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HomeMy WebLinkAbout1979-11-06 Info PacketM City of Iowa City MEMORANDUM OATS: November 2, 1979 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule November 5, 1979 Monda 1:30 - 5:00 P.M. 1:30 P.M. - Council agenda, Council time, and Council committee reports 2:00 P.M. - Spruce Street Drainage - Public Works 2:30 P.M. - University of Iowa Basketball Arena - Randy Bezanson 3:15 P.M. - Ralston Creek Watershed Stormwater Management Plan - Public Works 4:00 P.M. - Sidewalk Snow Removal Program - Mike Kucharzak 4:30 P.M. - Executive Session - Collective Bargaining November 6 1979 7uesda 7:30 P.M. - Regular Council Meeting - Council Chambers November 12, 1979 Mondav 1:30 - 5:00 P.M. 1:30 P.M. - Council agenda, Council time, and Council committee reports 2:00 P.M. - Block 64 Parking Ramp - Public Works 3:00 P.M. - Labor Protective Provisions in City Contracts - City Attorney 3:30 P.M. - Discuss process for evaluation of City Manager November 13, 1979 7--1 7:30 P.M. - Regular Council Meeting - Council Chambers PENDING ITEMS Northside Study Area Transportation Study Discuss Major City Projects Streetscape Phase II -B Volunteer Assistance Program - Slide Presentation Plaza Maintenance and Snow Removal Airport Commission Funding Request Undergrounding of Services in CBD Appointments to the Riverfront Commission, Board of Appeals, Board of Electrical Examiners and Appeals, Board of Examiners of Plumbers, Senior Center Commission, Housing Commission, and Board of Adjustment (December 4) Appointments to the Resources Conservation Commission, Committee on Community Needs, Board of Adjustment, and Human Rights Commission (December 11) FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES City of Iowa City MEMORANDUM Date: November 2, 1979 To: City Council From: Dick Plastino Re: Council Referra 0 tober 29, 1979 - Service Building Modulars In the FY80 budget the City Council authorized $62,500 renovation of the street/sanitation building. to complete Currently, Public Works is letting bids on the electrical, heating/ ventilating/air conditioning, and plumbing portions of the building. The electrical work consists of hooking into the existing service panel and running electricity to the remaining five modulars. The heating/ ventilating/air conditioning work consists of reinstalling three of the existing furnaces and air conditioning units and running new duct work through the modulars. The plumbing work consists of all potable water and waste piping. The cost estimate for each of these contracts is $10,000 - $12,000. Public Works would be happy to present additional details on these contracts at an informal meeting. bdw4/9 cc: Modular Renovation - 5 units Frank Farmer MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES i I i i e City of Iowa City MEMORANDUM Date: November 2, 1979 To: City Council From: Dick Plastino Re: Council Referra 0 tober 29, 1979 - Service Building Modulars In the FY80 budget the City Council authorized $62,500 renovation of the street/sanitation building. to complete Currently, Public Works is letting bids on the electrical, heating/ ventilating/air conditioning, and plumbing portions of the building. The electrical work consists of hooking into the existing service panel and running electricity to the remaining five modulars. The heating/ ventilating/air conditioning work consists of reinstalling three of the existing furnaces and air conditioning units and running new duct work through the modulars. The plumbing work consists of all potable water and waste piping. The cost estimate for each of these contracts is $10,000 - $12,000. Public Works would be happy to present additional details on these contracts at an informal meeting. bdw4/9 cc: Modular Renovation - 5 units Frank Farmer MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES I `'City of Iowa,, NCit. MOR O DU — Date: November 1, 1979 To: City Council From: Richard Plastino, Director of Public Works Re: Signs for Business District Parking and Through Traffic Since completion of the downtown mall, interest has been expressed in installing some signs on Dubuque Street north of the business district to route through traffic around the business district and route customers to the City parking lots. Attached :is a.proposed scheme for accomplishing this. This particular scheme should be reviewed by the City Council. If it is adequate, the City should forward it to the Chamber of Commerce for their comments. After receiving their comments, Public Works will meet with the Chamber and work out compromises if necessary and bring a final plan to the City Council. cc: Jim Brachtel bc4/3 3H MICROFILMED BY JORM MICROLA13 CEDAR RAPIDS -DES MOINES ao9� i i i 3 II. ('E4,.t,',tc NM,.kCr sr yj �w:,• vu �i )iFl1aOF I F r nnr� k.l M Q% xuwUtrull"S yG t,p4yRilKl lL ffupmdElrzl� 9A Is Kos 7a %E WI1P11:. 00 H4EEIJ SOPPOk I4U 1lkOJA SIl LI A,- POLES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES C "-,) City of Iowa Ci. MEMORAND-U Date: October 26, 1979 To: City Council From: Richard J. Plastino, Director of Public Works Re: Article Regarding Iowa City's Capital Improvement Prog am During the next several weeks the City Council will be looking at several construction projects that will be funded during the next five years. The attached articles hit the nail on the head and you may enjoy reading them as you get ready to address the capital improvements program. bc5/5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 9073 I x 1 ry4 Y 1� ii li 1 y i �.i i "-,) City of Iowa Ci. MEMORAND-U Date: October 26, 1979 To: City Council From: Richard J. Plastino, Director of Public Works Re: Article Regarding Iowa City's Capital Improvement Prog am During the next several weeks the City Council will be looking at several construction projects that will be funded during the next five years. The attached articles hit the nail on the head and you may enjoy reading them as you get ready to address the capital improvements program. bc5/5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 9073 i Do federal grants fol ce cities to build the wrong things`? Many of America's older cities have very serious problems with their physical plant—rapidly deteriorating sewers, water lines bridges, roads, housing. Yet because federal funds may be available for building a sewage Plant. the water pollution control facility may get built—rather than a more vitally needed water. supply tunnel or housing project. How and why do such distortions in a city's true capital needs com about? What can be done to achieve a better meshing between a city's true capital needs and federal grants? GENE DALLAIRE Associate Editor I CML ENGINEERING i LETS TAKE A LOOK at a situation in New York City that is not unheard of in Other older American cities as well. The city is currently in the process of constructing a .! massive municipal sewage plant on the Upper West Side of Manhattan. This Plant is being built on a manmade plat- form extending out over the Hudson Riv- There are millions in federal n funds available for New York City to build a huge sewage plant that's not really needed, but not a dime available to finish constructing a vitally needed ivater.tunnel. it c1,. By the tittle this plant is completed in the late 198O5, more than S 1.5 billion will j' have been spent on this one secondary treatment plant alone! As for the source of the funds to build [his plant, 75K. come from the federal government, 12.5`.1, from the state government, and 12.5,1, from city miters. Memshile, the city hos been scratch- ing :around for some dollars to complete the construction ora huge tunnel to carry water into the city from sources north of Manhattan. Some engineers here have argued strongly that this so-called Third Water Tunnel is desperately needed. Why so? Presently, almost all of NYC's water supply is carried into the city by two massive water tunncls, located in rock 200 to 800 It beneath the ground. Thesc tunnels are quite old (completed in 1917 and 1936) and no one knows for sure what condition they're in. There is a need to shut down each of these tunnels, one it a time, and inspect and repair them. But this can only be done after the e Third Water Tunnel is completed and carrYing water. Here's a sobering fact: should either of NYC's existing water tunncls fail, half of Ncw York City would be without water! What would be the consequences of such an event? lie"' would the city fight fires? The city's millions cook, shower, cie.? And how many months, even years, would it take to restore service? What w would be the economic impact on the r city? What would happen to one of NYC's most vital economic enterprises, tourism? It doesn't take much imagina- tion to realize that the impact of a "water blackout" would dwarf that of NYC's "power blackout" of several years ago. What it the project is never built? Curiously, there arc literally millions of dollars of federal funds available to help the city build the North River sew- I age plant (and other treatment facilities) but not a dime of federal mone-v to build I the vitally needed Third 11'mcr Tunnel. Docs this make sense? Is it an intelligent ( Policy for NYC to press ahead with 1 building the North River sewage plan[ while letting the Third Water Tunnel lan- guish? b To answer That question, let its ask: what benefits will the building of each of ci those projects bring? What would be the ti consequences of not building the proj• p ects? Concerning the building of the ba North River sewage plant, if the project is never completed, it will mean that rate so sewage from the West Side of Manhattan will continue to be discharged raw into Ci the massive Hudson River—as it has it)been for many decades. Such discharges ex appear to do no great harm to the receiv. are ing waters. For the massive dilution the Ri MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IlolilEs Hudson waters provide allows organic uasic to be converted by'aerobic bacteria to harmless carbon dioxide and svaler— without causing a serious depiction in the oxtgen dissolved in the receiving waters. If the project is never built, the ... oil would certainly not be catastrophic. In- dccd, the Ncw York public is scarcely aware of the project. And few, if any, citizen groups are applying pressure to get the project completed. Math model studies show that completion of a full. secondary treatment plant won't signifi. cantly increase the ILvel of dissolved oxy. gen in the receiving waters. In a nutshell, if this $1.5 billion plus sewage plant is How does Congress decide to spend n, dollars on pollution control, n, on mass transit etc.? Usuahy, it's politics rather than rational analysis of needs, top- down rather than bottom-up planning. never built, few in the New York arca will be able to sense the difference. Yet can the same be said for the Third Waicr Tunnel? If that tunnel is not built, I here is the vcp red possibility that one of the existing water tunnels will fail, cut- ing off the water supply for millions of New Porkers for many months. Whereas he consequence of not building the North River setsngc plant is quite minor, he consequence of not building the Third \later Tunnel could be catastrophic. Why an urgent project got the back urner Is (his, then, not an absurd situation --a ly spending many millions on a rola- vely low -priority project but having to ut a truly urgent project on the back artier because it hasn't got the money? Why is New York doing this and why ch a topsy-turvy siumtion? It comes about because Ne" w York Vs capital-int-estmcnt priorities, like lice of sonic other cities, arc to some tent determined by whnl jederul grants available. ror instance, the North ver plant is being built not because it is October 1979 Civil Engineering -ASCE 79 Some say Congress will never agree to non -categorical grants to the major cities. For such, they claim, would rob Congress and state and federal bureaucrats of much of their power. They want to decide what's spent and where. reallyneeded. Rather. it's being built because Cnneress, in 1972, decided that all annmmnities in the LIS.- regardless of their size or spccial circumstances — had to have a nuni,num of secondary BEST DOCUMENT trr.a:mcnl Congress made that a Nw Ao alflucnt ones, w:ner 1,AYMPLAM ID tequovincnt :rad did not alloy for agtsid he that c�,nnnuro •s nun" pressine prob. crmion of the cost vs. the hcnehi of spo lent. )'el Ilicre :tic 'ghcr omnnunuwe . gibe +saler pollution rfgund pngrcis. :unong dorm New York ON. ++here And it umhurircd many billion, in fedcral ++alcr pollution is far duan the Iia of pri. in Tics to help const t net f i.e.. it pay 7 i',; of ority problems, the construction costs) these pollution Perhaps +se should at Icusl aSk the control acilitics. quccliun: Buss docs Congress come to Such decisions, though, arc the out. dccidc that the L'..S. should spend n, bit. growth of counnineesand subcommittees lion un water pullution control, n_ billion in Congress that specialize in air and uu mass transit, it, billion on highways. n, water pollution. They arc focu.ud in on billion on bausine. etc." Is that ptotess a environmental affairs onl% And, there. rational unel Is it the hest pesibir oa% to fore. such matters as water pollution con. ecc than federal grants do in fact corre- trol may take on an imporuuxc greater spood to the true real-+surld needs of than what it acivalls deserrs. And, no American cities? doubt. in some connounities, especially More often than not, it appears that s:'a tale of three vestmenipriorities. Fdr firing local_ streets is'a.l dinornonsin Philadclphia s capital in-"subnut a cdl-thouyhC fiat ogaol m-"matier vestment Ptak At bast (hats the,;: vestmud plan. Fact -rate, caps tal in ging fc, opimon of-Philadelphia'city planner fve5unem plan: Federal review of the ; arteria RayBcdnhr6yk But fesays therci's errul plan `Lump -sum grants from:-. dn•ert; r. mayor. cI.iiception - Philadelphia is Congress to carryout the plan Feder'="; .budget }pending far too much en u;itcr pelta "al momtoririg,lo sec federal funds me used I[ lion control.:far lea little en houctng::,bcmg spent,in ccord',with: the plan ine fun sing for token income; "every'small for•thii'licmendous Invest-` Congress' -and- federal ,and slate E ' `meat in water pollution control facili. rcaucmeics of much of their power. tio. But that. the money could b cell'.. For inany-years Philadelphia,h <r sperl in housink since so: much of it is', fought hard, says Bcdoarczyk, to ha u `shabby tad inadequate ;y `. fcdual gnats, stint directly to I y- ,;,.Y et, some planncra polnl outthat if "'city rather" -.`than ftrs('deloun the cities had their way. they would through, the :cumbersotne 'state .b ,att ays place. water. pollution control rea icracy ,.Such' would cuk icd tar :-- near the liollan of their priority 6d::,: speed projcds; simplify things. Fig i� For such investments benefit not city _:'now; only Iwo types of federal gran residents. but ,those in downstruani'.'come directly to the cit: water poll 'cuminumlics +' t - (;A7 }� w=<. .lion coalrol, funds; and: commum Ir "c' s += z -rr ' a de+elo mcnt^block' raims`0r'. a .s Pa s bl?m gratis politically.° '�r ri i lyput'alo, liz drinkinggwataf'p(znt firsI PI tl dcity clphia ip'mncr'dna Bcrc• Turning now? to of it (hal city zyk grecs with ibc b sic It pothcsts of issiStant. director of program min ' this article: namely that the best, way Ned Baude; feek strongly,thaf fedcr for- Cangreis';-fo decide how mach grant programs 'and •regulations 80 Civil Engineering -ASCE October 1979 , MICROFILMED By JORM MICROLAB [FOAB RAPIOS•:1L' 'rol:l[s crl grants for re highways, Buffalo noney. from-.Its's :These diverted fun come up with the' - Is for he:Isfor the federal re I ti,rc ority t ies sting. nd ,city didn t have to neccpf the fedcml '• •!� &tcnal grants But rather than lose 'I 'fhe federal funds, the city changed its VprioriI ics oo.road repair -° 'i'Yet a mord m telling ez aple of cis i sic lorGons snrczapital needsbroueht on by f;i,lederal'granB' and regulations rclales f'. :�'to Buffalo'i.dnnkm •.rater: treatment '' S `•`plant Built in 1912 this plant Is des peraldy In. Me of modcrmretmn -, nuv pumps'.vahcs' Cie. For arum critical components such aiahu the. •-. ,city has no backup Ircplaccmcntt'a uaticn�lhal makes Baudo qui" te-ner•', nous. Failure of one of thew,valves ,.could reiuli.-in substantial pressure, ;loss throughout the _Bu f ale dislribu tion system;,;., ,•;, ;. r? There are. no.fedcril'grnnts mad, .'.,'•' + able for; upgrading the, water plane ,Wand the city has so far been unable to _ f scrape iogcthc6he`.f6nds•a1 the local Icsel. But, in,themran6me; t he federal ; EPA hasbeen pressuring: the sty_ to, -, .. •j stop dumpingAlte ilum'sludge from;,: i tIt' e drinking water plant, into the Nta 1i a I "gra Rise r'somelhtng BWit has been"i j ( doing for.rnany dccndcs. According to Baudo, the city will , now ht -c to sp•nd $S million of its j scarce aipital funds foconsiruct three { +.:lagoons to accommodate this water 1,1 "plant sludge; It would .make much r • 7i such Crmgres,ionad decisions are the product less of rational analysis of needs than of political pre,sures, and of plan- ning from the lop down rather than from the bottom up. Let's he a til ale more npvci fic. \lany of the older American cities have %cry seri- ous problems with Ihcir phlslcal plant or infrastructure These cities arc faced with serious deterioration of their bridges, sewers, waler mains, roads, subways, parks, housing, and other aspects of their physical plant. It is a most vexing situa- lion: for although the needs arc great. the dollars available for refurbishing the in- frastructure are few. Accordingly, it is imperative that every dime that is spent -be it from the federal, ,late, or local government -be well spent. It is important that the money be spent nn the most pressing capiud needs - and not merely on projects those constriction will fullfill sons bit reaucrt is decree. I n a word, with many cities in such plwr phs:s. ical shape, the most urgent task is to find a ss'ay to spend the: limited capital invest. ment dollars in a ray that achieves the most good- —to get the most bang for the buck. Gelling the most bang lar the buck Does our present system of federal eat. egorical grants (i.e. grants earmarked for it specific purlxrsc--c.g. highways. tater AVAILABLLL pollution control. etc.) achieve this goal of getting the moot bang for the buck? I'olilics aside, it's at least possible to imagine --on paper an approach that unuld insure scute dollars are spent in the most effective manner. For instance, one could start by sin- gling out the 25 cities in the U.S. that lame the u'urst physical -plant problems. Planners. engineers, public officials, vari- ous public interest groups in a given city could then knock their heads together to draft a really first-rate capital investment plan for refurbishing their physical plant. At the present time. very feu cities have a good handle on the extent of their decay problem—let alone a well -thought-out plan to do something about the problem. Such a quality capital investment plan could explain not only what a city needs and must do %%hen --bol also u hsit tants to do it. Congress could single out, say. 25 cities to be recipients of federal nun-cate- guriarl infrastructure grants. And it could mandate that before a city could receive any of these grams, it would first hive to think out a realh first-rate capital investment plan. A federal agency could be set up to accept or reject the capital investment plan, and to insure that infra- structure federal grants are spent in accord with the federally approved plan. Such an approach would help to insure that all public funds—federal, state, lo - Here's the best way for Congress to help America's aging cities: single out the 25 worst cities; require each to draw up a first rate capital investment plan; make lump - sum grants available to these cities for rebuilding infrastructure; monitor. cal arc spent in accordance with a city's true capital needs. It would constitute bottom up planning—rather than top down. That is, the amount to be spent on bridges vs. highways vs. pollution control VS. housing, etc, would be determined by adding up the true needs of each of the 25 titles. This would be a logical stay of deciding on priorities at the national level. Right now, the relative priorities of bridges vs. pollution control, etc. at the national level seems determined more by arbitrary po- lilleal whim—than by logical analysis of local needs This whimsical national tap- proach to the cities' infrastructure prob- Ieuts may be politically expedient --per- haps even polilically inevitable. But, more importantly, it is also a very emran:agent approach, one the U.S. can scarcely afford. 0 DOCUMENT.. October 1979 Civil Engineering -ASCE 81 AV AI LAP. Li',' MICROFILMED BY JORM MICROLAB C(DAR RAPIDS•DC; tdDlrlFS Marlin Lang Eckardt C. Beck Federation head warns about costs; EPA's Beck wields compliance stick. Rigid effluent standards slammed by WPCF chief In a strongly worded address at la week's 52nd annual meeting of the Wate Pollution Control Federation (1v'PCF ouigning president Martin Lang made last ditch appeal for a shift in. the clean water program away from technology based controls to the "classic engineering and scientific approach" of cost-effective -treatment tailored to the needs of receiv- ing waters. Lang, president of Camp Dresser & McKee, Inc.'s management consulting division, told some of the more than 9,000 persons at the Houston meeting that taxpayers could save billions of dollars if treatment needs were matched with local water quality conditions. Ile referred in the Carter administra- tion's call for a review of costs and bene- fits of environmental regulations as they pertain to energy decisions and added, This energy crisis also should compel revision of EPA's administration of the Clean Water Act, which has largely been a simplistic fiat for a uniformly high degree of treatment everywhere." Slow change. A few "portents of change" are apparent now, Lang said. He pointed to the restraint imposed by Congress on the Environmental Protec- tion Agency (EPA) "to deter the prolifera. tion of energy-imensive, expensive ad- vanced wastewater treatment facilities, selected apparently with no regard for the needs of tale receiving stream." Lang also noted that Clean Water Act amendments provide for waivers of secondary treat. merit requirements for remain coastal communities. And he praised EPA's shift toward abating toxic pollutants That pose direct health hazards. las 14 ENR OnnlKr IR, 1979 On other fronts, Lang warned th r without increased attention to nonpoi ), sources of pollution, public disillusion a ment with the program could result i situations where all of the gram money i - spent to remove only a fraction of the tela pollutant load on a lake or a river. Il e noted that municipal sewer rates have increased greatly as a result of treatment system operation costs and added, "Most communities are still not aware of the onerous obligations they will have to assume for industrial waste surveillance and administrative control, particularly under the new pretreatment regula. tions." EPA's response to Lang's call was to remind federation members of the prob. lems associated with water quality -based controls, to announce a beefed up enforcement strategy aimed at muncipali. ties and to call for patience until the construction grant dollars invested in new treatment plants begin to show results. Administrative problems. Tim S. Stuart, chief of EPA's water monitoring branch, noted that early federal legisla- tion based on water quality standards posed a number of administrative prob. lems. Among therm, the law was vague, it applied to only about 15% of the nation's waters, it was nearly unenforceable, and because of a lack of uniform, minimum effluent standards, dischargers could not be regulated equally. This "encouraged slopping around by industry;" he said. Under the 1972 amendments to the Water Pollution Control Act, states were required to develop water quality stan- dards and apply them for discharge Permits if technology-based controls were r._, stringent. But "the water quality cork done for permits and construction grants lends to vary considerably from state to state," Stuart said. To illustrate this point, he cited results of EPA's review of advanrcd treatment projects in which inadequate water qualityjustification was a major reason for not approving over 25 Of the 48 projects analyzed. Stuart said that EPA is strengthening its staff support for development of scientifically sound water quality analyses. EPA's new stick. Addressing other mailers, Eckardt C. Beck, former EPA Region Il administrator and designated to be the assistant administrator of water and waste management at EPA, told tvPCF members that a key to achieving clean seater goals is municipal compliance with discharge permits.' He announced a new enforcement strategy in which all major treatment plants will be classified according to several criteria including funding eligibil- at it), and impacts on receiving waters. All nt noncomplying plants will be put on - specific schedules for meeting discharge It permit requirements. Some will be s granted extensions, others will get admin - I istrative orders setting forth specific dead. Ile lines and, in worst cases, some municipal e polluters will be referred to the Justice Department for prosecution. "We are finally learning how to coordinate the stick with the carrot," Beck said. The impact on the quality of water of existing programs has not been dramatic, EPA administrator Douglas hl. Castle told N'PCF members. Monitoring data between 1974 and 1978 shoe no substantial change in the concentrations of conven. tional pollutants in the nation's waters, he said. But Castle added that in a study of 24 cities where monitoring data go back to 1968, coliformlevels dropped in 18, remained the same in two and increased in four. He also mentioned specific insiances—the Willimantic River in Con- necticut, the Calumet River in Chicago and Lake Erie, among them—where dramatic .water quality improvements have been made. Castle also made the point that, as of last March, only 5,276 projects costing 51.7 billion had been completed under the construction grants program. Another 10,582, costing $19 billion, remain to be Completed. "As those plants come on line, we will start to sec a dramatic accelera. tion in the rate of cleanup—both in the data and the water," he said. The nation- al pollution control battle will be won gradually, he said, "fiat that quiet victory may well be the most important any nation has ever won'. �•_ �__ � �_ _. �.�-rte MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES _. I M , ■ City of Iowa CN, MEMORANDUM Date: October 29, 1979 To: City Council From: Richard Plastino, Director of Public Works Re: Snow Removal At the October 16 Council meeting a request was made for an update on the snow removal program. Most of the program will be similar to last year's. Those similarities will be listed. There are a few differences and these will also be listed. Items in snow removal program similar to last year: 1. Streets will be plowed and sanded in the following order: a) arterial streets, b) bus route streets, c) collector streets and d) residential streets. 2. Salting and sanding will be used in snow falls of less than 4". After 4" of accumulation, plowing will occur. (The 4" figure is not hard and fast; the Street Superintendent uses his discretion to determine if plowing should begin earlier based on weather forecasts) 3. The City will again use a professional forecasting service. 4. The Street Division will be set up in two teams. These two teams will alternate sanding and plowing duties on 12 hour shifts. 5. The Equipment Division will again stockpile a large parts inventory for snow removal equipment. Rear end parts and several entire rear end assemblies will be stocked for winter use. 6. The Iowa City Airport will plow its own runways as a primary effort. Backup service will be provided by the Street Division after all City streets are plowed and sanded. 7. Snow from the downtown area will be hauled away and stockpiled at the old City landfill. Changes in snow removal procedures: 1. Alleys will be plowed in snowfalls of greater than 4" after residential streets have been done. 2. During the weekends last year we maintained seven employees on call. We did not provide any type of vehicle as called for in the union MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES Ab 9V 2 contract because of the problems with that many vehicles going out all over the county. This year we were able to negotiate a contract amendment with the union. This will have to be accepted by Council. In return for union employees providing their own vehicles, we proposed paying them approximately 3 hours of additional pay each week for use of their vehicle. In return the employee will be on standby not only on weekends but after hours during the week. This will be of an immense benefit to our snow removal program at a very reasonable cost. 3. All Public Works divisions must provide two employees upon call by the Street Department. These two employees from each division will aid in snow plowing during massive snow storms where the Street Division becomes physically exhausted. 4. The City will rent two front-end loaders. Last year the City rented motor graders which proved to be extremely unreliable and mechanically deficient. The two front-end loaders are brand new units. 5. The City is negotiating an agreement with a private firm in town which owns a snow blower to plow and load all City parking lots. For snowfalls of less than 4" the Street Division would still plow parking lots and in snowfalls of greater than 4" the private firm would be notified. This will allow the Street Division to concentrate on clearing the downtown streets and to use our snow blower where heavy drifting problems occur. 6. The salt -sand mixture will be mixed at a maximum of three parts sand to one part salt until approximately 300 tons of salt are left in the stockpile. At that time the remainder of the salt will be used only to keep the sand pile from freezing and no further salt will be applied. As the Council may know, no further salt will be available after the existing salt pile is gone. f Council may be interested in a few of my observations on snow removal in Iowa City. 1. Because of our highly transitory population, public information programs have been only moderately successful. We will continue to issue the standard press releases however. 2. We find a large percentage of our citizens refuse to properly prepare their cars for winter weather. A very high percentage continue to believe that radial tires are a satisfactory substitute for snow i tires. This is not the case. f i 3. The first few snow storms of the year will cause more public concern i than more severe storms later in the year. This is simply a matter of people becoming used to driving in snow and accepting the fact i that winter has arrived. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIMES 3 4. The Iowa City Street Division is well prepared for this winter. This does not mean, however, that all streets will always be open. I find that a small percentage of our citizens become extremely agitated if their personal mobility is decreased for any period of time. Depending upon the severity of winter conditions there will be times when nature takes command of the transportation system in Iowa City. Some individuals believe that mankind's technology should be in control all of the time. This has never been true in the past and this coming winter will certainly be no exception. bj/sp cc: Bud Stockman s t t i i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES City of Iowa City MEMORANDUM Date: November 1, 1979 To: Honorable Mayor and City Council From: Roger Tinklenberg, Energy Program Coordinator Re: Housing Code Storm Door and Window Provision 1. Storm doors and windows will save over 40% of the heat loss through the doors and windows at Town & Campus Apartments. (The savings are even greater for doors and windows which are not weather stripped at all.) 2. The Resources Conservation Commission recommended to the City Council that: a. The storm door and window provision in the Code is effective as writteli. The provision is precise and yet allows for alternatives. b. There are other alternatives possible based on equivalency. Alternatives which would satisfy the Code must have an insulation value and an air infiltration rate equal to or better than that of a double -hung casement window with a storm window (or a wooden door with a storm door). One alternative suggested was to add thermal drapes to the windows and additional weatherstripping to the doors. These measures are not equivalent to the measures identified in the Code. The thermal drapes would need to be completely sealed around all four sides, be impervious to air and moisture movement, and be left in place 24 hours per day to be equivalent to storm windows. Additional weatherstripping around the doors would not satisfy the Code requirements because it deals only with the air infiltration part of door heat loss. The conduction of heat through the door is also a significant factor. C. Storm doors and windows are cost effective most of the Lime. They are always end effective. It cannot be ,guaranteed that storm doors and windows will be cost effective every time. that would need to be done on a case-by-case basis. d. My report to the Housing Board of Appeals is accurate with the exception of the air infiltration rate used for the metal clad insulated doors. The correct rate is lower than the one that I used. This means that the energy and money savings for metal clad insulated doors is even better than those shown in the report. 205 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES 2 3. The RCC did not make a specific recommendation concerning the question of whether to keep the storm door and window provision in the Code or not, because they assumed that the provision would be retained. However, it is safe to interpret from their discussion and recommendations that they are in favor of the provision remaining in the Code on the basis of energy conservation reasons. 4. The subject of my case study, Town & Campus Apartments, was in many ways a "worst case" situation for several reasons: a. The cost of the capital improvement funds for the average home owner would be lower than the 18% cost of Town & Campus' capital funds; b. The $0.25 per therm (100,000 BTUs) of natural gas used in the calculations should now be $0.29 per therm which means even greater dollar savings; C. I assumed Town & Campus Apartments' furnaces are 70% efficient even though furnace efficiency ranges from 50-70%; d. The savings for metal clad insulated doors are even better than those shown in the report because the correct air infiltration rate is even lower than the one that I used. All of this means that, for the average home, storm doors and windows would be even more cost effective. In conclusion, the storm door and window provision in the Housing Code is a good provision and should be retained. cc: City Manager Assistant City Manager Terry Steinbach Resources Conservation Commission bj4/2-3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES City of Iowa City MEMORANDUM DATE: November 2, 1979 TO: City Council FROM: Dennis R. Kraft, Director of Planning F, Program Development RE: Housing Information Pamphlet Attached is a copy of the Housing Information Pamphlet which has been prepared by the Department of Planning and Program Development in conjunction with the Iowa City Housing Commission. The Housing Information Pamphlet is an element of the City's Housing Assistance Plan and is designed to serve as an index of housing services available in Iowa City and the surrounding area. Copies of the pamphlet will be available for free distribution at a variety of locations, including the Iowa City Public Library, the Council on Aging, Johnson County Social Services, and the office of the Iowa City Assisted Housing Division. If you have any questions or would like additional copies, please contact Kevin Laverty in the Department of Planning and Program Development, 354-1800 (ext. 324). DRK/ssw Attachment MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i I I I r I I - x s I � f iI i y t r i L� �I i i City of Iowa City MEMORANDUM DATE: November 2, 1979 TO: City Council FROM: Dennis R. Kraft, Director of Planning F, Program Development RE: Housing Information Pamphlet Attached is a copy of the Housing Information Pamphlet which has been prepared by the Department of Planning and Program Development in conjunction with the Iowa City Housing Commission. The Housing Information Pamphlet is an element of the City's Housing Assistance Plan and is designed to serve as an index of housing services available in Iowa City and the surrounding area. Copies of the pamphlet will be available for free distribution at a variety of locations, including the Iowa City Public Library, the Council on Aging, Johnson County Social Services, and the office of the Iowa City Assisted Housing Division. If you have any questions or would like additional copies, please contact Kevin Laverty in the Department of Planning and Program Development, 354-1800 (ext. 324). DRK/ssw Attachment MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS-DES IIOIMES ^icannua,;, a• JORM MICROLAR JORM MICROLAR JORM MICROLAB JORM MICROLAB JORM MICROLAR -.E = : -, ., JORM MICROLAB � ! ` l } l 1 4rrv. •. we f "- .. rc a 4 01 1-1 88 0 c :3 S ��- ') 46 D C c E oc E c 03 ID 0 cl 0 C J-0 0 E \/) ƒ » c' E;E ' a 0 c xq LD c L:) a) '5 0 e2%%¢§ 48 -1,- cp a) a) ED U) -o 9.a) c d;i� c., T 3: c odo -a 0 0 *;- -0 0 0 .9 0 C:3 or- ZO a'o)) '0 LL 2§j/2 ) g 3� a) 0 cc) :3 0 To a) t. a) t=om 6 ui a) U) 9z. .2.2 0 *Fj >-0 0 1>3 'C t2 p - aj za) c.) (53 a) CL , E a—) U E a) a) 0 a) o -c'o a) L) — .5 -r- C >. C) uj 08 D -6 '- ;5: 0 —0 .) 0 a z Op� 0) Cc: a C. - a) d 0 Z c- 8D U C: 0 z 0m) a a) 2.0 0 E zr_ 0 tet 5 a) E c 0 12�o E o E �o /§k 0) . c 2a mc._, JORM MICROLAB CEDAR RAPIDS -DES MOINES Clio lilt t. i 1 I 1 i'. �i City of Iowa Citi MEMORANDUM I� WE: November 1, 1979 { TO: Mayor and City Council FROM: Dennis R. Kraft, Director, Dept. of Planning & Program Development NUJ+ RE: Small Cities Project �J A neighborhood meeting for the Lower Ralston Creek neighborhood was held on October 17, 1979 to provide information to residents ! and property owners concerning acquisition and relocation required for the project. A summary of the staff presentation and of questions and concerns expressed by residents and property owners is attached for your information. If you have any questions please contact Mike Flaherty. I i 1 •r , l i 3 i I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110INES a I City of Iowa CI MEMORANDUM Date: October 22; 1979 To: Small Cities File (Citizen Participation) From: Michael Flaherty, Planner/Program Analyst Re: Neighborhood Meeting A neighborhood meeting for the Lower Ralston Creek/Small Cities Neighbor- hood was held on Wednesday, October 17, 1979, at 7:30 p.m. in the National Guard Armory. Staff present: Flaherty, Sandro, Milkman, Knight. CCN Members: Swisher, Johnson. Residents and Property Owners: J. Callahan, M. Blakley, S. Huddleston, P. Quigley, M. Alexander, B. Campion, J. Graham, 1. Foster, M. Jones, C. Jones, J. Gillespie, W. Hieronymus, K. Boggs, D. Busch, P. Cary, T. Leverch, J. Croker, J. Fisher, M. Fisher, D. Petersen, J. Vedepo. This informal meeting was called to discuss the timetable for acquisition of properties required for the Small Cities project and relocation information and procedures. Mike Flaherty opened the meeting with a status report on the project. Flaherty next described the acquisition schedule and required procedures. Susan Sandro explained relocation eligibility, benefits and procedures. A meeting agenda and an outline of the presentation is attached to the memo. Questions and concerns expressed by residents and property owners include the following: Concerning Acquisition: 1. Ron Johnson, 219' E. Benton, asked if property owners could make appointments with the appraiser. John Gillespie, property owner, 311 E. Harrison, stated that this is private property and that the appraiser would have to come at the Property owner's convenience. 2. James Callahan, owner, 900 bk. S. Dubuque, asked if federal regulations required that appraisers be certified. Staff responded that federal regulations do not specify that appraisers be certified, however, the City must have evidence of an appraiser's qualifications. Therefore, City policy requires that certified appraisers be used. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MIMES 2 i 3. Ron Johnson asked if appraisers used for Urban Renewal projects would be used because they are familiar with Iowa City. Staff answered that appraisers involved in Urban Renewal work had been requested to submit proposals on the Small Cities appraisals. 4. Wilfreda Hieronymus, owner, 700 bk. S. Dubuque, asked if the City would pay for appraisals and legal fees of property owners. i Staff responded that the City would pay such expenses only in condemnation cases in which the award exceeded 110 percent of the City's purchase offer. 5. Jim Croker, owner, 201 E. Benton, asked for an explanation of life estates, which will be offered to some owner -occupants. Staff explained that a life estate payment is computed on the age of the owner. The owner would be paid the value of his or her property less an amount deducted for economic rent for the remaining life expectency, of the owner. Staff also explained the details of life i estate arrangements would be worked out by the City's legal staff for ieach individual case. 6. Ron Johnson pointed out that owners whose property was purchased under threat of condemnation would have three years to reinvest without paying taxes on any capital gain. 7. Wilfreda Hieronymus asked if property could be acquired sooner or later than the timetable indicates. Staff replied that the timetable was flexible and that if an owner i requested a change the City would explore that possibility. Inex Foster, owner, 916 S. Dubuque, stated that she would like her i property acquired sooner than indicated on the timetable. Staff will explore that possibility. Concerning Relocation: j 1. John Gillespie asked if comparable housing payments would be based on actual Iowa City sales. I Staff replied that an upper range would be established based on actual sales but that the replacement housing payment would also depend upon the replacement housing actually purchased. 2. Clark Jones, 930 S. Dubuque, asked if replacement housing payments and/or rehab funding would be available outside of Iowa City. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MIMES Li V, 3 Staff responded that relocation assistance was the same for all types, of businesses. 7. David Busch, 223 E. Benton, asked if any loan assistance would be available for those displaced. Staff answered that SBA loans could be available to displaced businesses, but staff was unaware of similar low interest loans available to residents. 8. John Gillespie complimented staff on the excellent quality of the graphics used in the presentation. bdwl/11-142 Attachments: 1. Meeting agenda. 2. Presentation outline. cc: V Meal Berlin, City Manager Acquisition File Relocation File MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Staff responded that if an owner or tenant chose to move outside of Iowa City they would be eligible for replacement housing payments or rental assistance payments, but that it would be based on Iowa City cost or actual cost at the other location, whichever was less. Rehab would be available under some circumstances in Iowa City and might be worked out in another location eligible for CDBG funding. 3. John Gillespie asked if down payment assistance would apply to mobile homes. I Staff did not have an immediate answer, and will research the question. 4. Marlene Blakely, 512 S. Linn, asked if advanced payments would be available, e.g., deposits on a replacement apartment. Staff replied that advanced payments could be worked out on a case-by-case basis as necessary. 5. Denny Petersen, owner, 700 bk. S. Linn, asked if there is an established maximum for actual moving expenses. Staff replied that there is not a maximum, but that all expenses would have to be documented. The City might also request one or more bids prior to a move. 6. John Gillespie asked what benefits would be available for non -retail businesses. Staff responded that relocation assistance was the same for all types, of businesses. 7. David Busch, 223 E. Benton, asked if any loan assistance would be available for those displaced. Staff answered that SBA loans could be available to displaced businesses, but staff was unaware of similar low interest loans available to residents. 8. John Gillespie complimented staff on the excellent quality of the graphics used in the presentation. bdwl/11-142 Attachments: 1. Meeting agenda. 2. Presentation outline. cc: V Meal Berlin, City Manager Acquisition File Relocation File MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Neighborhood meeting concerning the Lower Ralston Creek/Small Cities Project lowa National Guard Armory 925 South Dubuque Street Wednesday, October 17, 1979 - 7:30 P.M. AGENDA 1. Status of Lower Ralston Creek/Small Cities Project. 2. Acquisition timetable. 3. Relocation procedure in relation to acquisition. 4. Who is eligible for relocation benefits. 5. Different types of relocation benefits. A. Help in finding replacement housing. B. Moving expense payrnents. C. Replacement housing payments. D. Payments to businesses. i 1 7 l ' I I ,rte-.... _. __ _. �'^�Y• MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i I l i I I i i I t I f �l i i i i y i• i I � I � I i L Neighborhood meeting concerning the Lower Ralston Creek/Small Cities Project lowa National Guard Armory 925 South Dubuque Street Wednesday, October 17, 1979 - 7:30 P.M. AGENDA 1. Status of Lower Ralston Creek/Small Cities Project. 2. Acquisition timetable. 3. Relocation procedure in relation to acquisition. 4. Who is eligible for relocation benefits. 5. Different types of relocation benefits. A. Help in finding replacement housing. B. Moving expense payrnents. C. Replacement housing payments. D. Payments to businesses. i 1 7 l ' I I ,rte-.... _. __ _. �'^�Y• MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES fa RELOCATION BENEFITS FOR DISPLACED RESIDENTS AND BUSINESSES HELP FROM THE PPD STAFF: i - CONSULTATION DURING ENTIRE RELOCATION PROCESS - UP-TO-DATE LISTINGS OF AVAILABLE SALES AND RENTAL HOUSING AND COMMERCIAL PROPERTIES - REFERRALS TO OTHER AGENCIES FOR ADDITIONAL HELP NLQIIEi FOR MOVING AND REPLACEMENT HOUSING EXPENSES: - MOVING EXPENSE PAYMENTS ACTUAL OR FIXED PAYMENT i - HOUSING PAYMENTS FOR RESIDENTS OWNER -OCCUPANTS TENANTS - PAYMENTS TO B��I1SINESSES I ACTUAL OR T LIEU OFA MOVING PAYMENTS i i 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111E5 i . I i• fa RELOCATION BENEFITS FOR DISPLACED RESIDENTS AND BUSINESSES HELP FROM THE PPD STAFF: i - CONSULTATION DURING ENTIRE RELOCATION PROCESS - UP-TO-DATE LISTINGS OF AVAILABLE SALES AND RENTAL HOUSING AND COMMERCIAL PROPERTIES - REFERRALS TO OTHER AGENCIES FOR ADDITIONAL HELP NLQIIEi FOR MOVING AND REPLACEMENT HOUSING EXPENSES: - MOVING EXPENSE PAYMENTS ACTUAL OR FIXED PAYMENT i - HOUSING PAYMENTS FOR RESIDENTS OWNER -OCCUPANTS TENANTS - PAYMENTS TO B��I1SINESSES I ACTUAL OR T LIEU OFA MOVING PAYMENTS i i 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111E5 i I i I 1 i 1 I i f i i i i i i i i fa RELOCATION BENEFITS FOR DISPLACED RESIDENTS AND BUSINESSES HELP FROM THE PPD STAFF: i - CONSULTATION DURING ENTIRE RELOCATION PROCESS - UP-TO-DATE LISTINGS OF AVAILABLE SALES AND RENTAL HOUSING AND COMMERCIAL PROPERTIES - REFERRALS TO OTHER AGENCIES FOR ADDITIONAL HELP NLQIIEi FOR MOVING AND REPLACEMENT HOUSING EXPENSES: - MOVING EXPENSE PAYMENTS ACTUAL OR FIXED PAYMENT i - HOUSING PAYMENTS FOR RESIDENTS OWNER -OCCUPANTS TENANTS - PAYMENTS TO B��I1SINESSES I ACTUAL OR T LIEU OFA MOVING PAYMENTS i i 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111E5 ■: a �1 MOVING EXPENSE PAYMENIS FOR DISPLACED RESIDENTS YOU MAY CHOOSE: PAYMENT FOR ACTUAL MOVING EY,PENSES - UP TO 50 -MILE LIMIT. - YOU MUST KEEP RECEIPTS AOR CITY CAN PAY MOVERS DIRECTLY IF YOU NOTIFY STAFF IN ADVANCE), OR EiXED_Mo.yING .EX2EN.SE .PAYMEN.T - FROM THE D.O.T,'S "MOVING SCHEDULE" YOU RECEIVE A FIXED $ AMOUNT BASED ON NUMBER OF ROOMS, A RELOCATION ALLOWANCE OF $200.00 TOTAL AMOUNT CANNOT BE MORE THAN $500.00 D.O.T.'S MOVING SCHEDULE 7F OF ROOMS --OCCUPANT OWNS OCCUPANT OWNS FURNITURE „_....... ._ AU__EXC-_jj j:URNITURE 1 $ 75 $ 30 2 140 42_ 3 195 54 4 240 66 5 275 73 6 300 90 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES F EXAMPLES OF MOVING EXPENSE PAYMENTS ACTUAL ; BY MOVER - $350-400 U -HAUL - $25-35 FIXED FROM DOT SCHEDULE - $240 RELOCATION ALLOWANCE - $200 TOTAL FIXED PAYMENT - $440 r r s • r • ► • r r .r • • r r I 3-BFnannm Hnuu !F o,, s. ACTUAL ; f BY MOVER - $675-700 U -HAUL - $50-75 FIXED .FROM DOT SCHEDULE - 1,300 RELOCATION ALLOWANCE - $200 TOTAL FIXED PAYMENT - $500 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES I j I I I 1 E f :L i 3 j I j j EXAMPLES OF MOVING EXPENSE PAYMENTS ACTUAL ; BY MOVER - $350-400 U -HAUL - $25-35 FIXED FROM DOT SCHEDULE - $240 RELOCATION ALLOWANCE - $200 TOTAL FIXED PAYMENT - $440 r r s • r • ► • r r .r • • r r I 3-BFnannm Hnuu !F o,, s. ACTUAL ; f BY MOVER - $675-700 U -HAUL - $50-75 FIXED .FROM DOT SCHEDULE - 1,300 RELOCATION ALLOWANCE - $200 TOTAL FIXED PAYMENT - $500 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES .e, REPLACEMENT HOUSING PAYMENTS OWNER -OCCUPANTS.-O.F..180+ DAYS - MUST HAVE OWNED AND LIVED IN 11011E G MONTHS OR MORE BEFORE CITY'S FIRST WRITTE14 OFFER I TO ACQUIRE; MUST FIND REPLACEMENT HOUSING WITHIN I YEAR AFTER MOVING, THE CITY WILL PAY YOU AN AMOUNT WHICH INCLUDES: • THE DIFFERENCE BETWEEN f -THE. AMOUNT PAID BY THE CITY FOR YOUR HOME -AND EITHER THE COST OF A SIMILAR HOME (AS DETERMINED BY THE CITY) OR j THE ACTUAL COST OF YOUR NEW HOME (WHICHEVER IS LESS), EXAMPLE: THE CITY BUYS YOUR HOME FOR $34,000; � THE CITY DETERMINES THAT A SIMILAR HOME SHOULD COST $40,000, i YOU PURCHASE A NEW HOME FOR $39,000, f i THE CITY PAYS YOU ($39,000-$34,000) $5,000 AIJD • A PAYMENT TO MAKE UP FOR THE INCREASE IN i INTEREST ON YOUR NEW HOME MORTGAGE I AND I , f • LEGAL, CLOSING A14D OTHER RELATED EY,PF:NSI:S, I' ) MAL PAYMENTLLAtjjjQj B OEE_IHAlLQ55.000,. i li { MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOIRES i REPLACEMENT HOUSING PAYMENTS QMER�- 0C..UEAKS QR-IENAN.T-S_QF-3O+_DAY-S - MUST HAVE LIVED IN HOUSE OR APARTMENT 3 MONTHS OR MORE BEFORE CITY'S FIRST WRITTEN OFFER TO ACQUIRE; - MUST FIND REPLACEMENT HOUSING WITHIN I YEAR AFTER MOVING, YOU MAY RECEIVE FROM THE CITY: • DOWN PAYMENT ASSISTANCE CITY PAYS YOU $21000 WILL FiATCH ANOTHER $2,000 ON A DOLLAR FOR DOLLAR BASIS, TOTAL POSSIBLE $4,000 OR • RENTAL ASSISTANCE I THE CITY WILL PAY THE DIFFERENCE BETWEEN - YOUR CURRENT RENT ! AND - EITHER THE AMOUNT NEEDED TO RENT SIMILAR MOUSING (AS DETERMINED BY THE CITY), 4R THE AMOUNT OF RENT YOU WILL BE PAYING IN YOUR NEW HOUSE OR APARTMENT, (WHICHEVER IS LESS), I EXAMPLE: YOU PAY $150/MONTH FOR A 2 -BEDROOM APARTMENT; THE CITY DETERMINES THAT A SIMILAR APAR'IMENI SHOULD COST $250/11ONTH; YOU RENT A NEW APARTMENT FOR $225111UN111, THE CITY PAYS YOU ($225-$150)= $75/M011T11 FOR 48 MONTHS, TOTAL PAID TO YOU BY THE CITY = 9j,fiQQ MAI PAYMENTS CANNOT B-E-10RE.1yAN._t�-q,0-00, FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES PAYMENTS TO BUSINESSES ACTUAL MQYING AND REI ATFDFXPFjiaa - UP TO 50 -MILE LIMIT - BESIDES NORMAL MOVING EXPENSES, PAYMENT MAY COVER: - STORAGE OF PERSONAL PROPERTY - SEARCHING FOR A REPLACEMENT LOCATION (UP TO $500) - ACTUAL DIRECT LOSS OF PERSONAL PROPERTY UNDER CERTAIN CONDITIONS 2AYMFNT IN IIFLI 0F° MOVING EXPEAsES. - IF YOUR BUSINESS WOULD SUFFER A SUBSTANTIAL LOSS OF PATRONAGE BECAUSE OF THE MOVE; AND - IF YOU DO NOT OWN OR OPERATE ANY OTHER SIMILAR BUSINESS; AND - IF YOUR BUSINESS MEETS CERTAIN NET EARNING REQUIREMENTS, YOU MAY QUALIFY FOR "PAYMENT 1N LIEU OF" MOVING EXPENSES. THIS PAYMEld WIl NOI -}� �°{S_JHAN�2,500.AND CANNOT BF MORE THAN YlU'VSV FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M f i CITY OF IOWA CITY (f)WA ('11y I(lwn !)»,lO (31A ;.` A Us(() ) PRESS RELEASE November 2, 1979 Contact: Jim Hencin CDBG Program Coordinator 354-1800, Ext. 313 As work on the City's application for CDBG funds for FY81 proceeds, the Committee on Community Needs wishes to detail some of the achievements of the CDBG program over the past 4; years. All CDBG projects must either principally benefit low and moderate income persons, or aid in the pre- vention or elimination of slums and blight, or meet other community de- velopment needs having a particular urgency. The City of Iowa City has concentrated activities in three areas: (1) Neighborhood improvement - including the "taming" of Ralston Creek, (2) Programs serving the elderly, and handicapped, (3) Completion of downtown redevelopment. Over 6 million dollars have been expended on these Projects to date. Ralston Creek Flood Control Two detention basins are planned for construction on the north and south branches of Ralston Creek in the near future, and the following im- provements to reduce flooding along the creek have already been completed: (1) A storm water detention site by the Iowa -Illinois Gas & Electric Co. headquarters off Lower Muscatine Avenue. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES of D r* -2- (2) Relocation of the Benton Street sewer to permit increased flow. (3) Van Buren Street sewer relocation to decrease creek obstruction. (4) An inverted siphon to improve flow at Iowa Avenue. (5) Widening of two bridges on Muscatine Avenue. (CDBG funds were not j used for this project.) Other major creek improvements are planned with CDBG funds under the "Small Cities" Grant program in the area between Harrison Street and Kirk- wood Avenue. Neighborhood Revitalization In addition to reducing flooding hazards the following programs have contributed to revitalizing Iowa City's older neighborhoods: I (1) Systematic Minimum Housing Code Enforcement. I (2) Housing Rehabilitation through direct grants and loans. (3) Neighborhood site improvements including alley gravelling and paving, tree planting, mini -parks, bus shelters and benches, playground equip- ment and sidewalk repair. Elderly and Handicapped j A variety of projects include: i (1) Purchase of the Old Post Office for a Senior Center. Detailed plans +� for remodelling are now ready. (2) Architectural barrier removal in public buildings and parks (e.g. the Recreation Center, City Park). i fi (3) An extensive curb cut program. I! (4) Parking spaces for the handicapped at public buildings and downtown. I (5) Funding for purchase of a building to house the Nelson Adult Day Care Center for persons with developmental disabilities. rl 7 f , i MICROFILMED BY JORM MICROLAB ' CEDAR RAPIDS•DES MOINES i i -3- Other Programs Other projects funded with CDBG funds include: (1) Energy conservation (solar demonstration projects and infrared photo- graphy to aid in effective home insulation). (2) Essential completion of the downtown redevelopment. (3) Planning activities including a Comprehensive Plan and new draft Zoning Ordinance and draft Bikeways Plan. (4) Funding for the purchase and rehabilitation of a building to house a spouse abuse shelter. Activities during the next program year will be concentrated in the Lower Ralston Creek Neighborhood using CDBG (Small Cities Program) funds. -0- From: Administrative Offices MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 3 i 1 f v I f �r 4 i _ d i -3- Other Programs Other projects funded with CDBG funds include: (1) Energy conservation (solar demonstration projects and infrared photo- graphy to aid in effective home insulation). (2) Essential completion of the downtown redevelopment. (3) Planning activities including a Comprehensive Plan and new draft Zoning Ordinance and draft Bikeways Plan. (4) Funding for the purchase and rehabilitation of a building to house a spouse abuse shelter. Activities during the next program year will be concentrated in the Lower Ralston Creek Neighborhood using CDBG (Small Cities Program) funds. -0- From: Administrative Offices MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 City of Iowa Cif, . MEMORA OUM (/ Date: October 25, 1979 To: Dale Helling, Assistant City Manager From Jim Hencin, CDBG Program Coordinator Re: Status of Spouse Abuse Shelter Irn'nM Dale, the following information should bring you u-to-da'te on the use� Abuse Shelter. Since our initial meeting with Neal, Councilman Erphl, and members of the AAVSA program on October 1, we have had two meetings. Also, as requested by AAVSA, a program description report (copy attached) has been reproduced by this department and sent to all agencies which received the project environmental review record. In the first meeting (October 5), we discussed additional resources for rehabilitating the Spouse Abuse Shelter, as well as what costs might be included in the overall acquisition and rehabilitation budget. Eighty thousand dollars ($80,000) was allocated for this purpose from CDBG funds. There was some discussion of AAVSA's operating fund status; the organization will know more by December 1. A draft contract between the City and AAVSA would be reviewed by November 1. A second meeting was held October 18, at which time an initial draft contract was reviewed. Assistant City Attorney Linda Cook, assisted in this review. AAVSA members will check back with the staff after they (AAVSA) have a chance to look at prospective buildings to acquire and speak with local contractors. It must also be decided which name, corporate or otherwise, AAVSA will go by in the contract. I will meet with Mike Kucharzak regarding his department's participation in this project. The draft contract will not be revised until these matters are taken care of. The goal is to prepare a final contract and go before City Council in late November around the time when AAVSA will know the status of its operating funds. I will try to keep you informed of our progress. Please call me if you have any questions. bdw4/19 Enclosure MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES 01099 EMERGENCY SHELTER FOR VICTIMS OF SPOUSE ABUSE Program Description Report i Prepared by: Aid and Alternatives for Victims of Spouse Abuse•" Iowa City, Iowa October 1979 i G MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES al+oo 9 Current AAVSA Program A. Background Information Since 1970, researchers from various diciplines have conducted studies on domestic violence. For purposes of research and providing services, spouse abuse is generally defined as an act of physical attack by one spouse on another: pushing, slapping, punching, kicking, knifing, shooting, or throwing an object with the intent to inflict bodily harm. The FBI crime reports of 1975 indicate that murder within the family accounted for 25% of all murders. One-fourth of all police officers killed on duty are killed while intervening in family fights. According to the FBI, a woman is assaulted by a husband or boyfriend every 18 seconds. Though there are no uniform means of reporting the incidence of spouse abuse, and many cases go unreported, there are indicators showing that the problem locally is as severe as other statistics show. Local attorneys estimate that from 60% to 80% of divorce cases they handle involve some form of physical abuse. A University of Iowa social work student's six month study of seven local agencies revealed that those agencies alone saw between 30 and 50 battered women each month who were seeking a solution to their problem. Family violence occurs within all socioeconomic and ethnic groups and at all educational levels. Generally abuse occurs in a pattern with assaults becoming more violent, resulting in anger, guilt, isolation, bitterness, sometimes permanent injury, even death. Spouse abuse has been found to be related to child abuse,with children who have witnessed abuse or have been abused being likely to grow up to be abused or abusing adults. Prior to May 1977, no specialized sources were available to victims of domestic violence in Iowa City. Services were available through hospital emergency wards, alcoholism treatment centers, crisis lines, legal aid, etc., but the focus of each program was different and not oriented toward providing comprehensive services to spouse abuse victims. B. Original AAVSA Program nd ives May 3, 1977dwaith aItCETAtgrantfor sponsoredsbyf theouse AuseUniversity(ofVIowaAASA)bW mean ns Resource and Action Center. The CETA contract paid the salary of a program director. The purpose of the program was to assess the needs of the community, the services and resources being applied to the problem, and desirable alternatives. Although the program was intended for research and not to provide services to victims of spouse abuse, agencies and individuals immediately began contacting the director, and it became necessary to organize volunteers to aid victims in obtaining services and to provide emergency shelter to victims where necessary. Program Elements: 1. Detailed records of program contacts were maintained by the program director from December 1977, until the program ended on May 31 1979. During that seventeen -month period, the program had the following substantial contacts: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES CI 396 different individuals called the program director, including victims, their friends and relatives, employers, counselors, medical personnel, lawyers and service providers. 114 separate individual victims came to the program office seeking assistance. 166 individuals, including victims and their children, required emergency shelter. All clients who received direct services were women. Referrals and information were provided to men, several of whom were abusers or men otherwise related to the victims. Sixty percent (60%) of clients seen were not eligible for assistance from the Department of Social Services. 2. The program provided extensive legal, medical, and counseling referrals for victims of domestic violence. The program also regularly provided information and referrals for family members, friends, employers, clergy, social workers, counselors, lawyers, police and doctors. A twenty-four hour crisis line and information and referral to the program were provided by both the Rape Victim Advocacy Program and the Iowa City Crisis Center. Other agency referrals were taken during the 9-5 work day, and victims could be seen within twenty-four hours. Emergency shelter needs were provided by five private homes and a current listing of shelters state and nation-wide. The program relied heavily on the counselors at the Women's Resource and Action Center. The program provided advocacy services, crisis intervention counseling and support counseling. Transportation was provided to clients to reach temporary shelter, leased housing, social service agencies, an attorney, etc. An effort was made to provide comprehensive services to victims, including referrals to all other persons and agencies which could be of assistance in dealing with the individuals situation. In addition to the services provided directly to clients, the director maintained ongoing liasions with other service providers in the community. Meetings were held with local law enforcement officers, attorneys, the prosecuting attorney and judges; with the Board of Social Welfare; and with local clergy. The program director identified within each agency a contact person to facilitate communication. Also, four brochures were written, printed and distributed, and public service announcements designed, taped and provided to local radio stations. Program personnel spoke to a number of groups who had requested information about the problem and the program. 3. Assistance to clients was provided primarily by the program director. In addition, she supervised several social work practicum students and volunteers. Approximately ten ex -victims were available to talk to clients, and up to 20 volunteers offered to perform a number of tasks. Five private homes were used for temporary emergency shelter. 4. The only funding for the original AAVSA program was provided by a CETA grant intended primarily for research. Services to victims came from donated time by the program director and the volunteers. Food, shelter and transportation were also donated. 5. Special arrangements have been made with the Iowa City Crisis Center to provide victims of spouse abuse with information, crisis intervention, emergency shelter, client advocacy, and follow-up from May 1, 1979, to the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101DES a expected opening date of the new shelter. Crisis Center volunteers choosing to Participate have undergone additional special training provided by the AAVSA program regarding the problem of domestic violence and local resources available. Emergency shelter in the interim is being provided at the volunteer homes previously used by the AAVSA. The arrangement with the Crisis Center was acceptable to their Board providing it was a temporary arrangement ending January 1, 1980. All agencies who referred abused clients to the Women's Resource and Action Center have been notified of the temporary change in procedure and public service announcements and press releases have been issued regarding this change. Those who have accepted speaking engagements in the past will continue to fill lecture and workshop requests. The Board of Directors is concentrating its efforts on securing funding for the program to begin in 1980. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES 5 II. Description of Proposed Program The primary purpose of AAVSA's proposed program is to make comprehensive services available to victims of spouse abuse (and their children) in the Johnson County area. We intend to make such services available utilizing both AAVSA services and those of other agencies. Three programs will be offered by AAVSA: Safe Shelter, Counselling, and Community Education. Goals and objective for the programs are outlined below. SAFE SHELTER Goal: To provide victims of spouse abuse with an alternative living arrangement which will ensure their temporary safety from future acts of violence against them. Objective l: Operate and staff a residential facility which is accessable 24 hours a day to provide a place of safe shelter for up to 5 adults and 10 children at any given time. a. Maintain 24-hour supervisory staff utilizing both paid and volunteer personnel. b. Maintain 24-hour accessability to the shelter and staff through a coordinated phone system with the Iowa City Crisis Center. c. Coordinate necessary client transportation assistance with the Crisis Center, law enforcement agencies, and Johnson County Social Services (JCSS). d. Implement necessary shelter security measures. e. Implement a sliding fee scale for shelter residents. Performance Indicator: quarterly statistics Objective 2: Provide clients with referrals to other appropriate shelter facilities when such referrals are more suitable to clients needs. a. Maintain extensive information on shelter resources available nation wide. b. Assist clients who choose to re -locate with their transportation needs, utilizing AAVSA resources and those of other agencies (i.e., JCSS, Crisis Center, Salvation Army) Performance indicators: client follow-up, quarterly statistics Objective 3: Provide clients with necessary food, clothing, and financial assistance. a. Secure monetary and food donations to maintain a shelter food bank. b. Secure monetary and clothing donations to maintain a shelter clothing closet. c. Maintain extensive information on local service agencies providing such assistance and make referrals when neces- sary. (JCSS, Crisis Center, HACAP, Salvation Army, Free MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES ■ W r 6 Clothing Store) Performace Indicators: Client follow-up, quarterly statistics Objective 4: Provide childcare for clients' children when necessary. a. Maintain staff to offer supervised childcare activities. b. Maintain extensive information on local childcare ser- vices available and assist clients in securing such services. Performance Indicators: client follow-up, quarterly statistics COUNSELLING: Goal: To provide victims of spouse abuse with free or sliding fee scale comprehensive counselling services which address their immediate needs and future goals. Objective 1: Provide free short-term counselling and advocacy for victims of spouse abuse on a 24-hour basis for shelter residents and 9 a.m. - 5 p.m. daily basis for non -shelter clients. a. Provide 3 training sessions yearly to maintain a counselling staff of 25 volunteers and 4 work study students. i b. Schedule one volunteer for each 3 -hour shift between 9 a.m - 12 p.m. i c. Schedule.one work study student for each 12 p.m. - 9 a.m. shift. Performance Indicator: quarterly statistics Objective 2: Provide information on legal, counselling, financial, childcare, and housing assistance and make referrals when appropriate. a. Maintain extensive information on community resources available and update every 6 months. b. Schedule one in-service training session each month for imonth for AAVSA personnel and invite staff from other service agencies to speak about their services. c. Provide client advocacy when referrals are made to other agencies. d. Provide client follow-up when referrals to other agencies are made. Performance Indicators: evaluation of resource materials, quarterly statistics, client follow-up Objective 3: Provide educational and personal development opportunities to victims of spouse abuse. a. Offer a weekly 2 -hour support group for battered spouses. b. Offer a weekly lecture series for spouse abuse victims on such topics as parenting, nutrition, financial manage- FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MINES ment, and career planning. c. Maintain extensive information on educational and personal development opportunities offered throughout the community. Performance Indicators: quarterly statistics, client evaluations of AAVSA scheduled activities. COMMUNITY EDUCATION Goal: To educate community professionals and citizens on the problems of spouse abuse and increase their awareness of available services. Objective 1: To develop and distribute educational pamphlets and posters. a. Enlist volunteers to donate time and skills in developing and distributing materials. b. Distribute materials to local service agencies and public places (i.e., public library, campus information, laundramat, etc.) Objective 2: Provide speakers for conferences, lectures, and workshops to present information on the problem of spouse abuse. a. Maintain a library for AAVSA personnel and clients on spouse abuse literature. b. Form a speakers bureau and advertise to the local public. their availability for speaking engagements. Objective 3: Utilize local media at least once a month to educate and present information to the public on spouse abuse. a. Solicit presentations on radio. b. Solicit newspaper articles. c. Solicit television presentations. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES .: r; i In addition to the above budget expenses and resources, the following items will be sought through donations from local businesses and individuals: Food Clothing Furniture Office Equipment Appliances Printing MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES AAVSA BUDGET NEEDS - FIRST YEAR OF OPERATION EXPENSES Salaries Director 14,500 full-time position starting 1-1-80 Program Coordinator 5,958 half-time position starting 2-1-80 salary; 6,500 Work Study Students 13,336 4 half-time positions starting 3-1-80 Medical Insurance 1,043 wage; $4/hour single policy BC/BS for Director and Program Coordinator Workers' Compensation 135 Employer's FICA 1,254 Unemployment Tax 267 Gas/Electricity 2,000 Water/Sewer 200 Liability Insurance 160 Fire Insurance 115 Security System 2,000 one time only expense Fire System Telephone 2,000 one time only expense 1,000 Postage 300 Office Supplies 500 Media (Ads) i 50 Local Transportation 50 Malpractice Insurance 1 025 TOTAL I 45,893 BUDGET RESOURCES Work Study Match 10,669 United Way Grant Dept. of Social Service Grant 15,000 7,500 application submitted July, 1979 application submitted June, 1979 Board of Supervisors 2,000 application submitted July, 1979 City of Coralville Church Donations 500 application to be submitted Nov., 1979 Private Donations 500 requests submitted August, 1979 2,000 campaign began August, 1979 Foundations Fundraising Events 2,000 requests submitted August, 1979 TOTAL 5724 began August, 1979 $45,893 i In addition to the above budget expenses and resources, the following items will be sought through donations from local businesses and individuals: Food Clothing Furniture Office Equipment Appliances Printing MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I;. parks 8e recreation MEMO department t o. Mayor and City Council from. Dennis E. Showalter re. Willow Creek Park Tennis Courts date: November 1, 1979 This morning I received a call from a west side resident regarding the proposed location of the Willow Creek Park tennis courts. He asked if it was feasible to have them located on the west side of Willow Creek. I told him I didn't favor a west -side location because: 1. Most of the west side is in the flood plain, including all areas where you could reasonably build tennis courts; 2. The west part of the park contains the nature trail; we had hoped no man-made structures would ever be in this area; 3. The soil is heavy and holds moisture for long periods of time after rains; 4. There are no roads or parking at present, or proposed for this area; 5. There is no water line or fountain in the west part of the park; 6. The proposed location does have some summer wind screening from the existing row of trees. At the request of a Teg Drive resident, the Parks and Recreation Commission and staff will be meeting Friday night, November 2 at the Recreation Center, Room A, at 7:00 p.m, to discuss this matter and other concerns about Willow Creek Park. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MINES alo 1 I i i i i i i i i i t� 1 I. 1 parks 8e recreation MEMO department t o. Mayor and City Council from. Dennis E. Showalter re. Willow Creek Park Tennis Courts date: November 1, 1979 This morning I received a call from a west side resident regarding the proposed location of the Willow Creek Park tennis courts. He asked if it was feasible to have them located on the west side of Willow Creek. I told him I didn't favor a west -side location because: 1. Most of the west side is in the flood plain, including all areas where you could reasonably build tennis courts; 2. The west part of the park contains the nature trail; we had hoped no man-made structures would ever be in this area; 3. The soil is heavy and holds moisture for long periods of time after rains; 4. There are no roads or parking at present, or proposed for this area; 5. There is no water line or fountain in the west part of the park; 6. The proposed location does have some summer wind screening from the existing row of trees. At the request of a Teg Drive resident, the Parks and Recreation Commission and staff will be meeting Friday night, November 2 at the Recreation Center, Room A, at 7:00 p.m, to discuss this matter and other concerns about Willow Creek Park. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MINES alo 1 ��City of Iowa Cit MEMORANDUM Date: November 2, 1979 To: Neal Berlin, City Manager From: Rosemary Vitosh, Director of Finance r� �,/ Re: Information Given to Council Candidates Mr. Larry Lynch stopped by to see me on Tuesday, October 30, 1979 and requested information about the City's bond issues and financial status. The following summarizes the majority of which was discussed. 1. How close is the City to its legal bonding limits: for FY79, the total debt limit for the City was $27,199,811.00 and the City had outstanding general obligation debt of .$12,735,072.00 thus the available debt margin to the City is $14,464,739.00. 2. Had the City increased the outstanding general obligation bond total substantially in the past few years: Yes this total has increased but one must remember that two large dollar projects have been bonded for in the last few years. These projects are the Pedestrian Mall, Phase One for which $1,800,000.00 in bonds were sold, the Pedestrian Mall, Phase Two for which $1,500,000.000 in bonds were sold, and construction of the new library for which $3,500,000.00 in bonds were sold. These projects result in total bonds of $6,800,000.00 being issued. 3. Had any maintenance or repair items been bonded for in the past few years: The asphalt resurfacing project amounting to $205,000 was budgeted for in fiscal year 79 to be funded by the sale of bonds. Due to the increase in the gas tax rate, road use tax funds were increased sufficiently to enable the City to use road use tax funds for this project and no bonds were sold. 4. Were there any other maintenance or repair projects for which bonds were sold: In 1977 the bond issue include a bridge repair project in the amount of $275,000. In 1978 the bond issue included a bridge repair project amount of $625,000. The tutal of these two bond issues was used for some miscellaneous repair to bridges, however the majority went to pay for the construction of the Court/Muscatine bridge and the Governor Street bridge. In the 1978 bond issue, bonds were sold for a concrete street and curb repair project in the amount of $67,000. The concrete street and curb repair project in the current year's budget will be funded by the road use tax funds instead of bonds. Council has discussed the bonding of repair/maintenance projects on several occasions and during the budget process for fiscal year 80 (the current fiscal year) they did decide not to budget for the funding of any of these projects with bond proceeds. aioa. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES I 2 5. Does the City have any financial problems: The Council has been kept informed of any potential problems. Last year it was anticipated that the balance of the general fund was being reduced below a satisfactory level. At that time Council did approve actions which would work to increase this fund balance. I said I felt that we had no financial problems now and that staff would continue to work closely with Council in the future to maintain the stability of the of the City's financial status. It can be expected that costs in the future will increase at a faster rate than revenues will and that thru the budgeting process, any such problems will be taken into consideration. tp/2/12 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES .r City of Iowa Ci� MEMORANDUM Date: November 2, 1979 To: City Manager, City Council I From: Rosemary Vitosh, Director of Finance L 0 Re: Purchase of Outstanding Water Revenue Bonds I have authorized the purchase of $40,000 of Water Revenue Bonds which were being offered for sale by the bond holder. When the Water Revenue Bond and Interest Reserve Fund has an excess balance, the bond resolution states that the excess may be used to call (purchase) any outstanding bonds. Because an excess balance was projected for this fiscal year, the FY80 Budget for this fund did include an expenditure of $100,000 for a bond tender. The bonds are Icing purchased at a price of $70.27 and accrued interest. This amounts to $28,108 for principal and $5,872 for accrued interest. Only the principal will be paid from the Bond and Interest Reserve as the interest will be paid out of another reserve fund- Therefore there will still be over $70,000 available for a bond tender early in 1980. By calling these bonds before their maturity date the City will save $11,892 in principal payments and $16,907 in interest payments (the bonds' maturity date was December 1, 1991). Savings to the City is $28,799. If this is netted against the loss of anticipated interest income from the investment of the excess balance, the net savings to the City would still be approximately $9,000. Also, if the City did not purchase outstanding bonds with the excess fund balance, a band holder would have the right to come in and force the City to purchase outstanding bonds which would then limit the opportunity for investment of the excess balance. bj5/4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i CITY OF IOWA CITY, IOWA CITY COUNCIL Robert Vevera Mayor CITY MANAGER Neal G. Berlin DIRECTOR OF FINANCE Rosemary Vitosh MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Mary Neuhauser David Perret Glenn E. Roberts I City of Iowa City MEMORANDUM DATE: October 24, 1979 TO: All Department and Division Heads II hhII FROM: Melvin Jones, Budget Administrator RE: FY81 Budget Process ll The budget instructions that follow have been put together to facilitate the completion of the FYBI budget process. A meeting to discuss the changes for the FY81 budget process is scehduled for Friday, October 26, 1979, 9:00 a.m. in the City Manager's Conference Room. Please read the instructions that follow and bring any questions you have to this meeting. If you have any further questions on the budget process, please don't hesitate to contact me. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES is i City of Iowa City MEMORANDUM DATE: October 24, 1979 TO: All Department and Division Heads II hhII FROM: Melvin Jones, Budget Administrator RE: FY81 Budget Process ll The budget instructions that follow have been put together to facilitate the completion of the FYBI budget process. A meeting to discuss the changes for the FY81 budget process is scehduled for Friday, October 26, 1979, 9:00 a.m. in the City Manager's Conference Room. Please read the instructions that follow and bring any questions you have to this meeting. If you have any further questions on the budget process, please don't hesitate to contact me. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES 0 a a I. INTRODUCTION The fiscal year 1981 budget process will consist of a few changes over FY80. Instead of requiring department and division heads to submit three levels with each level representing an incremental increase over the other, departments/divisions are asked to submit a current service level budget (C.S.L.). The CSL is the level you are presently operating under plus anticipated wage and salary increases, and inflationary increases for commodities, services and charges, and capital outlay. This information will be presented on form B-2. An additional level is required only if you desire additional personnel beyond that approved in FY80 and/or you desire an extraordinary expenditure that will increase the level of service beyond that of the CSL. This additional level of service will be called the expanded service level (E.S.L.). Department heads should rank all ESL's in their department before submission to the Budget Administrator. All ESL's will be evaluated by the City Manager and the Budget Administrator. Prior to submission of ESL's to the City Manager, the Budget Administrator will rank them based on discussions with department heads and available resources. All current service levels and expanded service levels will be typewritten and submitted on form B-2 and B-3 (expanded service level). A service level reduction form (B-5) is included for three reasons. It j replaces the old level ones, twos and threes, it condenses the information to one page and it gives the City Manager an idea of what impact a five and iten percent reduction in funds will have on service delivery for your area. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES t, Y Y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES 2 i i- i - i II. RESPONSIBILITIES I 1. All departments/divisions are responsible for the following: A. Goals and objectives sheets with approval from the City - Manager. (Form B-1 see attached). These should already be I I- completed and approved. ! I B. Personnel FY81 projection sheets with approval of the Director i of Human Relations and the City Manager. C. Form B-2 and, if necessary, form B-3. (See attached). D. Submission of priority ranking sheets for expanded service , _I levels only. Departments only. Form B-4. i E. Line item budgets for each decision unit on the line item budget _ preparation form. iF. _i Submission of service level reduction sheet. Form B-5. I2. I The Finance Department will - -' A. Compile, compute, and re -compute all expenditure amounts on line item budgets. I B. Review the narrative on form B-1 (Goals and Objectives) for i reasonableness and consistency with stated financial policy. ! C. Review priority ranking sheets. Form B-4 (see attached). y D. Make computer runs to get results back to departments as quickly i as possible. E , MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES I 3 E. Provide clerical support (WPC) when departments are unable to get needed information in on time. 3. Personnel: A. All departments should have discussed their needs with personnel during the week of September 10. B. The Human Relations Department will provide individual salary information to departments which will be shown on each depart- ment's line item budget. The Human Relations Department will supply FY80 salary information which includes COLA, merit, health insurance, life insurance, and any temporary, overtime expenditures that may be requested. C. The Human Relations Department will review all departmental personnel requests and programs for FY81 and determine the department's compliance with affirmative action and EEOC guidelines and make recommendations where necessary. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES m 4 III. STEP BY STEP GUIDE The following guide will be a tremendous help in getting through the fiscal year 1981 budget process. Step: 1. Go back to your FY80 budget (preferably your line -item budget) and review your expenditures. Next, review the printout you have received which includes actual expenditures for FY78 and FY79 and your budget for FY80. We have left a column for your FY81 projections. Before putting your projections on the printout you should complete the line -item budget preparation form. This form includes a section for personnel and spaces for including in detail commodities, services and charges and capital outlay for FY81. Before completing the capital outlay section (9000 series) review the Standard Purchasing List and the Equipment Operating and Replacement Fund Projected Charges on pages 14 and 17. The computer printout should be kept by the department/division heads but the line -item budget preparation form should be returned to the Budget Administrator on October 31, 1979. If you need additional line -item budget preparation forms, contact the Finance Department Secretary. 2. You should have already discussed your personnel needs with the Human Relations Department. Therefore, you should list the total number of authorized full-time personnel within your division/department for FY80, and your request for FY81, the expected FY81 salary, and health and life insurance associated with those full-time personnel on the line -item budget preparation form. Those divisions not in the General Fund should include FICA and IPERS on this list. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Next., I i s L the temporary personnel and amount and the same benefits as above. You should then obtain a total that will represent the total dollar amount for the personal services section of your budget. 3. Now you are ready to complete form B-2. See attached. (One page limit). a. Unit Description. State and describe the methods, actions, or operations necessary to perform this service level (i.e., what you will do and how you will do it). b. Advantages/Benefits. State the result to be realized by performance of this service level. Emphasis should be placed on quantifying the results. For example, an advantage might be to increase revenue, make something more efficient, provide better service, etc. C. Options. State the different ways of performing the activity, function or operation. For example, assigning the activity to another department, hiring a consultant to perform the same task, etc. d. Consequences. State what will happen if this service level is not approved. State the legal, financial, procedural, and/or organizational changes that will have to be made if this level is not approved. Remember that this form will represent your current service level and you need not complete any additional "levels" unless you will be requesting additional personnel or extraordinary expenses. If you feel additional personnel and/or equipment is needed to perform a certain service the expanded service level form (form B-3) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140HIES L should be used. You must use a separate line -item budget preparation form for this level. In completing form B-3 you should follow the same instructions for completing 8-2. The unit number in the upper left-hand corner will be used by department heads in ranking the ESL's. It will also be used in the total City-wide priority ranking of ESL's. Division heads should start with the number 1 in assigning a unit number for their ESL's and number consecutively each ESL which will represent their prioritization. These ESL's are then submitted to the department head who then ranks them using the same unit number assigned by the division head. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES Ii P The following chart shows the basic differences between the current and expanded service levels. PERSONNEL: 1. Number of positions 2. Reclassifications CAPITAL OUTLAY: i COMMODITIES, SERVICE & CHARGES 1. Daily operations 2. New programs 3. Budgeted amount exceeds a 5% increase over the FY80 budgeter amount 4. Expenditure which would be a one-time expenditure needed in FY81 only Include in Include in Current Level of Service Expanded Level of Service Same or less than FY80 budget Additional positions over FY80 budget None Reclassification requests (even if don't add cost to budget) Items purchased as replacements New items which are not i for currently owned items replacements for currently owned items Expenditures for items similar to those currently being purchased, in a similar quantity None May be included here but must be accompanied by an explanation of the necessity for an increase of higher than 5% None MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES f t Expenditures for items not now being purchased a Expenditures for quantities much larger than are currently purchasing (50% or more) i All new program costs N/A One-time expenditures for FY81 only i �.I e "I P The following chart shows the basic differences between the current and expanded service levels. PERSONNEL: 1. Number of positions 2. Reclassifications CAPITAL OUTLAY: i COMMODITIES, SERVICE & CHARGES 1. Daily operations 2. New programs 3. Budgeted amount exceeds a 5% increase over the FY80 budgeter amount 4. Expenditure which would be a one-time expenditure needed in FY81 only Include in Include in Current Level of Service Expanded Level of Service Same or less than FY80 budget Additional positions over FY80 budget None Reclassification requests (even if don't add cost to budget) Items purchased as replacements New items which are not i for currently owned items replacements for currently owned items Expenditures for items similar to those currently being purchased, in a similar quantity None May be included here but must be accompanied by an explanation of the necessity for an increase of higher than 5% None MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES f t Expenditures for items not now being purchased a Expenditures for quantities much larger than are currently purchasing (50% or more) i All new program costs N/A One-time expenditures for FY81 only I M Fn 7 I 4• Department and division heads are required to complete form B-5 (Service Level Reduction) by simply calculating a five and ten percent reduction in their proposed FY81 budget requests. Department/division heads will complete the narrative section by stating what services will be reduced at the five and ten percent level. This form is to be submitted to the Budget Administrator on October 31, 1979. 5. If You are a division head all you need do now is submit this material (line -item budget decision package) to your department director. 6. Department directors should gather the information from their divsion heads or if the department directors are responsible for a decision unit they should include their unit with the rest Of the division head submissions. If there are any levels beyond the curent service level, that is if there are any expanded service levels, then department directors are required to rank these from the most important ones first to the least important ones. Department directors should pay particular attention in their ranking as it is very likely that all ESL's will not be funded. Of course, there is a form for this ranking and that form is B-4. 7. Department directors are to submit all line -item budgets, all decision packages and a priority ranking sheet for their department. You need not rank level ones. (Current service level). All of the above are to be submitted to the Budget Administrator on October 31. 8. You have now completed the FY81 budget process Phase I. Phase lI entails making a believer out of the City Manager and Phase 1I1 entails convincing the City Manager to make a believer out of the City Council. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES Note: 9 9. Please r•eview'•the budget. Limetable for dates set aside for discussion of departmenLal budgets with the City Manager and City Council as well as other important dates. Because of rising energy costs department/division heads are asked to pay particular attention to the impact that these costs will have on their operations and make an earnest attempt to hold down this cost. Please note the September 13 memorandum from the Purchasing Agent to the Finance Director. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MINES J lD IV. BUDGEI IIMCIABLE the following tentative timetable will be used in the preparation of the FY81 budget materials. July 20 FY81-85 CIP sheets distributed to departments. July 30 - CIP Coordinating Committee discusses the capital August 10 improvements program for the five year period (FY81-85). August 22 All CIP sheets submitted to Finance. August 24 Discussion of CIP submissions by the CIP Coordinating Committee. September 5 Submission of CIP slides to Finance. Sept. 10-14 Personnel discusses personnel needs with department heads. September 12 Draft of goals and objectives submitted to the Assistant City Manager. Sept. 13-23 Review of goals and objectives by the City Manager, Assistant City Manager and Budget Administrator. September 14 Discussion of the CIP process by the City Manager and the CIP Coordinating Committee. Sept. 17-21 Department/division heads discussion of the FY81 receipts with the City Treasurer and Budget Administrator. Sept. 24-28 Department/division heads meet with the Assistant City Manager to discuss goals and objectives. October 4 City Council sets their goals and objectives for FY81. October 5 Discussion of the CIP by the City Manager and the CIP Coordinating Committee. October 26 The budget manual distributed to departments. Budget forms for FY81 distributed to departments. FY81 budget process to be discussed with department/division heads. October 31 First quarter MBO reports due in Assistant City Manager's office. ov --- ,: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES 11 November 7 The following departments are to submit B-2, B-3, and B-5 forms into WPC by noon. Line item budgets and priority ranking will be done by each department. City Clerk Legal Human Relations CCN discusses the second year small cities proposal and block grant program. November 9 The following departments are to submit B-2, 8-3, and B-5 forms into WPC by noon. Line item budgets and priority ranking will be done by each department. Finance November 12 The following departments are to submit budget forms and line item budgets to the Budget Administrator. City Clerk Legal Human Relations November 14 The following departments are to submit budget forms and line item budgets to the'Budget Administrator. Finance November 14 The following departments are to submit B-2, B-3, and B-5 forms into WPC by noon. Line item budgets and priority ranking will be done by each department. Housing and Inspection Services Parks and Recreation Library Police Fire Planing and Program Development November 16 Distribute the CIP to department heads. Receipt projections for FY81 discussed with the City Manager. CCN neighborhood meeting. November 19 Council review of the second year small cities proposal and block grant program. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIRLs I 12 November 20 Public hearing on the second year small cities proposal and block grant program. November 20 The following departments are to submit budget forms and line item budgets to the Budget Administrator. Housing and Inspection Services Parks and Recreation Library Police Fire Planning and Program Development November 21 The following departments are to submit B-2, B-3, and B-5 forms into WPC by noon. Line item budgets and priority ranking will be done by each department. Public Works November 28 General Revenue Sharing public hearing by City Manager. November 29 The following departments are to submit budget forms and line item budgets to the Budget Administrator. Public Works Nov. 29 -Dec 7 Finance reviews all departmental budget submissions. City Manager's review of departmental budget proposals. December 3 FY81 receipt status discussed with the City Council. Dec. 10 -Dec. 12 Reconciliation of Administrative Adjustments. December 12 The CIP presentation to the City Council. December 13 Finance Department prepares the proposed FY81 budget. December 21 Proposed FY81 budget given to Council. January 7 Explanation of the FY81 budget to new City Council. January 9 CCN review of the information for annual CDBG grantee performance report. January 9-31 The City Council discussion of budget proposals with staff. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 61010ES . i. 12(b) BOARDS AND COMMISSIONS Any proposed expenditures for FY81 for the following boards and/or commissions should be included in the appropriate department except where the board or commission is independent (i.e. Airport, Library). Boards and Commissions Goals and Objectives Airport Commission Yes Committee on Community Needs Yes Johnson County Regional Planning Commission Riverfront Commission Board of Library Trustees Board of Adjustment Board of Appeals Board of Electrical Examiners and Appeals Board of Examiners of Plumbers Civil Service Commission Housing Commission Human Relations Commission Parks and Recreation Commission Planning and Zoning Commission Ralston Creek Coordinating Committee Design Review Committee Resource Conservation Commission Senior Center Commission Broadband Telecommunication Commission Yes Yes Yes No No No No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Staff Liaison Melvin Jones Jim Hencin Dale Helling Marianne Milkman Lolly Eggers Don Schmeiser Mike Kucharzak Mike Kucharzak Mike Kucharzak June Higdon Mike Kucharzak Sophie Zukrowski Dennis Showalter Don Schmeiser Richard Plastino Larry Chiat Roger Tinklenberg Bette Meisel Drew Shaffer 12(a) January 15 Public hearing on CDBG grant performance report. January 22 Council approval of the CDBG grant performance report. Public hearing on general revenue sharing by the City Council. January 31 Second quarter M80 reports due. February 5 Council sets budget hearing date. February 12 The City Clerk publishes the budget hearing notice. February 15 Public distribution of the budget changes. Staff submission of grant performance review to HUD and A- 95 clearing house. February 26 Budget public hearing. March 1 Submit final CDBG application to A-95 clearing house. March 4 Council approval of the FY81 budget. March 14 Submit CDBG/Small Cities application to HUD. March 15 Budget certification date. April 30 Third quarter MBO reports due. July 31 Fourth quarter MBO reports due. MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES 6 13 STANDARD PURCHASING LIST: OFFICE EQUIPMENT ITEM/DESCRIPTION/EXAMPLE FY81 DEL V. (Standard colors, fabrics & finishes. COST* TIME** Approximate measurements.) $ (wks.) A. SECRETARIAL POSTURE CHAIR Black metal frame, brushed chrome base, regular casters, all -fabric seat and back, swivel base. (2-3/4" hard casters for carpet, add $5.) Steelcase #C-177 $135 10-14 All -Steel #846 B. EXECUTIVE SWIVEL ARM CHAIR Generally same as above, but larger, with arms and hard plastic arm covers. Steelcase #C-148 145 10-14 All -Steel #931 C. EXECUTIVE SIDE ARM CHAIR Same as above, with four polished chrome legs instead of swivel base. Modern (square type) 180 10-14 Steelcase #7-410-426 All -Steel #1920 Conventional 105 Steelcase #C -145 -SBL All -Steel #920 D. REGULAR DESK i Meta —wit plastic laminate top, polished chrome legs and hardware. Double pedestal, 3 box drawers on left, box and file drawers on right, center drawer, lock. 60W x 30D x 29H. (Larger top: 60 x 36, add $75; 72 x 36, add $160.) Modern (e.g. Finance Dept.) 430 17-22 Steelcase #32021 All -Steel #2001-127 Conventional (Fire Dept.) 370 Steelcase #660300 All -Steel #6629-305 E. SECRETARIAL DESK Metal, with plastic laminate top, polished chrome legs and hardware. Single pedestal with box and file drawers, L -return with tambour (paper) unit, center drawer, lock. Desk: 60W x 30D x 29H. L -return: 37h/36W x 20/18D x 26H. (L -return is available on left or right side, with drawers instead of tambour unit. Size may vary.) Steelcase #32021 -SIL 620 17-22 W/32345 TUR All -Steel #2021-297 W/2102 -R63 *Cost includes estimated freight. ** Delivery times are estimated and subject to change. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIICS 14 PA I 1� Y81 n. ii COST* w i $ (wks.) F. VERTICAL FILE CABINET ..a i subtract $15.) I� 140 14-16 I — _i 1 i 2 -drawer Legal 150 7i All -Steel #7676L 4 -drawer Letter 190 C Steelcase 347-401 All -Steel #7606-L j ..J 215 Steelcase 47-451 I i G. LATERAL FILE CABINET Steel, with 15ck, roll-out drawers, legal, hanging file frames from side to side. 36W x 18D. i 3 -drawer 280 14-16 Steelcase #836-361HF All -Steel #1417-L1 4 -drawer 365 Steelcase #836-461HF t :o f 5 -drawer f Steelcase #836-561 rt All -Steel #1413-L1 H. CREDENZA WITH DRAWERS �! i' toll with plastic laminate top. Steel, with lock, roll- I d it I i i 14 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES ITEM/DESCRIPTION/EXAMPLE Y81 0 LIV. (Standard colors, fabrics & finishes. COST* TIME** Approximate measurements.) $ (wks.) F. VERTICAL FILE CABINET Steel, with lock and thumb latches. (Without lock: subtract $15.) 2 -drawer Letter 140 14-16 Steelcase 347-201 All -Steel #7675-L 2 -drawer Legal 150 Steelcase 347-251 All -Steel #7676L 4 -drawer Letter 190 Steelcase 347-401 All -Steel #7606-L 4-drawerLe al 215 Steelcase 47-451 All -Steel #7607-L G. LATERAL FILE CABINET Steel, with 15ck, roll-out drawers, legal, hanging file frames from side to side. 36W x 18D. 3 -drawer 280 14-16 Steelcase #836-361HF All -Steel #1417-L1 4 -drawer 365 Steelcase #836-461HF All -Steel #1415-L1 5 -drawer 430 Steelcase #836-561 All -Steel #1413-L1 H. CREDENZA WITH DRAWERS Two 36 wide 2 -drawer lateral files, side by side, with plastic laminate top. Steel, with lock, roll- out drawers, legal, hanging file frames from side to side. 72W x 18D x 28H. Steelcase #836-261 (2 ea.) 540 14-20 W/32T-7218 top All -Steel #1418-L1 W/1434 top I. CREDENZA WITH SHELVES Two 3611 wide overfile cabinets, side by side, with plastic laminate top. Steel, with lock, one adjust- able shelf, four steel sliding doors. 72W x 18D x 28H. Steelcase #836-711 (2 ea.) 415 14-20 W/32T-7218 top All -Steel #404 (2 ea.) W/1434 top MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES . ,. 15 rrei (Standard colors, fabrics & finishes. COST* Approximate measurements.) $ J. OPEN BOOKCASE Metal — wi— th�adjustable shelves. 3AW x 12hD. (18" deep, add $20.) 2_adjustable shelves (29H) Hon #S3OA 70 3 adjustable shelves (41H) Hon #342A 90 4 adjustable shelves (48H) Hon #S48A 100 K. CLOSED BOOKCASE Metal w— its h two adjustable shelves, two steel sliding doors. 36W x 18D x 42H. Burroughs #04-4218-0010 195 L. STORAGE CABINET Metal with ad ustable shelves, lock, 36W x 18D. 3 ad'ustable shelves 42H teelcase 3 -561 W/730-2510 All -Steel #3484 4 ad'ustable shelves 78H Steelcase 730-591 All -Steel #3487 M. TABLE Metal frame, plastic laminate top; no drawer. 60W x 30D x 29H. Hon #7500 N. CALCULATOR Portable desk -top, 10 -digit, memory, display only. Sharp #EL -1114 Desk -top, 10 -digit, memory, printer only, Sharp #CS -1152S Desk -top, 10 -digit, memory, printer/display. Sharp #CS -1165 TIME** (wks.) 7-8 4-6 185 18-20 215 160 8-10 60 1 2-4 120 I 4-10 175 2-4 0, DICTATION EQUIPMENT Portable dictation unit with adaptor and rechargeable battery pack. Dictaphone #220 300 2-4 Panasonic #RQ3323 100 W/RP667 and RP9317 P. TYPEWRITER Electr c, with correcting feature, dual pitch, 15k" carriage, 1-A-2 space vertically, k back space, four typing elements. IBM #895 Cor. Selectric Sound hood, with above Sound hood installed on used IBM Cor. Selectric MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 610111E5 895 I 22-24 40 90 2-4 16 EQUIPMENT OPERATING AND REPLACEMENT FUND PROJECTED CHARGES DIVISION 9500 REPLACEMENT 8947 OPERATING Refuse $ 79,194 $ 105,423 Streets 167,954 183,106 Traffic 18,367 21,156 Engineering 1,145 10,578 Landfill 50,584 50,651 Water 30,082 30,094 Pollution 12,465 24,026 Transit -- 363,184 Public Works -- 924 Recreation 5,355 6,945 Parks 31,431 35,984 - Cemetery 11,244 (Make their awn projections) Parking 5,685 7,500 H.I.S. Admin. -- 250 H.I.S. '8134' -- 2,398 H.I.S. '1343' -- 2,340 Building Inspection -- 9,648 City Manager -- 950 Finance -- 450 Energy Conserv. -- 250 Animal Shelter -- 300 Plan & Prog. Dev. Admin. -- 100 Plan & Prog. Dev. Planning -- 100 Block Grant -- 250 Human Relations -- 600 Police (Make their own projections) Fire (Make their own projections) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES a 17 City of Iowa City MEMORANDUM Date: September 13, 1979 To: Rosemary Vitosh, Finance Director From: Cathy Eisenhofer, Purchasing Agent;1�`� Re: Budget for Iowa -Illinois Gas & Electric Increase Effective September 1, 1979, the cost of purchased gas adjustment will increase from 6.954 per therm to 10.204 per therm. This is a fuel cost adjustment and not an overall percent increase. Following a conversation with Phil Hotka of Iowa -Illinois it is my understanding that the City should plan on an overall 15%-20% increase on our gas and electric bills. Over the past year we have had an increase of approximately 12% overall as was calculated from the following: September 1978 - 3.974 per therm October - 3.174 December - 4.584 January - 4.764 March - 6.984 July - 6. 994 August - 6.954 September - 10.24 Rate increases are issued by the Federal Power Commission and the Natural Gas Pipeline Company at any time which a fuel cost adjustment is felt to be necessary. I did try to locate over the past year the City's gas usage but the records evidently seem to be in Roger Tinklenberg's office and he is out of town until September 17. My understanding is that the therms are calculated by taking a therm factor which is on the bill, multiplying that by the cubic feet which equals your amount of therms. The commercial industry, of which the City falls under the majority of the time, is rated at a level 70. This means that after 50 therms we are charged 18.84 per therm, after 1,000 therms it goes to 17.84 per therm, reading the base figure. The increase reflects as follows: The present bill shows 17.84 per therm plus 6.954 per therm equalling 24.754 per therm. With the new increase, it will go from 17.84 per therm plus 10.204 per therm equalling 284 per therm. The overall increase is actually only 2.254 per therm reflecting only the fuel cost adjustment. Mr. Hotka was of the opinion that we could anticipate at least a 15% increase on our overall fuel bill over the next year and to be safe anticipate a 20% increase. I am sure that this will not fall within the FY80 budget for each department, but, for what it's worth, I am sure this can be an anticipated increase for the FY81 budget. cc: Roger Tinklenberg bj3/12 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES 9 1 ..i r.: i .w 17 City of Iowa City MEMORANDUM Date: September 13, 1979 To: Rosemary Vitosh, Finance Director From: Cathy Eisenhofer, Purchasing Agent;1�`� Re: Budget for Iowa -Illinois Gas & Electric Increase Effective September 1, 1979, the cost of purchased gas adjustment will increase from 6.954 per therm to 10.204 per therm. This is a fuel cost adjustment and not an overall percent increase. Following a conversation with Phil Hotka of Iowa -Illinois it is my understanding that the City should plan on an overall 15%-20% increase on our gas and electric bills. Over the past year we have had an increase of approximately 12% overall as was calculated from the following: September 1978 - 3.974 per therm October - 3.174 December - 4.584 January - 4.764 March - 6.984 July - 6. 994 August - 6.954 September - 10.24 Rate increases are issued by the Federal Power Commission and the Natural Gas Pipeline Company at any time which a fuel cost adjustment is felt to be necessary. I did try to locate over the past year the City's gas usage but the records evidently seem to be in Roger Tinklenberg's office and he is out of town until September 17. My understanding is that the therms are calculated by taking a therm factor which is on the bill, multiplying that by the cubic feet which equals your amount of therms. The commercial industry, of which the City falls under the majority of the time, is rated at a level 70. This means that after 50 therms we are charged 18.84 per therm, after 1,000 therms it goes to 17.84 per therm, reading the base figure. The increase reflects as follows: The present bill shows 17.84 per therm plus 6.954 per therm equalling 24.754 per therm. With the new increase, it will go from 17.84 per therm plus 10.204 per therm equalling 284 per therm. The overall increase is actually only 2.254 per therm reflecting only the fuel cost adjustment. Mr. Hotka was of the opinion that we could anticipate at least a 15% increase on our overall fuel bill over the next year and to be safe anticipate a 20% increase. I am sure that this will not fall within the FY80 budget for each department, but, for what it's worth, I am sure this can be an anticipated increase for the FY81 budget. cc: Roger Tinklenberg bj3/12 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES 0 m CNbI. APPLILAI 1Uti I'NF. IARA'I I ON ANII Sluel I::S I UA 11 NIf7ANLF. NO IWG:.kAN YIAR IRA(, AUUGLI FYAI AMS DOCUMENT AVAILAHL;�. MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES NOVLHNER UECUIN EN JAAl1ARY FEBRUARY MACH 11. Discuss 2nd L Nrries in- I Hanftor CDRG 1. Nam toe - COSMIITEE ywr Small Utley Pro- foran !oi activities. GDBG aerci- MN poral at Mn... Grant - er Pe rfor- Ues. CO.NSN.v ITY' November 7 mnoee Begum NEEDS CCN meeting. Janmry 9. 2. Ulstate vee Attend Coun- at November eft Puh Uc ]< Neighbor- Hearing on bond meeting. G.P.R. Jan. 3. Attend Council uary 15. Public Hear. Ing November 20. 1. Revfem 2nd 1. Revi..' G.P.N. ---- -_- Year Small Ja mury 14. Cities Pro. 2. Hold Pub Gr CITY posal Nuvem- Hearing on COUNCIL ber 19. G.P.R. Jan. 2. hold Public nary 15. Hearing hov. 3. Approvr ember 20. f..P.R. and 3. Adopt C.D. Application Plan and bud. submissions get for 2nd January 22. year Small ' Clues Pro. gram Mvem- ber 27. 1. Provide rasp- 1. Prepare 1. -prim, 1. Subfinal [OBG por[ for CCN and Council. G.P.R. 2. prepare Ind L.P.R. and apPl:calion STAFF • Draft reports, year Small 2. application. Submit G.P.R to A -9S Clea proposals. Cities nPpli_ to IIUO and inghmne Na reh 1. S, Issue Press Releases, ads. cataua• A-95 Clear- 2. Submit appif inghouse Catton to February IS. )full K.r,h 14. A95 1. RnPin and Nevtr. AGENCIES process prucess I1. comments an Comments an G.P.R. - 30 4Pplfca. or. t" _-_ -_------.._ -_.- --- - -- da s. IS dac s, HUD 1. - Revie. and 1. Nrvlr. ane Comment on apyeovr G. 1'. N. apph ration 7S days she a5 dq A-9! ro'i e. penod. AMS DOCUMENT AVAILAHL;�. MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES APPENDIX MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES u a A-1 City of Iowa City MEMORANDUM DATE: August 22, 1979 TO: Department/Division Heads FROM: Mel Jones/Nancy Heaton RE: FY 81 Receipt Projections (September 17 - 21) The Budget Cycle for FY 81 will begin with review of departmental receipts for this fiscal period. To accomplish this goal, a tentative schedule for individual department/division meetings with us in the City Treasurer's Office is shown below. Please review the schedule and con- tact the Finance Secretary if a change in time or day is necessary. Due to the timing of the budget process, department/division heads should finalize respective meeting times and designate a responsible staff mem- ber if you cannot attend. We will be discussing the last two years' re- ceipts, FY 80's budgeted receipts and any increases or additional charges and fees you anticipate. DEPARTMENT DIVISION STAFF MEMBER Public Works Engineering Gene Dietz Equipment Dave Daley Mass Transit Hugh Mose Traffic Control Jim Brachtel Pollution Cont. Harry Boren Water Revenue Cleo Kron Administration City Clerk Abbie Stolfus Library Gen'l Supervision Lolly Eggers Parks & Rec. CBD Adm. & Parks Dennis Showalter Recreation Bob Lee Plan & Prog. Dev. Cemetery/Forestry Planning & Dev. Billie Hauber Dennis Kraft Planning Adm. Don Schmeiser HCDA Block Grant Jim Hencin Assisted Housing Lyle Seydel Housing & Insp. H. & Insp. Svc. Mike Kucharzak Code Enforcement Glenn Siders Police Animal Control Bev Horton Fire Supervision/ Firefighting Bob Keating Training Tom Hanson Prevention Larry Kinney Airport General Dick Phipps Finance Parking Joe Fowler Word Processing Barb Coffey MJ, NH:ksm MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES FIOIIIES DATE 17th 17th 17th 11th 17th 18th 18th 18th 18th 18th 18th 19th 19th 19th 19th 19th 19th 20th 20th 20th 20th 21 t 21st 21st TIME 9:00 a.m. 10:00 a.m. 11:00 a.m. 2:00 p.m. 3:00 p.m. 9:00 a.m. 10:00 a.m. 11:00 a.m. 2:00 p.m. 2:45 p.m. 3:25 p.m. 9:00 a.m. 10:00 a.m. 11:00 a.m. 2:00 p.m. 3:00 p.m. 4:00 p.m. 9:00 a.m. 10:00 a.m. 11:00 a.m. 2:00 p.m. 3:00 p.m. 9:00 a.m. 10:00 a.m. .: A -Z city of Iowa City -� MEMORANDV M i 1 Date: To: i From: Re: I' August 29, 1979 All Department and Division Mel Jones, Budget Administrai FY81 Budget Process ' The fiscal year 1981 budget V -j Th are fiscal process has already begun. Unlike last 1 tend to stomattempting to resolve those segments of the budget year ? I down the budget cycle. For g Process begun work on the FYBI-85 Ca example the Preliminarypetal Improvements Program and we wevhoalready begun W1 b phase in late S e requesting goals and obeptember. The Assistant Cite to complete and the Human Relations Directorwill statements from you in September sonnel needs for FY81 also be discussing ptember also be meeting in September. The Cit 9 meth you your per - for FY81. 9 with you to get your assistance y Treasurer and I will SO that we can go we will be a assin In projectin go full steam into the FY81 budget cycle. projecting nreceipts September The budget manual is scheduled to be distributed at the September 26 department head staff meeting. Finally, the City Council will be having their goals and objectives setting session in mid-September. The budget process for fiscal year 1981, therefore number of diverse undertakings with the ultimate budget a consists of a Of informationlrequestsMarch15, and meetings dont be goal being the final lolly or September): 9 you will bedasked bto at the number headaches and the timeThevPurpose issimplyattend simply to reduce the number of spec- jm3/31 completing the budget process, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES A-3 City of Iowa City MEMORANDUM Date: August 29, 1979 ITo: Department Heads From: Assistant City Manager t I, I Re: FY81 Goals and Objectives .li The schedule for preparation of your FY81 goals and objectives is in- cluded below. This year we are trying to have this process completed prior to beginning preparation of the operating budget. Separating I these two tasks should make it a little easier to face the "budget crunch". i. 1 The FY81 Budget Manual is not yet available and so a copy of that part I of the FY80 manual dealing with goals and objectives is attached for 1 your referral. I have included enough of these for distribution to your division heads as well. As in the past, goals and objectives should be Iformulated according to these guidelines. In many instances your FY81 -j goals and objectives will be similar to those for the past years, par- ticularly those regarding the daily function of your department. In I some cases however you will be undertaking new programs or modifying certain operations, and these changes will need to be reflected in next year's goals and objectives. Where such changes are contingent upon -' increased funding for the next fiscal year, be certain that the appro- priate objectives and measurement criteria are included in your FY81 goals and objectives. In the event that modification or deletion is i necessary, this can be done before final printing of the FY81 budget. I i The schedule for preparation of FY81 goals and objectives is as follows: I 1. September 12, 1979 -- Draft of FY81 goals and objectives submitted to the Assistant City Manager by 5:00 P.M. 2. September 13 through September 23 -- Review of goals and objectives I by City Manager, Assistant City Manager, and Budget Administrator. 3. September 24 through September 28 -- Department and division heads meet with Assistant City Manager by appointment to discuss goals and objectives. -" 4. October 8, 1979 -- Proposed final draft of FY81 goals and objec- tives due in Assistant City Manager's office. This is a "proposed" final draft only and changes may occur during the budget prepa- ration process. It is suggested that you closely review your FY80 goals and objectives and measurement criteria, assess which of these will be carried over to I FY81, consider any new programs or services which you intend to address I I FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES A-4 f during the next fiscal year, and draw these together adhering as closely as possible to the guidelines attached to this memo. Word Processing will again be available for typing. The forms for FY81 will be the same as last year's and can be obtained from the Finance Department secre- tary. Be brief and concise and use phrases rather than sentences if possible. IN NO CASE WILL A DECISION UNIT'S GOALS AND OBJECTIVES BE LONGER THAN ONE PAGE. Department heads and/or division heads should contact me to set up an appointment for the week of September 24 at which time we can address any particular questions or problems which you might have. In addition, give me a call if you feel in need of assist- ance prior to that time. Please do not call Mel Jones regarding goals and objectives as this portion of the budget process will be coordinated through my office. cc: City Manager Budget Administrator jm3/23 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140111ES I J A-5 III. MANAGEMENT BY OBJECTIVES. Management by objectives (MBO) is a process whereby organizational goals and objectives are set through the participation of organiza- tional members in terms of results expected. It is conceived as a total management tool designed to integrate organizational goals through employee participation. MBO requires goals and objectives to be periodically evaluated to see if they are being achieved within time limits. Department directors will schedule quarterly review sessions for goals and objectives with their division heads, the City Manager and the City Council for fiscal year 1979 (see budget time table for dates). The MBO review sessions for FY80 will begin in October, 1979. The MBO budget process will be utilized in the same manner as in the FY79 budget with more emphasis placed on quarterly assessments of division and departmental progress towards stated goals and objec- tives. To as great an extent as possible, the goals should be related to the management of the division or function. A. Goals and Objectives. (Form B-1) The submissions for each decision unit will include a statement of the unit's goals to be accomplished in FY80, and a list of objectives which will measure accomplishment of these goals. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES '101t1E5 A-6 Form B-1 will be used for the submission of goals and objectives. The preparation of this form by each decision unit will facilitate the preparation of the department budget. Use the following instructions: 1. Program. To determine to which program your decision unit belongs, refer to the list of decision units by program on page 11. 2. Department. Refers to the department within the program. Generally, the function description included in the FY79 budget will be used. Departments and divisions are to indicate changes where appropriate. Where there has been a reorganization, prepare a new or revised function description. 3. Fund. Most decision units are in the General Fund. Please contact the Finance Department if you are not sure to which fund your unit belongs. 4. Unit. Unit refers to the decision unit being used. A decision unit is an activity or a group of activities which management determines is meaningful for planning, analysis, and review. 5. Unit Goals. This should be axone or two sentence statement on intent or purpose of the function. A goal is a concise FIICROFIIMED BY JORM MICROLAB CEDAR RAPIDS -DES 110InES R M: A-7 statement of the purpose of the organization, or its reason for existence. A goal provides a framework within which the organization operates and a target toward which it can work. 6. Unit Objectives. An objective is a clearly defined and attainable target for achievement within a specified time span and within available resources which represents measured progress toward a goal. There should be a series of short statements describing how the goal will be achieved. This is comparable to the goal portion of the FY79 budget. Remember that objectives describe the desired impact on a situation or specific result which will be produced by the services provided. State objectives in terms that permit quantitative measurement toward achievement, and specify an expected completion date for each objective. 7. Unit Measurement. A measure is a method of determining the extent to which an objective is being met or the degree to which an observable impact on a specific problem or need is being realized. Measurement criteria should rate the effectiveness of an objective by considering the workload fluctuations. The information will give criteria for evaluating the success or failure of the various services being provided. Department heads seeking additional information should utilise the publication entitled, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i I_. rf A -B "Measuring the Effectiveness of Basic Public Services", February 1974, published by the Urban Institute in conjunction with the International City Management Association. The Finance Department also has additional reference materials for review. The Assistant City Manager and the Administrative Assistant -Finance have been assigned to assist you in determining measurement criteria for your objectives. This will provide consistency and a framework for analysis of departmental goals and objectives. B. Unit Analysis. The activity analysis is used to explain or clarify any statements made in the above three categories and to point out difficulties in achieving goals or objectives, where appropriate. Form B-1, goals and objectives, will be due on November 6. This form is to be typewritten with one copy sent to the City Manager and the other copy sent to the Finance Department. All departments should contact Barb Coffey immediately to establish a timeline for completion of form B-1. Please note the budget timetable (page 36), for dates and times for discussion of your goals and objectives. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 6101NES n -y City Of Iowa City MEMORANDUM Date: July 25, 1979 To: City Council From: Rosemary Vitosh, Director of Finance K\/ Re: Budget Process and Budget Monitoring The following modifications are being suggested for our upcoming budget process (FY81 budget) and for monitoring of the FY80 budget. 1. CIP Budget. The CIP budget process has already started. More staff review and planning will be involved in the preparation of the CIP this year. A staff planning session will be held on August 1 to develop long-term goals for the City. These goals will then be used in the development of the CIP and as input for the Council's goal -setting session for FY81. In late September, the five year CIP will be presented to Council for approval, subject to coordination with the FY81 operating budget. 2. FY81 Budget Process. The use of levels and narrative will be somewhat reduced for the FY81 budget. Budgets will be prepared for each decision unit for the current level of service. In addition, the department must state what they would cut out if they had to reduce their total budget dollars by five percent or by ten percent. For any new programs or increases in level of service being requested, the department would request funding for each item separately and would not include them with their current service level budget. In effect, these would be additional levels which would require departments to define the program, present justification and projected cost. This would include such things as capital outlay purchases for items that are not replacement items, one time funding needs, (i.e. local matches for grants), improvements in the current level of service being provided and new employee positions. By separating these from the current level of service and itemizing them it would provide an alternatives list to utilize in deciding what to fund. 3. Budget Monitoring. Overall budget monitoring and reporting will be intensified during FY80. The first set of budget amendments is planned for Council approval by mid-September. The quarterly financial status report will be made to the City Manager and the Council in an effort to keep them better informed of funding shortages and/or availabilities. In addition, because required budget amendments do affect the financial status, they will collected throughout the year and discussed with Council along with the quarterly financial status report. The foregoing proposals and other suggestions which you might have will be discussed at the informal session of July 30. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES R-, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DEPARTMENT: UNIT: ■ UNIT DESCRIPTION: ADVANTAGES/BENEFITS: OPTIONS: CONSEQUENCES: DECISION PACKAGE CURRENT SERVICE LEVEL MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES B-2 DEPARTMENT: UNIT: UNIT NUMBER: UNIT DESCRIPTION: ADVANTAGES/BENEFITS: ■ OPTIONS: CONSEQUENCES: DECISION PACKAGE EXPANDED SERVICE LEVEL 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES B-3 1 PROGRAM: FUND: DEPARTMENT: UNIT: PRIORITY RANKING EXPANDED SERVICE LEVELS B-4 RANK DECISION UNIT NAME CURRENT YEAR TOTAL CUMULATIVE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Id0111E5 SERVICE LEVEL REDUCTION DEPARTMENT: UNIT: I. FIVE PERCENT REDUCTION PROPOSED FY81 BUDGET $ X .95 = WHAT SERVICES WOULD BE REDUCED? ' II. TEN PERCENT REDUCTION PROPOSED FY81 BUDGET X .90 = WHAT SERVICES WOULD BE REDUCED? MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES B-5 LINE - ITEM BUDGET PREPARATION FORM PERSONAL SERVICES (6000) (Use Reverse Side For Additional Personnel) COMMODITIES (7000) 7110 General Office Supplies 7120 Books, Magazines, Newspapers 7130 Printing Supplies 7140 Minor Office Equipment 7210 Agricultural Material MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES M0114ES t I I� j J I y I I r Ji i I I i ; I J I 1 LINE - ITEM BUDGET PREPARATION FORM PERSONAL SERVICES (6000) (Use Reverse Side For Additional Personnel) COMMODITIES (7000) 7110 General Office Supplies 7120 Books, Magazines, Newspapers 7130 Printing Supplies 7140 Minor Office Equipment 7210 Agricultural Material MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES M0114ES 0 7220 Chemicals, Drugs, & Lab Supplies 7230 Clothing Purchase 7240 Fuels, Lubricants, Fluids & Gases 7250 Sanitation & Industrial Supplies 7260 Animal Supplies 7270 Food 7280 Miscellaneous 7310 Building & Construction Supplies 7320 Vehicle & Equipment Materials MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES F10111ES 7350 Surfacing Materials 7360 Improvement Materials 7370 Sign and Signal Supplies 8110 Accounting & Financial Charges 8120 Legal Services 8130 Data Processing Services 8140 Engineering Services 8150 Health Care Services 8160 Other Professional Services MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES 8210 Communications 8220 Postage 8230 Publications 8310 Travel Expenses 8320 Moving Expenses 8330 Registration 8340 Meals 8350 Tuitions & Training 8360 Mileage Charges MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES 8370 Reimbursable Travel 8410 Comprehensive Liability 8420 Fire & Casualty 8430 Worker's Casualty 8440 Other 8510 Gas & Electric 8520 Water & Sewer 8530 Landfill Use 8610 Repair & Maintenance to Vehicles & Mobile Equip. --- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES I _ i I A I !J ;f I j I I 1 1 J I, r f I; r u s 1 8370 Reimbursable Travel 8410 Comprehensive Liability 8420 Fire & Casualty 8430 Worker's Casualty 8440 Other 8510 Gas & Electric 8520 Water & Sewer 8530 Landfill Use 8610 Repair & Maintenance to Vehicles & Mobile Equip. --- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES 9 8620 Repair & Maintenance to Buildings 8630 Repair & Maintenance to Equipment 8640 Repair & Maintenance of Improvements 8710 Forestry 8720 Uniform & Laundry Service 8730 Equipment Service 8740 Printing 8750 Work Study 8760 Other MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES 8770 Word Processing 8810 Johnson County Regional Planning Commission 8920 Refunds 8930 Dues & Memberships 8940 Rentals 8980 Other 9100 Land 9210 Buildings 9220 Improvements MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 9310 Vehicular Equipment 9320 Operating Equipment 9330 Furniture and Office Equipment 9410 Bonds 9420 Interest 9610 Print Materials (Library Only) 9620 Audio Materials (Library Only) 9630 Visual Materials (Library Only) 9640 Other Materials (Library Only) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 9650 Standing Orders (Library Only) 9660 Serials (Library Only) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110111ES ■ f f 1 , i , I t i11 .J .J -1 J I� J t j i f r I i n i I ~ i 2 u 9650 Standing Orders (Library Only) 9660 Serials (Library Only) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110111ES ■ t J j JORM MICROLAH . . . . . . . . . . . . 1. ell . ......... t J j JORM MICROLAH MICROFILMED BY JORM MICROLAB (CPAP RAPIM.9I 'IOItlrS ■ <, D November 8, 1979 Hearings FUNDING REQUEST SUMMARY SHEET Rape Victim Advocacy Program Request FY 80 minus FY 79 FY 81. minus FY 80 SOURCE FY 79 FY 80 FY 81 + or (-)/6 Change + or (-)/% change Iowa City $ 6,567 $ 9,772* $10,067 $3,205 + 48.8 '$1,095 -+'11.2 Johnson County $ 6,567 $ 6,972 $ 8,367 $ AGS + 6.2 $1,395 + 20.0 TOTAL LOCAL $$ $13,134 $16,744 $19,204 $3,610 + 27.5 $2,460 + 14.7 TOTAL INCOME $16,269 $21,151 $23,805 $4,882 + 30.0 $2,654 + 12.5 -Carryover -0- -0- -0- - - - - TOTAL $$ AVAILABLE $16,269 $21,151 $23,805 $4,882 + 30.0 $2,654 + 12.5 TOTAL EXPENSES $16,269** $21,151 $23,805 $4,882 + 30.0 $2,654 + 12.5 (Major Categories) .. -Management $13,446 $14,873 $18,303 $1,427 + 10.6 $3,430 + 23.1 -Rape Crisis Line $ 1,328 $ 1,514 $ 1,646 $ 186 + 14.0 $ 132 + 8.7 -Speakers Bureau $ 1,317 $ --073 $ 502 ($ 844) - 64.1 $ 29 + 6.1 -Information Bureau $ 179 $ 648 $ 650 $ 469 + 262.0 $ 2'-+,• 0.3 -Near Northside Prevention $ - $ 2,800 $ 2,000 $2,800 - ($ 800) - 28.6 -Campus Prevention Circular $ - $ 944 $ 704 $ 944 - $ 240 + 25.4 * FY 80 request from Iowa City was $9,515. ** This figure represents a revision of that originally shown on Line 7, Budget Form 1. (See section on AMENDMENTS TO BUDGET INFORMATION, p. 2.) MAJOR BUDGETARY CHANGES FROM FY 80 to FY 81 EXPENSES salaries $2,432 increase (+19.28) Employee Benefits $ 252 increase (+20.09) Payroll Taxes $ 145 increase (+20.0%) Supplies $ 134 increase (+39.6%) Printing & Publications ($237) decrease (-22.08) Near Northside Prevention Project ($300) decrease (-10.7%) These represent $2,426 of a $2,654 TOTAL INCREASE in EXPENSES. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES (Over) 01106 Rape Victim Advocacy Program Page 2 INCOME Fees and Grants (excluding Iowa City & Johnson Co.)* $165 increase (+3.78) * This include U of I contributions - from both Student Senate and Central Administration. OTHER PROGRAM AND BUDGET INFORMATION -During FY 80 6,747 hours of service will be donated to the Rape Victim Advocacy Program, with an estimated value of $29,148. The number of hours will increase slightly in FY 81'- to 6,771, with an estimated value of $33,457. Most of these donated services are given by volunteer staff serving as emergency advocates (6,656 hours/year). Other donated services include attorney consulting, graphics and artwork, and in-service training by professionals. -Donated materials include rent, maintenance, utilities, vehicle transportation, and clothing for victims. Total dollar value of these is estimated at $1,743.60 for FY 80 and $2,143 for FY 81. -Staff/client ratio is given as follows: *Rape Crisis Line: 8:109 (roughly 2:27) •Information Bureau: 12:1054 (roughly 1:88) *Speakers Bureau: 12:3054 (roughly 1:255) -92 persons were assisted through the Rape Crisis Line; 1,045 were reached by the Speakers Bureau; and about 3,000 were served through the Information Bureau. -See GOALS :AND .OBJECTIVES for specific information on each of the RVAP's programs. -The Human Services Study did not directly address needs in this area. AMENDMENTS TO BUDGET INFORMATION Budget Form 1 Line 7, FY 79 column - The amount shown here should be $16,269.47. Line 7a, FY 79 column' - The amount shown here should be $15,781.47. Pamela Ramser JCRPC 10-24-79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES tI01t1E5 I ( I I I Rape Victim Advocacy Program Page 2 INCOME Fees and Grants (excluding Iowa City & Johnson Co.)* $165 increase (+3.78) * This include U of I contributions - from both Student Senate and Central Administration. OTHER PROGRAM AND BUDGET INFORMATION -During FY 80 6,747 hours of service will be donated to the Rape Victim Advocacy Program, with an estimated value of $29,148. The number of hours will increase slightly in FY 81'- to 6,771, with an estimated value of $33,457. Most of these donated services are given by volunteer staff serving as emergency advocates (6,656 hours/year). Other donated services include attorney consulting, graphics and artwork, and in-service training by professionals. -Donated materials include rent, maintenance, utilities, vehicle transportation, and clothing for victims. Total dollar value of these is estimated at $1,743.60 for FY 80 and $2,143 for FY 81. -Staff/client ratio is given as follows: *Rape Crisis Line: 8:109 (roughly 2:27) •Information Bureau: 12:1054 (roughly 1:88) *Speakers Bureau: 12:3054 (roughly 1:255) -92 persons were assisted through the Rape Crisis Line; 1,045 were reached by the Speakers Bureau; and about 3,000 were served through the Information Bureau. -See GOALS :AND .OBJECTIVES for specific information on each of the RVAP's programs. -The Human Services Study did not directly address needs in this area. AMENDMENTS TO BUDGET INFORMATION Budget Form 1 Line 7, FY 79 column - The amount shown here should be $16,269.47. Line 7a, FY 79 column' - The amount shown here should be $15,781.47. Pamela Ramser JCRPC 10-24-79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES tI01t1E5 !M FUNDING REQUEST November 8, 1979 SUMMARY SHEET Hearings Visiting Nurse Association of Johnson County Request Col. 2 minus 1 Col. 3 minus 2 SOURCE* . 1978/FY79 1979/FY80 1980/FY81 + or (-)/8 Change + or (-)/8 Change '. Johnson County $ 99,857 $126,415 $136,656 $26,558 + 26.6 $10,241 + 8.1 United Way $ 35,500 $ 35,500 $ 39,000 -0- -- $ 3,500 + 9.9** TOTAL LOCAL $$ $135,357 $161,915 $175,656 $26,558 + 19.6 $13,741 + 8.5 TOTAL INCOME $208,952 ' $229,612 $252,400 $20,660 + 9.9 $22,788 + 9.9 I -Carryover $ 8,219 $ 17,011 $ 22,153 $ 8,792 +107.0 $ 5,142 + 30.2 i TOTAL $$ AVAILABLE $217,171 $246,623 $274,553 $29,452 + 13.6 $27,930 +.11.3 i TOTAL EXPENSES*** $185,111 $246,623 $274,553 $61,512 + 33.2 $27,930 + 11.3 (Major Categories) -Management $ 56,993 $ 73,700 $ 80,500 $16,707 + 29.3 $ 6,800 + 9.2 -Home Health (Disease Control) $ 69,149 $ 89,600 $109,000 $20,451 + 29.6 $19,400 + 21.7 -Home Health (Adult/Child Health) $ 12,320 $ 17,800 $ 19,000 $ 5,480 + 44.5 $ 1,200 + 6.7 -Child Health Clinics $ 7,660 $ 10,000 $ 10,000 $ 2,340 + 30.5 -0- -- -Elderly Health Services $ 7,660 $ 10,000 $ 10,000 $ 2,340 + 30.5 -0- ... -- --Other Community Services $ 1,227 $ 2,500 $ 2,000 $ 1,223 + 95.8 ($ 500) - 20.0 -Aides $ 28,198 $ 37,000 $ 38,600 $ 8,802 + 31.2 $ 1,600 + 4.3 -Not Home $ 1,395 $ 1,500 $ 1,400 $ 105 + 7.5 ($ 100) - 6.7 Amounts in this section are taken from calendar year budget forms submited by VNA, with the exception of those shown for Johnson County, which are from the fiscal I year forms. i I ** Last year's request from United Way was $38,400; this year's request thus represents an increase of $600, or 1.66 over last year's request. *** The agency notes that a 258 increase in home care demands is largely responsible for the extent of increase of expenses in this area of service. I (Over) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101DES M : Visiting Nurse Association c ^Tohnson County Page 2 MAJOR BUDGETARY CHANGES FROM 1979 TO 1980 EXPENSES Salaries $34,695 increase (+20.79) i Payroll Taxes $ 3,100 increase (+31.0$) Professional Fees $ 1,900 increase (+54.39) Rent $ 2,600 increase (+31.09) i Local Mileage $ 1,800 increase (+17.69) '. Insurance (Accident, Contents, Workmen's Compensation) $ 500 increase (+11.19) Conference & Educ. Materials' ($ 400) decrease (-22.28) Transfers to Designated Fund ($17,900) decrease (one time only) i - ! These represent $26,295 of a $27,930 TOTAL INCREASE in EXPENSES. INCOME - - - - Fees and Grants (excluding Iowa �. City and Johnson County) $13,270 increase (+47.39) - Program Service Fees $ 9,100 increase (+13.19) Surplus Transfers for Desig. Fund Refunds, Undesig. Funds ($ 2,490) decrease (- 9,29) i j These represent all of a $19,880 TOTAL INCREASE in INCOME (excluding that from Johnson County United Way and Johnson County). i OTHER PROGRAM AND BUDGET INFORMATION The.Visiting Nurse Association notes that some volunteer help has been used in Child Health Clinics but that the hours of this help are diminishing due to no- shows and volunteers returning to work after this experience has been gained. i -The agency also notes that the Johnson County Chapter of the American Cancer Society purchases equipment which is placed on loan in the VNA office. However, this equipment is not the property of the VNA and, as such, should not be considered as materials donated to the agency. d �,. -staff/client ratios for the VNA's programs are: • Home care programs - 1 aide: 19 persons 1 professional staff: 66 admissions (I • Group sites (Housing, Meals, etc.) - '3 Prof. Staff: 90 person • Child Health Clinics - 3 prof. Staff: 238 children I • Well Child Clinics - 2:97 children ! • Nutrition Project j 7 - 1:141 children MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES i M. Visiting Nurse As of hnson County Page 3 -Service contacts and number ofer p sons served for Johnson County in 1978 were: H Contacts N Persons Home Care 14,098 1,122 Child Health Clinics 282 249 Group Sites 3,186 unavailable 17,566 1,371 + group sites This compares to 12,251 total contacts listed last year for 1977, and 1,051 persons served during 1977. i -Funding is being requested from United Way for Home Health Services only and from Johnson County Health Department for all programs. -In regard to complaints about services, the VNA stresses the following problems and needs: 1) Problem of homebound clients wanting visits at same time of day, which presents an impossibility while maintaining cost-effective staffing patterns. 2) Need for more coordination among health providers in all settings. 3) Need for better public education community health. (through media) regarding -The Human Services Studies on Disabilities, In -Home Support Services, Nursing Homes, and Families in Stress addressed several areas which are relevant to the services provided by the VNA. Some of the needs addressed in these studies are: • The need for better public education regarding the entire realm of services available (including home health care). • The need for a comprehensive system of discharge planning (coordination of services) to assure continuity of care. • The need to educate service providers to make them aware of existing pro -rams for physical and occupational therapy (as well as other services for disabled, elderly, etc.). • The need for a better system of recruiting and maintaining volunteers; the need for part-time staff or volunteers to assist in meeting client demands for home health care during peak times. • The need for comprehensive federal legislation to eliminate the current fragmented and incomplete system of health care coverage (e.g., through Medicare, Medicaid, Title XX) and insure provision of services to all who need them. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOINES (Over) i j i I ! i I i 11 ( i Visiting Nurse As of hnson County Page 3 -Service contacts and number ofer p sons served for Johnson County in 1978 were: H Contacts N Persons Home Care 14,098 1,122 Child Health Clinics 282 249 Group Sites 3,186 unavailable 17,566 1,371 + group sites This compares to 12,251 total contacts listed last year for 1977, and 1,051 persons served during 1977. i -Funding is being requested from United Way for Home Health Services only and from Johnson County Health Department for all programs. -In regard to complaints about services, the VNA stresses the following problems and needs: 1) Problem of homebound clients wanting visits at same time of day, which presents an impossibility while maintaining cost-effective staffing patterns. 2) Need for more coordination among health providers in all settings. 3) Need for better public education community health. (through media) regarding -The Human Services Studies on Disabilities, In -Home Support Services, Nursing Homes, and Families in Stress addressed several areas which are relevant to the services provided by the VNA. Some of the needs addressed in these studies are: • The need for better public education regarding the entire realm of services available (including home health care). • The need for a comprehensive system of discharge planning (coordination of services) to assure continuity of care. • The need to educate service providers to make them aware of existing pro -rams for physical and occupational therapy (as well as other services for disabled, elderly, etc.). • The need for a better system of recruiting and maintaining volunteers; the need for part-time staff or volunteers to assist in meeting client demands for home health care during peak times. • The need for comprehensive federal legislation to eliminate the current fragmented and incomplete system of health care coverage (e.g., through Medicare, Medicaid, Title XX) and insure provision of services to all who need them. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOINES (Over) _Visiting Nurse Association ofinson County. Page 4 -For more specific information on the agency and its programs, see GOALS AND OBJECTIVES statement and the QUESTIONNAIRE FOR AGENCIES REQUESTING FUNDING. AMENDMENTS TO BUDGET INFORMATION There are several discrepancies between ending balances one year and beginning balances the following year, also in restricted/unrestricted beginning and ending balances. These seem to be partially explained by transfers of money from operating to restricted. I have not yet been able to discuss this with the agency but will before the hearing. Pamela Ramser JCRPC 10-24-79 10�7_.. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011JES tti i 1 I `p i f I i, �I i i 'r it i I. 10�7_.. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011JES 4 9 FUNDING REQUEST SUMMARY SHEET Iowa City Free Medical Clinic November 8, 1979 Hearings SOURCE* United Way 1978/FY79 - 1979/FY80 $22,000 Request 1980/FY81 $26,000 Col. 2 minus 1 + or (-)/g Change $3,650 + 19.9 Col. 3 minus 2 + or (-)/a Change $4,000 + 18.2 $18,350***** Johnson County $14,650 $15,800 $19,104 $1,150 + 7.8 $3,304 + 20.9 TOTAL LOCAL $$ $33,000 $37,800 $45,104 $4,800 + 14.5 $7,304 + 19.3 TOTAL INCOME $36,251 $42,397 $49,080 $6,146 + 17.0 $6,683 + 15.8 -Carryover $ 374 $ 587 $ 258 $ 213 + 57.0 ($ 329) - 56.0 TOTAL $$ AVAILABLE $36,625 $42,984 $49,338 $6,359 + 17.4 $6,354 + 14.8 TOTAL EXPENSES $36,038 $42,726 $49,338 $6,688 + 18.6 $6,612 + 15.5 (Major Categories) -Management. $ 7,000 $ 8,300 $10,555 $1,300 + 18.6 $2,255 + 27.2 -Clinic $17,000 $20,38' $21,997 $3,383 + 19.9 $1,614 +. 7,9 -Pharmacy $ 4,062 $ 4,800 $ 5,960 $ 736 + 18.2 .$1,160 + 24.2 -Laboratory $ 4,236 $ 4,770 $ 5,875 $ 534 + 12.6 $1,105 + 23.5 -Social Services' $ 3,740 $ 4,220 $ 4,951 $ 480 + 12.8 $ 731 + 17.3 * Amounts in this section are taken from the Clinic, with the exception of those the fiscal year forms, the calendar year shown for Johnson budget forms submitted County, which are from by ** Includes $3,350 from unallocated reserve. *** 1979 request was $22,300. MAJOR BUDGETARY CHANGES FROM 1979 TO 1980 EXPENSES salaries $5,255 increase (+20.58) Printing & Publications $ 300 increase (+63.28) Professional Liability Ins. $ 300 increase (+ 0.89) These represent $5,855 Of.a $6,612 TOTAL INCREASE in EXPENSES. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOIRES (Over) a 3 i Iowa City Free Medical Clinic Page 2 . INCOME Contributions Toward Operating Expenses *Fees & Grants (excluding Iowa City & Johnson CtY•) ( $300 increase (+20.09) $989) decrease (-15.49) These represent all of a $189 TOTAL DECREASE in INCOME way and Johnson County). (excluding that from United *Note: (Provided by Free Medical Clinic): "These funds guaranteed only through September 30, 1979. This is a Title VI Project Grant that will run through June, 1980 (depending on availability of funds). The majority of money will be used to pay the salary of a Health Information Coordinator who is responsible for. writing a patient guide manual." THE FREE MEDICAL CLINIC Is NOT EXPECTED TO HIRE THIS PERSON WHEN THE GRANT RUNS OUT. OTHER PROGRAM AND BUDGET INFORMATION -Donated services for 1979 and 1980 include 2,744 hours/year each from health .care professionals and health care workers (students), as well as 4,116 hours/ year from lay volunteers. Total estimated dollar equivalent of these donated services is $153,664 1979 and $164,419 for 1980. for -Donated materials for 1979 and 1980 include $1,700/year in medications and -- - $100/year in shelves. -Paid staff includes 5 persons, one of whom (Health Information Coordinator) is employed on a temporary basis (3/4 time from June, 1979 to June, 1980), Staff. fulltime equivalents total 3.625, including the temporary coordinator's position. (Note: The number of staff positions budgeted for FY 81, then, is reduced to 4, at a fulltime equivalent of 2.875). -Client/staff ratio is 2:1 at each clinic session. (20 staff work at the Clinic on an average night). -During 1978, the Clinic had 3,417 total visits: 1,570 from new patients, 1,847 from return patients. i -No fees are charged for services. -The Clinic has received complaints about the long wait to be seen; this is mainly due to a need for additional space and for volunteers Eo go with it. -The Clinic also mentions that it would welcome help in becoming more visible to the elderly in Johnson county, a group which it would like to serve. The need to.reach more elderly in need of medical services was also cited in the Human Services Study on Emergency Assistance to Residents (November, 1977). The need to reach more rural Johnson County residents was also cited in the study; the Clinic has made greater efforts to reach rural residents since this time and has met with notable success. Pamela Ramser JCRPC I 10-24-79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES I! i 4 I FUNDING REQUEST ! SUMMARY SHEET HACAP HEAD START PRESCHOOL CENTER -'ember 8, 1979 Hearings Request 1979 minus 1978 1980 minus 1979 SOUPCE 1978 1979 1980 + or (-)/9 Change + or (-)/9 Change United Way* $ 4,708 $12,000** $13,865 $ 7,292 + 154.9 $1,865 + 15.5 TOTAL INCOME $35,756 $55,020 $55,260 $17,265 + 48.3 $2,240 + 4.2 -Carryover $ 5,453 ($ 3,015) ($ 733) ($ 8,468) - 155.3 $2,282 + 75.7 TOTAL $$ AVAILABLE $41,209 $50,005 $54,527 $ 8,796 + 21.3 $4,522 + 9.0 TOTAL EXPENSES $44,224 $50,738 $54,527 $ 6,514 + 14.7 $3,789 + 7.5 (Major Categories) -Management $ 5,307 $ 6,089 $ 6,614 $ 782 + 14.7 $ 525 + 8.6 -Day Care, Title XX Purchase of Service $38,917 $44,649 $47,913 $ 5,732 + 14.7 $3,264 + 7.3 * Entire United Way allocation for 1978 and 1979 used as match for DSS Purchase of Service; $13,132 of 1980 request would be used in this way. ** Does not include $5,645 from 1978 unallocated reserve. This is included, however, in TOTAL INCOME for 1979. 1979 request from United Way was $12,040. MAJOR BUDGETARY CHANGESFROM 1979 TO 1980 EXPENSES Salaries $3,241 increase (+9.36) This accounts for most of a $3,789 TOTAL INCREASE in OPERATING EXPENSES Decreases in operating expenses are: Utilities ($616) (-44.38) Phone ($400) (-80.0%) Insurance (prop'ty) ($ 74) (-19.8%) A new expense category for 1980 is "Parent activity funds and personnel recruitment" ($115). FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOIIIES (over) i t I j. i� i I i I' i j i i i i I FUNDING REQUEST ! SUMMARY SHEET HACAP HEAD START PRESCHOOL CENTER -'ember 8, 1979 Hearings Request 1979 minus 1978 1980 minus 1979 SOUPCE 1978 1979 1980 + or (-)/9 Change + or (-)/9 Change United Way* $ 4,708 $12,000** $13,865 $ 7,292 + 154.9 $1,865 + 15.5 TOTAL INCOME $35,756 $55,020 $55,260 $17,265 + 48.3 $2,240 + 4.2 -Carryover $ 5,453 ($ 3,015) ($ 733) ($ 8,468) - 155.3 $2,282 + 75.7 TOTAL $$ AVAILABLE $41,209 $50,005 $54,527 $ 8,796 + 21.3 $4,522 + 9.0 TOTAL EXPENSES $44,224 $50,738 $54,527 $ 6,514 + 14.7 $3,789 + 7.5 (Major Categories) -Management $ 5,307 $ 6,089 $ 6,614 $ 782 + 14.7 $ 525 + 8.6 -Day Care, Title XX Purchase of Service $38,917 $44,649 $47,913 $ 5,732 + 14.7 $3,264 + 7.3 * Entire United Way allocation for 1978 and 1979 used as match for DSS Purchase of Service; $13,132 of 1980 request would be used in this way. ** Does not include $5,645 from 1978 unallocated reserve. This is included, however, in TOTAL INCOME for 1979. 1979 request from United Way was $12,040. MAJOR BUDGETARY CHANGESFROM 1979 TO 1980 EXPENSES Salaries $3,241 increase (+9.36) This accounts for most of a $3,789 TOTAL INCREASE in OPERATING EXPENSES Decreases in operating expenses are: Utilities ($616) (-44.38) Phone ($400) (-80.0%) Insurance (prop'ty) ($ 74) (-19.8%) A new expense category for 1980 is "Parent activity funds and personnel recruitment" ($115). FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOIIIES (over) i V HACAP HEAD START PRESCHOOL CENTER Page 2 INCOME Fees 6 Grants from Gov't Agencies (DSS) $6,020 increase (+18.0$) This represents the entire increase in income (excluding United Way funding). OTHER PROGRAM AND BUDGET INFORMATION -Staff/client ratio is 1 teacher: 5 children. This is supplemented by support staff. -70 children were served during 1978, compared with 62 during 1977. -Among the 20 children in the Title XX subsidized group, there are usually 8 or 9 families which pay sliding scale fees ranging from 60t to $3.00 per day, according to income. -Problems in delivering services are the same as those listed on last year's application: 1) Eligibility guidelines are too restrictive and 2) longer hours are needed by some families. The agency feels that it can provide longer hours and still provide transportation as it has in the past through the assistance of subsidized staff such as CETA and CDP enrollees. It is noted that doing this is not possible with only the agency's regular funding. -The need for day care for some children before and after school and beyond the "regular" working hours (8 a.m. - 5 p.m.) is cited in the Human Services Study on Child Care. Financing through CETA and CDP as discussed above by Head Start should be aided and otherwise encouraged. AMENDMENTS TO BUDGET INFORMATION Salary total for 1979 on Budget Form 4 ($39,821) does not agree with that on Form 3 ($34,990). This discrepancy should be explained and the correct information recorded in the files. Pamela Ramser JCRPC 9-20-79 (Originally prepared for agency's hearing scheduled on 9/27/79. Hearing postponed.) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES r`W@ Mn.dcouw Life's tough 14 for prisoner ' , r of suburbia My water bill came last week. 10 was 581.20. I got to thinking as I wrote the check that, by golly, UN Ambassa- dor Andrew Young is right — the United States is full of political prisoners. You, me, your cousin, Sam, even your mother-in-law. We're all prisoners of the politi- cians. Now, the politicians will scoff at that. They will say, "You elect us, don't you? We serve at your Com- mand." Baloney. If you believe that, you'll believe in S80 water bills. When you stop and think about it, those guys have got us by the short hairs. Sure, we have the power to keep them or remove them from office. And, once in a while the electorate even manages to pull off an upset. OUT INVARIABLY you get ei- ther more of the same kind of inef- fective government or A hard - charger who sincerely wants to make changes but finds that the system stifles any activity which threatens to disrupt the status quo. It is small wonder that taxpay- ers are disenchanted, that we feel, indeed, like political prisoners. I And I don't mean only the white honky suburbanites who pay $80 water bills. We probably are freer than the political prisoners whp rely on Big Brother for the rent, light, heat, 4 clothing and their daily bread — but not much. It has been recorded here previ- ously that my real estate taxes have soared right off the charts in the last four years without, I has- ten to add, a smidgen of an in- crease ih services. MY SNARE of the township, county and school assessments went from about 51,100 four years ago to nearly 51,800 this year. Now that's 700 bucks that I might as well have flushed down the toilet, and it would have cost me money to do that. Let me tell you what I get for that extra $700. Zero. The township has a pretty fair fire department, which, thank- fully, I have not had to use. It also operates a unit for medical emer- gencies. For police protection, however, we have to rely on the Macomb County sheriff's deputies, and there are hardly enough of them to go around. There's no garbage Pickup. I have to hire a private contractor, who this month raised his rates 33 percent. But it's either deal with him or get used to a smelly garage. THE WATER and sewage situa- tion is enough to make me feel like I'm living in the Gulag Archipe- lago. For years we had septic tanks, and, frankly, I didn't think they were all bad. Then about five years ago the tnwnship decreed that our neighborhood would have sewers and that a contractor would be hired to install them. Each homeowner, of course, would be assessed a share of the cost. And, as soon as a tie-in with the Detroit sewage system could be arranged, each homeowner would be expected to pay a con- tractor to connect the proper pip- ing and to cough up a tap -in charge on top of that. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES In all, it cost me about f"ur grand. Now, let me tell you what we political prisoners had to sor vive in order to get those sewers. THE NEIGHBORHOOD was only about 10 years old and had a perfectly good concrete street. The sewer contractor, however, tore it out and left it out for nearly six months. He hauled out acres of broken concrete and sand, put the sewer pipes down one side of the street, then hauled sand back in and poured all fresh concrete. 1 sus- pect he sold himself back the old sand, but I can't prove it. When the township ordered us to tie in — there was no choice — we sent a half dozen backhoe opera- tors to Miami Beach with the fees they collected. And, just so you don't think this story has a happy ending, the four- year-old street is caving to at least in three places, and the township says it can't find the plans and can't remember who was the con- tractor. But then, it's busy. Maybe after the election it'll find time to keep the street from disappearing ai1o7 Also, Polities rears Its uncomely head In every phase of SEPTA's operations. In the state capital, rural legislators oppose large subsidies for the city slickers' expen- sive trains, locally, officials from the subtr urban areas that foot much of SEPTA's ex. penes cast a skeptical eye on Philadel• every leve Prefer fancy new hla's self -described needs. oprojectts to more mundane needs. "who wants to stand beside a new toilet and have his picture taken?" Mr. Gunn says. The upshot Is that SEPTA Is continually map Intelifgent spending tra egPUS 171, y witho to knowing In advance how much money poll" dclans will fork over. Interestingly, some transit officials complain that the Pomo dent's plan to link transportation spending to passage of his "windfall Profits" tax on oil compaNes exacerbates their problems) "I do not Bke the fact I'm being held had public transit is a dis- years ago In the face of the ricer mobile. Because so many riders Ivantaged and because a worl U Is generally deemed a social f observers say It's counterprodui to recoup spiraling costs througt ax. (The cost of a new bus xd to EIXON from $33,000 over I en years.) By contrast, In Euro, public transportation has long t ded as a public utility—sysem Uto finance a larrrer share W. principles of sound f can still be applied to appen to be a money we're a business," Mr. Linn, a Harvard Ar. R r-uujmuve recMlques to transit a k e th e cot t�rebra considerably of tranmore c1lflcultanagene i during t e c e. To haveo h r ursuregent needs besides transpohia and the r. Z tation. Moreover, Americans mightn't be ready to renege on their automotive love r affair. For Instance, Energy Future, the strongly Pmemservallon book by the Har• vard Business School energy project con. cludes that although mass transit deserves "considerable commitment" It may "lack the convenience desired by the American public." But the bottom line Is that mass transit Is both Increasingly needed and In sorry , shape. Happily, there may be an emerging V realization that the most pressing task Is to refurbish existing systems, rather than build costly new Infrastructures in places like the Sunbelt titles. "The first priority has got to be to preserve what we have," Mrs. IJburdl asserts, Mr. Gunn Is a shade more Ironic. "Our goal is to Improve the lot of the rider In his lifetime," he says with a smile. Mr. Martin 1s a member o/ the Jour. nal's PA11ade1017 bureau. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES DORIES 'NIF. WALL SI'RF.F:I' JOURNAL, TIIUKSDAY, NOVEMBER I, 1979 Public Transit's Rockv Road By IAnfI:LA4 MARTIN PIULAUELPNIA This city's mass transit systern is a disgrace. That was ob- vious well before a commuter train crash two weeks ago sent 442 people to the hospl• W. and a subway fire in September In. jured 177 terrified riders. "We're no longer living lives of quiet desperation," David F. Glrami•Dicarlo, chairman of the agency responsible for Philadelphia's transportation, recently con• fessed to the Pennsylvania legislature. 'W'e are at a point in time where It Is roar• ing desperation." And, amazingly, that may be an under- statement. Transportation experts say years of neglect, mismanagement and In. adequate funding have made the South. eastern Pennsylvania Transportation Au- thority, or SEPTA -which operates a be. wildering web of trains, buses, trolleys and street cars in Philadelphia and Its suburbs -the most troubled big -city system In the U.S. Consider that SEPTA's buses are break - Ing down more frequently than once a week on the average: One passenger tells of having to take four buses to travel six miles, because of three successive break. downs. And increasingly, buses haven't been available In any condition: Consider that yesterday SEPTA announced an emer- gency move to lease 50 buses from Washing. ton, D.C. What's more, drivers of the sometimes roach -Infested buses complain that brake maintenance is so shabby they have to resort to emergency brakes, rub• bing against curbs and even bumping Into things to stop. Consider also that one of the city's three principal commuter rail networks was out of service for a full week this summer, In. conveniencing 25,000 dally riders; recently electrical problems delayed thousands of passengers on one of the other lines. Con- sider that all of SEPTA's street cars and trolleys should have been replaced years ago, and that the system Iasi year spent only hall as much on maintenance as the U.S. Transportation Department advie cates. And consider that drivers have even taken out ads asking the public not to blame them for "the garbage" they drive, and a group of riders Is suing to stop the aged vehicles from rolling until they're proven safe. Death Traps on the Streets "They're sending death traps out on the streets every day!" screams a youngish woman successfully urging passersby to sign a petition protesting SEPTA's deterice ration. Roger Tauss, a bus driver who claims five buses he was driving caught fire during the past year, echoes her fears: "There's gonna be a major catastrophe -a mulddeath accident." he says. As ominous as that sounds, the difficul. ties of the nation's thini-biggest metmpalb tan transit system are perhaps most dis- turbing for what they reveal about overall trends In urban transportation. SEPTA's plight Is "a microcosm of what's happened to transit all over the country." maintains B. R. Stokes, executive vice president of the American Public Transit Association. If lme, the implications are disquieting indeed. "What it dramatizes is that if a system Is neglected, it will die," Mr. Gir• ard•Dicarlo declares. And few things have been as neglected as America's transit systems. "We left transit to die for better than:a years." Mr. Stokes says. The reasons are readily on. derstandable: a buoyant economy enabling almost every family to buy an automobile nr two, cheap gasoline, suburban flight and vast highway subsidies. People stock with the degenerating mass transportation tended to be those excluded from the post- war boom. On any given day, for example. the overwhelming majority of riders crowded on Philadelphia's urine -scented Broad Street subway - the principal north• south route through downtown -are black. But the picture Is changing. SEPTA's rt• detshlp Is up 57, during the first 10 months of 1979. Conversely, auto tolls at four ma• )or bridges to Philadelphia are down 2%u from last year's level, a sharp contrast to normal annual increases of 5%. National figures also bear out the trend: This year, Truss transit will carry more than eight bit- Bon riders for the first time since 1966. The energy crunch has become a cera• pelting argument for mass transportation. The effect of both agrow- ing constituency for mass transit and what Mr. Stokes calls gushers of money' has set transportation backers to bouncing in their bus seats. But their enthusiasm should be restrained. Every mode of transit Is at least twice as energyefficlent as the automobile, and some, when fully loaded, are said to be more than 50 times more efficient. To be sure, mass transit Isn't available to many Americans; for them, more fuel-efficient autos offer the best hope for enerty sav- ings. But Its potential for the nation's ur. ban centers Is huge. MCROFILMEO BY JORM MICROLAB CEDAR RAPIDS -DES '10PIES Raging Inflation also argues persua- sively for muss transit: Onestudy claims that a 10 -mile romm oiler could slash his travel hill In SIBR a year from $1,200 by abandoning his car. Moreover. mass Iran. sit causes less air pollution, a key consider. ation In today's complex regulatory envi. moment. And, of course, the middle class returning to center cities is clamoring for better transportation, while businessmen find transit Improvements spur downtown development. So, suddenly, politicians are falling all over themselves in efforts to aid transit. "We will reclaim the nation's transit sys- tems," vows President Caner, sponsor of one of several competing proposals to pour tens of billions of dollars into city trains and buses over the coming decade. The effect of both a growing consti- tuency for mass transit and the prospect of what Mr. Stokes calls "gushers of money" (the President's proposal, for instance. would help expand total capital Investment to S50 billion in the 1980s from $15 billion In the 1970s) has set transportation backers to bouncing In their bus seats. But their en- thusiasm should be restrained. "The money is not a panacea," admon- Ishes Ullian G. Uburdl, acting head of the Urban Mass Transportation Administra- tion. Spanking new facilities like Washing- ton's space-age subway are less needed than boringly W911one mala tepnfyxlst` (Even vastly Increased hoof• 1J Ing Isn't much use if it Isn't predictable enough to facilitate long-term planning and political divisions continue to hamper/ For Philadelphia,. particular, It will be a long, rocky road back. But this city's problems are distressingly Illustrative. Things there have gone so much to hell that Band•Alds must oromotly be amiDed Ism are suit Anne In tumor-tneeentury gorse barns, marked by a paucity of heat. I P Lftthese ghting and drdnage. Wolernitation facilities I.s crucial. aimnst attni• ant as training the system's wnehllly ucated mechanics "It -the roof Ica& and fa wnrTceT'ST�vbrking on 600 volts. you're not going to get much work out of him," explains David Gunn, SEPTA's new general manager. Much overdue mainte- nance work must be performed speedily. Mr. Gunn warns; for instance, drainage Improvements on the 50 -year-old Broad Street line are needed tostem the possibility of massive flooding. 0 s11LROFILME0 BY JORM MICROLAB IPAuAPIM-)I '!i:1 0