HomeMy WebLinkAbout1979-11-13 Info PacketCity of Iowa City
MEMORANDUM
Date: November 7, 1979
To: City Council
From: City Manager
Re: Industrial Revenue Bonds
The City has received an inquiry from an Iowa City industry concerning the
possibility of the authorization of a significant industrial revenue bond
issue to support a major expansion of the plant. Based on previous City
Council policy in this matter the staff will proceed to undertake
preliminary negotiations and preparation for such an issue. As soon as
additional information is available the matter will be presented to the
City Council for consideration.
bj/sp
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MICROFILMED BY
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CEDAR RAPIDS•DES IIOIIIES
a138K
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November 7, 1979
Mr. Larry E. Crane, Executive Director
Iowa Department of Environmental Quality
Henry A. Wallace Building
900 E. Grand Avenue
Des Moines, Iowa 50319
Dear Mr. Crane:
The City Council of Iowa City, Iowa, strongly supports the pursuit of
legislation for the purpose of regulating the shipment of radioactive
materials within and through the State of Iowa. Enclosed is a copy of a
resolution which was adopted unanimously by the City Council at its
October 30, 1979, formal meeting.
Recent publicity regarding vehicular accidents involving radioactive
shipments, along with a general growing concern for the potential
dangers of exposure to radioactive substances, has prompted local represen-
tatives of IPIRG and ACORN to actively support protective legislation in
our community. The City Council believes that such legislation, if it
is to be effective and enforceable, must be generated at the State
governmental level. We urge that you consider these and other expressed
concerns and recommendations regarding such legislation and, further,
that you work to facilitate in every way possible passage of such legisla-
tion at the earliest possible time.
Thank you.
Sincerely yours,
Robert A. Vevera
Mayor
Enc.
bj5/8
cc: City Council
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J)R1 LEACH ZZEAN L,
in Di...Ki, 1 .. � BANKING. OFFICE
E AND URBAN VICEAFFAIRS
POST OFFICE AND CIVIL SERVICE
CONGRESS OF THE UNITED STATES
October 24, 1979
Mr. Lee 0. Waddleton
Regional Director
Urban Mass Transportation Association
U.S. Department of Transportation
Region Seven
Post Office Box 19715
Kansas City, Missouri 64141
Dear Sirs:
Mr. John D. Kemp
Regional Highway Administrator
Federal Highway Administration
U.S. Department of Transportation
Region Seven
Post Office Box 19715
Kansas City, Missouri 64141
In reference to your letter of June 12, 1979, (copy attached) to Mr. Emil
Brandt, Executive Director of the Johnson County Regional Planning Commission,
you indicate that Iowa City can not qualify for federal urbanized area financial
assistance until FY 82.
As of this month, Iowa City has officially qualified as an SMSA (see attached
letter from Secretary Kreps). In the U.S. Department of Commerce Supplementary
Report (PC (S7); attached) it is noted that an urbanized area "is defined only
when a city qualifies for recognition as a central city on the basis of
1970 data."
There is a real question in my mind regarding the arbitrariness of the
ruling described in the Supplementary Report that "UA boundaries cannot be
made nationwide except on the basis of detailed population and land area
data, such as available only from a decennial census."
In any respect, the Supplementary Report notes that "two UA's (Clarksville,
Tennessee, and St. Cloud, Minnesota) have been defined for SMSA's that were
established on the basis of post -1970 annexations that resulted in 1970 census
population sufficient to meet the minimum total population required under
the revised SMSA criteria."
Iowa City currently meets urbanized area criteria for population and density,
although it did not quite meet the population criteria in 1970. However,
the 1979 SMSA appeal that Iowa City successfully initiated includes a sepnrate
community -- University Heights. In this sense, a responsible case might
be made that Iowa City's UA appeal is analogous to a community that
includes annexed areas, as in the Clarksville, Tennessee, and St. Cloud,
Minnesota, instances. Comprehensive census data exists. The only quentlon
is whether there is the administrative flexibility needed to extrapolate It.
OFFICES: 30! F..h M a... Ounhiw
140! LaN... f. HW:f OrI¢[ Ow.,.0 T.IA...D JIFFI..b. Sum•
W.I.iwu., D.C. roll! aw.Irw,o.. Io.+. !!!01
(201) asalr! (319) ns-.eu
321 Won T.IY. SLI[l
D.vwro.r. low. 52WI
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CEDAR RAPIDS -DES MOINES
1U! R. Cl,i.um Surn
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IMMA
JP
111nally, IL should be Stressed that '"a
City has perhnps the most HucocSHful
and cumpr(`hunslve mass transit System of any medium Hizod community in Lhe
Midwest. Increased Federal involvement would, I am confident, reflect well
on UMTA and be utilized constructively by the community.
Any assistance you can give in clarifying this situation would be appreciated.
If there is a benefit of doubt that can be applied to community eligibility
for urbanized area status, I know of few more deserving city governments than
Iowa City's.
Sincerely,
k -
,11m ;Leach
Member of Congress
JL: kdt
Enclosure _
cc: The Honorable Juanita M. Kreps, Secretary of Commerce
The Honorable Neil E. Coldschmidt, Secretary of Transportation
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City of Iowa Ci.,(
,-- MEMORANDUM
DATE: November 5, 197!1
10: Neal Berlin, City Manager
City Council
FROM: Lyle G. Seydcl, !lousing Coordinator
RE: Income Limits - Section 8
j
The Department of !lousing ( Urban I)evclopment
published
recently
II
(
limits for
revised income limits which establish the upper
Program.
participation in the Section 8 I(ental Assistance
NEW]
I
2 ;
4 5
6 7
8
Lower Income
9,650
11,000 12,400 13,750 14,600
15,500 16,350
Very Low Income
6,000
6,900 7,750 8,600
17,200
9,300
]0,000 10,650
]],350
OLD
I
Lower Income
8,450
9,650 10,850 12,100 12,850
13,600 14,350
Very Low..lncome
5,300
6,050 6,800 7,550
15,100
8,150
8,750 9,350.
9,950
LGS/cf
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3036 Friendship Street
Iowa City, Iowa - 52240
November 8, 1979
Michael Kucharzak, Diredtor
Housing & Inspection Services
Civic Center
Iowa City, Iowa - $2240
Dear Sir:
I was delighted to learn of your intention to
enforce the ordinance for snow removal from sidewalks.
Before leaving the city last winter for the period of
January and February I made arrangements to have sidewalks
and driveway dhovelled during my absence. I feel there
Is no excuse for neglecting this household duty.
However, this will be my ninth winter at the above address
and some of the sidewalks in this area have consistently
been left undisturbed. This presents a choice between the
hazards of sidewalks covered with snow and ice or the traffic
in the streets.
I'm sure I speak for all the postmen, newpaperboys, school
children and other pedestrians whAn I say, "Thank you."
Sincerely yours,
(Mrs.) Ethel L. Garrison
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parks & recreation
department MEMO
P
t 0: Mayor and City Council from. Dennis E. Showalter
re: Downtown Maintenance date . November 7, 1979
I
Attached is a copy of the Plaza Maintenance Manual. The manual has been
reviewed by Project Green, the Chamber of Commerce, and the Downtown j
Association, and has received favorable comments.
We will do the maintenance on all areas of the Plaza, from storefront
to storefront, both in summer and winter. We feel that this is
desirable, and by doing it all we can achieve the consistency that i
would be difficult if each business operator was responsible for the
cleanliness of the first 10' or 15' in front of each establishment in
the spring, summer, and fall. In the winter, we feel that it is
desirable to do all of the snow removal, so that businesses will not
use salt or other harmful chemicals on the snow and ice in front of
their establishments, and to achieve consistency. We will be sharing the I
"Green Machine" - a Tenant 5600 sweeper - with the parking garages. I
During the meetings with Chamber of Commerce groups when I was discussing
Plaza maintenance, the question of City policy on snow removal on
Washington Street sidewalks came up.
In the past, the businesses have been responsible for the clearing of the
IfJ first 15' out from their buildings; the rest was City responsibility.
Because of the many differences between the Plaza and Washington Street,
I hope we can continue this policy. i
We will have snow removal equipment at the Plaza; however, since there is
no place at present to store equipment (later it will be stored and
shared with the parking garages), it will come from City Park directly
to the Plaza. While we are at the Plaza we could clear some or all of
the first 15', but this would be an increase in the level of service
provided.
If you desire changes in the snow removal policy for downtown, please
advise.
I
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PLAZA MAINTENANCE
Daily Activities --Spring, Summer Fall
1. Sweep with Green Machine. Sweep with wide broom all areas that
Green Machine cannot get to --steps, under benches, corners, around
barrels, etc. Whenever possible, sweep trash into areas where it can
be picked up with Green Machine.
2. Park Department employees will empty trash containers, using small
truck and packer. Keep truck on fire lane.
3. Clean spills --drinks, ice cream, etc.
4. Check condition of plant materials. Remove broken branches, look for
evidence of disease or insect damage, see if plants appear to be dry.
5. Look for evidence of vandalism; repair if you can. If you cannot
repair, report it to Director of Parks 6 Recreation, or designee
for repair arrangements.
6. Sweep and level sand under play structure.
7. Check bulletin boards; remove outdated materials.
Daily Activities --Winter
1. Remove snow as necessary, including during time it is snowing. Snow
will be removed with a variety of power equipment. In the fire lanes,
a Parks Department tractor (without chains) with rubber blade will
be used. On the sidewalks and other mall areas the following will
be used, depending on circumstance.
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Plaza Maintenance Page 2
1
a. Simplicity snow thrower.
b. International Cub with snow blower.
c. Economy tractor with snow blower.
i
d. Other small tractors with rubber blade or brooms.
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2. Hand shovel when necessary. NO salt will be used, as it is harmful
to plant materials and to merchants' carpets. Some sand will be used.
When chemicals are absolutely necessary, use X-73 Delcer, manufactured
by Monroe Chemical. It is non-toxic, won't harm the bricks, plant
materials, or carpets.
I
3. We will keep as many crosswalks open as practical, depending on depth
of accumulation. A minimum number is two per half block.
4. Caution must be exercised in the piling of snow on planters. No
extra snow can be applied to planter areas that contain shrubs, as
this will cause shrubs to break.
5. During years of extremely heavy snowfall, snow may be hauled out using
power equipment.
i Twice Per Week --Spring, Summer, and Fall
1111 1. During dry periods use Aqua -probe to check all areas where trees are
planted for soil moisture content at various depths. Use underground
' watering system to try to achieve the equivalent of 1" of rain per
week.
Weekly
1. Check all lights in evening; make arrangements to replace burned -
out bulbs.
2. Inspect all fountain mechanical equipment for proper operation in
i
the spring, summer, and fall.
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Plaza Maintenance Page 3
Seasonal --Spring
I. Establish fertilizer program for trees and shrubs.
2. Spray plant materials with fungicides and insecticides as needed.
Always, use the least toxic material that will accomplish desired
end result.
3. Plant, fertilize, mulch, weed, and properly care for annual flowers.
4. Plant (or divide) mums for fall color. Fertilize as necessary.
5. Turn on underground watering system; check for proper operation.
6. Turn on fountain; check for proper operation.
7. Steam clean bricks with bio -degradable detergent.
8. Replace dead trees and shrubs.
Seasonal__Fall
1. Plant tulips, jonquils, other spring flower bulbs in selected areas.
2. Stearn clean bricks with bio -degradable detergent.
3. Till lightly, and spade (shallow) annual flower beds after bloom is
finished. Do not hit underground watering lines. See to rye or
wheat for winter color and spring green manure crop.
4. Drain and winterize all water systems.
5. Drain and winterize fountain.
6. Replace dead trees and shrubs (will depend on availability and species).
7. Check all snow removal equipment for proper operation.
Seasonal --Winter
1. Check with downtown businesses regarding placement of Christmas lights
on trellises, light poles, etc. No lights will be placed on plant
materials.
MICROFILMED BY
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Plaza Maintenan'1 Page 4
General
A key element in the proper appearance and enjoyment of the Plaza will
be the health, vigor, and proper development of the trees and shrubs.
Many people in the community should be consulted if problems arise that
the staff cannot handle. These include Leon Lyvers, Gretchen Harshbarger,
and Arie Kroeze. In addition, Abe Epstein, I.S.U. Extension, is a valuable
source of technical information.
Project Green may want to supply and plant the annual flowers. They will
follow our design, so designs, including quantities, should be in their
hands by January.
City of Iowa Cit,
MEMORANDUM
Date: November 8, 1979
To: City Council
From: Richard Plastino
Re: Handicapped Spaces Block 83/84 Garage
There are a total of 20 handicapped spaces in the parking garage. The
tabulation is as follows:
Tier # of Handicapped Spaces
Basement None
1st Tier 4
2nd Tier 7
3rd Tier 3
4th Tier 3
Roof 3
Total
r
All of the handicapped stalls are located very close to the stairtower on
the north side of the building for maximum access to the elevator.
The reason there are no handicapped stalls in the basement tier is because
both the middle and the north bay of the basement tier are exit ramps. The
only time a vehicle would be on these ramps is after it had circulated
garage. Based
on our experience the small number of handicapped persons will be able to
completely through the garage and was on its way out of the
find a reserve stall before they circulate through the entire garage.
There would be the possibility of putting a handicap stall on the south
bay on the basement level but then the handicapped person would not have
access to the elevator core on the north side of the building.
bj3/16
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CEDAR RANDS -DES MOINES
aIN
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City of Iowa Cit,
MEMORANDUM
Date: November 6, 1979
To: Neal Berlin and City Council
From: Richard Plastino, Director of Public Works
Re: Discussion on 11/5/79, Spruce Street Drainagg
The Spruce Street drainage problem was to be discussed at 2:00 PM on
Monday, November 5. I made a switch with another department head and
rescheduled this for 4:00 PM and notified the residents of the area.
Later I again switched the Spruce Street drainage discussion back to 2:00
PM due to complications but then I forgot to notify the residents. A few
residents did come into to Council meeting about 3:30 but the matter had
already been discussed.
I would like City Council to consider rescheduling this subject for
another informal meeting. I made the error but the residents in the area
are the ones who suffered. If you would consider hearing their comments,
would you please let the City Manager know and this will be rescheduled a
few weeks from now.
Thanks for your understanding.
bj2/15
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CEDAR RAPIDS -DES 1101n ES
a.►qS
CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180D
November 6, 1979
John T. Nolan
Lucas, Nolan & Bohannon
Attorneys at Law
405 Iowa State Bank Building
Iowa City, Iowa 52240
Re: Petition, Residents of Summit Street
Dear Mr. Nolan:
The Traffic Engineering Division has completed traffic counts and
vehicle speed studies on Summit Street. This information is attached
for your consideration.
You will note that traffic counts average 4,000 to 4,500 vehicles per
day. Truck counts are averaging 1 to 2%. Most of the trucks are
small two axle trucks. These vehicles are travelling at
approximately 30 miles per hour.
Comparing these numbers with other streets in town we do not notice
any unusual characteristics. Public Works would not recommend any
measures to Council under these conditions.
This information is being forwarded to the City Council and your
clients may wish to pursue this.with.the.Council directly.
Sincerely,,,
cc
Neal Berlin
City Council
Jim Brachtel
tp/1/14
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ATTACHMENT #1
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SUMMIT
STREET
VOLUME COUNTS
SUMMARY SHEET
DATE
LOCATION
LOCATION
LOCATION
LOCATION
N1
#2
113
N4
COMMENTS
9-6-79
6489
5862
4687
4467
9-7-79
6959
5932
5050
4828
9-8-79
6529
5776
4972
4737
9-9-79
5072
4412
3826
3908
9-10-79
5865
4888
4115
4021
9-11-79
5922
4892
4289
4235
9-12-79
7659
4658
4375
�
9-13-79
7411
4755
4572
Counter stopped.
64848 4
9-14-79
--
5089
4963
9-15-79
6585
4661
--
Counter stopped.
4902
4598
9-16-79
4856
3555
3525
3621
.•
9-17-79
5821
4439
4191
4194
9-18-79
5919
4566
4073
4265
9-19-79
5951
4381
4297
4242
r�
9-20-79
9-21-79
--
--
Pulled counters due to road work.
9-22-79
5871
4150
--
--
'
Pulled counters due to road work.
r
4171
4109
9-23-19
4806
3648
3416
3536
9-24-79
5402
4069
3880
3910
9-25-79
5610
4355
3963
3790
9-26-79
5564
3800
3964
3968
9-27-79
5832
4189
4278
4194
Total 114123
92077
85509
77107
Totals for Counting Days..
Average
j 19
6006
20
20
18
Number of Day Counted.
4604
4275
4284
Average per Day
ATTACHMENT #1
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TRUCK COUNT SUIhiP,ARY
SUMMIT ST. 300' S01 OF COURT 7 A.M. TO 3 P.M. ' T. 7, 1979 FRIgAY
DIRECTION
OF TRAFFIC
N
w
X
N
N
W
a
Mto
NN
W
a
W
a
K
w
COMMENTS
North
BOUND
VAN
DUMP
1
STRAIGHT
3
UTILITY
10
PACKER
South
•' BOUND
'VAN
DUMP
STRAIGHT
2
UTILITY
3
PACKER
3
TOTAL
VAN
DUMP
1
STRAIGHT
5
UTILITY
13
PACKER
3
ATTACHMENT 02
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TRUCK COUNT SUMMARY
SUMMIT 200' NORTH ( ;HERIDAN 7 A.M. TO 5 P.M. S' _. 27, 1979 THUR.
DIRECTION
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N
w
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J
a
a
J
a
J
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COMMENTS
OF TRAFFIC
�
N
M
V)
North
BOUND
VAN
1
2
1
DUMP
3
STRAIGHT
5
1
UTILITY
12
PACKER
1
South
`BOUND
VAN
1
1
1
DUMP
6
STRAIGHT
3
UTILITY
7
PACKER
1
1
TOTAL
VAN
2
3
2
DUMP ..
9
STRAIGHT
8
1
UTILITY
19
PACKER
2
1
ATTACHMENT p3
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79
• CEDAR RAPIDS ANn nFS mniwF . inwA
STATION NO, I
I6006'VEHICLE AVERAGE
nJER DAY
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-.7 :z ---=z
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CEDAR RAPIDS AND DES MOINES, IOWA
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FEnCE^:T J� 'tiAFFiC
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t
r -- - -
7
� I
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S5r" PEnCENTii-F ScEEDS
L!1WAG
5
SEP' '979
h1,:nTh ` vUTh
FJUti'
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':F7 LYCCN
MCRMING
5
SEP, 1979
NJkTH SOUTH
BUUNC
,-)5 N!Pr1
6
SEPT !A79
`l"mTF1 rr $n1,11.{
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6C',jLD
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-
"TATION NO. 3
cz?" VEHICLE AVEFAGE
PFPo pa
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SUMMIT ST
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• CEDAR RAPIDS AND DES MOINES, IOWA
STATION NO, 3
42"% VEHICLE AVERAGE
PER DA
GF, F: R'd/T17h PE 41CG: 8 H
22
PERCENT GF TRAFFIC
VOLUMES: I
SUM ,IIT S -I
SCALE: I"= 100'
F—
N
I
Y
ch
AFTE
AFTE
F
55TH PERCENTILE SPEEDS
MORNING,
5 SEPT 1979
NORTH d SOUTH
BOUND 2?.7 11
-IF -IFIERNOON
MCRNING
5 SEPT 1979
NORTH. Fi SOUTH
BOUNG 29.5 MI'H
f SEPT 1079
NCRTH d SOuTH
60uND 30.0 IdPH
STATION NO, 3
42"% VEHICLE AVERAGE
PER DA
GF, F: R'd/T17h PE 41CG: 8 H
22
PERCENT GF TRAFFIC
VOLUMES: I
SUM ,IIT S -I
SCALE: I"= 100'
F—
N
I
Y
ch
AFTE
AFTE
F
uuAR HAP IM•OIS 110111ES
b5rr1 PE
a.h•. arlG 5 SEPT
5 SEPT
o. ' MCRhIr+G 6 SEPT.
�-� 'TATION NOi
427` VEHICLE Av'E
PEH i;.: r
i
STATIUPJ „0,4
`7284 'VEHICLE OVER -i GE
PER DAY
f— •
--------------
0
J
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uuAR HAP IM•OIS 110111ES
b5rr1 PE
a.h•. arlG 5 SEPT
5 SEPT
o. ' MCRhIr+G 6 SEPT.
�-� 'TATION NOi
427` VEHICLE Av'E
PEH i;.: r
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'1284 VEHICLE AVEn4C
PEh DAY
y •
1 } 0
m
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CEDAR RAPIDS AND DES MOINES, IOWA
65TH PE;
6i,jR!llNf, 5 S pr
E6NCCr1 5 SEPT
MCFPUND F, SEPT,'
T}1'tUN N0.
VEHICLE
PER Ol aVEF
y I
DF.:ERV/iT�DM
TRUCKS,
PERCENT OF
Vo UMES:
9
4.:
k"
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:I•F1
1
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-MiLROfILMED BY JORM MICROLAB
STATION %lo 4
'1284 VEHICLE AVEn4C
PEh DAY
y •
1 } 0
m
m
I'
CEDAR RAPIDS AND DES MOINES, IOWA
65TH PE;
6i,jR!llNf, 5 S pr
E6NCCr1 5 SEPT
MCFPUND F, SEPT,'
T}1'tUN N0.
VEHICLE
PER Ol aVEF
y I
DF.:ERV/iT�DM
TRUCKS,
PERCENT OF
Vo UMES:
9
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MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS . QUARTER: FIRST FY80
DECISION UNIT: STREETS
FISCAL YEAR OBJECTIVES
1. To continue converting the operational methods of the Street Division
toward planned, expeditious, and economical work programs rather
than a complaint oriented operational strategy.
2. To reinventory the condition of the street system and related facilities
in September, 1979 in order to present a long range guide to future
reconstruction needs prior to the preparation of the FY81 budget.
3. To continue concentrating on the higher priority trafficways and
busroutes and to progress on the repair of residential streets
consistent with available funding.
WORK COMPLETED
1. Approximately 50 to 60 per cent of planned work can be accomplished.
High priority requests from citizens, Council, and department and
division heads accounts for the other 40 to 45 percent of the work
effort. of the street system are inventoried prior to starting
major spring maintenance work.
2. Not yet completed.
3. This objective is being carried out.
ANALYSIS
The Street Division budget is 38% expended. This is not unusual since it
is the end of summer and the division has completed a large work program.
Expenditures Budget This Quarter %
6000 279,342 64,667 23.1
7000 165,681 94,223 56.8
8000 226,061 56,677 25.0
9000 92,640 43,610 47.0
Total 736,724 259,177 38.0
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MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS QUARTER: FIRST FY80
DECISION UNIT: REFUSE
FISCAL YEAR OBJECTIVES
I. To continue lowering refuse pickup costs by replacing two or more
rear loading packers with single operator side loading vehicles by
November, 1979.
2. To recycle newsprint at the most economical cost.
WORK COMPLETED
1. It has been noted that a two-man packer is more economical than a
one-man side loading vehicle; therefore, this objective is no
longer applicable.
2. More advertising is being used for the newsprint recycling program.
Expenditures Budget This Quarter %
6000 151,115 39,844 26.3
7000 1,079 457 26.0
8000 127,612 41,570 32.5
9000 78,834 18,407 23.3
Total 763,724 100,278 27.0
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES moIIIES
4i.
'i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110HES
i;u.
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS QUARTER: FIRST
DECISION UNIT: MASS TRANSIT
FISCAL YEAR OBJECTIVES
1. To allocate resources in a manner that maximizes our ability to carry
passengers during the peak rush-hour periods.
2. To improve operations by reorganizing management functions and
codifying policies and procedures.
3. To pursue Federal and State grants as expenditiously as possible.
4. To build off-peak ridership through increased transit marketing.
WORK COMPLETED
1. Revised routes & schedules went into effect 8/27/79; further
improvements are being studied for implementation later this fall.
Ridership is up 15-20% over last year, so problems remain.
2. A second MW II has been hired to alleviate scheduling problems on the
evening service crew. Clerical responsibilities have been
reorganized to even out office staff workloads. The Senior Driver and
one veteran operator are scheduled to attend an UMTA-sponsored
"traing-the-trainer" program in November. No progress to date on
drivers' handbook.
3. The Iowa City - Coralville - Cambus - Johnson Co. SEATS UMTA grant
application is complete, and currently under review by the UMTA
regional office in Kansas City. Vehicle specifications are currently
being drafted by the participating agencies. To date, no work has
been done on our FY81 State Grant.
4. •A work-study person is currently conducting an on -board survey to
determine ridership patterns, but no data is available yet. However,
overall ridership (off-peak & peak) is up 15-20%.
Expenditures Budget This Quarter %
6000 541,585 127,359 23.5
7000 7,470 7,889 105.6
8000 340,290 90,966 26.7
9000 2,785 151 5.4
13,242 165 1.2
Total 905,312 226,530 25.0
r =
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS.DES 110PIES
I
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS - WATER QUARTER: IST FY80
DECISION UNIT: PHYSICAL ENVIRONMENT PROGRAM
FISCAL YEAR OBJECIIVIS
1. To flush all city owned hydrants by June 1981, to remove sedimentation
from the system.
2. To install 1,000 Outside Remote Readers by June, 1981. 6,800 have
been installed with approximately 4,500 more to be installed.
3. Keep meter reading on schedule.
4. To continue to treat all water to meet the requirements of the Iowa
Department of Environmental Quality.
WORK COMPLETED
1. No hydrant flushing has been done this quarter.
2. Have installed 315 outside readers since the start of FY80.
3. Meter reading has been on schedule, the first quarter of FY80.
4. We are meeting all requirements of the Department of Environmental
Quality.
ANALYSIS
1. Water usage for the first quarter of FY80 up about 8% over the last
quarter of FY79.
2. We are laying water mains in new subdivisions, total of 5000 feet
of water mains and 7 water main breaks.
Expenditures Budget This Quarter %
6000 353,133 78,890.34 22.83
7000 180,350 51,926.21 28.79
8000 262,591 53,507.21 20.377
9000 231,950 89,390.95 38_53
Total 1,058,524 281,369.32 26.581
eo=.. - y
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIO IBES
i
� r•
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS QUARTER: IST FY80
DECISION UNIT: EQUIPMENT DIVISION
FISCAL YEAR OBJECTIVES
1. To specify and procure equipment which will provide long and dependable
service to the City.
2. To maintain this equipment in such a way as will extend the economic
life to the maximum extent possible at minimum cost.
3. To perform equipment replacement analysis on a piece -by -piece basis
to provide solid rationale for equipment replacements.
WORK COMPLETED
1. Mostly light-duty specifications so far with the exception of a
three -wheel street sweeper.
2. Excellent results particularly in refuse collection. Instead of
buying three new trucks we are keeping the old ones and in fact
selling one fo the six because we do not need two spares.
3. we have vehicles and equipment whose operating costs are very high.
During the FY81 budget process we will be concentrating on this
type of equipment and on few items of equipment where we can show
rebuilding would not provide an adequate return in service life.
ANALYSIS
Outlook is very encouraging. With our night shift we are able to provide
fast reaction to vehicle defects so that we can extend the life of most
items of equipment and undertake early replacement of our very poorly
specified equipment.
Expenditures Budaet This Quarter _%
6000 241,942 52,052
21.5
7000 522,077 133,720
25.6
8000 88,869 21,625
24.3
9000 183,860 70,593
38.4
Total 11036,748 277,990 26.8
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIIIES
r-,
MANAGEMENT BY OBJECTIVES
DEPARTMENT:/1111110 WORKS QUARTER: IST FY80
DECISION UN11: POLLUTION CONTROL
FISCAL YEAR OBJECTIVES
I. Provide input in the planning and design of the new treatment
.plant.
2. Clean 15 miles of sanitary sewers with reoccurring problems by June
20, 1981.
3. Continue to expand our televising program to include new subdivisions
as well as existing problem areas.
WORK COMPLETED
1. Veenstra & Kimm have completed rough draft of Facilities Plan for
proposed new plant.
2. Cleaned 9,150 feet of sewers.
3. Televised 2,300 feet of sanitary sewers in a new subdivision.
ANALYSIS
We believe all of our programs are progressing satisfactorily. We are
staying well within our budget. The sewer maintenance crew has been
exceptionally busy performing small to medium sized repairs to sewers.
Expenditures Budget This Quarter %
6000 290,140 60,407 21
7000 64,855 8,010 12
8000 164,132 26,648 16
9000 16,667 9,815 59
Total 535,794 104,880 18
09 .
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIRES
e")
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS QUARTER: 1ST FY80
DECISION UNIT: TRAFFIC CONTROL
FISCAL YEAR OBJECTIVES
1. Continued reduction of signal reduction and street light corrective
maintenance call outs.
2. Continued aggressive signal controller preventative maintenance.
3. Continued traffic and accident analysis to determine needs and
problems and propose corrective action.
4. Convert street lighting at Keokuk & Hwy. 6 intersection from high
voltage mercury vapor to sodium vapor by time 1980.
WORK COMPLETED
1. Down 79% from previous quarter, down 28% from first quarter FY79.
2. No preventative signal controller maintenance performed.
3. program ongoing on schedule.
4. No work completed scheduled third and fourth quarters.
Expendtiures Budget This Quarter %
6000 145,610 30,171.30 20.7
7000 69,376 33,555.38 51.1
8000 148,213 34,891.46 23.4
9000 16,188 9,728.81 60.1
Total 383,887 63,008.13 32.5
MICROFILMED BY
JORM MIOROLAB
CEDAR RAPIDS•DES I401nEs
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS QUARTER: 1ST FY80
DECISION UNIT: ADMINISTRATION
FISCAL YEAR OBJECTIVES
1. To coordinate construction of downtown urban renewal projects with
completion of Block 64 garage by May, 1980.
2. To complete second phase of service building construction by June,
1980.
3. To energy retrofit Civic Center by July, 1980.
4. To start construction of Ralston Creek south branch storm water
detention basin by August, 1979.
WORK COMPLETED
1. Construction start scheduled for October, 1979.
2. On schedule.
3. On schedule.
4. Construction start planned April, 1980.
ANALYSIS
These projects present unusual problems of funding, coordination or
public input.
Expenditures
Budget
This Quarter
%
6000.
45,579
10,985
24
7000
660
96
14
8000
6,140
4,255
69
9000
0
0
0
Total
52,319
15,336
29
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES 110111E5
a
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PUBLIC WORKS
QUARTER: ISI FY80
DECISION UNIT: ENGINEERING
FISCAL YEAR OBJECTIVES
I• Analyze the time keeping records established in FY78 and FY79 to
determine how the division budget is used among construction projects,
subdivisions, interdepartmental requests, and citizen requests by
March, 1980. This would help to determine an amount of charge back
for subdivision work in the event it becomes necessary as well
2.
to better schedule projects and priorities. as
Coordinate the design process of the new Waste Water Treatment
Plant enabling an application for a construction grant by July,
1980.
3. To complete the construction of South Gilbert Street during the
1979 construction season.
WORK COMPLETED
I. Complete, the report was submitted to Council in the spring of
1979.
2• Design has not begun. This project is about 1 year behind.
3. Construction will not start until Spring 1980,
ANALYSIS
2• Because of changes required by EPA, no work has yet progressed on
the design of the new plant.
3. Right-of-way acquisition problems have completely stalled this
project.
Expenditures Budget This Quarter
6000 210,429
46,916 22
7000 6,810
2,442 36
8000 25,492
5,155 20
9000 1,043
666 64
Total 244,459 20,449
2:,
MICROFILMED BY
JORM MICROLAB
CEDAR RANDS -DES MOVIES
I
MANAGEMENT BY OBJECTIVES
DEPARIMENI: FINANCL QUARTER: FIRST EY80
DECISION UNlf: ACCOUNTING
FISCAL YEAR OBJECTIVES
I. Provide sufficient training and exposure to the second back-up key
entry operator so that he/she is capable of keying any application
when the need arises. January, 1980.
2. Revise procedures in the Accounts Payable Function to create a more
timely payment of bills. September, 1979,
3. Increase Accounts receivable collections. June, 1980.
WORK COMPLETED
1. Complete.
2. No activity this quarter.
3. No activity this quarter.
ANALYSIS
2. Due to sickness, vacations and year-end, we are struggling to keep
up.
3. Coordination with the Assistant City Attorneys has not yet been
accomplished, which is an integral part of this objective.
Expenditures Budget This Quarter %
6000 $83,226 $19,954 23.9
7000 1,105 296 26.8
8000 48,544 7,601 15.7
9000 680 649 95.4
Total $133,555 $28,500 21.3
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES nDlnEs
aIq
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: IST FY80
DECISION UNIT: TREASURY
FISCAL YEAR OBJECTIVES
1. To prepare and update written procedures for treasury activities to
improve understanding and communication of each employee and between
treasury employees.
2. To continue pinpointing problem areas generating inaccuracies,
operations.
complaints and interruptions in the banking, traffic and utility
3. Prepare an annual schedule of budgeted receipts, transfers and
expenditures by calendar month to project cash needs.
WORK COMPLETED
1. Procedures written for (a) and (b) as listed in next section.
2(a) Procedure developed to keep all uncompleted meter orders in one file
in account number order.
(t) Procedure developed to set a final date to process incomplete orders
or remove meter.
3. A schedule by year was done of major receipts and one for major
expenditures. This information is then written in a monthly form
showing estimated receipts and expenditures and dates of investments.
ANALYSIS
I. Written procedures allowed staff imput and review, plus written
information of accepted procedure available to all.
2(a) All meter orders in one file in account order helps measure workflow
and improve customer service.
(b) All meter orders are processed within one week of date given or
service is discontinued.
3. This investment and cash flow schedule gives information that is used
to invest all idle funds until anticipated date of expenditure. The
average balance of the savings account has been reduced from 300,000
to 100,000 and this means an increase in interest from 5a% to 11% or
higher on those dollars.
Expenditures Budget This Quarter %
6000 144,341 31,51321 8
7000 1,610 450 27,9
8000 49,395 6,878 13.9
9000 875
__54A 62.5
Total 196,221 391389 20.1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101MCS
I
■
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: FIRST FY80
DECISION UNIT: PARKING ENFORCEMENT
FISCAL YEAR OBJECTIVES
1. To maintain a high level of coverage of the metered and permit areas
during FY80.
2. Analyze parking patterns to establish a policy to provide for limits
on parking to obtain the desired configuration between short -teem
and long-term parking in the Block 83 parking facility during FY80.
3. To maintain the level of revenue, through enforcement., at a high
enough level to cover debt service payments during FY80.
WORK COMPLETEU
1. During the first quarter of FY80 the number of tickets issued decreased
from 24,882, FY79, to 21,831, FY80.
2. No progress as parking ramp is still under construction.
3. Meter revenue decreased from $60,636.17, FY79, to $57,376.92, FYBO.
The Municipal Lot was operated during the first quartet, of FY80 with
an increase in usage from 68,82G, FY79, to 104,093, FY80 and an
increase in revenue from $22,181.21, FY79 to $31,22J.42, FY80.
ANALYSIS
Due to the change to our system during the last year a change in the
parking pattern has resulted. With the loss of the Washington, Mooand
Rec Center parking lots and the rate increase in the CBD, the short. -term se
Parker has moved to the Municipal Lot and the long-term parker has moved
to outlying lots thus, freeing street and lot meters in the CBD. Parking
Systems total revenue shows an increase over first quarter FY79 of
$5,782.96 and the Municipal Lot has had an increase of over 35,000 vehicles
compared to last year. Parking Enforcement has met its goals during the
first quarter of FY80.
Expenditures Budget This Quarter %
511,00 v,-5,825
$17,900 20.9
1000 1,410 141 10.0
8000 5,700 ;,846 61.S
9000
Total $92,935
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 11011JES
a .�
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: FIRST, FY80
DECISION UNI1: FINANCE ADMINISTRATION
FISCAL YEAR OBJECTIVES
I. Formalize monitoring of budget versus actual on a quarterly basis by
October, 1979.
2. Make semiannual financial condition reports to Council and City
Manager by January, 1980.
3. Continue to provide risk management program of risk analysis,
insurance purchasing, and claims analysis - throughout fiscal year.
WORK COMPLETED
1. Format has been developed. Report will be completed unce September
printouts are received.
2. Format of the financial condition reports is being developed.
3. Coordinat;on with the Safety Committee continues. Received
information from the state on insurance reserve and have planned a
presentation to Council during the FY81 budget discussions on the
insurance reserve matter.
ANALYSIS
Much time was spent by finance administration during the quarter on the
coordination of the CIP Budget preparation; planning sessions were field
with City staff which provided direction for the preparation of a five year
capital imprnvpme:;ts program. In addition, a significant amount of time
Was spent on advance planning and preparation of a budget manual for the
fYP.I operating budget.
Expenditures Budnet This Quarter
6000 160,770 14,401 9.0
7000 820 190 23.1
8000 13,725 1,744 12.7
9000 230,528 45,195 19.6
Total 405,843 61,530 15.2
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES IIOIIIES
N
MANAGEMENT BY OBJECTIVES
DEFARTMENT: FINANCE
DECISION UNIT: WORD PROCESSING QUARTER: 1st FY80
FISCAL YEAR OBJECTIVES:
1. To have no more than 4% of total liner, produced returned to
Center for correction of operators' typographical errors.
July, 1979 and ongoing.
2. Maintain an average monthly turnaround for centrally dictated
work of 4 hours. July, 1979 and ongoing.
3. Achieve a 5% increase in total FY80 production of typed lines
over FY79. June, 1980.
4. Continue staff training on use of dictation system. Ongoing
WORK COMPLETED:
1. Achieved this quarter.
2. Turnaround now monitored cn spot-check basis - achieved this
quarter.
3. 35% increase over same quarter last year. (195,746/145,179)
4. Training for new staff on central dictation and word processing
system is continuing.
ANALYSIS:
Primary concentration is now on maintenance of the production
standards already set and gradual refinement of operating
procedures.
Expenditures
Budget
This Quarter
%
6000
$50,417
$11,074
2.2.0
7000
3,070
393
12.8
8000
16,820
7,299
43.4
9000
125
125
100.0
TOTAL
$701432
$18,891
26.8
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: FIRST FY80
DECISION UNIT: PARKING OPERATIONS & MAINTENANCE
FISCAL YEAR OBJECTIVES
1. To maintain a long range maintenance program on the Block 83 parking
facility, ongoing.
2. To expand the ongoing meter cleaning and repair program to more meters
so that the number of trouble calls decreases by June 30, 1980.
WORK COMPI ETED
1. The architects on the parking ramp have been requested to prepare a
maintenance schedule for the parking ramp.
2. During the first quarter of FY80 we received 440 complaints of faulty
meters of which 232 were found defective. 639 meters were reported
faulty and 434 were found defective during the same period FY79. 122
vehicles were impounded during the first quareter compared to 89
during FY79. 60 meters were cleaned and rebuilt compared to 0 in
FY79.
ANALYSIS
During the first quarter of FY80 Parking Operations & Maintenance has met
its goals with a decrease in trouble calls and defective meters.
Expenditures Budget This Quarter %
6000 $97,881 $11,780 12.0
7000 4,375 986 22.5
8000 26,833 6,041 22.;
9000 3,000 1033 34.4
Total $132,089 $19y8_4ri 15.0
j
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES r1oIMEs
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: FIRST FYBO
DECISION UNIT: CENTRAL PROCUREMENT SERVICES
FISCAL YEAR OBJECTIVES
1. To analyze the new purchasing manual after a six month use period, to
determine its effectiveness and usefulness to City Staff. (July 1979)
2. To establish an asset control system utilizing the computer system to
provide a record of all fixed assets. (December 1979)
3. To study the feasibility of operating the print shop as a self-
supporting service. (June 1980)
WORK COMPLETED
1. Draft of manual completed and reviewed by Finance Dieector. Redraft
of manual to be sent to Legal, Public Works and Planning and Program
Development.
2. Controller had an intern surveying City wide fixed assets.
Information has not been formatted for computerization to date.
3. Revisions have been made to Print Shop Schedule by cutting cleaning
time and daily work completed in the morning allowing afternoons for
quick printing.
ANALYSIS
Reassignment of job duties has worked out well within the Division allowing
time to work on special projects.
Expenditures Budget This Quarter %
6000 62,272 15,727 25.3
7000 1,460 195 13.4
8000 38,150 11,252 29.5
9000 13,500 1,343 9.9
Total 115,382 28,517 24.7
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DCS MOINES
9
M :
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE QUARTER: 1ST QUARTER
DECISION UNIT: ADMINISTRATION
UNIT OBJECTIVES
1. To provide educational opportunities for division heads for the
purpose of upgrading technical skills.
2. To implement a program of meetings for division employees on a
quarterly basis for information exchange by January 1, FY80.
3. To provide divisions with modern up-to-date methods and equipment.
WORK COMPLETED
1. All Division heads were included and successfully completed Crash
Injury Course.
2. Preparations are being made to store valuable information and a system
to appropriately pass the information along.
3. Training sessions and conferences are being scheduled. Information
regarding equipment that has been budgeted for is being compared and
analyzed.
ANALYSIS
Accomplishments on first quarter objectives are proceeding satisfactorily
although in some areas still very much in the planning or preparation
stage.
Expenditures Budget This Quarter %
6000 $38,480.00 $9,071.12 23
7000 4,407.00 279.34 6
8000 21,239.00 1,701.27 8
9000 2,310.00 252.05 11
aW
MICROFILMED BY
JORM MICROLAB
1 CEDAR RAPIDS•DES IIOINES
.,
/ MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE QUARTER: 1ST QUARTER
DECISION UNIT: SUPPRESSION
UNIT OBJECTIVE$
1. To maintain all equipment at peak operating condition.
2. Improve officers' abilities to make immediate and accurate
evaluations of fire emergency conditions.
3. Fully utilize personnel through training and attendance of technical
schools.
WORK COMPLETED
1. All Iowa City Fire Department pumpers were tested for their
rated pumping capacities. All pumps met or exceeded rated
capacities.
2. A number of films have geen obtained and shown to officers.
Discussions follow the showing of films.
3. The department has been in touch with the Fire Extension
Service regarding technical training classes and schools
available this year. We do expect in the near future to
select and scheule people to attend technical classes as they
are scheduled at the Fire Extension Service, Ames, Iowa.
ANALYSIS
The equipment appears to be operating at an acceptable and satisfactory
level. This is borne out by the fact that all pumping equipment
passed the same test requirements of new equipment.
Efforts are being made to improve the abilities of officers through
films and follow-up discussions.
Expenditures Budget This Quarter %
6000 $766,461.00 $176,609.93 23
7000 18,920.00 5,812.25 31
8000 13,200.00 3,557.25 27
9000 10,450.00 - -
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
a,
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE QUARTER: 1ST QUARTER
ti
DECISION UNIT: PREVENTION
UNIT OBJECTIVES
1. To inspect and require all drinking establishments to meet the
new provisions of the Iowa Administrative Code.
2. To provide a more intensive fire prevention program for the
dormitories (November 1979).
3. To maintain and provide the public with fire prevention material.
WORK COMPLETED
1. The Fire Marshal has conducted twenty two (22) inspections of
drinking establishments. Seven (7) violations were corrected
within the specified time limits.
2. The Fire Marshal has had three meetings with dorm personnel
and officials with more scheduled for the future.
3. The Fire Marshal has distributed several hundred pamphlets
dealing with all phases of Fire Prevention during this quarter,
Preparations are being made for Fire Prevention week when
several thousand pieces of prevention material will be distributed.
ANALYSIS
i The inspection of drinking establishments and the rate of compliance
is proceeding very well. Preparations for Fire Prevention were
finalized in the latter part of the quarter providing for an intersting
and effective program.
Expenditures Budget This Quarter %
6000 20,856.00 5,029.62 24
7000 1,655.00 222.15 14
8000 1,240.00 205.00 17
9000 350.00 263,75 75
i
C
s
I
I
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOInES
L
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FIRE
.y QUARTER: IST QUARTER
DECISION UNIT: TRAINING
UNIT OBJECTIVES
1. To reduce non-productive time (ongoing).
2. To continue all programs beneficial to the citizens of Iowa
City (ongoing).
3. To continue to have a well-trained, well-oriented department
in all areas: fire prevention, suppression, public relations,
etc. (ongoing).
WORK COMPLETED
1. All Fire Fighters received First Aid classes and a course in
Crash Injury Management prior to implementing ambulance assists
program.
2. The Training Officer conducted sixteen fire extinguisher
demonstrations, eight C.P.R. classes and four fire safety and
pre -planning sessions.
3• A total of 240 hours of training in all phases of suppression
has been given by the Training Officer this quarter.
ANALYSIS
The first quarter of training activities is off to a good start.
This is in part due to the additional training provided prior to
implementing the First Responder Program.
Expenditure Budaet This Quarter %
6000 $20,856.00
$4,869.65 23
7000 720.00
231.18 92
8000 925.00
70.88 8
9000
--_ 740.00 _
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 140171ES
I
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT
DECISION UNIT: ADMINISTRATION QUARTER: FIRST FY80
Fiscal Year Objectives:
I. To facilitate the completion of the Iowa City Senior Center '(January, 1980),
2. To enable all decision units within the department to meet their objectives
as enumerated in their decision packages (throughout the year).
3. To foster a higher level of supervisory and administrative performance by all
division heads (throughout the year).
4. To identify and obtain additional federal and state funding (to meet federal
and state mandated deadlines).
5. To ensure that all federal programs and requirements are met in a timely
manner.
6. To provide for the effective implementation of the Comprehensive Plan by
fostering the adoption of a new zoning ordinance (July 1979); new subdivision
regulations (December 1979).
7. To promote the coordination of federal and state programs by initiating
quarterly meetings with department and division heads who are participating
in these types of programs (October, January, April and July).
1 8. To efficiently prepare research and background reports and analyses for
various ad hoc projects as assigned by the City Manager or as requested by
3 boards, commissions, or the City Council (within reasonably prescribed
timeframes).
9. To coordinate plans and policies with contiguous local units of government
(throughout the year).
Work Completed:
1. The department has provided assistance to facilitate completion of the Senior
t Center in the following areas: (a) preparation of an Environmental Review
Record for the construction/rehabilitation phase of this project;
(b) secretarial/clerical support for the Senior Center staff, (c) review of
design -and construction documents, and (d) negotiation with the project
architect. Completion of the Center is now scheduled for January 1981.
2. Individual decision units describe which fiscal year objectives have been met.
3. Division head supervisory performance has not been specifically targeted for
action during the first quarter of the fiscal year. As of the end of the
quarter; one of the -division -head positions (Development -Programs -Coordinator)
remains vacant.
4. HUD Small Cities CDBG funding was obtained for a comprehensive neighborhood
revitalization project in the Lower Ralston Creek area.
5. The following federal program requirements were met during this quarter:
(a) environmental reviews for Hickory Hill Park Shelter, Senior Center, and
Spouse Abuse Shelter projects and (b) revisions to Housing Assistance Plan.
In addition, staff, ensured compliance with labor standards and other federal
contract requirements on all Neighborhood Site Improvements contracts.
6. The new zoning ordinance will not be adopted in July of 1979 nor will the new
subdivision regulations be adopted by December, 1979. The zoning ordinance
review by the Planning and Zoning Commission is scheduled to be completed by
the end of 1979 and it is anticipated that the City Council will adopt the
ordinance by the end of the 1980 fiscal year. Action on the new Subdivision
Ordinance is approximately six months behind action on the Zoning Ordinance.
aW
MICROFILMED BY
JORM MICROLAB
CEDAR RANDS -DES MO RIES
7. Quarterly meeting schedule with department/division heads involved in the
CDBG program was initiated July, 1979.
8. Research and other ad hoc reports are periodically prepared by the staff for
boards, commissions, the City Council and the City Manager.
9. The Planning staff meets frequently with representatives of other governmental
entities and the University of Iowa.
Expenditures Budget This Quarter %YTD
6000 $31,475.00 $ 7,695.13 24
7000 1,475.00 113.52 8
8000 9,955.00 733.02 7
9000 0.00 87.00
Total $42,905.00 $ 8,628.67
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
r `+
z.
i
7. Quarterly meeting schedule with department/division heads involved in the
CDBG program was initiated July, 1979.
8. Research and other ad hoc reports are periodically prepared by the staff for
boards, commissions, the City Council and the City Manager.
9. The Planning staff meets frequently with representatives of other governmental
entities and the University of Iowa.
Expenditures Budget This Quarter %YTD
6000 $31,475.00 $ 7,695.13 24
7000 1,475.00 113.52 8
8000 9,955.00 733.02 7
9000 0.00 87.00
Total $42,905.00 $ 8,628.67
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
14ANAGEMENT BY OBJECTIVES
DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT
QUARTER: FIRST FY80
DECISION UNIT: PLAN ADMINISTRATION
Fiscal Year Objectives:
1. To review, analyze and prepare recommendations on all applications submitted
for rezoning, subdivision, site plan and variance approval making a determina-
tion whether development proposals complement or conflict with the Comprehensive
Plan.
2. To monitor development activities including: (a) advising developers of the
impact a development may have upon the Comprehensive Plan; and (b) maintaining
a current data base with which to amend the Comprehensive Plan to reflect a
change in trends and conditions.
3. To prepare appropriate amendments to the Comprehensive Plan and implementation
ordinances to reflect any changes in the City Council's development policies
with respect to new developments or a misunderstanding of the implications
of the Plan upon adoption.
4. To develop plans and policies at a micro -level.
Work Completed:
All applications submitted have been reviewed on a timely basis as submitted.
This activity is an ongoing function of this decision unit. A new zoning ordinance
is nearing completion of -review by the Planning and Zoning Commission and will
be completed in this next quarter. In addition, several zoning ordinance
amendments have been prepared and adopted, which are consistent with the Council's
development policies, including changes in sign regulations and revised tree
regulations. A micro -analysis of the "North Side", particularly in reference to
the location, function, and utility of Foster Road and First Avenue, is nearing
completion. Other studies which have commenced include an annexation study which
will address the physical; environmental and fiscal impacts of annexation, and an
implementation plan for the "near Nor-th.Side". Also near completion is a study
outline of priority areas for analysis in detail.
Analysis:
Subdivision plat submissions, rezoning applications, Large Scale Residential and
Non -Residential Development plans have been reviewed to determine whether proposed
developments are consistent with the- Comprehensive Plan and ordinance requirements.
This review and processing has been done in a timely manner even though there
have been numerous submissions filed and thorough analyses prepared.
The staff is now at an efficient level to accomplish the unit objectives established
at the beginning of the fiscal year. Future work activities will involve the
development of new subdivision regulations and the micro -analyses of problem areas
and developing areas of the community.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES !10111Es
I
--------- _- --
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MONIES
e
MANAGEMENT BY OBJECTIVES
DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT
DECISION UNIT: DEVELOPMENT PROGRAMS QUARTER: FIRST FY80
Fiscal Year Objectives:
ACTIVITY OBJECTIVES:
I. a. Insure full compliance with all redevelopment contracts.
b. Complete the Block 83 Parking Ramp by October 15, 1979.
c. Complete the Phase II streetscape'project by December 1, 1979.
d. Complete the Block 64 Parking Ramp by May 1, 1980.
e. Lease at least 5.0% of the available City Plaza space by June 30, 1980.
2. .Carry out the Economic Development Program on the schedule adopted by the City
Council in FY79.
3. a. Complete all CIP evaluations by November 1, 1979.
b. Identify optimal sources of funding for all capital projects.
4. Carry out all land acquisitions/disposition activity in accordance with the
schedule established for each project.
Work Completed and Analysis:
A. Downtown Redevelopment:
i
I. Construction activity in the downtown has continued at a rapid rate in
i the first quarter. The following is a review of the status of private
redevelopment projects:
a. Under Contract: All parcels except Parcel 64-1 are under contract.
b. Design Review: All private sector design reviews have been completed
except .for revisions as necessary and for Parcel 64-1.
c. Conveyances: All urban renewal property has been conveyed except
Parcel 82-1b (North Bay) and Parcel 64-1.
}
d. Chan es: Parcels 65-2 and 65-4 have been removed as disposition
parcels by action of the City Council. Parcel 65-2 is the Blackhawk
Mini -Park and Parcel 65-4 is the new Iowa City Library site. With
respect to Parcel 93-3, the original redevelopers, Robert Rath and
Anna Rath, have assigned their contractual interest to the Breese
d Company, Inc., which will construct a parking lot in conformance to
its original redevelopment proposal.
e. Construction Start: Construction has begun on eight parcels. Con-
struction on the three remaining parcels is expected as follows:
64-1 Expected in Summer, 1980.
82-1b Expected in Fall, 1979.
93-3 Expected in Fall, 1979.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES r1oln Es
f. Construction Completion: The following construction has been
completed:
87-7 Hawkeye Barber Stylist
82-1a College Block Building
93-1/101-2 Pentacrest Garden Apartments
The other eight parcels are expected to be completed as follows:
B. Real Property Acquisition:
I. South Gilbert Street Project: Negotiations and/or condemnation have been
underway on all South Gilbert Street parcels. Acquisition by sales
contract and/or condemnation should be complete by Fall, 1979. Physical
possession of all parcels should be taken by the City by or before
Spring, 1980.
II. South Branch Ralston Creek Storrmaater Detention Project: Appraisals and
review appraisals have been received. Negotiations will be underway
in Fall, 1979.
HICRBFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
64-1
Summer, 1981 (hotel)
82-1b
Sumner, 1980 (North Bay)
83-84
Fall, 1980 (Old Capitol Center)
93-3
Fall, 1979 (Breese)
101-1
January, 1980 (Perpetual)
102-1
Fall, 1979 (Mod Pod)
102-3,4
Sumner, 1980 (First Federal)
103-3
Spring, 1980 (Capitol House)
b.
Block 64 Hotel: Parcel 64-1 is being rebid to give prospective
developers the option of using industrial revenue bonds. The
development
prospectus should be completed and made available for
distribution
in November, 1979, and interested developers will be
given ninety
days to submit proposals.
II. The
following is
a review of the status of public projects in the CBD:
a.
City Plaza:
City -Plaza is substantially complete. Final inspection
will be made
in Fall, 1979.
b.
Ramp A: Completion has been delayed due primarily to two labor
strikes. A
partial opening of Ramp A is probable before November 20,
1979. Final
completion is expected in Spring, 1980.
c.
Ramp B: If
Ramp A is opened partially before November 20, 1979, Ramp
B construction
can start in Fall, 1979. Otherwise, the project will
be rebid in
Spring, 1980.
d.•
Streetscape
Phase II -A: Construction will be completed in Fall, 1979.
e.
Streetscape
Phase I1 -B: This project will be bid in Fall, 1979, and
construction
can begin in Spring, 1980.
B. Real Property Acquisition:
I. South Gilbert Street Project: Negotiations and/or condemnation have been
underway on all South Gilbert Street parcels. Acquisition by sales
contract and/or condemnation should be complete by Fall, 1979. Physical
possession of all parcels should be taken by the City by or before
Spring, 1980.
II. South Branch Ralston Creek Storrmaater Detention Project: Appraisals and
review appraisals have been received. Negotiations will be underway
in Fall, 1979.
HICRBFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
I—.^
III. New Pollution Control Plant Site: Appraisals and review appraisals
have been received. Negotiations will be underway in Winter, 1980.
C. .Economic Development: The first draft of an industrial site survey has been
completed. Further work on this project and on the economic development pro-
gram in general will proceed in Fall, 1979, when the Development Division
staff vacancies are filled.
D. General Comments:
None.
Expenditures
Budget
This Quarter %YTD
6000
$24,911.00
$ 9,872.27 40
7000
2,300.00
24:38 1•
8000
16,850.00
997.98 6
9000
0.00
6.00
Total
$44,061,00
$10,900.6.3
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MANAGEMINT BY 011JfC11VI:S
Department Parks and Recreation_
Decision Unit Administration
i
Quarter First, FY '80
Fiscal Year Objectives:
1. Prompt dissemination of information from the Council, City Manager,
Parks and Recreation Commission, and other departments and divisions
to appropriate division heads and divisions. Ongoing.
2. Systematic monitoring of divisions to ensure that each is functioning
at capacity for the complete budget year. Ongoing.
3. Avoid duplication of services within city government, and attempt to
avoid duplication of parks and recreation services that are offered by
other governmentsl units or private enterprise. Ongoing.
Work completed:
I. Ongoing.
i 2. Ongoing. Surveys and low number of complaint calls indicate divisions
are doing a good job.
3. Partially completed. Have been in contact with other agencies that
offer recreational services.
Analysis:
I. Various methods of communication are being used --staff meetings,
reproductions of pertinent information, consultations; etc.
Expenditures
Budget
This Quarter
%
6000
$40,041
$6,949
17.36%
7000
1,665
9
.55%
8000
2,515
412
16.00%
9000
0
0
0
Total
I
$44,281
$7,371
16.65%
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
I
i
MANAGEMENT BY OBJECTIVES
Department parka F Rprrpnrinn
Decision Unit Recreation
Quarter First FY 80
Fiscal Year Objectives:
1. Increase playground special events by 2.
2. Expand adult sports for non athletes and senior citizens.
3. Pilot of 4 cultural exposure programs for elementary and senior citizens.
4. Increase outing type activities by 4.
5. Expand pre-school activities.
6. Develop youth archery club.
7. Increase "Friends" volunteer program from 5 to 10 matches.
8. Provide adventure activities for Special Populations.
9. Governor Lucas Square events.
Work completed:
1. Completed 100% -talent show and new games festival
2. Completed 1007 -senior citizen shuffleboard.
3. Completed 50% and one trip scheduled In November.
4. Completed 50% with 2 canoeing activities.
5. Completed 100%-Kindergrounds program at Hickory Hill.
6. Lack of interest -0% completed; under review.
7. Fluctuating success; 4 matches now with another orientation in Nov.;
press and phone campaign.
8. In early planning stage.
9. Art Surrounds the Plaza 100% complete.
Analysis:Objectives at this time appear to be rather ambitious and possibly
difficult to complete due in part to the departure of 2 key program supervisors
and now somewhat inexperienced replacements. Tremendous public interest in
activity for pre school age children as evidenced by success of Underground
program. Staff long aware of this but question arises as to the validity
of planned program for this age group.
Expenditures Budget This Quarter %
6000 327,147 101,478 31.019
7000 37,150 9,486* 25.533*
8000 81,130 26,390 32.527
9000 2,000 766 29.300
Total 450,295 138.120* '1.511*
*amended by deducting expenditures made prior to 7/l/79
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
MANAGEMENT BY OBJECTIVES
Department parks & Recreation
Decision Unit Parks
Quarter First, FY 180
Fiscal Year Objectives:
1. Reduce trim mowing and hand weeding through the use of growth retardants and grounc
sterilants in problem areas. Ongoing.
2. Provide access to wood play equipment area in City Park for tfle handicapped.
September, 1979.
3. Construct a 65' x 100' (20 -car) rock base parking lot in Wetherby Park. October,
1979.
4. Establish an annual tree planting program in City Park on a limited scale. Ongoing
5. Upgrade turf areas with a regular program of cultural practices. Ongoing.
Work completed:
I. Some positive results obtained this summer using a herbicide for vegetation control.
Best
n.
2. Ahard esurfaced l(asphalt)carea whas been rinstallledaallowingtaccesshe �toga sandbox.
3. A parking lot for approximately 16 cars has been completed.
4. No progress to date.
5. A spray program for weed control has been started this fall. Also, open turf areas
have been aerified. Several low spots have been filled with black dirt and seeded.
1.
2.
3.
4.
5.
Analysis:
Overall results will be positive with improved appearance and reduced work time
involved.
Access to additional facilities will be provided if usage and demand is evident.
The parking space provided has relieved some of the traffic congestion in the area
of South Taylor Drive.
Spot planting of selected adaptable trees will be started to fill in for replace-
ment purposes.
Noti€90g@iEpg1ts of thlug5pram will��1i5s1 i�Art father conditions will determine
the degree of success
6000 $208,380 $52,964 25.4172r failure.
7000 28,303 10,736 37.932%
8000 61,918 18,177 29.357%
9000 291376 8,083 27.514
Total aa�27 ggn9 28=425%
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 610 RIES
e
i
MANAGEMENT BY OBJECTIVES
Department Parks and Recreation
Decision Unit Cemetery
Quarter First
Fiscal Year Objectives:
1. Reduce work projects outside the Cemetery by 5%
2. To continue and update successful public relations program
3. To design a specialized training program for individual members by
March, 1980
4. To prevent deterioration of present physical properties of the Cemetery
by annual improvements and the completion of a long-range improvements
program plan during FY '80
Work completed:
1. Reduction of staff automatically reduced outside work
2. Cemetery bulletin board current. Seasonal news release prepared and
released
3. Needs of new Maintenance Worker II must be analyzed before training
program can be designed
4. Initial Cemetery improvement package enclosed.
Analysis:
Work on schedule
Expenditures
Budget
This Quarter
%
6000
$71,898
$15,427
21%
7000
7,989
1,728
21%
8000
10,286
1,620
16%
9000
7,100
999
19%
Total
$972273
$19,799
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES n0111ES
I
CEMETERY IMPROVEMENT PACKAGE
I. Walk on west side of Governor between Ronalds-Brown.
a. Material: Concrete $646
Forming labor, etc. 150
b. Labor: Park ecrew �assisted dbyg0
Cemetery when possible.
2. Governor St. wall (this project may be done in 50' sections).
a. Initial labor: remove 850 sq. ft, old walk and drive; fill with
soil, level, seed.
Soil --available from park
Seed and fertilizer $ 75
b. Fill 200' along existing Governor St. wall
132 cu. yds. soil --available from park
Labor: Park crew assisted by Cemetery
c. Sod: 20 sqs. @ $8 $160
Labor: Park d. Refacing exposed 1.5' x 200'' ofsisted wall. by Cemetery
Exact process not presently determined
3. Monument repair.
a. Project is ongoing with an annual budget of $500; work to be
contracted.
4. ,Water system.
a. Approximately $5,500 needed to complete the system at the rate
of $2,500 for FY '80 and $3,000 for FY '81. FY '80 contract
already let.
5. Road system.
a. Reseal of cracks during FY '80-'81 work done by Streets at a
cost of less than $1,000.
b. Gravel on back roads $300
Labor: Cemetery crew. (Includes grading, hauling, and spreading
gravel.)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES NOIRES
MANAGEMENT BY OBJECTIVES
Department Parks and Recreation
Decision Unit Forestry
Quarter First
Fiscal Year Objectives:
1. Training program for Forestry -Horticulture
2. Analyze informational needs of other division departments by regularly
contacting for comments, su9gestions, and updated project lists
3. Review the current Forestry management program for possible reduction
of time and cost expenditure
Work completed:
I. Study guide completed
2. Checked with departments -divisions regularly
3. Request for Forestry/Nursery/Cemetery divisions to be combined has been
granted
Analysis:
Work on schedule
Expenditures
Budget
This Quarter
%
6000
Included
in Cemetery
7000
$ 902
$ 26,10
3%
8000
28,463
1,465,00
26%
9000
17,400
Total
46 765
87.491.10
La—
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110111Es
MANAGEMENT BY OBJECTIVES
Department Parks and Recreation
Decision Unit Central Business District Maintenance
Quarter First, FY '80
Fiscal Year Objectives:
I. Provide year-round interest and color in some horticulture display
areas by using spring flowering bulbs, summer annuals, fall mums, and
Christmas trees.
2. Reduce mortality rate and increase health, vigor, and growth rate of
trees and shrubs by implementing a general horticultural care system
consisting of proper watering and fertilization, diagnosis, and
treatment of diseases and pests, and proper pruning.
Work completed:
I. Had a few summer annuals in barrels; had some fall mums. Spring
flowering bulbs are planted.
2. Work underway. Ongoing.
Analysis:
1. Good public acceptance of Plaza appearance.
2. Trees and shrubs are still the property of ':he contractor.
Expenditures
Budget
This Quarter
%
6000
$22;548
$4,604
20.4%
7000
3,900
1,821
46.7%
8000
2,525
367
14.53%
9000
900
122
12.7%
Total
829.933
57.080
23.0%
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES I10111ES
I
I
� r"1
MANAGEMENT BY OBJECTIVES
Department Parks and Recreation
Decision Unit Govt. Buildings
Quarter First, FY '80
Fiscal Year Objectives:
I. Correct roof leaks at Civic Center.
2. Reduce turnover rate of maintenance workers.
3. Correct current problems and imbalances in the heating and air conditioning
systems; current air conditioning system is undersized, and isn't energy
efficient.
Work completed:
I. Have estimate ($5,200) for portion of roof where leak occurs. No
guarantee that this will solve the problem.
2. Still some turnover.
3. Not done yet. Scheduled for May, 1980.
Analysis:
I. May need whole new roof.
Expenditures
Budget
This Quarter
%
6000
$22,177
$ 4,479
20.2%
7000
5,100
1,513
29.68%
8000
48,875
18,546
37.94%
9000
3,000
208
6.93%
Total
JLj152
824.746
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: CITY MANAGER QUARTER: FIRST
DECISION UNIT: ENERGY CONSERVATION PROGRAM/GENERAL FUND PROJECTS
Fiscal Year Objectives:
1. Conduct energy audits of the City buildings and operations.
2. Conduct training sessions for City staff.
3. Conduct an energy consciousness campaign with the staff.
4. Monitor ongoing energy use and analyze that use in light of the
historical energy use.
Work Completed:
- 1978's energy use and building occupancy data was assembled for 45
City buildings and sent to the State in an effort th obtain energy
audit grant money for part of the cost of the energy audits.
- Informed staff concerning federal Emergency Building Temperature
Restrictions and coordinated the City's compliance effort.
- Responded to request from Housing Board of Appeals and Housing and
Inspection Services staff request for report concerning storm door
and window provision in the Housing Code.
Analysis:
The events of FY79 are being, disturbingly, duplicated this fiscal year.
Unforeseen events and questions are again taking a large amount of the
Energy Program Coordinator's time. Specifically, the federal Emergency
Building Temperature Restrictions and the storm door and window
effectiveness question absorbed a lot of staff time.
Expenditures Budget This Quarter %
6000 $4,260 $2,038.45 47.851
7000 7,350 40.00 11.429
8000 3,125 108.88 3.484
9000 0 0.00 0.000
Total 17,735 $2.187.33 28.278
9k1q
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: CITY MANAGER QUARTER: FIRST
DECISION UNIT: ENERGY CONSERVATION PROGRAM/CDBG PROJECTS
FISCAL YEAR OBJECTIVES
I. Conduct a heat loss identification project for low and moderate income
residents.
2. Implement the energy monitoring project to evaluate the energy
consumption trends of the various sectors in Iowa City and to measure
the effectiveness of any energy conservation measures.
3. Conduct a pilot solar demonstration project.
WORK COMPLETED
-Extensive work has been done on the pilot solar demonstration project.
ANALYSIS
The heat loss identification project is a cold weather project. The energy
monitoring project can wait until the pilot solar demonstration project is
completed. The solar project needs to be completed before winter and,
therefore, has the priority at this time. Overall, a majority of the
staff's time has been spent on General Fund activities.
Expenditures Budget This Quarter %
6000 15,350 1,743.76 11.36
7000 1,810 119.19 6.585
8000 9,770 211.35 2.174
9000 7,350 O
0
Total 34,280 2,074.30 6.05
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
MANAGEMENT BY OBJECTIVES
rg
MENT: LEGAL QUARTER: IST QUARTER FY80
ON UNIT: LEGAL
Year Objectives:
I.ntinue the preventive law program.
ttend meetings of the City boards and commissions in order to improve
ocedures and and aid members in understanding the legal context in
ich the board or commission functions.
in further expertise in certain areas of litigation, expecially
d use.
mplete urersonal banyrenewal and ntitle work.
prove skills in property acquisition and condemnation.
in greater familiarity with federal statutes, cases and regulations
rtaining to the federally funded City programs and other activities
th federal legal implications.
pleted:
Litigation: McLaughlin v. City, petition filed, removal to Federal
District Court by City (NEPA - adequacy of ERR); Iowa Excavating and
Grading v. City et.al, petition
balance of contract); Potter filed under Chapter 441 (interpleader for
v. City, trial and verdict of $6,599 (rabies
shots for lost cat); Connors v. Rock Island Railroad v. City trial, verdict
for City; Amerex v. City, trial, verdict pending (zoning);Oakes
Construction v. City, trial - verdict pending
Stevens v. City, appellate brief filed; Eatn v• it City.
denial);
Civil Rights Commission (sex -discrimination); Cit vy' hearing before Iowa
before Iowa City Human Rights Commission and City Co'
discrimination; ofracediscrimination; Woodfields v. City, hearing on temporary injunction,
verdict pending FAUS license). Title work on Block 64. Three condemnations
i for Faus Gilbert Street project. Review and drafting of ordinances and
contracts.
Analysis:
The personal services line was over budget because of termination wages to
two employees. Books costs included a high number of updated volumes and
we do not anticipate that we will remain over budget in this line.
Litigation costs of transcripts, appellate brief printing and expert
witnesses caused the department to be over budget and we do not anticipate
as a high a level of activity in future quarters.
'WV
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS.DES DofDES
I
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIIIES
i
i
I
i
Ij
I
f
'
f I
1
I
Y
i
I
i
R
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIIIES
i
I
MANAGEMENT BY OBJECTIVES
DEPARTMENT: HOUSING AND INSPECTION SERVICES
QUARTER: FIRST
DECISION UNIT: ADMINISTRATION
Fiscal Year Objectives:
1. To develop a system of moving the new Zoning Ordinance into the
enforcement and interpretation phase (January -June 1980).
2. To initiate programs and studies to maintain housing inspection
services at high levels without CDBG funds (October 1979).
3. Provide supervision and minimal clerical support for the department.
Work Completed:
I. The director served as rehabilitation officer from July 1 to August 6,
1979. From that date to the present the director has been spending a
larger portion than anticipated of his time in training the newly
hired rehab officer and in the processing of 312 loan cases in the
revision of the City rehab program. (Rehab officerwas recovering
from major surgery).
2. Preliminary research has been done regarding new methods of
enforcement of the Housing Code and its licensing procedures to
provide for Housing Code enforcement after CDBG funds are no longer
available.
3. The director assisted in the implementation of the CDBG sidewalk
inspection program and its completion this construction season.
4. Considerable time was spent with the Housing Coordinator preparing
the application for public housing.
Unit Analysis:
Continued supervision and clerical support was provided to the
department. A variety of memoranda was submitted to the City Manager
as part of he continuing evaluation of the director by the City
Manager especially in the area of anticipated loss of federal funds.
Since the new'Zoning Ordinance has not been adopted, no activities to
implement the ordinance were undertaken.
Expentitures
Budget
This Quarter
_%
6000
$30,425
$ 0.00
0.0
7000
450
0.00
0.0
8000
6,780
231.10
3.4
9000
695
0.00
0.0
Total
$38,350
$231.10
.603
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOIIIES
M
MANAGEMENT BY OBJECTIVES
DEPARTMENT: HOUSING AND INSPECTION SERVICES
DECISION UNIT: HOUSING INSPECTION QUARTER: 1st
Fiscal Year Objectives:
1. To investigate citizen complaints and pursue enforcement.
2. Provide licensing inspections and enforcement on all rooming houses
and apartments outside federally assisted area (CDBG).
3. Respond to all citizen complaints of alleged violations of the
Housing Code within 24 hours after receiving complaint.
4. To provide enforcement of the State Fire Code and Snow Ordinance as
it affects residential structures.
Work Completed:
1. Streamlined many internal forms and communication policies.
2. All citizens' complaints responded to in 24 hours.
3. Began scheduling approximately eight appeals per month before the
Housing Appeals Board.
4. Gathered information and started procedures to revise State Housing
Code.
5. 99% of the 10,000 plus housing and building records have now been
purged of outdated documents and transferred to microfilm.
Analysis:
Inspections first ,quarter - 618. Reinspections first quarter - 344.
Orders issued - 201. Compliances - 119. Court cases - 0. Placards - 1.
Expenditures Budget This Quarter %
6000 $24,118.00 $ 6,154.05
25.516
7000 $ 845.00 $ 253.56
30.007
8000 $ 6,592.00 $ 1,536.79 23.313
9000 $ 00.00 $ 00.00
00.00
Total $31,555.00 $_7,944.40 25.176
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIIIEs
MANAGEMENT BY OBJECTIVES
DEPARTMENT: HOUSING AND INSPECTION SERVICES
DECISION UNIT: BUILDING INSPECTION QUARTER: FIRST
Fiscal Year Objectives:
1. To provide accurate information to the public regarding the
codes and ordinances effecting building and alterations.
2. To provide a more efficient level of code enforcement and
citizen service by incorporating sidewalk inspections.
3. To provide print review on all residentialstructures, all
alteration plans and some commercial structures.
4. To perform all code required field inspections.
5. To systematically inspect the city to help enforce the Zoning
Ordinance by discovering and correcting illegal uses or
coversions.
6. To provide technical support to housing inspection and
federally assisted housing programs.
Work Completed:
1. Have completed CDBG sidewalk survey and marked for replacement
over 2,000 squares of sidewalk.
2. Have engaged in plan checks for several major Iowa City urban
renewal projects.
3. Have forwarded new regulatory codes to various board members to
begin review for adoption of new code.
4. Citizen complaints have fallen to a minimum level.
5. Have restructured plan check procedures and reassign the job
duties to various personnel.
6. Have continuously maintain a systematic inspection of all signs
in Iowa City.
Analysis: 1st Quarter
- Number of building permits - dollar amounts. 196 - $10,992,435
- Number of citizen complaints v. corrective orders through field
observations. 17/239
- Number of field inspections performed. 1073
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOIIIES
1
Ex enditure Budyet
6000 Quarter This
$ 92,271.00 %
*7000 $ 24,245.75
4,245.00 26.28
**8000 22,450.00 753.50 17-75
�
9000 4,921.11 21.92
—moo
TOTAL —� 1 00 .00
$1 DO
*Includes reimburseable 2
15
**Includes fees advanced costs -- Code book
and recoverable Purchased for resale
"" plan cheek fees.
I
i
MICROFILMED BY
JORM MICROLAB
CEDAR RANDS -DES MOINES
MANAGEMENT BY OBJECTIVES
Department Human Relations
Decision Unit
Quarter First Quarter
Fiscal Year Objectives:
I. Collective bargaining complete for budget certification by March 15, 1980.
2. Assist staff in matters related to labor contract interpretation, compli-
ance and processing of employee grievances.
3. Collect and interpret current data relevant to collective bargaining laws
and procedures.
4. Provide staff support to Civil Service and Human Rights Commissions.
5. Respond to all employee inquiries on a timely basis.
to
6 Impltionementation of study, confidential memployee dsala'rylstudary y,oandrjectlabormanacontractsmforsa-
FY80.
7. Pursue further computerization of personnel data.
8. Monitor City compliance with Affirmative Action and Equal Employment
Opportunity goals as established or revised.
9. Investigate and report on discrimination complaints made by City employees
or referred by the Human Rights Commission.
Work Completed:
2. Continued assistance in matters relating to labor contract interpretation,
compliance and processing of employee grievances.
3. Collection and interpretation of current data relevant to collective bargain
ing laws and procedures.
4. Ongoing provision of staff support to Civil Service and Human Rights
Commissions.
5. Ongoing response to all employee inquiries.
6. Implementation of programs related to salary project, management compensa-
tion study, confidential employee salary study, and labor contracts for
FY80.
9. Ongoing investigation and 'reporting of discrimination complaints made by
City employees or referred by the Human Rights Commission.
Analysis:
1. Resolution of grievances at first step.
2. Development and implementation of comprehensive wage and salary progrtun.
3. Development and implementation of recruitment program.
4. Finalization of Fire Department Affirmative Action Apprenticeship Programs.
Expenditures Budget This_ Queer
6000 78,843.00 18,182 97
24.62
7000 2,100.00 1,117.05
53.19
8000 18,950.00 5,686.64
30.00
9000 0 303.00
Total 94,893.0025,289.66
26.65
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS.DES IIOInES
MANAGEMENT BY OBJECTIVES
F2.
: CITY CLERK QUARTER: FIRST FY80
NIT: 1-2-3
TIVES
ntinue the administration of our office so that it is consistent
changing laws, and to ensure prompt access to information by
nuing to maintain an up -do -date cross-reference index for all
edings and documents, and to preserve permanent documents.
tigate and implement sound, economical management practices,
being open minded about changes, implementing time -management
processes, continuing to use word processing services when possible,
continuing to identify wasted effort and duplication. Finish the four
volume Clerk's Manual by June 1980.
3. Conduct the business of our office to merit public confidence by
providing neutrality and impartiality, with equal service to all. Use
simple, clear and concise language that can be understood by all.
4. To maintain office expenditures with only a 3% increase.
WORK COMPLETED:
1. Our work is of a continuous nature and we have complied with legal
regulations re publishing and notification, and have completed a
phenomenal number of requests for information in the time period
requested. The new reader printer has helped improve our level of
service for information retrieval. Interviewed four outside
applicants for permanent part-time position and hired Susan Rich.
Interviewed five outside applicants for Adm. Clerk -typist position
and hired Ramona Parrott. With all new employees, we are still in the
process of training, so are behind in indexing, and have not had time
to microfilm documents. Appearances in Court & election process added
to workload, all resulting in approximately 100 extra hours of work
for the Clerk.
2. Clerk attendpd Municipal Clerk's Continuing Education July 18-20 at
SUI, Ames, also Human Relations one -day session on Supervision. Clerk
worked portions of three days on the Manual. We are not able to
implement some time -management processes because of conditions in the
office, we are still covering all furniture with plastic, the roof
still leaking in two places, the carpet had to be removed because of
rot and mold, work has had to be redone because of paper getting
soaked. We also need space to work with large plats submitted with
P&Z requests. Still have the interruptions of other office workers
whose access to the vault is thru our outer office. We have no
grievance procedure for working conditions, all employees are
confidential.
aIq7
MICROFILMED BY
JORM MICROLAB
CEDAR RANDS -DES !IGIIIES
Expenditures
Budget
6000
49:836
7000
1,497
8000
31,449
9000
_
Total
82,782
D
This Quarter
%
12,110
24.3
693
46.28
2,840
9.03
382
_
16,025
19.36
MICROFILMED BY
JORM MICROLAB
CEDAR RARIDS•DES 610111ES
I
1
I
I
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE QUARTER: FIRST
DECISION UNIT: ADMINISTRATION
Fiscal Year Objectives:
1. Assessment of downtown policing needs.
2. Establish ongoing, protective, insurance program.
3. Establish assignment priorities.
4. Strengthen anti -vandalism program.
5. Explore the possibilities of a crime prevention program.
Work Completed:
1. Completion of task expected by November 1.
2. Completed.
3. Nothing done to date.
4. In progress. Several aspects completed..
5. Underway in cooperation with the federal Integrated Criminal
Apprehension Program (ICAP). Basically, an assessment of needs
and not emotions is.being undertaken.
Analysis:
In accomplishing the establishment of service priorities it appears
impossible to overcome the traditional service offerings of the
department, such as car opening, alarm responses, etc., and
concentrate upon the problems police are paid to do.
Expenditures Budget This Quarter %
6000 $68,795 $13,008 18.9
7000 1,010 214 21.2
8000 7,556 1,322 17.5
9600 0 124 0
Total $77,361 $14,669 18:96
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIIIES
aig7
1
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE QUARTER: FIRST
DECISION UNIT: CRIMINAL INVESTIGATION
Fiscal Year Objectives:
1. To provide no less of a level of service than that provided in
FY79.
2. To provide rapid and thorough investigative follow-up.
3. To provide a high level of investigative and crime prevention
support to the Patrol Unit.
Work Completed:
1. The number of major investigations undertaken far exceed those
undertaken in the prior fiscal year.
2. Adopted as standard operating procedure.
3. Crime prevention activities are underway with a couple of
groups of aged residents.
Analysis:
There are not enough available hours in a day or resources other than
time to completely accomplish the above objectives.
Expenditures
Budget
This Quarter
%
6000
7000
$ 90,000
$26,298
8000
5,92029
11,200
1, 205 569
10
11
9000
8,500
11,568
136
Total
$115.686
$39,747
34
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOIRES
N
MANAGEMENT BY OBJECTIVES
(00��DEPARTMENT: POLICE QUARTER: FIRST
DECISION UNIT: PATROL
Fiscal Year Objectives:
1. To provide no less service than in FY79.
2. To respond to requests as rapidly as possible.
3. Improve speed and accident control measures.
4. To use patrol more effectively in follow-up investigations.
Work Completed:
1. The level of service has increased substantially as compared
to the prior fiscal year.
2. Trying hard.
3. Speed control measures and accident control measures have increased,
but appear to have little impact upon the problems.
4. Fewer cases of a less important nature are being referred to the
Detective Division for follow-up.
Analysis:
Specific measurements of completed work fail to indicate whether the
objectives are being accomplished by the activities of the Police
Department or chance happening of incidents.
Expenditures Budget This Quarter %
6000 $658,283 $150,105 22.8
7000 47,589 4,764 11.5
8000 40,561 5,973 15.0
9000 67,672 65,161 96.2
Total $814,215 $228,945 28_11
,.i1
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOIRES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: POLICE QUARTER: FIRST
DECISION UNIT: RECORDS AND IDENTIFICATION
Fiscal Year Objectives:
1. Increase use of polygraph and photographic services.
2. Provide timely and accurate reports and statistics.
3. Experiment with open radio conversation.
Work Completed:
1. Full-time assignment. Use of polygraph and photo services has
increased three -fold as compared to the prior year.
2. On schedule. Will be greatly improved if federal funds are received
for word processing/data storage equipment.
3. Nothing done to date.
Analysis:
Record keeping and subsequent analysis could be improved with the addition
of the word processing/data storage equipment mentioned above.
Expenditures Budget This Quarter %
6000 $123,824 $28,685 23.1
7000 3,500 264 7.5
8000 7,850 5,660 72.0
900 0 437 0
Total $138,679 $37,361 27
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES IIOIIIES
k
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•OES MOVIES
R
I
--s
MINUTES OF STAFF MEETING
October 31, 1979
Department referrals were discussed with department heads. The Council
meeting scheduled for November 27 (first formal meeting following Thanks-
giving Day) has been canceled.
Various items were mentioned for the agenda of November 6, 1979.
The City Manager requested that the staff develop a task force to prepare
a long-term space needs analysis. The staff involved are to utilize
WithJCRPCgo 's space needs study of three years ago, to update space requirements,
the toctheeCouncilsbyaDecemberon e31,stic 1979, intorderon costs. nThisereport
With
the budget planning for FY 81. Departments of Housing and Inspection
ts
Services, Human Relations, Finance, Planning and Program Development, and Public
llorks will provide staff input at the department and division head level.
i
Department heads were asked to review information that the Manager provided
to them regarding their performance contracts.
Department heads were informed that they should plan for an increase in fuel
costs of 70 percent. Energy costs will also increase about 30 - 35 percent.
The Manager stated that department heads provide creative methods to reduce
these costs in the next budget year.
The City Manager did not authorize use of City funds to provide refreshments
for departmental meetings with the Manager. Refreshments budgeted with
training programs have approval.
Kevin Keck in the Finance Department is responsible for coordinating the
personnel sheets for the FY 81 budget.
Union negotiations were discussed. The Manager requested a collective bargain-
ing meeting to discuss fire negotiations.
Prepared by:
Linda Schreiber
a W
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
L
-InformalCouncil Meeting
OctDEPARTMENT REFERRALS
Octoberber29, 1979
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
0
SUBJECT
DATE
pREFERRED
DTc
F
COMMENTS/STATUS
W
W �
Service Building Modulars
10/29
Public
Memo to Council explaining and
Works
describing extent of all renovation:
including estimated cost.
Kindl Property, 912 E. Davenport
10/29
H.8 I.S.
Do not pursue violations in curt.
Contact Council on Aging or other
community groups who may be able
to assist. Rep or ac o i y —
Manager.
lI
i
Status of evaluation by RCC re:
Housing Code -Storm Windows 6 Doors
10/29
En ergy
Coord./
Legal
energy benefits of this ordinance.
Report to Council ASAP. With
re: 611 N. Johnson.
;i
City Office Space - Long Range Plan
10/29
City Mgr.
Report to Council re: long to ~ .
needs in conjunction with FY81- i
budget discussions.
Examiner and
10/29
Asst. City
i
Draft letter from Mayor to Mr.
1•1gr.
Hale re: future appointment.
Proceed with roof repair this
nCenterpairs
10/29
It
Buildings
fall.
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Regular Council Meeting
October 30, 1979
DEPARTMENT REFERRALS
SUBJECT
REc p
REFERRED
pUE
W
9 F= I
I
COMMENTS/STATUS
W
Ty'n Cae Parts 1 & 2, PAD
10/30
P&PD
Passed 2nd Consideration.
Prepare resolutions, etc. for
Ina action tor count
meeting.
Spruce Street Drainage
10/30
Public
Works
Schedule for Informal discussion
on 11/5/79
10/30
Asst. Cty
Mgr
Draft letter urging state to become
involved in preservation of rail sere
10/30
Asst. Cty
discuss with area legislators.
FRadioactiveerials/Shipment
Mgr
_F
Letter to IDEQ re: council action ani
Ild-cupy of Fesolution.
MICROFILMED DY
JORM MICROLAB
CEDAR RAPIDS -DES MOIRES
CITY OF IOWA CITY
CIVIC C;L(\llf:1? i11() 1. WMI IIN ;h)NI S1 1()WA (I 1Y K )WA !)»40 (319) 3h4 180
PRESS RELEASE
Holiday Services
November 6, 1979
City offices will be closed Monday, November 12, 1979, in observance
of Veterans' Day which falls on Sunday, November 11, 1979. A schedule of
City services is as follows:
Iowa City Transit buses will operate on a regular schedule Monday,
November 12.
The Iowa City Library will be open regular hours.
Parking meters will not be enforced on Monday, November 12.
There will be no refuse collection or newspaper pickup on Monday.
Monday's routes will be covered on Tuesday along with part of the
regular Tuesday route. The remainder of Tuesday's collections will be
made on Wednesday along with all of Wednesday's route. The crews should
be back on schedule by Thursday, November 15, 1979.
The City Landfill will be open regular hours on Monday.
The City Recreation Center office will be closed on Monday. However,
the pool, gym and game room will be open regular hours.
-0-
FROM: Administrative Offices
IIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101NES
i
CITY OF IOWA CITY
CIVIC CEN(ER 41(1 I_ WASI IINC;R)fV ,`;I. IOWA CIfy ICjWA !;)240. (319) 354 18CiU
PRESS RELEASE
j Holiday Services
I November 13, 1979
City offices will be closed Thursday and Friday, November 22 and
23, 1979, in observance of Thanksgiving Day. A schedule of City services
is as follows:
j Iowa City Transit blses will not operate on Thanksgiving Day. The
buses will operate on a regular schedule on Friday and Saturday but
without the extra rush hour buses to Hawkeye and North Dubuque.
The Iowa City Library will be closed on Thanksgiving Day but will
be open regular hours on Friday.
Parking meters will not be enforced Thursday or Friday, November 22
and 23.
i
The Recreation Center will be closed on Thursday, Thanksgiving Day.
The office of the Recreation Center will remain closed on Friday, but the
Pool, gym and game room will be open hegular hours.
The refuse crews and newspaper pickup crews have scheduled normal
pickups for Monday and Tuesday, November 19 and 20. On Wednesday,
t
November 21, the crews will cover the regular route plus everything
j of Highway 6_Dypass east of Sycamore. No refuse or newspaper pickups are
1 —
scheduled for Thursday or Friday. On Monday, November 26, the remaining
Thursday route plus everything east of First Avenue will be covered; on
i
Tuesday, November 27, the remaining Friday routes plus all of Monday's
routes will be covered. The refuse crews may be running a half day behind
(more)
914?
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES r10RIES
3
schedule for the remainder of the week until November 30. After November
30, the crews should be back on schedule.
The Iowa City Landfill will be closed on Thanksgiving Day but will be
open regular hours on Friday.
-0-
FROM: Administrative Offices
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
I
johnson county
regional planning commission
® 221/2 south dubuque street, iowo city bwo 52240 (379)357-8555
November 7, 1979
MEMORANDUM
Mary C Neuhouser :.a.c«•v�
TO: Iowa City Council
FROM: Pam Ramser
RE: Enclosed Materials on FY 81 Human Service Agency Funding Requests
Enclosed in this week's packet are two sheets summarizing funding request
information for FY 81. The first sheet lists requests from each funding
body (Iowa City, Johnson County, United Way) for FY 81 and 1980. The
second sheet lists allocations to each agency for the past two fiscal
years (FY 79/1978 and FY 80/1979) and requests from each agency for the
next fiscal year.
Please note that this listing does not include the Council on Aging, Iowa
City Boys Baseball, or JCRPC, which have not yet formally submitted their
requests for FY 81.
Also enclosed is the summary sheet for Aid and Alternatives for Victims
of Spouse Abuse.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOVIES
0*W6
i* The AAVSA budget application lists no amounts for FY 80, although the shelter is
scheduled to open early next year. The amounts for FY 80, then, would be for
half a'year or less and might be misleading. AAVSA has prepared a budget for
calendar 1980, which shows expenditures of $1,500 less than for FY 81 and income
of $6,000 more than for FY 81.
j**Since there is no full -year program operating during FY 80, comparison here is
made between FY 81 and FY 79.
It should be noted that the programs during these two years are not entirely
comparable because the FY 79 program did not include operation of a shelter faci-
lity. The increased cost of the FY 81 program is due to increased staff needs
and the operation of a safe shelter program.
OTHER PROGRAM AND BUDGET INFORMATION
Since comparisons between FY 81 and previous years are not really meaningful, this
section will merely highlight grogram and budget information for FY 81.
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•BES 11018ES
November 8, 1979
Hearings
FUNDING REQUEST
SUMMARY SHEET
- Aid and
Alternatives for Victims
of Spouse Abuse
SOURCE
REQUEST
FY 81 Minus
FY 79**
• _
FY 79 FY 80*
_FY 81
+ or (-)/ %
Change_
Johnson County
-- --
$ 5,000
$ 5,000
TOTAL INCOME
$13,778 --
$28,741
$14,963 +
108.1
-Carryover
_0_
TOTAL $$ AVAILABLE
$13,778 --
$28,741
'$14,963 +
108.1
-Restricted
$13,336 --
--
($13,336) -
100.0
-Unrestricted
$ 442 --
$28,741
$28,299 +
8402.4
TOTAL EXPENSES
$13,778 --
$28,741
$14,963 +
108.1
(Major Categories)
- i -Management
$ 4,669 --
$13,219
$ 8,550 +
183.1
-Safe Shelter
I
N.A. --
$ 6,715
$ 6,715
--
-Counseling
$ 5,408 --
$ 5,035
($ 373) -
6.9
i-Community Education
$ 3,701 --
$ 3,772
$ 71 +
1-9
i* The AAVSA budget application lists no amounts for FY 80, although the shelter is
scheduled to open early next year. The amounts for FY 80, then, would be for
half a'year or less and might be misleading. AAVSA has prepared a budget for
calendar 1980, which shows expenditures of $1,500 less than for FY 81 and income
of $6,000 more than for FY 81.
j**Since there is no full -year program operating during FY 80, comparison here is
made between FY 81 and FY 79.
It should be noted that the programs during these two years are not entirely
comparable because the FY 79 program did not include operation of a shelter faci-
lity. The increased cost of the FY 81 program is due to increased staff needs
and the operation of a safe shelter program.
OTHER PROGRAM AND BUDGET INFORMATION
Since comparisons between FY 81 and previous years are not really meaningful, this
section will merely highlight grogram and budget information for FY 81.
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•BES 11018ES
M :
,_.
Aid and Alternatives for .ictims of Spouse Abuse
Page 2 ---
MAJOR EXPENSES
Salaries $19,725 (Full time director + y time program
coordinator)
Benefits & Payroll Taxes 2,776
Utilities 2,615
Telephone 1,150
Prof. Liability Ins. 1,050
$27,316 of $28,741 TOTAL EXPENSES
I
INCOME
Fees and Grants (excluding I.C. & J.C.) $11,250
Fundraising 5,000
United Way Grant 3,750
.Contributions 2,741
Program Service Fees _1,000
TOTAL INCOME (excluding Johnson Co.) $23,741
Note: The City of Iowa City has approved funding in the amount of $80,000 from
Community Development Block Grant (CDBG) funds for the purchase and
renovation of a building to serve as a shelter. This is a one-time only
grant which is not relevant to the agency's operational budget and so is
not reported here.
DONATED SERVICES AND MATERIALS
Donated services during FY 81 will include about 8,760 hours provided
by 25 volunteers (Estimated Dollar Equivalent = $35,040) and approximately
$1,000 worth of consultation.
-Donated materials during FY 81 will include ('estimates): $5,000 in food,
$2,000 in furniture and household items, $500 in clothing, and $200 in
printing. (Total Estimated Value = $7,700).
PROGRAM INFORMATION
-Staff/client ratio is given as 1 staff + 3 volunteers: 475 clients
.-The program served 380 clients during 1978 and received 475 service con-
tacts during that time.
The agency will operate 24 hours a day.
i
-All shelter clients will be contacted for followup after they have been
assisted; statistics will be maintained.
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOVIES
Aid and Alternatives for Victims of Spouse Abuse
Page 3
-Shelter residents will be asked to pay $5.00 per night if they are able
to afford it. Counseling and advocacy services will be free.
' -See revised materials and agency goals forms for further information on
programs.
j-The Human Services Study on Emergency Assistance to Residents (November,
1977) addressed the need for programming for spouse abuse victims. The
needs specifically cited were for a shelter program and counseling for
I victims. There is no other program,. current or proposed which is able
i.. to provide adequately for these needs.
Pamela Ramser '
JCRPC
11/8/79
f
i(
,r
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOVIES
k:
n
JCRPC 10/31/79
j
HUMAN SERVICE AGENCY
• REQUESTS
i
FROM EACH FUNDING BODY
FY 81 and 1980
i
Agency
Johnson County
Iowa City
United Way
F ---Y 81
FY 81
1980
Mid -Eastern Iowa Community Mental
Health $155,621
__-
Mental Health Association
---
9 1,000
I Youth Homes
13,000
9,000
United Action for Youth
30,000
35,000
15,000
Mayor's Youth EmPloyment Program
24,752
---
Iowa City -Babe Ruth League
---
11500
Iowa City Boys' Baseball
---
?
---
Iowa City Girls' Softball
--'
4,600
---
Johnson County Pals Program
4,000
17,000
---
School Children's Aid
-�-
'--
1,700
Mississippi Valley Girl Scout Council
---
15,930
j Hawkeye Area Council Boy Scouts
---
19,000
iowana Council Camp Fire Girls
---
---
7,600
HACAP Head Start Preschool
_--
'--
13,865
Iowa Children's & Family Services
4 C's
_ �-
5,597
---
-"
5,540
MECCA
91,120
-__
---
Goodwill Industries of SE Iowa
_--
53,638
JC Association for Retarded Citizens
i
12,000
---
16,200
`J Iowa City Residence for Women
i
54,000
___
---
Lutheran Social Service
-_-
---
9,000
IC Crisis Intervention Center
7
16,522
5,350
13,520
Crisis Center Transient Program
_
'-
3,000
2,080
American Red Cross
2,000
2,000
20,000
Salvation Army
u
4,000
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES M0111ES
Page 2
LqlncX
f
Johnson County
Iowa City
United Flay
Willow Creek Neighborhood Center
P ---y 81�
FY 81
1 980
3,350
5,865
14,,0101 2.61
i Rape Victim Advocacy Center
8,366.82
10,866.82
Aid & Alternatives for Victims
of Spouse
Abuse
51000
--_
Visiting Nurse Association
_
91,775
Free Medical Clinic
---
39,000
19,104
Council on Aging
26,000
i.
7
?
a
TOTAL
$505,832.82*
$118,933.82**
$282,682.61+*•
Does not include Council on
Aging.
•• Does not include Council on
+�+
Aging, Iowa
City Boys Baseball,
Does not include council on
Aging or United
or JCRPC
Way
Number of agency requests from:
United Way only
11
Johnson County only
4
Iowa City only
4
19 single local source
Johnson Co. + United Way
3
Johnson Co. + Iowa City
3
Iowa City + United Way
1
7 two local
sources
Johnson Co. + Iowa City +
United Way
5 (includes
COA)
' TOTAL 31 agencies/programs
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•OES MO RIES
i
(Over)
i
IIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Iowa City
Johnson County
United
Way
AGENCY FUNDING REQUESTS AND ALLOCATIONS
Agency
Source
FY79/1978
FY80/1979
Request
FY81/1980
Mid -Eastern Iowa Community
j Mental Health Center
JC
$136,050
$145,440
$155,621
Mental Health Association
UW
500
500
1,000
Youth Homes
JC
12,000
12,000
13,000
IC
81000
8,000
9,000
United Action for Youth
IC
27,327
30,000
35,000
JC
7,987
20,000
30,000
UW
51000
6,000
15,000
- Mayor's Youth Employment
IC
21,271
23,133
24,752
Iowa City Babe Ruth League
IC
1,200
1,284
1,500
Iowa City Boys Baseball
IC
1,200
1,284
7
Iowa City Girls Softball
IC
1,200
1,284
4,600
Johnson County Pals Program
IC
11,893
13,700
17,000
JC
--
3,000
4,000
School Children's Aid
UW
1,150
1,700
1,700
Mississippi Valley Girl Scouts
UW
12,000
12,000
15,930
Hawkeye Area Boy Scouts
UW
15,000
12,000
19,000
Iowana Camp Fire Girls
I
UW
4,500
4,500
7,600
HACAP Head Start -Preschool
UW
4,708
5,645
13,865
+12,000•
Iowa Children's & Family
UW
1,500
1,200
5,597
4 C's
UW
4,000
3,500
5,540
MECCA
JC
54,332
73,000
91,120
Goodwill Industries
UW
26,000
36,000
53,638
Johnson County ARC
UW
7,300
6,000
16,200
JC(Summer
pgm.) --
11,031
12,000
Iowa City Residence for Women
JC
43,570
46,134
54,000
Lutheran Social Service
UW
8,000
8,000
9,000
i I.C. Crisis Center
JC
21,273
14,600
16,522
UW
11,100
13,000
13,520
IC
--
5,000
5,350
-Transient Program
IC
3,000
2,500
3,000
UW
2,000
2,000
2,080
American Red Cross
UW
8,000
8,000
20,000
IC
--
--
2,000
JC
--
--
2,000
(Over)
i
IIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Page 2
i
Agency,
Source
Salvation Army
Willow Creek Neighborhood Center
UW
UW
IC
Rape Victim Advo
JC
cacy Program
IC
Aid and AlternativesJC
Spouse for Victims of
Abuse
Visiting Nurse Association
JC
JC
I Free Medical Clinic
UW
UW
Friends of the Children's
JC
Museum
Hills Preschool
IC
Johnson County Councilon Aging
UW
IC
UW
JC
**SUBTOTALS: JOHNSON COUNTY
UNITED WAY
-IOWA CITY
TOTAL:
FY79/1978
S 3,015
8, 000
5,000
6, 567
6,567
84,300
35,500
18,350
14,650
2,000(7)
900
18,550
5,000
In -Kind
$380,729
181,523
107,208
$669,460
FY80/1979
S 2,400
11,000
5,615
9,772
6,972
87,275
35,500
22,000
15,800
2,140
19,800
5,000
In -Kind
$435,252
207,945
123,512
$766,709
* From unallocated reserve
** These do not include: Council on Aging (ICS JCS UW) FY81%1980Only
Iowa City Boys Baseball (IC) FY81 Only
JCRPC (IC) all_l33 years
United Way (UW) all 3
--y--e._ars.
FIICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 110IfIES
Request
FY81/1980
$ 4,000
14,013
5,865
3,350
10,867
8,367
5,000
91,775
39,000
26,000
19,104
7
3
7
$505,859
282,683**
118,934**
$907,476
City of Iowa Cit,
MEMORANDUM
DATE: November 9, 1979
TO: City Council
FROM: City Manager
RE: Informal Agendas and Meeting Schedule
November 12 1979
Monda
1:30 - 5:00 P.M. - COUNCIL CHAMBERS (PLEASE NOTE CHANGE IN MEETING ROOM)
1:30 P.M. - Council agenda, Council time, and Council committee reports
2:00 P.M. - Public Housing Site/Rezoning - Planning and Program Develop-
ment, Lyle Seydel
2:30 P.M. - Block 64 Parking Ramp - Public Works
3:30 P.M. - One -side parking prohibitions - Public Works
4:00 P.M. - Discuss process for evaluation of City Manager
November 13, 1979
Tuesdav
7:30 P.M. - Regular Council Meeting - Council Chambers
1:30 - 5:00 P.M.
1:30 P.M: - Review zoning applications
2:00 P.M. - Council agenda, Council time, and Council committee reports
2:30 P.M. - Transit Routes and Schedules - Public Works
3:30 P.M. - Labor Protection Provision in City Contracts - City Attorney
4:00 P.M. - Executive Session
November 20 1979
Tues 1-
7:30 P.M. - Regular Council Meeting - Council Chambers
NO INFORMAL MEETING
November 27, 1979
Tuesda
NO REGULAR COUNCIL MEETING
PENDING ITEMS
Northside Study
Area Transportation Study
Discuss Major City Projects
Streetscape Phase II -B
Volunteer Assistance Program (Slides)
Plaza Maintenance and Snow Removal
Airport Commission Funding Request
Undergrounding of Services in CBD
IV=..
Appointments:
Riverfront Commission, Board of
Appeals, Board of Electrical
Examiners and Appeals, Board of
Examiners of Plumbers, Senior Center
Commission, Housing Commission and
Board -of Adjustment (December 4)
Resources Conservation Commission,
Committee on Community Needs, Board
of Adjustment, and Human Rights
Commission (December 11)
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MONIES