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Home My WebLink About1979-10-23 Info PacketCITY OF IOWA CIVIC CENfE CITY R 410 E. WASHINGTON SI IOWA CITY IOWA 52246 (319) 354.180 October 19, 1979 Mr. Jack Watson Assistant to the President White House 1600 Pennsylvania Avenue Washington, D.C. Dear Mr. Watson: I This letter will provide written confirmation and additional detail concerning the matter of Iowa City's current status as an SMSA (Standard Metropolitan Statistical Area) but not an Urbanized Area, which we I discussed during your visit to Iowa City on October 18. We are very concerned about this situation, particularly in regard to our public transit system. Over the past decade, Iowa City has developed a sophisticated and enormously popular local transit system, even though we have never received any federal operating assistance. The past two years have seen an explosive increase in operating costs, particularly in fuel, parts, and labor, while at the same time the demand for transit service I has increased over 30%. The net result has been a drastic increase in the i burden placed upon our local resources. For the past several years, we have eagerly anticipated the achievement of SMSA status, believing that this designation would entitle our area to additioSectionn5lofethe aUrban Mass sTransporitation Act ntransit oInrcomparing Iowaccitydto other SMSA's in the State, it appears that we would be eligible for transit assistance of as much as $400,000 per year. Within the last month we have been designated as an SMSA; now, however, we have discovered that SMSA status is not sufficient, and that we need to be designated as an Urbanized Area in order to avail UMTA assistance. Furthermoreourselves of Section 5 , we have been informed that Urbanized Area designations are only made based on decennial census data. This in turn means that Iowa City, although an SMSA, will not be eligible for this I program until at least October 1981. f Apparently there are a number of other cities that find themselves in a { situation similar to ours. Therefore, we request your assistance in dealing with the Department of Transportation and perhaps the Bureau of designatedltansSMSA, eems entirely still wait illogical tt o yearsnorblongerffor een athe Department of Transportation to confirm our eligibility for Urbanized ao�a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Area assistance. In the interim, it is very possible that Iowa City's fine transit system may be forced to curtail service or raise fares drastically. We soI' y ur help in this matter, and look forward to your early reply. Sine yours, r Neal G. Berlin City Manager cc: Berry Crawford City Council be 5/11 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOIRES M lowu Gly, 1A 52240 October 10, 1979 Iowa City Council Civic Center Iowa City, Iowa 52240 Dear Members of the City Council: This particiletter pationby both the express thesupervisorseandothercounciltat the k of Thursday evening joint budget hearings. We would like to re-emphasize the reason for the joint hearings: the principal rationale is to acquaint all the funding bodies with e be to the advantagegras in ofmboth then cityCandton the countyXtoplearntabwoul outd scouting programs, even though only United Way funds them, since both the city and the county are funding the social center at Mark IV. We are aware of the demands made on your time. However, the hearing process was conceived as an educational tool to acquaint active citizens as well as governmental leaders with the needs of our community. It is our feeling that participation in the hearings saves the funding bodies both time•and money. May we suggest that, if you cannot attend, you may find it advantageous to ask a staff person to participate to maintain a thread Of continuity and to insure that you receive the benefit of the process? Sincerely/yoouurs, Pames"Shank# President United Way Board William -;n.. Allocationst`'Division rtirperson t cc: Johnson County Board of Supervisors 7 Sally Baldus, Chairperson Planning Division MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Q011 I u CODPIUNIT)' DEVELOPMENT BLOCK GRANT PROGRAM PROGRESS REPORT: SEPTEMBER 1979 I. CDBG Administration j Work in Progress: 1. Contracted for printing of housing information pamphlet. 2• Assisted preparation of comprehensive 2-year audit. 3• Continued preparation of Small Cities project environmental review record. 4. Adopted redevelopment plan for Small Cities Iowa Chapter 403 requirements. Project area to comply with Work Planned: 1. Distribute housing information pamphlet by 10-31-79. 2• Complete Small Cities environmental review record by 10-19-79. 3. Initiate Small Cities acquisition and relocation procedures following Council approval by 10-10-79, II. Housing Rehabilitation f — i Work in Progress: I- Completed CDBG funded rehabilitation contracts begun prior to July 1, 1979. 1 2. Awarded contract for rehabilitation of Summit under HUD 312 program. Street cooperative apartments 3• Continued developing additional multi-family rehabilitation project using HUD 312 program. Work Planned: I I 1. Plan new CDBG funded rehabilitation contracts followin HUD (contained in approval of fifth year entitlement appligai 10-31-79. guidelines recommendations on the form of assistance and priority beneficiaries I , re 2. Continue to administer rehabilitation of Summit Street cooperative apartments - completion date: 2-8-80. 3. Complete remaining PY79 rehabilitation cases by 10-31-79, III. Neighborhood Site Improv __ nts See separate detailed report. f � I i 9 i I V MICROFILMED BY JORM MICROIAB CEDAR RAPIDS -DES MOINES ■ i . I j' I' i I� f� j i -2- IV. Ralston Creek Flood Control Work in Progress: 1. South Branch Dam A. Set timetable for staff review of appraisals on properties to be acquired. Complete staff review by 10-23-79. B. Completed final construction plans and specifications. 2. North Branch Dam A. Completed preliminary design. B. Responded to lawsuit filed against City --Environmental Review Record. Work Planned: 1. South Branch Dam A. Establish just compensation by 10-30-79, and initiate negotiations on land to be acquired by 11-12-79. B. Continue acquisition procedures with goal of awarding construction contract in February or March 1980. 2. North Branch Dam A. Continue final design and plans - complete by January 1980. B. Continue informal acquisition discussions - initiate formal procedures by January 1980. V. Housing Code Enforcement Work in Progress and Planned: 1. Continue minimum housing code inspections and compliance follow-up in CDBG project area -- 57 structures inspected during August 1979. VI. Aid to.Victims of Spouse Abuse Work in Progress: 1. Completed project environmental review record and published required notices. Work Planned: 1. Obtain HUD release of funds by 10-31-79. 2. Develop draft contract between City and Aid and Alternatives for Victims of Spouse Abuse by 10-31-79. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES ■ i t i i t 3 I { i i i 1 r' VII. Senior Center Work in Progress: 1. Continued construction -- design phase. 2. Received HUD environmental release of funds. 3. Continued receiving furnishings and equipment (to be stored until project completed). {York Planned: 1. Develop contracts with service providers which will occupy center (continuing). 2. Interview applicants for program specialist by 10-31-79. 3. Complete design phase and construction documents with goal of awarding contract in November 1979. 4. Obtain independent construction cost estimates by 10-19-79; continuing. VIII. Nelson Adult Center Project completed; funds expended. IX. Comprehensive Plan Work in Progress: 1. Continued review of draft revised zoning ordinance; complete by December 1979. 2. Completed proposed bikeway plan. 3. Hired Planner/Program Analyst I. 4. Initiated area studies; complete first study draft by 10-31-79. (York Planned: 1. Review draft revised zoning ordinance (continuing). 2. Present draft bikeway plan to Resource Conservation, Parks Fi Recreation, and Planning and Zoning Commissions during November 1979; present to Bikeway Committee and Riverfront Commission during October 1979. 3. Begin annexation study by 10-31-79. X. Human Needs Plan Project completed; funds expended. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES a'A -4- XI. Ener y Conservation Work in Progress and Planned: 1. Award grants under pilot solar demonstration project by 10-23-79. 2. Solicit bids for work to be accomplished under pilot solar demonstration project by 10-31-79. 3. Initiate review of zoning and subdivision ordinances for proposed energy conservation measures by 10-5-79. XII. River Corridor Improvements {York in Progress: 1. Reviewed preliminary boat ramp design and cost estimates. 2. Continued boat ramp project environmental review record. 3. Presented proposal for river corridor buffer and trail system to River - front Commission. Work Planned: 1. Develop final plans for boat ramp - complete by 11-21-79.* 2. Present boat ramp plans to Parks $ Recreation Commission, November 1979. 3. Complete boat ramp project environmental review record by 10-31-79.* 4. Review draft proposal for river corridor overlay zone with Riverfront Commission by 10-24-79. *Subject to Airport Commission approval of agreement. XIII. _Urban Redevelopment Activities Work in Progress: I. Completed work on City Plaza and fountain. 2. Continued construction on Block 83 parking ramp. 3. Continued streetscape phase II -A construction. 4. Held formal dedication of City Plaza. Work Planned: 1. Continue Block 83 parking ramp construction - anticipate partial opening 11-21-79; final completion spring 1980. 2. Decide on award of contract to construct Block 64 parking ramp by 10-30-79 3. Complete streetscape phase 11-A construction by 10-31-79. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i 1 1! I I -4- XI. Ener y Conservation Work in Progress and Planned: 1. Award grants under pilot solar demonstration project by 10-23-79. 2. Solicit bids for work to be accomplished under pilot solar demonstration project by 10-31-79. 3. Initiate review of zoning and subdivision ordinances for proposed energy conservation measures by 10-5-79. XII. River Corridor Improvements {York in Progress: 1. Reviewed preliminary boat ramp design and cost estimates. 2. Continued boat ramp project environmental review record. 3. Presented proposal for river corridor buffer and trail system to River - front Commission. Work Planned: 1. Develop final plans for boat ramp - complete by 11-21-79.* 2. Present boat ramp plans to Parks $ Recreation Commission, November 1979. 3. Complete boat ramp project environmental review record by 10-31-79.* 4. Review draft proposal for river corridor overlay zone with Riverfront Commission by 10-24-79. *Subject to Airport Commission approval of agreement. XIII. _Urban Redevelopment Activities Work in Progress: I. Completed work on City Plaza and fountain. 2. Continued construction on Block 83 parking ramp. 3. Continued streetscape phase II -A construction. 4. Held formal dedication of City Plaza. Work Planned: 1. Continue Block 83 parking ramp construction - anticipate partial opening 11-21-79; final completion spring 1980. 2. Decide on award of contract to construct Block 64 parking ramp by 10-30-79 3. Complete streetscape phase 11-A construction by 10-31-79. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i I I i , 4 - i' i, 1 i I I i , 4 - I 1�) 5 XIV. Architectural Barrier Removal Work in Progress and Planned: See Neighborhood Site Improvements progress report for curb ramp program. XV. Neighborhood Park Improvements Work in Progress: 1. Obtained HUD release of project funds for hickory Hill Park shelter. Work Planned: 1. Obtain Land and Water Conservation Fund matching grant - application under review until 12-15-79. 2. Construct park shelter at Hickory Hill Park - contingent upon LWCF grant approval. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 9 NEIGHBORHOOD SITE IMPROVEMENTS PROGR41 MONTHLY PROGRESS REPORT SEPTEMBER FY -80 Prepared: September 1979 Bruce Knight, Planner/Program Analyst Pat Keller, Planner/Program Analyst Department of Planning $ Program Development MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES STATUS REPORT NEIGHBORHOOD SITE IMPROVEMENTS 1. Playground Equiument Through the Neighborhood Site Improvements Program five local parks: College Green, Creekside, Hickory Hill, Oak Grove and Mark Twain were to be enhanced and developed. Equipment was slated for purchase to upgrade the quality of these local neighborhood parks. Activities Schedule Completed Delayed Write specifications July 1-13 X Submit bid requests July 13 X Receive bids July 30 X Select contractor August 8 X Sign bid document August 13 X Order equipment August 13 X Receive equipment October 5 Install equipment October 5-31 Financial Status Budget Allocation: $17,500.00 Encumbered: $13,615.50 (5,469.50 + 8,146.00) Expended: -0- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 2. Bus Stop Equipment Three areas in the Neighborhood Site Improvements Program selected bus stop equipment to be placed throughout their neighborhoods. Longfellow, Creekside, and Northside opted for a variety of equipment to be installed. Activities Schedule Completed Delayed Write specifications July 1-13 X Submit bid requests July 13 X Receive bids July 30 X Select contractor August 8 X Sign bid document August 13 X Order equipment August 17 X Receive equipment October 5 Install shelters and benches November 1-21 FinanciStatus Financial Allocation: $24,500 (equipment, $19,500/installation, $5,000) Encumbered: $11,186.00 Expended: -0- The low bid for bus stop equipment was accepted and the company has responded positively to the contract. Equipment should be arriving by early October. Bids will be let to hire a contractor to install the equipment. The schedule for that projects is as follows: Activities Schedule Completed Delayed Write specifications September 15-30 X Prepare contract October 1-5 Solicit bids October 10 Award Contract October 23 Installation November 1-21 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES i �i e S i a$ is A� [ 1 Rr [ T GV ri ¢s Ci 'r i F i r Iii 2. Bus Stop Equipment Three areas in the Neighborhood Site Improvements Program selected bus stop equipment to be placed throughout their neighborhoods. Longfellow, Creekside, and Northside opted for a variety of equipment to be installed. Activities Schedule Completed Delayed Write specifications July 1-13 X Submit bid requests July 13 X Receive bids July 30 X Select contractor August 8 X Sign bid document August 13 X Order equipment August 17 X Receive equipment October 5 Install shelters and benches November 1-21 FinanciStatus Financial Allocation: $24,500 (equipment, $19,500/installation, $5,000) Encumbered: $11,186.00 Expended: -0- The low bid for bus stop equipment was accepted and the company has responded positively to the contract. Equipment should be arriving by early October. Bids will be let to hire a contractor to install the equipment. The schedule for that projects is as follows: Activities Schedule Completed Delayed Write specifications September 15-30 X Prepare contract October 1-5 Solicit bids October 10 Award Contract October 23 Installation November 1-21 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES i 3. Tree Planting All of the areas in the Neighborhood Site Improvements Program are involved in the tree planting project. All areas will be receiving trees through this program. Activities Schedule Solicit requests for trees June 1 -July is Make final cuts for locations July 15 Send to utility company August 1 Receive from utility company August 30 Solicit bids October 12 Receive bids October 25 Award contracts October 30 Receive trees November 1-3 Install trees November 3 Financial Status Budget Allocation: $21,000.00 Encumbered: -0- Expended: -0- This project is now on schedule. Completed X X X X MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES F401PIES Delayed M r 2. Commercial and Residential: Along the border between Diana Street and Highland Court, residents have complained that the commercial properties along Highland Court create visual and audible problems to the residents. Consequently evergreens will be planted northward along the border of residential and commercial areas from Diana Court. Activities Schedule Completed Map area for planting July 15 Meet with residents August 1 X Meet with Zoning InspectorX August 29 Meet with commercial owners August 31 X X Submit locations to utility company August 30 X Receive from utility company September 14 X Write specifications September 19 Bid trees September 30 X Order trees October 15 X Install trees October 30 Financial Budget Allocation: $4,500.00 Encumbered: -0- Expended: -0- Delayed Specific tree locations on Beautification Project #2 are still being negotiated with residential and commercial property owners, however, general ha locations have been picked and the trees for this project ve been included i' in the overall tree planting project. ;r I' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES 4. Beautification Through the beautification aspect of the Program two specific areas Neighborhood Site Improvements of concern (1) the intersection of Muscatine and were addressed. These two areas were Burlington and residential areas between Highland (residential). and (2) the division of commercial Court (commercial) and Keokuk j Court I 1. Court and Muscatine: This project includes the planting Court and Burlington Streets. of trees along Muscatine Avenue between j Planting and Muscatine was also scheduled. behind the barricade at Burlington 1 Activities Schedule t Completed Delayed Map areas for planting July 15 Submit to utility company August 30 X t Receive from utility company September 28 X Write specifications September 15-30 X Solicit bids October 5 X i Receive bids October 25 X 4. Award contract October 30 Install trees November 15 2. Commercial and Residential: Along the border between Diana Street and Highland Court, residents have complained that the commercial properties along Highland Court create visual and audible problems to the residents. Consequently evergreens will be planted northward along the border of residential and commercial areas from Diana Court. Activities Schedule Completed Map area for planting July 15 Meet with residents August 1 X Meet with Zoning InspectorX August 29 Meet with commercial owners August 31 X X Submit locations to utility company August 30 X Receive from utility company September 14 X Write specifications September 19 Bid trees September 30 X Order trees October 15 X Install trees October 30 Financial Budget Allocation: $4,500.00 Encumbered: -0- Expended: -0- Delayed Specific tree locations on Beautification Project #2 are still being negotiated with residential and commercial property owners, however, general ha locations have been picked and the trees for this project ve been included i' in the overall tree planting project. ;r I' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES I I NEIGHBORHOOD SITE IMPROVEMENTS PUBLIC WORKS PROJECTS I. Alley Graveling Through the Neighborhood Site Improvement Program, the alleys in four areas: Hickory Hill, Creekside, Highland and South Central were to be graded, graveled and rolled. Since funding was sufficient, it was decided that the gravel alleys in the Northside area should also be done. Activity Schedule Completed Delayed Solicit bids for gravel June 29 X Receive bids July 10 X Select Contractor July 17 X Gravel scheduled alleys August 1-31 X Gravel Longfellow alleys September 17-21 X Financial Status Budgeted: $39,250.00 Encumbered: 39,250.00 Expended: -0- Since most of the Longfellow alleys were still in good condition from last year, they were not all gravelled again this year. However, the remaining gravel was stockpiled and will be used to keep all alleys in the CDBG area in good condition. This project is currently being closed out. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 8 ji C I ^r � �1 A :v �tl EI_ 1 I n I I' @i h i I I i I i i i i ,j i i I NEIGHBORHOOD SITE IMPROVEMENTS PUBLIC WORKS PROJECTS I. Alley Graveling Through the Neighborhood Site Improvement Program, the alleys in four areas: Hickory Hill, Creekside, Highland and South Central were to be graded, graveled and rolled. Since funding was sufficient, it was decided that the gravel alleys in the Northside area should also be done. Activity Schedule Completed Delayed Solicit bids for gravel June 29 X Receive bids July 10 X Select Contractor July 17 X Gravel scheduled alleys August 1-31 X Gravel Longfellow alleys September 17-21 X Financial Status Budgeted: $39,250.00 Encumbered: 39,250.00 Expended: -0- Since most of the Longfellow alleys were still in good condition from last year, they were not all gravelled again this year. However, the remaining gravel was stockpiled and will be used to keep all alleys in the CDBG area in good condition. This project is currently being closed out. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 2• Alley Paving =mss Two alleys are to be paved through the Neighborhood Site Improvements Program. The two alleys are both in the Northside area and each services a is a congregate meal site. is which Activity Schedule Prepare plans 8 specifications Completed Dela August 1-20 Set public hearing August 28 X Hold public hearing September 11 Approve X plans 8 specifications September 11 Publish notice to bidders X X September 15 Bids received September 26 X Contract awarded October 2 X Alleys paved October 2 -November 15 X Financill Status Budgeted: $30,000.00 Encumbered: $23,808.41 Expended: -0- The deadline for this contract has been set Specifications for this at November 15 project. Therefore, before winter creates problems in the in the this project will be completed alleys. Project was Metro Pavers, Inc. The low bidder for this MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HIRES M� n 3. Special Alley Project This project concerns the north -south alley which runs from the Burlington Street - Muscatine Avenue intersection to the Court Street -Oakland Avenue intersection. $8,020 was originally set aside for a partial closing (southern half) and the replacement of the broken concrete surface (northern half) of the alley. Two surveys of neighborhood residents have been conducted, and a neighborhood meeting was held. The residents of the immediate area generally favor erecting signs at the alley for one-way traffic from north to south, and placing an asphalt topping over the broken concrete. This project will reduce traffic hazards at the Burlington -Muscatine intersection The asphalt overlay should be placed to direct runoff away from the driveways to the houses at 1241 E. Burlington and 1301 Muscatine. Activity Schedule* Prepare and approve plans and specifications for asphalt overlay and placement of signs Erect signs Publish notice to bidders on asphalt Receive bids on asphalt Award contract on asphalt (*no dates have been set) Financial Status Budgeted: $8,020 Encumbered: -0- Expended: -0- Problems Completed Delayed To summarize, residents have requested making the alley one-way heading south. (See details in description above) Staff concurs with this request. A firm schedule has not been established due to the time spent in conducting the surveys and in organizing the neighborhood meeting. This project will be presented to CCN at its October meeting, and a recommendation will be passed on to the City Council. Once a final decision has been made, a firm schedule will be laid out. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES 4. Asphalt Overlay Two areas will have an asphalt overlay project carried out through the Neighborhood Site Improvements Program. In Hickory Hill, the one block of East Washington east of Muscatine will receive an asphalt overlay. In Highland, as much of Highland Avenue as possible, with the funding available, will receive an overlay (this project has been left to the discretion of the Engineering Department). Activity Schedule Completed Prepare plans $ specifications August 31 Set public hearing September 11 X Hold public hearing September 18 X Approve plans $ specifications September 18 X Publish notice to bidders September 20-25 X Receive bids September30-October 2 X Award contract October 2 X Carry out project October 5-26 X Financial Budgeted: $281500.00 Encumbered: -0- Expended: -0- No problems are foreseen with the completion of this project. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Delayed d hh� 4 a I }i z 4 p 14 i- 1 i i 1 i j I I �i i i I L 4. Asphalt Overlay Two areas will have an asphalt overlay project carried out through the Neighborhood Site Improvements Program. In Hickory Hill, the one block of East Washington east of Muscatine will receive an asphalt overlay. In Highland, as much of Highland Avenue as possible, with the funding available, will receive an overlay (this project has been left to the discretion of the Engineering Department). Activity Schedule Completed Prepare plans $ specifications August 31 Set public hearing September 11 X Hold public hearing September 18 X Approve plans $ specifications September 18 X Publish notice to bidders September 20-25 X Receive bids September30-October 2 X Award contract October 2 X Carry out project October 5-26 X Financial Budgeted: $281500.00 Encumbered: -0- Expended: -0- No problems are foreseen with the completion of this project. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Delayed i w n S. Pedestrian Crosswalks: It was decided in the Highland Area that the feasibility of installing pedestrian cycles in the traffic lights at Highway 6 and Keokuk and Highway 6 i and Sycamore should be investigated. If the pedestrian cycles are feasible, they would then be ordered and installed through the Neighborhood Site Improvement Program. ti Activity Schedule Completed Delayed Do pedestrian counts July 15-20 X Prepare report on feasibility August 1-1S g { If feasible send request to DOT August 1S-31 X X (see below) Receive approval (or disapproval) from IDOT September 30 If approved order equipment October 1 Receive and install equipment November 1-1S Financial Status Budgeted: $2,800.00 Encumbered: -0- Expended: -0- At this point in time, the request for a pedestrian cycle at Sycamore has I' been sent to IDOT. It has been recommended by Jim Brachtel, Traffic ' Engineer, that no request be made for a pedestrian cycle at the intersection of Keokuk and Highway 6. This recommendation is based on concern over how to get the pedestrians past the frontage road, and how new stores locating in the area will effect turning patterns. However, there is still a problem with pedestrians trying to cross at this point. This problem will be discussed further with CCN at its October meeting. T V Yr et L M1 ni y t, a I I� 1 j- t 0 i Y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES �t 6. Curb Cuts The curb cut program has been developed using a combination of Architectural Barrier Removal and Neighborhood Site Improvement funds. The curb cuts were located through suggestions from the handicapped and the residents present at the Neighborhood Site Improvement neighborhood meetings. Activity Schedule Completed Delayed Prepare plans $ specifications August 15-30 X Set public hearing September 11 X Hold public hearing September 18 X Approve plans F, specifications September 18 X Publish notice to bidders September 20 X Receive bids October 2 X Award contract October 2 X Carry out project October 5 Financi_ 'alS_ tatus Budgeted: $57,250 (Architectural Barrier, 50,000/NSI, 7,250) Encumbered: -0- Expended: -0- No problems are foreseen with the completion of this program. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES i I I I Y Y ii N r I it I d . q e p I j 4 b I {Y 1 6. Curb Cuts The curb cut program has been developed using a combination of Architectural Barrier Removal and Neighborhood Site Improvement funds. The curb cuts were located through suggestions from the handicapped and the residents present at the Neighborhood Site Improvement neighborhood meetings. Activity Schedule Completed Delayed Prepare plans $ specifications August 15-30 X Set public hearing September 11 X Hold public hearing September 18 X Approve plans F, specifications September 18 X Publish notice to bidders September 20 X Receive bids October 2 X Award contract October 2 X Carry out project October 5 Financi_ 'alS_ tatus Budgeted: $57,250 (Architectural Barrier, 50,000/NSI, 7,250) Encumbered: -0- Expended: -0- No problems are foreseen with the completion of this program. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES 7. Sidewalk Repair Five neighborhoods will be involved in the sidewalk repair program which is being carried out through the Neighborhood Site Improvement program: Northside, Longfellow, Creekside, South Central and Hickory Hill. Two of these areas, Northside and Hickory Hill, were set up to include the use of NSI funds as well as property assessments. The other three neighborhoods will be done strictly through NSI funding. Activity Schedule Completed Delayed Inspect sidewalk August 1-31 X Prepare plans 6 specifications August 15-31 X Set public hearing September 25 Oct. 2 Hold public hearing Oct. 2 Oct. 9 Approve plans F, specifications October 2 Oct. 9 Publish notice to bidders October 5 Oct. 10 Bids opened October 15 Oct. 23 Award contract October 16 Oct. 23 Carry out project October 30... Financial Status i Budgeted: $157,500 i Encumbered: -0- Expended: -0- This activity schedule is strictly for the Longfellow, Creekside and South Central areas. The contractor will start in the Longfellow area and complete as much work as possible before winter. The rest of the work will be completed next spring. • i The sidewalk repair program in the Northside and Hickory Hill area will be inspected and bid next spring. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Curb Repair The Highland Area decided to do curb and gutter repair along Kirkwood Avenue through the NSI program. This program will include repairing the curb and installing curb cuts on Kirkwood Avenue from Webster Street to Lower Muscatine. Due to the work load in Engineering, it will be necessary to hold this project over till next spring. Financial Status Budgeted: $32,000 Encumbered: -0- Expended: -0- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401IIES . r 9. Financial Summary Project Total Budgeted I. Playground $ 17,500.00 Equipment 2. Bus Stop Equip. 24,500.00 Installation 5,000.00 3. Tree Planting 21,000.00 4. Beautification s Court & Muscatine 2,500.00 Commercial & Residential 2,000.00 Encumbered $13,615.50 11,186.00 -0- -0- -0- Ex ended -0- IN 1. Alley Graveling $ 39,250.00 $39,250.00 -0- 2. Alley Paving 30,000.00 23,808.41 -0- 3. Special Alley 8,020.00 -0- Project 4. Asphalt Overlay 28,500.00 28,738,95 -0- 5. Pedestrian Cross- 2,800.00 -0-• -0- walk 6. Curb Cuts 57,250.00 48,423.60 -0- 7. Sidewalk Repair 157,500.00 -0- -0- 8. Curb Repair 32,000.00 -0- -0- TOTAL $427,820.00 $165,022.46 =0 - The percentage of money encumbered to money budgeted is currently about 38.57%, this figura is expected to increase by the end of October. At that point in time, there will be a total of $250,801.50 encumbered, or about 59%. This increase in money encumbered is due to contracts being awarded on the following projects: Tree Planting, Beautification, and three areas (Northside, Creekside and South Central) of the Sidewalk Repair. In addition, $39,250.00 will have been expended through the Alley Graveling program. The remaining budgeted money which will not yet be encumbered is allocated to the following projects: Curb Repair (Highland Area), Pedestrian Cross- walk, Sidewalk Repair (Northside and Hickory Hill) and the Special Alley Project. All these projects are expected to be completed by June of 1980. In order to update the residents of the Neighborhood Site Improvements MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES areas on the progress of all the projects, and the causes for the delay of some of the projects, we are currently making plans to send out a newsletter to the residents of all areas. In this way we hope to ease the concern which has been expressed over the completion of several of these projects. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES 4 f I i i 1 I 1. 1 i P � I ,.I areas on the progress of all the projects, and the causes for the delay of some of the projects, we are currently making plans to send out a newsletter to the residents of all areas. In this way we hope to ease the concern which has been expressed over the completion of several of these projects. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES .aty of Iowa City MEMORANDUM Date: October 14, 1979 To: Housing Board of Appeals From: CV*per g On September 17, 1979, you forwarded a letter to the City Council asking ° the City Council to interpret a provision of the Housing Code relating to storm doors and windows. The ordinance governing the responsibilities I of the Housing Board of Appeals states: "In order to provide for final interpretation of the provisions of the Housing Code......, there is hereby established a housing appeals board...." It is clear that the role of the Housing Board of Appeals is to make such interpretations. However, the City Council would certainly consider ordinance amendments if you deemed such to be appropriate. In addition, the City Council has directed the City Manager to request the Resources Conservation Commission to review the materials relating to the Town & Campus Apartments and to make appropriate recommendations and interpretations of that material for your use. If the staff can assist you further in this matter, please let me know. I bcl/13 cc: City Council City Clerk IMike Kucharzak i j l r i I I ao 13 i MICROFILMED BY ' JORM MICROLAB ' CEDAR RAPIDS -DES MONIES Ii I CITY OF IOWA CITY October 18, 1979 Kenneth & Raija Starck 531 Whiting Avenue Iowa City, Iowa 52240 Dear Mr. & Ms. Starck: On October 10, 1979 I received a letter from you dated October 13, 1979, i with carbon copies to four Council members in which you discussed your re- roofing project of last fall. I have reviewed the letter and the file and have attached a copy of a letter to you dated June 8, 1979, from Mr. Glenn Siders in which he states the City's interpretation of the codes affecting Your roof project. I especially wish to call your attention again to the f last paragraph which states It is my ambition to have this roof become in compl1 ou wouldlance contacttusthe uniform it andrelate what avenue or procedure you rwould eIike�usyto go by. If you should have any questions concerning this letter please do not hesitate to contact me at your convenience." I The file does not indicate any correspondence from you indicating that you wanted the City to assist you in your case against Clarence Hightshoe nor I do we see any evidence that any other permits were taken out to correct the work. I wish to again extend our offer of assistance, if you should (! desire it, to help you pursue your claim against Mr. Hightshoe. I remember discussing this matter with Ms. Starck on the telephone some time prior to Mr. Siders' letter. As best as I can recall I remember that You were quite upset lthe ion loYour Crtdffeedaxplaationthattaimpossiblefrthe iysaffto provide any assistance regarding the inadequacy of the work performed by your contractor until the work could be exposed. I recall your expressing ij to me your apprehension in having any work torn out since everything was finished inside your home. I also recall suggesting that in addition to involving the City that you consider obtaining some legal counsel. Lastly I recall you indicating that Mr. Hightshoe is no longer employed b ou and that you are retaining another contractor to complete the work on your Ii property. The City is well aware that the tearing out of a ceiling to expose construction that may be in violation of the code is most disruptive and can well understand your reluctance to allow this to be done, however, the Building Inspector has, in the past, ordered contractors to remove finish coverings to expose construction not inspected by the City. Since the Building Permit issued to Hightshoe has not been closed, we are willing to ao I I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES W] Kenneth & Raija Starck October 18, 1979 Page 2 contact Hightshoe and order him to expose the structural members. Please advise us if you are willing to allow this to be done. Mr. Hightshoe did, in fact, 22p1Y for a Building Permit and although he filed a plot plan, a sketch of your lot showing the location of your house and yards, Mr. Hightshoe did not file a plan of the roof design or specifications. The permit was not issued by the City until after a field inspector saw work being performed on your residence, issued a stop work order and Mr. Hightshoe picked up the permit after completing the job. It should also be noted that the Building Code specifically requires that a permit be obtained prior to performing structural alterations, that two sets of plans be provided to the City and that the contractor call for framing and final inspections. Understanding the anquish that can be caused by questionable workmanship and illegal procedures, especially compounded by the fact that as of this time you still do not have the roof problems corrected, I can only apologize for any failure on our part to better communicate our willingness to assist you to rectify the problems or in extending our offer of assistance. If we can be of any assistance to help winter weather sets in, we are most willig to resthis matter before Sincerely yours, ,�re' Rc Kucharirf Housin &Inspection Services r cc: Neal Berlin Glenn Siders k Councilwoman DeProsse j Councilman Perret Councilwoman Neuhauser Councilman Erdahl tp/3/19 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES Mr. Neal C. Berlin City Manager Iowa City Civic Center Iowa City, Iowa 52240 Dear Mr. Berlins Ort. 13, 1979 RZCEI Lately we have been reading in the Iowa City press about the "complete lack of confidence in the upper management of the Housing, and Inspection Ser- vices Department." Any homeowner in this city who has had an experience similar to ours with the Housing and Inspection Services Department cer- tainly would not be surprised at this allegation. In fact, if Mr. Kucharzak needs something "specific" to respond to, he certainly should feel free to take up our case. We will try to make this brief and to the points Last fall we contracted with a builder (Mr. Clarence Hightshoe of 1526 Broadway St.) to remodel the roof on our house. In the process, we became highly dubious about his workmanship and even whether he was complying with city building regu- lations. It turned out he never had taken out a building permit even though the job was nearing completion. Subsequent contacts between us and officials of the Housing and Inspection Sercices (Mr. Franz, Mrs siders and Mr. Kucharzak) indicated that the contractor had not complied with the uniform building code. He did not file a complete set of build- ing plans even when he finally obtained a permit. His work was not subjected to close scrutiny by city inspectors. (Later, it turned out, the work was faulty and had to be completely redone.) In short, our experience indicated the inspection system was a sham and, if anything, tended to solidify the seemingly cozy relationship between city officials and the contractor. In conclusion, we would like to quote from the Preface of the 1976 Edition of "Dwell.ing, Construction under the Uniform Building Codevs The standards of safe construction that are set out in the Uniform Building Code are primarily founded upon health and safety but will at the same time protect the owner's investment. By follow- ing the requirements in this publication, the home builder will gain the double satisfaction of complying, with the law and also securing a dwelling of sound and durable construction. These wor..* , based on our experience have a hollow rine,. Thus, it is not surprising that there is a lack of confidence in the office of the City Housing and Inspection Services. (By the way, we've spared you most of the details of this entire episode; they are there for the asking.) i 'rely ,yours, sG(GY.tGl� cc1 'tnneth Starck and Raija Starck 531 Whiting, Ave. Iowa City, Iowa 52240 Mr. Kucharzak Ms. deProsse Ms. ferret Mr. Erdahl Ms. Neuhnuser FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES f ' ■4 I i OV \J i June 8, 1979 Mr. and Mrs. Kenneth Starck 531 Whiting Avenue Iowa City, Iowa 52240 Dear Mr. and Mrs. Starck: As per a previous conversation by phone I am writing this letter to indicate the position the Division of Building will take on the remodeling project which occurred late in 1978 on your property. On November 27, 1978, building permit #17546 was issued to Hightshoe and Alber Construction Company to replace an existing flat roof with a gable roof. It was proposed by the contractor that he would use either 242's to span an 18' distance on 24" centers or he would use 2x6's to span the 18' distance with a kneewall supporting the rafters at 9'. It is my opinion that if this type rafter system was used on your project it would be in compliance with the Uniform Building Code. As you are well aware this Department did not have the opportunity to inspect this work before it was closed so assurance of code compliance cannot be guaranteed. If you so desire we could order you to open up the roof to inspect the construction work and if it is incorrect or does not comply with Code we can order the work repaired.or removed. It is also my understanding that you are currently dealing with someone else in hopes that you can come to agreement between Mr. Hightshoe and another party to have the roof system redone. I understand you are in belief that a new roof will have to be installed. If this is the case we can look at the work that is now there at the time you start removal of the roof to see if it complies with Code. This would allow you the opportunity to not leave your entire house open for damage should a rain storm occur. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Mr. & Mrs. Kenneth Starck June 8, 1979 Page 2 It is is my ambition to have this roof become in compliance with the Uniform Building Code and I would appreciate relate what avenue of procedure you ulertolg you could contact us and any questions concerning this letter please do not hesitate toscontact ame at your convenience. Sincerely, Glenn Siders Senior Building Inspector jm4/3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MO VIES ■ I i i. f 5 d t i r ,i J f !' ,1 i I i L MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MO VIES ■ I• Date: October 17, 1979 To: Planning and Zoning Commission From: Richard J. Plastino, Director of Public Works Re: Building Sites on Grant Court Right of Way an d+ 5th Avenue Right of Way Based on the Ralston Creek Watershed Management Plan, the above named right of ways may be considered for building sites. The 5th Avenue right of way is suitable for a building site without qualification. On Sheet k6 of the plan, the Grant Court right of way has the following recommendation: "The City -owned right of way for Grant Court at Rundell Street should be sold for residential housing. Fill the right of way for Grant Court at Grant Street." The reason fill was recommended for the right of way on the west side of the creek was the apparent location of a storm sewer bisecting the lot. If enough room is available for a building site without moving this storm sewer, the lot is then suitable for residential housing. As an alternate, if additional space is needed, the storm sewer can be moved to one side of -the lot. In other words, the only reason fill was suggested is because it was thought the storm sewer running through the site made the lot unusable. It will be necessary to maintain some type of storm sewer through the right of way and preferably at least one depressed ditch section running on one side of the lot to the creek should be maintained. bc3/3 cc: Gene Dietz Lyle Seydel City Council City Manager MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES r. johnson cow ty regional planning commission -'9/2 south dubuque street, Iowa city, iowa 52240 (319)351-8556 October 19, 1979 MEMORANDUM TO: Iowa City Council FROM: Pam Ramser RE: Enclosed Agency Summaries for Next Week's Hearings Mary C. Neuhcuser cro,,�w The following agency summaries are included in this week's packet: -Johnson County Chapter, American Red Cross -Salvation Army -Willow creek Neighborhood Center REMINDER: There is no hearing scheduled for Thursday, November 1. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOMES I a' johnson cow ty regional planning commission -'9/2 south dubuque street, Iowa city, iowa 52240 (319)351-8556 October 19, 1979 MEMORANDUM TO: Iowa City Council FROM: Pam Ramser RE: Enclosed Agency Summaries for Next Week's Hearings Mary C. Neuhcuser cro,,�w The following agency summaries are included in this week's packet: -Johnson County Chapter, American Red Cross -Salvation Army -Willow creek Neighborhood Center REMINDER: There is no hearing scheduled for Thursday, November 1. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOMES I Ma October 25, 1979 Hearings FUNDING REQUEST SUMMARY SHEET Johnson County Chapter - American National Red Cross * All figures in this column are taken from the calendar year budget forms submitted by the Red Cross (as amended; see section on AMENDMENTS TO BUDGET INFORMATION, pp.3-4), with the exception of the Johnson County and Iowa City requests, which are from the fiscal year forms. ** 1979 request from United Way was $47,962; therefore, the 1980 request represents a decrease of $27,962, or 58.38, from the 1979 request. *** Includes $ 14, 531 designated as payment of national dues; when this is not shown as an expense, 1980 expenses are $23,469, a decrease of $478, or 2.08, from 1979 expenses. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOItIES (OVER) Request* Col. 2 minus 1 Col. 3 minus 2 SOURCE 1978 1979 1980/FY81 + or (-)_ /9 Chance + or Change United Way $ 8,000 $ 8,000 $20,000 -0- $12,000 +150.0** Johnson County $ _ $ _ $ 2,000 - $ 2,000 - j Iowa City f $ - $ - $ 2,000 _ $ 2,000 - TOTAL LOCAL $$ $ 8,000 $ 8,000 $24,000 -0- $16,000 +200.0 TOTAL INCOME $19,360 $21,009 $36,000 $1,649 + 8.5 $14,991 + 71.4 -Carryover $ 8,626 $ 3,021 $ 83 ($5,605) - 65.0 ($ 2,938) - 97.3 TOTAL $$ AVAILABLE $27,986 $24,030 $36,083 ($3,956) - 14.1 $12,053 + 50.2 TOTAL EXPENSES $24,965 $23,947 $38,000* ($1,018) - 4.1 ($ 478) _ 2.0 (Major Categories) -Management $ 2,300 $ 2,000 $ 2,158 ($ 300) - 13.0 $ 158 +. 7.9 -Safety $ 6,846 $ 6,867 $ 7,780 $ 21 + 3.1 $ 913 + 13.3 -Nursing & Health $ 3,911 $ 4,260 $ 3,991 $ 349 + 8.9 ($ 269) - 6.3 -Service to Milit. Families $ 3,011 $ 4,315 $ 4,807 $1,304 + 43.3 $ 492 + 11.4 -Disaster $ 3,012 $ 3,200 $ 2,720 $ 88 + 2.9 ($ 480) - 15.0 -Blood $ 2,030 $ 2,036 $ 2,013 $ 6 + 0.3 ($ 23) - 1.1 * All figures in this column are taken from the calendar year budget forms submitted by the Red Cross (as amended; see section on AMENDMENTS TO BUDGET INFORMATION, pp.3-4), with the exception of the Johnson County and Iowa City requests, which are from the fiscal year forms. ** 1979 request from United Way was $47,962; therefore, the 1980 request represents a decrease of $27,962, or 58.38, from the 1979 request. *** Includes $ 14, 531 designated as payment of national dues; when this is not shown as an expense, 1980 expenses are $23,469, a decrease of $478, or 2.08, from 1979 expenses. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOItIES (OVER) Pa Johnson County Chapter - A=.erican National- Red Cross gr - MAJOR BUDGETARY CHANGES FROM 1979 TO 1980 EXPENSES Salaries S 460 increase (+ 2.98) *American National Red Cross $14,531 increase (new expense listing) Equipment Acquisition ($ 1,269) decrease (no expense listed for 1980) These represent $13,722 toward a $14,053 TOTAL INCREASE in EXPENSES. * This item represents national dues owed to the American Red Cross for several years. INCOME Contrib. Toward Operating Expenses $ 700 increase (+21.28) Contrib. Restricted (not to bldg, fund) ($1,269) decrease (total) Fundraising $2,000 increase (+40.08) Fees 6 Grants (excluding IC & JC) ($ 840) decrease (-45.78) Program Service Fees $ 500 increase (+25.08) Investment Income $ 100 decrease (total) These represent all of a $991 TOTAL INCREASE in INCOME United Way, Iowa City, and Johnson County). (excluding Johnson County The Beginning Balance will have been depleted by $2,938, or 97.38 from January, 1979 to January, 1980. OTHER PROGRAM AND BUDGET INFORMATION. -Doner-restricted donations were received during 1979 from Gannett Foundation ($800) and the Iowa City Jaycees ($469). Their use was designated for purchase Of CPR equipment. -About 500 hours of secretarial services were donated during 1979, with the same Projected for 1980. (Estimated dollar value is $1,500 for 1979 and $1,600 for 1980.) -Material donations to the Red Cross during 1979 were used clothing, groceries and meals, and motel lodging. These are valued at $1,000; donations of these materials are estimated at $1,100 for 1980. -Staff/client ratio is given as 1 1/2 staff + volunteers: Last year's ratio was 21/2 staff: 3,000 served. 5,000 people served. -Approximately 4,000 people in Johnson County were served by the agency during 1978 (unduplicated count). MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -Johnson County Chapter - America—National Red Cross Page 3 s -No fees are charged for services. -Volunteers are used in all of the agency's programs, as follows: - Safety - Nursing & Health Volunteers trained in CPR, first aid, water safety Volunteer nurses & nursing students - Service to Military Families 3 on-call volunteers after business hours - Disaster 10 on-call volunteers after business hours - Blood 100 + volunteers work at bloodmobiles -The Human Services Study on _E_mergency Assistance to Residents (November, 1977) cited as its first priority a need for assistance in cases of disaster which involve less than five families. It was noted in the study that the American Red Cross requires its local chapters to provide assistance in cases of disaster which affect five or more families. The local Red Cross at that time did not undertake to provide for smaller disasters. However, a program was instituted to do this in 1978 and con- tinues to provide for the meeting of this community need. AMENDMENTS TO BUDGET INFORMATION Calendar Year Budget From 1 -1979 Ending Balance ($83) should be carried through to Beginning of 1980. This would add $83 to TOTAL FUNDS AVAILABLE for 1980 (Line 6). -Amounts shown for 1980 from Iowa City (Line 2b) and Johnson County (Line 2c) should be half of the agency's FY 81 request, or $1,000 from each. This would decrease TOTAL INCOME by $2,000. -The $14,531 designated as payment to the American National Red Cross should be included in GRAND TOTAL EXPENDITURES (Line 7, 1980 column); this figure would then be $38,000. The $14,531 should not be reflected in the ending balance. Fiscal (July -July) Year Budget From 1 -The FY 79 ending balance should be - 1,079 instead of + 1,079. This changes the following in the FY 80 column: Lines 1 & Is - 1,079 Lines 3 & 6 -23,821 Line 8 (& Line 1, FY 81) - 2,158 -Program Services total (Line 12) for FY 79 is incorrect; it should be $26,265. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES (OVER) Johnson County Chapter-('�irican National Red Cross Page 4 The Red Cross will be submitting amended copies of both Budget Forms 1 with the above revisions. Pamela Ramser JCRPC 10-18-79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES i i i { I� d I i i I{ l i� {- i J; Johnson County Chapter-('�irican National Red Cross Page 4 The Red Cross will be submitting amended copies of both Budget Forms 1 with the above revisions. Pamela Ramser JCRPC 10-18-79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES r FUNDING REQUEST SUMMARY SHEET The Salvation_ Army* October 25, 1979 Hearings SOURCE 1978 1979 i 1979 + or minus 1978 Change 1980 minus 1979 + or (-)/8 Change United Way $3,015 $2,400 $4,000* ($615) - 20.4 $1,600 + 66.7 f1 $3,865 $3,900 $4,750 1 I + 0.9 FUNDING REQUEST SUMMARY SHEET The Salvation_ Army* October 25, 1979 Hearings SOURCE 1978 1979 Request 1980 1979 + or minus 1978 Change 1980 minus 1979 + or (-)/8 Change United Way $3,015 $2,400 $4,000* ($615) - 20.4 $1,600 + 66.7 TOTAL INCOME $3,865 $3,900 $4,750 $ 35 + 0.9 $ 850 + 21.8 -Carryover -0- -0- -0- TOTAL $$ AVAILABLE $3,865 $3,900 $4,750 $ 35 + 0.9 $ 850 + 21.8 TOTAL EXPENSES $3,865 $3,900 $4,750 $ 35 + 0.9 $ 850 + 21.8 (Major Categories) -Management $1,045 $1,145 $1,445 $100 + .9.6 $ 300 + 26.2 -Program Services** $2,820 $2,755 $3,305 ($ 65) 2.3 S r, -Zn i en n * This budget is for Johnson County only; 1979 request was $4,000, the same as the request for 1980. ** Program services include: meals and food for destitute families, assistance to fire victims, assistance to stranded parent with one child, assistance and visits in VA Hospital. No breakdown is given. MAJOR BUDGETARY. CHANGES FROM 1979 to 1980 EXPENSES Salaries $100 increase (+20.08) Mileage $100 increase (+50.08) Organization Dues $ 85 increase (+21.88) Financial Assistance' to Individuals $550 increase (+20.08) These represent $835 of a $850 TOTAL INCREASE in OPERATING EXPENSES. INCOME Contributions Toward Operating Expenses (Christmas Appeal) ($750) decrease (-50.08) This represents all of the TOTAL DECREASE in INCOME (excluding United Way of Johnson County. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINEs The Salvation Army Page 2 N OTHER PROGRAM AND BUDGET INFORMATION -Donated services in the amount of 150 hours (estimated dollar equivalent = $900) were provided during 1979; 165 hours of service at a total dollar value of $1,200 are projected to be donated during 1980. Services are donated by 18 local volunteers. -One salaried Salvation Army officer (Ray Tregellas, Jr.) oversees services in Johnson County (Cost = $600 for 1980). -The agency served 209 persons in Johnson County during 1978 (unduplicated count) and received 249 service contacts in the county during that time. The number of persons served during 1977 was given as 960 on last year's form. -No fees are charged for services. AMENDMENTS TO BUDGET INFORMATION Budget Form 3 Revenue & Support page - Line 4 shows amount received/requested from Johnson County United Way. This should not be shown here. - Ling 15. (CURRENT- TOTAL REVENUE AND SUPPORT) should then be $1,500 (1979) and $750 (1980). - Line 16 should be the same as Line 15. Expenses page - Line 45 (DEFICIT) should then be $2,400 (1979) and $4,000 (1980). Pamela Ramser JCRPC 10-17-79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORTES i r I I i !' f The Salvation Army Page 2 N OTHER PROGRAM AND BUDGET INFORMATION -Donated services in the amount of 150 hours (estimated dollar equivalent = $900) were provided during 1979; 165 hours of service at a total dollar value of $1,200 are projected to be donated during 1980. Services are donated by 18 local volunteers. -One salaried Salvation Army officer (Ray Tregellas, Jr.) oversees services in Johnson County (Cost = $600 for 1980). -The agency served 209 persons in Johnson County during 1978 (unduplicated count) and received 249 service contacts in the county during that time. The number of persons served during 1977 was given as 960 on last year's form. -No fees are charged for services. AMENDMENTS TO BUDGET INFORMATION Budget Form 3 Revenue & Support page - Line 4 shows amount received/requested from Johnson County United Way. This should not be shown here. - Ling 15. (CURRENT- TOTAL REVENUE AND SUPPORT) should then be $1,500 (1979) and $750 (1980). - Line 16 should be the same as Line 15. Expenses page - Line 45 (DEFICIT) should then be $2,400 (1979) and $4,000 (1980). Pamela Ramser JCRPC 10-17-79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORTES FUNDING REQUEST SUMMARY SHEET Willow Creek Neighborhood Center October 25, 1979 Hearings SOURCE 1978/FY Col. 2 minus 1 79* 1979/FY 80* 1980/Fy 81* + or (-)/9 Change Col. 3 minus 2 + or (-)/9 Change United Way $ 81000 $11,000 $14,013 $3,000 + 37.5 $ 3,013 + 27.4** Iowa City $ 2,500 - $ 5,865 ($21500) -100.0 $ 5,865 -- Johnson County - - $ 3,350 - $ 3,350 TOTAL LOCAL $$ :510,500 $11,000 $23,228 $ 500 + 4.8 $12,228 +111.2 TOTAL INCOME $26,602 $19,672 $33,322 ($6,930) - 26.1 $13,650 + 69.4 -Carryover $ 369 $ 846 $ 503 $ 477 +129.3 ($ 343) - 49.5 TOTAL $$ AVAILABLE $26,971 $20,518 $33,825 ($6,453) - 23.9 $13,307 + 64.9: TOTAL EXPENSES $26,126 $20,015 $33,828 ($6,2,11) - 23.4 $13,813 + 69.0 (Major Categories) 1 -Management - $ 1,563 $ 8,391 $1,563 -- $ 6,828 +436.9 Recreation $ 7,712 $ 61005 $ 4,187 ($1,7,07) - 22.1 ($ 1,818) - 30.3 a -Counseling $ 3,793 $ 3,002 $ 5,540 ($ 791) - 20.9 $ 2,538 + 84.5- -Outreach $ 51099 $ 3,002 $ 3,787 ($2,0197) - 41.1 $ 785 + 26.1 -Group Work $ 3,793 $ 2,002 $ 5,175 ($1,791) - 47.2 $ 3,173 +158.5 -Community Work $ 1,180 $ 11001 $ 781 ($ 179) - 15.2 ($ 320) - 29.1 1 i -Emergency Assist. $ 1,180 $ 1,001 $ 2,045 ($ 179) - 15.2 $ 1,044 +109.3 , j -Education $ 2,487 $ 2,002 3,620 ($ 9185) - 19.5 $ 1,618 + 80.8 - 3iJ * All figures are based on calendar year forms, except those listed for Iowa City and Johnson County, which are based on July fiscal year forms. i •* 1979 request was $15,540; the 1980 request, then, represents a $1,527, or 10.99, decrease from the 1979 request. See AMENDMENTS TO BUDGET INFORMATION, 11 p. 4 j 1 i MICROFILMED BY I JORM MICROLAB ICEDAR i RAPIDS -DES MOINES I M ,. Willow Creek Neighborhooc' enter Page 2 MAJOR BUDGETARY CHANGES FROM 1979 to 1980 EXPENSES Salaries $11 344 increase (+97.48) Employee Benefits Payroll Taxes Professional Fees Postage & Shipping Printing & Publications Conferences & Meetings Organization Dues Awards & Grants $ 864 increase (from 0 in 1979) $ 929 increase (+29.9$) $ 100 increase (+16.76) $ 80 increase (+66.78) $ 160 increase (+66.78) $ 150 increase (from 0 in 1979) $ 150 increase (from 0 in 1979) ($ 244) decrease (-49.4`e) These represent $13,533 of a $13,812 TOTAL INCREASE in EXPENSES. INCOME Contributions Restricted to other i� than Building Fund $ '200 increase (+80.0%) Gov't. Fees & Grants (excluding Iowa City & Johnson County) $7,145 increase (from 0 in 1979) Alloc. by Federated Fundraising Orgs. (excluding J.C. United Way) ($ 244) decrease (to 0 in 1980) Sale of Materials & Services to Public ($ 75) decrease (to 0 in 1980) These represent $7,026 of a $7,038 TOTAL INCREASE in INCOME. OTHER PROGRAM AND BUDGET INFORMATION -The Center's staff will have decreased from 5.25 fulltime equivalents (9+ persons) in 1978 to 2.75 fulltime equivalents (6+ persons) in 1980. j-Donated services, with an estimated dollar equivalent of $20,5001will be received f by the Center during FY 80. The estimate is about the same for FY 81. These services include: social work practicum student (3,600 hours/year), volunteers (1,500 hours/year), Kirkwood Learning Center (240 hours/year), Summer Recreation Director (240 hours/year), VNA (100 hours in FY 80/150 hours in FY 81), and Extension Office (100 hours/year). i L i I L� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES Willow Creek Neighborhood CentF--. Page 3 -Donated materials include: office space ($2,340/year estimated value); telephone ($240/year estimated value); and canned goods, books, clothes, etc. ($250 in FY 80, $300 in FY 81 estimated dollar value). -Overall staff/client ratio is 6 staff: 750 residents, or 1:125. This varies with individual programming and number of student staff at a given time. -The Center had 3,276 service contacts in 1978. Number of persons served in 1978 is given as 951 to 1,200 (depending on turnover rate). -There are no fees charged for any of the Center's services: -Complaints about services are given as follows: 1. Staff turnover is very high due to heavy reliance on students and volunteers; it is, therefore, difficult to establish consistency in programming and strong trust levels with Mark IV Community members. 2. There is no worker on weekends or evenings. 3. Recreational 'facilities at the Mark IV complex are severely limited. -Measures which would help to alleviate the above complaints are: i i 1. Adequate funding of continuous paid staff, including new positions of a Latch Key worker with weekend hours and a full-time social worker. (See p. 5 for more information). 2. Continued 'involvement with the Iowa City Recreation Department in providing recreational services. I -See the Center's GOALS AND OBJECTIVES statement for more specific information on programs. -The Human Services Studies on Juvenile Justice, Child Care, Families in Stress; In -Home Support Services, and Emergency Assistance to Residents all addressed needs which services offered at the Willow Creek Neighborhood Center attempt to meet. Because these people often have low incomes, are single parents (or children of single parents), or are elderly, the Center's programming must be flexible and comprehensive. • I The following needs addressed by the Human Services studies are directly relevant: 1. Need for alternative recreational programming. 2. Before and after school child care (see information on proposed Latch Key iProgram). 3. Emergency assistance for food, clothing, etc. (The Center serves as a resource to residents in this area of need.) I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40IIIES I Willow Creek Neighborhood- Ater Page 4 i r 4. Need for programming to provide a variety of services to families in danger i from high stress levels (e.g., single parent families, financially stressed families). Such Programming would include provision of a place to take children when stress levels rise, counseling, activities for children and families, support groups. i i 5. Need for continued friendly visiting and telephone reassurance for elderly and homebound. (This area was addressed by the study; but no unmet needs i were found.) t -The Latch Key Program would specifically address needs 2 and 4 above. AMENDMENTS TO BUDGET INFORMATION JI Fiscal Year Forms j BUDGET FORT 1 -FY 81 requests from Johnson County (Line 2c) and Iowa City (Line 2b) were not included. These amounts should be: FY 81 Iowa City $5,865 Johnson'County $3,350 Amendments. to the rest of the information an the form will be made as necessary and a revised form submitted. BUDGET FORM 3 -Salary amounts given on this form don'c agree with those on Form 4. This will be revised as necessary. I Calendar Year Forms s BUDGET FORM 1 i- -1980 requests from Iowa City (Line 2b) and Johnson County (Line 2c) are not shown accurately. This will be revised and an amended form submitted. BUDGET FORM 3 -Salary amounts given on this form don't agree with those on Form 4. This will be revised as necessary. Pamela Pamser F JCRPC 10-18-79 i ! i j i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M- d (ONE PROGRAM PER PAGE) PROGRAM GOALS FORM Please complete this section with reference to the program for which funds are being requested. What are the goals that the program is centered around? AGENCY NAME Willowcreek Neighborhood Cnntwr NAME OF PROGRAM I Latch'Key Program YEAR What specifically do you want to achieve with this program? To help provide a wholesome Prevention- deter neighbor - and healthy environment hood delinquency and crime ,through education] recrea- before they occur. tion] and related services. Building Latch Key child + Aiding residents in improv- relationships. ing the quality of life within their neighborhood. i IF YOU WOULD LIKE ADDITIONAL INFORMATION ON THE BUDGET, METHODOLOGY, OBJECTIVES, AND STRUCTURE OF THE LATCH KEY PROGRAM, PLEASE LET UNITED WAY STAFF 'OR PAM RAMSER KNOW, AS WE DO HAVE SEVERAL PAGES OF INFORMATION ON THE PROGRAM. How will you get Results? Building construc- tive friendships. Providing stable adult role models. Act as intermediary between child and authority. Provide teen posi- tion leadership responsibilities. Establish neighbor! hood pride in youth To teach civic. education. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES How will you assess the results that you get? Forming a neighbor- hood and youth boar Yearly survey of bot) neighborhood and police department. Input from children and parents invblved in the program. wnac ocner agencies are concerned with these particu- lar goals? None How m� h it ci., time position i DQro w W j i NEWSLETTER for Lower Ralston Creek Neighborhood, STATUS OF SMALL CITIES PROJECT Environmental Review The Environmental Review Record (ERR) for the Small Cities project is now in the final stages of preparation. A draft document has been prepared and has been reviewed by the Committee on Community Needs (CCN). Information from the ERR draft has also been presented to residents at a neighborhood meeting on September 12, 1979. The final staff review of the ERR document is now underway. Upon completion, the final document will be available for citizen review and comments. Publication of the required public notices is schedule for November 1, 1979. For additional information concerning the project's environmental review, please contact Kevin Laverty of the Department of Planning and Program Development. Phone 354-1800, Ext. 324. Council Action The issue of loss of housing units to the project has been a concern to the City Council, CCN and staff. The project, as originally proposed, would remove a total of 15 housing units. from the lower Ralston Creek neighborhood. While the project proposes preparation of a public housing site at Linn and Harrison Street, it has not been determined how many units can be constructed at the location (it is estimated that, at a maximum, 6-10 units would be provided). In order to minimize the loss of housing units and hardship to home owners, Council has directed staff to pursue these alternatives to removal of housing units: 1. Owner -occupants of homes not needed for actual channel improvements, but scheduled for acquisition for redevelopment purposes, be offered either life estates (cgnti.0ued occupancy for the life of current owners) or, where possible, the ve"Toocation stxl"",, rehabilitation of their homes to other available and suitable sites. 2. Homes on properties needed for channel improvements, where possible, be relocated and rehabilitated. Of course, relocation assistance will be provided to all residents displaced by the project. CITIZEN INFORMATION AND INPUT Neighborhood Meetin A neighborhood meeting will be held Wednesday, October 17, 1979 in the National Guard Armory, 925 South Dubuque Street at 7_30 PM to discuss relocation activities of the Sma 1 Cities Pr Ject, Staff members from the Department of Planning and Program Development will present informa- tion concerning acquisition timing, relocation eligibility, and financial and technical assistance available to displaced residents and businesses. All interested residents and property owners are urged to attend. For further information contact Mike Flaherty; phone 354-1800, Ext. 324. October 1979 CITY OF IOWA CITY 354-1800 '1ICROFILNEo 8, JORM MICROLAB ACQUISITION TIMETABLE Acquisition of properties needed for the Small Cities project will be carried out in three phases. The scheduled acquisitions are outlined below: Phase I - November 1979 Address Owner 1. 930 S. Dubuque C. Jones 2. 219 E. Benton R. Johnson 3. 223 E. Benton R. Johnson 4. 222 E. Benton P. Cary 5. 222h E. Benton N. Lothridge 6. 200 BK. E. Lafayette J. Fisher 7. 506 S. Linn K. Boggs Phase II - April 1980 Address Owner 1. 200 BK. E. Lafayette D. Petersen 2. 200 BK. E. Lafayette W. Hieronymous 3. 309 E. Harrison J. Gillespie 4. 311 E. Harrison B. Rittgers 5. 512 S. Linn J. Anderson 6. 500 BK. S. Linn (partial) T. Nereim 7. 900 BK. S. Dubuque J. Callahan Phase III - October 1980 Address Owner 1. 900 BK. S. Dubuque (partial) J. Vedepo 2. 201 E. Benton J. Croker 3. 205 E. Benton J. Graham 4. 912 S. Dubuque R. Davin 5. 914 S. Dubuque B. Campion 6. 916 S. Dubuque M. Alexander 7. 926 S. Dubuque I. Foster 99L 'oN 1lw�ad V1401 'AIIO VM01 a IV d, j 30VISOd H,LYIi 970H MICROFILMED By JORM MICROLAB u1An NAPI1)S.ul 'aI:ii1, WZS VI 'Alio VM01 0111,133 OIA10 1NIWOI3AT.1 G:'',Udd '8 ONINNOd 30 '1430 AM VM01 d0 A110 CITY OF IOWA CITY DEPT, OF PLANNING & G ':.l. 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