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HomeMy WebLinkAbout1975-01-28 Bd Comm minutesIowa City Human Relations Commission _ • January 20, 1975 - --Davis -Building Conference Room - Members Present: E. J. Means Mori Constantino Sally -Smith Barbara Woodard - - - Jackie Finn - Tom Scott Barry Matsumoto Richard 'Price Members Absent: Elizabeth Diecke City Staff Present: Bob Bowlin Bill Neppl Guests: Phil Jones Harvey Hoffman - - Betsy Hoffman Summary .-ofDiscussion and Formal Actions. Taken: - Introduced as new commission _members . were Barry Matsumoto, Richard Price, •-. and Tom Scott. Election of officers was held next. Mori Costantino was elected Chair- person and E. J. Means was elected vice -Chairperson. Both were unanimous. Minutes of the December 16,-1974 meeting were approved as submitted. Motion passed by unanimous vote. - Chairperson Costantino announced that newly appointed city Manager, Neal Berlin, _and the Commission will be meeting. on February. 3, 1975 at 1:30 p.m. to discuss the Human Relations Coordinator position.; The meeting will take place in the Council Conference Room. Chairperson Costantino appointed ---_--E.J.- Means, _Sally Smith, .and _Barbara Woodard to_the Selection Committee to study the Coordinator's job description and to participate in the inter- view process for the position in the same manner as before. A memo, emphasizing the following points, will be sent to the City Council and City Manager: -1. The need for a -full-time coordinator plus the need for a designated _ clerical worker for this staff position, 2. A three-member Selection Committee (Means, Smith, and Woodard) will need to participate in the interview process, -3. No changes in the reporting system or the Coordinator's responsibility- • should occur. until Che Ci. Cy Mnn„gnr +nci t:ha ii,mm:-efnp have 4i9gusse%i guidelines for this. -a- • brief report on the in -Service Investigative Chairperson Costantino gave a held in Des Moines on January 16 and 17* it -Development Process Workshop from the State Civil Rights Commission was 'announced that representatives 10, 1975 to hold a workshop for.the will come to Iowa City on February The workshop will run from 1:00 p.m. Commission on conciliation procedures. Building Conference Room. to 9:OG p.m. in the Davis the Education and Affirmative Atorthiscommittees it was decided to merge committee Commission into one. Appointed- of the Human Relations ointed-to the Woodard, and Means.- App were Scott; Smith, Finn, Price, Review and Interagency Coordination Complaint Procedure, Ordinance Costantino, and Diecke. Committee were Matsumoto, Betsy and Harvey Hoffman, expressed their concerns to the Two citizens, Commission on discrimination in.Iowa -City. - -. -- ---- - ;: Discussion centered A brief discussion followed on the conciliation process. discussion will occur Coordinator's role in this process. More on the on this matter. seconded that the Commission adjll ourninto Executive It was moved by Means and all under conciliation. n session to discuss cases into Executive Session. n adjourned -to members voted yes. The Commission Regarding the Hoc discussed its ran Spring, 1974, wit dropped. • 61 61 61 i ing and Community Development Act funds, Commission ings'(below) and re -endorsed -the. priority list of theexception of the bandshell,'#61-13, which was I Public Tree Planting Project 2 Neighborhood Park Improvements 3 South Side Park Acquisition y MINUTES �r^ PARK AND RECREATION CCi4IISSION ODIMlUNITY DEVELOPMENT CONFERENCE ROOM • JANUARY 22, 1975 MEMBERS PRESENT: Thomas Cilek' _ June Davis " Sarah Fox ` - - Robert Kelley Mary`Mascher Robin Powell James Sangster Flo Stockman FEMBERS ABSENT: Virginia Hebert • STAFF PRESENT: Rally Adams H. Eugene Chubb Robert Lee Dennis Showalter • GUESTS: Joan Buxton Carol Cooper Joe Herring _ James Lindberg Ocie Trimble - - Jane Wiechman • SUDMIARY OF DISCUSSION AND FORMAL ACTION TARN: The Park and Recreation Commission met in Special Session at 7:30 p.m. on Wednesday, January 22, 1975, with Chairperson Fox presiding. - * It was moved by Davis and seconded by Sangster that the minutes of the January 8, 1975, meeting be approved as written. Unanimous. Chairperson Fox announced that StaffandCommission are scheduledto present the FY 76 Budget to Council for review on Thursday, January 30, at 1 p.m. Regarding the Hoc discussed its ran Spring, 1974, wit dropped. • 61 61 61 i ing and Community Development Act funds, Commission ings'(below) and re -endorsed -the. priority list of theexception of the bandshell,'#61-13, which was I Public Tree Planting Project 2 Neighborhood Park Improvements 3 South Side Park Acquisition Page 2 Park and Recreation Commission January 22, 1975 • Park Improvements 61-4 City ansion 61-5 RecreationCenter Exp 61-6 East Side park Acquisition 61-7 Willow :Creek Park Development 61-8 Mercer Park Diamond Improvements 61-9_-_ Hickory Hill Nature project 6140 Sturgis Ferry Park Develop ment 61-11 Mercer Park Service Building t 61-12 Mesquakie Park Acquisition f, Develop" 61-14 Ice Rink Project 61-15 West Side Swimming Pool Project 61-16 West Side Tennis Court Project 61-17 Camp Cardinal Acquisition The Englert tract was discussed and again not included in the ranking. • Council has not asked for a Commission eac but1Commission agreedon -to the to meet recommended Park and Recreation package, for that purpose if asked. resented a douament suggesting Cooperation to Schootween 11District Joan Buxton pamlssion ro rams, Park and Recreation C rega d oarecreationaltfacil e!ies p 8 (and other agencies)of additional facilities (attached). • in particular the building Staff for the meeting and Pool estimates had been quickly gathered t res for a pool Bob Lee. Based on construction figures $800,000 as were presented by a walkway, in Ames, Iowa, Conn to a school by the app ' PO (approximately of Operating costs were roximate estimate for constructing a 75 x 75 p CPP two times the size of the Recreation Center pooled )- them at estimated at approximateetitive0005Lwi11 ee comment eettime nowlusedaby when school pool are built, the comp and after school hours • pool. These early morning pool not the :Recreation Center p Public use of the Recreation Center p will then allow for added p now available, thus the recreational use of additional indoor pools during the school year becomes difficult to determine. meeting, the Iowa City School Board will discuss the At its Tuesday of splitting the cost Of two Pools Steering Committee's Proposal with Dane's unofficial between the City and the School District along, offer of operating costs - Committee's Commission stayed firm on ranking the Pool, or one half Of Powell then asked how Commission stood on ��ool, tee'sgrecommendation proposal.that-the Steering 500,000 two pools, at #15 which m� spent on #61-12 plus approximately $ of $1,440,225 would first be sP Commission endorsed the Ice Rink as or less on an Ice Rink, #61-14. having priority .over pools. L • ulations applying to use of Housing ro ect such as mentioned above. Questions were raised about the reg i Development Staff and Camminity Development o fundsthis °fro pthe CoMMun tY- Commission urged a ruling as soon as possible. • • Page 3 Park and Recreation Commission .January. 22, 1975 - Jim Lindberg and Ocie Trimble then voiced their concern about maintenance of the ice at the City's existing rinks. It was pointed out that im- mediate removal of snow from the ice would improve the condition of the ice for skating. Lindberg suggested -two -rules of thumb for maintaining the ice: 1. Maintain the ice according to the weather timetable. 2. Maintain the ice with small hand equipment rather than large power equipment. - Commission felt these suggestions seemed terribly costly and therefore were a further argument for an artificial rink. Chubb was then asked to draw up rough costs for using these suggestions`. Commission urged that an ice rink be included in the Community Development Act Park and Recreation for investigation by package the Planning'Staff because of the past and rising support for winter recreational facilities expressed by the community. Rough building and operating costs for an enclosed rink were estimated at approximately $550,000 plus $40,000 peryearfor operating costs. Commission felt that the possibility of a simple post and roof structure with open sides would be perfectly adequate and less expensive with the • emphasis being on skating, not on spectators'. Kelley raised the question if fees would be -charged to. -support it. Commission felt this brought - up the problems of the overall Fees and Charges situation. Commission then discussed the need for high quality landscape and site planning which was not requested of the Steering Committee. If a large development package is okayed by Council, Commission urges ad- dition of funding for park site planning by a salaried landscape archi- • tecta Commission feel this needs special attention! TheShowersproperty was then briefly discussed. rCommission endorsed the concept of having matters concerning the Riverfront being funded in a separate category,-with.the Riverfront Commission responsible to Council for budget review in that area. It was reported by; Chairperson Fox that Pat White had written a letter as Chairperson of the Johnson County Regional Planning Commission to Mayor Czarnecki'endorsing the ASERP Program. Commission then discussed the FY 76 Budget Proposal. ;Questions were asked about the proposed Leisure -Use Study. ;Gene Chubb explained the purpose of such a study and urged that it be kept separate from other studies. The Study is still endorsed by Commission. Commission discussed Project GREEN's proposal to Council of, providing a $5,000 match to City finds to hire a horticulturist to maintain Project • GREFsI's plantings. "Gene Chubb, Billie 11auber and Dennis Showalter had - worked out approximate costs for taking over maintenance of all Project Page 4 Park and Recreation Commission January 22, 1975 - - GREEN's plantings (except the mini -parks) as follows: Horticulturist - $13,000 ($100000 + benefits) 2 part-time laborers 3,600 Supplies _ 5,000 Chubb was requested to make a formal list, as Commission wants Council FY76Budget to understand that these costs would be in addition to the GREEN its proposal to Council. Commission as written before Project made hopes that this will not be put into competition with existing Park and Recreation projects. Regarding the budget for tree plantings, Chubb had not_put back in the which budget the $30,000 which had been cut from the last budget and had be re -instated in the FY 76 Budget (see Minutes, • Commission asked November 13, 1974). Commission urged its full re -inclusion noting the desparate need for site planning first. Commission also noted that City Pool lights had not been re -included in the budget as asked (Minutes, November 13, 1974). - There being no further business, the meeting was adjourned at 10:45 p.m. • Respectfully submitted, Ellen R. Flowers Secretary • TOTHEI0iJ,1 CITY PAid(S A:13 n:;C*�WID5 C011'4IS:;IUN: Chapter 3.34 of the Code refers, to the creation of the Parks and recreation Commission, as amended by ordinance no. 72-2b55, •lated lU-31-72. _ Section 3.34.1 establishes the Commission, and under paragraph D (OUTIES) the duties of the Commission are defined. On page 109a, under paragraph J it - quotes: "Special attention shall be given to the development of longi range planning and prooramminr!.... The `Commission shall be responsible for'integratins their pro^ram-with other governmentalagencies,'includinr, but notlimitedto the Iowa City Community School Distri.ct....... On paragraph B (ME.MBERSHIP) it states....."the Iowa City School Hoard and the Iowa City Council of Parent Teachers shall each designate one of its members subject to approval of the City Council, ,who shall serve as members,of the Commission with full privileges of membership". • The membership of nine (9) people on, the Commission,'includin4 members from the Board of Education and Iowa City Council of Parent Teachers illustrates the 7 City Council's interest in this-INTEGRiTION OF P10:;M4S WITA OTdc3: ;O7 K:csnNTdi AGENCIES, including the Iowa City Community School District, -from the represont- ative standpoint in this integration. SU,;:; STIONs That since the ordinance creating the Parks and Recreation Commission DECLARFS 'PRIORITY in the planning aspects with integration of Park and Recreation •_ plans with the Iowa City Community School District (and -other agencies) you should', give TOP PRIORITY to any expenditures ofmatchingCity funds with School -District- - - (and other; agencies) funds in cooperative ventures with the School District (and - other 'agencies)-in_the.way-of,recreational facilities and pro.rams for the City and physical _education -programs for= the -School-District .(and proPrams_for_other agencies).: Projects to be adopted can"only be determined by working; with the School District Board Member and Iowa City Council of Parent T9acher Member In laison with their avencies, the City Council and hoard of claucation. • At this point I suggest and recommend adoption of this concept as a -TCP P.RID.tIiY. Joan M. Buxton _1-22-75, PARK AND RECREATION CObMISSION In the past year we have become involved with many specifics related to procedures; budgeting, land use and Planning ;and Programming. These will be lengthy but useful to describe, since;a new City Manager will soon arrive and there -will be new Council members to bring next fall. up to date RE -ORGANIZATION OF'COWISSION BUSINESS new mmenbe park was updated and orientation tours were arranged for 2. We more actively encouraged and sought out interested citizens' reactions to our business, 3. We have a periodic review of a list of all complaints received by the department (started in December). 4. Our new Bylaws and Council's new Rules have made it possible for minutes of our Wednesday -night _meetings .to automatically come before Council the following Tuesday night for action -whether it be final action or referral to Staff. The Chairperson receives Friday's ten- tative agenda for Council by mail in time to send.a representative to - the meeting for our business. This has worked well. • S. Other problems remain; which have caused me, as Chairperson, to spend more time on my duties than would seem necessary, - a. On April 10, we discussed the need for a time limit to be placed on return of materials referred to Staff by Council (i.e. motorcycle/landfill-use:time_lag:), • b. -Another confusion stems from no set route being established for: our recommendations referred to Staff by Council (Fox letters, August 14 and September 9)._ We still urge Council. to save time and effort by setting the general`Policy of having Staff come through us first (i.e. Staff ASERP Report being studied _by,us and presented withour work-up, instead of -having it go directly to Council -from -Chubb --and Wells -as -had -been -planned), c. A final source of confusion has been our Director's inter- pretation of the Code charge -to: "furnish such assistance and information as the Commission shall require" as not being an authorization to ROUTINELY provide Commission and Chairperson with ALL materials relating to our area. BUDGET PROCEDURES We have struggled to intelligently "recommend and review... budgets realting to parks, playgrounds, recreational • centers and cultural functions" (Code), 1. FY 1974 a. April -10 -We "reiterated skepticism in getting the 1974 proposed projects completed " in 1974, i.e, tennis 'courts...(to be finished in 1975). ,-. b. April 10 -We urged reactivation of the .free City Park spray wading pool which required new sewer piping... (not done). 2. C.I�976-80 Without any directionsfromCouncil on haw to, proceed, work on updat' our "Five Year Park and Recreation Planing on February 27, an8 March 6 and March 20 resulted in this `ranking; •I. Public Tree Planting 2. Neighborhood (small) Parks 3. Southside ParkAcquisition 4. City Park Improvements 5. Recreation Center Expansion 6. Eastside Park Acquisition: 7. Willow Creek Park Development 8.- Mercer Park'Diamonds'$ Ballfield Project • 9._ Hickory Hill Nature Project ' 10. Sturgis, Ferry Park Development; 11. Mercer Park Service Building Project 12. Mesquakie Acquisition $ Development 13._ Band Shell Project 14. Ice Rink 15. West Side Swimming Pool Project - 16. West Side Tennis Courts Project • : 17. Camp Cardinal (Public Availability) This was done on April 24 in coordination with Ray Wells and Joe Pugh who described the new C.LP. program as a " funding to a.program based on function." It�gethug t �tSeCouncil would decide "a priority of programs, prior to the allocation of funding. - Proceeding this way, with no "price tags", was especially difficult for the "older" members who dated -back -to'the-procedure' of ranking "a 5 Year Capital Budget tied to the availability each year of capital funds in the amount of approximately $200,000. This was arrived at in consultation with the City Finance Officer." (Lindberg, Chairman Report, 1972) In the final C.I.P. process, Council did not provide the City Manager with its own ranking Some la er ojects of all our projects as had been anticipated: larger protects were_ranked,_and NEIGMRHDOD PARK IMPROVEMENTS became an $809000/yearly general park devel • _ opment category to be . September ll, by reducing Mercer Commission. Hi Sep Hill monies, we partially ranked each year by Hickory diamond expansion and postponing 1975 finalized a breakdown of funded projects ;l-8, and in January, , FY 76's $80,000 for Council approval. 3. January July 1975 Operating Budget supported with inclusion of provisions for to city -High. On Staff recommenextensi were supp pool Lights had not hockey and an extension of the Sunday gym program - November d a when $30,000 Trees and $10,000 City been budgeted for, urged their re-incluision in the -next budget. of Parks and Recreation's serreentage oincreaof the se was also Slippage- de artments' p =son to other City P deplored. (12/11) • 4. FY 76 Operating Budget and at the for experimental programs. A return to t1e las3welllevel as budgetingservice fo the playgrounds meal pr on City Park, pools was urged, - goals: and ex on budget was to reflectdevelopment rand on maintaining on small neighborhood P la s. (12/11) panding horticultural disp Y ent Act were FAUS for Bikeways and the Hosing and Cafunding Developm considered as other possible sources of funding• decision must be set on whether and how to accept and/or 5 A policy from private donors. solicit funds or volunteer help LAND USE AND PLANNING 1 RalstonCre ek limning led s to think • ent, so on January 9 we -urged inclusion - The C.I.P. '.73.$30,000 and '74 $60,000 for P The active role We , hiring a _consultant was itt ive the Study- g was routed by of the "greenbelt alternatives" in estion of sought in consultant selectionean T 2 The whole change HickorY Council through the City Mang dates th such; a way to Chang locating retention pools or drtentiaT problem from'Roegiers' 1973 hillywoodland is unique and It Hill Park carries over as apo Report. This resource of natural, - not be underestimated. 2,_ River we supported it strongly sed, When a $50,River-parks' 000 Study of this was proposed, enough to okay sing already budgeted development money for it. (2/13) • 3, Zonin Matters needin action: &Onings which ended a msrati.t wia ruled riot feasible lie a seuof a. When we recotttmpro properties, affect-riverfronf p P • the lack of a sufficiently comprehensive plan to back such a request (Streb case, 2/13) b. An official ComprehensivePlanis equally necessary for backing up the rationale for keeping"as much green space as possible" in Chauncey Swan Plaza.- (12/11) c. Concern.for protecting'Riverfront parkland from nuisance uses on the Gordon Russell property led us to request Zoning Code changes to "provide suitable buffering of parks and recreation areas from adjacent uses." (10/9, and sent in letter to Donald Madsen, 10/11) d. On October 25, we urged "prompt adoption of.a Mandatory Park Dedication Ordinance." Hayek's letter, November 6, that this must' wait for completion of the Comprehensive Plan alerts us to the • problem that neighborhood parkland may be needed in new sub -divi- sions coarsing into the City before this Ordinance can be passed. These parks should be earmarked by Planning Staff and purchased . as much ahead as possible. We would urge increased use of the Planning and Zoning':Comnission`inthese planning efforts, as per State Code. (When Fox -and Lindberg took Hollywood Manor.'s park request to their February 28 meeting, they agreed to the need for a park, but could not rank it in City priorities) • 4. Acquisitions Past planning dating back to the'Burke Report was updated by the Com- munity Development -Staff in two.Acquisition_Recommendation Studies; - purchase -of a Hollywood Manor•••Area•Neighborhood-Park-was urged by us on February 27 and a`neighborhood park for the."Northeast Area", as described by the Planning Staff, was recommended,May.8. In each • case, we based our final specific' recommendations on:: all past City planning stressing the need for more neighborhood parks, on the 1974 Planning Studies, on Park Staff input, and on neighborhood feeling expressed in petitions and at many; meetings. Each park is crucial and pending, despite inclusion.in-the 1976-80 C.I.P.— Including me, as Chairperson, in Executive -Session discussions of negotiations has been helpful: But this -area of what input the'Crncnission can have in a final acquisition decision (i.e. requested' February 27 for . Hollywood Manor) remains a question. S. Use of West Landfill On March 6 we recommended that areas not being actively used for landfill operations be made available for recreation uses such as cross-country skiing and including "recreational vehicles" which the Iowa City Competition Riders offered to help set up. $10,000 for 1974 appears in the 1973-77 C.I.P., but we never heard back last year after the matter was referred to the City -Manager by Council • ` on March 12.: In the following budget squeeze, we cut back from the 1 • budgeted $60,000 for "74 -76 -to just the .,funding for motorized vehicle use" in 1974. --(4/24) . Recently, a request for space has cane from the Aerohawks. 6. Bikeways This was a year of repeatedly urging that Bikeways be moved out of the Parks and Recreation column into a Public Works line with an expanded budget; finally okayed as 844-11-$40,000 in the 1976-80 C.I.P. - on November 13, Marianne Milkman, Joe Mather and Jim Lindberg were appointed to a Bikeways Advisory Sub -Committee to help coordinate bike planning with the University and County, and to pursue FAUS funding with Staff. PROGRAM DEVELOPMENT AND EVALUATION • 1. ' Programming for the Handicapped Several vehement letters in our Winter Survey led to a Sub -Committee of Hebert and Marx to study further action..,(2/13). Emphasis on getting the handicapped into the mainstream of life and, the possibility of hiring a Therapeutic Recreation Specialist led us to requesting $500 for Staff to work up_programming in the area. This was withdrawn a University Recreation Education Department/Recreation • - when combined Center program with grantfundswas accepted for "Special Populations" of those who are: Mentally retarded, physically handicapped, mentally ill, aged, alcoholic/addict, economically disadvantaged, adult and youth offenders, blind and/or.deaf.z This. is a fire. year program with the-City:picking up. ;an increasing share of, the costs up to $361.00 in the fifth -year; plus providing -the facilities. Because grants are before never secure, the possibli.ty.of increased funding may occur then. This is an area that needs firm commitment. • Z. Zoo -Naturalist Programming This area declined miserably with no staff person from February until July, and no Park Superintendent -over -the summer. Our -.interest in this is high with the goals of expanding it in the Afternoon School Programs and into a nature center either in Hickory, Hill or possibly the using the current maintenance building.This whole matter and Brauer Study needs thorough exploration with implementation of the Staff and Council. 3. Afternoon Elementary School Recreation Program Salvaging this program has been a difficult and time-consuming effort for the Commission.- A Steering Committee was set up when the program seemed jeopardized by Staff attitudes, as expressed in a negative report of August, 1974, and they worked with School and City Staff to outline how the,program.could work. ;The final recommendations of • - expansion to all elementary schools who wish -it, with a $5 fee, for accepted -and -forwarded to on -site -material -and leader -costs -were Council Success will still depend on cooperation among all those involved. 4. Ice Skating On September 25, we discussed the problems of ice up -keep and need formoreskating space. "Provisions for hockey" so:far as possible were urged in our FY 75 budget remarks. On December 11, we "expressed, concern about the loss of square footage ,for skating rinks" with Melrose "Lake, Happy Hollow and Longfellow School not used as had been done in the past.; Budget restrictionshave made an,Ice Rink not seem - feasible, but this is a carry-over problem area from as far back as the Recommendations of 1966. There is little recreation available during the Iowa City winters, and as- per -our :ranked !-list, we recom- mend building an ice skating facility AHEAD of any more pools. S. - Band Shell • Discussions have moved from consideration of a music back -drop to be more of a multi -use programming facility; possibly one that could moved around. 6. Recreation' Center Addition This project has changed from an early emphasis -on handball courts to one of providing multi-purpose rooms and access to all in the • building. ' There is a possible overlap caning of the Center's services provided for SENIOR CITIZENS with those of a Close Mansion type set-up, i.e. supervised crafts -and games. The use that the existing Rec building < cannot currently provide is a "clubhouse!', -drop-in type.' But if new including construction•.for:a Senior -Citizens Activity -Center -is pursued, such facilities in the Rec Center addition might provide a "sensible" - combination of services. 7. 'Program Evaluation our support for requesting an outside "Status Study -Iowa City Park and Recreation Programs and Facilities", (Chubb, proposal draft) picked up momentum when the frustration of certain groups in dealing with Staff led to their coming to and through the Commission with .the Program details and requests, i:e. May 8, Women's Volleyball Group and October 9, children's "shortie",swimming class. On May 8, a sub-caM*ttee of Davis and Roegiers with Fox was to try and develop a program priority rating system, but on August 14i Ray Wells advised us that he felt an outside studyof this area was essential. We for- warded this request to Council on September 11 along with Jim Lindberg's letter of 1973 describing' the same need which has only gotten more urgent since then, and was certainly not solved by the Newspaper Questionnaires which we tried. • - What level of service in recreation programming does the Cd=unity want? -_How can one justify subsidies to certain activities and fees MINUTES OF -A REGULAR MEETING • -_IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES DECEMBER 19, 1974 IOWA CITY PUBLIC LIBRARY AUDITORIUM Members Present: Buchan, Bywater, Farber, Kirk- man, -Newsome; Richerson, Trumpp Members Absent: Canter, Downer Staff Presents Eggers, Spaziani, Westgate Others Present: Marlene Perrin, Keith Gormazano -Business: The meeting was called to order - by President Buchan at 4:07 P.M. The minutes of .the November meet- ing were approved. Newsome/Farber._ The Financial report for Dec.was received & filed. Newsome/Bywater. Director's Report: See attached. President's Report: President Buchan contacted Mayor Czarnecki and arranged a tour of the Library by.the City Council on Sunday, January 12, 1975 at • 1:30 P.M. -She-.also reported on a letter written to the Johnson County Board of Supervisors to thank them for their support and increased funding for the Library. Committee Reports: The Chairman of the Search Comm., Mrs. L. Newsome reported on the meeting of the Search Committee, - Monday, December 16, 1974. The - Committee of Arthur Canter, Dave Kirkman and the Chairman were joined by Staff members', Julie Kline ----and Joan Tucker, who did preliminary screening of the applicants. Approximately 22 applications have been received. At the regular February Board meeting the Committee hopes -to.present the screened applications. Old Business: Mrs. Eggers was directed to invite . Mr. Rohlf,-building consultant, to meet with the Board the 3rd or 4th week of February or in March. Communications: None -z- New Business: Mrs. Eggers presented some • background for the new budget & a meeting of the Board to discuss the budget was set for --Tuesday January 7th at 7:30 P.M. Public Discussion: None At 5:45 P.M. it was moved by Bywater and seconded by Farber - to adjourn to executive session to discuss personnel pay policy. Motion carried. It was moved by Richerson and seconded by Bywater to resume the regular meeting. Motion carried. (5:54 P.M.) - It was moved by Kirkman and seconded by Richerson to adopt the Pay Plan as of 'January 1,-1975. Motion carried. It'was -moved by Newsome and seconded by Trumpp to continue the past practice of six hours pay for 4 hours work for those work- ing on sundays when the library -.re -opens. Motion carried. This er- is to be in effect until the new wage contract is ratified, -per- mittingor nulifying this practice. mitting-or Meeting adjourned at 6:00 P.M. Respectfully submitted, David J. K rkman, Secretary • I _ • • December 19, 1974 - DIRECTOR'S REPORT • Final 1973 revenue from our eXCep the - All equipment ordered been received t stalled Sharing rant 1000) which is Revenue sharing.4catalog unit ($lant. The new card as the Sjorstroo5pplus'$20;000; in production is is $443. unencumbered. airs to the building and the earmarked for repairs building consultant share of the Myron annual _ and it is the - Gifts Bequests - Ve received our 890.18 We have Trust received. J, Walker share we have ever files est annual for library larges information about r, 1 amrgathering.in permanent record Recommend so_that there ifts to;the-library' and his g bequest more recognition. Walker give this beq t. that we g the City's FinanOe Dep that currently Funds. At a simple it has come to my attention $equest h these monies with our Gifts and 1974 Althoug meat.there is doing nothing 5.00 during and equip consider we lost $14 for library materials that You 5% interest to be spent ulaxe, --Recommend invested. were meant does accum keep this account are periods when it Dept. to • the Finance gifts and memorials instructing about 9 community organiza- completed_our.new brochures We have and they have been to distribute. to the library for Board ,m tions and are available just about and'fumi.gation-lbeen cleaner. & Equipmentcleaning never BuildingPost-fire The building has eturn room are completed. to the Book City Fire Marshal, Bids on repair being taken. Darel Forman, installing system. in the book return suggested the Board consider m alarm at the Fire station. smoke detection Y unencumbered which would trig9eY remaining 400.00 end using the r estimated $300- . Recommend r:this revenue - expenditure. concerning ,s recommend atthesthird floor to the Board about the City exit to Memos the additional ,s Office. the roof and the City Manager repairs to repair. should be forthcoming ,s Dept, is beyondjoint use The Microfilm reader o in the children's the public and j a new reader depts. Recommend purchase of both circulation of the Reader/Printer by • -2 - Library Services Letters of appreciation for various • library services were received this month from Iowa Academy for Continuing Education; Robert Sierk of'First Nat'l Bank; Vocation Rehabilitation Center, Oakdale; Jeffrey R. Portman, Rabbi;Agudas Achem Congregation; FloBeth Ehninger, for Friends of Education Broadcasting. Plans are complete for the income tax -counseling service at the library 'during February, March and April. This will be a joint project of ISPIRG, IRS and the library.' American Assoc. of Retired Persons will be furnishing some, of their volunteer tax`counselers. IRS will -train -volunteers at the library on January 28th and service will begin February 1st. We are requesting the Johnson Co. Bicentennial Committee to approve our two Bi -Centennial Projects prior to their submission to the State Bi -Centennial Commission We hopeful of getting matching funds for the early newspaper microfilming and the Fred 'Kent photograph projects. -- Nancy & Frank Seiberling have given the library an original painting by Mildred Pelzer Lynch, former.Iowa City resident and director of the Iowa City WPA Arts project It has been hung in the Director's office - Julie zeithhamel, new director of the United Way, Information & Referral Service will be doing in-service training with the Library's Reference Staff. The library will have a 15 minute radio show every, other week on KRNA. We will also participate in their new "Commentary" series.