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HomeMy WebLinkAbout2018-01-04 Info PacketI r _02 CITY OF IOWA CITY www.icgov.org City Council Information Packet January 4, 2018 IP1 Council Tentative Meeting Schedule Miscellaneous IP2 East Central Iowa Council of Governments: ECICOG Area grant opportunities IP3 Memo from Executive Director Housing Trust Fund Johnson County to NDS Director: October 1 — December 22, 2017 Report on Iowa City FY17118 Affordable Housing Funding IP4 Invitation: Annual Employee Service Awards and Potluck Celebration — February 16 DRAFT MINUTES IP5 Planning and Zoning Commission: December 21 IP6 Public Art Advisory Committee: November 2 � r � CITY OF IOWA CITY Date City Council Tentative Meeting Schedule Subject to change Time Meeting January 4, 2018 Location of -o4 -t8 IN Saturday, January 6, 2018 8:OOA-5:OOP Budget Work Session Emma 1. Harvat Hall (following Breakfast on a Budget) Tuesday, January 9, 2018 1:OOP-7:OOP Budget Work Session (CIP) Emma J. Harvat Hall Tuesday, January 16, 2018 5:00 PM Iowa City Conference Board Mtg. Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Monday, January 22, 2018 4:00 PM Reception Coralville City Hall 4:30 PM Joint Entities Meeting Tuesday, January 30, 2018 1:00 PM Strategic Planning Work Session Eastside Recycling Ctr- Education Center Tuesday, February 6, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 20, 2018 5:00 PM Iowa City Conference Board Mtg. Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Tuesday, March 6, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 20, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting 01-0S IP2 Kellie Fruehling From: ECICOG <natalie.fraehlich@ecicog.org> Sent: Tuesday, January 02, 2018 2:03 PM To: Council Subject: ECICOG Area Grant Opportunities ECIC: GAREA If you have any questions about a grant or would like more information, please respond to this email. Feel free to forward this information! State Damage Prevention (SDP) Program Grants Application Deadline: 01/23/2018 The Pipeline and Hazardous Materials Safety Administration (PHMSA), through the U.S. Department of Transportation (DOT), hereby requests applications from eligible States (including municipalities with respect to intrastate gas pipeline transportation) to obtain funding for damage prevention program activities. Grants awarded in support of PHMSA's State Damage Prevention (SDP) grant program are intended for States to establish or improve the overall quality and effectiveness of their State Damage Prevention programs, which are designed to protect underground pipeline facilities from excavation damage. APPLY HERE Doppelt Family Trail Development Fund Application Deadline: 01/31/2018 While applications for projects on rail -trails and rails -with -trails will be given preference, rail -trail designation is not a requirement. However, the trail must serve or plan to serve multiple user types (e.g., bicycling, walking/hiking) and be considered a trail, greenway, multi -use trail or shared -use path. The project must advance trail development, help establish corridor connections or improve current conditions on the trail. APPLY HERE Rural Energy for America Program Energy Audit & Renewable Energy Development Assistance Grants Application Deadline: 01/31/2018 Provides grants for energy audits and renewable energy development assistance (REDA) to eligible agricultural producers and rural small businesses. This program helps promote American engergy independence by increasing the private sector supply of renewable energy and decreasing the demand for energy through energy efficiency improvements. Over time, these investments can also help lower engergy costs for small business and agricultural producers. Grantees assist rural small businesses and agricultural producers by conducting and promoting energy audits, and providing renewable energy development assistance (REDA). APPLY HERE Competitive State Wildlife Grant Program (C-SWG) Application Deadline: 02/03/2018 The Competitive State Wildlife Grant (C-SWG) Program provides States, the District of Columbia, Commonwealths, territories (States) and Associations of State fish and wildlife agencies with Federal grant funds to develop and implement programs for the benefit of wildlife and their habitats, including species that are not hunted or fished. Priority for use of these funds must be placed on identified species of greatest conservation need and should take into consideration the relative level of funding available for the conservation of these species. Ineligible activities include wildlife education and law enforcement activities, unless the law enforcement or education component is a minor or incidental activity that is considered critical to the success of a project. Although planning projects may receive C-SWG Program funding, the Service explicitly favors proactive physical conservation strategies that can demonstrate measurable impacts on populations of imperiled species through this Program. Such active conservation projects are typically more likely to be competitive, based on criteria published in the Notice of Funding Opportunity, than projects that do not have the potential to directly impact species or their habitats within the period of performance. APPLY HERE Body -Worn Camera Policy and Implementation Program Application Deadline: 02/16/2018 This funding category seeks to establish new or expand existing BWC programs in police agencies. APPLY HERE Iowa Section 402 State & Community Highway Safety Grant Application Deadline: 02/28/2018 The federal 402 Program is designed to help states, counties and communities initiate programs to address traffic safety problems. Applicants are encouraged to "leverage" funds requested from the GTSB with staff, financial or other resources they can contribute to the proposed project. Traffic safety issues that qualify for 402 funding are: alcohol, occupant protection, police traffic services, speed, emergency medical services, traffic records, roadway safety (engineering), motorcycles and pedestrian/bicycle safety. Project proposals may include activities in any or all of these areas. APPLY HERE Revitalize Iowa's Sound Economy: Local Development Projects (RISE) Application Deadline: 03/02/2018 Cities and counties may apply for RISE funds for use on city street, secondary road, or primary road projects. Joint applications submitted by two or more local governments must specify a lead agency and list all participating jurisdictions. The application should be signed by the mayor or chairperson of the board of supervisors of the local government submitting the application. APPLY HERE Wetlands Mitigation Banking Program Application Deadline: 03/28/2018 The Natural Resources Conservation Service (NRCS), an agency under the United States Department of Agriculture (USDA), works with farmers, ranchers, and private forest landowners nationwide to identify and address natural resource objectives in balance with operational goals to benefit soil, water, wildlife, and related natural resources locally, regionally, and nationally. The purpose of this notice is to announce the availability of Wetland Mitigation Banking Program grant funds for the development and establishment of mitigation banks and banking opportunities solely for agricultural producers with wetlands subject to the Wetland Conservation Compliance provisions of the 1985 Food Security Act (as amended). APPLY HERE This list is provided for information purposes only, and is not intended to be inclusive of all funding opportunities that may be available. If you are aware of other resources that should be added to this service, we welcome your suggestions. ECICOG, 700 16th Street, NE, Suite 301, Cedar Rapids, IA 52402 SafeUnsubscribe'" councii(a)Iowa-citv.org Forward this email I Update Profile I About our service provider Sent by natal ie.fraehIichaaecicog.org in collaboration with cow" cavxtq'460W� Try it free today Housing Trust Fund Johnson County Board ofDirectors -Uf-Tr-1T-- IP3 Housing Trust Fund of Johnson County 322 East Second Street Iowa City, IA 52240 Email: tacbenbadMitf c.oig Website: nvrviv.btfjc.olg Office: 319.358.0212 Fax: 319.358.0053 Bob Dvorsky, Prtfident Date: December 22, 2017 State Senator, 37e Distad Jerry Anthony, UNiarnity of FYI 8 contribution totaling $825,000 to the Housing Trust Fund of Johnson County Ellen Habel, PrrsidewEkl To: Tracy Hightshoe Cih! of Coraulle organizations, developers and other entities. Ron Mavrias, Semlag From: Tracey Achenbach, Executive Directo Prionle Cwvn Bob Bums, BNn/f & Bwra; round, and in October awarded all of the funds to two projects, each receiving an award joint Warten, DrarNnr Re: October I — December 22, 2017 Report on Iowa City FY17/18 Affordable Bags# KDV Maryann Dennis, R" ido Housing Funding Simon Andrew, City ofIewo City I am pleased once again to provide an update to you in regard to the City's FYI and Jerry Anthony, UNiarnity of FYI 8 contribution totaling $825,000 to the Housing Trust Fund of Johnson County Iowa, UrbaN & Rggaral Plami q (HTFJC). As you are aware, the City's contribution, in addition to the Johnson County Robert Brooks, Pdaele ClliVn funding, has allowed HTFJC to make significant offers of finding to housing organizations, developers and other entities. Molly Brown, Hill; Bank Tina Co. As reported to you in September, the HTFJC Board made $650,000 available in the fall Bob Bums, BNn/f & Bwra; round, and in October awarded all of the funds to two projects, each receiving an award LC. of $325,000. One of the projects awarded was to SCI Associates, who is proposing to Crissy Canganelli, SImIlerHoun build 44 units of affordable housing on the eastern edge of Iowa City (contingent upon Maryann Dennis, R" ido being annexed and rezoned). The award is also contingent on the applicant's successful Tb, HaVAingFelkwfbip receipt of low income housing tax credits. With that award, HTFJC has awarded all of Kinten Frey, Ksaar6% Cmin, the Iowa City funding; however, since some awards are contingent on other things, such Fny aid Gdwr as securing other sources of firnding, the actual payment on most of them has not yet Steve Gordon, AM Management occurred. Steve Long, HBK ENgimening, LLC This month the HTFJC Board made available an additional $50,000, and those applications for funding were due this week. We received five applications totaling Tracey tvlulcahey, 00?ofATortb $195,000 in requests. The Board will make funding decisions in January 2018. L&ny Phil O'Brien, UrbaNAmu Real Thank you for your dedication to creating so much more affordable housing opportunity Evan in Iowa City. I look forward to working with you in 2018. Please express my gratitude to the Mayor, City Council and other staff for their continued commitment to impact so Scott Schroeder, /t4idlVnlOm many low -to -moderate income residents of Iowa City. Batik Rod Sul6van,JohNivo Comny Beard of Smpenrfen Larry Wilson, UNianio, Heighir Citile, Staff Tracey Achenbach, Executive Director Casey Cooper Operations Coordinator UI -U4-18 _ IN Annual Employee Service Awards and Potluck Celebration Friday, February 16, 2018 is:oo am to i:oo pm Robert A Lee Recreation Center Social Hall The service awards ceremony honors staff who reached a milestone anniversary in 2017 and begins at 11:45 am. Hot sandwiches, veggie lasagna, beverages, and table service are provided. The rest is up to us, so bring your favorite dish to share, and come celebrate with your co-workers. Questions? Please contact any of us: Joyce Carroll, Parks & Recreation: 356-5223 Samara Hayek, Wastewater: 887-6108 Elyse Miller, library: 887-6003 Tracy Robinson, Human Resources: 356-5026 Pam Sinnott, Equipment: 356-5103 __0r a4__ia— IP5 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION DECEMBER 21, 2017 — 7:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Phoebe Martin STAFF PRESENT: Sylvia Bochner, Sara Hektoen, Bob Miklo, OTHERS PRESENT: Karl Madsen, Glen Meisner, Kevin Burrow, Sam Ray, Joe Murphy, Curt Moore, Paul Ellis, Mark Nelson RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-1 (Signs dissenting) the Commission recommended approval of REZ17-00018, a proposal to rezone approximately 0.52 acres of property located at 703, 705, and 709 S. Dubuque Street from Commercial Intensive (CI -1) zone to Riverfront Crossings -Central Crossings Subdistrict (RFC -CX) subject to landscaping and fencing be provided between the building and the railroad and additional rooftop open space. CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING ITEM (REZ17-00018): Discussion of an application submitted by Whistler Apts., LLC, for a rezoning of approximately .52 acres from Intensive Commercial (CI -1) zone to Riverfront Crossings- Central Crossings (RFC -CX) zone located at 703, 705, and 709 S. Dubuque Street. Bochner presented the staff report beginning by noting where the property is located. The current zoning of Intensive Commercial is intended to provide areas for sales and service functions whose operations are characterized by outdoor display and storage of merchandise, repair and sales of large equipment or motor vehicles, outdoor commercial amusement and recreation activities, or operations conducted in buildings that are not completely enclosed. Due to the potential for noise, dust, and odors from uses allowed in this zone, residential uses are not allowed in this zone. However, the subject property includes one non -conforming residential building. The applicant is proposing to rezone this property to the Riverfront Crossings Central Crossings Subdistrict which is intended for moderate intensity mixed use development in buildings with entries opening onto pedestrian friendly streets and sidewalks. This zone is intended to provide a variety of types of housing, along with a mix of retail uses. This zone allows most of the uses permitted in the Central Business Support (CB -5) Zone, such as eating establishments, office uses, and retail and service uses, along with residential uses in a variety of building types, i Planning and Zoning Commission December 21, 2017 — Formal Meeting Page 2 of 8 including apartment buildings, townhouses, and mixed-use buildings. The maximum building height in this zone is four stories. The applicant intends to build a four-story apartment building that contains 28 one -bedroom units, 21 two-bedroom units, and 6 three-bedroom units. Vehicular access will be provided from a recessed entrance on the Dubuque Street frontage, a primary street. Normally in the Riverfront Crossings Central Crossings zones parking should be accessed from alleys, rear lanes, or secondary streets. However, if this type of access is not feasible, access to a primary street may be granted by the Form Based Code Committee and a request for a curb cut will need to be approved by the City Engineer. Rezoning from Intensive Commercial to Riverfront Crossings Central Crossings is consistent with the Downtown and Riverfront Crossings Master Plan. The Central Crossings District portion of the master plan indicated that this area would become a Station Plaza, in anticipation of a regional Amtrak station along the Iowa -Interstate Rail Line. However, due to changes in federal and state direction, Amtrak passenger rail through Iowa City is unlikely anytime soon and light rail on the CRANDIC line is not planned for the near future. Because of these changes, the Station Plaza will not be developed as described in the Riverfront Crossings Master Plan. However, the City still plans to maintain some open space at this location. The City has maintained ownership of a 10' vacated right of way located directly behind the subject property. This area, combined with the 10' rear setback of the subject property and the setback of any redevelopment on the adjacent University parking lot, will become at least a 30' wide landscaped courtyard that will provide pedestrian access to the building from the west. Although development plans for this specific area have changed, this rezoning complies with the general character of the Central Crossings Subdistrict. The development of a four- story, 55 -unit apartment building contributes to the high-density, pedestrian friendly character that the Downtown and Riverfront Crossings Master Plan intends for the Central Crossings Subdistrict. In terms of its use, the proposed building will be compatible with the neighbors which are commercial properties and multi -family housing. The subject property abuts the Iowa Interstate Railroad, which could present noise concerns for the residents of the proposed building. To mitigate this noise, the applicant has agreed to use materials such as masonry construction and laminate windows to help minimize the impact of railroad noise on the interior of the building. Additionally, the site plan includes a fence along the north side of the building, which will be supplemented with landscaping to provide screening. The streets are already in place for this block, which will provide for adequate traffic circulation. The applicant intends to provide two levels of below grade parking, the proposed 69 parking stall exceeds the minimum requirement for parking in this zone. Additionally in the Riverfront Crossings Zones projects with residential uses are required to provide 10 square feet of useable open space per bedroom, because this proposal has 88 bedrooms they are required to provide 880 square feet of useable open space, indoor activity space can count for up to 50% of the useable open space. The proposed building includes a 560 square foot patio on the ground floor and a community indoor activity room which is 320 square feet on the fourth floor. There will also be a roof terrace that will be shared outdoor space but because the roof terrace is not at least 20' wide it does not meet the standards to be counted towards the required useable open space. Staff recommends approval of REZ17-00018, a proposal to rezone approximately 0.52 acres of property located at 703, 705, and 709 S. Dubuque Street from Commercial Intensive (CI -1) zone to Riverfront Crossings -Central Crossings Subdistrict (RFC -CX). Parsons asked if there were any specific requirements stated for the fencing that will be located Planning and Zoning Commission December 21, 2017 — Formal Meeting Page 3 of 8 along the Iowa-Interstate Railroad. Bochner noted the fence is not required, it is just something the applicant said they would be installing for safety and to mitigate potential noise issues. Freerks is interested in hearing from the applicant regarding the roof top terrace and perhaps making it larger to add to the open outdoor space for tenants of the building. Freerks opened the public hearing. Karl Madsen (Whistler Apts., LLC) stated the project will be called Breckenridge Apartments, LLC. Madsen commented about the open space on the rooftop, it will be similar to what they have at the Whistler Apartments on Iowa Avenue, but it is premature to know exactly how it will work. At this time they have mapped out the mass and scale of the building but haven't drilled down the details of the layout of the units, etc. Madsen noted that on the ground floor open space there would not be any windows on the adjacent units looking out into the open space so there would not be privacy issues for those tenants. Freerks noted that even with no windows facing the ground level outdoor area, noise could still be an issue for the tenants and having a rooftop terrace would be better. Glen Meisner (MMS Consultants) discussed the Des Moines Street to the north of the proposed building, it is not currently used as a vehicular street and the railroad has the rights to that street. Kevin Burrow (Knothe & Bruce Architects) remarked about the open space calculations, what is shown on the first floor does meet the requirements with the 20 feet and is sited on both sides of one bedroom apartments with all the windows and orientation to the north. Given that it will be a courtyard, they may consider doing some clear story windows to let some light through but not to allow any visual connection. As for concerns about noise, the wall will be exterior walls and they can add masonry to them to mitigate any noise. Burrow said they are meeting the requirement of the open space by also including the fourth story community space, and noted there will be an outdoor patio off that community space, but the depth of the patio will only be 10 feet, but will be 60 feet in length. Freerks acknowledged that they have met the minimum requirements but did ask if the applicant could consider doing a bit more, maybe not making the terrace 20 feet wide, but more than 10 feet. Signs asked if there was a patio on both the north and south sides of the building in the indentations. Burrow replied that on the first floor there is (but only the north one would be accessible to all tenants of the building). Hensch noted that the Des Moines Street could become an attractive nuisance if tenants have access to it and may use if for parking. Hensch suggested the applicant use landscaping and a fence to block off access to that area. Theobald requested they look at fencing for a safety factor, people often cross the tracks in areas that are not meant to be crossed and it is very dangerous. Planning and Zoning Commission December 21, 2017 — Formal Meeting Page 4 of 8 Signs asked where the access to the ground level open space comes from. Burrow noted the one to the north has a public connection with a sidewalk but there is no access to the patios from the interior of the building. Signs asked if they had considered doing a rooftop terrace. Burrow noted that would convert the structure to a five -story structure and they would need stair and elevator access to the rooftop. The five -story structure would be in violation of the zoning. Miklo noted that elevator height might be exempt from the height limits and can look into that if the applicant is interested. Freerks closed the public hearing. Hensch moved to recommend approval of REZ17-00018, a proposal to rezone approximately 0.52 acres of property located at 703, 705, and 709 S. Dubuque Street from Commercial Intensive (CI -1) zone to Riverfront Crossings -Central Crossings Subdistrict (RFC -CX). Parsons seconded the motion. Freerks wanted to add having Staff discuss with the applicant creating a larger open space on the fourth floor or perhaps a rooftop area. Hensch added an amendment require blocking access to the Des Moines Street area with fencing and landscaping. Theobald seconded the motion. Freerks noted that when they created the Riverfront Crossing area idea, there was a lot of talk about rooftop open areas because of the large footprints of the buildings. Signs added he is concerned about a lack of greenspace and pedestrian walkways as well. He feels other Riverfront Crossings projects the Commission has seen felt more pedestrian friendly and this proposal does not. He noted the rendering of the building is very nice, and the Whistler on Iowa Avenue is very nice, it just feels like a very large building with not much amenity to it. Hektoen noted that the amendments really aren't conditions of a zoning item. Perhaps this item should be deferred and the applicant can come back with new renderings after working with Staff. Hensch added an amendment to increase the fourth floor outdoor patio to a minimum depth of 15 feet, or add the additional outdoor space on the rooftop. Theobald seconded the amendment. Theobald questioned the possibility of rail service in the future and would this development cause an issue. Miklo stated that rail service is not likely in the near future, but there would be 40 feet of right-of-way of green space through the middle of the block. He noted that additional open space and parking to serve any future passenger rail service may be possible on the land owned by the University on the western part of this block. Signs asked if there was any interest among the Commission to defer this item to have the applicant come back with an updated proposal. Overall there was not. A vote was taken on the motion as amended, it passed 5-1 (Signs dissenting). Planning and Zoning Commission December 21, 2017 — Formal Meeting Page 5 of 8 REZONING ITEM (REZ17-00017): Discussion of an application submitted by University Lake Partners II, LLC, for a rezoning of approximately 53.29 acres from High Density Single Family Residential (RS -12) zone to Planned Development Overlay/High Density Single Family Residential (OPD/RS-12) for approximately 50.11 acres and Commercial Office (CO -1) zone for approximately 3.18 acres, located south of 1-80 west of Prairie Du Chien Road. Miklo noted this property is located directly south of Interstate 80, west of Prairie Du Chien, and the future extension of Foster Road will go along the southern part of this property. Miklo stated the Comprehensive Plan for this area calls for Foster Road to be constructed to connect Dubuque Street to Prairie Du Chien Road. When the City installed a water main a number of years ago they graded the site for a street and acquired the right-of-way. Miklo noted the Comprehensive Plan acknowledges the rugged topography of this area, it contains woodlands, steep and critical slopes, and some protected slopes and wetlands. Therefore the Plan called for clustering development away from those sensitive areas up towards Foster Road, additionally clustering development would help to maintain a 300 foot buffer from the interstate and residential uses. The Plan also called for the opportunity of development of office or institutional use at Prairie Du Chien, again to not put residential right up against the interstate. Miklo stated the Commission received a packet that showed the sensitive areas, almost all of the property is woodlands with wetlands and steep slopes. The proposal shows a clustering of development away from those areas leaving a large 23 acre portion as an outlot for open space. Iowa City Parks & Recreation Commission will look at the space to see if they want to have any of it dedicated to public open space or if it should be maintained by a homeowners association as private open space. The proposed development has five development lots. Lot 1 would be zoned Commercial Office (roughly 3 acres), Lot 2 would contain seven dwelling units in a townhouse fashion that would have access to Foster Road, Lot 3 would contain a 53 -unit senior housing cooperative, Lot 4 would contain a series of townhouses with thirty some units, and Lot 5 would contain a series of townhouses on the south side of Foster Road. Miklo stated that overall when you look at the entire property it translates to a density of approximately 2.5 units per acre. It is noted in the Comprehensive Plan that the current RS -12 Single Family High Density zoning was perhaps too dense for this rugged area and suggested it be zoned for a lower density. The proposal achieves the lesser density even through it would still be zoned RS - 12 the overall density would be comparable to what is typically seen in a RS -5 zone. Parsons asked why it was zoned RS -12 because it feels odd for developers to want to down - zone an area. Miklo noted it is not a down -zoning, it will retain the RS -12 zoning and where the units are built it will be 8-12 units per acre, which is typical of a RS -12 zone. Miklo stated this area has been zoned RS -12 since 1983. Miklo said that the Comprehensive Plan notes the expense of building Foster Road may be too much for a developer given the limited development potential and indicates some possibility of City financial assistance. Miklo stated the applicant may seek Tax Increment Financing to help construct the road and that would be in compliance with the Comprehensive Plan. There would be some great benefits to the overall public to have Foster Road extended, it would help improve traffic circulation in the northern part of the city and for traffic coming in off Prairie Du Chien it would relieve the traffic on other streets. In terms of the planned development, the idea is to cluster the development that might otherwise Planning and Zoning Commission December 21, 2017 — Formal Meeting Page 6 of 8 occur in the sensitive areas into smaller pockets. There are series of criteria a planned development must meet that are outlined in the staff report, and staff feels those are generally met in this proposal. The proposed plan also respects the sensitive area on the site and adheres to required buffers with the exception of a few locations where they are requesting buffer averaging, which means they would increase the wetland buffer in certain areas where it is more crucial and reduce the buffer area in other areas. In no place would the buffer be less than 50 foot. Additionally the grading of steep slopes is minimal and there is no encroachment into the protected slopes. Miklo stated there is some information Staff has not yet reviewed with the application, the wetland delineation information from the Corp, stormwater management has not been addressed yet, and the necessary plat will also need to be reviewed by the Commission. Staff recommends deferral of this application pending resolution of deficiencies noted in the Staff Report. Parsons asked about the 100 foot gas pipeline that cuts through the property. Miklo showed the easement for the gas pipeline that crosses the property and the development will not encroach into that at all. Hensch asked if the applicant is able to receive Tax Increment Financing for this project if there are affordable housing implications. Hektoen replied that yes, affordable housing would be required. Dyer asked about removal of trees. Miklo stated the applicant is proposing to remove about 25% of the woodlands, they are required to preserve 50% and they are preserving 75%. Freerks opened the public hearing. Sam Ra v (HBK Engineering) is representing the applicant and came forward to answer any questions. Hensch asked about the senior housing area. Ray said the intent is for it to be independent living apartments. Dyer asked if the intent is to develop all five lots at once. Ray said that was correct. Freerks asked if there were tenants for lot one, the office area. Ray said currently they have not figured that out. Joe Murphy (Iowa City) questioned the Tanglewood Street/Ventura Avenue area and if there would be street access to that area from this new development. Miklo replied there would not. Murphy said he supported the proposal. Curt Moore (Dubuque Street north) stated he is in favor of this proposal and it should be expedited as it should have been done 20 years ago. Linder Road is a terrible road to handle all the traffic. Paul Ellis (Caroline Avenue) feels overall it is a fantastic plan his concern is lot one being a commercial lot and adding commercial traffic to Prairie Du Chien. As of the last DOT survey, Planning and Zoning Commission December 21, 2017 — Formal Meeting Page 7 of 8 Prairie Du Chien already handles over 2500 cars per day. All the other properties along Prairie Du Chien are residential and it should all remain residential. A Commissioner responded that it the goal was to not put housing adjacent to Interstate 80 because of the health effects of high noise levels and fumes. Mark Nelson noted he has a vested interest in the senior living part of this development and is unsure what the deferral will mean with regards to a time table. Freerks noted that a deferral this evening would not set back the timeline any further because the plat for the area also needs to be approved and the applicant has not yet submitted the plat. Hetkoen noted that giving a definite timeline is difficult because there are quite a few factors including if a Tax Increment Financing situation arises. Freerks closed the public hearing Hensch moved to defer until January 4, 2018, the request to a rezoning of approximately 53.29 acres from High Density Single Family Residential (RS -12) zone to Planned Development Overlay/High Density Single Family Residential (OPD/RS-12) for approximately 50.11 acres and Commercial Office (CO -1) zone for approximately 3.18 acres, located south of 1-80 west of Prairie Du Chien Road. Parsons seconded the motion. Freerks noted this will be a fabulous addition to the community once all the details are taken care of. It is nice to see how much green space will be retained. Signs asked if Staff could get data on the Prairie Du Chien traffic and how this development may impact it. Parsons asked about the landscaping buffer noted on the plan and asked if they can see specifics on that due to disappointing landscaping results in the past. A vote was taken and the motion passed 6-0. CONSIDERATION OF MEETING MINUTES: DECEMBER 7, 2017 Hencsh moved to approve the meeting minutes of December 7, 2017 with edits. Parsons seconded the motion. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION: None. ADJOURNMENT: Parsons moved to adjourn. Signs seconded. A vote was taken and motion carried 6-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2017 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 4/20 514 5/18 611 (W.S) 6/7 716 7/20 8/3 8/17 9/7 9/21 10/5 10/19 11/2 12/7 12/21 DYER, CAROLYN X X O/E X X X X X X X X X X O/E X X FREERKS, ANN X X X X X JO/E X X X O/E X X X X X O/E X HENSCH, MIKE X X X X O/EX X X X X X X X X X X MARTIN, PHOEBE O/E X X X X X X X X X X X X X X O/E PARSONS,MAX X X X X X X X X X O/E X X X X X X SIGNS, MARK X X X X X X X X X X X X X X X X THEOBALD, JODIE X X X X X X X X O/E X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member ui-Oq:fg— IP6 PRELIMINARY MINUTES PUBLIC ART ADVISORY COMMITTEE November 2, 2017 — 3:30 PM LOBBY CONFERENCE ROOM — CITY HALL MEMBERS PRESENT: Ron Knoche, Erin Fitzgerald, John Engelbrecht, Tam Bodkin Bryk, Sayuri Sasaki Hemann, Kumi Morris (for Juli Seydell Johnson) NOT PRESENT: Wendy Brown STAFF PRESENT: Marcia Bollinger, Aubrey Nekvinda PUBLIC PRESENT: Kay Colangelo PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no public discussion of items not on the agenda. CONSIDERATION OF MINUTES OF THE APRIL 6TH, 2017 MEETING Knoche moved to approve the August 161 minutes. Bryk seconded the motion. Motion passed unanimously. REVIEW OF SUBMISSIONS FOR THE PUBLIC ART MATCHING GRANT Bollinger asked the committee how much of $8,000 allocated for matching funds they are willing to allocate for this period. Bollinger stated that there is $7,600 being requested not including Art for Peace which had a flexible budget. Bollinger stated that she has spoken to Fatima Saeed (of Art for Peace) and Saeed approximates that she will need $600 to fund her project. Bollinger stated that the matching grant fund has been advertised as having two deadlines. Sasaki Hemann stated that in the past, when there has been a proposal that has a project starting after or during the second deadline, they have encouraged them to apply during the second round of applications. Bryk stated that some people, knowing that there were two deadlines, held off and did not apply during the first round of applications. Morris asked if the funds were typically split in half. Bollinger stated that that had been their decision the last two years. Art for Peace -- Fatima Saeed Saeed introduced herself to the committee and stated that she is a Sudanese American and has lived in Iowa for 15 years. Saeed graduated from Kirkwood Community College majoring in Interior Design. Before she came to the United States she went to school for Interior Design and Painting. Saeed works with organizations such as UNICEF to complete her projects. She has held several workshops in Iowa City and in Sudan. Saeed used symbols of peace in the artwork, to bring the community together and have conversations about peace. Bollinger asked Saeed how she would use the funds if she was awarded them by the committee. Saeed stated that she would use the funds to purchase supplies for her workshops including a projector and sound system. Sasaki Hemann asked if Art for Peace was an ongoing project or single event. Saeed stated that she has several ideas, one is honoring the people who work for the city. Tentative locations for the event include Old Brick Church and Robert E. Lee Recreation Center. Tree- Cycled Learning — Ann Valentine, Kirkwood Community College This project was created by a statistics professor at Kirkwood. His premise is that Kirkwood Community College can use an outdoor classroom situated on their campus to teach important mathematical theoretical concepts such as the Divine Ratio and Golden Geometry. Valentine stated that the point of the tree is that it is a volumetric histogram. The college has committed to site development. Valentine stated that the location of the outdoor classroom is a well -traveled area. Valentine stated that the outdoor classroom would be a 12'X12' space and the college would provide benches around the area. Valentine stated that the classroom could be used by faculty from a variety of disciplines. The material for this project will be salvaged recycled material. The artist for this project (Meggann Fischer) is a graduate of Kirkwood Community College, and an arborist. Bryk asked how the project will move forward if they are not awarded funding from PARC. Valentine stated that if they do not receive funding from PARC, they will have to explore other funding options such as Johnson County Community Foundation and Kirkwood Foundation. In response to Bollinger's email, asking if the outdoor classroom could be moved to a location that is visible from the street, Valentine stated that there is one location that would be feasible but stated that it would require significantly more site preparation. Fitzgerald asked if there would be student involvement in creating this piece. Valentine stated that the honors society at the college is currently working to fundraise for the project and students will be involved in selecting and siting the artifacts on the tree. Engelbrecht asked when the project will be completed. Valentine stated that they are aiming to complete the project for the 2018/2019 school year. This Art is Garbagel —Vero Rose Smith/Allison Heady Bollinger stated that she and Smith have met with Mark Rummel, who oversee the parking ramps, to discuss the logistics of this project. Smith stated that the project has to do with waste, wastefulness, and how to address an ever-changing climate at the hands of humankind. This project will be located in Tower Parking Ramp. Smith stated they plan to suspend crocheted and braided 'plarn' (made of plastic bags) over the parking ramp. The colors of the piece are used to demonstrate the 4.3 pounds of garbage, which is how much waste the average human produces per day. Smith and Heady want to activate the space with four performances between the months of March and November. Smith stated that these performances will be produced with Justin Comer, a local composer and the organizer of a group called "I Hear, I See" (a group of composers who perform in Iowa City with no charge to the public). Smith stated that the four performances will take place the pit of the parking ramp, creating an experimental sound. Engelbrecht asked where this art piece would be visible from. Heady stated that they plan to locate their piece in the part of the ramp which is most heavily used, and that the ramp's elevators have windows that look out into where the piece will be located. Sasaki asked how a passer-by would understand the purpose of the piece. Heady stated that they have considered locating signage either in the elevator or on the sidewalk leading into the parking ramp. Bryk asked how Smith and Heady plan to ensure that this art piece, uses garbage as its primary material, will not just become more garbage. Heady stated that 'plarn' can be used to make mats for the homeless and that they are in contact with Jen Jordan, the Recycling Coordinator, and are working on a solution for the items in their piece that may not be able to be repurposed. Fitzgerald asked how the 'piarn' will be secured inside the parking ramp. Smith stated that they will use bike chains to secure the piece, which will not require them to change the ramp structurally. Bryk asked if they are planning to use a single color for each strand of plarn, Smith stated that if they have the resources to do so they will. Fitzgerald asked how they are planning to advertise for the performances. Smith stated that Comer has a strong following for his performances through "I Hear, I See' and also has a radio show he could use to advertise for the performances. Smith stated that the Downtown District has expressed interest in this project and may also help in the marketing process. Dazzle Crawl -- PSI/ John Engelbrecht Engelbrecht stated that PSI was contacted by Hancher to do a collaboration. This project stemmed from the residency program Hancher is putting on when Taylor Mac, a trans performance artist, comes to town in April with his costume designer, Machine Dazzle. Taylor Mac just won a MacArthur Grant for a 24-hour performance representing 24 decades of pop music starting at the founding of the country and ending in 2016. Mac will perform an abridged version of this show at Hancher in April. This project would be a stand-alone gallery walk in which local artists will work with business owners and the Iowa City Downtown District as well as the Flyover Fashion event. There would be various forms of art located at the 24 sites throughout Iowa City. Engelbrecht hopes to expand this project outside of the downtown area. Engelbrecht stated that he is primarily interested in getting the blessing of this committee and using the committee to spread the word about this event. Engelbrecht stated that, to be transparent, Hancher will most likely be willing to fund the entire project if the committee does not award PSI funding. Morris asked if all 24 sites will be in Iowa City, Engelbrecht stated that they would be. Fitzgerald asked if the artists would be submitting original pieces for this project. Engelbrecht stated that the UI Special Collections will work with the artists to create authentic period pieces. Some artists may not need to create a new piece as they may have work that fits in with the overall piece. Bollinger stated that since Engelbrecht and Sasaki Hemann are both associated with PSI they will both need to recuse themselves when the committee discusses allocating funds. Engelbrecht concluded by stating that he is hopeful that this is the type of event that PAAC will support either with money or word of mouth. Engelbrecht stated that he has spoken with Thomas Agran, of the Downtown District, and they are supportive of this project. IC Dance PIN: A Community Project (The NELKEN Line) — Nora Garda Garda told the committee she is excited that this dance performance is being considered public art by PARC. Garda said that her interest in this project stemmed from her belief that performers and dancers should be willing to go out into the community rather than asking the community to come to them. Garda stated that she found this concept online, and that it is a project that has occurred all over the world. Garda explained that it is a series of four simple dance moves that can be performed while walking. Her idea is to introduce this dance to the community of Iowa City using several dance leaders and community involvement. Garda stated that she plans to record the event with videos and photographs. Sasaki Hemann asked Garda if she had a studio in mind for their dance practices, Garda stated that they did and that it costs $25/hour. Garda stated that community members can learn the dances online but the two months prior to the event will be used to rehearse. Garda stated that she hopes to be able to pay dancers or the groups involved, as they are usually asked to work for free. Bollinger asked the committee how they wanted to split the $8,000 between the two application periods. The committee decided to split the funds in half, allotting $4,000 for the fall and $4,000 for the spring. Sasaki and Engelbrecht excused themselves from the room and the committee discussed the proposals for the Public Art Matching Grant. Morris asked if there was a deadline that the work must be completed by. Knoche stated that they must be used in the fiscal year. Fitzgerald asked how that applied to the Kirkwood Community College project. Knoche stated that it appeared that they would have their project complete by August 2018. Bollinger stated that it is possible to carry the funds forward, if necessary. Regarding the Art for Peace project, Fitzgerald stated that she would be comfortable allocating $250, but due to the lack of concrete events could not justify allocating more. Bollinger stated that she had spoken to Saeed about giving the committee specifics on how the funding would be used. Bollinger mentioned the idea of Saeed coming back and reapplying for the March deadline. Knoche stated that he agrees that Saeed should apply for the March Deadline. Fitzgerald again stated that she would be willing to allocate a small amount of funds for Saeed's supplies, stating that it may motivate her to come back with a more complete application to get more funding. Knoche stated that Saeed was the only one who did not indicate a specific dollar amount or have a budget for her project and stated he would be comfortable holding back $200 for Saeed to be awarded in the spring should she reapply. It was agreed to not fund Art for Peace but to encourage Saeed to come back to the committee in March with a more detailed and complete application listing specific events and including a budget for her project. Colangelo asked the committee if any funds that were not allocated this fiscal year could be carried over to the next year. Bollinger and Knoche both stated that the funds could be carried over. Colangelo stated that as a citizen, she was wondering why the committee would spend money on a project they were not excited about and asked if that could be due to a fear of the funds not carrying over. Fitzgerald stated that they are not spending money on projects they aren't excited about, but are attempting to spread the money throughout various projects to ensure that citizens will have a better chance of being excited about one. Colangelo asked if the goal of the committee.is to support artists or to create art for the community to consume. Fitzgerald stated that the two go hand-in-hand and that funding art projects keeps artists in the community. Regarding Tree -Cycled Learning, Fitzgerald stated that she supports this project but wishes the piece could be more visible to the public. Bryk mentioned that the artist for this piece has proposed a project to the committee before and Bryk stated that she considers her to be a very capable artist. Bryk stated that they are asking for a large amount of money. Knoche and Fitzgerald agreed and stated they would both be comfortable allocating $1,000 to the project. It was agreed to fund $1,000 of the requested $2,000 to Tree -Cycled Learning. Regarding This Art is Garbage! Fitzgerald stated that she does not feel comfortable awarding this project the full $1,600 requested stating that she worries what the community reaction to the piece will be. Both Knoche and Fitzgerald agreed that they enjoyed the performance element of the piece but do not like the idea of using 'plarn'. Knoche stated that the budget for this project does not add up. Fitzgerald stated that she would be comfortable allocating the project a small amount of funding but agreed that their budget was not accurate. Fitzgerald asked what the spray paint that is mentioned in the budget will be used for. Fitzgerald stated that if they plan to put spray paint on the plastic it would most likely not be able to be recycled afterwards. Bryk seconded this idea and stated that toxic paint would not be able to be recycled but non-toxic would not be durable enough for the project. Bollinger stated that there appears to be enough doubt in the project that they should ask the artists to come back with a new proposal in the spring. The committee thought perhaps more appealing presentation of recycled materials would be a better project. Bollinger stated that the idea of this piece is for it to not be attractive, but to raise awareness. Bryk stated that she would then vote against the piece for that reason. The committee stated that they enjoyed the performance portion of this piece but the art portion needs to be redesigned. Morris mentioned that she has seen pieces like this before, and that even the artists admitted that'plarn' is not their own original idea. The committee decided to not fund this project, but to encourage them to come back with a more visually appealing, original idea with an accurate budget. Regarding the Dazzle Crawl, Bollinger stated that she has researched Taylor Mac and was very impressed by his costuming and performances. Morris stated that it appeared Hancher is willing to fully fund this project so the committee may just want to give a small amount of funding simply to be supportive of the project. Knoche stated that $500 would be an appropriate amount to allocate for this project. The committee concurred, and decided to award $500 of the requested $2,000 to the Dazzle Crawl project. Regarding the IC Dance PIN, Bryk stated that she was not in support of the project. Knoche stated that their budget does not add up. Fitzgerald asked whether people could watch the video at home and join in with the dancing or if they would have to go to the practices to participate. Knoche stated that he believed you could participate without going to the practices. Bryk stated that the application needed to be cleaned up. Fitzgerald stated that she enjoyed that the idea was original. Morris stated that she liked the interactive portion of the project. Fitzgerald stated that she would be comfortable allocating $200 for the practice studio. Bollinger mentioned that they were also asking for funds to purchase a speaker system to use for the event. Knoche stated that he would be comfortable funding them with $500. Bollinger stated that they would have to approach Garda and confirm that she could still put the event on with that amount of funding. Bryk again stated that she was not in support of funding the project and mentioned the inaccurate application. Fitzgerald stated that she is comfortable funding the project with a small amount of money. Knoche noted that the weather may not be ideal for this project considering the date they selected but stated that he likes the concept. Fitzgerald stated that she thought $500 would be an appropriate amount to allocate to them. The committee decided to award the IC Dance PIN $500 of the $2,000 requested. Knoche proposed the allocation of the matching grant be as follows. Art for Peace -- $0 of the flexible amount requested was awarded Tree -Cycled Learning -- $1,000 of the $2,000 requested was awarded This Art is Garbage! -- $0 of the $1,600 requested was awarded Dazzle Crawl -- $500 of the $2,000 requested was awarded IC Dance PIN — $500 of the $2,000 requested was awarded Motion passed three to one. Bryk opposing. After the discussion, Bollinger stated that perhaps the committee should consider requiring that half of the matching amount be a cash match, and not just an in-kind match. REVIEW OF RFQ SUBMISSIONS FOR CITY HALL LOBBY STAIRWELL ART PROJECT Sasaki Hemann returned to the meeting. Englebrecht needed to leave early. The committee began discussing the RFQ submissions for City Hall lobby artwork. Knoche asked if the committee had required the artist have a tie to Iowa for this project. Bollinger stated that the Request for Qualifications include a statement that there would be a preference given to artists with a tie to Iowa. The committee decided to go through each artist's RFQ individually and score them on a scale of one to three, then add up the total and determine the three artists with the most votes. Regarding Sue Hettansperger, Sasaki Hemann stated that this artist's work is not minimalist, like the art the committee had in mind for this project. Regarding loan Marcu, Bollinger stated that he was very interested in the project and had personally stopped by City Hall. Fitzgerald stated that she enjoyed the color of this piece. Fitzgerald questioned whether Marcu was going to create an original piece or use the pieces he had already created. Regarding Dado Motta Art, the committee decided not to select this artist. Regarding Victoria Primicias, the committee discussed the fact that the artist had no ties to Iowa. Regarding Tim Adams, Fitzgerald said his work in Cedar Rapids is well done. Regarding Robert Delgado, Bollinger stated that he created art for the walkway of Catlett dorm for University of Iowa. Fitzgerald asked if this artist was from Iowa. Sasaki said that no, he was not, and that his connection to Iowa was the work he did on Catlett dorm. Regarding Jonathan Berger, Morris stated she particularly enjoyed one of the pieces in his RFQ. Bollinger stated that he was a very diverse artist. Regarding Nataliya Scheib, Morris asked if she was from Iowa. It was determined that she is not. Fitzgerald stated that her pieces are hard to see in the format they are presented in. Bollinger stated that the artist does not mention how she will connect the piece with Iowa. Fitzgerald stated that Scheib's skill level would fit the project. Regarding the Oxide Studio, Fitzgerald said his work is not very diverse. Regarding Isabel Barbuzza, Sasaki Hemann stated that she appreciated Barbuzza's statement of interest and that she is very talented. Regarding Casey Whittier, Sasaki Hemann stated that she enjoys her work but she lacks an Iowa connection. Fitzgerald stated that she enjoys the material that Whittier uses to create her pieces, but she is concerned with the fact that the artist is repurposing artwork she has already completed for the project. Regarding Vako Darjania, Fitzgerald stated that she knows of him through the State Fair and has seen his work at Moss in Iowa City. Knoche stated that he enjoyed the piece he proposed to create for the City Hall lobby. Regarding Ariane Parkes-Perret, Fitzgerald stated that she was confused by this artist's RFQ because she did not build the art pieces she submitted, she painted them. Sasaki worried that Parkes-Perret lacked the experience to execute this piece. The committee voted and the three artists with the highest scores were Stony Creek Landscapes (Tim Adams), Isabel Barbuzza, and Vako Darjania. Fitzgerald motioned that the top three finishers be awarded $250 to present their design to the committee. Morris seconded. Bryk told the committee she thought perhaps they should select the top four. Morris asked Bryk if it made a difference to her that the fourth finalist was not an Iowa resident. Bryk asked if all the other finalists were. Several members stated that yes, they were. Fitzgerald stated that she did not think it would be a bad thing to bring in a fourth. Bryk stated that because the fourth finalist was not an Iowa resident she did not think they should select them. Fitzgerald mentioned that she was in support of Delgado's (the fourth finalist) work because he represents diversity. Bryk stated that she was in favor of the motion Fitzgerald proposed to select the top three finalists. Motion passed 6-0. Fitzgerald asked if one of the finalists dropped out of the process, could Delgado take their place. Bollinger stated that the artists will come back to the committee in January with their design COMMITTEE ANNOUNCEMENTS OR REPORTS: There were no committee announcements or reports STAFF REPORTS: Bollinger updated the committee that both Engelbrecht's and Sasaki Hemann's terms are going to be up in December. Bollinger also mentioned that there is a gender balance requirement for boards and commissions and the committee's male membership was low. Fitzgerald mentioned that she knows of an architect that moved to Iowa City recently who is interested in getting involved. His name is Steve Miller. Bollinger stated that they have had several architects on the committee before. Bollinger stated that November 14th is the deadline to apply to be a committee member and that the December meeting will be Engelbrecht's and Sasaki Hemann's last meeting. The Robert A. Lee STEAM mural ribbon cutting will be January 101 at 5:00 PM. Bollinger stated that the Prairie Box has been moved from its location in Blackhawk Mini Park. ADJOURNMENT: Knoche moved to adjourn. Morris seconded. Meeting adjourned 5:55 pm. Public Art Advisory Committee Attendance Record 2016-2017 Key X = Present O = Absent O/E = Absent/Excused -- = Not a member Term Name Expires 9/15 11/3 1/5 2/5 3/2 4/6 7/6 8/16 9/7 10/2 Bodkin x O/E O/E x x x x Bryk, Tam 01/01/19 O/E x X Brown, x x x x x x O/E Wend 01/01/20 -- -- -- Engelbrecht, x x O/E x x x x John 01/01/18 X X X Hemann, x O/E x O/E x O/E Sayu ri Sasaki 01/01/18 X X X Erin -- x x x x x Fitzgerald 01/01/20 -- -- -- Knoche, x x x x x x Ron X X X Seydell- x x x x x O/E Johnson, Juli O/E x x Key X = Present O = Absent O/E = Absent/Excused -- = Not a member