
request. Last year, anonymous
suggestions made up 14%of all
requests during this time. However,
our fulfillment rate of requests has
significantly risen, so when patrons
make suggestions, we are more
likely to add the item to our
collection. I was quite surprised by
this as we tightened some of our
purchasing guidelines when we
made the website changes. On the
staff side, we are better able to
monitor requests, communicate
between staff responsible for
selection, and follow up with
patrons. We are also easily able to
tag requests, so staff are able to
Purchase Requests
FY16
FY17
FY18
From Sept. V to Dec. 11 by Year
I
# Received
780
748
661
# Resolved for Purchase
450
482
502
Fulfillment Rate
57%
64%
76%
# Sent to Interlibrary Loan for
0
0
86
Fulfillment
# Sent from Interlibrary Loan for
0
0
52
Purchase Suggestion
Unavailable/Out of Print
141
111
85
Self -Published Item
37
25
20
Library Already Owned
60
68
46
Unannounced Release Date/
S
6
7
Unable to Purchase
Anonymous Request
84
103
0
pickup where another staff
member left off if there is an absence. We will continue to monitor how purchase requests are
performing and make any needed adjustments.
NOTE: FY16 and FY17 columns are not meant to add up to the total number of requests received. During those years, we
purchased self -published items and anonymous requests, but kept statistics on the types of purchase suggestions we received.
Agenda Item 5B-3
INFORMATION TECHNOLOGY REPORT TO LIBRARY BOARD (December, 2017)
Brent Palmer, IT Coordinator
Privacy and Confidentiality Update
In FY17, the Board initiated a review of current IT practices as it relates to Privacy and Confidentiality. The
review stimulated a wider discussion of P&C in
the library. We feel that we should be a leader
in terms of transparency and awareness of
these issues. This initiative is represented in
the strategic plan as a goal for this year: "Raise
awareness of patron's privacy and
confidentiality."
New Privacy and Confidentiality web page.
A key component of the web page (and printed
materials) is a "plain -language" version of our
Privacy and Confidentiality policy. This version
is a friendlier alternative to the wall of small
print that you often encounter at other
websites and most of us don't read. However,
we also link to the actual policy if patrons want
to get more details.
We have also revamped our Privacy Records
Chart. The chart details all possible types of
personally identifiable data that we retain,
both digital and on paper. It specifies how long
we keep the information and why. The records
have been edited to be more understandable
to the public and made available on this
webpage.
The new page also has a list of 3rd parties that
may use, access, or store patron data with links
to their respective privacy policies. The new
page will be linked from the Tooter of every
page on the website.
Additional Tools and Education
We are committed to
protecting your privacy.
1 Webellewithessentklto
protect intellectualfnaedom
and fnaesprech refight
and free association. State kw
pmterts tibaryAaounts.
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Access to your library
Accoum informrt)on is
limltedtoauthorized
Library staff, except in the
following circumstances:
Please remember ..ff you give
someoneyourard (orcard
numberin a phore oremali
request), they have access to
your account ifyruarad is
missing, please report itto us as
lostorstden.
Your Library Amwsmmaybe
subject to dhdosure in the
event of a counorde a
subpoena.
Some digital mnient provided
bythGd partyvendom may rot
confirm to the ilbraWs Policy
on Confdentklhy and Privacy.
Secu city amens a m in use to
protect thesafety and security
afthe publK the Libaryand
Bookmobile, and thelrciamnits.
Ith not private information
thatyou are lnthe Library a
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Library programs orpubiic
meetings may be remided or
photographed.
Information aazwd on library
computers Is ensed after
logout
Uaildren and Parents:
Children may decide iftheygive
parents access to }heiraaourt
young adults should consider
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decide dihey wanttbek parent's
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To lam more about
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icpi.oryabout/poBcies
In 2018, we will work on adding more privacy tools to the pubic Internet computers and providing more
information about Internet safety to public Internet users (particularly as it relates to our own resources).
We don't have firm plan for that but we will use the Library Information Technology Association (LITA)
checklist on this subject as a starting point. For timeline, we will use ALA's "Choose Privacy Week" (first
week of May) as a goal to have the work finished.
LITA Library Privacy Checklist
We will begin using the full set of Library Privacy Checklists
http://www.ala.oriz/advocacy/privacy/checklists to evaluate and advance our privacy policies and
procedures over time. Although we may not choose to implement all the actions, we will at least
document those and why.
Agenda Item 5C-1
Development Office Report
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
December 21, 2017
Give a Donation Todavl
Long-time Library friends and new ones are telling us this year that they appreciate the new bookmobile
and the friendly, professional, and helpful ICPL staff. Our supporters also share that they give financial
gifts because it's important to them that everyone in the community can continue to benefit from all
that the Iowa City Public Library offers. One friend said, "The ICPL always seems to be on the cutting
edge. I'm never embarrassed to ask about new technology and how to use it. I love the classesl"
Your financial donations help spread that love. Please give at least $25 to celebrate the Friends
Foundation's 25th anniversary. It'll make you feel good that you are making a difference for thousands of
people here! Donations given on or before December 31 are potential charitable contributions and it's
easy to give online through the ICPL app, or the ICPL website. Click on the at the
top of the screen. Thank you for helping us reach the goal of $105,0001
Event Hishliehts
November and December events to benefit ICPL focused on fun, handmade one -of -a kind treasures,
books, books, books, and lots of fellowship while fundraising.
Library friends gathered to shop at Prairie Lights Books on a lovely Sunday night in November for the
2411 annual Book Gala. The event is a favorite for many who appreciate the opportunity to enjoy the
undivided attention of staff at Prairie Lights who help them select books while also raising funds for the
Library.
Shoppers returned for the unique Arts & Crafts Bazaar, and Book Sale, on
December 2nd at ICPL. More than 120 generous artists and crafters spent
hours creating beautiful works of art which they donated to be sold at the
Bazaar. We appreciate them, as well as the Friends Foundation board
members and Book End volunteers who helped customers with their
purchases, and volunteers Jim and Kathy Davis. They supervised a card
making workshop for children in the Children's Room to enable parents to
visit the bazaar alone.
Everyone came together for ICPL and the events generated more than $9,000
for the ICPL Friends Foundation. Thank you!
13ooK Sate,
Thank you
ICPL
Friends!
Save the Dates - ICPL Friends Foundation Events
Eat Out to Read: Monday, January 22, 2018: VUE Rooftop Restaurant in Iowa City
Friends Foundation Board Meeting: Wednesday, February 28, 2018 at 4pm at ICPL
Looking Forward: Yellowstone/Earth Day: Sunday, April 22, 2018, 6-8 pm, at ICPL
Agenda Item 5D-1
Best Book Gifts for Children This Year
By Morgan Reeves, Children's Librarian at the Iowa City Public Library
On a recent trip to another City of Literature -- Reykjavik, Iceland -- I learned about their
J61ab6kafI66 or "Yule Book Flood." Every year, only in the months leading up to Christmas,
Iceland's books are published and quickly bought as gifts to be read specifically on Christmas
Eve, though any other cold winter night works just as well. If, like me, you want to get in the
J61ab6kafl60 spirit this year, here are some great new books to give to the children in your life.
For those who love picture books, take a stroll through the seasons with these stories. Give the
wordless wonder of the magical forest in "Little Fox in the Forest," by Stephanie Graegin. See
what is in the water in "Over and Under the Pond," by Kate Messner. Explore a neighborhood at
dusk with a boy and his dog in the beautiful "Windows," by Julia Denos. Get lost in a snowstorm
with a girl and a wolf cub in "Wolf in the Snow," by Matthew Cordell. Then laugh together as
you read "The 12 Days of Christmas" in a whole new light as Greg Pizzoli shows who has to take
care of all those birds and people.
Newly independent readers will enjoy settling down to read one of these options. Kids who love
animal stories and mysteries will be sure to love the owl detectives in "Wallace and Grace," by
Heather Alexander. "Captain Pug," by Laura James is just right for dog lovers with a silly streak.
For the kid who loves video games, give a look at "Game Over, Super Rabbit Boy!" by Thomas
Flintham. Magic and horses combine to create the winning series "Tales of Sasha," by Alexa
Pearl. Kids with a sense of mischief and mayhem might see themselves in "Wild Child," a new
series by Tara Zann.
Even the most screen hungry tween will put down the device long enough to read these titles.
For the comics obsessed, try these sci-fi fantasy hybrids "Pigs Might Fly," by Nick Abadzis or
"One Trick Pony," by Nathan Hale. For more in-depth fantasy, consider the world of dragons
and sorcery in "The Wearle," by Chris D'Lacey or the magical marine adventure in "A Crack in
the Sea," by H.M. Bouwman. For those who like funny growing up stories give "Short," by Holly
Goldberg Sloan, or add a bit of romance to the humor and give "Well, That Was Awkward," by
Rachel Vail. Readers who like action and a bit of history will enjoy "Refugee," by Alan Gratz,
while those after page -turning survival will devour the "Horizon," series by Scott Westerfeld
and Jennifer A. Nielsen. My favorite book of the year is somewhere between historical fiction
and adventure, the wonderful "Beyond the Bright Sea," by Lauren Wolk.
Each title is available from the Iowa City Public Library to try before you buy, and you can
always ask a librarian for even more recommendations to help create your own J61ab6kafl68.
Agenda Item 5D-2
By Brent Palmer, IT Coordinator at the Iowa City Public Library
Every year at this time, media stories begin to surface about the top New Year's resolutions
based on some survey. But as we all know, making the resolution is easy. Figuring out how to
make it sustainable is the tricky part.
At the top of these lists, there is inevitably one about "Eating and cooking healthy" which is
pretty vague. How do you turn this into a concrete plan of action? Maybe the Iowa City Public
Library can help. We have literally hundreds of cookbooks, meal planners, and dietary guides to
choose from. We've got shelves of cookbooks and guides for just about every possible cooking
goal you might have including well known titles by Mark Bittman, Alton Brown, and the Smitten
Kitchen. Also our digital magazine newsstand, RBdigital, allows you to browse from hundreds of
popular magazines including Eating Well, Cooks Illustrated, Weight Watchers, and Gluten -Free
Living. All of these are available right from your mobile device.
Another perennial favorite resolution involves learning a new hobby or skill. Again, we've got
you covered. For example, ICPL has two online language learning services called Mango and
Transparent Language. If you have been wanting to learn a new creative digital skill such as
graphic design, digital scrapbooking, or video editing, make a note to check out our Digital
Media Lab opening in early 2018. Woodworking, painting, knitting, ceramics ... you name it, you
can learn more with materials from ICPL.
Many of us aspire to read more books in the next year. It can be hard find the energy to read
after working all day, cooking dinner, and doing the dishes. Many of our patrons tell us that
they listen to audiobooks as they commute to and from work, go about yard work, or do house
chores. My neighbor listens to them at 3x speed and gets a lot of "reading" done. Granted, she
doesn't always remember that much from the book, but she still loves it. We have a huge
collection of audiobooks, including the latest titles that can be used on almost any mobile
device. Some great new picks are Philip Pullman's "The Book of Dust" and Rivers Solomon's "An
Unkindness of Ghosts."
A goal that tops almost every resolution list is spending less and saving more. If this is one of
your goals for 2018, taking advantage of ICPL's resources is one concrete way to accomplish it.
Instead of spending money at Audible and Amazon, take advantage of our free resources at the
library. Cancel your subscriptions to popular magazines and use our digital magazine service.
You can download free albums from local artists from our Local Music Project. You can also use
Consumer Reports in either print or online as a way to get the most for your money.
In addition to our prodigious print collection, we have an amazing collection of eBooks,
audiobooks, digital magazines, and other electronic resources. As always, if you need
assistance, our librarians will try to find the resources to help you make those resolutions stick.
Agenda Item SE-1
By Chloe on November 9, 2017 • (Leave a comment)
The Wonderful World of Non -Traditional
Collections: Spotlight on Art -To -Go [Series]
This is the second installment in a series which aims to explore unusual or non-traditional
collections in libraries. You can read Chezloni's first installment, highlighting the non-traditional
seed collection at Honoka'o Public Library, here.
Full disclosure: I'm not only a library person. I'm a museum person as well. Growing up in
Minnesota, the Minneapolis Museum of Art was my second home. As a kid, I ran up and down
the stairs of the museum, trying to see every piece of art in a single trip. This is why I was thrilled
when I got my first libraryjob at the Iowa City Public Library (ICPL), where art covers most of the
west wall on the first floor, stacked on top of each other and... available for check-out? It is at this
library where public librarian Candice Smith curates the Art -To -Go collection. I had the honor of
interviewing Candice about this unusual collection.
Chloe Waryan (CW): So, you're in charge of the Art -To -Go collection at ICPL. Could you
tell me a little about this collection and how it came to be?
Candice Smith (CS): The Art to Go collection was started long before I came here, sometime in
the mid-1960s. It started with maybe a dozen framed posters that a patron gave us. We added
to that collection by purchasing and framing more posters, and then eventually added the Art
Purchase Prize contest, which is where we get the original art in the collection. Now, it has about
400 pieces, and is roughly half posters, half original art.
CW: What is your background and how are you directly involved with this collection?
CS: I don't have an arts background at all, I majored in Anthropology and have an MLS. I do
enjoy art and art history, and I visit a lot of museums, but I'm definitely a spectator as opposed
to being a creator or historian/intellectual. We have an Art Advisory Committee that is made up
of six people who are involved in the arts in some way (artists, teachers, museum employees,
etc.), and I rely on them to help me with choosing original art for the collection. I act as the
Library liaison with the Committee, setting up meetings when needed and coordinating the Art
Purchase Prize. Aside from that, I do choose the posters that we add, and deal with any mending
that comes along by taking it to be repaired. I am also responsible for keeping an eye on the
collection, looking for damaged pieces and removing items based on low circulation.
CW: Could you tell me a little about the Committee's process behind choosing the original
artwork?
CS: We have the annual Art Purchase Prize contest, where we solicit original art from local
artists. I pick the dates for the contest and get all the flyers and posters ordered, and receive the
entries from artists who participate. Then, the Committee and I meet for two rounds of judging,
Agenda Item SE-2
with the first round being to go through all of the entries. These are digital imaye5 ul Ll IC
artworks that we start with, and the Committee only knows the titles, mediums, sizes and prices,
but not the artist names. The Committee views them several times and discusses all of them. At
the end of the judging, they will have picked the items they would like to see in person. I notify
the artists and they bring in the finished pieces, and then the Committee members come in to
see them and, basically, say'yes' or'no.' I tally up the votes and go from there, working within
my budget.
CW: What are some of the most popular pieces in the collection? Do you have a favorite piece?
CS: There are a lot of popular pieces —over half of the collection is checked out at any time! I
would say that, in the poster area, Impressionism is very popular, as well as individual artists like
Mucha, Warhol, Van Gogh, and Hopper. Of the original art, popular artists include Bekah Ash
and Claudia McGehee, and other items that people seem to like deal with local subjects, such as
Suzanne Aunan's 'The Big Night Game' (a lithograph depicting a [University of Iowa] football
game) and Han -In Huang's 'Kent Park Autumn Reflection' and 'Iron Bridge at Kent Park.' There
are so many pieces that go out a lot! Personally, I really like a photograph titled 'Perro Oveiero'
by Oscar Urizar, and Odilon Redon's'Meduse.'
CW: Do other libraries have an Art -To -Go collection? What do you find most rewarding and
most frustrating about an unusual/non-traditional collection like Art -To -Go?
CS: There are other libraries that have collections like this, but not a large number. However, I do
get calls now and then from libraries that are starting one up —I was contacted earlier this year
by a librarian in New Orleans who was involved in starting a collection as well as a contest.
I think what is most rewarding is working with a collection that really encapsulates how a library
and a community can work together and benefit each other. Between the contest where we
purchase art from local artists, and the Committee members who donate their time and
expertise, and the collection being so popular with our patrons, it really is a great thing to get to
be a part of. While I can't think of anything that is frustrating, I can say it is (still) a really hard
thing to see works that get added to the collection, that for one reason or another, just don't
click with our users.
CW: How does ICPL connect with the art community of Iowa City?
CS: The contest is definitely one of the most obvious ways we connect with the art community.
However, I think we are also valuable in how we offer them a space to hold arts -related events,
big and small —from using a meeting room to hold a small meeting, to using all the meeting
rooms downstairs to hold a film viewing and discussion, or holding auditions here, all kinds of
things. We also sometimes collaborate more and co -host events with various groups. Finally, we
aim to support the various arts through our regular collections, and purchase a lot of items to
help people learn an art or become better at it, whether it's painting, photography, film -making,
or building frames —if there's a book about some kind of art out there that I (or [my coworkers])
come across, and we think it would be useful to our community, we will most likely buy it.
Agenda Item 5E-3
CW: For librarians and students who are also art enthusiasts, do you have any
incorporating a love of art into their library work?
C5: For real lovers and students of art and librarianship, it would be wonderful to somehow
combine the two —an MLS and an Art History degree, say —and go work for a museum or
gallery, that probably isn't in the works for everyone, though! I think that, if you find yourself as
a selector in a library, see if you can be responsible for the art books (both the how-to and the
'spectator' books) and really curate a collection that is representative and suits your community.
Bring the art to your patrons, and enjoy it first-hand and know that you are providing them with
something they might not get elsewhere. Even if you don't select, you can do things like
highlight the collection by working on displays, hosting programs where local artists share their
skills or knowledge, and contacting any local museums or galleries to see if there are any
collaborative events you could plan based around their collections or shows. I think that
libraries, when it is in their mission and within their budgets of time and money, are really open
to letting their employees do things that bring enjoyment and learning to their patrons; as an
employee of one, your own interests can really be the key to doing just that.
If you'd like to learn more about the collection, visit the iml.orcl blog, @iowaciwubliclibrary on
Instagram to see pictures of the collection and more, or email Candice at candice-smith@icpLorg.
Agenda Item 9A-1
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Agenda Item 1OA-1
MasterCard Report
08-Dec-17
Vendor
Dept
Expense
Description
Amount
ALA
10550110
436050
Registration
$59.00
Amazon.com
10550140
455120
Misc Comp Hardware
$101.25
Amazon.com
10550159
469320
Miscellaneous Supplies
$452.42
Amazon.com
10550110
469320
Miscellaneous Supplies
$25.89
Bandcamp
10550140
469320
Miscellaneous Supplies
$15.00
Blick Art Materials
10550152
469320
Miscellaneous Supplies
$57.14
Bread Garden
10550110
469360
Food and Beverages
$220.99
Deluxe Bakery
10550110
469360
Food and Beverages
$70.75
Hobby Lobby
10550151
469320
Miscellaneous Supplies
$11.99
Hy-Vee
10550420
469360
Food and Beverages
$82.35
Hy-Vee
10550152
469320
Miscellaneous Supplies
$48.84
Hy-Vee
10550110
469360
Food and Beverages
$22.80
ILA
10550110
469360
Food and Beverages
$23.00
Jo -Ann Fabric
10550151
469320
Miscellaneous Supplies
$19.95
Jon -Don
105501211
442010
Bldg Rep & Maint
$410.59
Laminator.com
10550159
455010
Printing or Graphic Supplies
$88.46
Neon Rated LLC
10550151
449280
Miscellaneous Services & Charges
$324.00
Oriental Trading Co
10550152
469320
Miscellaneous Supplies
$96.93
Panera Bread
10550110
469360
Food and Beverages
$269.94
Paypal
10550140
444080
Software Repair & Maintenance Services
$17.80
Rick Brammer
10550210
477200
Toys
$52.89
Tallgrass Business Resources
10550152
469320
Miscellaneous Supplies
$11.20
Tallgrass Business Resources
10550110
452010
Office Supplies
$154.24
Tallgrass Business Resources
10550110
455090
Paper
$192.13
Tallgrass Business Resources
10550110
469320
Miscellaneous Supplies
$96.64
USPS
10550330.
435055
Postage and Stamps
$13.18
Wilson's Orchard
10550152
469320
Miscellaneous Supplies
$50.00
Grand Total
$2,989.37
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