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HomeMy WebLinkAbout2018-04-26 Info Packetr t ,wr®r�� Ciro of IOWA CITY www.icgov.org IP1 Council Tentative Meeting Schedule IP2 Work Session Agenda City Council Information Packet May 1 Work Session IP3 Email from Mayor: Revised draft letter to IA DOT re widening 1380 April 26, 2018 IP4 Email from Mayor: Memo about responding to Black parents [previously distributed as IP6 of the March 1 information packet] IP5 Pending Work Session Topics Miscellaneous IP6 Memo from the Assistant to the City Manager: Cities Open Internet Pledge IP7 Copy of article from Council member Botchway: Net Neutrality changes weaken efforts to prevent suicide IP8 Memo from City Clerk: KXIC Radio Show IP9 Memo from Human Rights Coordinator & Equity Director: Social Justice and Racial Equity First Quarter Update for 2018 IP10 Memo from Sustainability Coordinator: Update on Community Partnerships for Climate Action Grant IP11 Quarterly Investment Report (January 1, 2018— March 31, 2018) IP12 Civil Service Entrance Examination: Building Inspector IP13 Civil Service Entrance Examination: Maintenance Worker II - Parks IP14 Invitation: Obermann Conversations — Federal Gun Control Research Draft Minutes IP15 Historic Preservation Commission: April 12 CITY OF IOWA CITY Date -7:27 City Council Tentative Meeting Schedule IP Subject to change April 26, 2018 Time Meeting Location Tuesday, May 1, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 15, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 29, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Special Formal Meeting Tuesday, July 3, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 17, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 7, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 21, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting M -Mr-- IP2 I III Sot �� y1W®��1L CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www.1cgov.org City Council Work Session Agenda Monday, May 1, 2018 Emma J. Harvat Hall - City Hall 5:00 p.m. Discuss 1-380 project input and next steps [IP3 of 4/26 Info Packet] Discuss IP6 from 3/1/18 packet regarding recommendations from Black parents on youth needs [Copy included as IP4 of 4/26 Info Packet] • Clarification of Agenda Items Information Packet Discussion April 19, April 26] • Council updates on assigned boards, commissions and committees -IM"g- IP3 1 Kellie Fruehling From: Jim Throgmorton Sent: Wednesday, April 25, 2018 4:46 PM To: Council Subject: Widening I-380 Attachments: Revised draft letter to IA DOT re widening I 380.docx Greetings, fellow council members. During our May 1 work session, we will have an opportunity to discuss our views regarding the widening of I- 380. To facilitate that discussion, I have attached a revised version of a draft letter to the Director of the Iowa DOT. Please read it carefully and be prepared to discuss whether it accurately expresses our views (both in tone and substance). It's especially important for us to be clear about what we hope to accomplish by sending such a letter to the Director. Once we are satisfied with the tone and substance, Geoff would share a final revised draft of the letter with the other mayors, etc. and invite them to participate in a "working group' as discussed during the April. 16 Joint Entities meeting. Mayor Jim Throgmorton Iowa City City Council, At -Large Revised Draft. DO NOT SEND April xx, 2018 Mark Lowe, Director Iowa Department of Transportation 800 Lincoln Way Ames, IA 50010 Dear Director Lowe, I write on behalf of the City Council of Iowa City to express our views concerning the proposed widening of I-380 from just north of Forevergreen Road to U. S. Highway 30. In brief, we praise and strongly support the Iowa DOT's forthcoming actions concerning vanpooling/carpooling, express bus service between Iowa City and Cedar Rapids, and vigorous promotion/marketing of those initiatives. However, for reasons delineated below, we [oppose, have numerous objections to, have several serious concerns/misgivings about?] the proposed widening. We strongly encourage you to facilitate and support careful analysis and evaluation of alternative land development / transportation scenarios for the corridor stretching from Cedar Rapids to Iowa City prior to making a final decision to widen I-380, or at least prior to undertaking any further major projects in the region. [We need to be clear about what we want to advocate.] What the Iowa DOT Is Considering Let me begin by restating the situation as we understand it. The Iowa DOT is conducting a planning study of I-380 from U.S. 30 in Cedar Rapids to north of I-80 in an effort to increase mobility across the interstate system. This study will include a series of technical reports that identify the existing condition of I-380, the way the system is performing, short- and long-term issues, and strategies to improve the route. The study follows a Planning Environmental Linkages (PEL) model, which will evaluate safety, capacity, infrastructure, and other topics regarding I-380, and will thereby enable the State DOT to make system -level decisions that will help shape individual projects throughout the corridor as they are developed and constructed over time. An Iowa DOT memo on alternate modes describes the rationale for adding capacity to I-380 and generally concludes that "development of I-380 improvements are necessary in the short-term horizon and future alternative transportation implementation should be considered a supplemental long-term option" (p. ES -ii). The Iowa DOT has developed some very rough programming estimates for a 6 -lane expansion of two segments of I-380 from 1.25 miles north of the new Forevergreen Road interchange to U.S. Highway 30. While recognizing that final decisions have not been made, we understand that the Revised Draft. DO NOT SEND scope, approximate costs, and preliminary construction schedules for the two segments are as follows: Segment 1: From 1.25 miles north of Forevergreen Road to South of County Road F12 = $150 M. This includes a new interchange at Penn Street and raising the interstate near the Iowa River, which was closed due to flooding in 2008. These dollars are inflated to year of construction: 2025-2027. Segment 2: From South of County Road F12 to U.S. 30 = $250 M. This includes new / modified interchanges at F-12 and Wright Brothers but not at U.S. 30. These dollars are inflated to year of construction starting in 2027 +. Last, we also understand that the Iowa DOT seeks to mitigate adverse traffic effects associated with the rebuild of the I-80/380 interchange. To mitigate those adverse effects the DOT has partnered with ECICOG on a series of alternative modes of transportation. These include: (1) employee -driven van pools; (2) establishment of park-and-ride lots at Kirkwood College; (3) and planned express bus service from downtown Cedar Rapids to downtown Iowa City starting in the fall of 2018. The State DOT will also promote telecommuting, off-peak commuting and ridesharing, whereas ECICOG will manage the transit programs ("CorridorRides") and has recently hired a local marketing firm to promote all their efforts. The Iowa DOT has committed to being funding partners for these efforts if they prove effective during construction time period - 2019-2024. Iowa City's Assessment of the Proposed Plan As indicated above, we strongly support the Iowa DOT's forthcoming actions concerning vanpooling/carpooling, express bus service between Iowa City and Cedar Rapids, and vigorous promotion/marketing of those initiatives. These actions are greatly needed and have considerable long-term potential. Council member John Thomas, City Manager Geoff Fruin, and I met with Jim Schnoebelen, Catherine Cutler, and one other Iowa DOT official on January 26, and we came away persuaded that the DOT has good ideas about how to make these actions succeed. However, we see many reasons to conclude that the proposed widening of I-380 is a mistake. [or "we have several misgivings /serious concerns about the proposed widening ofI-380. "] Those reasons include the following: Exorbitant Cost To begin with, the widening of these two segments will cost $400 million. This is in addition to the costs of rebuilding the I-80/380 interchange and any further widening of I-80 within Johnson County.' But this construction cost is just the tip of the iceberg. The widened interstate will have to be maintained, repaired, resurfaced, and possibly widened again at some time in the future, all at a time when there seems not to be enough money to resurface and/or reconstruct existing streets in our cities and counties. A substantial body of research indicates that the current and future costs related to the widening of I-380 are not affordable ' These projects are related to a $3.2 billion project to rebuild and widen I-80 to six lanes across the state. See William Petroski. 2018. "Iowa DOT report: I-80 tolls are `feasible option"'. Des Moines Register (March 26), p. IA. Revised Draft. DO NOT SEND and that more economically -efficient mobility alternatives are available. Questionable Assumptions about Future Traffic Volumes Is the widening a reasonable and necessary expense? In part, the answer initially depends on current and projected traffic volumes. We understand that traffic counts at the Johnson/Linn County line increased by about 50 percent between 1998 (38,200) and 2014 (55,600), and at times drivers can feel trapped in congested traffic. If one simply extrapolates past trends into the future, then the widening would be necessary. But this presumes that several key variables affecting optimal use — modal split, average vehicle occupancy, peak use during commuting hours, and current land development patterns — will not change significantly. Modal Split. The need for widening presumes, for example, that the modal split for travelers in the corridor between Iowa City and Cedar Rapids will not change; that is, routine local travel between the two cities will consist overwhelmingly of people driving traditional passenger vehicles. We ask, however, how might the modal split and projected traffic volumes change if a high-quality light-rail line was established on the CRANDIC right of way, and if local public transit systems and bicycle paths were deftly linked to the nodes of that light rail line? Average Vehicle Occupancy. The widening also presumes that the average vehicle occupancy will remain very low, even during peak commuting hours. But this begs the question, how might the projected volumes change if those occupancy rates were increased significantly through the development and incentivized use of a high-quality carpool/vanpool system? And might it not be vastly cheaper to create and use such a system rather than to widen the interstate? Induced Demand. Moreover, the widening presumes that projected increases in demand necessitate the widening. We suggest, rather, that much of the projected increase in traffic volumes will actually be induced by the widening. To press the point, we think that the continual widening of the interstate segments in the Iowa City / Cedar Rapids region will only induce greater demand and make it far less likely that a light rail line, or even an Amtrak line between the Quad Cities and Omaha, will be built. Likewise, we anticipate that the continual widening of these interstate segments and highways connected to them will produce land development projects that give people no choice but to drive their vehicles at very low occupancy rates. Dubious Assumptions about Traffic Safety The proposal to widen I-380 also presumes that adding lanes will improve traffic safety by reducing congestion. Our understanding is that widening the interstate might, in fact, increase the risk of high-speed traffic accidents by encouraging yet more drivers to drive faster and to weave between lanes more aggressively. Disregard for Carbon Emissions and Climate Change Revised Draft. DO NOT SEND We are concerned as well that the proposed widening pays insufficient attention to the carbon emissions associated with motor vehicle traffic and the use of highway construction materials and equipment. In our judgment, we in the Iowa City / Cedar Rapids region should be helping to alleviate the magnitude and consequences of climate change by reducing, not increasing, carbon emissions. Future Role of Autonomous Vehicles Plans for the widening also seem to be paying insufficient attention to potential effects of autonomous vehicles on Vehicle -Miles -Traveled (VMT). I have heard a noted transportation planning scholar in Europe say that researchers cannot project with confidence whether the influx of autonomous vehicles will cause VMT to double or be cut in half. If such vehicles cause traffic volumes and/or traffic congestion to be cut in half, the primary justification for widening 1-380 would disappear. Widespread use of autonomous vehicles could help bring a bright new future for the region, but it might also produce an auto -centric dystopia. Decisions the Iowa DOT make today largely determine what kind of future we will be producing. Iowa City's Recommendation The situation calls for innovative thinking and action, as is appropriate for a creative corridor such as ours. A major step in this direction would be for the State DOT to think outside the box of "transportation planning," and instead collaborate with local governments and other interested parties to develop and evaluate alternative land development / transportation scenarios for the region. [We need to be clear about what precisely we want the Iowa DOT and our neighboring communities to do.] Several alternative scenarios should be assessed. One would presume continuation of present patterns and trends. A second important scenario could be called a Sustainable Region. Other scenarios can be imagined, including syntheses of the first two. As we envision it, a Sustainable Region scenario would enable people to travel quickly and safely between Cedar Rapids and Iowa City while also helping to build healthy, walkable, and economically productive development patterns within those and related cities. This scenario would rely heavily on electric -powered buses and a well-planned regional system of interconnected public transit routes. At the heart of this regional system would be: (1) a light rail line that serves as a major "passenger artery" connecting Iowa City with Cedar Rapids, and (2) aesthetically appealing and sufficiently dense developments located around the light rail line's stations. The last element is crucial, for economical operation of the light rail line requires the kind of ridership provided by "transit -oriented developments" at each of the line's stations. The use of autonomous vehicles for specific activities could also play a major role in this scenario. We are fully aware that local governments cherish their ability to control land development patterns in their jurisdictions. This is the main reason why we would be eager to collaborate with the Iowa DOT and other local governments and interested parties to develop and evaluate alternative land development / transportation scenarios for the region. Revised Draft. DO NOT SEND In brief, and for the reasons stipulated above, we strongly encourage you to facilitate and support careful analysis and evaluation of alternative transportation / land development scenarios for the corridor stretching from Cedar Rapids to Iowa City prior to making a final decision to widen I- 380, or at least before undertaking any further major transportation projects in the region. Best regards, Jim Throgmorton Mayor of Iowa City Cc: Urbanized Area Policy Board of the Johnson County Metropolitan Planning Organization City Manager and City Council of Iowa City Mayor and Council of Cedar Rapids Mayor and Council of Coralville Mayor and Council of North Liberty Mayor and Council of Shueyville Mayor and Council of Swisher Mayor and Council of Tiffin Johnson County Board of Supervisors Cathy Cutler, District 6, Iowa Department of Transportation Jim Schnoebelen, District 6, Iowa Department of Transportation Kellie Fruehling From: Jim Throgmorton Sent: Tuesday, February 27, 2018 2:49 PM To: Council Cc: Pauline Taylor, Geoff Fruin Attachments: Memo about responding to black parents.docx; Mayor-listening-2-12-18.doc Fellow Council members, Please see the attached memo from Pauline and me, plus a report providing detail about what she and I heard from parents of black youth on February 12. Mayor Jim Throgmorton Iowa City City Council, At -Large To: City Council From: Mayor Throgmorton and Mayor Pro -Tem Taylor Subject: Meeting with parents of black youth Date: February 26, 2018 As you know, we invited 20 parents of black youth to meet with us on February 12. The idea for inviting parents to such a meeting came from an off-duty conversation that one of us (Jim) had with the Police Department's Community Outreach Officer, Henri Harper. Pursuant to the Mayor's request, Henri provided the Mayor with a list of 20 possible invitees. We met in City Hall from 6 to 7:30 p.m. on the 1211. Eight parents attended. Others could not attend due to conflicts with work or school, or for other personal reasons. Ashley Monroe was present at the meeting and took extensive notes about what the parents said (see attached). When inviting the parents, we told them we wanted to listen and learn. More specifically, we wanted to hear their ideas about what Iowa City government can do to help our city's black youth feel more a part of the Iowa City community and have good pathways to a good future here. As Ashley's notes document, the parents offered many observations and potentially fruitful suggestions. After reading the notes carefully, our sense is that the parents proposed at least four key actions that warrant the Council's consideration. 1. There's not much for kids to do here to stay out of trouble, regardless of color. The City could provide a place where black youth can go other than the Lee Rec Center or Mercer Park. If such a place can be identified, it should provide structured activities that will interest and benefit black youth. Black youth should be involved in determining what activities will be provided. 2. The place and activities would have to be well-managed, with on-site guidance and leadership being provided by African-American Iowa Citians. The manager/coordinator and staff of the place could be part-time employees of the City. [We note: Alternatively, some other organization (such as Big Brothers /Big Sisters) could be invited to run the facility.] 3. The City could work with leaders in the black community and knowledgeable people at the University and Kirkwood to celebrate African-American history better. [We note: There is a great deal of new material available, such as Henry Louis Gates, Jr.'s recent PBS series, "Africa's Great Civilizations": http://www.pbs.orzlshow/africas-preat-civilizations/.j 4. The City could help small or new community organizations learn how to write grant applications more effectively. Although we met with only eight black parents, we see considerable overlap between what we heard from them on the 121i and what several of us council members heard from youth at the Grant Wood town hall meeting on January 15. Please read the attached notes and be prepared to discuss them once a work session has been scheduled. r �-=�l-•p°� CITY OF IOWA CITY MEMORANDUM Mayor's Listening Post 2-12-18 Mayor Jim Throgmorton and Mayor Pro -Tem Pauline Taylor invited 20 parents of black youth to meet with them in City Hall from 6 to 7:30 p.m. on Monday, February 12. Eight parents attended. Others were unable to attend due to conflicts with work or school, or for other personal reasons. The Mayor opened the meeting by saying that he and Mayor Pro -Tem Taylor were there to listen and learn. "What," he asked, "can Iowa City government do to help our city's black youth feel more a part of the Iowa City community and have pathways to a good future here?" Assistant City Manager Ashley Monroe was also present. She took extensive notes about what the parents said. What We Heard from the Parents Attendees identified several activities that could be provided: • Free programming for youth - some local organizations say they're working with youth but they're not. One attendee indicated that the children she works with directly have to fundraise to participate in activities. • We need to sit down with the kids and ask what they're missing or find uncomfortable. • When kids got involved at City High, they stayed busy and involved. • There's not tons for kids to do in the area to stay out of trouble, regardless of color. • The Spot, on Broadway (Doug & Heidi) and Parkview Church/summer camp (Fred Newell). Used to do lock -ins, go skiing. • Should really celebrate African American History month; assemblies, speakers, African American history class. Want to see more at the City Library during Black History Month. There used to be a group for small kids at Afro House. • Want to see organized sports but are concerned about the high costs to participate (in school and out); cited Diamond Dreams & coach James Mitchell City High, flag football. • Activities should not just be about sports; attendees expressed interest in financial, books/reading, writing, arts, crafts, programs for young men. Example given: Becoming a Man (BAM) in Chicago (through Chicago schools guidance). • Would like to teach kids about how to gain access to financial credit; there are things people don't talk about. Teach kids to write essays. • It would be nice to get U of I sororities and fraternities involved. • Some parents sought programs with scholarships, have had success with Big Brothers Big Sisters. Liked the YMCA style programing. • Tired of kids working in restaurants; Need access to good jobs/skills. • Mentioned a picnic as a gathering Leadership: • Want to see more diversity in the leadership at Iowa City facilities. • Want other parents to volunteer and get involved; need help with getting kids to and from activities. • Community Service Officer Harper noted as being very helpful and of benefit to some families; Harper gets people involved in things that they wouldn't otherwise because he has resources and connections to help people directly. February 27, 2018 Page 2 • Provide small or new community organizations with help in writing or reviewing grants to receive more funding for neighborhood -initiated or sponsored activities. • One participant would love to work with the kids, but doesn't think she can take care of hers if she would leave her job. Existing and Possible Spaces for Activities: • Rec Center atmosphere is restrictive, leads to idleness. • Concern with language and attitudes displayed by some kids at Mercer and Rec Center; doesn't want kids exposed to those behaviors. • Need spaces they can go. Talked about public and private buildings that could house activities for youth. One group has outgrown Four Oaks Shelter space community room. Rec Center can be rented but over time gets too expensive. • Possibility of space in downtown? Group agrees that a structured space for things to do is needed. Mention of a teen food pantry. • Interest in vacant space across from Kum and Go near Hwy 6. County was at some point considering for Behavioral Access Center; lots of interior work would be required. Funding: • Concerned with Johnson County Youth Development grant funding and repetition of same people/organizations getting grants. Suggested that someone should look into programs receiving city and county funding to see if they're really doing what they say they will in grant applications. • "Grant world here is ridiculous; salaries for organizations too much. [Funding] should be for the kids." • Instead of funding organizations with lots of overhead, the City should do more of the programming to ensure it's helping those who most need services. o Related: Have a leader in City government to work for this community. They will know exactly who is working on this issue. Community Issues: • Neighborhoods and families don't want to be closed off; they want to be engaged with others and to thoughts about what Iowa City government can do to help our city's black youth feel more a part of the Iowa City community and have pathways to a good future here.invite others in. • "We have ideas but no money to get things started." • "Does the City know what we are NOT doing?" Should consider and learn. • "What about the parents? Help parents that don't have transportation." • City should be reaching out to different types of populations for feedback. • Asked who decides City's Social Justice/ Racial Equity grants. (Human Rights Commission; Council has increased funding to $75,000 next year (2019)) 04-26-18 Lra 1 2 � CITY OF IOWA CITY UNESCOCITUOFLITEMA RE PENDING CITY COUNCIL WORK SESSION TOPICS April 24, 2018 May 15, 2018 1. Discuss scope for the RAL Recreation Center improvement project May 29, 2018 1. Review Gilbert Street concepts for bicycle accommodation 2. Discuss SUDAS standards for road design (tentative) Strategic Plan Actions Requiring Initial City Council Direction: 1. Undertake a comprehensive assessment of the current public transit system and implement changes to assure that the service best meets the needs of the entire community 2. Through cooperation with the Iowa City School District, Iowa Workforce Development, Kirkwood Community College, Iowa Works, and others, increase opportunities for marginalized populations and low- income individuals to obtain access to skills training and good jobs 3. Improve collaborative problem -solving with governmental entities in the region on topics of shared interest 4. Explore expanded use of a racial equity toolkit within City government, embedding it within city department and Council levels 5. Consider elevating hourly staff wages to $15/hour or more within two years Other Topics: 1. Joint meeting with the Telecommunications Commission 2. Review 2016 and 2017 Police Department traffic stop data with Dr. Chris Barnum of St. Ambrose University 3. Discuss Council Member appointments to committees (term limits) 4. Review alternative revenue sources 5. Consider increasing the salary and benefits for Council members effective January 1, 2020 6. Consider a plan for rubberized surfacing at park playgrounds and develop strategies to address equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. (request Parks Commission to discuss first) 7. Joint meeting the Johnson County Board of Supervisors (Scheduled for September 18th, 2018) U4-26-18-- IP6 r CITY OF IOWA CITY MEMORANDUM Date: April 25, 2018 To: City Council From: Simon Andrew, Assistant to the City Manager Re: Cities Open Internet Pledge Introduction: Council has received numerous requests from the public for the Mayor to sign the "Cities Open Internet Pledge". A copy of the pledge is attached. The pledge includes six actions for cities to take in response to the Federal Communications Commission's (FCC) recent repeal of its Open Internet order, commonly known as Net Neutrality. The pledge indicates action steps will be taken "to the extent permitted by law and within our control." Council has asked staff for further information on the pledge. Background: Net neutrality is the principle that all traffic on the internet should be treated equally. In 2015 the FCC published the final rule on regulations that required carriers to treat all data on the internet equally. Effectively carriers were disallowed from slowing down or speeding up certain websites. The FCC recently repealed this rule. The pledge attached requests the City take a number of steps in response to the repeal of this regulation. Many of the steps requested are not within our control. Each of the recommended steps contained in the pledge are addressed below. 1. Procure applicable internet services from companies that do not block, throttle, or provide paid prioritization of content on sites that cities run to provide critical services and information to their residents. The City goes through a request for proposal (RFP) process to procure internet services. The City's current contract lasts approximately another year and a half. It would be possible during our next RFP process to require this of a vendor. However, the City would have limited ability to monitor and enforce this provision. We do not have the means to monitor website speeds proactively across all internet use. It may be possible to check website speeds in a targeted manner if a complaint was made about a specific website. Additionally, companies that provide end user services contract with larger national carriers for their services. Our provider would not be able to monitor or control speeds affected by the larger carrier, and this is where speeds are most likely to be prioritized. 2. Ensure an open internet connection with any free or subsidized service we offer to our residents. Staff is unclear on how "open internet connection" is being used in this context. Our open wireless network in City Hall does block offensive and malicious content. The network also requires an end user agreement prior to use. If the intent of action 2 is related to these policies, we would violate this action. Other than malicious content, we do not prioritize internet data. The Iowa City Public Library's public terminals do not block any content. April 25, 2018 Page 2 3. Not block, throttle or engage in paid prioritization when providing internet service directly to our residents, such as through free public IMPFi or municipal broadband. We do not and would not engage in paid prioritization of internet content. Nor do we provide municipal broadband. We do, however, block some content on our network, as noted above. 4. To the extent permitted, require clear and accessible notices of filtering, blocking and prioritization policies with enforceable penalties for violations to protect consumers from deceptive practices. We have neither the ability nor authority to complete this action, though the item does state, "to the extent permitted". 5. Monitor the practices of internet service providers so consumers and regulators can know when a company is violating open internet principles or commitments. We have neither the ability nor the regulatory authority to complete this action. 6. Encourage consumer use of ISPs, including municipal options, that abide by open internet policies. We do not provide ISP services outside of our organization. We could "encourage" through stating our support in principle, however, specific actions would not be available. Recommendation: Given the disclaimers contained in the pledge such as "to the extent permitted by law and within our control", the Mayor could sign the pledge as a statement of principle. However, Council and the public should understand that specific City actions and subsequent enforcement would be minimal. Signing the pledge as a statement of principle could both indicate Council's support for open internet ideals and give the impression that the City has more enforcement mechanisms in place than it does in reality. Many of the action items are better suited to municipalities that directly provide broadband services. 4/23/2018 Net neutrality changes weaken efforts to prevent suicide - The Crisis Center of Johnson County — IP7 From Council member Botchway DONATE (HTTP://JCCRISISCENTER.ORG/FINANCIAL-CONTRIBUTIONS) February 20, 2018 F'NET NEUTRALITY CHANGES WEAKEN EFFORTS TO PREVENT SUICIDE J By Beau Pinkham, Director of Crisis Intervention Services Pinkham has been with The Crisis Center since 2002 and has played a major role in pioneering crisis chat. He fears changes to net neutrality rules will affect the program's ability to reach those in need across the entire country. https://www.jecrisiscenter.org/net-neutrality/ **UPDATE: Beau is currently in D.C. talking to our Iowa legislators about how the future of crisis chat depends on an open internet. We need one more vote to win the Senate, or net neutrality will end on April 23.** For years, net neutrality has been the status quo for internet users. Net neutrality requires internet service providers to offer access to all websites—no favorites. The new pay -to -play system will lower speeds for those who can't shell out enough money to compete with the Googles and Amazons of the world: small businesses, nonprofits, and average users, to name a few. 4/23/2018 Net neutrality changes weaken efforts to prevent suicide - The Crisis Center of Johnson County For mental health care providers with an online client base, the proposed changes are especially alarming. >>Save the free & open internet. Learn how to contact your reps here.<<< I became a volunteer at The Crisis Center in Iowa City in 2002 and joined its staff in 2012. 1 watched from the beginning as we built one of the country's first online crisis chat programs, which has now become a staple of crisis intervention. We rely on online connectivity to reach the people who need it most—from teenagers self -harming in high school bathrooms to rural Iowans struggling to cope as their farms suffer. Soon, bigger, more powerful sites will be able to fast track their users while ours will be undercut and immobilized. Chances are you know someone who has used a crisis intervention service. There's an increasing chance they received help online— talking to one of our many chat volunteers or staff, or texting a service, or even just going to our web pages to gather more resources for themselves. Right now, all Iowans can access our free, confidential help via IowaCrisisChat.org. Without net neutrality, chat is in danger. Volunteers at The Crisis Center answer about 30,000 crisis contacts each year. About half of those are calls to the 24-hour hotline and half are chats. Soon, chat will surpass phone calls as the primary mode by which people in crisis get help. Demand is at an all-time high but nationally, only 9 percent of chats are answered. At IowaCrisisChat.org, we are just beginning to find new, innovative ways to close the gap; but the FCC changed the rules and we are losing control. What we built over the last decade is under threat. This entire system, like much of the web, was built with the assumption of open, equitable Internet in which everyone can participate. The FCC tearing net neutrality apart literally puts lives at stake. https:/Ahrww.jecr'isiscenter.org/net-neutralityl 4/23/2018 Net neutrality changes weaken efforts to prevent suicide - The Crisis Center of Johnson County Imagine—all of our online services are hosted by companies that will likely have to negotiate with internet service providers about how to make sure the websites they host are not left out in the cold. I have trouble picturing a country without net neutrality in which we could continue to reach those who cannot find their voice. We can no longer be silent about the need for net neutrality and how it affects the thousands of people who turn to us for help. M the Crisis Center ,o Lni all �n,oM1 —m 10141►k,i_Il&1 Article by Carly / Blo9 / crisis chat, crisis intervention, net neutrality ADDRESS CRISIS LINE: 1-855-325-4296 1121 S. Gilbert Court Iowa Business Line: 319- City, IA 52240 351-2726 E3©0 © 2018 - The Crisis Center of Johnson County • Iowa City website by bigimprint.com • Admin - Site Privacy Policy • Chat Privacy Policy • Chat Terms & Conditions htlpsJ/www4=Wsosnter.orWM4*utralily/ l ^I.p CITY OF IOWA CITY MEMORANDUM Date: April 26, 2018 To: Mayor and City Council From: Kellie K. Fruehling, City Clerk Re: KXIC Radio Show -_ IP8 KXIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on May 1. Wednesday May 2 — Transportation Services Director, Darian Nagle-Gamm May 9 - May 16 - May 23 - May 30 - June 6 - June 13 - June 20 - June 27 - July 4 - Holiday July 11 - July 18 - July 25 - August 1 - ** Please remember that KXIC is very flexible with taping the sessions ahead of the show. S:CIk/Council KXIC Radio Schedule/radioshowasking.doc I .p IP9 CITY OF IOWA CITY --�Zft- MEMORANDUM Date: April 25, 2018 To: Geoff Fruin, City Manager From: Stefanie Bowers, Human Rights Coordinator & Equity Director Re: Social Justice and Racial Equity First Quarter Update for 2018 Attached please find the first quarter Social Justice and Racial Equity Update for 2018. Included as a part of this update is the Police Department's first quarter report on community outreach, community presentations, cultural competency trainings, public education efforts on rights, and community partnerships. Social Justice & Racial Equity First Quarter Update (January — March 2018) CITY OF IOWA CITY UNESCO CITY OF LITERATURE January 24, the Police Department participated in the Government Alliance on Race & Equity's monthly meeting on Criminal Justice. February 17, the Human Rights Office provided assistance to the LGBTQ Youth Summit sponsored by United Action for Youth. At the all -day event LGBTQIA + Youth were treated to food, programs and activities. February 26, staff in the Human Rights Office participated in the Government Alliance on Race & Equity's Membership Network meeting. March 1, the Housing Authority, Fire Department, Library and Parks and Recreation began the introductory process to the Equity Impact Review Toolkit. March 1, Human Resources updated the label on the voluntary EEO field from "gender" to "sex" in the City's online employment application. This data field label has also been changed in the Munis employee demographic screens. This allows for "gender" not to be defined as binary and makes it inclusive of non - binary expression. ,;ITY CF IOWA CITY SOCIAL JUSTICE & RACIAL EQUITY 'k Conversations January 12-15, staff of Parks and Recreation, Communications, Police, and Human Rights attended several community events in recognition of Reverend Dr. Martin Luther King, Jr. Day. February 2, representatives from the City Manager's Office, Human Rights Office and Police Department attended the Johnson County Interfaith Cluster Peace and Safety Campaign. It was hosted by the Center for Worker Justice. The program discussed racially biased incidents that occurred in Iowa City a few weeks prior. February 23, the Police Department hosted Coffee with a Cop at The Encounter Cafe. Coffee with a Cop is an opportunity to ask questions, voice concerns, and get to know police in a relaxed setting over a cup of coffee. February 27, staff of Neighborhood and Development Services and the Human Rights Office attended the 2018 Winter Mixer sponsored by the Johnson County Affordable Housing Coalition. This is an event designed to build support for affordable housing. It was held at Big Grove Brewery. March 30 -31, the City sponsored, via the Social Justice Racial Equity Grant for fiscal year 2017, The Brighter Future Focused Summit. The program was presented by the Sankofa Outreach Connection and was designed to address the needs and potential of women of color and girls of color. ITY OF IOWA CITY SOCIAL JUSTICE & RACIAL EQUITY Justice January 17, the City added gender identity to the voluntary demographic section of the board and commission application. This was done due to the State's gender balance requirement which defines gender as binary. January 18, the Police Department received a $450K grant for domestic violence responses. The department is one of six law enforcement agencies selected to serve as a demonstration site as part of a national initiative to address gender bias in response to domestic violence, sexual assault and stalking. Funding for the grant will be available through September 2019. February 20, the definition of gender identity in the Human Rights Ordinance was amended to make it inclusive of non -binary expression. ITY OF IOWA CITY . SOCIAL JUSTICE & RACIAL EQUITY Outreach February 7, the City Manager's Roundtable was held at Mercer Park Aquatic Center. Representatives from Black Voices, the Neighborhood Centers of Johnson County, Resurrection Assembly of God Church, the Community Police Review Board, and the Teamsters attended. Topics discussed included neighborhood grants, the Community Survey, and bias based incidents. February 12, the Human Rights Office mailed out a memo on English -Only Rules in the Workplace to over 100 area businesses. February 16, staff from several departments attended the 2018 Henri Harper Community Soul Food Dinner Celebrating Black History Month. This annual event was at the Robert A. Lee Community Recreation Center. February 22, the City Council held a Listening Post at Kirkwood Community College. Listening Posts provides opportunities for the community to engage with City leaders on topics that are important to them in an informal setting. February 26, the Police Department's Chief and Neighborhood Response Officer met with participants in the Department of State's International Visitor Leadership Program. The program was arranged through the Council for International Visitors to Iowa Cities (CIVIC). The discussion centered around the challenges faced by the department in fostering trust between officers and members of immigrant and refugee communities and measures taken to address those barriers. March 1, the Human Rights Office mailed out a memo on Religious Discrimination: What You Need to Know to over 400 area landlords. March 9, the Finance Department started an assistance fund that allows for donations to help others in keeping their water on. Donations can be made with a one-time payment or on a recurring monthly basis, and may be tax deductible. M TO: Stefanie Bowers FROM: Captain Bill Campbell RE: DIF Reporting for ICPD — 1st Quarter 2018 DATE: April 15, 2018 The Iowa City Police Department's DIF reporting for the first quarter of 2018 is below. Documentation of participation in any event, attended or presented, by a Department member to a community member or organization. 38 officers attended 299 events in the first quarter of 2018 for a total of 349 hours of involvement. Events included: • Neighborhood foot patrols and officers getting out of their patrol vehicles to engage the community and build relationships through non -enforcement interactions • MLK Day event - Grantwood Elementary School • Soul Food Dinner- Robert A. Lee Rec Center • ALICE active shooter response training sessions • IC Animal Services - Brown Bag Lunch event • Coffee with a Cop -Encounter Cafe • Use of southside substation by officers to complete paperwork and other tasks at this facility, being more visible and making themselves more available to the community in that area. The substation is also utilized for activities and meetings with local youth. • Cop on Top —Dunkin' Donuts in Coralville • Cub Scouts/Girl Scouts Tour — ICPD • WET Shelter Open House DIF Reporting for ICPD — 1 st Quarter 2018 • Two officers served lunch at the free lunch program • Foot patrol, business checks, house watches, school visits and extra patrol based on specific requests from a citizen and/or business Documentation of any participation in a community presentation by a Department member. 8 officers participated in 47 community presentations in the first quarter of 2018, totaling 123 hours of involvement. Presentations included the following topics/groups: • Defensive Tactics - Leadership Academy • ALICE Violent Intruder Training • Chief Matherly hosted a CIVIC international visitors group on refugee and immigration issues • Basic Self Defense Class -various locations • Chief Matherly spoke at the MLK Day serves at Bethel AME and New Creations Churches • Iowa City Area Landlord Association Meeting • Citizen Police Academy • Chief Matherly testified in a sub -committee hearing about proposed sanctuary city legislation at the Iowa State Capitol • Captain Kelsay participated in a radio interview on KRUI's "Homeland to Heartland" with Mayor Throgmorton discussing immigration issues and public safety CULTURAL COMPETENCY TRAINING: Documentation of any training received by a Department member involving cultural competency. Cultural competency training refers to training directed at the ability to interact effectively with people of different cultures, ethnicity and socio-economic backgrounds. 13 officers attended 104 hours of training during the first quarter of 2018. This included: • Leadership for Equality and Inclusion workshop — University of Iowa • Crisis Intervention Trainings (CIT) DIF Reporting for ICPD — 1st Quarter 2018 2 PUBLIC EDUCATION EFFORTS ON RIGHTS., Documentation of any participation at an event, attended or presented by a Department member, to a community member or organization where the focus is education on an individual's rights. 2 officers conducted 3 training sessions during this quarter which lasted 12 hours. • Chief Matherly spoke about hate crimes at the Johnson County Interfaith Cluster Town Hall meeting • MLK Day event at West High School Chief Matherly participated on a know your rights panel with the county attorney, a defense attorney and ACLU at University of Iowa Student Legal Services COMMUNITY PARTNERSHIPS: Documentation of any partnership between the Department and another community organization. The Department worked with community partners that led to attendance in at least 35 events by 17 officers who spent more than 112 hours engaging with community members. Below are some highlights and noteworthy outcomes from those partnerships. Citizens Police Academy — all law enforcement agencies in Johnson County present a 14 - week program for participating community members that covers a vast number of policing topics. Officers from the Department both facilitate the Academy and present on many topics. • The Downtown Liaison continues to represent the Iowa City Police Department and participate in the Data -Driven Justice Initiative. This is a coalition of city, county, and state governments who have committed to using data -driven strategies to divert low- level offenders with mental illness out of the criminal justice system and change approaches to pre-trial incarceration. The Downtown Liaison partners with the Johnson County Local Homeless Coordinating Board (LHCB), the Frequent User Systems Engagement (FUSE) sub -committee and the winter Low -Barrier Shelter sub -committee. The FUSE sub -committee has developed a "housing first" initiative which will provide housing to chronically homeless individuals with a goal of reducing their use of emergency services. The 24 -unit project will break ground on April 5, 2018. DIF Reporting for ICPD —1st Quarter 2018 3 The winter Low -Barrier Shelter sub -committee successfully operated their Winter Extreme Temperature Shelter (WET Shelter) for the fourth consecutive year. This alternate housing provided shelter for individuals who might have been intoxicated or were otherwise ineligible to receive housing at the Emergency Housing Shelter, therefore reducing the use of other emergency services and providing "housing first" during the winter months. • RAGBRAI Planning—The Department has begun preparing for the arrival of RAGBRAI in July 2018. In conjunction with many other local, state and private partners, the Police Department is preparing to welcome thousands of visitors to our community. Major areas of focus have been traffic planning, campground placement and the safety of all in attendance. The ICPD continues to collaborate with the Iowa City Bike Library to repurpose abandoned bicycles impounded by the Department. Instead of being auctioned or recycled as scrap metal, the Iowa City Bike Library refurbishes some of the bicycles which are then lent out through their organization. The remaining bicycles are collected by Working Bikes. Working Bikes is a non-profit that rescues discarded bicycles and gives them new life by redistributing them in global communities. The Downtown Liaison worked with staff and the City Manager to amend City Code and worked towards repurposing unclaimed bicycles by turning them over with disadvantaged youth and adults. "B.U.L.B.S!" Program (Building Unity Linking Businesses for Safety) is a partnership with local repair shops that helps those who cannot afford to replace burnt out lights on their vehicles by replacing them for free. Iowa City Police Officers who pull over a driver with a non-functioning headlight, taillight, brake light, turn signal, or license plate light can offer a voucher to drivers to have the burnt-out bulb replaced at no charge at one of the participating shops listed below. While officers can still issue citations for equipment violations, the goal of B.U.L.B.S! is to give an option to officers to assist a driver experiencing financial or personal hardship a means to avoid costly fines, repairs and the inconvenience and frustration of being stopped due to a burnt-out light. (https://content.govdelivery.com/accounts/]AIOWA/bulletins/lbc9246) "Free Wheels" completed its first year in 2017. This program provided children with bicycles as well as safety and maintenance training, an introduction to the City trails and safety equipment. Great feedback has been received regarding this program and it will be continued throughout 2018. Additional activities, meetings and events took place within the following community partnerships: NAACP, FBI, US Attorney's Office, Johnson County Attorney's Office, Johnson County Disproportionate Minority Contact Committee, City Manager's Diversity Roundtable, Iowa City Downtown District, Iowa City Community School District, University of Iowa Off Campus Advisory Board, Special Olympics of Iowa, Safety Village, DIF Reporting for ICPD —1st Quarter 2018 4 Polar Plunge, Elder Abuse Task Force, Johnson County Human Trafficking Coalition, United Way Social Services Work Group, 4 Oakes Youth Shelter, Johnson County Drug Task Force, Sexual Assault Investigation Team, The Dream Center, Broadway Neighborhood Center and Domestic Violence Intervention Program. The Department continues to provide extra patrol at citizens requests and foot patrols where criminal activity or safety concerns had been identified. DIF Reporting for ICPD —1st Quarter 2018 5 -OTEs- i} -- r IP10 CITY OF IOWA CITY MEMORANDUM Date: April 25, 2018 To: Ashley Monroe, Assistant City Manager From: Brenda Nations, Sustainability Coordinator Re: Update on Community Partnerships for Climate Action Grant The City Council allocated $25,000 in the FY2018 budget for a grant to encourage partnerships within the community to work together on climate action. Staff created the Community Partnerships for Climate Action grant program, advertised the program, reviewed applications as they were received, and have awarded the total amount of funding to seven groups of partnering agencies who are now working on a broad range of projects. Applications were accepted from July 2017 until all funds were committed in April, 2018. Most applicants received the full amount requested, except two, which received partial awards due to the limit of funding. One application was not awarded, primarily due to lack of completeness of the application and an undistinguishable correlation to climate concerns. Listed below are the recipients and a brief description of the projects awarded. 1. Iowa Institute of Hydraulic Research (IIHR) and University of Iowa College of Engineering - $3,504.87 A comprehensive bathymetric survey of the Terry Trueblood Lake bed geometry to provide data to make it possible for engineers and scientists to develop an adaptation plan that will enhance the lake as habitat for fish and other wildlife as well as improve water quality for those participating in recreational activities at the lake. 2. Iowa City Bike Library and Neighborhood Centers of Johnson County - $5,000 The Bike Library will provide helmets, light safety equipment, and refurbished used bicycles to approximately 60 children demonstrating need who are enrolled in after- school bicycle safety programming with the Neighborhood Centers of Johnson County. The programming developed through this partnership will teach children how to ride a bicycle and to ride safely. 3. Iowa Interfaith Power & Light, First United Methodist, First Presbyterian and Wesley Student Center - $5,000 This project focuses on three educational programs to assist Iowa City residents in reducing their contribution to climate change through making changes in their daily lives. Workshops in the series include programs on 1) reducing energy use through a year- long program, 2) examining how our food choices can have an impact on climate, and 3) learning about how our "stuff' contributes to climate change. April 26, 2018 Page 2 4. United Nations Association of Johnson County, Refugee & Immigrant Association, Bicyclist of Iowa City, University of Iowa College of Public Health, Iowa City Bicycle Library - $ 5,000 The Pedals for People project is an initiative to work with the Refugee and Immigrant Association by providing participants with a bicycle, safety equipment, and a short course to learn basic bicycle maintenance and bike safety. The project is expected to grow each year and accessible to any community member who needs a bicycle and would like to learn basic bicycle maintenance. 5. Environmental Advocates and 100 Grannies - $1,245 The project is a grassroots campaign to recognize and celebrate Iowa City restaurants that offer plant -rich menu items. They, in partnership with local businesses, will be encouraging consumers to move towards positive eating patterns that reduce consumption of meat and dairy products, which are the food groups with the most significant climate impacts. 6. Flyover Fest and Environmental Advocates - $250 A solutions -oriented free panel discussion on April 281 at Flyover Fest will explore the harmful effects of fast -fashion on climate and ways consumers can make a difference at the local level. 7. STEAM Fab Lab, NISAA African Family Services and Home Ec. - $5,000 Sewing cooperative in partnership with immigrant association will provide environmental education as they are taught to create handmade reusable items such as grocery bags, feminine products and others, supplementing participants with transportation and childcare to job skills training. All seven groups successfully met the grant criteria of connecting to Iowa City's Climate Action initiatives, collaborating with community partners and engaging a diverse range of community members to make impactful changes across a variety of populations. The applications showed creativity in working in the community towards climate action in innovative new ways and show promise of leveraging community resources. We will continue to highlight the grant recipients in the City's monthly Sustainability Newsletter. The budgeted $25,000 has been awarded and will be paid to the grant recipients as project invoices from the projects are received. Each group intends to finish their project within the next year (or sooner) and will supply a grant summary report on their progress, no later than one year from the time of their award. If you have any questions, please contact me at brenda-nations(a-,)iowa-citv.orct CC: Tracy Hightshoe, Neighborhood and Development Services Director Dennis Bockenstedt, Finance Director U4-;!ti-7 if IPJ 1 CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT January 1, 2018 to March 31, 2018 Finance Department Prepared by: Brian Cover Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. Since the city's investments are mostly between the six month and twelve month range, the yield curve for the twelve month U.S. Treasury Bill has been added to the chart. The rolling average return on the six month U.S. Treasury Bill for the prior 365 days was 1.329% and the twelve month return was 1.456%. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. The rate of return on the City's entire portfolio for the quarter was 1.450%. (See exhibit A) Investments purchased by the City of Iowa City for the third quarter of this fiscal year had an average return of 1.587%. Rates on new investment purchases in our operating cash portfolio for the third quarter were 66 basis points higher than investments purchased at this time last year. The increase is due to the higher interest rates of the new investments. The federal funds rate is the interest rate at which banks lend to each other. In the March 218t meeting of the Federal Open Market Committee, the decision was made to raise the target range for the federal funds rate to 1 % percent. The stance of monetary policy remains accommodative, thereby supporting strong labor market conditions and a sustained return to 2 percent inflation. (See exhibit B) The quarterly investment report lists investments by maturity date, by fund, by institution, and investments purchased and redeemed. New official state interest rates setting the minimum that may be paid by Iowa depositories on public funds in the 180 to 364 day range during this quarter were 0.15% in January, 0.25% in February, and 0.35% in March 2018. W City of Iowa City vs. 6 and 12 Month Treasury Bill 1.6 1.4 1.2 m 1.0 m --*—City of Iowa City 0.8 --f-6 Month T-bill 0.6 --*-12 Month T-bill m IL 0.4 0.2 0.0 .h ^h NCO NCO NCO ^ro NN ^N N^ N^ ^cb 4e �c CLQ OAU EXHIBIT A Interest Rate s�a.rs CD 4Idr a'76 CD �7 7 46 CD 7.> seo,7j Cdr, 78 r CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 31 -Mar -18 INSTITUTION NAME INVESTMENT TYPE PURCHASE MATURITY DATE DATE INVESTMENT AMOUNT INTEREST RATE IPAIT OPERATING 27Sep-OB $16,954,376.67 1.40 HILLS BANK OPERATING 30 -Mar -10 $ 98,561.72 0.50 WELLS FARGO OPERATING 25 -Jul -12 $ 603,030.44 0.15 US BANK OPERATING 22 -Jun -10 S 49,071.80 0.45 BANKERSTRUST OPERATING 02 -May -17 $ 638,104.99 0.75 MIDWESTONE BANK OPERATING 03 -Oct -17 $ 18,387,504.47 1.25 CR BANK &TRUST OPERATING 07 -Apr -17 06 -Apr -18 $ 2,000,000.00 1.12 CR BANK & TRUST OPERATING 07 -Apr -17 13 -Apr -18 S 2,000,000.00 1.12 CR BANK & TRUST OPERATING 14 -Apr -17 23 -Apr -18 $ 2,000,000.00 1.12 CR BANK&TRUST OPERATING %Apr -17 30 -Apr -18 $ 2,000,000.00 1.12 IPAIT OPERATING 26 -May -17 28 -May -18 $ 2,000,000.00 1.20 PIPER JAFFRAY & CO -BANKERS TRUST OPERATING O1Jun-17 22 -Jun -18 $ 2,000,000.00 1.20 CR BANK &TRUST OPERATING 27 -Jul -17 27 -Jul -18 $ 2,000,000.00 1.52 CR BANK & TRUST OPERATING 27 -Jul -17 02 -Aug -18 $ 2,000,000.00 1.62 CR BANK &TRUST OPERATING 31 -Jul -17 09 -Aug -18 $ 2,000,000.00 1.62 HILLS BANK OPERATING 15 -Aug -17 15 -Aug -19 $ 4,000,000.00 1.75 MIDWESTONE BANK OPERATING 14 -Aug -17 17 -Aug -18 $ 2,000,000.00 1.37 CR BANK &TRUST OPERATING 14 -Aug -17 12Aug-18 $ 2,000,000.00 1.47 TWO RIVERS BANK OPERATING 22 -Aug -17 22 -Aug -18 $ 2,000,000.00 1.49 IPAIT OPERATING 29 -Sep -17 28 -Sep -18 $ 2,000,000.00 1.50 PIPER JAFFRAY& CO -BANKERS TRUST OPERATING 03 -Oct -17 30 -Apr -10 $ 2,000,000.00 1.17 PIPER JAFFRAY & CO -BANKERS TRUST OPERATING OB-0Ct-17 31 -Mar -18 $ 2,000,000.00 1.18 CR BANK & TRUST OPERATING 10 -Oct -17 04 -May -18 $ 2,000,000.00 1.35 CR BANK&TRUST OPERATING 10 -Oct -17 11 -May -18 $ 2,000,000.00 1.35 PIPER JAFFRAY & CO -BANKERS TRUST OPERATING 18 -Oct -17 18 -Oct -22 $ 2,000,000.00 2.D0 PIPER JAFFRAY & CO -BANKERS TRUST OPERATING 30 -Oct -17 30 -Oct -19 $ 2,000,000.00 1.63 PIPER JAFFRAY & CO -BANKERS TRUST OPERATING 27 -Oct -17 30 -Jun -18 $ 2,000,000.00 1.27 MIDWESTONE BANK OPERATING 20-14w-17 16 -Nov -18 $ 2,000,000.00 1.76 MIDWESTONE BANK OPERATING 20 -Nov -17 26 -Nov -18 $ 2,000,000.00 1.79 PIPER JAFFRAY & CO -BANKERS TRUST OPERATING 30 -Nov -17 29 -Nov -18 $ 2,000,000.00 1.00 TWO RIVERS BANK OPERATING 30 -Nov -17 06.0e 18 $ 2,000,000.00 1.77 TWO RIVERS BANK OPERATING 3D -Nov -17 29 -Nov -18 $ 2,000,000.00 1.77 MIDWESTONE BANK OPERATING 12 -Deo -17 12 -Dec -18 $ 2,000,0013.00 1.81 MIDWESTONE BANK OPERATING 12-Deo17 19-08o-18 $ 2,000,000.00 1.84 MIDWESTONE BANK OPERATING 18-13eo-W 27-13 o-iR $ 2,000,000.00 1.78 MIDWESTONE BANK OPERATING 18 -Deo -17 034an-19 $ 2,000,000.00 1.61 UICCU SEWER RESERVES 22 -Jul -14 24 -Jul -19 $ 2.600,000.00 2.01 WELLS FARGO SECURITIES SEWER RESERVES 20 -Nov -15 15Way-18 $ 500,0013.00 1.04 NXT BANK PARKING RESERVES 03 -Feb -17 02 -Aug -18 $ 2,000,000.00 1.24 MIDWESTONE BANK EQUIPMENT REPLACEMENT FUND 03 -Feb -17 09Aug-18 $ 2,000,000.00 1.26 CBI BANK & TRUST LANDFILL REPLACEMENT RESERVE 03 -Feb -17 16 -Aug -18 $ 2,000,000.00 1.36 CBI BANK & TRUST LANDFILL REPLACEMENT RESERVE 03 -Feb -17 23 -Aug -18 $ 2,000,000.00 1.38 CBI BANK & TRUST WATER RESERVES 03 -Mar -17 01 -Mar -19 $ 2,500,000.00 1.32 PIPER JAFFRAY & CO -BANKERS TRUST HEALTH INSURANCE RESERVE 30 -May -17 28 -May -18 S 2,000,000.00 1.45 HILLS BANK HEALTH INSURANCE RESERVE 30 -May -17 30 -Oct -20 $ 2,000,000.00 1.85 PIPER JAFFRAY & CO -BANKERS TRUST EQUIPMENT REPLACEMENT FUND 28 -Jun -17 28 -Jun -19 $ 2,000,000.00 1.45 FARMERS & MERCHANTS BANK SEWER RESERVES 3D -Jun -17 30Jun-18 $ 250,000.00 1.25 IPAIT SEWER RESERVES 21 -Aug -17 20 -Aug -18 $ 775,000.00 1.50 CR BANK & TRUST SEWER RESERVES 30 -Oct -17 01Jul-18 S 1,000,000.00 1.51 TWO RIVERS BANK PARKING RESERVE FUND 06 -Nov -17 30 -Jun -19 $ 602,843.0D 1.79 IPAIT 2016 CHAUNCEY BONDS 16 -Sep -16 17 -Sep -18 $ 2,364,542.00 0.95 FAIT 2016 CHAUNCEY BONDS 16 -Sep -16 18 -Mar -19 $ 2,364,542.00 1.05 IPAIT 2016 CHAUNCEY BONDS 16 -Sep -16 15 -Sep -19 $ 2,364,540.00 1.15 MIDWESTONEBANK OPERATING 02Jan-18 02Jan-19 $ 10,OOD,000.00 1.75 MIDWESTONEBANK OPERATING 03 -Jan -18 03 -Oct -18 $ 10,000,000.00 1.65 PIPER JAFFRAY & CO -RANKERS TRUST OPERATING 08Jan-18 31 -Aug -18 S 3,000,000.00 1.50 PIPER JAFFRAY & CO -BANKERS TRUST OPERATING 08Jan-18 31 -Jul -18 $ 3,000,000.00 1.38 PIPER JAFFRAY & CO -BANKERS TRUST OPERATING 03Jan-18 27 -Apr -18 $ 500,000.00 1.35 CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 31 -Mar -18 INSTITUTION NAME INVESTMENT TYPE PURCHASE MATURITY DATE DATE INVESTMENT AMOUNT INTEREST RATE TWO RIVERS BANK OPERATING 09 -Jan -18 06 -Jul -18 $ 2,000,000.00 1.78 TWO RIVERS BANK OPERATING 094an-18 13-Ju418 $ 2,000,000.00 1.80 MIDWESTONE BANK OPERATING 17 -Jan -18 20 -Jul -18 $ 2,000,000.00 1.78 MIDWESTONE BANK OPERATING 17 -Jan -18 24 -Aug -18 $ 2,000,000.00 1.82 MIDWESTONE BANK OPERATING 234an-18 27 -Jun -18 $ 3,00D,000.00 1.78 PIPER JAFFRAY & CO -BANKERS TRUST OPERATING 12 -Feb -18 15 -Oct -18 Is 1,000,000.00 1.86 TWO RIVERS BANK OPERATING 12 -Feb -18 13 -Aug -18 $ 2,000,000.00 1.89 MIDWESTONEBANK OPERATING 18 -Feb -IB 01 -Jun -18 $ 5,000,000.00 1.85 MIDWESTONEBANK OPERATING 20 -Feb -18 2D -Aug -18 $ 2,000,000.00 1.92 IPAIT OPERATING 0141ar-18 01 -Apr -18 $ 10,055,601.34 1.66 MIDWESTONE BANK OPERATING 09 -Mar -18 07Sep-18 $ 2,00D,000.00 1.91 MIDWESTONE BANK OPERATING 09 -Mar -18 14 -Sep -18 $ 2,000,000.00 1.93 MIDWESTONEBANK OPERATING 09 -Mar -18 21 -Sep -18 $ 2,000,000.00 1.94 IPAIT OPERATING 13 -Mar -18 07 -Sep -18 $ 2,000,000.00 2.00 IPAIT OPERATING 13 -Mar -18 14 -Sep -18 $ 2,000,000.00 2.00 IPAIT OPERATING 13 -Mar -18 21 -Sep -18 $ 2,000,000.00 2.00 PIPER JAFFRAY & CO -BANKERS TRUST EQUIPMENT REPLACEMENT FUND 15 -Mar -18 15 -Mar -23 $ 2,000,000.00 3.00 WAIT OPERATING 16 -Mar -18 28 -Sep -18 $ 2,000,OOD.00 2.00 IPAIT OPERATING 16 -Mar -18 05-0IX-18 $ 2,OD0,000.00 2.01 IPAIT OPERATING 16 -Mar -18 12 -Oct -18 $ 2,000,000.00 2,02 UICCU OPERATING 27 -Mar -18 27 -Mar -19 $ 5,000,000.00 2.25 TOTAL $210,605,718.52 2 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED MARCH 31, 2018 INSTITUTION INVESTMENTS ON HAND AT 12/31/17 PURCHASES 1/01/18 TO 3/31/18 INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST TYPE DATE DATE AMOUNT RATE $ 204,408,873.89 BANKERS TRUST SAVINGS 02 -May -17 $ 6,000,000.00 0.75 MIDWESTONE BANK CD 02 -Jan -18 02 -Jan -19 $ 10,000,000.00 1.75 MIDWESTONE BANK CD 03 -Jan -18 03 -Oct -18 $ 10,000,000.00 1.65 PIPER JAFFRAY & CO -BANKERS TRUST T BILL 08 -Jan -18 31 -Aug -18 $ 3,000,000.OD 1.5 PIPER JAFFRAY & CO -BANKERS TRUST T BILL 08 -Jan -18 31 -Jul -18 $ 3,000,000.00 1.38 PIPER JAFFRAY & CO -BANKERS TRUST NOTE 03 -Jan -18 27 -Apr -18 $ 500,000.00 1.35 TWO RIVERS BANK CD 09 -Jan -18 05Jul-18 $ 2,000,000.00 1.78 TWO RIVERS BANK CD 09 -Jan -18 13Jul-18 $ 2,000,000.00 1.80 MIDWESTONE BANK CD 17 -Jen -18 20Jul-18 $ 2,000,000.00 1.78 MIDWESTONE BANK CD 17 -Jan -18 24 -Aug -18 $ 2,000,000.00 1.82 MIDWESTONE BANK CD 23 -Jan -18 27 -Jun -18 $ 3,000,000.00 1.78 IPAIT CD 02 -Jan -18 01 -Feb -18 $ 10,023,031.16 1.34 IPAIT CD 02 -Jan -18 01 -Feb -18 $ 32,570.18 1.34 HILLS BANK MONEY MARKET 30 -Mar -10 $ 1,027.69 0.50 BANKERS TRUST SAVINGS 27 -Oct -17 $ 15,584.76 1.27 US BANK SAVINGS 22 -Jun -16 $ 547.55 0.45 MIDWESTONE BANK MONEY MARKET 03 -Oct -17 $ 40,179.66 1.00 WELLS FARGO SAVINGS 25 -Jul -12 $ 222.99 0.15 IPAIT IPAIT 27 -Sep -06 S 78,036.02 0.87 IPAIT CD 02 -Feb -18 01 -Mar -18 $ 10,032,257.84 1.42 BANKERS TRUST SAVINGS 02 -May -17 $ 1,000,000.00 0.75 PIPER JAFFRAY & CO -BANKERS TRUST COMM PAPER 12 -Feb -18 15 -Oct -18 $ 1,000,000.00 1.86 BANKERS TRUST SAVINGS 02 -May -17 $ 20,625.00 0.75 TWO RIVERS BANK CD 12 -Feb -18 13 -Aug -18 $ 2,000,000.00 1.89 MIDWESTONE BANK CO 16 -Feb -18 01 -Jun -18 $ 5,000,000.00 1.65 MIDWESTONE BANK CD 20 -Feb -18 20 -Aug -18 $ 2,000,000.00 1.92 MIDWESTONE BANK MONEY MARKET 03 -Oct -17 $ 5,000,000.00 1.25 MIDWESTONE BANK MONEY MARKET 03 -Oct -17 $ 10,000,000.00 1.25 BANKERS TRUST SAVINGS 02 -May -17 $ 2,000,000.00 0.75 IPAIT CD 02 -Feb -18 01 -Mar -18 $ 10,044,659.50 1.56 MIDWESTONE BANK CD 09 -Mar -18 07 -Sep -18 $ 2,000,000.00 1.91 MIDWESTONE BANK CD 09 -Mar -18 14 -Sep -18 $ 2,000,000.00 1.93 MIDWESTONE BANK CD 09 -Mar -18 21 -Sep -18 $ 2,000,000.00 1.94 IPAIT CD 13 -Mar -18 07 -Sep -18 $ 2,000,000.00 2.00 IPAIT CD 13 -Mar -18 14 -Sep -18 $ 2,000,000.00 2.00 IPAIT CD 13 -Mar -18 21 -Sep -18 $ 2,000,000.00 2.00 PIPER JAFFRAY & CO -BANKERS TRUST NOTE 15 -Mar -18 15 -Mar -23 $ 2,000,000.00 3.00 IPAIT CD 16 -Mar -18 28Sep-18 $ 2,000,000.00 2.00 IPAIT CD 16 -Mar -18 05 -Oct -18 $ 2,000,000.00 2.01 IPAIT CD 16 -Mar -18 12 -Oct -18 $ 2,000,000.00 2.02 UICCU CD 27 -Mar -18 27 -Mar -19 $ 5,000,000.00 2.25 IPAIT IPAIT 27 -Sep -06 $ 2,364,542.00 1.19 BANKERS TRUST SAVINGS 02 -May -17 S 500,000.00 0.75 IPAIT IPAIT 27 -Sep -06 $ 11,139.26 1.19 BANKERS TRUST SAVINGS 02 -May -17 $ 30,000.00 0.75 TOTAL PURCHASES $ 129,694,423.61 7 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED MARCH 31, 2018 INSTITUTION REDEMPTIONS 1/01/18 TO 3/31/18 IPAIT MIDWESTONE BANK MIDWESTONE BANK US BANK MIDWESTONE BANK BANKERS TRUST BANKERS TRUST BANKERS TRUST MIDWESTONE BANK CBI BANK & TRUST HILLS BANK CBI BANK & TRUST BANKERS TRUST OR BANK & TRUST PIPER JAFFRAY & CO -BANKERS TRUST IPAIT BANKERS TRUST MIDWESTONE BANK MIDWESTONE BANK MIDWESTONE BANK MIDWESTONE BANK IPAIT MIDWESTONE BANK PIPER JAFFRAY & CO -BANKERS TRUST BANKERS TRUST MIDWESTONE BANK MIDWESTONE BANK PIPER JAFFRAY & CO -BANKERS TRUST IPAIT IPAIT BANKERS TRUST MIDWESTONE BANK IPAIT TOTAL REDEMPTIONS INVESTMENTS ON HAND AT 3/31/18 INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST TYPE DATE DATE AMOUNT RATE CD 01-0eo-17 024an-18 $ (10,023,031.16) 1.05 CD 24 -Feb -17 05 -Jan -18 $ (2,000,000.00) 0.88 CD 02 -Oct -17 02 -Jan -18 $ (10,000,000.00) 1.20 SAVINGS 22 -Jun -16 $ (10,000,000.00) 0.45 MONEY MARKET 03 -Oct -17 $ (10,000,000.00) 1.00 SAVINGS 02 -May -17 $ (500,000.00) 0.75 SAVINGS 02 -May -17 $ (3,000,000.00) 0.75 SAVINGS 02 -May -17 $ (3,000,000.00) 0.75 CD 24 -Feb -17 12 -Jan -18 $ (2,000,000.00) 0.91 CD 17 -Jan -17 17 -Jan -18 $ (2,000,000.00) 1.32 MONEY MARKET 30 -Mar -10 $ (3,000,000.00) 0.50 CD 17 -Jan -17 24 -Jan -18 $ (2,000,000.00) 1.32 SAVINGS 02 -May -17 $ (29,130.30) 0.75 CD 03 -Mar -17 02 -Feb -18 $ (2,000,000.00) 0.91 COMM PAPER 27 -Oct -17 05 -Feb -18 $ (1,OOD,000.00) 1.25 CD 02 -Jan -18 01 -Feb -18 $ (10,032,257.84) 1.34 SAVINGS 02 -May -17 $ (1,000,000.00) 0.75 CD 10 -Feb -17 09 -Feb -18 $ (2,000,000.00) 0.97 CD 10 -Feb -17 16 -Feb -18 $ (2,000,000.00) 1.00 MONEY MARKET 03 -Oct -17 $ (5,000,000.00) 1.00 MONEY MARKET 03 -Oct -17 $ (2,000,000.00) 1.25 IPAIT 27 -Sep -06 $ (10,000,000.00) 1.10 CD 10 -Feb -17 23 -Feb -18 S (2,000,000.00) 1.03 NOTE 12 -Oct -17 28 -Feb -18 $ (2,000,000.00) 1.09 SAVINGS 02 -May -17 $ (3,958.18) 0.75 OPERATING 10 -Mar -17 09 -Mar -18 $ (2,000,000.00) 1.05 OPERATING 10 -Feb -17 02 -Mar -18 $ (2,000,000.00) 1.06 OPERATING 05 -Jun -17 02 -Mar -18 $ (500,000.00) 1.28 OPERATING 02 -Feb -18 01 -Mar -18 $ (10,044,659.50) 1.42 OPERATING $ (6,OOD,000.00) 1.10 OPERATING 02 -May -17 $ (2,000,000.00) 0.75 OPERATING 10 -Mar -17 16 -Mar -18 $ (2,000,000.00) 1.09 2016 CHAUNCEY BONDS 16 -Sep -16 16 -Mar -18 $ (2,364,542.00) 0.95 $ (123,497,578.98) $ 210,605,718.52 8 CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND 3131118 3/31117 FUND INVESTMENT INVESTMENT TYPE AMOUNT AMOUNT ALL OPERATING FUNDS SEWER RESERVE FUND WATER RESERVE FUND PARKING RESERVE FUND PARKING OPERATIONS FUND EQUIPMENT RESERVE FUND LANDFILL RESERVE FUND HEALTH INSURANCE RESERVE FUND GENERAL OBLIGATION BOND PROCEEDS TOTAL $ 179,284,251.52 $ 132,847,119.10 $ 5,125,000.00 $ 5,719,150.00 $ 2,500,000.00 $ 2,500,000.00 $ 2,000,000.00 $ 2,000,000.00 $ 602,843.00 $ $ 6,000,000.00 $ 2,000,000.00 $ 4,000,000.00 $ 4,000,000.00 $ 4,000,000.00 $ $ 7,093,624.00 $ $ 210,605,718.52 $ 149,066,269.10 CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION TOTAL 3131118 3/31117 INSTITUTION INVESTMENT INVESTMENT DEPOSITORY NAME AMOUNT AMOUNT LIMIT BANK OF THE WEST $ - $ $ 75,000,000.00 BANKER'S TRUST $ 636,104.99 $ $ 20,000,000.00 CEDAR RAPIDS BANK & TRUST $ 21,000,000.00 $ 8,775,000.00 $ 50,000,000.00 FARMERS & MERCHANTS SAVINGS BANK $ 250,000.00 $ 2,000,000.00 $ 15,000,000.00 CBI BANK & TRUST $ 6,500,000.00 $ 14,500,000.00 $ 15,000,000.00 HILLS BANK & TRUST $ 6,098,561.72 $ 9,079,689.81 $ 25,000,000.00 IOWA PUBLIC AGENCY INVESTMENT TRUST $ 50,878,602.01 $ 24,150,901.32 N/A MIDWESTONE BANK $ 74,387,504.47 $ 60,000,000.00 $ 100,000,000.00 NXT BANK $ 2,000,000.00 $ 2,000,000.00 $ 2,000,000.00 PIPER JAFFRAY & CO $ 27,500,000.00 $ N/A TWO RIVERS BANK $ 12,602,843.00 $ 14,000,000.00 $ 15,000,000.00 U OF I COMMUNITY CREDIT UNION $ 7,600,000.00 $ 3,444,150.00 $ 50,000,000.00 US BANK $ 49,071.89 $ 10,019,398.60 $ 65,000,000.00 WELLS FARGO SECURITIES $ 500,000.00 $ 500,000.00 N/A WELLS FARGO BANK $ 603,030.44 $ 597,129.37 $ 50,000,000.00 WEST BANK $ - $ - $ 35,000,000.00 TOTAL s IP12 i r , CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org April 18, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Building Inspector Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Building Inspector. o Jacob Stahl 3 W a WO J i - J o N LL a "---Q IOWA CITY CIVIL SERVICE COMMISSION st Uy C= p o N Melis Jensen -7= IP13 t r , CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 3S6-5000 (319) 356-5009 FAX www.icgov.org April 18, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker II — Parks Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker II — Parks. N O E; C9 Colin Stuhr o rrn = rn .max ro 0 IOWA CITY CIVIL SERVICE COMMISfiON Meliss f Jensen Dear local representatives, activists, and community organizers, We wanted to share an upcoming event with you that is focused on federal gun control research. On Thursday, April 26, from 4:00-5:00 p.m., at MERGE on the Iowa City Ped Mall, two UI faculty members—Corinne Peek -Asa, director of the College of Public Health's Injury Prevention Center, and Mark Berg, director of the UI Crime and Justice Research Policy Center—will be joined by Cedar Rapids community organizer and co-founder of 1 -Strong, Carletta Knox -Seymour for a conversation about how funding for research about gun control violence has been restricted at the federal level and how such research could affect gun control legislation and debates. In recent weeks, there has been greater attention given to this issue, and we intend for this to be an informational session that will help the pubic to better understand the history of these restrictions. Thank you for sharing news of this event with your constituents and members. You can read more about the event on our website. Via the Obermann Center's Facebook page, you can also find an event listing. Sincerely, Jennifer New Associate Director -as-n7r IP14 Obermann Center THE for Advanced studies UNIVERSITY OF IOWA Ill Church Street Iowa City, Iowa 52245-1926 319-335-4034 F"319-335-4696 www.uiowa.edu/obermann obermann-center@uiowa.edu Dear local representatives, activists, and community organizers, We wanted to share an upcoming event with you that is focused on federal gun control research. On Thursday, April 26, from 4:00-5:00 p.m., at MERGE on the Iowa City Ped Mall, two UI faculty members—Corinne Peek -Asa, director of the College of Public Health's Injury Prevention Center, and Mark Berg, director of the UI Crime and Justice Research Policy Center—will be joined by Cedar Rapids community organizer and co-founder of 1 -Strong, Carletta Knox -Seymour for a conversation about how funding for research about gun control violence has been restricted at the federal level and how such research could affect gun control legislation and debates. In recent weeks, there has been greater attention given to this issue, and we intend for this to be an informational session that will help the pubic to better understand the history of these restrictions. Thank you for sharing news of this event with your constituents and members. You can read more about the event on our website. Via the Obermann Center's Facebook page, you can also find an event listing. Sincerely, Jennifer New Associate Director 0 • a Fe0 H r CORINNE , CARLE 0 MERGE 14:00-5:00 pm Free & open to the public O E E K -ASA Director, Injury Prevent Research Center, UI KNOXmSEYMOUR Founding member, 1 Strong Coalition MARK BERG Director, Crime &Justice Policy Research Program, UI Individualswnh disabilitiesareencouraged to attend all University of Iowa -sponsored events By a pers�tldsabily who requires an accommiation in order to participate in this program, please contact Erin Hadatftm advance at 319 3354034 o-4--2s--I e- IP15 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL APRIL 12, 2018 MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Gosia Clore, Sharon DeGraw, G. T. Karr, Cecile Kuenzli, Pam Michaud, Ginalie Swaim, Frank Wagner MEMBERS ABSENT: STAFF PRESENT: Jessica Bristow OTHERS PRESENT: John Beasley, Richardson Carlson, Ted Heald, Alicia Trimble RECOMMENDATIONS TO COUNCIL: By a vote of 11-0 the Commission recommends approval of the local designation of the Clinton Street and Railroad Depot Historic District. The District includes the properties on the east side of Clinton Street from 530 South Clinton Street to the Iowa Interstate Railroad tracks. CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:45 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. PUBLIC HEARING FOR CLINTON STREET AND RAILROAD DEPOT HISTORIC DISTRICT. Bristow said that the historic preservation component of the Comprehensive Plan encourages the identification and preservation of properties and neighborhoods that are significant to Iowa City's architecture and culture. She said that after the 2008 flood and because of the loss of the Sabin School, FEMA directed that a study would be done, partly to mitigate for that loss. Bristow stated that the study was done by Richard Carlson and Marlin Ingalls of the Office of the State Archaeologist. She said that the goal was to identify the last historic properties in the near south side, what is now called the Riverfront Crossings District. Bristow said the area is developing rapidly, and the plan was to take action to protect historic properties proactively. Bristow said the study identified a potential historic district along South Clinton Street, extending east to include the Rock Island Railroad Depot and adjacent properties. She showed a diagram with the black dashed outline referring to the proposed historic district according to the Carlson and Ingalls study. Bristow said the red line is the current, revised district boundary. Bristow said that a subcommittee of the Historic Preservation Commission met to discuss the integrity of some of the other buildings in the larger outline and the lack of really cohesive proximity with the area south of the railroad track. She said that is how the boundary came to be decreased. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 2 of 15 Bristow stated that the proposed historic district is a step toward implementing the Downtown and Riverfront Crossings Master Plan. She said the plan identified historic properties that could be kept when other development occurred in the area. Bristow showed a slide from the Central Crossings portion of the Riverfront Crossings District. She said that some of the buildings are shown as tan. Bristow said the tan buildings are existing buildings that would be considered retained buildings as part of the master plan. She said that all of the white buildings signify new development. Bristow said that the area, the same area in the red outline, was comprised of buildings that the Master Plan intended to keep as part of an historic feel for the developing area. To implement the plan, Bristow said that the City Council also adopted zoning codes to provide incentives to encourage the continued use of historic buildings, including flexibility in how zoning laws are applied to designated properties such as reduction in parking requirements, waivers or modifications of setback and height standards, and, in some cases, allowed uses of properties. She said that in this Riverfront Crossings District, development rights may also be transferred to allow the continued use of historic buildings, plus additional bonus development square footage may also be transferred and added to other properties. Bristow said that there are also financial incentives. She referred to the State and federal tax credits. Bristow said there are also local tax exemptions for the increased value after an extensive rehabilitation is done on a property. Bristow stated that the first step in establishing a local historic district after the owner meeting, which was held several months ago, is the discussion and public hearing with the Historic Preservation Commission. She added that the next step is consideration by the Planning and Zoning Commission and finally, consideration by the City Council. Bristow said this district is anchored on the south side by the railroad depot and the hotel across the street from the depot. She said it continues with a tree -lined street with residential properties. Bristow said this street leads north toward the National Register -listed Johnson County Court House, which was built around 1901, about the time when some of these houses were built; and continues north to downtown. Bristow said there is a South Side District, where the railroad really formed a boundary between manufacturing and working-class housing south of the track and some working-class but more middle-class housing that is north of the track. She said the neighborhood became very important because it was designed in recognizable styles - styles that one can still see today - and also because known local and regional architects and builders were used. Bristow said the study refers to South Clinton Street as one of Iowa City's more important residential streets in the late 19th and early 20th centuries. She added that while the City's most expensive homes at the time were built on Summit Street, Brown Street, and College Green; South Clinton Street was a popular location for middle class, architect -designed residences during this period. Bristow said that part of the integrity and cohesiveness of this district is the fact that these buildings were all constructed by these architects and builders, and it has retained an integrity of style and massing of the buildings in the area. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 3 of 15 Bristow said the staff report refers to the known architects of these buildings. She said that 604 South Clinton Street, however, was not built by a known architect or builder, but it is in a very distinct style. Bristow said that at one point very early in its history, it was raised, a new foundation was put in, and a new porch was constructed, but one can see that this style is part of the stick style. She stated that it is really a transitional style from the Italianate with its big cornice brackets and a big frieze board like this, moving into a Queen Anne style, which is a little more eclectic. Bristow added that the house at 604 South Clinton is the J. Walter and May Parvin Lee house and was the first house built in this particular district, in 1878. She said that J. Walter Lee was a grocer and merchant, and he and his family lived in the house for 20 years. Bristow said that it has been a rental property since then. She stated that it has a very high degree of architectural integrity. Regarding 530 South Clinton Street, the Eugene and Olivia Paine house, Bristow said this house was a George F. Barber design. She said that Barber was a regional architect who found a lot of prominence and success by mass marketing his designs. Bristow said that the house has some very interesting details. She said that if one compares it to the Bloomsbury house, another Barber design, on College and Summit Streets, they both have a lot of brick detail and carved stone or concrete details. Bristow said that the front porch on 530 South Clinton Street has been removed, the gable has changed, and there have been some other changes. She said that the plans to this house are available, and none of these things are changes that she feels really harm the architectural integrity of this house. Bristow said that everything that has been done could be undone, and the house is a really good example of the Barber houses and something that is a Queen Anne style with a lot of detail in the brick work. Bristow said the next building constructed was the Passenger Depot, which really helped the neighborhood expand. She said it was built because the original station, about four blocks to the east, was getting a lot of traffic so that a secondary station was needed. Bristow said it is in a kind of Romanesque -type style. Bristow said that the depot is already listed on the National Register. She said that it has had some changes, but they have been very sensitive. Bristow added that it would still be eligible to be listed on the National Register today if it were to be newly registered. She pointed out that the criteria for the National Register change over time, and they are a little bit more stringent now. Bristow said that the report discusses which houses are individually eligible, based on the Carlson/Ingalls report. Bristow discussed 614 South Clinton Street, built by O. H. Carpenter, one of the local architects. She stated that the house has had some changes but would still be contributing to this district. Bristow said the changes involve removal of the porch and siding changes, things that could be reversed. She said the house does not have quite the same amount of detail seen in the other houses, but it does still have the hallmarks of designs by Carpenter. Bristow said 614 South Clinton is the Ellen Donohoe house. She said that Donohoe lived next door at 612 South Clinton while this house was being built. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 4 of 15 Bristow said that the house at 612 South Clinton Street was also designed by O.H. Carpenter and was built in 1907 in the location of the new hotel across from the Music Building on Clinton Street. She said it was in the 300 block but then moved in 1948 to this location. Bristow said if one looks at the 1911 photograph from before the house was moved, it looks pretty much the same. She discussed the change in the columns style and said that the columns, floor, and baluster would have been removed to relocate the house. Bristow stated that the house has a high level of integrity as a design by Carpenter, because it really hasn't been changed much since it was moved and really did not change much before the move either. She said that moving houses was common in Iowa City, and it is well-documented in the multi -property documents for Iowa City that many of the houses that were moved during an historic period still retain their National Register eligibility. Bristow said the house also has an interesting design in the front gambrel roof. She said the shell design is unique to this house. Bristow said that after the railroad depot was built, O'Reilly, who was a saloonkeeper, decided to speculate and built the hotel at 624 Clinton Street in about six months, although it did not open until the next year. She said it was part of what filled in this neighborhood and gave it the sense of character that is there now. Bristow said the hotel was built as a commercial, brick structure. She said there have been some changes, as it was originally just a hotel. Bristow said that in the 1950s some apartments were put in, and then later it became all apartments, in 1957. She said that it still has a high integrity of its original construction as well. Bristow read from the report's conclusion: This neighborhood, anchored by the passenger depot on the southern edge, retains a high degree of integrity as the last remaining vestiges of the 1870s to 1910s near the south side development. As one of the last intact residential neighborhoods in the Riverfront Crossings District, each contributing building essentially retains the same massing, roofline, and window pattern as it did during its period of significance. Where features are missing, they could be reconstructed. As a group, they tell the story of the development of a middle-class neighborhood that gained prominence through the use of known architects and prominent builders. They also provide a connection between the passenger station, the hotel, and the residential neighborhood leading north in the direction of the Court House and Downtown. The Clinton Street and Railroad Depot Historic will preserve this historic residential context for the Riverfront Crossings Master Plan. Bristow said that in order to move forward with this, the Commission needs to determine that this group of buildings, this potential historic district, meets several approval criteria. She said that it needs to meet criterion A: significant to American and/or Iowa City history, architecture, and archaeology and culture and criterion B: possesses an integrity of location, design, setting, materials and workmanship. Bristow said that it also needs to meet one of the following - C: associated with events that have made a significant contribution to the broad patterns of our history; D: associated with the lives of persons significant in our past; E: embodies the distinctive characteristics of a type, period, or method of construction or represents the work of a master or possesses high artistic values or represents a significant and distinguishable entity whose components may lack individual distinction; or F: has yielded or may likely yield information in prehistoric history or history. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 5 of 15 Bristow said staff finds that the proposed historic district meets criteria A and B as the last remaining intact collection of buildings in this near south side neighborhood that developed as a middle class neighborhood and further developed in association with the railroad and the passenger depot. She said staff also finds that as a neighborhood that included buildings associated with the railroad, the district also meets criterion C, which is events significant in our history. Bristow said staff finds that the district also meets criterion E in that buildings were either designed by well known or local or regional architects, built by well known local builders, or are intact, distinct representatives of specific types. She stated that the Commission may also find that the district meets criterion D in its association with a prosperous coal dealer - Payne, a speculator or saloonkeeper - O'Reilly, in addition to the architects and builders involved, which makes this meet criterion E. Bristow said that the recommended motion at this point is that the Commission move to designate the Clinton Street and Railroad Depot Historic District based on the criteria for local designation A, B, C, and E. Swaim discussed the procedure for the public hearing. She asked any speakers to sign in with their names and addresses and state their names. Swaim asked speakers to limit themselves to five minutes in the initial round of comments. She said that when everyone has had two opportunities to speak, the public hearing will be closed, and the Commission will ask questions of Bristow, discuss the information, and then vote. Public hearing open Beasley said he represents John Roffman, who owns several buildings impacted by the proposed motion. He said they want to be on record as opposing the motion and asked that the Commission deny it. Carlson said that he is one of the authors of the report and the author of the historic district nomination for the National Register Historic District. He said he is pleased that this has finally come before the Commission. Carlson said that the south side of Iowa City is nearly as old as the rest of the City, and the whole area was platted two years after the City was platted. He said that the area has been devastated by urban renewal and other changes since the 1960s. Carlson said that practically nothing remains, but the small district does remain, and he hopes that the Commission will forward this to the Planning and Zoning Commission and that the City will approve this as an historic district. Swaim thanked Carlson for his work on this. Trimble said that she represents Friends of Historic Preservation. She said that Carlson's report was very clear. Trimble said the Commission was reminded by the City Council, by two previous City Councils now since the cottage issue, that it is to look in this area for any more buildings or districts that need to be designated. She said this is therefore being done at the City Council's request. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 6 of 15 Trimble said it is apparent that many of these properties are very important to Iowa City history. She said the Commission is well aware of the work that has been put into all of these properties and aware of what an important architect O. H. Carpenter was, as well as other players such as O'Reilly. Trimble said these are important properties to protect. Public hearing closed. Builta said that preserving the history of these locations and adding districts is what the Commission does, he questioned why the Commission wouldn't approve this. He asked how making these buildings and this area an historic preservation district would penalize the people who own these properties or live near this area. Boyd said he noticed in the staff report that there are credits that can be applied and transferred to other buildings. He said there is an opportunity here for additional benefits to the property owners. Builta said there must be negatives though, or everyone would be in favor of this district happening, especially people who own those buildings and would gain the tax credits. He said that doesn't seem to be the case always. Swaim said it is the situation of any house in a district - if the owners are doing exterior work, it would require a building permit and would come before the Commission as an application to be reviewed. She said that is a relatively streamlined process with very quick turnover for the many applications that may be reviewed by staff or staff and the chair. Swaim said that the applications that come before the Commission are reviewed at the monthly meeting. Swaim said she believes strongly in preservation. She said that the Commission reviews kinds of improvements or maintenance that keeps the houses in good repair and increases their care, character, and longevity. Swaim said the review process may slow things up for people who want to get started tomorrow on replacing or repairing something but not in any serious way. Kuenzli said that Carlson clearly did a very thoroughly researched and considered study. She said that Carlson's recommended district was larger than the one the Commission is considering and asked why this was downsized. Kuenzli said it would enhance the impression of neighborhood if the area that was originally included on the other side of Prentiss Street were included. Swaim stated that the other houses had quite a bit of alteration. She said it would have been harder to restore them. Swaim said they don't retain as much historic integrity as the houses being included here. DeGraw asked if it is known if this part of the railroad was part of the underground railroad. Swaim stated that it was not. MOTION: Agran moved to approve the designation of the Clinton Street and Railroad Depot Historic District, based on the following criteria for local designation: Criteria A, B, C, D, and E. Baker seconded the motion. The motion carried on a vote of 11-0. Swaim stated that this will go on to the Planning and Zoning Commission, which looks at this for other criteria. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 7 of 15 CERTIFICATE OF APPROPRIATENESS - CONSENT AGENDA 706 East Colleae Street Bristow said this is a consent agenda item. She said there is going to be a lot of work done here. Bristow said the Commission will be voting on reconstructing a brick chimney where the metal chimney is, possibly reconstructing a part of the porch along Dodge Street, and replacing a window with an official egress window and increasing the window well. Bristow said there is a lot of other work to be approved by staff. Kuenzli asked if the applicant intends to restore the railing around the porch on the ground floor and in front of the gable on the second floor. Bristow said that is possible. She said the applicant is applying for State and federal tax credits and might also apply for tax exemption, depending on what the owner's budget allows. Bristow showed an historic photograph of the property from between 1920 and 1966. Swaim commented that there are sometimes photographs of historic houses in Iowa City on The University of Iowa website at University Libraries. MOTION: Boyd moved to approve a certificate of appropriateness for 706 East College Street as presented in the application with the following conditions: spindle design will be approved by staff. Clore seconded the motion. The motion carried on a vote of 11-0. CERTIFICATES OF APPROPRIATENESS 818 South Summit Street Bristow said this house is on the far southern edge of the Summit Street Historic District. She said it is a Queen Anne type of house but does have a few free classic details. Bristow said she would not really know what the style is until she could see under that siding. Bristow said the current project is for the replacement of the two windows on the second floor on the south side and the one window on the second floor on the north side. She said that at the time of the staff report, she only knew that they had been replaced, the type of window, and that they were resized. Bristow said that since then staff has spoken to the applicant. She said that as one can see, the single -story area in back is an addition, put on some time after 1948 but before 2012. Bristow said that these windows went pretty much down to the addition roofline. She said the applicant said that the windows needed to be replaced, because they were very deteriorated. Bristow said one can see how the splashing off the roof would cause the windows to be deteriorated. Bristow stated that currently, staff would entertain the idea of making these shorter windows. She said that they would need to be appropriate windows, not the flange -mounted, vinyl windows that they are currently. Bristow said that staff would like to work with the applicant to get windows that are a little bit longer than this. She said that they would not need to be this far off of the roof edge to be maintainable. Bristow said that staff could see having these replaced with a shorter -sized window so they do not cause the recurring problem caused by the earlier addition. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 8 of 15 Bristow said that on the other side, the applicant says that a shorter window is required because of a kitchen counter. She said that is something the Commission has seen happen and has approved. Bristow said that in this case, it is in the back portion of the house and faces an alley. She said staff feels that it could be approved to have a window that clears the counter on the inside. Bristow said the type of window and making sure that it is a window that is the correct width, is not flange -mounted, and is not vinyl is what staff would recommend. She said at the point the staff report was written, there was a suggestion to deny the application. Bristow said that after speaking to the applicant, staff would recommend a motion that could allow a change in the window size, but it should be an appropriate, approvable window. She said the siding would also need to be blended in to match. Bristow said that currently the bottom piece is a piece of white siding, and it would need to be matched in a little bit better. Wagner said he believed this house had windows that were replaced a few years ago that were not the right ones. Bristow said that part of the 2012 project involved some of the windows on the first floor addition area. She said that the work was done without a permit, but this configuration of windows was approved. Bristow said it did go through the Commission to adjust what had been done. She said that some of the window work here was done in 2012 with some approval. Karr asked if the applicants would just be expected to put a piece of metal siding back in where the white is on the siding. Bristow said that with a house like this, hopefully someone in the future will remove that synthetic siding and then all of it could be repaired so that it is seamless. She added that it does make a window change like this problematic, because it is harder to replace or piece in siding that is faded and old. Bristow said that she would like to see them somehow match or blend with that. Bristow said that typically what should be done would be for them to remove some of the surrounding pieces so that longer stretches could be put in so that there is not the distinct line of where the old windows were. Heald, the owner of the property, said that the north side just needs a coat of paint on the one right bit of the siding. He said it was too cold to paint at that time, but it wouldn't be a white strip after painting. Heald said that this is a very old building. He said it changed owners about a dozen times between 1890 and 1920. Heald said it was divided into a duplex around 1920. He said that in the 1940s and 1950s, there were two small apartments in the basement of the house. Heald said that the south facing windows had to be changed out four years ago, and he did get a permit for the work. He said that at that time, the deteriorated tall windows upstairs were the cause of a serious leak of rain water into the kitchen below. Heald said that ultimately the whole roof structure, indeed the whole southeast corner of the lower apartment, none of which was original, had to be rebuilt. He said that a big part of the problem was caused by tenants who used the upstairs windows to sunbathe on the roof. Heald said that this past winter he has been doing extensive renovation of the upstairs apartment, all of which was interior work. He said that in the course of remodeling, he had to deal with the old window on the north side. Heald said the window was unusable, deteriorated, located behind the stove, and partially hidden by the overhanging countertop and cabinets. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 9 of 15 Heald said he told his carpenter to take out the old window and install an insulated, new window with the same width but smaller in height, in order to fit above the stove. He said that replacing the window was a very minor task in the overall project, and it was finished about two months ago. Heald said he did not realize that a building permit was required for exterior work. He said he has no excuse. Heald said he should have known better, and he apologizes profusely. He said the question now is how to move forward. Heald stated that he is impatient to get this apartment rented. He said that it has been vacant for six to seven months, and he needs the income. Heald said he can live with the Commission's decision but asks that this window be allowed as a permitted, non -conforming window, only visible from the alley. He said that from Sheridan Street down to the railroad tracks, the whole 800 block is all duplexes. Heald said that across the street on Summit, the four buildings are all modern construction duplexes. He said it is not as historic as further north on Summit Street. Heald said it is ironic that he is dealing with this, since he is a long-time supporter of historic preservation and the mission of this Commission. He said that 20 years ago, the old bridge over the railroad on Summit Street was replaced with a fine, pedestrian -friendly new bridge. Heald said that when the bridge was re -opened, he owned the Summit Street Gallery and hosted many neighborhood events. He referenced a photograph and said he was chosen to cut the ribbon and open the bridge for traffic. Heald said that in his remarks he referenced the Historic Preservation Commission and told the schoolchildren they were lucky to live in a town that preserved its rich and unique history. Heald said his building has had a long and checkered history. He said that the front side is the important side for its historical affect. Heald said he looks forward to having the Commission help him decide how to remodel the front porch. Regarding the southeast corner of the property, Agran said he is sympathetic to how close that is to the roofline, although it would not have been close to that roofline before the addition. He said those original windows did last for a long time, even in that proximity. Agran said that if those windows were full length, he wondered if the metal -clad wood windows that the Commission approves would have been more maintenance free and have held up to the proximity of the water a little bit better. He said that either way, if they were to be replaced and they could be longer, he would be in favor of that. Agran said that otherwise, there is such a mishmash of windows on the whole house. He said that part of what the Commission looks for is maintaining consistency. Agran said that what he would be most sympathetic to would be if the windows are left at this certain size, that the size is in keeping with other historic windows on the property. Agran said that if the lower right windows are original, maybe that length could be matched. He said that as the windows are changed out, he would like to see it not add to the chaos but add to the rhythm of the house. Agran said it would be the same for the new one on the other side. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 10 of 15 Kuenzli said she agreed with Agran that there is a hodgepodge of window sizes and styles here. She said that if the windows on the southeast corner could be longer to fit in better, the effect would be less jarring. Karr said that for him there are kind of two questions for the northeast corner and the southeast corner and those involve the window openings themselves and the other involves the material used. He said he feels that, regarding the opening on the northeast side being raised to accommodate a kitchen, which the Commission has approved, he is less concerned about the size of it. Regarding the material, Karr said the Commission has a standard as to what is expected for window materials. Regarding the southeast corner, Karr said that he feels like both the opening is perhaps too small and, as pointed out, the materials are non -conforming. He said he would be in favor of appropriate materials for all windows, the opening in the northeast window remaining as is, and the opening in the southeast with new windows, perhaps better fitting and matching the house. Agran said that there were times when the Commission did allow a vinyl window to be retained, specifically the vinyl window put into the shed structure on the North Side and Van Buren Street. He said that this is a contributing property and asked about the opportunities for the departure from a prohibition of non -conforming materials. Regarding the house on Ronalds Street discussed by Agran, Bristow said that the play structure is an outbuilding. She said that the guidelines do have exceptions to sometimes allow vinyl windows in an outbuilding specifically, but not in a primary structure. She said that for a primary structure in an historic district, the guidelines only allow a wood window or possibly a metal -clad wood window. If there are water issues in a basement, Bristow said that at times a fiberglass window would be considered, according to the guidelines. MOTION: Boyd moved to approve the northeast window as presented in the application for 818 South Summit Street with the following conditions: the window opening, the window materials, and the siding to be approved by staff and the chair. Builta seconded the motion. The motion carried on a vote of 11-0. MOTION: Boyd moved to approve replacement windows and window openings for the southeast windows at 818 South Summit Street with the openings, siding, and materials to be approved by staff and the chair. Builta seconded the motion. Boyd said basically this gives staff and the chair the tools to work with the property owner, who cares about the neighborhood and wants to do the right thing. He added that the Commission also needs to be consistent about its enforcement of the guidelines. Boyd said the Commission needs to make a decision so that this can move forward and be figured out. Agran asked, when the decision is about work that has already been done, since the applicant is eager to rent the property, what is the timeline on getting the work done after a motion has been approved. Bristow said that she can begin working with the property owner right away regarding the type of window, how to deal with the siding, and even the size of the opening on the southeast side. In terms of a timeline for getting things done, she said that because of some of the changes in the rental permit process, that is where the policing of this kind of thing happens. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 11 of 15 Bristow said that in order to continue the rental permit, the work will have to be completed. She added that the rental inspector does work with staff, especially on historic properties. Bristow said that if they know that work has been approved, it's in the line of the contractor's job, and someone is hired to do the work; if it can't get in until the next month, somehow the rental inspectors will work with staff and the owner, because getting it done appropriately is important to them as well. Michaud said what is being suggested in the proposal is to use two windows that are very close to the size and spacing of the lower right pair. Karr said the motion is for staff and chair to approve opening, window materials, and siding replacement. Michaud said that she was on the Commission in 2012, when there was quite an issue with work on the back of the house. She said that at that time, she would say ahead of time that if one is at all thinking about changing the adjacent window that faces north, if you're thinking about changing the one that is the size that was already replaced, this is the time to get approval for it - the third window. Boyd said that would be required anyway - that every window replacement would have to have that because this is in an historic district. Bristow said the packet has a photograph of these windows before they were changed and a photograph from the 2012 project. She said one can see that there were two windows, spaced normally. Bristow said the spacing between them hasn't changed. She said the windows are shorter and also slightly narrower, because the flange -mounted window has a different type of installation. Bristow said that getting the proper window will end some of that problem to some degree. Michaud said that since she has a porch roof just like this, she can empathize with the owner. She said she can also foresee down the road the owner trying to replace the window that is right next to this, and she wants to avoid that. Swaim said the point is that if someone even wonders if something might be under the Commission's purview, he or she should contact Bristow for information. The motion carried on a vote of 11-0. 325 South Summit Street. Bristow said this house is on the other end of the Summit Street Historic District. She showed a photograph of the house before it was purchased. Bristow said the new owners have removed all the asbestos siding, and the house is going through substantial renovation. She said there was some work done without a permit. Bristow said that with this house, the one entire section is an addition that was done sometime after 1948. She said that on the 1933 to 1948 Sanborn map, there was a single -story open porch in this corner. Bristow pointed out all of the two-story areas that were added after 1948. Bristow then showed the two windows that the applicants have removed because they have a larger walk-in shower/bath surround in a bathroom in that area. She said she did not know if it was originally a bathroom or what was originally there in this addition to the house. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 12 of 15 Bristow showed a window in a wall facing inside the built-in area that was also removed and relocated to the wall adjacent to that. She showed where the window was and where it is now. Bristow said the owners want to put a window there to get light into the bedroom. Bristow said that at some point the plan was to remove part of the awkward construction. She showed where if part were to be removed, the window almost aligns with the window above it, so staff might possibly have felt that was an appropriate window location. Bristow said that since the other window is currently inside, staff may not have ever had to review this; it is somewhat undetermined. Bristow showed the addition with the gable coming down and where the two windows were removed. She said the addition really meets the gable in an awkward way and shows that it is an addition. Bristow said the other photograph shows that however another part was built, it butts into the side of another part also in a very awkward way. Bristow stated that the whole portion of the house is all an addition that was done prior after 1933. She said staff feels that, since this is an addition that is 100% on the back of a house that is undergoing substantial changes and will soon look much better after the siding is fixed and this is painted, this is an acceptable change and recommends approval. Karr said that he is amazed that owners of two homes on Summit Street are not aware of the requirements for exterior work on homes in the most prominent historic district in the City. Bristow commented that she discussed with the homeowners the work to be done and even talked about which items would require a permit, but the work was done anyway. Karr said the Commission needs to find a way to get the message out. Swaim said the issue has two parts. She said the message needs to get out and also, people need to realize that the message is serious. Michaud asked if the owners would keep the outside entrance to the bedroom where they want more light. Bristow said it is one of the last things they will do if their budget allows. She said the owners want to get rid of the asbestos siding, and there are also a lot of other things to clean up here. MOTION: Agran moved to approve a certificate of appropriateness for the project at 325 South Summit Street as presented in the application. Clore seconded the motion. The motion carried on a vote of 11-0. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF. Certificate of No Material Effect - Chair and Staff Review. 825 North Johnson Street. Bristow said this involved a roof replacement. Minor Review - Staff Review. HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 13 of 15 413 Church Street. Bristow said this project involved a porch structure. She showed a small wall, which is not original to the house, beside the stairs. Bristow said the stairs will be rebuilt without the wall, keeping the railing, with a little skirting matching the other side of the stair. She said that it will help keep water off the stairs so that they don't deteriorate as quickly. Intermediate Review - Chair and Staff Review. 708 Grant Street. Bristow stated that the non -historic awnings and windows on this porch are being removed 203 North Linn Street Bristow said that non -historic awnings on this house are being removed. She said this is a landmark property. CONSIDERATION OF MINUTES FOR MARCH 8, 2018: MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's March 8, 2018 meeting, as written. Builta seconded the motion. The motion carried on a vote of 11-0. COMMISSION INFORMATION AND DISCUSSION: Regarding the need for people to seek a permit to do certain work, Bristow said that the annual mailing will be sent out next week instead of in June. She said the staff intern put together a newsletter at the suggestion of the Commission. Bristow said that Augusta Place is having a groundbreaking ceremony on April 27 at 4 p.m. Swaim added that it is the building around the Unitarian Church. Bristow said staff would like to see as many Commission members as possible attend, because of the work that was done to save the church. Temporary Historic Property Tax Exemption. Swaim said she and Bristow met with assessors from the City and County to explore what is in place and how it can be promoted in terms of property tax exemptions. She said they will report more on this later. Swaim said the process is not used very much, but the process is there. Bristow said they want to work with the Supervisors to make this a streamlined system and to have something on one of their websites to say that this exists so that more people know about this. City Park Cabins Restoration Visit Video. Bristow showed the three and one-half minute video to those interested HISTORIC PRESERVATION COMMISSION April 12, 2018 Page 14 of 15 Landmark Properties. Swaim said that the landmarks will be before the City Council on Tuesday at 7 p.m. She asked Commission members to show their support. New Historic District. Wagner asked if there would be a new Commission member from the neighborhood if the new district is approved. Bristow agreed that there would be a new member. Swaim stated that the new Commission member could be a renter. ADJOURNMENT: The meeting was adjourned at 7:03 p.m. Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 411Vb4611.1 NAME TERM EXP. 6/15 7/31 8/10 9/14 10/12 11/9 12/14 1/11 218 3/8 4112 5/10 6/14 AGRAN, THOMAS 7/1/20 X X X X X X X X X X X BAKER, ESTHER 7/1/18 X X X X X X X X X X X BOYD, KEVIN 7/1/20 X O/E X O/E X X X X X X X BUILTA, ZACH 7/1/19 X O/E X X X X X X O/E X X CLORE, GOSIA 7/1/20 X X O/E X X X O/E O/E X O/E X DEGRAW, SHARON 7/1/19 X X X X X X O/E X X X X KARR, G. T. 7/1/20 -- X X X X X X X X X X KUENZLI, CECILE 7/1/19 X O/E O/E X O/E X X X X X X MICHAUD, PAM 7/1118 X X O/E X X X X X X X X SWAIM, GINALIE 7/1/18 X X X X X O/E X X X X X WAGNER, FRANK 711/18 O/E O/E X O/E X X O/E O/E X X X KEY: X = Present 0 = Absent O/E = Absent/Excused --- = Not a Member