HomeMy WebLinkAbout01-25-2018 Library Board of TrusteesIOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
as Swan Crag - .ewe 319-356.52M•w 319.356549a.w icpl.oyq
BOARD OF TRUSTEES
AGENDA
5:00 pm — 2"d floor Board Room
January 25, 2018
Jay Semel, President
Diane Baker
John Beasley
Janet Freeman, Secretary
Adam Ingersoll
Kellee Forkenbrock
Carol Kirsch
Robin Paetzold
Monique Washington, Vice -President
1. Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees December 21, 2017 meeting.
4. Items for Discussion/Action.
A. Library Director Search and job description.
Comment: An updated job description is available.
B. Policy Review.102: Policy Making and Policy Review.
Comment: This is a regularly scheduled policy review. No changes recommended. No action
needed.
C. Policy Review: 816: Library Access for Sex Offenders Convicted Of Sex Offenses Against Minors.
Comment: This is a regularly scheduled policy review. Action required.
D. FY18 Strategic Plan.
Comment: Staff have completed a six month report on the current strategic planning goals.
6. Staff Reports.
A. Director's Report. Quick tour of the computer lab renovations.
B. Departmental Reports: Adult Services, Community & Access Services.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public Library, at 319-887-6003 or elyse-mlllerMicpl.ora. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
C. Development Office Report.
D. Inservice Day Report.
E. Spotlight on the Collection.
7. President's Report.
8. Announcements from Members.
9. Committee Reports.
A. Foundation Members.
10. Communications.
11. Quarterly Financial Reports.
A. Second quarter Receipts and Expenditures.
12. Quarterly Use Reports.
A. Six-month Output Measures.
B. Six-month Circulation by Area and Agency.
C. Six-month Circulation by Type and Format.
13. Disbursements.
A. Review MasterCard Expenditures for December, 2017.
B. Approve Disbursements for December, 2017.
14. Set Agenda Order for February Meeting.
15. Adjournment.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public Library, at 319-887-6003 or elyse-miller(a)icpLorg. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
Q*W IOWA CITY
**jW PUBLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
JANUARY 25, 2018
FEBRUARY 22, 2018
MARCH 22, 2018
6 month Strategic Planning Update
Appoint Nominating Committee
Appoint Committee to Evaluate Director
Policy Review:
Policy Review:
Departmental Reports: AS, CAS
102: Policy Making and Policy Review
700, Community Relations
816: Library Access for Sex Offenders
701: Public Relations
Convicted of Sex Offenses Against Minors
Set Hours for Next Fiscal Year
Review 2^d Quarter Goals/Statistics
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, CAS
OTHER:
PLJC Legislator's Reception, 1/3, 5:30 pm
Swisher Community Library
OTHER: Book Sale, 2124
APRIL 26, 2018
MAY 24, 2018
JUNE 28, 2018
Meet as Members of Friends Foundation
Election of Officers
Director Evaluation
Policy Review:
Departmental Reports: AS, CAS
Develop Ideas for Board Annual Report
803: Event Board
804, Pamphlet Distribution
Departmental Reports: CH, CLS, IT
805: Displays
806: Meeting Room and Lobby Use
President Appoints to Foundation Board
Review 3rd Quarter Statistics
Departmental Reports: CH, CLS, IT
OTHER: Looking Forward, 4122
JULY 26, 2018
AUGUST 23, 2018
SEPTEMBER 27, 2018
Review Board Annual Report
Review Annual Staff Report
Budget Discussion
Adopt NOBU Budget
Review 4t^ Quarter Statistics
Departmental Reports: AS, CAS
Strategic Planning Update
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, CAS
OTHER: Annual Board Dinner
OCTOBER 25, 2018
NOVEMBER 15, 2018
DECEMBER 20, 2018
Budget Discussion
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
Review 1sr Quarter Statistics
Departmental Reports: CH, CLS, IT
OTHER:
Arts & Crafts Bazaar
Inservice Da
012018burdsked
Agenda Item 3A-1
IOWA CITY
AWPUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
December 21. 2027
DRAFT
Members Present: Diane Baker, Kellee Forkenbrock, (in at 5:08 pm), Janet Freeman, Robin Paetzold,
Jay Semel.
Members Absent: John Beasley, Adam Ingersoll, Carol Kirsch, Monique Washington.
Staff Present: Maeve Clark, Susan Craig, Patty McCarthy, Elyse Miller, Brent Palmer.
Guests Present: None.
Call Meeting to Order. President Semel called the meeting to order at 5:02 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the November 16, 2017 Regular Meeting of the Library Board of Trustees were reviewed.
A motion to approve the Regular Minutes was made by Freeman and seconded by Forkenbrock. Motion
carried 5/0.
The minutes of the December 4, 2017 Special Meeting of the Library Board of Trustees were reviewed. A
motion to approve the Special Minutes was made by Freeman and seconded by Paetzold. Motion
carried 5/0.
Items to be discussed.
Computer Lab Remodeling Project. Contractor has not officially been on site yet but has been working
with the City to get the contract finalized. The room is empty and ready to go.
Policy Review: 704: Use of Library's Cardholder Database Policy. This is a regularly scheduled policy
review. A motion to approve the changes to the policy was made by Paetzold and seconded by Baker.
Motion carried 5/0.
Policy 811: Theft, Defacement or Alteration of Library Materials and Resources Policy. This is a regularly
scheduled policy review. A motion to approve the change to the policy was made by Paetzold and
seconded by Freeman. Motion carried 5/0.
Library Director Search. Craig provided a draft RFQ which was modeled on the one the City used for the
police chief search. There is a change to the email to which interested parties should respond:
librarysearch0iowa-city.org Responses will go to the City. Craig handed out a list of consultants who
Agenda Item 3A-2
will receive the RFQ. In addition, there is a Consultants Directory at the ALA website where the RFQ will
be posted. City of Iowa City provided some consultant names, in addition to the ones that Craig
identified. A motion to approve the RFQ was made by Forkenbrock and seconded by Paetzold. Motion
carried 5/0.
Staff Reports.
Director's Report. Articles about net neutrality were included in the packet. Today's Gazette reported on
the lawsuits expected to challenge this move. A concern we have is when we provide open internet
access to the public and all the ways people use the internet. There may be additional costs to us
someday to provide open internet at the level we currently do. This depends on how companies
interpret this and the changes they decide to make because of it. Craig said it is a political decision but
she wanted the Board to be aware of the potential impact on the library. Clark said small libraries might
be affected by equalization and parity issues. Craig also announced the PUC Legislator's Reception in
January in Swisher. If members are able, please attend. Paetzold said it is worthwhile. Paetzold asked if
we have done any outreach on net neutrality. Clark said we did a privacy program earlier this month
and questions were asked about net neutrality. Paetzold believes this is a core to our values and is a
ripe place for partnerships and believes discussion is needed. Clark said we have been doing Obermann
Center conversations and we could suggest this topic as one of them.
Departmental Reports.
Children's Services. No comments.
Collection Services. No comments.
IT. Palmer said we have been working on privacy and confidentiality information for patrons. We have
been working on a page on the website dedicated to these issues. It will include links to policies of third
parties and vendors we use so patrons can see their policies as well as ours and what kind of
information is being collected, and why we might share information with them. For example, a patron
might be subject to the policies of our vendor Overdrive, for ebooks and magazines. Education and
tools for the public are being planned. Also, we are preparing information specifically for teenagers to
inform them about their records and how we keep them confidential, particularly as this relates to
parents. Paetzold is pleased with these changes and appreciates the new privacy and confidentiality
bookmarks. Semel asked about the kind of interactions we've has over the past year with law
enforcement or parents. Craig said we have had no requests from law enforcement in the last year to
reveal any confidential information.
Development Office Report. McCarthy said the ICPL branded clothing delivery is a bit delayed, and will
hopefully be here tomorrow and available at the Help Desk. McCarthy said the Foundation is 10%
ahead of the annual appeal results at this time last year, at $60,000. Paetzold asked what percentage of
trustees have responded to the appeal. McCarthy said a couple of Library Board and Friends Foundation
Board members have yet to contribute. Another Eat out to Read has been scheduled for Monday, 1/22
at the Vue. Big Grove is hosting a Friends Foundation night on March 6. The Bookmobile will be there,
activities will be planned, and it will be a more family oriented evening.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
Agenda Item 3A-3
President's Report. Happy holidays to everyone from the President. President Semel said every Board
member volunteered to serve on the Director Search Committee, which Semel found gratifying. The
Director Search committee has been appointed: Diane Baker, Carol Kirsch and Robin Paetzold will join
Semel on the four -person committee. The Committee will work with people from the City. Miller will set
up a meeting before the RFQs are due and a meeting after they are due for the committee to talk about
who it wishes to interview.
Announcements from Members. Paetzold mentioned the City training for people serving on boards
and commissions which Carol Kirsch and Monique Washington also attended. She felt it was a very
good session and believes it is worth others attending. Paetzold will try to send the presentation to the
rest of the Board.
Committee Reports. Foundation Members. Baker reported there was a review of the Prairie Lights
fundraiser. Palmer presented the new computer lab configuration at the Foundation meeting. Friends
Foundation Board members were asked to personalize letters for the annual appeal.
Communications. PUC Legislative Reception 1/3/18. Invitation to the reception previously discussed in
the Director's report.
Disbursements.
The MasterCard expenditures for November, 2017 were reviewed. A motion to approve the
disbursements for November, 2017 was made by Paetzold and seconded by Freeman. Motion carried
5/0.
Set Agenda Order for January Meeting.
Library Directorjob description.
Director search committee.
Adjournment. A motion to adjourn the meeting was made by Freeman and seconded by Forkenbrock.
Motion carried 5/0. President Semel closed the meeting at 5:54 pm.
Respectfully submitted,
Elyse Miller
CITY OF IOWA CITY —Job Description
Agenda Item 4A-1
JD No. 33-01
Identification
Position Title:
Department:
Division:
Immediate Supervisor:
Library Director
Administration
Iowa City Public Library
Library Board of Trustees
Job Summary
Performs professional level work under the general supervision of a nine -member Library Board
of Trustees. Responsible for the planning, development, implementation, and evaluation of all
library operations and services. Supervises the administrative team and staff in establishing and
directing library policies and procedures. Manages physical facilities, personnel, and financial
operations in accordance with Board policies, City administration, and applicable legislation.
Serves as liaison to the community, city government, and library leaders and works to establish
collaborative relationships. Prepares and administers the annual budget, including capital
improvements projects, and works with the Friends Foundation to secure additional funding.
Job Scope
Directly supervises eight administrators who manage a staff of 110. Prepares and administers an
annual operating budget of $7 million and capital budgets as needed. Responsible for
implementation of the Board approved strategic plan.
Essential Job Duties and Responsibilities
WORKS with the Iowa City Public Library Board of Trustees to formulate and update policies and
to develop and implement a strategic plan. ADMINISTERS the policies of the Board.
PREPARES, PROPOSES and ADMINISTERS the annual budget. ESTABLISHES budget priorities
with Board approval. DIRECTS the expenditure of library funds and allocation of resources.
OVERSEES the planning and delivery of the library's collections and service programs to all users.
DIRECTLY SUPERVISES eight managers.
SUPERVISES employee performance and evaluation within a union collective bargaining
agreement, library personnel policies, work rules, and established practices.
ENTERS INTO contractual arrangements for the Iowa City Public Library as allowed by law and
board policy.
ASSISTS the Iowa City Public Library Friends Foundation with fundraising efforts. SERVES on the
Friends Foundation board and Executive Committee as a non -voting member.
DRAFT01-12-18
CITY OF IOWA CITY — Job Description Agenda Item 4A-2
MANAGES the library building and equipment, which may include construction, renovation, and
major repairs. ENSURES library facilities are well maintained and meet changing community
needs.
WORKS with government and community leaders to increase awareness of the library and
COORDINATES programs and services to best serve the community.
PARTICIPATES in community activities, collaborates with community organizations, and
REPRESENTS the library in public speaking engagements.
ESTABLISHES and maintains effective working relationships with Iowa City officials and the
general public.
SUPERVISES the collection and compilation of data and analytics used to evaluate library
services, as needed for city, state and national reports.
PARTICIPATES in local, state, and national professional organizations.
CARRIES out established policies and procedures regarding the safety and security of customers
and fellow staff members.
Consistently PRESENTS the Iowa City Public Library and its collections, programs, and services in
a positive manner and ADHERES to customer services procedures and guidelines as established
by the library.
CONDUCTS self in a manner which PROMOTES and SUPPORTS diversity and inclusivity in the
community.
PERFORMS other duties as assigned.
Physical and Environmental Conditions
While performing the duties of this job the employee is regularly required to talk and hear. The
employee is frequently required to sit. The employee is occasionally required to stand and walk
and to attend various functions and meetings at other sites either within or outside the city. The
employee must occasionally lift and/or move up to 10 pounds.
The physical demands and work environment characteristics described here are representative
of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
DRAFT O1-12-18
Agenda Item 4A-3
CITY OF IOWA CITY — Job Description
Minimum Education, Experience and Certification
Requires a Master's degree in library science from an ALA accredited program. Eight years of
progressively responsible experience in a public library required. Five years of public library
administration required. Valid driver's license with satisfactory driving record required. Must
reside in the municipal limits of the City of Iowa City. Must pass criminal background check.
State of Iowa librarian certification will be required within 60 days of hire.
Preferred Education, Experience, Certification
Experience with budgeting, managing in a union environment, and working with a governing
board preferred.
Knowledge, Skills and Abilities
Extensive knowledge of the mission, functions, methods, trends and best practices of a modern
public library. Knowledge of financial management and accounting procedures of a public
governmental institution. Knowledge of the administration of HR functions in a governmental
environment, union collective bargaining environment, and ability to carry out operational
processes and procedures of personnel management. Knowledge of public library computer
hardware and software systems. Skills in planning, organizing and managing library activities.
Interpersonal and leadership skills necessary to work productively and deal tactfully with the
public, library employees, local government officials, civic leaders, community group leaders and
members of the Library Board of Trustees and the Iowa City Public Library Friends Foundation.
Public relations, and fundraising skills. Ability to communicate effectively in both oral and
written forms. Ability to assess patron needs and communicate with a diverse public. Ability to
develop and present budget and statistical reports. Ability to lead a values -based strategic
planning process. Ability to use considerable independent judgement and to manage
emergency situations affecting staff, patrons, or property. Ability to work a flexible schedule
including some nights and weekends.
DRAFT O1-12-18
Agenda Item 46-1
Policy 102: Policy Making and Policy Review
This is a regular review of the board policy that establishes the process of policy development
and review.
Issues
The Library Board has authority beyond that of a typical City board or commission, and often
that authority is expressed in the form of policies. Library Board policy action takes the place of
City Council approval for most other units of City government. For instance, the Board adopts a
policy that sets overdue fees, Parks & Recreation fees are approved by the City Council. It is
important that there be a clear and transparent process for the development and review of
policies.
Policies are reviewed on a three year cycle so that every board member serving a full six -year
term looks at policies twice. Occasionally, when a new policy is adopted or issues arise, policies
are reviewed more frequently.
Staff recommendation
Staff reviewed the policy and do not recommend any changes at this time.
Action required by the Board
Review the policy.
Prepared by:
Susan Craig, Library Director
Agenda Item 46-2
102, Policy Making and Policy Review
102.1
Library Board policies are those statements governing the operation and use of the library
that are approved by Board action. Certain policies may be required for state accreditation.
Requests for policy development or review may come from the Board, the Director, or the
public.
102.2 PROCEDURES:
A. Proposed policywill be developed bythe staff for full Board review.
B. A Board subcommittee will be appointed only when the initial review of the
proposed policy, or policy revision, indicates the need.
C. Policy statements, when adopted or revised, shall receive a review date of no more
than three years from date of adoption.
D. Copies of Board policies and related documents (bylaws, mission statement, strategic
plan, local ordinances, state law, court opinions, ALA interpretations of Library Bill of
Rights) shall be made available to the public.
Adopted: 1985
Revised: 12/18/97
Revised: 12/21/00
Revised: 12/15/05
Reviewed: 12/18/08
Revised: 12/15/11
Revised: 3/26/15
Reviewed: 01/25/18
Agenda Item 4C-1
Policy Review of 816: Library Access for Sex Offenders Convicted of Sex Offenses against Minors
Issues/Background
This is a regular policy review. This policy was first adopted in 2009 after a State law change
that banned sex offenders convicted of sex offenses against minors from public libraries unless
they had permission. The issue that generated most of the discussion when the policy was first
adopted was that of permission. The library director is not qualified to assess the level of threat
that individual sex offenders might present, and there is no third party willing to provide a
recommendation. Under the circumstances, it was agreed at that time, and for every
subsequent review, that the director would deny any requests from sex offenders convicted of
a sex offense against a minor, but that provision would be made to issue library cards and
provide remote or proxy library services. The ban could be appealed to the full board.
Due to the change in the law, other libraries in Iowa have adopted policies as well. Our
approach is pretty typical, with the policy stating that the director will not grant permission.
There are other options, however. One library's policy states that when asked for permission
the director will provide it. Another strategy is to regulate access somewhat —for instance, only
after 8:00 pm, or not allowed in the Children's Room. Since this policy was last reviewed, I have
been asked twice if individuals could be in the meeting rooms and I denied the request.
Also, since the last review, we have added the bookmobile service point. The State law says
that identified individuals may not "be present on the real property of a public library..." The
building is real property, the bookmobile is personal property, and not subject to this language.
I consulted with our attorney, Eric Goers, and he advised that sex offenders convicted of sex
offenses against minors may be banned from the bookmobile, but they would need to have
appropriate notice that they cannot be on the bookmobile. An explicit sign near the
bookmobile entrance would fulfill this requirement. A person not in compliance would be
issued a trespass warning and would not be in violation of 692A.
Recommendations
Staff recommend updating language to reflect changes in the Conduct/Library Use Policy, the
Community and Access Services Coordinator title, and sections of the Iowa Code.
Staff also recommend banning persons convicted of sex offenses against minors from the
bookmobile, and are prepared to post signs.
Prepared by,
Susan Craig, Library Director
Agenda Item 4C-2
816 Library Access for Sex Offenders Convicted Of Sex Offenses Against Minors
See also related policy CAAA1�;the Library Use (809), Iowa Code (692A)
816.1 The purpose of this policy is to ensure that the Library is in compliance with Iowa State law that
excludes sex offenders (defined as a person who is required to be registered in the Iowa Sex
Offender Registry) convicted of sex offenses against minors from public libraries. This policy
adopts the definitions of Iowa Code Chapter 692A, as amended.
816.2 The Library Director acts as "library administrator" for purposes of Iowa Chapter 692A. The
Library Director will not give the written permission required by Iowa Code Section 692A.113(f)
for sex offenders convicted of sex offenses against minors to be present on library property,
including the Bookmobile. Issuance of a library card to a sex offender convicted of sex offenses
against minors does not constitute written permission from the library administrator for that
offender to be present on library property, or on the Bookmobile. Individuals may appeal this
decision, as it relates to them, to the Library Board of Trustees.
816.3 Sex offenders convicted of sex offenses against minors may be eligible for library service,
depending on their residence address. They may register for a card directly via telephone or
online with the Community and Access Services Coordinator, or by designee, making
arrangements for a person of their choosing to select, check out, and return materials using that
card. Under any of these circumstances, a sex offender convicted of sex offenses against minors
will remain responsible for all activity on their card. They may access information resources via
telephone or online. If eligible they may participate in the At Home program.
816.4 Sex offenders convicted of sex offenses against minors may not loiter, as defined under Iowa
Code Section 692A.4GI 74113 as amended, within three hundred (300) feet of library
property, including the Bookmobile.
816.5 Violations of this policy will be immediately reported to law enforcement, and violators will lose
all library privileges.
Adopted:
7/23/09
Revised:
9/24/09
Revised:
9/27/12
Reviewed:
12/18/14
Revised:
O1/25/18
Agenda Item 4D-1
QW,* IOWA CITY
OjW PUBLIC LIBRARY
Strategic Plan FY18: Goals and Objectives
Connect: The Iowa City Public Library connects people to information essential for daily living and offers
them opportunities for enjoyment and personal growth
Engage: The Iowa City Public Library actively encourages discovery, learning, and greater participation in
community life
Enrich: The Iowa City Public Library contributes to the quality of life in Iowa City by offering
opportunities to explore diverse ideas, to exercise imagination, and to express creativity
m rrfh w - t
1. Continue to promote and celebrate
Report: Printed materials for fall and winter/spring schedules were
Bookmobile services.
completed and distributed. The Bookmobile was the cover story in the fall
issue of The Window and discussed in the annual report in the winter
edition. The monthly eNewsletter, "The Windshield;' is an effective way to
share Bookmobile information and we have 443 current subscribers. Staff
created a library account in the City of Iowa City's NextDoor subscription
and will disseminate Bookmobile schedule information in that venue. The
new Bookmobile schedule will be a flyer in January Iowa City water bills.
2.Improve print and online calendars.
Report: Our Webmaster created and customized our online calendar
(calendar.icpl.org). The Bookmobile schedule was added and as were
safeguards to prevent double -bookings or exceeding room occupancy. The
program registration system was enhanced. Plans are underway to
integrate calendar information into the webpage as part of the Virtual
Branch initiative. The Children's Room calendar was redesigned to
conform to ICPL's branding.
3. Create marketing plan for new
Report: Local Music Project business cards and flyers were updated with
website and modules including Event
new information and fresh graphics. A blog post was written about the
Manager, Local Music Project, and
redesign and promoted in social media venues. Icons and graphics were
Digital History project.
created for the new ICPL homepage and will be used in print, eSign, and
other media to ensure uniformity in the icons we use in different venues.
4. Recognize Friends Foundation
Report: Photos of ICPL Friends Foundation fundraising events through the
anniversary.
25 years are featured on the Digital History Project stream on the website
(history.icpl.org). Friends Foundation board members organized a special
collection of quarters using canisters placed at various community sites.
Resulting donations are in a large, locked, plastic display case near the
inside book returns. Information about the anniversary was shared in the
winter Window.
5. Participate in Pride Parade.
Report: Scheduled for June 16, 2018.
6. Raise awareness of patron's privacy
Report: We are creating a Privacy and Confidentiality website that includes
and confidentiality.
the main takeaways from our board policy, together with a chart on our
records retention and third party vendor privacy policies. Bookmarks and
posters for the Lobby and eSigns were created to share this information
throughout the building. All automated notices sent through the
Integrated Library System have been reviewed and will link to the
webpage when released. We are creating automated notices to be sent to
t
M86monthupdate
Agenda Item 413-2
teens just before their 14", 16`h and 18th birthdays reminding them about
privacy issues and urging them to review and update their library account
information.
7. Evaluate new e-newsletters added in
Report: We have three monthly e-newsletters and subscription numbers
FY17.
increase each month. There are 505 subscribers to Check It Out, the e-
newsletter that shares general information about the Library. 443 people
subscribe to The Windshield, the Bookmobile e-newsletter, and there are
453 subscribers to The Little Window, the e-newsletter with information
about programs and services for children.
8.Conduct a user survey of both
Report: This will be done in the early spring.
downtown and Bookmobile users.
I. Work with the City of Iowa City
Report: Staff have attended all meetings, advocated for library issues
during Pedestrian Mall construction.
related to construction, and provided feedback to planning staff as
needed.
2.Collaborate with Antelope Lending
Report: Antelope Lending Library staff contacted us to report they do not
Library.
want to collaborate on a National Bookmobile Day 2018 program because
of their need to use this event as a fundraiser for their services. We will
continue to coordinate schedules to assure the bookmobiles are not
scheduled at the same time at the same place.
3. Work with MERGE tenants and other
Report: Plans are underway for 2018 STEAMfest. protostudios, a rapid -
STEAM partners to offerjoint
prototyping facility located at MERGE, provided "Iowa" shaped pinhole
programs.
viewers for programs and for the public to use to safely view the solar
eclipse.
4. Provide an opportunity to share
Report: Planned for spring 2018. Staff shared information about the US
ICPL's story with international visitors
free public library system with a group of international journalists
at the annual meeting of the UNESCO
sponsored by CIVIC who visited Iowa City for a week in the fall.
Cities of Literature.
S.Investigate other City of Iowa City
Report: Staff consulted with the City of Iowa City Finance department.
services that may be offered on the
They do not wish to pursue this option because of concerns related to the
Bookmobile.
safety of staff and money in financial transactions away from the Library
and City Hall.
6.Collaborate with the Obermann
Report: An Archives Crawl is scheduled for February 24 in partnership with
Center for the Obermann History
the Obermann Center and four other libraries and museums. ICPL will host
Symposium 2018 Activism and
a number of the presentations for the Against Amnesia: Archives,
Archives.
Evidence, & Social Justice, the 2017-18 Obermann Humanities Symposium
and Provost's Global Forum symposium on March 2 and 3.
7.Collaborate with the Downtown
Report: June 24, 2017 event was a success. We hope to participate in
District for the 2018 Block Party
2018; a date has not been set.
event, if 2017 event is successful.
8. Work with UI Biology Department to
Report: Staff are planning the 2018 programs for the DNA Interest Group
increase programming for DNA Day.
with the UI Biology Department and with the Iowa Genealogical Society for
DNA Day.
9. Evaluate electronic collections
Report: In response to the State Library's changes to subsidized databases,
partnerships.
we collaborated with Coralville and North Liberty libraries to negotiate
pricing on EBSCO periodicals. We continue to offer the service while we
evaluate what we offering and save Iowa City $1000. We compared other
products offered individually by the three libraries and renegotiated as a
consortium, saving money on Mango Languages and adding a children's
language resource, Little Pim. The three libraries also collaborated on a
marketing campaign in November, highlighting digital magazine collections
M86monthupdate
Agenda Item 4D-3
to bolster patron use after a software redesign of the product dampened
use. In November, use of the digital magazine collection rose 71.8%
compared to the month of October.
Pr
Report: The Children's Department has at least one program each month
1.Offer programming for all ages about
environmental sustainability.
focusing on environmental sustainability, including a summer series called
Earth Friendly Fridays, and will continue to offer programs this spring. Four
programs with an environmental emphasis were offered, including a film
cosponsored by the City of Iowa City's Recycling Center. More are planned
for the rest of the year. There will be teen environmental programming
during the Summer Reading Program.
2.Consider offering a Children's Seed
Report: With limited space and staff time in the Children's Department, we
Library.
decided against offering a seed library at this time. We will continue to
offer a seed sharing program this spring with Project Green.
3. Present program on the 101h
Report: Programming is planned for the anniversary of the flood, including
anniversary of the flood, focusing on
videotaped interviews with citizens, City of Iowa City and University of
interviews.
Iowa staff about the effects of the flood and its aftermath, including the
rebuilding of roads and buildings.
4. Plan programming around themes of
Report: In January, Children's will present a Social Justice Film Festival and
social justice and racial equity.
Family Service Project, and we hope to add more programming in the
spring. We partnered with the Obermann Center on three Obermann
Conversations on social justice. Five programs were presented in
partnership with the University of Iowa Public Policy Center, including two
Wonk Wednesday programs and three Equality, Opportunity, and Public
Policy on topics of social justice and racial equity.
5. Plan to make STEAM Festival
Report: The 2nd annual STEAM Festival will take place May 4-5, 2018.
programming an annual event.
HAVlife'" Foundation has given a grant of $4,900 to purchase books for
each child at this year's STEAM Festival.
6.Investigate At Home delivery options
Report: We established a modified At Home program through the
for places where US Postal Service
Bookmobile for people registered for the At Home program who are able
does not support this service.
to visit the Bookmobile. Residents of neighborhoods, including most
mobile home communities with a central mailbox system may receive
materials by mail but do not have way to return the bags as the central
mailbox system only receives flat letters. We are working with these
patrons on a case -by -case basis. In most cases, the patron or a helper is
able to return the materials to a remote book return.
7. Evaluate new programming aimed at
Report: Teen programming continues at Tate Alternative school with book
older teens.
discussion group. Older teen programming initiatives will be part of the
Summer Reading Program.
8. Review programming offered on
Report: Summer Stories in the Park programs were well attended and
Bookmobile.
feedback was positive. 1,186 people attended 23 programs. During the
school year, programs are offered at two different preschools each
Wednesday morning in conjunction with the Bookmobile stop.
9. Expand history tour programming.
Report: To be completed spring and summer of 2018.
10. Develop procedures and make
Report: Although the possible gallery space building project is not
necessary building improvements to
proceeding at this time, we did participate in the fall Gallery Walk,
support three art shows per year in
showcasing the Pelzer mural on loan from Longfellow School. We may
conjunction with Gallery Walks.
highlight the newly hung Westgate collection in the spring or summer
walk.
11. Plan a genealogy lock -in. I
Report: Program planning is ongoing for May 19 lock -in.
12. Honor Susan Craig's tenure at ICPL
Report: Chautauqua planning is in process.
with the inaugural Chautauqua.
3
HIMmonthupdate
Agenda Item 4D-4
1.Study costs and process for digitizing
Report: An inventory was made of microfilm holdings for the newspaper.
the Iowa City Press -Citizen.
We are exploring options on whether to outsource the project to a local
vendor or rent equipment to complete the project in-house. We are
reviewing project costs, time commitment, skillsets, and workflow for both
options.
2. Evaluate Bookmobile collections.
Report: Selectors looked at circulation from the summer and discussed
overall impressions of the collection with Bookmobile staff at selectors
meeting in September. A Bookmobile collection plan was drafted
establishing parameters for ongoing selection. New workflows were
established to identify new and in -demand titles to ensure they are
available on the Bookmobile. Underperforming titles, including all of the
EXPRESS collections, were weeded and evaluated for use in the downtown
collection. Selectors are scheduled to observe Bookmobile use during the
months of January and February.
3.Complete project to revamp
Report: New Read with Me Kits were introduced to the public in
Storytime Kit collection.
September. The collection was reduced from 90 to 47 kits, with updated
topics and contents. Each kit contains five books, an interactive
toy/activity, and an activity sheet with rhymes, songs, and further reading
so patrons can create their own storytime outside of the Library. To make
the kits more appealing and useful, all kits were repackaged using an easy
to carry, see -through tote and graphics were updated. New shelving that
incorporates hanging hooks was installed to display the kits in October. On
average, 55% of the storytime kits were checked out during the second
quarter compared to 11% last year.
4. Explore historical mapping project
Report: To be completed Spring of 2018.
partnership.
S.Strengthen local history collections in
Report: We completed an inventory of current local history title holdings in
print and online.
the circulating, reference, and storage. Cataloging practices were
determined to ensure consistency with print collections. We are
developing a collection plan, establishing criteria for what we purchase
and where it should go: circulating, reference, or storage. We will evaluate
titles currently in the circulating collection to determine if they need to be
in-house use only titles. Staff also cataloged and digitized the Westgate
Collection of Original Children's Book Art collection, which includes pieces
of original art by children's book illustrators collected by Hazel Westgate,
ICPL's celebrated children's librarian.
6. Evaluate reference databases in
Report: Looking at use statistics, two underutilized reference resources
response to State Library's resource
were dropped to cover costs of continuing to offer EBSCO products no
offerings.
longer subsidized by the state (see Goal 2, objective 9). In the spring, we
will compare EBSCO and Gale, the two magazine index resources, and
determine if we need to continue offering both or if one will cover patron
information needs.
7. Commemorate centennial
Report: To be completed Spring of 2018.
anniversary of World War I on Digital
History Project.
8. Evaluate interlibrary loan and
Report: The number of purchase requests have dropped 12%from last
purchase suggestion changes.
year, a result of removing the ability to make an anonymous request,
which used to make up 14% of all requests. However, the fulfillment rate
rose to 76%from 64%, so when patrons make suggestions, we are more
likely to add the item to our collection. On the staff side, we are better
4
RlMmonthupdate
Agenda Item 4D-5
able to monitor requests, communicate between staff responsible for
selection, and follow up with patrons.
1.Transform the Computer Lab into a
Report: Plans were completed and the project is currently under
Digital Media Maker space.
construction We hope the space is open late February. Planning for
operations has begun.
2.Complete work on Phase 2 Virtual Branch website:
2.1 Complete improvements to and
Report: The Local Music Project has been completely overhauled and
integrations between Event Manager,
integrated into our main site. Integration of video.icpl.org and our blog
Local Music Project, Digital History
have begun. A new materials page and block were introduced.
Project, video and mobile app, and
improve integration.
2.2 Develop Community
Report: Move to FY19
Associations app.
2.3 Develop and launch new
Report: Move to FY19
personalized patron account
interface.
2.4. Release new reader's advisory
Report: Staff looked at different models of providing readers advisory
webpage.
services through the virtual branch and set goals for the service. A test site
has been developed and is being evaluated.
2.5 Add features to the ICPL mobile
Report: The platform that the mobile app runs on was upgraded during the
app. Possible features include live
first part of FY18. We are beginning to look into what features or changes
bookmobile information, local music
to make in terms of features.
streaming, account notifications, and
video streaming.
3. Update catalog records to conform to
Report: We received quotes from vendors and are currently evaluating the
Resource Description and Access
costs, time for turnaround, customization offered, and ease of use for
cataloging standards.
staff.
4. Explore upgrading Digital History
Report: Staff looked at a content management system that would
Project content management system.
integrate with one of the catalogs we reviewed (see Goal 5, objective 5).
The plug-in is currently a prototype and is not in wide release. For now,
staff have determined to stay with the current software until a viable
alternative is available.
5. Upgrade the library catalog.
Report: Staff reviewed two different catalog products, reviewing ease of
use, compatibility with Sierra, costs, and the benchmarks they meet. We
are currently working with Innovative, our current catalog provider,
making changes to our records so patrons can narrow their searches to
bookmobile items only.
6. Work with City of Iowa City to
Report: The phone system has been upgraded successfully. ICPL staff
upgrade phone system.
worked with CIC staff and vendor to install and troubleshoot phones and
set up features. Training was provided to staff on using the new phones.
7.Investigate ICPL-managed Ped Mall
Report: The concept has been discussed with the Downtown District and
eSigns.
City staff working on Ped Mall designs. The District is interested, but
feasibility and cost are concerns.
8.Investigate ICPL-hosted community
Report: Move to FY19
event hub.
Report: Construction in underway, with planned opening the end of
1. Upgrade Computer Lab to offer more
flexibility and greater capacity.
February.
2. Work with the City of Iowa City to
Report: The Bookmobile will be stored indoors at the City of Iowa City's
identify long term storage location
Equipment Division on weekends beginning in December.
for the Bookmobile.
5
N166momhupdee
Agenda Item 413-6
3. Make changes necessary to support
Report: The Library Board decided not to pursue a gallery at this time.
new gallery, if approved.
4. Consider changing Saturday hours to
Report: This will be discussed as we do plan updates.
9:00 am to 5:00 pm.
5. Plan for re -working old Checkout
Report: We are considering options.
Desk area.
6. Respond to ICPLFF Board
Report: The ICPLFF Board accepted the Book End Committee
recommendations from Book End
recommendations to continue store operations inside the ICPL with
study.
volunteer staff. Weekend store hours will be reduced to better
accommodate volunteer availability. If space opens on the first floor
behind the former checkout desk, used books will be offered for sale with
a payment collection box bolted to the wall. Next year's budget will
include funds for advertising.
7. Plan for necessary elevator upgrade
Report: This project is funded in the FY19 budget.
in FY19. (note: our 1981 elevator, the
staff one, is analog and will no longer
be maintained sometime in 2019)
8. Review Bookmobile schedule.
Report: Changes were made in both the fall and winter/spring schedule
based on use of stops and time needed at the beginning and end of each
shift for loading and unloading. We learned that one weekday is needed
for maintenance, refueling, training, and loading materials. We'll continue
to monitor and make changes as needed.
9. Determine guidelines for when the
Report: The Adult and Teen Outreach Work Group recommends
Bookmobile will be at special and
establishment of an Outreach Policy adopted by the Library Board. This
pop-up events.
will be on the February Board Agenda.
10. Provide more appealing space for
Report: The Tween Center officially opened on December 7, 2017.
upper elementary children in the
Children's Room.
I. Update departmental -level
Report: A test website for sharing documentation was developed and is
procedures and make accessible in a
currently being tested.
shared online location.
2. Evaluate Bookmobile summer Fridays
Report: Staff will discuss in the spring. The resolution may be for the
and plan for staffing if continued.
Bookmobile to only serve the Stories in the Park stop on Friday mornings.
3. Review scheduling changes resulting
Report: At the end of the summer bookmobile schedule some adjustments
from bookmobile service.
were made for the move to the school -year schedule.
4.If budget allows, hire a digital media
Report: Plans to create an intern job have changed to providing training
lab intern to increase lab hours and
for some of the existing Information pages and gradually incorporating
to increase class offerings.
basic tasks into their job. May include hiring an additional Information
Page.
5. Provide staff training in the area of
Report: Issues have been discussed several times at Help Desk and
privacy and confidentiality.
Switchboard meetings and new materials have been prepared for the
public. When the new web site is completed it will be reviewed by all staff.
6. Work with Library Board to begin
Report: An RFQ to search for a consultant to assist in the process is
hiring process for new library
currently out. A board search committee has been appointed.
director.
a series of brief promotional
r
Report: Planning will be underway in spring 2018.
to reach donors and potential
.
6
H186 onthupdate
Agenda Item 4D-7
2. Respond to City of Iowa City budget
Report: Our FY18 budget appears to be safe from last minute state budget
issues.
cuts (that would affect the City's overall budget). The FY19 draft budget
includes most items requested.
3.Friends Foundation 25th anniversary.
Report: The winter Window was delivered on November 15, 2017 and
featured stories on a Friends Foundation Board member, volunteer, and
library donors. A donation envelope inserted in the newsletter resulted in
generous contributions from 203 new donors and 137 donors who last
gave more than five years ago.
4. Partner with City of Iowa City Parks
Report: Slow registrations for a joint golf event planned for September
and Recreation Department on joint
resulted in cancellation of the fundraiser before it occurred. Conversations
fundraiser to benefit children.
continue about a possible joint fundraiser in the future.
S.Submit an ALA Freedom to Read
Report: The ALA Freedom to Read grant cycle changed and the new
grant application to support special
deadline passed before we could submit an application. We will explore in
Carol Spaziani Intellectual Freedom
FY2019.
Festival programming.
6.Study impact of children's fines policy
Report: After evaluating the impact dropping fines on children's materials
on library use and revenue.
staff decided not to include this in the FY19 budget request.
H186monthupdate
Agenda Item 66-1
Adult Services Department Report
January 25, 2018 Meeting of the Iowa City Public Library Board of Trustees
Maeve Clark, Adult Services Coordinator
Purchase Prize 2017
Candice Smith, Adult Services Librarian and liaison to the Art Advisory Committee, reported on the
2017 Art Purchase Prize: We had a very successful Art Purchase Prize contest in 2017, especially
when compared to the prior year when we tried a themed contest. This year we returned to our
standard criteria for entries, and had 43 submissions from 25 artists. After two rounds of judging,
we purchased nine pieces to add to the Art -To -Go collection. Similar to other years, there were
several digital photography submissions, but we also saw a wide range of mediums and techniques
represented including lithography, gouache and watercolor painting, charcoal drawing, applique
fabric, and woodblock print. One of the winning pieces (Boston) is a linocut print made at Public
Space One's communal Iowa City Press Co -Op, and I think this piece is a great example of the
wonderful interaction with our arts community that this contest provides. The pieces are being
framed, and will be on display on the North Wall, second floor, through February.
The Art Advisory Committee brought up the idea of increasing the amount of prize money per
piece (current cap is $300) to attract a higher level of interest and quality; I explained that when
the framing costs were added in this would amount to a very expensive item, and that if lost or
damaged, patrons are charged with that cost. Before we took on the task of framing the items
ourselves, we had a $400 cap on price. The average cost for framing this year was $122, so in
spending we are just a little over the $400 amount we used to have and many pieces end up near
that amount. However, some pieces come in at a significantly higher price due to the individual
purchase and framing costs: one large lithograph was $299 to purchase, and $186.28 to frame,
while one small print was $30 to purchase and $69.08 to frame (these are the extremes for this
year).
Discussion Room Changes
Beginning in April of last year, changes were made to the amount of time the public could use a
discussion/study room. These changes were made in order to try to meet the increased demand for
the rooms. Jason Paulios, Adult Services Senior Librarian, studied the use of the rooms and how
often the public was turned away from using a room and proposed changes to procedures. Rooms
are now checked out for a two-hour session. Patrons are not asked to leave at the end of the two
hours unless another patron asked about room availability, allowing the room to be utilized if
demand is low. Patrons are not limited to only one session a day.
In reviewing the use of the study/discussion rooms for the first six months of FY18, we found that
the turn -away numbers for Discussion Rooms had dropped 85% when compared to last period (July
through December 2017 compared to July— December 2016)!
Discussion/Study Room Checkouts:
2016 — (July — December) — 2,604
2017 — (July— December) — 2,986 (up 14.7%)
Turn-aways:
2016 — (July— December) — 799
2017 —(July — December) —117 (down 85%)
Agenda Item 6B-2
s,R IOWA CITY
**j 'vw PUBLIC LIBRARY
mw-
Community & Access Services Dept,
Help Desk & Bookmobile
Update for1CPL Board of Trustees
Prepared by Kara Logsden, January 2018
Tales & Travel Memories (TTM) Outreach Program
TTM is one of ICPL's outreach programs delivered in local care facilities and designed for, but not
limited to, individuals with dementia. Between August and December, CAS staff led 9 TTM programs
with 99 people attending. Programs were held at Emerson Point, Iowa City Rehabilitation, Oaknoll
Assisted Living, and Oaknoll Health Center.
Going to the Beach, Iowa State Fair and a
Baseball Game and Travel to Australia/New
Zealand and Ireland.
Automated Notices Review
Five new kits were developed over the summer including
The Library's Integrated Library System sends
many automated email notices to patrons.
Some notices are sent automatically and we do
not have much control over the wording of
these notices. These include Hold Pickup,
Overdue, Items Billed, Preferred Searches, and
Courtesy notice of items due in 2 days. Other
notices we initiate through queries in the
database. The query is run overnight and
accounts with a match for the query receive an
email if there is an email in their Library
Account. These include a welcome email for
everyone who gets a new Library Card, a
courtesy notice when a Library Account is
about to expire, and a courtesy notice when
fines are approaching $10.
We recently reviewed all notices and will
update them to include a link to the Library's
new Privacy and Confidentiality webpage,
when it is ready. We are also considering
sending automated notices a week before
teens turn 14, 16, and 18 years old. These
emails will discuss privacy and confidentiality
issues and encourage teens to consider
updating their Library Account as needed.
Remote Book Count
4'1111111't IOWA CITY
t44 PUBLIC LIBRAar
Welcome Dexter Logsdon!
Congratulations on your new Library Card. Your Library card
unlocks a world of books, movies, music, programs, classes,
events and so much more!
In addition to checking out materials, did you know you can'.
'4 Take a variety of technologv classes at no cost
Download and keep a wide assortment of music from our
I I Local Music ProiecL
Download a -books and audiobooks to a variety of
devices including Kindle, Nook, iOS and Android
devices.
LRead popular digital magazines on your computer. tablet
orsmarlphone.
Attend events such as live music, finance workshops
and much more.
yVe look forward to serving you. If you have questions about Library
collections; programs or services please give us a call at 319,356.5200 or
stop in and see us. There's also a lot of great information at 1,,,,Tj lcpl.org.
41ft1t C 17r
i't IAI C I IRG'%-' 'y s�
Library Cards: icol.orgicards • eCollections: icril.oro+eMedia
123 S. Linn St. Iowa City, IA 52240 •319-356-5200 -ypm,;. icol.org
Monday -Thursday 10-9 • Friday 10-8 • Saturday 10-6 • Sunday 12-5
15% of items returned to the Library come back through the two remote book returns located at the
First Avenue HyVee and Mormon Trek University of Iowa Community Credit Union. How do we know?
Four times a year we count all items returned in a one -week period. Between November 27 and
December 3, there were 17,308 items returned to the Library. Of those, 2,610 were items returned in
the remote book returns. The Remote Book Returns are emptied 365 days a year by members of our
Maintenance Department.
Agenda Item 6C-1
Development Office Report
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
January 25, 2018
How to Beat the Blahs
Beat cabin fever by attending one, or all, of these fun ICPL
fundraising get-togethers over the next couple of months.
❖ VUE Restaurant Eat -Out -to -Read on the top floor of the new
Hilton Garden Inn in Iowa City. On Monday, January22, 4-10pm,
percentage of food and non-alcoholic beverage sales will be
donated to the Friends Foundation. The hotel is at 328 5 Clinton
with parking available in the attached Court Street ramp.
Reservations are recommended but not required
www.vuerooftop-ic.com
St,
4, HyVee Wine Tasting returns for the third year on Friday, February 16 at the HyVee Drugstore at
the corner of First and Rochester Avenues in Iowa City. From 5-7:30pm, wine and beer
distributors will offer tastings of their products for our supporters and the public. A percentage
of the evening's sales will be donated to the Friends Foundation. Bring your list of favorite adult
beverages to buy, and try some new ones during this casual drop -in event.
❖ Ex Libris screening at FilmScene on Saturday, February 17, at 10am. Join
other library friends for this award -winning documentary about the iconic
New York Public Library, directed by legendary filmmaker Frederick
Wiseman. Library friends were invited by email last week to order discount
tickets before they go on sale to the public. Please contact me if you want
to receive the information. The special screening is co -sponsored by
University of Iowa Libraries and the Iowa City Public Library.
❖ Big Book Bash, March 6 at Big Grove Brewery (BGB), Iowa City. Friends
Foundation board members are creating a special dinner -time family
friendly "BGB For Good" which will include a special visit by the ICPL
Bookmobile and other activities. More information soon!
News from The Book End
A new Book End bonus card is available and rewards customers with a free
oitem
%1
after ten purchases. For customer convenience, the "punch card" is
kept in the store. The program began January 2nd after being suggested by
04
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a member of the Book End Committee. Several customers are already
using their second cards!
pp
THEW
Weekend hours at the Book End changed this month due to volunteer
availability. The store is now open 11am-4pm on Saturdays with two
volunteers instead of three, and on Sundays from 1-4pm with one volunteer
instead of two. Additional volunteers are also being recruited.
Save the Date - ICPL Friends Foundation
Friends Foundation Board Meeting: Wednesday, February 28, 2018 at 4pm at ICPL
Agenda Item 6D-1
IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
oincaoa Susan Craig. vwec 319 356 5200 • FM 319 356 5494 • www.1cp1.org
To: Library Board
From: Shawna Riggins, Community and Access Services; Anne Mangano and Melody Dworak,
Collection Services; Morgan Reeves, Children's Services; Maeve Clark and Jen Eilers,
Adult Services
Date: January 18, 2018
Re: Inservice Day 2017
InService Day 2017 began with breakfast and followed with a celebration of staff longevity. Ten
staff members were honored for their years of service at ICPL. Susan Craig was honored for 40
years of service. Todd Brown, Maeve Clark, Romona Murrell, and Larry Parks for 25 years. Two
staff - Paul Bethke and Matt Dubberke received their 10-year award. Don Delp, Melody Dworak
and Casey Maynard were honored for five years of employment. One retired staff member
attended and six board members were able to join staff for all or a portion of the morning.
Ashley Monroe, Assistant City Manager, presented a half-hour update on the City of Iowa City's
budget and the state of the City. The remainder of the morning was a three-hour workshop:
Uncovering Privilege & Addressing Microaggressions, led by Jody Gray, Director of ALA's Office
for Diversity, Literacy, and Outreach Services. Ms. Gray detailed how privilege and unconscious
bias has created barriers for our patrons, staff, and community. Library staff and board
members participated in large group discussion and small group break-out sessions discussing
how barriers and interactions are often played out in microaggressions. Ms. Gray helped staff
identify and begin to address microaggressions in the library. Staff then broke for lunch and
many participated in a library-themed scavenger hunt.
During the afternoons of past Inservice Days, staff could choose from a variety of learning and
training options. This year we opted to have all staff participate in ALICE, (Alert, Lockdown,
Inform, Counter, Evacuate), an active shooter civilian response training. The training was led by
Ashten Hayes, Iowa City Police Department Community Relations Officer. A number of staff had
taken ALICE training, but InService Day allowed all staff take the training for the first time or to
have a much -needed refresher. At Inservice Day 2018 we would like to invite the Iowa City
Police to return to a do a continuation of the training. The final half-hour of InService Day was
led by Regenia Bailey, Bailey Leadership Initiative, talking about leadership transition at the
Library.
The InService Day committee wishes to express its continued appreciation to the Board of
Trustees for giving staff the opportunity to spend the entire day together — a day dedicated to
not only learning and sharing, but also one where we can honor our co-workers.
Agenda Item 6E-1
ICPL picks best books of 2017
Meredith Hines-Dochterman, Public Relations Specialist, Iowa City Public Library
I sent an e-mail to the entire Iowa City Public Library staff in early November. The question may
have been simple — "What was the best book you read in 2017?" — but as any book lover will
tell you, it doesn't have a simple answer.
The purpose of the e-mail was to repeat what the Library has done since 2012: compile a list of
great reads published that year. However, everyone on staff has different tastes. Most Library
employees are eclectic, a little of this and a little of that, but some pick a genre and stick to it.
For that reason, everyone was asked to name a favorite book, or more, in eight genres: fiction,
young adult, children's, mystery, science fiction/fantasy, autobiography/biography/memoir,
non-fiction, and graphic novels. The only rule was that the book had to be released in 2017.
Any book nominated more than once made the Library's Best of the Best for 2017 list. The book
that received the most nominations would be named ICPL's No. 1 recommended book for 2017.
After several years of books sharing the honor of being ICPL's most recommended book, one
title quickly took the lead in this year's nomination process and never slowed down, easily
becoming our No. 1 book for 2017: "The Hate U Give," by Angie Thomas.
"The Hate U Give," explores the Black Lives Matter movement through the eyes of 16-year-old
Starr Carson. Starr is one of two people who saw her childhood best friend die by a gun's bullet.
The other witness is the police officer who fired the gun.
Released in February, "The Hate U Give," has spent 42 weeks on The New York Times best
sellers' list so far. It's also a National Book Award Longlist title. Fellow young adult authors tout
it as "... a stunning, brilliant, gut -wrenching novel ..." and "... tragically timely, hard-hitting, and
an ultimate prayer for change." Many ICPL staff members said they could not put the book
down until the very last page. The film adaptation, starring Amandla Stenberg, Regina Hall,
Russell Hornsby, Common, and Anthony Mackie, will be released this year.
In all, ICPL staff nominated nearly 100 titles as their favorite books of 2017. Of this total, 20
titles received more than one staff nomination, making ICPL's Best of the Best List, including
"Eleanor Oliphant is Completely Fine," by Gail Honeyman, "The Women in the Castle," by
Jessica Shattuck, "Norse Mythology," by Neil Gaiman, "What Happened," by Hillary Rodham
Clinton, and "Hunger," by Roxane Gay.
The complete Best of the Best list, as well as the titles of all nominated books, can be found at
www.icpl.org/lists/top-picks-2017.
Happy reading!
Agenda Item 6E-2
By Stacey McKim, Community & Access Services Assistant at the Iowa City Public Library
Are you going anywhere this year? Start dreaming of your next trip with travel books from the
Iowa City Public Library. In addition to our comprehensive collection of travel guides for the U.S.
and the world, you'll also find niche guidebooks, gorgeous coffee table books, and new
memoirs.
My favorite way to spend time in a new city is a long, blister -inducing bout of wandering
around. When I first learned the word flaneur (one who strolls around town observing modern
life), I immediately knew it described my desire to feel part of the current of a city. How
surprising, then, to come across this book written to disprove an old idea that there are no
female flaneurs? In "Flaneuse: Women Walk the City in Paris, New York, Tokyo, Venice, and
London," Lauren Elkin shares her experiences alongside those of famous flaneuses from history
such as George Sand and Virginia Woolf. If this book doesn't get your feet itching for a long
walk, nothing will.
Speaking of long walks, how does 1,100 miles sound? I lived near the Ice Age Trail in northern
Wisconsin for a year, but my fear of bears stopped me from seeking it out. Fortunately,
Wisconsin resident Melanie Radzicki McManus wasn't so deterred. She chronicles her thru-hike
of this extraordinary trail along the edge of the last glacier in "Thousand -Miler: Adventures
Hiking the Ice Age Trail." If you're new to the idea of long distance hiking, McManus provides an
overview of America's trails, the history of the Ice Age Trail's creation, and plenty of details
about blisters and being slightly lost. Readers of "Wild," by Cheryl Strayed or "A Walk in the
Woods," by Bill Bryson will enjoy this record of another hike full of trials and triumphs.
As Puerto Rico continues to recover from Hurricane Maria, "The Not -Quite States of America,"
is a timely reminder that there's more to our nation than fifty states. Minnesotan Doug Mack
considered himself an expert on America as he traveled the world as a writer, but one day he
was stopped short by the depiction of a U.S. territory on the back of a quarter. To remedy that,
he set off on a journey to see the sights and meet the people of the U.S. Virgin Islands,
American Samoa, Guam, the Northern Mariana Islands, and Puerto Rico. If you're a little iffy on
these often overlooked parts of America, this enjoyable travelogue is a good place to start.
Roz Chast's new graphic novel, "Going Into Town: A Love Letter to New York," started as a
guide for her daughter's move to Manhattan for college. A voice of common-sense
motherliness persists throughout the book. That is, if you have the kind of mother who might
find a chefs knife on the sidewalk, put it in her purse, and forget about it until she tries to go
through security at the Empire State Building. With her signature humor, Chast manages to
demystify the city while still celebrating all of its surprises.
Wherever your travels take you in 2018, make the Library your first stop for all your planning
needs.
Agenda Item 11A-1
404IOWA CITY
4rjW RIN IC; I IBRARY
Receipts
FY18 compared to FY17 YTD
Q2 FY17
Q2 FY18
% Change
FY18 Budget
% Received
General Fund
Fines, Fees, etc.
$75,959
$70,834
-6.7%
$155,520
45.5%
Vending, etc.
$1,160
$1,042
-10.2%
$2,440
42.7%
General Fund Total
$77,120
$71,876
-6.8%
$157,960
45.5%
Enterprise Fund
Photocopies
$1,782
$1,460
-18.1%
$3,830
38.1%
Electronic Printing/Debit Card
$5,355
$5,098
-4.8%
$11,300
45.1%
Counter/Cloth bag/Misc
$935
$489
-41.5%
$2,670
18.3%
Recycle
$157
$217
37.9%
$260
83.4%
Enterprise Fund Total
$8,129
$7,263
-10.7%
$18,060
40.2%
Lost & Damaged $9,103 $7,310 -19.7% $19,370 37.7%
Lost & Damaged Total $9,103 $7,310 -19.7% $19,370 37.7%
State Funds
Open Access / Access Plus
$65,909
$54,071 -18.0%
$0 0.0%
Enrich Iowa/Direct State Aid
$0
$19,754 0.0%
$0 0.0%
State Fund Total
$65,909
$73,825 12.0%
$0 0.0%
Agenda Item 11A-2
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FY18 Output Statistics -Quarterly Report
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LastWD
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Library Services: Provide library facilities, materials, and equipment.
A. Downtown Building Use
Total Hours Open
857
830
0
0
1,687
1,686
0.1%
People Into the Building
217,526
152,468
0
0
379,994
400,527
-5.1%
Average Number Per Hour
253.8
195.7
0.0
0.0
225.2
238
-5.4%
Bookmobile Use
Bookmobile Total Hours Open
249
218
0
0
466
0
0.0%
People on Bookmobile
4,107
2,599
0
0
6,706
0
0.0%
Average Number per Hour
17
12
0
0
14
0
0.0%
Total DmM.n & Bookmobile Hours Open
1,106
1,046
0
0
2,153
1,686
27.7%
Total People Downtown & on Bookmobile
221,633
165,067
0
0
386,700
100,527
-3.5%
Total Average Number Per Hour
20D
158
0
0
180
238
-24.4%
B. Meeting Rooms
Number of Non -Library Meetings
418
374
0
0
792
754
5.0%
Estimated Attendance
7,158
9,120
0
0
16,278
14,475
12.5%
Equipment Set-ups
30
11
0
0
41
41
0.0%
Group Study Room Use
1,392
1,594
0
0
2,986
2,604
14.7%
Lobby Use
5
5
0
0
10
10
0.0%
C. Equipment Usage
Photocopies by Public
6,238
5,463
0
0
11,701
13,284
-11.9%
Pay for Print Copies
22,836
17,892
0
0
40,728
43,150
-5.6%
% Checkouts by Self -Check
72.7%
72.7%
0.0%
0.0%
72.7%
73.0%
-0.4%
DOT Kiosk Usage
724
555
0
0
1279
888
44.0%
D. Downtown Use of Electronic Materials
UsteningMewing(Tablets/Iaptops Sessions
3,907
2,208
0
0
6,015
7,123
-15.6%
E. side'N' Read
Bus Passes Distributed Downtown
1,319
635
0
0
1,954
1,995
-2.1%
Lending Services: Lend materials for home, school, and office use.
A. Circulation Downtown
323,560
291,291
0
0
614,851
657,064
-6.4%
(Materials plus equipment; includes eAudio; does not Include items circulated in-house.)
Circulation on Bookmobile
7,2S3
5,267
0
0
12,520
0
0.0%
Total Circulation Downtown & Bookmobile
330,813
296,558
0
0
627,371
657,064
4.5%
Average Total Circulation Downtown & Bookmobile Per Hour
378
351
0
0
364
390
-6.5%
B. Circulation by Type of Material (Includes downloads, does not include mending, lost, etc.)
Adult Materials
219,532
204,362
0
0
423,894
447,159
-5.2%
Children's Materials
111,916
93,295
0
0
205,211
212,200
-3.3%
Percent Children'.
34.6%
32.0%
0.0%
0.0%
33.4%
32.3%
3.3%
Non -Print
113,369
105,303
0
0
218,672
245,675
-11.0%
Percent Non -print
35.0%
36.2%
0.0%
0.0%
35.6%
37.4%
4.9%
Equipment loans
203
210
0
0
413
300
37.7%
Downloads
32,090
32,561
0
0
64,651
59,210
9.2%
C. Circulation by Residence of User (Downtown&Bookmobile)
330,913
296,558
0
0
627,371
657,064
-4.5%
(Materials plus equipment; includes downloads; does not include Items circulated in-house.)
Iowa City
248,302
226,256
0
0
474,558
505,031
-6.0%
Local Contracts
Hills
726
569
0
0
1,295
1,B40
-29.6%
Hills as%of All
0.22%
0.2%
0.0%
0.0%
0.21%
M28%
-26.3%
Johnson County (Rural)
29,248
25,432
0
0
53,680
51,149
4.9%
Johnson County as%of All
8.54%
8.6%
0.0%
0.0%
8.S6%
7.78%
9.9%
Lone Tree
988
1,064
0
0
2,052
2,149
4.5%
tone Tree as%of All
0.30%
0.36%
0.00%
0.00%
0.33%
0.33%
0.0%
University Heights
4,859
4,231
0
0
9,090
10,753
-15.5%
University Heights as%of All
1.47%
1.43%
0.0U%
0.00%
1.45%
1,64%
-11.5%
Total Local Contracts
34,821
$1,296
0
0
66,117
65,891
0.3%
1
Agenda Item 12A-2
Q1
Q2
Q3
04
WD
Last 1'TD
%Change
State Contracts -Open Access
Comlvllle
17,848
13,617
0
0
31,465
35,823
-14.6%
Cedar Rapids
888
1,175
0
0
2,063
1,845
11.8%
Other Open Access
23,596
20,212
0
0
43,808
47,450
-7.7%
Total Open Access
42,332
35,004
0
0
77,336
85,118
-10.2%
Open Access as%of All
12.896
11.8%
0.0%
0.0%
12.3%
13.1%
-5.9%
D. Interlibrary Library Inane
Leaned to Other Libraries
M2
336
0
0
718
797
-9.9%
Percent of Requests Filled
32.4%
29.5%
0.0%
0.0%
31.0%
32.0%
-3.2%
Borrowed From Other Ubrarles
961
860
0
0
1,821
1,652
10.2%
Percent of Requests Filled
86.0%
89.2%
0.0%
0.0%
87.5%
85.0%
2.9%
Books/Periodicals/AV Borrowed
955
845
0
0
1,80D
I,fi90
9.8%
Photocopy Borrow Requests Filled
6
IS
0
0
21
12
75.0%
•Naw SILO software counts loans after heyare closed insteadofat the time they are lathered, so May2017numbers
are low.
*New SILO software no longer reports all types ofunjlled requests, so numbers are lower.
E. Reserves Placed - Materials
44,997
45,669
0
0
90,666
81,897
10.7%
F. Downloadable Media
By Area
Iowa City
26,917
27,564
0
0
54,481
50,053
8.8%
Hills
147
83
0
0
230
270
-14.8%
Johnson County
4,459
4,420
0
0
8,878
8,103
9.6%
Lone Tree
82
84
0
0
166
125
32.8%
University Heights
486
410
0
0
896
650
36.2%
Total
32,090
32,561
0
0
64,651
59,209
9.2%
By Demographic
Adult
29,789
30,172
0
0
59,961
54,890
9.2%
Children's
2,301
2,30
0
0
4,690
4,319
9.6%
Total
32,090
32,561
0
0
64,651
59,209
9.2%
Number of Items Owned (Cumulative)
&Audio It... Available
7,300
7,612
0
0
7,612
6,568
15.9%
&Book Items Available
15,620
16,414
0
0
16,414
14,719
11.5%
&Music
45
45
0
0
45
84
46.4%
E-Magazines
139
139
0
0
139
159
-12.6%
Thal Items
23,1011
24,210
0
0
24,210
21,530
12.4%
Information Services: furnish information, reader advisory, and reference assistance
A. Reference Questions Answered
11,867
10,253
0
0
22,120
20,926
5.7%
Reference Questions
Reference Desk
4,615
4,057
0
0
8,672
7,953
9.0%
Help Desk
2,708
2,655
0
0
5,363
5,073
5.7%
Switchboard
1,744
1,452
0
0
3,196
3,342
-4.4%
Bookmobile
138
253
0
0
391
0
0.0%
Drop -In Tech Help (Public)
115
0
0
0
115
280
-58.9%
On -Call Tech Help
Staff
42
39
0
0
81
67
20.9%
Public
87
63
0
0
150
132
13.6%
Total Tech Help Questions
129
102
0
0
231
199
16.1%
Children's Desk
Reference Questions
2,386
1,716
0
0
4,102
4,001
2.5%
Request to Pull Books (Community)
32
18
0
0
50
78
-35.9%
Total Children's Questions
2,418
1,7M
0
0
4,152
4,079
1.8%
B. Electronic Access Services
Computer Services
Pharos Internet(Downtown In House computer use)
22,573
16,584
0
0
39,157
41,846
-6.4%
WAR Internet Use Downtown
351,992
302,989
0
0
654,981
537,775
21.8%
Bookmobile Willi Sessions
0
0
0
0
0
0
0.0%
Total Internet Use
374,565
319,573
0
0
694,138
579,621
19.8%
Webslte Access
ICPL Website
# Pageviews of Homepage
113,864
103,044
0
0
216,908
219,050
-1.0%
# Pageviews of Entire Site (Doesn't include catalog)
236,884
M7,161
0
0
444,045
530,590
-16.3%
# Visits (Does include catalog)
15D,133
132,357
D
0
282,490
293,449
-3.7%
Catalog Access
# Pageviews for ICPL Catalog
488,725
420,397
D
0
909,122
1,426,146
-36.3%
It Pageviews for Overdrive
594,686
558,854
0
0
1,153,540
1,251,840
-7.9%
Total Catalog Access
1,083,411
979,251
0
0
2,062,662
2,677,985
-23.0%
ICPL Mobile App Use
19,574
17,481
0
0
37,055
0
0.0%
Agenda Item 12A-3
Ql
Q2
Q3
Q4
YTD
Last YTD
%Change
External Sites
# Pageviews for Beanstack
13,%S
1,103
0
0
14,768
12,153
21.5%
Total Webshe Access
1,353,534
1,204,996
0
0
2,558,530
3,220,729
-2D.6%
Subscription Databases Accessed
Total In -House
1,297
1,045
0
0
2,342
3,520
-33.5%
Taal Remote
60,103
377109
0
0
97,512
107,599
-9.4%
TOTAL
61AD0
38,454
0
0
99,854
111,119
-10.1%
C. Total Switchboard Calls Received
Total library Calls
4,920
4,058
0
0
8,978
10,025
-10.4%
Other Questions (Directional and account questions, meeting room
booking, email added FY16.)
4,819
3,425
0
0
8,243
8,548
-3.6%
Tramferred Calls
866
666
0
0
1,532
1,767
-13.3%
Pamphlets Distributed Downtown
8,115
5,105
0
0
13,220
15,385
-14.1%
State/Federal Tax Forms Distributed
. . .
. . .
. . .
0
0
0
0.0%
Alerting Services: Promote awareness of the library and use of Its resources.
A. Publications
Number of Publications Printed(Jobs)
84
79
0
0
163
158
3.2%
Copies Printed for Public Distribution
110,894
55,932
0
0
166,826
163,987
1.7%
Number of Online Newletters Subscribers
1,258
4,205
0
0
1,454
0
0.09;
Number of Online Newsletter Distribution
6,319
20p54
0
0
7,037
0
0.0%
In -House 11 12 0 0 23 26 -11.5%
OtherGroups 4 6 0 0 10 10 0.0%
Off -site locations 0 0 0 0 0 0 0.0%
E. The Library Channel
Total ICPL Productions
28
31
0
0
59
54
9.3%
Programs Cablecast
2,022
1,975
0
0
3,997
4,022
-0.6%
F. Homepage/Social Media
Homepage Banner Posts
12
29
0
0
41
0
0.0%
Homepage Banner Clicks
103
308
0
0
411
0
0.0%
Media Releases Sent
24
19
0
0
43
57
-24.6%
Facebook,Twitter, Pinterest Followem(Cumulative)
12,634
12,868
0
0
12,868
11,645
10.5%
New Facebook, Twitter, and Pinterest Followers
333
246
0
0
579
695
-16.7%
Outreach Services: Provide library service to people who cannot get to the library building.
A. At Home Services
Packages Sent
574
481
0
0
1,054
1,087
-3.0%
Hems Leaned (No renewals)
1,292
1,296
0
0
2,588
2,037
27.0%
Registered At Home Users (Cumulative)
131
138
0
0
138
138
0.0%
New Users Enrolled
1
e
0
0
9
11
-18.2%
People Served (Average of monthly count)
47
46
0
0
46
82
43.5%
B. Jail service
People Served
292
239
0
0
531
621
-14.5%
items Loaned (No renewals)
1,077
763
0
0
1,840
2,106
-12.6%
C. Deposit Collections
L.ocatlom(Cumulative)
13
9
0
0
9
13
-30.8%
Items Loaned
90
190
0
0
270
270
0.0%
Items Added to Permanent Collections
658
345
0
0
1,003
528
90.0%
0. Remote Backdrop Use
Remote as Percent of All Items Checked In
15.0%
15.0%
0.0%
0.0%
15.0%
15.0%
0.0%
•Does act induce renewals or in-house.
"fie Mormon Trek Book Drop was damaged and no rollaction occured at this site between
1126117& 318117.
E. Holds Noted Using Automated Phone
1,102
990
0
0
2,092
2,393
-12.6%
Group and Community Services: Provide library service
to groups, agencies, and organizations.
A. Adult Programs
In -House Programs
74
81
0
0
155
133
16.5%
In -House Attendance
1,517
2,085
0
0
3,602
3,001
20.0%
Outreach Programs
10
12
0
0
22
35
-37.1%
Outreach Attendance
3,453
3,148
0
0
61601
5,453
21.1%
B. Young Adult Programs
In -House Programs
97
98
0
0
195
187
4.3%
In -House Attendance
2,934
1,153
0
0
4,087
3,200
27.7%
Outreach Programs
3
7
0
0
30
6
66.7%
3
Agenda Item 12A-4
QI
Q2
Q3
Q4
YTD
Iast YTD
%Change
Outreach Attendance
35
32
0
0
47
50
-6.D%
C. Children's Programs
In -House Programs
179
ISO
0
0
365
274
33.2%
In -House Attendance
9,714
6,072
0
0
15,786
12,383
27.5%
Outreach Programs
46
88
0
0
134
ISO
-15.2%
Outreach Attendance
1,285
2,249
0
0
3,534
3,559
-0.7%
D. Library Tours and Clams
Number
19
38
0 0
37
19 94.7%
Attendance
106
100
0 0
206
149 38.3%
E. Consulting for -Area Groups
1
0
0 0
1
7 -85.7%
Control Services: Maintain library resources through borrower registration, overdue notices, equipment training, and controlling valuable materials
A. Ubrary Cards Issued
2,264
1,258
0
0
3,522
3,473
1.4%
Iowa City
I,7g6
960
0
0
2,746
2,825
-2.8%
Peroent lowe City
78.9%
76.3%
0.0%
0.0%
78.0%
81.3%
4.1%
tool Contracts
Hills
8
2
D
0
10
13
-23.1%
Johnson County (Rural)
102
51
D
0
153
113
35.4%
Irene Tree
4
0
0
0
4
8
-50.0%
University Heights
9
20
0
0
29
26
11.5%
State Contact - Open Assets
CoralWlle
123
71
0
O
194
172
12.8%
Cedar Rapids
20
23
0
0
43
36
19.4%
Other Open Access
212
131
0
0
343
280
22.5%
Total Open A ess
355
225
0
0
580
48B
38.9%
Open Access as%of All
15.7%
17.9%
0.0%
0.0%
16.5%
14.1%
17.2%
B. Total Registered Borrowers(Cumulative)
53,944
65,141
0
0
65,141
67,137
-3.0%
g At Home Users Registered(Cumula0ve)
131
138
0
0
138
138
O.D%
C. Overdue Notices
Items Searched to Verify Claim of Return
96
54
0
0
150
140
7.1%
Agenda Item 12B-1
IOWA CITY
< PUBLIC LIBRARY
FY18 Circulation by Area & Agency
1ST Q
2ND Q
6 MO
YTD
LYTD
% CHG
Iowa City
General Iowa City
222,799
198,646
421,445
421,445
448,134
-6.0%
Downloads + Streaming
26,917
27,564
54,481
54,481
50,053
8.8%
Temporary
189
240
429
429
240
78.8%
Public schools
0
22
22
22
0
0.0%
Private schools
65
203
268
268
44
509.1%
Preschool/Daycare
548
741
1,289
1,289
481
168.0%
Non-profit organizations
14
10
24
24
26
-7.7%
Business
1
4
5
5
6
-16.7%
City departments
74
4
78
78
10
680.0%
State/Federal agencies
0
0
0
0
0
0.0%
University of Iowa departments
0
0
0
0
0
0.0%
At Home
1,288
1,285
2,573
2,573
2,342
9.9%
Interlibrary loan
621
577
1,198
1,198
1,207
-0.7%
Deposit collections/Nursing Homes
92
194
286
286
379
-24.5%
Jail patrons
1,077
763
1,840
1,840
2,109
-12.8%
Total Iowa City
253,685
230,253
483,938
483,938
505,031
-4.18%
Local Contracts
Johnson County
General
23,786
21,001
44,787
44,787
43,011
4.1%
Downloads
4,458
4,420
8,878
8,878
8,103
9.6%
Preschool/Daycare
0
0
0
0
0
0.0%
At Home
4
it
15
15
35
-57.1%
Total Johnson County
28,248
25,432
53,680
53,680
51,149
4.9%
Hills
General
579
486
1,065
1,065
1,570
-32.2%
Downloads
147
83
230
230
270
-14.8%
At Home
0
0
0
0
0
0.0%
Total His
726
569
1,295
1,295
1,840
-2 .6%
Lone Tree
General
906
980
1,886
1,886
2,024
-6.8%
Downloads
82
84
166
166
125
32.8%
At Home
0
0
0
0
0
0.0%
Total Lone Tree
988
1,064
2,052
2,052
2,149
-4.5 0
1
Agenda Item 126-2
FY18 Circulation by Area & Agency
1ST Q
2ND Q
6 MO
YTD
LYTD
% CHG
University Heights
General
4,373
3,821
8,194
8,194
10,095
-18.8%
Downloads
486
410
896
896
658
36.2%
At Home
0
0
0
0
0
0.0%
Total University Heights
4,859
4,231
9,090
9,090
10,753
-15.5%
Total Local Contracts
34,821
31,296
66,117
66,117
65,891
0.3%
State Contract
Reciprocal/Open Access
Johnson County Libraries
Coralville
17,848
13,617
31,465
31,465
36,823
-14.6%
North Liberty
8,593
6,514
15,107
15,107
16,428
-8.0%
Oxford
196
134
330
330
352
-6.3%
Solon
918
799
1,717
1,717
1,982
-13.4%
Swisher
168
27
195
195
177
10.2%
Tiffin
1,227
902
2,129
2,129
1,845
15.4%
All Other Libraries
Ainsworth
62
46
108
108
83
30.1%
Albia
0
1
1
1
0
0.0%
Altoona
0
0
0
0
0
0.0%
Ames
19
0
19
19
6
216.7%
Anamosa
46
120
166
166
75
121.3%
Ankeny
134
79
213
213
13
1538.5%
Atkins
4
0
4
4
0
0.0%
Belle Plaine
28
0
28
28
0
0.0%
Bettendorf
38
6
44
44
55
-20.0%
Blairstown
7
13
20
20
0
0.0%
Bloomfield
0
1
1
1
0
0.0%
Boone
0
0
0
0
0
0.0%
Brooklyn
10
6
16
16
0
0.0%
Burlington
40
21
61
61
190
-67.9%
Carroll
1
0
1
1
2
-50.0%
Cascade
41
35
76
76
2
3700.0%
Cedar Falls
74
48
122
122
110
10.9%
Cedar Rapids
888
1,175
2,063
2,063
1,845
11.8%
Center Point
1
2
3
3
0
0.0%
Central City
0
0
0
0
1
-100.0%
Chariton
0
0
0
0
0
0.0%
Charles City
17
0
0
17
0
0.0%
2
Agenda Item 12B-3
FY18 Circulation by Area & Agency
1ST Q
2ND Q
6 MO
YTD
LYTD
% CHG
Clarence
0
11
11
11
18
-38.9%
Clinton
0
0
0
0
76
-100.0%
Clive
26
0
26
26
4
550.0%
Columbus Jct
65
37
102
102
181
-43.6%
Conesville
67
126
193
193
309
-37.5%
Cornell College
493
635
1,128
1,128
1,280
-11.9%
Council Bluffs
0
0
0
0
0
0.0%
Crawfordsville
46
67
113
113
86
31.4%
Dallas Center
0
0
0
0
0
0.0%
Davenport
49
12
61
61
74
-17.6%
Decorah
0
0
0
0
0
0.0%
Denison
1
1
2
2
0
0.0%
Des Moines
61
79
140
140
20
600.0%
Donnelson
0
0
0
0
0
0.00/0
Dubuque
0
4
4
4
17
-76.5%
Eldon
3
0
3
3
10
-70.0%
Elkader
0
0
0
0
0
0.0%
Ely
78
20
98
98
135
-27.4%
Estherville
0
0
0
0
0
0.0%
Fairfax
55
69
124
124
147
-15.6%
Fairfield
790
804
1,594
1,594
1,007
58.3%
Fort Madison
0
0
0
0
0
0.0%
Gilman
0
0
0
0
0
0.0%
Grandview
16
0
16
16
0
0.0%
Grimes
0
0
0
0
11
-100.0%
Grinnell
70
35
105
105
32
228.1%
Hedrick
0
0
0
0
0
0.0%
Hiawatha
15
4
19
19
93
-79.6%
Independence
0
0
0
0
2
-100.0%
Indianola
0
0
0
0
0
0.0%
Johnston
33
52
85
85
118
-28.0%
Kalona
1,368
1,170
2,538
2,538
3,277
-22.6%
Keokuk
0
0
0
0
0
0.0%
Keosauqua
18
4
22
22
3
633.3%
Keota
2
19
21
21
17
23.5%
Letts
1
0
1
1
0
0.0%
Lisbon
180
244
424
424
144
194.4%
Lowden
21
103
124
124
34
264.7%
Manchester
41
0
41
41
49
-16.3%
Maquoketa
14
46
60
60
8
650.0%
Marengo
215
675
890
890
992
-10.3%
tl
FY18 Circulation by Area & Agency
Agenda Item 126-4
1ST Q 2ND Q 6 MO YTD LYTD % CHG
Marion
76
37
113
113
101
11.9%
Marshalltown
7
5
12
12
15
-20.0%
Mason City
4
5
9
9
4
125.0%
Mechanicsville
26
19
45
45
39
15A%
Mediapolis
15
5
20
20
34
-41.2%
Milford
0
0
0
0
16
-100.0%
Montezuma
76
40
116
116
426
-72.8%
Monticello
1
0
1
1
4
-75.0%
Montrose
2
19
21
21
6
250.0%
Morning Sun
11
3
0
14
10
40.0%
Mount Pleasant
75
131
206
206
158
30.4%
Muscatine
694
713
1,407
1,407
925
52.1%
Nevada
2
0
2
2
0
0.0%
New London
5
0
5
5
8
-37.5%
Newton
5
0
5
5
66
-92.4%
North English
278
87
365
365
335
9.0%
Norway
5
0
5
5
0
0.0%
Oelwein
0
0
0
0
17
-100.0%
Oskaloosa
45
28
73
73
1
7200.0%
Ottumwa
3
0
3
3
0
0.0%
Pella
0
0
0
0
1
-100.0%
Pleasant Hill
0
0
0
0
13
-100.0%
Reinbeck
0
0
0
0
2
-100.0%
Richland
1
0
1
1
0
0.0%
Riverside
529
454
983
983
887
10.8%
Robins
0
6
6
6
0
0.0%
Scott Co (Eldridge)
24
0
24
24
32
-25.0%
Scranton
0
1
1
1
0
0.0%
Shellsburg
0
0
0
0
0
0.0%
Sigourney
0
0
0
0
0
0.00/0
Sioux City
0
0
0
0
0
0.0%
Sioux Rapids
4
0
4
4
0
0.0%
South English
2
1
3
3
15
-80.0%
Spirit Lake
0
0
0
0
12
-100.0%
Springville
19
13
32
32
0
0.0%
Stanwood
0
9
9
9
0
0.0%
Tipton
387
283
670
670
963
-30.4%
Traer
0
0
0
0
15
-100.0%
Urbandale
10
0
10
10
0
0.0%
Van Horne
0
0
0
0
1
-100.0%
Victor
55
32
87
87
70
24.3%
4
FY18 Circulation by Area & Agency
Agenda Item 12B-5
1ST 2NDQ 6MO YTD LYTD %CHG
Vinton
0
0
0
0
0
0.0%
Wapello
0
0
0
0
0
0.0%
Washington
892
1,028
1,920
1,920
2,373
-19.1%
Waterloo
3
7
10
10
0
0.0%
Waverly
0
0
0
0
1
-100.0%
Wellman
809
648
1,457
1,457
1,588
-8.2%
West Branch
2,195
1,884
4,079
4,079
4,552
-10.4%
West Des Moines
0
0
0
0
0
0.0%
West Liberty
1,010
1,026
2,036
2,036
2,645
-23.0%
What Cheer
17
5
22
22
0
0.0%
Williamsburg
548
369
917
917
1,610
-43.0%
Wilton
401
359
760
760
1,026
-25.9%
Winfield
6
21
27
27
4
575.0%
Winterset
2
3
5
5
1
400.0%
Winthrop
0
0
0
0
9
-100.0%
Zearing
0
0
0
0
0
0.0%
Total Recip/Open Access
42,332
35,004
77,305
77,336
86,118
-10.2%
Total Circulation
330,813
296,558
627,360
627,371
657,064
-4.5%
(including E-Downloads, not in-house)
Percent Iowa City
76.7%
77.6%
77.1%
77.1%
1
0.3%
Percent Hills
0.2%
0.2%
0.2%
0.2%
0
-31.2%
Percent Johnson County
8.5%
8.6%
8.6%
8.6%
0
8.3%
Percent Lone Tree
0.3%
0.4%
0.3%
0.3%
0
9.0%
Percent University Heights
1.5%
1.4%
1.4%
IA%
0
-9.4%
Percent Reciprocal/Open Access
12.8%
11.8%
12.3%
12.3%
0
-5.9%
100.0%
100.0%
100.0%
100.0%
1
Iowa City
253,685
230,253
483,938
483,938
505,031
-4.2%
Local Contracts
34,821
31,296
66,117
66,117
65,891
0.3%
Open Access
42,332
35,004
77,336
77,336
86,118
-10.2%
In-house cards (staff use)
1,673
1,956
3,629
3,629
4,074
-10.9%
Undefined
-25
5
-20
-20
24
-183.3%
Total Spreadsheet
332,486
298,514
631,000
631,000
661,138
5
Agenda Item 12C-1
a'&S IOWA, CITY
*WAW PUBLIC LIBRARY
FY18 Circulation by Type & Format
6 Months
Category
YTD
% Total
Last YTD
% of Total
% Change
Adult Materials
General Fiction/Fiction Express
46,668
11.0%
49,445
11.1%
-5.6%
Mystery
16,666
3.9%
16,660
3.7%
0.0%
Science Fiction
8,987
2.1%
9,177
2.1%
-2.1%
Book Club Kits (10 items per kit)
27
0.0%
17
0.0%
58.8%
Young Adult Fiction
9,989
2A%
11,818
2.6%
-15.5%
Comics
16,141
3.8%
12,580
2.8%
28.3%
Large Print
5,028
1.2%
4,386
1.0%
14.6%
Books in Other Languages
659
0.2%
742
0.2%
-11.2%
Total Fiction
104,165
24.6%
104,825
23.4%
-0.6%
Express/Nonfiction
1,471
0.3%
1,437
0.3%
2.4%
Large Print Nonfiction
484
0.1%
630
0.1%
-23.2%
000 - General/Computers
2,038
0.5%
2,056
0.5%
-0.9%
100 - Psychology/Philosophy
5,688
1.3%
5,488
1.2%
3.6%
200 - Religion
3,705
0.9%
4,011
0.9%
-7.6%
300 - Social Sciences
10,788
2.5%
10,718
2A%
0.7%
400 - Language
1,570
0.4%
1,200
0.3%
30.8%
500 - Science
3,769
0.9%
3,769
0.8%
0.0%
600 - Applied Technology
20,289
4.8%
20,155
4.5%
0.7%
700 - Art & Recreation
10,552
2.5%
15,934
3.6%
-33.8%
800 - Literature
5,037
1.2%
5,110
1.1%
-IA%
900 - History & Travel
9,573
2.3%
9,433
2.1%
1.5%
Magazines 3,082 0.7% 3,312 0.7% -6.9%
Total Miscellaneous 3,082 0.7% 3,312 0.7% -6.9%
Total Adult Print 186,191 43.9% 191,961 42.9% -3.0%
Art to Go
885
0.2%
886
0.2%
-0.1%
DVD (Movies/TV)
113,878
26.9%
126,867
28.4%
-10.2%
Express/DVD
11,288
2.7%
12,042
2.7%
-6.3%
Nonfiction DVD
9,364
2.2%
11,346
2.5%
-17.5%
Fiction on Disc
8,597
2.0%
9,609
2.1%
-10.5%
Nonfiction on CD
3,747
0.9%
4,479
1.0%
-16.3%
Compact Disc (Music)
26,281
6.2%
30,860
6.9%
-14.8%
Young Adult Video Games
3,289
0.8%
3,895
0.9%
-15.6%
Circulating Equipment
413
0.1%
300
0.1%
37.7%
Total Nonorint
177,742
41.9%
200,284
44.8%
-11.3%
Agenda Item 12C-2
FY18 Circulation by Type & Format
6 Months
Category
YTD
% Total
Last YTD
% of Total
% Change
Adult E-Audio # Downloads
22,572
5.3%
18,068
4.0%
24.9%
Adult E-Book # Downloads
29,949
7.1%
28,201
6.3%
6.2%
Adult E-Magazines
6,006
1.4%
6,687
1.5%
-10.2%
Adult E-Music # Downloads/Local Music Project
81
0.0%
55
0.0%
47.3%
Adult Streaming
1,353
0.3%
1,879
0.4%
-28.0%
Total Adult E-Downloads
59961
14.1%
54890
12.3%
9.2%
Total Adult Circulation
423,894
100.0%
447135
100.0%
-5.2%
Children's Materials
Fiction
36,204
17.6%
37,331
17.6%
-3.0%
Comics
14,621
7.1%
14,592
6.9%
0.2%
Holiday
5,075
2.5%
5,038
2.4%
0.7%
Picture: Big, Board, Easy
58,476
28.5%
60,013
28.3%
-2.6%
Readers
22,234
10.8%
22,061
10.4%
0.8%
Nonfiction & Biography
22,734
11.1%
23,070
10.9%
-1.5%
Magazines
247
0.1%
429
0.2%
-42.4%
Total Children's Print
159,591
77.8%
162,534
76.6%
-1.8%
Video/DVD
30,259
14.7%
33,738
15.9%
-10.3%
Books on Disc
2,424
1.2%
2,480
1.2%
-2.3%
Read -Along set
2,793
1.4%
2,563
1.2%
9.0%
Children's Music
2,290
1.1%
2,891
1.4%
-20.8%
Children's Video Games
1,339
0.7%
1,536
0.7%
-12.8%
Read with Me Kits
237
0.1%
140
0.1%
69.3%
Total Children's Nonprint
40,930
19.9%
45,347
21A%
-9.7%
j E-Audio # Downloads
1,934
0.9%
1,768
0.8%
9A%
j E-Book # Downloads
2,756
1.3%
2,551
1.2%
8.0%
Total Children's E-Downloads
4,690
2.9%
4,319
2.7%
8.6%
Total Children's
205,211
100.0%
212,200
100.0%
-3.3%
All Circulation by Type/Format
All Fiction
160,065
25A%
161,786
24.5%
-1.1%
All Nonfiction and Biography
101,678
16.1%
106,894
16.2%
-4.9%
Picture books & Readers
80,710
12.8%
82,074
12.4%
-1.7%
ITotal Print 345,782 54.8% 354,495 53.6% -2.5%1
2
FY18 Circulation by Type & Format
Category
YTD
% Total
Last YTD
Agenda Item 12C-3
% of Total % Change
Toys
1,588
0.3%
1,999
0.3%
-20.6%
Art
885
0.1%
886
0.1%
-0.1%
DVD (Fiction, Nonfiction, & Express)
164,789
26.1%
183,993
27.8%
-10.4%
CD (Music)
28,571
4.5%
33,751
5.1%
-15.3%
Books on CD (Fiction & Nonfiction)
14,768
2.3%
16,568
2.5%
-10.9%
Read -Along Set
2,793
0.4%
2,563
0.4%
9.0%
Video Games
4,628
0.7%
5,431
0.8%
-14.8%
Read with Me Kits
237
0.0%
140
0.0%
69.3%
Circulating Equipment
413
0.1%
300
0.0%
37.7%
Total Nonprint
218,672
34.7%
245,631
37.2%
-11.0%
Total E-Downloads
64,651
10.2%
59,209
9.0%
9.2%
Total In House/Undefined
1,895
0.3%
1,802
0.3%
5.2%
Total Adult Materials (including a items)
423,894
67.2%
447,135
67.6%
-5.2%
Total Children's(including a items
205,211
32.5%
212,200
32.1%
-3.3%
Grand Total
Adult + Children's + Undefined
631,000
100.0%
661,137
100.0%
46%
63
Agenda Item 13A-1
MasterCard Report 08-Jan-18
Vendor
Dept
Expense
Description
Amount
Adobe
10550140
444080
Software Repair & Maintenance Services
$239.88
Adobe
10550140
455110
Software
$119.88
Amazon.com
10550160
469320
Miscellaneous Supplies
$412.26
Amazon.com
10550110
469370
Paper Products/Certificate/Prizes
$50.00
Blick Art Materials
10550152
469320
Miscellaneous Supplies
$124.39
Bread Garden
10550110
469360
Food and Beverages
$1,134.75
Downtown District
10550110
469370
Paper Products/Certificate/Prizes
$154.50
Etsy
10550151
469320
Miscellaneous Supplies
$4.06
Hy-Vee
10550151
469360
Food and Beverages
$7.65
Hy-Vee
10550110
469360
Food and Beverages
$87.97
ICPL Friends Foundation
10550110
469370
Paper Products/Certificate/Prizes
$65.00
Iowa Artisans Gallery
10550110
469370
Paper Products/Certificate/Prizes
$50.00
IUG Innovative Users Group
10550110
436050
Registration
$325.00
Michaels
10550151
469320
Miscellaneous Supplies
$15.98
Mickey's
10550110
449350
Meals (non -travel)
$30.12
Neil Enterprises
10550152
469320
Miscellaneous Supplies
$102.90
Paypal
10550140
444080
Software Repair& Maintenance Services
$17.60
PLA
10550110
436050
Registration
$2,095.00
Prairie Lights bookstore
10550110
469370
Paper Products/Certificate/Prizes
$50.00
Sheraton Hotel
10550110
436030
Transportation
$14.84
Sheraton Hotel
10550110
436060
Lodging
$254.44
Tallgrass Business Resources
10550320
455080
Magnetic Media
$277.27
Tallgrass Business Resources
10550140
455080
Magnetic Media
$219.29
Tallgrass Business Resources
10550140
469320
Miscellaneous Supplies
$59.49
Tallgrass Business Resources
10550110
452010
Office Supplies
$31.46
Tallgrass Business Resources
10550110
455090
Paper
$67.98
Target
10550110
469370
Paper Products/Certificate/Prizes
$67.49
USPS
10550330
435055
Postage and Stamps
$13.18
Wal-Mart
10550151
469360
Food and Beverages
$18.90
Wal-Mart
10550152
469320
Miscellaneous Supplies
$70.74
West Music
10550152
469320 1
Miscellaneous Supplies
$78.30
Grand Total $6,260.32
Agenda Item 136-1
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