HomeMy WebLinkAbout2009-01-06 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040.
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City Council Agenda ---~--
CITY OF IOWA CITY
Regular Formal
January 6, 2009 - 7:00 p.m.
City Hall - Harvat Hall
410 E. Washington Street www.icgov.org
ITEM 1. CALL TO ORDER. ~~'~=Gvx.~rl ~~.e~ ~~~J
ROLL CALL. ~ e~e~~ ~ ~~~-~.~
ITEM 2. OUTSTANDING STUDENT CITIZENSHIP AWARDS - Horace Mann Elementary
a) Maya Bergman-Corbet
b) Lydia Bhattacharya
~ c) --~~~ n Jackson
ITEM 3. RICHARD W. "DICK" LEE AWARD
ITEM 4. MAYOR'S PROCLAMATIONS:
a) Arts and Culture Day: January 26, 2009 ~
b) Celebration of Roe v. Wade Week: January 19 - 25, 2 9 ~~~~~ ~
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ITEM 5. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED.
a) Approval of Council Actions, subject to corrections, as recommended by
the City Clerk.
1. December 16, Special Council Formal Official and Complete
2. December 16, Regular Council Formal Official and Complete
3. December 16, Special Council Work Session
4. December 22, Special Council Formal Official and Complete
b) Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon
separate Council action).
1. Civil Service Commission -December 9, 2008
Recommendation to Council: Accept the hiring list for the position of Police
Officer.
2. Historic Preservation Commission: November 13, 2008
3. Public Library: November 20, 2008
January 6, 2009 City of Iowa City Page
4. Housing and Community Development Commission: November 20, 2008
5. Telecommunications Commission: October 27, 2008
6. Parks and Recreation Commission: November 12, 2008
7. Board of Adjustment: September 10, 2008
8. Airport Commission: November 13, 2008
9. Airport Commission: November 20, 2008
c) Permit Motions and Resolutions as Recommended by the City Clerk.
New:
1. Class C Liquor License for Prentiss Street Partners, Inc., dba Hawkeye
Hideaway, 310 E. Prentiss St.
2. Outdoor Service Area for Prentiss Street Partners, Inc., dba Hawkeye
Hideaway, 310 E. Prentiss St.
Renewal:
3. Class B Beer Permit for P & S Restaurant Group dba Pizza Ranch,
1610 Sycamore St.
4. Class C Liquor License for Samco of Iowa City, Inc., dba Joe's Place,
115 Iowa Ave.
5. Outdoor Service Area for Samco of Iowa City, Inc., dba Joe's Place, 115
Iowa Ave.
d) Public Hearings.
a9 _ / 1. CONSIDER A RESOLUTION OF INTENT TO CONSIDER THE
PROPOSED CONVEYANCE, BY QUIT CLAIM DEED, OF ANY
INTEREST THE CITY HAS IN THE VACATED 10.23 ACRE PORTION
OF OLD DUBUQUE ROAD LOCATED SOUTH OF INTERSTATE 80
AND EAST OF DODGE STREET TO ACT, INC. AND SETTING A
PUBLIC HEARING FOR FEBRUARY 10, 2009.
Comment: This resolution sets the public hearing on ACT, Inc.'s request
for the City to convey to it whatever interest the City may have in the
10.23 acres that were conditionally vacated in 1992, for the purpose of
clearing title to the land. The conditions for the vacation have been
satisfied, and the City has no need for this land. Staff recommends this
conveyance without consideration because the City's interest in this land
was limited to the rights it acquired as a successor to Johnson County's
easement interest in the 10.23 acres at the time it was annexed into the
City's corporate limits.
e) Motions. ~ ~es c~.,~- ~ e ~,`
1. CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE
~`~~-~ AMOUNT OF $11,091,492.35 FOR THE PERIOD OF NOVEMBER 1
~ ' ~-- THROUGH NOVEMBER 30, 2008, AS RECOMMENDED BY THE
FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE
PUBLISHED AND PERMANENTLY RETAINED IN THE CITY
CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE.
~,___-r,®~ CITY 4F [TWA -CITY
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TO: Mayor, City Council, General Public
FROM: City Clerk
RE:
Addition January 6 Agenda
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CONSENT CALEN
ITEM 5(e) esolution. (Addition).
2. CONSIDER A RESOLUTION AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST A SUBORDINATION AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND
AMERICAN BANK 8~ TRUST, CORALVILLE, IOWA
FOR PROPERTY LOCATED AT 355 EAST IOWA
AVENUE, IOWA CITY, IOWA.
Comment: American Bank & Trust has requested tha the
City approve a subordination agreement the property a 355
East Iowa Avenue. On June 19, 2002, the owner f the
property received funding from the City of Iowa C' y with
Community Development Block Grant (CDBG) fun s. The
property has enough equity to cover the City's lie osition.
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January 6, 2009
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END OF CONSENT CALENDAR.
ITEM 6. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM]
Community Comment will be continued, if necessary, prior to "City Council Information"
item.
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ITEM 7. PLANNING AND ZONING MATTERS.
a) CONSIDER A RESOLUTION APPROVING THE FINAL PLAT OF MOUNT
o q _ ~ PROSPECT ADDITION, PART IX, IOWA CITY, IOWA. (SUB08-00009)
(DEFERRED FROM 12/2 and 12/16)
City of Iowa City Page 3
Correspondence.
1. JCCOG Traffic Engineering Planner: Removal of nine on-street
metered parking spaces and establishment of a commercial vehicle
loading zone on the east side of the 10 block of Dubuque Street.
[staff memo included]
2. JCCOG Traffic Engineering Planner: Installation of (2) YIELD signs
on the Willow Creek Trail at the intersection with Shannon Drive.
3. JCCOG Traffic Engineering Planner: Change in parking meter terms
from 30 minutes to 2 hours for the nine easternmost meters in the
Market Street parking lot, adjacent to the building located at 330 E.
Market Street.
4. Snow removal: Reetu Bachhawat [staff response included], Donna
Saehler
Comment: The preliminary plat was approved by the City Council on March 20,
2007. Staff recommends approval of the final plat subject to approval of legal
papers and construction drawings. It is anticipated that legal papers and
construction drawings will be approved prior to the January 6, City Council
meeting. Approval will allow the development of Mount Prospect Addition, Part
IX, a 16-lot, approximately 5.21-acre residential subdivision located south of
Lakeside Drive.
Action:
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~~_,r,®~,~ CITY t~F IOWA CITY
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TO: Mayor, City Council, General Public
FROM: City Clerk
RE: Additions January 6 Agenda, 12/23 Info Packet -Non-action items only
CONSENT CALENDAR
ITEM 5f(5) Plastic Bags: Risa Dotson Eicke, Joyce Barker, Emily Utter, Grant Prestegard,
Jason Taylor, Janice Baumback
(6) Englert Support: Amy Kristof-Brown, David and Joy Smith
(7) Mary Blackwood: Community Event and Program Funding
Meeting
(8) Zach Hoyt: Public Space Expansion
(9) Jon Van Der Leest; Various Concerns /
~ (10) Arvind Thakore: New Year greeting
ITEM 15 (Addition)
New:
e) Appeals, Board of -One vacancy to fill afive-year term January 1, 2009
- December 31, 2013. (Denny Henderson resigned) (4 males and 1
female currently serve). Correspondence included in Council packet.
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, FEBRUARY 18, 2009.
******
Late additions to 12/23 Info Packet:
Memorandum from City Manager: Proposed Zoning Changes for Bars and Liquor Stores
[Distributed at 1/5 Council Work Session]
Memorandum from City Manager: Scheduled Time Off [Distributed at 1/5 Council Work
Session]
Memorandum from JCCOG Traffic Engineering Planner: Speed Humps on the 200-500
blocks of Kimball Road [Distributed at 1/5 Council Work Session]
January 6, 2009
City of Iowa City
Page 4
ITEM 8. APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE
OF COST FOR THE CONSTRUCTION OF THE CITY ATTORNEY AND COUNCIL
OFFICE REMODELING PROJECT, ESTABLISHING AMOUNT OF BID SECURITY
TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH
ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF
BIDS.
Comment: This project involves the remodeling of the City Attorney's Office and Library
into additional office space for the City Attorney Office staff and the City Council. The
work will also create an ADA access to the women's restroom with a sloped ramp,
minor modifications to the City Hall Maintenance space and new carpets and lighting in
existing City Attorney's Office spaces. The estimated construction cost is $226,300
and will be funded by General Obligation bond proceeds.
a) PUBLIC HEARING
Action:
p 9 - ~- b) CONSIDER A RESOLUTION
Action: '
7 0
ITEM 9. AUTHORIZING AND APPROVING THE DISPOSITION OF THE PROPERTIES
LOCATED AT 504 S. CAPITOL STREET, 7 E. HARRISON STREET AND 510 S.
CAPITOL STREET PURSUANT TO A PURCHASE AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND JOHNSON COUNTY.
Comment: Staff has negotiated a purchase agreement with Johnson County for these
three properties which are currently owned and controlled by the City for a total
purchase price of $484,000.00 which represents $180,000.00 for 504 S. Capitol Street,
$180,000.00 for 7 E. Harrison Street and $124,000.00 for 510 S. Capitol Street.
Proceeds from the sale of these properties will be applied to the purchase of St. Pat's
parish site.
a) PUBLIC HEARING
Action:
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o~ ~ S b) CONSIDER A RESOLUTION
Action:
January 6, 2009 City of Iowa City Page 5
ITEM 10. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE HAZARD
MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION
oq- b PROJECT APPLICATION AND DESIGNATING THE CITY MANAGER AS THE
AUTHORIZED REPRESENTATIVE FOR THE HMGP APPLICATION.
Comment: The deadline for the City to apply for federal Hazard Mitigation Grant
Program (HMGP) (i.e., the buyout program) funds is January 30, 2009. If the
application is approved, the City will proceed to purchase properties in the Parkview
Terrace Subdivision and on Taft Speedway for flood mitigation purposes from owners
who wish to be bought out. To date, 40 owners have expressed an interest in the buy
out. The application is very lengthy and consists of a 8-page narrative along with 18
attachments and supporting documentation. Staff anticipates that the application will
be complete by January 6 and intends to provide Council with a copy of the narrative
prior to the work session on January 5. This resolution authorizes the Mayor to sign
the application upon the direction of the City Attorney. In order to get an HMGP grant,
the City must have a local hazard mitigation plan, which the City does not have. FEMA
allows local governments to request exceptions to this requirement as long as the plan
is completed within 12 months. The City is working with ECICOG to complete •the plan
in 2009. The resolution also authorizes the Mayor to request an exception.
Action:
ITEM 11. CONSIDER A RESOLUTION APPROVING THE USE OF COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE LOCAL
p~~ ~ MATCH TO THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY
ACQUISITION PROJECT.
Comment: The federal government pays for 75 per cent of the costs to acquire
property through the Hazard Mitigation Grant Program (HMGP). The entity, such as
the City, that applies for the funds must cover the remaining 25 percent. The State of
Iowa has agreed to pay for 10 percent of the non-federal portion of the costs. The
State has also decided that supplemental Community Development Block Grant
(CDBG) funds may be used for the remaining 15 percent of the costs, or what is
referred to as the local match. This resolution approves the use of CDBG funds for the
City's local match and authorizes the City Manager to sign a contract for the use of the
funds. Council should consider this resolution only if the previous resolution, which
authorizes the Mayor to apply for CDBG funds, is approved.
Action:
January 6, 2009 City of Iowa City Page
ITEM 12. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE
HOUSING AND INSPECTION SERVICES DEPARTMENT BY DELETING ONE
0 9 - g HALF-TIME HOUSING INSPECTOR POSITION, DELETING ONE HALF-TIME
DEVELOPMENT REGULATIONS SPECIALIST POSITION AND ADDING ONE
FULL-TIME HOUSING AND DEVELOPMENT REGULATION INSPECTOR
POSITION, AND AMENDING THE AFSCME PAY PLAN BY ADDING THE POSITION
OF HOUSING AND DEVELOPMENT REGULATION INSPECTOR, GRADE 12
Comment: The duties to be performed by the new position are currently
administered by one individual under two half-time positions. To maintain efficiency
and address space constraints, one full-time position will be created to encompass the
duties performed by two half-time positions. The creation of the full time position will
not alter the pay and benefits currently budgeted for these duties.
Action:
ITEM 13.a~ CONSIDER A RESOLUTION APPROVING EXECUTION OF AN AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND STANLEY CONSULTANTS, INC TO
pq _. q PROVIDE ENGINEERING CONSULTANT SERVICES EXTENDING AN ORIGINAL
CONTRACT TO PROVIDE RECOMMENDATIONS REGARDING TEMPORARY
FLOOD CONTROL METHODS AND TO ASSIST CITY STAFF AT TWO PUBLIC
NEIGHBORHOOD MEETINGS.
Comment: The City of Iowa City entered into a contract with Stanley Consultants,
Inc. for engineering services regarding permanent flood control alternatives in the form
of a report for the Parkview Terrace and Idyllwild Neighborhoods for the amount of
forty-six thousand dollars ($46,000). This contract has been fulfilled, however, the City
would like to extend the services of Stanley Consultants to provide engineering
services regarding temporary flood control measures and prepare and present all
findings to the neighborhoods and two public meetings. The contract will be paid as an
hourly, plus reimbursable expenses basis that is not to exceed thirty thousand dollars
($30,000).
Action:
ITEM 14.
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GUUNCIL APPOINTMENTS. Applicants MUST reside in Iowa City and be 18 years of
age unless specific qualifications are stated.
a) Airport Zoning Brd of Adjustment -One vacancy to fill an unexpired term,
effective upon appointment, plus afive-year term ending December 31, 2011.
(Carl Williams resigned) (3 males and 0 females currently serve).
b) Airport Zoning Commission -One vacancy to fill asix-year term January 1,
2006 -December 31, 2011. (Term expires for Mark Anderson) (3 males and 0
females currently serve).
January 6, 2009 City of Iowa City Page 7
c) Historic Preservation Commission -One vacancy to fill an unexpired term,
effective upon appointment, ending March 29, 2011 for a Longfellow District
Representative. (Viktor Tichy resigned) (4 males and 5 females currently
serve). Correspondence included in Council packet.
d) Parks & Recreation Commission -One vacancy to fill an unexpired term,
effective upon appointment, ending January 1, 2011. (John Watson resigned)
(5 males and 3 females currently serve) ~ ~ n
ITEM 15. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and be
18 years of age unless specific qualifications are stated. [Staff will not publish
additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional publication
costs will be incurred.]
Previous:
a) Airport Zoning Brd of Adjustment -One vacancy to fill afive-year term January
1, 2009 -December 31, 2013. (Term expires for Dennis Keitel) (2 males and 0
females currently serve).
b) Appeals, Board of -One vacancy to fill afive-year term January 1, 2009 -
December 31, 2013, one for a Mechanical Professional. (Term expires for Tim
Fehr) (5 males and 1 female currently serve).
c) Senior Center Commission -Two vacancies to fill three-year terms January 1,
2009 -December 31, 2011. (Term expires for Robert Engel, David Gould) (3
males and 2 females currently serve).
d) Youth Advisory Commission -Two vacancies to fill two-year terms
January 1, 2009 -December 31, 2010.
One (1) person -Tate High
One (1) person - At Large
~~ ~~s (1 male and 4 females currently serve)
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JANUARY 21, 2009.
ITEM 16. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM 17. CITY COUNCIL INFORMATI
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CITY OF IOWA CITY
MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: Additions January 6 Agenda, 12/23 Info Packet -Non-action items only
CONSENT CALENDAR
ITEM 5f(5) Plastic Bags: Risa Dotson Eicke, Joyce Barker, Emily Utter, Grant Prestegard,
Jason Taylor, Janice Baumback
(6) Englert Support: Amy Kristof-Brown, David and Joy Smith
(7) Mary Blackwood: Community Event and Program Funding
Meeting
(8) Zach Hoyt: Public Space Expansion
(9) Jon Van Der Leest; Various Concerns
(10) Arvind Thakore: New Year greeting
ITEM 15 (Addition)
New:
e) Appeals, Board of -One vacancy to fill afive-year term January 1, 2009
- December 31, 2013. (Denny Henderson resigned) (4 males and 1
~~~b~~w ~r~~ female currently serve). Correspondence included in Council packet.
~ APPLICATION~~~:~T BE RECE ED BY 5:00 P.M., EDNESDAY, FEBRUARY 18, 2009.
**«***
Late additions to 12/23 Info Packet:
Memorandum from City Manager: Proposed Zoning Changes for Bars and Liquor Stores
[Distributed at 1/5 Council Work Session]
Memorandum from City Manager: Scheduled Time Off [Distributed at 1/5 Council Work
Session]
Memorandum from JCCOG Traffic Engineering Planner: Speed Humps on the 200-500
blocks of Kimball Road [Distributed at 1/5 Council Work Session]
January 6, 2009 City of Iowa City Page 8
ITEM 18. REPORT ON ITEMS FROM CITY STAFF. s~~ ~~~
a) City Manager.
b) City Attorney.
c) -City Clerk. /j~ ~ -' 3~ ~~~
ITEM 19. ADJOURNMENT
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