HomeMy WebLinkAbout2009-01-08 Info Packet~ - i
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
January 8, 2009
MISCELLANEOUS
IP1 Council Meetings and Work Session Agenda
IP2 Letter from Mayor Bailey: City Disaster Response and Preparedness Proposal
IP3 Alcohol -West Des Moines Social Host Ordinance [submitted by Council Member Correia]
IP4 Memorandum from the City Manager: Informational Update
IP5 At A Glance [submitted by the City Manager]
IP6 Email correspondence to Marc Linder: "No Smoking Signs"
IP7 Memorandum from the City Manager: Scheduled Time Off
IP8 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Flood update
IP9 Memorandum from the City Clerk to Community Event and Program Funding Applicants:
Budget Work Session
IP10 Email from Mark McCusker: QueerToday.com
IP11 Memorandum from the JCCOG Human Services Coordinator: FY09 First Quarter
performance review of health and human services agencies that receive Aid to
Agencies funding from the City of Iowa City
IP12 Building Permit Information -December 2008
IP13 ECICOG Express November -December 2008
DRAFT MINUTES
IP14 Airport Commission: December 11, 2008
IP15 Historic Preservation Commission: December 11, 2008
IP16 Parks and Recreation Commission: December 10, 2008
IP17 Animal Care Task Force: October 7, 2008
IP18 Youth Advisory Commission: December 11, 2008
IP19 Youth Advisory Commission: December 18, 2009
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~~®a7
~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas -Revised January 8, 2009
www.icgov.org
• SATURDAY, JANUARY 10 Emma J. Harvat Hall
8:OOa - 3:OOp Special Work Session -Budget
• MONDAY, JANUARY 12 Emma J. Harvat Hall
6:30p Special Formal -Separate Agenda Posted
Executive Session -Collective Bargaining
Special Work Session -Budget
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• THURSDAY, JANUARY 15 Emma J. Harvat Hall
1:30p - 6:OOp Special Work Session -Budget
• MONDAY, JANUARY 19
Martin Luther King Holiday -City Offices Closed
• WEDNESDAY, JANUARY 28 Emma J. Harvat Hall
6:30p Special Work Session -Budget
Boards/Commissions/Community Events
• THURSDAY, JANUARY 29 Emma J. Harvat Hall
6:30p Special Work Session -Budget, if needed
• MONDAY, FEBRUARY 9 Emma J. Harvat Hall
6:30p Special Council Work Session
• TUESDAY, FEBRUARY 10 Emma J. Harvat Hall
7:OOP Special Formal Council Meeting
• MONDAY, FEBRUARY 16 Emma J. Harvat Hall
President's Day Holiday -City Offices Closed
• MONDAY, FEBRUARY 23 Emma J. Harvat Hall
6:30p Special Council Work Session
• TUESDAY, FEBRUARY 24 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• TUESDAY, MARCH 10 Emma J. Harvat Hall
TBA Special Council Work Session
Special Formal Council Meeting
Continue Special Work Session if necessary
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CITY OF IOWA CITY
www.icgov.org
City Council Meeting Schedule and
Work Session Agendas
V ITV V~V :/
IP1
January 8, 2009
• SATURDAY, JAN ARY10
8:OOa - 3:OOp Special Work Session -Budget
• MONDAY, JANUARY 1
6:30p Sp ial Formal -Separate Agenda Posted
Spec I Work Session -Budget
Emma J. Harvat Hall
TENTA~VE MEETING SCH,~DULE
sl1$JECT TO CHAN~C~E
• THURSDAY, JANUARY 15
1:30p - 6:OOp Special Work Sessi -Budget
• MONDAY, JANUARY 19
Martin Luther King H
• WEDNESDAY, JANUARY 28
6:30p Special Work Session - ~
Boards/Commi io
Events
Emma J. Harvat Hall
• THURSDAY, JANUARY 29 Emma J. Harvat Hall
6:30p Special Work Ses on -Budget, if n ded
• MONDAY, FEBRUARY 9 Emma J. Harvat Hall
6:30p Special Coun "Work Session
• TUESDAY, FEBRUARY 10 Emma J. Harvat Hall
7:OOP Special F mal Council Meeting
• MONDAY, FEBRUARY 16 Emma J. Harvat Hall
Presi nt's Day Holiday -City Offices Closed
• MONDAY, FEBRUARY 2 mma J. Harvat Hall
6:30p S cial Council Work Session
• TUESDAY, FEBRUA Y 24 Em J. Harvat Hall
7:OOp Special Formal Council Meeting
• TUESDAY, MA H 10 Emma J. arvat Hall
TBA Special Council Work Session
Special Formal Council Meeting
Continue Special Work Session if necessary
Emma~rv~at Hall
Emma J. Harvat Hall
City Offices Closed
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' """'®'~~ City Council Meeting Schedule and
-.~.~
CITY OF IOWA CITY Work Session Agendas January 8, zoos
www.icgov.org
• MONDAY, MARCH 23 Emma J. Harvat Hall
6:30p Special Council Work Session
• TUESDAY, MARCH 24
7:OOP Special Formal Council Meeting
Emma J. Harvat Hall
• MONDAY, APRIL 6 Emma J. Harvat Hall
6:30p Council Work Session
• TUESDAY, APRIL 7 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
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CITY OF IOWA CITY
www.icgov.org
January 6, 2009
Sent electronically to Chairs, Property Tax Study Committee:
CTTY COUNCIL Senator Joe Bolkcom
Representative Phil Wise
IP2
Regenia Bailey
Mayor
The City of Iowa City urges you to support the attached City Disaster Response
Mike O'Donnell and Preparedness Proposal to speed recovery in Iowa communities devastated by
Mayor Pro Tem ', natural disasters, and help all Iowa cities reduce their reliance on property taxes.
Connie Champion
Amy Correia
We are proud of the high quality and efficient services we deliver to our residents.
matt xayek ' A recent study conducted on behalf of the Iowa legislature found only two states in
Ross wilharn where local governments spend less money on administrative costs
' the count
Mike Wright ry
than Iowa local governments.
As you know, Iowa's heavy reliance on property taxes is creating a challenge for
cities to continue to meet the expressed needs of their residents. We urge you to
consider the attached proposal to provide cities with options for alternative revenue
sources that best meet local needs. The proposal includes five alternative revenue
options a city could choose to implement, and limits expenditures of any additional
moneys raised to spending for property tax reduction, public safety, disaster relief
and recovery, infrastructure, and job training programs.
Alternative revenue options are not new to local governments in Iowa or other cities
across the country. Several Iowa communities that instituted gas and electric
franchise fees in the past few years have been able to use these funds to provide
substantial property tax relief in their communities. In our community, we have
i discussed alternative revenue options for many years.
Flood-affected cities like ours have been joined by cities across the state to develop
fairer, locally responsive ways to fund city services. Cities must have the ability to
use appropriate alternative sources of revenue in order to prepare and recover from
disasters, while retaining the ability to pay for critical city functions.
PLEASE support the efforts of Iowa City, the Metro Coalition and the League of
Cities to advance the attached proposal during the 2009 legislative session.
rely,
C
nia D. Bailey.
council@iowa-city.org
4io E. washingcon street ' ATTACHMENT (City Disaster Response and Preparedness Proposal)
Iowa City, IA 52240
Phone: ~319> 3s6-solo Electronic Cc: Senator Robert Dvorsky
Fax: ~31~> 3s~-soo9 Rep, James Hahn
Rep. David Jacoby
Rep. Mary Mascher
Rep. Vicki Lensing
Rep. Jeff Kaufmann
City Disaster Response and Preparedness Proposal
1. Allow cities alternative revenue options - to be determined by each city council.
Those options could include the following:
• Franchise fee -language to include legalizing provisions, up to 5%
• Locally imposed hotel/motel tax increase of up to 2% or a $1.50 per
room/per night fee
• Local sales tax, subject to reverse referendum
• Local Income surtax, subject to reverse referendum
• Entertainment tax
2. These alternative revenues could only be used for the following purposes:
• Public Safety
• Disaster Recovery and Prevention
• Infrastructure
• Property Tax Reduction
• Targeted jobs program
3. Prior to adoption of any revenue proposals, a city must prepare and publish a
revenue purpose statement specifying the purpose or purposes for which the revenue
collected from the increased revenue will be expended.
Submitted by Council Member Correia
IP3
West Des Moines Social Host Ordinance
PURPOSE; FINDINGS:
The purpose of this chapter is to protect the public interest, welfare, health, and safety within the
city of West Des Moines by prohibiting the services to and consumption of alcoholic beverages
by persons under the age of twenty one (21) at premises located in the city. The city council fords
that the occurrence of social gatherings at premises where alcoholic beverages are served to or
consumed by persons under the age of twenty one (21) is harmful to such persons themselves and
a threat to public welfare, health, and safety. The city council further finds that persons under the
age of twenty one (21) often obtain alcoholic beverages at such gatherings and that persons who
are in control of such premises know or have reason to know of such service and/or consumption
and will be more likely to ensure that alcoholic beverages are neither served or consumed by
persons under the age of twenty one (21) at these gatherings. Based on these findings, the city
council has deemed it necessary to enact the following regulations in the city of West Des
Moines. (Ord. 1788, 12-3-2007)
DEFINITIONS:
The following words, terms, and phrases, when used in this chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
ALCOHOLIC BEVERAGE: Any beverage containing more than one-half of one percent of
alcohol by volume including alcoholic liquor, wine, and beer.
EMERGENCY RESPONDERS: Firefighters, law enforcement officers, emergency medical
service personnel, and other personnel having emergency response duties.
ENFORCEMENT SERVICES: The salaries and benefits of emergency responders for the amount
of time actually spent responding to or remaining at an event, gathering, or party and
administrative costs attributable to the incident; the actual costs for medical treatment for any
injured emergency responder, and the costs of repairing any damage to equipment or vehicles.
EVENT, GATHERING, OR PARTY: Any group of three (3) or more persons who have
assembled or gathered together for a social occasion or other activity where an underage person
has consumed or possessed an alcoholic beverage.
PARENT: Any person having legal custody of a juvenile: a) as natural parent, adoptive parent, or
stepparent; b) as a legal guardian; or c) as a person to whom legal custody has been given by
order of the court.
PERSON: Any individual, partnership, corporation, or any association of one or more
individuals.
PREMISES: Any home, yard, farm, field, land, apartment, condominium, hotel or motel room, or
other dwelling unit, or a hall or meeting room, park, or any other place of assembly, public or
private, whether occupied on a temporary or permanent basis, whether occupied as a dwelling or
specifically for a party or other social function, and whether owned, leased, rented, or used with
or without permission or compensation.
SOCIAL HOST: Any person who aids, conducts, allows, entertains, organizes, supervises,
controls, or permits an event, gathering, or party. This includes, but is not limited to: a) The
person(s) who owns, rents, leases, or otherwise has control of the premises where the event,
gathering, or party takes place; b) the person(s) in charge of the premises; or c) the person(s) who
organized the event. If the social host is a juvenile, then the parent(s) of that juvenile will be
jointly and severally liable for any violation of this chapter.
UNDERAGE PERSON: Any individual under the age of twenty one (21). (Ord. 1788, 12-3-
2007)
PROHIBITED ACTS:
It is unlawful for any social host to host an event, gathering, or party on premises when the person
knows or reasonably should know that an underage person has consumed an alcoholic beverage,
or possessed an alcoholic beverage with the intent to consume it, and the person fails to take
reasonable steps to prevent the possession or consumption by the underage person. A social host
who hosts such an event, gathering, or party does not have to be present at the time the prohibited
act occurs. (Ord. 1788, 12-3-2007)
EXCEPTIONS:
This chapter does not apply to conduct solely between an underage person and his or her parents
while present in the parents' household, to legally protected religious observances, and to
situations where underage persons are lawfully in possession of alcoholic beverages during the
course and scope of employment. (Ord. 1788, 12-3-2007)
ENFORCEMENT:
The provisions of this chapter shall be enforced by officers of the police department. The police
department shall have primary but not exclusive enforcement responsibility for this chapter. (Ord.
1788, 12-3-2007)
VIOLATIONS:
Violations of this chapter are declared to be municipal infractions pursuant to title 1, chapter 4 of
this code. A five hundred dollar ($500.00) civil penalty shall be imposed for a social host's first
offense. A seven hundred fifty dollar ($750.00) civil penalty shall be imposed for a social host's
second offense. A one thousand dollar ($1,000.00) civil penalty shall be imposed for a social
host's third or subsequent offense. In addition, the city may seek reimbursement for enforcement
services provided by emergency responders related to the event, gathering, or party. Multiple
violations of this chapter may be considered by the city for purposes of approving licenses
applied for by the social host, or for any other requirements that are subject to approval by the
city. (Ord. 1788, 12-3-2007)
Prepared by: Barbara A. Edmondson, Washington County Attorney, P. O. Box 889, Washington, Iowa 52353-0889 (319-653-7746)
Retum to: William C. Fredrick, Washington County Auditor, P. O. Box 889, Washington, Iowa 52353-0889 (319-653-7715)
ORDINANCE 08-1
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF WASHINGTON
COUNTY, IOWA BY ADDING A "SOCIAL HOST" ORDINANCE
BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF WASHINGTON COUNTY,
IOWA:
Chapter 22 is hereby added, as follows:
22.01 PURPOSE.
Pursuant to the authority granted under Chapter 331, Iowa Code, this Ordinance is
enacted to protect and preserve the rights, privileges, and property of the County and its
residents, and to preserve and improve the peace, safety, health, welfare, comfort and
convenience of the residents of Washington County. The purpose of this ordinance is to
prohibit the consumption of alcoholic beverages and/or controlled substances by persons
under the age of twenty-one (21), and to prohibit gatherings where persons knowingly allow
or permit the consumption of controlled substances or underage drinking of alcoholic
beverages to occur on property they own or control.
The Washington County Board of Supervisors finds that the occurrence of social
gatherings at premises where controlled substances and/or alcoholic beverages are served to
or consumed by persons under the age of twenty-one (21) is harmful to such persons
themselves and a threat to public welfare, health and safety. The Surgeon General's Call to
Action (2007) is hereby incorporated by reference, as further support of the health, safety and
public welfare concerns that exist with underage drinking.
The Washington County Board of Supervisors further finds that persons under twenty-
one (21) attend gatherings where controlled substances and/or alcoholic beverages are brought
or made available, and that the persons who are in control of such premises are either
knowingly tolerating, allowing, or permitting such drug and alcohol use to occur. This
ordinance will establish penalties for persons who knowingly permit or allow underage
drinking or drug use, and will encourage those persons to ensure that those activities are not
occurring on premises under their control.
Based on these findings, the following ordinance is enacted by the Washington County
Board of Supervisors:
22.02 DEFINITIONS
a) "Controlled Substance" means a drug, substance, or immediate precursor as
specified in Chapter 124, Iowa Code.
b) "Alcoholic Beverage" means any beverage containing more than one half of one
percent of alcohol by volume including alcoholic liquor, wine, or beer.
c) "Event, gathering, or party" means any group of three (3) or more persons who
have assembled or gathered together for a social occasion or other activity.
d) "Parent" means any person having legal custody of a juvenile (1) as a natural
parent, adoptive pazent or steppazent, (2) as a legal guazdian, or (3) as a person to whom legal
custody has been given by order of the court.
e) "Premises" means any home, yard, farm, field, land, apartment, condominium,
hotel, or motel room or other dwelling unit, or hall or meeting, park or any other place of
assembly, public or private, whether occupied on a temporary or permanent basis, whether
occupied as a dwelling or specifically, for a party or other social function and whether owned,
leased, rented, or used with or without permission or compensation. "Premises" does not
include property that is licensed to sell or serve alcoholic beverages.
f) "Social host" means any person, partnership, corporation or association of one or
more individuals who aids, allows, entertains, organizes, supervises, controls, or permits an
event, gathering or party. This includes but is not limited to (1) the person(s) who owns,
rents, leases or otherwise has control of the premises where the event, gathering or party takes
place, (2) the person in chazge of the premises, or (3) the person(s) who organized the event,
gathering or party.
If the social host is a juvenile, and the pazent(s) aze 1) present on the premises, or 2)
knows or reasonably should know of the event, gathering or party and knows or reasonably
should know that the consumption of alcohol and/or controlled substances is occurring, the
pazent(s) are also liable for violations of this chapter.
g) "Underage person" means any individual under the age of twenty-one (21).
h) "Juvenile" means a person under the age of eighteen (18).
22.03 PROHIBITED ACTS
It is unlawful for any social host of an event, gathering or party on the social host's
premises to knowingly permit or allow underage persons to consume controlled substances
and/or alcoholic beverages, or knowingly permit or allow underage persons to possess
controlled substances and/or alcoholic beverages on the premises, whether or not the social
host is present on the premises.
A social host has an affirmative defense if the social host took reasonable steps to
prevent the possession or consumption of controlled substances and/or alcohol, or notified law
enforcement and allowed law enforcement to enter the premises for the purpose of stopping
the illegal activities.
22.04 EXCEPTIONS
This Ordinance does not apply to actions permitted under Section 123.47(2), Iowa
Code (2007), or to legally protected religious observances, or to situations where underage
persons are lawfully in possession of alcoholic beverages during the course and scope of
employment.
22.05 VIOLATIONS
Violations of this Ordinance aze a civil infraction under the Washington County Code
of Ordinances, and are subject to a civil penalty of $500 for each violation. Violations of this
Ordinance may also be considered by the County for purposes of approving licenses applied
for by the social host or for any other requirements that are subject to approval by the County.
22.06 REPEALER
All Ordinances or parts thereof that are in conflict with this Ordinance are hereby
repealed.
22.07 SAVINGS CLAUSE
If any section, provision, sentence, clause, phrase or part of this Ordinance shall be
adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the
Ordinance as a whole or any provision, section, subsection, clause, phrase, or part hereof not
adjudged invalid or unconstitutional.
22.08 EFFECTIVE DATE
This Ordinance shall be in full force and effect from and after its final passage,
adoption, and publication as provided by law.
22.09 APPLICABILITY
This Ordinance shall be effective in the unincorporated areas of Washington County
following adoption and publication as provided by law.
Passed by the Washington County Board of Supervisors on this day of April,
2008.
James R. Miksch, Chair
Washington County Supervisors
Larry S. DeLong, Supervisor
Randy Payne, Supervisor
Attest:
April , 2008
William C. Fredrick
Washington County Auditor
IOWA SOCIAL HOST INFORMATION
Washington County SAFE coalition's request: Do you have a simple statement that
describes the current Iowa host liability law in Iowa?
Answer from AG's office:
1) If the ,~oci~,l l~ is providing the alcohol to a person who is of legal aoe, then there is no social host
liability, on the theory that providing alcohol to a person is not the cause of intoxication; rather, drinking
alcohol is the cause of intoxication, so the drunk--and not the social host--is the cause of any resulting
injuries. See Iowa Code section 123.49(1)(a) and see also Brenneman v Stuelke, 654 N.W.2d 507 (Iowa
2002) (parents of two children killed as passengers of drunk driver had no cause of action against the
host of the party where the driver--wha was of legal age--got intoxicated}; similarly, Estate of McGill v.
McAninch Cor orp ation, No. 1-576 / 01-0019 (Iowa Court of Appeals, filed May 15, 2002, unpublished)
(family of man killed by drunk driver had no cause of action against the drunk driver's employer, who had
sponsored an "after work" party where the drunk driver got intoxicated)
2) If the social host is orovidinq the alcohol to a person who is under the legal aqe, then common law
liability can arise as a result of the violation of Iowa Code section 123.47.. However, "(t)o prevail on such
a cause of action, however, a plaintiff must prove the defendant's knowing and affirmative delivery of the
[alcoholic beverage] to the underage person." [and] "The statutory term 'otherwise supply' means more
than merely permitting or allowing beer to be consumed on a defendant's premises." (quoted from
Garofalo v Lambda Chi Alpha, 616 N.W.2d 647 (Iowa 2000) (9/7/2000), internal citations omitted.) In
addition, a "dramshop like" cause of action arises under Iowa Code section 123.92 if the social host
"knew or should have known" the underage person was intoxicated or would become intoxicated.
„ ,
3) However, both dramshop liability and dramshop like' liability for underage drinking apply only to
persons injured by the actions of an underage drinker and do not apply to the underage drinker him;
herself. Ballard v. Hazel's Blue Sky, 653 N.W.2d 609 (Iowa 2002} (11/13/2002) (no liability to estate or to
parent for death of underage drinker--over 18 but under 21--for death of underage drinker despite
mother's having instructed the bar as to the fact that the drinker was underage and complained that they
had been serving her son.) I do not know if this same rule applies where the underage drinker is under
the~,aeof18.
So: generally speaking, and assuming voluntary (and not coerced) drinking:
--no social host liability to anyone for a drunk who is of legal age.
--no social host liability to anyone for a drunk who is under legal age unless the social host actually
provided the alcohol.
--no dramshop or social host liability for the injured intoxicated adult (age 18-21)drunk--this liability
is only for persons injured by the intoxicated adult
--I do not know if there is either dramshop or social host liability for the injured intoxicated underage
person but do know that there is such liability for persons injured by the intoxicated underage person.
FRGi'i = ~IESEYiARBUCKLE PHONE NO. 319 653 5695 Apr. 81 2008 02:3~M P2
~;.,~...~..s
ORDNANCE N~U.
AN ORI~INANCIJ A1VlENDING THE MCINI<CIP~4)L CdDE OF
THE C3.TItr f}F'Vti'.ASHINGTaN, lE?v~`A,
BY ADD)NG ~ "SUCIAI~ HEST" UR1lIINAI~ICE
BE IT ORD,A,INEI~ by the Council of the City of Washington, Iowa:
SEC~'ION 1. Chapter 4'1 is hereby oreatod by additxg the #`oolowing text;
47.0X: PURPOSE; FINDINGS:
The purpose of this Chapter is to protect the public interest, welfare, health and safety
within the City of Washington by prohibiting. the services to and consntnption of ct~ntrolled
substances andlor alcoholic 1>eve~rages by persons under the age of twenty-one (2 T) at pxemi ses
located in the City. 'T'he City Council finds that that occurrence of social:. gatberirigs at premises
where controlled substances andlor alcoholic beverages are served to or consumed by persons
under the age of twenty-one (21) is harmful to such persons themseTvcs and a threat t~ public
welfare, health and safety. The~City Council ftucthct fmd,4 that persons undez the ago ofrwenty-
one (21) obtain controlled substances and/or alcoholic beverages ax such bath~trgs and that
persons who ire in control of such prezaases know pr have reason to-know oI'suoh~ service and/or
consutr}ptiog~xd-will be more likely to ezlsure that controlled substances and/or ttlcUholic
beverages are neither served or consumed by persons under the abe of twenty-one (21) at these
gatherings. Based on these findings, the City Council has deemed it zr~ssary to enact the
following regulations in the City of Washington.
47.02: DEFINITIONS:
The following words,. terms and phrases, when uses! in tlxis article, shad have the
meanings ascribed to them in this Chapter, except whew the context clearly indicates: a different
meaning.
CONTROLLED SUBSTANCE means a drug, substance or xediate pteevcrsor as
specified in Iowa Code Chapter 124. ~~
ALCOHOLIC BEVERAE3E means any beverage contazniz~g mare than one-half of one
percent of alcohol. by volume including aicolrolie liquoz, wine and beer.
EVENT, GATlI1r1:~ING OR PARTY means any group of three (3) nr nr:orc persons who
have assembled or gathered together for a social. occasion or other act'vity_
PARENT means arty person having legal custody or a juvenile: ~l} as natural parent,
adoptive parent or steppat2nf; (21 as a legal guardian; oz (~} as a person to whom Iegat custody
has:been~i~arz.~ry-order of the court.
PREMISES means any home, yard, farm, field, land, agartrnent, condominium, hotel or
motel room or other dwelling unit, os a hall ar meeturg. park or any other place of assembly,
public or private, whether occupied on a temporary ur permanent basis, whether occupied as a
dwelling or specifica}ly fpr a party of csther social function artci whether owned. leased, rented or
used wiih or without permission or~compensation.
S()C:TAI, l-tC7.~sT means any person, partnership. corpnrafiioa or association of one or moto
individuals who aids, conducts, allows,. entertains, pFgarrize$ supervises, controls or permits an
FROM : KIESEYiARBUCKLE
PHOfJE ~. 3i9 65~ 6595 #~pr. 01 2009 02:31PM P3
event, gathering or panty. 'This im;ludes, but is not limited t~_ (t} the persan~s~ wllo owns, rents,
leases or otherwise has corttral of the premises ~vlzeze the event, gathering or party takes places;
(2}.the person(s) in charge of the lsremises;, ter (3~ the pe~tmfs~ v~ht~ vFganize~ the event. If the
social host is a juvenile, then the parent(,s} ol'that}nventIe will be jarttly and severalip liable .for
any violation cxf this Chapter.
UNDERACsI~ i'$T<.SON meaxas any individual tinder the age flftwenty-one (21 }.
4'7.03: PRUHIIIITED ACTS:
It i5 uxxlavvfut for any social host tt~ host an event, gathering of party o~ prcfnises when .
the person tcztows or reasonably should low that an underage pers-ou #~a$ constuned or possessed
a controlled substance and/or an alcoholic beverage with the intent to canstrme it, and the person
fails to take reaw5ariable steps trr prevent. the possession or ccrosurrrption by the underage person.
A social host. v~ho hosts such an event, gathezitng car party does not have to be present at the tune
the prohibited act occuzs.
47.p4: EXCI~PTY~NS:
This Ordinance does not apply to e8nduat sateiy between axt underage persatt and his ar
her parents white present in the parents' hatlsehold, to legally proteote~ retigtaus observances
. _ and to situations where underage persons are lawfully in possession tsf alcbhalic beverages -
dtirin~ the course and scope t~fempioyment.
47.05: VIOLATI~3NS:
~Iiotatians of this Chapter are declared ta- be municipal infractions purtsuant tc~ Chapter 4
ol'this Code. Violatiozts ofthis Chapter zuay be co~asidered $y the City for purposes cif approving
liceztses apptxed for by the social host ar for any other requiteittertts ihat are sub}ect to approval
by the City. ..
SEC'T~pN Z, ItEi'EA,)f..E~. AtT t~rdinances or parts thereof in conflict with the foregoing
provisions are hereby repeated.
SECTI41'd 3. SAVINGS CL~4USE. If any sec;ion, provisiart, sentence, clause, phrase ar part
of this Ordinance shall be adjudged invalid or uneonstitutionat, such adjuciZC:atic~n shall not affect
the validity of tli~ t~rdinance ss a whpte yr any proviscan, section, subsectFOh, sentence, clause,
phrase or part. hereof not adjudged invalid or unconstitutioxtat^ .
SEC~'YON d. EFFECTIVE llATE. This Edinance shad be iz~ full ~C~rce and e#fect from axed
after its total passagE, adoptaa and publication as provided by taw,
Proposed Social Host Ordinance
What is a Social Host?
A social host is someone who illegally allows underage persons to consume alcohol illegally on the host's
property. Social Host Liability is the legal term for the criminal responsibility of a person who allows such
illegal activity.
Talking Points
What would this bill aim to do?
This bill is part of the effort to stop underage drinking.
The Social Host Ordinance is aimed at those who allow persons under legal age to consume alcoholic
beverages in or on property they own or control.
This bill would address enforcement and prosecution problems where persons knowingly permit or
allow underage drinkers to have a party on their property, even when the owner didn't supply the
alcohol, and persons, including parents, who knowingly permit or allow their children's friends to
consume alcohol at their home, even where the parents didn't supply the alcohol. Currently, only the
person who actually physically sells or gives the alcohol to the person under legal age can be prosecuted.
The bill will authorize a civil fine of adults who know that underage drinking is occurring on their
property and either allow it to go on or does nothing to stop it. Underage drinkers may obtain the
alcohol from one person, and then go somewhere else to drink it. Common examples are parties that
take place in rural areas, or the basement of a home of one of the underage drinkers. Parents have told
police that they knew about the party and it was okay with the parents, because the kids weren't driving
and they knew where they were. Currently, there is no charge that applies to these situations.
• The charge and penalty will be punishable by a $500 fine for the county of Washington. For the city of
Washington, it would include a graduated rate of fines: $250 for the first offense, $500 for the second,
and $750 for the third and any subsequent offenses.
• The bill only applies to those who know the underage drinking is going on and do not stop it, or who
gave permission for it to occur in the first place. The bill would not apply to persons who did not know
the underage drinking was occurring on their property. For example, if the parents were away, and their
child had a party at their home and the parents were unaware of it, those parents would not be charged.
~ r
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CITY OF IOWA CITY
www, icgov.org
OFFICE OF THE
CITY MANAGER
Michael A. Lombardo
City Manager
m ichael-lombardo@iowa-city.org
Dale E. Helling
Assistant City Manager
dale-hel I ing~iowa-city.org
Kathryn L. Johansen
Administrative Assistant
to the City Manager
kathryn-j ohansen@iowa-c ity. org
January 7, 2009
To: City Council
Fr: Michael Lombardo, City Manager
Re: Informational Update
Parks & Recreation
IP4
Upper City Park Shelter Request.
By email, you received a request (a copy of which is include in today's packet)
by the Iowa City Amateur Radio Club (tCARC) to use a shelter in Upper City
Park. I have asked Mike Moran to follow up with Mr. Haendel to determine
how and under what conditions we might be able to accommodate them and
will keep you posted on the outcome - we have made similar provisions on a
limited basis in the past and would expect to be able to do so in this instance
too.
Sand Lake Capital Campaign
As you are aware, we began a capital campaign last fall to help raise funds
for the development of the future Sand Lake Park. In addition to engaging the
community and provide much needed funds, the public support should further
enhance our request to Vision Iowa for funding. Attached is a brief summary
of donations to date.
Budget:
Community Events
I have included an updated copy of the Request for Funding by Old Capitol
Valley District Cub Scout Day Camp -the original provided in your packet
was illegible.
2008 Abstract of Assessments
In terms of framing some of our conversations about assessments and
potential revenue generating opportunities, the Mayor and I believe the
attached sheet would provide valuable insight into the structure of property
assessments in Iowa City.
410 E. Washington Street
town City, IA 52240
Snow Removal Information
I asked Rick Fosse to provide a brief memo updating me on costs to date for snow
and ice removal compared with prior years. As you can see by the attached
memo we are well above last year's figures for the same time period and have
used far more salt than expected. Efforts are underway to secure additional salt to
ensure we have adequate supplies for the season.
Transportation Services
In light of our recent discussion regarding the commercial parking zones and
Phone: (319) 356-50]0
~.i~®~
~1 ~III~~~~~
~Jf~_
CITY OF IOWA CITY
www.icgov.org
OFFICE OF THE
CITY MANAGER
Michael A. Lombardo
City Manager
m ichael-lombardo~iowa-city. org
Dale E. Helling
Assistant City Manager
dale-hell ing@iowa-city.org
Kathryn L. Johansen
Administrative Assistant
to the City Manager
kathryn-Johansen cr iowa-city.org
410 I/. Washington Street
Iowa City, IA 52240
meters on Dubuque Street, I asked Chris O'Brien to provide an outline and action
plan of our comprehensive approach. Please let me know if you would like to
discuss this plan further at an upcoming work session.
Annually we provide complimentary bus tickets to various human service
agencies. Attached you will find a summary of activity for the second quarter of
fiscal year 2009.
Phone: (319) 356-5010
j
r:~ ~. I ~ January 8, 2009
To: Members of the Iowa City Council
:_. . ~~~,
From: Richard Haendel
402 McLean St.
Iowa City, IA 52246
Dear City Council.
I am the program coordinator of the Iowa City Amateur Radio Club, (ICARC). The ICARC is a
not for profit service club dedicated to the advancement of the Amateur Radio Service and Public
Service. It was established in 1933.
I request permission from the City Council to set up and operate emergency communications
from upper City Park, Shelter #2, continuously from 8 AM, June 27 through about 1 PM, June
28. I understand that present rules do not allow overnight occupancy of shelters at City Park.
This operation coincides with a national effort to practice emergency communications. The event
is called "Field Day" I also request that the city council waive the occupancy fee for using the
shelter.
Background:
The ICARC provides a severe weather watch Public Service to Iowa City and Johnson County.
We coordinate with the Johnson County Emergency Operations Center (EOC) and the National
Weather Service (NWS). When potentially dangerous weather is anticipated, we activate our
Severe Weather Net (SWN). Several members of our club travel by vehicles equipped with
mobile radios, to areas within Johnson County where potential thunderstorms and tornados might
form. From ground observations they report location and movement of severe weather cells to
NWS and EOC via our radio network. Many of our members have been specially trained by the
NWS to look for potential tornados. A few years ago, the tornado that passed through Iowa City
was reported by the ICARC to the NWS and the EOC. The tornado was tracked by members of
our club. Hopefully, we helped to save lives.
"Field Day":
Each year during a 24 hour period, tens of thousands of amateur radio operators all over the USA
practice emergency communications without using utility electricity. They go out into the field
and communicate with each other using portable electric generators or batteries. This activity is
called "Field Day" and is scheduled for 11AM June 27 through 11 AM June 28.
Public Access:
To make the public more aware of emergency communications and allow the public better access,
we request use of upper city park rather than our previous venue which was Scott Church Park.
We encourage the city council and all those interested in emergency communications to visit us
during our operations. If members of the city council wish to ask questions, I can attend a city
council meeting at your convenience.
Most respectfully
Richard Haendel
Sand Lake Donations/Pledges
Pledges to date:
Hills Bank: $15,000
MidWestOne: $10,000
U.S. Bank: $10,000
Scheels $1,000
Wal-Mart $1000
John Westefeld $2,500
Total: $39,500
Still in the decision making mode:
Wal-Mart
U of I Credit Union
Geiko
Rockwell
Gary Vance noted that during this difficult financial time we are fortunate to have
received the response we are getting to date and that this speaks very highly of this
project.
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2010 (July 1, 2009 -June 30, 201
~ ! ~
'=~'~
~~'
.....~._
CIl l' C)I IG4\'i1 CIl l'
Name of eventlprogram: ®f d Ca d ~ -ro l ida~ l~@~( ~i ~'1~ a C'~' ~.(o S cp+~~ C>~ ~/ ~C-. i''~ (~
Date(s) of event/program: ~~~ " Ju.nrE. .~i,Q 14 ~~ x a.c.{" cj cx: r ~' ~ T ~ b
Did you receive funding from the City for this event/program last year? Yes o No e
If yes, how much -July 2008 (FY09~ $
Amount requested from City of Iowa City -July 2009 (FY10) $ l . ~
Location ofeventlprogram: •i~"~'~`'~''~ (`~;,~'~ty i--~-~trci r c_<«r~c1-`~
Name oforganlzatlon: Masr~Ke~~ ~+~C.*.. ~~~.x.c+~, ~O~ 5~~"~ ~' ~~~ri~~-
Contact person: Fs~ gt"~"'+t'~o~ , `>~ ~: "; r ~- ~ c}::_ ~ i ~ ~ ~' Day Phone: t 3 ~9~ ~ ~ v~ `~~~ 1
Melling address: Street ~~G:.> ~ `i _~4 i i r 1 {t ~ < _ F >; .<' `~~•v` City ~- r--~~tt i° ~.!' ~' ~ ~ ~`~ Zjp ~ ~ ~~ dj ~ !~
Estimated number of individuals expected to attend
..~ 7.~ u_b _~ r~ ~°r;~ , .~~ Vra1 rte. r~°~ ~ <~ -' ~
Describe the event/program and all activities that will occur: ~'~'c:.= i t,j 4C`~"' `,~ ~-, ; t ~ ~ , i I f_ <'
~r"tf<<`~'1C'£~ ~Y~rC,t-iC~~"1 -~~tlYC~tx~~~ G~ c~i~~Fy c.~{)F~~ci~~'i ir~l["_ :t`-•cr~ ~- C~"~ f F~Irc_tl~,<
i _.i.`.. ~ ~•; r'['L j ,rtc"It,t~l /"..1C~7 Cif `_-iit"C-i. 'fiL~'1.~~`S Lti~t-~l t,lil~i.r,'.1 .'~ ~ I l.~ !"f i(' ..~~.~~.~. 1- ~ !
~ Ctr C' , ~VC~t~;1 k7C:~ ~.Cit~~t7+'1 ICx.4~.i1(""` ~lE_"".> ~ 4'(~ii 1~C_'41.~ `.i~:X'i ~(~(")<:~ C ~f'~-t lc ~ t 1 t-.~ ~ t"T")r ~ tr (tii )
'*•li,Lj ~"t IC~li:f` t~ ~ r C~i`t 1 Z-C'k~lS~ll,~ `tC, i-7i~C_`.~, 4~S 11VC:.-Ii C~_`a Ci'itG "'1 I a1 it
How does t~iis program/event benefit the Iowa City areal ~ r~~ ~ .4o cct~n~ ~ ~'"° r rrk-`I~<< {`' ~~' `"r~~'` `i ' `-~f
~~-~ .1 r-
~ (~.,cr•x^Ic~y:~' Esc ;~`I I~<~: prc.<_irctmrY~~r}c~ ct. i~r ~~r':r')cit:iH (~r~<~.:._a c?~•t-IC:,"1 ~
• :, 1. ~ rlk'f't f~Lv,i~, try' Y`K~ r'~CC"~ . I"k~•t" ),tC'-l r::. (i~;t li i'l~ -tC (k..~ ~C2(Tl~~ ifa'i.CJ c~f _~ ~ It ,t ~ .;> r •'
If this is an increase or decrease from previous City funding, please indicate why: 1 A "~ ' 4 ' ~' t ` "~ '
~l L.l~~' ~ i( 1 i
Estimated Major Expenses
Description Amount
er ~e,t~ 'Su hey s ~w:~s. $ SO+fa
~ f rb~.; S> ~ t° t'1 `l t)l i $ 1 C.~ dd
~,t+-~cisth. .'r['~;,t' `'c rr")f,r~c^r~rr~: $ I ~ [~~
Total Budget for Event/Program $ ~ ~ ..+r- "f)
List Proposed Revenue Sources
Description* Requested Amount
Requested City Funding $ A, OCSd'
Sri i~'#iicu~~' $ ld ®_ ---~___
ra di e, # . ra~~~~ $__ 7 ~0
-
$
--
Total Funding for Program $ 7
*List public and private orgarnzatlons, sale or Items, erc.
This application must be filled out completely. If more space is necessary an additional page may be submitted.
Applications must be received on or before November 1, 2008, to be considered for FY10 funding. Please submit to:
Michael Lombardo, City Manager
Gity Hall
410 E, Washington Street
Iowa City, IA 52240
Applicants will be notified of the Council meeting when funding allocation. discussion will
Uffice at 356-501 A if you have questions.
2008 ABSTRACT OF ASSESSMENTS FOR IOWA CITY
Value of Agricultural Land and Structures $ 1,514,815
Value of Residential Dwellings on Agricultural Realty 1,244,640
Value of Residential Lots and Buildings 3,088,618,388
Value of Commercial Lots and Buildings 1,143,903,940
Value of Industrial Lots and Buildings 71,786,370
Value of Industrial Machinery and Commercial 0
Equipment as Real Estate
Actual Value of All Real Estate* $4,307,068,153
'All the above values are based on the 2008 abstract as reported to the Iowa Department of
Revenue on July 1, 2008. The values for Railroad and Utility Property are supplied to the Auditor
by the Iowa Department of Revenue. The value of utilities and railroads in Iowa City for 2008 was
$72,469,098.
EXEMPT PROPERTY IN IOWA CITY FOR 2008
Religious Institutions $ 68,402,951
Charitable and Benevolent Societies 116,849,590
Educational Institutions 3,750,150
Low Rent Housing 14,241,390
Literary Societies 771,980
Associations of War Veterans 486,930
Forest and Fruit 435,647
Partial Industrial, Urban Revitalization, Recycling, Mobile 12,965,530
Home Storm Shelter & New Jobs
Sub-Total $ 217,904,168
University of Iowa (Pre-flood Values As Reported by U of I $1,850,412,530
as of June 30, 2008)
TOTAL EXEMPT
$2,068,316,698
8
city of Iowa city
MEMORANDUM
To: Michael Lombardo, City Manager
From: Rick Fosse, Public Works Director 1`~
Date: January 7, 2009
RE: Snow and Ice Control Update
The winter of 2008-2009 is off to an icy start. Although total snowfall to date is less than
last year, ice events (freezing rain that bonds to the pavement) are up. We have
experienced six ice events in December of 2008 verses two in December of 2007. The
hazardous conditions created by ice require more salt and sand than an average
snowstorm. During December of 2008, we spent approximately $425,000 on snow and
ice control including about 2,100 tons of salt. For the same period last winter we spent
$224,000 and used 1,300 tons of salt. Most of this difference in cost can be attributed to
the increased volume and price of salt used. With two months of winter remaining, we
will need to be diligent with our remaining salt supply. It is also worth noting that
freezing rain and accompanying freeze/thaw cycles are more damaging to pavement
than consistently cold weather. This will likely result in a higher than average number of
pot holes this spring.
The new snow ordinance was used for the first time on Christmas Eve. This timing was
unfortunate but necessary. A series of moderate snows in the week before Christmas
deposited a significant amount of snow between and along parked cars where plows
could not reach. The rain forecasted in the days following Christmas followed by
dropping temperatures was likely to change the snow to ice that would be firmly bonded
to the streets, similar to what we experienced last winter. The snow ordinance was
activated to clear the snow before this could happen. Hind site confirms that this was a
good decision. The rain and falling temperature came as forecasted and areas that we
were unable to plow have turned to bonded ice. Even with the unfortunate timing of the
snow emergency, most residents did a good job of moving their cars and plowing
operations went well. Staff from Streets, Parking, and Police worked together through
the holiday to clear the streets and a total of 56 cars were towed. Reduced holiday
staffing of the towing company limited the number of cars that were towed.
Cc: Bud Stockman, Streets Superintendent
City of Iowa City
MEMORANDUM
TO: Michael Lombardo, City Manager
FROM: Chris O'Brien, Director of Transportation Services
DATE: January 6, 2009
RE: Commercial Congestion Action Plan
January, 2009
• Remove 9 metered parking stalls along east side of 10 S. Dubuque St.
• Install commercial loading zone along entire east side of 10 S. Dubuque St.
• Continue traffic studies of 10 S. Dubuque St. considering effects of southbound
one-way traffic flow
• Stop issuance of all day permits for commercial loading zones
• Realign enforcement areas
• Follow up with businesses interviewed and distributors to inform them of
changes in enforcement of parking on 10 S. Dubuque St. We will also continue
to provide updates through the remaining changes that occur.
February 2009
• Removal of No Parking Anytime signs on 100 E. Washington St. and replace
with No Parking, Stopping, Standing or Loading signs
• Receive report from traffic engineering outlining recommendations as it pertains
to southbound one-way traffic on 10 S. Dubuque St.
• Monitor effects of additional loading zones and provide updates to City Manager
and City Council with any additional recommendations based of data received.
March 2009
• If traffic engineering recommends changing 10 S. Dubuque St. to a one-way,
begin planning so that changes are complete during summer of 2009
April 2009
• Work with traffic engineering and engineering to lay out street markings,
signage, parking stalls, meters and 15 minute loading zones on 10 S. Dubuque
St.
May 2009 -June 2009
• Implement changes to 10 S. Dubuque St. changing traffic to one-way
southbound, adding diagonal parking stalls on west side of street, realigning and
adding parking meters to west side of street, adding 15 minute loading zones to
west side of street
J u Iy 2009
• Pending budget approval, increase meter rates in downtown Iowa City to $1.00
per hour from .75 per hour
• Pending budget approval, increase base fine for commercial loading zone
violation to $25.00 from $10.00.
• Pending budget approval, increase base fine for expired meter to $10.00 from
$5.00.
_~--~"_
r
r~~
Date: December 29, 2008
To: Kevin O'Malley, Director of Finance
Chris O'Brien, Director of Transportation Services
From: Linda Seve~~Human Services Coordinator
Re: Free Bus Ticket Program
JCCOG
memo
For the second quarter of FY09 (October, November and December) the City of Iowa City dispensed tickets
to human service agencies through its Free Bus Ticket Program. The totals, by agency, were:
2nd Year-To-
Oct. Nov. Dec. Quarter Date
Crisis Center 395 395 395 1185 2370
Department of Human Services 220 220 220 660 1320
Department of Veteran Affairs 20 20 20 60 120
Domestic Violence Intervention Program (DVIP) 130 130 130 390 780
Shelter House 150 150 150 450 900
Neighborhood Centers:
Broadway 50 50 50 150 300
Pheasant Ridge 50 50 50 150 300
Vocational Rehabilitation Services 70 70 70 210 420
The Nest of Johnson County 20 20 20 60 120
Free Medical Clinic 40 40 40 120 240
Community Mental Health Center 70 70 70 210 420
Home Ties 20 20 20 60 120
TOTAL 1235 1235 1235 3705 7410
Thank you for supporting the Free Bus Ticket Program. Your continued assistance in this endeavor is very
much appreciated.
Should you have any questions or concerns, please contact Linda at x5242.
cc: Michael Lombardo, City Manager
Dale Helling, Assistant City Manager
John Yapp, JCCOG Executive Director
Barb Morck, Acting Transit Manager
jccoghs\mem\bustix09-2nd.doc
~fi
r
From the Office
of the City Manager
Michael Lombardo
319-356-5010
michael-lombardo(<>>iowa-c;ity.or~
December 29, 2008
While the budget and economic outlook for Iowa City may seem a bit sullen, I thought you
might be interested in knowing what was happening in local governments throughout the
country; all-in-all we are in relative good shape!
Budget Crisis Forcing States To Cut Funding To Cities.
The Wall Street Journal (12/18, A4, Dougherty, -Merrick) reports, "The worst budget crisis in decades is forcing
states to cut funding to cash-strapped cities, which already are slashing police, firefighters and other services."
Some cities, however, "are fighting back." For instance, "the League of Arizona Cities and Towns sued the state
over its demand for city funds," and "a group of California redevelopment agencies sued their state to block it from
conducting a 'raid' of $350 million in local redevelopment funds." And, "in some states, legislation limits cities'
exposure to the state budget knife." California, for example, has "a law that requires state loans taken from local
revenue to be paid back within three years." Scott Pattison, of the National Association of State Budget Officers,
indicated that "localities will be hurt more during this recession than when government finances turned down
earlier in the decade" because, unlike 2001, "both state and local revenues are suffering across the board." In
2001, "sales and income taxes were squeezed, but property taxes...held up relatively well."
Manassas, Virginia, Consolidates Divisions, Slashes Summer Programs To Save Money.
On the front page of its Prince William section, the Washington Post (12118, PW1, Buske} reports that the
Manassas City Council has approved "a citywide government reorganization that includes consolidating
departments, cutting summer programs and slashing jobs."' The city will pare down 12 divisions "into seven, and
all summer programs through the Manassas Recreation and Parks Department, except the operation of Stonewall
Park pool, will be eliminated." Overall, this plan is expected to save about "$2.5 million over the next year-and-a-
half." The budget deficit for the same period is expected to be $5.4 million. By reorganizing, the city hopes to keep
"property tax bills flat."
Glencoe, Minnesota, Joins List Of Cities Waiting For Decision On LGA.
The McLeod County (MM Chronicle (12/18, Glennie) reports, "City officials are sitting on pins and needles waiting
far Gov. Tim Pawlenty to decide how he plans to make up for the current budget-year shortfall, and how he plans
to address the next state biennium deficit that is expected to be more than $5 billion.'" Local government officials
throughout Minnesota "fear...that Pawlenty will try to balance the state's ledger sheet on the backs of cities and
counties by withholding part, or all, of the second half local government aid (LGA) checks." The state is expected
to have about a "$280 million shortfall," which is "about the same amount the state owes cities and counties in
LGA," leading some to believe that "the state will see that as the easy way to balance its budget" Glencoe "was
expecting $1.2 million in LGA when it approved its final 2009 budget earlier this month. But that LGA amount is
now in doubt." Glencoe City Administrator Mark Larson "said the city currently has a $2 million reserve fund to help
the city cash flow between LGA payments in June and December," which may put it in "a better financial position than other
communities."
California Cities, Towns Facing Bankruptcy.
From the Office
of the City Manager
Michael l_ombarda
319-356-5010
michael-lornbardat<x?iowa-city.org
The Wall Street Journal (12/18, White) reports that the cities of Isleton and Rio Vista, CA, are "fighting to avoid"
filing for bankruptcy, as the City of Vallejo, CA, did earlier this year, and "became the nightmare scenario for
towns across the state facing...foreclosures, debts, pension obligations, and the inability to raise money on bond
markets." Currently, "California's troubled towns can't expect much help from the state." On Dea. 17, "a state
board voted...to shut off $3.8 billion in financing to hundreds of infrastructure projects to preserve cash." Policy
analyst Marie Ann O'Malley, of the state's Legislative Analysts Office, "says that distressed cities could turn to
county governments to take over some services," but because "many counties" are "also hurting financially, that
option is limited." Yet "another option" would be for cities to "dissolve themselves, she says." That would also
involve "county officials taking over city services and orchestrating a recovery." The Los Angeles Times (12/17,
Rau, Halper) also covered the start'.
Virginia Governor Offers Budget Amendments Containing Cuts To Address $2.9 Billion
Shortfall.
On its front page, the Washington Post (1211$, A1, Kumar, Craig) reports that an Wednesday, "in offering his
budget amendments ta" Virginia's "House and Senate money committees," Gov. Timothy M. Koine (D} "set about
guiding the state through an economic crisis" to address a "$2.9 billion budget shortfall." Under the proposals,
"state agencies, including colleges, would face 15 percent cuts." The governor also "proposed a $400 million cut
to education funding and a $400 million cut to Medicaid." In addition, approximately "1,100 workers from agencies
across the state, primarily in health and public safety, would be laid off in the next two years. The Department of
Transportation would reduce its workforce by 1,500 to 1,700 employees," and "employees would not receive
raises." The majority of "state agencies would face 15 percent cuts, while community colleges would be trimmed
by 10 percent and public-safety agencies by seven percent." Gov. Koine also proposed "doubling the tax on
tobacco."
New York's Proposed $121 Billion Budget Calls For Cuts To Local Aid.
The Albany Business Review (12/18) reports that some lawmakers and officials gave New Yark Gov. David
Paterson's (D) "proposed $121 billion budget" some "limited praise" for "taking a hard look at all areas." Majority
Leader Dean Skelos, "a downstate Republican," voiced concern, however, "about the governor's plans to
increase taxes and fees by more than $6 billion." The proposed "budget eliminates property tax relief, calls for
local aid cuts that will force property taxes higher, and asks New Yorkers to pay a long list of new and increased
taxes and fees." Skelos also said that he saw no plans to "invest in highway and bridge infrastructure."
Meanwhile, Rensselaer County Executive Kathleen Jimino explained that "every sector will feel the pain of this
budget, including county government." Still, the proposed budget "does not appear to shift the costs of state
prograr-ns to counties and our taxpayers as has often been done in the past." she added.
From the Office
~~
of the City Manager
Michael Lombardo
319-356-501.0
michael-Iarr7bardoCz>iawa-city.org
Indiana Governor Plans To Announce Proposals For Revamping Local Government.
The AP (12/18) reports that on Friday, Indiana Gov. Mitch Daniels (R) "plans to announce his proposals far
revamping local government." Last year, "a commission...offered sweeping plans aimed at streamlining local
government," including "the elimination of the state's 1,008 township governments, to be replaced by a single
elected county chief executive who would appoint county officials now elected." In addition; the
"commission...backed consolidating small school districts so they have at least 2,000 students." Gov. Daniels
stated this fall that "township government in the main is antiquated," and "is very much a candidate for reform."
Meanwhile, "opposing sides on the issue have already lined up," including some "sheriffs and many other locally
elected officials, the Association of Indiana Counties, and education lobbying groups." Daniels' proposals may be
"sidelined" in the state Legislature, however, as it works to "craft a new two-year budget during tough economic
times.'"
New York Seeks To Eliminate Duplicative Services, Consolidate Agencies To Close
Budget Gap.
Government Technology (12/16) magazine reported that "New York Governor David A. Paterson's executive
budget. includes a number of proposals to deal with a $13.7 billion 2009-10 state budget deficit by eliminating
duplicative services, consolidating overlapping state agencies, lowering the cost and size of the state workforce,
and closing underutilized state facilities." In all, seven state agencies have been recommended for mergers or
integration with other agencies. The budget also includes the establishment of "a new Council on Shared State
Operations to oversee the development of a 'shared services' model." The model "seeks to centralize back-office
operations, thereby creating cost savings while simultaneously improving the services offered." By "consolidating
admministrative functions shared by multiple agencies," the agencies will be free "to focus on their core missions of
providing essential services to New Yorkers."
On its front page, the New York Times (12/17, A1, Hakim} adds that the budget includes canceling "property
tax rebate checks," curtailing "general municipal aid to New York City," and closing "13 prison camps or detention
centers." It also includes "521 layoffs," as well as the elimination of "a scheduled three percent salary increase for
state workers." The plan would also "increase retiree contributions for healthcare coverage, and have state
workers defer a week's pay until they retire." The Times Hates that "unions were bracing for a battle."
The Bennington (VT) Banner (12/17, Whitcomb) notes that "at first glance, the executive budget..does not
appear to shift costs to counties and other local governments," according to Rensselaer County Executive
Kathleen Dimino. She said, "Because of the size of the state's deficit, every sector will feel the pain of this budget,
including county government.... The Governor's budget proposal appears to address the state's massive deficit
mainly by making cuts in spending, just as families, businesses, and our county government have had to do."
Frederick County, Virginia, Administrator Proposes Budget Cuts Affecting Firefighters.
Virginia's Winchester Star (12116, Tayloe} reports that on Dec. 15, Frederick County Administrator John R. Riley,
Jr. °'announced proposed budget cuts that will affect the county's 350 volunteer firefighters." In order "to offset a
$4 million shortfall in this fiscal year's $245,843,255 budget, Riley and the Board of Supervisors are considering
~~~
From the Office
of the City Manager
Michael Lombardo
319-356-501 C)
michael-lornbardo(x>ic}wa city.or
$1.68 million in cuts across all county departments." According to the Star, "the biggest reduction to the county
Fire and Rescue Department's approximately $7.62 million budget would come from its $240,720 Volunteer
Incentive Program (VIP}, which the county government was supposed to begin funding this year." In addition to
"the proposed VIP cut, Riley announced a potential $50,000 cut to the Fire and Rescue Department's capital
improvements program, and said two vacant positions in the department would not be filled." Riley further "asked
all county departments, including Fire and Rescue, to prepare for up to 15 percent budget cuts next year."
Crossville, Tennessee, City Council Examines Ways To Reduce Spending.
Tennessee's Crossville Chronicle (12/16, Young) reports that the Crossville City Council is examining "ways to
reduce spending far the current budget with sales tax revenues down, but" is "also thinking ahead to plan for work
on the upcoming 2009-2010 budget." This year, "overall city revenue collections are down just under five percent
from budgeted estimates," and "sales tax collections continue to be lower then collections from one year ago."
Barly in 2009, "work on the city's new budget will get underway by staff and managers," with the city council
taking "up the draft budget by early spring." At the regular December meeting, "council members said cuts would
come from equipment purchases and capital spending and not from city employees, as the council wants to
maintain the current level of services to city residents." Meanwhile, to save money, "the city recently completed a
series of energy audits on seven city buildings" and will implement some recommendations
Lawrence County, Ohio, May Create Final Budget Early Due To Expected Shortfalls.
Ohio's Ironton Tribune (12114) reported that in Lawrence County, commissioners are expected to begin work on a
budget in which "requests for appropriations thus far have outpaced resources by $2 million." Because shortfalls
are expected, Commissioner Jason Stephens "said he would like to have the permanent spending plan approved
by the end of the year, instead of waiting until after 2009 begins so that each officeholder knows what they have
to spend before the New Year begins." Ohio law "requires counties to have a temporary budget in place by Dec.
31," and allows them to wait until March 31 for a permanent budget. The Tribune noted that "number-crunching is
likely to begin Tuesday at the commission's weekly work session."
Finances For Three Oaks, Michigan, To Be Assumed By State.
The Chicago Tribune (12/14, Jones) reported that Three Oaks, MI, a 1,800-resident "vacation magnet for
Chicagoans," is "flat-busted, belly-up broke," after "years of spending way mare money than it had" and will have
its financial affairs assumed by the state, "which has some pretty whopping problems of its own to handle." Bret
Witkowski, the Berrien County treasurer, said, "I think you're going to see more of this happen," noting that
"communities [areJ struggling with the effects of mortgage foreclosures, declining home values; investment losses
and the overall economic crisis." He is "part of a team of local officials trying to make sense of Three Oaks' budget
mess."
Louisville, Kentucky, Delays Projects, Training To Eliminate Budget Deficit.
Kentucky's Louisville Courier-Journal (12!12, Klepal) reports, "Louisville Mayor Jerry Abramson unveiled a plan
yesterday to eliminate the city's projected $20 million budget deficit in part by delaying more than 40 building
projects, pushing back training classes far police and firefighters, and closing a downtown firehouse. But the plan
does not call for laying off metro government employees. Nar does it raise taxes ar fees; or cut money earmarked
From the Office
of the City Manager
Michael Lombardo
319-356-5010
michael-IambardoCc:~iowa-city.org
for social service agencies that help the poor and unemployed." Abramson said that "the plan accomplishes his
goal of spreading the cuts' impact. Services to citizens have been reduced, most notably $1.4 million in road-
paving projects, along with library and community center closings. The mayor and his top management staff have
taken a 10 percent pay cut." Abramson also "said his team has contingency plans in case the economy worsens
and the deficit grows."
Expert Says As Many As Ten Local Governments Will Declare Bankruptcy Next Year.
Bloomberg News (12/23, Mysak) reports that John Maorlach, "the accountant who predicted the nation's largest
municipal bankruptcy, says as many as 10 insolvencies will roil the $2.7 trillion tJ.S. market far state, county and
city debt next year as public finances worsen amid calls for federal aid to state and local governments." Maorlach
successfully predicted Orange County, CA's bankruptcy in 1994. Now he is cited saying that "as many as four
cities in the Golden State and six others nationwide may seek court protection from creditors next year under
Chapter 9 of the bankruptcy code, the section devoted to municipal governments."
Peoria, Illinois, Adopts Partial Hiring Freeze.
The Peoria Journal-Star (12/25, Buedel) reported, "The City of Peoria, in anticipation of declining revenues for the
fiscal year that began this month, will institute cost saving measures ranging from a partial hiring freeze to
curtailing some vehicle use." That includes "a 'sensible hiring freeze' that will begin Jan. 1 and aims to save
money through indefinitely leaving open non-emergency positions that are vacated over an undetermined period."
The freeze will not include "police officers, firefighters and employees of the public works department." The AP
(12/26} ran a story based on that in the Journal-Star.
Annapolis, Maryland, To Discuss Hiring Freeze.
The Baltimore Sun (12/28, Fuller) reported, "As city leaders begin work on the budget process amid a bleak
economic situation, two of its aldermen are pushing far a hiring freeze across Annapolis government. David H.
Cordle Sr. and Frederick M. Paone, the city's Republican aldermen, introduced a resolution calling for a hiring
freeze at least week's meeting and also requested a report on the city's contractual employees." Cordle said, "I
don't think it's wise to be expanding our personnel budget at this time until we see how the financial picture's
going to look." Mayor Ellen O. Moyer "said the city's finances are in good stead and called the hiring freeze
proposal 'premature."' Mayer also "said she thought Cordle, who has said he is considering running for mayor
next year, was acting for political reasons."
Oregon County's Move To Four Day Week Raises Objections From Real Estate Agents.
The Oregonian (12/26, Zuckerman) reported, "Clackamas County's four-day workweek skirts state law and
punishes the struggling real estate industry, according to critics of the county's new schedule. Real estate
professionals and others can no longer conduct business with the county recorder's office on Fridays, a popular
closing day for buyers who want to move into their new homes over the weekend." In addition, "Oregon statutes
require the clerk's office to be open 9 a.m. to 4 p.m. every day except weekends and holidays." Clackamas
County Glerk Sherry Hall "said she believes every other county in Oregon records documents five days a week,"
and "said she would prefer that her office go back to a five-day workweek."
~,
From the Office
of the City Manager
Michael Larnbardo
319-35~-`.i010
Thurston County, Washington, Cuts Contribution To Social Service Agencies.
The Olympian (12!29, Hill) reports, "At a time of growing need, social-service agencies will receive less funding
this year because of budget cuts by the Thurston County government. Thurston County eliminated its $112,000
contribution to the Human Services Review Council next year because of the county's large budget shortfall"
Meanwhile, "Don Krupp, the county's chief administrative officer, said the budget writers focused on preserving
public safety and public health services." In response, "Olympia City Councilwoman Rhenda Strub...said a City
Council committee will distribute $55,000 to agencies on its own."
Mesa, Arizona, Chooses Overhaul Of City Operations Over Secondary Property Tax.
The Arizona Republic (12124, Nelson) reports, "Mesa officials have considered imposing a secondary property tax
to deal with the latest budget crisis but believe their first step should be a drastic overhaul of city operations,
Mayor Scott Smith said Tuesday." The City Council adapted "a package of proposals designed to cut the city's
spending by about $61 million between now and mid-2010. The steps included eliminating 343 positions, an
across-the-board 2 percent pay cut for remaining city employees and reductions in numerous public services."
The Mayor said that enacting a secondary property tax was "cart of fool's gold" because it would be a year before
the revenue appeared.
~ 1=08-09
IP6
Marian Karr
From: Michael Lombardo
Sent: Thursday, January 08, 2009 9:29 AM
To: Marian Karr
Cc: Eleanor M. Dilkes
Subject: FW: why still no nosmoking signs on ped-mall almost 4 months after ordinance banning smoking
there went into effect?
Please provide a copy of the attached to all Council members
From: Michael Lombardo
Sent: Thursday, January 08, 2009 9:24 AM
To: 'Linder, Marc'; Terry Robinson
Cc: Mike Wright; Amy Correia; Ross Wilburn; Matt Hayek; Eleanor M. Dilkes; Sue Dulek; Mike Moran; 'Joe and
Mary Sturm'; Sam Hargadine; R Bailey
Subject: RE: why still no nosmoking signs on ped-mall almost 4 months after ordinance banning smoking there
went into effect?
Mr. Linder,
In speaking with several of my staff I find your portrayal of the events below to be incomplete and
misleading; Mr. Robinson indicated to you quiet clearly once you became belligerent and began to
scream at him that if you continued to do so he would hang up. Because of your repeated poor and
hostile treatment of virtually everyone you come into contact with, I am instructing my staff to not
engage in any communication with you directly. Any complaint or inquiry that you may have will come
through me and as I have indicated before, I will not engage in endless email debates with you. You
may put any such complaint in writing and I will respond as deemed appropriate.
With regard to "no smoking signs" you have been told repeatedly by me and the City Attorney that we
believe that signs have been posted appropriately. The State of Iowa has as part of the enabling
legislation provide for a complaint process and I was told by you directly that you indeed had filed such
a complaint. Let me reiterate that the State Department of Public Health is the authority that we will
respond to and not you regarding this matter.
Michael Lombardo
City Manager
From: Linder, Marc [mailto:marc-tinder@uiowa.edu]
Sent: Wednesday, January 07, 2009 1:10 PM
To: Terry Robinson
Cc: Mike Wright; Michael Lombardo; Amy Correia; Ross Wilburn; Matt Hayek; Eleanor M. Dilkes; Sue Dulek; Mike
Moran; 'Joe and Mary Sturm'
Subject: RE: why still no nosmoking signs on ped-mall almost 4 months after ordinance banning smoking there
went into effect?
1 /8/2009
Page 2 of 4
Mr Robinson,
During our abbreviated telephone conversation today you admitted in response to questions I asked that, contrary to
the claim you made below in your email, in fact you posted NO no-smoking signs IN the no-smoking area; the only signs
you say you posted (which I did NOT see even though I was looking for them) are in planters at the entrances to the no-
smokingarea at the intersection of linn and college and at the other end of the no-smoking area facing Clinton st. when
in disbelief I asked you to confirm that you had not even posted a no-smoking sign at the playground, you stated that
you had posted signs everywhere you were "supposed to,"and when I asked you to explain how you knew where you
were supposed to post them, you hung up on me.
I just spoke to Susan Craig, the director of the public library, who told me that she had EXACTLY THE SAME experience I
had: she actually went out looking for the nosmoking signs today and saw none. She agrees that the signage at the
perimeter is not adequate for putting people on notice that smoking is prohibited on the ped mall.
The lack of signs IN the no-smoking area strongly suggests that the city government is not serious about protecting
nonsmokers from secondhand smoke exposure. In light of the guerrilla warfare that the city government has been
engaged in against the Smokefree Air Act, the charade on the ped mall is just (monkey) business as usual.
Marc Linder
From: Terry Robinson [mailto:Terry-Robinson@iowa-city.org]
Sent: Wednesday, January 07, 2009 8:41 AM
To: Linder, Marc
Cc: Mike Wright; Michael Lombardo; Amy Correia; Ross Wilburn; Matt Hayek; Eleanor M. Dilkes; Sue Dulek;
Mike Moran
Subject: RE: why still no nosmoking signs on ped-mall almost 4 months after ordinance banning smoking there
went into effect?
Mr. Linder,
In your a-mail you do not state where in the Ped Mall you were walking, however seven of the nine signs
were in place on December 30 and the final two were installed on December 31St. They are installed in exactly
the locations designated by the City Council as the Ped Mall No Smoking area. As for the approaches, since you
don't specify which locations you are speaking to I can only respond by noting that every approach to the Ped
mall and those other areas that we are responsible for have been repeatedly sanded and ice has been removed
numerous times over the past two weeks. In fact after an alert from the police department at 1:54 am on
Sunday morning January 4th between 2:20 and 3:10am I personally sanded the Ped Mall and every approach to
it.
If you have any other questions or would like to direct me to any other problems you feel need to be addressed I
will be glad to help you. Please feel free to contact me at this address or call 356-5107.
From: Linder, Marc [mailto:marc-tinder@uiowa.edu]
Sent: Tuesday, January 06, 2009 6:00 PM
To: Terry Robinson
1 /8/2009
Page 3 of 4
Cc: Mike Wright; Michael Lombardo; Amy Correia; Ross Wilburn; Matt Hayek
Subject: why still no nosmoking signs on ped-mall almost 4 months after ordinance banning smoking there went
into effect?
Mr Robinson,
I walked thru the pedmall today (Jan. 6) for the first time in awhile-I saw plenty of people standing or walking and
smoking but there are still no no-smoking signs. What's the reason this time?
And as for staff's being busy with snow removal: why is it that numerous curb-cuts in the downtown area are thickly
encrusted with ice, which makes them treacherous? Has the city exempted itself from the duty everyone else has? Has
the city also exempted itself from tort suits if pedestrians fall and injure themselves? Why doesn't the city at least sand
these areas?
Marc Linder
From: Terry Robinson [mailto:Terry-Robinson@iowa-city.org]
Sent: Wednesday, December 17, 2008 4:55 PM
To: Linder, Marc
Subject: RE: nosmoking signs
I cannot give an exact date yet. I am working at posting them by Christmas; I believe I mentioned that when we
spoke before. If I did not I intended to as that has been my plan. My staff are all involved in snow removal
when that situation arises so the weather will play a big part in how this works out. I will also be meeting with
legal staff to finalize the locations of the signs in the ped mall and the wording details regarding the description
of the no smoking area. We will move to install them as soon as possible after we have this finalized. I believe
your question was who is responsible for coordinating the signs at City Hall so I noted that you should contact
the City Attorney if you had any questions about sign locations there. Her number is 356-5030.
From: Linder, Marc [mailto:marc-tinder@uiowa.edu]
Sent: Wednesday, December 17, 2008 12:47 PM
To: Terry Robinson
Subject: RE: nosmoking signs
Thanks, Mr Robinson, but when are the nosmoking signs going to be posted on the pedestrian mall near the
library?
As for the city hall front entrance area (patio, steps, benches) I haven't heard from city attorney
From: Terry Robinson [mailto:Terry-Robinson@iowa-city.org]
Sent: Wednesday, December 17, 2008 8:49 AM
To: Linder, Marc
Subject: RE: no smoking signs
1/8/2009
Page 4 of 4
Mr. Linder,
The person who would be coordinating the installation of any additional signs at City Hall is out on
extended medical leave. Superintendent of Recreation Mike Moran is Acting Director and will be responsible for
coordination in the interim. It is my understanding that you have already spoken with City Attorney Eleanor
Dilkes regarding sign installation at City Hall. If you have any further questions about location she is the
appropriate person to contact as we will be following her direction in this matter. If you have any other
questions please feel free to contact me.
From: Linder, Marc [mailto:marc-tinder@uiowa.edu]
Sent: Monday, December 15, 2008 4:18 PM
To: Terry Robinson
Subject: no smoking signs
thanks
1/8/2009
I r
~_._.®~~
~nl~~ ~
,~®~~~
--~..~_
CITY OF IOW/\ CITY
www. icgov.org
OFFICE. OF THE
CITY MANAGER
Michael A, Lombardo
City Manager
michael-lombardo~~iowa-city.org
Dale E. Helling
Assistant City Manager
dale-helling@iowa-city.org
Kathryn L. Johansen
Administrative Assistant
to the City Manager
kathn'n-johansen(i~)iowa-city.org
410 G. Washington Street
Iowa City, IA 52240
IP7
December 29, 2008
To: City Council
Fr: Michael Lombardo, City Manager
Re: Scheduled Time Off
I will be out of the office Wednesday through Friday, January 7 - 9, 2009.
Cc: Dale Helling, Asst. City Manager
Marian Karr, City Clerk
Eleanor Dilkes, City Attorney
Phone: (319) 356-5010
r
~~®~ CITY OF IOWA CITY ~P
~ ..ul~~~
®~~-~ RA N D u ~
1Vl E ~ Q
Date: January 7, 2009
To: City Council
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering and Public Works Administration:
• Scheduled neighborhood meetings to discuss flood recovery and mitigation:
o Parkview Terrace Neighborhood: January 22"d , 7:00 pm at the Water Plant
o Idyllwild Neighborhood: January 29th, 7:00 pm at the Water Plant
• Plan to attend the January 10th Parkview Terrace neighborhood meeting at which the
Corps will be the guest speaker.
• Had a conference call with Sasaki Associates on their review of Stanley's report of
mitigation options for the Parkview and Idyllwild neighborhoods.
• Met with representatives from the Economic Development Administration (EDA)
regarding potential funding for a variety of flood mitigation and recovery projects.
Met with FEMA regarding our ongoing flood recovery and federal reimbursement.
Developing concept statements for FHWA repair projects
• Evaluating the damage assessment of the Iowa River Power Dam
Water Division
Worked with FEMA (Silvia) to clarify some information necessary for reimbursement for
flood related expenses on wells: CW-3, CW-4, JW-2, & SW-4
Forwarded flood level data to Howard R Green for the Hazard Mitigation Study...the plan
is to visit on a weekly basis as the report is due at the end of February.
Read meters in the Idyllwild and Parkview areas and found the need to activate some
that were inactivated (water was being used) and continued to replace meters that had
been flood in both areas.
• Still waiting for a schedule on the 12" river crossing repairs (Old Plant and Hwy 6)
Wastewater Division
• Finished cleaning the Southwest Interceptor Sewer Siphon, which enters the North
Plant. (Two of three lines were plugged, and the manhole accesses were not properly
situated for jetting.) The downstream manhole has now been reconfigured to allow for
routine maintenance.
• Worked with FEMA on clarifying certain documents necessary for reimbursement.
• Repaired North Plant flow meters and a final solution to stabilize and convert the flow
signal into a measurement should be completed next week.
• Control panels for sludge grinders were completed this week.
• Sludge Pump Building basement lights were replaced.
• Flow monitoring station for the Iowa Ave siphon is almost ready for installation -solar
power and wireless data transmission.
January 7, 2009
Page 2
Planning and Community Development
• In the process of finalizing the HMGP grant applications and dealing with a lot of
media requests
Continuing to administer the Jumpstart and CDBG assistance programs
• Preparing for our meeting with the federal Economic Development Agency on flood
recovery assistance
• Coordinating with Coralville and the UI
• Dealing with impacted residents and preparing for the mitigation meetings later in
January
December 24, 2008
Dear Jumpstart Applicant:
~ r
'~®~•~
CITY OF IOWA CITY
410 East Washington Street
Iowa Clly, Iowa 52240.1826
(319) 356-5000
(319) 356-5009 FAX
www.lcgov.org
Here is an update on what is happening with the flood recovery programs and HMGP buyout:
Jumpstart State
The City received 124 applications for $686,000 in Jumpstart State funds. These funds were
allocated based on the City's priorities used for the City's owner-occupied housing rehabilitation
program and explained in the staff memo dated October 6, 2008 available online at
www.icQOV.ora/recovery. There are no income qualifications for state funds. To date, we have
committed Jumpstart state funds to 21 households. Twelve households have or will receive
funds for housing repair, six for interim mortgage assistance and three have requested down
payment assistance. If all 21 households spend the committed funds, then all of the $686,000 in
Jumpstart State funds will be expended.
Jumpstart Federal/CDBG
There are currently 46 households that are income-eligible to receive Jumpstart Federal
(CDBG) assistance and we feel confident that each of those eligible households will receive
assistance from the $1.2 million available for Iowa City. We are in the process of verifying
financial and other information required under federal regulations for the first 28 applicants. We
will continue to contact and send verification forms and move through that part of the process so
that all of the documentation and paperwork are in place prior to committing funds. Under the
newly named "Jumpstart Express°, homes that were built before 1978 will be able to receive up
to $24,999 in hard project costs without undergoing the lead abatement process. Please note
that each home will have to be under contract with a professional contractor before payment
and/or reimbursement can be provided. Some homes are also subject to an environmental
review process. For more information regarding these restrictions, please contact City staff.
Overall Progress
Many residents, as well as City staff, are frustrated with the time delays to get the funds out to
those in need. As these programs are state and federal programs, the City must follow certain
requirements that may add time to getting the funds distributed. This process has also been
exacerbated by changes in program rules along the way. The City believes that many of the
recent changes are positive and will assist the City in distributing federal funds out to local
households faster than anticipated. Some of the requirements that add to this delay include
income and asset verification forms (for the federal program), disability verification forms
completed by a physician, contract documentation for work to be done or reimbursed. if eligible,
environmental reviews, adherence to basic lead-based paint safety guidelines, and an
application to the Iowa Department of Economic Development for duplication of benefits
analysis. We are working to get the money distributed as quickly as possible. Your continued
patience is greatly appreciated.
Over ~+
December 24, 2008
Page 2
HMGP Buyout
The HMGP application will be submitted to FEMA in early January. FEMA anticipates that their
review will take 2-3 months upon the City submitting the application. We anticipate approval
and a signed agreement with FEMA in late spring/early summer. Upon confirmation that the
City receives the HMGP award, we will be working with homeowners to acquire their properties.
As a reminder, only those properties both substantially damaged and those where the home
(structure) is in the 100 year flood plain qualified under the HMGP standards. Based • on our
most recent communication with the 57 eligible households, 40 have indicated that they are
interested in the buyout. This program is completely voluntary and homeowners are able to
refuse the buyout up until the day the City buys the property. For more information about the
HMGP buyout process, please contact David Purdy at 319.356.5489 or at david-purdy@iowa-
city.org.
Mitigation
The long term mitigation strategies for the flood impacted neighborhoods will be influenced by
the outcome of the HMGP buyout program. As we have stated previously, we need to know
which homes will actually be bought out and removed before we can determine what our
mitigation strategy altematives will look like. In addition to the buyout, some of the possible
solutions are temporary flood barrier systems, permanent flood walls, wet-proofing homes by
elevating mechanical and electrical structures, purchasing flood insurance and installing
backflow valves on storm sewers with staging for temporary pumps which will reduce street
flooding.
The City Public Works Department is coordinating the development of flood mitigation strategy
altematives with two private consultants, Stanley Engineering and Sasaki 8~ Associates. Sasaki
is also working with Cedar Rapids and the University, and we are hopeful they can provide a
fresh perspective on our possible strategies. Please be assured that no decisions will be made
until we have received input from residents and property owners in the flood-affected
neighborhoods. This will occur after the first of the year, and involve neighborhood meetings,
information on the website, and direct mailing if necessary.
Please continue to go to www.icaov.org/recovery for updates on the flood recovery programs or
www.icQOV.org/buyout for updates on the HMGP buyout program. If you have any questions or
are unable to access the City's website for any of the documents mentioned, please contact me
at 319:356.5479 or email at nasseem-moradi@iowa-city.org.
Nasseem Moradi
Flood Recovery
2
r IP9
_.,•y_
~Op}~
January 6, 2009
Dear Community Event and Program Funding Applicant:
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(314) 356-5000
(319) 356-5009 FAX
www.icgov.org
The City Council has scheduled a budget work session addressing community
events FY10 budget requests for Wednesday, January 28, starting at 6:30 p.m. If
your organization would like to address the Council during this work session, please
call me at 356-5041 (marian-karr@iowa-city.org) to schedule a time as soon as
possible.
That evening Council will be hearing from organizations and City Boards and
Commissions. Presentations are being scheduled 15 minutes apart. It is suggested
that the presentation last no longer than 10 minutes followed by five minutes for
questions.
It is intended this time be used to discuss changes to the proposed budget.
I will provide a schedule to you and include one in the Council information packet on
January 22.
Sincerely,
!,/ / j
V~?~?~
,,~ ~ ~~GLC-mil i~~ ~' ~~~ : ~
Marian K. Karr
City Clerk
city of Iowa city
TO:
FROM:
DATE:
MEMORANDUM
Staff of City Boards and Commissions
Marian K. Karr, City Clerk
January 6, 2009
~. ~. ,,r _~,.~
~~.
```=°~
(E-mail attachment; hard copy to follow)
The City Council has scheduled a budget work session addressing the FY08 budget
requests for Wednesday, January 28, starting at 6:30 p.m. If your Board or
Commission would like to address the Council during this work session, please call
me at 356-5041 (or email works too) to schedule a time as soon as possible.
Boards and Commissions are being scheduled 15 minutes apart, and suggest each
appearance include a 10 minute presentation followed by five minutes for questions.
It is intended this time be used to discuss changes to the proposed budget.
I will provide a schedule to you and include in the Council information packet of
January 22.
S:budget presentations-Boards & Commissions
IP10
Marian Karr
From: ACE [mailto:invitations@queertoday.ning.com]
Sent: Tuesday, January 06, 2009 10:00 AM
To: Council
Subject: Come join me on Queer Iowa Artists on QueerToday.com
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IP11
m e m o
r~~~
Date: January 2, 2009
To: Iowa City City Council
Fr: Linda S on, JCCOG Human Services Coordinator
Re: FY09 First Quarter performance review of health and human services agencies that
receive Aid to Agencies funding from the City of Iowa City
Last year, the JCCOG Urbanized Area Policy Board directed the Human Services Coordinator
to collect and review quarterly performance information reports by the agencies that receive
funding from Coralville and Iowa City. Each quarter, JCCOG issues a summary report
assessing the agency performance; this is the first quarter report for FY09. This year, the
quarterly report format has changed. The first and third quarter reports request local funding
amounts received and what the local funding supports; identify the strategic goals and
objectives for FY09; successes and challenges. The second and fourth quarter reports request
a summary of specific activities and events supported by local funding that have occurred during
the first six months of the year; describe the impact of specific activities and events on those
served and the community; share outcome measure from evaluation tools used to measure the
effectiveness of programs supported with local funding; service data (number of people served,
client profile -age, gender and ethnicity); successes and challenges. Also, agency board
minutes and financial reports are submitted each quarter.
Attached you will find the first quarter report of each human service agency that receives
funding from the City of Iowa City.
If you have any questions or need additional information, please contact me at 356-5242 or
linda-severson@iowa-city.org.
jccoghs/mem/FY09-1 stgtagencyreview.doc
FY09 1St Quarter Report
Agency: American Red Cross (Grant Wood Area Chapter)
FY09 Funding: Iowa City: $6,000 Coralville: $1,500
Local funding is used for Emergency Services Program and Health & Safety Services
Strategic goals and objectives:
1. The agency will be the community's partner and a leader in mobilizing people to help prevent, prepare
for and respond to disasters and other life-threatening emergencies.
2. The agency will be an organization that responds to community needs with necessary, high-quality
services and support; secures abundant resources in three critical areas in order to succeed in its work:
Financial, human/volunteer, physical/technical; and is firmly rooted in and connected to all of the
communities it serves.
3. Re-establish a local office site in Iowa City/Coralville. Space in the Old Capital Town Centre has
been secured and is anticipating occupancy in the spring of 09. The site will be a joint office and
blood donor center. There will be space to offer Red Cross training -CPR, First Aid and Automated
External Defibrillator (AED).
Successes:
In July 2008, the agency was still responding intensely to the summer floods ensuring immediate needs of
those affected in Johnson County, as well as in the rest of the agency's service area, were being provided for.
The agency opened and staffed two emergency shelters in Johnson County, one in Iowa City (Johnson County
Fairgrounds from 6-11-08 to 7-6-08) and one in Coralville (Northwest Junior High from 6-15-08 to 7-5-08).
Both shelters housed many flood clients in the early stages of the flood and were then closed the first week of
July after ensuring all clients had a safe place to stay. During the entire flood response, the agency assisted
over 625 flood clients in Johnson County.
Challenges: .
During the month of June 08, the agency encountered an overwhelming response for spontaneous volunteers
wanting to assist with the flood recovery. However, after the initial response, the agency is now faced with the
challenge of retaining these volunteers who did generously volunteer their time during the flood response. The
agency offered Red Cross Disaster College training in September 08/October 08 for individuals to go through
in-depth training so they would be prepared in the event another disaster striking our community.
Unfortunately, the agency had to cancel these classes as no one registered. It is wonderful that our community
has such caring and compassionate people who want to help out with disasters and volunteer their time to help
others.
However, our community continues to experience disasters and the agency needs a sustainable volunteer base
that is willing to assist the agency with these ongoing disasters too, in addition to historic disasters. The agency
will continue to recruit volunteers and enhance its marketing strategies to increase volunteers in Johnson
County. The agency is optimistic that once the new office is opened it will assist them with this initiative
tremendously.
jccoghs/FY09.1 stgt. agencyreview.doc
Agency: The Arc of Southeast Iowa
FY 09 Funding:Iowa City of Iowa City $2,000 Coralville $2,150
Local funding used for Summer Day Camp Summer Day Camp & Respite
Strategic Goals and Objectives:
1. The short and long term goal for The Arc of Southeast Iowa is client/family satisfaction; quality
services to Arc of Southeast Iowa clients/families and the community is at the top of all priority lists.
2. The Arc of Southeast Iowa is committed to being a leader in offering information, services and
advocacy to individuals with developmental disabilities, their families and the community.
3. The Arc of Southeast Iowa shall promote informed choices and support the realization of goals for our
client population and families relating to where and how they live, learn, work and play.
Successes:
This is a letter from a parent whose child attended the summer day camp.
I want to thank The Arc VERY much for the great time that Lark had this summer at the Arc day camp!
Her summer was an extraordinarily beneficial one because of the broadening and fun experiences that the
camp counselors gave her. The days were well- organized and the advance communication was reliable.
Lark made new friends, went swimming almost every day, gained work experiences and familiarity with the
Iowa City area, and increased her social self-confidence. She tends to be a homebody, yet every camp day
morning she was ready and eager to go without any need of parental persuasion!
She viewed the camp counselors as her good friends, especially Rachel, John, Marie, Sarah, and Lisa.
They were creative and friendly. They were easily accessible and flexible. I felt that they enjoyed Lark and
sincerely cared about all of the campers. I felt that Lark was very safe with them.
I do not know of any other summer day camp like this, certainly in eastern Iowa. I feel very fortunate to
have learned about it from a flyer at school in May. I am very willing to talk with anyone to exclaim about
how wonderful your program is!
I hope that you can continue to serve young people like this year's fortunate campers for many years in the
future. The experience surpassed my expectations!
Thank you all again so very much!
Gratefully,
Carlyn
Challenges:
The Arc of Southeast Iowa constantly faces the challenge in the area of reimbursable rate by Medicaid. Our
costs are more than the amount reimbursed by the state. We are constantly applying for grants to bridge this
gap. We receive a lot of calls/referrals of clients who are on the waiting list for waiver services and clients who
fall through the cracks for being eligible for services. Our new space has enabled us to do onsite programming
such as Group Respite. However, we need funds to purchase therapeutic toys, put a fence around our yard area
and eventually have a ADA accessible playground.
jccoghs/FY09.1 stgt. agencyreview.doc
Agency: Big Brothers Big Sisters of Johnson County
FY 09 Funding: Iowa City $37,000 Coralville $4,760
Local funding is used for staff salaries and benefits.
Strategic Goals & Objectives:
1. Growth: Increase the number of children served by 20 % (155) by 2012.
2. Staff: Review current staff development program and determine if changes are needed.
Conduct a local wage and benefits to determine whether wages and benefits are appropriate.
Work with Extension Council to insure adequate facility and technology needs are for current
and future staffing.
3. Volunteers: Have a sufficient pool of "Bigs" to meet match requirements (numbers and time on waiting
list).
Develop and implement an action plan to increase the total number of Volunteers.
Develop and implement an action plan to increase the number of male and minority
volunteers.
4. Financial: Increase current program funding by 4% per year in order to offset inflation.
Fund staff and programming support required to meet growth goals.
Build on our current strong support base by diversifying contribution support base.
Successes:
"Friendships and Adventures"
Larry and Ryan
Over seven years ago, Larry Brecht and Ryan were introduced to each other through the Big Brothers Big
Sisters program.
Seven-and-a-half years means a lot of visits: movies, meals, conversations, reading books together and meeting
each other's friends and family members. It also means seven trips to Adventureland and a yearly end-of-the-
summer ritual (that is a lot of rides on the Dragon).
What have they learned from each other? Well, not how to play video games. Ryan has tried to teach Larry,
but he just can't get the hang of it. They have learned to spend time together talking. Ryan said he is more
comfortable talking about what he thinks and feels. He is not as quiet as he was when they first met. Larry has
learned from Ryan what young people are "in to" these days. Ryan has also learned about Larry's job as a
Deputy County Sheriff, "guy stuff," and other things about life.
It is the guy stuff that Ryan's mom is most happy about. She said when Ryan and Larry first met, there was no
man in their family, just a mom, a sister, and Ryan. Larry helped Ryan see and experience things from a Male
perspective.
Larry and Ryan plan to continue their ride of friendship with more trips to Adventureland and by spending
more time together.
During our recent visit, we discussed how to get more men interested in volunteering as Big Brothers. Larry
made the offer to visit with anyone about his experience. He would talk over the phone or in person.
Challenges:
Big Brothers Big Sisters continue to need male volunteers. Our waiting list for boys is around 70 and with the
time of wait around 12 months. With the addition of AmeriCorps staff and other grant programs, we hope will
help us recruit more male volunteers.
jccoghs/FY09. ] stgt.agencyreview.doc
Agency: Community Coordinated Childcare (4Cs)
FY 09 Local Funding: Iowa City $2,000 Coralville $2,140
Local funding is use to pay for Auditing and Accounting fees. This funding supports the infrastructure of this
agency which impacts all of our programs.
Strategic Goals and Objectives:
1. Increase the marketing of the agency: Increase the number of presentations to the community,
improve the website to facilitate dissemination of information, improve the system of getting
information brochures out to the public. Continue to work with UI Donate a Design team.
2. Improve the quality of child care in Johnson County: Increase participation in the Iowa Quality
Rating System.
3. Fundraising: The focus this year will be Home Ties Child Care playground. At this time it does not
meet National Playground Safety Standards.
Successes:
This quarter Home Ties was able to get four children services that they needed. Grant Wood Area Educational
Agency is working with three of the children and one child was placed in a special education preschool
classroom.
This quarter we had four child development home providers apply for their Child Development Associate
(CDA) credential.
Challenges:
Home Ties Child Care (a program for children and families in transition) continues to have families drop out
of the program without notice. This quarter they had a child that was attending very regularly while mom was
receiving treatment from MECCA. One day he did not show up and there not able to contact his mom or get
information from MECCA because of confidentiality issues. This is a problem because the staff are concerned
about the child and need to know that he is okay. The staff also are very invested in providing the best support
possible to make each family successful, so they do get upset by these cases.
jccoghs/FY09.1 stgt.agencyreview.doc
Agency: Crisis Center of Johnson County
FY 09 Funding:Iowa City $40,730 Coralville $7,000
Local funds are for the Crisis Intervention program and the Food Bank & Emergency Assistance programs.
Strategic Goals and Objectives:
The Crisis Center recently hired a new Executive Director who is working on governance strategies with the
organization at this time. With the change in agency leadership, a new strategic plan will be implemented in
the Winter/Spring of 2009.
Currently the organization is working on a board/committee structure which will align board committees with
programs, fund raising and communications, financial oversight and personnel.
The program planning committee will be providing oversight for program goal development, outcomes,
quality indicators and monitoring of Crisis Center programs.
The personnel committee has been charged with developing and/or reviewing agency personnel policies.
The finance committee is currently reviewing our financial reporting procedures and development of policies.
The fund raising and communications committee will develop a communications and development plan for the
organization along with monitoring and oversight for the processes.
Successes:
As you are aware, some of our volunteers are also recipients of services. One of the volunteers in the food
bank has a sister who is ill and needs a CPAP machine. We were able to purchase this machine with
designated funds.
We are purchasing sixteen nebulizer machines for the Iowa City Community School district which will allow
them to have nebulizers in all of the school buildings. We are able to make this purchase with designated
funds.
The Scouting for Food drive this year provided 7,000 pounds ofnon-perishable foods to the Food Bank
Challenges:
Staffing levels are a challenge for our small agency. This is even more difficult with the ongoing needs of the
case advocacy the Crisis Center has been providing to the community.
We have been dealing with serious issues related to our inadequate and vulnerable IT system. The good news
is that we have received funds which will allow us to update our technology system.
Although we are having difficulty accessing and reporting accurate statistics from our databases, we are
employing some manual counters which allow us to track increases in services. The need in the Food Bank
continues to increase. Some of this is driven by economic factors; some is the aftermath of increased needs
due to the flood disaster. In the first quarter of FY09, we have spent 46% of our annual food budget. We have
serious concerns of our ability to keep the levels of food to each household at a standard level.
jccoghs/FY09.lstgt.agencyreview.doc
Agency: Domestic Violence Intervention Program (DVIP)
FY 09 Funding: Iowa City $52,000 Coralville $4,000
Local funds will be used for the 24-Hour Hotline, Shelter, Criminal Justice Advocacy, Economic and General
Advocacy, Peer Counseling Support, Support Groups, Youth Services and Educational Services.
Strategic Goals and Objectives:
Goal 1: DVIP will review the Mission and Vision of the organization.
Objectives:
• The Board and Staff will jointly review and update the mission statement of the organization as needed.
Goa12: Identify gaps in services for adults and youth.
Objectives:
• Shelter staff will implement improvements to goal planning practices with shelter clients.
Goal 3: DVIP will continue to focus on providing support and resources for staff development.
Objectives:
• At least one annual staff retreat will focus on staff skill development.
Successes:
It is common for the women and men that we serve, to state they are very appreciative of our programs and
hope to volunteer or repay us some day -and many of our clients do return to volunteer. But I would like to
share about two women who have gone on to write novels about domestic violence. While the two women
were not associated in any way, through their connections with DVIP and common interests, they were able to
collaborate and support each other as they wrote fictional novels. Both have been published and are donating
books to our clients, and a percentage of proceeds to DVIP. Both have sponsored book readings locally and
have recognized DVIP and the greater Johnson County support services for their success.
Challenges:
The biggest challenge DVIP will face this year is funding to maintain services for victims of domestic
violence. The reserve dollars in the Iowa Attorney General's Crime Victim Compensation Fund that have been
used since 2003 to make up the state budget line item shortfall have all been spent. There is no longer a reserve
to draw from. For Iowa programs to maintain funding and services at the current level, a $4 million state
appropriation is essential. Due to state and federal funding cuts, nine victim service programs have been closed
since 2002. This had a dramatic impact on remaining programs like DVIP.
jccoghs/FY09.1 stgt. agencyreview.doc
Agency: Elder Services, Inc.
FY 09 Funding: Iowa City $60,168 Coralville $2,000
Local funding is used for case management, Aging and Disability Resource Center, and nutrition (Iowa City)
and home assistance or chore services for residents of Coralville.
Strategic Goals and Objectives:
1. Review programs and establish goals and measurement criteria for each service area, board members
and committees, and the Executive Director
2. Obtain adequate funding by seeking and obtaining new grants, increasing fundraising efforts, and
increasing income from private pay and third-party billings
3. Increase the agency's marketing and promotion efforts
4. Ongoing and active measurement of the agency and its operations
Successes:
'The Aging and Disability Resource Center Program began serving older adults and persons with disabilities.
An example of a success from this program: A daughter called the Aging and Disability Resource Center to
ask for help in exploring more appropriate living arrangements for her 76-year-old mother, who'd been a
resident of an area nursing home for the past six months. The mother had successfully completed rehab
therapies, exhausted her Medicare Part A benefits, and was now paying privately for the cost of nursing home
care, depleting her financial resources. Although the mother wanted to return to her own home in Ottumwa,
the daughter, who lives in Iowa City, recognized her mother could not safely live independently. The Options
Counselor met several times at the nursing home with the mother and daughter, providing information about
local assisted living facilities, independent senior housing buildings, and in-home services in the Iowa City
area. She helped them weigh risks and benefits of each choice. After visiting several facilities, the mother
chose a local assisted living facility, a decision which pleases both mother and daughter.
Challenges:
Elder Services had several staff leave or retire during the first quarter of FY 08. This slowed the agency's
efforts to increase fundraising, marketing, and program effectiveness. The positions were filled by very
competent persons and we look forward to moving ahead. However, as a result, fewer billable hours were
reported during the first quarter which meant the agency was lagging from its projected budget for the quarter.
There were many unmet needs that were addressed during the first quarter through grants received through the
Community Foundation and Pilot Club grants. However, once these funds become depleted during the second
quarter, things such as emergency utility payments, ramp repairs, etc. will not be able to be completed.
jccoghs/Fl'09.1 stgt.agencyreview.doc
Agency: Housing Trust Fund of Johnson County
FY 09 Local Funding: Iowa City $10,000 Coralville $15,000
Local funding was used for part of the local match required for application to the State Housing Trust Fund.
The combined funds will be used for the revolving loan program which supports the development and
preservation of affordable housing in Johnson County. To date this fund has supported the
development/preservation of 14 affordable homes, including both rental and owner occupied in Johnson
County.
Strategic Goals and Objectives:
Our strategic goals include revising our funding application and process to provide greater flexibility in
funding. Another goal is completion of a process to update our strategic plan.
Successes:
• HTFJC set aside nearly $13,000 to assist extremely low income households who were impacted by the
flooding of 2008. In collaboration with the Crisis Center, there funds are currently being used to help
flood victims pay utility and security deposits as well as rent and utilities. These funds have been a
supplement to the other disaster funds administered by the Crisis Center. To date, 17 households have
assisted. The average annual income of the households is $10,000.
• HTFJC has led a collaboration of eight housing and service providers which obtained a Community
Priorities grant ($16,000) from the United Way of Johnson County. Each participating agency has
received $2,000 to provide clients with short term assistance to help them obtain or keep stable
housing.
• The agencies are hoping to have some evidence to establish that a limited amount of funds provided at
critical junctures of a person's life can help keep them from "falling through the cracks", only to return
to the systems in the future, ultimately costing much more in services provided.
• HFTJC awarded a grant of $175,000 to the Iowa City Area Association of Realtors to support the
construction and sale of an affordable home that incorporates "green" building techniques and
universal design elements. This home will be on the 2009 Parade of Homes. Proceeds from the sale
of the home will be used by the Realtors Association to fund future projects. As a result of this grant,
HTFJC will have provided the catalyst to involve an important area industry group in a very public
effort to highlight affordable housing. The partnership put together by the Realtors includes the City
of Iowa City, Southgate Development, Extend the Dream Foundation, MidWestOne bank and the UI
College of Law.
• HTFJC awarded a loan of $15,000 to Iowa Valley Habitat for Humanity which will enable them to
include "green" building features in one of their homes. This will create an opportunity for public
education and awareness as well as education for area contractors on green building techniques.
Challenges:
During the first quarter, the aftermath of the flooding and the many issues raised by that natural disaster was a
major challenge. While the Trust Fund, because of limited funding, has not been a significant player in
responding to the flooding, many of our partners were. As a result, other housing programs that were in
process had to be delayed. The Trust Fund board has tried to determine if there are ways that our organization
can assist with the long term recovery efforts.
jccoghs/FY09.1 stgt.agencyreview.doc
Agency: Iowa Center for AIDS Resources and Education (ICARE)
FY 09 Funding:Iowa City $9,220 Coralville $1,210
Local funding is used to provide case management to Iowa City and Coralville residents living with
HIV/AIDS.
Strategic Goals and Objectives:
1. Provide Community Education/Prevention services to 300 or more people.
2. Provide Case Management to 25 Johnson County residents living with HIV/AIDS.
Successes:
This quarter we conducted monthly support/activity groups for people living with HIV/AIDS. We held the
initial meetings at our office. Our clients expressed that they enjoy getting to know other people living with
HN/AIDS. It helps to break the isolation they often feel. Those who are newly diagnosed find support among
those who have been living with HN for years. We hope to have some activities out in the community such as
movies and bowling so our clients can get to know each other in a fun, social atmosphere.
Challenges:
We continue to seek funds to provide comprehensive services to those living with HN and are committed to
providing information and education to prevent others from being infected.
jccoghs/FY09.1 stgt. agencyreview.doc
Agency: Johnson County (Iowa) Consortium for Youth Employment
FY 09 Funding: Iowa City $16,000
Local funds are used for pre-employment training, intern placements (wages) and staff salaries.
Strategic Goals and Objectives:
The purpose of the Consortium for Youth Employment is to engage in community collaboration to enhance
the lives of Johnson County youth (ages 15 to 18) towards a successful and productive adulthood. The
Objective is to provide employment skill training, work supports, and on-the job paid internships to 26 youth.
Successes:
During the quarter we had 50% of on-going youth participate in an internship placement. We had a new
business host an internship placement site: Wal-Mart, and they did offer the student intern an opportunity to
apply for a permanent position. Of the 7 students that enrolled in the September class, we had 6 complete the
class, and six continue into the internship phase of the program.
Challenges:
Three youth continued in the program but were not placed in internships during the summer months as planned
due to extended time out of town. There continues to be some challenges with retention. Twenty-five percent
(2) of students who completed the May 2008 class did not continue in the program -one due to a family move
out of the area and one due to increased involvement with the juvenile court system.
jccoghs/FY09.1 stgt.agencyreview.doc 1 ~
Agency: Mid-Eastern Council on Chemical Abuse
FY 09 Local Funding: Iowa City $29,000 Coralville $500
Local .funding is used for Detoxification/Civil Committal Client Services, Crisis/Information Services and
Prevention Education.
Strategic Goals and Objectives:
1. Access to Services: We will provide a substance abuse evaluation appointment within 72 hours of a
call requesting this service.
2. Client Completion: A minimum of 70% of clients admitted to MECCA's treatment programs will
successfully complete treatment.
3. Prevention Services: MECCA will coordinate substance abuse prevention services in Johnson County
and reach 7,500 individuals in FY 2009.
Successes:
This quarter a family completed our transitional housing program and moved into a rental unit in the
community. The head of the family is currently enrolled in her 3` semester of college.
A 70 year old man attended the 12 hour OWI course recently and told the instructor "You have really opened
my eyes. I think I have only about five years left but I'm going to make them healthy ones."
We enrolled clients in a new program run by the Iowa Department of Public Health called "Access to
Recovery". This program assists clients by providing funds to access services not otherwise funded, such as
child care, sober living activities, and transportation in order to remove barriers that inhibit a person's
recovery. MECCA had three staff trained to be care coordinators and work with clients to enroll them in this
program. Staff has been able to assist clients in getting funds for car repairs and gas vouchers to assist them in
getting to school, work, treatment, and mutual support meetings.
Challenges:
One of the major barriers our local single clients without children face is access to affordable drug-free
housing. In the past year, an option for men, the Oxford House, ended up closing both houses. Previously, this
was a good option for men who wanted to live in a recovery oriented house. When clients look for housing,
they often find rent to be too expensive for them to afford an apartment on their own. When they try to find a
roommate, their options are usually either a college student who drink alcohol or another person newly in
recovery. Clients have reported that it is really difficult to find a safe environment to rebuild their lives.
jccoghs/FY09.1 s[gt.agencyreview.doc 1 1
Agency: Mayor's Youth Empowerment
FY 09 Local Funding: Iowa City $16,000 Coralville $3,000
Local funding is utilized to pay at-risk youth a subsidized wage while they are learning necessary soft skills
(e.g. show up on time, fill out a time sheet) and perform the necessary tasks with minimal training time.
Strategic Goals and Objectives:
- To increase the level of employability for at-risk youth in Iowa City and Coralville through the MYEP
Youth Employment Services (YES) program.
Provide job readiness services to 80 at-risk youth.
Present 6 job readiness workshops for at-risk youth.
Assist 40 at-risk youth to secure and maintain employment for 2 months or longer.
- Increase the level of vocational independence for at-risk youth in Coralville and Iowa City through the
MYEP Youth Employment Services (YES) by expanding the business collaborations utilized as job sites.
Present to 3 potential new employers per quarter regarding the MYEP YES program.
Develop 5 new work sites for subsidized and non-subsidized employment.
Successes:
MYEP continues to work with Henri Harper (City High) and Russ Johnson (West High) to assist numerous
youth with employment opportunities. One example is the Iowa City Recreation Center serves as a work site
for various youth.
Challenges:
Currently MYEP is struggling with the prospect of diminishing funds and more requests for work site
placements along with subsidized wages. With the minimum wage increase over the past few years, the total
dollars are unable to provide wages for many at-risk young adults as they have in previous years. The
economic down turn has also made it difficult to find job placement as businesses have been cutting back on
hiring. Everyone's dollars are being stretched to the maximum and thus we try to be creative in the way we
service at-risk youth with fewer dollars.
12
jccoghs/FY09.lstgt.agencyreview.doc
Agency: Neighborhood Centers of Johnson County
FY 09 Funding: Iowa City $61,000 Coralville $1,500
Local funding is used for create new programming, continue successful programming after funding cuts,
leverage funding from State, Federal and private funding and assist with paying overhead costs.
Strategic Goals and Objectives:
CHILD and YOUTH DEVELOPMENT GOAL: Children will develop social, emotional, aesthetic and
artistic, physical and intellectual skills along a developmental continuum designed to strengthen skills to
improve their chances of achieving success in school and life.
• To increase kindergarten readiness for at-risk children through intensive child-centered classrooms.
• Provide (NAEYC Accredited) full-day child care programs for very young children living in and
around the Broadway and Pheasant Ridge neighborhoods, ensuring quality care as parents join the
workforce.
• Increase involvement of youth engaged in meaningful activities during the summer to learn new
things, build new skills and keep their growing bodies healthy and fit.
• Increase skills for school-aged children living in and around the Broadway and Pheasant Ridge
neighborhoods, ensuring quality BASP care as parents join the workforce.
• To mobilize the community to prevent young people from becoming involved in crime.
ADULT GOAL: Adults will strengthen their networks of support, work towards developing life skills
necessary for achieving their personal goals and meeting their diverse needs.
• Increase positive family interactions and increasing accessibility of community resources in low
resource neighborhoods.
• Facilitate the active involvement of parents as the first teachers of their children and to maximize their
later success in school, community and the world of work.
• Build healthy families through nutrition and fitness programs.
• Build stable, nurturing home environments and neighborhoods in three Latino communities in
Johnson County.
• To employment potential through high school completion, English language classes.
Successes:
Summer Lunch had a successful impact on the youth in the community. Summer Lunch was offered at 4 sites
located in Iowa City and offered youth (birth - 18 years of age) a free lunch all summer long. During the
summer, 2546 first lunches were served to area youth. For many youth, the summer lunch program was often
the only regular and balanced meal they have prior to dinner each day. Additionally, it offered youth an
opportunity for some structure in the summer, a daily check-in with Center staff, and opportunities to
participate in the other programming that occurs at the site following lunch each day.
Additionally, because of ToGather-Together, every youth in our neighborhoods started school successfully -
with the supplies and tools they need as a student! ToGather-Together is a collaborative effort between NCJC,
the Consultation of Religious Communities, the Community Partnership of Johnson County, the Iowa City
School District, and numerous faith communities, service organizations, businesses and individuals designed
to enhance the learning opportunities and community participation of school-age students and their families,
especially those in financial need.
The primary goal of ToGather-Together was to coordinate the back-to-school supply drive so that all of the
2400 children that qualify for free/reduced school lunches would have the school supplies they need at the start
of the school year. In order to meet this goal, ToGather-Together raised over $10,000.00 in funds, solicited
supply donations, recruited over 100 volunteers, and formed strong partnerships between churches and nearby
schools to ensure that school supplies could be delivered to each school by the ice cream social in mid-
August. Additionally, ToGather-Together received support from the Department of Corrections -parolees and
prisoners sewed 2000 backpacks to contain each individual child's school supplies. Every Iowa City/Coralville
jccoghs/FY09.1 stgt.agencyreview.doc 13
school reported that EVERY free/reduced youth enrolled in the school has their school supplies, with extra
supply bags are on-hand for the schools (Mark Twain and Grant Wood, for example) that have lots of
transitioning children during the school year.
Challenges:
We continue to struggle with child care funding, specifically with the Child Care Assistance program through
DHS. We know that grant funded classrooms are certainly better to achieve child goals and to that end, have
applied for additional child care grants.
We have made some difficult choices. In August, we closed the Broadway preschool classroom. We have also
made some cuts in administrative support to classrooms. We are closely watching the funding in each
classroom.
jccoghs/FY09. ] stgt. agencyreview.doc 14
Agency: Rape Victim Advocacy Program (RVAP)
FY 09 Funding: Iowa City $12,000 Coralville $3,000
Local funding is used to partially fund the Fiscal Manger, the Volunteer Coordinator (who also provides direct
service) and support operational expenses (e.g. audit, building maintenance, office supplies).
Strategic Goals and Objectives:
Rape Crisis Services
RVAP offers a 24-hour Rape Crisis Line, in-person medical, legal, and court advocacy, counseling, systems
advocacy, support groups and other direct services to victim survivors of sexual abuse and their partners,
friends, and family members. The Rape Crisis Line offers TTY and Relay Iowa services to deaf and hard of
hearing callers. During office hours, Spanish speaking services are available. Language Line services are
available for non-English speaking callers 24 hours a day.
Goals for next fiscal year:
• Maintain current level of services (crisis line, advocacy, counseling)
• Collaborate with the Johnson County Sexual Assault Response Team to improve responses to sexual
assault victims and to increase awareness of medical and legal options available to victims
• Develop a first responder training for community members to prepare them for supporting a friend or
family member who experiences a sexual assault.
Volunteer Recruitment, Training and Retention
Volunteers play an integral role in providing direct services to victims of sexual assauk. They also participate in
outreach, education and awareness activities. All volunteers that provide direct services must complete the RVAP
32 hour training and attend volunteer meetings and continuing education.
Goals for next fiscal year.
• Conduct three volunteer trainings
Review and update the current volunteer training manual
• Redesign volunteer training to add emerging issues and interactive learning activities
• Survey past and current community volunteers for recruitment and retention feedback and make
necessary changes
• Work with the Iowa Coalition Against Sexual Assault to certify RVAP as a statewide training site
Fiscal Management
RVAP fiscal management requires many ongoing and frequent tasks.
The ongoing goals for each fiscal year include:
Maintain accurate financial records (continually review UI account information and make adjustments
made as necessary, prepare annual budget and monthly financial statements, and ensure the annual
audit is completed by outside accounting firm)
• Assist with grants (grant applications, record keeping, reports and researching new grant
opportunities)
• Maintain front office (assist with hiring and supervision of clerical student employees, manage office
supply orders and order other necessary items)
• Assist with fundraising efforts (track donors and donations, track fundraising items)
• Help staff members with tasks as needed (assist staff with documents and miscellaneous tasks)
Successes:
A staff member has provided extensive support and advocacy to a University of Iowa student who was a victim of
sexual violence. The staff member has received a lot of positive feedback from University officials on her role as an
advocate. The student has expressed that she is very pleased that the RVAP advocate is by her side, answering her
questions and making sure her needs and rights are being met.
jccoghs/FY09.1 stgt.agencyreview.doc 15
A client who had received legal advocacy, counseling and crisis line counseling during March to July made an
appointment to come in to see the counselor. She said she was coming in to tell the counselor that she was
feeling healed and that she was doing very well. She said she attributed her healing to the counseling services
she received from her RVAP counselor. She also said that she figured RVAP did not always get these types of
appointments and messages and felt that she needed to express her gratitude.
Sometimes working with young people who have experienced sexual violence can be particularly challenging
as they often lack the tools and developmental abilities to cope with such trauma. An RVAP staff person
working with a twelve year old client felt honored when the girl included her in a list of trusted people in her
support system. ("I got a heart and star.") The RVAP staff person relates that what was especially cool about
this exercise was that afterwards, the client was able to identify what made these individuals healthy people in
her life and how important it was to reach out to them when she needs support. We were both pleasantly
surprised by how long her list was. ,
Challenges:
RVAP has been actively involved in both the University and Community response to the street attacks on
women and the high profile sexual assault cases in the news. We are very encouraged by the dialog and
response to the issue of sexual violence and are pleased to be participating in this response. This has involved
countless hours of committee work, meetings, networking, responding to victims and concerned community
members etc. While this is vitally important work, our agency struggles to cover the costs of this type of
administrative work.
16
jccoghs/FY09. I stgt.agencyreview.doc
Agency: Shelter House Community Shelter and Transition Services
FY 09 Funding : Iowa City $35,000 Coralville $4,000
Local funding is used for Emergency and Short Term Transitional Shelter (Coralville and IC); Drop-In Center
(IC and Coralville) and STAR (IC).
Strategic Goals and Objectivesr
• Increased Residential Stability
• Increased Income
• Increased Participation in the Workforce
Successes:
The following are some quotes from former clients of Shelter House and/or the STAR program.
• "I owe my life to Shelter House and STAR program - I arrived sick and in need of medical treatment.
I have thought about it many times. Physically, I was not capable of working my way out of it (on my
own). I have had 7 operations since December 2007".
Former Shelter House and STAR client, Disable Air Force Veteran
• "We arrived (in Iowa City) on April 2, 2007; were in the shelter on April 3rd; had housing by April
25th and had full time employment by May .
Former Shelter House clients and current members of the Shelter House Board
• "I have to maintain my sobriety to set an example for my son. I could not tell him to be strong when I
am weak".
Former Shelter House and STAR client
Challenges:
• The existing facility compromises our mission and reinforces negative perceptions. Anew and
improved facility is needed. Additional shelter bed capacity is needed. We are now able to move
forward on the project.
• Shelter House struggles to stabilized the funding base and to build a reserve fund.
• On-going and critical need for affordable housing/workforce housing. Many families, in particular,
are moving in with friends and family (doubling up) at exit in order to afford housing. There is also a
growing need for more transitional housing opportunities (for both families and individuals). There
are no permanent supportive housing opportunities for the chronically homeless, which is another area
where we see demonstrated need. Shelter House is interested in pursing this housing model.
jccoghs/FY09.1stgt.agencyreview.doc 17
Agency: United Action for Youth
FY 09 Funding: Iowa City $65,000 Coralville $3,500
Local funding is Basic for Runaway and Homeless Youth, Transitional Living Program, Street Outreach, Crime
Victim Support, Teen Parent Services, Positive Youth Development, and Operating the Youth Center (IC). Street
Outreach, Positive Youth Development, Teen Parent Services and Counseling for Teens (Coralville).
Strategic Goals and Objectives:
• Develop better integration, orchestration, streamlining of programs within UAY and effective and creative
use of each other.
• Expand programs and opportunities while maintaining success of existing programs & maintaining
productivity and health of staff.
• Use our best practices and staff expertise to tell our story, get recognition of success for programs and
inform the field through research and demonstrated outcomes
• Build a cohesive and effective environment through communication processes, communication technology,
space improvements, job/task descriptions, training and defined action plans.
Successes:
One of our AmeriCorps wrote about the challenge she faced in an after-school junior high program: "In particular
there was one youth who presented many behavior problems. I found myself continually telling this youth to change
what she was doing. `Please use your indoor voice, please stop running, please be respectful of other people, please
stop throwing things, please use the supplies properly'....to no avail. I was becoming increasingly frustrated with the
lack of connection I had to this youth, and it fueled her drive to misbehave. At an AmeriCorps conference I attended
a workshop on techniques to use in after-school programs. Listening to others frustration, I was compelled to ask
myself `what are you doing for the youth?' I realized that I had not been setting this youth up for success. I had
continuously asked her to change or stop what she was doing, but I had not considered changing what I was doing.
For the last month, I have worked on my efforts to set this youth up for success. Instead of asking her to change, I
have changed my interactions with her, my attitude towards her and the activities I present to her. Gradually, she has
changed her behavior at our program. She has channeled her energy into positive activities, such as teaching the
group new card games, working on sewing projects, creating art projects and playing board games. I have been able
to successfully connect with this youth and have learned a lot about my approaches to challenges."
A teen mother was the only member of her family who was not legally in the United States. Years ago, her father
did not include her in his immigration applications for U.S. residency. There was much family violence perpetrated
by him, and excluding her was a way to demonstrate his power. Over several years, her UAY Teen Parent counselor
had made many attempts to enlist his cooperation in supplying documents to INS. He lived out-of-state, so it was
difficult to follow-up on his promise to help correct the problem. When she graduated from high school, the lack of
documentation prevented her from working and attending college. Finally, after three years of roadblocks, UAY was
able to enlist the support of the University of Iowa Law Clinic. This summer, the supervisor of the law clinic,
personally drove the young woman to Omaha for her NACARA hearing (Nicaraguan Adjustment and Central
American Relief Act provides various forms of immigration benefits and relief from deportation to certain
Nicaraguans, Cubans, Salvadorans, Guatemalans). She's received permanent residency based on the violence
perpetrated by her father, is enrolling in community college and working.
Challenges:
UAY is about to undertake an infrastructure improvement, which will include a central server, which will allow data
to be entered directly by staff. We believe this will make our system more efficient, as daily contact sheets and
intake information is now hand written by each staff person and then entered into the database by others. We are,
however, realistically anticipating some initial glitches as we all learn and tweak the new system.
UAY is also exploring opportunities to generate revenue to support our counseling program. We currently have
grant funds to provide counseling to crime victims, teen parents and runaways, but have struggled to respond to the
large number of requests for mental health counseling.
jccoghs/FY09.1 stgt.agencyreview.doc 1 g
BUILDING PERMIT INFORMATION
December 2008
KEY FOR ABBREVIATIONS
Type of Improvement
ADD -Addition
ALT -Alteration
REP -Repair
FND -Foundation Only
NEW-New
OTH -Other type of construction
Type of Use
RSF -Residential Single Family
RDF -Residential Duplex
RMF-Three or more residential
RAC -Residential Accessory Building
MIX -Mixed
NON -Non-residential
OTH -Other
Page : 2 Clty Of lOWa Clty
Date : 1/2/2009 Extraction of Building Permit Data for
To :
From : 12/1/2008
12/31/2008
Census Bureau Report
Tune Twe
Permit Number Name Address Imnr Use
BLD08-00733 ITC MIDWEST LLC 635 RUPPERT RD ADD NOr
OPEN SIDED TRUCK GARAGE ADDITION FOR WAREHOUSE OFFICE
BLD08-00622 PROCTER & GAMBLE 2200 LOWER MUSCATINE ADD NOr
ADDITION FOR WASTE TREATMENT BUILDING
Total ADD/NON permits : 2
BLD08-00874 MONTE J & CHERI L BRUM 29 DUNUGGAN CT
ADDITION AND REMODEL FOR SFD
BLD08-00862 DAVID & ANGIE BYWATER 211 POST RD
ADDITION FOR SFD
BLD08-00739 R WARREN SPROUSE 808 S 7TH AVE
Single story addition
Stories Units Valuation
1 0 $142,000
0 0 $70,000
Total Valuation : $212,000
ADD RSF 2 0 $300,000
ADD RSF 0 0 $78,500
ADD RSF 1 0 $53,835
r Total ADD/RSF permits : 3 Total Valuation : $432,335'
BLD08-00860 NCGA 14 S LIMN ST ALT NON 0 0 $310,000
CHANGE OF USE FROM RESTAURANT TO OFFICES IN COMMERCIAL TENANT SPACE
BLD08-00736 SOUTHGATE DEV CO 947 HIGHWAY 6 EAST ALT NON 1 0 $175,000
Remodel exterior of building
BLD08-00784 MCDONALD'S RESTAURAN 804 S RIVERSIDE DR ALT NON 1 0 $45,000
Construction of a coffee cell
BLD08-00829 PINTS 114 -18 S CLINTON ST ALT NON 2 0 $45,000
BAR/RESTAURANT
BLD08-00737 CENTER CITY PARTNERS 356 S CLINTON ST ALT NON 0 0 $40,000
Finish commercial space for U of I school of music
BLD08-00866 CDT, PC 1210 S GILBERT ST 100 ALT NON 1 0 $37,000
REMODEL ARCHITECTURE OFFICE IN TENANT SPACE
BLD08-00825 CITY ELECTRIC SUPPLY 315 E PRENTISS ST ALT NON 1 0 $35,000
OFFICE REMODEL FOR WHOLESALE SALES
BLD08-00821 MC COMAS LACINA CONST 507 HIGHLAND AVE ALT NON 1 0 $10,000
WHOLESALE PARTS STORE
BLD08-00856 SLUMBERLAND 947 HIGHWAY 6 EAST ALT NON 1 0 $10,000
EXPANSION OF TENANT SPACE
BLD08-00875 IOWA CITY AREA REALTOR 438 HIGHWAY 1 WEST ALT NON 0 0 $1,000
ALTERATION OF OFFICE TENANT SPACE IN S TRIP MALL
Total ALT/NON permits : 10 Total Valuation : $708,000
BLD08-00822 JIM MILLER RENTALS 612 E COURT ST ALT RMF 0 0 $12,000
ADD BALCONIES AND REMOVE MANSARD ROOF OF 12 PLEX
BLD08-00878 LYLE HANSON 14 HIDDEN MEADOW LN ALT RMF 2 0 $1,000
BASEMENT BEDROOM FOR 4 PLEX UNIT
Total ALT/RMF permits : 2 Total Valuation : $13,000 t
Page : 3 City of Iowa City
Date: 1/2/2009 Extraction of Building Permit Data for
To :
From : 12/1/2008
12/31 /2008
Census Bureau Report
Type Type
Permit Number Name Address Impr Use Stories Units Valuation
BLD08-00834 LISA KONCHAR 242 FERSON AVE ALT RSF 0 0 $46,000
BASEMENT REMODEL FOR SFD
BLD08-00881 SARAH VIGMOSTAD & H.S. 919 RIDER ST ALT RSF 0 0 $24,475
BASEMENT BATHROOM REMODEL FOR SFD
BLD08-00847 FARYL NOTHWEHR 318 POST RD ALT RSF 0 0 $9,510
KITCHEN REMODEL FOR SFD
BLD08-00805 ZACH EVANS 1402 YEWELL ST ALT RSF 0 0 $5,000
Install new windows and install new rafters '
BLD08-00691 ROBINSON, DONNELLE O 1610 COLLEGE COURT PL ALT RSF 0 0 $2,200
BASEMENT EGRESS WINDOWS FOR SFD
Total ALT/RSF permits : 5 Total Valuation : $87,185
BLD08-00336 COURT STREET APARTMEN 228 E COURT ST
5 STORY APARTMENT/COMMERCIAL BUILDING
1-A CONST COMMERCIAL, 5-A CONST APTS
Total NEW/IVIIX permits : I
BLD08-00722 LC. STAPLE LTD 820 S RIVERSIDE DR
STAPLES OFFICE SUPPLY STORE
Total NEW/NON permits : 1
BLD08-00885 EASTERN IOWA PRODUCTIt 2044 STEVENS DR
fence around outdoor storage area
NEW MIX 5 56 $7,793,970
Total Valuation : $7,793,970
NEW NON 1 0 $1,734,281
Total Valuation : $1,734,281
NEW OTH 0 0 $10,000
Total NEW/OTH permits : 1 Total Valuation : $10,000'
BLD08-00846 SOUTHGATE DEVELOPMEN 934 RYAN COURT
4 PLEX TOWNHOUSE BUILDING WITH ATTACHED 2 CAR GARAGES
934-936-938-940 RYAN COURT
NEW RMF 2 4 $702,985
Total NEW/RMF permits : 1 Total Valuation : $702,985'
BLD08-00863 REMPEL CONST & CABINE 1066 ROBIN RD
SFD WITH ATTACHED 3 CAR GARAGE
BLD08-00865 H & H HOMEBUILDERS 963 MEADOWLARK DR
SFD WITH ATTACHED 3 CAR GARAGE
BLD08-00859 ARLINGTON DEV INC 44 COLCHESTER DR
SFD WITH ATTACHED 2 CAR GARAGE
BLD08-00845 SOUTHGATE DEVELOPMEN 986 RYAN CT
SFD WITH ATTACHED 2 CAR GARAGE
BLD08-00873 HAMPSTEAD BUILDERS 1506 ROCHESTER AVE
SFD WITH ATTACHED 2 CAR GARAGE
BLD08-00858 TRACY & CINDY STAMP 4156 NEWCASTLE DR
SFD WITH ATTACHED 3 CAR GARAGE
NEW RSF 1 1 $325,000
NEW RSF 2 1 $314,799
NEW RSF 2 1 $266,541
NEW RSF 2 1 $250,000
NEW RSF 2 1 $250,000
NEW RSF 1 1 $238,352
Page : 4 City of Iowa City
Date : 1 /2/2009 Extraction of Building Permit Data for
To : 12/ 1 /2008
From : 12/31/2008 Census Bureau Report
Twe Type
Permit Number Name Address Imnr Use Stories Units Valuation
BLD08-00844 SOUTHGATE DEVELOPMEN 1029 RYAN CT NEW RSF 2 1 $226,000
SFD WITH ATTACHED 2 CAR GARAGE
Total NEW/RSF permits : 7 Total Valuation : $1,870,692'
BLD06-00269 AUR 201 E BURLINGTON ST REP MIX 0 0 $23,200
REROOF
Total REP/MIX permits : 1 Total Valuation : $23,200
BLD08-00368 EASTERN IOWA PRODUCTI( 2003 S GILBERT ST REP NON 1 0 $90,000
Flood repair of commercial building
BLD08-00843 LOPAREX 2000 INDUSTRIAL PARK R REP NON 1 0 $80,855
REROOF OVER DOCK AND OFFICES FOR FACTORY
BLD08-00872 CITY OF IOWA CITY 220 CAPITOL ST REP NON 0 0 $0
REROOF PARKING RAMP
Total REP/NON permits : 3 Total Valuation : $170,855
BLD08-00888 STEPHEN B SCHULTZ 122 PENTIRE CIR REP RMF 2 0 $98,500
FLOOD REPAIR FOR RMF UNIT
BLD08-00851 IDYLLWILD DEVELOPMEN 33 COLWYN CT REP RMF 0 0 $95,000
FLOOD REPAIR FOR RMF UNIT
BLD08-00852 IDYLLWILD DEVELOPMEN 35 COLWYN CT REP RMF 0 0 $95,000
FLOOD REPAIR FOR RMF UNIT
BLD08-00870 LEONARD V TERRY 21 CAMBORNE CIR REP RMF 2 0 $85,000
FLOOD REPAIR FOR RMF UNIT
BLD08-00837 IDYLLWILD DEVELOPMEN 37 PENTIRE CIR REP RMF 2 0 $75,000
FLOOD REPAIR FOR RMF UNIT
BLD08-00782 TERENCE H & GLENYS O W 201 WOODSIDE DR REP RMF 3 0 $65,000
Deplace all decks and railings
BLD08-00792 PHILIP & KAREN REISETTE 18 IDYLLWILD CT REP RMF 2 0 $64,620
FLOOD REPAIR OF RMF UNIT
BLD08-00849 JOYCE CHILES 33 PENTIRE CIR REP RMF 0 0 $58,800
FLOOD REPAIR FOR RMF UNIT
BLD08-00771 IVAN N HALL III 14 IDYLLWILD CT REP RMF 0 0 $30,000
Flood repair
BLD08-00841 HARRY HINCKLEY 1205 S RIVERSIDE DR REP RMF 3 0 $11,000
REROOF
BLD08-00855 CHAMBERS PROPERTY MA 24 N GILBERT ST REP RMF 0 0 $800
REDO FRONT PORCH ROOF
Total REP/RMF permits : 11 Total Valuation : $678,720
BLD08-00889 THOMAS J FURLONG 700 NORMANDY DR REP RSF 0 0 $83,000
FLOOD REPAIR FOR SFD
Page : 5
Date : 1/z/2oo9 City of Iowa City
Extraction of Building Permit Data for
To : 1z/1/zoos Census Bureau Report
From : 12/31 /2008
Type Tyne
Permit Number Name Address Imnr Use Stories Units
0 0 Valuation
000
$80
BLD08-00880 FINLEY, DAVID M 881 PARK PL REP RSF ,
FLOOD REPAIR FOR SFD
BLD08-00861 NEAL BOWLING 2215 CALIFORNIA AVE REP RSF 0 0 $38,000
FIRE REPAIR FOR SFD
BLD08-00850 JOSH EMRY 812 EASTMOOR DR REP RSF 0 0 $20,000
FLOOD REPAIR FOR SFD
BLD08-00853 MARY SHETTLER 838 RUNDELL ST REP RSF 0 0 $17,585
FRONT PORCH REPAIR FOR SFD
BLDOS-00857 MICHAEL KLEVAY 412 MYRTLE AVE REP RSF 2 0 $8,000
PORCH REPAIR FOR SFD
BLD08-00869 CHRIS LIEBIG 1822 GLENDALE RD REP RSF 0 0 $1,500
WINDOWS FOR SFD
0
0
$600
BLD08-00832 MIKE MCLAUGHLIN 730 BOWERY ST REP RSF
REPLACE 2 EXTERIOR DOORS FOR SFD IN HISTORIC DISTRICT
Total REP/RSF permits : 8 Total Valuation : $248,685
GRAND TOTALS : PERMITS : 56 VALUATION : $14,685,908
I P 13 NOVEMBER-DECEMBER 2008
~•
Recent funding awards
The Housing Fund for Linn County (I~'fLC) was recently awarded $235,453 from the Iowa Finance Authority (IF'A) to continue its
revolving loan fund (RLF). ECICOG, which provides staff support to the HFfLC, prepared the application
Financing resources for businesses in the ECICOG region were greatly expanded with the announcement of a $1.5 Million award to
ECICOG from the Department of Commerce -Economic Development Administration (EDA) to initiate a business assistance RLF.
The Washington County Riverboat Foundation has provided an additional $85,000, and ECICOG has contributed $15,000, bringing
the initial value of the fund to $1.6 Million. A regional loan review committee is currently being assembled to assist in administering the
program, and loan application materials should be available by February 2009. For additional information, contact Tracy DeKoter at
ECICOG (ext. 130).
ECICOG Business RLF $1,500,000 EDA
HFfLC Housing RLF $235,453 IFA
City of Water System CDBG $131,000 $232,700
Center Junction Improvements
City of Marengo Housing Housing Fund $226,234 $12,000
Rehabilitation
City of North Liberty Housing Housing Fund $214,234 $24,000
Rehabilitation
City of Olin Housing Housing Fund $226,234 $6,000
Rehabilitation
City of Washington Housing Housing Fund $223,234 $15,000
Rehabilitation
City of Wellman Housing Housing Fund $226,234 $12,000
Rehabilitation
City of Wyoming Child Care Center CDBG $300,000 $508,500
Total $1,547,170 $810,200
CDBG and Housing Fund applications submitted
ECICOG assisted seven local governments in preparing and submitting applications to the Iowa Department of Economic Development
(TOED) Community Development Block Grant (CDBG) and Housing Fund programs. Applications were due in November and
December, and funding awards will most likely be made in March 2009. A surrunary of the applications submitted appeals below.
Legislative open house held in
November
Over six' ty persons attended the annual Legislative
Open House, which was held on November 18, 2008,
at Coralville City Hall. The event is co-sponsored by
the Iowa League of Cities, the Iowa State Association
of Counties, the City of Coralville, and ECICOG.
On behalf of the sponsors, we'd like to thank the
legislators, local elected officials, and interested citizens who attended.
Solid waste plan approved
The ECICOG Regional Comprehensive Integrated Solid Waste Management Plan,
2008-2010, was recently approved by the Iowa Department of Natural Resources.
The ECICOG solid waste planning region includes Benton, Iowa, Johnson, Jones,
Linn, and Tama. Counties. The comprehensive plan provides extensive background
information on waste reduction programs and facilities in the planning region, as
well as reduction goals and objectives for the participating counties and the region.
For more information on the plan or solid waste programs in the region, contact
Jennifer Ryan (ext. 131) or visit the ECICOG website.
STAFF NOTES
Doug Elliott, ECICOG executive director, was recently appointed vice
president of the board of directors of the National Association of
Development's Research Foundation. The Research Foundation identifies and
shares best practices of regional approaches to community and economic
development, analyzes the impact of federal policies and programs on
regional development organizations, and examines the latest developments and
trends in small metropolitan and rural America.
Gary Hughes, ECICOG planner, recently completed the third level of a
four-part certification process through the National Development Council's
Housing Development Finance Professional program. Hughes' participation
in the program is provided through a partnership between ECICOG, the Housing
Fund for Linn County, and the Iowa Finance Authority.
Gina Johnson joined the ECICOG staff in November as Mobility Manager.
Johnson most recently worked as a social worker at Mercy Medical Center. In her
duties at ECICOG, she will concentrate on improving transportation
coordination in the region.
December 25 ECICOG offices closed in observance of Christmas
holiday
January 1, 2009 ECICOG offices closed in observance of New
Years holiday
January 8 ECICOG SWTAC Meeting location in Iowa City
TBA, 1:00 p.m.
January 14 Region 10 RPA Transportation TAC Meeting
location TBA, 1:00 p.m.
January 29 ECICOG Board of Directors Meeting (Annual Meeting),
ECICOG offices, 700 16th Street NE, Cedar Rapids,
1:00 p.m.
Region 10 RPA Transportation Policy Board
Meeting, ECICOG offices, 700 16th Street NE,
Cedar Rapids, 2:00 p.m. (approximate)
ECICOG was established in 1973 to promote regional
cooperation and provide professional planning
services to local governments in Benton, Iowa,
Johnson, Jones, Linn and Washington Counties.
ECICOG also provides solid waste planning services
to Tama County and transportation planning services
to Cedar County.
Members of the ECICOG
Board of Directors:
Regenia Bailey Marty Kelzer
Lu Barron Don Magdefrau
Leo Cook Charles Montross
Bill Daily Randy Payne
Gary Edwards David Plyman
Don Gray Ed Raber
Dennis Hansen Justin Shields
Pat Harney David Vermedahl
Ann Hearn Larry Wilson
Henry Herwig (Chair) Linda Yoder
James Houser
ECICOG Staff EX:
Doug Elliott, Executive Director 122
Gina Peters, Administrative Assistant 120
Mary Rump, Transportation Services 128
Robyn Jacobson, Transportation Services 134
Gina Johnson, Mobility Manager 137
Chad Sands, AICP, Comm. Development 127
Lisa Marie Garlich, Comm. Development 133
Gary Hughes, Comm. Development 129
Hilary Copeland, GIS Services 125
Cary Stowe, Housing Services 124
Jennifer Ryan, Solid Waste Planning 131
Kristin Simon, Solid IJ'aste Planning 126
Dick Stater, Iowa Waste Exchange 121
Kristine Chiafos, Disaster Recovery 135
Tracy DeKoter, Disaster Recovery 130
East Central Iowa
Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
(319)365-9941
Fax: (319) 365-9981
e-mail: ecicog@ecicog.org
ECIC: G
EAST CENTRAL ICyWA
CCfUNCIL CAF C~]VERNMENTS
YC}UR REGIC)NAL PLANNING AGENCY
Express is a bimonthly electronic publication of the East Central
Iowa Council of Governments.
2008 Legislative Open House
IP74
MINUTES DRAFT
Iowa City Airport Commission
December 11, 2008
Iowa City Airport Terminal - 5:45 PM
Members Present: Greg Farris, Howard Horan, Randy Hartwig, Janelle Rettig, John
Staley
Staff Present: Sue Dulek, Michael Tharp
Others Present: David Hughes, Dave Larson, Jay Honeck, Peggy Slaughter, Toby
Myers, Randy Miller, Harrel Timmons
RECOMMENDATIONS TO COUNCIL:
DETERMINE QUORUM:
The meeting was called to order at 5:47 P.M.
APPROVAL OF MINUTES FROM THE NOVEMBER 13 AND NOVEMBER 20,
2008 MEETINGS:
Farris asked if there were any comments regarding the minutes. Hartwig asked David
Hughes for a clarification on page four, regarding construction starting in August.
Hughes stated that construction would most likely begin in April and end in August.
Tharp stated that he would listen to the recording and clear this up. Rettig moved to
approve the minutes; seconded by Horan. Carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park /University of Iowa Aircare-Peggy Slaughter
spoke to the Members, asking if she could also speak to Item c - University of
Iowa Aircare Facility, to which Members agreed. Slaughter noted that there
was a meeting earlier in the week regarding the UI's Aircare project. She
noted that the UI's timeline was the major topic, because the UI's budget for
2010 will not be approved until the middle of 2009. Slaughter stated that due
to this, they have encouraged either a Letter of Intent or a Purchase
Agreement to be in place to hold the ground that the UI is interested in, until a
closing or approval can be secured. Slaughter also noted that she is having a
meeting next week with an interested party, someone whom she has had
several meetings with and hopes to bring some further news soon. She added
that a meeting with the City recently helped to answer some of this party's
questions, and she hopes they can move forward with a design process.
Randy Miller also responded to Members' questions regarding this interested
party. Rettig asked for some clarification on how the UI's Aircare facility is
budgeted, to which Staley responded. A brief discussion ensued regarding
leasing versus purchase, and Staley stated that they would be interested in
purchasing, as leasing would not be advantageous in this case. Members
continued to discuss how this facility would be laid out.
i. Consider Resolution #A08-34 Approving Amendment #9 to the
Listing Agreement with Iowa Realty -Farris reiterated what this
process is, stating that the listing agreement is with the City but
that it is up to the Airport Commission to decide if they want to
continue the listing. Dulek clarified what this three-party
agreement entails. She noted that whatever is decided tonight
would go before the City Council on Tuesday. Horan moved to
consider Resolution #A08-34 approving amendment #9 to the
listing agreement with Iowa Realty; seconded by Hartwig.
Carried 5-0.
b. Dane/Carson Land Sale Request -Dave Larson noted that the person they
needed to contact at the FAA is out of the office until Monday, at which time
they will try to contact him again. He will let the Commission know what he
finds out.
c. University of Iowa Aircare Facility -moved to item A.
d. Airport Safety -Traffic Pattern Operations -Tharp noted that they have had
several months of discussion on this, as well as a public hearing, and also
several email comments regarding the proposed changes. Tharp stated that it
appears they should change the traffic patterns, and he recommended they
vote on this tonight so they can begin the process that will be necessary over
the next several months. Hartwig noted that they could do this next month, as
well, and Tharp agreed. Rettig asked for some clarification on the change,
and Tharp responded. He noted the various publication dates where this
information would be released. Tharp noted that they will need to publicize
this change as much as possible, and he briefly shared some of the mediums
they will do this through. Rettig stated that she believes they should move
ahead with this. Hartwig added that he agrees with the issue of having less air
traffic over the residential areas. Tharp spoke briefly to some of the expenses
they will encounter while making this traffic pattern change. Rettig moved to
adopt aright-hand approach pattern, effective March 12, 2009, on
Runways 7-25 and 12-30; seconded by Staley. Carried 5-0.
2
e. Engineering Consultant Selection -Farris noted briefly that basically this is
the same agreement they had in the past. Dulek agreed, stating there is not
much change and that each project will be done by a separate agreement.
i. Consider Resolution #A08-35 Approving Master Engineering
Services Agreement with Earth Tech/AECOM -Staley moved to
consider Resolution #A08-35 approving Master Engineering
Services Agreement with Earth Tech/AECOM; seconded by
Horan. Carried 5-0.
f. FAA/IDOT Projects -AECOM -David Hughes
i. Runway 7/25 -Hughes noted that with the winter weather the
construction projects are fairly quiet. They are working with
contractors on closing out projects so they can get closing
documentation to the FAA.
1. Consider Resolution #A08-35 Approving Task Order #1 for
Runway 7-25 and 12-30 Rehabilitation Project -Hughes
noted that this is the project going through independent
review, and that they expect the FAA's comments yet this
week. Hartwig moved to consider Resolution #A08-35
approving Task Order #1 for Runway 7-25 and 12-30
rehabilitation project; seconded by Rettig. Carried 5-0.
ii. South Aviation Development Study -Hughes stated that they hope
to get this out yet this month, and are hoping to be able to get the
Airport layout plan for the runway out, as well. He added that this
has become a fairly extensive document now with all of the
changes. The topic of a grass runway was briefly touched on, as
well, with Hughes stating that the FAA is not in favor of a grass
runway in Iowa City. Rettig voiced her concerns about the Airport
getting boxed in by commercial development.
iii. 2008 Pavement Rehab (North Taxilanes) -Hughes stated that they
have one soft spot they need to repair, but will wait until spring to
do this.
iv. Obstruction Mitigation -Hughes stated that Mid American has
done final billing on this, but he has not seen anything yet from
Mediacom.
v. Building H - University of Iowa Hangar Expansion -Hughes
noted that bids have dropped back into reasonable rates again, so
they should have better bids when they start the process after the
first of the year.
vi. Corporate Hangar L -Farris stated that they have had a couple
discussions about this, but still nothing solid. Basically, they have
been pursuing financing, and until something happens there, not
much else can occur. He noted that CIP discussions begin with the
City in January. The discussion turned to the economic stimulus
that is forthcoming, and how this might play out in aviation
funding.
3
vii. FY2010 Federal Airport Improvement Program Application -
Hughes stated that the application has been completed and is now
ready for forwarding to the State and the FAA. Staley moved to
approve the FY2010 Federal Airport Improvement Program
Application; seconded by Horan. Carried 5-0.
g. Airport "Operations"; Strategic Plan-Implementation; Budget; Management -
Rettig asked for clarification on the second page, under Income, Other Misc.
Revenue, reimbursement of expenses. She noted that it is a reimbursement
from MidAmerican Energy. Tharp stated that he is not sure what this is,
actually, but that he will check with Kevin O'Malley on this item. Rettig then
questioned page three, under Expenses, sewer water and refuse -she asked if
there is a leak or if they have been double-billed. Tharp stated that he would
look into this, as well. Below this, under Building Repair and Maintenance
Services, Rettig asked about the Mechanical Services Inc. charge of $1655.95
and why this amount is not on the front page. Tharp noted that this was the
lift station charge, from several months back, and it just now was processed.
Rettig also asked about the Dan's Overhead Door Company charges, to which
Tharp responded.
i. 2008 Annual Report -Farris talked briefly about this, noting that
he contacted ITC about having a small review about their
interaction with the Airport, to give the Annual Report a little more
human interest to it. Rettig asked by what date they need to get
additions or changes to Tharp for this. Tharp stated that by
Christmas would be best, as he wants to have a final draft for
review at the January meeting.
ii. Maintenance Agreement with Jet Air -Tharp noted that he would
recommend a special meeting next week to do final approval on
this, in order to give Members time to review it. Hartwig noted
that he would be fine with moving ahead, if Tharp wants to give
them the highlights of the agreement. Tharp noted that the
highlights are essentially that Jet Air would be performing the
duties that Jerry used to perform, such as snow removal, mowing,
light maintenance issues, light bulb replacement, and hangar door
issues. The Airport would be responsible for any supplies needed
for repairs and that type of thing. Farris noted that they have been
having discussions with Jet Air, and if they move forward, the
current agreement with Jet Air would be superseded by this
agreement.
Jet Air joined the discussion, stating that they would be interested in taking
over items such as cleaning of the facilities, although he noted that he does not
want to take the cleaning away from someone who may need a job. Farris
then reviewed the agreement, pointing out some of the various issues involved
with the cleaning duties. Discussion continued on how things like carpet
cleaning and floor cleaning will be handled. Rettig asked if this is a one- or
4
two-year agreement, and it was stated that it should be cone-year. Dulek
reminded the Members that the snow removal contract ends December 31, as
well. Rettig asked for some clarification on the agreement, questioning some
of the expenses along the way. She questioned the use of temporary
employees to help with some brush clean up and other miscellaneous items.
Members continued to discuss what tasks Jet Air would take care of and what
they need to take care of from City resources. Rettig suggested that they meet
with the City Manager and Public Works to see what help they can get, so
they know upfront how to budget for these types of things. Staley suggested
they contact Jerry and see what he would suggest as far as contacts within the
City. After some further discussion, it was decided to cover the snow
agreement portion for another month while more information is gathered on
this agreement. Rettig moved to authorize the Chair to sign aone-month
extension of the temporary snow agreement with Jet Air; seconded by
Horan. Carried 5-0. Farris stated that he will get a draft of this agreement to
Members as soon as possible so they can review it.
h. FBO Staff Report -Jet Air stated they have begun snow plowing already this
season, and questioned if there was any sand available for the runway. Farris
stated that he would add this to his list of items to ask the City Manager and
Public Works about.
i. Subcommittees' Reports -None.
Commission Members' Reports -Hartwig shared a story about a biplane that
was recently at the Airport. He also noted a bulletin about ground school, and
Timmons responded to this. Horan stated that he received a compliment
about how nice the Airport looks with the United hangar gone. Farris stated
that he has heard this from several people, as well.
k. Staff Report -None.
SET NEXT REGULAR MEETING FOR: January 8, 2009 at 5:45 P.M.
ADJOURN:
Airport Commission
ATTENDANCE RECORD
YEAR 2008
lMpPtinu natesl
NAME TERM
EXP. 1/10 2/14 3/6 3/13 4/10 4/28 5/8 5/22 6/9 6/13 7/10 7/24
Randy Hartwig 3/1/09 X X X X X X X X O/E X X
Greg Farris 3/1/13 X X X X X X X X X X X
John Staley 3/1/10 X X X X X X X O/E O/E X X
Howard Horan 3/1/14 X X --- X X X X X X X X
Janelle Rettig 3/1/12 X X X X X X X O/E X X X
(CONT.)
TERM.
EXP. 8/14 9/11 10/1 10/9 10/30 11/13 11/20 12/11
Randy Hartwig 3/1/09 X X X X X X X X
Greg Farris 3/1/13 O/E X X X X X X X
John Staley 3/1/10 X X X X X X X X
Howard Horan 3/1/14 X X X X X X X X
Janelle Rettig 3/1/12 X X X O/E X X X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
6
IP15
MINUTES
HISTORIC PRESERVATION COMMISSION
THURSDAY, DECEMBER 11, 2008
EMMA J. HARVAT HALL
PRELIMINARY
MEMBERS PRESENT: Thomas Baldridge, Lindsay Bunting Eubanks, Pam Michaud, Jim Ponto, Alicia
Trimble, Frank Wagner
MEMBERS ABSENT: Esther Baker, William Downing, Ginalie Swaim
STAFF PRESENT: Christina Kuecker, Robert Anderson
OTHERS PRESENT: Helen Burford, Judith Pascoe, Keith Yenter
CALL TO ORDER: Chairperson Bunting Eubanks called the meeting to order at 6:04 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
652 S. Governor Street. Kuecker said that this property is located on the southernmost part of Governor
Street, south of Bowery, almost to the railroad tracks. She said the owner is proposing to replace the five
windows in the front and the two windows on the side with windows are more in keeping with the other
windows on the side and the windows on the back. Kuecker said the back windows are likely the original
windows, and the windows to be replaced are likely replacement windows of not very good quality. She
stated that in staff's opinion, the larger windows would make this appear more accurate as a Greek
revival house, for which windows are generally taller than they are wide. Kuecker said staff recommends
approval of a certificate as presented in the application.
Baldridge said that it doesn't appear that the siding is different around the windows and asked if the siding
was changed. Kuecker responded that the siding was changed. She stated that at the time of the survey
and in the site inventory, the house had aluminum siding on it. Kuecker said the siding at some point was
taken back to the wood siding, but she did not know at what point it was changed.
MOTION: Ponto moved to approve a certificate of appropriateness for the project at 652 South
Governor Street as proposed, with the addition stipulation of trim to match. Baldridge seconded
the motion. The motion carried on a vote of 6-0.
712 Ronalds Street. Kuecker said that there are three parts of this proposed project on this non-
contributing house in the Brown Street Historic District. She said the first proposal is to replace the
windows on the second story. Kuecker stated that the back stretch has an addition approved and built in
2007. She said the owner would like to use the same windows as on the addition on the second story.
Kuecker said the second part of the application concerns the enclosure of a small portion of the porch
with ascreened-in porch. Kuecker said that it is set back from the edge of the porch about two and one-
half to three feet. She said there is a walkway between the railing and the screened wall.
Kuecker said the application presents a suitable solution. She said that this has a configuration a 30-inch
base that is sided. Kuecker said that other options include having the screens going all the way from
ceiling to floor rather than having the base. She said another option would be to bring the screen wall out
to the edge behind the railing rather than having the walkway. Kuecker said she is assuming the
applicant needs the walkway to get from the back of the porch to the front of the porch, and in that case,
one would go out a second screened door. She stated that the guidelines do allow portions of porches to
be screened in, as long as it is not enclosing the front door, which this is not.
Historic Preservation Commission Minutes
December 11, 2008
Page 2 of 10
Kuecker said the third portion of the project refers to the addition of windows to one facade of the garage.
She stated that the windows the owner proposes to use are the ones that would be removed from the
second floor of the house.
Bunting Eubanks asked if the windows need to be replaced. Kuecker did not know. She said that
photographs showing deterioration of the windows were not provided.
Kuecker said that the garage is a shared garage, and this property owner only owns one-half of the
garage. She also said that there is another structure very close to it.
Ponto said that above the porch there appear to be short windows and said the owner wants to replace
those with windows like those on the addition. Kuecker said the owner wants to use the same model of
window but would replace with the existing size. Ponto said the removed windows would then be placed
on the garage, and he asked for the size of those existing windows versus what is on the garage now.
Kuecker replied that, based on the submitted drawing, they are the same size.
Wagner asked if the owner is taking four windows out of the house to use on the garage. Baldridge said
that what is there is a very small window. He said he thinks the owner is using the opening and enlarging
it and having four windows that came from the house. Ponto said he thinks that is correct after looking at
the drawing, which says, "existing window to be replaced."
Michaud said she was considering the proposal to put a screened door in the back to make it more
flexible. She said that maybe one of the reasons the owner wanted lower siding was because he had
pets or kids. Michaud said that she used apet-guard mesh for her screened door.
Bunting Eubanks said that a lot of questions remain with regard to this application. She asked if there
were any other concerns to be discussed.
MOTION: Michaud moved to defer consideration of an application for a certificate of
appropriateness for the projects at 712 Ronalds Street until the Commission's January meeting,
when the owner is available to answer questions regarding the project. Wagner seconded the
motion.
Ponto said that for anon-contributing property, these things are not huge items. He said that he would
feel comfortable with staff making some of the final decisions. Ponto said he did not feel strongly that this
needs to be deferred but would feel comfortable letting staff review final details.
Baldridge said that while this is anon-contributing structure, he would like to be as personally friendly with
the applicants as possible. He said that there doesn't seem to be any urgency to the project, because the
owner is out of town. Baldridge said he would feel more comfortable after some dialogue with the owner.
Bunting Eubanks said that she would be interested in having more communication. She said that there
could be problems, since the Commission doesn't know exactly what the owner is intending.
The motion carried on a vote of 6-0.
734 Oakland Avenue. Kuecker said that there are several parts to this proposal. She said some of the
work was done without a permit. Kuecker said that this property is on Oakland Avenue just north of
Sheridan Street. She said the portions of the project that need approval are window replacement,
construction of a fence, and alterations to the front steps. Kuecker said the window replacement has not
been done, but the other two projects have been started.
Kuecker said the owner has purchased windows at sales to replace the windows in the house. Kuecker
said that these are very unique windows, as they only have the divided lights on the top quarter of the
window, which one would not be able to buy off the shelf at a window store. She said that without
knowing what windows the owner proposes; as well as the materials, specifications, and degree of
deterioration of the present windows; staff is reluctant to approve window replacement.
Historic Preservation Commission Minutes
December 11, 2008
Page 3 of 10
Kuecker stated staff is recommending that if significant window deterioration is shown and the
specifications of the proposed windows match the current windows, then the window replacement may be
approved.
Regarding the porch steps, Kuecker said the owner replaced a simple, wooden front step with a stone
and brick stoop. Kuecker said the new stoop does meet the guidelines and does match the house. She
said, however, it is not certain whether the new stoop meets the building code. Kuecker said the code
states that the two steps have to be the same, but the photographs show that they are not. She said that
will be something the owner has to work out with the Building Department. Kuecker said staff
recommends approval of the brick and stone steps, provided they meet the building code requirement.
Kuecker said the third portion of the project concerns the fence on the north side of the property. She
said the packet contains a drawing presenting the fence for which the owner wants approval. Kuecker
said staff feels the drawing does not represent the fence that has been constructed. Kuecker said that
the fence as built does not meet the guidelines, although the fence as drawn probably could.
Kuecker said that fences typically do not come before the Commission, and there are not a lot of
guidelines about them. She said that a fence only requires a building permit if it is over six feet tall.
Kuecker stated that this fence is six feet tall, but it is on top of a two-foot retaining wall. She said,
therefore, that the measurement from grade would be eight feet, so that is why it is before the
Commission.
Kuecker said the Building Department also has asked for a condition to be placed on the
recommendation in that the applicant cannot get a building permit for a new fence until the old fence has
been demolished. She said that way we're sure that this fence comes down and a new appropriate fence
is installed.
Michaud suggested discussing whether or not the proposed fence and gate would work with the front
door. Kuecker said that if one looks at the two difference drawings of the house, the fence in one is
different from the fence in the other, so she was not certain if the owner had a definite plan.
Michaud said that she looked at the fence in the back. She said there are so many motifs going on there.
She said there is a plow at the front door and a kind of fancy gate proposed.
Bunting Eubanks said the drawings are slightly different from what the owner is planning on doing.
Yenter, the property owner, said that, regarding the gate, the drawing was just an illustration of the way it
is kind of sitting right now. He said that right now all it has is the panels on it, but he has the boards
going back. Bunting Eubanks asked Yenter if he is going to fill it in with panels on top of the plywood.
Yenter confirmed this and said then the trim boards will go across that. He had pictures to show that side
of the house.
Bunting Eubanks asked Yenter to address the City's concern that the fence line is on his neighbor's
property. Yenter said that actually it is on his own. He said that he went by his old plat that came with his
abstract.
Bunting Eubanks asked, for the sake of harmony, how hard it would be for Yenter to move this over.
Yenter replied that it is set in concrete, and those six by six reclaim posts are set in three feet deep. He
said that in the spring, he could possibly use acome-along and dig out on one side and pull it in. Yenter
said that actually it would be three quarters of an inch more.
Kuecker said that the property line issue is a private one that the City would not get involved in. She said
it would need to be worked out between the neighbors.
Yenter said that below that is the stone retaining wall, underneath the trellis. He said that goes all
throughout there. Yenter said the most that that will extend now would be three quarters of an inch more.
He said that is all treated plywood, probably to be painted either white or brown. Yenter said that he
plans to paint the trim on the house white.
Historic Preservation Commission Minutes
December 11, 2008
Page 4 of 10
Yenter said that when he gets a chance to get over there, the bottom will be ripped off, for the next 16
feet beyond there, and that will expose that stone. He said then he'll have a nice trim board that will
match up. Bunting Eubanks asked if the plan is to do the panels all the way back. Yenter confirmed this.
Yenter said that is a retaining wall that has to be there. He said that the property goes downhill for just a
little ways. Yenter said the back hill in his yard dives down pretty fast and in the neighbors' house is
pretty much flat.
Yenter said that 16 feet from where it begins there, and then it'll drop down and then it would just be that
paneled look from then on. He said then he might put a top flat plane on it with just a little bit of crown
around the edge just to give it a finished edge.
Bunting Eubanks said the Commission's main concern is just the design itself, to make sure it is
historically correct. She said there was one concern about the variety around the house, including the
wrought iron, the paneling, and other materials.
Bunting Eubanks said it has been pointed out that the windows are very unique with a unique divided light
on the top but not the bottom. She said that is a very important characteristic of the house. Bunting
Eubanks asked if the windows on the house are really in bad shape. Yenter said the previous owners
didn't have any money for maintenance, although they lived there about 40 years. He said some of the
windows were painted often and always had storm windows of some type on them, which helped protect
them. Yenter said the attic windows were not painted often, so they have just rotted. He said they rattle
when the wind blows, because they are so loose. Yenter said there is a big enough crack between the
sash and whatnot that wasps can come and go freely.
Bunting Eubanks asked what windows Yenter has purchased as replacement windows. Yenter replied
that they were pretty upscale, but they were the ones that were used for display or whatever one that
would go on sale. He said that he would grab up the window that wou-d fit in his window hole and had the
six lights.
Kuecker asked Yenter which windows on the house he plans to replace. Yenter responded that he only
has enough to do the front one, the side one, and the one that faces out the back. Kuecker asked if it is
just the attic windows, and Yenter confirmed this. He said that the ones down below are just fine, and in
time he would get to that project and do replacement storm windows.
Bunting Eubanks asked if the windows are metal clad wood. Yenter said they are not vinyl windows. He
said they have aluminum casing on the outside and wood to stain whatever color he wants on the inside.
Yenter said that the muntins are inside the glass.
Bunting Eubanks said it would be helpful to have the window pamphlet to show staff so they know it is the
same kind. She said that the windows really add to the character of the house. Yenter said Commission
members are welcome to come over to see the windows.
Regarding the back window, Yenter said that it will have to be a rollout one, because he is hoping that in
time that can be a deck up above. He said eventually he would like to do a railing around that.
Bunting Eubanks said that it helps a lot to have discussions with Kuecker before doing any projects, even
if they are small. Bunting Eubanks said Kuecker can help an owner know what will look nice and what
will probably be acceptable to the Commission. She said Yenter is planning a lot of projects for the
future, and it would be beneficial to talk them over with Kuecker to see what she recommends.
Yenter said that he built the front stoop in 1996 or 1997. He said his father got a building permit for that,
as he remembers it was hanging on the front door on the glass. Yenter said all he did for that was to dig
down about two feet around it and use big stones that he salvaged there for footings on it so it wouldn't
sink. He said that it is not even attached to the house. Yenter said all he did was to put the stone around
it and then brick over the deck that was already there. He said that it was only brick veneer.
Historic Preservation Commission Minutes
December 11, 2008
Page 5 of 10
Bunting Eubanks said that the stoop is not an issue for historical reasons. Kuecker said the issue is to
meet the building code requirements for rise and run. Bunting Eubanks said the steps are not the same
height. Yenter said that actually he was pretty sure that it comes out the same, but he would measure it.
Bunting Eubanks pointed out that it is not really the Commission's concern. Yenter agreed it looks off in
the picture, because the brick that sits down in there is away from the stone about three inches, and that
is why it looks so different in height. He said he is sure that the measurement will come out the same.
Michaud asked about the age of the photos. She said the lower right shows a retaining wall. He said the
photographs are pretty recent. Michaud asked if the latticework would stay there. Yenter stated that it
would.
Bunting Eubanks said that whenever a material is changed, like from wood to brick, that is an alteration
that would have to be reviewed. She said the City has to make sure it is safe and that the steps are not
uneven.
Bunting Eubanks said that the motion that has been suggested to the Commission suggests that the
project be approved with staff working with the owner.
Michaud asked about the paneling on the fence and if it would be wood trim. Yenter said he thought he
would go with a cement siding. He said it is five to six inches wide. He said that it would look like wood.
Michaud asked if that would just be the trim work or if it would be entirely fiber cementboard Yenter said
that would be kind of like the backdrop and that it would all be painted. He said it is a good primer, and
he would probably go every sixteen inches, wherever it falls within 16 feet to have the same size panels
all the way; he would make each one an individual panel. Yenter said that he might use the three quarter
inch boards with the cement boards and put a little piece of coating in each square to trim that out better.
Yenter said he did not understand why this would even be written up or under dispute until he is finished.
He said that once he gets that bottom board cut out, that all it takes is the time to do it right. Yenter said
once that gets cut out, that will help its appearance, and then the trim work will be done. He said the
bottom board will stick out like a ledge over the retaining wall.
Kuecker said the recommended motion is to approve the certificate of appropriateness for the application
with the following conditions: evidence of window deterioration being provided to staff. If deterioration is
substantial, the new windows must be approved and must be wood or metal-clad wood that replicates the
type, size, sash, width, trim, use of divided lights and overall appearance of the historic windows.
Kuecker said that the divided lights may be created with muntin bars that are adhered to both sides of the
glass but not with snap-in muntin bars, and only windows that meet these specifications will be approved
by staff. She said the brick stairs must meet all relevant building codes to be determined by the building
inspectors, and the fence is to be constructed of wood to appear as shown in the drawing, with final
specifications subject to staff approval.
Kuecker said that for future reference, anything that has a stair involved requires a building permit. She
said that is why the stairs became a building code issue.
Bunting Eubanks said there is a concern about the gate and the door on the gate matching the half circle
on the front door. She asked if that would be possible. Yenter said that it would. He said he has a round
decorated that has vines on it and is pretty intricate and would make a nice privacy gate. Yenter said that
he has a half round too.
Yenter said there are so many people who have put up six-foot tall fences just recently who have used
whatever kind of gate they wanted. Bunting Eubanks said the measurement is from the base of the
retaining wall. Kuecker agreed that the building department measures from the adjacent grade.
Yenter asked if, because the gate is on grade level at only six feet, something is required. Bunting
Eubanks said that the measurement is from the retaining wall. She said if Yenter made his fence two feet
shorter, the Commission would have no say as to how it is done. Yenter stated that where the gate is
and going from the fence to the house, that is on the same level of property without retaining walls around
that. Bunting Eubanks said that is sort of a technical issue. She said it is attached to the other fence.
Historic Preservation Commission Minutes
December 11, 2008
Page 6 of 10
Yenter asked how tall a gate can be. Kuecker was not certain. She said that if it was left under six feet,
one probably wouldn't put a top on it.
Bunting Eubanks said the City has people to help with design. She suggested Yenter make use of those
services to help him out.
Ponto asked if the gate where it is adjacent to the house will be attached to the house or if there will be a
post on each side at the corner of the house. Yenter said he thinks he will put a post there. He said that
if he attaches it to the house, he would make it a sliding deal for the frost heave. Yenter said the post
goes two feet in the ground, and there were so many big trees there. He said he is still dealing with the
roots there.
Ponto recommended that it not be attached to the house. Yenter said the only reason he was
considering the other way is that there is some stone fill there. He said that now that it is so cold out, it
would be difficult to make a post hole there. Yenter said he would actually rather have it not attached to
the house. He said perhaps he could do something temporary and then put in a post after the thaw.
MOTION: Ponto moved to approve a certificate of appropriateness for the project at 734 Oakland
Avenue as presented in the application, with the following conditions: 1) evidence of window
deterioration being provided to staff. If deterioration is substantial, the new windows must be
approved by staff and must be wood or metal-clad solid wood that replicate the type, size, sash,
width, trim, use of divided lights, and overall appearance of the historic windows. The divided
lights may be created with muntin bars that are adhered to both sides of the glass but not with
snap-in muntin bars. Only windows that meet these specifications will be approved; 2) the brick
stairs meeting all relevant building codes; 3) the fence being constructed of wood or fiber cement
board to appear as shown in the drawing, with final specifications subject to staff approval; and 4)
the gate design to be approved by staff with the Commission's recommendation that it reflect the
style of the front of the house. Baldridge seconded the motion. The motion carried on a vote of 6-
0.
DISCUSSION WITH NORTHSIDE NEIGHBORHOOD ASSOCIATION ABOUT POTENTIAL NORTHSIDE
HISTORIC DISTRICT.
Kuecker said that this area was nominated several years ago for the National Register, and part of the
area was approved as a National Register District. She said it then went in front of City Council for local
district designation but was defeated, primarily because there were quite a few property owners opposed
to it. Kuecker said that when 20% or more of property owners are opposed, a supermajority vote of the
City Council is required.
Kuecker said that many of those property owners owned property in a section that was eliminated from
the National Register District. She said the National Register District ended up being smaller than was
originally proposed, and the local district was defeated. Kuecker said that some property owners in the
neighborhood would like to reopen the discussion of having a local district with boundary changes from
the original proposal.
Pascoe, representing the Northside Neighborhood Association, said that there has always been a large
contingent of the neighborhood that is interested in this, because of historic preservation and also for
neighborhood stabilization. She said the neighborhood has a huge number of very important, historical
and significant properties. Pascoe said the neighborhood should have that historic designation, although
this is made complex by the fact that a good chunk of property in the neighborhood is owned by people
who don't live in the neighborhood or the City and don't have any interest in historic preservation and in
some cases are constitutionally opposed to any kind of government control.
Pascoe said she did not think there would be a big change this time in that suddenly there will be a vast
majority of people in favor. She said she hoped the Commission could show how landlords benefited
from being part of a historic district to change the opinions of those who may have been against this in the
past.
Historic Preservation Commission Minutes
December 11, 2008
Page 7 of 10
Pascoe said the neighborhood association wants to move ahead with this and do so quickly. She said
the feeling is that the current City Council would be more favorably disposed to having this happen than in
the past. Pascoe said the association is looking for the Commission's advice as to how this should go
forward.
Bunting Eubanks asked if the neighbors have been surveyed. She asked if the neighborhood association
could possibly make the boundaries so that 80% were in favor. Kuecker commented that any district
would have to be contiguous. Pascoe said they would never get 80% in favor but could expect to get
about 50%. She said the neighborhood association has discussed having a smaller historic district and a
larger conservation district around it but is open to suggestions. Pascoe said that there are many
properties within the neighborhood that are National Register properties.
Bunting Eubanks asked if there could be just a whole conservation district and no historic district.
Wagner said that the landlord owners would think that a conservation district is just as bad. Bunting
Eubanks said that a case could be made that a conservation district has less controls.
Pascoe said that the last time this was proposed, there was one very active person in opposition. She
said if there was a way to not have that kind of activism, that would make the process easier. Pascoe
said that others in the neighborhood are concerned about cutting out any area that would give up property
across from Mercy Hospital, as these people are concerned about Mercy encroaching on the
neighborhood more.
Pascoe said that, as she understands it, historic preservation doesn't stop people from demolishing
properties. Kuecker said that the National Register designation doesn't keep people from knocking
properties down, but a local designation would. Bunting Eubanks said that a property has to be
deteriorated beyond repair or be anon-contributing structure in a local district before it is allowed to be
demolished.
Bunting Eubanks said that she feels it is better to save a small area than to lose it all. Pascoe said that
she believes that is true as well. Bunting Eubanks said that if something more modest is proposed, City
Council might be more receptive to a local district. She said that in the future, as property owners
change, the district could potentially be added onto.
Ponto pointed out that the original Brown Street District at one time had an addition to designate a larger
area. He said it is certainly possible to add more properties later.
Pascoe asked if it is up to the Neighborhood Association to find its boundaries and if it should work with
the Commission to do that. Kuecker said that perhaps the best way to proceed would be to come up with
what the boundaries should be and perhaps work with Kuecker to determine that. She said that the
whole area has already been surveyed. Kuecker said those surveys could be gone through to make sure
there are legitimate boundaries.
Kuecker said that in the past, the locally designated area has mirrored the National Register area, but it
doesn't have to. She said that if the Neighborhood Association wants to work with her to come up with
boundaries, she would be glad to help. Kuecker said the procedure is a rezoning so that it first comes to
the Historic Preservation Commission, with the State weighing in, then it goes to the Planning and Zoning
Commission, and then the City Council votes.
Pascoe said that there are several tornado damaged properties that look great now that have been
restored. She asked if landlords were happy with the results and if any would be a person who would be
able to show how this has helped them. Kuecker said that some had received some grant money.
Bunting Eubanks suggested that it would be a good idea to have a landlord who could give testimony to
the benefits of designation to quell opposition.
Pascoe asked what the initial steps should be. Kuecker said that notification is an important step. She
said that in the past, a meeting has been held to which every property owner is invited to discuss the
procedure and designation.
Historic Preservation Commission Minutes
December 11, 2008
Page 8 of 10
Pascoe asked what would happen if the meeting is held and more people seem to be against this than in
favor. Kuecker said then it would be up to the property owners in favor and the HPC as to whether they
want to go forward or not. Michaud said that it would also be helpful to have an architect extol the
benefits of designation, especially if there is an architect who lives in the neighborhood.
Kuecker said that notification of property owners is important and cannot simply happen by including
notice in the neighborhood newsletter or utility bills. Pascoe said the property owners in favor of local
designation would figure out their end of it and hopefully have a meeting in January. She said that they
would report back to the Commission.
Michaud asked how the new ordinance changing the number of unrelated people allowed to live in a
single-family house from five to three would affect this area. Kuecker stated that if a property currently
has a rental permit, the number of unrelated residents allowed stays as it has been. She said that for a
property owner newly applying for a rental permit or for new construction, the property cannot be rented
to more than three unrelated people.
VIRTUAL FORUM UPDATE
Bunting Eubanks said that she doesn't want everyone to be overwhelmed, and she plans to do most of
the writing for the forum. She said that this month she is going to work on a PowerPoint presentation.
Bunting Eubanks said that she is not as good at the common repairs, how-to guide type of thing. She
asked if Wagner could send a few suggestions and tips to Kuecker to help out with that, and he agreed.
Bunting Eubanks said she could also use some help with the success stories, as she is not along-term
resident of the City. She said the Mansion might be a good example and asked if anyone knows the
owners. Bunting Eubanks said that a testimonial of sorts from the owners could be used in the forum.
Kuecker said the Commission wanted to hold the forum in the winter. She said that because of other
work, she doesn't have the time to put forth getting photographs, contacts, or notes put together.
Kuecker said that if Commissioners could each take one thing, such as making a contact with someone
willing to help out or taking photographs of houses that are good examples of the different styles, that
would move the process forward.
Burford stated that the Mount Vernon Historic Preservation Commission sponsors a public luncheon
every year. She said that they hire a specialist, such as Marlys Svendsen, to give a lecture on a
particular topic. Burford said they have built up a library over the years, which includes lectures on tuck
pointing, mortar, paint, etc. She said that body of work is available, and the Commission might be
interested in using something like that.
Bunting Eubanks said that initially she wanted to do this to educate people regarding the guidelines. She
stated, however, that a 20-minute lecture on the guidelines will not keep people's attention. Bunting
Eubanks said she therefore personally envisioned more sound bytes, to hold people's attention, than
lecturing. She said she would like to have quick, small items to keep people's attention, but the main
point is to communicate the basic things. Bunting Eubanks suggested using PowerPoint by stating the
guideline and then showing the visual example.
Bunting Eubanks said the Commission has a lot of things on its plate, and she did not know if there was
energy to do something any more in-depth. She said she envisioned this as being about 30 minutes long,
20 minutes by the Commission and 10 minutes of questions. Bunting Eubanks said that Kuecker has
produced film of the Wetherby House to fill in where needed.
Wagner said he likes the idea of discussing common repairs. He said that while Bunting Eubanks is
working on different items, she could a-mail him and he will check around and try to get a photograph of
the process while it is going on. Bunting Eubanks said she is looking for tips to give people regarding
home repairs.
Bunting Eubanks said that she would be working on the forum over winter break.
CONSIDERATION OF MINUTES FOR NOVEMBER 13, 2008.
Historic Preservation Commission Minutes
December 11, 2008
Page 9 of 10
MOTION: Wagner moved to approve the minutes of the Historic Preservation Commission's November
13, 2008 meeting, as written. Baldridge seconded the motion. The motion carried on a vote of 6-0.
OTHER:
Wagner said that he talked to Kevin O'Brien, who did the house on Hutchinson -the Tudor-style house at
the end before the ravine. Wagner said he was asked why the house didn't receive a historic
preservation award, but he said that he didn't know about it. Wagner suggested that this and other
ongoing projects could be eligible for an award next year.
Robert Anderson, the intern, said that he was in the process of working on the CLG Annual Report and
had some things for new Commission members to fill out. He said he can a-mail the documents to
people, but the City needs the information for its report. Kuecker said there would be a draft for the
Commission to review at its next meeting.
ADJOURNMENT:
The meeting was adjourned at 7:50 p.m.
Minutes submitted by Anne Schulte
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IP16
MINUTES
PARKS AND RECREATION COMMISSION
December 10, 2008
DRAFT
MEMBERS PRESENT: David Bourgeois, Craig Gustaveson, Margie Loomer; Ryan O'Leary,
Matt Pacha, Jerry Raaz, John Westefeld
MEMBERS ABSENT: Phil Reisetter
STAFF PRESENT: Mike Moran, Terry Robinson
GUESTS PRESENT: Dianna Harris, Del Holland
RECOMMENDATIONS TO COUNCIL:
Moved by Gustaveson, seconded by Bourgeois, to recommend adoption of the Recreation
Division fees and charges for FY10 and tentative proposals for FY11 and FY12 as
presented. Passed 7 to 1. Raaz opposed.
OTHER FORMAL ACTION TAKEN
Moved by Gustaveson, seconded by Westefeld, to approve the November 12, 2008 minutes
as revised (pale 5, paragraph 6 to state, "Pacha announced that his Parks and Recreation
Commision term expires in December of 2008"). Unanimous.
PUBLIC DISCUSSION:
Dianna Harris was present at this meeting. She thanked the Commission for all of their support
of DogPAC over the past four years. She noted that she is looking very forward to the opening of
the second dog park. She further noted that DogPAC could not have done all that they have
without the support of the Commission. Westefeld commended DogPAC as well and stated that
he has never seen such a successful cooperative effort.
Mike Moran updated Commission on Terry Trueblood's medical condition. Trueblood will be on
an extended medical leave.
CONSIDER ADOPTION OF PROPOSED RECREATION FEES FOR FY10:
Enclosed in the Commission packets were staff recommendations for fees and charges for FY10
along with tentative proposals for FY11 and FY12. Moran noted that Recreation has been raising
fees every other year. One rate increase that always brings up questions is the aquatics fees.
He noted that our fees are kept in-line with the Iowa Parks and Recreation Association Survey.
He further explained that the Recreation Department has aself-imposed percentage of recovery
and that we have been fortunate to remain above that being at 44% for FY 10.
Parks and Recreation Commission
December 10, 2008
Page 2 of 5
Raaz asked what the non-mandated target is. Moran noted that it is 40% further explaining that
the Recreation Department takes our budget and capital outlay and divides by the amount of
revenue we projected which for FY10 shows that 44% of the budget will be supported by fees
and charges and not by property taxes or by the City.
Raaz referred to the benchmarking sheet and wondered why their sheet shows only 18% and why
the Recreation Fees and Charges sheet shows 44%. Moran explained that the consultants used
everything (CBD, Cemetery, Parks, Forestry, & Recreation) when figuring their percentage.
Moved by Gustaveson, seconded by Bourgeois, to recommend adoption of the Recreation
Division fees and charges for FY10 and tentative proposals for FY11 and FY12 as
presented. Passed 7 to 1. Raaz opposed.
Raaz opposed with the following explanation given. (Note: Pacha told him that an explanation
was not required, however, Raaz said that he preferred to explain.) Raaz feels that more
consideration should have been given to the consultant's recommendations from the master plan.
He further noted that Iowa City recovers a far lower percent of operating costs from fees than
eight of the ten peer cities and that we should have a three year plan to get us to an agreed upon
percentage that is closer to the best practices/industry norms/peer cities. As we raise user fees,
City/Department or the Foundation should develop fund raising that will help support low-
income people so they can use services.
BUDGET UPDATE:
As noted in the memo to Commission from Trueblood, the City Manager has asked all
departments to closely review their requests for temporary employees both in terms of the wages
and the number of employees requested. In the first review the plan was $3,000,000 short. City
Manager virtually eliminated all capital outlay while also eliminating all extended service
requests (personnel) and has asked everyone to reduce their budgets by 1 %. He believes that this
will get the budget to where it needs to be. His intent is to get this proposed budget to Council
before the holidays. If these reductions do not get the budget where it needs to be, it may be
necessary to start cutting services. Pacha asked if temp labor is Recreations biggest expense.
Moran reported that yes it is. It may also lead to Recreation cutting travel expenses and
eventually services offered as well. He further noted that we will not be able to offer the same
services with less money. Robinson noted that he already had to scale back his pay scale raise for
every temp employee and now has had to cutback another 1 %.
O'Leary discussed his being offended by the mention of Parks and Recreation having to cut
services, especially after the year of a bad winter, flooding and now laws that have caused more
littering, therefore, the need for increased maintenance on the Pedestrian Mall. He feels that is
Citizens were made aware of the increased need for services to maintain the status quo of our
parks, playgrounds, Pedestrian Mall, etc. they would find it offensive as well. Pacha noted that it
is all public information, it just isn't always viewed by the public, unfortunately.
Parks and Recreation Commission
December 10, 2008
Page 3 of 5
ELECTION OF OFFICERS FOR 2009:
Pacha noted that he and Phil Reisetter met' and nominated John Westefeld for Chair and Craig
Gustaveson as Vice-Chair of the Parks and Recreation Commission for 2009.
Moved by Raaz, seconded by Bourgeois, to elect John Westefeld as Chair and Craig
Gustaveson as Vice-Chair of the Parks and Recreation Commission for 2009. Unanimous.
CONSIDER CHANGING JANUARY MEETING TO FIRST OR THIRD WEDNESDAY:
Agreed by Commission members to rescheduled January meeting for Wednesday, January 7
starting at 5 p.m. in Meeting Room B at the Robert A. Lee Community Recreation Center.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Loomer expressed her concern and extended her thoughts and prayers to Terry Trueblood.
Westefeld wanted to publically thank Matt Pacha for all of his time and effort on the Parks and
Recreation Commission and expressed his appreciation for the dynamic way that Matt has
handled many difficult and challenging situations during his years on the board.
Gustaveson mentioned that as a resident of Court St. he frequently uses and sees the new trail
being used by community members and noted what a wonderful addition this is to the City. He
also expressed his thanks to Matt Pacha for his years of service to the Commission.
O'Leary complemented Pacha on his organizational skills and diplomacy while serving on the
Commision. He also noted his appreciation for Pacha's ability to keep the meetings moving as a
quick pace. He was very happy to see that there were eight applicants for the board and is happy
that the Commission did not have to turn to downsizing after all. He would like to see the
Commission revisit some issues such as the free parking during farmers markets and the littering
concerns on the Pedestrian Mall.
Raaz also thanked Matt for his 16 years of service on the Commission and stated that his
recognition is well-deserved. He reiterated O'Leary's idea of revisiting some of these past
unresolved issues. He noted the Wetherby shelter art project that was written up the newspaper
and noted what a fantastic partnership this was and hopes to see a lot more of these type of
community projects in the future.
Bourgeois seconded all of the positive comments to Matt.
O'Leary asked to speak again. He asked if it might be appropriate for Commission Members to
speak to City Council members giving their input on applicants for the Commission, especially
to let them know how the Commission would like to see people appointed who are passionate
about parks and recreation. Moran noted that the Council will appoint two new members at their
Parks and Recreation Commission
December 10, 2008
Page 4 of 5
next Council Meeting (Tuesday, November 18) to fill Pacha and Reisetter's position and then
will appoint Watsons position at a later date so encouraged Commission Members to do so
before Tuesday. Those that applied for the current openings and are not appointed but who are
still interested would have to reapply for Watson's position.
CHAIRS REPORT:
Pacha updated Commission on the progress of the Sand Lake Fund Raising process. Gift giving
is going well. The group will meet again on Monday, November 17. The biggest challenge at this
time is keeping up the momentum. He asked Commission Members to please consider giving a
gift to the project. One Commission member has already done so. Pacha also noted that
Westefeld in his role as Chair on the Commission will be appointing a Parks and Recreation
Commission member to the Foundation.
Pacha had a few parting words for the Commission. He stated that one of the reasons he has
remained on the Commission for such a long period of time was to see the Master Plan through
its completion. He encouraged Commission to follow through with the plan and to use this as a
working document. He also thanked the Commission members for their hard work over the years
and encouraged them to make a serious commitment to their role as Commissioners and to not be
afraid to advise the City Council.
DIRECTORS REPORT
Moran noted that staff has hired a new Aquatics Director, Matthew Eckhart. He is from
Champaign, Illinois and started with the department on December 1. He will be introduced at a
future Commission meeting.
The Council Time with the Commission is scheduled for Wednesday, January 28. More details
to follow.
Moran noted that Bill Graf, President of Boy's Baseball, tragically lost his wife in an automobile
accident this past weekend. The department will be sending an arrangement and condolences to
the funeral home.
ADJOURNMENT
Moved by Raaz, seconded by Westefeld to adiourn at 6:30 p.m. Unanimous.
Parks and Recreation Commission
December 10, 2008
Page 5 of 5
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YF,AR 2008
NAME TERM
EXPIRES ~
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David
Bour eois
I/1/11
O/E
O/E
O/E
X
X
X
X
O/E
X
O/E
X
X
Craig
Gustaveson
1/1/11
X
X
O/E
X
O/E
X
O/E
X
O/E
O/E
X
X
Margaret
Loomer
1/1/12
X
X
X
X
O/E
O/E
X
O/E
X
X
X
X
Ryan
O'Lear
1/1/10
X
X
X
X
X
X
X
X
X
X
X
X
Matt
Pacha
1/1/09
X
X
X
X
O!E
X
X
X
X
X
X
X
Jerry
Raaz
1/1/12
X
X
X
O/E
O/E
X
X
X
X
X
X
X
Phil
Reisetter
1/1/09
X
O/E
X
X
X
O/E
O/E
X
X
X
X
O/E
John Watson
1/1/I1
O/E
O/E
X
X
X
O/E
X
X
X
O/E
O/E
O/E
John
Westefeld
1/1/10
O/E
X
X
X
X
X
X
O/E
X
O/E
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
LQ = No meeting due to lack of quorum
IP17
DRAFT
MINUTES
City of Iowa City Animal Care Task Force
October 7th, 2008 - 5:30 P.M.
4852 Sand Rd SE IC Animal Center new location
Call to Order:
Members Present:
Members Absent:
Staff Present:
Others Present:
Old Business:
Meeting called to order at 5:52 p.m.
Pat Farrant, Teresa Kopel„ Lisa Drahozal Pooley
Paula Kelly, Jane McCune
Misha Goodman
Liz Ford
1. July 24th, 2008 minutes approved as submitted.
2. City Carton pilot project update
Pat Farrant reported that Mary Blount is still interested in heading up the pilot project.
Misha Goodman reported that long term city plans show the old shelter area becoming
park land so now is a good time to pursue this project to help resolve the feral cat
problem.
Primary businesses to include are Nagle Lumber, Pleasant Valley Landscaping, UI
Surplus, City Carton, AeroRental, Guidos, Johnson County buildings, and the small strip
mall across from City Carton. Lisa Drahozal Pooley will survey the area, note businesses
and will check with Delimart to see if they have seen stray cats near their building. Pat
Farrant will talk to Jane McCune concerning a potential donor for the project and will
talk to Dr. Doll concerning her possible participation. Dr. Doll no longer has her mobile
van so a location for spaying and neutering is an issue.
Pat Farrant will also pursue an application for FACF funding as well as a Miccio grant
proposal.
How the project might work was discussed at length.
3. Spay/Neuter summit update
A follow up meeting has not yet been set up. No further surveys sent to area
veterinarians were returned.
4. Flood Update
Misha Goodman reported that there would be a FEMA meeting Thursday and a meeting
with the City Manager Friday to discuss the future of the Animal Center's location.
New Business:
Recommendations to City Council:
Task Force Member Comment:
Staff Comment:
Citizen Comment:
p.m. meeting adjourned.
2
IP18
MINUTES DRAFT
Youth Advisory Commission
December 11, 2008
City Clerk's Office, City Hall, 7:OOPM
Members Present: Diamitani, Han, Nelson, Green
Members Absent: Malatek
Others Present: City Council Liaison Wilburn, City Clerk Karr
Call to Order: Motioned by Nelson. Approved 4-0. 7:08PM
Approve minutes: The November 23~d minutes were approved as distributed, 4-0, after a
motion by Nelson and a second by Green.
Budget for FY10: Diamitani reported that the narrative to be attached to the request is not yet
ready. Karr informed him that it would be needed by the next meeting for distribution to Council
with the budget request. Nelson mentioned that any of the members could help if needed.
Goals and Planning for 2008; Youth Input and Involvement: Nelson brought up the
previously broached Youth Survey and asked if there was a way to find the results. Wilburn
offered that the results may be out in February.
The possibility of doing a facilitated discussion, like two years ago, with the results of the survey
was brought up by Nelson. Diamitani suggested that there be an exit poll at the (Valentine Day)
dance, if possible to get the information out. Han asked if it might be better if the poll be taken at
the entrance, to ensure a larger a sample.
Wilburn suggested that if the Commission wanted to do something before the results, it could
move to have a general discussion with broader topics. Nelson agreed.
Update on website: Han asked if the creation of a website specifically for the dance was
indeed possible, and Karr confirmed. She also added that it would be okay to have the sponsors
listed on the website.
Update on By-Law changes: Karr explained the biggest change made, which was in the
membership clause. With those changes, which allowed for more "at-large" members, Karr
emailed local principals informing them about the openings in the Youth Advisory Commission.
Wilburn also added that his contact with City high has been very positive.
On a related side note, Karr mentioned that Malatek will be unavailable until at least January
17t", making it impossible to have a quorum after the end of Nelson's term. She did add,
however, that there had been an application submitted and with clarification that the applicant
attended a school with a current opening, an appointment could be made at the December 16tH
Council meeting.
Youth Advisory Commission
December 11, 2008
Page 2
DRAFT
Youth Empowerment Grant: With an application from a Regina high school student, members
reviewed the proposal asking for $500 for the Christmas Basket project. Nelson clarified, that as
last year, no aspect of religion was involved with the project. He also added, and Green clarified,
that the beneficiary of the project had not been eligible for any other aid until after Christmas
despite immediate needs, explaining the situation.
Nelson noted the grant committee had reviewed the application and noted approval of the grant
would only leave $1000 for the Commission to utilize towards the planned (Valentine Day)
dance in February. Han asked to clarify the exact amount allotted for the grants. Karr confirmed
that it was a total of $2000, which with the approval of the grant application would leave $1500.
Nelson posed the question of whether the Commission could even use the money. Karr replied
that the assistant city attorney said that there is an issue of direct self-application for the grant
money; and stated it would be best if applications would be received from groups and awarded
by the Commission for the event.
The Commission ultimately voted 4-0 to grant the whole $500 for the Regina project; keeping in
mind the tight time frame with which the application was turned in and agreed that there should
be a due date for grant applications prior to the planned use. A minimum 30 day review time
was discussed.
2008-09 Subcommittee Reports: Diamitani provided a drafted email requesting support from
local businesses and asked if the grant applicants would have to be schools, or if they could
simply be any group. Han asked if it would be possible to simply approach groups with the idea
and offer the opportunity to take responsibility to organize part of the event. Members agreed
that it would be a viable idea. Nelson, however, mentioned that a larger number of planners may
imply that plans may need to be scaled back, especially with the limited amount of time.
Diamitani, however, said that since there has been much prior planning, there may not be need
to do so. Karr pointed out that all the planning has been hypothetical so far and stressed the
importance of getting documents such as the Marriott agreement to her for review by the City
Attorney's office.
The Commission decided to meet once more before the end of Nelson's term at the end of the
month to make further progress. This also would allow for the newly appointed member, if
approved by Council, to sit in and become more acquainted with the planning so far.
Nelson asked Diamitani to try to get a preliminary contract with the Marriott to be reviewed by
the Attorney so plans could proceed. Han offered that she might be able to check for additional
discounts at the Marriott. Diamitani also said that he would contact some groups at West High to
share the event, allowing the responsibility of the contract or other duties to be more spread out.
While mentioning the use of a general letter to ask for support, the discussion of editing the
letter came up and it was agreed that it be reviewed by the Commission first.
Youth Advisory Commission DRAFT
December 11, 2008
Page 3
Wilburn also mentioned adrop-dead date, by which if the Commission does not have adequate
planning completed, the event would be pushed back. It was decided that the date be the end of
winter break. Green summarized that the items that needed to be finalized by then include: the
contract with Marriott, the grant applications, ticket information and additional fund for
reservations. Han suggested that it might be a good idea to have the to-be-involved groups
come to the meetings.
The Commission then moved on to revising the email. Overall, the email was cut to convey just
the essence and members worked together to be as clear as possible. The attachment
document that was to outline the preliminary plans was also edited to make a cleaner copy.
Green and Diamitani volunteered to edit them on the computer and send them to Karr as soon
as possible. Following the edit, the Commission was in agreement that further specific
discussion be scheduled for another meeting.
Public Discussion: None
Student Citizenship Awards: The Commission decided to focus its energy on the upcoming
event and opted out of scheduling a member to present for the December 16th presentation of
the student citizenship awards.
Staff update: None
Announcements/Invitations/Events/Opportunities: None
Meeting Schedule: The next meeting was scheduled to be on December 18th at 7:OOpm. Items
to be discussed were to be limited to recommendations from the attorney concerning the
contract, participation of West High school organizations, letters to be sent to possible sponsors
and finalizations in reservations with the Marriott.
Meeting adjourned 9:35 PM
Submitted by Han
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MINUTES DRAFT
Youth Advisory Commission
December 18, 2008
City Clerk's Office, City Hall, 7:OOPM
Members Present: Diamitani, Han, Nelson, Green
Members Absent: Malatek
Others Present: City Council Liaison Wilburn, City Clerk Karr
Call to Order: Motioned by Nelson. Seconded by Han and approved 4-0. 7:25 PM
Budget for FY10: Diamitani distributed a copy of the narrative to be attached to the budget
request to Council. Changes were identified and Diamitani will make the changes and send to
Karr by Monday, the 22~d, for distribution to the Council. The budget was tabled to the next
meeting and further decision on possible grant allocations.
Valentine Day Flood Fund Raising: Karr gave updates from the city attorney's office on a
number of issues. ACA Goers affirmed that the there was no barrier against the commission
awarding the grant money for itself. However, there was the concern of accord with the original
intent of the grants and suggested the best option would be to identify groups to apply for the
grants for the event. Diamitani indicated he had received one application already from the West
High Government Club that could be considered if needed to, and would leave the application
with Karr that evening.
Karr also gave an overview of the quick review of the contract drawn by the Marriot by the
attorney, noting the contract had just been received by the City earlier in the day (email from
Diamitani). Among the concerns were: who would sign the contract, removal of footer indicating
confidentiality as the document would be a public record, the city being exempt from sales tax,
the agreement to take responsibility for security and damage, clarify donated beverages and
serve issues, the signing of the waiver agreement for serving appetizers at the Marriott, and the
bound-to-contract date of December 31St
Nelson asked what the agreement to being responsible for security and damage would amount
to. Although not entirely sure, it was agreed that it could range anywhere from simply asking for
volunteer help or to hiring security guards for the event.
Green and Han voiced concern over the bound to date of December 31St. Nelson agreed and
added, that especially with no firm commitments of funds from sponsors and no grant
applications yet reviewed or approved for the event, that the upcoming date was coming up too
quick. Diamitani argued that regardless of when the binding date would have been, the
commission was planning on having the event under the assumption that it would receive
enough donations and funds, and that the December 31St date should not matter at all in
decision making. Green said that she did not feel comfortable signing any contract before
knowing concrete details. Nelson also added that he felt it was irresponsible to use city money
without being completely sure of its use.
Youth Advisory Commission
December 18, 2008
Page 2
DRAFT
Han then raised the question of the number of attendees at the dance adding that City High is
already having a winter dance and that the proposed date is close to prom. Green added that
Regina had attempted multiple times to organize a valentine dance but failed due to lack of
support from the student body. Diamitani asserted that that should not be a problem.
After discussion, it was decided that either the binding contract date would have to be moved
back (preferably to January 9 or 10`h) or the commission would have to have another meeting by
which all grant applications and confirmation of support from sponsors would have to be in. As
the second choice was not possible (due to the holidays and absences of members), members
agreed to request the City contact the Marriott regarding moving the date and other address
other concerns identified; and meet early in January for an update and final decision on the
event.
Staff update: None
Announcements/Invitations/Events/Opportunities: None
Meeting Schedule: Two dates were set. The primary date was set to be on Sunday, January
4'h at 5:30. The back-up date was set at Thursday, January 8"' at 7:OOpm.
Meeting adjourned 8:55 PM
Submitted by Han
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