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2018-02-15 Info Packet
r -_i+ City Council Information Packet CITYF IOWA CITY ts February 15, 2018 www.icgov.org IP1 Council Tentative Meeting Schedule February 20 Conference Board Meeting IP2 Agenda and Meeting Packet February 20 Work Session IP3 Work Session Agenda IP4 Information from City Manager: Strategic Planning Process IP5 Pending Work Session Topics Miscellaneous IP6 Information from City Manager Office: Municipal Leadership Academy IP7 Memo from Public Works Director and City Engineer: Federal Aid Swap IP8 Memo from Animal Services Supervisor Urban Wildlife — Deer IP9 Memo from City Clerk: KXIC Radio Show Schedule IP10 Memo from Assistant Transportation Planner: Langenberg Avenue Traffic Control IP11 Copy of news release: City Council Listening Post— February 22 IP12 Invitation: Winter Mixer at Big Grove - Tuesday 2/27 IP13 Invitation: Open House - Annual Employee Service Awards and Potluck Celebration, February 16 IP14 Invitation: Cedar Rapids Mental Health First Aid Class March 5 & 7 IP15 Civil Service Entrance Examination: Maintenance Worker I - Streets IP16 Civil Service Entrance Examination: Electrician —Traffic Engineering February 20, 2018 Information Packet (continued) 2 Draft Minutes IP17 Airport Commission: January 18 IP18 Airport Commission: January 24 IP19 Board of Adjustment: January 10 City Council Tentative Meeting Schedule :anr � Subject to change CITYO February 15,2018 CITY OF IOWA CITY Date Time Meeting Location Tuesday, February 20, 2018 5:00 PM Iowa City Conference Board Mtg. Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Tuesday, March 6,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 20, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,April 3, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday,April 16,2018 4:00 PM Reception ICCSD 4:30 PM Joint Meeting TBD Tuesday,April 17,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,May 1,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 15, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday,June 4,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Special Formal Tuesday,June 19, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,July 3,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,July 17,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,August 7,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,August 21,2018 5:00 PM Work Session Emma J.Harvat Hall 7:00 PM Formal Meeting OFFICE OF THE , IP2 IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING BRAD COMER ASSESSOR MARTIN BURKLE CHIEF DEPUTY MARY PAUSTIAN DEPUTY February 14, 2018 Dear Conference Board Member: The meeting of the Iowa City Conference Board for the public hearing on the Iowa City Assessor's FY 2019 budget is scheduled for Tuesday, February 20, 2018 at 5:00 P.M. at the Iowa City City Hall. Enclosed for your review before the meeting are: 1. The Agenda. 2. A copy of the January 16, 2018 minutes. 3. A copy of the FY19 Itemized Budget. Please contact me if you have questions about individual items or wish to see any of the supporting documents for this budget. Sincerely, Brad Comer Iowa City Assessor bcomer@co.johnson.ia.us (319) 356-6066 913 SOUTH DUBUQUE STREET• IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 JOHNSON COUNTY IOWA CITY IOWA CITY BOARD OF SUPERVISORS CITY COUNCIL COMMUNITY SCHOOL BOARD The Iowa City Conference Board Agenda Tuesday, February 20, 2018 5:00 P.M A. Call meeting to order by the Chairperson (Mayor). B. Roll call by taxing body. C. Motion to approve minutes of January 16, 2018 Conference Board meeting. Action: D. FY19 Budget Comment —The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's proposed budget for FY 2019. 1. Public Hearing on proposed FY19 Budget. 2. Discuss proposed budget (Possible closed session, pursuant to Iowa Code Section 21.5(1)(i), to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered. A motion must be made to adjourn to executive session.) 3. Motion to adopt FY19 budget. Action: E. Other business. F. Adjournment. Action: The Conference Board votes as three voting units,with a majority of the members present for each unit determining the unit's vote.At least two members of a voting unit must be present in order to vote.A quorum is reached when at least two members from two units are present. IOWA CITY CONFERENCE BOARD MINUTES January 16, 2018 Iowa City Conference Board: January 16, 2018, at 5:00 P.M. in the Council Chambers at the Iowa City City Hall, Mayor Jim Throgmorton presiding. Iowa City Council Members Present: Botchway, Cole, Mims, Salih, Taylor,Thomas and Throgmorton. Johnson County Supervisors Present: Carberry,Friese, Green-Douglass and Sullivan. Iowa City School Board Members Present: Hemingway and Malone (by phone). Others Present: Comer, Paustian, Fruin,Monroe, Dukes, Dulek, and Fruehling. Digital Recording: January 16, 2018. Chair Jim Throgmorton called the meeting to order and Clerk Brad Corner called roll and stated that a quorum was present. The County(Sullivan) moved to accept the minutes of the last Conference Board meeting, February 21, 2017, the City (Taylor) seconded and the motion carried unanimously 3/0. Iowa City Assessor Brad Corner presented his FY '19 Assessment Expense Fund budget. The increases are$10,485 for a 2.25 percent cost-of-living increase in salaries, $9,676 for merit/step increases, $1,249 for an increase in RCA, $1,458 for an increase in IPERS, $8,985 for an increase in health insurance, $6,100 for an increase in postage, $2,500 for an increase in printing, $100 for an increase in life insurance and$3,000 to the auto replacement reserve fund. The increases are offset by a$3,837 decrease of base pay in a vacant appraiser position. The increases in postage and printing are an alternate year expense as assessments are mailed to all property owners in the odd- numbered years. Corner stated that although the amount budgeted for the office will increase, the amount to be raised by taxation will actually be lower than the previous year due to unspent funds carried over. Also, the proposed assessment expense levy of .23187 will be the lowest rate for Iowa City since fiscal year 2007. Corner mentioned that the Assessor Evaluation Committee consisting of Phil Hemingway, Mike Carberry and Kingsley Botchway met on January 8, 2018 to discuss the budget and review a self-evaluation completed by the assessor. Botchway and Carberry commented that their questions were answered and that the meeting went well. The County(Carberry) moved to approve the budget for publication. The motion was seconded by the City(Botchway) and passed unanimously 3/0. The City(Mims) moved to set the public hearing for February 20, 2018 at 5:00 P.M. at the Iowa City City Hall, the County (Green-Douglass) seconded and the motion carried unanimously 3/0. It was moved by Friese of the County and seconded by Botchway of the City to appoint Karin Franklin to a six-year term on the Iowa City Examining Board ending December 31, 2023. The motion carried unanimously. The County(Sullivan) moved to appoint Ernie Gater to a six-year term on the Iowa City Assessor's Board of Review ending December 31, 2023. The City (Thomas) seconded and the motion carried unanimously. In other business, Phil Hemingway stated that the Iowa City School Board will be discussing the possibility of adding vocational agriculture and FFA (Future Farmers of America) at their next meeting January 23, 2018 at 6:00 pm. He asks for those interested in this type of curriculum to please consider attending the meeting. There being no other business, it was moved by the School (Hemingway) and seconded by the County(Green-Douglass) to adjourn at 5:10 P.M. Motion carried unanimously, 3/0. Brad Corner Clerk, Iowa City Conference Board IOWA CITY ASSESSOR'S OFFICE ITEMIZED BUDGET-ASSESSMENT EXPENSE.FUND EMPLOYEE EXPENDITURES FY2018 FY2019 INCREASE COLA MERIT STEP SALARIES Current Proposed CITY ASSESSOR 108,680 112,755 3.75% 2.25% 1.50% CHIEF DEPUTY ASSESSOR 94,077 97,953 4.12% 2.25% 1.87% DEPUTY ASSESSOR 87,309 90,910 4.12% 2.25% 1.87% REAL ESTATE/GIS SPECIALIST 63,964 66,603 4.12% 2.25% 1.87% APPRAISER(NEW CONSTRUCTION) 57,009 60,358 5.87% 2.25% 1.87% 1.75% OFFICE MANAGER 58,238 60,859 4.50% 2.25% 2.25% APPRAISER(REAPPRAISAL) 58,837 55,000 -6.52% N/A N/A STEP INCREASE(APPRAISER-NEW CONSTRUCTION) (750) (1,000) MERIT INCREASES(have been added to salaries above) (9,996) (8,676) SUBTOTAL $528,114 $544,438 3.09% Proposed salarles Include merit increases,cost of living adjustments and a step increase. EMPLOYEE BENEFITS EMPLOYER SHARE:FICA 43,227 44,476 2.89% EMPLOYER SHARE:(PERS 50,447 51,905 2.89% HEALTH INSURANCE 149,645 158,630 6.00% SUBTOTAL 243,319 25y 4.81% TOTAL EMPLOYEE COST $771,433 $799,449 3.63% OTHER EXPENDITURES LEAVE CONTINGENCY $20,000 $20,000 0.00% BOARDS BOARD OF REVIEW 16,800 16,800 0.00% BOARD OF REVIEW EXPENSES 200 200 0.00% CONFERENCE BOARD 0 0 EXAMINING BOARD 30 30 0.00% SUBTOTAL $17,030 $17,030 0.00% OFFICE EXPENSE$ MILEAGE&AUTO 4,500 4,500 0.00% OFFICE SUPPLIES 3,500 3,500 0.00% POSTAGE 2,000 8,100 305.00% TELEPHONE 1,300 1,300 0.00% PUBLICATIONS&SUBSCRIPTIONS 700 700 0.00% PRINTING 1,500 4,000 166.67% INSURANCE 4,600 4,700 2.17% EQUIPMENT PURCHASE 3,400 3,400 0.00% EQUIPMENT MAINTENANCE 200 200 0.00% UNEMPLOYMENT 2,000 2,000 0.00% DATA PROCESSING SERVICES 18,000 18,000 0.00% SOFTWARE MAINTENANCE 18,000 18,000 0.00% BONDS&WORKER'S COMPENSATION 1,700 1,700 0.00% COMPUTER REPLACEMENT 2,500 2,500 0.00% SUBTOTAL $63,900 $72,600 13.62% PROFESSIONAL EXPENSES SCHOOLS&CONFERENCES 13,500 13,500 0.00% DUES 2,400 2,400 0.00% SUBTOTAL $15,900 $16,900 0.00% TECHNICAL.SERVICES LEGAL FEES&EXPERT WITNESSES 52,000 52,000 0.00% AERIAL PHOTOGRAPHY 10,000 10,000 0.00% APPRAISAL SERVICE 1.000 1,000 0.00% SUBTOTAL $63,000 $63,000 0.00% TOTAL OTHER EXPENDITURES $179,830 $188,530 4.84% SUBTOTAL EXPENDITURES $951,263 $987,979 RESERVES AUTO REPLACEMENT 9,000 12,000 TOTAL RESERVES $ 9,000 $12,000 TOTAL ASSMT EXPENSE FUND BUDGET $960,263 $999,979 4.14% UNENCUMBERED BALANCE $100,292 $161,004 60.54% TO BE RAISED BY TAXATION $859,971 $838,975 -2.44% IOWA CITY ASSESSOR'S OFFICE MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 3,618,300,861 X.000675 $2,442,353 (PERS& FICA FUNDS $96,381 UNEMPLOYMENT COMPENSATION &TORT LIABILITY $4,000 MAXIMUM ALLOWED WITHOUT STATE APPROVAL $2,542,734 MAXIMUM EMERGENCY FUND 3,618,300,861 X.00027 $976,941 (requires State Appeal Board approval) MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 2019 $3,519,675 PRIOR YEARS LEVIES AND RATES ASSESSMENT EXPENSE FUND SPECIAL APPRAISERS FUND TOTAL LEVY FY AMOUNT LEVIED LEVY RATE AMOUNT LEVIED LEVY RATE 1996-97 319,513 0.20450 17,000 0.01088 0.21538 1997-98 318,270 0.19946 52,834 0.03311 0.23257 1998-99 318,699 0.19269 184,357 0.11146 0.30415 1999-00 341,910 0.19784 352,508 0.20398 0.40182 2000-01 359,341 0.19823 180,293 0.09946 0.29769 2001-02 396,829 0.20636 6,442 0.00335 0.20971 2002-03 403,136 0.20694 4,426 0.00227 0.20921 2003-04 412,379 0.20818 10,051 0.00507 0.21325 2004-05 470,398 0.22926 15,728 0.00767 0.23693 2005-06 472,050 0.22525 25,995 0.01240 0.23765 2006-07 529,702 0.23164 0 0 0.23164 2007-08 603,916 0.25868 4,792 0.00205 0.26073 2008-09 611,955 0.24917 1,540 0.00063 0.24980 2009-10 600,013 0.23848 0 0 0.23848 2010-11 621,785 0.23147 8,730 0.00325 0.23472 2011-12 680,786 0.24538 2,608 0.00094 0.24632 2012-13 700,997 0.24164 8,384 0.00289 0.24453 2013-14 769,744 0.25873 N/A N/A 0.25873 2014-15 732,073 0.23866 N/A N/A 0.23866 2015-16 754,689 0.24325 N/A N/A 0.24325 2016-17 804,099 0.24339 N/A N/A 0.24339 2017-18 859,971 0.25141 N/A N/A 0.25141 2018-19 838,975 0.23187 N/A N/A 0.23187 ISM I itagypia aukrissiconactut CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Conference Board Meeting 5:00 PM — separate agenda posted City Council Work Session Agenda Tuesday, February 20, 2018 Emma J. Harvat Hall - City Hall Following 5:00 City Conference Board Meeting • Strategic Planning Discussion [IP4 of 2/15 Info Packet] • Presentation by Police Chief Matherly • Clarification of Agenda Items • Information Packet Discussion [February 8, February 15] • Council updates on assigned boards, commissions and committees 02-15-18 From City Manager Fruin IP4 City of Iowa City's 2018-19 Strategic Planning Process Updated 2/15/2018 --Items in yellow highlight have not yet been discussed-- Step 1: Confirmation of Guiding Statement of Intent and 7 Strategic Goals A more Inclusive,Just and Sustainable Iowa City 1. Promote a Strong and Resilient Local Economy 2. Encourage a Vibrant and Walkable Urban Core 3. Foster Healthy Neighborhoods throughout the City 4. Maintain a Solid Financial Foundation S. Enhance Community Engagement and Intergovernmental Relations 6. Promote Environmental Sustainability 7. Advance Social Justice and Racial Equity Step 2: Determine any Specific Actions within the Strategic Goal Areas The following is a list of previously offered ideas from individual Council Members. The list matches the latest budget memo and includes additional submissions, but staff has reworded some, organized them by Strategic Goal area, and added a miscellaneous category. Following each item is a letter indicating the degree of challenge from a staff perspective to implement, (H) High, (M) Medium and (L) Low. An * indicates that staff feels the item is more suitable for a future work session and does not need to be included in the Strategic Plan. 1. Promote a Strong and Resilient Local Economy a. Undertake a comprehensive assessment of the current public transit system and implement changes to assure that the service best meets the needs of the entire community b. Effectively market and grow the local food economy c. Through cooperation with the Iowa City School District, Iowa Workforce Development, Kirkwood Community College, Iowa Works, and others, increase opportunities for marginalized populations and low-income individuals to obtain access to skills training and good jobs 2. Encourage a Vibrant and Walkable Urban Core a. Collaborate with the University of Iowa on its redevelopment of University-owned property located in the Riverfront Crossings District, and on improving the quality, accessibility, and use of the Iowa River Corridor b. Preserve important parts of Iowa City's history by considering the designation of additional buildings as historic landmarks, and by considering the creation of an historic preservation district for part of the downtown c. Evaluate existing strategies and consider additional actions to address the need for reinvestment in the existing private housing stock in the community 3. Foster Healthy Neighborhoods throughout the City a. Adopt a new Affordable Housing Action Plan that identifies new strategies to improve the availability and affordability of housing in Iowa City b. Embed the "Missing Middle"concept into the City's land development practices by adopting a Form Based Code for at least one (preferably two)of our neighborhoods d. Ensure the next two budgets contain sufficient funds to make meaningful progress toward achieving the goals of the Bicycle Master Plan and Parks Master Plan i. Consider a plan for rubberized surfacing at park playgrounds ii. Develop strategies to address the equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. e. Complete an analysis of traffic accident data and identify actions to improve the safety of our roadways 4. Maintain a Solid Financial Foundation S. Enhance Community Engagement and Intergovernmental Relations a. Consider use of technology in work sessions to solicit comment and encourage broader participation from the public(L) b. * Include a calendar of events in the Information Packet so the Council can discuss attendance at City or community events (L) c. Consider a communication centric mobile app for residents (M) d. Increase opportunities for community inclusion by diverse stakeholder groups in important decision-making, events, and programming (M) 6. Promote Environmental Sustainability a. Adopt an effective Climate Action and Adaptation Plan and ensure the next two budgets contain sufficient funds to make meaningful progress toward achieving its goals (L) b. Review city efforts to green our vehicle fleet (L) c. Consider the creation of a Tree Advisory Board and enhance efforts to increase the reach of the Parks and Recreation Foundation (M) 7. Advance Social Justice and Racial Equity a. Support organizations and efforts in the in the community that provide services to people experiencing and recovering from trauma and crisis related to mental health and substance abuse. b. Evaluate and consider a policy to limit city business to vendors that pay all employees a wage of$10.10 or higher c. Explore expanding upon and fully implementing racial equity toolkit, embedding it within city department and Council levels. d. Consider elevating hourly staff wages to$15/hour or more within two years 8. Miscellaneous a. * Increase opportunities for the Council to engage with City staff and consider a voluntary survey to all employees seeking feedback on city related issues (L) b. *Review the Farmer's Market vendor rules and regulations (Vendor Handbook) (L) c. * Review federal tax law changes, how it impacts Iowa City and what responses, if any, other cities are pursuing (L) d. *Review the breakdown of Senior Center membership by city/county of residence (L) e. * Forecast road resurfacing projects in the community(M) f. *Add City Council district boundaries to CIP map and offer a report on visible projects per district(L) g. *Review participatory budget research from staff and determine actions for next budget cycle (L) h. *Develop a long-term plan for autonomous vehicles(M) j. *Review the temporary use of right of way process for construction projects, the impacts those have on businesses and residents, and what the city does to alleviate concerns (M) Step 3: Confirm Supporting Metrics After specific actions are developed, staff will offer thoughts on appropriate supporting metrics. Our intention will be to update the metrics quarterly or when data becomes available, whichever is sooner. Step 4: Adopt the Strategic Plan by Council Resolution This action is targeted for March 201.8. Step 5: Approval of the Staff Implementation Plan Staff intends to develop an implementation plan that will list the steps needed to complete each action. The roles that City Council and staff will need to play to complete each task will be clearly defined for each specific action. dt -a oraarpat CIN OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS February 13, 2018 March 6,2018 To be determined Strategic Plan Actions Requiring Initial City Council Direction: 1. Undertake a comprehensive assessment of the current public transit system and implement changes to assure that the service best meets the needs of the entire community(Determine scope of the study and establish a guiding vision for future transit service) 2. Through cooperation with the Iowa City School District, Iowa Workforce Development, Kirkwood Community College, Iowa Works, and others, increase opportunities for marginalized populations and low- income individuals to obtain access to skills training and good jobs (Determine actions and role of Council and Staff) 3. Ensure the next two budgets contain sufficient funds to make meaningful progress toward achieving the goals of the Bicycle Master Plan and Parks Master Plan a. Consider a plan for rubberized surfacing at park playgrounds (Establish expectations for staff plan) b. Develop strategies to address the equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. (Establish expectations for staff actions) 4. Explore expanding upon and fully implementing racial equity toolkit, embedding it within city department and Council levels (Determine action steps) 5. Consider elevating hourly staff wages to $15/hour or more within two years (Determine what information is needed to consider the action) Other Topics: 1. Joint meeting with the Telecommunications Commission 2. Discuss Graduate and Professional Student Government relationship 3. Review city-funded organizations' commitment to diversity and inclusiveness 4. Review 2016 Police Department traffic stop date with Dr. Chris Barnum of St. Ambrose University 5. Discuss design parameters for American Legion Road and McCollister road projects 6. Discuss update to the annexation policy— affordable housing 7. Discuss scope for RAL Recreation Center improvement project 8. Discuss Council Member appointments to committees (term limits) 9. Review the UniverCity program and consider expanding to duplex properties 10. Increase opportunities for the Council to engage with City staff and consider a voluntary survey to all employees seeking feedback on city related issues 11. Include a calendar of events in the Information Packet so the Council can discuss attendance at City or community events 12. Review the Farmer's Market vendor rules and regulations (Vendor Handbook) 13. Discuss near and long-term plans for autonomous vehicles 14. Review the consumption based emission study and discuss how to incorporate findings into our policies, procedures and codes. Pending Requests of Staff: 1. Provide examples of recently completed transit studies from other cities 2. Provide a memo on the federal tax law changes, how it impacts Iowa City, and what changes, if any, other cities are pursuing 3. Provide information on efforts to green our vehicle fleet 4. Provide information on the concept of a Tree Advisory Board and planned efforts to increase the reach of the Parks and Recreation Foundation 5. Provide a breakdown of Senior Center memberships by city/county of residence 6. Provide verification of the eligibility of cooperatives to apply for a loan guarantee through the micro-loan program 7. Report on the viability of a communications centric mobile app for residents 8. Report to Council on anticipated steps needed to achieve a Gold Bicycle Friendly certification 9. Provide thoughts on forecasting road resurfacing projects for the City Council 10. Add City Council district boundaries to the CIP map and offer a report on visible projects per district 11. Finish the participatory budget research and present to Council 12. Provide a report on the temporary use of right-of-way for construction projects, the impacts those have on businesses and residents, and what the city does to alleviate concerns. IP6 From City Manager's office IVI Im Auto MUNICIPAL LEADERSHIP ACADEMY Attending the Municipal Leadership Academy(MLA) is one of the first steps a new city official should take toward success in public office and should be considered an essential part of any city's newly-elected official orientation. MLA is designed to help municipal officials effectively meet the re- quirements of their office.The program offers a comprehensive over- view of Iowa municipal government and is presented by the Iowa League of Cities, the Institute of Public Affairs at the University of / Iowa and the Office of State and Local Government Programs at Iowa State University Extension and Outreach. , r Ih 1 Who should attend? MLA will connect attendees with Both newly elected and experi- ' available resources,demonstrate enced mayors,council members, /:' how to comply with various state city clerks and city administra- - laws and enhance policy making tors will benefit from the train and leadership skills. ing.From open meetings to tic t city finances,these sessions are •City finance and budgg designed to quickly bring officials • •Meeting procedures up to speed on municipal issues. Current officials will also find •Municipal operations incredible value in the up-to-date •Economic development information on municipal opera- •Fraud prevention tions and networking opportuni- _z: • Nuisance abatement ties. ti • Personnel issues •Land use and zoning o• ; (515) 244-7282 mailbox@iowaleague.org - www.iowaleague.org MLA Part One To be successful in governance,city oNI fficials must quickly learn the responsibilities of their new positions.This over- view of local government costs$75 and includes a copy of the 2018 Iowa Municipal Policy Leaders'Handbook.The MUNICIPAL LEADERSHIP ACADEMY handbook is published by the Institute of Public Affairs and by itself is a $30 value.Part One includes the latest information and policy guidance on the following topics: Attention Current City Officials Budget and Finance:Shortly after taking office the new MLA Part One begins shortly after the election council will be heavily involved in budget preparation. and before most first-time elected officials take Hear an overview of city budgets including timelines, office.MLA Part Two is released the first week possible revenue streams and typical expenditures.In ad- dition,learn new term.We need your help reaching dition,learn how elected officials play an important role in preventing fraud and abuse. newly elected city officials who may not make it into City Hall on a regular basis yet.Please share Effective City Councils:Part of being a mayor or council this information with them and encourage the member is learning to work as a team to accomplish the city's goals.Learn strategies to conduct more efficient mayor and entire council to attend MLA as a and effective meetings. group. Municipal Operations:Running a city presents numer- - . . ous concerns on several legal fronts.Learn about state and federal laws that impact and affect day-to-day city - business. MLA is designed as a four part training series. Register at 9 Online training released during the first week of January www.iowaleague.org 2018 can be viewed on the League's Web site at your con- venience.View it all at once or separately in order to fit within a city's orientation program for new officials.Cost . _ of this training is $60. Topics for this training: The City Budget:MLA Part Two builds upon the basic Certified Elected Municipal Official • city finance information covered in Part One by helping To recognize elected city officials understand how a city budget is developed. ^ The main focus is bringing all city officials up-to-speed so (� officials who are corn- they can participate effectively in the budget process. mitted to continuing o I their professional You Got Elected,Now What?:This session covers strate- p 1 l gies for success in office,dealing with personnel issues,development as elect meeting basics and a brief overview of roles and respon- ed officials,the Iowa s i b i l it i es. certified elected municipal official League of Cities es Basics of Planning and Zoning:Participants will receive tablished the Certified an overview of Iowa planning and zoning laws,as well as Elected Municipal Official (CEMO) program.This the roles and responsibilities of the planning commission, voluntary recognition program allows attendees to the board of adjustment and the city council. build towards the CEMO designation while receiv- ing meaningful,informative and useful information on topics that expand their knowledge and capa- bilities.MLA Part One is among the required core courses for the program and accounts for 5 Credits. Learn more at www.iowaleague.org. MLA Part Three MLA Part One Locations: MLA Part Three Locations: MLA Part Three is designed for those ®Thursday,November 16,2017 0 Thursday,April 5,2018 looking for more in-depth information Falrfleid Ottumwa on the challenges facing cities.The train- Best Western Fairfield Inn Bridge View Center ing costs just $75 and includes the latest 2200 W Burlington Ave 102 Church Street information and policy guidance on the following topics: ®Saturday,November 18,2017 • Saturday,April 7,2018 Lmmetsburg Iowa City Economic Development:Learn about The Shores at Five Island Clarion Highlander Hotel the city's role in economic development 14 North Lawler Street 2525 N Dodge Street with an overview of the tools used by cities to retain and attract businesses 0 Wednesday,November 29,2017 (I) Thursday,April 12,2018 and housing.This session is essential to + Griswold gain understanding of the very im- Conservation Education Center Griswold Community Building portant role cities play in improving or 22676 Swan Lake Drive 603 2nd Street maintaining their local economy. Community Betterment:A discussion •Thursday,November 30,2017 0 Saturday,April 14,2018 on how to improve cities,covering Corning Storm Lake topics such as welcome signs junk car Corning Community Center Knights of Columbus elimination and overall nuisance abate- 601 6th Street 1507 E Lakeshore Drive ment efforts. Storm Lake,IA 50588 •Saturday,December 2,2017 Strategic Planning and Goal Setting: Cedar Rapids • Thursday,April 19,2018 Learn ways to develop a future focus, Clarion Hotel&Convention Center Cedar Falls set strategic directions and determine 525 33rd Ave SW Clarion Inn University Plaza priorities.This session outlines strategies 5826 University Avenue that elected officials and key staff can ®Thursday,December 7,2017 use to work together more effectively. 0 Saturday,April21,2018 Waverly Civic Center Johnston 200 1st St NE Hilton Garden Inn 8600 Northpark Dr MLA Part Four •Saturday,December 9,2017 The final part of MLA is attendance Johnston at the League's Annual Conference& Hilton Garden Inn Exhibit,held September 12-14,2018 8600 Northpark Dr in Council Bluffs.Separate registration for this nevent is required.The confer- ence /11.11111111111111111111111111111111 includes more than 40 workshops IIP to choosetinfrom,and is anial education �■■ O .11111111111111. to continue your municipal education 0 year-after-year,as well an opportunity to a • Emu= 6 share ideas with other city officials. • iii- MLA Graduation ���milim* If you register and attend at least � three parts in the MLA series you will 1111 0 IIIIIIIMIIIIIIIFJI NV receive special recognition at the 0 Annual Conference&Exhibit in 2018. 0 Mligan 13 ■■ VP .• Additionally,after the Conference you will receive a certificate in the maill4:1)1 ■■■IIIIK and the League will provide a news •• ® .■■■nriall release so your accomplishment can be recognized locally. 41111 111111111111111111t The Office of State and Local Government Programs at Iowa State University Extension&Outreach provides training and technical support to elected and appointed officials,at all levels of government.Annual trainings include the Iowa Municipal Clerk Institute and Academy,Planning and Zon- MUNICIPAL LEADERSHIP ACADEMY ing Workshops as well as various training programs for cities, counties and state departments. Contact:msprouse@iastate.edu or ckendall@iastate.edu, (515)294-1844. The Institute of Public Affairs is an outreach service of the University of Iowa which assists local government elected The Iowa League of Cities is an association of more than officials and staff throughout Iowa with goal-setting, 860 cities in Iowa,large and small.The League serves as the strategic planning,council/board effectiveness training, unified voice of cities,providing advocacy,training and guid- local government management training,customer service ance to strengthen Iowa's communities.As a resource for city training,citizen surveys and similar forms of public policy officials,the League is available to answer city government and organizational assistance,education and develop- questions in addition to providing a variety of training and ment programs. publications,including a monthly magazine. Contact:julie-collins@uiowa.edu (319)335-4520, Contact:MbrSvcs@iowaleague.org 1(515)244-7282 www.ipa-uiowa.org or www.iowaleague.org. Register online at www.iowaleague.org Name MLA Part One 575 members Title 0 Online Training,released in December 2017 MLA Part Two Address 560 members ❑ Online Training,released in January 2018. City/Zip MLA Part Three 575 Email members ❑ 4-8 p.m.,Thurs.,April 5,2018-Ottumwa O 10 a.m.-2 p.m.,Sat.,April 7,2018-Iowa City Phone ❑ 4-8 p.m.,Thurs.,April 12,2018-Griswold ❑ 10 a.m.-2 p.m.,Sat.,April 14,2018-Storm Lake City/Organization Represented 0 4-8 p.m.,Thurs.,April 19,2018-Cedar Falls (if different than City above) 0 10 a.m.to 2 p.m.,Sat.,April 21,2018-Johnston MLA Part One-$75 MLA Part One,Two&Three Package MLA Part Two-$60 5 190 members MLA Part Three-$75 ❑ Package includes one Part One registration,Part Two online trainings and Part Three.Please mark location. Registrations are due seven days before the date of the workshop. A registration received after its deadline is subject to a 510 late fee.Full refunds will be issued on cancellations made seven days prior to the meeting.Due to meal considerations,no refunds for Total: in-person events can be given after the registration deadline.Call the League at(515)244-7282 if you have any special accessibility or dietary considerations. Please return this form with appropriate fee to: Iowa League of Cities I 500 SW 7th St,Suite 101 I Des Moines,IA 50309 or fax it to(978)367-9733. !" & CITY OF IOWA CITY fl MEMORANDUM Date: February 15, 2018 To: Geoff Fruin, City Manager Council From: Ron Knoche, Public Works Director Jason Havel, City Engineer Re: Federal Aid Swap Introduction: The City of Iowa City currently receives federal aid in the form of Surface Transportation Block Grant Funding through the MPOJC allocations process and Bridge Funding through the Iowa Department of Transportation Bridge funding process. The proposed Capital Improvement Plan includes five projects that are partially funded with transportation federal aid. The total transportation federal aid funding is $8,647,520. The proposed total CIP includes $150,363,214 in project funding. Federal aid funding comes with additional project development regulations and requirements which include Davis Bacon wages. The federal aid projects require additional staffing to efficiently manage the project and complete the necessary paperwork and audits. The development requirements often lead to project schedule delays and contract requirements lead to increased costs. History/Background: On March 23, 2017, Governor Branstad signed House File 203 which allows the Iowa DOT upon consultation with the stakeholders including regional planning affiliations, metropolitan planning organizations, the Iowa state association of counties, and the Iowa league of Cities to allocate funding for the establishment, construction, and maintenance of the secondary road system and the municipal street system in exchange for retaining all or a portion of federal aid road funds that would otherwise be allocated to counties and cities. On April 13, 2017, Governor Branstad signed Senate File 438 which prohibits state and local governments from using project labor agreements on construction projects and prohibits the City from imposing any condition that limits the pool of potential bidders to any predetermined class "defined by experience on similar projects, size of company, union membership, or any other criteria." In addition, the City Attorney advises that in 1993 the Iowa Supreme Court invalidated a Des Moines ordinance that established a prevailing wage requirement for public improvement contracts, finding it conflicted with the state law that requires the contract to be awarded to the lowest responsible bidder. On February 13, 2018, the Iowa Transportation Commission approved the Swap Policy and the first swap projects will be let with the October 16, 2018 DOT letting. Discussion of Solutions: There are currently eleven states that have developed a federal aid swap program. The policy allows the City to exchange their federal funds with the Iowa DOT for Primary Road Funds. The Iowa DOT would be able to utilize the federal funds in an efficient manner and would reduce their oversight of our City projects. The City will see reduced project costs and delays. Staff acknowledges the Davis Bacon wage issue, but the number of projects funded with federal aid is small compared to the overall capital program. Davis Bacon wages will still be required on federal aid projects which include funding through the Transportation Alternatives Program. This includes trail funding. February 15, 2018 Page 2 Financial Impact: It is difficult to determine the financial impact that federal aid requirements have on transportation projects. Iowa City does experience additional staffing requirements for inspection on federal aid projects. For example, the City currently has four staff members working on the Gateway Project and a typical project would only have two staff members. The Gateway project experienced a delay of two years in the development process due to the DOT oversight and this delay resulted in $1.5 million in additional fees for the plan development. Recommendation: Staff recommends participation in the federal aid swap and requiring a minimum 20% local match for the swap funding. This recommendation is based on the increase in project cost and delays which Iowa City has experienced in previous federal aid funded projects. - _ MPOc,_ Metropolitan Planning Organization of Johnson County Date: January 24, 2018 To: Urbanized Area Policy Board From: Kent Ralston; Executive Director Re: Agenda Item #4(c): Discussion of the potential for a 'Federal-Aid-Swap' in Iowa whereby State funding could replace Federal funding for road/bridge projects As discussed at our September meeting, House File 203, signed into law this past legislative session, permits the Iowa Transportation Commission to allow what's commonly referred to as a "Federal-Aid-Swap". A Federal-Aid-Swap (generally) is a process whereby city and county road and bridge projects that would normally be funded with federal transportation funds are instead funded with state funds. The goal behind a federal-aid-swap is to minimize federal requirements that can often delay projects and increase project costs for local governments. The Iowa DOT has now completed their stakeholder consultation process and has provided a draft policy for review(attached). The DOT has indicated that they will seek Iowa Transportation Commission approval of the draft policy as early as February 13th with full implementation of the policy to begin on October 1, 2018. Unless our MPO chooses to 'opt-out' of the swap program, it will be assumed that we desire to participate. Through discussions with DOT staff, they recommend that the decision be made during development of our FY19 Transportation Improvement Program (TIP) as there may be new/additional requirements for MPO's participating in the swap program. Because the draft TIP projects will be provided to you for review at your May meeting, a decision will need to be made at that time. While there is no inherent harm in opting-in/out of the swap, many questions of exactly how the policy would be implemented remain unanswered. Please keep in mind that this policy would only affect MPO Surface Transportation Block Grant (STBG) funding and not include Transportation Alternative Program (TAP) funding at this time. The Transportation Technical Advisory Committee discussed this topic at their January 23rd meeting and unanimously recommended opting-in to the swap for all eligible projects. Please be prepared to provide direction to staff at your January 31st meeting. I will be at the meeting to answer any questions you may have. DRAFT—1/2/18 Federal-Aid Swap Policy • Planning and Programming o Participation in federal-aid swap-Each Regional Planning Affiliation (RPA)and Metropolitan Planning Organization (MPO) is assumed to be a participant in the swap program unless their policy board decides otherwise. If participating in swap, all eligible projects must be swapped. In rare circumstances,an exception may be considered. o Federal funding will be swapped with Primary Road Funds on a dollar-for-dollar basis. o Funding eligible to be swapped—eligible road and bridge projects from the following federal funding programs • Surface Transportation Block Grant(STSG) • Congestion Mitigation and Air Quality Improvement(CMAQ):Projects awarded to cities and counties through the Iowa's Clean Air Attainment Program(ICAAP) • Highway Safety Improvement Program (HSIP)-Secondary:County projects allocated through the HSIP—Secondary program o Programming • STBG funds are allocated based on FAST Act Implementation Policies adopted by the Commission in September 2016. • With the exception of dedicated county and city bridge funds, RPAs and MPOs will continue to develop a program based on their available STBG funding. Programmed road and bridge projects will be swapped with Primary Road Funds and non-road/bridge projects will move forward as federal-aid projects. • Dedicated city and county bridge program funds will not be programmed by RPAs or MPOs. However,they will still need to be entered into the project tracking database(TPMS). • The full amount of accumulated STBG balances will not be fully available to be swapped in the first year due to Primary Road Fund cash flow constraints. It is expected the full draw down of those balances can be accomplished within four years of swap implementation. Therefore,the RPA/MPO development of their program of projects should take this into account. Iowa DOT will work with each RPA and MPO during the program development process to effectively drawdown the STBG balances. In order to do this successfully,it is critical that the projects included in the first year of the program are expected to be developed and let in that year. o Match requirements • Unless specifically required by the grant program(see below), Iowa DOT will not require match and will reimburse funds at 100 percent up to the programmed amount. • For county Highway Bridge Program projects,the Iowa DOT will not require match and will reimburse funds at 100 percent up to the contract amount. • Match requirements for ICAAP, HSIP-Secondary,and city bridge program projects continue to apply based on program guidance. • Individual MPOs and RPAs can require match but Iowa DOT will not monitor those requirements. o System Eligibility(STBG) • Road projects must be on roads with a federal functional classification of Minor Collector or higher in rural areas,all Farm-to-Market routes,and Collector or DRAFT—1/2/18 higher in urban areas. Individual MPOs and RPAs can be more restrictive with system eligibility. • Bridge project eligibility remains the same as exists today for federal-aid bridge projects. This is to assure consistency required for meeting the Off-System Bridge Waiver verification. • Projects cannot already be"federalized"(e.g.any federal authorization,any environmental concurrence,any other federal action)and then swapped. Once a project is"federalized" it must continue to follow the federal-aid project development process. A project is typically not"federalized"just by having been included in a Statewide Transportation Improvement Program (STIP); however,in limited situations based on the level of federal involvement, a project could be federalized.This will be determined on a project-by-project basis as draft programs are developed. o Implementation date—Swap will be implemented with the Federal Fiscal Year 2019 program year that begins October 1,2018. • Environmental o Local public agencies participating in the Federal-Aid Swap shall continue to follow all necessary and applicable state and federal requirements,including but not limited to permitting and consultation as needed with the United States Army Corps of Engineers, United States Fish and Wildlife Service, Iowa Department of Natural Resources,Iowa Department of Cultural Affairs/State Historic Preservation Officer, Native Sovereign Tribes and Nations,and Office of the State Archaeologist. The Iowa DOT will continue to assist these local public agencies in achieving compliance or acquiring a permit,as staff and technical expertise are available. o Environmental and cultural resource oversight shall be verified through the local public agency providing a project development certification and all applicable documentation to ensure that identification,evaluation,avoidance,and mitigation actions have been taken. • Project Development/Construction o All swapped projects will continue to be let through the Iowa DOT. o Swap funds can only be used on road and bridge construction projects. o Preliminary engineering and construction engineering are eligible for swap as part of a construction project. However,the use of swapped funds for these activities is not encouraged. o Project funds will be provided to the local public agency on a reimbursement basis. o The Iowa DOT will review contract documents for conformance to the Department standard for letting. o The Iowa DOT reserves the right to review projects during construction. FEDERAL-A1D SWAP POLICY TRANSPORTATION COMMISSION WORKSHOP JANUARY 9,2018 OVERVIEW IN Concept • Legislation • Stakeholders IN Schedule ■ Stakeholder input • Draft policy ■ Next steps CONCEPT Challenge Federal funding comes with additional project development regulations/requirements Local jurisdictions typically do not have the staffing/expertise to efficiently manage federal projects Leads to project delays and increased costs Concept Allow local jurisdictions to exchange their federal funds with the Iowa DOT for Primary Road Funds ■ Iowa DOT is better able to utilize federal funds in an efficient manner. ■ Lowers Iowa DOT oversight requirements ■ Reduces local jurisdiction project costs and delays _au CONCEPT - OTHER STATES THAT SWAP ■ Kansas Oregon II Minnesota Utah ■ Indiana Arizona ■ Nebraska California ■ South Dakota Idaho ■ Ohio LEGISLATION House File 203:Signed by Governor Branstad on March 23, 2017 Took effect on July 1, 20 17 Section 313.4, subsection I, Code 2017, is amended by adding the following new paragraph: c.The commission may,after consultation with stakeholders including regional planning affiliations, metropolitan planning organizations,the Iowa state association of counties, and the Iowa league of cities,periodically allocate moneys from the fund for the establishment, construction, and maintenance of the secondary road system and the municipal street system in exchange for retaining all or a portion of federal aid road funds that would otherwise be allocated to counties and cities. STAKEHOLDERS 1111 Regional Planning Affiliations Iowa County Engineers Association a Metropolitan Planning Organizations American Public Works Association IIIowa State Association of Counties — Iowa Chapter ■ League of Iowa Cities Associated General Contractors of Iowa Federal Highway Administration k Sierra Club I Corps of Engineers I Many others.... SCHEDULE May 9, 2017:Commission — provided January 9, 2018:Presentation of an overview of swap draft policy to Commission Initial stakeholder outreach February 13, 2018:Commission action Communication with individual on swap policy (tentative) stakeholders October 1, 2018: Begin full swap Meetings with stakeholder implementation representatives Prepare draft policy Stakeholder outreach on draft policy Communication with individual stakeholders Meetings with stakeholder representatives STAKEHOLDER INPUT It is important that all processes be Some desire to allow local letting of evaluated and streamlined to swapped projects. provide anticipated benefits. DOT letting of swapped projects Consider direct allocation of important for uniform and swapped funds to local jurisdictions. consistent letting with broad notification. RPA process important for regional coordination/prioritization. Need to assure all federal and state laws/regulations related to Consider removing RPA/MPO environmental/cultural resources involvement in programming funds continue to apply to swapped dedicated for bridges. projects. DRAFT POLICY - PLANNING AND PROGRAMMING It Participation in swap • By RPA/MPO ■ Assumed to participate unless policy board opt out ■ All eligible projects swapped with rare exceptions. Funds swapped dollar-for-dollar Eligible projects — road and bridge projects from: Surface transportation block grant (STBG) Iowa's Clean Air Attainment Program (ICAAP) Highway Safety Improvement Program Secondary (HSIP-S) DRAFT POLICY - PLANNING AND PROGRAMMING (CONT.) Programming STBG funds allocated based on federal authorization policies RPAs and MPOs will continue to develop program except for dedicated city and county bridge funds Road and bridge projects swapped with Primary Road Fund Non-road/bridge projects continue as federal-aid Dedicated city and county bridge funds Not programmed by RPAs/MPOs Still entered and tracked into TPMS DRAFT POLICY - PLANNING AND PROGRAMMING (CONT.) Programming (continued) STBG balances Not fully available in year one. Expected to be able to be drawn down over four years but could be faster/slower depending on cash flow and demand. DOT will work with RPAs/MPOs during program development. It is critical that projects included in first year of the program are expected to be developed and let in that year. DRAFT POLICY - PLANNING AND PROGRAMMING (CONT.) Match requirements Unless specifically required by program (see below), DOT will not require match and will reimburse at 100 percent up to programmed amount. County Highway Bridge Program — no match and will reimburse at 100 percent up to contract amount ICAAP,HSIP-Secondary,and City Bridge,match will remain based on program guidance Individual MPO and RPA Policy Boards can require match if they choose DRAFT POLICY - PLANNING AND PROGRAMMING (CONT.) ': System eligibility Expanded to include rural Minor Collectors or other Farm-to-Market routes, Individual RPA or MPO Policy Boards can restrict eligibility beyond DOT. Bridge project eligibility will continue to be based on federal-aid eligibility to assure consistency for Off-system Bridge Waiver documentation Swap projects cannot already be"federalized" Those projects must continue to follow the federal-aid process. A project is typically not"federalized"just by having been programmed in the STIP. Implementation — FFY 2019 (October I, 2018) . DRAFT POLICY - ENVIRONMENTAL w Swapped projects shall continue to follow all necessary and applicable state and federal requirements. I Where applicable, Iowa DOT will continue to assist in achieving compliance or acquiring a permit. Oversight shall be verified through the local public agency providing applicable documentation required to ensure actions have been taken. DRAFT POLICY - PROJECT DEVELOPMENT/CONSTRUCTION All swapped projects continue to be let through DOT Swap funds can only be used on road and bridge construction projects. Preliminary engineering and construction engineering are eligible for swap as part of construction project but not encouraged. a Project funds provided to the local public agency on a reimbursement basis. ■ DOT will review contract documents for conformance with DOT letting. "` DOT reserves right to review projects during construction. NEXT STEPS Continue to receive stakeholder input February 13, 2018:Commission action on swap policy Tentative Dependent on stakeholder and Commission feedback Continue to finalize environmental/cultural resources and project development/construction processes Work with RPAs, MPOs,cities,and counties to develop draft 2019-2022 programs. October I, 2018 (FFY 2019):Swap is implemented r �- -�- •p°� CITY OF IOWA CITY IP8 ' 'e � MEMORANDUM Date: February 15, 2018 To: Geoff Fruin, City Manager From: Liz Ford, Animal Services Supervisor Re: Urban Wildlife - Deer Current Deer Population, Accidents, and Complaints Attached are the report of White Buffalo, Inc. entitled "Iowa City White-Tailed Deer Population Estimate January 2018." Also attached is a copy of my memo to City Council dated November 21, 2017 showing the yearly deer/vehicle accident numbers for 2013 through November 2017 and resident complaints. To provide a history of what the City has previously undertaken to control deer, the City Attorney's Office has provided a Memorandum that is also in your packet. The survey conducted by White Buffalo Inc. in January 2018 resulted in counts they estimate are likely 3 times as many as there were ten years ago and what they call a "density similar to what was present when we initiated the sharpshooting program in 2000". Unfenced urban gardens and landscaping adjacent to parks and other wild areas provide a perfect, welcoming food source and habitat for deer to thrive. Residents purposely feeding the deer(grains and corn)to attract them habitualize the deer to humans creating nuisance animals that simply won't move on to more appropriate less populated areas. There are no longer predators to keep the deer population in check. The next likely occurrence with the overcrowded deer will be disease within their species - nature's way of culling the herd. Deer are an important and beautiful part of our landscape and ecosystem but left unchecked a deer overpopulation problem can cause a damaging effect on the surrounding native landscape and other species as well as a threat to public safety(deer/vehicle accidents). Solving the overpopulation problems and bringing to deer population to a manageable and healthy level should involve education and non-lethal efforts on the part of both residents and city staff and with guidance from the Department of Natural Resources (DNR). City Council Action Steps In addition to the above, Council needs to consider whether or not to reduce the deer population by more aggressive means. The two options are: 1. A Department of Natural Resources Deer Management Zone- hunting with bow and arrow in prearranged zones by volunteer hunters, managed by the City of Iowa City. 2. A reduction program conducted by private contractor- sharp shooting in prearranged areas, managed and conducted by a professional depredation contractor. Deer Depredation Deer are under the jurisdiction of the State of Iowa. For the City to be able to reduce the deer population next winter (2018/2019) via a hunt, the City will need to request authorization from the Natural Resources Commission (NRC). The NRC is a 7-person body appointed by the Governor and confirmed by the Senate that manages the state's resources including deer. Authorization to use bow hunting to reduce the population is processed through the Iowa DNR depredation biologist for our region. This request must be made to the biologist by April 15th, 2018 and a letter of intent must be received by the NRC Wildlife Bureau Chief by May 25th, 2018. February 15, 2018 Page 2 Authorization to use sharp shooting to reduce the population is coordinated directly with the NRC Wildlife Bureau Chief. City staff is waiting to hear back from the Bureau Chief on the required process and any additional deadlines for this option to be considered. Options Below are some pros and cons of each option: Bow Hunting: A bow hunting reduction program would be managed by the City of Iowa City. Other municipalities such as Coralville and Cedar Rapids coordinate such programs which must be approved by the Iowa DNR each year. Fire or Police departments are commonly involved due to the risks associated with these hunts. Hunters volunteer their skills but must qualify in proficiency. Pros: • The Iowa DNR is favorable to bow hunting and approves yearly requests for urban bow hunts in many Iowa cities. • If the population is at a manageable level, annual bow hunting programs can keep the population at that level quite effectively. • Bow hunting may be perceived as less threatening to the public because it is quieter(no gun shot) • A bow hunting plan would involve volunteer hunters. The expenses would be in City staff time and management of the program. Additional city staff required estimated at $10,000/year based on rough estimates and with information from neighboring cities (Coralville and Cedar Rapids). Cons: • These programs are generally labor intensive and would require the city to assign additional resources (hunter qualifications including proficiency tests, tags, checking in the animals, transportation, processing, and problems must all be coordinated and managed) • Because bow hunting is less lethal than sharp shooting, it is less likely to be accepted by animal advocates. Deer not fatally shot will run off, suffer, and require tracking (possibly on to neighboring private properties) and multiple shots with arrows to bring them down and kill them. Some may not be found, leaving the animal to suffer. • Missed and unrecovered arrows are a weapon and may be discovered by children. • Bow hunting involves multiple hunters. Private landowners many not want multiple hunters unknown to them on their property. • Multiple hunters complicate holding specific hunters accountable for their actions. • Bow hunting takes longer to cull enough deer to be at a manageable level because the DNR does not allow baiting. Hunters must sit and wait for the deer. At that rate it can be hard to keep up with the breeding rate particularly when your population is already 2-3 times higher than a manageable level. • A longer hunt period means privately and publicly owned hunted land areas are unavailable for other use for longer periods of time. • Some bow hunters may be proficient in target practice but may be untrained in the practice of hunting and tracking which can result in animals being driven into neighborhoods and housing developments. • Deer learn to avoid humans if the hunting period takes longer, this can change their behavior patterns, limiting efficacy. They become more elusive over time. February 15, 2018 Page 3 • City would need to consider hiring staff to manage the program and would need to identify a space to bring the dead animals for reporting. Sharp Shooting: A sharp shooting reduction program would be conducted by private contractor. The City of Iowa City utilized the services of White Buffalo Inc. in the past. Pros: • Utilizing a professional contractor would require less City staff time. The contractor does all the documentation and management of the program. • Death by bullet is quicker. It is not painless but animals suffer less. • Studies indicate that more deer can be killed in a shorter time using sharp shooting versus bow and arrow because baiting is allowed with sharp shooting and therefore manageable population levels could be achieved in a shorter time period. • Fewer hunters reduce risk and increase accountability Cons: • Gunfire is louder than bow hunting however the professional contractor can use a suppression device. • The DNR has not been favorable to the sharp shooting approach. • Contracting a professional sharp shooting company to conduct the depredation is more expensive than a volunteer hunter and City staff managed bow hunt. Previous year expenses reached up to $100,000/year, depending on the number of deer harvested. Time Line The time line is: April 15, 2018: Deadline to submit a request for an urban bow hunting deer management zone to the Department of Natural Resources depredation biologist responsible for the area that includes Iowa City. May 25, 2018: Deadline for the City to submit the letter of intent to the NRC. June 2018: The NRC at its June meeting will review the request. Fall 2018/Winter 2018-19: Hunt will occur. Therefore, if the City wishes to reduce the deer population with a hunt during the winter of 2018- 2019, it must decide to do so by early April. CITY OF IOWA CITY $! MEMORANDUM DATE: FEBRUARY 14, 2018 TO: CITY COUNCIL FROM: SUSAN DULEK, ASSISTANT CITY ATTORNEY RE: DEER MANAGEMENT HISTORY The purpose of this Memo is to provide a history of the City's deer management efforts. 1996 In discussions with the City, the Iowa Department of Natural Resources (DNR) recommends that the City form a committee to determine the best methods for the City to manage the deer population. 1997 City Council establishes a 13-member committee consisting of 3 City staff members and representatives of the following groups: Project Green, resident living in area heavily populated with deer, resident in area not heavily populated with deer, animal rights, science/biology background (2 persons), Iowa Wildlife Federation, City of Coralville, Coralville resident living in area heavily populated with deer, and Board of Supervisors. The Committee spends 5 months deciding whether to reduce the number of deer and how to do so. The Committee recommends reduction by sharp shooting and trap and kill, but not bow hunting. Council adopts Resolution No. 97-367 establishing the first deer management plan. 1998 The City enters into a contract with the U.S. Department of Agriculture (USDA) to sharp shoot. 1999 In January 1999, the USDA begins sharpshooting deer. In February 1999, three out-of-state animal rights organizations, the University of Iowa Animal Rights Coalition, and four Iowa City residents file a federal lawsuit in Washington DC against the USDA alleging a violation of the National Environmental Policy Act. The Court enters a temporary restraining order which terminates the sharpshooting that spring, and the City ends its relationship with the USDA. 1999-2000 The City contracts with White Buffalo, Inc. for the first time to sharp shoot during the winter of 1999/2000. 2001 City Council formalizes the ad-hoc deer committee into a 9-member Deer Task Force in Resolution No. 01-80, which included a sunset provision for 2004. Members represent the following categories: 2 animal welfare advocates, 1 gardener, 1 hunter, 1 biologist/scientist, 1 non-government conservationist, and 3 at-large. 2004 Council extends the sunset provision for the Deer Task Force to March 15, 2007 in Resolution No. 04- 225. 2005 The Task Force recommends that Council consider bow hunting in addition to sharp shooting. The City Manager and the Police Chief recommend against bow hunting, and Council votes 5-2 against bow hunting. 2007 In Resolution No. 07-123, Council extends the sunset provision of the Deer Task Force to March 15, 2008. 2008 The Deer Task Force dissolves consistent with the sunset provision, and the Task Force recommends to Council that a standing City board for deer management not be established. , 2000 to 2009 The City contracts with White Buffalo, Inc. in each of these years. Following each winter, White Buffalo, Inc. issues a summary report to the City, and attached is the last report, 2010 Summary Report of White Buffalo, Inc. Table 2 on page 2 of the report sets forth the number of deer harvested each year. Except for the last year, the annual cost ranges from approximately $60,000 to $95,000. A large expense (approximately $15,000) is to process all the deer meat at a local locker and store the meat, which is distributed free through the Crisis Center. During these years, the Deer Committee and then the Deer Task Force recommend to City Council two deer management plans, a long-term plan and an annual plan. The long-term plan requires Council to review it annually and also approve an annual plan. There was not a significant difference between the two plans and in 2008 they were combined into one plan. Council approved the last deer management plan in Resolution No. 09-130. These plans were the basis for the City's request each spring to the Iowa Natural Resources Commission (NRC) to allow sharp shooting the following winter. Although members of the NRC often comment during the meetings that they want the City to allow recreational bow hunting, a majority of the NRC always approves the City's request to shoot. In addition to the recommendation of killing deer, the long term and annual plans call for educating the public and taking steps to minimize deer/vehicle accidents. 2010 Because the numbers are at a reasonable population level, the Interim City Manager in a letter to the NRC dated May 10, 2010 does not seek authorization to sharp shoot the following winter. Enc. Copy w/enc. to: Eleanor M. Dilkes, City Attorney Geoff Fruin, City Manager Kellie K. Fruehling, City Clerk Jody Matherly, Police Chief Bill Campbell, Capt. ICPD Liz Ford, Animal Services Coordinator SUMMARY REPORT 2010 Deer Management Program Iowa City,Iowa by White Buffalo,Inc. Site Description Iowa City contains a matrix of suburban/commercial development,agricultural fields, parks and open grasslands. As a result of no legal hunting opportunities and fertile soils,the deer population had increased to a level incompatible with some land uses and human activities. Although deer physical condition is not an issue, there is concern regarding deer/vehicle collisions and damage to garden and landscape plantings. As part of the 2010 comprehensive deer management program under the authorization of the Iowa Department of Natural Resources this is the 10th year,taking the 2002-2003 winter off, in which a population reduction program was implemented. Deer Management Program Overview Prebaiting was conducted from 18 December 2009— 10 January 2010. Deer removal activities conducted from II -21 January 2010. Eleven days of fieldwork were required to achieve the harvest of 57 deer. Field Methods We followed the operations protocol outlined in the contract. Seventeen bait sites were selected throughout the area of operation. Bait sites were shut down during the program as productivity declined, initial prebaiting activity demonstrated little deer activity, or weather conditions deemed the sites inaccessible. Deer were shot on a first opportunity basis. This means that deer were shot only when, 1)a safe opportunity presented itself,and 2)maximal harvest efficiency would be achieved. Carcasses were then tagged and delivered to Ruzicka's Meats for processing. Harvest Demographics The entire data set generated from harvested deer is represented in the spreadsheet entitled "City of Iowa City—Deer Harvest by Date: 11 -21 January 2010" (Appendix A). We harvested 39 females(68%) and 18 males (32%). The overall harvest demographics are summarized in Table 1. Eighteen (32%) fawns and 39 (68%)adults were harvested. Table 1. Age class and sex distribution of deer harvested in Iowa City, Iowa from 11-2] January 2010. AGE #MALE (%) #FEMALE (%) #COMBINED Fawn 11 (19.3) 7 (123) 18 Adult 7(12.3) 32 (56.1) 39 Harvest by Deer Management Zone To allow for a more comprehensive population management program,we summarized all the harvest data by management zone(Table 2)relative to deer concentration identified by the City's 2008 aerial snow count, no count was conducted in 2009. The most productive sites were within Zone D and the combination of Zone H&I,where 22, 7,and 15 deer were removed respectively(77%of the total harvest). Table 2. Ten year comparison of harvest data by deer management zone. ZONE 1999-2000 2001 2002 2004 2005 2006 2007 2008 2009* 2010 A 15 2 27 - - - - - - - B 186 74 48 31 13 19 8 3 6 3 C 57 123 51 49 44 17 13 7 18 6 D 102 122 93 117 48 66 29 33 23 22 F - 19 10 3 8 7 20 2 4 4 H&1 - - 21 - 41 41 129 44 18 22 Total 360 340 250 200 154 150 199 89 69 57 Discussion Three sites initially prepared for culling operations were shut down before removal efforts began based on our inability to access the sites due to the persistent deep and drifting snow. All three sites were located on University of Iowa property. Two additional sites were shut down due to lack of deer activity. Of the remaining 12 sites,all but two received two sharpshooting attempts(removal effort). In every case the second seated attempt resulted in a significant decline in productivity(deer harvested/man hour). Harvest demographics this year indicate fawn recruitment to be 0.56 fawns per adult doe. This ratio is further confirmed by the limited number of fawns seen in the field (i.e.,those not harvested). Many times, adult does harvested in groups would have no fawns present. Historical fawn recruitment based on past cull data was—1.1 fawns per adult doe. This is the second year in a row where fawn recruitment is significantly below the historical average. Adult male(males that had shed their antlers)harvest is similar to past years(-12.5%), with the exception of 2009 where 15%more adult males were harvested due to a later start date of operations(i.e. more males had shed their antlers). As stated in previous years, we would likely remove<1% adult males if the entire permit were valid starting 1 December. Thirty six antlered males were observed while field operations were being conducted, additional antlered males were observed though infrared camera data. Individual animals were identified based on antler characteristics, no male was counted twice and if any doubt existed they were not added to the total. If snow counts are conducted,they should be interpreted with caution as, generally, there are a significant number of adult males(relative to adult females)present at most harvest sites. The ratio of observed yearling/adult males to yearling/adult females was—1:1. Therefore,the population growth 2 potential relative to observed density will be greatly diminished. Again,next year's harvest projections should reflect this change in demographics. Recreational feeding of deer on Saint Joseph's Cemetery continues to hamper our ability to manage deer in the Northwest corner of Hickory Hill Park and the surrounding area. Deer densities in this area appear(based on track sign and visual observations)to be significantly higher than the rest of town. The wood lot on the Southeast corner of Interstate Highway 6 and Hawkins Road also has substantial feeding activity from the residents of the Hope House (University of Iowa). Nine percent of the deer/vehicle strikes in town occur proximate to this location. Deer vehicle strikes are down significantly from 1999 when 103 collisions were recorded.Thirty three collisions were recorded in 2009(a 68%reduction),with 15 (45%)of those occurring on Highway 218 or Interstate 80,where town boundaries prevent adequate management activities to occur. Total harvest has dropped significantly from 2007 to 2010. There are a number of reasons for this decline; however it should be noted that our effort per site has increased (at most sites)as deer densities continue to fall. Trend data suggest an overall herd reduction in all zones where culling activity occurs. A good example of this is Zone B, 186 deer were removed in 1999-2000 cull operations, only 3 animals were removed this year with two seated attempts. Harvest in this zone has stabilized in the single digits. Similar results occur in all zones. Future Program Suggestions Based on low recruitment over the last two years, dramatically reduced deer vehicle strikes (and corresponding deer densities), and a generally insignificant amount landscape damage we suggest that Iowa City consider delaying any additional deer management activities until winter of 2011-2012. At this time the State permit will again need to be made valid early to maintain the reduced densities on the University property(i.e., during the Christmas break). Also, if the State sees value in protecting males, I recommend that the general City-wide permit be made active by 1 December so males can be avoided (nearly all yearling and adult males will have visible antlers). Acknowledgments We would like to thank Kathi Johansen,City Manager's Office, Glenn Pauley, Iowa City Fire Department,Jeff Ruzicka of Ruzicka's Meats and his crew,and all the participating landowners for their cooperation and continued support. We also are grateful to IDNR for continued support of this program. 3 o r LO r 0) r h N N h — NN — lO N r N N C a 0 o 0 ea N '0 0) I- O m N CO 007 CO N C.1 CO CO G N N 17 O d rft w O Om CO fDCLO r CO V' L0CY) CO , 100 'O N 0 0 CO 0) N I- Cu N O) N 2 o0 Nr o°Do °' m ") coo v 0) N ` C CD 0 0 .0N 0 r 0 (000o ! 0 {O N N0 h (OW rN. Cr o r r O Nco tn CO t. in o NO - O CI O oN N 7 l .0 o O (CDM CC+) (O r C 0 N v. 0) N LL N in C 0 o N. m 'o o Ncorn „._ NI. v � m « S NO -0Z 0 cn co cn .- o )O n ten 3 r dm co 0 0) o 7 a To r c) y O n 0 Q a r 0) 0) 0) 0 r MfDa r C 'C C 0) M CO I- (D r C )O O D m r U co C LL 3 ¢ moowli U' 2 — 0 Z O N I- 2009 Deer-Vehicle Accidents (Page 1) Human Result Conditions Driver Age - - - -___ Injury to Deer V C TI •• r § s �Io9 o ; c ¢ x3 • c u I " E E a � a d i �. eg 3.$ a CV S E. .>' ❑ ❑ m o n'€Iv .51'6 I a T rr4I+ a,..'g CIa o ID Date : Time : Accident Location rc < S a .v, a 5k ❑ z 0 ❑•V a 18 O tt E Coif .N a i m z a a Y.N MISCellaneou6 Comments 1 Jan 15: 8:46pm ' _ 100N Sco8BNd 1 I hen fey MOO) 1I. I x • ' _;__ 35 I Xi %1 I _IXI, 900 IInorl8 or Rochester SI 2-• Jan 20& 12:,tam] Hey 218/len 91) _ NI Cu:al6b 1 1 x i 65 -_ y _�: .. .. Bsam t i Cly 113W I t x T 45 X� XI XI his/scut"al Napoleon In l YFeb2U G35am . _ 2100 Ara Circle I N -._.. __ 1 X y_ T _ i 25 I _ %-r ]� deer carcase on road .- S Mao] 1221pm• I8p(mm 216) • NI _- 1 1 x -�• I i- 05 I X _ XI deer cas w mad neat eeabot4oflranlD - - a r PIxie '11�1em I 22005 Rive We dor N 1 I• 1 X 1 45 X 4.X 4_ deer[amass on rued Ms 21. 9i0pm I 1500Rochoster Sl ... 1._1 I YI W05%8nm.0• 5950 t , % X. 25 X, XI X a Mar 2811:35pmI 1000FtwyOW IY IereC5y r $2000 1� 'II-IT t._t - .17111-35---1 %� RI _- I%NOWon 51 Ytlern:non 9 Apr 18' 223pm Hwy 218(mm91) Y Lydon $2000 it , X I XI 65 X XI Xy -MWn Hey'WMndutpe - - - 10Mry12' 5.00am I80(mm244) -- f Sea DAY 33.500 1 -' 1 X, X.=L ICI.-H -_ FX-1-----.-, X - X . unthaws irony t0 deet(darer did nM aloD el vena) - 11 May 14 212em I Nay 2!Sjmm 93) N iT I % T65 y_ X t x l ser=cans on road 12 N 30 t:30emi. - itoolM/sw 0 CpWRe 5500 trI t X �_ xj I 35 lXii I x X deep nos readjust eeaaaouysmn or, 13 Jun IN toopm�1- Ifiy211mm92) 'Y Norh Liberty 32.000 111 I 1 X..; _T X;�65 _ `x1 XI _ X unkwwn Injury toO'er(elver did not Mop Memne) - ta I Jun 03 3:52am IMy2ta`mm92) II 1 I 1 I t X _L • _ 65 _ X x 5eerumss on road 1e2 mib not"of DAY l_ -.—.. ._ 16 Juno 900 m 500 Monson'Fmk Blvd Y Iowa CIS 31.500 1 1 ;� 35 -I X , X % unknown 3Qurylo deer(driver red nol slop a scans)south of Hawkey'Pah Rd 16 I Jun�-1- I-80(mm2la) V Iwo CYC• $2000 I t : 1 %+ X- , 85 ~ X % .X erne Dodge SIWertenge 17 • Ju 11 T:Wem s 100 Lamp GrCVW Rd I N, 1, 1 % 35 I % x deer cuusso mad -_ . - ___ .. 18 I Aug 05 5:41em 1100 Nile.gws YI Iowa City 32580 1 • 1 r I % XI 1 y5 x•--r x T--I X 19 Aug 30 12:034m 11120 HoyeW I I N' �.. 35 % s 'X� dem..,...a W)usteast dRocky Spon dor _ 20 Se 11.1 Solani I .500Monson Trek Blvd LN I_ . 1 1 1f x X _ 35 Xt 1 x X _deer omen on row:Dua sot"of Hevvaye Pah Rd .- 21 ocad 4:03am I IJI0(mm 248) s_ I Y Wen Liberty 1 32,600 I -1 X _ X i _ 55 .X X 1 x{_ immMWtlM mot oleodgoSNterthange 22 Od0] T55pm I 1100 NounuqueSI _ I N _ O I�X T I 36 1 XI X uncertain whethervamtde struck live deer of carcass - 231tM12 fo1BDm 210 NOtmbuqueS N 1_ 1 1 % -�- _ 35 I X_ .., • X deer carcass on road lust south 480 Worthen, --� 24÷Oc522T.39am D80 mm 2N) I Y r Banpass,VA! 50.000 ; t 1 4-' I x ._I X 65 Is x- x' X .. _ 25 1 Nov 02. 9 Hry218(mm9t) _ V o-cy IL 14 $1,000 tL t ix. x I 65 1 'X x I xI eoN 0 en-ramp from Hyl _ 26 Nw 05 e]f 210sRiverside a IY 4Buffalo Center. 31,001 f I t Axl4. x1 I �- 50 X' ; _x just naNN Mennen TreRBNd ._. .. 27 Nov 05 10:43pn IA0(mm 244) _. NI J I_1_I t- X T �F.. - 85 I. I X X deer carcass an eastbwaorvnna from Dubuque Sl._ . _23 Nov 064 7.51pm ILo(mm 245) YI Lake Suf.IL sed • 2 I 1 IXI - XRT 65 I % XI _ X. Buck struck dem without shcppmg:deer mm h8 by 2nd veNcla 29 .Nov09 8:12pm ; - -- Hy2111(mm 93) I ii Decorah' I $]_000_2_ 1 Xi - X4 I - -, 65 %'%I XL_- X1- •2nd driver from Mapleton,MN:dear struck by err then dock 30 Nov 19 4:50pm I _Hwy 218(mm91) Y Wash- n! 51,50 1 ' 1 � .2(.4_,___. % . 65 r% X % souhboundonearp from Hwy 1 --- 31Nov 25 8:5oam I 2100N Dubuque St Y lora C' 5200 11 ' 1 I ' j- 35 I 'X-T xl-- Ix immedalePsoth of I-80 overpass -- — .32 Dec 01 it:tl __ 3000s GaWd 51_ _ p Ma.Ian 5250 r1 I -t Xy xi. ( •--... 35 %t % — 33 Dec02 12.@am 210N5m0 BNd 5 Y NOM - 53.50 1 1 _r% _ X _11 —TI 35 X X_ X( Iuneaadia Av _ -- 34 I ere . t I-I .. �f.�� .l._. _. ,. .. .. WI -L r • I . i . __ TTt' 1 ---rt— 1 a2 I ._ - ' - I __; 1 _ `'j is ._ _ _— _ _ .._ 45 1_ _� T. _.._. --_ 48 I - isles --- - " i j-- _�-.I _� _._._ .... _ .. _. 51 -. r-- _ _— � _� - —_ —. , -f-, -, .. - __�� _f'-___ - _ _. - - - __ 52 1 50 - - --- - --- .. ._ — .-- 5h' —.-- rte_.. ._ I ._ .__ . ._. 1. • r r=--rp"a CITY OF IOWA CITY IP7 _ '�cicat � MEMORANDUM Date: November 14, 2017 To: Geoff Fruin, City Manager From: Liz Ford, Animal Services Supervisor Re: Urban Wildlife- Deer Iowa City Animal Services operates as a public safety and enforcement agency for the protection of the public and animals, including wildlife. Our division frequently fields and responds to calls regarding wildlife in our area. For the past three years we have been collecting information and monitoring the urban deer population issues. There are three areas we consider: The number of deer/vehicle accidents, the number of resident generated calls about deer, and the number of deer. 1.)Number of car/deer vehicle accidents in the City of Iowa City This data has been collected by the police department for several years. The last five years are summarized in the table below. To view accident locations for the most recent two years, refer to the attached maps. Number of Year incidents 2013 35 2014 30 2015 31 2016 _ 51 2017 34* *2017 data is year-to-date as of November 7, 2017 2.)Number and type of resident generated calls to Animal Services regarding deer issues Below is a summary of the calls by year and nature of each call. This data was not documented prior to late 2015. Other city departments have been advised to refer calls to Animal Services for consolidation. In 2015-3 calls logged (1 regarding plants, 2 generally too many deer) In 2016-14 calls logged(9 regarding plants, 1 sick deer, 4 generally too many deer) In 2017 - 15 calls logged (6 regarding plants, 1 erosion, 1 dead animal, 1 deer kicked dog, 2 opposed to hunt, 4 generally too many deer) To view call locations by year, refer to the attached map. Each year is designated by a color. Urban Wildlife—Deer 3.)The number of deer Historically, the City of Iowa City has paid the Iowa Department of Natural Resources to perform deer surveys using a helicopter. Although budgeted for, these surveys have not occurred in the last several years due to a combination of factors including a lack of resources(lack of DNR staff and lack of appropriate helicopter services)and inadequate survey conditions. Animal Services will be utilizing White Buffalo Inc. to perform a deer survey by camera in January 2018. This is done by setting up a 100-150-acre grid, placing cameras within the grid, and using a formula to calculate population estimates. White Buffalo Inc. will provide survey results and a recommendation on any further action. If the survey results indicate that a species reduction program should be considered City staff may recommend one of twa options: 1. A reduction program managed by the City of Iowa City. Other municipalities coordinate such programs with approval from the Iowa DNR. Fire or Police departments are commonly involved due to the risk and weapon danger. These programs are generally labor intensive and would require the city to assign additional resources. 2. A reduction program conducted by private contractor. The City of Iowa City utilized the services of White Buffalo Inc.from 2000 to 2009 for this type of program. A reduction program can take months and would use a legal lethal method (such as sharpshooting or bow and arrow hunting). The program must consider public safety, community acceptance, and effectiveness in reducing the population to the desired number. A reduction program must be approved by the Iowa DNR regardless of how the program is arranged or executed. The deadline to submit a request for a program (specifically a managed hunt)to the DNR is April 15th, 2018 if the intent is a fall 2018 hunt.The DNR submits the request to the Wildlife Bureau on the City's behalf and it is subject to approval by the commissioners in June 2018. Animal Services believes more information is needed including population survey results before recommending a reduction program. We will continue to work with the Iowa DNR and White Buffalo Inc. to that end. Urban Wildlife—Deer 2 Urban Wildlife—Deer 2 Number of resident generated calls to Animal Services regarding deer issues rs'' Era I Q Midstream -q- a Z` 1 or,-4esD. NauDueue Ai'artners,LP NEgthS f Foster Rd L 0 '� pJ} �°,p , m IP Tett S•- ' a• Whainpfit i • '<'.t' ,. ' 1 u ,` 2 Cott C5‘46 h t1 re' _ i�'� _ ♦ HOOVER n T'•r,„ • • caOi r".r _ �• . yf, K,, z, Hickory M F 4"-----....._, � :-..:,..',.,4,...,.._....,.-.G,:�• ::� . Park Rd - :>'Stm HI �-t.r_. ..t, H�kory Trail �� p / ` .• \ yyy Q p 4•A y cL 7co 1 c R,,. >r p MANN 'ark016 5t s. n R, Z � C3 QRider St n s� ZZ� g•ae t`esB {A z 6,.. it.. . it.. • n 1 E.Davenport$i `, eon In kf H E Bloomuxtt t • > o _ D Rochester Ave s3 i? o Theof University „own Rd owa :::: ay Dr N°,nl st s�e9�� 'S; golf Course® H ® Iowa City_ loweAve RC = EWas. D Wa�nnln^ Aran$t 3 ECollege St ♦ © LEMME o Kinnick Stadium Q 2,8 ir Iowa City High School •' E Burlington SI eVose Ave _� v pN 'n� E Court St E Court St , e/r° a Ave M O C O • w N Raven S r$ University m 3 iY D a FnendSM° t g. Heights m o m ° n ,`� ; V, • „ ;.._,g m Q, Q dreO oe co. Arbor Scc ' n n vi' o� y !£ D :° oakcresl St 1rSv' t] Pa, .. W Benton St , °m yr t"1 ev ii n 5'. c K IF IP' 'IS Ace T r'etme Ave r, A •data 02017 r•••e 9 201 , 201x; 9 2011 2015: 3 calls logged (1 regarding plants, 2 gpenerally too many deer) 2016: 14 calls logged (9 regarding plants, T sick deer, 4 generally too many deer) 2017: 15 calls logged5 regarding plants, 1 erosion, 1 dead animal, 1 deer kicked dog, 2 opposed to hunt, 3 generally too many deer) Car/Deer vehicle accidents in the City of Iowa City 2017 to .90Aday Rd 1 "" " • $ O Coral Ridge Mall p L Waterworks I! ( Prairie Parkfp p, e w Park .., ":7h CI NF Klein Quarry 0 . i Coralville n 0 m 7 th t a N £— 7 'II Cott f GaA Sit s, _00?:' v O, H ckory a W U Par.i7c• °r� Hill Park- k Herbert am a Q L 4 y ,,e Z / •• ecca The University iwm • Finkbine Golf Course 0 of Iowa JIowa City r N o nick Stadium 0 ` u' f IAN Rd SW wry Rd SW • Melrose Ave ' pr,O E Court St E CouM151 a F'lA E University ' ��kneshiPs .* +-- ya, Heights j z ce i. • A 47 b 1.1 Iowa City Landfill ,.....1, w Bevy,st Kirkwood Ave `Scalv,e Ave & Recycling Center RortctR • 4 d $ o v: ,�, 60 Sr. ow ¢or O K Pa`c`Pac��N ♦ O 1 a g A ,, ' ♦ 4 y LaMecFdr� Srd�P a SW Mormon Trek BlvdH d a: �yRr�6 Rd°` 1 m .0 Terry Trueblood 4201h St SE N • - Recreation Area ,yr1, ;. 3 I ec O Sycamo,e St m SW `t s i i V data 412! NIGHT 9 DAWN 9 f," .K Total 34 (year-to-date as of November 7, 2017) Car/Deer vehicle accidents in the City of Iowa City 2016 a,. s .IR' �11sziT Rd ..�• O _ .-mob -- - - hohdd aavRd Es. cd e i O Coral Ridge Mall , Waterworks IP a 1 Fra;neoparw 1 qp tt it Klein Quarry 0 Ike g lit coat.,A VI. D t tm 7,„,sa C J Sco a`S sR Sr '�• i `: ° C Hickory (.1 , . Port Rd Hill Park, � • Herbert Hoc • o Aye. Zn _ ...0 a \kph* The Universityiii t 9 p� Z Finkbine Golf Course® of Iowa Iowa City o- z 99 , Kinnick Stadium 0 N 1 INv Rr)SW IwE C v Rd SW ♦ Melrose Ave 9 O E Court St , oua� 9 University F{,endsnip r Heights ro tc I $ el City Landfill -- —.....a., W Bei si Kirkwood Ave p bne Ave m 8 Recycling Center s O 6 g 3 M,e„_ Ronre� 4 ; ii. '�er, o Qotde�Rd c S��,P , pc, O a 1 ® ; like•.ide� 5���4'4Y a6sW �onnOn Trek RI A '_ � Q1p tS, QOM `, OTerry Trueblood a 420th Sl SE I `� Recreation Area to Av S f data 02017 c...e 9 DAY NI(-;H1 9 I)IISK Total 51 White Buffalo Inc. Conserving Native Species and Ecosystems Iowa City White-Tailed Deer Population Estimate January 2018 January 30, 2018 Submitted by: Dr. Anthony J. DeNicola White Buffalo Inc. INTRODUCTION Deer overabundance and the associated conflicts are pervasive throughout much of the US. Alternative management techniques (i.e.,controlled hunting, sharpshooting,trap and relocation, fertility control research) have been explored from Georgia to Texas to Minnesota and back through Maine and nearly all the states contained therein. Throughout this large geographic region, deer are creating both social and ecological conflicts in suburban,corporate, and park environments. Many federal,state and local agencies are struggling to address this ever-increasing problem. Critical to any management decision and research assessment is an understanding of the abundance and distribution of deer,yet it is often difficult to obtain accurate estimates. There are a variety of estimation methods available to decision makers, and each method has its advantages and disadvantages. The techniques typically used to estimate the abundance of white-tailed deer include: spotlight surveys, aerial infrared-scanning or snow counts, mark-recapture/resight,and population reconstruction (Downing 1980). Mark-resight with infrared triggered camera-traps has successfully been used to estimate population size for free-ranging deer with a portion of the population tagged (Curtis et al. 2009). Jacobson et al. (1997)established that individual antler patterns could be used as a unique mark to identify the approximate number of individual antlered males using the survey area. This unique mark and photo ratios could then be used to successfully estimate population size, assuming all sex and age classes are equally susceptible to the camera-trap (Jacobson et al. 1997). Curtis et al. (2009)documented that using IRCs with the Jacobson method provided a reliable method for estimating the abundance of suburban white-tailed deer herds. STUDY AREA Iowa City contains a matrix of suburban/commercial development,agricultural fields, parks and open grasslands. As a result of no legal hunting opportunities and fertile soils,the deer population had increased to a level incompatible with some land uses and human activities in the late 1990s. Although deer physical condition was not an issue,there was concern regarding deer/vehicle collisions and damage to garden and landscape plantings. In 2000,a sharpshooting program was initiated that resulted in a significant deer population reduction, and associated deer-vehicle collisions,over a nearly 10 year period. The population reduction program was implemented through 2009 when it was concluded as deer-human conflicts were no longer of concern. This population estimate was requested given the deer population had not been actively managed for 8+years and appeared to be increasing. 2 I Iowa City Population Estimate:January 2018 METHODS Camera Survey The camera survey was conducted in a^'3-mile2 population estimation area (Figure 1). We divided the sampling area into 15 sections by overlaying a grid of approximately 130-acre blocks. We adjusted the grid for the best fit to deer habitat in each block. We deployed one camera per 130-acre block. The infrared-triggered digital cameras (Moultrie D-80 White Flash camera, Moultrie Feeders, Alabaster,AL, USA)were deployed over bait piles of shelled corn on properties with a high probability of deer activity. Camera sites were baited daily for several days prior to, and during camera deployment,starting on 5 December 2017 until the cameras were removed on 16 December 2017. Each camera was elevated approximately 2 ft off the ground, oriented north to control exposure issues, and placed approximately 12 ft from the center of bait. The cameras were set to run continuously for 24 hours per day, with a preset delay of 5 minutes between pictures. Every other day during the survey the memory cards in the cameras were changed to confirm the cameras were functioning properly. On 16 December,the photo survey was completed, and cameras were removed. Figure 1. Population estimation area and camera locations. _ - .µ.4 zicait _ \ j +-- �•Kennedya-" •-, AC- y! ! '.B,s4p11 .., • -.ACT 1.1 ? SACT 1 y, ."Shimek 1 ` i , ;' r• I. "�, ` . Y s.: ilir 5 AC �i HIP] j �•. -r f .Ai"! -• Goff 1 I ' HH1 ACT 3 ' 25) ''. ..., 1 -s`. , 41:. : ' " A ACT 6 .3-d+, Tank 1 `� HH2 \ rrli ei" ,7 ,,._•_, •:- --. * ......,, , :-.- \---"c?:: : After the cameras were removed from the field, all of the pictures containing deer were sorted by site. Each picture was closely studied, and we recorded the total number of deer,the number of antlered males,the number of non-branched antlered males that could not be uniquely identified,the number of adult females, and the number of fawns. The number of unique males observed at each site was determined using unique antler patterns. 3 I Iowa City Population Estimate:January 2018 Population Estimate:Jacobson's SDR Method With the camera data we used the Jacobson buck:doe ratio (BDR) population estimator. As outlined in Jacobson (1997), "individual branch-antlered males were identified from photographs using antler configuration (#of points, relative length of points, angle of projection of points,and relative location of points on the antler beam), antler mass, pelage characteristics and body traits. We then assigned an identifying number to each antlered male. Branch-antlered males were any antlered males with greater than or equal to 1 branched antler. Photographs were excluded from analysis when identification of an animal was uncertain." Spike-antlered males can be difficult to distinguish individually;therefore, spike:branch-antlered ratios were determined and the estimated total antlered male population was calculated using this ratio: P,= Nsa/Nba, where P = ratio of spike:branch-antlered bucks (antlered males), N,a=total number of spike-antlered deer occurrences in photographs, Nba=total number of branch-antlered deer occurrences in photographs, and Eb= (B X P,) + B, where Eb=estimated total buck(antlered male) population, B=number of individually identified branch-antlered bucks (antlered males)." The estimated adult female population was calculated using the estimated antlered male population and the antlered male:adult female ratio (calculated from the photographs): Pd= Nd/Nb, where Pd= ratio of does (adult female) : bucks (antlered male), Nd=total number of antlerless adult deer occurrences in photographs, Nb=total number of antlered adult deer occurrences in photographs, and Ed=EbXPd, where Ed=estimated total doe (adult female) population. Fawn abundance was calculated in the same manner: Pt= N,fiNd, where P,= ratio fawns: does (adult female), N =total number of fawn occurrences in photographs, 4 I Iowa City Population Estimate:January 2018 and Ef= Ed X Pt, where Ef=estimated total fawn population. Total population size was estimated by summing each segment of the population. The sex ratio was determined using the ratio of antlered males to adult females in photo observations,where sex ratio= Nd/Nb. The recruitment rate was determined using the ratio of fawns to adult does in photo observations,where recruitment rate = Nt/Nd. RESULTS/DISCUSSION Photo summary We obtained a total of 7,874 usable pictures from the 15 baited camera sites from 5-16 December 2017,which included 10,324 photographic observations of individual deer(Table 1). The total number of branched antlered male images that were identifiable in the pictures was 4,010,the total number of spike antlered male images was 317,the total number of females was 3,050, and the total number of fawns was 2,947 (Table 1). TABLE 1.Summary of photos observations in Iowa City, IA December 2017. Photo Observations #Branched #Spike Observations Antlered Antlered of Deer Males Males* #Females #Fawns Total 10,324 4,010 317 3,050 2,947 *Animal cannot be identified as unique based on antler pattern. Density Estimate and Recruitment Rate We estimated the total population in the survey area at 172 (Table 2),and given the area was 3 mit,the minimum estimated density was 57.5 deer/mile2. We estimated the total adult female population at 51 and the total fawn population at 49. This results in a fawn recruitment rate of 1.0. 5 I Iowa City Population Estimate:January 2018 TABLE 2. Estimated population in sample area using Jacobson BDR method based on photo observation data in Table 1).' #Individual B: C: D: E: Minimum #Spike Antlered Total Estimated# Estimated# BranchedMales'"a Antlered Males Adult Females Fawns Estimated Total Antlered Males' Population Total 67 5 72 51 49 172 1. If a number is less than 1,we round up to 1,given there is likely a deer in the area.Rounding calculated in separate spreadsheet and numbers may vary slightly due to when rounding is applied. 2. The number of branched antlered males is based on photo capture of these males in camera survey and identification based on unique antler pattern. 3. #Spike Antlered Males(B)=(#Spike Antlered Male Photo Observations(Table 1)/#Branched Antlered Male Photo Observations (Table 1))"#of Branched Antlered Males(A) 4. #Adult Females(D) =Q#Adult Female Photo Observations(Table 1))/#Antlered Male Photo Observations(Table 1)))"Total Antlered Males(A) 5. It Fawns(E)_(#Fawn Photo Observations(Table 1)/#Adult Female Photo Observations(Table 1))"Total Adult Females(D) Camera Survey Bias Adjustments and Sex/Age Class Ratio Ranges There are potential sex and seasonal biases in attracting deer to bait relative to their occurrence in the population (Koerth and Kroll 2000, McCoy et al. 2011, Chitwood et al. 2017). The type of bias varies for any number of reasons, including food availability, breeding season,fawning period, and ratio of males to females. Given the unlikely ratio of antlered males:adult females:fawns in photos ("1.4:1:1), we believe the population estimate is an absolute minimum. In other words,females and fawns may be underrepresented as antlered males can dominate baited locations (especially after the breeding season while males still have their antlers) limiting the number of photos of females and fawns comparatively. Typical suburban deer populations have been documented to be 20%antlered males (DeNicola et al. 2008). We believe the percentage of males in Iowa City is higher than the DeNicola et al. (2008) study, but likely not as high as the 42%observed in photos. We have documented approximately 30% antlered males in local populations at other project locations with male mortality rates that may be similar to those in Iowa City(e.g., our research site in Cincinnati,OH had 31.4%antlered males and San Jose, CA had 30%antlered males). If we adjust the ratio of antlered males to 30%this would increase the population estimate to 80 deer/miles,or 240 deer in the area surveyed. The Iowa DNR counted 69 deer in 2008 in the same area of Iowa City. They used helicopter counts over snow. Therefore,there are likely 3 times as many deer now in the survey area as there were—10 years ago. This reflects a density similar to what was present when we initiated the sharpshooting program in 2000. 6 I Iowa City Population Estimate:January 2018 LITERATURE CITED Chitwood, M. C., M.A. Lashley,J. C. Kilgo, M.J. Cherry, L. M. Conner, M. Vukovich, H. S. Ray,C. Ruth, R. J. Warren, C. S. DePerno, and C. E. Moorman. 2017. Are camera surveys useful for assessing recruitment in white-tailed deer? Wildlife Biology wlb.00178; 1-6. Curtis, P. D., B. Bazartseren, P. M. Mattison, and J. R. Boulanger. 2009. Estimating deer abundance in suburban areas with infrared-triggered cameras. Human—Wildlife Conflicts 3(1):116-128. DeNicola, A.J.,D. Etter,and T.Almendinger. 2008. Demographics of non-hunted white-tailed deer populations in suburban areas. Human-Wildlife Conflicts 2:102-109. Downing, R. L. 1980.Vital statistics of animal populations. Pages 247-267 in S. D.Schemnitz, ed. Wildlife management techniques manual. Fourth ed.The Wildlife. Society,Washington, D.C. 86pp. Jacobson, H.A.,J. C. Kroll, R. W. Browning, B. H. Koerth, and M. H. Conway. 1997. Infrared-triggered cameras for censusing white-tailed deer.Wildlife Society Bulletin 25:547-556. Koerth, B. H.,and J. C. Kroll. 2000. Bait type and timing for deer counts using cameras triggered by infrared monitors. Wildlife Society Bulletin 28:630-635. McCoy,J. C.,S.S. Ditchkoff,and T. D. Steury. 2011. Bias associated with baited camera sites for assessing population characteristics of deer.Journal of Wildlife Management 75:472-477. 7 I Iowa City Population Estimate:January 2018 r-=�- •p` mbrirri CITY OF IOWA CITY '_ � MEMORANDUM Date: February 7, 2018 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: KXIC Radio Show At your February 6 work session, Council Members agreed to the following schedule for the Wednesday 8AM radio show. Wednesday February 14—Throgmorton February 21 — Mims February 28—Cole March 7—Throgmorton March 14—Thomas March 21 —Taylor March 28— Resource Management Superintendent, Jennifer Jordan April 4—Throgmorton April 11 — Mims April 18—Thomas April 25— Botchway/Salih May 2—Transportation Services Director, Darian Nagle-Gamm Please remember that KXIC is very flexible with taping the sessions ahead of the show. S:Clk/Council KXIC Radio Schedule/radioshowasking.doc r ^�itt.a_y�� CITY O F IOWA CITY I P 10 ��®1O� MEMORANDUM Date: February 13, 2018 To: Geoff Fruin; City Manager From: Emily Bothell; Assistant Transportation Planner Re: Langenberg Avenue Traffic Control Introduction: At the January 2, 2018 City Council meeting, Council requested Staff review existing conditions on Langenberg Avenue and the potential for all-way stop control at the intersections of Covered Wagon Drive / Langenberg Avenue and Russell Drive / Langenberg Avenue. This review is in response to resident concerns regarding vehicle speeds and collisions along Langenberg Avenue. History/Background: Langenberg Avenue is the primary east-west collector street south of Hwy 1 linking Sycamore Street and Gilbert Street. Langenberg Avenue is currently stop- controlled at the intersection with Sycamore Street and yield-controlled at the intersection with Covered Wagon Drive, whereas Wagon Wheel Drive and Armstrong Drive are yield-controlled at their intersections with Langenberg Avenue. The neighborhood successfully completed the City's Traffic Calming Program in 2015, which resulted in the installation of yield signs, temporary radar feedback signs, extra speed limit signs, additional police enforcement, and speed humps. Map 1: Langenberg Avenue Existing Conditions, Vehicle Collisions, Speeds, and Volumes a- , • t . , t 1.1 .7 , q, ,,,,:. znli I , _ / „, ,-__ \ II . . , _ , „c6.,,,4„.. c,.. ,2. .„1 _ ,___ ulli_ _ _ ,,, � — � „\\\ 1 ! I 1 I\\ . � ���-�. I I ,-1------1. v \1 i 1 1 111 v v\1t „ 1I ,.„ Traffic Control o 2015 2015 ® STOP - Average Daly Ire':,. 1,18 Average Daily Traffic:935 0 YIELD _ _ _ 85th%Speed:30 mph 85th%Speed:32 mph Average Speed:EB-27 mph/W8�24 mph - , Average Speed:EB-27 mph/W8-26 mph Collisions 2017 .. 2017 • 2010-1 Collision Average Daily Traffic:1,913 Average Daily Traffic:1,247 2017•2 Collision 85th%Speed:26 mph 85th%Speed:24 mph Speed Humps Average Speed:EB-23 mph/WB-17 mph Average Speed:EB-23 mph/WB-20 mph February 13, 2018 Page 2 As shown in Map 1, there have been three reported collisions on Langenberg Avenue in the last ten-years (2007-2017).1 Of the three collisions, one collision occurred in 2010 and the other two occurred in 2017. None of the collisions occurred at the intersection of Langenberg Avenue with Covered Wagon Drive or Russell Drive. In addition, the major cause of the three collisions is not indicative of a lack of traffic control on Langenberg Avenue (Table 1) nor are three collisions over a ten-year period indicative of a significant safety issue. Table 1: Langenberg Avenue Collision Report Year Location Manner Cause 2010 Langenberg E of Russell Dr Sideswipe, opposite direction Unknown 2017 Langenberg W of Keel Boat Loop Broadside(front to side) Other 2017 Langenberg near Sycamore St Sideswipe, same direction Lost control `Reported collisions include those with over$1,000 in property damage or where an injury occurred. Staff collected average daily traffic (ADT) counts and 85th-percentile speeds at two locations on Langenberg Avenue in 2015 and in 2017 (pre/post speed hump installation). According to the data collected, ADT on Langenberg Avenue has increased whereas speeds have decreased. The 85th-percentile speeds have decreased by 4-8 mph and are near or under the posted speed limit of 25 mph (Map 1). Furthermore, average speeds recorded in 2017 are below the posted speed limit of 25 mph. The speed, volume, and collision data does not suggest there is a significant safety concern for motorists on Langenberg Avenue. Furthermore, all-way stop control at the intersections of Covered Wagon Drive and Russell Drive with Langenberg Avenue would likely be unwarranted. Langenberg Avenue is yield-controlled at the intersection with Covered Wagon Drive and there have been no reported collisions at this intersection since it was constructed. Langenberg Avenue and Russell Drive (north) is a "T" intersection that is currently uncontrolled. There have been no collisions at this intersection since it was constructed. Discussion of Solutions: The City's policy has been to assign the right-of-way to one street at all four-leg intersections and to leave three-leg intersections unsigned (unless there is a visibility concern or documented safety concern). That said; there are specific traffic conditions that should exist for an all-way stop to be justified. The criteria, as outlined in the Manual on Uniform Traffic Control Devices (MUTCD), are based on traffic volumes, collision history, pedestrian volumes, and traffic speeds. Installing stop signs in locations where they are not warranted results in a greater chance of rear-end collisions, motorists rolling through stop signs, and higher traffic speeds downstream of the stop signs. For these reasons, it is important for all-way stop requests to be carefully considered. Recommendation: Based on the existing conditions on Langenberg Avenue, Staff believes the current traffic control is adequate and there is not a significant safety concern present. If desired by City Council, Staff can collect data and conduct all-way stop analyses at the intersections of Covered Wagon Drive / Langenberg Avenue and Russell Drive / Langenberg Avenue based on MUTCD criteria. An all-way stop analysis generally takes six-hours of Staff time to complete. 1 Langenberg Avenue, in its entirety,was not constructed at one time.The last portion of Langenberg Avenue was constructed in 2015 and at that time the street was fully accessible east to west. IP11 Kellie Fruehling imummuni From: City of Iowa City <CityofIowaCity@public.govdelivery.com> Sent: Friday, February 09, 2018 3:44 PM To: Kellie Fruehling Subject: City Council Listening Post 0 SHARE Having trouble viewing this email?View it as a Web Dade. City of I OANA CI Ty FOR IMMEDIATE RELEASE Date: February 9, 2018 Contact: Kellie Fruehling, City Clerk Phone: 319-356-5041 City Council Listening Post Join Iowa City Council members at their next community listening post. The Council Listening Post will be held on Thursday, February 22, 2018 from 4:30 to 6 p.m. at Kirkwood Community College, Iowa City Campus—Room 263 in the Credit Center, 1816 Lower Muscatine Road. Council listening posts provide opportunities for the community to engage with City leaders on topics that are important to them in an informal setting. Two Council members are in attendance at each event and report back to the entire Council on what they have heard from the community during their discussion. All community members are encouraged to stop by and meet with Council representatives to discuss any community issue. No formal agenda or presentation is planned. For additional information, questions, or suggestions on future locations for listening posts, contact City Clerk Kellie Fruehling at kellie-fruehlinqAiowa-citv.org or 319-356-5041. 41•MI IMP • •VT Questions? ••a�� Contact Us CIT1' OF IOWA CITY MASCO COY Of tit MAIM STAY CONNECTED: I © ® ® 1 IP12 Kellie Fruehling From: Johnson County Affordable Housing Coalition <jcaffordablehousing=gmail.com@maill41.at1121.mcsv.net> on behalf of Johnson County Affordable Housing Coalition <jcaffordablehousing@gmail.com> Sent: Tuesday, February 13, 2018 2:05 PM To: Council Subject: Tuesday 2/27 -- Join us for our Winter Mixer at Big Grove! View this email in your browser 4..... I I : ri_ Anc 2 0 18 W I TER JOHNSON COY MIP Affordable HousingUNTCoalition All at welcome -Pow Cohversa iG, and . . celebwa}-►oh oP TUESDAY, FEBRUARY 27 a oyAokble Inoutsih9 . 4:30-6:00 pm ro9wess vi • Big Grove Brewery, Iowa City -,';t ; ,johhsov► CoNh�Yl FREE FOOD I Cash Bar I Door Prizes ;i» -- �. --.ice:. -` Join us on February 27 Our twice-yearly mixers are an opportunity for us to get together for food, conversation, and connection-building in support of affordable housing progress. We want to see YOU there! RSVPs are appreciated but not required. You may RSVP on Facebook at https:/lwww.facebook.comlevents/204629740280049/ or by replying to this email. See you Tuesday, February 27 at Big Grove in Iowa City! 1 © 0 Copyright©2018 Johnson County Affordable Housing Coalition, All rights reserved. You are receiving this email because you signed up at an event or meeting. Our mailing address is: Johnson County Affordable Housing Coalition 308 E. Burlington St. PMB 121 Iowa City, IA 52240 Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. I l I.Gi at 4 nl3. 2 02-15-18 IP13 44%441/4N Annual Employee Service Awards and Potluck Celebration Friday, February 16, 2018 11:00 am to 1:00 pm Robert A Lee Recreation Center Social Hall The service awards ceremony honors staff who reached a milestone anniversary in 2017 and begins at 11:45 a m. Hot sandwiches, veggie lasagna, beverages, and table service are provided. The rest is up to us, so bring your favorite dish to share, and come celebrate with your co-workers. Questions? Please contact any of us: Joyce Carroll, Parks & Recreation: 356-5223 mara Ha ek, Wastew • - se i er, rary:' Tracy Robinson, Human Resources: 356-5026 Pam Sinnott, Equipment: 356-5103 -a-15-1 IP14 Kellie Fruehlin9 From: Sarah Cupp <smcupp0902@gmail.com> Sent: Wednesday, February 14, 2018 5:22 PM To: Peggy Loveless Subject: Cedar Rapids -- Mental Health First Aid Class March Attachments: Overview MHFA Class.doc; MHFAflyer_Mar5-7_2018_CoeCollege.pdf Hello, Enrollment is still open for an upcoming Mental Health First Aide Class on Monday,March 5th and Wednesday,March 7th from 12:00- 4:30pm in Cedar Rapids at Coe College. Please sign up soon if interested,we will offer other classes this spring and summer. Please see attached flyer and help us spread the word.The class is offered at no cost thanks to the Mental Health& Disability Services of the East Central Region.Registration is required,to sign up email the instructor Peggy Loveless at mhedspecialists@gmail.com. Continuing Education Credits are available through Kirkwood upon request, please let Peggy know in advance if you would like to receive CEUs. Adult Mental Health First Aid Class Monday, March 5th and Wednesday, March 7th 12:00 pm --4:30 pm Coe College 1220 1st Ave NE,Cedar Rapids, IA 52402 (on campus, parking information and room number information will be provided later) Classes are offered at no cost Sponsored by Mental Health& Disability Services of the East Central Region What is Mental Health First Aid? The Mental Health First Aid (MHFA) program is an interactive 8-hour certification class that introduces participants to risk factors and warning signs of mental health problems, builds understanding of their impact, and overviews common treatments. Specifically, participants learn: • The potential risk factors and warning signs for a range of mental health problems, including: depression, anxiety/trauma, psychosis and psychotic disorders, eating disorders, substance use disorders, and self-injury, • An understanding of the prevalence of various mental health disorders in the U.S. and the need for reduced stigma in their communities, • A 5-step action plan encompassing the skills, resources and knowledge to assess the situation, to select and implement appropriate interventions, and to help the individual in crisis connect with appropriate professional care, • The appropriate professional, peer, social, and self-help resources available to help someone with a mental health problem. Similar to CPR, you will become certified as a Mental Health First Aider. Who should become a Mental Health First Aider? All of the following will probably be in church congregations— so all apply! Rather than list all below, 1 would say— everyone from your church/synagogue/temple/etc. because they include (use following list) Participants for each training vary, but include hospitals and federally qualified health centers, state policymakers, employers and chambers of commerce, faith communities, school personnel, state police and corrections staff, nursing home staff, mental health authorized support staff, young people, families, and the general public. More Information on this Evidence Based Class https://www.mentalhealthfirstaid.orq/cs/ Thank you, Peggy Loveless,Ph.D. Mental Health Education Specialists Mental Health First Aid Trainer 13 Riverview Drive NE Iowa City,IA 52240 319.530.9847 Show your support by liking our facebook page 2 What is Mental Health First Aid? The Mental Health First Aid (MHFA) program is an interactive 8-hour certification class that introduces participants to risk factors and warning signs of mental health problems, builds understanding of their impact, and overviews common treatments. Specifically, participants learn: • The potential risk factors and warning signs for a range of mental health problems, including: depression, anxiety/trauma, psychosis and psychotic disorders, eating disorders, substance use disorders, and self-injury, • An understanding of the prevalence of various mental health disorders in the U.S. and the need for reduced stigma in their communities, • A 5-step action plan encompassing the skills, resources and knowledge to assess the situation, to select and implement appropriate interventions, and to help the individual in crisis connect with appropriate professional care, • The appropriate professional, peer, social, and self-help resources available to help someone with a mental health problem. Similar to CPR, you will become certified as a Mental Health First Aider. Who should become a Mental Health First Aider? All of the following will probably be in church congregations — so all apply! Rather than list all below, 1 would say— everyone from your church/synagogue/temple/etc. because they include (use following list) Participants for each training vary, but include hospitals and federally qualified health centers, state policymakers, employers and chambers of commerce, faith communities, school personnel, state police and corrections staff, nursing home staff, mental health authorized support staff, young people, families, and the general public. Like Us on Facebook https://www.facebook.com/mentalhealthfirstaideasterniowa/?ref=aymt homepaqe panel More Information on this Evidence Based Class https://www.mentalhealthfirstaid.orq/cs/ MENTAL HEALTH FIRST AID CLASS USA You are more likely to encounter someone in an emotional or mental crisis than someone MENTAL having a heart attack. HEALTH Anyone can take the Mental Health First Aid course—from professionals to caring FIRST A I D community members. Sometimes, first aid isn't a bandage, or CPR, or the Heimlich, p or calling 911 . Sometimes, first aid is YOU! Someone you know could be experiencing a mental illness or crisis. You can help them. Mental Health First Aid teaches a 5-step action plan to offer initial help to people with the signs and symptoms of a mental illness or in a crisis. and connect them with the appropriate professional,peer,social,or self help care. Anyone can take Mental Health First Aid including primary care professionals.nurses,educators, nurse educators,social workers,state policymakers,volunteers,families, and the general public. Sometimes, the best first aid is you. Take the course, save a life, strengthen your community. MENTAL HEALTH FIRST AID TRAINING March 5 & 7, 2018; 12:00 to 4:30; Coe College Attendance at all classes are required to be certified and earn CEUs Instructor: Peggy Loveless, Ph.D., Mental Health Education Specialists PRE-ENROLLMENT IS REQUIRED!!! To Enroll - Contact: Peggy Loveless: mhedspecialists(a cimail.com; Phone: 319.530.9847 NO COST TO PARTICIPANTS — SPONSORED BY 'At " Mental Health/Disabilities Services of the East Central Region °J� I'M P4 lig*i `� MIL ;4, it +-f ALGEE,the Mental Health First Aid Action Plan •- *.„;-.0" Assess for risk of suicide or harm FULL ATTENDANCE AT BOTH CLASSES IS MANDATORY TO EARN A Listen nonjudgmentally CERTIFICATE OR CEUS. r IN Give reassurance and information Nurses:8.0 contact hours awarded by Kirkwood Community College, IBN professional help appropriate e ap EncouragppProvider#30. Social workers:9.6 CEHs approved by Kirkwood Community '► College Continuing Education. Other allied health professionals are advised Encourage self-help and other support strategies to consult the governing rules of their boards to determine if appropriate subject matter criteria will apply. A course evaluation will be available upon program completion. Jim Dickerson, PGA Golt 31 V-5b1-Ubb p. • t 1 IP15 '4% .10 51311:1117 CITY OF IOWA CITY 410 Fast Washington Street Iowa Cily. IOtv3 52240-1826 (319) 356.5000 (319) 356.5009 FAX www.icgov.org February 8, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination —Maintenance Worker I—Streets Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I —Streets. Joe Green IOWA CITY CIVIL SERVICE COMMISSION Lyra Wa ickerson, Chair _ Q � C.1 C,t? rn rT •• '.D Jim Dickerson, PGA Golf 319-351-0596 p.2 • -.710hriampaugirt full .as� CITY OF IOWA CITY 410 East Washington Strect Iowa City. Iowa 52240-1626 • (319) 356-5000 (319) 356-5009 FAX www.iegov.org February 8, 2018 TO: The Honorable Mayor and the ity Council RE: Civil Service Entrance Examin:tion — Electrician—Traffic Engineering Under the authority of the Civil Se ice Commission of Iowa City, Iowa, I do hereby certify the following named person(s as eligible for the position of Electrician — Traffic Engineering. Mik- Jenn IOWA CITY CIVIL SERVICE COMMISSION LyarDickerson, Chair January 18, 2018 s - Page 1 1P17 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION JANUARY 18, 2018 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, Christopher Lawrence, Chris Ogren Members Absent: Robert Libby, A. Jacob Odgaard Staff Present: Eric Goers, Michael Tharp Others Present: Matt Wolford, Carol Freeman, Laura Routh, John Moes, Rhiannon Rasmussen, Grant Cushman RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Acting Chair Lawrence called the meeting to order at 6:16 P.M. after declaring a quorum. APPROVAL OF MINUTES: Minutes from the December 21, 2017, meeting were reviewed. Ogren noted that on the second page of the minutes, under the second paragraph on environmental assessment, it says that Hughes shared two letters with Members. She noted that it was just one letter, the overall neighborhood letter. Ogren moved to accept the minutes of the December 21, 2017, meeting as amended. Lawrence seconded the motion. The motion carried 3-0, Libby and Odgaard absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. FAAJIDOT Projects: AECOM / Carol Freeman i. Obstruction Mitigation 1. Environmental Assessment (EA) — Freeman spoke to Members about the assessment process, giving them an update. A preliminary draft copy of the EA has been sent to the FAA and the City, which starts a review process that should take approximately two weeks. Once comments are received back on the EA, Freeman stated that they will be incorporated into the assessment. This will then allow them to move to the next stage January 18, 2018 Page 2 of the process — publishing the draft copy and scheduling the public meeting. She then shared a draft schedule of the EA process with Members. The discussion centered around the public comment period and other important dates. Tharp also spoke to the process and what Members can expect. He noted that tentatively March 1 sc will be the public meeting time at the Airport, with the first being held around the lunch hour and a second later in the evening. Members then asked for some clarification regarding the process and how they would deal with any conflicting comments they may receive. Tharp noted that one consideration is to form a sub-committee who could then review the conflicting comments. Freeman then further explained what the EA will contain in its final version and responded to Member questions about the document. Further conversation was held after the restroom discussion, with Ogren asking if the Commission will have a chance to review the letter going out to the public, prior to its release. Freeman stated that Members will have a copy of the letter before the next Commission meeting, and that they can then send any comments, etc., to Tharp. A member of the public then asked if there will be some type of appeal process, should a member of the public receive this letter, or if it will be an eminent domain situation. Attorney Goers responded, stating that there is an appeal process through the eminent domain process, where you can challenge the authority of the Airport Commission in this case. ii. North T-Hangar Restroom —Tharp noted that this project is out to bid right now, with bids due back on February 1. He then responded to Member questions regarding the process and what they might expect as far as received bids. b. Airport Marketing/Branding —Tharp asked if Members would mind moving Item 4.d up to this item, as he believes these conversations are going to start to blend together as they move forward. Ogren moved that they flip Items 4c and 4d. Lawrence seconded the motion. The motion carried 3-0, Libby and Odgaard absent. Tharp then introduced John Moes, Rhiannon Rasmussen, and Grant Cushman from Fuel. He noted that Fuel helped them with Fly Iowa in 2014 and he believes they went above and beyond in putting together the program guide and other promotional items for that event. Tharp continued, noting that he would like to have Fuel help them promote and brand the Airport for its 100-year event. He noted that beyond this celebration, he would like to work with Fuel to begin a long-term Airport identity project. Members discussed the issue further, with Gardinier stating that she believes they need to do the logo branding piece first. She further explained why she feels this way and how she believes they need to handle both the branding piece and the 100-year anniversary piece. Tharp also spoke to the identity issue, stating that they are going to have an identity for the 100-year event, but that they could then roll out a long-term Airport vision at this event. Gardinier reiterated that she believes they need to roll out the identity January 18,2018 Page 3 before the 100-year event, that this is what helps create that identity for the public. Moes with Fuel then spoke to Members about the process of developing an identity and a strategy for the Airport. He shared some of the steps they go through when beginning such a project. Speaking to implementation, Moes stated that the first three steps are what provide a foundation to work from. Tharp then asked what the best way is to move forward with this and Moes responded with how they would proceed. Gardinier shared her concerns, noting that some of the identity pieces should come out to the public after the 100-year event. Ogren asked that they look at a timeline, which the Fuel reps noted is in the handout and that they would be happy to further clarify this information. Ogren asked if this is a project that they need to put out for bid, and Goers stated that since it is not a public improvement project it would not be subject to that procedure. The discussion then turned back to the projected timeline. Rasmussen responded to Member concerns at this point. She spoke to the communication issues that the Airport wants to address, noting that their goal is to help the Airport learn to communicate better. She noted that they have done some research on the Airport, which they will now put into a strategy document. These elements are then used to create a vision. Cushman and Rasmussen continued to move through the timeline and the various elements contained there. Members were encouraged to review the research info gathered thus far and to share their comments and ideas with the Fuel team. Tharp stated that first they need to get an idea of the financial outlay for this project so the Commission can evaluate this. He suggested they schedule a work session for this topic and Members agreed. Tharp asked if Members would like to schedule a meeting for next week to begin the process of either accepting the contract from Fuel or not. Members agreed to meet Wednesday, January 24. Tharp will contact the absent Members regarding this meeting. c. 100-Year Anniversary Committee—Ogren and Tharp spoke to the upcoming celebration and where they are in the planning. Tharp stated that tentatively the celebration will take place June 8th through the 10th, with most of the activities being on the 9th. He stated that for June 8th they are planning a balloon glow for the evening. Saturday the 9th will have a multitude of airplanes on display, and a visit by the Ford tri-motor has been confirmed. Tharp also noted collaborating with the Children's Museum and the Public Library. Moes stated that if there is any interest, he has some connections with a group that flies drones and does a set-up for events such as this. Gardinier stated that she also knows someone who flies drones at events. Tharp suggested that people get contact info to him and he can then check into the details further. Continuing, Tharp stated that he has reached out to the balloon group in Indianola but has not heard back from them yet. In regards to banners, Tharp stated that he is looking into this further with the City and possibly the University. d. Airport Operations January 18,2018 Page 4 Budget—Tharp stated that the Council held their budget sessions recently and that his presentation went fairly quick. He noted that the Councilors seemed to be happy with what they heard. He added that in reference to the recent comment about fuel sales at the Airport, he made a point of opening with a comment regarding the upward trend in fuel sales. Tharp stated that he did not receive any questions or comments regarding this. Then on the following Tuesday, Tharp stated that he presented the CIP portion of the budget, where he noted the obstruction mitigation project and the runway reconfiguration. The only comment he received at this presentation was when the Mayor suggested coming up with some ideas or thoughts on getting more low-income, disadvantaged people involved in aviation. The idea of scholarships was brought up as a way to promote this. Lawrence asked if they have ever given thought to a scholarship program, to which Tharp responded that they try to promote free rides for youth when they hold events, in hopes of bringing anyone interested to come to the Airport. In regards to the Mayor's comment, Goers added that this Council is very interested in racial equity and social justice and that any way of incorporating this into the Airport's objectives would be a positive thing. Members continued to discuss this issue and ways they could meet this objective. ii. Management— 1. Airport Viewing Area—Tharp stated that the RFPs have been out for a while now. He had one possible bidder stop by one day but he has not heard anything further. Ogren asked if Tharp is working with Parks and Recreation. He stated that he is and that they actually put the RFP together. 2. Riverside Drive Improvements—Tharp stated that Parks and Recreation, along with Forestry, are working on this project and that the meeting packet has a rough concept plan in it. He shared some of the proposed ideas with Members, noting what is planned for specific areas in regards to replanting of trees, and the addition of other plants and shrubs. Members began to discuss the concept plan and various things that they believe are missing from the plan. Tharp encouraged Members to share their ideas with him so that he can convey them to Parks and Rec. 3. Employee Evaluation —Tharp noted that it is that time of year again. He stated that he has contacted Libby about this and let him know the process they typically follow in completing Tharp's evaluation. iii. Events —Tharp noted that the Iowa Public Airports Association's "day on the hill" in Des Moines with the DOT is planned for January 30. The Association plans to push for a more substantial infrastructure plan and will be looking to increase that funding. e. FBO / Flight Training Reports—Matt Wolford Jet Air—Wolford shared the monthly maintenance reports, highlighting items of interest for Members—replaced a door seal on hangar#64, dealt with a coyote on the grounds, snow removal. Gardinier asked about hangar#72 and the restroom door there. Tharp stated that the issue with the door is the wind caught it and really messed it up. Gardinier suggested they get an automatic closure for it, if this is going to be an issue. Tharp stated that it does have a closure, and that this happened January 18,2018 Page 5 during the recent storm with very high winds. Wolford stated that the door has been completely reframed and appears to be working well. Gardinier asked that someone take a look at the conference room door as it does not seem to close completely or is out of alignment. The January report showed more ice and snow removal. Wolford also noted that staff has started working in the men's bathroom, redoing the floor and the walls. Wolford then asked Tharp if the new maintenance agreement will be ready by the next meeting. He noted that there will probably be a rate adjustment proposed. Wolford then shared that Josh and his wife had a baby yesterday, and that one of the mechanics had his this morning at 3:00 A.M. Continuing, Wolford stated that things are going well at Jet Air. He added that they are actively looking for a larger airplane tug to help with some issues they have had with sliding, etc. Flight training has slowed down due to the weather, especially because of the cold temperatures. Wolford stated that they recently attempted to host a webinar for flight training students, but it was canceled due to technical difficulties. Speaking to the 100-year celebration, Wolford stated that Jet Air has donated $2,500 to the event. f. Commission Members' Reports—Ogren spoke to the recent commentary at a City Council meeting regarding the Airport. She asked if others would be agreeable to add this to an agenda, to talk about concerns about noise. Gardinier asked that she get a link to this particular Council meeting so she can watch what they are talking about. Speaking to the 100-year anniversary, Gardinier stated that she put together a letter and sent it to the IAPG group, asking for a $5,000 donation. g. Staff Report—Tharp thanked everyone for taking care of things while he was out. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, February 15, 2018, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Ogren moved to adjourn the meeting at 8:10 P.M. Lawrence seconded the motion. The motion carried 3-0, Libby and Odgaard absent. CHAIRPERSON DATE January 18,2018 Page 6 Airport Commission ATTENDANCE RECORD 2017-2018 TERM a MMi w o N rn -1 m 0 �a o N N N N N NAME EXP. FP) a' 12. N o v J J J J J J J J J J 0) Minnetta 07/01/19 0 Gardinier 0/ / 0/ 0/ XXX EEXXX E X E X Chris Ogren 07/01/18 X X X X X X X X X X X X A.Jacob 07/01/18 0 Odgaard / 0/ 0/ 0/ X XE XXX XXX EEE Robert Libby 07/01/20 0/ 0/ 0/ XXX X XE XX E X X E Christopher 07/01/21 N N N N N 0/ Lawrence MM M NM M MNMMM E X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time January 24, 2018 IP18 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION JANUARY 24, 2018 — 5:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, Chris Ogren Members Absent: A. Jacob Odgaard Staff Present: Eric Goers, Michael Tharp Others Present: John Moes, Rhiannon Rasmussen, Grant Cushman RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 5:12 P.M. after declaring a quorum. AIRPORT MARKETING/BRANDING WORK SESSION: Tharp noted that this is a continuation of their previous discussion at the January 18 meeting. He has been working with Goers and Moes to get a contract put together. He suggested they walk through the proposal at this point. Goers suggested that Members review the information, including the proposed cost and timeline, and engage in some discussion before making their decision. Tharp asked the Fuel team to walk them through the proposal at this point. Rasmussen began the review by going over what was presented at the previous meeting, so as to bring Libby up-to-date. First was research, most of which has been done at this point. After this is approved, they will move on to strategy. Rasmussen explained that this is where they will develop how they will be communicating and meeting goals. The process next moves to identity, followed up by implementation. The Fuel team continued to work through the process, explaining what each step is expected to produce. The identity phase will include many different layers, from the spoken to the visual. They reviewed these with Members, noting how important it can be to have a consistent theme and message. Some discussion ensued about brand expression and what exactly that means. Looking at the timeline, Rasmussen noted that they had two weeks on the research portion. The strategy portion will take another two weeks, and identity will take closer to four weeks to complete. She stated that there will be meetings and reviews with the Commission throughout the process. Moving to the cost portion, Tharp stated that they are looking at $17,000. This will take them through all of the work they have discussed, with the event portion being done pro bono. Moes further clarified what this amount includes and what may need to be done at a later date. Goers asked if the City would then own this logo, and Moes responded, noting that it will belong to the January 24,2018 Page 2 City. The only thing that they like to retain is the right to show the work in their portfolio, things like that. Gardinier asked what the exact deliverables will be at the end of the process. Moes stated that included in the end process will be a report that lays out everything they have discovered through their research. At the end of the strategy section there will be a strategy report. Libby asked if there are any measurables throughout this process, some way for them to see if these items are producing what they hope for. Discussion ensued about ways to ascertain this information and what they could look for moving forward. The conversation continued, with Members asking for further clarification of the overall process, the cost involved, and the outcomes or deliverables at the end of the process. Moes stated that if the dollar amount is a barrier, they can tell the Fuel team what their budget is and they can tailor the process to that. Speaking to what are seen as the most important items to complete first, Gardinier stated that she would like to see a more advanced web site for the Airport and not just the page on the City site. She would also like to see business cards, letterhead, and a one-page flier that advertises the Airport. The discussion turned back to measurables and how the Commission will be able to gauge progress with such marketing and branding. Continuing their presentation, Moes further explained how the process they follow in developing deliverables plays out in a typical situation. Speaking to the logo, he stated that while it needs to be purposeful and appropriate, it really is only one aspect of a brand. He gave the Commission examples of how the Fuel team has handled this with other customers. Members then addressed the cost of this process, which is "not to exceed $17,000," asking questions about what is included in this amount. Moes tried to break down how this amount was arrived at and what Fuel wants to be able to do for the Airport in their branding efforts. Gardinier asked Tharp what his thoughts are on this proposal. He responded that they have talked about doing this for some time and that he believes this will be a big step toward achieving several of their strategic plan goals. Gardinier stated that she sees this as a way for them to reach the community. Tharp stated that they do have the cash balance to support this project, should the Commission agree to move forward with it. Gardinier stated that she often wonders if they shouldn't hire an intern to help with special projects such as this. A brief discussion ensued with the Fuel team, to see if they would be interested in a marketing intern who could help with implementation of the branding. Members continued to discuss the proposal, with several stating that they really do need to do this so they can move ahead with marketing and branding efforts. Goers recommended that Members move to approve a contract with Fuel, subject to the price, timeline, scope of services, and deliverable described, and subject to the City Attorney's office approval. Gardinier moved to approve the contract with Fuel as discussed. Lawrence seconded the motion. The motion carried 4-0, Odgaard absent. Some discussion took place after the vote, with Fuel reviewing the timeline with Members. A special meeting has been planned for Monday, February 5 at 5:00 P.M. ADJOURN: Ogren moved to adjourn the meeting at 6:23 P.M. Lawrence seconded the motion. The motion carried 4-0, Odgaard absent. CHAIRPERSON DATE January 24,2018 Page 3 Airport Commission ATTENDANCE RECORD 2017-2018 TERM o N m AA 01 rn V om 0 S N o 0 a -1 -4 N NN N .+ N N NAME EXP. V7 0) 0) 0 CT V 0 V ua rn — m A V V V V V V V V V V V 0) CO Minnetta 07/01/19 0 Gardinier 0/ / 0/ O/ XXX E EXXX E X E X X Chris Ogren 07/01/18 X XX X XX XX X XX X X A.Jacob 07/01/18 0 Odgaard / 0/ 0/ 0/ O/ X XE XXX XXX EEE E Robert Libby 07/01/20 0/ 0/ 0/ XXX X XE XX E XX E X Christopher 07/01/21 N N N N N 0/ Lawrence MMMNMMMXX X EX X X Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E =Absent/Excused NM = Not a Member at this time MINUTES PRELIMINARY BOARD OF ADJUSTMENT JANUARY 10, 218 — 5:15 PM EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Gene Chrischilles, Connie Goeb, Bryce Parker, Tim Weitzel MEMBERS ABSENT: STAFF PRESENT: Susan Dulek, Sarah Walz OTHERS PRESENT: Larry Lownsberry CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Chrischilles outlining the role and purpose of the Board and the procedures that would be followed the meeting. CONSIDER THE DECEMBER 13, 2017 MINUTES: Goeb moved to approve the minutes of December 13, 2017. Parker seconded the motion. A vote was taken and the motion carried 4-0. NOMINATION AND SELECTION OF BOARD CHAIR AND VICE CHAIR: Goeb nominated Chrischilles for board chair, seconded by Weitzel, motion carried 4-0 Weitzel nominated Goeb for vice-chair, seconded by Chrischilles, motion carried 4-0. SPECIAL EXCEPTION ITEM EXC17-00008: Discussion of an application submitted by McDonalds USA LLC for a special exception to allow expansion of a drive-through in the Community Commercial (CC-2) zone located at 804 S. Riverside Drive. Walz began the staff report showing the location of the McDonald's on the corner of Riverside Drive and Benton Street, noting the staff report has a lot of detail in it because this area is part of the community where there is a lot of change happening and Staff wanted to pay attention to changes that will be coming ahead in years to come as well as access and pedestrian issues. Those are always reviewed, but the issues are heightened due to the location. Walz explained that the CC-2 is a zone found throughout the community as a community commercial zone, it allows a higher intensity commercial (large grocery stores, fast-food restaurants, etc.) uses that Board of Adjustment January 10, 2018 Page 2 of 8 are sought out by people throughout the community not just the local neighborhoods. Riverside Drive and Benton Street are both heavily traffic streets and major travel corridors so that is why those commercial uses would be in this area. Another zone, the Riverfront Crossing Zone is a district zone (this area is the West District Zone) and was developed to continue to be a major corridor for people traveling by car but it is also going to include more residential uses. With that mixture of issues in mind, the Zone is trying to more pedestrian friendly by consolidating curb cuts where possible, relying on alleys and secondary drives where possible, and cross- access between properties. There is a goal to have more clarity where cars would be coming and going and more setback from traffic. The location of the McDonalds is in a large CC-2 zone and those properties will eventually become part of the Riverfront Crossings District, uses that are in place now can continue to function as they are however when redevelopment opportunities happen those properties would need to come into full compliance with the Riverfront Crossings District. An example of this would be the development of the new Brueggers Bagels across the street from the McDonalds as well as the Kum & Go on the other corner, and the multi-family building to the north. Those developments are all within full compliance of the Riverfront Crossings Plan. Walz showed the current McDonalds site and the current traffic pattern for access to the site (access off Benton Street and Riverside Drive) and the circulation of traffic on the site. The property to the east is the old Mumm's site (now vacant), to the south is the Staples property and another vacant property. The two vacant sites will likely redevelop in the future and come into compliance with the Riverfront Crossings Zone because there is more development potential in the Riverfront Crossings Zone than there is in the current CC-2 Zone. Walz noted that this site went through a special exception originally in 1998 to establish the existing drive- through, at that time a careful look was taken at the access point on Riverside Drive because it • doesn't meet the minimum access standards from the intersection. There was thought about restricting access but the Board at that time noted it will be a self-limiting access point because at certain hours of the day it will be difficult to take a left-hand turn into the site and will either use the Benton Street access or bypass the site altogether and that is pretty much how the site has functioned since then. What the applicant is seeking to do now is to add a second drive- through order board to the site. They would continue the store windows and traffic circulation as they are now but add in a second order board in hopes of improving the efficiency on the site. They feel it will move cars through the site more efficiently and less cars stacking in the drive- through. This same special exception was sought in 2012 and granted, it was prior to the City adopting the Riverfront Crossings Plan, there were some conditions placed on the special exception with regards to cross-access and combining the curb cuts for the McDonalds site and the old Mumm's site. Subsequent to that approval Staff worked with McDonalds and their engineers for quite some time and could never come up with a circulation pattern that would work for both properties and therefore the special exception at that time was abandoned. Therefore with this new application, Staff has reviewed that concept thoroughly again. In photos of the area, Walz showed that McDonalds is doing more than required with regards to parking lot setback and having more green space and shade trees. However on the Riverside Drive side the sidewalk is directly next to the street and that will need to be addressed and set back more. The special exception will include two small building additions to change the access and entrance into the building With regards to the specific criteria for the special exception, the first one talks about access and circulation and that the transportation should be capable of safely supporting the drive- through and that wherever possible the drive-through should rely on other access points, Board of Adjustment January 10, 2018 Page 3 of 8 whether that is cross-access, an alley, a shared drive. Again Walz reviewed what the City has reviewed in the past, cross-access through parts of the site was ruled out because the entry points explored would be confusing for customers and also some access points could cause visibility issues. The City has already noted that when the Mumm's site is redeveloped they will modify some of the Benton Street Bridge railing to assist with increasing visibility access. Looking at the Riverside Drive access, it does not meet standards, but seems to be functioning well except during certain points of the day when traffic makes it difficult to enter from the north, but that is more of a negative for McDonalds than it is for public safety. The second specific criterial talks about providing for pedestrian safety and no additional curb cuts. In this proposal no additional curb cuts are sought for this site. With regards to an adequate number of stacking spaces provided, there will be additional stacking spaces with the new order board and traffic will move through the process more quickly. Regarding sufficient onsite signage, there will be pavement markings for the drive-through and signs to show where the drive-through is at that Staff finds sufficient to address the situation. Location criteria for the special exception in the CB-2 Zone and in all subject of the Riverfront Crossings District located east of the river doesn't apply here as it would in other locations where drive-throughs are allowed. In this case there is already an existing building with the pickup and payment windows on the street side and order boards are on the no-street side of the building. With this site there is really no way to arrange the circulation that would not create major stacking issues so this was deemed the best way to layout the building and is impractical to change the drive-through without totally redeveloping the site. Walz did note however that there is an argument that could be made that this special exception will delay the City getting the pedestrian improvements it wants on the west side of the site. In both the Riverfront Crossings Plan, the Southwest District Plan, and in a streetscape improvement plan for Riverside Drive they all call for getting the sidewalk back off the curb. There is adequate space on the applicants property, as they have a setback form the sidewalk to the parking, for improvements that could be accomplished through either land dedication or easement with the property owners (that are not McDonalds, it is a different property owner) who would be interested in granting an easement so that so utilities could be placed into that area (at McDonalds expense). Walz stated there is a street overlay project that is going through in the next year along this site and McDonalds would pay the expense and grant an easement (if not an outright dedication) so that all of the improvements could be placed there and then instead of asking for an additional setback they would create a screen wall between the parking and street. Staff feels that is a reasonable accommodation and it would be a substantial improvement for the pedestrian area as well as the bus stop area to be off of the street edge. The next criteria states that drive-through lanes must be set back at least 10 feet from adjacent lot lines and in this case they are set back more than 10 feet. The number of drive-through lanes, stacking spaces, and paved area necessary for the drive-through facility will not be detrimental to adjacent residential properties, which there are none, or detract from or unruly interrupt pedestrian circulation or the commercial character of the area. In terms of pedestrian circulation and commercial character, Walz noted this is area is what is called for in the streetscape plan to set up a more pedestrian friendly street. McDonald's has indicated and the property owners are willing to go forward with allowing the City to make those improvements. Board of Adjustment January 10,2018 Page 4 of 8 Drive-through lanes, bays, and stacking spaces shall be screened from views from the street and adjacent properties to the S2 standard. The applicant is showing the required S2 screening already established on part of the site, Staff has recommended that within the S2 area 50% of the plant species should be evergreen and have additional trees in the area. Multiple windows servicing a single stacking lane should be considered to reduce the amount of idling on the site and that is indeed what McDonalds is proposing with the addition of a second ordering board. Walz noted that with the rest of the standards, the main goals Staff wants to achieve on this site is substantial new screening along the Benton Street right-of-way and the improvements to the Riverside Drive frontage. Staff recommends approval of EXC17-00008, a special exception to allow an expansion of the existing drive-through facility in the Community Commercial (CC-2) zone, at 804 South Riverside Drive, subject to the following conditions: • Substantial compliance with site plan submitted with the following additional changes: o Along the Benton Street frontage, installation of required S2 landscape screen to include 50% evergreen species; installation of street trees, 1 per 30 feet of street frontage. o Right-of-way dedication or a public access & utility easement along the Riverside Drive frontage and Benton Street intersection to allow relocation of a 6-foot sidewalk to be set back approximately 14 feet from the curb in accord with the South Riverside Drive Streetscape Plan. o Prior to issuance of an occupancy permit, the applicant will contribute funds to pay the full cost of installation of a 6-foot wide sidewalk within the easement area as part the City's planned overlay project for the Riverside Drive-Benton Street intersection. o The applicant will plant required street trees within in the parkway in accord with the South Riverside Drive Streetscape Plan. o Applicant will construct a 3-4 foot screen wall or planter as described in the streetscape plan to be substituted for the required parking area setback and screening along Riverside. Design to be approved by planning staff. Chrischilles asked about the right-of-way or public access and utility easement and if it would need to be granted by the property owner. Walz confirmed that is correct noting there are two property owners that are affected. The odd half arrow shaped piece of property is one property owner and the square shaped property is another owner so both property owners would have to grant the easement and the McDonalds franchise owner has had discussions with both property owners and states they are willing to do this. If the Board approves the special exception, and with that condition, they have six months from the filing of the decision to work out all the details of the easement with the City Attorney's office. Goeb asked about the Mumm's property to the east and if it was being used at this time. Walz stated it is not being used right now, there was a development proposal for the property several years ago as a mixed-use building that would have cross-access with the McDonalds property (as it is owned by the same property owner). That proposal never came to fruition but may come back at some point in the future or a new proposal may come forward but regardless with Board of Adjustment January 10,2018 Page 5 of 8 this special exception the City wanted to make sure they would not create any impediment to future development. Goeb asked about the Riverside Drive frontage and if there would be metal screen-age and plant screen-age. Walz said it may be metal, it may be brick or stone whatever design compliments their building. Weitzel asked about a phrase in the staff report where it states the drive-through lanes could be or should be incorporated within the building envelope, and what that means. Walz said that for example with banks there is often an extension of the building for the drive-through lanes but it is not as common with restaurants. Weitzel also asked if there would be bike racks on the location. Walz stated they will have to provide bike racks as part of the site plan. Parker asked about the bus stop and if there was a bench at that stop. Walz said the bus stop bench is a City responsibility, there is one there now but really close to the right-of-way so the desire is to get that backed up a little. Chrischilles opened the public hearing and invited the applicant to address the Board. Larry Lownsberry (Director of Operations for the area McDonald's franchise) noted that this proposal will result in a similar design as the newly reconstructed Lower Muscatine Drive site with the side-by-side order site. One of the exciting things about the Riverside Drive location is that during the peak times the current drive-through lane stacks back to almost Riverside Drive which creates a bit of a traffic congestion and the addition of the second lane will alleviate that. Additionally the new site plan moves the trash enclosure over to the corner of the site which allows for a lot more moving space to aid in circulation of the lot. Lownsberry noted they are excited about the improved streetscape out front, they have had concerns about safety there for a long time, and in fact they placed a trash receptacle on the corner and maintain it due to the immense amount of litter in that area. Weitzel asked if the main problem they find with the site is wait times in the drive-through and not other incidents with people crossing traffic and access to the site. Lownsberry said they have not seen a lot of issues with people crossing traffic or access to the site, frankly if the drive-through is backed up most people will just pass the site so on a site like this the ability to be more efficient in the drive-through will improve traffic flow a great deal as well as pedestrian. With the building addition they will be putting all the entrances to the site at the front of the building so it will be more pedestrian friendly. Lownsberry added that there currently is a bike rack on the property and they will be installing new ones with the remodel. Chrischilles asked if there would be parking to the south of the dual drive-through lanes. Lownsberry said there will be parking there (as there is now). Chrischilles asked if there would be space to bypass car traffic. Lownsberry said there is a clear path. Additionally they have an agreement with the property owner next door (by Staples) to be used for employee parking so there will be more customer parking spaces available. Weitzel asked about the building additions. Lownsberry said it is to add an entrance on the front of but building and the side addition is actually for storage and delivery acceptance. Parker asked how many parking stalls are there currently. Lownsberry was unsure the exact number but noted they will be eliminating six with the redesign. Walz stated they do have more than the minimum required. Board of Adjustment January 10,2018 Page 6 of 8 Goeb asked if there would be an access point from the new bus stop and sidewalk area into the site. Lownsberry said there would be a dedicated pedestrian crossway with colored concrete and signage. Parker asked about signage. Walz said there will be new signage for the drive-through. Parker asked about the McDonalds sign out front, with the new Riverfront Crossings District there are height restrictions. Walz said they are allowed to keep the big McDonalds sign because they are in the CC-2 zone but it will be relocated further back from the street in order to accommodate the new sidewalk. Chrischilles closed the public hearing. Weitzel stated he had no concerns about this application. Goeb concurred and thinks it will be an improvement on the site. Weitzel noted that panhandling is a concern on that corner and suggested a covered bus stop for that area. Walz said getting the sidewalk moved back will to an extent deter some of the panhandling. Parker concurred he has no concerns about this application. Chrischilles agreed and was ready to entertain a motion. Goeb moved to approve of EXC17-00008, a special exception to allow an expansion of the existing drive-through facility in the Community Commercial (CC-2) zone, at 804 South Riverside Drive, subject to the following conditions: • Substantial compliance with site plan submitted with the following additional changes: o Along the Benton Street frontage, installation of required S2 landscape screen to include 50% evergreen species; installation of street trees, 1 per 30 feet of street frontage. o Right-of-way dedication or a public access & utility easement along the Riverside Drive frontage and Benton Street intersection to allow relocation of a 6-foot sidewalk to be set back approximately 14 feet from the curb in accord with the South Riverside Drive Streetscape Plan. o Prior to issuance of an occupancy permit, the applicant will contribute funds to pay the full cost of installation of a 6-foot wide sidewalk within the easement area as part the City's planned overlay project for the Riverside Drive-Benton Street intersection. o The applicant will plant required street trees within in the parkway in accord with the South Riverside Drive Streetscape Plan. o Applicant will construct a 3-4 foot screen wall or planter as described in the streetscape plan to be substituted for the required parking area setback and screening along Riverside. Design to be approved by planning staff. Parker seconded the motion. Parker stated that regarding agenda item EXC17-00008 he concurs with the findings set forth in the staff report of January 10, 2018, and conclude the general and specific criteria are satisfied. So unless amended or opposed by another Board member he recommends that the Board Board of Adjustment January 10, 2018 Page 7 of 8 adopt the findings in the staff report as our findings with acceptance of this proposal. A vote was taken and the motion carried 4-0. Chrischilles stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. BOARD DISCUSSION: Walz is anticipating two applications for the February meeting. Goeb will be unable to attend that meeting, it is possible a new board member will be appointed by then. Walz noted that there was a discussion prior to tonight's meeting about the Lusk Avenue item when Goeb had to recuse herself and the question had been put forward if there had been anyway someone could have substituted. Walz said she is unsure of that but one idea they are exploring is in a case where they really wanted to have five members hear an item have someone who had served on the Board in the past five years be a substitute. Dulek noted that they need to look into the State law on this because the Board of Adjustment is controlled by the State, not the City. Chrischilles asked why during the Lusk Avenue item was the Board given an attorney. Dulek said that because her office had been involved with staff in reviewing the item prior to the meeting, whereas in most situations she only sees the item the same time the Board does. Dulek noted that in the future they are in conversations with the City Attorney in North Liberty and the Johnson County Attorney's office in working out an agreement where they can all assist each other if the needs arise. Weitzel asked if in future staff reports the page numbers be placed at the bottom of the page rather than the top. ADJOURNMENT: Parker moved to adjourn this meeting. A vote was taken and the motion passed 4-0 Board of Adjustment January 10,2018 Page 8 of 8 BOARD OF ADJUSTMENT ATTENDANCE RECORD 2017-2018 NAME TERM EXP. 1/11 4/12 5/10 6/14 7/12 10/11 12/11 1/10 PARKER, BRYCE 1/1/2022 X O/E X X O/E X X X GOEB, CONNIE 1/1/2020 X X X X O/E X X X CHRISCHILLES, T. GENE 1/1/2019 X X X X X X X X SOGLIN, BECKY 1/1/2018 X X X X X X X -- WEITZEL,TIM 1/1/2021 X X X X X X X X KEY: X=Present O=Absent O/E=Absent/Excused =Not a Member