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HomeMy WebLinkAboutUrbanized 12-17-08 =- -JCCOG - ::::: ~ r~ (.... Meeting Notice JCCOG Urbanized Area Policy Board Wednesday, December 17,2008 - 4:30 PM Iowa City City Hall Agenda 1. Call to Order a. Recognize alternates b. Consider approval of meeting minutes c. Set January Board meeting date, time and location 2. Public Discussion of any item not on the agenda 3. Administration a. Appoint nominating committee for calendar year 2009 JCCOG Urbanized Area Policy Board officers b. Items from the Executive Director c. Discussion of the ECICOG municipal assessments in the JCCOG Budget 4. Human Services Planning a. Discuss Johnson County Services Directory b. Highlights of the JCCOG Human Services Division 5. Transportation Planning a. Consider apportionment of Federal Transit Administration Section 5307 funds to Coralville Transit, Iowa City Transit and University of Iowa Cambus b. Consider staff recommendations regarding public transit expansion c. Consider an amendment to the JCCOG Transportation Planning Work Program to assist with the transportation safety audit in North Liberty d. Update on recent activities 6. Other Business 7. Adjournment MINUTES JCCOG URBANIZED AREA POLICY BOARD WEDNESDAY, OCTOBER 29,2008 - 4:30 P.M. COUNCIL CHAMBERS, CORALVILLE CITY HALL PRELIMINARY DRAFT MEMBERS PRESENT: Coralville: Iowa City: Henry Herwig, Mitch Gross Amy Correia, Matt Hayek, Mike Wright Sally Stutsman, Rod Sullivan Jim Wozniak Royce Phillips Louise From David Ricketts Gayle Klouda Johnson County: North Liberty: Tiffin: University Heights: University of Iowa: ICCSD: STAFF PRESENT: Kristopher Ackerson, Darian Nagle-Gamm, Brad Neumann, Kent Ralston, Linda Severson, John Yapp. 1. CALL TO ORDER a. Recoqnize Alternates Ricketts called the meeting to order at 4:31 PM. Mitch Gross was identified as an alternate for John Weihe. Gayle Klouda with the Iowa City Community School District was identified as an alternate for Michael Cooper. b. Approval of meetinq minutes; set date for next meetinq. The August 2ih, 2008 minutes were moved for approval by Rod Sullivan and seconded by Matt Hayek. The motion passed unanimously. The next JCCOG Urbanized Area Policy Board Meeting date was set for 4:30 PM on December 1 ih at Iowa City City Hall. 2. PUBLIC DISCUSSION Chris O'Brien, newly appointed Director of Iowa City Transportation Services, introduced himself and noted that the former Parking and Transit Department would now be named the Transportation Services Department. Besides the change in the name, the Transportation Services Department will be combining resources in supervision, maintenance, and customer service. 3. ADMINISTRATION a. Items from the Executive Director Yapp pointed out the ground breaking for the Joint Emergency Communication Center is underway along with interviews for an executive director for the center. Negotiations for the radio system contract are being made and will be the next substantial capital cost for the new system. Yapp explained staff is coordinating a meeting of the JCCOG Affordable Housing Task Force in December and that all Board members are invited to attend. Yapp noted that a JCCOG Urbanized Area Policy Board Minutes October 29, 2008 Page 2 report on the group's findings will likely be presented at the December or January Board meeting. b. Consider the structure of a JCCOG Cool Cities taskforce Yapp explained the five steps to the Cool Cities program and noted which cities have already taken the initial steps in completing the program's criteria. Yapp discussed creating a joint task force composed of staff and members of the public; including members representing different skills from a variety of backgrounds. Ricketts noted the University's desire to participate in meetings. Stutsman added that she felt that there may be a need for a resource committee to advise the taskforce on specific items. Mike Carberry and Tom Carsner from the Sierra Club of Iowa City spoke and stated they were looking forward to working with the Board and the taskforce to implement the program. c. Discussion of FY10 JCCOG Budqet and Scope of Services Yapp asked the Board if they had any questions regarding the draft FY10 JCCOG Budget. Yapp noted that the final JCCOG FY10 Budget will be presented to the Board in January for consideration. Yapp explained that the decrease in assessments for communities was due to staff turnover. 4. TRANSPORTATION PLANNING a. Consider recommendations of the JCCOG Public Transit Expansion Exploratory Taskforce Neumann presented the results of the second of two meetings held by the JCCOG Public Transit Expansion Exploratory Taskforce. Neumann explained that three recommendations were made for consideration by the Board: 1) focus efforts to expand transportation into the Tiffin and North Liberty areas, 2) promote existing, and expand SEATS programs, and 3) disband the current taskforce and create a more visionary taskforce. Discussion between Board members included the high costs of transportation, alternative methods of transit, and utilizing existing forms of public transportation. While the Board discussion did not provide a specific direction for the Taskforce, the Board requested that Neumann speak to the Board members individually to create some new ideas to improve transit service in Johnson County. The Board chose not to create a new committee at this time. The motion to accept the existing Taskforce report was moved by Stutsman and seconded by Correia. The motion carried unanimously. b. Consider resolution authorizinq the amendment of the JCCOG Federal Functional Classification Map Ralston explained that JCCOG staff had been working with the Iowa DOT and the Federal Highway Administration to update the Federal Functional Classification Map for the Iowa City Urbanized Area. Ralston explained that Federal funding can only be spent on roads classified as collector or higher within the hierarchy of classified roadways. Ralston stated that the Iowa DOT had accepted all of the TT AC recommendations except for the request to classify Forevergreen Road as a Collector street. Ralston outlined staff's recommendations JCCOG Urbanized Area Policy Board Minutes October 29,2008 Page 3 to update the classification map. The motion to approve the updates as outlined by staff was moved by Sullivan and seconded by Correia. The motion carried unanimously. c. Consider an amendment to the Transportation Improvement Proqram for a new Coralville Transit Facility Neumann presented a proposal to add to the transit element of the TIP to include a new transit facility for the City of Coralville. The Coralville facility was destroyed in the spring flooding. Correia moved to approve the amendment and it was seconded by Sullivan. The motion carried unanimously. d. Consider criteria for placinq unfunded 'illustrative' projects in the JCCOG Transportation Improvement Proqram Yapp proposed the inclusion of 'illustrative' (unfunded) projects in the JCCOG Transportation Improvement Program. Yapp explained that the benefit of adding projects of this nature into the JCCOG TIP is that it would allow unfunded projects to be recognized by congressional staff for the possibility of receiving congressionally designated funds. Yapp outlined some criteria that he felt should be met for 'illustrative' projects to be included in the TIP: 1 )The need to have a local match of 20% in a funded year, 2) the completion of preliminary design work for cost estimates, and 3) evidence that Federal funding was sought. Hayek moved to accept the criteria and add 'illustrative' projects to the JCCOG TIP; the motion was seconded by Stutsman. The motion carried unanimously. e. Consider a resolution supportinq North Liberty's application to the Iowa Clean Air Attainment Proqram for funds to improve Hiqhway 965 between Ashley Court and Fairview Lane Yapp stated that North Liberty had applied for funds from the Iowa Clean Air Attainment Program to improve the Highway 965 corridor and would like the Board's support in the form of a resolution. Sullivan moved to accept the resolution; the motion was seconded by From. The motion carried unanimously. f. Update on passenqer rail planninq Neumann explained that Congress had recently passed the Rail Safety and Passenger Rail and Improvement Acts. Neumann noted that the bill includes $13 billion dollars for Amtrak which included $1.9 billion for rail line improvements that Iowa could put toward the Chicago/Quad Cities/Iowa City-line Improvements. Neumann noted that the Bill received the support of both Senators Bruce Brailey and Chuck Grassley. A State Passenger Rail Committee has already been established and will be discussing further measures dealing with Amtrak and other rail issues and marketing. g. Update on JCCOG Metropolitan Bicyclinq Plan Ackerson updated the Board on the planning of the Metro Bicycling Master Plan. Ackerson stated that the planning process includes an inventory of current programs, policies and facilities that had been completed and included both staff and community input from each of JCCOG Urbanized Area Policy Board Minutes October 29,2008 Page 4 the JCCOG municipalities. Ackerson noted that the next step is for staff to synthesis the information gathered to create a needs assessment. Ackerson outlined a timeline for the completion of the Plan by spring 2009. h. Discuss Dubuque Street / North Liberty Road traffic study Yapp presented information on the Dubuque Street / North Liberty Road study, and explained that staff is in the process of examining traffic counts, collision history, sight distance, and other data and plans to complete the study this winter. i. Update on recent activities Yapp noted that at their next meeting the Transportation Technical Advisory Committee would discuss the scoring criteria and process to allocate STP and TE funds. Yapp stated that the scoring criteria would likely be presented to the Board during the winter for consideration. 5. HUMAN SERVICES DIVISION a. Hiqhliqhts from the Human Services Division Severson shared that Johnson County Livable Community of Successful Aging has complied a pamphlet on transportation resources for seniors including information on safety practices, AARP and AM resources, and driver retirement planning. 6. OTHER BUSINESS There was no other Business. 7. ADJOURNMENT Phillips moved to adjourn; Stutsman seconded the motion. Meeting adjourned at 6:00 PM S:\PCD\Minutes\JCCOG-UAPB\2008 ~JCCOG r ~~ m e m 0 ..-.... From: December 9,2008 JCCOG Urbanized Area Policy Board John Yapp, Executive Director 7,..4 j..,.,.,. Agenda item #3(a): appoint nominating committee for calendar year 2009 JCCOG Urbanized Area Policy Board officers Date: To: Re: At your January meeting, you will elect a Chairperson and Vice Chairperson of the 2009 JCCOG Urbanized Area Policy Board. The Chairperson is responsible for presiding over all meetings of the Board. The Chairperson and Director of JCCOG are responsible for signing all contracts and federally required documents. As Director, it has been my practice to meet with the Chair prior to each Board meeting to review agenda items and major work program activities. The Vice Chairperson assumes the duties of the chair when the Chair is not available. A list of past JCCOG Urbanized Area Policy Board Chairpersons is attached. Please consider appointing a three-person nominating committee for the chairperson and vice chairperson of the JCCOG Urbanized Area Policy Board. The nominating committee will report at the January meeting, where the Chairperson and Vice Chairperson will be elected. jccogadm/mem/UAPB-12-09-08.doc JCCOG Urbanized Area Policy Board Past Chairpersons Year Chairperson Organization 2008 Ricketts University of Iowa 2007 Bailey Iowa City 2006 Bailey Iowa City 2005 Stutsman Johnson County 2004 Weihe Coralville 2003 Champion Iowa City 2002 Dorst North Liberty 2001 O'Donnell Iowa City 2000 Herwig Coralville 1999 Hippee North Liberty 1998 Stutsman Johnson County 1997 Lacina Johnson County 1996 Kubby Iowa City 1995 Axeen Coralville 1994 Novick Iowa City 1993 Ambrisco Iowa City 1992 Duffy Johnson County 1991 Courtney Iowa City 1990 Courtney Iowa City 1989 Schottelius University Heights 1988 Roberts North Liberty 1987 Ambrisco Iowa City 1986 Donnelly Johnson County 1985 Dvorsky Coralville 1984 Sehr Johnson County 1983 Balmer Iowa City 1982 Kattche8 Coralville 1981 Kattche8 Coralville Jccogad m/uapbpastchrsdoc. doc ~JCCOG r~~ m e m 0 r.... Date: December 9, 2008 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 ...L y ~ Re: Agenda Item #3(b): Items from the Executive Director JCCOG Affordable Housing Taskforce The JCCOG Affordable Housing Taskforce will meet on December 18 at 2:00 PM in the Coralville Council Chambers, Coralville City Hall. Jeff Schott, a facilitator with the Iowa Institute of Public Affairs will facilitate the discussion. For background, Mr. Schott will use the conclusions from the Affordable Housing Market Study and the individual meetings he has had with representatives of the JCCOG entities. As of this writing, JCCOG staff is preparing informational materials for the Affordable Housing Taskforce - let us know if you would like a copy. The intent of the group discussion is to identify areas of agreement and cooperation amongst the local governments on the issue of affordable housing. Joint Emergency Communication Center Construction of the Joint Emergency Communication Center is proceeding throughout the winter and into 2009. In other updates related to this project: . Negotiations with the preferred candidate for the Joint Emergency Executive Director are underway; it is hoped the Director begins employment in January / February, 2009. . The Executive Director will have a temporary office at the Johnson County Secondary Roads facility, until the Communication Center construction is complete. Construction will be complete summer, 2009. . Negotiations with the radio system vendor are proceeding; it is hoped these negotiations will be complete by the end of December. . The bond sale to finance the remainder of the Communication Center construction and the radio system and components will likely be held in January. . Jeff Davidson has continued to oversee this project; if you have any questions feel free to contact Jeff at 356-5232 or ieff-davidson@iowa-city.orq. Potential Economic Stimulus for Infrastructure There has been a lot of media attention on the potential economic stimulus package being sought by President Elect Obama. It is unclear what the specifics will be for this stimulus package, but it is likely to focus on providing funds for public infrastructure projects, including December 9, 2008 Page 2 roads, utilities and potentially buildings. We have been advised that the emphasis will be on funding projects which are 'shovel-ready.' This means the projects should not require property acquisition, should be designed, and should be ready to let out for bids, and be underway later in the spring, 2009. This is so the funds have the desired effect of creating jobs in spring and summer, 2009. We will give you and your staff more information about the structure of the stimulus package as it unfolds. It is not known at this time how the funds may be split among the states, or within the states. Assisting with interviews in Iowa City Iowa City Director of Transportation Services Chris O'Brien has asked that I assist him in the interview process for the Assistant Director of Iowa City Transportation Services. I will be doing this over the next few weeks. I wanted to use this as an opportunity to let the Board know I am happy to assist all JCCOG entities in this way, as time permits. jccogadm/mem/Afford-Housing-12-0a.doc Current Transit Budgets Coralville TransltlFY09 I Iowa City TransitlFY09 5310 Fundt JARC ~/ 3" , New F,.edcm ,.. ___ CSTC" ~ .TA e;o STA 11~-' JARC ../ 53'0 F:"d>.J ,.. University of Iowa Cambus/FY09 JCCOG Transit Expansion Exploratory Taskforce July, 2008 JCCOG Transit Expansion Exploratory Taskforce July, 2008 Survey of North Liberty Route Summary: o The su rvey shows that most of the riders are from North Liberty and are most likely the same riders each day. o Most drive to the North Liberty Community Center to get on the bus and ride directly to work. o All of the riders own a car but choose not to drive it to work. JCCOG Transit ExpanSion Exploratory Taskforce October, 2008 Survey of North Liberty Route Summary: o There is no pattern when it comes to income and place of residence. o Many of the riders requested additional trips. When service to North Liberty began there was a midday route but was not successful and was discontinued due to low ridership numbers. JCCOG Transit Expansion Exploratory Taskforce October, 2008 Survey of North Liberty Route Summary: o The fact that most respondents drive to the North Liberty Community Center from different locations to board the bus indicates that 1) it would be very inefficient to make multiple stops in North Liberty; and 2) the Community Center parking lot is essentially being used as a park-and-ride lot. .- JCCOG Transit Expansion Exploratory Taskforce October, 2008 Timings: o Express Route from downtown Iowa City to North Liberty Community Center: 17-18 minutes (34-36 min. round trip) o Route with 4-5 stops on North Dubuque Street: 22-23 minutes (44-46 min. round trip) JCCOG Transit Expansion Exploratory Taskforce October, 2008 Observations: o There are no pull-off areas for the buses between Iowa City and North Liberty. o There are no sidewalks within the subdivisions in unincorporated Johnson County. o There are no good possible sites for park-and-ride opportunities along the North Dubuque Street corridor. JCCOG Transit Expansion Exploratory Taskforce October, 2008 Estimated Costs: o Costs per Revenue Vehicle Hour (2007): Iowa City: $76.13 Coralville: $80.05 o The 2009 North Liberty/Coralville Transit contract used $85.00/hour with a minimum 2 hours for each round trip. This includes administration and vehicle replacement costs. o If we used an $80/hour average: $160/round trip $320/day $83,200/year (260 days) JCCOG Transit Expansion Exploratory Taskforce October, 2008 Estimated Costs: · Communities like Swisher, Shueyville, Solon, Oxford, Hills, and Lone Tree would see a higher number of hours per day since they are located further from Iowa City/Coralville. · These communities could spend close to $125,000 per year for fixed route service for two routes per day. · Capital costs would increase significantly since increased service would require additional buses. Buses range in price form $75,000 for a light duty bus to $350,000 for a heavy-duty bus. ---------------..--.----.,- ------ JCCOG TranSit ExpanSion Exploratory Taskforce October, 2008 Public Transit and Land Use o Recommended residential densities within walking distance to a bus stop*: 1 bus/hour: 4-6 dwelling units/acre 1 bus/3D minutes: 7-8 dwelling units/acre * Institute of Transportation Engineers JCCOG Transit Expansion Exploratory Taskforce October, 2008 Public Transit and Land Use D Land Use Density*: · Most people are willing to walk 500 feet to a transit stop · 400/0 are willing to walk 1,000 feet to a tra nsit stop · Only 100/0 are willing to walk a half-mile to a transit stop *Accommodating the Pedestrian -------------------- ""-"- JCCOG Transit Expansion Exploratory Taskforce October, 2008 Public Transit and Land Use DUrban Design*: Factors that influence the ability to walk to a transit stop · street con nectivity · sidewalk connectivity · use of Street crossing on principle streets · absence of topographic constraints * 1000 Friends of Oregon JCCOG Transit ExpanSion Exploratory Taskforce October, 2008 MAPS: Current bus routes and large business centers Current bus routes and manufactured home communities Current bus routes and low income housing W:lwpdata\jccogtpIMEMOSluapb-pteet-12-08.doc 7 Q.COl9 ~CDO es...U (1)C)<CU E "0, o ~ CD Ii I!II~~~ \- ~ ~ li\~ .....Q 0 "'C en s... 8 O~:J ~ ~ en ~ ~ (1) C.- ~ en (1) 0 en ~O CO :) o ~ 0 8 J:~og~ - N~ ~ Z+~ ~ Gl E o goo 0 0 Ql_00088 '5"c:J0_~~00 0_0~00<1:) e:::Ol:;t~lO<1:)~ '" .c ~ ~ <:: :>Gl<::.EOOCll mlll~oo-.c N iij::S_ooo:: oo",0_08Ql 0...."'00 _iO ...J...~N'<tOQl c ~~~c!5 I 101111 ; o 19 o U) U L.. U cu ...., <(t~>~I~ E ~ 0 "'C 0 g cu W 0::: ~ .~ 1ii U) ~ s: "' ~ ts ca w CO rJi -e ~"'Co~ '"'"" ca s: 0 e ~...J _0 ~ "V C\I ~ ~ o ro m - Q) en Q) ~ C/) ~ Q) ......~ C/) =:; (t) 2 .~ :J ~ :3 C/) Q) .... 2 ~ ~I 5 " a. ~ c::: c E e! ~ CD w ~ m !. ~ D ~ 19 ~ 8 a.. u ~ en -, ~ .~ ~I\~ -coo Q) :t 0:: E N 8 ._ -c CIJ Gi C Q) ~ g' ~ '- m ~ .c ~ -c i '- ... .. :;:)oc~e ~ ~05 ~ (\,1m C ~ :E ~ z+~ ~ ~ .... ltl a.. 0> c 'iij :] o I m ~ 2 .... :] :] 0 1:) 0::: ~ _I :] .- _ c m w ltl ffi ; ~ .= !. ~ m ~ ~ (\") N ...... It) d o ~JCCOG r ~~ m e m 0 ..-.... Date: December 9,2008 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director '/ ~ / ~ Re: Agenda Item #3(c): Discussion of the ECICOG municipal assessments in the JCCOG Budget As part of the Iowa City budget review process, the City Manager has questioned the way the East Central Iowa Council of Governments (ECICOG) assesses Johnson County municipalities, specifically Iowa City. The way Johnson County local governments pay their ECICOG assessment is somewhat unique: Each municipality in Johnson County is assessed through JCCOG an amount based on their population; Johnson County's amount is based on the unincorporated population. These assessments are collected by JCCOG, and funneled to ECICOG. I have attached the page of the FY09 JCCOG Budget that reflects these assessments: Iowa City's share is $20,740 for FY09. This is unique because Johnson County is the only ECICOG entity that conducts assessments in this manner, and has done so in this manner since the formation of JCCOG. In the other counties, the ECICOG assessment is reflected and paid for within the County budget. The overall assessment is based on a per-capita calculation. In FY09, the total assessment was based on a $0.3322 per capita rate for the entire County population, plus an additional $0.2090 per capita rate for the non-metropolitan population (not including Iowa City or Cedar Rapids). The additional assessment for the non-metropolitan area is due to the fact that the cities over 50,000 in population (Iowa City and Cedar Rapids) are entitlement cities, and receive certain funds directly, and therefore are not utilizing ECICOG services and funds as much. I have attached the county per-capita assessments from the ECICOG FY09 Budget. I wanted to bring this issue to your attention in advance of you considering the FY10 JCCOG Budget at your next meeting in January. For now, I intend to prepare the budget as per past practice, and reflect the ECICOG assessments split by population, as in the past. If and when the City of Iowa City or another JCCOG entity decides not to fund part or all of their assessment, a budget amendment will be required and the level of service provision will need to be reviewed. The question of how ECICOG assessments are conducted in Johnson County is a good one, and I believe it would be prudent to review the assessment structure with all affected entities as part of the FY10 Work Program. jccogadm/mem/UAPB-ECICOG.doc ~JCCOG r~ m e m 0 ..-.... Date: December 10,2008 Fr: JCCOG Urban.'I.zetArea Policy Board v \ . Linda Severs~ Human Services Coordinator To: Agenda Item 4(a) Discuss the JCCOG Service Directory In late January we will start working on the 17th edition of the JCCOG Service Directory. At our meeting, I will share with the Board the process of updating, new resources, distribution and comments from users. Re: Re: Agenda Item 4(b): Highlights from the Human Services Division Following is a summary of recent activities: 1. Since the last Board meeting, I have had the opportunity to participate in several learning opportunities - . CarFit training which evaluates seniors and their vehicles, in order to make suggestions for physical adjustments and/or adaptations. We are planning a CarFit event in the spring. . Domestic Violence 101 training . Emergency Response and Evacuation Plan for persons with disabilities and other people with special needs by Dave Wilson, Johnson County Emergency Management Director . Training on the new IRS form 990 that needs to be completed by non-profit groups. 2. Participated in a panel discussion on working in the public employment sector for an honors seminar in political science. 3. Assisted with John's Sleepout - an event held during the national Hunger and Homelessness Awareness week in November and co-sponsored by the Local Homeless Coordinating Board. 4. We continue to administer the Iowa City bus strip ticket program and distribution of monthly bus passes (both Iowa City and Coralville) for Department of Human Services, STAR, and Goodwill clients. I also serve as the Review Person for persons who have been denied for SEATS (paratransit) and have filed an appeal. 5. Attended the annual Pilot Club allocations dinner. The Pilot Club awarded $500.00 to be used to help print the "Tell Me Where To Turn" brochure for people with mental health issues. 6. Will be serving on the advisory committee for the Aging and Disability Resource Center (operated through the Elder Services, Inc. agency) 7. I have attended or participated in the regular scheduled meetings or activities as well one- time events for the Human Services Division. Some of meetings/events were Crime Victims committee, Domestic Violence Coalition, Family Self Sufficiency Advisory committee, Elder Services, Inc. annual meeting, and the Empowerment's Parent Education/Family Support Committee Jccogadm/memos/HSupdates.doc =- -=JCCOG =- ~ ~ r~ m e m 0 r.... Date: December 9,2008 To: From: JCCOG Urbanized Area Policy Board Brad Neuman~sistant Transportation Planner Re: Agenda item 5(a): Consider approval of the apportionment of FY09 Federal Transit Administration Section 5307 funds to Coralville Transit, Iowa City Transit, and University of Iowa Cambus Iowa DOT has indicated we have a total of $1,680,996 available in FY09 FTA Section 5307 operating assistance. This amount includes $501,390 in Small Transit Intensive Communities (STIC) funding. The funds are apportioned by JCCOG between Coralville Transit, Iowa City Transit, and University of Iowa Cambus based on our local formula of 25% operating/maintenance cost, 25% locally determined income, 25% revenue miles, and 25% fare revenue. This formula was re-approved at the September 19, 2007 JCCOG Urbanized Area Policy Board meeting. The following tables show the proposed FY09 apportionment, and for comparison, the FY08 multipliers and apportionment. The FY09 Section 5307 funds are used for transit operating expenses. If approved, the Transportation Planning Division will complete and submit FY09 FT A operating grant applications for each transit system. The Transportation Technical Advisory Committee has recommended approval of the proposed apportionment. Staff asks that the Board consider approval of the apportionment for FY09 FT A Section 5307 funds. FY09 Section 5307 Operating/Capital Apportionment Locally System Total Operating Determined Revenue Fare FY09 FY09 Cost Income Miles Revenue Multiplier Apportionment Coralville $1,450,228 $926,619 232,166 $367,147 .1708 $287,114 [.1451] [.1315] [.1229] [.2839] Iowa City $5,670,226 $4,184,438 918,915 $925,929 .5908 $993,132 [.5673] [.5936] [ .4862] [.7161] CAMBUS $2,875,118 $1,937,681 738,843 $0.00 .2384 $400,750 [.2876] [.2749] [.3909] [0.0000] TOTAL $9,995,572 $7,048,738 1,889,924 $1,293,076 1.0000 $1,680,996 [1.000] [1.000] [1.000] [1.000] For comparison, here are last year's multipliers and apportionment: FY08 Total System Multiplier Apportionment Coralville 0.1724 $270,500 Iowa City 0.5864 $920,076 CAMBUS 0.2412 $378,449 TOTAL 1.0000 $1,569,025 If anyone has any questions or comments regarding this information please contact me at 356- 5235 or bye-mail at brad-neumann@iowa-citV.orq. jccogtp/memos/UAPB-apport09.doc 2 en en :::J 0 .c - E t- a:s en () - u.t- - :::> O~ . :!:: Wen en c: ..JW ~ mO ..... ~Z ~ :!:: ><( () o::::E a:s ~ <(0:: 0 ::E~ . ::EO:: :!:: en :JW c: enD.. ~ ..... 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Date: December 8, 2008 To: JCCOG Urbanized Area Policy Board From: Brad Neuman~istant Transportation Planner Re: Agenda Item 5(b): Consider JCCOG staff recommendations regarding Public Transit Expansion Earlier this summer, the JCCOG Urbanized Area Policy Board formed a taskforce to discuss scenarios for expansion of fixed-route transit service into areas currently not being served in Johnson County. The Public Transit Expansion Exploratory Taskforce consisted of representatives from each organization represented on the JCCOG Board with special invitations to the League of Women Voters, area transit managers, the University Parking and Transportation Director, and municipal administration. The taskforce met twice; once in July and once in October. At the first taskforce meeting, the taskforce members were presented with an overview of how local transit systems are funded, including the array of federal, state, and local resources necessary to support public transit. Portions of the presentation from this meeting are attached. The entire presentation can be found on line at www.JCCOG.ora. Much of the discussion at this first meeting revolved around the difficulty of providing extensive fixed-route transit service to other parts of Johnson County without significant subsidy due to lower population densities and longer travel times. There was some discussion of alternatives to fixed-route transit in Johnson County, including the existing SEATS service. As a result of the discussions at the first meeting, JCCOG staff was asked to collect additional information regarding the following points: 1. Survey the passengers on the existing North Liberty route to determine what factors are important for them in choosing transit service. 2. Speak to the other incorporated towns in Johnson County to determine the interest level in transit service. 3. Investigate the costs, travel time, and population demographics for a transit route between Iowa City and North Liberty on North Dubuque Street. 4. Contact major employers in the area to determine interest in employer-based van pool programs. Information regarding these four points was presented at the taskforce's second meeting in October. Portions of the presentation from this meeting are attached. The entire presentation can be found at www.JCCOG.orq. The taskforce discussion led to three recommendations for the JCCOG Board to consider. The recommendations include: 1. Focus investigation efforts for transit expansion on Tiffin and North Liberty. This would include JCCOG staff working with these communities and the existing transit services in Johnson County and assisting in research and surveys if desired by these communities. 2. Promote existing and expanded SEATS service in rural Johnson County and in the smaller communities in Johnson County. This may include discussions regarding the frequency of service and the scheduling of service. 3. Request that the JCCOG Urbanized Area Policy Board disband the current Public Transit Expansion Exploratory Taskforce and appoint a new committee that would be more visionary in terms of expanding public transportation services throughout Johnson County. These recommendations were presented to the JCCOG Board in late October. JCCOG staff requested further direction from the Board on how to proceed with the recommendations. The Board directed staff to continue with the first two taskforce recommendations and added two tasks. 1. Gather information regarding SEATS ridership in the small communities, use of school buses for public transportation, provide a map showing the bus routes and how they relate to large business centers, and identify pockets of population in the County not served by fixed route transit. 2. Offer to talk to Board members individually for additional comments regarding the expansion of fixed route transit service in the County and direction on how they would like to see JCCOG proceed. Implementation of Recommendations Transit Expansion in North Liberty and Tiffin: JCCOG staff has met with North Liberty officials regarding expansion of their current transit system. JCCOG provided car pool and transit tax levy information to North Liberty. JCCOG also agreed to assist North Liberty in a transit survey to provide direction on transit expansion. JCCOG staff is also assisting Tiffin in the development of a transit survey. It is anticipated this survey will be distributed in January or February. Promote Expanded SEATS Service in Johnson County: JCCOG has a meeting set up with Johnson County SEATS to discuss how best to proceed. The Johnson County Board of Supervisors will eventually need to be involved in this discussion. In 2001, the Board of Supervisors decided to decrease service to the communities from five days per week to three days per week due to rising costs. Any increase in service will need to be subdized by the Board of Supervisors, the communities requesting additional service, an increase in fare revenue, or a combination of sources. Appointment of New Committee: The JCCOG Board chose not to proceed with this recommendation at this time. 2 Information Gathering: a) SEATS ridership numbers in the small communities are as follows: SEATS Ridership - FY08 City Trips Coralville 10,273 Iowa City 73,548 Hills 172 Lone Tree 1,133 North Liberty 529 Oxford 99 Shueyville 0 Solon 654 Swisher 4 Tiffin 167 Unincorporated 580 b) The use of school buses for public transit is against school district and Durham School Services policy. The risk is too great without proper background checks on individuals using the bus and there is a cost associated with background checks. The buses also run specific routes to and from school. Durham School Services buses are available for charter but not fixed route service to the public. Durham has 130 buses and most are not in use from 8:45am to 2:00pm. c) A map showing the current bus routes and large business centers in the urban area is attached. d) Besides the incorporated small towns, the "pockets of population" in Johnson County are primarily outside the urban area and consist of manufactured home communities. The attached map shows their locations. Most are covered by existing bus routes. Two of these communities are Sunrise Village and Modern Manor located on the east side of Iowa City. Iowa City Transit has a bus stop at the intersection of Scott Boulevard and Heinz Road, which is just south of this community. The community is located in the County so it does not receive direct transit service. The Lake Ridge manufactured home community is located south of the Iowa City Airport and is also located in the County. There is an Iowa City bus stop across from the entrance to the community. The stop is located here in order to be located within the Iowa City city limits. Western Hills manufactured home community is located on the western edge of Coralville, within the city limits. Coralville had provided service to this location in the past, but discontinued the service due to poor ridership. The feedback we received was that the ridership numbers were poor due to the amount of time riders spent on the bus. The route took 30-40 minutes to get to downtown Iowa City and the University of Iowa. The Regency manufactured home community is located south of Iowa City on Oak Crest Hill Road and Breckenridge Estates is located southeast of Iowa City on Taft Avenue. Both are within a few miles of Iowa City. The Parkview manufactured home community is located just off of Highway 6 near Oxford. These communities do not have fixed route service nearby, but Johnson County SEATS service is available by appointment. 3 Contact JCCOG Board Members for Further Comments: JCCOG staff emailed each Board member requesting further input regarding the transit expansion discussion. We received limited input. Most input reflected the belief that if there was a desire to establish a fixed route transit service to an area not being served, the affected entity should simply contract for service with one of the existing providers; and that JCCOG staff should facilitate discussions/negotiations, and assist with determining optional routes and times. JCCOG Staff Recommendations 1. JCCOG staff recommends that if the Board continues to have questions regarding the viability of the expansion of fixed route transit, an outside consultant be contacted. The information above, as well as the information provided to the taskforce provides answers to parts of the bigger transit issue. The JCCOG Board has not had the support for this kind of study in the past, but with the amount of questions and discussion regarding public transit, a study may be desired. JCCOG staff suggests that if the Board is interested in pursuing an outside consultant, the 2005 Silurian Aquifer study funding strategy as a basis; funding was roughly split based on population. The total cost of such a study is anticipated to be between $60,000-$100,000. 2. If recommendation number 1 is not desired by the Board, then JCCOG recommends that we develop a plan for future transit growth and expansion based on conditions and transportation budgets. We would begin this in FY10 as part of the update to the JCCOG Long Range Multi-Modal Transportation Plan. Expansion should be planned for and implemented on a needs basis that takes into account not only the cost, but the frequency of the route to each location, the time spent on the bus, and possible destinations; these issues are important to the transit rider. We may need to grow into some of these route expansions and we may not be there yet. Planned growth of the transit systems is necessary so we can be ready when the need and budgets are identified. We must keep in mind, in our discussions that the current transit systems do not have the capacity to expand outside their service area without additional equipment and funding. 3. Staff recommends concentrating on Park and Ride facilities for outlying areas within the metropolitan area. Parking issues at the University and downtown Iowa City seem to be the one issue that consistently affects transit use. Concentrating on park and ride type facilities (shuttles) should be considered. These type of facilities may work best for North Liberty and Tiffin until growth allows for more efficient fixed route service. Since a fixed route system is not necessary within the communities of North Liberty and Tiffin at this time, any transit service within these communities will act as shuttle to the University campus and downtown Iowa City, the main employment centers. Locating free or inexpensive park and ride facilities in or near these communities would be appropriate if the transit system these communities desire is focused on daily service. Significant subsidy will still be required for shuttle routes. 4. If funding is available, expand SEATS service. Many needs other than fixed route service can be served by Johnson County SEATS. Increasing the SEATS service would require additional funding. The City of Lone Tree, for example, already pays for two days of SEATS service to their community so they can have service five days per week for their residents. The City of Solon contributes funds for a van service within Solon for use by senior citizens. The service also plans trips, and by appointment, provides trips to the 4 Iowa City/Coralville area for shopping and doctor appointments. These are examples of providing additional service when a fixed route service, with its high costs, may not be needed. 5. Continue to assist those communities that want to explore the opportunities for fixed route transit service. North Liberty and Tiffin are proceeding with these efforts which do not require discussions at the JCCOG Board level. If you have any questions or comments regarding the recommendations please give me a call at 356-5235 or email me at brad-neumann@iowa-citV.orq. cc: John Yapp 5 SELECT SLIDES FROM THE FOllOWING POWERPOINT PRESENTATIONS: July 22,2008 JCCOG Transit Expansion Exploratory Taskforce And October 15,2008 JCCOG Transit Expansion Exploratory Taskforce (The entire PowerPoint presentations can be found on line at www.JCCOG.org) 6 Local Funding Programs . Passenger Revenues-This can include fare box receipts collected on-board the transit vehicle as well as prepaid fares from the sale of passes. . Contract Revenue--Human service agencies, local communities, as well as private businesses are often willing to pay a part or all of the cost for certain types of rides provided as part ofthe open to the public transit operation. . Local Taxes- . Municipal Transit Levy-Iowa law authorizes municipalities to levy up to 95 cents per $1,000 assessed valuation to support the cost of a public transit system. . General Fund Levy-The cost of supporting transit services is an eligible use of general fund revenues for all Iowa governments. JCCOG Transit Expansion Exploratory Taskforce July, 2008 Local Funding Programs . Student Fees-Mandatory student fees established by a college or university are similar to a tax levy in that all members of the particular community contribute. . Advertising Revenues-Sale of on-board advertising or advertising space in brochures, etc., can provide additional revenues to the transit program. JCCOG Transit Expansion Exploratory Taskforce July, 2008 =- ~JCCOG =- --==- ~ rrii.... m e m 0 Date: December 9,2008 To: JCCOG Urbanized Area Policy Board From: Kent Ralston; Assistant Transportation Planner ~ Re: Agenda item #5(c): Consider an amendment to the FY09 JCCOG Transportation Planning Work Program to assist with a transportation safety audit in North Liberty The City of North Liberty has requested that JCCOG assist in performing a Road Safety Audit (RSA) in their community. RSA's are a proactive approach to improving transportation safety. A RSA is an examination of future or existing roadways, in which an independent, qualified team reports on safety concerns, real or perceived. RSA's are typically used by agencies to improve transportation safety and communicate to the public how the organization is working proactively towards improving 'small' issues before they become larger problems. RSA's can save a community money in the long run by helping a community focus on making effective improvements by applying resources where they will have the greatest impact. To conduct a RSA, a multidisciplinary team is assembled and typically holds a preliminary meeting to review project information and discuss specific items of concern, if any. Once the team has been briefed, the team performs a field review/audit of the roadway(s) in question using a checklist to examine design features. Concerns identified by the auditing team are presented to the agency and included in a final report. The agency then responds to the identified concerns as deemed appropriate. Following are some key elements of a Road Safety Audit: . A RSA uses a 3-5 person multidisciplinary team typically consisting of safety consultants, engineers, planners, law enforcement officials, emergency responders, and citizens . Safety audit team members are typically independent of a project . A field review is a necessary component of the safety audit . Safety audits use checklists during field reviews to examine design features . Safety audits consider the needs of pedestrians and cyclists, as well as motorists . Safety audits examine opportunities to eliminate or mitigate potential and/or identified safety concerns before they have a negative impact on the community JCCOG's role in the safety audit process would be to help coordinate meetings and to provide transportation planning expertise as one component of the multidisciplinary auditing team. Please consider an amendment to add the Road Safety Audit project for North Liberty to the 4th Quarter of the FY09 JCCOG Transportation Planning Work Program. JCCOG staff would also like to assist with Road Safety Audits for the remaining JCCOG communities during the next several years and will recommend adding those items to the FY10 JCCOG Transportation Planning Work Program. I will be available at the December 17th meeting to answer any questions you may have. jccogtp/mem/kr-RSA 12-1 Q-OS.doc Date: December 8, 2008 ~JCCOG r~ ..-.... To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 J. I .,.--- Re: Update on Recent Activities This is a list of the major work activities being conducted by JCCOG Transportation Division staff; routine data collection and reporting are not necessarily included. Let us know at our December 17 meeting if you have any questions about these projects or another item. Streets and Highways 1. Assisted with Living Roadways Trust applications for Interstate 80 landscaping improvements for Iowa City and Coralville 2. Completed traffic study for Scales Bend Road in North Liberty and Johnson County 3. Assisting the University of Iowa with the West Campus Traffic Study 4. Dubuque Street traffic study between Church Street and Jefferson Street 5. Conducted a downtown parking evaluation for Iowa City. Public Transit 1. Working with Iowa DOT on the update of the Passenger Transportation Development Plan (PTDP) 2. Prepared a transit facility feasibility study and infrastructure grant application for Coralville Transit. Continue to assist in the process of facility development. 3. Assisted with Iowa City Transit's Triennial Review response 4. Prepared information and conducted research for the JCCOG Transit Expansion Exploratory taskforce 5. Prepared year-end reports for Coralville and Iowa City Transit 6. Assisted with annual year-end NTD reports for Iowa City, Coralville, and University of Iowa. Pedestrian and Bicycle 1. Conducting the JCCOG Bicycle Plan process 2. Conducting an evaluation of Yield to Pedestrian signs 3. Developed a plan for marking downtown Iowa City bike routes 4. Assessing scooter/moped use of downtown Iowa City bike racks Traffic Engineering Activities 1. All-way stop analysis for the River Street / Woolf Ave intersection 2. Traffic calming evaluation of Glendale Road 3. Finalizing traffic signal warrant study for Penn St / Jones Blvd in North Liberty 4. Finalizing data collection for Mormon Trek Boulevard traffic study 5. Developing work plan for JCCOG travel model updates 6. Collected data for UIHC West Campus traffic study Multi Modal/Other 1. Assisting with passenger rail planning at the state and local levels 2. Roadway Safety Foundation grant application for funds for marketing transportation programs to seniors 3. Assisted JC Emergency Management with Emergency Operations Center funding applications 4. Assisting University Heights with land use planning and review of development proposals 5. Updates to the JCCOG scoring criteria for Surface Transportation Program and Transportation Enhancement funds 6. Participating the Johnson County and cities on discussion of overlapping municipal fringe areas 7. Helping to coordinate discussion of Affordable Housing issues in metropolitan area 8. Coordination of JCCOG Cool Cities taskforce 9. Begin development of FY1 0 JCCOG budget jccogadm/mem/UAPB-recentactivities12-08.doc