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2003-01-23 Info Packet
CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY January 23, 2003 www.icgov.org J JANUARY 27 WORK SESSION ITEMS I IP1 Memorandum from City Clerk: January 27 Budget Presentations J MISCELLANEOUS ITEMS J IP2 Tentative Meeting Schedule and Work Session Agendas IP3 Memorandum from City Manager to Airport Manager: Proposed Strategic Planning Process IP4 Memorandum from Assistant City Attorney Matthews to City Manager: Burlington Street Bridge Project/EPA Former Manufactured Gas Plant (FMGP) Site IP5 Letter from Robynn Shrader to City Manager: Calloway Development IP6 Letter from Bob Kelly (Eagle Food Centers, Inc.) to City Manager: Lease IP7 Memorandum from City Clerk: Revision #2 Meeting Schedule through April IP8 Memorandum from City Clerk: January 13 Council Budget Work Session IP9 Memorandum from City Clerk: January 15 Council Budget Work Session IP10 Emails from/to Raman Aravamudhan from/to Parking and Transit Director: Mormon Trek Village and Bus Routes IPll Memorandum from JCCOG Solid Waste Management Planner to City Manager: Update on Semi-Automated Garbage Collection Program IP'I2 Iowa City Police Department P.A.U.L.A. Report - December 2002 IP13 Minutes: December 13 Iowa City Area Development Group IP14 Email from Council Member Pfab: Emergency Notice Provider Warning IP15 Email from Council Member Pfab: Chicago Passes Anti-War Resolution IP16 Email from Council Member Pfab: NY Times Article: Some Banks Encourage Overdrafts, Reaping Profit IP17 JC Emergency Management Commission Meeting Materials [Pfab] IP18 Letter from Patricia Ephgrave (JC Tast Force on Aging) to Council Member Pfab: Assisted Living Facilities IP19 Comprehensive Annual Financial Report (for the Fiscal Year Ended June 30, 2002) Agenda packet: ECICOG Annual Meeting [VVilburn] ECICOG: Agency Budget FY2003-2004 [Wilburn] J PRELIMINARY/DRAFT MINUTES I IP20 Iowa City Board of Adjustment: January 8 Januar)/2, 2003 Information Packet /continued/ 2 IP21 Parks and Recreation Commission: January 8 CITY COUNCIL INFORMATION PACKET CiTY OF IOWA CITY January 23, 2003 www.icgov.org SESSION ITEMS IP1 Memoran ~m from City Clerk: January 27 Budget MISCELLANEOUS ITEMS IP2 Tentative chedule and Work Session Agend IP3 Memorandum from Manager to Airport Manager Strategic Planning Process IP4 Memorandum from nt City Attorney to City Manager: Burlington Street Bridge Proj, Plant (FMGP) Site IP5 Letter from Robynn ity Manager ~y Development IP6 Letter from Bob Kelly (Eagle to City Manager: Lease IP7 Memorandum from City Clerk: Meeting Schedule through April IP8 Memorandum from City Clerk: Janu 13 Council Budget Work Session IP9 Memorandum from City Clerk: Ja~ 5 Council Budget Work Session IP10 Emails from/to Raman fro~to Parking and Transit Director: Mormon Trek Village and Bus F IPll Memorandum from JC(: e Management Planner to City Manager: Update on Semi-Automated Ga~ e Collection Program IP12 Iowa City Police Dep/e~tl l P.A.U.L.A. RepOrt~,December 2002 \ IP13 Minutes: r ¢13 I, City Area Developmeh~Group IP14 Email from Member Pfab: Emergency Notice'~rovider Warning IP15 Email from Member Pfab: Chicago Passes Anti~/Var Resolution IP16 Email Member Pfab: NY Times Article:% Some Banks Encourage Reaping Profit IP17 JC En ement Commission Meeting Materials [Pfab] IP18 from Patricia Ephgrave (JC Tact Force on Aging) to Council Member Pfab: Facilities IP19 ~rehensive Annual Financial Report (for the Fiscal Year Ended June 30, 2002) [ PRELIMINARY/DRAFT MINUTES IP20 Iowa City Board of Adjustment: January 8 IP21 Parks and Recreation Commission: January 8 City of Iowa City EI IORANDUI DATE: January 17, 2003 TO: Boards, Commissions, Organizations, Community Events FROM: Marian K. Karr, City Clerk ~--J~ RE: January 27 Budget Presentations Council budget work session of January 27 will hear from boards, commissions, committees, and community organizations that have submitted a funding request for the FY04 City budget. The following schedule was prepared to include a 5 minute oral presentation followed by a five minute question period. (sorry, due to time constraints no visual aids.) Council will have received your budget application for community events or program funding. Presenters should plan on arriving 20 minutes ahead of their assigned time. ORGANIZATION NAME 6:30-6:40 Airport Commission Ron O'Neil 6:40-6:50 Senior Center Comm. Jay Honohan 6:50-7:00 Library Board Lisa Parker 7:00-7:10 Iowa Arts Festival Vicki Jennings 7:10-7:20 Mud River Music Coop JP Claussen 7:20-7:30 Extend the Dream Ftd. Elisabeth Beasley 7:30-7:40 Neighborhood Council Jerry Hansen 7:40-7:50 Kidsneeds Lynne Lanning 7:50-8:00 Break 8:00-8:10 Tack-Fu Productions Timothy Tack 8:10-8:20 Iowa Children's Museum Deb Dunkhase 8:20-8:30 Englert Civic Theatre Group Barbra Kamer 8:30-8:40 Eagles' Flight, Inc. Denita Gadsen 8:40-8:50 Johnson County Historical Society Margaret Wieting 8:50-9:00 PATV Josh Goding 9:00-9:10 Chamber Singers oflC James Petersen 9:10-9:20 Parks & Rec. Commission Matt Pacha 9:20 Non scheduled organizations cc: City Council s/January 27 organizational schedule.doc FY04 REQUESTS FOR COMMUNITY EVENT AND PROGRAM FUNDING Funded in Request for Organization Event/Program FY03 FY04 Iowa City Arts Festival Iowa City Arts Festival $6,695 $8,000 Mud River Music Cooperative Mud River Music Coop Local Music Festival Not Requested $5,115 Extend the Dream Foundation Uptown Bill's Labor Day Fair and Flea Market Not Requested $3,515 Neighborhood Council Movies in the Park Not Requested $5,000 Kidneeds Chili Dog Fair Not Requested $4,000 Tack-FU Productions True School '03 Not Requested $10,000 Iowa Children's Museum ICM for Everyone Not Requested $5,000 Englert Civic Theatre Group Englert Night Out Not Requested $5,000 Englert Civic Theatre Group Englert Road Race Not Requested $2,500 JC Historical Society Variety $4,635 $5,000 PATV Iowa City Promenade Not Requested $1,280 Chamber Singers Bach Festival Not Requested $2,800 Conner Center ADA Celebration $1,130 $1,377 DTA Friday Night Concert $6,438 $7,000 DTA Just Jazz $8,600 $8,600 Iowa City Jazz Festival Iowa City Jazz Festival $7,500 $7,500 DTA Holiday Lighting Not Requested $2,500 Eagles' Flight, Inc. Healthy Me Health Fair and Unsung Heroes Not Requested $5,000 JC Restorative Justice Task Force Look Who's Coming to Dinner Not Requested $1,500 Old Capitol Rowing Club & IA Men's Rowing Team Iowa Sprints Not Requested $60,000 Prairie Voices Productions Iowa Women's Music Festival Not Requested $750 I/-.PPLICAi"ION FOR, COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1,2003 - June 30, 2004) CiTY OF IOWA CITY , Date(s) of event/program: --~- ~ ,~ ~ ~ (,~ ~ >7 ,, Contact person: '~l;~ ~T ~ ~,~ mc,% Day Phone: C-C-5 - / Estimated number of individuals expected to attend: ~ ~ C'C' o Describe the evenffprogram and all activities that will occur: ~/ c~'~ ~ ff Fen ~/ ~'~'~, -- How aces mis program/event DeneT~,.me iowa ~,l[y area~. · h,, 3: r 'k % -p-¼ e ~ o ~'~; Did you receive funding frorEthe City for this ~vent/program last year? Yes I~ No If yes, how much? $ ~ ,, 4~ C(.~. Amount requested from City of iowa City for F¥04: $ If this is an increase or decrease from previous Gity funding, please indicate why: ~ ~ r Tota~ budget for evenffprogram: $ i ~ i ~© ~, Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount *List public and private orgamzatiofis, , etc. This application must be filled out completely. If more space is necessary, one additional page nl~y De submitted. A?plJcations must be received on or before December 3, 2.002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions, Application For Community Event and Program Funding FY2004 (July 1, 2003 - June 30, 2004) Name of event/program: Mud River Music Cooperative 2~d Annual Local Music Festival Date ofevent/programl: Saturday, September 20, 2003 Location of event/program: We hope to have the festival at the Shakespeare Stage in City Park. Name of organization: Mud River Music Cooperative Contact person: JP Claussen Day Phone: 338-3220 or 339-0401 Mailing Address: 1010 N. Dodge St. Iowa City, IA 52245 Estimated number of individuals expected to attend: 350-700 throughout the day Describe the event/program and all activities that will occur: This year's festival will be a showcase of local music. Local bands, singer/songwriters and music lovers will gather to promote and celebrate the vital local music scene. The "flavor" of the music presented will be in the vein of what some have described as "roots" music. This is a thriving genre in Iowa City and Mud River seeks to present this music in a family friendly environment, without smoke or alcohol, Free of charge. To support our family friendly theme we plan to have jugglers, face palming, and a songwriting workshop. The festival will run from about 10 am until 8pm Last year's lineup (at the Izzac Walton League) included Kevin BF. Burt, Jennifer Danielson~ Mike and Amy Finders, Ben Schmidt, Sam Knutson~ and Tom Jessen~ among others. Mud River looks to support local artists who create music not for fame or financial gain but for the love and appreciation oftbe craft of songwriting and musicianship. The lineup of musicians this year will reflect that commitment How does this program/event benefit the Iowa City area? In two ways. First it provides families and people of all ages and abilities in Iowa City a chance to enjoy the local music without being in a smoke filled bar late at night. Also it promotes local musicians and songwriters and therefore helps maintain the rich musical culture in Iowa City. This double benefit of connecting the larger non-bar attending community with the vital local music scene serves to foster community through music. Did you receive funding from the City foe this even~Yprogram last year? No. Amount requested from the City of Iowa City for FY04:$5,115.00 Totalbudget for event/program: Approx. $6,115.00 Estimated Major Expenses List Other Revenue Sources Item Amount Entity Requested Amount Sound Equipment $500.00 Community Foundation Promotion $450.00 of Johnson County $4,680.00 ** Travel expenses $165.00 Donations $650.00 *** (mileage for promotion and misc.) Non-music entertainment $500.00 (jugglers, face painting, workshop) Musicians $4,500.00* *This amount allows us to pay local musicians a decent amount for their performance. At last year's festival the musicians played for free. We feel an important part of supporting local music is supporting local musicians financially. A lot of work goes into writing songs and rehearsing and we are asking the city to help us reward this effort. This money would also allow songwriters to hire other local musicians to play with them to present their music in a more exciting way. Songs are great, and even better when you can dance to the beat! **The amount requested from the CFJC is for operational expenses to officially form as a 501c(3). These funds, if awarded, would not be used for the festival, except for general operational expenses such as staff salm'y Our hope is to form as a self-sustaining cooperative that supports local musicians. ***This is the amount we collected at our free festival last year on August 3rd. We were not able to pay musicians, nor advertise. Considering this was our first festival, we considered this a great success. We feel with more promotion, a better location, and more persistent fundraising we can double this amount. However this does not allow us to pay musicians a decent amount for their art and work. NOTE on our non-profit status. The Mud River Music Cooperative is under the non-profit umbrella of the Extend the Dream Foundation, which supports Uptown Bill's Small Mall and shares our goal of conscious community building. We have applied for the CHJC grant in order to achieve our own 501c(3) status, however until such time as we have formed as an independent 501c(3) we are operating through Extend the Dream Application for Community Event and Program Funding FY2004 (July 1, 2003 - June 30, 2004) crt ~' Name of event: Uptown Bill's Second Annual Labor Day Fair & Flea Market Date of event: Monday, September 1, 8am - 8pm Location of event: Maiden Lane, located behind 401 S. Gilbert St. Name of organization: Extend the Dream Foundation Contact person: Elisabeth Beasley Phone: (319) 339-0401 Mailing Address: 401 S. Gilbert St. Iowa City, lA 52240 Estimated number of individuals expected to attend: 1200-1500 Describe the event and all activities that will occur: This will be a one-day outdoor antiques flea market celebrating Labor Day with food and various entertainment. Maiden Lane, located one block west of Gilbert and south offof Court St., will be lined with 10 colorful tents. The tents will be shared by local food vendors and twenty antiques dealers selling quality collectibles, low-cost furniture, books, and jewelry. Four local music and theatre groups will perform throughout the day on a main stage, which will be located at the south end of the street near the Ralston Creek walkway. How does this event benefit the Iowa City area? This event--on a smaller scale--is to antique dealers what Arts Fest is to local artisans and what Jazz Fest is to local jazz musicians. Uptown Bill's Annual Labor Day Fair & Flea Market provides both antique dealers and buyers with an Iowa City venue annually and will draw eastern Iowa and western Illinois antiques buyers. This event, supported last year by the Downtown Association and IC/Coralville Convention and Visitors Bureau, was set up to encourage the Iowa City antiques community and to offer a local Labor Day celebration. As part of the event the sponsor organization undertakes, with City support, an annual clean up of the Ralston Creek between Gilbert and Prentiss Sts. Did you receive funding from the City for this event last year? No Amount requested from City of Iowa City for FY04:$3515 Total Budgeted Cost: $5000 If this is an increase or decrease from previous City funding, indicate why: Planning for Uptown Bill's First Annual Fair & Flea Market occurred after City funding applications were due. The Second Annual Fair & Flea Market is expected to attract twice the number of participants as last year, and thus projected expenses necessarily rely on funding from sources other than Extend the Dream Foundation. Estimated Major Expenses Expense Item Amount Big Ten Rentals - 10 10Xt0 tents $ 600 Big Ten Rentals sound system & stage $ 315 Local performers - 4 acts, each receiving $400 $1600 Promotional materials (local and regional) $ 750 Banners, balloons, and related visual signage $ 250 $3515 List Other Revenue Sources IC/Coralville Convention & Visitors Bureau $ 750 Promotional materials Extend the Dream Foundation $ 700 to 800 Promotional materials, staffing, miscellaneous IAPPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1, 2003 -June 30, 2004) CITY OF IOWA C~TY Name of event/program: MOVIES.~.IN THE PARKS~ ~ video/projector and soun~'~y~ Date(s) of even~program: ongoing availablity ~n Location of even~program: parks throughout Iowa City CI Y 0FFICE Name of organization: Neighborhood Council of Iowa City Contact person: Harcia Klingaman Day Phone: 356-5237 Mailing address: Street A]~ ~m~ Wamhin[ton City Iowa City Zip 52240 Estimated number of individuals expected to affend: vhou~and~ throu~hn~]~ the warm weather season Describe the evenUprogram and all activities that will occur: A large screen video/project and sound would~be pu=chased and made available to neighborhood associations and others who are interested and willing to coordinate a "Movie in the Park" event. Such an event could include po~lucks, snacks, neighborhood meetings, etc. How does this program/event benefit the Iowa City area? These events benefit Iowa City by encourag- ink interaction within the neighborhoods and allowing people the chance to get to know one ahother Did you receive funding from the City for this evenUprogram last year? Yes ~ No~ If yes, how much? $_ ~ount requested from City of Iowa City for FY04: $ 5000.00 If this is an increase or decrease from previous City funding, please indicate why: n/a Total budget for event/program: $ 1 n.nno Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount video/projector system $ $10,000 Neighborhood Council $ 5000.00 $ Prggram ~or Improving $ ~ Neighborhoods ~FIN) $ $ grant $ $ $ $ $ *List public and private organizations, sa~e of items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submitted. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, iA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. Bluffwood December 3, 2002 Friendship A~. & TESS EU_,S Iowa City City Council Galway Hills 410 E. Washington Street .,~,¥ R ..... Iowa City. Iowa 52240 Goosetown CA,L K~US Dear Council members: Grant Wood Thank you in advance for your consideration of the Neighborhood Council's grant Harlocke-Weeber request for $5000 to assist in funding a video/projector system with a large ouo,.H K .... screen and sound system. We feel that such a system would be highly used, Ro.~N. S.~D.~ provide a focus for neighborhood events and meetings and would be very Longfellow successful. The neighborhoods in Cedar Rapids received funding for such a ',C.AE~ W,~o~ system two years ago and have found that interest and usage of the system has Manville East steadily increased such that it is being used 3-4 times per week during the B[TSy BOYD warmer months. Melrose Avenue We are proposing that this system would be available to all Iowa City Miller Orchard groups/organizations, not just neighborhood associations. Both the Parks and ~u~ ~K,, Recreation Department and Public Library have systems set up that track Northside equipment usage and they are willing to coordinate the distribution of the system. ~,,~,o-r,~ow^~o A security deposit might be necessary in some cases. Penny Bryn P,,~ & o,. ~.~.,~ The Neighborhood Council will be reviewing PIN grant applications during the Pepperwood months of March and April of 2003 and a request for $5000 to match the Shimek Community Event and Program Funds will be included in that review. It is MAE¥ LOSCH expected that there will be great support for such a project, as it has been South Pointe discussed numerous times by the Neighborhood Council. Wetherby Friends and ~v,~ M~C,~,~ Neighbors has hosted a "Drive-In Saturday Night" event 3 times over the past few Southwest Estates years, using a similar system and has seen a steady growth in participants. Ty'n Cae The equipment that is being considered is very high quality, durable, easily o~ ~o~ transportable and easy to use. We see this project providing an ongoing benefit Village Green to the residents of Iowa City as a wonderful reason to get together, get to know each other and become active in their various neighborhood Walden Woods PAUL ~, SHAF~O. HcDo.*XLDgroups/organizations. Walnut Ridge NANCY P.F~K,~S If you have any questions, please feel free to contact Marcia Klingaman, Wetherby Friends Neighborhood Services Coordinator at 356-5237 or marcia-klingaman@iowa- and Neighbors city.org. Windsor Ridge Sincerely, Neighborhood Services Coordinator The Neighborhood Council of Iowa City APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1, 2003 - June 30, 2004) ~:~J~r~" Name of event/program: The Chili Dog Fair Date(s) of event/program: September 21, 2003 , Location of event/program: Johnson County Fairgrounds Name of organization: The Chili Dog Fair is a benefit for Kidneeds, a locally-based 501(c)(3) medical research fund, founded by Lynne Lanning and her husband, Richard Smith. Please visit Kidneeds at www. medicine, uiowa.edu/kidneeds~/ The Chili Dog Fair is hosted by the Iowa City Dog Obedience Club and Hawkeye Kennel Club Contact person: Lynne Lanning or Maria Lukas Day Phone: Lanning: 338.6404 Lukas: 339.9837 Mailing address: 11 Cherry Lane, Iowa City, Iowa 52240 Estimated number of individuals expected to attend: 2,000 Describe the event/program and all activities that will occur: Festival atmosphere, using fairgrounds' enclosed barn, sheltered barn and grandstand, as well as outdoor space. Outdoors: dog obedience events and demonstrations, such as flyball, herding, frisbee, good citizenship testing, agility and Parade of Breeds. Indoors: chili cook*off (2 dozen teams representing emergency services, hospitals, service organizations, and others); live music including fiddlers, country and bluegrass; juggling; art show; silent auction, including services auction by University of Iowa sorority; and food sales. Outdoor and sheltered areas for children's activities, including Balloon Typhoon; Jacob's Ladder; amusements such as face painting; and contests. A copy of the Press-Citizen article on the 2002 Chili Dog Fair is enclosed. How does this program/event benefit the Iowa City area? This annual event draws people from all sectors of the Iowa City community to the fairgrounds for wholesome fun that the whole family can enjoy. Kidneeds is a locally-based 501(c)(3) organization that has brought national attention to the Iowa City area. It has been featured in People Magazine, for example, and is accessed (by phone and website) by families nationwide who are touched by MPGN Type II, the disease it seeks to cure. Several of those families have traveled to the Chili Dog Fair to experience the support a community can provide, and to take from it ideas that can be applied in their own communities. Expecting a good time, they have been overwhelmed by the warmth and affection so evident even in the throngs attending the event. The Fair reflects the best of Iowa City: certainly the talents of the entertainers and the canine handlers; but more importantly, the heartfelt support of the people of this community for each other. Did you receive funding from the City for this event/program last year? Yes No X If yes, how much? $ N/A Amount requested from City of Iowa City for FY04:$4,000 If this is an increase or decrease from previous City funding, please indicate why: N/A Total budget for event/program: $5,000 Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity~ Requested Amount Fairground Rental $250 Supplies rental $750 The Chili Dog Fair is produced through substantial Tables, chairs, grills, cotton candy machine, etc. donations of goods and services. Decorations, prizes $1000 Publicity $1250 All administrative costs and event expenses Advertising, flyers, posters, yard signs are privately funded. Event Insurance $750 *List public and private organizations, sale of items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submitted. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 Chili Dog'Fair raises funds for Kidneeds SgL Craig Novinska, le~ talks to DarlanTmmmell, 6, as Sgt lan Trammell ser~es caill to customers Sunday at the Chili Dog Fair at the/ohnson County Fzlrgr0~na~. in the bad~ound am Dane Trammell and her dau~Ner, Addan 3 g,O00 turn out for annual fund'raiser Proceedsfiomthe fough ~When Sarah was ~ to catch a ballon in the Ballon Typhoon on Sunday at annual Clfi}i Dog ~air willgo nosed, we didn't know any- the 2002 annual Chill Dog Fair. The fairs proceeds go to Kidneeds, a not. profit one with it,' said Sandy to Kidneeds, a local nonprofit medical researc~ fund, APPLICATION FOR. COMMUNITY EVENT AND PROGI~ I~lk~ ~ i-~*.-i~ FY2004 (July 1, 2003 - June 30, 2004) ~- ~EC ~ 3 200~ ~TY OF IOWA CITY Name of even~program: ~c~ J o / CITY URNASER'S 0FflC[ Date(s) ofevenUprogram: ~t'd ~ /~ ~ 0r ~i..~.~ ~ ~;~ ~'~ Location ofevenUprogram: ~d~r;~ ~t/ /~ 5~tr~. ~/~Ve / Name of organization: ~c~- ~V ~'oc~'Jc~O~;. Contact person: ' ~ ~ p+~h~ / .~( ~ Day Phone: .~ ,2 Mailing address: Street ~/ ~l+ ~d Ci~ ~("~ ~V Zip ~ / Estimated number of individuals expected to affend: ~, ,~C, ~ ~)~ 5 Describe the even~program and all a~ivities thatwill occur: ~ ~e o+~r p~ How does this program/event benefit the Iowa City area? Did you receive funding from the City for this eventJprogram last year? Yes [~1 No [~ If yes, how much? $ Amount requested from City of Iowa City for FY04: $ /O~ ~ If this is an increase or decrease from previous City funding, please indicate why:_ ~_ Total budget for eventJprogram: $ /0 / Or..) O Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount Re~l'~u.~ E~ui~ $ 500 $ ~e~ 5p~ce $ 150 $ ~ *List public and private organizations, sale of items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submiEed. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, Ci~ Manager Civic Center 410 E. Washington Street Iowa Ci~, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. Describe the events/program and all activities that will occur: The event would be a 3-day, weekend long, extravaganza of entertainment, education, and multi-cultural exchange. Thc focus would be on hip-hop related music and activities involved with the music genre. These activities include: DJ & MC battles, break dancing competition, and panel discussions on thc subject of hip-hop culture. Friday night would feature a 'meet-and-greet' session, registration sign-up, and free outdoor concert. Saturday aftemoon's presentation would include various competitions, panel discussions, and live music throughout the day. Sunday includes a free brunch at the Sheraton Hotel for all pre-registered guests. Itow does this program/event benefit the Iowa City area: Providing an attraction for young adults between the ages of 14 to 34, of all walks of life, an altemative form of entertainment, upliftment, and understanding. The festival would be a "can't miss" hit with young adults because of hip-hop's current influences and contributions in music, dance, art, poetry, and fashion. The event would be an excellent opportunity to present the culture, music, and art of hip-hop, with the goal of extending hip-hop's true message, which is one of hope and inspiration, even in the face of hardship and turmoil. The festival would "high lite" the positive qualities within the Iowa City community, and emphasize it's cultural diversity, tolerance, and openness for dialogue. As Iowa seeks to re-invent itself as a place for young people to grow, an event of this nature would create a positive image across the mid-west. Promoting the community as a beacon for the expression of diverse art forms. Finding talented artists would not be a problem. Booking several noteworthy acts and pubic speakers would give the event immediate credibility and respect. It would also ensure a sizeable audience. The crowds would be beneficial to downtown commerce. The event is an opportunity for the City Council to demonstrate it's youthful orientation. Hip-Hop is the largest generational movement since the sixties. It has become the equivalent to a national Harlem Renaissance. Iowa City can continue with it's tradition of fostering current art forms, as it fostered literature, dance, and various media, or it can be left behind, and suffer the consequences. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1, 2003 - June 30, 2004) Name of event/program: ICM for Everyone Date(s) of event/program: Ongoing Location of event/program: The Iowa Children's Museum Name of organization: The Iowa Children's Museum Contact person: Deb Dunkhase Day Phone: (319) 625-6255 (ex't. 210) Mailing address: 1451 Coral Ridge Avenue, Coralville, IA 52241 Estimated number of individuals expected to attend: Our goal is to reach 350 families who normally could not afford the family membership to The Iowa Children's Museum (ICM), Describe the event/program and all activities that will occur: The ICM for Everyone Program provides ICM family memberships to organizations that work with families and/or children in need. The organizations will distribute the memberships specifically to Iowa City families with whom they work. Each membership provides a year of unlimited access to the museum's five main galleries, exhibits (all of which reflect National Education Standards), and assortment of programs, including exhibit preview parties, to children and families who would otherwise not be able to afford the $90 family membership. How does this program/event benefit the Iowa City area? ICM for Everyone benefits the Iowa City area by making the museum available to all children of the community regardless of their ability, economic status, cultural heritage, or family structure. In addition to this direct benefit, memberships also promote community development through family involvement and funding for the museum's special events, new exhibits, and programs that extend to children throughout the Iowa City community and State of Iowa. Did you receive funding from the City for this event/program last year? No If yes, how much? Not applicable Amount requested from City of Iowa City for FY04:$5,000 (for 55 families) If this is an increase or decrease from previous City funding, please indicate why: Not applicable Total budget for event/program: $31,500 (350 families per year) Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity Requested Amount 350 family memberships $31,500 Iowa City Optimists $2,500 (28 families) St. Thomas More $3,000 (34 families) Individual donors $4,770 (53 families) 1451 Coral Ridge Ave Coralville, IA 52241 319.625.6255 fax 319.625.6266 www.theicm.org December 2, 2002 The Iowa City City Council 410 East Washington Iowa City, Iowa 52245 Dear Council Members: Please accept this request for Community Event and Program Funding as part of our continuous effort to make The Iowa Children's Museum (ICM) available to all children and their families. As you may know, The ICM is a non-profit organization with the mission of "providing an informal learning environment that promotes active learning through play to children, their families, educators, and caregivers based on the educational theory of how kids learn". The museum utilizes hands-on discovery learning through its five interactive galleries: CityWorks, ImaginAcres (preschool gallery), The Notion of Motion, Under Construction, and Once Upon a Dog (yearly changing exhibit in collaboration with the University of Iowa Museum of ArO. In addition The ICM facilitates special programs such as field trips, scout activities, early learners programs, and summer day camps which all focus on interactive learning. Along with this quality informal learning environment for children, The ICM provides parents, caregivers and educators with the resources to become actively involved in their child's life to promote life-long learning. Community and Event Program Funding would provide a year of unlimited access to the museum's galleries and programs to children and fanfilies from Iowa City who would otherwise not be able to afford the annual ninety-dollar fanfily membership fee through our new ICMfor Everyone Program. Because of the invaluable opportunities for educational growth provided by the museum, all children should have this access regardless of their ability, economic status, cultural heritage, or family structure. Providing children with low-socioeconomic status access to The ICM also promotes community involvement and development by encouraging families to take ownership of, and feel connected with, the education of their children. This family ownership and connectedness are developed through continuous communication with the museum through a quarterly newsletter, exhibit previews, and numerous other membership benefits. In addition, ICM memberships help fund special events, new exhibits, and programs that extend to children throughout the community and the state of Iowa. ICMfor Everyone recipient families are targeted through local social service agencies and the Iowa City Community School District. Presently, over 50% of the museum's nearly 1,000 members reside in Iowa City. The Iowa Children's Museum values the education of all of our community's youth and we hope that the Iowa City City Council will do the same by showing support through funding the ICM for Everyone Program. Thank you for your consideration of our application. We look forward to working with the City Council to strengthen the informal learning opportunities for the children of Iowa City. Please let us know if you would like a formal presentation at a council meeting for this request. Sincerely, Deb Dunkhase Executive Director 1451 Coral Ridge Ave Coralville, IA 52241 319.625.6255 fax 319.625.6266 www.theicm.org FY2004 (July 1, 2003 -June 30, 2004) r"-' .... ~q:~,~, or ~ow^ ~cdbe the .~nUpr~m and all activities ~at will ~cu. - i Did you receive funding from the City for this eventJprogram last year? Yes ~ No If yes, how much? $ Amount requested from City of Iowa City for FY04: If this is an increase or decrease from previous City funding, please indicate why: Total budget for evenUprogram: $ ~1 ~0 Estimated Major Expenses List Other Revenue Sources I Item Amount Entity* Requested Amount Expense i,A-A'~/er'~,C~i^q~ $ ~0 o ~.,. oO - -/.pcess C/~;~.e~$ $ $ %ist public aaa pdva[e organizations, sale of items, eic. This application taus1 be tided out oomplelely. If more space is necessary, one additional page may be submitted~ ApD[icafions must be received on or before D~e®mbsr 3, ~0~, to be considered for [:Y04 funding. Submi[ to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when ~unding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. Application for Community Event and Program Funding Location of event: US Bank, Iowa City Public Library, Arts Iowa City, Iowa State Bank and Trust, Masonic Temple, Trinity Lutheran Church, Robert A.Lee Recreation Center, Sheraton Hotel, Unitarian Universalist Church, Englert Theatre and the Chamber of Commerce. Describe event and activities: Englert Night Out consists of a dozen venues with different performances taking place at each location. Each performance will start every hour on the hour from 4-7 pm lasts for 40 minutes. After each performance, attendees will choose another performance to see and have 20 minutes to get to the appropriate venue. All venues are located within walking distance of the Englert. Many different types of performances are offered featuring a variety of music, dance, puppet shows, readings, drumming, and theatre performances. How does this event benefit the Iowa City area? This event offers an alternative celebration of New Year's Eve. As an alcohol~free, family oriented event, scheduled for the early evening hours, this event encourages families with children to attend. The variety of performance offerings ensures that there is something for everyone to enjoy. This event not only showcases Iowa City talent, but also Iowa City's downtown area. Tt~e collaboration of downtown businesses, organizations, performers, volunteers and audience members make Englert Night Out truly a community event. IAPPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1, 2003 - June 30, 2004) Location of evenUprogmm: ~ ~T Q I VIO~~ ~ ~ ~A ~'~'"""~*" Con~c, pemon: ~~ ~~ Day Phone: ~i q' ~' Estimated ~um~er of individuals expected to a~end: D~.cri* *e even~p~.m and all activifl, that will ~ur: ~C ~le e o~recave ~unaing ~r~ the ~i~ for ~is evenupr~ram las~ yea~ Yes ~ ~o~ If yes, how m~ch? ~. Amount requ~t~ Eom Ci~ of I~a Oi~ for ~: If tki5 i5 ~ inc~ese or decease from previous ~i~ fu~di~, pleese i~dicata why:. Total budget for event/program: $ ~-/~), 0~ Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount ~'~h'r~,, ad~eNt~',q~.~ $ I,ccO, ~ ~ collected, $~ ,ocs,coO iW-~U vane e_ $ h~;13, cO ~l e. - ~ 8l a~i, it',~ $ ~r~ [[ ~e $ I $~,~ *Li* public and pdva* o~an*ations, sale of it~s, etc. This application must be filled out completely· If mom space is necessa~, one addEional page may be submiffed. Appli~tions must be m~ived on or ~om ~m~r 3, 2002, to ~ ~nsidemd for FY04 funding. Subm~ to: Stephen Atkins, Ci~ Manager Civic Center 4t0 E. Washing~n Street Iowa C~, IA 52240 Applican~ ~ll be notified of ~e Council meeting ~en funding allocation discussion will occur. Call the C~y Managers Offi~ at 356-5010 if you have questions· FY2004 (July t, 2003 -June 30, 2004) mn~rael no AnnrQnT'i C~ o~ IOWA C~TY Variety of tours/special events/programs & exhibits. Name of evenUprogram: Dat~v~~tory of community history. Special exhibits Old Capitol m~ll spring/summer, fall tours, Plum Grove, Weber Days L~ation of evenuprog~m: Name of orga~Y o~ ~ocat~qns ~ .~ ........ Contactpemon: Margaret ;';ietin~, ~x~. Di~cLol' DayPhone: ~51-57~8 Mailing address: street P_O. BoTM 59~! ci~. Coralvill~zip Estimated number of individuals ex~ed to affend: Approx. 8000 Describe the evenU~ogram and all activities that will ~cur: ~ Irvinq Weber Days: Fall c~met~ry r~r: t 1 ' ' Did y~u ~ec%~n~~%~this evenUpr~ram last yea~ Yes Ifyes, howmuch? $ 4635 ~ou~treques~d~omCi~oflowaCi~f~04:$ If this is an increase or decrease from previous Ci~ funding, please indicate why: o r & e ib't JCHS as To~g~reve~}a~: ~nd repository of community history. Estimated Major Expenses List Other Revenue Sources Expense I~m Amount Enti~* Requested Amount ~ ...... , ..... $ ' T~ ~" $ 5000 ~-~ ,,,~.u/ uux~cz~ $ o,~/b Cnr~lvil le $ 6500 -~-- ........ ~.~ ...... ms ,~,~vv ~- 19,635 ......... .Other $ 1 ~ ~ ~ ~ ...................L'~st public and private organizations, sale d i{~ms, ~tc. This appfica~on must be filled out completely. If more space is necessary, one additional page may be submi~ed. Applications must ~ received on or before Decem~r 3, 2002, to ~ considered for FY~ funding. Submit to: Stephen ~kins, Ci~ Man~er Civic Center 410 E, Washington Stre~ Iowa Ci~, IA 522~ Applicants will be motifi~ of the Coundl mee~ng ~en fundin~ allocation discussion will o~ut. Call the City Manager's O~ce at 356-5010 if you have questions. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING J'~"'~- FY2004 (July 1, 2003 - June 30, 2004) ~ CITY OI~ [OVVA CITY Name of event/program: Iowa City Promenade ' Date(s) of event/program: May 8th, 2004; May 15th, 2004 [~[~ DEC 0 3 2002 Location of event/program: City High School, West High School Cl] UANA Ji? 9FFICE Name of organization: Public Access Television, Inc. Contact person: Josh Goding Day Phone: 319-338-7035 Mailing address: 206 Lafayette St. Iowa City, IA 52240 Estimated number of individuals expected to attend: 400 (200 for each of two proms) Describe the event/program and all activities that will occur: Public Access Television will attend the proms of both City High and West High Schools in order to produce two live television programs covering the parade portion of each prom. Camera angles will be mixed live, and the program will be cablecast from each location on Iowa City cable channel 18 using the remote modulator on the city's I-Net. How does this program/event benefit the Iowa City area? Everyone in Iowa City with Mediacom cable will be able to view the parade portion of both City and West High Proms. The sense of community will be strengthened as family and fdends of promgoers, as well as other viewers, tune in to watch the prom coverage. Did you receive funding from the City for this event/program last year? Yes No v/ If yes, how much? $. Amount requested from City of Iowa City for FY04: $ /'~-~(~ If this is an increase or decrease from previous City funding, please indicate why:. Total budget for event/program: $ 1280 Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount 8 hours videography PATV, Inc. @ $40/hour (Video equipment X 4 production crew $1280 usage - 2 nights) $ 3000 (in kind) $ $ $ $ $ *List public and private organizations, sale of items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submitted. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions, I"APPLICATIOI~"FOR COMMUNITY EVENT AND PROGRAM FUNDING- I FY2004 (July t, 2003 - June 30, 2004) CITY OF IOWA. CITY Name of event/prograncChamber Singers of Iowa City, Bach Festival XXV~ ~ ~ ~ Date(s)ofevent/program: Saturday, March 6 and Sunday, March 7, 2004 I~f ~iF~ ~,.~ gO0? Location ofeven~Tprogram: First Presbyterian Church, Iowa City, Iowa Name of organization: Chamber Singers of Iowa City Contact person: James Petersen Day Phone: 319-341-3597 Mailing address: Street 1302 Muscatine Avenue City Iowa City, Iowa 5224~ip. Estimated number of individuals expected to attend: 45o Adult Admissions, 125 Children (free) Describe the event/program and all activities that will occur: 2 concerts, first a concert with guest Second~ a Community Performance bff area musicians of all ages and skill levels who are invited to plaYor sing their favorite work by J,S, Bach. This prozra~R i.s free and open tW the public. How does this program/event benefit the Iowa City area? It provides the opportunity not only to h_ear great music performed locally by skilled musicians~ but also the onl~ opportunity fo~' some musicians to play in public for the pure joy of making music with others. Old you receive funding from the City for this event/program last year? Yes [~ No [~ If yes, how much? $ Amount requested from City of Iowa City for FY04: $ 2,800. oo If this is an increase or decrease from previous City funding, please indicate why:. Total budget for event/program: $ 7~ 550,00 Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount Guest conductor $ 1,200 --Patron Gifts/membership $ 1,150 Publicity $ 900 Reh. conductor/accomp. $ 1~000 Music rental/purchase $ 850 ---- Ha~ll rental $ 800 , $$ -- -- _ *' :-' public and pdvate organizations safe of items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submitted. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussiqn will occur. Call the City Manager's Office at 356-§010 if you have questions. Chamber Singers of Iowa City (addendum) Founded in 1970, Chamber Singers of Iowa City is a group of 40 - 50 singers chosen annually by audition with the mission of enriching the cultural life of the Iowa City area and of the singers through the performance of fine choral music. Community Bach Festival XXV will be held Saturday March 6, and Sunday, March 7, 2004 at First Presbyterian Church, in Iowa City. The Saturday evening performance will feature a guest conductor, soloists, orchestra, and the Chamber Singers of Iowa City in concert in a major work by Bach. Sunday afiernoon's concert will be performed by members of the community. The concert is free and open to the public. Everyone is invited to play or sing their favorite work by Bach. Last year's event featured musicians of all ages, from early elementary school to graduate students and senior adults and area professional musicians, both vocalists and instrumentalists. The only requirement for participation is a love of the music ofJ. S. Bach and some proficiency in voice or instrument. The idea, begun in the 2000 - 2001 season, proved so popular that Chamber Singers plans to make in an annual event. For further information, please contact James Petersen at 319-341-3597. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1, 2003 - June 30, 2004) CITY OF IOWA CITY Name of eventJprogram: ~ Date(s) of event/program: ,~.z~ ,-.~0~:~ Location of event/program: ~/:..~¢e~9~ ~ c~ Name of organization: C O~']~/) ~/~/~ Contact person: /~ ~ .P~ Day Phone: ~.~ :/~,~'~//,~ Mailing address: Street 7~'~ ..~J ~ City /0~ ~ Zip Estimated number of individuals expected to attend: Describe the event/program and all activities that will occur: //,~ , ,~/~/r/~4J~./ ,_ NOW does this program/event benefit the iowa City area? .~F'-~//~/~'~ ,~ ~),~--~g/.~/~' / Did you receive funding from the City for this event/program last year? Yes ~}/ No {~1 If yes, how much? $ ///~ ~ Amount requested from City of Iowa City for FY04: $ if this is an increase or decrease from previous City funding, please indicate why: Total budget for event/program: $ .~oc~q>3 ~ --'...~ ,~//~'//4~ ~'~' Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount $ $ $ $ $ $ $ $ $ *List public and private organizations, sale of items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submitted. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 4~ 0 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. ADA Celebration 2003 Budget Proposal ITEM ~ 2.__~_~14 200~2 ~2003 ITEM I 2001~ 2002 2Q03 S~ker: I ~ ~nner Center $1,~ Ho~mdum $500 ~ ~ $0 ~ S~t~de Inde~ndent Living C~ncil $7~ ~ ~0 Trave~ ~S~,300 ~ ~2~0~ ~ ~ ~ SS00~ ,~ ~0 Hotel~/~ ~ $0 ~!0 C~s~n~mhi~ ~ $800 ~Per D~m 3 days ~ $~day i $~ $0 ,, $114 R~i~n F~ !5 ~P!~ ~ $2~ $375 i $0 C~of~ c~ ~ s~,~30 ~$~,~30 Tab~s-20 6ff ~ $5 ~ ~ $10~ $1~ ~1~ C.a~0~.~O. ~ ~ S~0 Genem~r ~live~ f~ ~0 ~ ~ ~ ex~n~ line (19) wilt ~ delete. T~ns~n: - ~ ~ , ,, , ' , J 2~ ~°~ '" Quad C~R~er ~nd $2~ Washington Co. mini-bus 70~ $70 $70 ~ ~o~er=n~ ~ .~0 '~ / Lun~ for ~nfer~ a~end~s ' $8~ $200 $~ ~ ~ Mailing~p~ ~ ~ :~ ~0 ~ - Muslin honorafium~ $50 ~~ '~ _ $2~ ~' '~,, . ~ ~ ' I APPLICATION FOR COMMUNITY EVENT AND PROG I)1~ FY2004 (July 1, 2003 - June 30, 2004) , ...... ,,lern,e Name of evenUprogram: ~lO~ k]~0~ {~F/CF~ ~f~ Date(s)ofevenUprogram: ~-M~.~ ~t~ I~(~ ~ ~ Location of evenUprogram: ~ ~ ~ [~J- ~?~ ~C~ ~'~[~}~ I~ Name of organization: ~~ ~ ~l~ ~ ~ Contact person: ~[t~ ~k~/'~P~ ~IY~ Day Phone: ~-~ Mailing address: Street <~1 ~J~ (0~ City~l_, Y( ~i Zip Estimated number of individuals expected to affend: ~J'~b~ ~ ~ Deserib~ the ewn~proflram and all a~tNiti~ that will o,~ur: ~[J~ C~D('~ c,~ HOW does this program/event benefit the Iowa City area?~ ~g~ hdn% Did you r~ceive funding from the City for this even~program last year? Yes ~ No ~ If yes, how ~uch? j(~,4~ ~ ~ount r~quested from City of Iowa City for FY04: i ~,, If this is an increas~ or decrease from previous Cily funding, please indicale why:~R t1 U ' Estimated Major Expenses List Other ~eve~u~ Sources ExpenJ~ Item Amount Entily~ Eequested Amount $ $ $ *List public and private organizations, sale of items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submi~ed. Applications must be received on or before December 3. 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa CiW, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. APPLICATION FOR COMMUNITY EVENT AND PROGR ~~ ~~~r~ FY2004 (July 1, 2003 - June 30, 2004) ... · n '~nrl2 CI~ 0r Iowa CITY Name of event/program: ".T(,l_~ '-)~ ~[~ ~kt ~ ~,~,,~,~ ~C Date(s) of even~program: '~~ ~l~,~ /) - '~ TM '~[' ~'~R~ 0 u~=,~ Location ofevenUprogram: ~%~ ~ ~ - ~,~~.,~[ ~.~ ~2 .ameo, or, an,.a,on: F Mailing address: Street FO B[~: b4 City ~ C~h, Zip ~;~ Estimated number of individuals expected to a~end: ~ ~(~ ~t~ /~'(~C(,~ Describe the evenUprogram and all activities that will occur:~ ~ (~177 ~' .~*' f~ ~ ) I & ~ How ~oes ~,is pro~ra~ven~ ~ene~e ~owa City ar.at ~[' ~n~,~ J~d~ t'~iU Id ~~ City for this evenUprogram last year? Yes ~ No O '~ ~J If yes, how much? $ ~; ~ ~ ~ ~ount requested from City of Iowa Ci~ for FY04: $ ~, 0~ ~ If this is an increase or decrease from previous City funding, please indicate why: ~ .~ , budget for event/program: $ Total Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount $ $ $ $ $ $ $ $ *List public and private organizations, sale of items, etc, This application must be filled out completely. If more space is necessary, one additional page may be submitted. Applications must be received on or before December 3, 2002. to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. I APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1, 2003 - June 30, 2004) CITY OF IOWA CITY Name of event/program: '~y'c,D/'~.~ ~_..~.~ TO ~ ~ ~ ~ [1~ ( Date(s) ofevenUprogram: ~ ~ ~ ~ Location of even~program: ~O~ ~ ~ ~[~ ~ ~ Name of organization: /~ ~ ~ ~,~ ~ Contact person: ~~ ~~ Day Phone: Mailing address: Street ~- ~. ~ ~ ]~ ~ Ci~ ~, ~ Zip ,~ Estimated number of individuals expected to a~end: ~ ~ ~ ~ ~ Describe the evenUprogram and QII activities that will occur: ~ ~ ~ ~ ~ [[ How does this pro~ram/event benefit t~e Iow~ C'ty arep. ~ ~ C~ ~~ ~ Did you receive fu~g from the City for this eye.program last year? Yes ~ No If yes, how much? $ ~ ~ Amount requested from City of Iowa CiW for FY04: $ ~, .~ If this is an increase or decrease from previous City funding, please indicate why: Total budget for event/program: $ /~/~, ~ Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount *List 3ublic and private brganizations~ ~~~s' etc. / This application must be filled out completely. If more space is necessary, one additional page may be su~itted. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 ~plicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. FY2004 (July 1, 2003 Name of evenUprogram: Date(s) of even~program: Contact person: ~.~ Mailing address: Street Estimated number of individuals expected to affend: Describe the evenUprogram and all activities that will occur: ~A ~ '~ HOW does thi~ program/event benefit the Iowa City area? ~~ ~ ~ Cit~ .,. .ou re:e,ve ,...,.. ,.om If yes, how much9 Total budget for even~program: $ Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount $ ooo OB TF/q $ { OB *List p ivat~ omanizations, $a~e of items, otc. This application must be filled out completely. If more space is necessary, one additional paoe may be submi~ed. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: ~tephen Atkins, ci~ Manaoer Civic Center 4~ 0 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the council meetino when fundino allocation discussion will occur, call the city Manaoer's office at 35~-50~0 if you have questions. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1, 2003 -June 30, 2004) ~ i~'~I°y , Name ofeven~program: Healthy Me Health Fair and UnsunA Heroes: Co,unity. Compassion & Service Diabetes Banquet Date(s) ofeven~program: Health Fair, April 2004/Banquet, September 26, 2003 Locatio~ofev~progr~m: Health Fair - Robert A. Lee Recreation Center/ Banquet-TBA Name of organization: Eagles' Flight, Inc. CoRtact per,on: Dr. A. Denita Gadson Day PhoRe: 353-1926 Maili~g address: Street 950 Dover St. .Ci~ Iowa City .Zip 52244 Estimated numar of individuals ex~ed to affend: Approx. 250 per event Descri~ the even~program and all a~ivities that will occur: The banquet will recognize local individuals and organizations who help to provide services and support to diabetics and their families. The health fair helps to raise awareness about chronic diseases and offer the co,unity information about resources available (See attached sheet for details). How does this progra~event ~nefit the Iowa Ci~ area?~ ~ ~ ~ ~ and highlight services and programs available to Iowa City/Johnson County residents. Did you receive funding from the City for this even~program last yea~ Yes ~ No If yes, how much? $ ~ount requested ~om Ci~ of I~a City for FYO4: $ If this is an increase or decrease from previous Ci~ funding, please indicate why:. Total budget for event/program: $ 5~000.00 Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount Health Fair $2 ~ 000.00 IHPEP $ 6,500.00 Community, Comp & Service $2,500.00 $ Publicity for both events $ 500.00 $ $ $ $ $ *List public and pdvate organizations sale of items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submitted. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. F'. O. 15ox IA November 29, 2002 Stephen Atkins, City Manager Civic Center 410 E. Washington St. Iowa City, IA 52240 Dear Mr. Atkins: Eagles' Flight, Inc., a non-profit organization located in Iowa City, IA, is requesting funding in the amount of $5,000 for two health awareness events to be implenaented in 2003 and 2004: an awards and recognition banquet and a health fair. Both of these annual events are held annually. Eagles' Flight, a 501 ( c ) (3) organization, administers a health prevention/imcrvention and awareness program targeting vulnerable and at-risk groups with a focus on obesity, nutrition, exercise, and diabetes. Below is a hrief description and purpose of each event. 1) Health Fair - Approximately 100 people attended Eagles' Flight's first health fair in 2001. Twice as many people attended last year's health fair, which included 26 agencies that provided screenings and educational materials related to diabetes and a variety of other health topics. The goal of each health fair is to increase awareness and identify risk factors of chronic/lifestyle diseases, educate attendees about resources within the community to help reduce the severity of chronic disease complications, and improve care. The highlighted health topic for the Healthy Me rM 2003 Health Fair is cardiovascular disease. The educational health fair will be held April 26, 2003. 2) Awards Banquet - In the Spring of 2003, jtmior high and high school youth will have the opportunity to enter an essay contest about diabetes. Contest winners, as well as local individuals and organizations that provide services and/or support to diabetics in the Johnson County area, are recognized at the annual Diabetes Awards and Benefit Banquet "Unsung Heroes: Community, Compassion and Service." The awards banquet will be held on September 26, 2003. In addition, a scholarship is awarded to an tmdergraduate or graduate minority student in the health sciences or biomedical sciences. The goals of the awards banquet are to (a) raise awareness about diabetes, particularly its disparity within populations of color; (b) foster better relationship-building among those needing services and community providers by highlighting the contributions of individuals and others who exist to improve the health of those who are at- risk; and (c) increase the representation of minorities in the health sciences or biomedical sciences. We have solicited conlributions from a number of private foundations for these events, including Pfizer, Merck, Wells Fargo, and others. We are awaiting their responses. A contribution from the City of lowa City will help to raise awareness and will have the long-term effect of improving people's health in our community. Program Director APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1, 2003 -June 30, 2004) Cra,' Date(s) ofevent/program:p ~ -~'~/~ ~ ~/ 0 ~ Location of even~program: ~_)l'~ Y ~= ~ [ Name of organization: ~~ ~L,~,[ {~'~ .~,~'U~ ~,~'~ ~,,~C Contact person: [~(~ ~-~ F,~ ~[~ ~ ~ Day Phone: ~ ]~ ~- Mailing address: Street ~ ~'~hh31hb ' Zip Estimated number of individuals expected to a~end: J0O - ~) (//) ~ ~, I~ Describe the even~program and all activities that will occur: ~ C. ~.~-/1~ <~ ~' _ .... .I · J U- o ,' ' How does this program/event benefit the lowa City area? ~(:1,i~ T ~ ~2ff~: ~= f Did you receive funding from the Ci~ for this even~program last year? Yes ~ No If yes, how much? $ ~ou~t requested from Ci~ of Iowa Ci~ for FY04: If this is a~ increase or decrease from previous Ci~ funding, please indicate why:. Total budget for event/program: $ I; ~'~ Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount $ $ $ $ $ $ $ $ $ *List public and private organizations, sale of items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submitted. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. Look Who's Coming to Dinner In May 1983, when racial tensions in Alabama were escalating, several dozen Montgomery citizens, black and white, received an invitation to dinner from "Jack Smith". The purpose was to get people of all social statuses and races together to interact socially. The invitation went on the say that the dinner "would do nothing more complicated than bring people together in a setting where they could get acquainted". In May 2002, the Johnson County Restorative Justice Task Force decided to do the same. The dinners do nothing more than bring people together to connect neighborhoods, build community and increase neighborhood safety. Once a month we host a dinner, in a different location in Johnson County for the sole purpose of bringing people together to get acquainted. Why a dinner instead of a community forum or neighborhood meeting you may ask? What better way to bring people together to talk, than with FOOD!! So far we have hosted 5 dinners, with between 20-200 people in attendance. Food donations are our greatest challenge. We have been fortunate to have several generous donations, but in order to continue these dinners financial assistance for food is imperative. The effort of the Community and Restorative Justice Task force is a partnership between citizens, neighbors, social service agencies, landlords, Police and Probation officers, and those who have been affected directly or indirectly by crime... Working together to create safe neighborhoods For any questions concerning the task force or Look Who's coming to dinner, contact Valerie Kemp (319) 625-2650 # 128 LOOK WHO'S COMING TO DINNER ~,estorative Jusf~.ce ~/°qqS.~eN ouo se~. What: A conununity dinner where no food or money is required; we ask only that you come with an open mind Why: Look Who is Coming to Dinner is based on the belief that community- building begins with talk and nothing encourages talk like food. DATE: TUESDAY, November 19, 2002 TIME: 5:30PM PLACE: Zion Lutheran Church 310 N. Johnson St. Iowa City, Iowa What is community justice? A partnership between you, your neighbors, landlords, social service agencies, police, probation/parole, and those who have been directly or indirectly affected by crime. Working together to create safe neighborhoods. Why an office at the Neighborhood Center? The goal of the center is to strengthen families, neighborhoods and improve the quality of life for the community. The purpose of the safety office is: Hands-on, pro-active problem solving of individual, family; community & neighborhood issues that prevent crime and enhance quality of life. · To learn how all people in the community can be responsible for preventing, controlling and repairing the consequences of crime. · Increase community pride. · Create and maintain safe neighborhoods for our children and our families. How do I benefit from this & what is in it for me? The first thing that comes to mind is: I know who the police are on patrol, the police know who I am, and it is a relationship! The transportation obstacle is eliminated. Various services such as probation (adult and juvenile), law enforcement and domestic violence representatives are in the safety office: Take advantage of the Broadway Neighborhood Center, services include: after school programs, teen gro, ups, dual language pre- school, parent support groups, and a Neighborhood Council only to name a few! Participate in improving relationships with police and community corrections officers. Work together to build a safer community. Broadway Neighborhood Center 354-7989 or Community Safety Office 358-2993 PROGE MNBJN'G I APPLICATION FOR COMMUNITY EVENT AND , FY2004 ,July 1,2003 - June 30, 2004, Name of event/program: Iowa Sprints Date(s) of even~program: 2nd or 3rd Weekend in April 2003 ~ urnu[ Location of event/program: Lake McBride Name of organization: Old Capitol Rowinq Club & Iowa Men's Rowinq Team (Club) Contact person: Kris Muhl Day Phone: ~;-~;~0 33~-2~ Mailing address: Street P.O. Box 2111 City Iowa Estimated number of individuals expected to attend: 200-300 Athletes plus 2- in travel qroup Describe the event/program and all activities that will occur: 2000 meter Rowinq Competition Racinq in various classes of boat, weiqht~ and aqe divisions. To be an annua~ event and qrow in size brinqinq more teams to the area. How does this program/event benefit the Iowa City area? This event will help promote Rowing in the state and community, bring significant numbers of people to the area for shopping and sport from various states. Did you receive funding from the City for this event/program last year?. Yes If yes, how much? $. Amount requested from City of Iowa City for FY04: $ 60,000 If this is an increase or decrease from previous City funding, please indicate why: Gettinqa Regatta up and runninq is the major expense. Costs will decrease significantly once the initial materials are purchased. Total budget for event/program: $ 100,000 Estimated Major Expenses List Other Revenue Sources Expense Item Amount Entity* Requested Amount ._,.~ ~ ,,~ 5 ~oJP~J~,c ~. $41,000 ~c.-ks, 4~ Io~.~,~ ¥~--'~ $20,000 , ', $5,000 $ *List public and private organizations, sale of i~ms, etc. This application must be filled out completely. If more space is necessary, one additional page may be submi~ed. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Oivic Oenter 410 E. Waehington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2004 (July 1,2003 -June 30, 2004) P g : Date(s)ofevent/program: SepCember 13, 2003 (:entative) ..... MAiiAGEit OFFICE I;lll' ' Location of event/program: City Park Name of organization: Prairle Voices Productions (501 c 3 organization) Contact person: T.~,,~-~ HaRE Day Phone: ~1~-~5-1486 Mailing address: Street 130 N. Madison .City. IOwa City, IA Zip. 52242 Estimated number of individuals expected to attend: 500 Describe the event/program and all activities that will occur: Day lonK outdoor festlval with female musicians and performers on stage, craftspeople selling their work, food concessions, kids activities, and other activities. May also include other events durlng the week such an evening of readings, coffeehouses, art shows. How does this program/event benefit the Iowa City area? The event has .traditionally draw"n a lot of tourlsts to town (our mailing list is close to I000, more than half of which are not local addresses. It also provides a unique cultural opportunity for performers and Did you receive funding from the City for this event/program last year? Yes ~1 No [~ audience. see attachment, If yes, how much? $ Amount requested from City of Iowa City for FY04: $ 7'~n If this is an increase or decrease'from previous City funding, please indicate why: Total budget for event/program: $ 750D. {~ , Estimated Major Expenses List Other Revenue Sources i Expense Item Amount Entity* Requested Amount Performers foes 3000.00 Iowa Arts Council $1000.00 I Technical $ 1000.00 IC Press Citizen $ 750.00 Advertising $ 1500.00 University of Iowa $1500.00 ! Food concession $ 600.00 Food concession sales $1200.00 ' Equipment/facilities $ 1000.00 Dona~ion~ $ 750.00 *List public and private organizations, saJe or items, etc. This application must be filled out completely. If more space is necessary, one additional page may be submitted. Applications must be received on or before December 3, 2002, to be considered for FY04 funding. Submit to: Stephen Atkins, City Manager Civic Center 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. How does this event benefit the Iowa City area? Now in its tenth year, the Iowa Women's Music Festival has as its mission to create and promote the work of women artists and performers from Iowa, the Midwest, and the rest of the country. In the past, we have worked collectively with a variety of community organizations to present innovative events, including concerts with Hancher Auditorium, an art walk with downtown businesses, readings at several downtown businesses, and workshops with local organizations. We have a commitment to featuring local and area artists at our events. We have particularly made an effort to include Iowa City youth in our events--in the past, we have held talent searches at the local high schools and featured the winners on our outdoor stage, and also featured young performers from United Action for Youth's "Gearl Jam." The festival offers a welcoming opportunity to female performers who are overwhelmingly under-represented at other similar events, giving them a positive performing experience before an appreciative audience, at the same time giving the audience an opportunity to experience new performers on a family- friendly space. An additional benefit is the volunteer experience that the people who work on the festival gain. The events are planned by a volunteers who choose the performers and take care of all of the details of the festival itself, from negotiating contracts to planning the menu for the concession stand and purchasing the food, to designing and implementing the advertising, to setting up chairs and cleaning up trash, and who, in the process, gain new skills and self-confidence. Finally, the events associated with the Iowa Women's Music Festival draw tourists to the area, which we know by the number of inquiries we get requesting information on local hotels and camp sites, the number of out of towners on our mailing list, hits to our website, and conversations with attendees. We always make information about local restaurants and businesses available for visitors. The Iowa Women's Music Festival has been fiscally responsible during its ten years, relying primarily on donations and sponsorships, the support of the Women's Resource and Action Center at The University of Iowa and other UI offices and organizations, and grants from organizations including the Iowa Arts Council. While some events may have an admission fee (always sliding scale--more if you can, less if you can't), the outdoor event is always presented free of charge and is open to everyone. This is the first time we have asked for financial support from the city. _~ ~ I o~-~-o~ Ii ~ City Council Meeting Schedule and January22,2003 CiTY OF IOWA CITY Work Session Agendas www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, JANUARY 27 Emma J. Harvat Hall 6:30p Special Council Work Session · Budget - Boards, Commissions, Committees and Program/Event Organizers · TUESDAY, JANUARY 28 Emma J. Harvat Hall 6:30p Special Council Work Session · Budget · MONDAY, FEBRUARY 3 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, FEBRUARY 4 Emma J. Harvat Hall 7:00p Formal Council Meeting · MONDAY, FEBRUARY'17 Presidents' Day Holiday - City Offices Closed · TUESDAY, FEBRUARY 18 Emma J. Harvat Hall TBD Council Work Session TBD City Conference Board 7:00p Special Council Formal Meeting · TUESDAY, MARCH 11 Emma J. Harvat Hall TBD Council Work Session 7:00p Special Council Formal Meeting Meeting dates/~imes/Iopics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation City of Iowa City MEMORANDUM Date: January 21, 2003 To: Airport Manager From: City Manager Re: Proposed Strategic Planning Process I have reviewed the information submitted in the November 25 memorandum prepared by Mark Anderson concerning the use of Airport Business Solutions (ABS) for a strategic planning process. In my review, I attempted to determine whether the outline proposed by ABS would satisfactorily address what I believe to be the concerns and issues associated with the operations of the Iowa City Municipal Airport as well as the interests of the City Council. In the transmittal letter from Chairman Anderson, he has identified four elements to be addressed by the ABS study. They are as follows: 1. Assess current airport capabilities in the areas of general aviation, public safety, and homeland security. 2. Assess the current level of integrated planning/service delivery between local, state and federal agencies. 3. Assess the current regional role in economic development. 4. Determine the process, scope and direction toward providing the airport's overall economic value to the citizens of Iowa City. My concern is these elements seem to assess the current condition of the airport as a matter of policy, but does not satisfactorily address the day-to-day operational needs, notably how can the airport generate income in order to be self-supporting, or at the very least reduce the level of property tax subsidy. While it is important to assess airport capability, I believe the policy of the City Council clearly established that the Iowa City Airport will remain as part of the local government services we now provide. To assess issues such as a justification of "economic value" in the face of what I believe to be are more serious financial questions, would at this time not be a productive use of time. Proposed Strategic Planning Process January 21, 2003 Page 2 Unless I am mistaken, the airpod's value (and even though it may be subject to debate) has been established by the Iowa City City Council. The airport has been a subject of much community scrutiny for some time. I believe operational costs (taxpayer support) is the most critical and immediate challenge. Assessing regional roles and economic values, as identified as issues by ABS, may be important but I do not see how that would generate income. Furthermore it is difficult to discuss Iowa City taxpayer support and regional roles without rethinking the merits of municipal versus regional airpod significance. General operational and financial goals need to be identified and can be measured by the current Airport Master Plan and Council policy. In assessing such issues as "planning services relationships," I believe that has been satisfied by a clear statement by the City Council. They are well aware of the efforts on the part of the Airport Commission and staff to secure monies from the FAA to finance airport capital improvements where applicable. This is not an area that I believe the Commission needs to devote much additional time in assessment and revaluing, when it is clear you have taken an aggressive and thoughtful position in securing federal aid. It would seem to me the Airport Commission's first major goal would be to establish goals, such as a general direction, operational issues, things to do, etc., that identify problems/needs (notably financial) and propose solutions. Such goals can reinforce the airport's overall "economic value to the citizens of Iowa City." To debate economic value and have further studies merely begs the question that I believe has already been decided by the Council. I believe calling together the Airport Commission, facilitating a discussion/decision-making process where goals are identified, would not only be far less costly but also more productive for the City Council to understand and support the general direction of the airport. More action-oriented statements rather than plan assessments, I believe, are in the Airport Commission's best interests. Additionally, the $15,000 plus expenses appears to be a little pricey. Again, the informal sit-down and establishment of goals and directions through a trained facilitator, I believe, would be less expensive and far more helpful to reinforcing the Council's policy position. Proposed St~tegic Planning Process Januaw 21,2003 Page 3 This matter rests with the City Council and I can recommend a contingency transfer of funds to finance such a goal setting process. The extent of the financial commitment and direction of the effort also rest with the Council. We may wish to request the Council/Airport Committee convene to discuss this issue. cc: City Council mgdmem/ABS.doc City of Iowa City IP4 MEMORANDUM Date: January 22, 2003 To: Stephen Atkins, City Manager From: Andy Matthews, Assistant City Attorney./~1¢~ Re: Burlington St. Bridge Project/EPA Former Manufactured Gas Plant (FMGP) Site This memo is provided as an update regarding the above-referenced project. Barring unforeseen developments, plans are to use the existing structure and foundations, and remove the bridge deck and replace it with a new deck. This approach is intended to obviate the need for significant digging or drilling into the ground and to avoid disturbing any contaminants which may be in the vicinity of the project. The projected schedule at this time is for project letting in December '03, construction in '04, with construction to be completed by the early fall of '04. The project plans will be reviewed by IDOT and then EPA. With respect to the FMGP site, a draft site characterization report was prepared and sent to the EPA for review. In the interim, in September of 2002, MidAmerican placed more monitoring wells to try to identify the extent of a plume of possible contaminants it had previously identified. As a result, MidAmerican is revising the site characterization report, which should be submitted to EPA in February of this year. This report analyzes all the lab data of field samples and provides a baseline risk assessment. This site characterization report and risk assessment will then guide and provide the basis for decisions regarding any remediation or further action at the site. When the site characterization report and risk assessment are reviewed and accepted by the EPA, MidAmerican will have completed is obligations under the present consent decree. If you have any questions, do not hesitate to call me. cc: City Council Dale Helling, Assistant City Manager Eleanor Dilkes, City Attorney Marian Karr, City Clerk Chuck Schmadeke, Public Works Director Rick Fosse, City Engineer Ross Spitz, City Civil Engineer Robynn Shrader 1104 Weeber Circle Iowa City, IA 52246 (319) 466-9006 /' robynn~ncga.coop O~ ~' City Manager 410 E. Washington St. "~/~ _,~ Iowa City, IA 52240-1826 Dear Mr. Atkins, I am writing to request the City's diligence in monitoring the construction of the Calloway development recently approved by the City Council on the Ruppert tract north of Hwy 1. Our neighborhood experienced two major construction projects over the past year in our midst, and as I am sure you can imagine, the activity takes its toll on residents. I have confidence in Mr. Calloway from our limited interaction, and believe he has a sincere desire to construct his development with respect to its relationship and ongoing cohesion with our neighborhood. Despite recognition of that belief, we both know that communication in a project of this magnitude is never perfect and there are many, many people and activities to coordinate. Adherence to all of the provisions of the Conditional Zoning Agreement is critical to the future well being of our neighborhood in this matter. Particularly important in the short term are prevention of construction traffic on Harlocke St., and the final treatment of the easement for emergency vehicle access onto Harlocke St and pedestrian access. I would very much like to mitigate the negative effects of construction on my neighbors, more effectively than what was experienced last year. I will appreciate any support the City can give in this regard, and am happy to have any discussions that will facilitate a good experience for all concerned during construction. Very truly, Rob~'nn Shrader Spokesperson, Weeber-Harlocke Neighborhood Association Cc: Iowa City Council IP6 Low Prices & Quality Foods Eagle Food Centers, Inc. P.O. Box 6700, Rock Island, Illinois 61204-6700 Executive Offices & Distribution Center: Rt. 67 & Knoxville Road, Milan, Illinois 61264 · 309 787-7700 · Fax: 309 787-7895 January 17, 2003 Stephen J. Atkins City Manager City of Iowa City 410 East Washin~on Street Iowa City, IA 52240-1826 Dear Mr. Atkins: I received your letter inquiring about us continuing our lease at the store located on Dodge Street in Iowa City. Please be advised that our lease will be up in March of 2006. We currently plan on running the store. As you are aware, business changes and we will make our future decision in good sound business practice. Thank you for writing, I appreciate your comments. Sincerely, Bob K~eli~~OD~EAGLE FOOD NTERS, 1NC. Chairman, President 8~ CEO City of Iowa City iP7 MEMORANDUM DATE: January 23, 2003 TO: Mayor and City Council FROM: Marian K. Kart, City Clerk~iX~~'2C' RE: Revision #2 Meeting schedule through April At your formal Council meeting on January 21 the meeting schedule was revised as follows. January 27 - Council budget Work Session (organizations, Boards, and Commissions) January 28 - last Council budget Work Session (Publication for budget public hearing to paper on February 3 or 4 ) February 3, 4 - Regular Work Session and Formal (Notice of public hearing published no later than February 8) February 18 - COMBiNED Special Council Work Session and regular Formal meeting (budget public hearing) March 3, 4 - Rescheduled March 11 - COMBiNED Special Work Session and Formal (resolution adopting budget) March 17, 18 - Cancelled March 31, April 1 - Rescheduled April 7, 8 - Special Work Session and Formal April 14, 15 - Rescheduled April 21, 22 - Special Work Session and Formal May 5, 6 - Return to regular schedule of first and third Tuesday, and preceding Monday U/03revision City of Iowa City MEMORANDUM Date: January 22, 2003 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 13, 2003, 6:30 PM in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn Staff: Atkins, Helling, O'Malley, Herting, Lewis, Mansfield, Karr Tapes: 03-05, Both Sides (A complete transcription and materials distributed are available in the City Clerk's Office) BUDGET OVERVIEW City Manager Atkins presented the FY2004-2006 budget review. Copies were distributed (and used as overheads): · Eight charts ,, Debt planning/capital projects · Capital Improvement Program Summary (03-07) Unfunded Projects · Corrected page 23 of the budget The City Manager reviewed basic budget policy issues that affect operations and the capital plan; debt service tax rates; overlapping debt concerns with respect to the School Bond election; provided a summary of the general debt fund expenditures and revenues; suggesting setting a target date for airport financing issues. Atkins stated the budget contained best estimates of fuel costs, provided for required Homeland Security measures, and noted the impact on the Economic Stimulus package going through Congress and particularly the dividend tax issue which would make municipal bonds less desirable. Pending issues include the collective bargaining process and GASB 34 compliance. City Manager Atkins asked that two items be added to the bottom of Chart #6: 1. request from Parks & Recreation Commission to fund a master plan from the Parkland Acquisition fund and pay back the fund over a couple of years 2. recommended lowering water rates by 5% Finance Director O'Malley and Budget Analyst Mansfield present for discussion. Majority of Council expressed a desire to participate in IPERS and Social Security benefits, and schedule the matter for further discussion. Council Work Session January 13,2003 Page 2 SCHEDULE The City Manager reminded Council of the budget schedule as follows: January 15 (8:00-Noon) - Capital Projects January 27 (6:30 PM) - Boards, Commissions, Community Organizations/Event funding request January 28 (6:30 PM) - Final Council Budget Session City Clerk Karr noted a number of Council Members meeting conflicts and reviewed a proposed Council meeting schedule. Council agreed to discuss changes to their schedule at the Wednesday budget session. Meeting adjourned 6:00 PM. City of Iowa City MEMORANDUM Date: January 22, 2003 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 15, 2003, 8:00 AM in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, O'Donnell, Pfab (8:15), Vanderhoef, Wilbum Staff: Atkins, Helling, Fowler, Karr, Knoche, Lewis, Davidson, Franklin, Herting, Trueblood, Schmadeke, Nasby, O'Malley, Mansfield, Fosse Tapes: 03-07; 03-08 (A complete transcription and materials distributed are available in the City Clerk's Office) CAPITAL IMPROVEMENT PROJECTS City Manager Atkins introduced department representatives for discussion of the projects. Parkinq & Transit - Director Joe Fowler Court Street Transportation Center (formerly Near Southside) Bus Acquisition Parking Garage Biennial Maintenance Old Bus Depot Land Acquisition Parks & Recreation - Director Terry Trueblood Miller-Orchard Park City Park Pool Filtration System Water Works Park/Butler House Trail Head Iowa River Power Dam (also discussed later in meeting) Meadow Street Bridge and Trail Connection (also discussed later in the meeting) Public Works & Enqineerinq - City Enclr. Rick Fosse Mormon Trek - Hwy 1 to 921 Dane Road Area Sewer Burlington Street Bridge at Ralston Creek Dodge Street Reconstruction, Water Sewer Scott Park Area Trunk Sewer Iowa River Power Dam Camp Cardinal Road Scott Blvd. South Sycamore Trail Meadow Street Bridge and Trail Connection Stormwater Permitting Landfill Cell (Council directed staff to schedule work session on regulating commercial and large multiunit residential solid waste) Council Work Session January 15,2003 Page 2 Taft Road GSR (Reservoir) Culvert/Railing Maintenance Planning & Community Development - Director Karin Franklin; Asst. Director Jeff Davidson; Economic Development Coordinator Steve Nasby Lower West Branch Road Riparian Restoration - Water Work - Peninsula Gilbert Street/Hwy 6 - Dual Left (Council directed staff to schedule work session) Targeted Areas Housing Rehab (TARP) (Staff to provide policy paper) City Manager Capital Outlay Runway Extension Fire Apparatus Fire Station #4 Economic Development 64-1a Plaza Towers Unfunded Proiects Staff responded to questions and created the following flip chart for future discussion of identified projects: Foster/Dubuque Myrtle Signal Sidewalk Riverside Myrtle MISC, 1. In response to Council, Parks & Recreation Director Trueblood stated the Dog Park was not a high priority identified by the Commission. 2. In response to Council Member Kanner, City Engr. Fosse explained that many of the storm sewer projects (Van Buren Storm - 91; Brooklyn Park Storm Sewer- 82; Sandusky Sewer - 88) were not within the 5-year plan simply based on the decision to allocate resources. The City Manager stated that the City has the ability to move fairly quickly on such projects if circumstances arose by maintaining some sort of capacity within our debt service. 3. Council Member Vanderhoef raised concerns regarding the street and traffic plan (Lower Muscatine/Kirkwood/Spruce - 32; Lower Muscatine/Spruce/Deforest - 33; Sycamore/Hwy 6/Deforest - 51 ). SCHEDULE City Manager Atkins reminded Council of the final two budget work sessions schedule January 27 and 28. City Clerk Karr noted a number of Council Members meeting conflicts and reviewed a proposed Council meeting schedule discussed on January 13. Council agreed to the following: Council Work Session January 15, 2003 Page 3 February 3/4 February 18 - Combined work session and formal Majority indicated their desire to maintain the March 11 meeting as a combined work session and formal for adoption of the budget. After further discussion Council agreed to finalize the March and April schedule at their work session on January 21. Meeting adjourned 11:30 AM. Marian Karr IP10 From: Raman Aravamudhan [amudhan@ramaanchar. com] Sent: Tuesday, January 21, 2003 11:01 AM To: Joe Fowler Cc: Steve Atkins; *City Council; Wendell Miller; Ron Logsden Subject: Re: Mormon Trek Village & Bus Routes Dear Joe, Thanks for your support an~ explanations. 1. I agree that removing service from one sector to expand in another is not a fair thing to do 2. ROHRET is not a private road; We already have a bus {West Side Loop) plying through ROHRET twice a day .. WHY NOT make it a regular service ? 3. Westwinds, Plane View circle through so many streets and residential areas except Mormon Trek Village residents.. Why so many of them and why skip just us. West Winds or Plane View can do a little bit more circling (cole, Shannon, RoHret), before continuing on its present path. This wont be more than five additional minutes to their schedule .. and for this I am sure you will say that there is a no time for those two buses to make extra stops. 4. Yes, we have talked about lack of funds. But why punish only the residents of Mormon Trek Village and Cole, Shannon streets. 5. While lack of funds is a co~on reality, What is lacking here is a will to help. I am aware that many people here, feel the same way. Unlike you folks, We have the will & a need to work on this problem; There must be a way Thanks Raman Marian Karr From: Joe Fowler Sent: Tuesday, January 21, 2003 9:04 AM To: 'Raman Aravamudhan'; Steve Atkins; *City Council Cc: Wendell Miller; Ron Logsden Subject: RE: Mormon Trek Village & Bus Routes Dear Raman, As we have discussed before Iowa City Transit has no funds available to expand transit service at this time. To do so would require us to remove service from a section of the City that currently has service. Previously the Council has expressed no interest in removing service from one area to expand into another. An additional problem in your area is the streets are privately owned. We do not want to operate transit buses in an area where the City does not have control of the on street parking or maintenance. Iowa City Transit continues to monitor route usage and make minor adjustments to schedules when possible. We understand the desire for additional transit service in your area and will attempt to meet this demand if resources become available in the future. Joe Fowler Director Parking & Transit ..... Original Message ..... From: Raman Aravamudhan [mailto:amudhan@ramaanchar.com] Sent: Saturday, January 18, 2003 11:48 PM To: steve_atkins@iowa-city.org; council@iowa-city.org Cc: Joe Fowler; Wendell Miller Subject: Re: Mormon Trek Village & Bus Routes Dear Mr. Atkins, I am a resident in Mormon Trek Village. We have an acute need for bus service. Our residents walk down (sometimes under dangerous weather conditions) to pick up a bus (PLANE View) at CAE Ave. We have also observed that most of the riders at that stop are from our Mormon Trek village. We really need a regular bus service, at least vga ROHRET (which is a city road) to the university. I have gone from pillar to post during the last 4 months; almost every one is pointing to lack of resources from city council for not providing bus service via ROHRET. And as regards to Rushmore they blame it on private roads. Can you please help us with a regular bus service (every 30 mins) via ROHRET, with immediate effect. Collecting signatures in a petition is another popular suggestion. I want do that, after hearing from you. Also, never permit private roads, where tax paying residents live. It is a convenient excuse, even though private roads seem to be better maintained. Thanks Raman Aravamudhan 1654, Ranier Dr Iowa City, Iowa-52246 Raman Aravamudhan wrote: > Mr. Fowler, ! > That is very sad. The school bus goes thru this road; so I thought it is fit for > buses to ply; sorry about it. I am sure Rohret is city street. > But still you can atleast have these buses enter (route thru) the Rohret road, > turn right into coil - walden ... and get back to mormon trek. There should be > some way to service these roads. Where there is a will there is a way. > you still can increase the frequency of west side Iccp and make it go thru > rohret every time. > I would certainly like to speak to you; There has got to be a way to help us > and we cannot be abandoned simply because we are in a privately developed area. > I thought most of housings are privately developed to start with. > Look forward to hearing a favorable response from you > Thanks > Raman > 341-8089 > Joe Fowler wrote: > > Dear Raman, > > While Iowa City transit recognizes the ridership potential in your area > > Mormon Trek Village is a private development. As a result the streets are > > not built to the same standard as they are in other developments, the City > > can not regulate parking on the streets, and snow/ice removal is done by a > > private contractor. All of these factors prevent Iowa City Transit from > > extending service into your area. We must stay on City streets where we can > > control the parking and the street maintenance. > > Give me a call or e-mail if you have further questions. > > Joe Fowler > > ..... Original Message ..... > > From: Raman Aravamudhan [mailto:amudhan@ieee.org] > > Sent: Thursday, September 26, 2002 1:28 PM > > To: joe-fowler@iowa-city.erg; ron-logsden@iowa-city.org > > Subject: Mormon Trek Village & Bus Routes > > Dear Sir, > > Mormon Trek Village has several condos and apartments, we who live in > > here use the city transit to go to the university and town. We have > > buses coming to the area but all of them specifically exclude our > > specific area (Rohret, ranier, rushmore). Can you please do something > > for us. The west side Iccp is very rare to go thru our place. PlanView > > and WestWinds carefully avoid our village, why this special treatment to >>US. > > I request you to have these buses make a loop thru rohret, ranier drive > > and exit thru Rushmore drive into Mormon trek. > > I have heard that the citizens living here need to undergo dangerous > > long trek (skate) in winter to catch the bus. Currently we need to > > walk upto Benton (20 min walk to catch West winds), other side of CAE to > > catch planeview. > > Can you please route these two buses to go thru rohret, ranier drive > > and exit thru Rushmore drive into Mormon trek. This is not much for a > > bus but could mean a lot to tax paying citizens like us. 2 > > Thanks > > Raman > > 319 341-8089 City of Iowa City E ORANDU Date: January 21, 2003~_t ~/~ ~' ~ To: Steve Atkins, City Manager From: Brad Neumann,'~JCCOG Solid Waste Management Planner Re: Update on semi-automated garbage collection program Last year, the Iowa City Solid Waste Division distributed 2,000 garbage containers to residents in order to demonstrate a semi-automated refuse collection program. The cads are 65 gallons and take the place of two garbage bags or cans that are currently collected each week as pad of the basic refuse collection service. The key element of the system is that the carts do not have to be manually lifted; they are mechanically dumped into the truck. The containers were distributed in areas of the City that were determined to have less difficulty in the collection process. The five areas that were chosen were in newer housing developments that had no on street parking issues, wider streets, and fairly flat terrain. Since the containers were distributed, the Solid Waste Division has received about 100 phone calls regarding the new system. About 75% of the calls were questions regarding the use of the container. The comments from residents have generally been positive. Most of the comments have related to how clean the neighborhood looks due to the fact that everyone has the same container out on garbage day. Other comments dealt with the elimination of messes created by animals and there was only one trip to make to the curb when taking out the garbage. A smaller number of phone calls have been critical of the program, with many of the negative comments coming from elderly residents who cannot physically get the cad to the curb due to its size. These residents would rather use bags or smaller containers. The City does offer to these residents a program in which a City collection crew member goes up to the house to get the container rather then the resident having to take it to the curb. Overall the program is considered successful so far. So far the collection crews have seen a decline in injuries even though the crews are still collecting cans and bags in other pads of the city. The Solid Waste Division will distribute 1,500 more containers this spring. These containers are identical to the containers distributed last spring. The new containers will be distributed in areas adjacent to the current neighborhoods with the cad system. Maps showing where the cads are currently located are attached. In conjunction with the garbage collection system changes, and in order to promote recycling, the Solid Waste Division will also offer a second recycling container. This will be offered to residents who are finding it difficult to place all of their recyclables in one bin each week. Let me know if you have any questions. Attachment cc: Rodney Walls Chuck Schmadeke Jeff Davidson jccogsw/mem/automation.doc Page Iofl ~ELROSE AVE ~Y http://'e, v, w.icgo¥r org/spotlight/garbagemap/mondaylg.gif 1/;2/03 I'%'e I oI'I (begins August 19, 2002)y gi~' Page 1 of 1 ay PARK ROAD http://www.icgov.org/spotlight/garbagemap/tueswestlg.gif 1/2/03 Page I of 1 Wednesday 'mACY LANE AVE http://www.icgov.org/spotlight/garbagemap/wedslg,gif 1/2/03 Page 1 of 1 Thursday; http://www.icgov.org/spotlight/garbagemap/Thursdaylg.gif 1/2/2003 Page 1 of 1 http://www.icgov.org/spotlight/garbagemap/fridaylg.gif 1/2/2003 Iowa City Police Department P.A.U.L.A. Report -- December 2002 PAULA = Possession of Alcohol Under the Legal Age) Monthly Totals Year-to. Date Totals PAULA per Visit Business~Name _ visits arrests visits arrests (year-to-date) Adagio Airliner 4 4 54 30 0.556 Alley Cat 1 33 7 0.212 American Legion Aoeshe Restaurant Atlas World Grill 15 1 0.067 Baldy's Wraps Bob's Your Uncle Bo-James~ 6 119_ 134 __ 1.126 Brewery Brothers Bar & Grill 5 134 29 0.216 Brown Bottle Buffalo Wild Wings Grill & Bar i 11 · 0.000 Cage I i 4 , 0.000 Carlos O'Kelly's .~ - ,I -- - 19 · College St Billiards Club ! 5 I 107 ~ 0.112 Colonial Bowling Lanes / I 0.000 Cottage Bakery & Caf~ Dave's Fox Head Tavern Deadwood Tavern 1 11 ! 0.000 Devotay Diamond Dave's (Old Capitol) 7~- 1 01143 Diamond Dave's (Sycamore) Dublin Underground _ 1 6 _ 0.000 Duds 'N Suds Eagle's Lodge Elks Co_untry Club _ El Ranchero 1 2 2.000 Et Cetera 3 137 84 0.613 Fieldhouse Restaurant & Bar 4 2 115 114 0.991 First Avenue Club 6 0.000 Fitzpatrick's 2 1 10 2 0.200 Gabe's 11 3 0.273 George's Buffet Givanni's Godfather's Pizza _ Green Room 1 6 1 0.167 Gdngos Mexican Bar & Grill 1 0.000 Grizzly's South Side 6 0.000 Ground Round Restaurant Hanrahan's 1 ! 1 0.000 Happy Joe's Pizza Highlander ~ ' -- Hilltop Tavern 4 0.000 India Cafb Joe's Place 2 15 1 0.067 Kitty Hawk 1 5 0.000 La Casa Lark Restaurant Linn Street Caf~ Malone's 4 4 159 240 1.509 Martinis 7 168 19 0.113 Masala Mclnnernerys 3 7' 0.000 Memories 1 0.000 Micky's ~ 18 1 0.056 Mike's Tap 2 0.000 Mill Restaurant 1 0.000 Mondo's (Downtown) 11 0.000 Moose Lodge Morgan's Bar & Grill (Sheraton) 3 100 8 0.080 Mumm's Saloon & Eatery 3 52 0.000 Okoboji Grill One-Eyed Jake's 3 2 103 125 1.214 One Twenty Six Outer Limits 1 0.000 Palace Pizzeria & Bar 5 1 31 31 1.000 Pagliai's Pizza Panchero's (Clinton St) ~ Panchero's (Riverside Dr) Pizza Hut Pizza on Dubuque 1 0.000 1 I 1.000 Press Box 1 30 0.000 Q Bar 2 3 38 23 0.605 Quinton's Bar & Deli 1 22 2 0.091 R T Grunts 4 2 0.500 Sam's Pizza Sanctuary Restaurant & Pub Serendipity Laundry Caf6 Shakespeare's 3 0.000 Sports Column 8 7 207 327 1.580 Summit Restaurant & Bar 7 3 173 169 0,977 Sushi Po Po T.G.I. Friday's Thai Flavors Thai Spice Tokyo Ichiban Union Bar 6 3 223 361 1.619 VFW Post 1 1 0.000 Vine Tavern 1 0.000 Vito's 7 1 210 223 1.062 Wig & Pen Pizza Pub Yen Ching Restaurant Zio Johno's Spaghetti House Totals: I 98 34 2406 1953 0.812 Other PAULA at non-business locations: 41 320 PAULA Totals: 75 2273 Iowa Citp Area Development Group ....... Board of Directors December 13, 2002 Minutes MEMBER~ PRF-~ENT: Steve Atkins, Jeff Disterhoff, Scott Fisher, Charlie Funk, Pat Guard, Tom Goedken, Tim Gholson, Kelly Hayworth, Brian James, Scott Miller, Larry Morgan, Norm Nielsen, Ronald R. Reed, John Wetzel, Bruce Wheaton and Harry Wolf. ABSENT: Tom Gelman, Jim GrilTm, Mike Huber, Mike Lehman, Mike O'Donnell, Rose Rennekamp, Dick Rex, Tom Scott Glenn Siders and David Skorton. STAFF PRESENT: Sheri Jehnek, Joe Raso and Linda Schreiber CALL TO ORDER: Funk called the meeting to order at 7:30 a.m. INTRODUCTIONS: Raso introduced Sheri Jelinek and Scott Miller of Moore North America to the Board. MINUTES: Motion by Atkins; second by Guard to approve minutes for the following meetings: * October 11, 2002 ICAD Group Board of Directors * November 21, 2002 Iowa City Area Development Group/Iowa City Area Chamber of Commerce Joint Board of D/rector minutes Unanimous approval. FINANCIALS: The October profit and loss statement reflects income of $53,500, with contributions from 24 private and five public investors. Chamber Rent In- Kind is also reflected. Raso reported investments for the first and second quarters totaling $7,000 were overdue. Raso reported expenses for the month of October reflected $20,500. New accounts for FY2003 include: · / Advisory Council Expense · / Office Rent Expense The November profit and loss statement shows income of $35,600, with contributions from 13 private investors and one public investor. Reimbursement in the amount of $6,000 from MidAmerican Energy was received for intern, computer equipment and branding expenses. Raso thanked Wetzel for their contribution. Expenses for the month of November were $23,600 and consisted of Sheri's computer and software, 2002 tax preparations, travel to Ohio and Michigan, the Fall 2002 newsletter and prepayment for the February 2003 Washington DC trip. The ICAD Group has $167,000 in checking and $100,000 in a certificate of deposit in November. The October and November profit and loss budget vs. actual statements were presented. Raso reported: v' Year-to-date revenue - 114 percent of budget · ~ Private contributions - 118 percent of expected contributions ~' Expenses - 85 percent of budget v' Office Expenses, including Professional Fees, Office Rent and Rehab, and Computer and Software - 139 percent ,r Staff Expenses - 81 percent v~ Marketing Expenses - 75 percent ~' Expected revenues - approximately $130,000, excluding bad debt and new investors ~ Marketing Expenses - large portions will be paid during the first quarter of 2003 Raso reported the tax returns prepared by RSM McGladrey, Inc. matched the audit report done my Clifton Gunderson LLP. The returns are available for viewing and copies can be made for those who want them. Motion by Hayworth; second by James to approve the October and November financial statements as presented. Unanimous approval. NOMINATION TO ADVISORY COD"NCIL: Motion by Reed; second by Wetzel to approve the nomination of Mark Correll of Rockwell Collins to Advisory Council. Unal~imous approval. BUILDING AND SITE WEB-BASED SYSTEM DEMONSTRATION: Wetzel reported consumers agree a Web site for building and site information is a good idea. Four of the 25 National Data Standard tables are dedicated to buildings and sites. Wetzel noted that in 1999, national consultants predicted by 2005 the majority of the site selection process would be handled over the lnternet, however, the majority of that process is already taking place today. The reason for the accelerated Web searching is the speed to market that companies must have to stay competitive. What was once an 18- to 24-month process has been reduced to four to slx months. Many companies and consultants are looking for community data on nights and weekends when the economic development offices are closed, thus requiring strong Web-based systems. Location One information System (LOIS) was developed by Utilicor United, now known as Aquila. MidAmerican Energy contracted to bring LOIS to its territory. 2 Raso logged onto www.locationone.com/locationone to demonstrate the site. LOIS offers flexibility with its system, offering information about the state, county, metro areas, communities, buildings and sites. The Buildings site allows the user to view available buildings, including specifications, utilities and taxes. Contact information is provided for: · Iowa City Area Development Group · Community official · Real estate broker The printable flyer option is available. Aerial photos and plat maps will soon be added to the site. The ~ites section works in much the same way as the Buildings section. Raso demonstrated the search function, which provides information on buildings and sites that meet certain criteria inputted by the user. In the near future, communities, developers and brokers will be provided with user names and passwords. Cities will be able to access and update information, while brokers and developers will also be able to update the buildings and sites they represent. ICAD Group will retain full access to all information. Wolf questioned ff a seamless database between the state and the local systems exists. Raso stated the economic development groups have told the state they are using LOIS and do not like the state system. An ideal compromise of a third system, which feeds both LOIS and the state system, is under consideration. Wetzel said re-entering data would not be a lot of work, as most data from LOIS will match the information needed. Wetzel also stated LOIS information is available immediately upon entering the information. The state's system takes at least 24 hours, and usually is not available for two to three days. The state has also has limits on their system that may not suit the ICAD Group area. Wheaton expressed concern that information may not be found using existing search scenarios. Wetzel said communities could be searched through a map of the region. Atkins asked ff the city's economic development department could use this system. Raso said the city, a broker or developer can make this system a part of their Web site as long as the information fits the system template. Wolf stated he uses six different systems and LOIS is the most comprehensive and user-friendly system he has seen. PLAN OF ACTION UPDATE: Raso provided the following report: Staffing Completed or In Progress: · / Hired fundraising consultant · / Hired Executive Assistant (twiceI ,/ Hired Workforce Development and Existing Industry Coordinator 3 Workforce Development Completed or In Progress: Conducted Wage and Benefit Survey for area and now doing one for Partnered on fall and spring Corridor Career Fair for the region Employment Directory information completed. Waiting on regional partners to print. ~' Continue to partner to promote CorridorCareers.com ~ Laborshed study in progress Yet to Address: e' Complete inventory of workforce service providers and their services and marketing that information to business and industry · / Produce employee recruitment packet ~ Participate in regional Human Resources manager and spousal network meetings Existing Business Retention & Expansion Completed or In Progress: ~' Synchronist ~ Memorandum of Understanding with Chamber as to role of each group Yet to Complete: ,/ Provide bus'messes with a list of local and state assistance programs New Business Recruitment Completed or In Progress: · / Brand positioning ~ Marketing Plan ~ Development of web site and building and site database. Coordinate some of these efforts with cities and real estate firms. Yet to Complete: ~/ Visit with landowners and city of North Uxberty to discuss strategies for development. These types of efforts were also undertaken in other member communities. ~ Prospect response packet and support materials ~ General office materials, such as letterhead, business cards, etc. · / Identify inventory of buildings and sites to target markets needs Regional Development Completed or In Progress: · ~ Process for handling projects ( Defined targets through cluster analysis process ~ Developed and are implementing marketing program (materials and trips) ( Continue headquarter contact program Yet to Address: ,/ Re-establishing the Small Cities Committee 4 Communications Completed or In Progress: · ~ Quarterly newsletter - becoming bi-monthly in January -/ Email investor groups ~' Advisory Council breakfasts ~ Annual Activity Report ,/ Annual Meeting · / Presentation to member communities, county and civic groups · / Held a couple joint board meetings with Area Chamber ~' Purchased a projector to assist with presentations I2OMMITTEE REI~ORT8: Cedar Rapids/Iowa City Technology CorridorTM/Workforce Development · / Public Relations piece: Raso distributed the first of slx press releases sent to national media outlets to market the Technology Corridor. Raso reported an interview with "Site Selection" magazine has been scheduled. Employer Directory update: Schreiber reported 90 companies provided information. The ICAD Group is partnering with Priority One to develop a regional piece that will be distributed on CD-Rom to provide mailing at a lower cost. v' Corridor Career Fair: Schreiber reported this is in the planning stages. Three locations are being considered for late March/early April: · Hancher Auditorium · Coral Ridge Ice Arena · Old Capital Town Center · /Laborshed Study: a regional survey is under way for the Cedar Rapids/Iowa City Technology CorridorTM. The cost for the entire project is approximately $20,000. If done for each metro area, the project would cost $24,000 each. The survey will identify employee skills and commuter patterns and will identify those under employed. · /The Multi-Cultural Resource Guide ~ Copies are now available to area businesses and the chambers. ,/ Wage and Benefit Survey: Schreiber reported a corridor survey is also under way. Manufacturing portion is complete. Non-manufacturing is estimated to be complete in December. Manpower is conducting the survey and worked with development organizations to contact businesses. ~ Aerial Photos: Schreiber stated 30 sites have been completed. The photos will be used in prospect packets, on the Web site and will be available to developers. 5 Reed asked if the photos were in digital format. Schreiber stated that the actual photos were not to gain higher resolution. Communities and developers will have access to the photos after they have been scanned on CD. Marketing Task Force, Planning Process Raso reported the f~rst revisions for the overview are being completed and will be distributed to the board in the near future. F, xisting Industry · ~ Synchronist program update: Schreiber attended Synchronist training in Chicago. She has completed a few interviews and is in the process of contacting the businesses to complete additional interviews. Reports about individual communities will be a product of the interviews. PRF~ID~,NT'8 I~PORT: Office Rehab. Construction is complete on the ICAD office suite. Raso said Frohwein Office Plus provided furniture for his office and will furnish the other two offices as an in-kind contribution. School Board Referendum. Raso and Wolf presented a resolution of support to the school board in November. There has been positive press coverage as well as positive reaction from the community. Funk reported the school board was very impressed with Raso's presentation and has heard only positives about the referendum. The presentation gave the school board a chance to learn about the ICAD Group. Trip Report. Raso reminded board members the Ohio/Michigan and Denver trip reports were in their packets. Existing Industry ,z #6--CIVCO Medical - Possible financial investors or a competitor is looking to buy the business. The ICAD Group will continue to monitor this project. · ~ #8--The project has been closed. Lead investors are joining the family business. ,z # 1~ P&G - Working with road issues and ribbon-cutting celebration. ,~ #20--Competitive project for warehouse and manufacturing with out of state sites. Staff is working with local and corporate staff on this project. Domestic #22--Alpla adding 83,000 square feet to existing project #27-- This project has been closed. Chose Wisconsin community (IDED project). / #28--Project canceled. P&G did not issue contract. 6 #32-- Site process to start in early January. Chicago company visited by Technology Corridor is now working with consultant. #34 Medical Rehab facility looking at North Liberty site #38~Company made bid on Rudi's Bakery facility #39--Provided site packet to developer working on behalf of warehouse/manufacturing operation #40~Biotech lead through IDED - provided packet with former Albany Molecular site data. (2}IAIlt'8 R.~PORT Punk reminded board members to make important investment calls they signed up for. A meeting is scheduled with Dick Myers to relay the Cedar Rapids/Iowa City Technology CorridorTM legislative priorities. Punk and Raso encourage feedback from the board members prior to the meeting. A nominating committee will be in place for the January Board meeting for FY2004 new board members and chair-elect. Funk has the names of five members to be presented to the Executive Committee. This process is on going. We are preparing early for this important task. Punk addressed discussion concerning a Priority One and ICAD Group merger. Funk assured the board that there has been no formal discussion about this issue. It is a very complex issue that would take three to five years should it be pursued. Raso and Funk strongly encouraged input from the board member. The Executive Committee will discuss this issue in January, and expect a full board discussion in January. Atldns offered the Water Plant Community Room for a future board meeting. Schreiber and Wolf have tentatively scheduled a tour for the Advisory Council in January. The meeting adjourned at 9 a.m. Iowa City Area Development Group Board of Directors January 17, 2003 7:30 a.m. Iowa City Area Chamber of Commerce 7 Marian Karr ~ From: Irvin Pfab [iplab@avalon.net] Sent: Saturday, January 18, 2003 12:50 PM To: Iowa City City Council Subject: t 1803 IPO..County gives emergency notice provider a warning:Datonya Beach News-Journal, by Matt Grimison-staff writer County gives emergency notice provider a warning By MATT GRIMISON Staff Writer Last updated: Jan 18, 03'02 AM DELAND -- Volusia County officials are considering withholding payment and changing contractors after emergency telephone calls failed to reach many Southwest Volusia residents during a water crisis this week. The company charged with making the calls, Tennessee-based Dialogic Communications Corp., had thousands of incorrect phone numbers in its database due to a nearly 2-year-old area code switch. Volusia officials were incensed that Dialogic, which promised frequent phone-number updates, missed such an obvious change. "We were expecting more regular updates of the database," said Jim Ryan, Volusia County Emergency Management director. "Why would I use a system when it didn't have accurate phone numbers?" The county used the emergency notification system -- sometimes referred to as "reverse 911" -- twice this week in response to a break-in at a DeBary water plant that shut down the facility for 2 1/2 days. The first calls went out Monday night to 7,917 households, warning residents not to drink or bathe with tap water. The system contacted just 40 percent, officials said. The second round of calls went out Thursday to let residents know it was safe to resume using water. That time the system called 7,206 homes with better results -- 55 percent of those calls were successful. County Spokesman Dave Byron said the area-code problem was to blame for most of the 45 percent not contacted. The commercial database the system uses does not include unlisted numbers or cellular phones, so even more residents may have missed notification. Byron said the county will likely refuse to pay the $2,700 charge for each of the two rounds of calls this week and added, "We're going to be looking for a new vendor when the contract expires." Dialogic spokeswoman Denise Nutt-Beers said the company is working with county officials to resolve the problem and eliminate the old 407 area code numbers from the database. Nutt-Beers acknowledged the old area codes should not have remained in the database. "The updates should catch that," she said. County officials said the phone system costs $25,000 per year and 35 cents per call each time it is used.. The two-year contract approved in September 2001 with Dialogic called for quarterly updates the first year, then on an annual basis. The area-code change began in February 2001. matt.grimison@news-jrnl com 1/21/03 Marian Karr__ ~J~ From: Irvin Pfab [iplab@avalon.net] Sent: Friday, January 17, 2003 10:58 PM To: Irvin Pfab Subject: 11603fw IPO..Chicago passes Anti-War Resoultion:News Release,contact Marilyn Katz or Bryan Zises News Release Contact: Marilyn Katz or Bryan Zises 312-822-0505 bezises@mkcpr.com cell 312-953-1225 For Tmmediate Release Chicago Passes Anti-War Resolution 46-:1 Vote Follows Extensive and Personal Debate (Chicago, .]an. 16, 2003) After one of the most mesmerizing, impassioned and personal debates ever to occur in Chicago's City Council Chamber, Chicago has become the largest and most prominent city in the nation to formally oppose a unilateral pre-emptive strike on ~'raq. One by one, black and white, Latino and Jewish, men and women, the Aldermen stood to draw attention to their own particular concerns with the current path of the Bush Administration. Many pointed out that the real dangers this nation faces today are the rising rates of unemployment and economic stagnation. Others were concerned about the double standard the administration is showing with respect to North Korea. And some drew attention to the prospect of young sons and daughters coming home in body bags from an ill-conceived war. The Committee of Human Relations of the Chicago City Council sent the "Resolution Opposing Pre- emptive U.S. Military Strikes on iraq" to the full council today after a vote yesterday. "it is our sons and daughters who will be recruited--perhaps even conscripted--to fight in this war," said Aid. Joseph Moore (49th), chief sponsor of the resolution. Aid. Leslie Hairston (5th) was concerned that the "cost of the war will dry up federal funding for domestic programs for a war that has yet to be justified." .]udith Kossy of Chicagoans Against the War on Traq said she and her organization were deeply moved by the leadership of Aid. Joe Moore, Aid. Helen Shiller, Aid. Ricardo Munoz, Aid. Leslie Hairston and by the action taken today the City Council. "Two out of three people in the nation oppose a unilateral war. It's important for local leaders to articulate their constituent's feelings to President E~ush and to the world," Kossy said. The full resolution follows: RESOLUTION OPPOSING A PRE-EMPTIVE U.S. MiLiTARY A~-ACK ON iRAQ WHEREAS, the issues between iraq and the world community have not proven to be irresoluble by 1/21/03 Page 2 of 2 traditional diplomatic efforts', and WHEREAS, while Saddam Hussein is a tyrant who should be removed from power, both for the good of the iraqi people and for the security of iraq's neighboring countries, it is not at all dear that a unilateral U.S. military action would result in the installation of a free and democratic Traqi government; and WHEREAS, U.S. military actions would risk the deaths of thousands of iraqi civilians without guaranteeing the safety and security of U.S. citizens; and WHEREAS, a pre-emptive and unilateral U.S. military attack would violate international law and our commitments under the U.N. Charter and further isolate the U.S. from the rest of the world; and WHEREAS, the Congressional Budget Office estimates a military action against iraq will cost our nation between $9 and $13 billion a month, likely resulting in further cuts in federally funded projects and programs that benefit our city and its residents; and WHEREAS, a U.S.-led war in Iraq would compromise our current action in Afghanistan, and require years of nation-building activities in iraq; and WHEREAS, the Bush administration has failed to articulate a clear strategic objective or outcome of a military attack against iraq, and such an attack fails to enjoy the support of many of our important allies; and WHEREAS, we give our unconditional support to U.S. military personnel serving at home and abroad in their tireless battle against global terrorism, and should our military forces be sent to iraq, we give our unyielding support to our young men and women serving in our nation's military, even if we oppose the policy that sent them there; NOW, THEREFORE BE iT RESOLVED, that we, the members of the City Council of the City of Chicago, oppose a pre-emptive U.S. military attack on Iraq unless it is demonstrated that Iraq poses a real and imminent threat to the security and safety of the United States; and BE TT FURTHER RESOLVED, that we support a return of U.N. weapons inspectors to Traq, enhanced by sufficient police support to guarantee unfettered access to all targeted sites; and BE iT FURTHER RESOLVED, that we urge the U.S. to work through the U.N. Security Council and reaffirm our nation's commitment to the rule of law in all international relationships; and BE iT FURTHER RESOLVED, that a copy of this resolution be forwarded to the illinois congressional delegation and the President of the United States. 1/21/03 Some Banks Encourage Overdrafts, Reaping Profit Marian Kart From: Irvin Pfab [ipfab@avalon.net] Sent: Wednesday, January 22, 2003 5:13 AM To: Irvin Pfab Subject: 12203fw IPO..Some banks encourage overdrafts, reaping profit r' y t im¢ S, c o ~T~ January 22, 2003 Some Banks Encourage Overdrafts, Reaping Profit By ALEX BERENSON At least 1,000 banks are encouraging customers with low balances to overdraw their checking accounts, allowing the banks to skirt credit laws and collect billions of dollars in new fees. The banks' programs cover checks that would otherwise bounce and even allow people to overdraw their accounts with A.T.M. and debit cat-ds. The fees are paid disproportionately by low- and moderate-income people, according to industry consultants who help banks create and market the programs. One consultant advises banks to maximize the fees by opening branches "in supermarkets, particularly supermarkets with a middle to down market and a family target market." Banks say that they are offering a service that enables people to avoid paying bounced-check fees to retailers. But many inside and outside the banking business say the programs, while extremely profitable for the banks, are a bad deal for consumers and amount to high-interest loans. The move to encourage overdrafts is a major shift. In the past, when consumer groups complained that bounced-check fees were excessive, banks generally responded that high fees encouraged people to use their checking accounts responsibly. Now, with banks increasingly dependent on fees from consumers, overdrafts have become a source of profit. The Federal Reserve, which has the ultimate responsibility for overseeing the financial system, is looking into the legality of the programs and whether banks should supply consumers with more information. The new programs are much more expensive and restrictive than the overdraft lines of credit that banks have offered for decades to favored clients who have big balances or other accounts with them. Unlike those lines of credit, which typically charge annual interest of up to 20 percent, the new programs charge flat fees of up to $35 for each overdraft. The fees translate into an annual rate of 1,000 percent or more. Unlike traditional lines of credit, which allow repayment whenever the customer chooses, these programs require customers to bring their accounts back into balance in only a few days. While traditional lines of credit have limits of several thousand dollars, the new programs have limits of $100 to $300. After that, banks allow the checks to bounce. Typically a bank's best customers, about 10 percent, are offered traditional overdraft lines of credit, and they are not enrolled unless they explicitly agree. In contrast, the new programs automatically enroll almost every 1/22/03 Some Banks Encourage Overdrafts, Reaping Profit Page 2 of 4 checking-account customer who does not have a traditional overdraft line. When they use debit or automated teller machine cards, customers often do not realize they have overdrawn their accounts until they receive a letter from the bank disclosing the fee. "Some banks are looking at the fact that some consumers barely make it from payday to payday and have a very low balance, and instead of offering them a beneficial service, they are charging their customers bounced- check fees to take advantage of the situation," said Jean Ann Fox, director of consumer protection for the Consumer Federation of America. But the concerns of regulators and consumer groups have not stopped banks from promoting the programs, marketed as "courtesy overdraft protection" or "bounce protection." In brochures and letters to customers, the banks cheerily promise to make good on bounced checks. Until early January, the Web site for Old National Bancorp, a $9 billion bank based in Evansville, Ind., promoted its overdraft program by asking: "Ever run short between paychecks? Ever been faced with unplanned expenses? If you answered 'yes' to any of these questions, you'll have peace of mind knowing you have the protection of Overdraft Courtesy with your Old National checking account. If you ever need more money than you have in your account, simply write a check." After receiving questions from The New York Times, Old National removed that language from its Web site. Alan Boggs, senior vice president of Old National, which has 133 branches in five states, said the prior description was intended to inform people about the overdraft program, not promote it. "We don't promote it as a line of credit," Mr. Boggs said. "It's there in case you make a mistake." Other banks use similar language. In a brochure describing its checking accounts, Washington Mutual, the nation's seventh-largest financial institution and the largest to promote overdraft protection, writes: "Overdraft Protection: Did that last check catch you off-guard? Don't worry, we've got you covered." Washington Mutual never explains in the brochure that the program is not free. A spokeswoman said that the fees were disclosed when customers opened accounts. Because they are not widely advertised and instead marketed mainly to existing customers, the programs have largely escaped public notice, and regulators are only beginning to examine them. The Office of the Comptroller of the Currency, which regulates many large banks, and the Indiana state banking department have warned banks about the programs. The Federal Reserve has also asked for comments by next Monday about whether the programs might be covered by laws that require banks to disclose the cost of credit. Depending on how quickly the overdrafts are repaid, their fees translate into an annual interest rate that can reach several thousand percent, far higher than the rates permitted by state usury laws. Banks and consultants say that using an annual percentage rate to calculate the cost of the overdraft is misleading, because the fee is more like a credit card late fee than a loan. "This isn't a loan product," said Joe Gillen, chief executive of Pinnacle Financial Strategies, which helps banks create the programs. "It allows the consumer to have another alternative to manage their funds." Even without the programs, many people would overdraw their accounts, Mr. Gillen said. The programs allow them to avoid the inconvenience of bouncing checks. "Customers almost universally view this as a great service," William A. Longbrake, the vice chairman of Washington Mutual, said at an industry conference in December. 1/22/03 Some Banks Encourage Overdrafts, Reaping Profit Page 3 of 4 But critics say the programs are similar to the "payday loans" made by check-cashing outlets and other "fringe banks." Those loans, which are often exempted from usury laws because of their small size, usually cost $10 to $15 tbr every $100 borrowed and must be repaid in two weeks, terms less expensive than the cost of the overdraft programs. "The purpose of this is not, in my opinion, to help the consumer," said J. Philip Goddard, deputy director of the Indiana Department of Financial Institutions. "These programs are only to increase fee income." Daniel P. Stipano, deputy chief counsel of the Office of the Comptroller of the Currency, said that the programs seemed "designed for banks to promote poor fiscal responsibility." But Mr. Stipano said the programs appeared legal and his office had no plans to ban them. While banks generally make the programs available to all customers, statistics from industry consultants show a few accounts generate most of the fees. In many cases, those customers are financially unsophisticated and are unaware until later how much they are being charged, consumer advocates say. Mark Gregg, an Ohio man who received a liver transplant in November 2001, estimated that he paid more than $1,000 in overdraft fees to FirstMerit Bank of Akron, Ohio, last year. Account statements provided by Mr. Gregg supported that estimate. "I was really sick, so there were things going on that I wasn't really diligent about," said Mr. Gregg, who was unable to work after the transplant and whose sole income is a $974 momhly Social Security disability check. In October, FirstMerit closed Mr. Gregg's account, claiming he owed more than $400 in fees. A few days later, it took those fees out of an account belonging to his parents. Mr. Gregg's mother, Barbara, had co-signed his account when he opened it. "I was storming mad," Ms. Gregg said. "They went into my account; they did not get my permission. I think that should be illegal." Ms. Gregg said she and her husband had been FirstMerit customers for 47 years. But Ms. Gregg, who had a heart operation in November, said she had not complained to the bank. "I was ill, and I wasn't worried about anything else," she said. "It's been a bad couple years in this house." Jacque Sir Louis, a spokesman for FirstMerit, said Ohio law gave the bank the right to garnish Barbara Gregg's account for the fees it had charged her son. "It's still up to the customers to make sure that they maintain a balance in their account," Mr. Sir Louis said. The move to encourage overdrafts is a major shift for banks. In the past, when consumer groups complained that bounced-check fees were excessive, banks generally responded that high fees encouraged people to use their checking accounts responsibly. "Overdraft fees are intended to be in a sense punitive, because what you're doing is technically illegal," said Diane M. Casey, the president of America's Community Bankers, a trade group of 1,300 small banks that markets overdraft protection programs to its members. Ms. Casey said the programs did not imply that her group supports overdrafts. "You can view it as an insurance policy," Ms. Casey said. "These programs are reflecting the reality of how people manage their finances." Overdraft charges are the largest part of a long-term move by banks to depend more on fees and less on interest 1/22/03 Some Banks Encourage Overdrafts, Reaping Profit Page 4 of 4 from loans, regulators and consultants say. A study by the Fed last year found that banks raised their overdraft fees 24 percent from 1997 to 2001, to an average of $20.42. Over all, banks will charge $30 billion in A.T.M., bounced-check and overdraft fees this year, according to the Federal Deposit Insurance Corporation, up 14 percent from 2001. The fees represent about 30 percent of banks' operating profits. Washington Mutual charged customers more than $1 billion in overdraft fees last year, industry analysts estimate. Dick Gowdy, executive vice president of Strunk & Associates, the leading vendor of overdraft programs, said that the number of banks that use Strunk's program had risen to 560 from 135 in 1999. The programs are growing because customers like them, Mr. Gowdy said. Mr. Gowdy and other consultants agree that low- and middle-income consumers with low balances are more likely to use overdraft protection than wealthier people. "Areas of high unemployment, higher unemployment, you typically have more activity," he said. "If you happen to be a bank that's on a military post, you're probably doing twice as much activity as any other bank." The average bank that aggressively markets an overdraft program will earn as much as $150 on each account annually in overdraft fees, three times that of a bank that does not, and about $200 in total fees, according to Mr. Gowdy. But overdraft fees are not paid equally by all customers. In an article on bankstocks.com, an industry Web site, Ralph Haberfeld, a bank consultant, estimated that 4 percent of customers pay half the fees. That estimate would imply that a small group of people, like Mr. Gregg, the transplant patient and FirstMerit customer, pay as much as $2,000 annually in overdraft fees. Overdraft protection programs "target people that least can afford it," Mr. Gregg said. Banks that use them "have got you against a wall, and you just throw up your hands." Co~right2~3The ~wYork~me~CompaPTIPerm!ssionsIPriva~Policy *** eSafe scanned this email for malicious content *** IHPORTANT: De not open attachments from unrecognized senders 1/22/03 From Council Member Pfab IP17 JOHNSON COUNTY EMERGENCY MANAGEMENT Thomas L. Hansen Emergency Management Coordinator The Johnson County Emergency Management Commission held a public hearing on a Budget Amendment on Thursday, January 2, 2003 at 1:30 p.m. in the Conference Room of the Sheriff's Building located at 511 So. Capitol Street, Iowa City, Iowa. The Hearing was called to order at 1:30 p.m. by Chairperson Don Saxton. Those in attendance included Chairperson Saxton, Commission members Dave Smith and Irvin Pfab, EMA Coordinator Tom Hansen and Assistant Sue Faith. The proposed budget amendment was reviewed. There were no questions. There was no input from the general public. The hearing was adjourned at 1:45 p.m. 51 I S. CAPITOL / P.O. BOX ! 69 / IOWA CITY, IOWA 52244 / TELEPHONE (319) 356-6028 FAX: {319) 339~6175 E~AIL: jocoema@co.john$on.ia.us JONN~ON COUNTY JOHNSON COUNTY EMERGENCY MANAGEMENT Thomas L. Hansen Emergency Management Coordinator January 15, 2003 The Johnson County Emergency Management Commission a.k.a, the Civil Defense Board will meet in regular session on Wednesday, January 22, 2003 at 7:30 p.m. in the Sheriff's Conference Room at the Johnson County Jail Building at 511 So. Capitol Street in Iowa City, Iowa. AGENDA 1. Meeting called to order by Chairperson at 7:30 p.m. 2. Reading and action on the minutes of December 4, 2002 meeting. 3. Reading and action on minutes of January 2, 2003 Public Hearing. 4. Reading and action on expenses since the December 4, 2002 meeting. 5. Reading and action on the receipts since the December 4, 2002 meeting. 6. Discussion by the Emergency Management Coordinator. 7. Discussion and Action by the Commission a. Old Business 1. Grant application 2. Weather radios 3. February election of Chairperson 4. HazMat response vehicle b. New Business 8. Discussion by Commission Members 9. Discussion by General Public. 10. Motion for Adjournment. The next meeting of the Emergency Management Commission will be Wednesday February 26, 2003. 51 I $. CAPITOL / EO. BOX 169 / IOWA CITY, IOWA 52244 / TELEPHONE (319) 356-6028 FAX: (319) 339-6175 EyAIL: jocoema@co.johnson.ia.us JOHNSON COUNTY JOHNSON COUNTY EMERGENCY MANAGEMENT Thomas L. Hansen Emergency Management Coordinator Minutes of the December 4, 2002 Meeting of the Johnson County Emergency Management Commission In attendance were: Gary Kinsinger - Coralville George Murphy - Hills Roger Jeasen - Iowa City Dave Smith - Lone Tree Matt Bahl -North Liberty Don Saxton - Chairperson/Oxford Bob Carpenter - Sheriff Gregg Morris - Solon Dave Shaffer - Tiff'm Tom Hansen - EMA Coordinator Sue Faith - EMA Asst. 1. Chairperson Don Saxton called the meeting to order at 7:30 p.m. 2. The minutes of the October 23, 2002 meeting were read. George Murphy moved that the minutes be accepted. Gregg Morris seconded the motion. Motion carried. 3. The expenses accrued since the October 23, 2002 meeting were reviewed. George Murphy moved that the expenses report be accepted. Dave Smith seconded the motion. Motion carried. 4. The report of receipts since the last meeting was reviewed. There were questions about the Duane Arnold money deposited, Tom explained that this is money paid for our continuing planning and availability should there ever be a need to accept evacuees from Lima County due to problems at the plant. Dave Smith moved that the receipt report be accepted. Gregg Morris seconded the motion. Motion carried. 5. Tom Hansen, EMA Coordinator reviewed activities for the past month. He provided fire extinguisher training to the jail personnel as has been done on a yearly basis. The EOC (Emergency Operations Center) Training and Drill was held on November 8th and the scenario dealt with Iowa City Police Department Communications Center being damaged requiring that their operations be moved. November 9th Tom participated in a drill in Cedar Rapids. Tom has been attending meetings detailing monies received by the Health Departments throughout the State. On November 16th Tom will meet with the State's representative in Des Moines to close out the lzzak Walton buy-out. Tom will be on vacation January 3rd - 13th (unless Iowa goes to the Orange Bowl and then he may leave earlier.) Tom is busy doing many speaking engagements both in cotmty and out of county. DOJ equipment and money continues to come in slowly for the DOJ grant FY'02 which was $130,000 and the next round applications have already started and we were to have heard by the l0th the amount that can be expected for DOJ FY'03 but they have moved that back and we are -. supposed to hear by Dec. 15th. 51 I S. CAPITOL / P.O. BOX 169 / IOWA CITY, IOWA 52244 / TELEPHONE (319) 356-6028 FAX: (319) 339-6175 E~4AIL: jocoema@co.johnson.ia.us Our office was asked to help with the review of the plans for a Muslin Youth Camp that is to be located at the old Girl Scout camp north of North Liberty. The Sheriffalso was involved. Problems with drownings, flood, tornado and fire were the main concentration and there are concerns about their ability to be self sufficient until help can arrive. ]'he area is Scales Bend Rd. and is difficult to access. There was discussion about the particulars of the study supplied by the camp and the people that did the studies on the environmental impact of the camp. There is the possibility ora FY 2002 Supplemental Grant. These grants are federally funded and are to update terrorism plans. We have been allocated $14,000 but the problem is that our office doesn't have enough time to get this done and Tom asks the possibility of contracting this out. Problems - the money isn't here yet and we are going to need to update these plans sometime. One big time demand coming is the LEPC (Local Emergency Planning Committee) involvement in the CHER-CAP program. Tom would like to see Emergency Management be involved in the grant process but feels that it would be best if it the process were contracted out. He asks the Commission to give this some thought. In response to questions this grant can be targeted to plan writing or to a Citizen's Corps. Application must be in Des Moines by the 15t~ and then the follow up done after that. Sue indicates that she wrote an application to the Pilot Club. Pilot Club awards grant money to projects that are particularly focused on kids. The past 2 years the Sheriff's Negotiating Team has been awarded $600 per year. This year we applied for $600.00 to be used to purchase weather radios that would be disseminated to schools and day care centem. Ultimately the goal is to find additional monies to purchase radios that would go to families with children living outside incorporated areas. Sue thanked the Commission members for the lovely flowers and those that attended visitation and services for her recent loss. 6. Discussion and Action on Old Business 1. Jail copy machine - Tom has been trying to communicate with the salesperson who supplied the copy machine. The charge for copies is higher than was originally negotiated and the number of copies is greater than anticipated. The machine is paid for by EMA in an exchange for space rent and this arrangement dates back a long way and has been mutually beneficial. The agreement with lOS Capitol, the company that supplied the copier, is being reviewed. 7. Discussion and Action on New Business 1. Weather Radios - Tom proposes that the expected Pilot Club money for weather radios be matched or exceeded. It is the intent that through some publicity there might be more money available. Gregg Morris moved that the Commission make $1,000 available for the purchase of weather radios. Matt Bahl seconded the motion. There was discussion about whether there needs to be matching funds fi.om the organizations that have been approached in the past but that restrictions was not part of the final motion. There have been programs available to purchase weather radios but we have not been involved. The average cost for a radio is $35.00. Motion carried. 2. February Election of Officers. Just a reminder that according to the Commission By- Laws election of officers is done the same month as the budget is approved although the last time was in September. 3. Grant Application. Tom asks to go ahead and do the LOI (Letter of Intent) for the grant that he discussed earlier in the meeting. Dave Smith moved that Tom go ahead and file the Letter of Intent for the grant application. George Murphy seconded the motion. Motion carried. 8. Discussion by Commission Members. SheriffCarpenter addressed the Cormnission regarding the telephone system in the building, A new telephone system will be installed. Telephone access is imporhant to the EOC and the new system will better serve these needs since there will be more lines available. Ia the past EMA paid a portion of the phone bill and that percentage will stay the same but there will be more lines so the dollar amount will increase. Bob says that he doesn't believe that this wilt be a large increase. This should all take place in the near future, This system will be through the new McLand (Inter-Tel) and they are prepared to provide the equipment, service and technology. There was a question about possible grants for EOCs through Homeland Security. Tom explained that this grant is focused on State EOCs and that future funding or grant opportunities may be available for local EOC use. Sheriff Carpenter annouoced that there will be a retirement party for Duane Lewis on December 18~a and all Commission members are invited to attend between 2 - 4 p.m. 9. Motion for Adjournment Dave Smith moved that the meeting be adjourned. The motion was seconded by George Murphy. Motion carried and the meeting was adjourned at 8:05 p.m. The next meeting of the Johnson County Emergency Management Commission will be on Wednesday, January 22, 2003. JOHNSON COUNTY EMERGENCY MANAGEMENT AGENCY PAGE 1 OF 1 ACCOUNTS PAYABLE SUBMITTED FOR PAYMENT Month of January 2003 SUBMIT ITEM DATE ,V. ~NDOR DESCRIPTION VOUCHER DATE AMOUNT 1/3/03 Altorfer East Overlook generator 578839 1/9/2003 $543.18 1/3/03 City of Iowa City R52 & HazMat fuel 578841 ~,.2o~3 $68.82 1/3/03 Electronic Engineering pasers 578842 t,'gmm $t9.90 1/3/03 Scott Goolsby Swisher Ops Level course 571~844 119/2(,01 $ 150.00 1/3/I}3 Linder Tire Se~ice R52 mount & remount 578845 ~/0~200~* $21.50 1/3/o3 MCI Worldcom monthly telephone 578846 t,.9/m}3 $52.72 1/3/o3 Brian Platz Swisher Ops level course 578848 ~/~/2o0~ $300.00 1/3/03 Qwest telephone line service 578849 ~/~/2~m $244.32 1/3/o3 Ron Stutzman Swisher Ops Level course 578850 1/9/2003 $150.00 t/3/03 The Truck Shop R52 service and maintenanc 578851 1/9/2003 $121.25 1/3/(}3 Verizon HazMat & EMA cell phone. 578852 1/9/2003 $69.89 ~/13/o3 i General Pest Monthl7 service $40.00 ~/~3/03 Hy-Vee Watert'ront Dec. Cmnmission meeting $47.59 ~/~3.,o3 Iowa City Press Citizen 'Public Hearin?v notice $61.60 ~/~3/o3 Paul's Discount Dec. HazMat meeting expense $21.75 ~/t.~/o3 Staples Ma 'kers diskettes, EOC supplies $39.13 ~/~3/03 Westport Car Wash van inaintenance $8.91 ~/2~/03 BP Amoco van fi~el & late fee $20.00 m~,'o3 lOS Capitol copier rental $471.44 1/21/03 Qwest - small bill telephones $49.78 Total of Pase One $2,501.78 From Council Member Pfab ~ ~~~~Johnson Countg Tash Force on flging Heritage flrea flgenc~ on flging January 9,, 2003 Dear Councilor Pfab, Knowing of your interest in senior citizens, the ad hoc committee on assisted living of the Johnson County Task Force on Aging, is pleased to send you the report produced by our study. As you know, the Heritage Area Agency on Aging will print and distribute this as a brochure and will soon put it on the WEB If you have any suggestions, please call me at 466-9361 or e-mail me at pnephgrave@mchsi.com, and I will see that they are passed along.. Thank you for your interest in the senior citizens of Johnson County. Sincerely yours, Patricia N. Ephg av~e~ A Look at Assisted Living Facilities for Senior Citizens Assisted Living Introduction ......................... p. 2 Agencies Helping With Decision .................. p. 2 Personal Financial Resources ....................... p. 3 Calculating Assisted Living Costs ............... p. 3 Facility Evaluation Checklist ........................ p. 4 Contract Evaluation Checklist ..................... p. 6 Notes .......... ....... ........... ...... ............... .......... ......... p. 7 Prepared by the Johnson County Task Force on Aging and by the Heritage Area Agency on Aging Heritage Area Agency on Aging An Introduction to Assisted Living Facilites Assisted living is aimed at help'mg The Johnson County Task Force on the senior citizen be as independent as Aging offers these checklists to aid the possible. Assisted living provides private investigation. living quarters with differing size and The first step for the senior citizen as a number of rooms, limited personal care, consumer is to make an assessment of housekeeping, meals, and social and personal needs. A list of local agencies is related services which can be purchased provided below which can help with an by the tenant. However, there is no appraisal of capabilities and match those standard model for assisted living needs to available facility services. residences. All differ in size, appearance, The second step for the senior citizen types of services offered, and costs, consumer is to know his/her financial The state of Iowa provides limited resources, and then to fmd all the costs regulations or licens'mg for assisted living associated with the facility. facilities, but it does prohibit them from The third step is to make a list of area operating as unlicensed nursing fac'flities, facilities to visit and then to use the enclosed Assisted living fac'flites do not provide checklist to evaluate them. aging-m-place care, thus increased needsLastly, at each facility the senior citizen may mean a transfer to nursing facilities, consumer should obtain a contract and, using Therefore, the consumer must be the contract checklist on page 6, have it informed when seeldng assisted living reviewed by a knowledgeable person such as services for present and future needs, a financial or legal advisor before signing it. Agencies Which Help Assess Need for Assisted Living University of Iowa Hospitals and Clinics: Geriatric Assessment Clinic: 319-384-7999 Aging Services, Inc. (Cedar Rapids): 319-398-3644 Elder Services, Inc. (Iowa City): 319-338-0515 Heritage Area Agency on Aging: 1-800-332-5934 for the assessment worker in nearby counties Family Caregivers Helpline: 1-866-432-4324 for referrals statewide. 3 Personal Financial Information To move into an assisted living Income includes: Social Security and facility, seniors should review their pensions; annuities and trusts; dividends financial assets and their debts. The and bonds; and rents. results will help determine the amounts For low-income seniors, some available per month for their estimated assistance is available based on either duration of residence at that facility. Medicaid eligibility or income levels Resources include: assets such as below the local Area Median. The bank, savings, and checking accounts; assessment agencies may be able to help stocks, bonds, and CD's; real estate; and seniors determine their eligibility for and life and long-term care insurance, the availability of subsidized facilities. Assisted Living Cost Calculator Prospective residents may use this monthly costs are affordable over an worksheet to estimate the monthly cost extended period of time. Remember, of needed services. Before considering increased rates or requests for extra assisted living options, decide whether services could increase costs. Basic Monthly Charges $ Basic Service charge $__ Meals (required and optional) $__ Parking/Garage rental $ Total Basle Monthly Charges Optional Monthly Charges Service fee times number of requests per month equals costs per month Fee Number Costs $ X = $ ..~Housekeeping $ X = $ Personal Laundry service $__ X = $. __Linen service $__ X = $. __Medication management/assistance $__ X = $ __Personal care assistance $ X = $ Confusion management $__.. __ X = $ .__~Recreafional field trips $__ X = $ __Transportation $ .... X = $ .__Telephone $ __ X = $ .__Cable television $ X = $ .____Beanty/barber shop $.__ X = $. __.Other items Total' Optional Costs $. Total Basic Monthly Charges....$ Total Optional Costs ..................... $ Total Estimated Charges ........... $ .__ 4 Facility Checklist Visit Several Facilities and Compare the Following: Yes / No Residence Assessment 1.__ Do you like the location and outward appearance? 2. __ __ Is the lobby decor attractive and homelike? 3. __ __ Do residents socialize with each other and appear happy? 4.__ __ Are you free to talk to residents? 5. Are visitors welcome? 6.__ __ Are the staff appropriately dressed, personable and outgoing? 7.__ __ Is the commnnity well designed as a residence with safety features? 8.__ __ Is the residence clean, free of odor, and comfortable? Needs Assessment 1.__ __ Is there a policy on insurance and personal property protection? 2.__ __ Is there a written plan for care of each resident? 3.__ __ Can a resident be discharged for refusing to comply with the plan? 4.__ __ Is there a needs assessment required of resident before admission? 5.__ __ Are the needs reassessed periodically? 6.__ __ May a resident handle his/her own finances with staff assistance? 7.__ __ Should an outside person be designated? 8.__ __ ~ you need hospital or nursing home care, will your room be held? Medication/Health Care 1.__ __Is there a policy for assistance with and storage of medications? 2.__ Is there a policy for medication training, supervision of staff, and record keep'mg? 3. Is self-administration of medications allowed? 4.__ __Is there assigned staff to coordinate visits from a physical therapist, an occupational therapist, physicians, and nurses? 5. __ Does a physician or nurse visit residents regularly to provide checkups? 6.__ __Are staff available to assist residents who experience memory loss? 7. _Are residents required to purchase their medications from the facility? 8.__ __Is there a procedure for medical emergency? 5 Living Space and Accomodations 1.__ __ Are different size and types of units available? 2.__ __ Are single and double occupancy units available? 3. Do residents have their own lockable doors? 4.__ __ Is a 24-hour emergency response system accessible in units? 5.__ __ Are bathrooms private with handicapped accommodations? 6.__ __ May residents bring their own furnishings for their units? 7.__ __ Is extra storage space available? 8.__ __ Does the residence have an emergency evacuation plan? 9.__ __ Does the residence provide ample security? Social and Recreational Activities 1. __ Is there a plan and a designated space for an organized activity program with daily posting to meet the social, physical, and spiritual needs of residents? 2. Is there an activities director? 3.__ __ Does the residence get involved with community events? 4.__ __ Are there special outings? 5.__ __ Do volunteers and family members come to the residence to conduct programs? 6.__ __ Do residents plan and conduct activities? 7.__ __ Is everyday transportation provided? Free or paid? 8.__ __ Are pets allowed? 9.__ Are rooms available for guest visitors? 10. __. Does the facility require residents to do chores or peffmm activities that benefit all residents? Food Service 1.__ __ Are three nutritious, balanced meals served every day? 2. Are snacks avilable? 3. May a resident request special foods or diet? 4.__ __ May residents eat meals in their units? 5.__ __ May meals be provided at special times? 6.__ __ Are residents allowed to have guests for meals? 7.__ __ Do dining room menus vary from day to day and meal to meal? 8.__ __ Are units provided with refrigerator, sink, and cooking elements? 6 Contract Checklist After reviewing all the materials and between the resident and the assisted the facility itseff, the most important task living fac'dity. It should be written in for senior citizen comsumers is to plain language and in large type. examine the contract carefully. The Senior citizen consumers might want contract is a legal document that states assistance or advice when ready to the services offered and the terms made review the contract. Basic information to be rifled in: Name Address Owner Manager. Iowa Certification Number Yes / No 1.__ __ Are the terms for amending the contract understandable? 2. __ __ Are provisions for transfers clear? 3. __ Are the requirements for security deposits understandable? 4. __ __ Are the provisions for refunds straightforward? 5.__ __ Are the billing and payment procedures reasonable and simple? 6. __ __ Is it clear who is responsible for payment? 7.__ __ Are criteria for admission, discharge and/or contract temlinafion clear? 8. __ Is information available on programs to help with payment for 9.__ __ Is there a list of all basic services included in the monthly fee? 10. __ Is there a detailed description of services not included in the monthly 11. __ Are there provisions for nonpayment or for adjustment of the basic 12. __ Are transfers arranged? 13. Can you set up a fund with the facility for the expenses of transfer and admission to different facility if your needs change? 14.__ __ Is there a description of the Evaluation Committee and of the Personal Evaluation Plan needed for occupancy and for continued residency? 15. Is it explained who is responsible for payment of the Evaluation Plans? 16 .... Are there policies on the number of hours staff is available, their qualifications, and the personnel standards for task delegation? 17. __ Is there a guarantee that the tenant will be notified at least 30 days prior to a change in the occupancy agreement? 18.__ Is confidentiality of tenant information guaranteed? 7 19.__ Are there grievance procedures and an appeals process for residents? 20.__ __ Is the role of state regulatory agencies spelled out? 21.__ __ Are there emergency response policies for the individual tenant? 22.__ __ Are there emergency response policies for the facility? Contract Addenda 1. Is there a copy of the Resident Rules and Regulations? 2.__ __ Is there a copy of the Residents' Rights? 3. __ __ Is there a detailed description of activities available and of the facility's private and public accommodations? Notes Prepared by the Johnson County Task Force on Aging and by the Heritage Area Agency on Aging JOHNSON COUNTY JOHNSON COUNTY EMERGENCY M~NAGEMENT Thomas L. Hansen Emergency Management Coordinator The Johnson County Emergency Management Commission held a public hearing on a Budget Amendment on Thursday, January 2, 2003 at 1:30 p.m. in the Conference Room of the Sheriff's Building located at 511 So. Capitol Street, Iowa City, Iowa. The Hearing was called to order at 1:30 p.m. by Chairperson Don Saxton. Those in attendance included Chairperson Saxton, Commission members Dave Smith and Irvin Pfab, EMA Coordinator Tom Hansen and Assistant Sue Faith. The proposed budget amendment was reviewed. There were no questions. There was no input from the general public. The hearing was adjourned at 1:45 p.m. 511 S. CAPITOL / P.O. BOX 169 / IOWA CITY, IOWA 52244 / TELEPHONE (319) 356-6028 FAX: (319) 339~6175 E~IAIL: jocoema@co.johnson.ia.us IP19 CITY OF I0 WA CITE I0 WA COMPREHENSIVE ANNUAL FINANCIAL REPORT For the Fiscal Year Ended June 30, 2002 COMPREHENSIVE ANNUAL FINANCIAL REPORT CITY OF IOWA CITY, IOWA FOR THE FISCAL YEAR ENDED JUNE 30, 2002 PREPARED BY: DEPARTMENT OF FINANCE CITY OF IOWA CITY, IOWA CITY OF IOWA CITY, IOWA TABLE OF CONTENTS June 30, 2002 Page INTRODUCTORY SECTION Table of contents ...................................................................................................................................... 1 Listing of City officials ............................................................................................................................ 3 Organizational chart ................................................................................................................................. 4 Letter of transmittal .................................................................................................................................. 5 Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting .......................................................................... 15 FINANCIAL SECTION INDEPENDENT AUDITORS' REPORT ............................................................................................... 17 GENERAL PURPOSE FINANCIAL STATEMENTS Combined balance sheet, all fund types and account groups ............................................................. 20 Combined statement of revenues, expenditures and changes in fund balances, all governmental fund types and expendable trust funds ...................................... 26 Combined statement of revenues, expenditures/expenses and operating transfers, non-GAAP basis - budget and actual, all budgeted funds ............................ 28 Combined statement o£revenues, expenses and changes in total equity, all proprietary fund types ................................................................................................... 33 Combined statement of cash flows, all proprietary fund types .......................................................... 34 Notes to financial statements ............................................................................................................... 36 COMBINING FINANCIAL STATEMENTS AND OTHER SUPPLEMENTAL INFORMATION Special Revenue Funds Combining balance sheet ................................................................................................................ 64 Combining statement of revenues, expenditures and changes in fund balances (deficit) ........................................................................................................... 65 Capital Projects Funds Combining balance sheet ................................................................................................................ 68 Combining statement of revenues, expenditures and changes in fund balances (deficits) ......................................................................................................... 69 Enterprise Funds Combining balance sheet ................................................................................................................ 72 Combining statement of revenues, expenses and changes in total equity ............................................................................................................................. 74 Combining statement of cash flows ............................................................................................... 76 Internal Service Funds Combining balance sheet ................................................................................................................ 80 Combining statement of revenues, expenses and changes in total equity ............................................................................................................................. 81 Combining statement of cash flows ............................................................................................... 82 CITY OF IOWA CITY, IOWA TABLE OF CONTENTS June 30, 2002 Page Trust and Agency Funds Combining balance sheet, all trust and agency funds .................................................................... 84 Statement of changes in assets and liabilities, all agency funds ................................................... 85 Other supplemental information Summary of bonded indebtedness, debt service requirements to maturity (including interest) .................................................................................................. 88 STATISTICAL SECTION (Unaudited) General governmental expenditures by function and transfers to other funds ....................................... 90 General governmental revenues by source and transfers fi.om other funds ............................................ 92 Property tax budgets and collections ....................................................................................................... 94 Property tax rates and tax dollars budgeted ............................................................................................. 95 Property tax, road use tax and hotel/motel tax revenues ......................................................................... 96 Assessed and estimated actual value of taxable property and exempt property ..................................... 97 Property tax rates, all direct and overlapping governments .................................................................... 98 Principal taxpayers and employers ........................................................................................................... 99 Special assessment collections ................................................................................................................. 100 Ratio of net general obligation bonded debt to assessed value and net bonded debt per capita ............................................................................................................ 101 Ratio of annual debt service expenditures for general bonded debt to total general governmental expenditures ................................................................................ 102 Computation of direct and overlapping debt ........................................................................................... 103 Schedule of revenue bond coverage ......................................................................................................... 102 Demographic statistics .............................................................................................................................. 105 Property value, building permits and bank deposits ................................................................................ 106 Parldng rates ............................................................................................................................................. 108 Schedule of liability and property insurance in force .............................................................................. 109 Miscellaneous statistical data ................................................................................................................... 110 COMPLIANCE SECTION Report on the compliance and on internal control over financial reporting based on an audit of financial statements performed in accordance with Government Auditing Standards .............................................................................................................................. 113 Report on compliance with requirements applicable to its major program and internal control over compliance in accordance with OMB Circular A-133 .................................................. 115 Schedule of expenditures of federal awards ...................................................................................... 117 Notes to the schedule of expenditures of federal awards ................................................................... 119 Schedule of findings and questioned costs ........................................................................................ 120 2 CITY OF IOWA CITY, IOWA LISTING OF CITY OFFICIALS June 30, 2002 ELECTED OFFICIALS Term Expires Mayor Ernie Lehman January 1, 2006 Council Member Connie Champion January 1, 2006 Council Member Steven Kanner January 1, 2004 Council Member Mike O'Donnell January 1, 2006 Council Member Irvin Pfab January 1, 2004 Council Member and Mayor Pro tern Dee Vanderhoef January 1, 2004 Council Member Ross Wilburn January 1, 2004 APPOINTED OFFICIALS Date of Hire City Manager Stephen J. Atkins July 20, 1986 City Clerk Marian K. Kart May 21, 1979 City Attorney Eleanor Dilkes March 18, 1996 DEPARTMENT DIRECTORS Assistant City Manager Dale E. Helling August 16, 1975 Director of Housing and Inspection Services Douglas W. Boothroy September 22, 1975 Library Director Susan Craig July 28, 1975 Director of Planning & Community Development Karin Franklin May 19, 1980 Director of Parking and Transit Joseph Fowler January 2, 1970 Senior Center Coordinator Linda Kopping March 20, 1995 Airport Manager Ronald J. O'Neil February 4, 1985 Fire Chief Andrew Rocca July 14, t 978 Director of Public Works Charles J. Schmadeke July 5, 1966 Parks and Recreation Director Terry G. Trueblood February 18, 1986 Chief of Police R.J. Winkelhake June 12, 1989 Director of Finance Kevin O'Malley August 19, 1985 .Key Citizens of Iowa City Mayor City Director/Manager APBy~X~ir~ed Council ~o,,d~, Manager 4 CITY OF I0 WA CITY November 6, 2002 To the Citizens, Honorable Mayor, Members of the City Council and City Manager City of Iowa City, Iowa The Comprehensive Annual Financial Report of the City of Iowa City, Iowa (the "City") for the fiscal year ended June 30, 2002 is submitted herewith in accordance with the provisions of Chapter 11 of the Code of Iowa. This report was prepared by the City's Finance Department. Responsibility for both the accuracy of the data presented and the completeness and fairness of the presentation, including all disclosures, rests with the City. I believe the information, as presented, is accurate in all material respects, is presented in a manner designed to fairly set forth the financial position and results of operations of the City, as measured by the financial activities of its various funds, and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial affairs have been included. To facilitate the understanding of the City's financial affairs, this report is organized into four sections: introductory, financial, statistical and compliance. The introductory section contains the table of contents, listing of City officials, an organizational chart and this letter of transmittaI. The financial section contains the independent auditors' report, the general purpose financial statements, the notes to the financial statements and the combining and individual fund financial statements. The statistical section contains comprehensive statistical data that is intended to provide a broader and more complete understanding of the financial and economic trends of the City. The City is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act of 1984 and the U.S. Office of Management and Budget ("OMB") Circular A-128, Audits of State andLocal Governments. Information related to this single audit, including the schedules of federal financial assistance, findings and questioned costs, and independent auditors' reports on the internal accounting and administrative controls and compliance with applicable laws and regulations, are included in the compliance section of this report. Chapter 11 of the Code of Iowa requires an annual audit of the financial condition and transactions of the City. This requirement has been complied with and the independent auditors' report is included in this report. It must be emphasized that this opinion includes all fund types and account groups of the City and the results of all the fund types operations and cash flows of its proprietary fund types for the year ended June 30, 2002. In the opinion of our auditors, the financial statements are presented fairly and are in conformity with accounting principles generally accepted in the United States of America. The Reporting Entity and City Services A basis for preparing this financial report for the City was the identification of the reporting entity. Various potential component units were evaluated to determine whether they should be reported in the City's financial report. A component unit was considered to be a part of the City's reporting entity when it was 5 concluded that the City was financially accountable for the entity or the nature and significance of the relationship between the City and the entity was such that exclusion would cause the City's financial statements to be misleading or incomplete. There were no component units required to be included. The financial statements and schedules of the City include the financial activities resulting from the provision of services through the City's 14 basic departments that are under the control of the City Council: Administration Housing & Inspection Planning & Community Airport Services Development City Attorney Library Police City Clerk Parking & Mass Public Works Finance Transportation Senior Center Fire Parks & Recreation This report does not include financial statements of the Iowa City Community School District or the Iowa City Conference Board which governs the City Assessor's Office, as they are administered by independent and autonomous Boards and are not legally a part of the City or subject to control by the City Council. Economic Condition and Outlook The City's economic strength is based upon education, medical services and diversified manufacturing. The University of Iowa is the City's largest employer with over 22,000 employees and The University of Iowa Hospitals and Clinics is the largest university-owned teaching medical center in the United States. The stability of the University of Iowa, coupled with the City's sound base of industrial and commercial interests, will continue to help shield the City from the negative economic impacts of inflation and unemployment. The City also has a significant number of private employers who have a history of providing stable and increasing employment in the community. The City continues to see sustained production in our major local industries. Continued economic development efforts involving the Iowa City and Coralville Chambers of Commerce, Iocal private interests, the University of Iowa and other surrounding communities through participation as members of the Iowa City Area Development Group, are positive. In addition, the corridor between the City and Cedar Rapids has been identified as one of the major growth areas for new business development in the state of Iowa. Continued developments in that area have shown a favorable impact upon the City's economy. Currently there are budget challenges facing the State of Iowa, however the City's economy as a whole continues to grow. The major employers have been able to maintain their workforce size. The unemployment rate for Johnson County continues to remain low at between 2.0% and 3.0%. The City has consistently experienced modest increases in assessed property valuations. New housing construction continues to be relatively strong with 129 new single-family houses and 310 multi-family units added to the tax rolls for the year ended December 31, 2001. This, along with the low unemployment rate, continues to be indicative of the City's economic well being. The 2000 census population of Iowa City was 62,220. This represents a 3.99% increase over the 1990 population of 59,738. In preparing the financial plan for the three-years ending June 30, 2005, the process of budget balancing has again been most difficult. With the continued tax limitations imposed by the state (specifically the residential rollback factor) and other federal mid state regulations and mandates, the municipal service needs for our growing community am becoming increasingly difficult to satisfy. In balancing the budget for the three-year period, the City attempted to maintain service levels, wherever practical. In addition, our planning has been directed at maintaining our current fiscal strength and avoiding any erosion of that fiscal position, including the City's Aaa bond rating. 6 A continuing major objective in the three-year financial plan is to maintain or increase the City's cash reserve position. In addition, procedures were adopted to allocate unreserved fund balances between the contingency and undesignated fund balances. The contingency fund is available during the fiscal year for unanticipated and unbudgeted expenditures, while the undesignated fund balance is intended to be maintained as working capital. The City is committed to drawing from the undesignated fund balance only in emergency situations. This unreserved fund balance allocation along with specific budgeting techniques has allowed the City to increase or maintain fund balances over the past year. The City continues to pursue cooperative efforts with other local governments. Joint funding, purchasing, planning and other efforts allow the City to meet mandates for new and improved services in the future at the most reasonable cost. Joint cooperation currently encompasses regional transportation planning, human services, solid waste management planning, a hazardous materials response program, an enhanced 911 emergency communications system, community relations, joint operation of an animal control facility, joint operation of an indoor swimming pool facility and joint economic development efforts. While such cooperative efforts are not new in concept, the City expects to enter into more agreements with neighboring governmental subdivisions, as well as with the University of Iowa. There are many signs that the City remains healthy and vibrant with great promise for the future. The University of Iowa continues to add new buildings and facilities. The City continues to see sustained production in the major local industries. Industrial and commercial interests within the community have continued to thrive. The City will be challenged dunng the next couple of years to maintain its vitality through greater economic development efforts, fiscal restraint in local government and continued cooperation among local government officials. We are confident that the City is positioning itself to better meet the needs of the community in the future through more effective long-term financial planning, and increased financial strength and stability of the City. The City Council and its staff are committed to managing the City's destiny well into the future. Major Initiatives A new water treatment facility and improvements to the existing distribution system are in progress. Construction for a new treatment facility totaling $28.4 million was started in 2000 and will be operational in 2003. The City Council set water rates at the following percentages to finance capital improvements. Water user fees were increased by 35%, 30%, 20%, 15%, 15% and 10% on March 1, 1995, 1996, 1997, 1998, August 1, 1999 and 2000, respectively. The construction of a new landfill cell totaling approximately $2.8 million was begun in FY02. Completion is set for 2003. A multi-phase wastewater treatment project was started in fiscal year 1996 to comply with federal regula- tions. Phase 1 to connect the existing two treatment plants is complete. Phase 1I includes new wastewater mains that service the far west and east sides of the City. Phase 11I is the construction of a new wastewater treatment plant adjacent to the existing south plant that totals approximately $28.5 million and was started in 2000 and will be operational in 2002. The City Council set wastewater rates at the following percentages to finance capital improvements. Wastewater user fees were increased 35%, 15%, 10%, 10%, 10%, 5% and 5% on March 1, I995, 1996, 1997, 1998, August 1, 1999, 2000 and 2001, respectively. The City continues to be proactive on maintaining and building its streets, bridges, stormwater mains and trail systems and spent approximately $10.9 million in fiscal year 2002 on various projects. On November 7, 2000 the voters of Iowa City approved an expansion to our current library facility. It is anticipated that the estimated cost of the project will be approximately $18.4 million. Project design and 7 properly acquisition occurred in FY2001. In April 2002, $18.4 million in General Obligation bonds were issued for the costs associated with the construction of the library. Construction began in early calendar year 2002. The Iowa City Housing Authority provides rental assistance for 1086 units, with an annual contribution contract with the Federal Government of $7 million. Community Development Block Grant and HOME Investment Partnership funds totaling approximately $1.8 million were utilized for economic development, housing, public services and facilities and planning activities during fiscal year 2002. These programs provide for broad based financial impacts locally for builders, developers and others. Financial Information, Management and Control A detailed understanding of the financial position and operating results of the City is provided in the Comprehensive Annual Financial Report. Presented below is a brief description of financial information, management of financial resources and obligations, and controI techniques applicable to financial resources, obligations, and information. The basis of accounting used determines when revenues and expenditures are recognized in the accounts and reported in the financial statements. All governmental funds and expendable trust funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. All proprietary funds are accounted for using the accrual basis of accounting. Their revenues are recognized when they are earned. In developing and evaluating the City's accounting control system, consideration is given to the adequacy of internal accounting controls. Accounting control comprises the plan of organization and the procedures and records concerned with the safeguarding of assets and the reliability of financial records and consequently are designed to provide reasonable assurance that transactions are executed in accordance with management's general or specific authorization; transactions are recorded as necessary (1) to permit preparation of financial statements in conformity with accounting principles generally accepted in the United States of America or any other criteria, such as finance-related legal and contractual compliance requirements applicable to such statements, and (2) to maintain accountability for assets; access to assets is permitted only in accordance with management's authorization; and the recorded accountability for assets is compared with the existing assets at reasonable intervals and appropriate action is taken with respect to any diffemnces. The definition of accounting control encompasses reasonable, but not absolute, assurance that the objec- tives expressed in it will be accomplished by the system. The concept of reasonable assurance recog- nizes that the cost of internal control should not exceed the benefits expected to be derived. The benefits consist of reductions in the risk of failing to achieve objectives implicit in the definition of accounting control. Ali internal control evaluations occur within the above framework. We believe that the City's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. Single Audit: As a recipient of federal financial assistance, the City is responsible for ensuring that adequate internal controls are in place to ensure compliance with applicable laws and regulations related to those programs. These internal accounting and administrative controls are subject to periodic evaluation by the City's management. The results of the City's single audit for the fiscal year ended June 30, 2002 provided no instances of material weaknesses in the internal controls or significant violations of applicable laws and regulations based upon the audit of the general ptapose financial statements. 8 Budget: The City adopts a three-year financial plan that includes both operations and capital improvements. The state requires at least a one-year operating budget. While legal spending control is exercised at a state mandated program level, management control is set at the Department Manager level. Encumbrance accounting is utilized in all funds for budgetary control. Encumbrances outstanding at year- end for the governmental fund types are reflected as reservations of the fund balances. Appropriations that are not encumbered lapse at the end of the year. Retirement Plans: With the exception of police and fire employees, substantially all permanent City employees are covered by the Iowa Public Employees Retirement System ("IPERS"). The state annually sets the contribution rate for all municipal entities and covered employees. All covered employees are required to contribute 3.7% of their salary, while employers contribute 5.75%. There is no allocation or measurement of unfunded liability to any municipal entity and, upon the retirement of employees, the IPERS has the sole responsibility for their benefits. The City has no responsibility to pay employee pension benefits of IPERS besides the required contribution. The City's police and fire employees are covered by the Municipal Fire and Police Retirement System of Iowa ("MFPRSI"). This statewide system is a cost-sharing multiple-employer public employee retirement system. The state annually sets the contribution rate for all municipal entities and employees. The City has no responsibility to pay employee pension benefits of MFPRSI besides the required contribution. Comparative information concerning the contributions made to the IPERS and MFPRSI for the year ended June 30, 2002 is as follows: IPERS MFPRSI Employees'contributions $ 718,336 $ 562,233 Employer's contributions t, 116,333 1,022,241 Covered payroll 19,414,490 6,013,187 Number of employees 644 130 Contributions as a percentage of active member payroll: City 5.75% 17.00% Employees 3.70% 9.35% The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operation of each fund is accounted for by a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and, as applicable, expenditures and expenses. The individual funds account for the governmental resources allocated to them for the purpose of carrying on specific activities in accordance with special regulations, restrictions, or limitations. The funds used by the City are grouped into three broad fund types and seven generic funds as follows: Governmental funds: Governmental funds are used to account for the programs and activities of the governmental functions of the City. General Fund: The General Fund serves as the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. Special Revenue Funds: Special Revenue Funds account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. Debt Service Fund: The Debt Service Fund accounts for the resources devoted to the payment of interest and principal on long-term capital obligation debt other than those payable from specific governmental funds and enterprise funds. Capital Projects Funds: Capital Projects Funds account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by enterprise funds). Proprietary Funds: Proprietary Funds account for ongoing organization and activities that are similar to those found in the private sector. Enterprise Funds: Enterprise Funds account for operations that are financed and operated in a manner similar to private business enterprises where the intent is that costs (expenses, including amortization and depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Internal Service Funds: Internal Service Funds account for the financing of goods or services provided by one department or agency to other departments or agencies of the governmental units, on a cost reimbursement basis. Fiduciary Funds: Fiduciary Funds account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations and other governmental units and funds Trust andAgency Funds: Trust and Agency Funds account for assets held by the Expendable Trust Fund and the Agency fund. Account Groups: In addition to the seven generic funds described above, the City uses account groups to establish accounting control and accountability for the City's general fixed assets and general long-term capital debt. The two account groups are described below: General Fixed Assets Account Group: The General Fixed Assets Account Group accounts for all fixed assets of the City other than those accounted for in proprietary funds and certain other fiduciary funds. General Long-Term Debt Account Group: The General Long-Term Debt Account Group accounts for all long-term debt of the City except debt accounted for in specific governmental funds and proprietary funds. General Governmental Financial Analysis: Revenue and transfers from other funds for general governmental functions (General Fund, Special Revenue Funds and Debt Service Fund) totaled $54,514,000 for the year ended June 30, 2002, an increase of 1.7% over 2001. Property taxes and intergovernmental revenue accounted for $28,623,000 or 52.5% and $9,054,000 or 16.6%, respectively, of the total. Licenses and permits increased by $185,000 or 26.9% due to increased revenue in construction licenses and permits. Intergovernmental revenue decreased $2,739,000 or 23.2% due to a decrease in revenue from other governments for construction project reimbursements and a decrease in grants receivable. Use of money and property decreased by $220,000 or 20.4% due to a decrease in interest income and accrued interest for ali funds. Also $163,000 of revenue in 2001 was incorrectly coded to "use of money and property", rather than "miscellaneous revenue". In 2002, the revenue was correctly coded. Transfers from other funds increased by $1,184,000 or 15% due to an increase in transfers from the Employee Benefits Fund to General Fund for the increase in the number of firefighters and their benefits and an increase in health insurance expenses. 10 A comparative summary of the general governmental revenue and transfers from other funds is as follows: Percent Increase Percent of (Decrease) of Increase 2002 Total From 2001 (Decrease) (in thousands) (in thousands) Propertytaxcs $ 28,623 52.5 % $ 1,552 5.7 % Licenses and permits 874 1.6 185 26.9 Intergovernmental revenue 9,054 16.6 (2,739) (23.2) Charges for services 3,180 5.8 285 9.8 Use of money and property 860 1.6 (220) (20.4) Miscellaneous 2,833 5.2 658 30.3 Transfers from other funds 9,090 16.7 1,184 15.0 Total $ 54,514 100.0 % $ 905 1.7 % Expenditures and transfers to other funds for general governmental functions (General Fund, Special Revenue Funds and Debt Service Fund) totaled $53,462,000 for the year ended June 30, 2002, a decrease of $436,000, or 0.8% less than 2001. Home and Community Environment expenditures decreased by $1,573,000 or 21.1% due to a decrease in construction expenses that were reimbursed by the University of Iowa and a decrease in expenses by the special revenue fund, Community Development Block Grant. Capital outlay decreased 19.7% or $268,000 less than 2001 due to a decrease in the City sponsored employee computer purchase plan. Debt service interest payments increased $373,000 or 21.2% over 2001 due to the first interest payments on a bond issued in FY 2001. A comparative summary of general governmental expenditures and transfers to other funds is as follows: Percent Increase Percent of (Decrease) of Increase 2002 Total From 2001 (Decrease) (in thousands) (in thousands) Current operating: Conanunityprotection $ 13,181 24.7 % $ 844 6.8 % Human development 8,459 15.8 191 2.3 Home and community environment 5,898 1 I. 1 (1,573) (21.1 ) Policy and administration 6,209 11.6 457 7.9 Capital outlay 1,089 2.0 (268) (19.7) Debt service: Principal 3,599 6.7 58 1.6 Interest 2,136 4.0 373 21.2 Transfers to other funds 12,891 24.1 (518) (3.9) Total $ 53,462 100.0 % $ ~436) (0.8) % Enterprise Funds: The City has eight enterprise funds. Enterprise funds operate primarily from user charges for services. The Wastewater Treatment Fund increased its fees 5% for billings on or after August I, 2002. The Mass Transportation and Airport Funds operations continue to be subsidized by transfers of property tax revenues from the General Fund, with these transfers representing 71% and 86% of these funds' total revenue, respectively. Il Debt Administration: The ratio of net general obligation bonded debt to assessed valuation and the amount of net tax supported debt per capita are useful indicators of the City's debt position to management, citizens and investors. These statistics for the City as of June 30, 2002 were as follows: Ratio of Net Tax Net Tax Supported Supported Debt to Assessed Debt Per Amount Value Capita Net tax supported debt $71,735,000 $24.12: $1,000 $1,153 Outstanding general obligation bonds as of June 30, 2002 totaled $85,260,000 of which $1,308,414 issued for wastewater treatment improvements will be funded by the Wastewater Trea~nent Fund, $10,317,937 issued for water improvements will be funded by the Water Fund, $1,435,000 issued for parking ramp construction will be funded by the Parking Fund and $464,000 is available in the Debt .Service Fund. Tables in the statistical section of this report present more detailed information about the debt of the City. The City continues to have the same excellent bond rating on its generai obligation bonds that it has had for the past several years. This rating is given to those bonds judged to be of the best quality and carry- ing the smalIest degree of investment risks. The City's bond ratings by Moody's Investors Services, Inc. as of June 30, 2002 were as follows: General obligation bonds Aaa Parking revenue bonds A Wastewater treatment revenue bonds A Water revenue bonds A Capital Projects Funds: During the fiscal year ended June 30. 2002, $16,592;000 was expended for capital projects, of which $6,607,202 was capitalized in the General Fixed Assets Account Group. The remainder was not capitalized according to the City's policy of not capitalizing infrastructure fixed assets and expensing individual assets with a cost of less than $5,000. General Fixed Assets: The general fixed assets of the City are those fixed assets used in the performance of general governmental functions and exclude the property and equipment of the proprietary funds. As of June 30, 2002, the general fixed assets of the City amounted to $51,615,052 as compared to $46,128,473 as of June 30, 2001. This amount represents the original cost of the assets and is considerably less than their present value and replacement cost. The City follows a policy of not capitalizing infrastructure fixed assets, such as streets, bridges, lighting systems, sidewalks and storm sewers, as well as expensing individual assets with a cost of less than $5,000. Depreciation is not recorded for general fixed assets. Cash Management: The majority of the City's investment activity is carried on by the City's investment pool except for those funds which are required to maintain their investments separately. This pooled con- cept provides for greater investment earnings that are then allocated to the City's funds on a systematic ba- sis. The intention of the cash management system is to limit the amount of funds placed in accounts where low or no interest is paid. Idle cash is invested in various instruments with various maturity dates of less than one year, depending on the anticipated cash requirements during the period. The overall strategy of holding deposits and making investments is to expose the City to a minimum amount of credit risk and market risk. All bank balances of deposits as of the balance sheet date am entirely insured or collateraIized with securities held by the City or by its agent in the City's name. 12 For the year ended June 30, 2002, the City earned $3,983,000 from all investments, a decrease of $2,764,000 from the prior year. The following table shows how this was allocated by fund type for the fis- cal years 2002 and 2001: 2002 2001 Investment Investment Fund Type Earnings Earnings (in thousands) (in thousands) Governmental $1,171 $1,487 Proprietary 2,812 5,260 Totals $3,983 $6,747 Risk Management: The ~ity is exposed to a variety of accidental losses and has established a risk management strategy that attempts to minimize losses and the carrying cost of insurance. Risk control techniques have been established to reasonably ensure that the City's employees are aware of their reSponsibilities regarding loss exposures related to their duties. In a similar manner, risk control tech- niques have been established to reduce possible losses to property owned by or under the control of the City. Furthermore, supervisory personnel are held responsible for monitoring risk control techniques on an op- erational basis. The City completed its thirteenth year under a property and liability insurance program that provides for a $100,000 self-insured retention per occurrence on property losses and a $150,000 self-insured retention per occurrence on liability and a $200,000 self-insured retention on workers' compensation losses, with an annual aggregate retention of $250,000 on property losses. The insurance provides coverage for claims in excess of the aforementioned self-insured retention up to a maximum of $10,000,000 annual ag- gregate of the losses paid. The operating funds pay annual premiums to the Loss Reserve Fund, which is accounted for as an internal service fund. The balance in the Loss Reserve Fund is available to cover the self-insured retention amounts and any tminsured losses. The total assets in the Loss Reserve Fund as of June 30, 2002 were $4,740,000. Independent Audit: Chapter 11 of the Code of Iowa requires an annual audit to be performed. The independent public accounting firm of Eide Bailly LLP was selected by the City. In addition to meeting the requirements set forth in Chapter 11, the audit also was designed to meet the requirements of the Single Audit Act of I996 and related OMB Circular A-133. The independent auditors' report on the general purpose financial statements and combining and individual fund statements and schedules is included in the financial section of this report. The independent auditors' reports related specifically to the single audit am included in the compliance section of this report. The financial statements are the responsibility of the City. The responsibility of the certified public accountants is to express an opinion on the City's financial statements based on their audit. An audit is conducted in accordance with auditing standards generally accepted in the United States of America. Those standards require that the audit be planned and performed in a manner to obtain a reasonable assurance as to whether the financial statements are free of material misstatement. Certificate of Achievement for Excellence in Financial Reporting The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a Certificate of Achievement for Excellence in Financial Reporting (the "Certificate") to the City of Iowa City, Iowa for its Comprehensive Annual Financial Report for the fiscal year ended June 30, 2001. The Certificate is the highest form of recognition for excellence in state and local financial reporting. In order to be awarded the Certificate, a governmental unit must publish an easily readable and efficiently organized Comprehensive Annual Financial Report, whose contents conform to program standards. The Comprehensive Annual Financial Report must satisfy both accounting principles generally accepted in the United States of America and applicable legal requirements. 13 The Certificate is valid for a period of one year only. The City has received the Certificate for the last seventeen consecutive years. I believe our current report continues to conform to the Certificate requirements and am submitting it to GFOA to determine its eligibility for another certificate. Responsibility and Acknowledgments The Department of Finance prepared the Comprehensive Annual Financial Report of the City of Iowa City, Iowa for the fiscal year ended June 30, 2002. The City Council, as required by law, is responsible for the complete and accurate preparation of the City's Comprehensive Annual Financial Report. I believe that the information presented is accurate in ali material respects and that this report fairly presents the financial position and results of operations of the various funds and account groups of the City. The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire staff of the City's Finance Department. I would like to express my appreciation to ail members of the department who assisted and contributed to its preparation. I want to especially recognize the contributions of the City's Assistant Finance Director, Erin Herting, Assistant Controller (retiring), Regina Schreiber, Assistant Controller (incoming), Sara Sproule and Senior Accountant, Ann Maurer. Also, I thank the Mayor, members of the City Council and the City Manager for their interest and support in plmming and conducting the financial operations of the City in a dedicated, responsible and progressive manner. Respectfully submitted, DK ~r;l~t oOr 'oI~ ;1JneaYn c e ~/ 14 Certificate of Achievement for Excellence in Financial Reporting Presented to City of Iowa City, Iowa For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2001 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units ~nd public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. ~ Executive Director 16 EideBailly=P Covaultanrs · Certified Public Accountants INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa We have audited the accompanying general purpose financial statements of the City of Iowa City, Iowa, as of and for the year ended June 30, 2002, as listed in the table of contents. These general purpose financial statements are the responsibility of the management of the City of Iowa City, Iowa. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; Chapter 11 of the Code of Iowa; and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards and provisions require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Iowa City, Iowa, as of June 30, 2002, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated November 6, 2002, on our consideration of the City's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was performed for the purpose of forming an opinion on the aforementioned general purpose financial statements taken as a whole. The combining financial statements, other supplemental information, and the Schedule of Expenditures of Federal Awards required by the U.S. Office of Management and Budget (OMB) Circular A-133 as listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the City of Iowa City, Iowa. Such information has been subjected to the auditing procedures applied in our audit of the aforementioned general purpose financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole. 3999 Pennsylvania Ave. · Suite lO0 · Ehdnutue, Iowa 52002.2639 · 563.556.1790 · Fax 563.557.7842 Offices in Arizona, Iowa, Minnesota, Montana, North Dakota and South Dakota · Equal Opportunity Employer 17 The statistical section listed in the table of contents is presented for purposes of additional analysis and is not a required part of the general purpose financial statements of the City of Iowa City, Iowa. Such additional information has not been subjected to the auditing procedures applied in the audit of the general purpose financial statements, and accordingly we express no opinion on it. Dubuque, Iowa November 6, 2002 18 19 CITY OF IOWA CITY, IOWA COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS June 30, 2002 (amounts expressed in thousands) Governmental Fund Types Assets and Special Debt Capital Other Debits General Revenue Service Projects Assets: Cash on hand $ 2 $ $ $ Equity in pooled cash and investments 11,379 5,114 429 2,377 Receivables: Property taxes 18,246 5,947 7,962 Accounts and unbilled usage 1,255 150 Interest 53 21 40 Notes 300 5,783 Advances to other funds 19 Due from other goverraments 357 510 Inventories Restricted assets - Equity in pooled cash and investments 947 25,981 Property and equipment: Land Buildings and structures Improvements other than buildings Equipment and vehicles Accumulated depreciation Construction in progress Other debits: Amount available in Debt Service Fund Amount to be provided for the payment of general long-term debt Total assets and other debits $ 32,558 $ 17,525 $ 8,391 $ 28,398 20 Fiduciary Proprietary Fund Types Fund Types Account Groups General . General Totals Internal Trust and Fixed Long-Term (Memorandum Enterprise Service Agency Assets Debt Only) $ 2 $ $ $ $ $ 4 30,604 5,557 296 55,756 32,155 3,617 37 5,059 946 45 1 1,106 1,030 7,113 2,679 2,698 241 27 1,135 452 168 620 50,616 3,399 80,943 21,265 45 7,391 28,701 82,430 782 26,285 109,497 108,377 50 2,697 111,124 16,206 9,884 8,742 34,832 (60,503) (5,468) (65,971) 74,596 150 6,500 81,246 464 464 72,745 72,745 $ 332,558 $ 14,649 $ 324 $ 51,615 $ 73,209 $ 559,227 ~ont~ued) 21 CITY OF IOWA CITY, IOWA COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS June 30, 2002 (amounts expressed in thousands) (continued) Governmental Fund Types Liabilities, Equity and Other Special Debt Capital Credits General Revenue Service Projects Liabilities: Accounts payable $ 456 $ 59 $ $ 211 Cont.'acts payable 15 1,734 Accrued liabilities 929 12 17 Advances from other funds 1,347 197 Due to other governments 8 Due to agency Deferred revenue 19,705 11,856 7,927 Liabilities payable from restricted assets: Interest payable Deposits 356 Bonded debt payable Total liabilities 22,816 12,124 7,927 1,962 22 Fiduciary Proprietary Fund Types Fund Types Account Groups General General Totals Internal Trust and Fixed Long-Term (Memorandum Enterprise Service Agency Assets Debt Only) $ 579$ 411 $ $ $ $ 1,716 4,244 5,993 9,107 968 18 1,011 12,062 1,154 2,698 112 120 286 286 39,488 3,433 3,433 572 928 153,237 72,198 225,435 172,438 1,379 304 73,209 292,159 (continued) 23 CITY OF IOWA CITY, IOWA COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS June 30, 2002 (amounts expressed in thousands) (concluded) Governmental Fund Types Liabilities, Equity and Other Special Debt Capital Credits General Revenue Service Projects Total liablilities forwarded $ 22,816 $ 12,124 $ 7,927 $ 1,962 Equity and other credits: Investment in general fixed assets Contributed capital Retained earnings: Reserved by bond ordinance Reserved by State statute Reserved by grant agreement Reserved for future claims Unreserved Fund balances (deficit): Reserved for: Encumbrances 41,078 Long-term receivables 19 Employee retirement comrmtments 2,398 Johnson County Council of Governments Perpetual care 86 Unreserved: Designated for future improvements 829 Undesignated 8,808 3,003 464 (14,642) Total equity and other credits 9,742 5,401 464 26,436 Total liabilities, equity and other credits $ 32,558 $ 17,525 $ 8,39I $ 28,398 24 Fiduciary Proprietary Fund Types Fund Types Account Groups General General Totals Internal Trust and Fixed Long-Term (Memorandum Enterprise Service Agency Assets Debt Only) $ 172,438 $ 1,379 $ 304 $ $ 73,209 $ 292,159 51,615 51,615 47,628 3,395 51,023 43,176 43,176 238 238 1,150 1,150 3,121 3,121 67,928 6,754 74,682 41,078 19 2,398 20 20 86 829 (2,367) 160,120 13,270 20 51,615 267,068 $ 332,558 $ 14,649 $ 324 $ 51,615 $ 73,209 $ 559,227 See accompanying notes. 25 CITY OF IOWA CITY, IOWA COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS Year ended June 30, 2002 (amounts expressed in thousands) Governmental Special General Revenue Revenues Property taxes $ 18,354 $ 4,582 Licenses and permits 874 Intergovernmental 1,783 7,271 Charges for services 3,073 107 Use of money and property 638 192 Miscellaneous 2,597 236 Total revenues 27,319 12,388 Expenditures Current operating: Community protection 13,181 Human development 8,459 Home and community environment 3,856 2,042 Policy and administration 5,838 371 Capital outlay 1,089 Debt service: Principal Interest Total expenditures 32,423 2,413 Excess (deficiency) of revenues over (under) expend/tums (5,104) 9,975 Other Financing Sources (Uses) Operating trans lets: From other funds 9,054 36 (To) other funds (3,075) (9,804) Bond proceeds Total other financing sources (uses) 5,979 (9,768) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 875 207 Fund Balances, Beginning 8,867 5,194 Fund Balances, Ending $ 9,742 $ 5,401 26 Fiduciary Fund Types Fund Type Totals Debt Capital Expendable (Memorandum Service Projects Trust only) $ 5,687 $ $ $ 28,623 874 5,390 218 ~41662 30 3,210 30 311 1,171 27 2,860 5,717 5,758 218 51,400 13,181 8,459 490 6,388 6,209 16,592 17,681 3,599 3,599 2,136 2,136 5,735 16,592 490 57~653 (18) (10,834) (272) (6,253) 8,423 272 17,785 (12) (9,046) (21,937) 29,098 29,098 (12) 28,475 272 24,946 (30) 17,641 18,693 494 8,795 20 23,370 $ 464 $ 26,436 $ 20 $ 421063 See accompany~g no~s. 27 CITY OF IOWA CITY, IOWA COMBINED STATEMENT OF REVENUES, EXPENDITURES/EXPENSES AND OPERATING TRANSFERS, NON-GAAP BASIS BUDGET AND ACTUAL ALL BUDGETED FUNDS Year ended June 30, 2002 (amounts expressed in thousands) General Fund Variance Favorable Budget Actual (Unfavorable) Property taxes $ 18,841 $ 19,179 $ 338 Licenses and permits 683 855 172 Intergovernmental 2,812 2,939 127 Charges for services 2,386 2,14l (245) Use of money and property 879 821 (58) Miscellaneous 1,812 2,488 676 Total revenues 27,413 28,423 1,010 Expenditures/Expenses Current operating: Community protection 14,300 13,573 727 Human development 9,282 8,739 543 Home and community environment 4,548 3,956 592 Policy and administration 6,359 5,879 480 TotaI expenditures 34,489 32,147 2,342 Other Financing Sources (Uses) Operating transfers from other funds 10,087 11,545 1,458 Operating transfers (to) other funds (3,644) (3,597) 47 Bond proceeds Total other financing sources (uses) 6,443 7,948 1,505 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses - non-GAAP basis $ (633) 4,224 $ 4,857 Adjustments to GAAP (3,349) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses - GAAP basis $ 875 28 Special Revenue Funds Debt Service Fund Variable Variable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 4,578 $ 4,648 $ 70 $ 5,697 $ 5,775 $ 78 7,319 7,374 55 137 250 113 30 30 383 263 (I20) 12,417 12,535 118 5,697 5,805 108 270 331 (61) 1,035 1,269 (234) 2,586 2,345 241 6,553 6,250 303 392 364 28 153 161 (8) 2,978 2,709 269 8,011 8,011 853 893 40 2,224 2,226 2 (12,180) (10,593) 1,587 (14) (14) 52 52 (11,327) (9,700) 1,627 2,224 2,264 40 $ (1,888) 126 $ 2,014 $ (90) 58 $ 148 81 (88) $ 207 $ (30) (continued) 29 CITY OF IOWA CITY, IOWA COMBINED STATEMENT OF REVENUES, EXPENDITURES/EXPENSES AND OPERATING TRANSFERS, NON-GAAP BASIS BUDGET AND ACTUAL ALL BUDGETED FUNDS (continued) Year ended June 30, 2002 (amounts expressed in thousands) Capital Projects Fund Variance Favorable Budget Actual (Unfavorable) Property taxes $ $ $ Licenses and permits Intergovernmental 6,143 5,390 (753) Charges for services 3 3 Use of money and property 298 298 Miscellaneous ! 77 56 (121) Total revenues 6,320 5,747 (573) Expenditures/Expenses Current operating: Community protection 1,955 245 1,710 Human development 21,538 4,959 16,579 Home and community environment 17,656 11,429 6,227 Policy and administration 869 276 593 Total expenditures 42,018 16,909 25,109 Other Financing Sources (Uses) Operating transfers from other funds 36,591 14,838 (21,753) Operating transfers (to) other funds (37,552) (16,447) 21,105 Bond proceeds 32,287 29,098 (3,189) Total other financing sources (uses) 31,326 27,489 (3,837) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses - non-GAAP basis $ (4,372) 16,327 $ 20,699 Adjustments to GAAP 1,314 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses ~ GAAP basis $ 17,641 30 Expendable Trust Fund Enterprise Funds Variable Variable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ $ $ $ $ $ 215 215 I2,120 10,546 (I,574) (I) 29,754 31,438 1,684 2,381 3,271 890 235 (235) 2,228 2,268 40 236 215 (21) 46,483 47,523 1,040 556 487 69 117,449 68,123 49,326 556 487 69 117,449 68,123 49,326 333 272 (61) 60,502 47,185 (13,317) (57,194) (46,028) 11,166 59,103 35,954 (23,149) 333 272 (61) 62,411 37,111 (25,300) $ 13 $ (13) $ (8,555) 16,511 $ 25,066 (458) $ $ 16,053 (continued) 31 CITY OF IOWA CITY, IOWA COMBINED STATEMENT OF REVENUES, EXPENDITURES/EXPENSES AND OPERATING TRANSFERS, NON-GAAP BASIS BUDGET AND ACTUAL ALL BUDGETED FUNDS (concluded) Year ended June 30, 2002 (amounts expressed in thousands) Totals (Memorandum Only) Variance Favorable Budget Actual (Unfavorable) Revenues Property taxes $ 29,116 $ 29,602 $ 486 Licenses and permits 683 855 172 Intergovernmental 28,394 26,464 (1,930) Charges for services 32,141 33,582 1,441 Use of money and property 3,397 4,670 ! ,273 Miscellaneous 4,835 5,075 240 Total revenues 98,566 100,248 1,682 Expenditures/Expenses Curcent operating: Community protection 16,525 14,149 2,376 Human development 31,855 14,967 16,888 Home and community environment I49,348 92,590 56,758 Policy and administration 7,773 6,680 1,093 Total expenditures 205,501 128,386 77,115 Other Financing Sources (Uses) Operating transfers from other funds 110,590 76,959 (33,631) Operating transfers (to) other funds (110,570) (76,679) 33,891 Bond proceeds 91,390 65,104 (26,286) Total other financing sources (uses) 91,410 65,384 (26,026) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses- non-GAAP basis $ (15,525) 37,246 $ 52,771 Adjustments to GAAP (2,500) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses - GAAP basis $ 34,746 See accompanying notes. 32 CITY OF IOWA CITY, IOWA COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN TOTAL EQUITY ALL PROPRIETARY FUND TYPES Year ended June 30, 2002 (amounts expressed in thousands) Totals Internal (Memorandum Enterprise Service only) Operating Revenues Charges for services $ 31,807 $ 7,599 $ 39,406 Miscellaneous 1,632 941 2,573 Total operating revenues 33,439 8,540 41,979 Operating Expenses Personal services 9,324 1,149 10,473 Commodities 1,698 983 2,68 I Services and charges 13,065 5,236 18,301 24,087 7,368 31,455 Depreciation 5,995 1,I49 7,144 Total operating expenses 30,082 8,517 38,599 Operating income 3,357 23 3,380 Nonoperating Revenues (Expenses) Gain on sale of equipment 236 236 Operating grants 6,636 6,636 Interest income 2,372 440 2,812 Interest expense (5,378) (5,378) Income before capital contributions and operating transfers 7,223 463 7,686 Capital contributions 4,753 4,753 Transfers in 4,842 428 5,270 Transfers out (765) (353) (1,I 18) Total capital contributions and operating transfers 8,830 75 8,905 Net income 16,053 538 16,591 Depreciation on assets acquired by contributed capital that reduces contributed capital 314 314 Total Equity, Beginning (as restated) 143,840 12,464 156,304 Residual equity transfers (out) (561) (56I) Capital contributed from Government 788 268 1,056 Disposition and reduction of contributed capital assets (314) (314) Total Equity, Ending $ 160,120 $ 13,270 $ 173,390 CITY OF IOWA CITY, IOWA COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES Year ended June 30, 2002 (amounts expressed in thousands) Totals Internal (Memorandum Enterprise Service only~ Cash Flows From Operating Activities Operating income $ 3,357 $ 23 $ 3,380 Adjustments to reconcile operating income (loss) to net cash flows from operating activities: Depreciation 5,995 1,149 7,144 Changes in operating assets and liabilities: Accounts, interfund and other receivables 858 7 865 Inventories (47) (15) (62) Accounts, interfund and other payables (2,659) (176) (2,835) Accrued liabilities 483 (481 ) 2 Deposits 99 99 Total adjustments 4,729 484 5,114 Net cash flows from operating activities 8,086 507 8,494 Cash Flows From Noncapital Financing Activities Operating grants received 6,636 6,636 Operating transfers from other funds 4,842 428 5,270 Operating transfers to other funds (765) __ (353) (1,118) Net cash flows from noncapital financing activities 10,713 75 10.788 Cash Flows From Capital and Related Financing Activities Net bond proceeds 35,932 35,932 Acquisition and construction of property and equipment (33,650) (I ,454) (35,104) Proceeds from sale of property 669 669 Principal paid on bonded debt (7,601) (7,601) Interest paid on bonded debt (5,261) (5,261) Capital contributed 4,753 4,753 Net cash flows from capital and related financing activities (5,158) __ (1,454) . (6,61~) Cash Flows From Investing Activities lnterest on investments 2,866 483 3,34~9 Net increase (decrease) in cash and cash equivalents 16,507 (389) 16,019 Cash and Cash Equivalents, Beginning 64,715 9,345 74,060 Cash and Cash Equivalents, Ending $ 81,222 $ 8,956 $ 90,079 Supplemental Noncash Disclosures Contributions of fixed assets from government $ 788 $ 268 $ 1,056 Contributions of fixed assets to government 561 561 See accompanying notes. 34 35 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS June 30, 2002 1. Accounting Policies The City of Iowa City, Iowa (the "City") was incorporated April 6, 1853, and operates under the Council/Manager form of government. The City provides a broad range of services to its citizens including general government, public safety, streets, parks and cultural facilities. It also operates an airport, parking facilities, a mass transportation system, water treatment, wastewater treatment, sanitation collection and disposal (including landfill operations) and a housing authority. The financial statements of the City have been prepared in conformity with accounting principles generally accepted in the United States of America ("GAAP") as applied to governmental units. The Governmental Accounting Standards Board ("GASB") is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant accounting policies of the City are described below. The Reporting Entity For financial reporting purposes, the City includes all of its funds, account groups, agencies, boards, commissions and authorities. The City has also considered all potential component units for which it is financially accountable, and other organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the City's financial statements to be misleading or incomplete. The Governmental Accounting Standards Board has set forth criteria to be considered in determining financial accountability. These criteria include a) appointing a voting majority of an organization's governing body, and (1) the ability of the City to impose its will on that organization or (2) the potential for the organization to provide specific benefits to, or impose specific financial burdens on the City and b) fiscal dependency. There were no component units required to be included. Description of Funds and Account Groups These financial statements include all funds and account groups owned or administered by the City, for which the City acts as custodian. The City maintains its records on a modified cash basis of accounting under which only cash receipts, cash disbursements and encumbrances, investments and bonded debt are recorded. These modified cash basis accounting records have been adjusted to the accrual or modified accrual basis, as necessary, to prepare the accompanying financial statements in accordance with GAAP. The accounts of the City are organized on the basis of funds or account groups, each of which is considered to be a separate accounting entity. The fund categories are governmental, proprietary and fiduciary. The account groups are general fixed assets and general long-term debt. Each fund or account group is accounted for by providing a separate set of self-balancing accounts that comprise its assets, liabilities, equity, revenue and expenditures or expenses, as appropriate. The individual funds account for the governmental resources allocated to them for the purpose of carrying on specific activities in accordance with laws, regulations or other restrictions. The funds and account groups are presented as follows: Governmental Fund Types The General Fund accounts for all financial resources of the City, except for those required to be accounted for separately. The revenues of the General Fund are primarily derived fi.om property taxes, charges for ser- vices, fines and forfeitures, licenses and permits, and certain revenue fi.om state and federal sources. The expenditures of the General Fund pr/marily relate to general administration, police and fire protection, 36 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 streets and public buildings operations and maintenance, and parks and recreation. Special Revenue Funds account for revenue derived from specific sources that are required to be accounted for as separate funds. The funds in this category include the Community Development Block Grant Fund, Other Shared Revenue and Grants Fund, Economic Development Fund and Employee Benefits Fund. The Debt Service Fund accounts for the accumulation of resources for and the payment of general long- term debt principal, interest and related costs. Capital Projects Funds account for all resources used in the acquisition and construction of capital facilities and other major fixed assets, with the exception of those that are financed by proprietary fund monies. The funds in this category include the Bridge, Street and Traffic Control Construction Fund and the Other Construction Fttnd. Proprietary Fnnd Types Enterprise Fonds account for operations and activities of the City that are financed and operated in a manner similar to a private business enterprise, and where the costs of providing goods or services to the general public on a conhnuing basis are expected to be financed or recovered primarily through user charges, or where the City has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. The various enterprise funds include the Parking Fund, Wastewater Treatment Fund, Water Fund, Sanitation Fund, Airport Fund, Mass Transportation Fund, Broadband Telecommunications Fund and the Housing Authority Fund. Internal Service Funds account for goods and services provided by one department to other City departments on a cost reimbursement basis. The funds in this category are the Equipment Maintenance Fund, Central Services Fund, Loss Reserve Fund and the Information Technology Fund. Fiduciary Fund Types Trnst and Agency Fnnds account for assets held by the City in a trustee capacity and include the following funds: Expendable Trust Fond Johnson County Council of Governments Trust Fund Agency Fund Project Green Fund Account Groups The General Fixed Assets Account Group accounts for all City general fixed assets, except for property and equipment associated with the operations of proprietary funds. The General Long-Term Debt Account Group accounts for all City general obligation and other long- term debt expected to be financed from governmental fund types. 37 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 Basis of Accounting The accounting and financial reporting treatment applied to a fund is determined by its "measurement focus." All govemmental and expendable trust funds are accounted for using a current financial resources measurement focus, which generally includes only current assets and current liabilities on the balance sheet. The modified accrual basis of accounting is used for these funds, along with the agency funds. Under the modified accrual basis, revenue is recognized when susceptible to accrual, which is in the period in which it becomes both available (collectible within the current period or soon thereafter to be used to pay liabilities of the current period) and measurable (the amount of the transaction can be determined). Revenue accrued includes property taxes (if they are collected within 60 days after the year-end), intergovernmental and interest earned on investments. Expenditures are recorded when the related fund liability is incurred. Principal and interest on general long-term debt are recorded as fund liabilities when due. Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable Financial Accounting Standards Board pronouncements issued on or before November 30, 1989, except those that conflict with GASB pronouncements, in accounting and reporting for its proprietary operations. Uses of Estimates The preparation of financial statements in conformity with accounting pnnciples generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue, expenditures and expenses, as appropriate, during the reporting period. Actual results could differ from these estimates. Material estimates that are particularly susceptible to significant change in the near-term relate to the determination of landfill closure and postclosure care costs, total capacity of the landfill at closure and calculation of the costs of claims incurred, but not reported. Cash and Investments The City maintains one primary demand deposit account through which the majority of its cash resources are processed. Substantially all investment activity is camed on by the City in an investment pool, except for those funds required to maintain their investments separately. The earnings on the pooled investments are allocated to the funds on a systematic basis. All investments are stated at fair value. For the purpose of the Statement of Cash Flows, restricted and nonrestricted investments with a maturity of three months or less when purchased are considered cash equivalents, Receivables and Revenue Recognition Property tax receivable is recognized in governmental funds on the levy or lien date, which is the date that the tax asking is certified by the City to the County Board of Supervisors. Cttrrent year delinquent property taxes receivable represents unpaid taxes from the current year. The succeeding year property tax receivable represents taxes certified by the City to be collected in the next fiscal year for the purposes set out in the budget for the next fiscal year. By statute, the City is required to certify its budget to the County Auditor by March 15 of each year for the subsequent fiscal year. However, by statute, the tax asking and budget certification for the following fiscal year becomes effective on the first day of that year. Although the 38 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 succeeding year property tax receivable has been recorded, the related revenue is deferred and will not be recognized as revenue until the year for which it is levied. Federal and state grants, primarily capital grants, are recorded as receivables and the revenue is recognized during the period in which the City fulfills the requirements for receiving the grant awards. Income from investments in all fund types and from charges for services in proprietary fund types is recognized when earned. Licenses and permits, fines and forfeitures, fees and refunds, charges for services (in governmental fund types), miscellaneous and other revenues are recorded as revenue when received in cash because they are generally not measurable until actually received. Inventories Inventories are recognized only in those funds in which they are material to the extent of affecting operations. For the City, these are the Mass Transportation Fund, Water Fund and the Equipment Maintenance Fund, all of which are Proprietary Fund types. Inventories are reported at the lower of cost (first-in, first-out) or market. The costs of governmental fund type inventories are recorded as expenditures when purchased. Property and Equipment Property and equipment in the General Fixed Assets Account Group are reported at original purchase cost or at fair value at the date of donation when received as donated properties. The City follows the policy of not capitalizing infrastructure fixed assets such as streets, bridges, lighting systems, sidewalks and individual assets with a cost less than $5,000. Depreciation is not recorded for general fixed assets. Property and equipment associated with the proprietary fund types are reported at original cost or at fair value at the date of donation when received as donated properties. Assets with an individual cost less than $5,000 are not capitalized. Depreciation is computed using the straight-line method over the following estimated useful lives: Buildings and structures 20-50 years Improvements other than buildings 15-50 years Vehicles 5-20 years Other equipment 5-30 years In the Mass Transportation Fund, the City restores to retained earnings the depreciation on certain buses that have been acquired through federal grants, by a corresponding reduction of the contributed capital. This application is limited to the depreciation on the buses acquired by these grants, as the City anticipates that these buses will be replaced through additional federal funding. Interest is capitalized on proprietary fund assets acquired with tax-exempt debt. For the year ended June 30, 2002, approximately $158,077 and $1,597,373 of interest was capitalized in the Wastewater Treatment and Water Funds, respectively. The amount of interest to be capitalized is calculated by offsetting interest expense incurred from the date of the borrowing until completion of the project, with interest earned on invested proceeds over the same period. 39 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 Bond Discount Debt issued by Enterprise Funds at a discount is recorded net of the unamortized discount, with the discount being amortized over the term of the debt. Compensated Absences Permanent City employees accumulate vacation and sick leave hours for subsequent use or for payment upon death, resignation or retirement. 7he City pays its employees (except firefighters) one-half of the accumulated sick leave at the time of termination on the basis of the employee's then effective hourly base salary, provided that the dollar amount of the payment may be up to, but not exceed, the amount that an employee would be paid if the employee had terminated on June 28, 1985. Employees hired on or after June 29, 1985 are not eligible for payment of accumulated sick leave upon termination, death or retirement. For governmental fund types, the amount of accumulated unpaid vacation and sick leave that is payable from available resources is recorded as a liability of the respective fund, and the remaining amount is recorded in the General Long-Term Debt Account Group. he amount of accumulated unpaid vacation and sick leave of proprietary fund type employees is recorded as a liability of the appropriate fund. Pensions The provision for pension cost is recorded on the accrual basis (based on statutorily determined contribution rates), and the City's policy is to fund pension costs as they accrue. Landfill Closing Costs Costs expected to be incurred in ultimately closing the present landfill site are being systematically provided for through charges to expense over the estimated useful life of the landfill on the basis of capacity used (see Note 13). Bndgetary and Legal Appropriation and Aruendment Policies 'I~ae City prepares and adopts an annual program budget, as prescribed by Iowa statutes, for all funds except internal service and agency funds. This is formalized in a separate budgetary report, the Financial Plan. This budget is adopted on or before March 15 of each year to become effective July 1, and constitutes the City's appropriation for each program and purpose specified therein until amended. The adopted budget must include the following: a. Expenditures for each program: Community Protection Human Development Home and Community Environment Policy and Administration b. The amount to be raised by property taxation c. Income from sources other than property taxation d. Transfers in and transfers out The legal level of control (the level at which expenditures may not legally exceed appropriations) is the program level for all funds combined, rather than at the individual fund level. Management can transfer appropriations within a program, within a fund type and between fund types, without the approval of the 40 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 governing body so long as the total budget by program area will not be exceeded. It is necessary, therefore, to aggregate the expenditures of the budgeted activities within the governmental fund types with the expenditures of the budgeted activities within the enterprise funds on a program basis, and to compare such program totals to program budgeted totals in order to demonstrate legal compliance with the budget, q~ne City's budget for revenue focuses on the individual fund revenue rather than on aggregated fund totals. The City formally adopts budgets for several funds that are not required by state law to be included in the annual program budget. Annual operating budgets are adopted for the intemaI service funds for management control purposes. Such budgets, however, are not legally required to be adopted under state statutes. These budgets are adopted and amended at the same time and in the same manner as the City's annual program budget. A City budget for the current fiscal year may be amended for any of the following purposes as prescribed by Iowa statute: a. To permit the appropriation and expenditure of unexpended, unencumbered cash balances on hand at the end of the preceding fiscal year. b. To permit the appropriation and expenditure of amounts anticipated being available from sources other than property taxation. c. To permit transfers between funds. d. To permit transfers between programs. A budget amendment must be prepared and adopted in the same manner as the original budget. The City's budget was amended as prescribed, and the effects of those amendments are shown in the accompanying financial statements. The original budget was increased by $56 million due to carryover appropriations from the prior fiscal year and new appropriations for construction projects. Appropriations as adopted or amended, and not encumbered, lapse at the end of the fiscal year. Statements of budget and actual revenue and expenditures have been presented on a fund type basis and disclosures are presented that compare budget and actual expenditures on the legal program budget basis for the City as a whole. The statements reflect the City's method of budget preparation, which records revenue and expenditures on a cash basis. Encumbrances Encumbrances represent commitments related to unperformed contracts for goods or services. Encumbrance accounting--under which purchase orders, contracts and other commitments for the expenditure of resources are recorded to reserve that portion of the applicable approPriation is utilized in the governmental funds. Encumbrances outstanding at year-end are reported as reservations of fund balances and do not constitute expenditures or liabilities because the cornnntments will be honored during the subsequent year. For budgetary control purposes, encumbrances provide authority to complete those transactions as expenditures during subsequent years. Restricted Assets Assets within the individual funds, which can be designated by the City Council for any use within the fund's purpose, are considered to be unrestricted assets. Assets, which are restricted for specific uses by bonded debt requirements, grant provisions, or other requirements are classified as restricted assets. Liabilities which are payable from restricted assets, are classified as such. 41 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 Total Columns on Combined Statements The total columns on the combined statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with accounting principles generally accepted in the United States of America; neither are such data comparable to a consolidation because interfund transactions have not been eliminated in the aggregation of this data. 2. Compliance and Accountability At June 30, 2002, there were no ftmds that had a deficit fund balance or retained earnings balance. 3. Cash and Investments The City maintains a cash and investment pool that is available for use by all funds. Each fund's portion of this pool is presented on the combined balance sheet as "Equity in pooled cash and investments." Deposits At June 30, 2002, the carrying amount of the City's deposits, including certificates of deposit, was $82,068,681. The bank balances totaled $84,413,308. Of the bank balances, $900,000 was covered by federal depository insurance or the National Credit Union Insurance Fund, $14,578,366 was collateralized by a letter-of-credit held by the City and $68,934,972 was collateralized with securities held by a multiple financial collateral pool in accordance with Chapter 12C of the Code of Iowa. Chapter 12C provides for additional assessments against public funds depositories to ensure that there will be no loss of public funds. Investments The City is authorized by statute to invest public funds in obligations of the United States Government, its agencies and instrumentalities; certificates of deposit or other evidences of deposit at federally-insured depository institutions approved by the City Council and the Treasurer of the State of Iowa; certain registered open-end management investment companies; and certain joint investment trusts. The following is a summary of the City's investments, including restricted assets, at June 30, 2002: Carrying Fair Amount Value Investments in: U.S. Government Securities $26,317,359 $26,317,359 Iowa Public Agency Trust 28,132,496 28,132,496 Mutual funds 180,464 180,464 $54,630,319 $54,630,319 The aforementioned Iowa Public Agency Investment Trust ("WAIT") and mutual funds represent investments in pools managed by others. IPAIT is a common trust established under Iowa law pursuant to Iowa Code Chapter 28E in 1987 to enable efigible Iowa public agencies to safely and effectively invest their available operating and reserve funds. IPAIT is registered under the Investment Company Act of 1940. 42 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 The IPAIT portfolios have followed established money market mutual fund investment parameters designed to maintain a $1 per unit net asset value since inception and were registered with the Securities and Exchange Commission ("SEC"). Except for an investment in United States State and Local Government Securities totaling $26,317,359 at June 30, 2002, which was held by the City's agent in the City's name, and an increase of approximately $23,374,000 in the Iowa Public Agency Investment Trust at June 30, 2002, the City's investments during the year did not vary substantially from those at June 30, 2001, in amounts or level of risk. 43 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 4. Changes in General Fixed Assets During the year ended June 30, 2002, general fixed asset acquisitions and disposals by type and funding source were as follows: Changes by Type and Funding Source Disposals Balance Acquisitions and Balance July 1~ 2001 and Transfers Transfers June 30~ 2002 By type: Land $ 7,575,690 $ $ 185,308 $ 7,390,382 Buildings and structures 23,999,435 2,285,820 26,285,255 Improvements other than buildings 2,272,619 424,197 2,696, 816 Equipment and vehicles 8,541,908 698,227 497,741 8,742,394 Construction in progress 3,738,821 6,571,405 3,810,021 6,500,205 $ 46,128,473 $ 9,979,649 $ 4,493,070 $ 51,615,052 By funding source: GeneralFund $ 18,239,838 $ 5,560,919 $ 1,712,327 $ 22,088,430 Special Revenue Funds 5,784,377 1,228,472 1,118,232 5,894,617 Gifts 632,462 402,381 409,660 625,183 Capital Projects Funds - General obligation bond proceeds 19,944,957 2,514,045 967,361 21,491,641 Other governments __ 1,526,839 273,832 285,490 1,515,181 Total general fixed assets $ 46,128,473 $ 9,979,649 $ 4,493,070 $ 51,615,052 44 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 As of June 30, 2002, the composition of general fixed assets by type and function was as follows: Buildings Improvements Equipment Construction and other than and in Land Structures Buildings Vehicles Progress Total Community Protection: Police protection $ $ 379,774 $ 33,304 $ 2,910,445 $ 140,725 $ 3,464,248 Fire protection 41,581 488,314 4,025 2,665,397 21,007 3,220,324 Traffic engineering 2,182 257,264 259,446 Inspection services 989 107,055 2,463 110,507 Total Community Protection 41,581 871,259 37,329 5,940,161 164,195 7,054,525 Home and Community Environment: Physical enviromnent 30,935 111,503 385,317 174,887 702,642 Coiranunity development 2,533,071 1,187,619 102,203 419,707 4,242,600 Streets 74,509 181,027 255,536 Total Home and Community Environment 2,564,006 1,373,631 385,317 458,117 419,707 5,200,778 Human Development: Parks 3,300,135 3,326,243 1,797,886 442,927 1,822,652 10,689,843 Recreation 6,748,798 207,140 467,896 527,500 7,951,334 Library 1,418,660 3,633,887 537,763 3,282,472 8,872,782 Animal Shelter 606,785 23,608 85,541 18,476 734,410 Senior Center 2,196,346 1,850 196,584 103,815 2,498,595 Total Human Development 4,718,795 16,512,059 2,030,484 1,730,711 5,754,915 30,746,964 Policy and Administration 66,000 7,528,306 243,686 613,405 161,388 8,612,785 Total general fixed assets $ 7,390,382 $ 26,285,255 $ 2,696,816 $ 8,742,394 $ 6,500,205 $ 51,615,052 45 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 During the year ended June 30, 2002, general fixed asset acquisitions and disposals by function were as follows: Acquisitions Disposals Balance and and Balance July 1~ 2001 Transfers Transfers June 30, 2002 Community Protection: Police protection $ 3,635,230 $ 469,082 $ 640,064 $ 3,464,248 Fire protection 3,152,968 67,356 3,220,324 Traffic engineering 259,446 259,446 Inspection services 99,379 11,128 110,507 Total Community Protection 7,147,023 547,566 640,064 7,054,525 Home and Community Environment: Physical environment 697,652 23,31 l 18,321 702,642 Community development 4,111,127 1,474,735 1,343,262 4,242,600 · Streets 255,536 10,950 10,950 255,536 Total Home and Community Environment 5,064,315 1,508,996 1,372,533 5,200,778 Human Development: Parks 9,124,391 2,519,598 954,146 10,689,843 Recreation 7,389,837 921,675 360,178 7,951,334 Library 6,155,402 2,738,473 21,093 8,872,782 Animal Shelter 715,934 18,476 734,410 Senior Center 2,263,5_28 924,873 689,806 2,498,595 Total Human Development 25,649,092 7,123,095 2,025,223 30,746,964 Policy and Administration 8,268,043 799,992 455,250 8,612,785 $ 46,128,473 $ 9,979,649 $ 4,493,070 $ 51,615,052 46 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 5. Pension and Retirement Systems Municipal Fire and Police Retirement System of Iowa The City is a participating employer in the Municipal Fire and Police Retirement System of Iowa (MFPRSI or the "Plan"), which is a cost-sharing multiple-employer defined benefit public police and fire employees retirement system. Ail fire fighters and police officers appointed under civil service participate in the Plan. The Plan provides retirement, disability and death benefits that are established under state statute. The Plan issues a publicly available financial report that includes financial statements and required supplementary information. The report may be obtained by writing to Municipal Fire and Police Retirement System of Iowa, 2836 104th Street, Urbandale, Iowa 50322. A member may retire at age 55 with 22 years of employment, and receive full benefits that are equal to 66% of the member's average final compensation for a member retiring after July 1, 2000. Additionally, members retiring on or after July 1, 2000, with more than 22 years of service will receive an additional 2% of the member's average final compensation for up to 8 years of additional service. Other benefits are also calculated as varying percentages of the average final compensation. Benefits vest after four years of service. Member contribution rates are established by statute. For the fiscal year ended June 30, 2002, members contributed 9.35%. The City's contribution rate is based upon an actuarially determined normal contribution rate. The normal contribut/on rate is provided by state statute to be the actuarial liabilities of the Plan less current plan assets, the total then being divided by 1% of the actuarially determined present value of prospective future compensation of all members, further reduced by member contributions. Legislatively appropriated contributions from the state to the Plan may further reduce the City's contribution rate. However, the City's contribution rate may not be less than 17% of eamable compensation. For the year ended June 30, 2002, the City's contribution rate was 17% of earnable compensation of each member. The contribution paid by the City for the years ended June 30, 2000, 2001 and 2002 was $964,083, $960,787 and $1,022,241, respectively, and was equal to the required contributions for each year. Iowa Public Employees Retirement System The City contributes to the Iowa Public Employees Retirement System (IPERS), which is a cost-sharing multiple-employer defined benefit pension plan administered by the State of Iowa. IPERS provides retirement and death benefits, which are established by State statute to plan members and beneficiaries. IPERS issues a publicly available financial report that includes financial statements and required supplementary information. The report may be obtained by writing to IPERS, P.O. Box 9117, Des Moines, Iowa 50306-9117. All employees, except temporary employees of six months or less of employment duration, who do not participate in any other public retirement system in the state are eligible and must participate in IPERS. The pension plan provides retirement and death benefits that are established by state statute. Generally, a member may retire at the age of 65, or any time after age 62 with 26 years or more of service, or when age plus years of service equals or exceeds 88, and receive unreduced (for age) benefits. Members may also retire at the age of 55 or more at reduced benefits. Benefits vest after four years of service or after attainii~g the age of 55. Full benefits are equal to 60% of the average of the highest three years of covered wages times years of service divided by 30. Plan members are required to contribute 3.70% of their annual covered salary and the City is required to contribute 5.75% of annual covered payroll. Contribution requirements are established by State statute. 47 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 The City's contribution to IPERS for the years ended June 30, 2000, 2001 and 2002 was $1,081,258, $1,093,218 and $1,116,333, respectively, and was equal to the required con~butions for each year. 6. Bonded and Other Long-Term Debt The following is a summary of changes in bonded and other long-term debt for the year ended June 30, 2002: July 1~ 2001 Issues Retirements June 30~ 2002 General Long-Term Debt Account Group: General obligation bonds $ 46,697,343 $ 29,100,000 $ 3,598,691 $ 72,198,652 Employee vested benefits 1,000,546 44,810 34,581 1,010,775 Total General Long-Term Debt Account Group 47,697,889 29,144,810 3,633,272 73,209,427 Proprietary Funds: General obligation bonds 14,867,657 1,806,309 13,06l ,348 Revenue bonds 111,245,000 36,035,000 5,870,000 141,410,000 * Total Proprietary Funds ~126,112,657 36,035,000 7,676,309 154,471,348 Total long-term debt $ 173,810,546 $ 65,179,810 $ 11,309,581 $ 227,680,775 · Does not include discount of $I,234,970 General Obligation Bonds Various issues of general obligation bonds totaling $85,260,000 are outstanding as of June 30, 2002. The bonds have interest rates ranging from 3.5% to 5.5% and mature in varying annual amounts ranging from $260,000 to $2,195,000 per issue, with the final maturities due in the year ending June 30, 2021. Interest and principal payments on all general obligation bonds, except tax abated portions recorded in the enterprise funds are accounted for through the Debt Service Fund. Portions of several general obligation bond issues have been used to acquire or expand the enterprise fund facilities. In some instances, revenue generated by the enterprise funds is used to pay the general long-term debt principal and interest. The liability for those bonds that are expected to be paid by enterprise funds is included in those funds. 48 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 Revenue Bonds As of June 30, 2002, the following unmatured revenue bond issues are outstanding: Wastewater Parking Treatment Water Original issue amount $16,690,000 $110,985,000 $22,200,000 Interest rates 5.2% to 7.4% 3.25% to 6% 4.75% to 5.625% Annual maturities $305,000 to $100,000 to $140,000 to $3,995,000 $3,315,000 $910,000 Amount outstanding $12,120,000 $107,935,000 $21,355,000 The revenue bond ordinances required that wastewater treatment, parking system and water revenues be set aside into separate and special accounts as they are received. Wne use and the amounts to be included in the accounts are as follows: Account Amount (a) Revenue Bond and Interest Amount sufficient to pay current bond and interest Sinking Reserve maturities. (b) Revenue Debt Service Amount required to be deposited in the Revenue Bond Reserve and Interest Reserve until the reserve fund equals: Parking Revenue and Water Revenue bonds - maximum debt service due on the bonds in any succeeding fiscal year. Wastewater Revenue bonds - 125% of the average principal and interest payments over the life of all the Wastewater Revenue bonds. (c) Improvement Reserve $20,000 per month until the reserve balance equals or exceeds $2,000,000 for Wastewater Revenue bonds, $5,000 per month until the reserve balance equals or exceeds $300,000 for Parking Revenue bonds and $450,000 for Water Revenue bonds, with no further deposits once the minimum balance is reached. If the reserve falls below the required minimum, monthly transfers in the aforementioned amounts will resume. 49 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 Summary of Bond Issues General obligation and revenue bonds payable at June 30, 2002 are comprised of the following issues: Date of Amount Interest Final Outstanding Issue Issued Rates Maturity June 30~ 2002 General Obligation Bonds: Multi-Purpose Capital Loan Note3 Oct. 1992 $ 3,450,000 4.75 - 5.2 6/07 $ 1,435,000 Multi-Purpose & Wastewater Treatment and Water Construction2 Jun. 1994 7,370,000 4.6 - 4.7 6/04 L450,000 Multi-Purpose & Wastewater Treatment and Water Constructionz Apr. 1995 8,500,000 4.8 - 5.125 6/07 3,530,000 Multi-Purpose and Water Construction~ Mar. 1996 6,100,000 3.6 - 5.5 6/15 4,750,000 Multi-Purpose Mar. 1997 5,200,000 4.5 - 4.7 6/07 2,575,000 Water Construction~ Nov. 1997 5,540,000 4.875 - 5.0 6/17 4,425,000 Multi-Purpose Apr. 1998 8,500,000 4.35 - 4.75 6/13 6,200,000 Multi-Purpose Mar. 1999 9,000,000 4.125 ~4.7 6/18 7,600,000 Multi-Purpose Jul. 2000 14,310,000 5.0 - 5.5 6/18 i3,195,000 Multi-Purpose Jun. 2001 11,500,000 4.0 - 4.9 6/16 11,000,000 Multi-Purpose and Library Construction May 2002 29, I00,000 3.5 - 5.0 6/21 29,100,000 Total General Obligation Bonds 85,260,000 Revenue Bonds: Refunded Parking Bonds Apr. 1995 2,500,000 7.25 - 7.4 7/03 770,000 Parking Bonds Dec. 1999 11,350,000 5.875 - 6.0 7/24 11,350,000 Refunded Wastewater Treatment Bonds Jan. 1993 37,300,000 5.8 - 6.0 7/02 27,495,000 Wastewater Treatment Bonds Mar. 1996 18,300,000 5.0 - 5.75 7/21 16,550,000 Wastewater Treatment Bonds May 1997 10,600,000 5.15 - 5.5 7/22 9,675,000 Wastewater Treatment Bonds Jan. 1999 7,000,000 4.25 - 4.87 7/24 6,530,000 Wastewater Treatment Bonds Oct. 2000 12,000,000 5.125 - 5.5 7/25 11,650,000 Wastewater Treatment Bonds Dec. 2001 10,250,000 4.5 - 5.0 7/20 10,250,000 Refunded Wastewater Treatment Bondsa May 2002 25,785,000 3.5 - 5.0 7/l 3 25,785,000 Water Bonds May 1999 9,200,000 4.75 - 5.0 7/25 8,845,000 Water Bonds Dec. 2000 13,000,000 5.0- 5.625 7/26 12,510,000 Total Revenue Bonds 141,410,000 $226,670,000 s 50 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 ~These bond issues have a portion of the general obligation bonds payable shown as a liability on the balance sheet of the Water Fund. 2These bond issues have a portion of the general obligation bonds payable shown as a liability on the balance sheet of the Water Fund and the Wastewater Treatment Fund. 3This bond is shown as a liability on the balance sheet of the Parking Fund. 4This bond issue refunds the January 1993 Wastewater Revenue Bonds. SDoes not include discount on Enterprise Fund issues of $1,234,970. Refunding of Parking Revenue Bonds The I978 Series Parking Facility Revenue Bonds with a total outstanding balance of $4,730,000 were refunded in November 1985 by the issuance of $3,795,000, 1985 Series Parking System Revenue Bonds. An irrevocable trust was created with an unrelated third party, whereby the proceeds from the I985 Series Parking System Revenue Bonds were converted into U.S. Government securities. These securities were placed in an escrow account for the express purpose of paying the principal and interest on the refunded bonds as they become due. For financial reporting purposes, the debt has been in substance defeased and the liability has, therefore, been removed from the Parking Fund. As of June 30, 2002, the amount of defeased debt amounted to $850,000. Refunding of Wastewater Revenue Bonds On April 1, 2002, the City issued $25,785,000 of Wastewater Treatment Revenue Bonds which will be used to finance the refunding of $25,665,000 of outstanding January 15, 1993 Wastewater Treatment Revenue Bonds on July 1, 2002. This refunding was undertaken to reduce the total debt service payments over the next 10 years by $2,945,886. Conduit Debt Obligations From time to time, the City has issued Industrial Development Revenue Bonds and Facihty Refunding Revenue Bonds to provide financial assistance to private sector entities for the acquisition, construction and renovation of industhal and commercial facilities deemed to be in the public interest. The bonds are collateralized by the property financed and are payable solely from payments received on the underlying mortgage loans. All payments on the bonds are made by the private sector entities directly to a bond trustee, who is a third party financial institution, and in turn, disburses the payment to the respective bond holders. Neither the City, the State, nor any political subdivision thereof is obligated in any manner for repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial statements. In FY 2002, $40,000,000 of Industrial Development Revenue Bonds were issued to ACT Inc. for the purpose of expanding their local facilities. As of June 30, 2002, there were ten series of Industrial Development Revenue Bonds and Facility Refunding Revenue Bonds outstanding, with an aggregate principal amount payable of $41,162,064. 51 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 Summary of Principal and Interest Maturities Annual debt service requirements to service all outstanding bonded debt as of June 30, 2002 are as follows: General Obligation Bonds Revenue Bonds June 30 Principal Interest Principal Interest 2003 $ 6,425,000 $ 4,051,223 $ 29,600,000 $ 6,952,738 2004 6,755,000 3,668,006 4,200,000 5,421,785 2005 6,160,000 3,373,349 4,485,000 5,237,386 2006 6,285,000 3,105,971 4,705,000 5,044,136 2007-2010 21,655,000 9,804,289 20,740,000 18,024,199 2011-2014 19,715,000 5,968,458 22,705,000 13,911,787 2015-2018 14,225,000 2,498,410 20,640,000 9,732,993 2019-2022 4,040,000 410,750 18,660,000 4,965,963 2023-2026 15,675,000 1,135,778 $85,260,000 $32,880,456 $141,410,000 $70,426,765 Debt Legal CompLiance Legal Debt Margin: As of June 30, 2002, the general obligation debt issued by the City did not exceed its legal debt margin computed as follows: Assessed valuation: Real property $2,642,683,135 Utilities 57,260,441 Total valuation $2.699.943_,576 Debt limit, 5% of total assessed valuation $134,997,179 Debt applicable to debt limit: General obligation bonds 85,260,000 Legal debt margin $ 49~73_7:179 52 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 7. Contractual Commitments and Contingencies The total outstanding contractual commitments as of June 30, 2002 are as follows: Fund Proiect Amount Bridge, Street and Trafftc Control Construction Paving, streetscape and design consulting $ 3,781,433 Other Construction Library expansion design and construction, streetscape, skate park and trail construction 12,871,858 Parking Parking ramp construction 9,140 Wastewater Treatment Wastewater treatment facility construction and consulting and sanitary sewer construction 658,711 Water Water distribution, facility construction and main extension 2,377,893 Sanitation Landfill consulting and salvage barn construction 281,048 Transit Transportation center design consulting 168,700 Central Services Voice mail upgrade 5,513 $ 20,154,296 8. Risk Management The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; workplace accidents, errors and omissions; and natural disasters. During fiscal year 1988 the City established the Loss Reserve Fund, an internal service fund, to account for and finance its uninsured risks of loss. During the year ended June 30, 2002, the City purchased property, liability and workers' compensation insurance under the program that provides for a $100,000 self-insured retention per occurrence on property losses, a $150,000 self-insured retention per occurrence on liability and a $200,000 self-insured retention on workers' compensation losses, with an annual aggregate retention of $250,000 on property losses. The insurance provides coverage for claims in excess of the aforementioned self-insured retention up to a maximum of $10,000,000 annual aggregate of losses paid. The operating funds pay annual premiums to the Loss Reserve Fund. Accumulated monies in the Loss Reserve Fund are available to cover the self-insured retention amounts and any uninsured losses. Settled claims have not exceeded this commercial coverage in any of the past five fiscal years. 53 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 The Housing Authority Fund is insured under a separate policy with the Assisted Housing Risk Management Association. The remaining funds participate in the Loss Reserve Fund. The funds make payments to the Loss Reserve Fund based on actuarial estimates of the amounts needed to pay prior- and current-year claims and to establish a reserve for catastrophic losses. The Fund's accrued liabilities balance includes a claims liability at June 30, 2001, based on the requirements of GASB Statement No. 10, as amended, which requires that a liability for claims be reported if information prior to the issuance of the financial statements indicates that it is probable that a liability has been incurred at the date of the financial statements and the amount of the loss can be reasonably estimated. Changes in the Loss Reserve Fund's claims liability amount for property, liability and workers' compensation for the years ended June 30, 2002 and 2001 are as follows: Current-Year Beginning-of- Claims and Balance at Fiscal-Year Changes in Claim Fiscal Liability Estimates Payments Year-End 2000 - 2001 $816,000 $679,000 $579,000 $916,600 2001 - 2002 916,000 (235,000) 309,000 372,000 Also, the City is partially self-insured, through stop-loss insurance, for employee health care coverage, which is available to all of its permanent employees. This insurance provides stop-loss coverage for claims in excess of $50,000 per employee with an aggregate stop-loss of approximately $3,349,878. For the year ended June 30, 2001, the aggregate stop-loss was approximately $2,514,000; other~vise, there was no change in coverage from the prior year. The operating funds are charged premiums by the Loss Reserve Fund. The City reimburses a health insurance provider for actual medical costs incurred, plus a claims processing fee. Changes in the Loss Reserve Fund's claims liability amount for health care coverage for the years ended June 30, 2002 and 2001 are as follows: Current-Year Beginning-of- Claims and Balance at Fiscal-Year Changes in Claim Fiscal Liability Estimates Payments Year-End 2000 - 2001 $365,000 $3,004,000 $2,930,000 $439,000 2001 - 2002 439,000 3,376,000 3,317,000 498,000 9. Contingent Liabilities Litigation The City is a defendant in a number of lawsuits arising principally from claims against the City for alleged improper actions by City employees, including improper police action, unlawful taking of property by zoning, negligence, appeals of condemnations and discrimination. Total damages claimed are substantial; however, it has been the City's experience that such actions are settled for amounts substantially less than claimed amounts. The City's Management estimates that the potential claims against the City, not covered by various insurance policies, would not materially affect the financial condition of the City. The City has the authority to levy additional taxes (outside the regular limit) to cover uninsured judgments against the city. 54 55 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 10. Segment Information for Enterprise Funds The City maintains eight enterprise funds. These funds operate primarily from proceeds of user charges. Segment information as of and for the year ended June 30, 2002 is as follows (amounts expressed in thousands): Wastewater Parking Treatment Water Sanitation Results of operations: Total operating revenues $ 3,833 $ 11,609 $ 9,398 $ 6,498 Depreciation 880 2,791 655 593 Operating income (loss) 993 5,429 5,315 1,169 Operating grants Operating transfers, net (371) (131) 63 (44) Interest expense (871) (4,418) (89) Net income (loss) 190 2,461 6,291 1,534 Financial position: Total assets 25,657 171,840 78,449 25,974 Net working capital (deficiency) 2,213 43,700 9,346 12,165 Property and equipment additions 345 14,064 14,413 255 Bonded debt payable 13,455 108,416 31,366 Retained earnings 11,055 35,487 38,428 17,302 Current capital contributions from government 555 233 Total equity 11,130 58,984 44,014 17,360 (continued on page 5 7~ 56 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 Mass Broadband Housing Airport Transportation Telecommunications Authority TOTAL $ 177 $ 767 $ 756 $ 401 $ 33,439 175 612 32 257 5,995 (224) (3,368) (37) (5,920) 3,357 662 5,974 6,636 1,105 3,504 (49) 4,077 (5,378) 1,991 3,558 (68) 96 16,053 11,535 9,499 1,591 8,013 332,558 (1,182) 1,329 795 2,620 70,986 560 3,725 39 249 33,650 153,237 3,332 4,238 1,356 1,294 112,492 788 10,348 9,014 1,542 7,728 160,120 11. Interfund Receivables and Payables As of June 30, 2002, interfund receivables and payables were as follows: Advances From General Fund Sanitation Total Advances to: GeneralFund $ $ 1,346,967 $ 1,346,967 Community Development Block Grant 19,287 19,287 Employee Benefits Fund 178,000 178,000 Airport 1,154,141 1,154,141 Total $ 19,287 $ 2,679,108 $ 2,698,395 57 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 12. Post-Employment Benefits All full-time employees who retire or become disabled are offered the following post-employment benefit options: Health insurance - The option of continuing with the City's health insurance plan at the individual's own cost. Life insurance - The option of converting the employee's City-paid policy from term insurance to whole life insurance at the individual's expense with the City's life insurance carrier. Long-term disability - The option of converting the employee's City paid group policy to a personal policy at the individual's expense with the City's long-term disability insurance carrier. The above options, while at the individual's own expense, are included within the City's overall insurance package. Therefore, a portion of the above coverages is being subsidized by the City and its current employees. However, the City cannot reasonably estimate the amount of this subsidy and it is being expensed as incurred by the City. 13. Landfill Closure and Postclosure Care Costs In August 1993, the GASB issued Statement No. 18, Accounting for Municipal Solid Waste Landfill Closure andPostclosure Care Costs (the "Statement"). Under these rules, in addition to operating expenses related to current activities of the landfill, an expense provision and related liability are being recognized based on the future closure and postclosure care costs that will be incurred near or after the date the landfill no longer accepts waste. The recognition of these landfill closure and postclosure care costs is based on the amount of the landfill used during the year. The estimated liability for landfill closure and postclosure care costs as of June 30, 2002 is approximately $8,400,000, which is based on 61% usage (filled) of the landfill and is included in accrued liabilities within the Sanitation Fund. It is estimated that an additional amount of approximately $5,300,000 will be recognized as closure and postclosure care expenses between the date of the balance sheet and the date the landfill is expected to be filled to capacity by the year ended June 30, 2019. The estimated total current cost of the landfill closure and postclosure care costs at June 30, 2002 was determined by engineers from Howard R. Green Company and approximated $13,700,000. It is based on the amount that would be paid if all equipment, facilities, and services required to close, monitor, and maintain the landfill were acquired as of June 30, 2002. These amounts are based on an estimated postclosure care and monitoring period of 30 years, consistent with current State Department of Natural Resources regulations. However, the actual cost of closure and postclosure care may be higher due to inflation, changes in technology, or changes in landfill laws and regulations. The City is required by federal and state laws and regulations to provide some form of financial assurance to finance closure and postclosure care. The City will meet its financial assurance obligations through the issuance of general obligation bonds. As of June 30, 2002, the Sanitation Fund had $6,552,525 in related equity in pooled cash and investments, at fair value designated for satisfaction ofpostclosure costs. The City estimates that these cash reserves will only provide a fraction of the dollars needed to close and monitor the landfill. The remaining portion of postclosure care costs, anticipated future inflation costs 58 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2002 and additional costs that might arise from changes in postclosure requirements (due to changes in technology or more rigorous environmental regulations, for example) may need to be covered by charges to future landfill users as well as City taxpayers. 14. Restatement of Beginning Fund Equity The beginning retained earnings of the Loss Reserve Fund has been restated to record accounts payable for services received at June 30, 2001, which had not previously been recorded. (amounts expressed in thousands) Loss Reserve Balance June 30, 2001, as previously stated $3,573 Adjustraents (278) Balance June 30, 2001, as restated $3,295 15. New Governmental Accounting Standards Board (GASB) Standards The Governmental Accounting Standards Board (GASB) has issued several statements not yet implemented by the City. The statements which might impact the City are as follows: Statement No. 34, Basic Financial Statements- and Management Discussion and Analysis- For State and Local Governments, issued June 1999 and GASB Interpretation No. 6, Recognition and Measurement of Certain Liabilities and Expenditures in Governmental Fund Financial Statements, issued March 2000, will be effective for the City for the fiscal year ending June 30, 2003. Statement No. 34 and Interpretation No. 6 impose new standards for financial reporting. Management has not yet completed their assessment of this statement; however, it will have a material effect on the overall financial statement presentation of the City. Statement No. 37, Basic Financial Statements- and Management's Discussion and Analysis- For State and Local Governments: Omnibus, issued June 2001, will be effective for the City simultaneously with the implementation of GASB Statement No. 34. This Statement amends certain provisions of Statement No. 34 and Statement No. 21, Accounting for Escheat Property. Statement No. 38, Certain Financial Statement Note Disclosures, issued June 2001 will be effective for the City simultaneously with the implementation of GASB Statement No. 34. This Statement modifies, establishes, and rescinds certain financial statement disclosure requirements. Statement No. 39, Determining Whether Certain Organizations are Component Units, issued May 2002, will be effective for the City for the fiscal year ending Jtme 30, 2004. This statement amends Statement No. 14, The Financial Reporting Entity, to provide additional guidance to determine whether certain organizations for which the City is not financially accountable should be reported as component units based on the nature and significance of their relationship with the City. The City's management has not yet determined the effect these Statements will have on the City's financial statements. 59 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (concluded) June 30, 2002 16. Residual Equity Transfers and Contributed Capital Amounts recorded as residual equity transfers out represent assets transferred between proprietary funds and are recorded as increases in contributed capital in the receiving fund. Additions in Residual Contributed Equity Capital Transfers Out (amounts expressed in thousands) Enterprise: Wastewater Treatment $ 555 $ 41 Sanitation 17 Airport 338 Water 233 165 Total Enterprise Funds 788 561 Intemal Service: Information Technology Services 125 Equipment and Maintenance 143 Total Internal Service 268 1,056 561 Transfers from the General Fixed Asset Account Group recorded as additions to Contributed Capital 495 $ 11056 $ 1!056 17. Subsequent Events On November 1, 2002, the City of Iowa City issued $10,600,000 in General Obligation bonds for the purpose of refunding existing general obligation bonds. The proceeds of the bonds will be used to refund the City's outstanding $3,450,000 General Obligation Capital Loan Notes, Series 1992, $7,370,000 General Obligation Bonds, Series 1994, $8,500,000 General Obligation Bonds, Series 1995 and $6,100,000 General Obligation Bonds, Series 1996. The first three series will be called December 1, 2002 and the latter series will be called June 1, 2005. Interest rates on the new issue vary from 2.5% to 4.0% with final maturity date of June 1, 2015. Also on November 1, 2002, the City issued $8,500,000 in Water Revenue bonds for the purpose of providing funds for various improvements to the Water System. Interest rates on the new issue vary from 2.0% to 4.65% with final maturity date of July 1, 2022. 60 61 62 SPECIAL REVENUE FUNDS Special Revenue Funds account for revenues derived from specific sources that are required to be accounted for as separate funds. The funds in this category and their purpose are as follows: Community Development Block Grant Fund - accounts for revenue from the U.S. Department of Housing and Urban Development's Community Development Block Grant programs. Other Shared Revenue and Grants Fund - accounts for revenue from various sources, pr/manly road use tax monies from the State of Iowa and reimbursable programs funded by federal and state grants. Employee Benefits Fund - accounts for the employee benefits related to those City employees who are paid through governmental fund types, which are funded by a separate property tax levy. Economic Development Fund - accounts for revenue and expenditures of economic development activities. 63 CITY OF IOWA CITY, IOWA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS June 30, 2002 (amounts expressed in thousands) Other Community Shared Development Revenue Block and Employee Economic Grant Grants Benefits Development Total Assets Equity in pooled cash and investments $ $ 2,551 $ 2,563 $ $ 5,114 Receivables: Property taxes 5,947 5,947 Accounts and unbilled usage 150 150 Interest 9 12 2 I Notes 5,783 5,783 Due from other governments 66 444 510 Total assets $ 5,849 $ 3,004 $ 8,672 $ $ 17,525 Liabilities and Fund Balances (Deficit) Liabilities: Accounts payable $ 36 $ 1 $ 22 $ $ 59 Accrued liabilities 11 I 12 Advances from other funds 19 178 197 Deferred revenue: Property taxes 5,923 5,923 Other 5,783 150 5,933 Total liabiIities 5,849 1 6,274 12,124 Fund balances (deficit): Reserved for: Employee retirement commitments 2,398 2,398 Unreserved, undesignated 3,003 3,003 Total fund balances (deficit) 3,003 2,398 5,40I Total liabilities and fund balances (deficit) $ 5,849 $ 3,004 $ 8,672 $ $ 17,525 64 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES (DEFICIT) ALL SPECIAL REVENUE FUNDS Year ended June 30, 2002 (amounts expressed in thousands) Other Conununity Shared Development Revenue Block and Employee Economic Grant Grants Benefits Development Total Revenues Property taxes $ $ $ 4,582 $ $ 4,582 Intergovernmental 2,089 5,182 7,271 Charges for services 107 107 Use of money and proper~ 29 73 90 192 Miscellaneous 174 62 236 Total revenues 2,292 5,317 4,779 12,388 Expenditures Current operating: Home and communiiy environment 1,941 98 3 2,042 Policy and adminis~ation 371 371 Total expenditures 1,941 98 371 3 2,413 Excess (deficiency) of revenues over (under) expenditures 351 5,219 4,408 (3) 9,975 Other Financing (Uses) Operating transfers: From other funds 33 3 36 (To) other funds (4,48l) (5,323) (9,804) Total other financing sources (uses) (4,448) (5,323) 3 (9,768) Excess (deficiency) of revenues over (under) expenditures and other financing uses 351 771 (915) 207 Fund Balances (Deficit), Beginning (351 ) 2,232 3,313 5,194 Fund Balances, Ending $ $ 3,003 $ 2,398 $ $ 5,401 65 66 CAPITAL pROJECTS FUNDS Capital Projects Funds are utilized to account for all resources used m the acquisition and construction of capital facilities and other major fixed assets, with the exception of those that are financed by proprietary fund monies. The funds in this category are as follows: Bridge, Street and Traffic Control Construction Fund - accounts for the construction or replacement of infrastructure fixed assets, such as streets, bridges, dams, sidewalks, lighting systems and storm sewers. Other Construction Fund - accounts for the construction or replacement of other City general fixed assets, such as administrative buildings with various funding sources, including general obligation bonds, inter- governmental revenues and contributions. 67 CITY OF IOWA CITY, IOWA COMBINING BALANCE SHEET ALL CAPITAL PROJECTS FUNDS June 30, 2002 (amounts expressed in thousands) Bridge, Street and Traffic Control Other Construction Construction Total Assets Equity in pooled cash and investments $ 2,099 $ 278 $ 2,377 Interest receivable 11 29 40 Restricted assets - Equity in pooled cash and investments 25,981 25,981 Total assets $ 2,110 $ 26,288 $ 28,398 Liabilities and Fund Balances (Deficits) Liabilities: Accounts payable $ 11 $ 200 $ 211 Contracts payable 815 919 1,734 Accrued liabilities 9 8 17 Total liabilities 835 1,127 1,962 Fund balances (deficits): Reserved for encumbrances 3,85I 37,227 41,078 Unreserved, undesignated (2,576) (12,066) (14,642) Total fund balances 1,275 25,161 26,436 Total liabilities and fund balances $ 2,110 $ 26,288 $ 28,398 68 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES (DEFICITS) ALL CAPITAL PROJECTS FUNDS Year ended June 30, 2002 (amounts expressed in thousands) Bridge, Street and Traffic Control Other Construction Construction Total Revenues Intergovernmental $ 5,023 $ 367 $ 5,390 Charges for services 29 I 30 Use of money and property 5 306 311 Miscellaneous 3 24 27 Total revenues 5,060 698 5,758 Expenditures Capital outlay 10,021 6,571 16,592 Deficiency of revenue under expenditures (4,961 ) (5,873) (I 0,834) Other Financing Sources (Uses) Operating transfers: From other funds 7,955 468 8,423 (To) other funds (9,046) (9,046) Net bond proceeds 29,098 29,098 Total other financing sources (uses) 7,955 20,520 28,475 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 2,994 14,647 17,641 Fund Balances (Deficit), Beginning (1,719) 10,514 8,795 Fund Balances, Ending $ 1,275 $ 25,161 $ 26,436 69 70 ENTERPRISE FUNDS Enterprise Funds account for operations and activities of the City that are financed and operated in a manner similar to a private business enterprise, and where the costs o£ providing services to the general public on a continuing basis are expected to be financed or recovered primaffiy through user charges, or where the City has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. The funds in this category are as follows: Parking Fund - accounts £or the operation and maintenance of the "on" and "o£f' street public parking facilities. Wastewater Treatment Fund - accounts for the operation and maintenance of the wastewater treatment facility and sanitary sewer system. Water Fund - accounts for the operation and maintenance of the water system. Sanitation Fund - accounts for the operation and maintenance of the solid waste collection system and landfill. Airport Fund - accounts for the operation and maintenance of the airport facility. Mass Transportation Fund - accounts for the operation and maintenance of the public transportation system. Broadband Telecommunications Fund - accounts for the operation and maintenance of the Broadband Telecommunications Commission that oversees the franchise agreement with the cable television company, including production and broadcasting on the government television channels. Housing Authority Fund - accounts for the operations and activities of the City's low and moderate income housing assistance and public housing programs. 71 CITY OF IOWA CITY, IOWA COMBINING BALANCE SHEET ALL ENTERPRISE FUNDS June 30, 2002 (amounts expressed in thousands) Wastewater Parking Treatment Water Sanitation Assets Cash on hand $ 1 $ $ $ Equity in pooled cash and investments 623 4,521 3,965 17,463 Receivables: Accounts and unbilled usage 58 1,670 1,192 510 Interest 18 776 58 89 Notes 176 Advances to other funds 2,679 Due from other govemraents 20 9 Inventories 346 Restricted assets - Equity in pooled cash and investments 2,409 41,153 6,845 38 Property and equipment: Land 4,601 631 4,393 326 Buildings and structures 24,718 38,276 4,695 757 Improvements other than buildings 8 73,827 23,575 7,913 Equipment and vehicles 357 8,698 1,604 153 Accumulated depreciation (7,312) (29,661 ) (9,121 ) (4,160) Construction in progress 31,929 40,888 206 Total assets $ 25,657 $ 171,840 $ 78,449 $ 25,974 Liabilities and Equity Liabilities: Accounts payable $ 20 $ 138 $ 63 $ 18 Contracts payable 583 1,711 1,898 15 Accrued liabilities 98 123 132 8,514 Advances from other funds Due to other governments 18 67 Liabilities payable from resirictad assets: Interest payable 371 2,468 594 Deposits 364 Bonded debt payable (net of unamortized discounta) 13,455 108,416 31,366 Total liabilities 14,527 112,856 34,435 8,614 Equity: Contributed capital 75 23,497 5,586 58 Retained eamings: Reserved by bond ordinance 2,409 35,082 5,685 Reserved by State statute 238 Reserved by grant agreement Unreserved 8,646 405 32,743 17,064 Total equity 11,130 58,984 44,014 17,360 Total liabilities and equity $ 25,657 $ 171,840 $ 78,449 $ 25,974 72 Mass Broadband Housing Airport Transportation Telecommunications Authority Total $ $ I$ $ $ 2 5 1,495 653 1,879 30,604 187 3,617 4 946 854 1,030 2,679 211 I 241 106 452 171 50,616 7,942 2,632 740 21,265 3,364 2,908 741 6,971 82,430 2,099 955 108,377 23 5,102 201 68 16,206 (2,251) (5,117) (210) (2,671) (60,503) 353 1,205 15 74,596 $ 11,535 $ 9,499 $ 1,591 $ 8,013 $ 332,558 $ 3 $ 305 $ 17 $ 15 $ 579 17 20 4,244 13 160 32 35 9,107 1,154 1,154 27 112 3,433 208 572 153,237 1,187 485 49 285 172,438 7,016 4,776 186 6,434 47,628 43,176 238 1,150 1,150 3,332 4,238 1,356 144 67,928 10,348 9,014 1,542 7,728 160,120 $ 11,535 $ 9,499 $ 1,591 $ 8,013 $ 332,558 73 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN TOTAL EQUITY ALL ENTERPRISE FUNDS Year ended June 30, 2002 (amounts expressed in thousands) Wastewater Parking Treatment Water Sanitation Operating Revenues Charges for services $ 3,275 $ I 1,548 $ 9,369 $ 6,337 Miscellaneous 558 61 29 161 Total operating revenues 3,833 11,609 9,398 6,498 Operating Expenses Personal services 1,372 1,502 1,489 1,537 Commodities 74 339 678 135 Services and charges 514 1,548 1,261 3,064 1,960 3,389 3,428 4,736 Depreciation 880 2,791 655 593 Total operating expenses 2,840 6,180 4,083 5,329 Operating income (loss) 993 5,429 5,315 1,169 Nonoperating Revenues (Expenses) Gain (loss) on sale of proper~y 266 Operating grants Interest income 173 892 781 409 Interest expense (871) (4,418) (89) Income (loss) before capital contributions and operating transfers 561 1,903 6,007 1,578 Capital Contributions 689 22 I Transfers in 170 63 Transfers out (371) (301) (44) Total capital contributions and operating transfers (371) 558 284 (44) Net Income (loss) 190 2,461 6,291 1,534 Depreciation on assets acquired by contributed capdal that reduces contributed capital Total Equity, Beginning 10,940 56,009 37,655 15,843 Residual equily transfers in (out) (41 ) (165) (17) Capital contributed from Government 555 233 Disposition and reduction of contributed capital assets Total Equity, Ending $ 11,130 $ 58,984 $ 44,014 $ 17,360 74 Mass Broadband Housing Airport Transportation Telecommunications Authority Total $ $ 708 $ 302 $ 268 $ 31,807 177 59 454 133 1,632. 177 767 756 401 33,439 113 2,326 340 645 9,324 8 395 41 28 1,698 105 802 380 5,391 13,065 226 3,523 761 6,064 24,087 175 612 32 257 5,995 401 4,135 793 6,321 30,082 (224) (3,368) (37) (5,920) 3,357 (30) 236 662 5,974 6,636 27 18 72 2,372 (5,378) (224) {2,679) (19) 96 7,223 1,110 2,733 4,753 1,105 3,504 4,842 (49) (765) 2,215 6,237 (49) 8,830 1,991 3,558 (68) 96 16,053 314 314 8,695 5,456 1,610 7,632 143,840 (338) (56~) 788 (314) (314) 10,348 $ 9,014 $ 1,542 $ 7,728 $ 160,120 75 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS Year ended June 30, 2002 (amounts expressed in thousands) Parkin~ Treatment Water Sanitation Cash Flows From Operating Activities Operating income (loss) $ 993 $ 5,429 $ 5,315 $ 1,169 Depreciation 880 2,791 655 593 Changes in operating assets and liabilities: Accounts, intcrfund and other receivables 38 65 102 341 Inventories (37) Accounts, interfund and other payables (94) (443) (132) (55) Accrued liabilities 13 6 9 451 Deposits 29 Tolal adjusm~ents 837 2,419 626 1,330 Net cash tlows from operating activities 1~830 7,848 5,941 2,499 Cash Flows From Noncapital Financing Activities Opera6ng grants ieceived Opcrating rranstkrs from other funds 170 63 Operating transfers to other funds {371 ) (301 ) (44) Net cash flows from noncapital financing activities (371 ) ( 131 ) 63 (44) Cash Flows From Capital and Related Financing Activities Net bond proceeds 35,932 Acquisition and construction o f property and equipment (345) (14,064) (14,413) (255) Proceeds from sale of property 572 Principal paid on bonded debt (2,401) (3,374) (1,826) Interest paid on bonded debt (894) (4,195 ) (172) Capital contributed 689 221 Net cash flows from capital and related financing activities (3,068) 14,988 ( 16,190) (255) Cash Flows From Investing Ac flvi fles Interest on investments 233 969 995 530 Net increase (decrease) in cash and cash equivalents (I ,376) 23,674 (9,191) 2,730 Cash and Cash Equivalents, Beginning 4,409 22,000 20,001 14,771 Cash and Cash Equivalents, Ending $ 3,033 $ 45,674 $ 10,810 $ 17,501 Contributions of fixed assets from government $ $ 555 $ 233 $ Contributions of fixed assets to government 41 165 17 Property and equipment additions Amount paid per above (A) 345 14,064 14,413 255 Add assets received from other funds 555 233 Less assets transferred to other funds (41) (165) (17) Property and equipment additions 345 14,578 14,481 238 Current eapltal contributions from government 555 233 (A) This amount includes assets purchased that are included in capitaI contributions, but does not include assets received from other funds. It also includes assets purchased and transferred to other funds. 76 Mass Broadband Housing Airport Transporta0on Telecommunications Authority Total $ (224) $ (3,368) $ (37) $ (5,920) $ 3,357 175 612 32 257 5,995 35 43 (42) 276 858 00) (47) (1,635) 138 (l) (437) (2,659) (2) i 4 i 483 70 99 (1,427) 784 (7) 167 4,729 (1,651) (2,584) (44) (5,753) 8,086 662 5,974 6,636 1,I05 3,504 4,842 (49) (765) 1,105 4,166 (49) 5,974 10,713 35,932 (560) (3,725) (39) (249) (33,650) 97 669 (7,601) (5,261) 1,110 2,733 4,753 550 (992) (39) (152) (5,158) 35 31 72 2,866 625 (101) 141 16,507 871 754 1,909 64,715 1,496 $ 653 $ 2,050 $ 81,222 $ - $ - $ - $ $ 788 338 561 560 3,725 39 249 33,650 788 (338) (561) 222 3,725 39 249 33,877 788 77 78 INTERNAL SERVICE FUNDS Internal Service Funds account for goods and services provided by one department to other City departments on a cost-reimbursement basis. The funds in this category are: Equipment Maintenance Fund - accounts for the provision of maintenance for City vehicles and equipment arid vehicle rental to other City departments from a central vehicle pool. Central Services Fund - accounts for the support services of printing, photocopying, office supplies, photo identification, mail, ovemight shipping, two-way radios, and telecommunications provided to other city departments. Loss Reserve Fund - accounts for the property, liability, Workers' Compensahon and health insurance premiums and claims activity for City departments, including the self-insured retention portion. Information Technology Fund - accounts for the accumulation and allocation of costs associated with data processing, including the operation and replacement of equipment. 79 CITY OF IOWA CITY, IOWA COMBINING BALANCE SHEET ALL INTERNAL SER¥1CE FUNDS June 30, 2002 (amounts expressed in thousands) Equipment Central Loss Information Maintenance Services Reserve Technology Total Assets Equity in pooled cash and investments $ 2,723 $ 441 $ 1,314 $ 1,079 $ 5,557 Receivables: Accounts and unbilled usage 32 5 37 Interest 15 2 22 6 45 Inventories 168 168 Restricted assets - Equity in pooled cash and investments 3,399 3,399 Property and equipment: Lm~d 45 45 Buildings and structures 583 6 193 782 Improvements other than buildings 50 50 Equipment and vehicles 8,953 310 3 618 9,884 Accumulated depreciation (4,906) ( 171 ) (3) (388) (5,468) Construction in progress 57 93 150 Total assets $ 7,720 $ 681 $ 4,740 $ 1,508 $ 14,649 Liabilities and Equity Liabilities: Accounts payable $ 46 $ 35 $ 277 $ 53 $ 41 I Accrued liabilities 52 873 43 968 Total liabilities 98 35 1,150 96 1,379 Equity: Contributed capital 3,018 22 2 353 3,395 Retained earnings: Reserved for future claims 3,121 3,121 Unreserved 4,604 624 467 1,059 6,754 Total equity 7,622 646 3,590 1,412 13,270 Total liabilities and equity $ 7,720 $ 681 $ 4,740 $ 1,508 $ 14,649 80 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN TOTAL EQUITY ALL INTERNAL SERVICE FUNDS Year ended June 30, 2002 (amounts expressed in thousands) Equipment Central Loss Information Maintenance Services Reserve Technology Total Operating Revenues Charges for services $ 2,513 $ 7 $ 4,139 $ 940 $ 7,599 Miscellaneous 20 429 88 404 941 Total operating revenues 2,533 436 4,227 1,344 8,540 Operating Expenses Personal services 577 35 93 444 1,149 Conm~odities 701 16 2 264 983 Services and charges 213 403 4,297 323 5,236 1,491 454 4,392 1,031 7,368 Depreciation 1,018 29 102 1,149 Total operating expenses 2,509 483 4,392 I, 133 8,517 Operating income (loss) 24 (47) (165) 211 23 Nonoperating Revenues Interest income 128 22 236 54 440 Income (loss) before operating transfers 152 (25) 71 265 463 Transfers in 4 424 428 Transfers out (200) (153) (353) Net income (loss) 156 (25) · 295 112 538 Total Equity, Beginning (as restated) 7,323 671 3,295 1,175 12,464 Capital contributed from Government 143 125 268 Total Equity, Ending $ 7,622 $ 646 $ 3,590 $ 1,412 $ 13,270 81 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS Year ended June 30, 2002 (amounts expressed in thousands) Equipment Central Loss Information Maintenance Services Reserve Technolog~ Total Cash Flows From Operating Activities Operating income (loss) $ 24 $ (47) $ (165) $ 2ll $ 23 Adjustments to reconcile operating income (loss) to net cash flows from operating activities: Depreciation 1,018 29 102 1,149 Changes in operating assets and liabilities: Accounts receivable 12 (5) 7 Inventofies (I 5) (15) Account~ and interfund payables (110) 6 (50) (22) (176) Accrued liabilities ( 1 ) ( 1 ) (485) 6 (481 ) Total adjustments 904 34 (540) 86 484 Net cash flows from operating activities 928 (13) (705) 297 507 Cash Flows From Noncapital Financing Activities Operating transfers from other f~nds 4 424 428 Operating transfers to other funds (200) (153) (353) Net cash flows from noncapital financing activities 4 224 (153) 75 Cash Flows From Capital and Related Financing Activities Acquisition and construction of property and equipment (1,240) (118) (96) (I,454) Cash Flows From Investing Activities Interest on investments 157 28 231 67 483 Net increase (decrease) in cash and cash equivalents (151) (103) (250) 115 (389) Cash and Cash Equivalents, Beginning 2,874 544 4,963 964 9,345 Cash and Cash Equivalents, Ending $ 2,723 $ 441 $ 4,713 $ 1,079 $ 8,956 Supplemental Noncash Disclosures Con~butions of fixed assets from government $ 143 $ $ - $ 125 $ 268 82 TRUST AND AGENCY FUNDS The Trust and Agency Funds account for assets held by the City in a trastee or custodial capacity for other entities, such as individuals, private organizations, or other governmental units. These fund types are categorized as follows: Expendable Trust Fund Johnson County Council of Governments Trust Fund - accounts for the financial activities of the metropolitan/rural cooperative planning organization. Agency Fund The City acts as custodian for the following fund: Project Green Fund - accounts-for donations that are received to plant and develop yards and lawns, both public and private, within Iowa City. 83 CITY OF IOWA CITY, IOWA COMBINING BALANCE SHEET ALL TRUST AND AGENCY FUNDS June 30, 2002 (amounts expressed in thousands) Expendable Agency Trust Fund Fund Johnson County Council of Project Governments Green Total Assets Equity in pooled cash and investments $ 10 $ 286 $ 296 Interest receivable 1 1 Due from other governments 27 27 Total assets $ 37 $ 287 $ 324 Liabilities and Fund Balances Liabilities: Accrued liabilities $ 17 $ 1 $ 18 Due to agency 286 286 Total liabilities 17 287 304 Fund balances: Reserved for Johnson County Council of Governments 20 20 Total liabilities and fund balances $ 37 $ 287 $ 324 84 CITY OF IOWA CITY, IOWA STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS Year Ended June 30, 2002 (amounts expressed in thousands) Balance Balance July 1, 2001 Increases Decreases June 30, 2002 Project Green Assets: Equity in pooled cash and investments $ 263 $ 23 $ $ 286 Interest receivable 4 3 1 Total assets $ 267 $ 23 $ 3 $ 287 Liabilities: Accrued liabilities $ $ 1 $ $ 1 Due to agency 267 19 286 Total liabilities $ 267 $ 20 $ $ 287 85 86 OTHER SUPPLEMENTAL INFORMATION ~? CITY OF IOWA CITY, IOWA SUMMARY OF BONDED INDEBTEDNESS DEBT SERVICE REQUIREMENTS TO MATURITY (INCLUDING INTEREST) General Year Ended Obligation Revenue June 30 Bonds Bonds Total 2003 $ 10,476,223 $ 36,552,738 $ 47,028,961 2004 10,423,006 9,621,785 20,044,791 2005 9,533,349 9,722,386 19,255,734 2006 9,390,971 9,749,136 19,140,107 2007-2010 31,459,289 38,764,199 70,223,488 2011-2014 25,683,458 36,616,787 62,300,245 2015-2018 16,723,410 30,372,993 47,096,403 2019-2022 4,450,750 23,625,963 28,076,713 2023-2026 16,810,778 16,810,778 Total $ 118,140,456 $ 211,836,765 $ 329,977,221 88 89 CITY OF IOWA CITY, IOWA GENERAL GOVERNMENTAL* EXPENDITURES BY FUNCTION AND TRANSFERS TO OTHER FUNDS Last Ten Fiscal Years (amounts expressed in thousands) General Fund Fiscal Year Home and Debt Service Ended Community Human Community Policy and Capital & Long-term June 30 Protection~ Developmentz Environments Administration4 Outlay Leases 1993 $ 7,597 $ 5,041 $ 2,473 $ 4,068 $ 684 $ 79 1994 8,352 5,507 2,792 4,378 915 1995 8,776 5,558 2,655 4,354 660 1996 9,389 5,849 2,876 4,682 2,181 1997 9,524 6,299 3,252 4,860 1,005 1998 10,310 6,405 3,245 5,477 1,451 ** 1999 10,991 6,552 3,606 5,232 2,232 2000 12,085 7,765 4,499 5,453 2,900 2001 12,337 8,268 5,316 5,493 1,318 *** 2002 13,181 8,459 3,856 5,838 1,089 Notes: * General Fund, Special Revenue Funds and Debt Service Fund. ** In FY99, Housing Authority was reported as an Enterprise Fund. *** In FY02, Economic Development was added to the Special Revenue Funds. llncludes Police, Fire, Housing and Inspection Services and Traffic Engineering. Zlncludes Recreation, Library, Senior Center, Parks and Animal Control. 3Includes Engineering, Streets Maintenance, Forestry and Cemetery and Public Works Administration. 4Includes Legislative, Executive, Financial Administration, Government Buildings, Escrows, Clearing Accounts and Planning and Community Development. 90 Special Revenue Funds Community Other Shared **~ ** Development Revenue Employee Economic Housing Debt Transfers to Block Grant and Grants Benefits Development Authority Service Other Funds Total $ 764 $ 89 $ 165 $ $ 4,587 $ 2,380 $ 7,975 $ 35,902 1,519 49 130 3,815 2,348 8,929 38,734 1,674 69 238 5,496 2,367 8,978 40,825 2,615 150 159 6,450 2,519 9,744 46,614 1,758 66 210 4,392 1,963 12,361 45,690 2,235 117 178 4,591 2,727 10,575 47,311 1,802 265 215 3,490 11,466 45,851 1,550 157 145 4,278 13,895 52,727 1,968 226 259 5,304 13,409 53,898 1,941 98 371 3 5,735 12~891 53,462 91 CITY OF IOWA CITY, IOWA GENERAL GOVERNMENTAL* REVENUES BY SOURCE AND TRANSFERS FROM OTHER FUNDS Last Ten Fiscal Years (amounts expressed in thousands) Fiscal Year Licenses Intergov- Ended Property and ernmental Charges for June 30 Taxes Permits Revenue Services 1993 $ 16,543 $ 473 $ 10,797 $ 891 1994 17,134 564 11,073 2,563 1995 18,470 605 12,860 2,689 1996 19,255 559 15,001 2,657 1997 19,659 625 12,980 2,804 1998 20,635 651 12,881 2,488 ** 1999 22,153 676 8,372 2,807 2000 24,271 707 9,158 2,850 2001 27,071 689 11,793 2,895 2002 28,623 874 %054 3,180 Notes: * Includes General Fund, Special Revenue Funds and Debt Service Fund. ** In FY99, Housing Authority was reported as an Enterprise Fund. 92 Use of Transfers Money and from Property Miscellaneous Other Funds Total $ 996 $ 1,925 $ 4,881 $ 36,506 937 1,652 5,907 39,830 1,359 1,574 6,133 43,690 1,306 1,885 6,485 47,148 1,344 1,861 7,068 46,341 1,645 2,057 7,209 47,566 1,076 2,116 7,384 44,584 898 2,243 8,421 48,548 1,080 2,175 7,906 53,609 860 2,833 9,090 54,514 93 CITY OF IOWA CITY, IOWA PROPERTY TAX BUDGETS AND COLLECTIONS Last Ten Fiscal Years (Cash Basis) (amounts expressed m thousands) Percent of Total as Assessment Collection Total Tax Current Tax Budget Delinquent Tax Total Tax a Percent of Year Year Budgeted Collections Collected Collections Collections Current Budget 1991 1992-93 $ 16,593 $ 16,588 100.0% $ 190 $ 16,778 101.1% 1992 1993-94 17,188 17,150 99.8 27 17,177 99.9 1993 1994-95 18,484 18,440 99.8 24 18,464 99.9 1994 1995-96 19,264 19,234 99.8 14 19,248 99.9 1995 1996-97 19,766 19,765 100.0 17 19,782 100.1 1996 1997-98 20,807 20,521 98.6 8 20,529 98.7 1997 1998-99 21,735 21,842 100.5 22 21,864 100.6 1998 1999-00 23,945 23,989 100.2 5 23,994 100.2 1999 2000-01 26,089 25,684 98.4 31 25,715 98.6 2000 2000-02 27,920 28,423 101.8 5 28,428 101.8 CITY OF IOWA CITY, IOWA PROPERTY TAX RATE~. AND TAX DOLLARS BUDGETED Last Ten Fiscal Years Tax Rates~ Fiscal Agri- Year Total cultural Ended Employee Tort Debt City Land June 30 General Library Benefits Emergency Liability Service Transit Tax Rate Tax Rate 1993 $ 8.100 0.270 $ 1.965 $ $ $ 1.541 $ 0.950 $ 12.826 $ 3.004 1994 8.100 0.270 2.073 1.496 0.950 12.889 3.004 1995 8.1 O0 0.270 1.981 1.661 0,942 12.954 3.004 1996 8.1 O0 0,270 1.963 1.709 0,950 12.992 3,004 1997 8.1 O0 0.270 2.133 1.200 0.950 12.653 3.004 1998 8.1 O0 0.270 2.026 1.704 0.950 13,050 3,004 1999 8.1 O0 0.270 1.834 O. 111 1.868 0.950 13.133 3.004 2000 8.1 O0 0.270 2.009 0.222 2.300 0,950 13.851 3.004 2001 8,1 O0 0.270 1.955 0.270 0.222 2.990 0,950 14,757 3.004 2002 8.1 O0 0.270 2.111 0.270 0.206 2.945 0.949 14.850 3.004 Tax Dollars Budgeted2 Fiscal Year Agri- Ended Employee Tort Debt cultural June 30 General Library Benefits Emergency Liability Service Transit Land Total 1993 $ 10,470 $ 349 $ 2,540 $ $ $ 2,000 $ 1,228 $ 6 $ 16,593 1994 10,793 360 2,763 2,000 1,266 6 17,188 1995 11,549 385 2,824 2,377 1,343 6 18,484 1996 11,998 400 2,908 2,545 1,407 6 19,264 1997 12,637 421 3,327 1,892 1,482 7 19,766 1998 12,893 430 3,225 2,740 1,512 7 20,807 1999 13,380 446 3,030 183 3,120 1,569 7 21,735 2000 13,982 466 3,468 38 ! 4,002 1,640 6 23,945 2001 14,296 477 3,451 477 392 5,312 1,677 7 26,089 2002 15,191 506 3,963 506 402 5,563 1,782 7 27,920 Notes: rate per $l,000 o£ taxable valuation. 2Amounts expressed in thousands. CITY OF IOWA CITY, IOWA PROPERTY TAX, ROAD USE TAX AND HOTEL/MOTEL TAX REVENUES Last Ten Fiscal Years (mounts expressed in thousands) Fiscal Year Ended June 30 Property Tax Road Use Tax Hotel/Motel Tax Total 1993 $ 16,556 $ 3,282 $ 306 $ 20,144 1994 17,134 3,493 427 21,054 1995 18,470 3,637 574 22,681 1996 19,255 4,106 464 23,825 1997 19,659 4,253 427 24,339 1998 20,635 4,087 501 25,223 1999 22,153 4,575 570 27,298 2000 24,271 4,928 554 29,753 2001 27,071 4,852 497 32,420 2002 28,623 5,077 646 34,346 96 CITY OF IOWA CITY, IOWA ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY AND EXEMPT PROPERTY Last Ten Fiscal Years (amounts expressed in thousands) Taxable Property Collection Assessed Value/ Assessment Year Ended Estimated Exempt January 1 June 30 Actual Value Property Value 1993 1995 $ 1,785,207 $ 84,132 1994 1996 1,866,504 96,508 1995 1997 2,146,528 98,450 1996 1998 2,185,167 I 11,672 1997 1999 2,373,523 114,154 1998 2000 2,423,557 123,068 1999 2001 2,597,827 128,115 2000 2002 2,699,944 136,493 2001 2003 2,920,580 137,713 2002 2004 2,974, I I 1 152,991 Source: City of Iowa City Assessor's Office Notes: Property is reassessed in the odd numbered years to make adjustments to all property values, according to current market values. As per the Code of Iowa, all real and tangible personal property subject to taxation shall be valued at its actual value and, except as otherwise provided, shall be reassessed at 100% of its actual value, and the value so assessed shall be taken and considered as the assessed value and taxable value of the property upon which the levy shall be made. Taxable property includes real property, buildings and structures, industrial plant and fixtures, commercial equipment assessed as real property and utilities distribution property. Exempt property includes all property that is owned by religious and educational institutions, charitable and benevolent societies, low-rent housing and associations for war veterans. Each must apply for property tax exempt status with the City Assessor, who determines if the property qualifies under state guidelines. Exempt property is assessed each year like other taxable property. Property ovmed by governmental entities is not taxable and is not included in "Exempt Property." 97 CITY OF IOWA CITY, IOWA PROPERTY TAX RATES - ALL DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Fiscal Years (per $1,000 assessed valuation) Iowa City Kirkwood Ratio of Collection School City of Johnson Community State of Iowa City Year District Iowa City County~ College Iowa Total to Total 1992-93 $ 11.331 $ 12.826 $ 6.378 $ 0.532 $ 0.005 $ 31.072 41.3 % 1993-94 12.334 12.900 6.431 0.539 0.005 32.209 40.1 1994-95 12.338 12.954 6.431 0.530 0.005 32.258 40.2 1995-96 12.634 12.992 5.790 0.593 0.005 32.014 40.6 1996-97 12.130 12.653 5.515 0.589 0.005 30.892 41.0 199%98 12.220 13.050 5.414 0.595 0.005 31.284 41.7 1998-99 12.075 13.133 5.747 0.567 0.005 31.527 41.7 1999-00 11.696 13.851 5.947 0.6 ! 3 0.005 32.112 43.1 2000-01 11.833 14.757 5.901 0.607 0.005 33.104 44.6 2001-02 11.540 14.850 5.802 0.607 0.005 32.803 45.3 Source: "Tax Levies £or Johnson County, Iowa," compiled by the Johnson County Auditor. Note: Ilncludes Johnson County, the City of Iowa City Assessor and Agricultural Extension levies. 98 CITY OF IOWA CITY, IOWA PRINCIPAL TAXPAYERS AND EMPLOYERS Fiscal Year Ended June 30, 2002 (amounts expressed in thousands) % of Total Taxable Assessed Ten largest taxoavers~ Type of Business Valuation Valuation M~d-Amencan Energy Company Public Gas and Electric Utility $ 44,924 1.66 % James & Loretta Clark Apartments 25,155 0.93 ACT Inc. (formerly American College Testing Program) Educational Testing Service 18,456 0.68 Procter & Gamble Manufacturing Company Personal Products Manufacturing 17,333 0.64 NCS Learning Corporation Information Services 15,048 0.56 Southgate Development Company Real Estate Developer 14,821 0.55 Old CapitoI Mall Associates LP Old Capitol Mall Town Center 13,196 0.49 Hy Vee Grocery supermarket 13,031 0.48 Edwin & Ethel Barker & Barker Parmership Apartments 12,001 0.44 Sheraton Hotel Hotel 11,843 0.44 Total $ 185.808 6.87 % Ten ma[or employers3 Employees University of Iowa 22,189 Iowa City Community School District 1,407 Mercy Hospital 1,225 Veterans Administration Medical Center 1,200 NCS Learning Corporation 1,198 ACT Inc. (formerly American College Testing Program) 1,127 Hy-Vee 927 Lear Corporation (formerly United 863 Automotive Technologies) City of Iowa City 625 Gillette Canada (Oral B Laboratories) 530 Sources: ~City of Iowa City Assessor's Office-2001 Armual Report - Assessment January 1,200I, payable 2003 2State Department of Revenue '~Iowa Workforce Development (including full- and part-time employees) and the respective employer 99 CITY OF IOWA CITY, IOWA SPECIAL ASSESSMENT COLLECTIONS Last Ten Fiscal Years (amounts expressed in thousands) Fiscal Year Special Special Ratio of Total Ended Assessments Assessments Collection to Outstanding June 30 Billed Collected Amount Billed Assessments 1993 $ 28 $ 32 114.3 $ 83 1994 26 45 173.1 65 1995 26 44 169.2 20 1996 36 50 138.9 225 1997 22 80 363.6 145 1998 17 31 182.4 114 1999 15 21 140.0 89 2000 15 32 213.3 57 2001 9 12 133.3 48 2002 9 9 100.0 27 Source: Johnson County Treasurer's Office Note: "Special Assessments Collected" includes amounts received on special assessments, past due assessments and future installments. 100 CITY OF IOWA CITY, IOWA RATIO OF NET GENERAL OBLIGATION BONDED DEBT~ TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA Last Ten Fiscal Years (amounts expressed in thousands, except per capita) Debt Payable from Proprietary Assessment and Net General Ratio of Net Net Bonded as of Assessed Gross Expendable Debt Service Obligation Bonded Debt to Debt January I Population Valuez Bonded Debt Trust Funds Fund Balance Bonded Debt Assessed Value Per Capita 1993 59,738 $ 1,785,207 $ 12,650 $ 3,061 $ 504 $ 9,085 5.09:1000 $ 152 1994 59,738 1,866,504 17,790 6,919 285 10,586 5.67:1000 177 1995 59,738 2,146,528 23,655 12,993 504 10,158 4.73:1000 170 1996 59,738 2,185,167 29,430 20,399 655 8,376 3.83:1000 140 1997 60,148 2,373,523 31,390 17,144 643 13,603 5.73:1000 226 1998 60,148 2,423,557 41,675 20,903 616 20,156 8.32:1000 335 1999 60,148 2,597,827 46, 165 18,832 347 26,986 10.39:1000 449 2000 60,148 2,699,944 4 l, 190 16,762 192 24,236 8.98:1000 403 2001 62,220 2,920,580 61,565 14,868 494 46,203 15.82:1000 743 2002 62,220 2,974,111 85,260 13,061 464 71,735 24.12:1000 1,153 Notes: ~General Obligation bonds. 2Obtained from the City of Iowa City Assessor's Ot~fice. CITY OF IOWA CITY, IOWA RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED DEBT TO TOTAL GENERAL GOVERNMENTAL* EXPENDITURES Last Ten Fiscal Years (amounts expressed in thousands) Total General Fiscal Year Governmental Ratio of Debt Ended Total Expenditures Service to General June 30 Principal Interest Debt Service and Transfers Expenditures 1993 $ 1,741 $ 639 $ 2,380 $ 35,902 .07: 1.00 1994 1,822 526 2,348 38,734 .06: 1.00 1995 1,808 559 2,367 40,825 .06: 1.00 1996 1,939 580 2,519 46,614 .05: 1.00 1997 1,499 464 1,963 45,690 .04: 1.00 1998 1,988 739 2,727 47,311 .06: 1.00 1999 2,452 1,038 3,490 45,851 .08: 1.00 2000 2,918 1,360 4,278 52,727 .08: 1.00 2001 3,541 1,763 5,304 53,898 .10: 1.00 2002 3,599 2,136 5,735 53,462 .11: 1.00 *General Fund, Special Revenue Funds and Debt Service Fund. 102 CITY OF IOWA CITY, IOWA COMPUTATION OF DIRECT AND OVERLAPPING DEBT June 30, 2002 (amounts expressed in thousands, except per capita) Amount Total General % Applicable Applicable Long-Term to the to the Name of Bonded Debt City of City of Governmental Unit Outstanding Iowa City Iowa City Per Capita City of Iowa City $ 85,260 100.00% $ 85,260 $ 1,370 Iowa City Community School District 6,725 63.97% 4,302 69 Total $ 91,985 $ 89,562 $ 1,439 Per capita assessed value $ 43,394 Source: Johnson County Auditor's Office 103 CITY OF IOWA CITY, IOWA SCHEDULE OF REVENUE BOND COVERAGE Last Ten Fiscal Years (amounts expressed in thousands) Fiscal Year Net Revenue Annual Debt Service Ended Available for Ratio of June 30 Revenue ExpensesI Debt Service Principal Interest Total Coverage Parking Revenuez 1993 $ 2,778 $ 1,340 $ 1,438 $ 235 $ 379 $ 614 2.34 1994 3,139 1,291 1,848 270 342 612 3.02 1995 3,205 1,543 1,662 295 322 617 2.69 1996 3,252 1,465 1,787 310 316 626 2.85 1997 3,338 1,950 1,388 330 218 548 2.53 1998 3,822 1,770 2,052 390 195 585 3.51 1999 3,653 1,713 1,940 415 168 583 3.33 2000 3,716 1,861 1,855 455 139 594 3.12 2001 4,309 2,176 2,133 485 836 1,321 1.61 2002 4,272 1,960 2,312 510 746 1,256 1.84 Wastewater Treatment Revenue3 1993 $ 6,137 $ 2,044 $ 4,093 $ 775 $ 2,841 $ 3,616 1.13 I994 6,882 2,467 4,415 1,060 2,287 3,347 1.32 1995 7,244 2,403 4,841 1,165 2,292 3,457 1.40 1996 9,656 2,506 7,150 1,230 2,205 3,435 2.08 1997 11,040 2,739 8,301 1,295 2,923 4,218 1.97 1998 11,066 2,809 8,257 1,490 3,382 4,872 1.69 1999 11,362 2,987 8,375 2,065 3,519 5,584 1.50 2000 11,872 3,259 8,613 2,160 3,691 5,851 1.47 2001 12,824 3,248 9,576 2,505 3,589 6,094 1.57 2002 12,501 3,389 9,112 3,005 4,236 7,241 1.26 Water Revenue4 1999 $ 8,571 $ 3,295 $ 5,276 $ $ $ 0.00 2000 9,626 3,384 6,242 299 299 20.88 2001 10,629 3,410 7,219 140 445 585 12.34 2002 10,179 3,428 6,751 705 1,175 1,880 3.59 Notes: Excludes depreciation and ~nterest. 2Parking Revenue bonds ratio of"Net Revenue Available for Debt Service" to "Total Annual Debt Service" is required to be at least 1.25. 3Wastewater Treatment Revenue bonds ratio of "Net Revenue Available for Debt Service" to "Total Annual Debt Service" is required to be at least 1.10. ~Water Revenue bonds ratio of"Net Revenue Available for Debt Service" to "Total Annual Debt Service" is required to be at least 1.10. 104 CITY OF IOWA CITY, IOWA DEMOGRAPHIC STATISTICS Median Calendar Per Capita Median Family Education Retail Salesz Year Population Income A~e Income Level~ (Approx.) 1950 27,212 N/A 25.3 $ 3,245 68.1% $ 34,993,000 1960 33,443 $ 1,914 24.1 5,769 69.5 46,607,000 1970 46,850 3,025 22.6 9,942 82.1 84,322,000 1974 47,744 4,465 23.4 9,942 82.1 125,920,000 1980 50,508 7,247 24.6 22,325 89.5 215,305,000 1990 59,738 13,277 24.8 39,259 93.9 464,800,000 1996 60,148 N/A 24.8 N/A N/A 657,700,000 2000 62,220 20,269 25.4 57,568 94.8 756, 100,000 U.S. Department of Commerce, Bureau of thc Census of Population completing 12 years of formal schooling or more. Retail Sales & Use Report, Iowa Department of Revenue and Finance. Not Available Fiscal Year School Enrollment Unemployment Ended June 30 Public~ Private4 Rates 1993 9,830 834 1.9 .1994 10,022 878 1.5 1995 10,233 920 3.1 1996 10,448 921 2.7 1997 10,444 850 2.8 1998 10,562 868 2.4 1999 10,592 887 2.5 2000 10,619 924 2.0 2001 I0,674 929 2.4 2002 10,785 912 3.2 City Community School District private schools Workforce Development Center 105 CITY OF IOWA CITY, IOWA PROPERTY VALUE, BUILDING PERMITS AND BANK DEPOSITS Last Ten Fiscal Years (dollar amounts expressed in thousands) Fiscal Year Property Value~ New Construction Ended Number Value June 30 Real Exempt of Permits of Permits2 1993 $ 1,785,207 $ 84,132 299 $ 39,592 1994 1,866,504 96,508 345 56,257 1995 2,146,528 98,450 215 40,481 1996 2,185,167 111,672 145 32,943 1997 2~373,523 114,154 161 45,339 1998 2,423,557 123,068 224 34,966 1999 2,597,827 128,115 320 45,381 2000 2,699,944 136,493 277 125,129 2001 2,920,580 137,713 191 79,329 2002 2,974,111 152,991 215 93,977 Notes: 1Source: Iowa City Assessor's Office ZPermit values are based on estimated construction costs. Local bank offices - Hills Bank & Trust Company, Commercial Federal Savings Bank, Iowa State Bank & Trust Company, Hawkeye State Bank, U S Bank, Union Planters Bank, Farmers & Merchants Savings Bank, Federal Employees Credit Union and the University of Iowa Community Credit Union. 106 Remodeling Repair and Additons Total Building Permits Bank and Number Value Number Value Credit Union of Permits of Permitsz of Permits of Permits Deposits3 360 $ 9,292 659 $ 48,884 $ 786,882 543 18,812 888 75,069 805,857 436 10,915 651 51,396 854,155 478 10,249 623 43,192 928,208 512 12,536 673 57,875 1,050,620 739 14,880 963 49,846 1,073,583 579 22,618 899 67,999 1,140,367 678 28,677 955 153,806 1,183,757 579 25,101 770 104,430 1,107,410 577 24,660 792 118,637 1,060,390 107 CITY OF IOWA CITY, IOWA PARKING RATES Last Ten Fiscal Years Fiscal On-Street Off-Street CBD Peripheral Commercial Overtime Year End Meters Meters Metersz Ramps Lots* Ramp Permits Parking June 30 {per hour) (per hour) (per hour) {per hour) {per month) {per month) Violation 1993 $ 0.30 $ 0.30 $ 0.50 $ 0.45 3 $ 35 $ 45 3 $ 3 0.50 a 55 a 1994 0.30 0.30 0.50 0.45 ~ 35 45 ~ 3 0.50 a 55 a 1995 0.30 0.30 0.50 0.45 3 35 45 3 3 0.50 a 55 a 0.30 s 35 s 1996 0.30 0.30 0.50 0.45 3 35 45 3 3 0.50 a 55 a 0.30 s 35 s 1997 0.40 0.40 0.60 0.50 ~ 40 45 3 3 0.50 4 55 4 0.40 s 45 s 1998 0.40 0.40 0.60 0.50 ~ 40 45 ~ 3 0.50 a 55 a 0.40 s 45 $ 1999 0.40 0.40 0.60 0.50 3 40 45 ~ 3 0.50 a 55 4 0.40 s 45 s 2000 0.40 0.40 0.60 0.50 ~ 40 45 ~ 3 0.50 a 55 ~ 0.40 s 45 s 2001 0.40 0.60 0.60 0.60 3 45 50 3 3 0.60 4 60 a 0.50 s 45 s 0.60 6 60 6 2002 0.40 0.60 0.60 0.60 ~ 45 50 3 3 0.60 a 60 a 0.50 s 45 s 0.60 6 60 ~ Notes: ~Employees of the Cio of Iowa City pay half-price tbr permits in the peripheral lots. ZCBD refers to Central Business DisU'ict. ~Dubuque Street Ramp. 4Capitol Street Ramp. SChauncey Swan Ramp. 6Tower Place Ramp. 108 CITY OF IOWA CITY, IOWA SCHEDULE OF LIABILITY AND PROPERTY INSURANCE IN FORCE June 30, 2002 Limits of Term of Annual Insurance Company Type of Coverage Coverage Policy Policy # Premium Genesis Insurance Company Comprehensive general liability, auto $10 million general 6/01-6/02 YXB300792A $648,441 liability, police professional liability, aggregate - occurrence; ZAB300789A workers' compensation, public officials $150,000 self-insured GDX014376A errors and omissions liability, retention (SIR) for liability and $200,000 SIR for workers' compensation. Blanket building and contents, contractor's $105,030,113 agreed amt. 6/01-6/02 equipment, EDP, auto physical damage, per occurrence; deductible flood and earthquake included at $10 million on property section is sub-limit. $100,000 per event and $250,000 aggregate Old Republic Airport premises liability and ground $5 million/combined single 6/01-6/02 PR163102 $6,928 Insurance Company hangarkeeper's legal liability, limit; $1 million/aircraft Cincinnati Insurance Company Boiler and machinery coverage at twelve $25,000,000 aggregate; 6/00-6/03 BEP 2649672 $4,919 locations. $10,000 deductible Assisted Housing Risk Public Housing Pool: general liability and $1 million per occurrence 1/02-1/03 P100188059 $15,302 Management Association property damage coverage, on liability/S2 million L 100188058 aggregate; $25 million on property damage Fidelity Bonds: Public employees blanket bond $75,000 honesty blanket 6/00-6/03 B80-444877 $6,853 Cincinnati Insurance bond on ali employees; Company City Manager $925,000 on named Finance Director positions Assistant Finance Director Senior Accountant - Treasury CITY OF IOWA CITY, IOWA MISCELLANEOUS STATISTICAL DATA Year ended June 30, 2002 Date of incorporation April 6, 1853 Form of government Council/Manager Area 15,987 acres Miles of streets: Paved (approx.) 243 Unpaved (approx.) 8 Number of street lights 2,920 Pc~lice protection: Number of stations 1 Number of sworn personneI 73 Fire protection: Number of stations 3 Number of sworn personnel 57 Municipal water department: Number of active accounts 21,785 Average daily consumption (in gallons) 6,000,000 Miles of water mains (approx.) 260 Sewers: Sanitary li~ stations (active) 9 Miles of sanitary sewers (approx.) 266 Cemetery 1 Recreation: Municipal parks: Number of parks/public open spaces 50 Number of acres 1,322 Golf courses non-municipal 5 Other municipal facilities: Recreation Center 2 Ball diamonds 29 Soccer fields 25 Tennis courts 12 Swimming pools 3 Senior Center 1 Parking: Parking ramps/spaces 4/2,537 Parking lots/spaces 7/370 On-street meters 950 (continued) 110 CITY OF IOWA CITY, IOWA MISCELLANEOUS STATISTICAL DATA Year ended June 30, 2002 (concluded) Landfill: Number of charge customers 404 Tons (charge and cash) 103,104 Sanitation: Number of customers 13,668 Tons 8,138 Library: Number of volumes (approx.) 243,413 Registered cardholders 64,116 Educational Institutionsl: Elementary schools 18 Junior high schools 2 High schools 3 Alternative Learning Center 1 Vocational school 1 Community college 1 University 1 Hospitals 3 City Employees: Permanent 625 Temporary 744 Elections~: Last general election - 2000 Registered voters 42,843 Number of votes cast 30,141 Percentage voting 70.4% Last municipal election - 2000 Registered voters 41,031 Number of votes cast 10,668 Percentage voting 26.8% ~lowa City Community School District and local private school offices. 2Johnson County Auditor 111 112 EideBailly= Consu/tants · Certified Public Accountants REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GO VERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa We have audited the general purpose financial statements of the City of Iowa City, Iowa, as of and for the year ended June 30, 2002, and have issued our report thereon dated November 6, 2002. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; Chapter 11 of the Code of Iowa; and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the City's general purpose f'mancial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, non-compliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly we do not express such an opinion. The results of our tests disclosed no instances of non-compliance that are required to be reported under Government Auditing Standards. However, we noted a certain material instance of non-compliance that is described in Part H of the accompanying Schedule of Findings and Questioned Costs. Comments involving statutory and other legal matters about the City's operations for the year ended June 30, 2002, are based exclusively on knowledge obtained from procedures performed during our audit of the general purpose financial statements of the City of Iowa City, Iowa. Since our audit was based on tests and samples, not all transactions that might have had an impact on the comments were necessarily audited. The comments involving statutory and other legal matters are not intended to constitute legal interpretations of those statutes. The prior year statutory comment has been resolved. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the intemal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the Internal control over f'mancial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. However, we noted other matters involving the internal control over financial reporting that we have reported to management of the City of Iowa City, Iowa, in a separate letter dated November 6, 2002. There were no prior year reportable conditions. 3999 Pennsylvania Ave. · Suite 100 · Dubuque, Iowa 52002.2639 ° 563.556.1790 · Fax 563.55Z7842 Offices in Arizona, Iowa, Minnesota, Montana, North Dakota and South Dakota · Equal Opportunity Employer 113 This report, a public record by law, is intended solely for the information and use of the officials, employees, and citizens of the City of Iowa City, Iowa, and other parties to whom the City of Iowa City, Iowa, may report. This report is not intended to be and should not be used by anyone other than these specified parties. We would like to acknowledge the many courtesies and assistance extended to us by personnel of the City of Iowa City, Iowa, during the course of our audit. Should you have any questions concerning any of the above matters, we shall be pleased to discuss them with you at your convenience. Dubuque, Iowa November 6, 2002 114 EideBailly Consultants · Cea/f/ed Public Accountants REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO ITS MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa Compliance We have audited the compliance of the City of Iowa City, Iowa, with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to its major federal program for the year ended June 30, 2002. The City's major federal program is identified in the summary of the independent auditor's results section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to its major federal program is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; Chapter 11 of the Code of Iowa; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and provisions require that we plan and perform the audit to obtain reasonable assurance about whether non-compliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City's compliance with those requirements. In our opinion, the City of Iowa City, Iowa, complied, in all material respects, with the requirements referred to above that are applicable to its major federal program for the year ended June 30, 2002. Internal Control Over Compliance The management of the City of Iowa City, Iowa, is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on the internal control over compliance in accordance with OMB Circular A-133. 3999 Pennsylvania Ave. · Suite I00 · Ddouque, Iowa 52002.2639 · 563.556.1790 · Fax 563.55Z7842 Of)%es in A~izona, Iowa, Minnesota, Montana, North Dakota and South Dakota · Equal Opportunity Employer 115 Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that non-compliance with applicable requirements of laws, regulations, contracts, and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report, a public record by law, is intended solely for the information and use of the officials, employees, and citizens of the City of Iowa City, Iowa, and other parties to whom the City of Iowa City, Iowa, may report, including federal awarding agencies and pass-through entities. This report is not intended to be and should not be used by anyone other than these specified parties. Dubuque, Iowa November 6, 2002 116 CITY OF IOWA CITY, IOWA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30, 2002 Agency or Pass-through Program Grantor/Program CFDA Number Number Expenditures Direct: Department of Housing and Urban Development: Community Development Block Grants/ Entitlement Grants 14.218 B-00-MC-19-0009 $ 102,789 Community Development Block Grants/ Entitlement Grants 14.218 B-01-MC-19-0009 1,147,239 1,250,028 HOME Investment Partnerships Program 14.239 M-98-MC-19-0205 50,792 HOME Investment Parmerships Program 14.239 M-99-MC-19-0205 367,426 HOME Investment Partnerships Program 14.239 M-00-MC-19-0205 250,854 669,072 Public and Indian Housing 14.850 IA022-302J 64,130 Resident Opportunity and Supportive Services 14.870 IA00RSF022P0017 44,128 Section 8 Housing Choice Vouchers 14.871 KC9033 5,635,581 Public Housing Capital Fund 14.872 IA05902250100 95,582 Department of Justice: Local Law Enforcement Block Grants Program 16.592 00-BL~BX-2222 18,653 Local Law Enforcement Block Grants Program 16.592 2001-LB-BX-1975 3,890 22,543 Public Safety Partnership and Community Policing Grants 16.710 1999 UMWX2699 17,096 Department of Transportation: Federal Transit-Capital Investment Grants 20.500 IA-03-0086 2,494,524 Federal Transit-Formula Grants 20.507 IA-90-X231 134,300 Federal Transit-Formula Grants 20.507 IA-90-X224 24,000 Federal Transit-Formula Grants 20.507 IA-90-X242 29,719 Federal Transit-Formula Grants 20.507 IA-90-X258 360,209 Federal Transit-Formula Grants 20.507 IA-90-X 195 8,313 3,051,065 Total direct 10,849,225 (continued) 117 CITY OF IOWA CITY, IOWA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30, 2002 Agency or Pass-through Program Grantor/Program CFDA Number Number Expenditures Indirect: Department of Housing and Urban Development: Iowa Department of Economic Development: Emergency Shelter Grants Program 14.231 00-ES-005 $ 105,630 Department of Justice: Governor's Office of Drug Control Policy: Byme Formula Grant Program 16.579 01A-0284 48,786 Violence Against Women Formula Grants 16.588 99V-0243R 2,430 Violence Against Women Formula Grants 16.588 01 V-0232 37,141 39,571 Department of Transportation: Iowa Department of Transportation: Highway Planning and Construction 20.205 STP-U-3715(618)- -70-52 1,535,953 Federal Transit-Capital Investment Grants 20.500 IA-03-0079-371-97 29,360 Federal Transit-Capital Investment Grants 20.500 IA-03-0083-371-98 24,065 53,425 Iowa Department of Transportation and Johnson County Council of Governments: State Planning and Research 20.515 01 MPO-JCCOG 109,707 Total indirect 1,893,072 Total $12,74~297 See notes to the Schedule of Expenditures of Federal Awards. 118 CITY OF IOWA CITY, IOWA NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30, 2002 NOTE 1. BASIS OF PRESENTATION The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the City of Iowa City, Iowa, and is presented in conformity with the modified accrual basis of accounting. The information on this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the general purpose f'mancial statements. NOTE 2. SUBRECIPIENTS Of the federal expenditures presented in the schedule, the City of Iowa City, Iowa, provided federal awards to subrecipients as follows: Federal Amount Provided Program Title CFDA Number to Subrecipients Community Development Block Grants/ Entitlement Grants 14.218 $ 557,289 Emergency Shelter Grants Program 14.231 100,400 HOME h~vestment Partnerships Program 14.239 637,181 119 CITY OF IOWA CITY, IOWA SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2002 Part I: Summar~ of the Indepcndcnt Auditor's Results: (a) An unqualified opinion was issued on the financial statements. (b) No reportable conditions in internal control over f'mancial reporting were identified. (c) The audit did not disclose any non-compliance which is material to the f'mancial statements. (d) No reportable conditions in internal control over the major program were identified. (e) An unqualified opinion was issued on compliance with requirements applicable to the major program. (f) The audit did not disclose any audit f'mdings which are required to be reported in accordance with Office of Management and Budget Circular A- 133, Section. 510(a). (g) The major program was CFDA 14.871 - Section 8 Housing Choice Vouchers. (h) The dollar threshold used to distinguish between Type A and Type B programs was $382,269. (i) The City of Iowa City, Iowa, did qualify as a low-risk auditee. Part II: Other Findings Related to Statutory Reporting: II-A-02 Official Depositories A resolution naming official depositories has been approved by the City. The maximum deposit amounts stated in the resolution were not exceeded during the year ended June 30, 2002. lI-B-02 Certified Budget - Disbursements during the year ended June 30, 2002, did not exceed the amounts budgeted. II-C-02 Questionable Expenditures - We noted no expenditures that we believe may fail to meet the requirements of public purpose as def'med in an Attorney General's opinion dated April 25, 1979. II-D-02 Travel Expense - No expenditures of City money for travel expenses of spouses of City officials or employees were noted. II-E-02 Business Transactions Business transactions between the City and City officials or employees are detailed as follows: Name, Title, and Transaction Business Connection Description Amount Sally Stutsman, Airport Zoning Supplies $ 1,976 Commission, part owner of Eldon C. Stutsman, Inc. 120 CITY OF IOWA CITY, IOWA SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2002 Part II: Other Findings Related to Statutory Reoortin~: (continued) Name, Title, and Transaction Business Connection Dcscriptinn Amount Thomas Werderitsch, Board of Appeals, Purchase of equipment $ 17,771 owner of Selzer/Werderitsch Construction Jim Swaim, Library Board, Director of Human resoume consulting 65,000 United Action for Youth Dee Vanderhoef, City Council Member, Supplies 6,279 owner of Iowa Book and Supply In accordance with Chapter 362.5(10) of the Code of Iowa, the transactions with Thomas Werderitsch, Jim Swaim, and Dee Vanderhoef do not appear to represent conflicts of interest since they were entered into tba'ough competitive bidding. The transaction with Sally Stutsman may represent a conflict of interest because it was over $1,500 and was not competitively bid. Recommendation - The City should consult legal counsel to determine the disposition of this matter. Response The accounting staff runs a monthly report and checks for conflict of interest transactions; however, since the Sally Stutsman transaction was completed on June 26, it was not detected until after fiscal year end. The City is in the process of implementing a new accounts payable system that will check for conflict of interest transactions at the time of entry. This control measure should stop any future conflict of interest transactions from being processed. This matter has been turned over to the City Attorney's office of disposition. Conclusion Response accepted. II-F-02 Bond Coverage Surety bond coverage of City officials and employees is in accordance with statutory provisions. The amount of coverage should be reviewed annually to insure that the coverage is adequate for current operations. II-G-02 Council Minutes No transactions were found that we believe should have been approved in the Council minutes but were not. II-H-02 Deposits and Investments No instances of non-compliance with the deposit and investment provisions of Chapter 12B and Chapter 12C of the Code of Iowa and the City's investment policy were noted. I1-1-02 Revenue Bonds We noted no instances of non-compliance with the provisions of the City's revenue bond resolutions. 121 122 From Council Member, Wilburn (added late to 1/23 packet) EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS YOUR REGIONAL PLANNING AGENCY MEMORANDUM DATE: January 22, 2003 . , TO: ECICOG Board of Directors FROM: Doug Elliott, Executive Director SUBJECT: Annual Meeting - Thursday, January 30, 2003 The ECICOG Board of Directors will meet at 1:00 p.m., on Thursday, January 30, 20~.3, at the ECICOG offices. This will also serve as the annual meeting, and appropriate item~ halve been added to the agenda. Item 2.0 Routine Matters: Financial statements for the month 'of-December are enclosed. Item 3.1 Chairperson's Report: Ghairperson Brown appointed a nominating committee at the November meeting including Ed Raber, Dennis Hansen, and Jim Houser. The nominating committee met in December (minutes enclosed), and will present the following slate of officers for 2003 for the board's consideration: Chairperson &.Ed Brown, Mayor, City of Washington Vice Chairperson - Lu Barron, Linn County Supervisor Secretary/Treasurer - David Vermedahl, Benton County Superv~so.r_ On behalf of the board, I'd like to welcome Ric Gerard, Io~va County Supervisor, as a hew member of the board Of directo,rs. At this writing, some counties have yet to notify us of appointments. Item 3.3 DireCtor's Report: As required each year a resolution naming the official depgsitbry for ECICOG's funds is enclosed for your consideration. Also, the executive committee did not take action on the agency's new Disaster Recovery Plan du.ring their December meeting. The Plan is encloSed for your c~nsider~ition. Items 3.4, 3.5, 3.6, 3.7 & 3.8 Community Development, Housing, Circuit Rider, & Solid Waste Reports: Staff reports are enclosed. OVER 108'Third Street SE, Suite 300 Cedar Rapids, Iowox.52401 319-365-9941 FAX 319-365-9981 www. ia.net/'-ecicog Next Meeting January 22, 2003 Page 2 Item 3.8 Transportation Report: A staffreport is enclosed. Also, representatives of the Federal Highway Administration and IDOT met with ECICOG staff the afternoon of January 21, 2003, for a Regional Planning Affiliation review. Staffwill provide a preliminary report at the board meeting. Item 4.0 Committee Reports: 4.1 Executive Committee Report: The Executive Committee met in lieu of the full board on December 30, 2002. Minutes from the meeting are enclosed. 4.2 Personnel Committee Report: The ECICOG Personnel Committee met on December 11, 2002 to conduct the executive director's performance review, and to deliberate the proposed salary plan for FY 2004. Minutes from the meeting are enclosed. Also, the committee's recommendations for the salary plan are reflected in the proposed budget. 4.3 Budget Committee Report: The ECICOG Budget Committee met on December 20, 2002, and is presenting the enclosed proposed agency budget for FY 2004. Minutes from the meeting are enclosed. 4.5 Solid Waste TAC: Minutes from the most recent meeting are enclosed. Please review the remainder of the enclosed materials, and contact us if you have questions prior to the meeting on the 30th. Enc. East Central Iowa Council o, f Governments Board Meeting Notice 1:00 P.M. January 30, 2003 East Central Iowa Council of Governments 108 Third Street SE, Suite 300 Cedar Rapids, Iowa TEL 365-9941 FAX 365-9981 pages 1.0 CALL TO ORDER · 1 Recognition of Alternates .2 Public Discussion .3 Approval of Agenda 2.0 ROUTINE MATTERS 1-4 .1 Approval of Minutes (November 28, 2002) 5-12 .2 Preceding Month's Budget Reports/Balance Sheets 3.0 AGENCY REPORTS 13 .1 Chairperson's Report · Nominating Committee Report .2 Board Members' Reports 14-16 .3 Director's Report · Disaster Recovery Plan · Depository Resolution 17-18 .4 Community Development Report 19-21 .5 Housing Report 22-23 .6 Circuit Rider Report 24 .7 Solid Waste Report 25 .8 Transportation Report 4.0 COMMITTEE REPORTS 26 .1 Executive Committee · Approval of December Minutes 27-29 .2 Personnel Committee · Executive Director Performance Review · FY04 Salary Plan 30-31 .3 Budget Committee · FY04 Agency Budget .4 Transit Operators Group 32-33 .5 Solid Waste Technical Advisory Committee .6 Ad Hoc Committee Reports 34-36 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM 6.0 OLD BUSINESS · 1 Approval of Expenditures 7.0 NEW BUSINESS 8.0 NEXT MEETING: February 27, 2003 ECICOG is the Region 10 planning agency serving local governments in the counties of Benton, Iowa, Johnson, Jones, Linn, and Washington. MINUTES . East Central Iowa Council of Governments Board Meeting 2:00 p.m. - November 26, 2002 Coralville City Hall, 1512 7t~ Street MEMBERS PRESENT Ed Brown-Mayor of Washington Dawn Pettengill-Mayor of Mt. Auburn Ross Wilburn-lowa City City Council Charlie Montross-lowa County Supervisor Pat Harney-Johnson County Supervisor Larry Wilson-Johnson County Citizen Bob Stout-Washington County Supervisor Henry Herwig-Coralville City Council Rod Straub-lowa County Supervisor Gary Edwards-Iowa County Citizen Dennis Hansen-Jones County Citizen Aaron Chittenden-Jones County Citizen Ed Raber- Washington County Citizen · Ann Hearn-Linn County Citizen Don Magdefrau-Benton County Citizen MEMBERS ABSENT Tom Tjelmeland-Mayor of Ely Leo Cook-Jones County Supervisor David Vermedahl-Benton County Supervisor Wade Wagner-Cedar Rapids Commissioner Lu Barron-Linn County Supervisor .lames Houser-Linn County Supervisor ALTERNATES PRESENT - None OTHER'S PRESENT Larry Pump from Larry Pump, CPA STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant Jennifer Ryan-Planner Marie DeVries-Solid Waste Planner Tracey Mulcahey - Grants Administrator Catherine Hankey-Circuit Rider Lisa Treharne-Planner Lisa-Marie Garlich-Planner Mary Rump-IT/TransportationPlanner Robyn Jacobson- Transit Administrator Chad Sands-Planner 1.0 CALL TO ORDER The meeting was called to order by Chairperson, Ed Brown at 2:10 p.m. .1 Recognition of Alternates - None .2 Public Discussion - None .3 Approval of Agenda M/S/C (Hansen/Herwig) to approve the agenda. All ayes. 2.0 ROUTINE MATTERS .1 Approval of Minutes (October 31, 2002) M/S/C (Heam/Raber) to approve the minutes as written. All ayes: .2 Preceding Month's Budget Reports/Balance Sheets Elliott gave an overview of the October financial statements. He told the board he closed on the GRO House in Monticello on October 30. (Stranb joined the meeting at this time.) M~S/C (Wilbum/Harney) to receive and file the October financial statements for audit. All ayes. 3.0 AGENCY REPORTS .1 Chairperson's Report Larry Pump from Larry Pump, CPA presented the fiscal year 2002 audit report to the board. M/S/C (Stout/Montross) to accept the audit report. All ayes. Brown appointed Raber, Houser, and Hansen to a nominating committee to present a slate of officers at the January meeting. .2 Board Members' Reports - None .3 Director's Report Elliott gave an overview of the legislative open house to be held following the board meeting. He handed out a list of legislative priorities for discussion (attached). The board agreed to have Elliott speak on these three issues. .4 Community Development Report Brown asked the status of the Crawfordsville sewer project. Mulcahay said that an extension was granted until October 2003. .5 Housing Report Pettengill asked if Benton County Downpayment Assistance was still available. Mulcahey said there is still money available to help two applicants. She encouraged board members to have potential applicants contact her. Stout asked about the City of Wellman's rehab program. Garlich stated three applicants have applied for funding. Raber asked if Washington applied for FHLB funds. Mulcahey noted they had but award notification has not been received. Johnson County also applied for the funds. Elliott told the board instead of contracting with HACAP for the inspection of rehab for the City of Wellman, they are contracting with the COG in Burlington. .6 Circuit Rider Report Hankey told the board she has contacted the Cities of Rolfe, Fonda, and Pomeroy and has discussed possible projects with each city. Wilburn asked the status of the trails projects listed in the board packet. Hankey gave an overview of the trails projects. .7 Solid Waste Report DeVries told the board the recycling evaluation project is complete and on November 6a and 7a presentations were made by the consultants. Ryan told the board she will be writing a Solid Waste Alternatives Grant on behalf of Benton County and all the cities within the county. If funded, the grant would assist with recycling bin purchases and recycling education. The DNR agreed to allow the submittal of one application instead of an application for each city and an application for the county. An amount of $20,000 per community will be included in the application. Edwards asked if other small communities were interested in the grant. Ryan stated she had not been contacted by anyone else to date. .8 Transportation Report Rump referred to pages 14-15 of the board packet and gave an overview of the Iowa Transit ITS Deployment Plan. Discussion followed. Staff recommendations were included in the board packet. Rump referred to page 20 of the board packet, a draft Transit ITS Deployment Plan Letter of Interest. Discussion followed. M/S/C (Edwards/Herwig) to allow the chair to sign the Transit ITS Deployment Plan Letter of Interest. All ayes. Edwards asked about list of applications on page 16 of the board packet. Rump stated on December 18~h, the TAC will meet to discuss the applications listed and make a formal recommendation to the policy committee. Jacobson stated the TOG has recommended a request by Iowa County Transportation for yellow page advertising in the Hansen Directory be approved by the ECICOG board. The funds would come from the regional transit account. M/S/C (Pettengill/Raber) to advertise in the Hansen Directory and to pay for the advertising from the regional transit account. All ayes. 4.0 COMMITTEE REPORTS .1 Executive Committee The executive committee will meet on December 30% time to be announced. .2 Personnel Committee The personnel committee will meet on December 172 at 3:00 p.m. A folder was circulated for executive director. performance reviews. .3 Budget Committee The budget committee will meet sometime after the personnel committee meeting to review a draft budget for fiscal year 2004. .4 'fransit Operator's Group - None .5 Solid Waste Technical Advisory Committee - None .6 Ad Hoc Committee Reports Heam noted the Transit Services Review Committee met before the board meeting. The comnnttee reviewed the request on pages 21-22 of the board packet. The committee recommends the board provide favorable review of the request. M/S/C (Hansen/Magdefrau) to accept the request with favorable review and no comment. All ayes. 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM M/S/C (Raber/Wilbum) to approve all Intergovernmental Reviews with a favorable review. All ayes. 6.0 OLD BUSINESS .1 Approval of Expenditures M/S/C 0tansen/Herwig) to approve payment of expenditures. All ayes. 7.0 NEW BUSINESS Brown presented certificates of appreciation to board members who have terms expiring at the end of the year. Members receiving certificates were Straub, Montross, Herwig, Cook, Ban:on, Tjelmeland, and Stout. 8.0 NEXT MEETING: January 30, 2003 Full Board The meeting adjourned at 3:20 p.m. David Vermedahl, Secretary/Treasurer January 30, 2003 Date 3 EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS LEGISLATIVE PRIORITIES (for discussion purposes, November 26, 2002) ENCOURAGE COOPERATIVE APPROACHES TO LAND USE PLANNING Encouraging regional and multi-jurisdictional approaches to land use planning is a practical way to ensure local control while providing the comprehensive land use strategy Iowa's changing landscape requires. The State of Iowa should provide incentives for coordinated planning among local governments, and utilize regional planning agencies to facilitate these processes. ECICOG is currently assisting Liun County in formulating citY/County Strategic Growth Plans between the county and its incorporated places. Ttfis process is projected to be completed over four years, and will result in fringe area agreements between the county and each city. To provide incentive and enhance ownership in the process, Linn County has agreed to reimburse each city for one half the cost of the local planning documents. MAINTAIN STATE SUPPORT FOR PUBLIC TRANSIT As with most state programs, Iowa's public transit systems sustained significant reductions in state funding during fiscal years 2002 and 2003. Because State Transit Assistance is derived from the vehicle use tax, it is susceptible to reductions both as a result of economic conditions and legislative action. The State of Iowa should hold State Transit Assistance harmless from further legislative reductions. ECICOG contracts with six local transit agencies to provide public transit service in the six-county region. Reductions in State Transit Assistance directly affect these agencies' ability to provide service to disabled, elderly, and school-age children, as well as thc general public. ENCOURAGE REGIONAL SOLUTIONS TO STATE BUDGET ISSUES As Iowa considers greater financial challenges, the State must continue to look for more efficient and effective methods for distributing and delivering state resources. Since the mid-1960's Iowa's Councils of Governments have provided an effective mechanism for regional cooperation and delivery of service. The State of Iowa should expand utilization of the Councils of Governments as a statewide resource. The role of the Councils of Governments as facilitator and planner has expanded to areas as diverse as workforce development, human resource management, solid waste planning, HAZMAT coordination, joint-purchasing, housing rehabilitation and development, safety training, and GIS and graphic services. The State of Iowa should continue and expand its support of these agencies through partnerships to deliver state resources. 4 Date: January 30, 2003 From: Chad Sands, AICP, Planner Lisa Marie Garlich, Planner Lisa Treharne, Planner Tracey Mulcahey, Grant Administrator Status of Planning Projects Work is nearing completion on the Benton County EMS Response 2020 plan. The plan will be a comprehensive assessment of services, including the preparation of goals and objectives for the direction of the County EMS program. One outcome of this project will be the establishment of a mutual response system within the County. · Work has started on the Bertram/Linn County City/County Strategic Growth Plan (CCSG) and resulting Fringe-Area Agreement between Bertram and Linn County for managing development in the City's fringe area. Work will begin on the Springville/LinnCounty CCSG in February. · The City of Center Junction has begun codifying their City ordinances. Work on this project should finish in March. · Work on the City of Central City's comprehensive plan has begun. A planning committee has been created and a town meeting has been held. Work on the plan is expected to take approximately 8 months. · The Johnson County Hazard Mit. igation Plan was sent to the State hazard mitigation team for review for a second time and has been approved. In addition, staff at Johnson County Planning and Zoning had requested a scope of services and cost proposal from ECICOG for updating the County's Zoning Ordinance. They have approved the proposal, but due to funding considerations, the project will likely start next spring. · Work on the City of Lisbon zoning and subdivision ordinance update has begun. ECICOG staff recently completed the City's comprehensive plan. Work on the ordinances should take approximately 6 months. · Work on the City of Olin Hazard Mitigation Plan is nearing completion. The plan is expected to take 2 months to complete before sending it on to IEMD. · Work has started on the City of Shueyville's ordinance codification project. Shueyville's code committee will likely meet again before the City's Attorney reviews the document. · The City of Springville has requested a scope of services for the completion of a comprehensive plan. Work on the plan would begin this spring. · Work on the City of Walford's comprehensive plan is complete, pending release of 2000 census housing data. · ECICOG is providing site plan and development review services for the Cities of Wellman, Bertram and Shueyville. · Work has started on hazard mitigation plans for the following local governments: Marengo, Monticello and Jones County. · Work has been completed on the following hazard mitigation plans: Coralville, Palo, Newhall and Tiffin. Each plan has been sent to IEMD for final consideration. The City of Wyoming's hazard mitigation plan has been approved by IEMD. Community Development Report January 30, 2003 page 2 Community Development Block Grants and other Grant Programs Projects recently submitted: The following CDBG projects were awarded in March: Iowa County: wastewater treatment Central City: day care Crawfordsville: day care The following full CDBG applications will be sent to IDED for their consideration in December: Benton County: Sanitary Sewer Jones County/Center Junction: wastewater Projects in pre-construction phase: City of Millersburg (sanitary sewer system - total project cost: $924,650; amount awarded: $219,000). Benton County (rural water - total project cost: $3,802,410.10; amount awarded: $600,000). Projects in construction phase: Crawfordsville (CDBG): The condemnation process is complete and construction is scheduled to begin this fall for this sanitary sewer system project. Projects a waiting close out: Vinton (CDBG): Construction is completed on this day care project. The project will be closed out soon. ECICOG Transportation Report Date: January 16, 2003 From: Mary Rump, ITFFransp. Planner Robyn Jacobson, Planner TRANSIT Vehicle Siqna.qe The regional signage project is nearly complete. The final two vehicles were completed in late November, bringing the total number of resigned vehicles to fourteen. Grant Fundin.q for ITS The staff is continuing to work with United Way to develop a proposal for Federal Transit Administration (FTA) funds for ITS. Although there is no deadline for applications, a draft will be available for review by the board by March 2003. Request for Additional Service None. TRANSPORTATION Transit Plan A draft of the updated transit plan will be distributed at the board meeting. The document will be available for public review and comment until March 21, 2003. Please forward any written comments to Mary or Robyn. Draft FY 2004-2006 Transportation Improvement Proqram (TIP) Complete A draft of the FY 2004-2006 TIP is complete. The Policy Committee will consider making it available for public review at its meeting on January 30. The current draft includes the new projects noted below. Applicant FY Project Description Total Cost Federal Request Cedar County 2004 X-64 Resurfacing 2,000,000.00 250,000.00 (revision)* Johnson County 2004 Sand Road PCC 2,100,000.00 1,000,000.00 Pavement Iowa County 2004 L Road 1,925,000.00 286,701.87 EClT/Linn Co. 2004 MD Bus Expansion 125,000.00 100,000.00 LIFTS Marengo 2005 Eastern Avenue - Box 227,680.32 182,144.25 Culvert Washington 2005 W-38 repaving 889,115.19 711,292.15 Federal request will be in addition to $700,000 previously programmed for this project. MINUTES East Central Iowa Council of Governments Executive Committee Meeting Conference Call 10:00 a.m., December 30, 2002 - ECICOG office 108 Third Street SE, Cedar Rapids, Iowa MEMBERS PRESENT Ed Brown-Mayor of Washington Gary Edwards-Iowa County Citizen David Vermedahl-Benton County Supervisor Leo Cook-clones County Supervisor MEMBERS ABSENT Lu Barron-Linn County Supervisor STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant 1.0 CALL TO ORDER The meeting was called to order by Chairperson Brown at 10:04 a.m. .1 Public Discussion - None .2 Approval of Agenda M/S/C (Edwards/Vermedahl) to approve the agenda. All ayes. 2.0 ROUTINE MATTERS .1 Preceding Month's Budget Reports/Balance Sheets (Cook joined the meeting at this time.) Elliott gave an overview of the November £mancia! statements. M]S/C (Edwards/Cook) to receive and file the November f'mancial statements for audit. All ayes. 3.0 AGENCY REPORTS .I Chairperson's Report - None .2 Committee Members' Reports - None .3 Director's Report ~ None 4.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM M/S/C (Cook/Edwards) to approve all Intergovernmental Reviews with a favorable review. All ayes. 5.0 OLD BUSINESS .1 Approval of Expenditures MIS/C (Edwards/Vermedahl) to approve payment of expenditures. All ayes. 6.0 NEW BUSINESS - None MIS/C (CookJEdwards) to adjourn the meeting at 10:11 a.m. All ayes. 7.0 NEXT MEETING: January 30, 2003 (full board) David Vermedahl, Secretary/Treasurer January 30, 2003 Date MINUTES East Central Iowa Council of Governments Personnel Committee December 11, 2002 Small Conference Room Linn County Administration Building, Cedar Rapids MEMBERS PRESENT Gary Edwards (chair) - Iowa County Citizen Larry Wilson - Johnson County Citizen Jim Houser - Liun County Supervisor Dennis Hansen - City of Anamosa City Council Don Magdefrau - Benton County Citizen Ed Raber - Washington County Citizen MEMBERS ABSENT None STAFF PRESENT Doug Elliott, Executive Director 1.0 Call to Order Chairperson Edwards called the meeting to order at 3:02 p.m. 2.0 Executive Director Performance Review Raber requested the committee go into executive session, and that Elliott be excused. Elliott left the meeting at this time. At 4:30 p.m., Elliott rejoined the committee. Edwards stated that overall Elliott had received positive reviews from the participating board members. Based on written comments received, however, the personnel committee had identified several challenges for the executive director over the next year. Those included: · Revert to a hard copy newsletter and increase its circulation. The committee felt that the current electronic newsletter was under-utilized. A hard copy letter should be sent to all mayors, city council members, county supervisors, administrators, other elected officials, and others in the region. Elliott said he was surprised, because he had received many positive comments on the newsletter, and that many colleague organizations in the state have since followed suit. Also, the newsletter is currently sent to all cities and counties via email, fax, or hard copy, depending on the local capabilities. Magdefrau commented there was no guarantee that the electronic copy was being shared locally. Wilson suggested that those who prefer an electronic copy should still receive it. Raber stated the committee recognized that printing and mailing expenses would increase as a result of this directive, and that color printing could be eliminated. The committee recognized the quality and value of the newsletter, and felt this would promote better contact with the constituency. · Develop a communication plan. The committee would like the executive director to have more face-to-face contact with constituent communities, especially those that the agency works with on a regular basis. The 27 committee estimated this at twenty communities. Raber felt super-serving these communities would lead to additional work in other communities in the region. The committee requested the plan include a survey method to determine customer satisfaction and to allow clients to provide feedback on ECICOG staff. Raber stated Elliott should have personal involvement with each of the six transit providers. * Develop a strategy for dealing with difficult issues such as the Benton County CDBG. The committee felt the board had not been informed adequately or in a timely manner regarding the status of the Benton County CDBG. Elliott stated he felt this was an issue of protocol, and that any concerns about the status of the Benton County project at this time were speculation. Edwards agreed, and asked that a protocol be presented to the board for its consideration. · Make a presentation to the Board of Directors on the status of the agency strategic plan. The committee discussed the inadequacies of the current performance review process, and that it only allowed an annual update on the agency and the director's progress. Edwards referred to the goals sheet in the review form and the agency strategic plan. Edwards also noted that during their deliberation, the committee discussed the possibility of forming a regional housing authority. He asked Elliott to note this for future reference, though it was not considered in his performance review. 3.0 FY 04Agency Salary Plan Elliott reviewed the proposed salary plan. He noted it included the addition of a Housing Specialist. This position will be presented to the Budget Committee, contingent on adequate funding of housing programs. Raber suggested that if an adequate number of programs are funded, that some staffbe provided agency cell phones. Houser described Linn County's current contract for cell phone service. The salary plan provided to the committee prior to the meeting included an average merit increase of 3%. Elliott distributed an alternative plan for the committee's consideration based on an average increase of 2%. He had prepared this because Edwards had sent him an email prior to the meeting noting concern about a 3% increase. Elliott reminded the committee that all staff members other than the executive director are subject to the merit system. These staff salaries are determined by longevity and performance review at the executive director's discretion. The executive director's salary is established by the board upon recommendation from the personnel committee. If the committee preferred the 2% scenario, it would require that the merit system be changed. Elliott had prepared a draft of a new merit system under the 2% scenario. Houser indicated he would need to leave the meeting soon. The committee asked his preference of the 2% or 3% plan. Houser described the Linn County merit system, and indicated he could support the 3% plan. Houser left the meeting at this time. M/S/C (Raber/Hansen) to approve the salary plan, based on an average merit increase of 3% and as presented to the committee. All ayes. Edwards stated the committee would like to consider the executive director's salary differently this year than in previous years. The committee would propose that 50% ora 3% increase be 28 given on July 1, 2003, and that the remaining 50% be given on January 1, 2004, pending the director's progress on the challenges previously identified by the committee. M/S/C (Raber/Hansen) to approve a 3% increase in the executive director's salary for FY 04, 50% of which is to be provided on July 1, 2003, and the remaining 50% to be given on January 1, 2004, pending the director's progress on the challenges previously identified by the committee. All ayes. The committee adjourned at 5:20 p.m. 29 MINUTES East Central Iowa Council of Governments Budget Committee December 20, 2002 ECICOG Offices Cedar Rapids Members Present Leo Cook, Chair Henry Herwig, Coralvill¢ City Council Member Robert Stout - Washington County Supervisor Dawn Pettengill - Mayor, City of Mt. Auburn Members Absent Tom Tjelmeland, Mayor, City of Ely Charlie Montross - Iowa County Supervisor Staff Present Doug Elliott, Executive Director Mary Rump, Information Technology/Transportation Planner Call to Order Chairperson Jones called the meeting to order at 9:10 a.m., a quorum being present. Review of Proposed FY 2004 Agency Budget Cook requested Elliott present the draft budget to the committee. Elliott noted that the budget as present6d was basically a status quo budget, with the exception of the addition of a housing specialist, pending awards of housing grants in March 2003. For this reason, the budget presented two scenarios: one with the housing specialist position (green columns) and one without (blue colunms). Elliott reviewed the revenues. He noted that COG Assistance had not been included in the budget again for FY 04, (although it was received in FY 03), given the continued uncertainty of the state budget and possible realignment of the Department of Economic Development. No change in assessments is proposed for FY 04. Elliott stated he had met with the Solid Waste Technical Advisory Committee earlier in the month. The TAC would like to pursue a different assessment structure - one that increases the percentage of the assessment that is paid by non-metro counties. Elliott and the TAC agreed to work over the next year to devise a new structure for implementation in FY 05. The committee discussed local solid waste tipping fees and per capita assessments. Elliott proposed that at least three new housing programs would need to be funded in order to support a housing specialist position. Currently, ECICOG contracts with HACAP to provide these services. The committee noted significant payments are made to HACAP each month. Cook requested clarification on the comparisons in the blue and green columns. Elliott stated that in each case the totals column, blue or green, was being compared to the current FY 03 budget. Cook asked if the difference between the blue and green columns was based on one additional home being rehabilitated. Elliott said it was based on one additional program, or an average often more units. The committee asked that additional comparative information be presented in the budget presented to the board. Pass through activities include the first year of a three-year program to implement system-wide ITS with East Central Iowa Transit (ECIT). Mary Rump joined the committee at this time to answer questions regarding equipment, training and personnel needs. This program would only be implemented if adequate funding were received from the State of Iowa and/or the Federal Transit Administration. Rump provided information on the program from a feasibility study commissioned by the IDOT. The study found that the ECIT was one of the regions best poised to implement full ITS technology. The committee reviewed the salary plan, which is based on an average increase of 3% in salaries. The full amount of longevity increases (Allocated Increase) and health insurance costs (Annual Benefits Contribution) had been budgeted. Since actual costs are based on individual employees, they will most likely fall below the budgeted amounts. Cook requested clarification on the allocated increase amount of $11,750. He was unable to arrive at a 3% increase when comparing to the total salaries for FY 03. Elliott said that the executive director and housing specialist salaries would not be included in the equation. Elliott reported that the Personnel Committee was recommending a phased increase for the executive director of 3% spread over two steps -1.5% at July 1 and 1.5% at January 1. However, to be consistent with other budgeting practices, the full amount of the increase is reflected in the salary plan. Pettengill stated that regulations regarding the agency contribution may have changed, and that the agency's plan administrator should know if ECICOG is affected. Elliott explained that given Tracey Mulcahey's recent certification for lead based paint assessment, ECICOG would be providing this service in house, regardless of whether a housing specialist were hired or not. As a result, and increase'of $7,000 in agency insurance costs was budgeted for additional Errors and Omission coverage. Printing and postage costs were increased to reflect the production of a hard-copy newsletter as the Personnel Committee was advising. Elliott explained that other overhead expenses were budgeted based on the average of the last three audited years. Herwig, noting another commitment, asked if there were other items that should be especially highlighted. Elliott felt the most important items had been covered. M/S/C (Herwig/Stout) to present the budget with both options to the ECICOG board, pending the outcome of housing grant decisions in March 2003. All ayes. The committee adjourned at 10:15 a.m. 31 MINUTES EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS Solid Waste Technical Advisory Committee (SWTAC) 1 PM, January 9, 2003 Iowa City Landfill & Recycling Center, Johnson County VOTING MEMBERS PRESENT Iowa Waste Exchange: John Koch, Rick Iowa City/Johnson County: Dave Elias Meyers Tame County: Lyle Brehm BluesterrFLinn County: Teresa Kurtz, Karmin STAFF PRESENT Bradbury Jennifer Ryan Marie DeVries NON-VOTING MEMBERS PRESENT Iowa City/Johnson County: Brad Neumann OTHERS PRESENT Bluestem/Linn County: Floyde Pelkey Dave Long, Midwest Electronic Recovery MINUTES: Minutes from the Decembei~ meeting were approved. CITY/COUNTY/REGION UPDATES County Updates - Iowa City / Johnson County: Elias reported: · Summarized e-waste program application requesting funds to begin collecting electronic waste. · Construction of new cell farther along than anticipated due to weather. · Landfill staff will host a booth at the League of Cities legislative event. · HHM collection center is accepting material from CESQG. · Working on HHM education/promotion plan for 2003. Tama County: No report Bluestem/Linn County: Kurtz reported: · Recent promotion of the Outreach Investment Program has generated several new application requests. · Soliciting corporate sponsors for the Business Recycling Challenge event. · Began a pilot project with Hy-Vee Food Stores to encourage shopping bag reuse and promote durable, canvas bags. Pelkey reported: · Agency is interviewing candidates for the Executive Director position. · Promoting finished compost and re-established marketing account with Hy-Vee Food Stores. · Researching feasibility of marketing compost product at various stages of the process (e.g. large quantities of unfinished material for DOT projects). · Pollution Prevention Center remains busy. Iowa Waste Exchange: Koch reported that he distributed Iowa City Landfill grant brochures to businesses in Johnson County and provided information about business waste generation to the City of Vinton. Meyers distributed a recent success story with Lebeda Mattress. Discussed changes in wood waste and C&D recycling processors within the region. Region -- DNR Grant Applications: · HHM Education Grant: summarized application submitted on behalf of members. · Benton County Recycles: summarized SWAP application submitted on behalf of Benton County and its communities for recycling equipment and education materials. · Organisoil Market Study SWAP application: discussed proposed project and authorized signing the Form E. · Midwest Electronic Recovery SWAP application: presentation from Dave Long and authorized signing the Form E. Ag Bio Power Gasifier SWAP application: discussed proposed project and authorized signing the Form E. · Iowa City E-Waste application: discussed proposed project and authorized signing the Form E. · Benton County Landfill E-Waste application: discussed proposed project and authorized signing the Form E. GRO Project: DeVries reported that staff has submitted two funding applications to expand the GRO program -- a $10,000 application to Home Depot for materials and a $90,000 application to the Strategic Environmental Project Pipeline Foundation. The specs for the Monticello GRO house have been completed and the contractor is scheduled to begin work in February. Staff is soliciting donations of environmentally friendly products and materials from local retailers. ISOSWO participation: Ryan lead discussion about ISOSWO participation and lack of local representation on the ISOSWO Board. The DNR often asks ISOSWO for input about issues affecting all landfills. Consensus was for staff to send ISOSWO meeting/event notices and members will attend as schedules allow. Collection Forum: As a result of the Recycling Evaluation Study, staff has organized an opportunity for municipal collection staff to meet and discuss relevant issues. The first meeting is 1:30 pm, Thursday, Jan. 30 at the Marion Public Library. Automated and semi-automated collection will be the first issue discussed. FYI: - Distributed solid waste assessment memo from Doug - Discussed upcoming Illegal Dumping workshops sponsored by the DNR - Discussed first DNR customer meeting via ICN February 11 - Distributed December ECICOG work activities report Next meeting: 1 PM, February 13, meeting location to be announced. The Gazette Th,~ts , Jan, 9, 20Q3 ,,~B ~ Accolades picked up by recyclers in Marion ' Study: Program excels in savings, efficiency .· .......... ..~ Jeff Vanoumey By Cindy Hadish d Central CRy The Gazette pOU~8 garbage MARION -- A qu/ck look at Into the Marion's garbage trucks might gadmgeside of make residents wonder why they his tmokln bother separating garbage and recy- Marion. c]ables, truck has Closer inspection shows a divider separate that allows city workers to collect compartments both g~rbage and recyclables in one Iix gadmge and shot, keeping the items separated in fhe trucks. The method, apparently, is a good ~ ~tud~ one. ~&owed A recent study showed Marion's cost of garbage and recyclh'~g conec- gadmge and tion *was the lowest Of three cities recycling compared: $38 per household annual- collection was ly. the lowest of Cost per household was $53 in three clues Cedar Rapids and ~47 in ~owa City, compared: $38 the other citie~ included in the study by the East Central Iowa pe~househokl Council of Oovermnents (ECICOG.) ~mnually. -.,: "Their L~'ormat~on proves to us :- : ~ that our one-man trucks, picking up : garbage and recycling ~ one pass, Gazette photo by Jim $1osisrek ~s the mo~t efficient operation you can have," said Tom Newba~ks, and garbage coUect~on, requirL~g bage also set out a recycling bin public service d/rector for Mar~on. workers to make two passe~ through every week. He added that the $38 co~t re- th~ routes. · Forty percent of what city work- £er~d only to collec~on and not Other results ~ the study er~ collect is recyclable~, the h~hest dispo~L showed: rate the consultants bad seen. Both Cedar Rapids aud Iowa City · Almost all -- 98.7 percent -- of use d~erent truck~ for recycUng Mar~on residents who set out gar- · Turn to 3B: Recyc~i~ Gazette photo by Jim Slosiarek Marion city wo~ker Jeff Vanoumey of Central City lifts a recycling bin toward his truck in Marion. The truck has separate compartments for garbage and recyclable materials. Marion has a high percentage of recycling. Recycle: Study conducted by engineering firm · From page lB · In the six months of the , way to get an outside opinion study, drivers wrote 760 viola- of just how our department tions -- 30 percent for over- ~ ¢1 thought it would be was doing, in the eyes of the sized cans; 34 percent for over-a good way to get an citizens," Newbanks said of the weight; ~ percent for no extra tag and t0 percent for garbage outside opinion of just tion,gr°uP'theBeSidesMariongarbagecIPA COmmit.COllec- in recycling bins. how our department was tee is also studying snow re- · ..~.~Gapture" rate, the amount doit[g, in the ey~ of the moval. of ~bage and recycling prop- citgZ~S~/.9~) ECICOG is a public agency erly sorted, was 77 percont~ the that provides plmming and highest of the flume cities stud- TOm Newba~ks, Mari~. technical help to cit./and coma- led. ty governments in Benton,, Ce- : i i , dar, Iowa, Johnson, Jones, The study was done in con- gain citizen involvement in Linll, Tama and Washington junction with another effort by city government. The commit- counties. Mariou residents who make up tees develop performance mea* the Citizen Initiated Perfor- sures for services, such as 1i- The study was COnducted by -. mance Assessment (CIPA)eom- braries and police and free DSM Environmental, a Ver- mittee, departments, mont engineering lam that Marion is one of nine Iowa specializes in garbage/landfill cities using a grant to help "I thought it would be a good issues. Proposed EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS Agency Budget - Fiscal Year 2003-2004 (FY 2004) January 30, 2003 MEMORANDUM DATE: January 22, 2003 TO: ECICOG Board of Directors FROM: Doug Elliott, Executive Director SUBJECT: Proposed FY2004 Agency Budget Attached is the proposed agency budget for fiscal year 2004, including the recommendations of the Personnel and Budget Committees. The proposed budget reflects some changes in staffing and the agency work plan, as compared to the FY 03 budget. As discussed at the November Board meeting, the addition ora housing specialist is included in the budget, as well as implementation of Intelligent Transportation Systems (1TS) technology in the region. These new programs are subject to federal and state funding, and have significant impact on the budget. To delineate that impact, a budget comparison with the housing specialist is provided in the green columns, and a comparison without in the blue columns within the budget document. A specific comparison within the Community Development department is provided in the accompanying schedule. The impact of the ITS program is also shown in a separate schedule. Comparisons below include these two new initiatives. Revenues · Projects a 26.8% increase in total revenues (including pass through activities) the majority of the increase is due to first year implementation costs of ITS State Transit Assistance income is based on the latest projections from the IDOT Federal Transit Administration revenues are unchanged from FY 03 · Projects a 4.2% increase in operating revenues (excluding pass through activities), including the assumption of three additional housing programs being funded in March 03 no increase in the per capita bases for the general, non-metro, and solid waste assessments. Expenses · Projects a 25.3% increase in total agency expenditures (including pass through activities) · Projects an 0.8% increase in operating expenditures (excluding pass through activities) · Includes the Personnel Committee's recommended salary plan, including: a 3% increase for the executive director, based on performance review an average merit increase for all other employees of 3% (range of 0-5%), based on performance review a longevity increase of $425 at each employee's anniversary date, other than the executive director The draft budget includes a 10% increase in the agency's contribution to employee health care costs. An employee is required to participate in an agency-sponsored health insurance plan to receive any benefit. The budgeted benefit allows for the agency to contribute up to $375/month or actual insurance costs, whichever is less, for each employee. For purposes of the proposed budget, the most costly administration of the benefit has been included. Enc. DRAFT FY 2004 PROPOSED BUDGET EAST CENTRAL iOWA COUNCIL OF GOVERNMENTS EXPECTED REVENUES FOR FY2003/2004 Approved Admin. Communit~ Special Regional WITH HOUSING SPECIALIST WITHOUT HOUSING SPECIALIST FY 2003 Services . Deveto~ment Environmental TransportalJon Projects Benefit TOTALS Difference ~/0 Change Total Difference % Change OPERATING REVENUES Federal Funds Grant Administ~alJon 0 0 0 0 0 0 0 0 0 0.0% 0 0 0.0% Ptanning Services 111,055 0 0 0 74,105 30.555 0 104.660_ 6,395, -5.8% 104.660 (6,395) -5.8% Subtotal Federal Funds 111,055 0 0 0 74.105 30,555 0 104.660 (6,395L -5_~°/_o__ _1G4_ .66_0_ ~_6,~395). -5.8% State Funds Grant Adminisb'afion 0 0 0 0 0 0 0 0 0 ~ 0% 0 0 0.0% Planning Services 84.765 0 0 0 60,017 15.275 0 75.292 (9_~7~)_ -11.2% 75.292 (9,473) -11.2% Subtotal State Funds 84.765 0 0 0 60,017 15.275 0 75.292 (9,473) -11 2% 75.292 (9,473) -11.2' Local Funds General Assessment 122.359 0 0 0 0 0 122,359 122.359 0 0.0% 122.359 0 0.0% Non-Metro Assessment 24.397 0 0 0 0 0 24.397 24.397 0 00% 24,397 0 0.0% Solid Waste Assessment 115.811 0 0 $15,811 0 0 0 115.811 0 0.0% 115.811 0 0.0% Grant AdministraSon 205.161 0 255.100 0 0 0 0 255.100 49.939 24.3% 206.000 839 0.4% Planning Services 109,783 0 83.500 14.000 0 15,283 0 112.783 3.000 2.7% 112.783 3.000 2.7% Interest Income 7.200 0 0 0 0 0 2.700 2.700 ~4.500 -62.5% 2.700 (4,500) ~62.5% Subtotal Local Funds 584.711 0 338.600 129.811 0 15.283 149.456 633.150 48.439 8.3% 584.050 (6~_ 1) -0.1% Transfers Administra Uve ,Nloca Uon 0 135.486 (54,291) (26,102) _._ (2_4_, ~88_7 ) (9,958) (20,24~)__ 0 0 00% 0 0 0.0% ~ubtotal Transfers 0 135.486 (54,291) (26,102) (24,887) (9,958) (20,248) 0 0 0.0% 0 0 0.0% rotal Operating Revenues 780.531 135.486 284.309 103,709 109.235 51.155 129,208 813 102 32.571 4.2% 764.002 (16,529) -2.19 ~ of Revenues 16.66% 34,97% 12.75% 13.43% 6.29% 15.89% 100 00% PASS THROUGH REVENUES =ederal Funds 504.720 0 0 0 856.455 0 0 556.455 851.735 69 7% 856.455 351.735 69.7% State Funds 349.404 0 0 0 323.789 0 0 323.789 (25.6151 -73% 323.789 ~25,615) -7.3% Local Funds 65.280 0 0 0 162.000 0 0 162.000 96.720 148 2% 162.000 96,720 148.2% Total Pass Through Revenues 919.404 0 0 0 1.342.244 0 0 1.342.244 422.840 460% 1.342.244 422.840 46.0% TOTAt. AGENCY REVENUE~ 1.699.935 135.486 284,309 103,709 1,451,479 51,155 129,208 2.155,346 455,411 268% 2,106,246 406,311 23.9% Projected FY 2004 Figures DRAFT PROPOSED EXPENDITURES FOR FY 2003/2004 Approved Admin. Community Special Regional WITH HOUSING SPECIALIST WITHOUT HOUSING SPECIALIST Categories/Line Items FY 2003 Services Development Environmental Transporta§on Projects Benefit Total Difference % Chan§e Total Difference % Change OPERATING EXPENDITURES Personnel FT Salades 459,086 47,744 183,143 89,934 85,314 33,207 71,235 510.577 51,491 112% 478,152 19,066 4.2% Interns/PT Salades 0 0 0 0 0 0 0 0 0 0.0% 0 0 0.0% FICA 35,327 3,674 14,093 6,920 6,565 2,555 5,482 39,289 3,962 11.2% 36,794 1,467 4.2% IPERS 28,986 2,939 11,825 5,689 5,423 2,168. 4,419 32,464 3.478 I2.0% 30,341 1,355 4.7% Core Plan 5,544 405 2,700 1,080 1,080 540 675 6,480 936 16.9% 5,940 396 7.1% Agency Contribution 45,012 3,376 22,506 9,002 9,002 4,501 5,627 54,014 9.002 200% 49,514 4,502 10.0% W/C INS. 3,069 259 1,282 630 597 232 423 3,423 354 11.5% 3,196 127 4.1% U/E INS. 205 14 96 38 38 19 24 230 25 12.2% 211 6 2.8% Subtotal Personnel 577,229 58,411 235,645 113,294 108,020 43,223: 87,885 646.477 69.248 12.0% 604,147: 26,918 4.7% (% of total personnel less Ad. Ser.) 0% 40.1% 19.3% 18.4% 7.4% 14.9% 100% Overhead Building Expense 20,640 20,880 20,880 240: 1 2% 20,640 0 0.0% ~./Comm. Insur. 3,500 3,500 7,000 10,500 7.000 200 0% 10,500 7,000 200.0% Accounting/Audits 8,000 8,200 8,200 200 25% 8,200 200 2.5% Advertising/Promotional 700 700 700 0 0 0% 700 0 0.0% Office Supplies 5,770 5,000 5.000 (770) -133% 5,000 (770~ -13.3% Equipment Purchase 14,000 6,000 6.000 (8,000) -57 1% 6,000 (8,000) -57.1% Equipment Maint. 3,400 3,800 3800 400 11 8% 3,800 400 11.8% Telephone/Utilities 15,140 14,000 14,000 (1.140) -75% 14,000 (1,140) -7.5% ~ 4,790 5,300 5.300 510 106% 5.300 510 10.6% Postage 6,050 6,500 6,500. 450 7 4% 6,500 450 7.4% Subtotal overhead 81,990 73,880 7,000 0 0 0 0 80.880 (1,110) -14% 80,640 (1,350) -1.6% Departmental Travel 24,000 725 10,000 2,175 2,175 9,000 1,450 25,525 1.525 6 4% 21,525 (_2,475) -10.3% Travel - Professional Develgpment 7,650 230 3,825 1,148 1,683 0 765 7650 0 00% 7,650 0 0.0°/, EducationfTraining 9,970 250 3,000 1,300 1,300 500 900 7,250 (2,720) -273% 6,250 (3,720) -37~3% Dues/Subscriptions 8,700 1,740 500 400 3,300 200 750 6.890 (1,810) -20 8% 6,890 (1,810~ -20.8% Contracted Sewices 65,014 250 6,000 0 0 0 0 6.250 (58764) -90 4% 36,000 ~ ~4.6% Subtotal Departmental 115,334 3,195 23,325 5,023 8,458 9,700 3,865 53,565 (61769) -536% 78,315 (37,019~ -32.1% Total Operating Expenditures 774,553 135,486 265,970 118,316 116,478 52,923 91,750 780.922 6369 0 8% 763,102 (11,451) -1.5% PASS THROUGH BUDGET Total Pass Through Expenditures 919,404 0 0 0 1,342,244 0 0 1.342 244 422840 46 0% 1,342,24~ 422,840~ -- 4~)% ~TOTALAGENCy EXpENDiTuRES 1,693,957 135,486 265,970 118,316 1,4581722 52,923 9i,750 2 123166 429,209 25 3%_ 2,105,346 411,389 24.3% Departmental Budo~et Balance $5,978 $0 $18,340 ($14,607) ($7,243) .. ~ ~7,459 $32180 $26,202 438 3% $900 '($5,078)-- -8z~:9~/o Transfer in/(out) _ $~0 ~14,_§0_ 7 $7 2,~3 $1,768 ~23,618) 0 A~]ency Budget Balance $5~978 $0 $18~340 ($0) ($0) ($0) $13,841 S32 180 S26,202 4383% $900 ($5,078) -84.9% Projected FY 2004 Figures DRAFT Comparison of Community Development Revenues/Expenses - FY04 With Housing Specialist Without Housing Specialist assumes three funded housin~l pro~lrams - 30 units) (assumes two funded housin9 pro~lrams - 20 units) Revenues Revenues Difference Planning $83,500 Planning $83,500 $0 Other Program Administration $98,800 Other Program Administration $101,800 $3,000 Housing Administration Housing Administration Direct Administration $36,000 Direct Administration $24,000 ($12,000) Inspection Services $45,000 Inspection Services $30,000 ($15,000) Lead Hazard Carrying Costs $51,300 Lead Hazard Carrying Costs $34,200 ($17,100) Indirect Administration $24,000 Indirect Administration $16,000 ($8,000) Total $338,600 Total $289,500 ($49,100) Personnel $235,645 Personnel $193,314 ($42,331) FY 03 Inspection Carryover $6,000 FY 03/04 Inspection $36,000 $30,000 Departmental Expenses $24,325 Departmental Expenses $19,325 ($5,000) Administrative Services $54,291 Administrative Services $43,276 ($11,015) Total $320,261 Total $291,915 ($28,346) (Excess)/Deficit ($18,339) (Excess)/Deficit $2,415 $20,754 Projected FY 2004 Figures DRAFT Schedule of Pass Through Revenues/Expenditures. FY 04 REVENUE Federal ITS $598,400 FTA $183,365 FTA $74,690 Subtotal $856,455 State STA $323,789 Subtotal $323,789 Local ITS $149,600 Vehicles $12,400 Subtotal $162,000 TOTAL $1,342,244 EXPENDITURE ITS $748,000 Vehicles $87,090 Operating $507,154 TOTAL $1,342,244 Projected FY 2004 Figures DRAFT ECICOG ASSESSMENT COMPARISON FOR FY 1999-2004 (proposed) I ECICOG Census Census Rate Rate Rate Rate Rate Rate DIFF DIFF $0.3175 $0.3175 $0.3175 ($) (%) Benton 22,709 25,308 $4,655 $4,882 $7,040 $7,210 $8,035 $8,035 $0 0% !Iowa 14,836 15,671 $3,041 !Johnson $3,190 $4,599 $4,710 $4,976 $4,976 $0 0%! , 99,064 111,813 $20,308 $21,299 $30,710 $31,453 $35,501 $35,501 $0 0% ;,Jones 19,784 20,221 $4,056 $4,254 $6,133 $6,281 $6,420 $6,420 $0 0% iLinn 173,151 191,701 $35,496 $37,227 $53,677 $54,975 $60,865 $60,865 $0 0% iWashington 19,612 20,670 $4,020 $4,217 $6,080 $6,227 $6,563 $6,563 $0 0% i~AL 349,156 385,384 $71,577 $75,069 $108,238 $110,857 $'122,359 $122,359 $0 0% 990 2000 FY 99 FY 2000 FY 2001 FY 2002 FY 200~ F~/'~O0-4 EClCOG Population Population Rate Rate Rate Rate Rate Rate DIFF DIFF. Non-Metro Assessment Served Served $0.125 $0,135 $0.195 $0.1980 $0 1980 $0 1980 ',Benton 22,709 25,308 $2,839 $3,066 $4,428 $4,496 $5,011 $5,011 Iowa $0 0% I Johnson @ 14,836 15,671 $1,855 $2,003 $2,893 $2,938 $3,103 $3,103 $0 0% 20,490 26,240 $2,561 $2,766 $3,996 $4,057 $5,196 $5,196 $0 0% ITM 19,784 20,221 $2,473 $2,671 $3,858 $3,917 $4,004 $4,004 $0 0%' iLinn # 13,631 15,105 $1,704 $1,840 $2,658 $2,699 $2,991 $2,991 $0 0% Washington 19,612 20,670 $2,452 $2,648 $3,824 $3,883 $4,093 $4,093 $0 0% !TOTAL t11,062 123,215 $t3,883 $14,993 $21,657 $2t,990 $24,397 $24,397 $0 O% @ NO TE: Excludes Iowa City, University Heights, and Unicorporated Johnson County. # NOTE: Excludes CedarRapids, Marion, Hiawatha, Robins and Unicorporated Linn County. Projections for FY 2004 DP. AFT iSCENARIO t/1 - Straight per capita distribution , 1990 2000 FY 99 FY O0 FY Ol FY 02 FY 03 FY 04 EC COG Pop. Pop. Rate Rate Rate Rate Rate Rate DIFF DIFF Solid Waste Assessment Served i Served $0.25 $0.27 $0.29 $0.30 $0.30 $0.30 ($) % Benton County Landfill 22,709 25,308 $5,677 $6,131 $6,586 $6,813 $7,592 $7,592 $0 0% owa County Landfill 14,836 15,671 $3,709 $4,006 $4,302 $4,451 $4,701 $4,701 $0 0% !Iowa City Landfill @ 101,830 115,034 $25,458 $27,494 $29,531 $30,549 $34,510 $34,510 $0 0% Jones County Landfill 19,784 20,221 $4,946 $5,342 $5,737 $5,935 $6,066 $6,066 $0 0% Bluestem 173,151 191,701 $43,288 $46,751 $50,214 $51,945 $57,510 $57,510 $0 0% Tama County Landfill 17,419 18,103 $4,355 $4,703 $5,052 $5,226 $5,431 $5,431 $0 0% iTOTAL 349,729 386,038 $87,432 $94,427 $101,421 $104,919 $115,811 $118,811 $0 0% i@ NOTE: Includes Riverside and Kalona. Projections for FY 2004 DP, AFT Proposed Personnel Cost Allocation for FY 2004 East Central Iowa Council of Governments Allocated FY 2003 Allocated FY 2004 Core Benefits Workers Total Position Descript on Salary Increase Salary FICA IPERS Benefits Contribution Comp. U~E Benefits !Executive Director 68,428 2,053 70,481 5,424 4,311 540 4,501 493 19 15,289 $85,770i iAd ministrative Assistant 36,323 425 36,748 2,828 2,372 540 4,501 107 19 10,367 $47,115i Trans/Info Planner 48,718 425 49,143 3,782 3,085 540 4,501 344 19 12,270 $61,413i Transportation Planner 35,746 425 36,171 2,783 2,339 540 4,501 253 19 10,436 $46,607! Solid Waste Coordinator 48,718 425 49,143 3,782 3,085 540 4,501 344 19 12,270 $61,4131 'Soi~d Waste. Planner 40,366 425 40,791 3,139 2,604 540 4,501 286 19 11,089 $51,880i Community Dev. Planner 46,855 425 47,280 3,638 2,977 540 4,501 331 19 12,007 $59,287 Community Dev Planner 33,541 ! 425 33,966 2,614 2,212 540 4,501 238 19 10,124 $44,090i Community Dev. Planner 32,779 425 33,204 2,555 2,168 540 4,501 232 19 10,016 $43 220 Grants Administrator 35,843 ' 425 36,268 2,791 2,344 540 4,501 254 19 10,449 $46 7171 Housing Specialist 32,000 ! 425 32,425 2,495 2,123 540 4,501 227 19 9,906 $42,331 Circuit Rider 32,782 425 33,207 2,555 2,168 540 4,501 232 19 10,016 $43,223 i Subtotal $492,099 $6,728 '~8,--8-~;7 $38,385 $31,788 $6,480 $54,014 $3,341 $230 Unallocated Performance Inc 0 11,750 11,7_~i 904 676 0 0 82 0 1,662 $13,412 Employee Totals $492,09~TM $18,478 $510,577~ $39,289 $32,464 $6,480 $54,014 $3,423 $230 $135,9(~!' $~,~6,~78 intern 0 0 0 t 0 0 0 0 0 0 0 i $0i Totals $492~9__9~ $18,478 $510,5~!."~39,~'~32,4~4 $6,480 $54,014 $3,423 $230 Projections for FY 2004 MINUTES PRELIMINARY/DRAF'i IOWA CITY BOARD OF ADJUSTMENT WEDNESDAY, JANUARY 8, 2003 - 5:00 P.M. CIVIC CENTER - COUNCIL CHAMBERS MEMBERS PRESENT: Mike Paul, Dennis Keitel, Vince Maurer, Carol Alexander MEMBERS ABSENT: Eric Gidal STAFF PRESENT: John Adam, Sarah Holecek OTHERS PRESENT: John Rutherford, Kris Rutherford, Sue Dulek, Peg Raab, Sharon Satterquist CALL TO ORDER: Vice-Chairperson Mike Paul called the meeting to order at 5:00 P.M. ROLL CALL: Keitel, Paul, Maurer, Alexander present. ELECTION OF NEW BOARD CHAIRPERSON: Keitel nominated Mike Paul as the new Board Chairperson. Maurer moved that nominations cease. Keitel seconded. The motion passed 4-0. Maurer nominated Dennis Keitel as the new Board Vice-Chairperson. Alexander seconded. The motion passed 4-0. CONSIDERATION OF THE DECEMBER 11,2002 BOARD MINUTES: Motion: Keitel moved to approve the December 11, 2002 minutes. Maurer seconded. Motion carried 4-0. SPECIAL EXCEPTIONS: EXC02-00024. Public hearing regarding an application submitted by John and Kris Rutherford for a special exception to reduce the side yard setback from five (5') feet to two (2') feet to allow the addition of a garage in the Low-Density, Single-Family (RS-5) zone at 1717 East College Street. Adam stated that the applicants wish to add onto their existing house, and they need a reduction of side setback from 5 feet to 2 feet. He said that the Zoning Ordinance intends to permit the full use and enjoyment of property in a manner that does not intrude upon adjacent property, and that the Board may grant relief from the requirements of the Zoning chapter through a special exception if the action is considered to serve the public interest and is consistent with the intent of the Zoning chapter. Adam said that, in staff's opinion, the unique situation here is that the existing house is situated on the lot such that the garage cannot be attached to the side of the house without removing some of the east side. He said that other houses in the neighborhood have garages set well back on their lots, but the applicants' lot has a peculiar shape that tapers at about a 30° angle towards the back and would cause any structure built there to intrude awkwardly into the backyard space. He said that, in this situation, the impact on the proposed garage and the types of activities associated with it should have a minimal effect on the neighbors. He said that the adjacent back yards touch this lot and the closest any house could come would be 22 feet. He said the existing separation between the buildings is far greater than you would encounter on some other lots. Adam said that if the lot's peculiar shape was it's only unique quality, staff would hesitate to recommend the reduction. However, the lack of impact from reducing the setback requirement, in this case, diminishes that hesitance. Iowa City Board of Adjustment Minutes January 8, 2003 Page 2 Adam said that the practical difficulty in this case is that redesigning the addition so that the garage is partially eclipsed by the existing house, offsetting it behind the house, could cause contact with the back corner of the house when backing out. Adam said the unique shape of the lot makes building elsewhere on the lot an unattractive option. He said that the yard area is substandard to the RS-5 zone, making the maximal preservation of the useable back yard important in this case. Adam stated that approximately 15% of the required side yard would be covered by the garage footprint. Adam said the effect would be minor relative to the neighboring yards. He said this is a fairly large intrusion, but the neighboring properties are not going to be building anywhere near there, unless it would be an accessory structure. Adam said that this use would not increase the population density or affect the use of municipal facilities. He said that staff does not believe there would be a substantial change or detriment to the neighborhood as a result of the exception. He said that the provision of housing for the applicants' automobile could be a visual improvement to the area, and the applicants appear to have made an attempt to de-emphasize the garage by setting it well back on the lot and making it fit in better with the character of the neighborhood. Adam stated that the applicants have no access to an alley. He said they did investigate the possibility of purchasing land from adjoining properties, but those properties are also substandard in size for this zone, so it is not possible for them to increase the non-conformity of those lots. Adam said that fire safety, ventilation, light and privacy are some of the reasons for having setbacks. He said that, because the lot to the east is a corner lot with its front facing eastward, any house built on the neighboring property would have to be set back at least 20 feet from the applicants' lot line. Staff feels that the intent of the setback requirement would be preserved if the special exception were granted. Adam reiterated that staff feels that the reduction of setback would not substantially affect the neighborhood. Therefore, staff recommends that EXC02-00024, an application for a special exception to reduce the required side setback from five feet to two feet for a single-family home in the Low-Density Single-Family zone, provided the reduction applies only to the footprint of the garage as shown in the applicants' site plan file-dated December 12, 2002 by the City Clerk's Office. Public Hearinq Opened John Rutherford identified himself as the applicant and presented himself for questions. Keitel advised that he noticed a grade separation between the property and the lots that back up to it, and asked if Rutherford was planning to install a concrete wall or something. Rutherford said that it has not yet been addressed because he believes the garage is set back almost to the point where the grade levels off, but if it was necessary they would be willing to take care of it. Paul clarified that this issue would come up in the site plan review process. Kris Rutherford identified herself as the applicant. Sue Dulek, 201 Lowell Street, said she lives in one of the propedies adjacent to the applicant's property. She said she is in favor of this application and hopes the Board approves. Peg Raab, 203 Lowell Street, said she lives in an adjacent property, and is in favor of the special exception. She said that they had earlier been in favor of selling three feet of their property to the applicant to help them comply, but due to restrictions in their lot could not go through with that. Sharon Satterquist said she lives directly across from the applicant, and is in favor of this exception. She said she feels it will add to the property value. Public Hearin~l Closed Iowa City Board of Adjustment Minutes January 8, 2003 Page 3 Motion: Maurer moved to approve EXC02-00024, an application for a special exception to reduce the required side setback from five feet to two feet for a single-family home in the Low-Density Single-Family (RS-5) zone, provided the reduction applies only to the footprint of the garage as shown in the applicants' site plan file-dated December 12, 2002 by the City Clerk's Office. The motion was seconded by Keitel. Findings of Fact Keitel said that it appears the interests of justice would be served and all of the other points the Board needs to consider have been satisfied, so he will vote in favor. Paul said he will vote in favor. He said it has been demonstrated that the applicants have met the specific standards for reducing established setbacks. He said that it is a unique situation with practical difficulty, and it is not substantial in relation to the requirement. He stated it will not increase the population density or affect use of municipal facilities, and won't be a substantial change or detriment to the neighborhood. He said there does not seem to be a feasible practical alternative. Paul said that the exception would not be detrimental to or endanger the public health, safety, comfort or general welfare; would not be injurious to the use and enjoyment of other property or impair property values; and will not impede the normal orderly development of the surrounding properties. He said that ingress and egress items have been met, and there are obviously adequate utilities, access roads, drainage and necessary facilities. Maurer said he will vote in favor, and stated it is good to see something practical being applied here. Alexander said she would vote in favor for the reasons stated and based on the statements of the neighbors. The motion passed on a vote of 4-0. OTHER Holecek said that the special exception by David Thompson which was approved on December 11,2002, across from the Hy-Vee store on North Dodge, contained issues with regard to screening and the widening of North Dodge as a planned project. She said that there may have been a mistake of fact with regard to the width of the easement, and that may affect the setback or location of the screening as required in the Board's decision. Holecek said staff met with Mr. Thompson, and would like the Board to make a motion to reconsider so that this item can be placed on the next agenda, if necessary, to consider correction or reconsideration of the decision from 12/11/02. Keitel moved to reconsider the decision made by the Board of Adjustment on December 12, 2002, regarding an application brought by David Thompson. Paul seconded. The motion passed on a vote of 4-0. BOARD OF ADJUSTMENT INFORMATION None. ADJOURNMENT Maurer moved to adjourn, seconded by Keitel. The meeting adjourned at 5:22 PM. Board Chairperson Board Secretary Minutes Submitted By Neana Saylor shared on atynt/pcd/minutes/boa/boa01-08~33 doc DUFT MINUTES PARKS AND RECREATION COMMISSION JANUARY 8, 2003 MEMBERS PRESENT: Kevin Boyd, Toni Cilek, Judith Klink, Nancy Ostregnai, Matt Pacha, Al Stroh, John Westefeld MEMBERS ABSENT: Doug Ginsberg, Craig Gustaveson STAFF PRESENT: Mike Moran, Terry Robinson FORMAL ACTION TAKEN Moved by Boyd, seconded by Westefeld, to approve the December 13~ 2002 minutes as written. Unanimous. Moved by Boyd, seconded by Klink, to approve the Recreation Division Fees and Charges Proposed for FY2004 and Tentative Proposals for FY05 and FY06 as presented. Unanimous. Moved by Boyd, seconded by Stroh, to recommend that the City Council approve funding throuqh G.O. Bonds or other fundinq sources for completion of a parks and recreation master plan, and if unable to find a funding source, to recommend fundin,q throu.qh the parkland acquisition fund, preferably on a payback basis. RECREATION DIVISION FEES AND CHARGES The second draft of the proposed fees and charges for FY04 was included in the packet. At last month's meeting, staff expressed concern that swim pass fees were becoming unaffordable and needed to be restructured. Trueblood stated staff is recommending the following changes: offering a "summer pass" instead of a "3-month" pass that would be good from Memorial Day through Labor Day; reducing the rate of this pass and annual passes; offering monthly passes only during the school year (September-May); changing the current 20 punch card to a 10 punch card and reducing the cost; and increasing the defined family size from four to five, plus reducing the fee for additional family members. For FY05 and FY06 staff is tentatively proposing a rate increase in the daily admission from $2.25 to $2.50. Trueblood noted there typically is an increase in swim passes and punch cards also, but staff is proposing an increase for punch cards only. Boyd stated it was a good plan and should increase sa[es. He felt it was important to inform the public about the reduction; Westefeld agreed, suggesting a press release. Truebiood noted once the proposal is presented to the City Council it may generate a full-scale article, and if not, staff would do a press release. Other possibilities would be to utilize the summer brochure cover and displaying posters at the pools. Moved by Boyd, seconded by Klink, to approve the Recreation Division Fees and Charqes Proposed for FY2004 and Tentative Prooosals for FY05 and FY06 as oresented. Unanimous. Pacha commended staff on being able to maintain its self-imposed "40 percent rule" (to generate appreximately 40% of the Division's budget from non-property tax revenues). FY04 BUDGET UPDATE Trueblood reviewed the proposed FY04-FY06 Financial Plan as recommended by the City Manager. All budgets are recommended for approval as submitted, with the following exceptions: Central Business District's request for an additional Maintenance Worker I.; Forestry's request for an additional Maintenance Worker I and a $35,000 capital outlay request; a $4,600 capital outlay item Parks and Recreation Commission January 8, 2003 Page 2 of 4 for the Cemetery Division; Park Division's requests for an additional Maintenance Worker il, a Natural Areas Specialist, and two capital outlay items; and some capital outlay items for the Recreation Division. With respect to the CIP budget, Trueblood reported on the following "park-related" projects being recommended for funding: in FY03 City Park Pool Filtration System and South Sycamore Trail and Landscaping; in FY04 Iowa River Power Dam, Meadow Street Bridge and Trail Connection and Riparian Restoration - Peninsula and Waterworks Park; in FY05 Miller-Orchard Park; and over the next three years, the Waterworks Park and Butler House Trail Head Project. With respect to the Waterworks trails, Boyd asked if the trail would be connected to the County trail going out Dubuque Street. Trueblood stated there are plans to construct a small parking lot near the bridge for park users, with a trail connecting each. Staff is also looking into the cost to hang a pedestrian crossing immediately to the west of the existing street bridge so it could be separated from the street and used for trail purposes, Truebtood noted the three CIP annual improvement projects that pertain to parks and recreation intra city biking, open space land acquisition, and parks maintenance/improvement. Several citywide CIP projects have been put on the unfunded list. Truebtood stated the proposed budget will be submitted to the City Council for their action. Regarding the operating budget, Trueblood indicated he felt the department fared fairly welt, with the exception of additional personnel. He noted it has been staffs practice to remove snow from the hard-surfaced trails, but due to the increase in the number of trails and the lack of additional staff, staff will be prioritizing areas for snow removal. Staff also met with the Public Works Department, the Parking Division and the City Manager to discuss snow removal responsibilities. The Parking Division will be contracting out snow removal of areas immediately adjacent to the parking ramps and lots, areas previously cleared by the Parks Division. PARKS AND RECREATION MASTER PLAN Pacha stated he would like to move forward with completion of a master plan in order to bring together numerous visions into a concrete plan. Trueblood stated the City Manager is supportive of a master plan if staff can find funding. He noted the excess funds in the Recreation Center Pool Project are no longer available. Trueblood stated he and Pacha discussed using the parkland acquisition fund to finance it, possibly on a payback basis, The Commission could formulate a recommendation that this is a high priority to the extent that it is willing to use parkland acquisition funds, if another source of funding cannot be obtained. He noted the City Manager and City Council are hesitant to use GO Bonds for the operating budget. The amount of $40,000 was budgeted in FY01, but was lost due to budget reductions. This cost was based on an estimate received from a consultant, but it did not include a community-wide survey as part of the process. Recently staff has had discussions with two other consultants who feel the inclusion of a survey is an important component; this, along with inflation would drive the cost up to at least $60,000. A Request for Proposal (RFP) would be developed and sent out to several firms. Pacha asked if the RFP could include detailed information, such as the expected number of community meetings; Trueblood stated staff could delineate the requirements. Boyd stated he wanted the City Council to determine if other possible funding is available. He felt the Commission should go before the City Council letting them know this is the Commission's top priority, and that it will work with them to find a funding source. Stroh noted his observation when he came on the Commission and the Parkland Acquisition came under attack, the Commission was very protective of it for acquisition needs. Things have changed in the ensuing period and the City has Parks and Recreation Commission January 8, 2003 Page 3 of 4 more land than it can handle. A~so, there is a lack of staff and acquisition needs have not surfaced. He stated he did not object to using the PLA fund, and he felt it would give a good sense of direction and provide support for some capital projects that might emerge from this process. Walz felt the Commission could make a case of parks and recreation as an economic development issue in that parks and trails are important to a city that is trying to attract people and businesses. Westefe~d stated a master plan ties things together in a very systematic way to what the public wants, and it would make an impact on a lot of different areas. Trueblood stated it would at least give guidelines as to where parkland is needed, how to develop it, and facilities needed. Westefeld stated it is an opportunity to find out what the citizens of Iowa City want. Stroh stated the methodology needs to be incorporated into the Neighborhood Open Space Plan; Boyd noted the district plans should be incorporated also. Trueblood suggested that this be the focal point of the discussion at the Commission's meeting with the City Council on January 27. Moved by Boyd, seconded by Stroh~ to recommend that the City Council approve funding through G.O. Bonds or other funding sources for completion of a parks and recreation master plant and if unable to find a fundinq source, to recommend funding through the parkland acquisition fund, preferably on a oavback basis. Trueblood stated he would collaborate with Pacha to draft a memo to the City Manager and City Council regarding this matter. COMMISSION TIME Boyd indicated he was asked about the Pheasant Hilt Park playground equipment, which is getting old and needs to be replaced. Robinson stated staff removed equipment and has not replaced all of it. The park is on the list to receive some new equipment this spring. Trueblood stated people should call staff if they have a concern or would like to see a certain type of equipment, because this is largely how staff develops its list of playground equipment needs. Ostrognai wondered how much it would cost to build smaller swimming pools instead of larger water parks. Trueblood cited some of the problems are two smaller pools are more expensive than one large pool to operate and are more difficult to staff. Moran also noted health code restrictions. Westefeld stated he continues to hear positive comments about the trails in City Park and also the Skate Park. Klink stated she is on the Johnson County Heritage Trust, which meets once every two months. Next month she will distribute a copy of their new brochure. She noted the department has worked with this group on projects in the past; i.e., Ryerson's Woods and Sand Prairie. She also expressed her hope that the master plan would address sensitive areas to help prevent future disasters, such as the recent sand prairie property. Walz stated she walks in Hickory Hill every day and is amazed on how many more people are using the park. She also noted her appreciation for the addition of the mutt mitt dispensers. She noted there is a part of the trail that has become inaccessible due to a downed tree. Trueblood asked when anyone sees problems like this that they call staff so it could be taken care of right away. CHAIR'S REPORT Pacha asked if the Commission was amenable to moving next month's meeting to Thursday, Parks and Recreation Comnnssion January 8, 2003 Page 4 of 4 February 13; the Commission as a whole agreed. At next month's meeting, members will be asked to consider becoming a member of the Parks and Recreation Foundation. DIRECTOR'S REPORT Trueblood reported on the following: Skate Park. Staff received its first complaint from an employee at the Mayflower Dormitory. They would like the city to build a restroom, because the kids are using their facilities, and install lights so the kids will quit coming over to skate on their steps after dark. He indicated we would consider putting in a porta-potty, but there are no plans at this time to light the Skate Park for night skating. Hickory Hill Park. A contractor, PCI, has been hired to make some improvements and modifications in problem areas; Robinson stated work has already begun. Board and Commission/City Council Session. This has been set for Monday, January 27. ADJOURNMENT The meeting adjourned at 6:35 p.m.