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HomeMy WebLinkAbout1979-11-13 Bd Comm minutesW MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, OCTOBER 16, 1979 4:30 P.M. CIVIC CENTER CONFERENCE ROOM RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: None. OTHER RECOMMENDATIONS: Initial endorsement of proposed changes in Hawkeye channel lineup. COMMISSION MEMBERS PRESENT: Terry, Washburn, Madson, Eskin, Pepper STAFF PRESENT: Shaffer, Helling, Tiffany OTHERS PRESENT: Schrader, Daily Iowan, Bill Blough, Evd Dahm, Al Hood of Hawkeye Cable Vision MEETING CALLED TO ORDER Meeting called to order at 4:35 p.m. MINUTES Moved by Terry, seconded by Madson to approve minutes of September 19th meeting. Minutes were approved, 5-0. ANNOUNCEMENTS Pepper updated status of the 1934 Communications Act rewrite in Congress. Pepper stated the two committees working on the rewrites are still in process and nothing definite can be determined yet. Madson brought up article that appeared in Press Citizen by Mr. Bissell on the the Communications Act rewrite. Pepper stated purpose of article was to make people aware of potential issues in the rewrite so that if anything does occur people will have been forewarned and if necessary will be ready to act. Terry announced he is the new chairperson of the Vandalism Committee. The Committee will be contacting BTS soon for assistance in potential access program planning. Terry also stated presentation to Rotary Club involving cable and Broadband Telecommunications Commission information went well. REPORT FROM HAWKEYE CABLEVISION Blough introduced new employee Mr. Al Hood, Chief Engineer for Hawkeye, Blough reported FAA approval of proposed tower site location. Hawkeye has applied to Planning Bad Zoning Commission and the Board of Adjustment for "exception" so that the tower may be located northwest of the property MICROFILMED BY JORIV MICROLAB CEDAR RA DS•DES MONIES al io \ MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, OCTOBER 16, 1979 Page 2 being developed by Hy -Vee on Highway 1 North. Public hearing is set for November 7, 4:30 p.m., Civic Center Conference Room. Alternative locations for the tower site have been considered. Going to one of these locations would mean a delay in time and service to the community. Hawkeye office building plans have been finalized and bids are out. It is believed the specific hub site location will be determined in November of 1979. Mr. Jim Cottingham is the new Western Operations Manager (the new immediate supervisor of Mr. Blough). Mr. Van Volkenberg is now head of construction in the region including Iowa City. It is hoped Iowa City will be given top priority. Local Origination Director for Hawkeye is Karen Kalergis. Starting date is yet to be determined, but will start on part-time basis soon. REPORT FROM SPECIALIST Shaffer passed out 1979 Boards & Commissions Annual Report; City Council March 1, 1980, that Hawkeye had started the necessary planning memo sent out by specialist announcing new cable system activationdatedate of zoning an process and that Hawkeye may hire their own construction crews d build the Iowa City cable system; articles on the Madison, Wisconsin and Spokane, Washington, City Goverment Access Channels, Upon looking at the City Council memo Madson asked Blough if finding construction crews was a big problem. Blough confirmed finding necessary labor was a problem. Specialist continued with report on progress of access rules and funding Policies development. Since new activation date is March 1, 1980 it was believed more time could be taken in deliberating these very important foundations. Shaffer stated first draft of City Government Access Channel Rules is completed and will ready for distribution by next BTC meeting. Shaffer reported two books he is compiling for public access users will be placed in pubic library within two weeks. Approximately 55 pages long, each will contain essentials of video production (scripting, camera work, microphone techniques, etc.), editing, engineering, video term glossaries, etc.. The BTS Goals and Objectives will be completed by next BTC meeting. Specialist is spending time researching two way cable technology, visiting more community members and developing a survey for City departments that will help determine the potential needs for and uses of the City Government Access Channel. Specialist reported drafting an introductory letter to be sent to many community organizations. Purpose of letter is to initiate contact so presentation and visitation dates to expand on public access channel and the applications and uses pertinent to each organization and individual can be established. MICROFILMED BY JORM MICROLAB CEDAR RAHDS•0ES 1101nES MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, OCTOBER 16, 1979 Page 3 BTC agreed this was worth while. Pepper asked if Local Origination Director would be hired soon enough to participate in these presentations. Blough indicated this might be possible. BTS inquired if access equipment would arrive in December or January. Blough indicated that was correct. THE CONSIDERATION OF BTC GOALS AND OBJECTIVE Moved by Terry, seconded by Eskin that BTC skip consideration of BTC Goals and Objectives until next meeting and proceed to following item on agenda because of time considerations. Unanimously approved, 5-0. CHANNEL LINEUP Specialist passed out original and proposed Hawkeye Cable channel lineups. Pepper summarized changes in channel lineup. There have been a snumber of channel location shifts. The real additions from the original j channel lineup are: International News Service (Channel 3); a New York 1 Stock Exchange information service (Channel 8); a second HBO package of G and PG movies called Take -Two (Channel 13); full-time WTBS Atlanta (formerly WTCG night programming only, Channel 17); SPN (Satellite Programming Network) with 100 hours a week of children's programming, sports, entertainment, etc., (Channel 24); C -Span which is congressional coverage (Channel 28); ESPN (Entertainment Sports Programming Network) which is 24 hours a day of sports (Channel 22); Nickelodeon, a children's programming package (Channel 34) and color bars have been added on Channel 35 for color home adjustment and system test purposes. The service deletions consist of WSNS (Chicago, Channel 44) which is being sold and turned into a pay movie channel; also KCCI and WHO from Des Moines are deleted because the Hawkeye tower will not capable of picking j up those signals. Madson brought up that in order for cable TV to be financially successful in Iowa City somthing like the White Sox (offered by WSNS) is necessary. Blough agreed and stated all alternatives are being scrutinized to see if Sox can be picked up any other way. In addition, other sports packages 1 such as ESPN are now being offered. Madson asked if other changes might occur by the time the cable system is activated. Blough stated other changes are possible. Madson asked if two HBO package offerings is a usual occurance and if in fact there are four leased access channels available as opposed to six originally proposed. Blough said two HBO packages is unusual and is currently being test marketed by ATC. Blough and Pepper also said if additional channels become necessary some of the present service offerings could be piggy backed to clear channel space. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t101f1E5 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, OCTOBER 16, 1979 Page 4 Eskin asked if Hawkeye was still going to promote and support access as they had professed at the franchising meetings. Blough and Dahm responded that Hawkeye's support and promotion of access is and will be very strong - and that is a guarantee from Slough. Washburn asked for Shaffer's recommendations on proposed channel lineup. Shaffer said the new lineup offers many additional services, and in fact almost all available services obtainable at this time. In addition, all access channels have been retained and remain intact, which is also an important consideration. In all it is a channel lineup to be commended. Terry moved and Madson seconded that the proposed Hawkeye channel lineup be endorsed by the BTC. Uanimously endorsed, 5-0. NEW BUSINESS Terry asked if the BTC should attempt to let Board of Adjustments (board considering Hawkeyes "exception" for tower sight) know what the BTC has found out so all considerations could be weighed by the Board of Adjustments. Each Commission member stated their feelings on this matter. It was a letter which would bed circulated t ecidea call BTC members. ommittee would bePepper appointedformed to tMadson and Es kin to the subcommittee. An agreed upon copy will be sent to Chairperson of Board of Adjustments and to Mr. Boothroy. Eskin and Madson will attend i Board of Adjustment public hearing November 7th. Terry asked if landlords would be contacted before their buildings would be wired with cable. Slough and Dahm said there would have to be a signed contract for each apartment building before they are wired. Slough said landlords will probably be charged for pre -wiring and the $15 installation fee would be charged to tenant. It was proposed this discussion be continued at next meeting. Next BTC meeting is Tuesday, November 20th, 4:30 p.m. in the Civic Center Conference Room. ADJOURN Terry moved to adjourn. Eskin seconded. Unanimously approved, adjournment at 6:30 p.m. Respect ully submitted, // William Drew Shaffer Broadband Telecommunications Specialist FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 31, 1979 -- 12:00 NOON RECREATION CENTER -- MEETING ROOM A MNM111i11S PliliSIiNT: Swisher, Amidon, Ihlll, Pocina, Bonney, (Barker, Clark, Barfuss, McCormick, ,Johnson, Haldeman (12:30), Horton MEMBERS ABSENT: Owens STAFF PRESENT: Milkman, Wilkinson, Ilencin, Sandro, Knight, Flaherty, Steinbach RECOMMENDATIONS TO CITY COUNCIL: I. That staff be instructed to prepare a press release emphasizing the positive things that have been done with Community Development Block Grant funds. SUMMARY OF: DISCUSSION: Chairperson Swisher called the meeting to order and called for consideration of the minutes of the October 3, 1979, meeting. Clark moved, and Amidon seconded, that the minutes be approved as circulated. Motion carried unanimously. Preliminary Review of 2nd Year Small Cities Application: Mike Flaherty, Planner/Program Analyst, presented a handout showing the progr:mi elements and charts showing a breakdown of costs for the Small Cities program I'or a three year period. Ile explained that HUD requires that a public hearing he held to gather citizen input regarding the spending of the money, and further explained that the funds have already been planned for the 2nd year and that the public hearing will he held to explain the proposed program to interested citizens. The public hearing will be held on November 28. Swisher said he would organize some radio publicity for the public hearing. (copy of handout attached) Johnson stated that he felt that the staff involved with the Small Cities project has done a good job in working with the property owners regarding, the program, which is running very smoothly. McCormick stated that she had heard some very negative comments regarding thv 'ipouly. Abuse program and the funding for the program. After some discussion, IlalI mnvad and Johnson seconded that staff be instructed to prepare a press relonse emphasizing, the positive things that have been done with Community Development Block Grant funds, Motion carried unanimously. t. Bus Tour to Review Housing Code Enforcement Program: r I Terry Steinbach, Senior (lousing Inspector, accompanied the Committee on the hits tour to 912 E. Davenport, 320-322 .Johnson, 504 Capitol, and 410 Madison. Ilr. explained the current status of each dwelling and answered questions presontod by Committee members. 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIORIES j I I I 1 i i f i. i I � CunuoiI loc un Cemmun i I y Needs October 31, 1979 Page 2 Committee members were particularly concerned that the Code continue to be enforced equitably. They suggested that where home owners (such as at 912 E. Davenport or 410 Madison) were unwilling to communicate with City officials, an effort should be made to get personal contacts through the Council on Aging or friends of the person concerned. The Committee also felt that it was important to continue the systematic Housing Code Enforcement program if possible, after CDBC funding for the program ends June 30, 1980. There being no further business, the meeting adjourned. Prepared by ��rc - �( %064141' Sandra Wilkinson, PPD Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SMALL CITIES PROGRAM LOWLR RALSTON CROEK NIIGHBORHOOD PROGRAPROGRA-ENTS I. ACQUISITION 2. RELOCATION 3• DEMOLITION AND CLEARANCE 4• RALSTON CREEK CHANNEL IMPROVEMENTS 5• LAND ASSEMBLAGE -DISPOSITION 6• HOUSING REHABILITATION AND SITE LOCATION 7• PROGRAM ADMINISTRATION MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11016ES LOWER RALSTON CREEK SMALL CITIES PROGRAM 3 YEAR PROJECT COST SUMMARY Rehabilitat $50,000 Demolition $75,000 AcquisitionI Ralston Creek $630,000 improvements $785,000 Adminis- tration $272,000 Relocation , $188,000 Total Program CosL , (note: Disposition costs x2,000 000 Of $10,000 to be paid through Program inr:r,nu ) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIRES LOWER RALSTON CREEK SMALL CITIES PROGRAM 1st YEAR FY 80 Relocation $100,000 Administration 7 Acquisition $90,000 , $340,000 Total 1st Year Cost $630,000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIMES _ CREEH 1 1 1 CITIES PROGRAM 2nd YEAR 1 � II i I i LOWER RALSTON CREEH SMALL CITIES PROGRAM 2nd YEAR FY 81 Relocation $88,000 Demolition_ $75,000 Ralston Creek improvements $232,000 Acquisition $290,000 Administration $90,000 Total 2nd Year Cost 775,000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES MINUTES IOWA CITY PLANNING E ZONING COMMISSION NOVEMBER 1, 1979 __ 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Lundquist, Kammermeyer, Vetter, Jakobsen, Blum MEMBERS ABSENT: Lehman, Ogesen STAFF PRESENT: Boothroy, Wilkinson, Ryan, Seydel RECOMMENDATIONS TO THE CITY COUNCIL: , That the Of north 181 f et 1 northeast corner gof the eintersectioneIf West Benton Streetof a parcel ofdandcWestgaat tetStreet from RIA to R3 be denied. 1. UESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: at staff nce d in 1 That ordinanceltoaalloweapfaciaesign tosextendng a aboveothebroofmlineeof to the commercial building in a C2 zoning area. 2. That staff assistance from Legal be provided in outlining the step-by-step procedures to be followed in amending the Comprehensive Plan. 3. That staff assistance in the form Of a Staff Report be provided to research the Possibility of rezoning the South Gilbert area as defined by the Rock Island Railroad tracks to th the north. e south, the River, Gilbert Court, and U.S. 6 Bypass to SUMMARY OF DISCUSSION AND ACTION TAKEN; Vice Chairperson Jakobsen called the meeting to order and asked if anyone present wished to discuss any item not indluded on the agenda. No one responded. She then called for consideration of the minutes of the meetings of October 4, October 11 (special meeting), October 15 (special meeting), and October 18, 1979. There being no additions or corrections to the minutes of October 4, October 11, Of and October 1be 5, they were approved as circulated. Jakobsen asked that the minutes the 0last osentencecshould eread d as "Mot on fa(1) In the last paragraph in favor" , with Kammermer ndaJakobsenction )� and (2) A sentence being added as follows: 'The negative votes did not imply that this was an improper use of the 5th Avenue right that the Commissioners did not want to make an y recommendation no further corrections, the minutes of the October 18 meeting were but did reflect at all," Mara being amended. approved as Chairperson Blum arrived to preside. Public the th 181 eet of a RIA to astscornernoffthezinte�sactionrof WestfBenton Streeteand located the no he R3. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES C2119, Planning and Zoning Commission November 1, 1979 Page 2 Blum opened the floor for discussion from the audience. Bud Gode, 918 Estron Street, indicated that he was under the impression that staff had okayed the drainage problem in the area and the filling of the ditch. He explained that upon talking with the Director of Public Works and the City Engineer he found that neither of them were aware of this recommendation. He further indicated that he thought that a private developer had already purchased this land but had been unable to determine the name of the developer. Jakobsen explained that the ditch was not on the property at all. Boothroy further explained that staff has suggested that the City take special care regarding the drainage problem and that some improvements would be done. He also explained that the City has an option to purchase this property and is requesting the rezoning. Blum indicated that the agreement between University Baptist Church and the City states that the purchaser is to seek the rezoning and that if the rezoning is denied the City will not have an interest in the property. Mr. Gode further explained that he felt that this area of the City has already absorbed its share of low income housing and feels that it should be spread throughout the City and not concentrated in one area. Valda Gebhart, 8 Westgate Circle, presented a petition and photos of the area showing the density of the area, as well as the children playing and the parking problem. She asked that these photos be made a part of the record along with the petition. (Petition attached, photos on file in the Department of Planning B Program Development.) Paul Hoherz, Wheaton Road, presented a petition, duly notarized, from the adjacent property owners who are against the rezoning. In answer to his questions about the differences in density of various zones, Commissioners explained that an area is not always developed at the highest density that is allowed but is at a lower density much of the time. Mr. Hoherz also asked why the request for rezoning in 1972 was turned down. Blum stated that the request was withdrawn by the applicant but that staff had at that time also recommended approval of the rezoning. Another concern raised by Mr. Hoherz was the major sewer line running northeast to southwest through the property. Mr. Seydel, Housing Coordinator, explained that there is a 1211 sewer on the property but that the property was still developable with open space and parking planned for this area. (Petition filed in City Clerk's Office 11/5/79, copy attached.) Lyle Seydel, Housing Coordinator, stated that he would like to speak first as 11 private citizen. He stated that he felt that the City has a great responsibility on its shoulders and that we cannot allow agricultural land to become residential. He also stated that he felt that we are going to have to learn to live closer together and to share common areas. As a City staff member, he stated that he felt that the rezoning request was logical and sensible. Ms. Gebhart stated that she understood the need for conserving our resources but asked why this particular area was being asked to allow more development. She felt that some other area that was not as densely populated should be considered. Jean Myers, 4 Westgate, stated that hers would be the first basement to fill with water if further development occurs. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES Planning and Zoning Commission November 1, 1979 Page 3 Kammermeyer stated that he would probably vote against the rezoning because he felt there was no guarantee that the City plan and public housing will come to completion. He further stated that if the City plan fails it is reasonable to think that a private developer would not have to meet the requirements for storm water management. Blum explained that he didn't see any evidence that the Comprehensive Plan was in error regarding this area. He further explained that he didn1t see any better alternative than the R3 zoning but that he didn't like the context in which it is being sought. lie asked if there was any way to request that the City get together with the land owners and come back with a plan that would allow the Commission to review the solutions of the problems (drainage, traffic). He also asked about the possibility of an agreement by which the whole parcel is rezoned with an easement for the church. After some further discussion, Blum called for approval of the rezoning of the north 181 feet of a parcel of land located at the northeast corner of the intersection of West Benton Street and Westgate Street from R1A to R3. The rezoning was denied by a vote of 0-5 (with all Commissioners voting against). Jakobsen asked that the minutes show that there was great concern -about the water Problems. Blum stated that he would have preferred to make an effort to resolve the concerns of the Commissioners rather than to send a negative vote to Council, Blum explained to the audience that the denial of the rezoning by the Commission would require an extraordinary majority of the City Council for rezoning, Blum stated that he would like to respond to a letter to the Editor which appeared in the Press Citizen regarding the roll of the planning staff and the Planning and Zoning Commission. He explained that the planning staff has been working on the new zoning ordinance and that the Planning and Zoning Commission has Caen meeting regularly in order to review sections as they are written (this was in contradiction to the statement relating to the fact that the staff has done nothing on the now zoning ordinance in the lh years since the adoption of the Comprehensive Plan), Ile further explained that the last vacancy on the Commission had to be advertised twice before it was filled (this was also in conflict to the statement relating to the reappointment of Commissioners and the lack of appointment of new people to the Commission). Blum then turned the meeting back over to Vice Chairperson Jakobsen who presided at the remainder of the meeting, Public discussion of an ordinance amending Sections 8.10.3A.8, .47 and 8.10.8.1E, and adding Sections 8.10.3A.64C and 8.10.8.4 to Appendix A of the Code of Ordinances of Iowa City, Iowa, providing a definition for Rooming House and regulating its permitted use. A new draft of this amendment was distributed to the Commissioners. It was the consensus of the Commission that action on this item be deferred until the next meeting. MICROFILMED BY JORM MICRO(.AB CEDAR RAPIDS -DES MOINES i Planning and Zoning Commission November 1, 1979 Page 4 A request by Eagle Discount Supermarket re: a possible amendment to the sign ordinance. Boothroy explained that this item is going before the Board of Adjustment at their November 7 meeting. The consensus of the Commission was that staff assistance be provided in researching a possible amendment to the Sign ordinance to allow a facia sign to extend above the roof line of a commercial building in a C2 zoning area. a Discussion of Jim Knapp's request for rezoning property at 320 Second Street (west of Quincy Square) from M1 to C2. Boothroy pointed out that this would require an amendment in the Comprehensive Plan. The consensus of the Commission was that staff assistance from Legal be provided in outlining the step-by-step procedures to be followed in amending the Comprehensive Plan; and further that staff assistance in the form of a Staff Report be provided to research the possibility of rezoning the South Gilbert area as defined by the Rock Island Railroad tracks to the south, the River, Gilbert Court, and U.S. 6 Bypass to the north. There being no further business, the -meeting was adjourned. Prepared by,:�-4r,Ni� i sandre S. 1 inson, PP ecretary i Approved by Joh mermeer, $ZmyComm ss ones MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido RIES PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from RIA to R3. In accordance with 5 414.5 of the Code of Iowa and 5 8.10.32.B of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a i favorable vote of three-fourths of the members of the City Council. STATE OF IOWA ) JOHNSON COUNTY 55 On this day of�orsai 1979 before me, the undersigned, a Not�('y Public I1nt and State l I appearedQ i,,,t�Jn.1 ub11 �0,,d/ to me known to be thepidentical persons: named n and who executed the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. Notar4anState n an or said Count MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MDIRES i - PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from R1A to R3. In accordance with 5 414.5 of the Code of Iowa and 5 8.10.32.B of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. i STATE OF IOWA ) ) SS JOHNSON COUNTY ) On this aa,/rL.d1 day of 1979, before me, the undersigned a Notar Public in and for said County and State, personally appeared , to me known to be the identical persons named nand who execuXbd the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. NotaryPub] n and for said County and ate i. (I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOMES PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from RIA to R3. In accordance with 5 414.5 of the Code of Iowa and 5 8.10.32.8 of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. STATE OF IOWA ) SS JOHNSON COUNTY ) On this J_ y�day of 1979, before me, the undersigned, a Notary Pu lic in and for said County and State, personally appeared Malto me known to be the identical persons named & and who executld the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. Noary 1 �n an for sa County nd State MICROFILMED BY JORM MICROLP 9 CEDAR RAPIDS -DES 1I0111ES 4u. ckc, ho(,1h Scf, w\ 0( CkA Ckrcr, dG lu �` by � uf) %Vt=.5141 "iU} %iz � C11 EotA�iL.i ch -4�c Nl_ C c: (w— c� C'e�}�Ien4ro,, A. Lie s1 `U l •$irc�lS �u le ce�lvd �iti��, :\�� + �� �. DEST IDOCUMENT �`� Ul1 N✓' AVAILABLE , 33 9 �� cam` MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES N JBES"p DocumrNT AVAILq};LZI� run�.c%Q_ 7)11 V_ C}„ r � C7j G 0 o,3C��� ,�,dac� �t.E/• cu7j ox 4ad 23 ZZ. 4--o3 h�uc F.>► to eel. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 4 ,(BEST DOCUMENT AVpJLABlI iz� LL,,,_,�L4 3'/7 A,_ -4,4t .2)4. ` kk wick, 789 �K u,ce X,. 77f 91 7W-3 _7'7 ) /-y,4J I G k b e 7 7 / ��-at Uvrn2 75.3 ��� • .� . 715/-33 k ,k . //v/A 7 ci/ f ucc/Z /)A. 733 A/4"k k ,Q/LLt4 133 / 6 l7 4i� . IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORTES 9 FMO }}- /vim LLGx�I lJ� �2�L_ 0 J /HEST DdCUMENT I AVAILABLE F Illy /_ lel- �Jw,cl� Or 1, 1 (of/x 1624' �1 •��+ �- 72 1 % 341 7c55_9)h"1J 7N 7 qtr 91 a K,� �-►c �.,, It I NX .4e , y4y . /c" . MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES ■ " /BEST DOCUMENT AVAILABLE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r ,-1/SEST MICROFILMED BY JORM MICROLAB COAR RAPIDS•DES MOINES �' AQ1,�,;�},'"��(l°1"`ae❑`.��-,-.`.`�, �(`j(1¢����.,Q -�.o,LD-�._�..=.—�f � il����Qa� ,��}.��`� /BEST AOCUMENT AVAILABLE MICROFILMED BY JORM MICROLAB ` CEDAR RAPIDS -DES MOIRES I a 0& do Q'�c�`t ^iia /ti c. Y 1212 'J 9.livov M a�� t o V PR I Q L l 2 2 7 ajy •fin,' ys 04. /BEST AOCUMENT AVAILABLE MICROFILMED BY JORM MICROLAB ` CEDAR RAPIDS -DES MOIRES I I: MINUTES CIVIL SERVICE COMMISSON OCTOBER 16, 1979 7:00 P.M. ENGINEERING CONFERENCE ROOM CIVIC CENTER MEMBERS PRESENT: Anderson, Orelup, Nusser. STAFF PRESENT: Higdon, Keating, OTHERS PRESENT: Kuhn and McGuire of Human Rights Commission and a representative of KXIC. RECOMMENDATIONS TO THE CITY COUNCIL: None. RECOtMENDATI0N5 TO THE CITY MANAGER AND STAFF: I None. RECOMMENDATIONS TO THE CITY ATTORNEY: None. SUMMARY OF RELEVANT DISCUSSION: Bill Nusser, Chairperson presiding. The policy regarding frequency of writing the MMPI exam for Promotional positions was discussed briefly. Anderson moved that i the policy be established as presented and Orelup seconded. Motion carried. (Copy attached). The policy regarding reinstatement of terminated employees was discussed. The Commission revised the statement presented to indicate that former employees would not be reinstated at the promotional level but could request reinstatement in entry level Positions. Orelup moved that the policy be established as revised, Anderson seconded, motion carried. June Higdon was asked to notify those who have resigned from the Fire and Police Departments since October 1, 1978 (Copy attached). Jane Anderson discussed the results of the firefighter test which was given July 16, 1979. Copies of the data are attached to the minutes. Jane summarized by saying that she was quite happy with the test. The IPMA test that was used July 16th has a Dale-Chall readability index of 5.61 which is a 5th/6th grade equivalence. Promotional examinations were discussed. June was instructed to get sample tests and the reading materials list from IPMA for promotional a «3 MICROFILMED BY JORM MICROLAB CEDAR RAPI DS -DES MOINES n positions. The Commission indicated a testing date for the lst of December and firm dates should be set later with Anderson and Orelup as Nusser will be involved with the Christmas rush. Higdon was also instructed to inquire of IPMA what they would suggest for training officer testing. The meeting adjourned at 8:10 P.M.. Minutes prepared by June Higdon. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i , I I L J 1 i I I 1.1 I' I f L _ positions. The Commission indicated a testing date for the lst of December and firm dates should be set later with Anderson and Orelup as Nusser will be involved with the Christmas rush. Higdon was also instructed to inquire of IPMA what they would suggest for training officer testing. The meeting adjourned at 8:10 P.M.. Minutes prepared by June Higdon. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CIVIL SERVICE COMMISSION POLICY REGARDING FREQUENCY OF WRITING MMPI TESTS FOR PROMOTIONAL EXAMS. I. Sworn personnel who have not written the MMPI test within the previous 12 months of the test date must write the MMPI test aga in. II. Sworn personnel who have written the MMPI test within the past 12 months may choose one of two options: 1. Use the previous profile provided the test was written within the previous 12 months. 2• Write the Lest again on the scheduled exam date. 3• Dr. Jacob Sines, will, at your request, discuss your iprofile with you to assist in your decision to use the previous profile or write the test again. Discussion must occur prior to the date of the currently scheduled promotional exam. i 1 III. All tests written on the scheduled examination day will be used .! by the Commission in certifying the eligible list. In no i instance, will substitution of previous profiles be allowed after the date of the scheduled promotional examination. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOINES 2 To: Civil Service Commission From: I have written the MMPI test on I will I I will not _ f write the MMPI test on Current scheduled examination date Signature Date Approved at Civil Service Commission meeting October 16, 1979 Iowa City Civil Service Commission William G. Nusser, Chairperson Jany Anderson Ar eta Orelup (/ MICROFILMED BY JORM MICROLAB CEDAP RAPIDS•DES MOVIES at i CIVIL SERVICE COMMISSION POLICY REI"!STATEMENT OF TERMINATED EMPLOYEES 1. Employees who voluntarily terminate employment with the City may within one year of termination request reinstatement to a position held prior to the date voluntary termination became effective. 2. The requesting former employee shall submit request to the appropriate appointing authority (not to the Civil Service Commission) for consideration provided: a. That a vacancy exists. A position is considered vacant if no one is currently serving in it and/or the position is vacated due to resignation, termination or other like actions. Vacancy does not include situations where the person occupying the position in question is on vacation or temporary leave of absence and other similar situations. b. That termination was not imposed for disciplinary purposes. C. That job performance at the time of termination was satisfactory and an initial 12 month probationary period had been completed. jd. That qualifications required in the position have not changed since the employee's separation. I i e. That no preferred lists exist for the position. In no instance shall the appointing authority be required to i reinstate a former employee under this provision. I If a reinstatement is affected pursuant to this provision, such employee shall be considered a new employee for the purpose of seniority, benefits, j salary, longevity, pension benefits and all other matters pertaining to employment. This policy is effective for employees whose effective date of termination is October 1, 1978 and thereafter. Implementation/procedural policy: 1. An employee requesting reinstatement is not put onto a Civil Service list. 2. Entry level reinstatement -- returnee takes precedence over a certified list. 3. Promotional position reinstatement -- reinstatement shall not be considered at the promotional level. A former employee who held a position of higher grade than entry level when termination became effective may request reinstatement to an entry level position. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIICS z 4. A request to return must be in writing and submitted to the appointing authority. Approved at Civil Service Commission meeting October 16, 1979 Iowa City Civil Service Commission William G. Nusser, Chairperson Jane Anderson Arletta Orelup MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i Selection of l:nLry-1•avvl Firefighters --A Progress Report ,lane E. Anderson, Ph.D. Civil Service Commission The Civil Service Commission and the Director of Personnel for Iowa City have been working on a program to improve the quality of the procedure for selecting entry-level firefighters. What follows is a progress report of these efforts. For the past several years, the Commission has relied upon the entry- level test battery administered by the Fire Service Extension of Iowa State University, This test battery has several shortcomings. First of all, the Extension reports only one score for each candidate, a rank score derived from a group intelligence test, a seldom -used personality test, and an analysis of the applicant's answers to the question, "Why do you want to be a firefighter?" Secondly, personality test responses of individuals obtaining an LQ score over 100 are analyzed differently from those scoring under 100, with the former group considered "officer material." We were concerned about this simplistic strategy of combining intelligence and personality measures, especially In Iowa City where the average measured intelligence of our firefighter applicants is considerably above that of most departments. A third reason for our concern is that the test battery has not been revised since 1957 and thus, does not reflect the many advances in testing and personnel selection made since that time, Adequate validity data for the test battery have not been available. In an attempt to update entry-level testing procedures, a Basic Flrefli;hlor examination supplied by the International Personnel Management Association was used for the first time in July, 1979. This test was designed to measure areas such as verbal and mechanical reasoning, mechanical, and spntfal aptitude,and others thought to be directly related to success is a firefighter. In addition, applicants completed the Minnesota Multiphasic Personality Inventory (iIPddf :; paper -pencil personality test. Test protocols were analyzed confidentially by Dr. Jacob 0. Sines, Professor, Department of Psychology at the University of Iowa, and an internationally recognized expert in the use of the I,MPI. The 101PI has been used for selection of entry-level police officers for some time. After a promising first venture with the IPMA Basic Firefighter test, the Commission and Director of Personnel enlisted the help of firefighters already members of tine Iowa City Fire Department to obtain local cross -validation data for the test. In late July, under the director of the ICFD Training Officer, a total of 24 volunteers, eight from each of the three shifts, took the enir- level test. Volunteers ranged from first-year y staff. rookies to members of tileannnunul Because of their training and their experience on the ,job, we epecta,d Lh;,L the ICFD firefighters would earn higher scores on the test than new appllraots. This expectation was confirmed. As indicated in Table One, the mean or nvr:ragrt score for seasoned firefighters was 61, eight points higher than the mean of 53 for new applicants. The median score (the middle value In the group of scores) was 51 for the veterans and 55 for the applicants. ICI?D nr•orrn r:upp•al from 44 to 74 points out of a possible total of 84 points, whereas Lha Tango for the applicants was much broader, from 29 to 75. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES noillrs In Table Two are listed the rankH and HeorcH fir enrh group. The two applicants who obtained the highest seuris were Individuals who were experienced firefighters from other departments. Among the applicants, it appears that experience counts in terms of doing well on the entry test. We were also interested in whether or not ICFD firefighters with more experience would do better on the test than those with less experience. We were unable to examine the experience factor within the ICFD because several firefighters chose not to indicate the number of years they had been in service. Perhaps in subsequent testing, it will be possible to examine the impact of experience on performance as a firefighter, as measured by this kind of test. In general, w: are optimistic about the face validity of the new exam In predicting which applicants have abilities that will be relevant to their per- formance as firefighters. This test, used in conjunction with the INN, seems to provide us with information much more pertinent to an applicant's subsequent success than the so-called Ames test battery. We are very grateful to the 24 firefighters who devoted their time and energies to taking the IPMA test, and we appreciate their willingness to participate in the process of upgrading our selection procedures. 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES