HomeMy WebLinkAbout1979-09-25 Info PacketCity of Iowa Citi
MEMORANDUM
DATE: September 21, 1979
TO: City Council
FROM: City Manager
RE: Informal Agendas and Meeting Schedule
1:30 - 5:00 P.M.
mDnaa
1:30
2:00
P.M. -
P.M.
Review zoning applications
2:30
-
P.M. -
Council agenda, Council time, and Council committee
Public Housing Sites - Lyle Seydel
reports -_
3:30
P.M. -
Housing Rehabilitation Program Update - Housing and
Services
Inspection
4:00
P.M. -
Preliminary design and status report on Boat Ramp -
and Program Development
Planning --
4:30
P.M. -
Consider appointments to the Board of Appeals, United
Action
of Trustees,
October 2, 1979
for Youth Board, Resources Conservation Commission
Committee on Community
and
7:30 P,M. -
Regular Council fleeting - Council Chambers
Needs
PENDING ITEMS
7:30 P.M. - Regular Council Meeting - Council Chambers
October 1, 1979
1:30 - 5:00 P.M.
Monda
1:30 P.M. -
2:00 P.M.
Review zoning applications
-
2:30 P.M. -
Council agenda, Council time, and Council
Human Services Budget Forms
committee reports
- Johnson County
fon
Regional Planning
3:00 P.M. -
4:00 P.M. -
Executive ivesessionon
collective bargaining
Consider appointments
- Human Relations
to the Library Board
Board of Appeals, Board of Adjustment
of Trustees,
October 2, 1979
7:30 P,M. -
Regular Council fleeting - Council Chambers
Tuesda
PENDING ITEMS
Northside Study
Area Transportation
Study
Presentation on new Art Gallery
Discuss Major City
Projects
Streetscape Phase
II -B
Ralston Creek Watershed Plan
Film on Vandalism
Appointment to the
Board of Electrical Examiners and Appeals -
October 30, 1979
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City of Iowa City
MEMORANDUM
DATE: September 21, 1979
TO: City uncil
FROM; Cit nager
RE: Housing Code Enforcement
Comments continue to be received by the City Council and the City Manager
concerning enforcement of the Housing Code. In virtually all of the properties
brought to the attention of the City Manager by property owners and/or
managers, the objections relate to the enforcement of specific requirements
of the Code. In some instances the Code is really being enforced for the
first time and in other cases changes have been made in the Code. Generally,
it is not a disagreement about interpretation.
The Council recently has been made aware of the position of the Supreme Court
of Iowa concerning the enforcement of housing code provisions. The liability
obviously is significant.
So that the City Council will have a basis for considering the issues which
have been raised, it is suggested that the City Council and staff visit a
number of multiple dwelling units on a Monday afternoon in the near future.
Early next week the City Manager will meet with Iva Hilleman and several
other citizens their concerns relatingletter rtoethe dHousing
by Code. AtCity Council othat ptime, the tember �on-sitecvisit
the City
e. Prir to any vsit, the CitCouncil
will receive Cpertinent linformation tfrom theoinspectionifile for each property.
If you have comments concerning this proposal, let the Manager know on Monday.
cc: Mike Kucharzak
John Hayek
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%City of Iowa cit -,
Date: September 18, 1979
To: Cit Council
From: Cit ji Manager
Re: Council Goal Setting - FY81
The FY81 goal setting session of the City Council has been scheduled for
October 4 at 3:00 p.m. at the Highlander. As in recent previous years,
Mr. Clayton Ringgenberg will serve as the facilitator for this session.
The primary purpose of the session is to establish directions for the
City for FY81, beginning July 1, 1980.
The staff held three Capital Improvement Program planning sessions. A
number of policy questions developed in these planning sessions. As
many of these issues are related to subjects which you will be
discussing, this information can be used as a stepping off point for the
Council's goal setting session. In addition, the staff feels that
through the contribution of this material it will provide input to the
Council's session.
If you have any questions concerning this material, or the session,
Please give me a call.
be/sp
cc: Clayton Ringgenberg
City Clerk
City Attorney
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City of Iowa cit -
MEMORANDUM
FFRe:
September 18, 1979
City Council
Ci4anager
Policy Issues
During the Staff meetings on CIP planning the following policy issues were
identified:
1• The Comprehensive Plan and future capital improvement projects will be
greatly influenced by how people are going to travel in Iowa City; should
street and transit improvements be considered separately or under a single
transportation policy?
Z• Should we decrease width requirements of major streets in light of limited
energy availability in the future; i.e., will smaller cars and more transit
use diminish the need for wider, streets? In conjunction with this, a
Policy on over -width paving is needed which would indicate how wide
different types streets should be and whether over -width paving should be
funded by the City or the developer. Should streets be constructed at a
Width which permits parking on the street?
3• Do we respond now to the demand for improved and increased bus service; if
so, how should it be funded?
4• Do we wait several years for federal funding to become available for
transit service improvements?
5• If transit improvements are desirable, what level of transit service should
be provided?
6. Should transit subsidies come primarily from local government, state
government, federal government or a combination?
7• How much should Iowa City subsidize its transit system?
8• Should bikeways be built for recreational purposes, transportation
purposes, or both?
9• If federal monies are not available for bikeway construction, is there a
commitment to using 100 percent local funds for construction?
10. Should voter referenda be used to make capital improvement decisions
regarding bond financing and to generate citizen interest?
11. Does the City want to consider the creation of "benefitted districts" for
benefit
ovements which
assessment my afew property financing wners t this would provide forrthe assessment
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of all properties in the district and not just those properties that lie
adjacent to the project.
12. Should parkland be purchased in undeveloped areas of the city to provide
for those future parks designated on the Comprehensive Plan?
13. Should the City have a policy of mandatory dedication of parkland in new
developments rather than continuing to purchase parkland in these areas?
14. Should more emphasis be placed on improving existing parks rather than j
purchase of new parks?
15. Should high fees or additional fees be assessed to all nonresidents using
City recreational facilities?
16. Should the City provide training facilities for public safety activities or
should joint use with other governmental units be pursued?
17. City office and storage space is insufficient; should the City continue to
look at temporary solutions or should permanent solutions be considered?
18. Should the River Corridor Plan be adopted by the City Council and
implemented within the next five years; policies are needed for land
acquisition, the extent of riverfront improvements to be made, land
dedication and timing of the implementation.
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19. Once the Ralston Creek Projects presently in process are completed, should a detailed cost benefit analysis of future creek improvements be completed
prior to committing any additional public funds, both federal and local?
Should special assessments be used to finance channel improvements?
20. In the years immediately ahead Road Use Tax will not be sufficient to
support traffic control, streets and similiar functions. Other funding
will have to be allocated if the programs are going to be maintained at the
present level or increased.
21. Revenue Sharing receipts are below projections. This source is partly
based on the level of property tax. Property tax in Iowa City is not
increasing as fast as in other parts of the country. In addition, the
renewal of Revenue Sharing is in question. Revenue Sharing currently
supports transit, aid to agencies and other capital improvements.
22. Iowa City will be eligible for operating transit assistance as a result of
SMSA status. However, the funds will be available only after the 1980
census with a separate designation from the Department of Transportation.
_Therefore, these funds may not be available until the end of FY81, at the
earliest.
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OFFICE OF THE SECRETARY OF TRANSPORTATION
• • WASHINGTON, D.C. 20590
�S �
',O1�Nl,a ,• SEP 12 1079
ASSISTANT SECRETARY
1 7 1919
RECEIVED SEP
Mr. Neal G. Berlin
City Manager
410 E. Washington Street
Iowa City, Iowa 52240
Dear Mr. Berlin:
I have carefully reviewed your thoughtful comments on the Director of
the Iowa Department of Transportation's April 10 letter to me on the
proposed alignment of Arterial Highway 518.
My answer to you has been delayed until after we knew the results of
the Federal District Court deliberations as to whether there was a
legitimate federal interest in the case filed by the city against the
state on this matter. As you know, the federal court ruled that there
were no claims stated in this case sufficient for federal jurisdiction
and that the issues should be decided in state court. I understand
that the freeway location issue is now being argued before the Iowa
District Court by the city and the state. Accordingly, we will wait
for the outcome of this litigation in the hopes that a mutually
satisfying city-state agreement can be reached before we decide if
further federal actions are appropriate.
Thank you for your letter. Your comments have been very useful.
Sincerely,
lXXC
Mortimer L. Downey
Assistant Secretary f r
Budget and Programs
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City of Iowa Ch,`
MEMORANDUM
Date: September 18, 1979
To: Department Heads
From: Assistant City Manager�� 4
Re: Information for City Council Candidates
September 27, 1979 is the deadline for City Council candidates to declare.
On October 3, 1979 the Iowa City League of Women Voters will again sponsor
a Candidates' Workshop and you should arrange to be in attendance. The
workshop will be held in the Council Chambers at the Civic Center and will
run for approximately two hours beginning at 7:30 PM.
Attached to this memorandum is a list of various documents,
communications, articles, etc. which will be distributed to each
candidate at the workshop. As you can see, this list is rather extensive
and it will take time to prepare individual packets once all the material
is assembled. Therefore, I ask that you arrange for 25 copies of each
item designated as your responsibility to be delivered to Lorraine Saeger
no later than 5:00 PM on Friday, September 28, 1979.
All information should be current and thus you may find it necessary to
update all or part of these materials prior to submitting them. You may
also find it necessary to coordinate with the legal department in order to
accomplish this.
I will be contacting you in the next couple of days to clarify the nature
and substance of each item listed. In the meantime, please contact me if
you have any questions.
cc: City Council
City Manager
bj
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City of Iowa Ch,`
MEMORANDUM
Date: September 18, 1979
To: Department Heads
From: Assistant City Manager�� 4
Re: Information for City Council Candidates
September 27, 1979 is the deadline for City Council candidates to declare.
On October 3, 1979 the Iowa City League of Women Voters will again sponsor
a Candidates' Workshop and you should arrange to be in attendance. The
workshop will be held in the Council Chambers at the Civic Center and will
run for approximately two hours beginning at 7:30 PM.
Attached to this memorandum is a list of various documents,
communications, articles, etc. which will be distributed to each
candidate at the workshop. As you can see, this list is rather extensive
and it will take time to prepare individual packets once all the material
is assembled. Therefore, I ask that you arrange for 25 copies of each
item designated as your responsibility to be delivered to Lorraine Saeger
no later than 5:00 PM on Friday, September 28, 1979.
All information should be current and thus you may find it necessary to
update all or part of these materials prior to submitting them. You may
also find it necessary to coordinate with the legal department in order to
accomplish this.
I will be contacting you in the next couple of days to clarify the nature
and substance of each item listed. In the meantime, please contact me if
you have any questions.
cc: City Council
City Manager
bj
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Clty of Iowa Citi
MEMORANDUM
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DATE: September 19, 1979
TO: Department Heads
FROM: Assistant
City Manager .00.
RE: Information Materials
Twenty-five copies
each of the following materials are to be provided for
City Council candidates:
Pat Brown:
City of Iowa City Affirmative Action Program
City of Iowa City Job Evaluation Plan
Contract between City of Iowa City and Firefighters Union
Agreement between City of Iowa City and Iowa City Police
Patrolmen's. Association
Agreement between City of Iowa City, Library Board of
Trustees, and AFSCME Local 183
Human Rights Ordinance
Dennis Kraft:
Comprehensive Plan and supplementary reports
North Side Study
Dick Plastino:
Memo regarding Iowa City Transit System
Floodway Ordinance
Ralston Creek Watershed Final Report
Refuse Collection Ordinance/Brochure
Mike Kucharzak:
Article regarding Housing Authority
Memo on Housing
Rosemary Vitosh:
C.I.P. Book
Budget Manual FY 81
Operating Budget FY 80
Memo on C.I.P. Program of July 11, 1970 from Mel Jones
Dennis Showalter:
Parks and Recreation Brochure
Map of Park Areas
Abbie Stolfus
Home Rule Charter
Campaign Finance Ordinance
Lolly Eggers:
Material regarding Iowa City Public Library
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Assistant City Manager: Energy Conservation Program Plan
Cable TV Ordinance and Update Report
Boards and Commissions Annual Report
Municipal Directory
FY 79 Quarterly Reports (4th Quarter)
Organizational Charts
NLC Special Report - Council Policy Leadership Program
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L'Ity of
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oil ML
17
Date: September 21, 1979
To: Neal Berlin and City Council Members
From: Glenn Siders, Senior Building Inspector ^
Re: Electrical Code Revisions
On September 14, 1979 the Electrical Board of Appeals met in the
Engineering Conference Room and drafted the enclosed amendments to the
Iowa City Electrical Code. The Board recommended that Council adopt these
amendments. These amendments are currently being reviewed by the legal
staff.
If Council would elect to place this on the informal Council agenda at
their convenience, the Department of Housing and Inspection Services
staff would be more than happy to respond. Thank you very much.
bj5/17
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City of Iowa City
MEMORANDUM
DATE: September 21, 1979
TO: Neal Berlin, City Manager
FROM: Angela Ryan, Assistant City Attorney al,
RE: Proposed Amendment to Uniform Electrical Code
I would like to comment upon the proposed amendment to the National
Electrical Code. While paragraph one of 511-38 requires that back-
ground information be submitted, it does not provide a deadline for
submission.
Since I am not familiar• with all apprenticeships and licensing
provisionsfrom other states, I am concerned that this amendment
will not effectuate the policies that the Council wishes to main-
tain. Perhaps we should consider whether other programs or journey-
man cards would indicate a level of competence sufficient to- take
the test. I know that the Council would like to avoid a situation
analogous to Griggs V. Duke Powers Co., 401 U.S. 424 (1971) in which
entry requirements are unrelated to ability and which might have a
disparate impact on a particular group.
It would seem preferable for the Board to create standards whether
it be areas of knowledge, length of experience, or training pro—
grams.' Any background information sought should be related to the
interests of the Board in establishing competence. The terms
"license", "journeyman" and "master electrician" should be defined.
It would seem -that -most difficulties -could -be -resolved by a com—
prehensive•test which.measures the ability of -the -applicant.
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City of Iowa City
MEMORANDUM
DATE: September 21, 1979
TO: Neal Berlin, City Manager
FROM: Angela Ryan, Assistant City Attorney al,
RE: Proposed Amendment to Uniform Electrical Code
I would like to comment upon the proposed amendment to the National
Electrical Code. While paragraph one of 511-38 requires that back-
ground information be submitted, it does not provide a deadline for
submission.
Since I am not familiar• with all apprenticeships and licensing
provisionsfrom other states, I am concerned that this amendment
will not effectuate the policies that the Council wishes to main-
tain. Perhaps we should consider whether other programs or journey-
man cards would indicate a level of competence sufficient to- take
the test. I know that the Council would like to avoid a situation
analogous to Griggs V. Duke Powers Co., 401 U.S. 424 (1971) in which
entry requirements are unrelated to ability and which might have a
disparate impact on a particular group.
It would seem preferable for the Board to create standards whether
it be areas of knowledge, length of experience, or training pro—
grams.' Any background information sought should be related to the
interests of the Board in establishing competence. The terms
"license", "journeyman" and "master electrician" should be defined.
It would seem -that -most difficulties -could -be -resolved by a com—
prehensive•test which.measures the ability of -the -applicant.
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ORDINANCE NO.
ORDINANCE
AMENDING
ORDI ORDINANCES BY REGULATING EXAMINATION
CTION 11-41
OFTHECODE OFEXAMINATION
AND LICENSING PROCEDURES FOR IOWA CITY
ELECTRICIANS.
BE IT ENACTED BY THE CITY COUNCIL OF IOWA CITY,
IOWA:
SECTION I. PURPOSE. The purpose of this Ordinance
is to regulate licensing and examination procedures
for Iowa City electricians.
SECTION II.' AMENDMENT.
ances of
A section
11-3 is hereby amended andf the Code of reads IowaCi reads as
follows:
Any person desiring to take an
examination for any license or
certificate required by this Code shall
make written application to the Board by
forms provided by the Electrical
Inspector. Background information
provided by the applicant shall be
verified by the Board prior to
examination._ Each. application shall be
accompanied=by�a=receipt•-from the_City of —
Iowa -City -for the examination fee as set
out hereafter.
The examination shall be practical,
written or oral or a combination thereof,
and shall be of such a nature as to
uniformly test the capabilities of all
applicants for the same type of license.
The applicant shall clearly demonstrate
to the Board his/her qualifications for
the particular license and show
satisfactory knowledge of the methods and
standards for doing electrical work under
the Electrical Code of the City of Iowa
City.
If an applicant fails to pass an
examination, he/she may apply for
re—
examinatio h f end
anothersix
examination
and upon payment
fee.
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Ord'^ ice No.
Page
B. Section 11-41 of the Code of Ordinances of
Iowa City is hereby amended and reads as
follows:
No person shall install, alter, maintain
or repair any electrical equipment unless
such person shall have first obtained a
master electrician's license. Master
electricians' licenses granted by the
City prior to passage of this Code shall
be issued a new license without taking
the examinations herein provided.
Before a person may be examined for a
master electrician's license, he/she
must possess a valid journeyman's
electrician's license for one year. In
the event the journeyman's license is
from a jurisdiction other than Iowa City,
the Board shall receive evidence
sufficient to show that the license was
obtained as a result of successfully
passing an examination equivalent to the
Iowa City examination. In the event that
equivalency of the foreign journeyman
electrician's examination with the local
examination cannot be readily
determined, the alternative evidence of a
journeyman electrician's license plus a
certificate-- showing successful
completion=_of-- a federally - recognized
apprenticeship program for electricians
will satisfy the equivalency
requirement.
Either a licensed master or journeyman
electrician shall be on the job at all
times while electrical work is in
progress.
Provisions of this section shall not
apply to:
a) The electrical work of a public
utility. company, telephone or
telegraph company, nor the persons
performing electrical work as an
integral part of the plant used by
such company in rendering its duly
authorized service to the public.
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Ordnce No.
Page
b) A regular employee of any railroad
whose does electrical work only as
part of that employment.
c) The service or maintenance of warm
air heating equipment provided that
such service or maintenance shall
only include electrical work on
electrical equipment that is part of
such warm air heating equipment.
j
Such work shall include the
connection of warm air heating
equipment to an existing individual
branch circuit.
d) Section 11-52.
1
Whenever a master electrician's
j
license is issued, it shall be in
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the name of the person who has
qualified for it. No license shall
be issued in the name of a firm or
corporation.
In the event all licensed
electricians terminate employment
with a firm or corporation, the firm
or corporation shall not be
permitted to do any further
electrical work, except that work
under- -previously--- issued.- permits
may, at the discretion of the
Electrical Inspector, be completed.
A master electrician who terminates
his/her association with a firm or
j
corporation shall notify the
Electrical Inspector immediately.
SECTION III. REPEALER. All ordinances and parts
of ordinances in conflict with the provision of
this ordinance are hereby
repealed.
SECTION IV. SEVERABILITY. If any section,
y
provision or part of the Ordinance shall be
adjudged to be invalid
j 4
or unconstitutional, such
ajudication shall not affect the validity of the
Ordinance as a whole or any section, provision or
part thereof not adjudged invalid or
unconstitutional.
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Or,'�'ance No.
Pagc 4
SECTION V. EFFECTIVE GATE. This Ordinance shall
be 5 effect after its final passage, approval and
Publication as required by law.
Passed and approved this
MAYOR
ATTEST:
CITY CLERK
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It was moved by , and seconded by
that the Ordinance as read be adopted and upon roll ca I T there were:
AYES: NAYS: ABSENT:
BALMER
dePROSSE
EROAHL
NEUHAUSER
PERRET
ROBERTS
VEVERA
First consideration
Vote for passage:
Second consideration
Vote for passage:
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It was moved by , and seconded by
that the Ordinance as read be adopted and upon roll ca I T there were:
AYES: NAYS: ABSENT:
BALMER
dePROSSE
EROAHL
NEUHAUSER
PERRET
ROBERTS
VEVERA
First consideration
Vote for passage:
Second consideration
Vote for passage:
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(";City of Iowa cit,
MEMORANDUM
Date: September 14, 1979
To: City Manager and City Council
From: Michael Kucharzak
Re: Electrical Board Minutes
In a recent formal Council meeting a question was raised as to why the
minutes of the Electrical Board meetings have not appeared in the Council
packets. The practice of the Electrical Board is to meet on a regular
basis to administer licensing exams-and.to evaluate such tests. These
functions are deemed by Iowa Code to be ministerial and, therefore, not
affected by the Iowa Open Meetings law. Since the Board is serving a
ministerial function by proctering or evaluating examinations, no minutes
are taken.
When the Board convenes to hear an appeal, Paul Bowers, Electrical
Inspector for the City, serves as executive secretary for the Board and
does compile a series of minutes which he submits to the Board. It has
been the practice of the Board to receive the minutes but not act on them.
Since the minutes are never formally accepted by the Board they have not
been forwarded to Council.
I have instructed Mr. Bowers to request that the Chairperson of the
Electrical.Board establish a procedure whereby the minutes of a previous
meeting are read, corrected if necessary and adopted so that both the
public record and the Council packets can reflect accurate and approved
minutes: --Future Councilpackets will containthe minutes of Electrical
Board upon=approva"nd receipt by the -staff.
Similar instructions will be given to the Plumbing Board who followed
identical practices in conducting meetings and administering tests.
bj5/12
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City of Iowa Clt^,
MEMORANO
��i�✓
Date: September 19 1979 1
To
From:
Neal Berlin, City Manager
CI U
ViL V.
Michael Kucharzak, Director of Housing & Inspect. Sery
Re: Rehabilitation Advisory Committee
At your suggestion I have given some thought to the possibility of
creating a rehabilitation advisory committee and would like to share with
you the following concepts:
Structure
A Rehabilitation Advisory Committee should be formed by the City Council
comprised of a representative from the Housing Commission, a member of the
Citizens Committee on Community Needs (CCN), a member of the City
Council, and the Assistant City Manager and myself serving as ex officio
members.
Duties and Responsibilities
The committee would meet on a regular basis to review applications for
financing assistance. The Director of the Department of Housing and
Inspection Services or a member of the Rehabilitation staff would then
present applications for assistance on behalf of citizens. The presen-
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tation would consist of an application form and an eligibility critera
sheet which would show preliminary eligibility for rehabilitation assis-
tance according to Council approved guidelines. The committee then would
determine whether or not the case should be given "priority" over other
cases being heard.
Need for Committee
With a limited budget this fiscal year and only one staff member, it will
be important that we respond to citizen requests with some consideration
to a) Council directives and guidelines on priority of service, especially
as they regulate loans and/or grants going to moderate income homeowners,
non -elderly homeowners and investor owners; b) HUD guidelines on
Section 312 which require that priority be given to persons of low income
as defined in the Community Development Block Grant Program.
Importance of Committee
While previous years allowed a larger staff to deal with sufficient
program revenues such that little outside advice or direction was
necessary to determine eligibility for service, the limited dollars
available this year, along with a higher than anticipated level of service
caused by new interest in Section 312 loans, and CCN recommendations for a
broader base of grant service, have necessitated that some outside
IW
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assistance be provided to staff in determining who should receive the few
grants available in FY79 and which, if any, 312 loans should be pursued.
In the past we enjoyed the benefits of having a Rehabilitation Advisory
Committee when the City was first getting into the rehabilitation of
residential property and was seeking alternate methods of financing,
staffing and program approach. This role is equally important in the
last year of Community Development Block Grant efforts to assure the goals
of the City Council, of HUD, and of the advisory committees are met with a
minimum of anxiety and delay to the citizens we are to serve.
I would appreciate your input on this concept in hopes that we can present
it to the City Council in the near future.
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Date: September 20, 1979
To: Neal Berlin, City Manager
From: Angela Ryan, Assistant City Attorney
Re: Patrols in Condominium Developments
You had asked me to respond regarding the ability of the City to have
routine patrols by the Police and the Animal Control officers on private
streets in condominium developments. If a person with an interest or the
home owners association will submit a letter giving the City permission,
there would be no question that we could make these patrols. By analogy,
this would be the same situation as if one tenant invited you into his
dwelling. Another tenant could not charge you with trespassing because
someone with an interest had given you permission to enter. In the few
cases where a home owners association is not involved, the answer is less
clear. I have asked Ira Bolnick to research that question and will
forward his memo on to you.
bj4/4
oo;=K _.
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Date: September 20, 1979
To: Neal Berlin, City Manager
From: Angela Ryan, Assistant City Attorney
Re: Patrols in Condominium Developments
You had asked me to respond regarding the ability of the City to have
routine patrols by the Police and the Animal Control officers on private
streets in condominium developments. If a person with an interest or the
home owners association will submit a letter giving the City permission,
there would be no question that we could make these patrols. By analogy,
this would be the same situation as if one tenant invited you into his
dwelling. Another tenant could not charge you with trespassing because
someone with an interest had given you permission to enter. In the few
cases where a home owners association is not involved, the answer is less
clear. I have asked Ira Bolnick to research that question and will
forward his memo on to you.
bj4/4
oo;=K _.
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City of Iowa Cit.
MEMORANDUM
Date: September 17, 1979
To: City Council
From: Rosemary Vitosh, Director of Finance
Re: Interest Earnings on Parking Revenue Bond Proceeds
The parking revenue bond proceeds and the idle funds in the Parking
Revenue Enterprise Fund, which has been designated for ramp
construction, are invested in Treasury Notes and Treasury Bills with
interest rates ranging from 7.5% to 9.4%. The majority of the
securities do have interest rates over 9%, but I was incorrect in
telling you Monday that interest rates range to 10.5%. In the last
couple of months we have been investing at 10-10.5% but we have not
had excess parking funds to reinvest at these higher rates. In the
bond prospectus, the estimated interest earning was projected at
$275,000. It now appears that actual interest earnings will be
slightly over $400,000.
Annual revenue from the parking ramps will not be less than the
original projections for FY80 and FY81 due to the fact that the ramp
openings have been delayed. The shortfall in FY80 will be
approximately $150,000 while in FY81 it will be only $50,000. The
interest earnings each year should offset the shortfall thereby
allowing the City to provide the 1.5 bond coverage, while the
interest will also be available for construction fundings.
It appears that a short delay of construction on ramp #2 would not
cause adverse financial implications, however a lengthly delay will
only continue to decrease total revenue projection and could cause
the City to fall below the 1.5 bond coverage. It should be noted
that this conclusion is based upon the premise that construction
costs do not rise at a higher rate than what we are currently
anticipating.
bjl/1
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City of Iowa Cit")
----__ MEMORANDUM
F� DATE: September 21, 1979
TO: Dale Helling
FROM: Hugh Mose
RE: Information
Following is the data requested:
In FY 79 Iowa City Transit:
a. Carried 1,743,433 passengers
b. Operated 56,315 bus hours
c. Drove 649,083 miles
Operating expenses totaled $922,225
Farebox receipts (including monthly pass sales) were $392,680
Therefore:
a. Cost/passenger = 52.9d
b. Cost/mile = $1.42
c. Cost/bus-hour = $16.38
d. Revenue/expense ratio = .426
e. Revenue/passenger = 22.5t
f. Passengers/mile = 2.69
g. Passenger/hour = 30.1
If you need more information, please call me.
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City of Iowa Cit")
----__ MEMORANDUM
F� DATE: September 21, 1979
TO: Dale Helling
FROM: Hugh Mose
RE: Information
Following is the data requested:
In FY 79 Iowa City Transit:
a. Carried 1,743,433 passengers
b. Operated 56,315 bus hours
c. Drove 649,083 miles
Operating expenses totaled $922,225
Farebox receipts (including monthly pass sales) were $392,680
Therefore:
a. Cost/passenger = 52.9d
b. Cost/mile = $1.42
c. Cost/bus-hour = $16.38
d. Revenue/expense ratio = .426
e. Revenue/passenger = 22.5t
f. Passengers/mile = 2.69
g. Passenger/hour = 30.1
If you need more information, please call me.
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City of Iowa Cit.",'
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Date: September 21, 1979
To: Ralston Creek Cor inating Committee File
From: Dick Plastino
Re: Minutes of Meeti g eld 9-19-79
Persons in Attendance: Helen Kavanaugh, Connie Lane, Jim Hall, Mike
Flaherty, Lee Vaughan, Charlie Eastham, Dick Plastino, Jane Jakobsen, Sue
Sandrow, Carol deProsse, Bruce Glasgow.
The agenda for the meeting was as follows:
i
I. Small Cities Grant Program.
2. South Branch Detention Structure.
3. North Branch Detention Structure.
4. FY81-86 Capital Improvement Program.
1. Small Cities Grant Program
Mike Flaherty of the City staff presented a series of maps and
sketches and explained the entire Small Cities grant program.
Several parcels of land will need to be taken to accomplish the
channel improvements in the area. Certain other parcels would need
to acquired for redevelopment. The City Council has directed that
the parcels which are not needed for the channel improvements be
handled by setting up a life estate or allowing the area gradually
transform. land use without -intervention by -.the City.
As part of the Small Cities Grant Program there will also be
housing and housing rehabilitation. assisted
i There was discussion about a bikeway being located on the channel
banks. It was stated that this was to be investigated during design
j but that there was a problem with the railroad overpass.
2. South Branch Detention Structure
The initial appraisal and the review appraisal have been completed.
Notices of Intent to Acquire will be sent to the property owners and
the City Council will set just compensation. If negotiations with
i the property owners proceed quickly, the City will have land by
p
enth
wewime January
aoF
llhavitbyMayorJune. The 1plans areodone �and thislproject
i! I is assured of a speedy completion. The City Council may become
concerned about the high land acquisition costs which will approach
$500,000.
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Ralston Creek C,_�,dinating Committee
September 19, 1919
1
Page 2
,
3. North Branch Detention Structure
A petition seeking an injunction to stop this project has been filed
by a John McLaughlin. The various items in the injunction were
discussed briefly. Plastino
stated that he had stopped spending
engineering funds on the project awaiting outcome of the request for
the injunction. This was discussed and the committee made a motion
j
that if it appears lengthy delays are going to occur on the north
branch structure that the HCDA
funds allocated be transferred to
channel improvements. The motion passed.
j
Plastino said he would talk with Ira Bolnick representing the Legal
Department and get a full report on all ramifications of this request
i
for an injunction.
{
4. FY81-87 Capital Improvement Budget
Plastino handed out a typed capital improvement program on the
Ralston Creek channel improvements.
This was a typed summary of the
decisions made by the Coordinating Committee several weeks
ago.
There was discussion of the ultimate location of Scott Blvd. and land
development in the entire area. It was decided that Bruce Glasgow
would submit a plan to the Planning and Zoning Commission showing
development for the entire area. There was discussion about where
Scott Blvd. should
or should not be limited access and how this
affected land development in the area. There
was also discussion I
about the location of detention ponds and the disposition of Scott
Blvd. on its present alignment.
Attachments:
1) Capital Improvement Program -Ralston Creek
Channel Improvements
2) Petition for Declaratory Judgment and Injunction
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cc: Neal Berlin
L
City Council
Ralston Creek Coordinating Committee
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INDIVIDUAL PROJECT ESTIMATES,
• CITY OF IOWA CITY
CAPITAL IMPROVEMENT PROGRAM
FY81-85
XX A
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August 2 1979 Ratings (X) (1) p
DEPARTMENT Public Works DIVISION
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I PROJECT TITLE (2) Ralston Creek Channel Improvements
DESCRIPTION OF THE PROJECT (3) A series of channel improvements on Ralston Creek
from Gilbert Street to Rochester Avenue on the north branch and the east'Cit
limits on the south branch of the creek.
A. Estimated Cost (4)
1. Planning
Architectural Services. . $
Engineering Services(Included in construction cost Estimate
Inspection. . . . . . .
2. Land
( ) No land involved
( ) Site is secured 635.000
(XX) Site to be secured
3. Construction (XX). New ( ) Rehab ( ) Replacement 1,456,000
4. Other Costs (specify)
Total Estimated Cost ;_2,091,000
Annual Cost/Revenue Projections (5)
Expenditures ------------------ Revenues --------------------
Federal State Local- Other Total
Previous Years $
FY81 500.000 500,000
FY82 496,000 496,000
FY83— ° 485,000
FY84 610,000
FY85 610,000
After FY85
TOTAL $2,091.000 S S $2.091.000S $
See attached sheet for detailed cost breakdown.
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B• Implementation Schedule (6)
1. Design and Plan Date From
2• Land Acquisition Date
3. Construction Date
(See attached sheet)
C. Why is this project needed? (7)
a
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To
D• How does this project -relate to the
plans for Iowa City? (g) Comprehensive Plan or other overall -
The Comprehensive Plan indicates no develo ment in the floodway of
Ralston Creek and minimal development in the floodplain. As such, this
complements the Comprehensive Plan.
Director of PPD (signature)
E. Impact on Future Operating BudgetDate
9 /Energy Usage (g)
TL
Project approval by Department Head
signature
Project Manager (10) Date
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ouncil
11 and
COST BREAKDOWN
Priority Title
1 U.S. Highway 6 to Rock Island
Railroad
! 2 Rock Island Railroad to
I.
Washington Street
3 F Street to Memory Gardens
Cemetery
4 Glendale -Court to -Sheridan Avenue "
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5 Sheridan Avenue to F Street
6 Washington Street to Clapp Street
7 • Gilbert to Washington
Construction Costs Land Costs
Federally
..Federally funded
Funded
3
I
Funded
$491,000
--
$275,000
$ 70,000
$ 80,000
$265,000
$610,000
$200,000
r
$100,000
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Construction Costs Land Costs
$1,456,000 $635,000
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A
Federally
..Federally funded
Funded
Federally
Federally funded
Funded
$491,000
--
$275,000
$ 70,000
$ 80,000
$265,000
$610,000
$200,000
--
$100,000
$1,456,000 $635,000
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A
j Schedule
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FY81
Reserve fund for land and property purchases
along the entire channel
Engineering for F Street to Memory Garden
Cemetery
FY82
Construction of project from F Street to
Memory Garden Cemetery
Engineering for Glendale Court to Sheridan
Avenue and Sheridan Avenue to F Street
FY83
Reserve fund for land and property purchases
along the entire channel
Construction-6f_Glenda3.e::C-ourt-tto Sheridan ---
-Avenue -an d -Sheridan :-Avenue
heridan---
Avenue-and-Sheridan-Avenue to .F -Street -
FY84
Construction and engineering Washington Street
to Clapp Street
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$ 450,000
50,000
$ 500,000
$ 441,000
55,000
$ 496,000
$ • 185,000
300,000 —
$ 485,000
$ 610,000
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FY81
Reserve fund for land and property purchases
along the entire channel
Engineering for F Street to Memory Garden
Cemetery
FY82
Construction of project from F Street to
Memory Garden Cemetery
Engineering for Glendale Court to Sheridan
Avenue and Sheridan Avenue to F Street
FY83
Reserve fund for land and property purchases
along the entire channel
Construction-6f_Glenda3.e::C-ourt-tto Sheridan ---
-Avenue -an d -Sheridan :-Avenue
heridan---
Avenue-and-Sheridan-Avenue to .F -Street -
FY84
Construction and engineering Washington Street
to Clapp Street
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$ 450,000
50,000
$ 500,000
$ 441,000
55,000
$ 496,000
$ • 185,000
300,000 —
$ 485,000
$ 610,000
0
IN Z}TE DISTRICT COURT OF I0Da IN AND FOR JOINSON CUN1y
1
JCtN MdAUCIQ.IN,
Plaintiff,
No,
VS.
CITY OF Ian CITY, ICWA,
PETITION FOR DDCIARI�'igRY JUD j Oa AND
Defendant. INJUNCTION
I Plaintiff states:
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1. Plaintiff is a resident of Johnson County, Iowa, and the owner of real
estate located in Iowa City, Johnson County, Iowa..
2, Tne Defendant is a municipality existing and operating under the laws of
the State of Iowa.
i3. _During 19.78403Z.1939_the Defendant-made-applazation,for.financing assistance
fxvn_the-De rtrnent of Housing
-and Urban. Developnent--of. the United States for the
_Purpose of crostructing certain improvements on a Project designated as Ralston Creek s
Stonnn Water Management Project North Branch Detention Structure, hereinafter called
Project.
4. As a condition of obtaining the Federal assistance referred to above, the
Defendant was required to obtain an environmental impact statement or an
emirom ental
review indicating that such statement was not required.
5• On October 3, 1978, an_envircrunental review record was filed with the
iDefendant by Stanley Consultants and said dmm)ent and all of the information con-
tained therein was certified as true and accurate by the Defendant's City Manager,
the $aid enviiorvnental review record being incorporated herein by this reference
jand made a Part hereof,
8. The purpose of the Project is to control flooding within the Ralston Creek
watershed within and immediately adjacent to the corporate limits of the Defendant.
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7. The North Branch Detention Structure contemplated is only one of several
dams or berms to be constructed in the imPl"Tenthtion of the Project which is also
Part of a project that enarnpasses a proposal for the construction of other
structures under a plan or project designated as the South Branch of such proposal.
i
B. The Defendant has failed to canyly with the applicable requirements, laws
and regulations in the following particulars:
A. The environmental review record is inadequate, inaccurate, and fails
to consider the socio-econanic impact of the Project,
B. The entire Ralston Creek Storm Water Management Project is one project
and not two or more as indicated by the Defendant.
C- The Proper Public hearings were not held prior to- adoption of the
Project.
9. An actual controversy exists concerning this matter and it is.ripe for
detenTinaticn __
10. The Plaintiff has no speedy or adequate remedy at law.
WIMIEEDRE, the Plaintiff asks that the Court determine the legal status of
this matter, the rights of the parties, and find that the Defendant has not canplied
with the applicable rules, regulations and laws, and that the Defendant be permanently
' enjoined frau lemen
. imp ting said Project until oanplianae with all applicable rules,
s_regulations', and statutes has been accomplished, and that the Court grant the
3 Plaintiff'" eneral equitable relief.
AMMEYS FDR PIAT PIFF
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7. The North Branch Detention Structure contemplated is only one of several
dams or berms to be constructed in the imPl"Tenthtion of the Project which is also
Part of a project that enarnpasses a proposal for the construction of other
structures under a plan or project designated as the South Branch of such proposal.
i
B. The Defendant has failed to canyly with the applicable requirements, laws
and regulations in the following particulars:
A. The environmental review record is inadequate, inaccurate, and fails
to consider the socio-econanic impact of the Project,
B. The entire Ralston Creek Storm Water Management Project is one project
and not two or more as indicated by the Defendant.
C- The Proper Public hearings were not held prior to- adoption of the
Project.
9. An actual controversy exists concerning this matter and it is.ripe for
detenTinaticn __
10. The Plaintiff has no speedy or adequate remedy at law.
WIMIEEDRE, the Plaintiff asks that the Court determine the legal status of
this matter, the rights of the parties, and find that the Defendant has not canplied
with the applicable rules, regulations and laws, and that the Defendant be permanently
' enjoined frau lemen
. imp ting said Project until oanplianae with all applicable rules,
s_regulations', and statutes has been accomplished, and that the Court grant the
3 Plaintiff'" eneral equitable relief.
AMMEYS FDR PIAT PIFF
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'City of Iowa City
MEMORANDUM
Date: September 21, 1979
To: City Manager
City Council
From: Dick Plastino, Director of Public Works
Re: Council Meeting Referral - September 18, 1
Civic Center Roof and Civic Center Air Conditioning System
The Civic Center roof is still leaking. The Parks & Recreation Dept. plans to
have D.C. Taylor come in immediately and make remedial repairs to the leaking
roof. These remedial repairs are intended to get us through the winter until
next spring.
Next spring Public Works plans to let an all-inclusive contract which will
include a new heating/ventilating/air conditioning and roof system over part or
all of the Civic Center roof. The present roof on the Civic Center has been
destroyed to some unknown extent by the high amount of foot traffic on the roof
as part of repair of the air conditioning units. In addition, the many air
conditioning units on the roof will be replaced with one or two large units when
the system is overhauled. It is our intent to completely remove all of the
foundation hardware for the old units to reduce the risk of leakage in the
future. In addition, much of the insulation under the roof is wet and we will be
able to put in water resistant type insulation when the roof is rebuilt.
The schedule for the heating, ventilating and'air conditioning is as follows:
1. The final draft of the consultant's report will be done by late October,
1979. The final report will be available approximately two weeks after
that.
2. Design of the revamped heating, ventilating and air conditioning system
Will take a maximum of 90 days. This means we would bid the project in
March, 1980.
3. The construction of the project is estimated to take from two to three
months. This would mean completion at the end of May or June, 1980.
Realistically speaking, nothing ever goes as fast as planned. Remodelings of
notorious foheating, ventilating and air conditioning systems in existing buildings are
to unknown buildin
Realistically rI thinkeweecan dlook sfor da July or August completion date �onothe'
entire system. The consultant advises that some portions can be completed ahead
of other portions. We would write the contract so that high priority was given
toward getting the air conditioning system operating as soon as possible.
cc: Civic Center Energy Retrofit File
Gene Dietz
bc5/8
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a t.
Date: September 19, 1979
To: Neal Berlin and Ci Council
From: Dick Plastino
Re: MelroseCourt C10 ure
A few weeks ago Pauline Wright who lives on the south side of Melrose
Court at Greenwood pointed out problems with motorists driving over her
lawn to avoid the Melrose Court closure.
We have met with this property owner and have come up with a method to stop
this detour with a chainlink fence which will run from the existing gate
south along Greenwood Drive. This will make an absolute barrier to
further movement by automobiles across Pauline Wright's lawn.
While we are resolving this problem we should also address the problem
across the street where motorcycles cannot fit through the bicycle
barricade and detour onto the sidewalk in front of a Mr. O'Brien's house.
Public Works is recommending that the bicycle guard be modified so that it
will allow motorcycles and bicycles to pass between two wooden posts. At
the present time the distance is wide enough to allow bicycles but not
most motorcycles to traverse the space. This issue has been discussed
with the spokesman for the group that originally approached Council about
closing Melrose Court and they do not consider this to be acceptable. In
order to eliminate the problems of motorcycles on the sidewalk, however,
Public Works must recommend it to Council as a desirable means of solving
problems in the area. This.will allow a few more motorcycles to travel on
Melrose Court but the complete absence.of automobiles still- makes the
street a far more --desirable- residential street -than existed before the
closure.
In summary, Council needs to give its approval for the chainlink fence and
for modification of the bicycle barrier. At such time as that is done
Public Works will proceed ahead with the changes.
cc: Jim Brachtel
Leo Brockenbach
Pauline Wright
Ed O'Brien
bj2/5
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CITY OF IOWA CITY
CIVIC CENFER • 410 E. WASHINGTON ST. - IOWA CITY IOWA 52240.(319) 354.1800
September 18, 1979
Msgr. Cletus Madsen
618 E. Davenport
Iowa City, Iowa 52240
Dear Msgr. Madsen:
The Engineering Division has completed staking the property acquisition
discussed in our recent meeting.
The surveyor advises that all of the land, even that behind Regina, is
heavily wooded and the markers will be difficult to see. The markers
are wood lath with fluorescent orange tape tied to them.
Can you also bring me up to date on the status of our last meeting? It
was my understanding that we would hear from Regina on a preliminary
basis a week or two after that meeting.
Sincere y,
..Rich r / a no
Dirge or of Public Works
cc ..Ralston Creek File M19B
Neal Berlin
City Council
Ralston Creek Coordinating Committee
bjl/23
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CITY OF IOWA CITY
CIVIC CENFER • 410 E. WASHINGTON ST. - IOWA CITY IOWA 52240.(319) 354.1800
September 18, 1979
Msgr. Cletus Madsen
618 E. Davenport
Iowa City, Iowa 52240
Dear Msgr. Madsen:
The Engineering Division has completed staking the property acquisition
discussed in our recent meeting.
The surveyor advises that all of the land, even that behind Regina, is
heavily wooded and the markers will be difficult to see. The markers
are wood lath with fluorescent orange tape tied to them.
Can you also bring me up to date on the status of our last meeting? It
was my understanding that we would hear from Regina on a preliminary
basis a week or two after that meeting.
Sincere y,
..Rich r / a no
Dirge or of Public Works
cc ..Ralston Creek File M19B
Neal Berlin
City Council
Ralston Creek Coordinating Committee
bjl/23
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Jt�September 18, 1979
Ms. Yelena Oliker
1405 Derwen Dr.
Iowa City, Iowa 52240
Dear Ms. Oliker:
Thank you for your letter of September 12, 1979, in which you expresed
your concern about the new Mark IV bus route, which passes by your
house.
As you may be aware, we have received a number of comments, both pro and
con, regarding this new bus route. Because of these conflicting opinions,
we have undertaken a study to consider the operation of the route in
terms of transit trips generated, potential noise pollution, and operational
characteristics of the present alignment.
The overall rearrangement of routes and schedules that was undertaken by
Iowa City Transit at the end of August has resulted in several problem
areas throughout the City. We are currently looking at a number of
these situations, and hopefully by the first of October we can make
recommendations on various changes. The Denbigh Drive problem will be
addressed at that time.
Thank you, again, for your letter; I trust that a solution can be reached
that will diminish the noise problem in your neighborhood without denying
transit service to the growing residential area south of West Benton
Street.
Sincerely yours,
�a %
Hugh A. Mose
Transit Manager
Iowa City Transit
bj3/6
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ldr, Ilugh Mose
is 115 SYSTEM llLPA IYfIgLN'P
TRANSIT
City of Iowa Cit
1110 Last Washington
Iowa City,
Iowa 52240
Dear Sir:
September 12,1999
till
bus lineal writing eenaIneoperationxsince my concern about a new
that has b Press
MY familySeptember 1, ?979.
is nice to t does use Iowa Cit
we would take a bus that wa y bus services, He
the new Prefer to walk two— Ps right next to our agree that it
line (MARH three blocks to house, However,
(South from Denton �' that passes b a bus atop, because
inconvenience ) turns out y our house on Sunset
be very • The neighborhooto be a real inconvenience Street
rY quiet, when we bought where our house noisy
a Peaceful atmosphere here�ht the house, and belongs used to
we had been enjoinp
New noisy bus does bother
family is
evening, when treest, The noise home eafter arly ischool morning and in the
everyone needs
above normal' and as a result level work
reaerated b r and
fealmthrntnadvanta fall asleep�until my atheY is being woken uupiatmuch
advantages are ges of the new route midnight. Therefore I
very serious. are very minor, while dis-
I hope You will take all these facts into consideration
when making the final decision about
this new route,
c-
c' to: Mayor of Iowa City,
Iowa City City Council
Sincerely yours,
Yelena Oliker
(Associate Director,
140ACT)
5 Derwen Drive,
Iowa City, Iowa, 52240
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September 14, 1979
Mr. N. P. Cac
12 Denbigh Drive
Iowa City, Iowa 52240
Dear Mr. Cac:
Thank you for your letter of September 10, 1979, in which you requested
a change on the Mark IV bus route.
As I am sure you are aware, yours is not the first letter or phone call
we have received concerning the buses running on Denbigh Drive. We are
currently studying the operation of this route; factors being considered
include the number of trips generated in this area, the possible disruption
of this residential neighborhood, and the operational characteristics of
this alignment.
At the present time we are studying several areas throughout Iowa City
which have been adversely affected in one way or another by the new bus
routes and schedules. By the first of October we hope to make recommenda-
tions on various changes that will alleviate these problems. The Denbigh
Drive situation will be addressed at that time.
Your suggestion that the Mark IV bus take West Benton Street for the
out -bound trip and use Denbigh Drive for the in -bound trip certainly is
an attractive alternative. Not only does it halve the number of buses
using Denbigh Drive, but, as you have stated, it does shorten the overall
trip time significantly.
Thank you, again, for your letter; we appreciate your patronage and
interest in our transit system. I trust that we will be able to satisfac-
torily resolve the Denbigh Drive issue in the reasonably near future.
Sincerely yours,
Hugh A. Mose
Transit Manager
Iowa City Transit
bj5/14
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
.,
REcEtVt:p SEP 12 1979
The Mayor of Iowa City
Dear Mr Mayor,
12 t_ -.high Drive
Iowa City, Iowa 52240
September 10 , 1979
I am wtiting to request that the Mark IV Bus be rerouted ,
At present, the Mark IV Bus takes Denbigh Dr. for both the outbound
and inbound trips, thus there is a bus passing our house every
15 minutes. The residents on Denbigh Dr. are therefore subject
to a very high degree of noise pollution in addition to the noise
already existed of low flying aircraft over the area. Although
I take the bus to work re larl_, I still believe this is unfair
to people (like myself and my family) who bought their houses
on Denbigh Dr, when there was no bus running along it and there
was, no city plan to create a bus route through it ; therefore we
were led to believe that the quietness of our residential area
would be preserved,
If a compromise is necoaaary, then I suggest that the 'ark IV
Bus takes West Benton for the outbound trip and only takes
Denbigh Drive for the inbound trip. This solution would at least
cut our noise pollution by half.
The change that I suggested above has another advantame: At
present, the inbound bus is always about 5 minutes late by the
time it gets to the corner of Sunset & Denbi"h (at least in the
morning), I figure this delay to worsen in the adverse weather
condition in the Winter. The suggested change will cut the length
f of the circuit a few minutes and hence eliminates the delay.
Sincerely yours,
i /VI
i
N. r. Cac
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
I',
A"
johnson county
A regional planning commission
'?1/2 south dubuque street, iowo city, Iowa 52240 (319)351-8556
September 20, 1979
't
1
t`
Mary C. Neuhouser .^mresw
Emn L. Brondr OeKur ve DhK.b
t
TO: Iowa City Council _
FROM: Pam Ramser
i
{
RE: Agency Funding Hearings and Information on Agencies I
Please note the following changes in the dates of agency hearings:
- Iowa City Babe Ruth League
- Boy Scouts
- Council on Aging
OLD DATE NEW DATE
Sept. 13 Sept. 20
Sept. 20 Sept. 27
Sept. 27 undetermined
The following agencies are listed on the hearing schedule but will not be
applying for funding for the next fiscal year nor attending the hearings:
- Nelson Developmental Center (scheduled for October 11)
- HERA (scheduled for October 18)
It has also been decided not to involve the day care centers (originally
scheduled for November 1) because their funding is handled through the
Department of Social Services and does not really fit in with the nature
of the hearings.
Dennis Showalter has indicated that Friends of the Children's Museum will
not be applying for funding under Aid to Agencies but will pursue other
means in order to bring the funding up to the level needed to maintain the
program.
..............................
In this week's packet you will find summaries of budget and program infor-
mation on the agencies which have been heard to date, and on those scheduled
for next Thursday.
Summaries for the agencies to be heard a week from next Thursday will be
included in next Friday's packet. And so on throughout the hearings.
PLEASE SAVE THESE SUMMARIES, as they will be useful later on in the budget-
ing process.
NOTE: Summaries have not yet been prepared on the three baseball/softball
programs.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
a,
September 6, 1979 Hearings
FUNDING REQUEST
SUMMARY SHEET
MID -EASTERN IOWA COMMUNITY MENTAL HEALTH CENTER
MAJOR BUDGETARY CHANGES FROM FY '80 TO FY 181
EXPENSES
Salaries $10,320 increase (+7.08)
Professional fees 1,501 increase (+7.0B)
Mortgage payment 1,050 increase (+7.06)
These represent $12,781 of a $160,781 TOTAL INCREASE in OPERATING EXPENSES (+7.08)
INCOME
Program Service Fees $ 7,898 increase (+20.40
*Contributions Toward
Operating Expenses 6,978 increase (+ 4.08)
These represent $14,846 of $16,282 TOTAL INCREASE in INCOME
*The category, "Contributions Toward Operating Expenses", as used by the Mental Health
Center includes county monies which should be recorded under "Fees & Grants From
Government Agencies" on Budget Form 3. Johnson County monies also appear to be
recorded twice on this form. An amended Form 3 is forthcoming.
OTHER PROGRAM AND BUDGET INFORMATION
Verne Kelley, Mental Health Center Director, explained that the agency shows an
$83,350 balance of funds for each year, which is roughly equal to 3� months' expenses.
This is needed to cover a lag of that duration in reimbursement which is regular in
the Center's operations.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1401IIES
(over)
REQUEST
FY'80 minus FY179
FY'81 minus FY180
SOURCE
FY 179
FY 180
FY 181
+ or (-)/6
Change
+ or (-)/%
Change
Johnson County
$136,050
$145,440
$155,621
$ 9,390
+
6.9
$10,181 +
7.0
TOTAL INCOME
$227,693
$229,974
$248,878
$ 2,281
+
1.0
$18,904 +
8.2
-Carryover
$ 75,091
$ 83,135
$ 83,135
$ 8,044
+10.7
$ O
TOTAL $$ AVAILABLE
$302,784
$312,929
$332,013
$10,145
+
3.4-
$19,084 +
6.1
TOTAL EXPENSES
$219,649
$2.29,794
$248,878
$10,145
+
4.6
$19,084. +
8.3
(Major Categories)
-Management
$ 68,925
$ 72,589
$ 80,724
$ 3,664
+
5.3
$ 8,135 +11.2
-Outpatient Ser-
vices
$134,974
$140,880
$150,744
$ 5,906
+
4.4
$ 9,864 +
7.0
MAJOR BUDGETARY CHANGES FROM FY '80 TO FY 181
EXPENSES
Salaries $10,320 increase (+7.08)
Professional fees 1,501 increase (+7.0B)
Mortgage payment 1,050 increase (+7.06)
These represent $12,781 of a $160,781 TOTAL INCREASE in OPERATING EXPENSES (+7.08)
INCOME
Program Service Fees $ 7,898 increase (+20.40
*Contributions Toward
Operating Expenses 6,978 increase (+ 4.08)
These represent $14,846 of $16,282 TOTAL INCREASE in INCOME
*The category, "Contributions Toward Operating Expenses", as used by the Mental Health
Center includes county monies which should be recorded under "Fees & Grants From
Government Agencies" on Budget Form 3. Johnson County monies also appear to be
recorded twice on this form. An amended Form 3 is forthcoming.
OTHER PROGRAM AND BUDGET INFORMATION
Verne Kelley, Mental Health Center Director, explained that the agency shows an
$83,350 balance of funds for each year, which is roughly equal to 3� months' expenses.
This is needed to cover a lag of that duration in reimbursement which is regular in
the Center's operations.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1401IIES
(over)
i
MID-EASTERN IOWA COMMUNITY mENTAL HEALTH CENTER
Page 2
!
I
I Mr. Kelley explained also that this budget does not (and cannot at the present
i time) address itself to the forthcoming mental health reorganization at the State
I
level. This reorganization will necessitate, for example, that the Mental Health
Center do screening for Mt. Pleasant Mental Health Institute (MHI).
l
Mr. Kelley noted that 858 of the Mental Health Center's use comes from Johnson
County, which is why Johnson County's share of funding ($155,621 requested for
j FY 181) is so much greater than those of Cedar and Iowa Counties. He said also
i that on an average day there are 2 cases closed and 2� new ones opened. This results
jin great difficulty in trying to meet the demand for services.
( Mr. Kelley notes in the Questionnaire the following problems in service
I! delivery:
"Waiting for service in Johnson County, the duration
of which is now about four weeks, except for
! emergencies. We have increased clinical staff hours
i 168 and we have increased new persons seen by 378
.I but we still cannot keep up with demand. A waiting
list of more than two weeks will count against us in
our upcoming accreditation review."
As many of you are aware, this is a problem which has been in existence for
quite some time. The Human Service Study profiles on Counseling and Mental Health
cited "Shortage of Personnel" as the number one problem in these areas and
i
recommended adding staff to the Mental Health Center to help meet demand.
While this budget proposal does not include additional staff, it is apparent
the Center's need for such is.greater even than when the study was done. The
addition of a full-time staff person for Johnson County is encouraged and should
be considered.
Ji. AMENDMENTS TO BUDGET INFORMATION
See (*) under MAJOR BUDGETARY CHANGES above: A revised Budget Form 3 is
I
forthcoming.
If
1 j
`1 1
!
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MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS-DES IiONIES
9
n
.^tember 6, 1979 Hearings
FUNDING REQUEST
SUMMARY SHEET
HEALTH ASSOCIATION OF IOWA
Request 1979 minus 1978 1980 minus 1979
SOURCE 1978 1979 1980 + or (-)/% Change + or (-)/6 Change
*United Way $ 500 $ 500 $ 1,000 0 -- $ 500 + 50.0
*TOTAL INCOME $199,108 $86,852 $82,264 ($112,158) - 56.4 ($4,588) - 5.3
-Carryover $ 4,987 $ 6,463 $ 5,963 $ 1,506 + 30.2 ($ 500) - 7.7
TOTAL $$ AVAILABLE $204,095 $93,345 $88,227 ($110,750) - 54.3 ($5,118) - 5.5
TOTAL EXPENSES $197,632 $87,382 $82,264 ($110,250) - 55.8 ($5,118) - 5.9
(Major Categories)
-Management $ 71,147 $19,920 $15,796 ($ 50,227) - 70.6 ($4,124) - 20.7
-Community Services $ 67,270 $ 8,529 $13,948 ($ 58,741) - 87.3 $5,419 + 63.5
-Public Health Ed. $ 40,222 $11,083 $16,562 ($ 29,139) - 72.4 $5,479 + 49.4
-Professional
Training $ 4,157 $ 7,026 $ 1,654 ($ 2,869) - 69.0 ($5,372) - 76.5
-Patient Services $ 2,836 $12,690 $11,917 $ 9,854 +347.5 ($ 773) - 6.1
*United Way allocations for 1978 and 1979 are incorrectly recorded on Budget Forms 1 and
3; allocation for each year was $500. This also changes amounts shown under TOTAL
INCOME and on several other lines. An amended Budget Form 1 will be placed on file.
MAJOR BUDGETARY CHANGES FROM 1979 TO 1980
EXPENSES
Salaries $ 982 increase (+6.08)
Transportation ($ 800) decrease (-13.68)
**National Obligation($5,747) decrease (-20.48)
These represent $5,565 of $5,118 TOTAL DECREASE in OPERATING EXPENSES.
(An increase of about $450 in payroll taxes makes up most of the difference.)
INCOME
Fundraising $5,000 decrease (-11.58)
This represents nearly the entire TOTAL DECREASE in INCOME ($5,118).
**Mental Health Association representatives noted that this apparent decrease in
national obligation dues is false. In 1979 they are paying off the unpaid balance
of 1978 dues. The actual obligation for the three years is, then:
1978 - $19,146
1979 - $20,986 (+9.69 over 1978)
1980 - $22,387 (+6.79 over 1979)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
i
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MENTAL HEALTH ASSOCIATION OF IOWA
Page 2
OTHER PROGRAM AND BUDGET INFORMATION
There was some question raised at the agency's hearing as to the amounts
listed for Payroll Taxes (Budget Form 3, Line 22) and Transportation (Budget
Form 3, Line 31a). Payroll Taxes ($7,801 for 1980's budgeted $17,472 in
salaries) seem inordinately high (44.6% of listed salary amounts). It was
suggested that this be checked with the agency's audit. Transportation costs
($5,100 in local mileage) for the director and advocate coordinator seemed
quite high and were not thoroughly explained.
Investment Income (Budget Form 3, Line 12) was explained to be from rent.
Request from J.C. United Way for 1979 was $1,000, the same as the 1980
request.
AMENDMENTS TO BUDGET INFORMATION
See (*) above.
rP - .
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110111ES
ar
j '^ Ptember 6, 1979 Hearings
FUNDING REQUEST
SUMMARY SHEET
YOUTH HOMES
FY 80 minus FY 79 FY 81 minus FY 80
SOURCE
FY '79
FY '80
FY '81
+ or (-) 8 Change
+ or (-)
6 Change
Johnson County
$12,000
$12,000
$13,000*
0 --
51,000
+ 8.3
Iowa City
8,000
8,000
9,000*
0 _
1,000
+12.5
TOTAL LOCAL
$20,000
$20,000
$22,000
0 --
$2,000
+10.0
TOTAL INCOME
$212,609
$198,050
$201,282
($14,559) - 6.8
$3,232
+ 1.6
-Carryover
$ 8,326
($ 2,847
($ 6,839)
($11,173) --
($3,992)
TOTAL $$ AVAIL-
ABLE
$220,935
$195,203
$194,443
($25,732) -11.6
($ 760)
- 0.4
TOTAL EXPENSES $223,782 $202,042 $215,651 ($18,740) - 8.4 $13,609 + 6.7
* Please note: Youth Homes FY '81 funding request from Johnson County and Iowa City are
wrongly recorded on Budget Form 1, lines 2b and 2c and on Page 2 of the Questionnaire
for Agencies Requesting Funding. The amounts should be, as abcve, $13,000 and
$9,000, respectively. This means that $2,000 should be added to the amounts shown
on lines 2, 3, 6, and 8 in the FY '81 column on Budget Form 1.
MAJOR BUDGETARY CHANGES FROM FY 180 to FY '81
The following budgetary changes account for most of the additional budgeted
expenses.
Salaries $ 8,202 increase (+7.08)
Rent 1,079 increase (+6.98)
Food & Supplies 1,470 increase (+7.08)
These account for $10,751 of a $13,863 TOTAL INCREASE in
OPERATING EXPENSES (+7.06)
OTHER PROGRAM AND BUDGET INFORMATION
Ron Henderson, Youth Homes Director, pointed out in his hearing presentation that
the budgetpresented is only an estimate based on past experience with the program.
The •;ency' s programs all provide residential care, and it is impossible to accurately
predict utilization rates, especially so far in advance. Thus, it is not possible to
manage future programming and budgeting variables as precisely as might be done with
other types of programs.
Mr. Henderson noted in his presentation that many youth shelters have closed or
face closure in the very near future. This is due to development of other alternatives
wtihin the system which obviate the need for shelter care in many instances. Because
of this, he said, changes in the program and budget for FY '81 may be greater than can
now be anticipated.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOIRES
(OVER)
YOUTH HOMES
Page 2
The Youth Emergency Shelter (only one of the agency's three programs) usually
provides 120 units of service per month (one unit = one client day). Last Month
only 98 units were provided, and the Shelter program has only one client at the
present time (an anticipated 30 units to be provided this month).
Mr..'Henderson said, in addition, that the Girls' Group Home would probably
have a similar fate to that of the Shelter. He said that its demise, however,
would be slower than the Shelter's - due to the more long-term nature of care pro-
vided. The Boys' Group Home will probably continue its existence and not be
phased out.
AMENDMENTS TO BUDGET INFORMATION
See page 1 of this summary.
ItICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MDItIES
SOURCE
Iowa City
Johnson County
United Way
TOTAL LOCAL $$
1978/FY 179
$27,327
7,987
5,000
$40,314
TOTAL INCOME $96,219
-Carryover $ 2,721
TOTAL $$ AVAILABLE $98,940
TOTAL EXPENSES
(Major Categories)
-Management
-Outreach
-Synthesis
$92,156
FUNDING REQUEST
SUMMARY SHEET
UNITED ACTION FOR YOUTH
1979/FY '80
$30,000
20,000
6,000*
$56,000
$99,886
$ 6,784
$106,670
$104,793
1980/FY '81
$35,000**
30,000
15,000
$80,000
•$115,500
$ 1,877
$117,377
Sept�'.er 6, 1979 Hearings
Col. 2 minus 1
+ or (-)8 Change
$ 2,673 + 9.8
12,013 +150.4
1,000 + 20.0
$15,686 + 38.9
$ 3,667 + 3.8
Col. 3 minus 2
+ or (-)8 Change
$ 5,000 + 16.7
10,000 + 50.0
9,000 +150.0
$24,000 + 42.9
$15,614 + 15.6
$ 4,063 +149.3 ($ 4,907) - 72.3
$ 7,730 + 7.8 $10,707 + 10.0
$125,600 $12,637 + 13.7 $20,807 + 19.9
$23,039
$
25,226
$
28,483
$
2,187
+
9.5
$ 3,257
+ 11.4
$34,798
$
43,159
$
51,236
$
8,361
+
24.0
$ 8,077
+ 18.7
$23,139
$
32,493
$
45,861
$
9,354
+
40.4
$13,368
+ 41.1
* Request for 1979 from United Way was $12,000. Thus, the $15,000 request for 1980
represents a 256 increase from the previous year's.
** The funds requested from Iowa City for FY 181 are for the Outreach Program only.
MAJOR BUDGETARY CHANGES FROM FY 180 TO FY 181
The United Action for Youth (DAY) budget proposal shows a 108 increase in income over
the previous year. The increase in funding being asked from local sources (i.e., Iowa City,
Johnson County, and United Way) is much greater than this (42.98 increase in local asking).
The extent of this increase in local funding request is largely due to an expected loss
of $23,000 in LEAA funding of the agency. The LEAA funding, which UAY has received for its
E Synthesis program, is now in its third year. This funding is provided on a 908 LEAA/108
local match basis during the first year; a 758/258 basis during the second year; and a 508/
508 basis during the third and last. In the fourth year, which here coincides with FY '81,
the funding must be picked up by other sources.
In his hearing presentation, Jim Swaim, UAY Director, said that other funding sources
were being sought to help pick up the LEAA funding loss. He said that certain regulations
and practices hindered UAY from receiving funding at this time. The Iowa Department of
Sbustance Abuse'(IDSA) is the most likely source of state or federal funding for the FY 181
period, but their allocations will not be determined for quite some time. Mr. Swaim said
also that school boards in outlying districts (e.g., Lone Tree, Solon, Clear Creek) might
be asked to assist with costs of delivering services by paying gas mileage for outreach
visits to their areas.
(over)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOIRES
a;
UNITED ACTION FOR YOUTH
Page 2
OTHER SIGNIFICANT BUDGETARY CHANGES in major expense categories and income sources
from FY 180 to FY '81 are listed below.
EXPENSES Salaries
$12,000 increase
Rent (new expense)
3,600 increase
Equipment Rental (new expense) 3,500 increase
Repairs (occupancy)
1,200 increase
Utilities
(1,100)decrease
These account for $19,200 of a $20,807 TOTAL INCREASE IN OPERATING
EXPENSES.
INCOME Gov't Funding (excluding IC + JC) ($12,000)decrease
Volunteer Staff
(3,000)decrease
Contributions
5,500 increase
OTHER PROGRAM INFORMATION
Client/staff ratio was the same in 1978 as in 1977.
-Both the Outreach and Synthesis programs have actively worked to meet needs
cited in the 1977 Human Services Study on Juvenile Justice. These needs were
identified as those for 1) outreach to alienated youth where they are located
and 2) alternative recreational programs and activities to interest and
involve alienated youth.
The successful expansion of outreach work to the non -urban areas of Johnson
County and the development of the Synthesis program to include opportunities
for increased involvement and responsibility for young people have enabled
the agency to provide its valuable resources to an increasing number of
Johnson County youth.
AMENDMENTS TO BUDGET INFORMATION
Fiscal Year Budget Form 1 - Line 9, FY 179 column: The amount of $830 should
be shown here.
Quest
from UnitediWayafor 1980for Ashouldsbeechangedgtoureadg"- Page 2„ $12: The amount asked
$15,000.
Calendar Year Budget Form 1 - Summary of Expenses and Outlays, 1978 Column:
No breakdown is shown on lines 9, 10, 12, 12a, and 12b. This information is forth-
coming.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
f
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UNITED ACTION FOR YOUTH
Page 2
OTHER SIGNIFICANT BUDGETARY CHANGES in major expense categories and income sources
from FY 180 to FY '81 are listed below.
EXPENSES Salaries
$12,000 increase
Rent (new expense)
3,600 increase
Equipment Rental (new expense) 3,500 increase
Repairs (occupancy)
1,200 increase
Utilities
(1,100)decrease
These account for $19,200 of a $20,807 TOTAL INCREASE IN OPERATING
EXPENSES.
INCOME Gov't Funding (excluding IC + JC) ($12,000)decrease
Volunteer Staff
(3,000)decrease
Contributions
5,500 increase
OTHER PROGRAM INFORMATION
Client/staff ratio was the same in 1978 as in 1977.
-Both the Outreach and Synthesis programs have actively worked to meet needs
cited in the 1977 Human Services Study on Juvenile Justice. These needs were
identified as those for 1) outreach to alienated youth where they are located
and 2) alternative recreational programs and activities to interest and
involve alienated youth.
The successful expansion of outreach work to the non -urban areas of Johnson
County and the development of the Synthesis program to include opportunities
for increased involvement and responsibility for young people have enabled
the agency to provide its valuable resources to an increasing number of
Johnson County youth.
AMENDMENTS TO BUDGET INFORMATION
Fiscal Year Budget Form 1 - Line 9, FY 179 column: The amount of $830 should
be shown here.
Quest
from UnitediWayafor 1980for Ashouldsbeechangedgtoureadg"- Page 2„ $12: The amount asked
$15,000.
Calendar Year Budget Form 1 - Summary of Expenses and Outlays, 1978 Column:
No breakdown is shown on lines 9, 10, 12, 12a, and 12b. This information is forth-
coming.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
,
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES FIOINES
Seje, `jber
13, 1979 Hearings
FUNDING REQUEST
SUMMARY SHEET
MAYOR'S YOUTH EMPLOYMENT PROGRAM
FY480 minus FY'79
FY881 minus FY'80
SOURCE FY '79 FY '80 FY 181 + or (-)/% Change
+ or (-)/% Change
Iowa City $21,271 $23,133 $24,752 $1,862 + 8.8
$1,619 + 7.0
TOTAL INCOME $52,017 $55,200 $58,694 $3,183 + 6.1
$3,494 + 6.3
i
$ -0- $ -0- $ -0- $ -0- --
$ '0- --
-Carryover
TOTAL EXPENSES $45,306 $55,200 $58,694 $9,894 + 21.8
$3,494 + 6.3
�.
(Major Categories)
r
-Management $14,428 $14,850 $15,298 $ 422 + 2.9
$ 446 + 3.0
-Subsidized Youth
I
Employment $30,838 $40,310 $43,356 $9,472 + 30.7
$3,046 + 7.6
i
I
MAJOR BUDGETARY CHANGES FROM FY 180 TO FY 181
EXPENSES
salaries $3,566 increase (+7.2%)
Supplies ($ 268) decrease (-60.0%)
i
Conferences, Meetings($ 125) decrease (-41.7%)
These represent $3,173 of a $3,494 TOTAL INCREASE IN OPERATING EXPENSES.
INCOME
Gov't Agencies (State Funds) $1,832 increase (+7.0%)
The remainder of the proposed $3,494 increase in income comes
from:
Work Study -$43
i
Iowa City - $1,619
OTHER PROGRAM AND BUDGET INFORMATION
Members of the Board of Directors now serve 37year terms; last year's information
indicated that they served for an indeterminate time period.
-Staff/client ratio has changed little: Last Year 1:20
i
This Year 1:23
-62 clients served in 1978.
-90 persons contacted agency for placement.
Marylee Dixon, Mayor's Youth Director, indicates that the program could offer a
fuller and more continuous service if local and state funding were
increased and state
approval to operate a 12 -month program given.
(OVER)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES FIOINES
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MAYOR'S YOUTH EMPLOYMENT PROGRAM
Page 2
The number two priority area (of ten) in the Human Services Study on Juvenile
Justice addressed youth employment needs. A need for greater training programs
and job -site development in the private as well as public sector for all adolescents
was found. The need for increased job development in the private sector, particularly
for disadvantaged youth, was emphasized, as well as the need for a program of job
assistance to be made available to youth under age 16.
The Mayor's Youth Employment Program's goals for FY '81 indicate that it is
available to provide information on youth -employment related matters to schools
and other community groups upon request and that the program will be more active
in working with handicapped persons next year.
AMENDMENTS TO BUDGET INFORMATION
On Budget Form 1, Line 8, the ending balance shown for FY '79 is not carried
over to FY '80 (bine 1). This is because these funds were state monies that were
lost because they were not used.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101RES
I
Se�ember 13, 1979 Hearings
FUNDING REQUEST
SUMMARY SHEET
JOHNSON COUNTY PALS PROGRAM
Request FY'80 minus FY179 FY181 minus FY'80
SOURCE FY 179 FY 180 FY 181 + or (-)/8 Change + or (-)/8 Change
Iowa City $11,838 $13,700 $17,000 $1,807 + 15.2 $3,300 + 24.1
Johnson County $ - $ 3,000 $ 4,000 $3,000 $1,000 + 33_3
TOTAL LOCAL $11,893 $16,700 $21,000 $4,807 + 28.8 $4,300 + 25.7
TOTAL INCOME $14,820 $18,000 $23,223 $3,180 + 21.5 $5,223 + 29.0
-Carryover $ 4,424** $ 5,835** $ 1,862 $1,411 + 31.9 ($3,973) - 68.1
TOTAL $$ AVAILABLE $19,244 $23,835 $25,085 $4,591 + 23.9 $1,250 + 5.2
TOTAL EXPENSES $13,409 $21,973* $24,285 $8,564 + 63.9 $2,312 + 10.5
*As can be seen on Budget Form 1, Line 12b, the extent of increase in expenses (and
needed funds) from FY 179 to FY 180 was largely due to the addition of a half-time
caseworker to assist the director with client caseload.
**Includes $4,000 surplus from FY 178 Iowa City funding, restricted to salaries.
f MAJOR BUDGETARY CHANGES FY 180 TO FY 181
jThe agency's Beginning Balance will have been depleted by about $4,000.
f EXPENSES
Salaries $1,798 increase (+10.1$)
Emp. Benefits $ 514 increase (+24.0$)
These account for entire increase in expenses ($2,312).
INCOME
Gov't. Agencies (not I.C. or J.C.) $800 increase (+80.08)
! Assessments and Dues $123 increase (+41.08)
OTHER PROGRAM AND BUDGET INFORMATION
! � I
-Staff/client ratio is 1 1/2 staff: 70 children
70 volunteers
70 parents .
or 1: 47 matches
This does not include administration of a small group recreation program
provided for an additional 40 children waiting to be matched.
I
-50 children were matched in 1978.
-The agency had 200 service contacts in 1978.
I ' Jan Peterson, Director of the PALS Program, and Janet Martin, 411 and Youth
Coordinator, point out in their comments that although the agency has added a
half-time caseworker, there is still a long waiting list. The waiting list is
entirely or almost entirely made up of boys, and the waiting time is 8 to 12
months.
(OVER)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES Ido RIES
JOHNSON COUNTY PALS PROGRAM
Page 2
The need for additional (male) volunteers to be matched with boys on the
waiting list was cited as part of the number one priority need in the Human
Services Study on Juvenile Justice. The study noted that this need could be
met to some extent through increasing the staff capabilities of the Pals
Program. According to statistics cited in the 1977 study, at least 1 2/3 and
possibly 2 full time staff persons could be justified.
The agency added its half-time caseworker since the study was done, bringing
total staff to 1 1/2 full time equivalents. It appears that an additional 1/2 -
time staff could be 'justified, although the agency is not seeking this for
FY '81.
AMENDMENTS TO BUDGET INFORMATION
On Budget Form 3 Iowa City and Johnson County funding should not be shown on
Line 2a. Totals on Line 16 would then be $7,135 (FY 180) and $4,085 (FY '81).
Deficits shown on line 46 would then be $14,838 (FY 180) and $20,000 (FY 181).
An amended Form 3 will be placed on file.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIRES
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JOHNSON COUNTY PALS PROGRAM
Page 2
The need for additional (male) volunteers to be matched with boys on the
waiting list was cited as part of the number one priority need in the Human
Services Study on Juvenile Justice. The study noted that this need could be
met to some extent through increasing the staff capabilities of the Pals
Program. According to statistics cited in the 1977 study, at least 1 2/3 and
possibly 2 full time staff persons could be justified.
The agency added its half-time caseworker since the study was done, bringing
total staff to 1 1/2 full time equivalents. It appears that an additional 1/2 -
time staff could be 'justified, although the agency is not seeking this for
FY '81.
AMENDMENTS TO BUDGET INFORMATION
On Budget Form 3 Iowa City and Johnson County funding should not be shown on
Line 2a. Totals on Line 16 would then be $7,135 (FY 180) and $4,085 (FY '81).
Deficits shown on line 46 would then be $14,838 (FY 180) and $20,000 (FY 181).
An amended Form 3 will be placed on file.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIRES
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^:eptember 13, 1979 Hearings
MAJOR BUDGETARY CHANGES FROM 1979 TO 1980
EXPENSES
Major categories (program services) which show the greatest increase from 1979 to
1980 are:
1979 1980 + or (-)/% Change
Glasses $400 $500 $100 + 25.0
Clothing $350 $500 $150 + 42.9
Dental $550 $600 $ 50 + 9.1
School Supplies $150 $200 $ 50 + 33.3
The category of "Miscellaneous Expenses" for 1979 shows $50; no amount is shown
for 1980.
Beginning Balance is steadily increasing - from .$962.38 (1979) to $1,192.38 (1980),
an increase of $230 or 23.98.
OTHER PROGRAM AND BUDGET INFORMATION
See summary report for 1978 on reverse side.
AMENDMENTS TO BUDGET INFORMATION
None.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES I401NE5
(over)
FUNDING REQUEST
SUMMARY SHEET
SCHOOL
CHILDREN'S AID
Request
1979 minus 1978
1980 minus 1979
SOURCE
1978
1979
1980
+ or (-)/% Change
+ or (-)/B Change
United Way
$1,150.00
$1,700.00
$1,700.00
$500.00
+47.8
$ 0
TOTAL INCOME
$1,709.20
$2,100.00
$2,100.00
$390.80
+22.9
$ 0
-Carryover
$ 555.07
$ 962.38
$1,192.38
$407.31
+73.4
$230.00 +23.9
TOTAL $$
AVAILABLE
$2,265.27
$3,062.38
$3,292.38
$798.11
+35.2
$230.00 + 7.5
TOTAL EXPENSES
$1,301.89
$1,870.00
$2,233.00
$568.11
+43.6
$363.00 +19.4
MAJOR BUDGETARY CHANGES FROM 1979 TO 1980
EXPENSES
Major categories (program services) which show the greatest increase from 1979 to
1980 are:
1979 1980 + or (-)/% Change
Glasses $400 $500 $100 + 25.0
Clothing $350 $500 $150 + 42.9
Dental $550 $600 $ 50 + 9.1
School Supplies $150 $200 $ 50 + 33.3
The category of "Miscellaneous Expenses" for 1979 shows $50; no amount is shown
for 1980.
Beginning Balance is steadily increasing - from .$962.38 (1979) to $1,192.38 (1980),
an increase of $230 or 23.98.
OTHER PROGRAM AND BUDGET INFORMATION
See summary report for 1978 on reverse side.
AMENDMENTS TO BUDGET INFORMATION
None.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES I401NE5
(over)
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School Children!§:Aid 7-16-79
1978
1978 showed a slight decrease in the amount of aid furnished
to families of students in the Iowa City Community School
District. This decrease reflects the preoccupation of the
nurses and the amount of energy that was spent in implementing
the mandatory immunization law. A total of 20 families have
received financi,a 1 aid for medical and dental needs. This
compares to 36 for the previous year.
# of Type of Amt. Amt. To date
students Aid Bufor .m Spent -177 �_
76
8 Glasses $600.00 $440.00 $373.00 $252.00
9 Clothing 500.00 300.00 319.00 174.00
5 Medical 300.00 320.00 176.00 263.00
2 Dental 550.00 560.00 196.00 301.00
�} Medication - 0 - 10.00 28.35 -'0 -
School Supplies- 0 - 60.00 158.25 68.64
Misc. ��� 2� �.00 50-94 0
1�r`S:UO $1 90.00 $1301-89 $10 .i
Balance January 1, 1978 $ 555.07 Balance January 1, 1979 $ 962.38
United Way allocatim 1150.00
donations 590
Balance December 30,1978 $ 9 999;.238 Balance July 169 1979 $1019.22
The allocation from United Way.for 1979 was raised to $1700.00-
I have requested funding in the same amount for 1980. We need
to be more aggressive in our case -finding. We have the funds --
they should be spent as intended.
o
Joan M. Buxton, Treasurer
FIICROFIIMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
I
Septembi 10, 1979 Hearings
' FUNDING REQUEST
SUMMARY SHEET
MISSISSIPPI VALLEY GIRL SCOUT COUNCIL
i
REQUEST 1979 minus 1978 1980 minus 1979
i
SOURCE 1978 1979 1980 + or (-)/$ Chane + or (-)/8 Change
i United Nay $ 12,000 $ 12,000 $ 15,930 0 -- $ 3,930 +32.8
TOTAL INCOME $641,576 $642,760 $716,260 $ 1,184 + 0.2
iii $ 73,500 +11.4
-Carryover $375,759 $337,451 $140,187 ($ 38,308)-10.2 ($197,265) -58.5
TOTAL $$ AVAILABLE $1,017,335
$980,211 $856,497 ($ 37,129)- 3.6 ($123,764) -12.6
TOTAL EXPENSES $679,884 $840,024 $854,024 $160,140 +23.6 $ 14,000 + 1.7
(Major Categories)
-Management $123,044 $155,000 $162,093 $ 31,956 +26.0 $ 7,093 + 4.6
-Capital Exp. $112,304 $125,000 $ 93,400 $ 12,696 +11.3 ($ 31,600) -25.3
-Troop Services $202,264 $323,304 $366,670 $121,040 +59.8 ($ 43,366) +13.4
i -Camp $242,272 $236,720 $232,323 ($ 5,552)- 2.3 ($ 4,397) - 1.9
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MAJOR BUDGETARY CHANGES FROM 1979 TO 1980
i
EXPENSES
i
Operating
Salaries $22,937 increase (+ 6.88)
Utilities 2,920 increase (+12.88)
Equipment Rental 3,210 increase (+14.88)
Printing & Publications 4,406 increase (+20.78)
Conferences & Meetings 1,140 increase (+ 9.98)
i Professional Fees
I (1,000) decrease -(-12.26)
iRecruitment (1,000) decrease (-36.18)
i These represent $32,613 of the $46,062 TOTAL INCREASE IN OPERATING EXPENSES (+6.48)
Capital
Property Acquis. & Improv: ($10,850) decrease (-15.88)
Equipment Acquisition ($20,750) decrease (-36.68)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIIIES
a
MISSISSIPPI VALLEY GIRL SCOUT COUNCIL
Page 2.
INCOME
Beginning Balance depleted by $197,264, or 58.5%, from 1979 to 1980.
Contributions Toward
Operating Expenses $ 1,200 increase (+13.6%)
Fundraising (Cookie Sale)
$25,000 increase (+10.0%)
Alloc. by Federated Fund-
raising Orgs. (not J.C. United Way) $48,570 increase (+21.8%)
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Program Service Fees ($ 6,300) decrease (- 5.3%)
These represent $68,470 of a $69,570 TOTAL INCREASE IN INCOME (excluding local
funding).
OTHER PROGRAM AND BUDGET INFORMATION
-Number of personnel for 1980 is projected to remain the same as in 1979
(81 paid staff); total fulltime equivalents also will remain the same
(34.10 fulltime equivalents). There has been an increase in staff from
79 to 81 since 1978 and a decrease in fulltime equivalents from 40.94
to 34.10 since that time.
-Staff/client ratio is one paid staff per 1,150 girls. Volunteer "staff"/
client ratio is not given but would be useful to know, as well as paid
staff/volunteer ratio.
-The agency notes that there is a need for more volunteer leaders and more
active recruitment programs. However, the amount designated in 1980 for
volunteer recruitment (and appreciation) is slightly less than that for
1979 (Budget Form 3, line 37). The extent of need specific to Johnson
County would be useful to know in order to better evaluate this comment.
-The statement of goals and objectives submitted for 1980 is much less
specific than that submitted last year for 1979. More specific objectives
would be helpful, especially if these could be applied to Johnson County.
-The Human Services Study did not address the area of recreational services
or the more "traditional" youth organizations such as the Girl Scouts.
Therefore, there are no findings to be cited here.
-1979 request from J.C. United Way was $25,000, as compared to the 1980 request
Of $15,930. Therefore, the 1980 request, while representing a 32.8% increase
over the 1979 allocation, is less than the 1979 request by $9,070, or 36.3%.
AMENDMENTS TO BUDGET INFORMATION
None at the present time.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES FIDIIIES
a+
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Sep' ber 20,
1979 Hearings
{
FUNDING REQUEST
SUMMARY SHEET
IOWANA COUNCIL OF CAMP FIRE GIRLS
SOURCEREQUEST
1978
1979
1980
1979 minus 1978
+ or (-)/i Change
1980 minus 1979
+ or (-)/% change
United Way
$ 4,500
$ 4,500
$ 7,600
0 --
$ 3,100
+68.9
TOTAL INCOME
-Carryover
$188,281
-0-
$206,405
-0-
$217,455
-0-
$18,124 + 9.6
-- -_
$11,050
+ 5.4
TOTAL $$ AVAILABLE
$188,281
$206,405
$217,455
$18,124 + 9.6
$11,050
+ 5.4
TOTAL EXPENSES
(Major Categories)
$188,281
$206,405
$217,455
$18,124 + 9.6
$11,050
+ 5.4
-Management
j -Club Services
j -Resident Camp
-Day Camp
-Payments to Affil.
$ 43,999
$ 40,115
$ 76,926
$ 11,621
$ 53,483
$ 49,178
$ 77,925
$ 8,626
$ 41,241
$ 67,649
$ 80,170
$ 9,690
$ 9,984 +21.6
$ 9,063 +22.6
$ 999 + 1.3
($ 2,995) -25.8
($12,242)
$21,975
$ 2,245
$ 1,064
-22.9
+99.7
+ 2.9
+12.3
Organizations
$ 15,620
$ 17,193
$ 18,510
$ 1,573 +10.1
$ 1,317
+ 7.7
MAJOR BUDGETARY CHANGES FROM 1979 TO 1980
EXPENSES
Salaries $6,910 increase (+6.58)
Supplies $1,081 increase (+3.9%)
Dues or Assessments $1,317 increase (+7.7%)
These represent $9,308 of a $10,850 TOTAL INCREASE in OPERATING EXPENSES.
INCOME
Alloc. by Federated Fund-
raising Orgs. (not J.C.
United Way) $5,295 increase (+ 8.0%)
Program Service Fees $4,515 increase (+ 5.5%)
Fundraising $1,800 decrease (- 9.68)
Investment Income $1,200 decrease (-44.48)
These represent $6,810 of a $7,950 TOTAL INCREASE in INCOME (not including
local funding).
PIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIIIES
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IOWANA COUNCIL OF CAMP FIRE GIRLS
Page 2
OTHER PROGRAM AND BUDGET INFORMATION
-All funds requested from United Way of Johnson County are designated for
"Club Type" Services, as they also were in 1979.
-Last year's request from J.C. United Way was $7,265. The 1980 request of
$7,600, while representing a 68.9% increase over the 1979 funding level,
is only 4.6% higher than the 1979 request.
-The staff/client ratio is:
1:10 for Day Camp
1:6 for Resident Camp
2:10 for Club Program
This is the same as indicated for last year.
-While the majority of board members are from Cedar Rapids, there are two
from Iowa City and one from Coralville.
-In 1977, the number of persons served in Johnson County was 651; in 1978
this increased to 842, an increase of 298. Services are provided in Solon
,and Iowa City.
-There are over 100 volunteers in the Camp Fire programs in Iowa City.
-The Human Services Study did not address the area of recreational services
or the more "traditional" youth organizations such as the Camp Fire Girls.
Therefore, there are no findings to be cited here.
AMENDMENTS TO BUDGET INFORMATION
None at the present time.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
= +
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FUNDING REQUEST
SUMMARY SHEET
CONGREGATE MEALS
r•:Ptember 27, 1979 Hearings
NOTE: The Congregate Meals program does not receive regular, yearly funding from
the Johnson County Board of Supervisors. Since they were scheduled on this
year's joint hearings schedule, the agency agreed to provide funding and
Program information and to make a presentation for general informational
Purposes.
All funding for the agency's regular yearly program comes .from Heritage Agency
on Aging. As such, funding is allocated for an October 1 - September 30 fiscal
year, and this is the period for which information was supplied on the forms. Infor-
mation is given for FY 78, FY 79 and FY 80.
The Johnson County Board of Supervisors plans to furnish the program's new
kitchen to be housed in the new Senior Center. The cost will be $50,000.
For information only, a breakdown of funding follows.
FY 78 FY 79
FY79 minus FY78 FY80 minus FY79
FY 80 + or (-)/9 Chan e + or (-)/9 Change
TOTAL INCOME $92,495 $127,636 •$155,455
(Heritage) $35,141 + 38.0 $27,819 + 21.8
.� ,TOTAL EXPENSES $92,495
$127,63f
(Major Categories)
-Management $ 2,634 $ 13,272
-Meals $87,793
� $108,260
-Supportive Services $ 7,048 $ 4,695
$155,455
$35,141
+ 38.0
$27,819
i
$ 14,092
$10,618
+400.1
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$20,467
+ 23.3
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+ 27.4
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FUNDING REQUEST
SUMMARY SHEET
CONGREGATE MEALS
r•:Ptember 27, 1979 Hearings
NOTE: The Congregate Meals program does not receive regular, yearly funding from
the Johnson County Board of Supervisors. Since they were scheduled on this
year's joint hearings schedule, the agency agreed to provide funding and
Program information and to make a presentation for general informational
Purposes.
All funding for the agency's regular yearly program comes .from Heritage Agency
on Aging. As such, funding is allocated for an October 1 - September 30 fiscal
year, and this is the period for which information was supplied on the forms. Infor-
mation is given for FY 78, FY 79 and FY 80.
The Johnson County Board of Supervisors plans to furnish the program's new
kitchen to be housed in the new Senior Center. The cost will be $50,000.
For information only, a breakdown of funding follows.
FY 78 FY 79
FY79 minus FY78 FY80 minus FY79
FY 80 + or (-)/9 Chan e + or (-)/9 Change
TOTAL INCOME $92,495 $127,636 •$155,455
(Heritage) $35,141 + 38.0 $27,819 + 21.8
.� ,TOTAL EXPENSES $92,495
$127,63f
(Major Categories)
-Management $ 2,634 $ 13,272
-Meals $87,793
� $108,260
-Supportive Services $ 7,048 $ 4,695
$155,455
$35,141
+ 38.0
$27,819
+ 21.8
$ 14,092
$10,618
+400.1
$ 820
+ 6.2
$137,938
$20,467
+ 23.3
$29,678
+ 27.4
$ 3,425
($ 2,353)
- 33.4
($ 1,270)
- 27.1
MAJOR BUDGETARY CHANGES FROM FY 79 TO FY 80
EXPENSES
Salaries $15,276 increase (+29.88)
Moving $ 1,000 (one-time expense)
Raw Food $ 8,140 increase (+14.29)
These represent $24,416 of a $27,819 TOTAL INCREASE in OPERATING COSTS.
OTHER PROGRAM AND BUDGET INFORMATION
-Staff/client ratio is 1:300.
-Approximately 4,000 people were served during 1978. (According to information
provided by the agency to the Human Service Project, a total of 48,389 meals
were served in the•iowa City area during FY -9.)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 140114Es
(Over)
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CONGREGATE MEALS
Page 2
-Approximately 7,680 hours were or will be donated during the current fiscal
year toward home -delivered meals, meal set-up, kitchen work, and Council
work at an approximate value of $23,090; it is estimated that this will
increase slightly to about 8,000 hours next year at an estimated value of
$24,000.
-Participants in the program may make voluntary contributions toward meals
and services. The amount of such contributions is not indicated as income
and its use to supplement other income is not discussed. This would be
useful to know.
-Complaints about the agency's services are given as: 1) lack of home -
delivered meals in the county and 2) routine housekeeping matters. The
agency indicates that (1) is being met, with households accepting
responsibility for delivery (it is not clear exactly what this means.) It
indicates that (2) can be met through better staff education and training.
-The Human Services Study on In -Home Support Services cites the need for
expansion of Congregate Meals (including home -delivered meals) programs to
reach rural elderly and homebound persons that currently do not have access
to these programs. (The study was completed in March, 1979).
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110PIES
,
k.
eptember 27, 1979 Hearings
FUNDING REQUEST
SUMMARY SHEET
HAWKEYE AREA BOY SCOUT COUNCIL
Request
SOURCE 1978 1979 1980 + or (-)/% Change + or (-)/% Change
United Way $ 15,000 $ 12,000* $ 19,000 ($ 3,000) - 20.0 $ 7,000 + 58.3
TOTAL INCOME $443,778 $425,674 $419,656 ($18,104) - 4.1 ($ 6,018) - 1.4
-Carryover $ 61,600 ($ 27,797) -0- ($ 89,397) -145.1 $27,797 + 100.0
TOTAL $$ AVAILABLE $505,378 $397,877 $419,656 ($107,501) - 21.3 $21,779 + 5.5
TOTAL EXPENSES $357,467 $402,147 $381,656 $ 44,680 + 12.5 ($20,491) - 5.1
EXPENSES - Johnson County Only**
$ 59,189 1$ 60,866** $ 68,663**$ 1,677 + 2.8 $ 7,797 + 12.8
(Major Categories)
-Management $ 16,162 $ 21,325 $ 31,921 $ 5,163 + 31.9 $10,596 + 49.7
-Program Services $ 42,217 $ 38,695 $ 35,870 ($ 3,522) - 8.3 ($ 2,825) - 7.3
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* 1979 request was $20,000.
** The amounts shown here are the totals of lines 9 through 12 on Form 1. These totals
j vary somewhat from those given on Form 3 - $69,681 for 1979 and $67,792 for 1980.
This may be due to a difference in methods of estimation used and should be explained.
I i
MAJOR BUDGETARY CHANGES FROM 1979 TO 1980
EXPENSES (Johnson County only - estimate is 18% of total Council budget)
Salaries $1,981 increase (+5.88)
Loan Repayment ($3,731) decrease (Loan totally repaid)
These represent $1,751 toward a $1,014 TOTAL DECREASE IN OPERATING EXPENSES
in Johnson County (as shown on Form 3 - see (**) above).
INCOME (for entire Council)
Fundraising $ 1,180 increase (+8.78)
Allocations by Federated
Fundraising Orgs. (not
incl. J.C. United Way) $ 2,873 increase (+2.18)
Misc. Revenue (Loan)($20,727) decrease (No carryover)
These represent $16,674 toward a $17,491 TOTAL DECREASE in REVENUE (not including
that from J.C. United Way.)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES I10111E5
(over)
HAWKEYE AREA BOY SCOUT COUNCIL
Page 2
j
OTHER PROGRAM AND BUDGET INFORMATION
-Staff/client ratio is 1: 400 volunteers
1:1200 youth
Ratio last year was given as 1:1625.
-Approximately 2,950 persons in Johnson County were served in 1978.
-The complaint mentioned regarding services is the same as was given last
year - not serving enough "
- 4 4 poor kids. The agency feels that this problem
could be alleviated through "getting parent or community support that will
allow expansion into areas such as Mark IV" but does not indicate how much.
support might be elicited or whether any attempts at recruiting have been
made.
I
-The Human Services Study did not address the area of recreational services
or the more "traditional" youth organizations such as the Boy scouts.
Therefore, there are no findings to be cited here.
AMENDMENTS TO BUDGET INFORMATION
'�. See (*) on Page 1.
Regarding dual sets of figures on Form 1 (lines 3, 6, 8), the top set
represents funds for entire Council, while the bottom set is for Johnson County
only. However, the bottom set does not seem to make sense in some places.
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MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES FIOPIES
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FUNDING REQUEST
SUMMARY SHEET
HACAP HEAD START PRESCHOOL CENTER
,tember 27, 1979 Hearings
SOURCE
1978
1979
Request
1979 minus 1978
1980 minus 1979
1980
+ or (-)/%
Change
+ or (-)/% Change
United Way*
$.4,708
$12,000**
$13,865
$ 7,292 +
154.9
$1,865 + 15.5
TOTAL INCOME
$35,756
$55,020
$55,260
$17,265 +
48.3
$2,240 + 4.2
-Carryover
$ 5,453
($ 3,015)
($ 733)
($ 8,468) -
155.3
$2,282 + 75.7
TOTAL $$ AVAILABLE
$41,209
$50,005
$54,527
$ 8,796 +
21.3
$4,522 + 9.0
TOTAL EXPENSES
$44,224
$50,738
$54,527
$ 6,514 +
14.7
$3,789 + 7.5
(Major Categories)
-Management
$ 5,307
$ 6,089
$ 6,614
$ 782 +
14.7
$ 525 +
-Day Care, Title
8.6
XX Purchase of
Service
$38,917
$44,649
$47,913
$ 5,732 +
14.7
$3,264 + 7.3
' Entire United Way allocation for 1978
and 1979
used as match for DSS
Purchase
of Service, $13,132
of 1980 request would be used in this way.
** Does not include
in TOTAL INCOME
$5,645 from 1978 unallocated
reserve. This is included, however,
for 1979.
1979 request from United Way was
$12,040.
MAJOR BUDGETARY CHANGES FROM 1979 TO 1980
EXPENSES
Salaries $3,241 increase (+9.38)
This accounts for most of a $3,789 TOTAL INCREASE in OPERATING EXPENSES
Decreases in operating expenses are:
Utilities ($616) (-44.38)
Phone ($400) (-80.08)
Insurance (prop'ty) ($ 74) (-19.88)
A new expense category for 1980 is "Parent activity funds and personnel
recruitment" ($115).
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HACAP HEAD START PRESCHOOL CENTER
Page 2
INCOME
Fees & Grants from Gov't
Agencies (DSS) $6,020 increase (+18.0$)
This represents the entire increase in income (excluding United Way funding).
OTHER PROGRAM AND BUDGET INFORMATION
Staff/client ratio is 1 teacher: 5 children. This is supplemented by support
staff.
-70 children were served during 1978, compared with 62 during 1977.
-Among the 20 children in the Title XX subsidized group, there are usually
8 or 9 families which pay sliding scale fees ranging from 600 to $3.00 per
day, according to income.
-Problems in delivering services are the same as those listed on last year's
application: 1) Eligibility guidelines are too restrictive and 2) longer
hours are needed by some families. The agency feels that it can provide
longer hours and still provide transportation as it has in the past through
the assistance of subsidized staff such as CETA and CDP enrollees. It is
noted that doing this is not possible with only the agency's regular funding.
-The need for day care for some children before and after school and beyond
the "regular" working hours (8 a.m. - 5 p.m.) is cited in the Human Services
Study on Child Care. Financing through CETA and CDP as discussed above by
Head Start should be aided and otherwise encouraged.
AMENDMENTS TO BUDGET INFORMATION
Salary total for 1979 on Budget Form 4 ($39,821) does not agree with that on
Form 3 ($34,990). This discrepancy should be explained and the correct information
recorded in the files.
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THE WALL STREET JOURNAL, Thursday, Sept. 20, 1979
Tax -Exempts
Chicago Bonds Rating
Is Lowered by S&P
BY WALLaraaaTJOURNAL 8WJR"0rtVr
NEW YORK—Standard h Poor's said It
downgraded to single -A -plus from double-A,
or
bsndsgh-grade, Its ranking of Chicago's
There was little market reaction to the
move, traderssaid, because the city's bonds
haven't traded at levels of other double-A
I credits for some time.
S&P. In Its action, noted Chicago's
"weakened financial condition," citing a
substantial operating deficit N 1978 that r&
In Chicago, a spokesman for Mayor Jane
Byrne said she was "unconcerned" about
the rating reduction and "confident" In the
city's Menial condition. He said the mayor
anticipated continued good relations with I&-
Cal
o-cal banks, which have supported city bond
offerings, but said It would be several
months before the next offering.
Mrs. Byrne has spent considerable time
since her election In April contending with
budgetary problems. She has accused her
predecessor, Michael Bllandic, of mtsman.
aging the budget and the city's snow re-
moval operation during last winter's heavy,
storms. The price tag for the snow cleanup
has been estimated at $10 million.
In May, citing a "cash flow shortfall,"
the mayor asked for and got a S64 million
low-laterrat loan from eight local banks to
pay Its bills.
Moody's, the other major gredit rating
agency maintains a double-A claalffcadon
on Chicago's bonds.
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IN
-AUGUST itW5LL. 1 1LN-
1919
for Lower Ralston Creek Neighborhood
STATUS OF SMALL CITIES PROJECT
Application Status
Iowa City's Small Cities grant application is undergoing review by the Omaha office of the
Department of Housing and Urban Development. However, we expect to receive official
notification of approval from HUD no later than September 15, 1979. Assuming HUD approves
our application, project funding will become available on October 1, 1979.
Environmental Review
The environmental review of the Small Cities Project is underway, with completion scheduled
for September 15, 1979. Upon completion of the Environmental Review Record, the document
will be available for citizen review and comment. Notification of the completion of the
environmental review and the "level of clearance finding" (statement of whether or not the
project will have have a significant effect upon the environment) will be published in the
Iowa City Press -Citizen. The September newsletter will contain additional information on
the project s enT vironmental review.
IowaCh_ ap_ t`r 403
Chapter 403 of the Iowa Code (of laws) authorizes cities to exercise certain powers in order
to rehabilitate, conserve and redevelop blighted areas. However, certain requirements must
be met first. The City Legal Department has determined that in order to comply with Iowa
law, Iowa City must meet these requirements for the Small Cities Project.
City Council took the first step toward meeting the requirements on July 31 when a
"Resolution of Necessity" was adopted, finding that the Small Cities Project is needed to
rehabilitate and redevelop the Lower Ralston Creek Neighborhood. The next step, the
reviewedion of a by the City Planning anment dlZoninghas
Commissionleted on August 16 andStaff.
theirThis
recplan
mmendations
forwarded to City Council. City Council will then hold a public hearing on the redevelopment
plan on September 11, with final action on the plan to be taken on September 18, 1979.
RALSTON CREEK IMPROVEMENTS
The most important element of the Small Cities Project, both in terms of cost and persons
benefitting, is the control of Ralston Creek flooding. Of the $2 million requested for the
Lower Ralston Creek Neighborhood improvements, $785,000 is allocated for improvements and
modifications to Ralston Creek, designed to contain 100 year frequency floods throughout the
project area.
Creek improvements planned for the Small Cities project area are part of the overall Ralston
Creek Storm Water Management Plan developed by Shoemaker Professional Engineers for
the City of Iowa City. Work to be accomplished through the Small Cities project will be .
coordinated with ongoing and future improvements upstream from the project area.
City of Iowa City, 410 East Washington 354-1800
Mike Flaherty, Small Cities Project Coordinator, ext. 324
Bruce Knight, Small Cities Citizen Participation Coordinator, ext. 317
t9t7
"ucaonLMED P
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ohe
crF+ekasoweatphank fromtallbertrStraetstofKirkwood Avenuecandtthe constructionwill be the exavaion and expansionoff
atland-
form (dike) with excavated materials. (A -see map below) Both banks will be stabilized
with rip -rap (crushed rock) and soil. (B)
Improvements along the creek's east bank will be made between Lafayette and Benton
Streets through the installation of sheet piling (a flood wall) and by filling low
areas. (C)
Improvements to structures which currently obstruct the creek will be made at Lafayette
Street, by removing and reconstructing the railroad trestle at a higher level grade (D),
and at Benton Street by constructing an additional culvert beneath the Benton Street
bridge (E). Benton Street will also be slightly raised.
Interior drainage of adjacent properties will be improved by the installation of storm
water pumping stations on both banks of the creek near Benton Street (F).
It is anticipated that improvements to the railroad trestle and the Benton Street bridge
will begin during the summer of 1980, with actual creek improvements scheduled to begin
in 1981 following the completion of all required property acquisition.
LOWER RALSTON CRSEK
Pa
CFF
C
C
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LAJ
M
BENTON
BENTON
STREET
PA! r, —
A 1ROJICT 901001UU
U111T CLOIIO TO TRAFFIC
VACATIO n11111
��1lOCR MUMfIt
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1ARCIL NUMB
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2
"ICRnnLMID B:
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CITIZEN INFO AND INPUT
Property Acquisition Informational Meeting Held
A meeting was held July 25 in order to present information on the property acquisition
process to property owners in the Lower Ralston Creek Neighborhood. Eleven residents were
present at the meeting which included a presentation of what the Small Cities Project would
include by Bruce Knight; information on the Uniform Property Acquisition and Relocation Act
from George Muss, Property Acquisition Specialist from HUD; a discussion of property
acquisition procedures in Iowa City by Mike Flaherty; and a presentation on the appraisal
process by Norman Bailey, a real estate appraiser from Iowa City.
After the information on property acquisition had been presented to the property owners, a
question and answer period was held. Some of the questions and concerns brought up and the
answers received are reported below:
-One resident expressed the concern that the price which he received for his property would
not be enough for him to replace it. Mike Flaherty responded that the City would provide
assistance in locating new property to replace the old at a reasonable price. He also
pointed out that some negotiation on the price may be possible.
-It was asked if it may be possible that the City would decide not to acquire all the land
currently proposed for acquisition. Mike Flaherty responded that if and when the full
application was approved all property listed will be acquired unless information brought out
in the Environmental Review Record does not warrant it.
-Another question brought out whether it would be possible for the current property owners
to get the land back once the improvements were made. Mike Flaherty explained that the only
way this could be done under Iowa law was through competitive bidding.
The questions listed above were some of the more important points brought out in the meeting.
If you would like more information on the meeting or have other questions on property
acquisition procedures, please feel free to call the Department of Planning and Program
Development.
Committee on Community Needs (CCN) Vacancy
The CCN, a citizens group appointed by the City Council to oversee the City's Community
Development Block Grant (CDBG) program, has a vacancy which is currently being advertised.
Any lower Ralston Creek resident who is interested in applying for this position should have
their application in to the City Clerk's office by September 18. Application forms are
available at the City Clerk's office or from Bruce Knight, small cities citizen
participation coordinator.
The Small Cities Project will be the major CDBG program being carried out over the next three
year period. Because of this fact, Lower Ralston Creek neighborhood residents are highly
encouraged to apply for any vacancies which come open on the CCN. By doing this the
residents of the area will be given the opportunity to have input into the CDBG programs as
they are carried out.
Things to Watch for
Earlier this year, the Storm Water Management Plan for the Ralston Creek watershed was
c1leted by Shoemaker-Haaland Profess anal ngineers. On August 22, 1979 at 7:30 PM, a
public presentation of this plan will be given in theme—City Civic Center. This plan
outlines the improvements which need to be carried out along Ralston Creek in order to
improve the flooding problems which the City has faced. It was this plan which proposed the
creek improvements which are going to be carried out in the Lower Ralston Creek Neighborhood
with the Small Cities program.
3
"1CPDnui.r" R-
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CITY OF IOWA CITY
M I °"G
n m Posrace
DEPT.' OF PLANNING &
WAID
PROGRAM DEVELOPMENT
MUM Iowa
raE,ne Na 155
MVIC CENTER
WWA CITY, IA 52240
91CROEIEHED Rr
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^City of Iowa Cit",
MEMORANDUM
(�-"de')
Date: September 19, 1979
To: City Manager and City Council
From: Lyle Seydel
Re: Sites for Public Housing (Turnkey)
1. On June 1978 the Housing Authority received approval for 48 units of
new construction, Public Housing, to be developed using the turnkey
method. The Council approved the pre -selected and approved site
concept. A one year extension has been granted with annual
contributions contract to contract of sale and start of construction
to be accomplished by 5-31-80.
2. At least 25 different parcels ranging in size from single lot to 40
units have been considered. At this time the City has three
privately owned parcels under 6 month option to purchase. These
parcels have HUD preliminary site approval. They are:
a. Lots 1 & 2, Block 3, Towncrest Addition, 2700 block of Muscatine
Avenue owned by Merrill Johnson - Sale price $55,000.
Preliminary approval for 8 units. (2 bdr.)
b. Lot 2 of Block 2, Braverman Center. Owned by Southgate
Development Center. Sale price $66,000. Preliminary approval
for 12 units. (3 Bdr. )
C. The north 181 feet of a parcel of land owned by University
Baptist Church located at the Northeast Corner of the
intersection of Benton and Westgate. Sale price $80,000.
Preliminary approval for 20 units. (Four 2 -Bedroom, Thirteen
3 -Bedroom, Three 4 -Bedroom.)
3. There are six sites owned by the City that have received preliminary
site approval from HUD. These six sites will provide for a total of
9 units. Attached is a brief analysis of each of these sites with
specific recommendations concerning each site. They are:
a. 333 S. Lucas one^Bedroom unit.
b. 900 Block North Dodge - (Old Water Tower Site) Duplex 4 -Bedroom
each side.
C. Vacated Virginia Street. West side of Prairie du Chien one 4 -
Bedroom unit. This site to be eliminated from further
consideration.
d. Vacated F Street between Muscatine and Third Avenue. Two 4 -
Bedroom single-family dwellings.
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< 2
i
e. Vacated Grant Court between Grant and Rundell. Two 4 -Bedroom
single-family dwellings.
f. Vacated 5th Avenue North of F and South of Creekside Park. One
4- Bedroom single-family dwelling.
4. There is one additional parcel of land owned by the City that could
provide perhaps three additional good building sites, [i.e. vacated
William White Blvd. (the old CRI&P Railroad R.O.W. between an
The
extension of Parsons and College Street). See attached lines and
staff is currently determining the exact property
ownership.
5. The turnkey method of production requires that the selected
developer own or control the site prior to entering into the contract
of sale. For these sites it will be necessary for the City to
establish a reasonable price for each of the City -owned parcels and
actually sell the parcels to the selected developer. State law
requires a public hearing be held on the disposition of City -owned
Property. Therefore, after discussion of the parcels at an informal
Council meeting it is recommended that a public hearing be held prior
to submission of the request to HUD for final site approval.
6. Request a public hearing be set for
1979,
to receive public input and determine final disposition of the above
i
City -owned parcels.
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Site A
333 S. Lucas
1. This parcel was acquired by the City in 1966. At that time the
parcel did include a house which has since beeen removed. Purpose of
acquisition was the planned extension of Court Street. That plan has
been dropped. The lot is 50' by 160' and is presently zoned R3. It
has a gentle slope from front to rear and is suitable for a 3 or 4
bedroom unit with perhaps a walk -out basement. The alley is concrete
and the concrete floor of the old garage is still present. A storm
sewer parallels the north property line and a 10" sanitary sewer cuts
across the southwest corner. Easements would have to be retained
over these areas.
2. Originally planned for a duplex, preliminary site approval contained
the following:
"This site is tentatively approvable for one 3 -bedroom single family
dwelling. Because of density of this area, tentative approval is
conditioned on a driveway from the street to the rear of the
dwelling. Alley access to this lot for parking is not acceptable.
The lot slopes from front to rear and would allow for a walk -out
basement. Tentative approval is also conditioned on the City not
retaining any easements in the vacated right-of-way."
Je&5ion/
The previous discussion was challenged and the original
determination was not changed. "This is a high-density
neighborhood. We will still require a drive from street. The walk-
out basement was not a requirement. Most houses on this (east) side
of the street do have off-street parking from Lucas Street."
3. The conditions upon which HUD provided tentative approval can be met
with the exception of easements which must be retained. It is
believed that upon submission of the survey plat accurately locating
the easements, that HUD will remove this restriction. Also there is
a possibility that the HUD person was looking at a different lot.
This parcel is on the west side of Lucas and because of the slope
from front to rear a driveway from Lucas would follow the same grade
making its use doubtful. The alley access is good and off-street
parking in the rear is most common in that block.
4. Recommendations
a. That this site be given further consideration as a site for one
3 -bedroom single-family dwelling and that necessary
documentation be prepared and final site approval be requested.
b. That an appraisal for current value be obtained and the parcel
be sold to the selected developer.
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a
C. In the event b. above is not approved and permissable, that the
parcel be offered for sale, first to adjoining property owners,
then to the general public.
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a
C. In the event b. above is not approved and permissable, that the
parcel be offered for sale, first to adjoining property owners,
then to the general public.
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Site B
900 Block North Dodge Street (Old Water Tower Site)
1. This parcel has been owned by the City since the purchase of the
water system years ago. A water tower occupied the site until the
early 70's. It is in an established neighborhood surrounded by a
mixture of owner -occupied and rental units ranging in size from
single-family to multi -family. The entire lot size is 125' by 209'
on the south side and 186' on the north side. The lot has a gentle
slope from Dodge Street to the west for the first 50' or 60' then
drops off very sharply. This portion of the lot has little value.
2. HUD tentative approval for a duplex with four bedrooms on each side.
This approval is conditioned and is based on an acceptable site plan
being presented showing that adequate on-site parking and green play
area (usable rear yard) can be developed. This requirement cannot be
satisfied until the selected developer submits site plans.
3. Recommendations
a. That this site be given further consideration as a site for a
duplex structure with four bedrooms on each side and that
necessary documentation be prepared and final site approval be
requested.
b. That a current appraisal be obtained and the site sold to the
selected developer.
C. That in the event b. above is not approved and permissable, that
the parcel be offered for sale, first to adjoining property
owners, and then to the general public.
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Site C
{ Vacated Virginia Street Westside Prairie du Chien Road
1. This site has tentative approval for one 4 -bedroom single family
dwelling. Tentative approval was based on "screening the area
abutting the mobile home park with an 8' high wooden fence and
appropriate screen planting. Tentative approval is also conditioned
on the 10�" storm sewer easement being located so as not to restrict
building placement to where an unacceptable product would result."
2. The lot is 60' by 181' on the north and 150' on the south. It has a
gentle slope from Prairie du Chien Road to the west for the first
140', then drops sharply into the ravine at the west end. The survey
of the site has been completed and reveals several discrepancies upon
which earlier decisions were based.
i
a. The storm sewer is actually near the center of the lot and not
10' south of the north property line.
b. There are some encroachments on the property (i.e. 2 mobile
homes and a .graveled parking area belonging to the Larson
Trailer Court.)
C. The overhead power line is approximately 20' north of the south
property line.
i
3. To utilize this as a building site would require moving the storm
sewer. This would cost approximately $4,000. It would require
imovement of the two trailers and prohibit future use of the graveled
parking area.
4. Recommendations
i
a. Obtain an appraisal and sell the property to adjoining property
owners, retaining necessary easements.
t
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Site D
Vacated F Street Between Muscatine and Third Avenue
1. This site is 75' wide by 255' on the north side and 173' on the south.
It has a gentle slope from south to the north the full length of the
lot. There is a high pressure gas line cutting across the lot from
west to east; however, discussion with a representative of the Iowa -
Illinois Gas & Electric Co. indicates they can and will remove this
line when requested, at no cost to the City. The site is well
located in relationship to schools, shopping and transportation.
2. This is an excellent site for two 4 -Bedroom single-family dwellings,
one facing Third Avenue and one facing Muscatine Avenue. Vehicle
access for both units could be a common drive from Third Avenue with
parking for both between the buildings.
3. There has been some communications between the City staff and the
property owner to the south. He is very much opposed to the City
building on this site. The property owner to the north on the 3rd
Avenue side has enroached on the property by placing a gravel parking
stand on the property. An addition to the house was placed right at
the property line and a small concrete pad is probably over the
property line. For these reasons, I'm sure they will object to the
City building on the site. However, neither of the objections should
prevent building on this site.
4. Recommendation
a. That this site be given further consideration as a site for two
4 -bedroom single-family structures and that necessary
documentation be proposed and final site approval be requested.
b. That an appraisal be obtained and the parcel sold to the
selected developer.
C. In the event "b" above is not approved and permissable, that the
property be sold to either the adjoining property owners or the
general public as two building sites.
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Site E
Grant Ct. between Rundell and Grant St.
1.
Grant Court Right -of -Way. 60 feet wide and 280 feet in length. The
site is divided by Ralston Creek. Currently zoned R2 it would be
possible to place two duplex units on this site; however, recommended
use is to place two 4 -bedroom single-family structures on the site;
one on Rundell and one on Grant Street. Both lots are relatively
flat and portions are in the 100 year flood plain and will require
some fill and foundation build-up to meet current City requirements.
2.
This site has been the subject of both verbal and written communica-
tion from neighboring property owners objecting to the planned
utilization. HUD has granted tentative site approval subject to the
!
following conditions:
a. Provide documentation that the first floor will be one foot
above the 100 year flood hazard.
b. Extend footings or fill to HUD requirements.
C. No utility easement being retained by the City.
d. Flood insurance will be required.
The HUD conditions can and will be met with the exception of the
easement. There is an 18" storm sewer running from Grant Street to
Ralston Creek. The actual line is approximately 18 feet south of the
north property line. The driveway could be placed over the storm
sewer with a swail in the rear yard providing an excellent drainage
way. It is anticipated that HUD would reconsider the easement upon
submission of a completed landscape plan with a final plat showing
location and elevations.
Ibuilding
3.
The City has committed $1.5 million to construct two dams at the head
of Ralston Creek and plans on additional work such as channel
clearance which will reduce the flood hazard in this area. The
property owner of 436 Grant Street has indicated they have a dry
i
basement. With proper landscaping the diversion of water will not
endanger 436 Grant Street.
The site on the east side of Ralston Creek has a greater elevation;
however, it will still require extended footings and/or fill. The
i
18" storm sewer is not utilized on this side.
4.
Recommendations
a. That both sites be given further consideration as sites for
single-family four-bedroom units.
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9 r)
b. That the Council officially vacate the R.O.W.
C. That necessary documentation be prepared and final site
approval be requested.
d. That an appraisal be obtained and the parcels sold to the
selected developer.
e. In the event d. above is not approved and permissable, that the
property be sold to adjoining property owners or to the general
public as two building sites.
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Site F
5th Ave. North of F Street and South of Creekside Park
1. 5th Avenue R.O.W. has not been vacated. This is a 75' by approxi-
mately 150' lot. The R.O.W. in question here is that portion south
of Ralston Creek. The lot slopes off gently from F Street to the
north and the north half of the parcel does fall in the 100 year
flood plain. This site would require extended footing and/or fill.
The single-family dwellings on either side of this lot have walk -out
basements, so the flooding cannot be too severe.
2. There is a 12" sanitary sewer cutting across the rear of the lot;
however, it will not hamper placement of a 4 -bedroom single-family
dwelling on this parcel. Tentative site approval has been received
(verbally only at this time). The same conditions will be placed on
this site as on Grant Court as they pertain to building elevations
and easements. There has been some encroachment on the property on
the southeast corner as an existing rock driveway is utilized as
parking by the occupants of the adjoining property.
3. After this R.O.W. is vacated, action will be required to designate a
dividing line. This could be the center of Ralston Creek or at some
point on the south side of the creek which would leave responsibility
for creek bank maintenance with the Parks Department.
4. Recommendations
a. That this site be given further consideration as a site for a 4 -
bedroom single-family dwelling.
b. That the Council officially vacate the street R.O.W.
C. That necessary documentation be prepared and final site
approval be requested.
d. That an appraisal be obtained and the parcel be sold to the
selected developer.
e. That in the event d. above is not approved and permissable, that
this lot be sold to the adjoining property owners or to the
general public as a building site.
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City of Iowa Cit;
MEMORANDUM
Neal G. Berlin DATE; July 30, 1979
10: Mike Kucharzak
City Attorney
FROM: Lyle G. Seydel
RE: Public Housing Sites
The attached map shows a portion of the Old Chicago Rock
Island 6 Pacific railroad right-of-way between an exten-
sion of Parsons Street to the intersection of College St.
This property was acquired by the city from Charles Alber-
hasky in July of 1950. Sometime between July, 1950, and
June of 1959, the property became known as William White
Blvd. or at least it was vacated as a street right-of-way
in July, 1959. Shortly after the right-of-way was vacated,
a variance was issued to Dr. and Mrs. John W. Eckstein,
1415 William White Blvd, which permitted them to maintain
access to that address.
This parcel of land could possibly provide two or more
building sites for public housing. Request the legal staff
research the title and dimensions of this property before
effort is expended. Alberhasky purchased a strip 100 ft.
wide, more or less, and the same description was used when
it was purchased by the city. Therefore, before proceeding
further, I must know if we have clear title and the specific
dimensions. The sooner this can be accomplished, the better.
LGS/cf
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City of Iowa Cit;
MEMORANDUM
Neal G. Berlin DATE; July 30, 1979
10: Mike Kucharzak
City Attorney
FROM: Lyle G. Seydel
RE: Public Housing Sites
The attached map shows a portion of the Old Chicago Rock
Island 6 Pacific railroad right-of-way between an exten-
sion of Parsons Street to the intersection of College St.
This property was acquired by the city from Charles Alber-
hasky in July of 1950. Sometime between July, 1950, and
June of 1959, the property became known as William White
Blvd. or at least it was vacated as a street right-of-way
in July, 1959. Shortly after the right-of-way was vacated,
a variance was issued to Dr. and Mrs. John W. Eckstein,
1415 William White Blvd, which permitted them to maintain
access to that address.
This parcel of land could possibly provide two or more
building sites for public housing. Request the legal staff
research the title and dimensions of this property before
effort is expended. Alberhasky purchased a strip 100 ft.
wide, more or less, and the same description was used when
it was purchased by the city. Therefore, before proceeding
further, I must know if we have clear title and the specific
dimensions. The sooner this can be accomplished, the better.
LGS/cf
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