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Home My WebLink About01-23-2018 Human Rights CommissionAGENDA Human Rights Commission Tuesday, January 23, 2018 6:15 p.m. Emma J. Harvat Hall City Hall 410 E. Washington Street 1. Call Meeting to Order and Roll Call. 2. Approval of Minutes: a. Approve minutes from the January 9, 2018 meeting. 3. Proclamation Black History Month to City Council. 4. Items to be discussed: a. Social Justice Racial Equity Grant Submittals for FY18. b. Upcoming Meetings. 5. Adjournment. Submissions. for the Social Justice Racial Equity Grant FY18 are located at https://www8.iowa- city.org/webiink/O/edoc/1768152/Submissions%20FY%20SJRE%2OGrant.pdf or by clicking on this link. If you will need disability -related accommodations to participate in this meeting please contact the Equity Director, Stefanie Bowers, at 319-356-5022 or at stefanie-bowers@iowa-city. org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Minutes for the Human Rights Commission Special Meeting January 9, 2018 Procter & Gamble Room Mercer Park Aquatic Center 2701 Bradford Drive Commission Members Present: Jeff Falk, Eliza Willis, Joe Coulter, Adil Adams, Tahuanty Pena, Arianna Aron, Cathy McGinnis, Jonathon Munoz. Commission Members Absent: Barbara Kutzko. Staff Present: Stefanie Bowers 1. Call to Order: Vice Chair Willis called the meeting to order at 5:15PM 2. Approval of November 21, 2017 Meeting Minutes: Coulter moved to approve the minutes; the motion was seconded by Aron. A vote was taken and the motion passed 7-0. (Munoz not present). 3. 2018 Elections: Coulter moved to elect Willis to Chair for 2018. this motion was seconde b Falk. vris taken and the motion passed 8-0. Coulter moved to elect Pena as Vice Chair seconded. A vote was takren and the motion passed 8-0. 4. February Meeting dates: Vi(:e Chair Peru moved and Coulter seconUIVU'.o hold a strateglo planning meetin Thursday, Feb. 22, 2618, and not a regular board ntroting in February unless an metier arises. A vote was takers and the motion pas .AL 5. The Social Justice Racial Equity Grant Process and Evaluation Rubric for FY18: The discussion began with an overview of the grant process for fiscal year 2017. Commissioners next reported any potential conflicts of interest to staff. Staff will check with the City Attorney's Office and either she or they will be in touch with Commissioners who may have conflicts. Falk will be volunteering with two organizations who applied. Adams used to volunteer for the Center for Worker Justice. Aron is on the board for Fas Trac. McGinnis has professional affiliations with several organizations. Munoz used to work for Iowa Legal Aid. It was decided per City policy that if a Commissioner has a conflict that particular Commissioner will not participate in any of the evaluation, discussion or decision making on grants. Minutes for the Human Rights Commission Special Meeting January 9, 2018 Procter & Gamble Room Mercer Park Aquatic Center 2701 Bradford Drive There was a brief discussion on the purpose of the grant and the requirements. The Commission discussed organizations that applied for funding who have a principal base of operation outside of Iowa City but have chapters or affiliates in Iowa City. In evaluating those grants, a suggestion was made to look at whether the funding would be used only in Iowa City and/or spent locally and whether the application is proposing a program that originated in Iowa City. The Commission next considered whether to allocate the entire fund to one organization. There was no vote taken and no clear agreement among Commissioners, but it was suggested that next year a minimum and maximum amount be set for applicants. Or as an alternative stating on the application that requesting the entire amount is strongly discouraged. Commissioners also talked about what a score represents in terms of evaluating each application. What score would be considered average, above average or below average. There was also mention of whether to do any follow-up with organizations if there was anything about the application that needed to be clarified. Some felt that the application should stand on its own while others felt that being able to ask questions of organizations may asstsl oTanizations that are less experienced at writing grants C.,Ultermove teCommi&Mort : ecvnded to esk nnquestions of applicants. A vote was taken and them . n 1. (Aron in the negatnre). alsoco7aidere:d whether fundlriy equest could bemodified. For example, car4.reques�d S$,,900 would the Comnrssion approve only$3000. A motion by pniViife orgjixa! with the a l[irc arrn art reques.teiI if their application, ,s as second6o by P A vote teas taken aid thfi moron passed 6-2. (Ac,.arns and the negative). Coulter moved for Commissioners to convert their numerical scores to a rank of 1-28 (with 1 being the highest and 28 the lowest). The ranking would then be averaged among all Commissioners and divided by the number of Commissioners participating in the process. Pena seconded. A vote was taken and the motion passed 8-0. The Commission decided to meet on its regularly scheduled day of Tuesday, Jan. 23, 2018 at 5:15PM and not meet on Tuesday, Jan. 16, 2018. The Commission will decide on the 23rd whether another meeting is necessary. If so, it will be on Tuesday, Jan. 30, 2018. At the meeting on Jan. 23, 2018 the Commission will focus on the top tier scores and discuss specific funding. It will also allow for a Commissioner to make a case for another proposal if so inclined. Commissioners are to have all rankings to staff by Thursday, Jan.18, 2018. Staff will send out an editable worksheet for Commissioners to use for their scoring and ranking. Adjournment: Motion to adjourn at 7:30 PM Minutes for the Human Rights Commission Special Meeting January 9, 2018 Procter & Gamble Room Mercer Park Aquatic Center 2701 Bradford Drive The next Commission meeting will be on Tuesday, Jan. 23, 2018. FP, a cq N W m (O U) n N M c0 a M N O C N N N N N 7 aaawaaaa ��OOOwrn E N N N N N N O O O N O N O C. O O O N F w r L a) y N E ID 6- 23 The following documents were handed out during the meeting. R Wy. Y G �"� 01 N m QI N ✓1 CU n tp O N V l0 rl n M e-I V R N .ti e-I �"� N m rl ei rl eY N O N rl N Vf n C cy e-I m e-I � 'Y N N N N L R F G O L n m N Vl tD O m OO I!) 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