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HomeMy WebLinkAbout1979-10-23 Bd Comm minutesE .. MINUTES OF 711E HOUSING COMMISSION - OCTOBER 3, 1979 - 3:30 P.M. CONFERENCE ROOM MEMBERS PRESENT: Kathleen Graf, Len Vander Zee, Rachael Dennis, Diane Klaus STAFF PRESENT: Flinn, Laverty, Scholten, Steinbach OTHERS PRESENT: Cathy Carlyle, KXIC 1. MEETING CALLED TO ORDER BY CHAIRPERSON, KLAUS, AT 3:35 P.M. I1. MINUTES OF THE SEPTEMBER 5, 1979, HOUSING COMMISSION MEETING WERE, APPROVED AS MAILED ON MOTION BY DENNIS, SECONDED BY GRAF, APPROVED 4/0. III. COORDINATOR'S REPORT WAS ACCEPTED AS MAILED. IV. CCN REPORT ON REHABILITATION PROGRAM - Question was raised regarding the Memo outlining CCN recommendations for the Rehab Program. Clari- fication is requested as to whether there is a limit to the amount of money that can be spent per individual. Concern was also expressed for better communication between Commission and Committee on Community Needs (CCN). V. HOUSING INFORMATION PAMPHLET - Laverty reported that the pamphlet should be complete in the next couple of weeks. Ile distributed a tentative list for distribution and asked for additional input from Commission members. VI. HOUSING APPEALS BOARD A. Consensus that Commission should not discuss Town f, Campus. Referred to Housing Appeals Board for appropriate action. B. By -Laws Changes - Housing Appeals Board - Action on By -Laws changes of Housing Appeals Board referred to Housing Appeals Board for action upon opinion of Assistant City Attorney Scholten that the Housing Commission should not vote on By -Laws for !lousing Appeals Board. V. DISCUSSION A. Recent Code changes regarding historical and architectural significance were briefly discussed. It is the understanding of the Commission that clarification of the Commission's role is forthcoming. VI. ADJOURNMENT - Moved by Dennis, seconded by Graf that meeting adjourn. Approved 4/0 at 4:35 p.m. APPROVED BY:. Diane Klaus, Chairperson 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES X197 MINUTES IOWA CITY PLANNING h ZONING COMMISSION OCTOBER 4, 1979 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Kammermeyer, Lehman, Lundquist, Blum MEMBERS ABSENT: Jakobsen, Vetter, Ogesen STAFF PRESENT: Boothroy, Wilkinson, Ryan, Plastino RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the Planning and Zoning Commission has reviewed the Ralston Creek Watershed Management Plan and find it consistent with the Comprehensive Plan and furthermore recommend its adoption by the City Council. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: 1. That the Legal Department provide staff assistance in researching possible alternatives for funding for acquisition of properties relating to the Ralston Creek project. SUMMARY OF DISCUSSION AND ACTION TAKEN: Chairperson Blum called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. Ile then called for consideration of the minutes of the meetings of September 13 (special meeting), September 17, and September 20, 1979. Blum asked that the minutes for the September 20 meeting be corrected to show that he had attended the Airport Commission meeting on that evening. There being no further corrections, the minutes of September 13 and 17 were approved as circulated and the minutes of September 20 were approved as corrected. Public discussion to consider the Watershed Management Plan for Ralston Creek. Dick Plastino, Director of Public Works, was present to discuss any aspects of the plan that the Commission had questions about. Ile explained that the plan does not try to address the 100 -year flood in the channel but rather the channel improvements are intended for the 10 -year flood. Kammermeyer expressed his feelings that a pedestrian way or bikeway should be maintained throughout the City along Ralston Creek. Plastino stated that he thought Marianne Milkman had provided for this in the Bikeways Plan for this area. There was some discussion regarding the acquisition of properties relating to this project. Plastino indicated that the Ralston Creek Coordinating Committee has suggested sending out a list of properties in the area to Iowa City realtors asking that if any of the listed properties become available for purchase that the City be notified. Ile also indicated that he would like for Planning and Zoning to request stuff assistance from the Legal Department in researching possible alternatives for funding for acquisition of properties relating to the Ralston Creek project. PIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIRES Planning and Zoning Commission October 4, 1979 Page 2 Kammcrmeyer moved, and Lehman seconded, that the Planning and Zoning Commission has reviewed the Ralston Creek Watershed Management Plan and find it consistent with the Comprehensive Plan and furthermore recommend its adoption by the City Council. Motion carried unanimously. Lehman expressed concern about the number of signs that are being posted on the kiosks in City Plaza and asked Plastino if there was anything that could be done to help in this matter. Plastino indicated that bulletin boards have been order and should be in place before too long. Commissioners also expressed concern about the bicycles, skateboards, and cars that have been observed in City Plaza. Concern was also expressed about the truck traffic that is routed through the Washington Street area from I-80. Plastino asked the Commission to consider some solutions to this problem. i Concern was expressed regarding the parking permits that are being issued for commercial loading in the plaza area. It was pointed out that there are provisions in the ordinance which state permits or commercially marked vehicles. Commission to discuss the acquisition of property for the extension of Foster Road. Blum stated that he would prefer to defer this matter until more Commissioners are present and until a staff report has been received. He further expressed his feeling that there appears to be no real urgency at this time. Bruce Glasgow stated that further delay might result in the unavailability of two of the houses that would be required for one of the alignments of Foster Road. Following a brief discussion on this matter, the matter was deferred until a staff report is received. i There being no further business, the meeting was adjourned. i i Prepared bzzele �/,/.L,�ia x� Sandfa Wilkinson, PPD Secretary Approved by49 //1 Ernest W. Lehman, P Secretary FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIn ES M I N11TRS IOWA CI'T'Y PLANNING 6 ZONING COMMISSION SPECIAL MEETING OCIDBER 11, 1979 -- 7:30 P.M. ENGINEERING CONFERENCE ROOM r1) MEMBERS PRESENT: Ogesen, Jakohsen, Lundquist, Kammermoyor, Vetter MEMBERS ABSENT: Blum, Lehman STAFF PRESENT: Schmeiser The Commission held a special meeting for the purpose of continuing its review of the new proposed zoning ordinance. The Commission reviewed the RM -12, RM -20, and RM -40 multi -family residential zones. Changes recommended by the Commission are on file with Don Schmeiser of the Department of Planning and Program Development. With no further business, the meeting was adjourned. Prepared by Dp ld 7eiser, Senior Planner FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES f f ( I; � I t i I 4F f v I f' j i I I I )` M I N11TRS IOWA CI'T'Y PLANNING 6 ZONING COMMISSION SPECIAL MEETING OCIDBER 11, 1979 -- 7:30 P.M. ENGINEERING CONFERENCE ROOM r1) MEMBERS PRESENT: Ogesen, Jakohsen, Lundquist, Kammermoyor, Vetter MEMBERS ABSENT: Blum, Lehman STAFF PRESENT: Schmeiser The Commission held a special meeting for the purpose of continuing its review of the new proposed zoning ordinance. The Commission reviewed the RM -12, RM -20, and RM -40 multi -family residential zones. Changes recommended by the Commission are on file with Don Schmeiser of the Department of Planning and Program Development. With no further business, the meeting was adjourned. Prepared by Dp ld 7eiser, Senior Planner FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES • MEETING OF ELECTRICAL BOARD OF APPEALS ENGINEERING CONFERENCE ROOM AUGUST 28, 1979 7:00 PM Boardmembers Present: Jim Hynes, Dale Flannery, Ferrel Turner. Staff Present: Paul Bowers Others Present: Ken Talby, Representative of Iowa Illinois, Robert A. Fliehler Representative of H.L.M., Dick Snyder Representative of H.L.M., Mel Schweer Representative j I of Iowa Illinois. i. I. Meeting called to order by Chairman Jim Hynes. i 3 II. Robert Fliehler of H.L.M. brought the elect board up to date on the service of the downtown mall. This service will be fed by four 1,000 amp transformers, it is not recommended to tie more than two of these transformers together into one disconnect and since there are four p transformers it will be necessary to have two disconnects, and the City ;...:.... - Code allows only one disconnect. The board had these possible options: 1. Option No. 1 would be two low voltage disconnects with an interconnect. .. �: 2. Option No. 2 would be two high voltage disconnects with an inter- II' I connect. 3. Option No. 3 would be two low voltage disconnects without an inter- connect. Motion made by Turner that the board receive a letter from the Fire Department stating what type of disconnect would be acceptable to them. Motion died for lack of a second. Motion by Dale Flannery that the two high voltage disconnects be put. in with the interconnect to be operated by Iowa Illinois personally. j; Seconded by Turner. Passed unanimous. i e III. Meeting dismissed by the Chairman. Respectfully submitted Paul Bowers, Secretary Approved By: Board Action 10/17/79 I Q pp, i 1. I MICROFILMED BY JORM MICROLAB I i I CEDAR RAPIDS-DES I401RES a r E MINUTES OF MEETING OF ELECTRICAL BOARD OF APPEAL ENGINEERING CONFERENCE ROOM SEPTEMBER 14, 1979 Boardmembers Present: Jim Hynes, Earl Eyman, Ferrel Turner, Dale Flannery Staff Present: Paul Bowers, Glenn Siders I. Admendment to the local electrical ordinance repeal 9:20,9 first par- agraph. Any person desiring to take examination for any of the licenses or cera tificates required by this code, shall make application to the electrical j inspector. Each application shall be accompanied by a receipt from the City for the examination fee, as set out hereafter, Substitute for 9:20.9 first paragraph the following: Any person desiring to take an examination for any license or certificate required by this code shall make written application to the Board on forms provided by the Electrical Inspector, Background information pro- vided by the applicant shall be verified by the Board prior to examination, Each application shall be accompanied by a reciept from the City for the examination fee, as set out hereafter. Above motion made by Dale Flannery. Seconded by Earl Eyman. Passed unanimous. Repeal 9:20,12 second paragraph, Before a person can apply for a Master Electrician's License, he/she must carry an Iowa City Journeyman's license for one year. d� 1 Substitute for 9:20.12 second paragraph the following: r Before a person may be examined for a Master Electrician's license, he/she must possess a valid Journeyman Electrician's license for one year, In the event the Journeyman's license is from a jurisdiciton other than Iowa City, the Board shall receive evidence sufficient to show that the license c was obtained as a result of successfully passing an examination equivalent } to the Iowa City examination, In the event that equivalency of the for- eign Journeyman Electrician's examination with the local examination can ji not be readily determined, the alternative evidence of a Journeyman ;! Electrician's license plus a certificate showing successful completion of a federally recognized apprenticeship program for electricians will satisfy the equivalency requirements, 1 Above motion made by Earl Eyman, Seconded by Ferrel Turner, i ,qgy FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES . ♦.�.-ice 1 Minutes of Electrical Board of Appeals Engineering Conference Room - September 14, 1979 Page 2 i Passed unanimous. Staff recommended to the Board that a definition be put in the code for a Master Electrician, Journeyman Electrician and a Electrician. The Board took it under advisement. Meeting adjourned by the chairman. Respectfully submitted Paul Bowers, Secretary Electrical Board of Appeals Approved By: Board Action 10/17/79 I i L'- I:. 4 IIf I I I � I I I i �I ti FIICROFILMED BY t JORM MICROLAB ' CEDAR RAPIDS•DES MOINES I R Mi a 14INUTES BOARD OF ELECTRICAL EXAMINERS AND APPEALS SEPTEMBER 19, 1979 MEMBERS PRESENT: Jim Hynes, Dale Flannery, Ferrell Turner, Earl Eyman STAFF PRESNET: Paul Bowers, Roger Scholten The meeting was called to order by Chairman Hynes. MOD POD APPEAL Mr. Gauger presented the appeal for Mod Pod. It read as follows: "We request that the circuit breaker panels be allowed to remain over the kitchenette counters in this office occupancy. The basis of our request is as follows; referring to Article 110-16 of the N.E.C. of 1978: 1. The equipment requiring adjustment, servicing or maintenance can be done with the equipment "dead", because a lockable fused disconnect is provided in the basement. 2. Approximately 5'0" of clear space exists in front of the panels above countertop height. 3. Lighting in the kitchenette area can be connected to the "house" panel for conformance to Article 110-16 (e), 'Illumination.'" The panelboards are located above the metal kitchen unit which contains a two burner range, a sink, and a small refrigerator. This unit is well grounded Mr. Gauger presented the case on the idea of being able to shut off this particular distribution panel. The Board maintained that this panel did not, in their judgment, have the required clear distances. The appeal was denied for the above reason. Mr. Bowers was asked to read the code section pertain- ing to the above. 110-16. "WORKING SPACE ABOUT ELECTRIC EQUIPMENT (600 VOLTS OR LESS, NOMINAL). Sufficient access and working space shall be provided and maintained about all electric equipment to permit ready and safe operation and maintenance of such equipment. (a) WORKING CLEARANCES. Except as elsewhere required or permitted in this Code, the dimension of the working space in the direction of access to live parts operating at 600 volts or less and likely to require examination, adjustment, servicing, or maintenance while alive shall not be less than indicated in Table 110-16(a). In addition to the dimensions shown in Table 110-16(a), the work space shall not be less than 30 inches wide in front of the electric equipment. Distances shall be measured from the live parts if such are exposed or from the enclosure front or opening if such are enclosed. Concrete, brick, or tile walls shall be considered as grounded." Mr. Gauger and Mr. King were trying to use an exception to this section which reads as follows: 110-16(a)3. Exceptions 1 and 2. "Exposed live parts on both sides of the work E i FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES Electrical Board of Apneals meeting - 9/19/79 page 2 space (not guarded as provided in Condition 1) with the operator between. Exception No. 1: Working space shall not be required in back of assemblies such as dead -front switchboards, or motor control centers where there are no renewable or adjustable parts such as fuses or switches on the back and where all connections are accessible from locations other than the back. Exception No. 2: By special permission smaller spaces may be permitted where it is judged that the particular arrangement of the installation will provide adequate accessibility." The above was not asked for until after the installation was made, A motion was made by Turner to deny the appeal and uphold the inspectors interpretation to have panels removed from the area, The motion was seconded by Flannery and carried by a unanimous vote, A motion was made by Turner that this matter be looked into to see why this building got as far as it did in the electrical without any inspections and how the building permit got issued without a clear meaning as to everything that was contained in that building permit. The motion was seconded by Eyman. Discussion followed. No action was taken on this motion. Another motion was made by Turner that this whole affair be looked into. 1. The Board should contact the Council as to how this building got this far and 2. the Board should contact the contractor to see if the Building Permit was thoroughly explained to him, that he had to have electrical inspections and plumbing inspections or if he could surmise that because he had an engineer on the job that he didn't need these inspections. Eyman seconded the motion. Discussion followed. Board member Flannery suggested that because of confusion with two motions that the Board should go back to the first motion. Chairman Hynes stated that the second motion would be withdrawn and requested that the first motion be read back. Discussion on the first motion followed. Board member Flannery noted that Midwest, the electrical contractor who has done work in the community before and is familiar with the permits, should have known that inspections have to be called for. :Turner stated that he himself probably would have called Paul if he had been the sub -contractor. The Board expressed their concern that the electrical inspector is being blamed for this when they feel it is actually the management of the Building Inspection Department that has failed to make certain that the prints were thoroughly reviewed before the building permit was issued. e Chairman Hynes called for a vote. Flannery voted nay, Turner, Eyman any Hynes voted aye and the motion carried. A motion was made by Eyman that the chairman be directed to write a letter to Council indicating the Board's lack of confidence in the management of the building inspection program. Turner seconded the motion. Roger Scholten stated that in his opinion the motion was not a proper subject unless it related to the appeal before the Board that night because it wasn't on the agenda Discussion followed. Chairman Hynes called for a vote. Flannery voted nay, Hynes, Eyman and Turner voted aye and the motion carried. Chairman Hynes was directed to contact the Council regarding the fact that the Board feels that the Electrical Inspector is being subjected to undue criticism and pressure. Chairman Hynes adjourned the meeting. �11��1.cf:ti/ s. --c_ APPROVED BY: Board Action 10/17/79 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES l' MINUTES ELECTRICAL BOARD OF APPEALS ENGINEERING CONFERENCE ROOM OCTOBER 3, 1979 MEMBERS PRESENT: Jim Hynes, Earl Eyman, Ferril Turner, Dale Flannery (he appeared at the meeting late) STAFF MEMBERS PRESENT: Paul Bowers, Glenn Siders, Roger Scholten PRESS PRESENT: Tom Drury, Daily Iowan; Nancy Bruce, KXIC OTHERS PRESENT: Pierce King, AIA; Wes Fotsch, Mod Pod; William Gauger, P.E. Chairman Hynes opened the meeting at 7:00 p.m. A letter was presented to the Board by Pierce King. (Copy of letter to be supplied by Chairman of the Board). After presentation of the letter there were comments made both by Mr. King, Mr. Gauger and the Electrical Board was in discussion of the letter as it was presented. Mr. Turner made a motion stating we will f allow Mod Pod to have the panels as they are providing a legal interpretation from the legal staff. That was seconded by Earl Eyman and after further discussion the motion was withdrawn by both Turner and it Eyman. A motion by Ferril Turner that Mod Pod's proposal be approved as proposed with a sign to be worded and sized by the Electrical Inspector. ti This was seconded by Earl Eyman. Discussion followed with the idea that the size and lettering should be determined by the Board and not the Electrical Inspector. The motion was modified to the effect that the size of the sign would be 4" x 4" and the writing was to be in red and that the sign was to be mounted permanently on the door by rivets. The wording on the sign would state: "DANGER: Turn off panel and padlock switch number DS -1, DS -2 in the basement before removing panel cover." Voting on the above motion was Flannery, Turner and Hynes, yes, and Earl Eyman abstaining. An addition to the above business with Flannery making a motion that a letter be sent to the electrical contractor, Midwest, suggesting that he call for inspections of the work being done in the future. The letter was to contain a warning stating that the above inspections were not made for rough -in and that the problem presented in this case was not brought to the attention of the Electrical Inspector before the installation. Turner seconded the above motion. There was some discussion afterwards and it was a unanimous decision. Chairman Hynes closed the meeting. Approved By: Board Action 10/17/79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110IIIES a1 ■ Minutes: lawn City Municipal Alrporl Couualsslon, S1101.1n1 Moellag, October 11, .1979 7:30 I'M Iowa City Civic Center Members Present: Embree, Redick, .Sneugling Members Ahaenl: Ileckweun, Phippu Others Present: Steve Starley (Special guest from the IinvLronmentaL Protection Agency) Bob Wright (Special guest from the Environmental Protection Agency) Ken Lowder, Sue Young (KXIC), Fred Tremmel, Elliot Full, Joe Galbraith (Kansas City EPA Office), Patricia Kraft (Kansas City EPA Office), Leo Brachtenbach, John Redick, Tom Drury (Daily Iowan), Richard Blum, Dale Melling, Barry Ginsberg Summary of Discussion: This was a special meeting of the ICMAC for the purpose of discussing with the guests from EPA the particular problems which Iowa City is experiencing as gen- eral aviation grows in the area and residential areas continue to encroach upon the airport. The meeting was called to order by Mr. Saeugling, acting as Chairman 1n the absence of Mr. Phipps. Fallowing the call to order, open discussion among the commissioners present and the two guests from EPA ensued. As no nctlons were taken at this meeting, a summary of the pertinent points discussed Is glven below By focusing on the cities of Santa Monica, California and Torrance, Cali- fornia, the EPA guests outline measures which Iowa City might adopt in seeking to alleviate some of the problems existing here: (1) inclusion of noise abatement procedures in the training of pilots (2) creation of curfews (for example, 11:00 PM - 7:00 AM) noting that exceptions should be made for emergencies (3) restriction of touch-and-go operations by all pilots during certain hours of the day, or certain days of the week (4) reaching the flying public via a large-scale mailing; thus informing users of the airport of the existence and nature of noise abatement policies (5) restriction of all aircraft with n noise rating above a certnln dera - bel level (it should be noted that such arestriction would possibly permit some quieter jets to use Iowa City and restrict some prop planes) (b) institution of landing fees (7) establishment of preferential runways to take traffic away from resi- dential areas whenever possible. It was stressed that, as proprietors of the Iowa City Airport, the (CMAC has the authority to establish the conditions under which the airport shall he run. However the Commission may not adopt any measures: (1) which will directly discriminate against any class of aircraft or FIICROFILMED BY JORM MICROLAB CEDAR RAPI0S-DES IIOINES ON 1CMAC specInI meeLing, OcLohvr 11, 1974, Minutes cont. Hann of pi IM Muis the suvcsure adopted last spring and subsv- (Iuently suspended to prohibit takeoffs on two runways to pilots on student status was not viable) (2) which violate leases held by anyone using airport property (3) which infringe upon that area of air traffic falling under strict control by the FAA. The EPA guests stressed the importance and long range value of trying to sit down with all parties concerned and work out solutions which would encourage voluntary compliance with noise abatement procedures. They emphasized that a diplomatic and concerned airport manager is instrumental to this process. Fi- nally it was pointed out that, if efforts at voluntary compliance fail for lack of cooperation, then the Cot mission has the authority to take formal steps to impose noise abatement measures such as those described above. Respectfully submitted: Jan Redick MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES s { a. r IOWA CITY HUMAN RIGHTS COMMISSION September 24, 1979 7:30 p.m. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Braverman, Costantino, Kuhn, Marcus, McCartt, McGuire, Munzenmaier, Reyes, MEMBERS ABSENT: Yates. STAFF PRESENT: Mejia, Ryan, Zukrowski. VISITORS: Karen Kalergis, KXIC; Robert Morris; Joe Penny. RECOMMENDATIONS TO THE CITY COUNCIL: None. RECOMMENDATIONS TO THE CITY MANAGER AND STAFF: Commission requested Sohpie to review Russell Ross' students' comments. Sophie will send copy of her job description and the Fire Department Affirmative Action Plan to the Commissioners. For the next agenda there will be a review by Pat Brown or her designee of the employment statistic summary. SUMMARY OF RELEVANT DISCUSSION: i I. The September 24, 1979 meeting was called to order at 7:30 p.m. by Chairman Braverman. 2. The following additions/corrections to the minutes were made: July 24, 2:00 p.m. meeting - correct Reese to read Reyes as present. July 24, 6:00 p.m. meeting - correct Reese to read Reyes as present. Motion as t and seconded minuteswmailedeinypackett(June 25, July 5y 9,1 1, 18, 24 accept eetill ngs) as corrected. Motion passed unanimously. Deferred to the next meeting approval of the minutes of July 23, 25 and September 4. Munzenmaier noted correction in N8 on September 4. Munzenmaier abstained, not Yates. 3. Public Discussion. Robert Morris questioned what progress had been made in the Woodfield's case, i.e. legal documents filed, action taken. Ryan reported that Roger made arguments resisting the temporary injunction and filed a brief as requested; now awaiting decision from judge - time frame questionable. Morris questioned what feedback the Commission had received regarding the July hearings. Commissioners indicated some interspection by themselves resulting in setting up a subcommittee for the possibility of revisin section of the Human Rights ordinance (modernize and revamp procedures. Mace suggested that a precedent has now been set by another commission which was allowed to hire an outside attorney to help with public hearing. if mistakes were made based on procedure, external counsel may have helped. The commission will use this in the future. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES X991 I Iowa City Human Rights Commission September 24, 1979 Page 2 Morris stated he felt the hearing was unruly; actions and language used which should not be tolerated in a public hearing. Mace accepted this as a point well taken; however, the commissioners felt they were unaware of any such behavior or language. 4. Age Discrimination in Employment Act. This is a Federal law which prohibits age discrimination in employment up to age 70 and also affects pension and fringe benefits. Problem arises because of in- consistencies with State laws. Sophie has been researching this because it is the responsibility of the Human Relations Department to meet compliance with the law. The possibility of a student intern research- ing this was discussed and this will be discussed with Pat Brown. 5. State Civil Rights Commission Rules. Sophie requested copies of "Administrative Rules." These will be forwarded to commissioners when they arrive. 6. Iowa Civil Rights Commission Training Session. Steve, Angelita, Dick MCC. attended. Basically it was a Survey Course of Complaint Processing. j It was suggested that a thank you letter should be sent from the Commission. It was mentioned that a model city ordinance was given to the participants by the State. This will be made available to the Subcommittee to use as a guide in reviewing our ordinance. The training session scheduled by the Human Relations Department was cancelled due to lack of attendance. This training course was to look at the City as a model employer. Because this goal is presently in suspension it was decided to put the training session on next month's agenda. The Commission requested Sophie to read the reports by Russell Ross' students discussing their candid comments as observers of the Commission. i I ' 7. Initiating local commission information system. Discussed the possibility of getting local commissioners together to deal with common problems. j Discussed Theobjective is sthatlall commissilonstdeal ter owith sthe esame eproblems and could benefit from other experiences in dealing with problems. It was j felt that possibly a group of commissions could make a point with an "omnipotent" state commission. There was some dissention on this issue I by commissioners who felt this had been tried before and was not effective. It was suggested that the commission first look at priorities and get present priorities in order (committees and projects) that effect this I commission. 8. Commission By-Laws Committee. This committee no longer exists. It performed its function and was retired. ' Blue Ribbon Subcommittee - City as a Model Employer. Dropped and taken over by Pat Brown. j I I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IdDIIIES 6 Iowa City Human Rights L^,fission September 24, 1979 Page 3 Education Subcommittee. Presently in limbo. Iden House Committee. Carla withdrew and Steve volunteered as chair. Angelita, Dick Y., Agnes and Braverman as ex -officio. Planning a public event. Ordinance Revision Committee. Yates (chair) and McGuire. Reminded this a Commission t at is commission project. Yates and McGuire are monitoring this project. Baseball Team Resolution. Final Report (until next spring). Have a vera comae ttment to deal with the issues of scheduling and facilities in the spring. Linda will send a letter in the spring reminding manage- ment of scheduling committments. For the present, Linda will send a letter commending the participation of all parties, summarizing the understanding and offering the commission's help in the future. She will request a written acknowledgement of this letter and its contents. Commission Priorit Pro'ects. Outgrowth of this is the Ordinance Priority Committee. 1 Drafted a letter to state asking them to review our ordinance. (2) Dick spoke with state and has their assurance of cooperation. (3) Sent letter to Hayek and met with him on September 24, 1979. Hayek is willing to help in terns of City staff; felt the ordinance is OK; suggested an accelerated time schedule for some cases; is much opposed to independent staff and council and would like the commission to reconsider this.Regarding committee redirection, discussion of various studies of the ordinance and revisions made. Angie felt confident that the City is in compliance with 601A. j Munzenmaier felt the committee must look at (1) injunctive power (2) parallel 601A.15 Complaint Hearing - delineation of functioning. A letter ihas been sent by Sophie to Thomas Mann regarding parallel structure, by-laws and she is awaiting a reply. within the remedy section it was felt that we do have provision to certify to a licensing body that an act of discrimination occurred but we did not incorporate certifying to a contractor. Also in the remedy section it appears that these are available only after a public hearing and the intent was not that. 601A.16 - 120 day release to sue should be discussed. Linda will draft a memo to Angie addressing these questions and problems (this will not be an all inclusive list). The next step will be to officially get the city staff working on this project. The commission will await the responses and see if there is disagreement between the state response and the city legal staff. Compliance Monitoring Guide. Defer to next meeting. Affirmative Action - Chamber of Commerce. It was moved by Mori and seconded by Agnes that the Chairperson write a letter to the Chamber of Commerce stating that Carla Marcus is our representative to the Affirma- tive Action Committee and request that she be notified of every meeting that takes place. Motion carried unanimously. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOIIIES ., Iowa City Human Rights C�ission '. September 24, 1979 Page 4 9. Complaint flow chart. Ok as is. Sophie will send job description P of her b ,7o to all commission members. City employment statistics presented. Discussed letter from Colleen Shearer; letter to Leach regarding non-discrimination in housing; letter to Killman and Arens. It was requested for the next agenda that Pat Brown (or her designee) review the employment statistic summary. The Commission reouested to see a copy of the Fire Department Affirmative Action Plan. 10. Complaints. E/R, 12-22-7810. Still in legal. Will be mailed September 25. H/R, 2-15-7901. Report submitted. Finding of no probable cause. PA/R, 2-15-7901. Letter submitted. No cause finding. E/Re, 2-15-7901. Sent to team. (Mace, Linda, Mori) E/R, 2-15-7902. Individual submitted written request for appeal. Team to review. E/S, 3-27-7903. Predetermination meeting scheduled for October 2, 1979, with EEOC representative. Sophie will attend; complainant and attorney; respondent and attorney. E/S, 3-26-7904. Person notified of no cause finding. August 2 was last date for appeal. None filed. E/S, 5-2-7905. Case dropped. Writing report. PA/R, 5-7-7902. Mori requested Pat Brown to send no probable cause decision letter. 11. New Complaints. Add E/R, 9-18-7909. Expect to have another filed tomorrow (9/25/79) E/R, 9-25-7910. These cases are to be monitored. 12. Cases to be monitored. PA/R, 5-15-7905. No report. 13. Next meeting October 22, 1979, 7:30 p.m. City Manager's Conference Room. Agenda setting on October 12, 1979 by 3:30 p.m. 14. It was moved by Agnes and seconded by Angelita that the meeting be adjourned at 10:15 p.m. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES