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HomeMy WebLinkAbout2018-05-17 Info Packet 1 l I seCity Council Information Packet CITY FIOWA CITY May 17, 2018 www.icgov.org IP1 Council Tentative Meeting Schedule Miscellaneous IP2 Email from Council member Salih: Proposal from Richards Express Service IP3 Email from City Manager regarding free lecture: Going Beyond "It'll Do" Development— May 23 IP4 2018 Party in the Park Schedule Draft Minutes IP5 Historic Preservation Commission: May 10 IP6 Housing and Community Development Commission: April 19 IP7 Planning and Zoning Commission: April 16 IP8 Planning and Zoning Commission: April 19 IP9 Planning and Zoning Commission: May 3 IP10 Telecommunication Commission: April 23 _ ? City Council Tentative Meeting Schedule Ip1 t ^ at,i Subject to change rw®'ar CITYF IOWA CITY May 17, 2018 Date Time Meeting Location Tuesday, May 29, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Special Formal Meeting Tuesday,July 3,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday,July 16, 2018 4:00 PM Reception North Liberty 4:30 PM Joint Meeting TBA Tuesday,July 17, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,August 7, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,August 21, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting UJ-1/ 10 IP2 Kellie Fruehling From: Mazahir Salih Sent: Wednesday, May 16, 2018 10:27 PM To: Kellie Fruehling Subject: Fwd: Attention: Mazahir Salih Attachments: Richards Express Service (Send).pdf; ATT00001.htm Hello Kelly, Would you please forward this to the council members if they don't received already. Thanks Sent from my iPhone Begin forwarded message: From: Cornell Richards<richardsexpressservice@gmail.com> Date: May 12, 2018 at 11:54:32 PM CDT To: <mazahir-salih@iowa-city.org> Subject: Attention: Mazahir Salih Greetings Mazahir Salih At Large Council Member Iowa, City Hall My name is Cornell Richards. I'm a self-published author from West Philadelphia. I respectfully submit this proposal to your Department, as I have developed a new program that will reduce domestic violence, school truancy and create jobs within your city. The proposal has been attached. Please carefully review this three-page document as I greatly appreciate the city considering these new services. Thank you kindly in advance. Yours very truly, Author Cornell Richards 1 Revised: Richards Express Service Objective: To provide the children and struggling parents within the Family Court system, a more convenient, reliable team of transportation, without"additional cost." IdeaBenefit: Richards Express Service would provide parents with an exclusive escort service for their children to an assigned destination. By way of example; from home to school, school to home, school to the other parent's/guardian's home, and safely returning the child/children to the primary caregiver's residence. To obtain these services, a sign-up sheet would be provided for parents at the local Family Courts. The sign-up sheet will include the personal information of both parents/guardian and the child/children. The sign-up sheet will allow the parent to select which day and times the services are needed. The sign-up sheet has been created and will be provided upon request by the Courts. Services will be provided to new born babies to 17-years of age. Parents must provide a car seat if needed. For safety concerns, each driver will have a dash camera recorder in their vehicle. The ratio is approximately, one driver for twenty clients. As a strict policy, these cameras must be on at all times when escorting passengers. Violators will be subject to termination as this safety precaution is detrimental to the Courts, and the Founder. Each Staff Driver will accompany a total of three children in a fully insured, currently inspected vehicle at all times. Richards Express Service will operate seven days a week. During the week, the normal work schedule will be 6am-3pm, and the second shift will be 3pm-1 1pm. On the weekends, (Sat- Sun) services will remain the same. Staff Drivers will be given the list of parent's name and listed destinations from the Courts. At the time of pick-up and drop off, each designated parent and Staff Driver will sign a time sheet to record each transaction. Only the designated parent/guardian is allowed to sign off on the child, no friends,boyfriends, girlfriends, etc, are allowed to sign off on the child. An emergency contact will be provided for both parties. If the designated parent is not home to receive the child/children at the time of drop off, due to unexpected or emergency circumstance, Richards Express Service will seek three 24-hour daycare services in the city, where parents can go and pick up their children. Each reliable Staff Driver must be 21 years of age,possess a valid driver's license, clean drug testing, and a background check, clear of any child abuse and all crimes against children, and a minimum of 1-year experience, working with children. This door to door, exclusive, escort service would benefit cities/counties who are struggling with school truancy. If a student has established a history of truancy, this program should be implemented into the juvenile offender's probation sentence,to assist with attendance. Parents would receive a text alert when their child has been picked up and dropped off at each location. Two uniform t- shirts during the summer will be provided for staff, and two sweatshirts will be provided for the winter. This is a part-time position. Staff Drivers will work a maximum of 20 hours a week. The compensation will be$12hr. The cost for the service will be $40.00 dollars a month and "deducted,NOT added,"to the payor's child support obligations. After the parent has signed-up the child/children, the first payment will be deducted, the following month. Within that timeframe, a Staff Driver will be assigned, and introduced to the parents with a home visit. That specifically means, after the parent completes the sign-up sheet, Richards Express Service has 30 days to assign the family a driver. If parents have four or more children that will need the services then the cost will be $60.00 dollars a month, and an additional Staff Driver with reliable transportation will be provided for their family. This will be a collaborative, friend of the family effort, to help the family's daily routine. A two-day training course for CPR and First Aid will be provided for every Staff Driver. Richards Express Service will only provide, round trips to the listed destinations.NO EXCEPTIONS. This is NOT a chauffeur service. These services are being offered by"FRIENDLY STAFF," as another option to help minimize domestic disputes in front of children, and provide another alternative for single parents, and families,who travel on public transportation, and struggling to get back and forth to work on time. Parents would also avoid late fees when constantly picking up their children late from the daycare center. Richards Express Service would also escort the child/children to and from the daycare center for the parents. A staff member from the daycare center would sign off on the child, after receiving, and returning the child to the Staff Driver. Once again, this service is optional for the parents but would certainly benefit those individuals, who currently are assigned to pick up their children at the local police station. These services would be promoted by"Hearing Officers, and Judges," during support, custody, divorce, modification, and restraining order hearings. If there is an issue between the children during transportation, then a different driver will be immediately assigned. Email and text message notifications notifying potential clients that these services exist is pivotal during the promotion period. As a courtesy to those who are enrolled, Richards Express Service would escort parents to and from"all scheduled court dates." If the Staff Drivers are in need of the services, a different driver will be provided due to a conflict of interest. However,the Staff Driver will still be charged $40.00 until an employee discount rate is established. More Benefit: Richards Express Service, would insulate the child from possible psychological trauma. Another benefit for parents would be, Richards Express Service would pick-up the children, and escort them to the supervised destination "on time."Richards Express Service would clearly provide job opportunities, and will simply cater to all clients regardless of socioeconomic status. This program is a possible candidate to receive remaining funds from the fiscal year of each state. Since the fee for this service is $40.00 dollars a month and will be "deducted" from the parent receiving child support, I, Cornell Rodney Richards, the Founder of this program would offer the courts 35% of the profits. I'm requesting that the courts oversee the operation. The Courts will be in charge of hiring staff, ensuring applicants meet the job requirements, conduct criminal backgrounds, payroll,termination of employment, enforce policy/rules and regulations,provide uniform shirts and ID badges. Cornell Richards would serve as the"Unremovable CEO"of his company as long as, he is not "convicted"of a heinous crime that will cause any embarrassment to the Courts. Cornell Richards would oversee any changes, consult with Court Staff if any adjustments that needs to be made, and attend meetings in regards to Richards Express Service. The Courts can be provided a company logo to use on the uniform shirts for Staff Drivers. Richards Express Service has established a realistic goal to serve 40,000 people within the first year of existence. If that goal is exceeded then it would clearly be a tremendous financial benefit for the Courts and the Founder. Mathematical Example/Cost. If 40,000 clients paid$40.00 dollars for one month, equals 1,600,000 dollars. The Family Court 35% 460,000 monthly revenue. X 12 months Yearly revenue 5,520,000. Staff Drivers 50% 900,000 monthly revenue. X 12 months Yearly revenue 10,800,000. The Founder/CEO 15% 240,000 monthly revenue. X 12 months Yearly revenue 2,880,000. Note: If the Courts prefer not to use the name, "Richards Express Service," and simply just provide new transportation/express services for children I, Cornell Richards as the"rightful owner of the proposal/Founder," would request the same 15% of the monthly revenue. The Founder is more geared towards individuals spending more time with their children without disruption from the opposite party. If this revenue continues, for all twelve months of a calendar year, 1,600,000 x12= 19,200,000 dollars would be generated to the city/county. If the city/ county is unable to immediately fund the cost of the dash cameras, then after the first couple of months of revenue, the Founder and the Courts can split the cost. The average rate for a reliable dash camera recorder is $ 30 dollars. If 500-1,000 drivers are needed for each area of the city/ county,then the cost for the cameras would be$ 30,000 dollars. As previously stated, if the client request exceeds the 40,000 goal then it would be a tremendous benefit for all three parties. The Courts and the Founder would benefit financially, and families would get to spend more time together with a more structured schedule. Conclusion: Richards Express Service is geared towards catering to the clients within the Family Court system,and providing another alternative for a safer, reliable way of transportation for all children at"no additional cost for the parents,"while assisting the Courts in minimizing the children from being exposed to domestic violence. Thank you kindly in advance for your consideration. By, Author Cornell Richards 977 N. 66th Street Philadelphia PA, 19151 RichardsExpressService(aegmail.com Phone: 302-345-4381 Copyright 2018. __ IP3 Kellie Fruehling From: Geoff Fruin Sent: Tuesday, May 15, 2018 7:23 AM To: Kellie Fruehling Cc: Tracy Hightshoe; Simon Andrew; Ashley Monroe Subject: FW: Going Beyond "It'll Do" Development Info Packet please. thanks- Geoff Fruin City Manager From: Micheel, William R. [mailto:W.Micheel@cedar-rapids.orgj Sent: Monday, May 14, 2018 2:42 PM To: Bob Miklo <Bob-Miklo@iowa-city.org>; Geoff Fruin <Geoff-Fruin@iowa-city.org>;Jim Throgmorton <Jim- T h rog m o rto n@ i o wa-c ity.o rg> Subject: FW: Going Beyond "It'll Do" Development Good afternoon, Please see the information below on an upcoming speaker co-sponsored by the City of Cedar Rapids and the Urban Land Institute— Iowa Chapter. Please consider attending, I'm told that Tom is a dynamic speaker. Have a great week, Bill Micheel, AICP Assistant Director, Community Development Corridor MPO Manager City of Cedar Rapids 101 First Street SE Cedar Rapids, IA 52401 Office: (319) 286-5045 Email: w.micheel@cedar-rapids.org Customer Satisfaction Survey: Survey Link From: Community Development [mailto:communitydevelopment@cedar-rapids.orgj Sent: Monday, May 14,2018 1:11 PM To: Micheel, William R. <W.Micheel@cedar-rapids.org> Subject: Going Beyond "It'll Do" Development 1 . ReZone p ' CEDAR RAPIDS pRESI RYE FNHA'CE TRANSFORM S ecial Free Lecture - Ma 23 Going Beyond "It'll Do" Development Wednesday, May 23 I 5:30 p.m. Cedar Rapids Public Library, 450 5th Avenue SE Presented by Tom Murphy, former mayor of Pittsburgh and senior • I resident fellow at the Urban Land Institute Every day, cities have the opportunity to make choices regarding new development in their community. Quality development and investments in infrastructure can strengthen the economic and social fabric of a city. Strong development builds neighborhoods that are rich in identity and commercial areas that are attractive and sustainable. Residents, elected officials, and local developers are invited to hear how other communities have fought back the "It'll Do" mindset and established higher standards for development that took their communities to the next level. Murphy will highlight the many impacts a robust zoning code has on the local economy, transportation, land use, property values, and community health. He will also address the challenge of balancing quality development while meeting the needs of local developers. The lecture is free and open to the public. For more information, please visit the City's website. City of Cedar Rapids Community Development Department 101 First Street SE, Cedar Rapids, Iowa Click Here to Sign-Up 319.286.5041 www.CityofCR.com/rezone Copyright©2013.All Rights Reserved. 2 Ub-1(-10 dr; T Il' Party in l e ,,�, e' Free the ParkFamil s Fun' Nt Thursdays, 6:30 - 8 p.m. DATE PARK / LOCATION . MUSIC BY JUNE 6/7 Pheasant Hill Park — 2649 Concord Circle Bob & Kristie Black 6/14 Chadek Green Park — 1920 Friendship St. Abbie Callahan 6/21 Wetherby Park — 2400 Taylor Drive Iowa City Youth Has Talent 6/28 Longfellow Nature Trail — Sheridan Ave & Grant St. Ron Hillis JULY 7/5 Benton Hill Park — 615 W. Benton St Old Capitol String Band 7/12 Mercer Park — 1 317 Dover Street Something In Your Teeth 7/19 Ned Ashton House — 820 Park Road Alex Gordon Hi-Fi 7/26 Hickory Trail Park — 2831 Hickory Trail Marc & Brandi Janssen AUGUST 8/2 Villa Park — 424 MacBride Dr. Scotty Haward & Yahoo Drummers 8/9 Reno Street Park — 516 Reno St. Larry Mossman & Kathy Maxey 8/16 Willow Creek Park — 1 1 17 Teg Dr Pennies on the Rail 8/23 Happy Hollow Park — 800 Brown St. Nancita Wernett Sundays, 4 - 5:30p.m. DATE PARK / LOCATION MUSIC BY SEPTEMBER 9/2 Brookland Park — 550 Greenwood Dr Cedar County Cobras 9/9 College Green Park — 600 College St. Mike & Brian 9/16 North Market Square Park — 600 Fairchild St. Abbie Callahan 9/23 Highland Park — 750 Highland Ave Deb Singer 9/30 Fairmeadows Park — 2500 Miami Dr. Iowa City Youth Has Talent Live music. Games. Crafts. Frozen Treats. I'1)1,6hil CITY OF IOWA CITY —a5-17 — IP5 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL MAY 10, 2018 MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Gosia Clore, Sharon DeGraw, G. T. Karr, Cecile Kuenzli, Pam Michaud, Ginalie Swaim, Frank Wagner MEMBERS ABSENT: STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Rebecca Conard, Barbara Schwartz, Alicia Trimble RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Swaim called the meeting to order at 6:35 p.m. Swaim thanked Commission members who attended the joint session with the Planning and Zoning Commission and the City Council. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. NATIONAL REGISTER NOMINATION - UNITARIAN-UNIVERSALIST CHURCH, 10 SOUTH GILBERT STREET: Bristow said that Rebecca Conard, who worked on the nomination for the church, would have a presentation. Conard showed where the church is located on the corner of Iowa Avenue and Gilbert Street, right on the edge of downtown. She showed two photographs: an historic photograph of the church as it appeared around 1910 and a contemporary photograph of the church in 2016. Conard stated that the church was built in 1908. On the historic photograph, she pointed out where one can see, on the far right side between the church and the pole, that there is a house. Conard said that is a parsonage that was constructed in 1909. She said that it was replaced in 1962 with the education/office building known as Worthley House. Conard said it was razed as part of the current development project. Conard said this property is significant at the local level under Criterion C, architecture and design, of the National Register, along with criteria consideration A , a religious property that derives primary significance from its historic architectural importance. She said this building represents the coming together of two complementary strands of thinking about modern church architecture, with modern referring to early 20th century. Conard said the architect of the building was Edwin J. Lewis, Jr. from Boston. She said he was a Unitarian and well-connected with the American Unitarian Association. Conard said that Lewis had a very long career, during which he designed over 35 churches, most of them in the HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 2 of 11 Northeast and Canada. She added that three of those churches are currently on the National Register. Conard said that a 1902 publication called Plans for Churches, which the American Unitarian Association (AUA) commissioned and then issued, was intended to aid small parishes in constructing modest but dignified churches. She said that one of those plans was suggestion number two, one of the designs that Lewis contributed to the book. Conard said the church bears a striking resemblance to that design. She said that based on the design, Lewis came up with the plans for the Iowa City church, although there were separate plans, but she has been unable to find them. Conard said that all of the churches have a connection with the AUA, but a particular connection came through Robert Loring, who the AUA sent to Iowa City in 1907, specifically to oversee the building of this church. Conard said there were some very specific recommendations in the plans for the churches. She said that one of them was to not spend money on towers or steeples. Conard said the feeling was that one could have a dignified church without a steeple, and there would be no need for that expense. Conard said that another suggestion was to use ordinary building materials, such as wood or stone. She said that concrete or common brick laid in common mortar was acceptable. Conard said that on the interior, the architects who wrote the publication recommended that the constructional timbers be permitted to show-that it was less expensive than finishing the ceiling and added visual interest. Conard said that other suggestions were to use natural wood floors, carpeted only in the aisles; wooden pews that were very simple and without cushions; and windows that do not reflect the ignorant use of stained glass, by which they meant a kind of ostentatious use. She said the booklet states that windows could be made things of beauty by using pale, amber-colored cathedral glass cut and leaded in a diamond-shaped pattern. Conard said that all of these things were incorporated into the Iowa City church. Conard showed two historic photographs taken around 1910. She said they show the degree to which the Iowa City church really followed all of the main recommendations in the booklet and carried out in the design that Lewis created for the church. Conard showed contemporary photographs of the church. She said they show how much of that is left, including the original pews, all of the woodwork, the ceiling treatment, the exposed trusses and rafters, and the leaded glass windows in the fireside room. Conard said that another original feature is the organ, which was installed in 1909. She said the church did not originally have an organ but had hoped to have one. Conard said that a $500 contribution from Andrew Carnegie gave the church enough money to purchase a pump organ. She added that the mechanism for pumping is still in the closet to the right. Conard pointed out the pipes arrayed above the organ and in the chancel and said there are more in the closet to the right also. She said that this original organ was restored once, but she did not believe it is in playing condition and did not know what would happen to the organ in the rehabilitation process. Conard said that the second strand of significance comes through what is known as the Western Sisterhood of the Liberal Churches, the Universalist and Unitarian churches. She said HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 3 of 11 this was a small but very influential group of women ministers who were active in the Midwest from about 1880 up until around World War I or a little after that. Conard said this group of women advocated, among other things, something called the church home idea. She showed a photograph of two of the women ministers at the center of this group: Mary Stafford and Eleanor Elizabeth Gordon. Conard said that Gordon was the pastor in Iowa City from 1896 to 1900. Conard said that both women came from Hamilton, Illinois, and their ministerial careers really intertwined throughout their lives. She discussed the career history of the two women. Conard said that Gordon eventually became the field secretary for the Iowa Association of Unitarian and Independent Churches (IAUIC). Conard said that in that capacity, Gordon really oversaw the financing and construction of the Iowa City church. Conard said the IAUIC really had a financial stake in the Iowa City church, having pretty much owned the previous church and being instrumental in securing the land for the present church and putting up most of the money. Conard said that Gordon worked closely with Loring, who was sent from Boston to be the pastor while the church was being built. She said it all came together quickly in 1908, and Gordon smoothed over ruffled feathers in the congregation to get this built. Conard said that the term church home meant that the liberal church should be home-like, should foster a sense of home life, and be the center of community work. She said that in practical terms, this typically meant that the church was rather simple and did not have a steeple. Conard said this is also a reflection of the arts and crafts movement of the early 20th century. Regarding the interior, Conard said these women felt that a church home should be designed to create a domestic atmosphere. She said that when the church was dedicated on October 24, 1908, Gordon called the building a church home in her dedicatory remarks. Conard said that the fireside room on the main level as well as the assembly hall on the lower level really reflect a domestic feel with the fireplaces, the wood trim, the seating that is more comfortable than the pew, and the large kitchen off to the left of the larger assembly room. Conard said that in the bigger space, it is big enough to seat 80 people at table, so it was really used a lot for social events. She showed a photograph of what that looks like today, with the woodwork, the fireplace, and the double pocket doors that can be extended or closed. Conard said there has been one significant alteration to the exterior. She said the entrance was extended in order to enclose the steps going up to the sanctuary. Conard said that the alteration was very well done and was designed by Bill Nowysz and built in 1987. Conard said the plan shows the way the new roofline of the extension fits up under the roofline of the original portico. She said that the original doors were incorporated, and a transom was also created. Conard said that there are some less sensitive alterations to the rear. She said that some sections of wall were taken out in order to tie the church into the education office building and now to install an elevator. Conard stated that those changes are being incorporated into the entrance at the back of the building in the rehabilitation. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 4 of 11 Swaim said that the new development is named Augusta Place. Conard said that it is named for Augusta Chapin, who came a little before the Western sisterhood group. Conard said that Chapin was the minister for nine or ten years from 1869 to the late 1870s. She said that Chapin is credited in the church history with building up the congregation at that time. Swaim said that this is now being reviewed at the State office. She said the State National Review Committee will look at this on June 8. Bristow said this is before the Commission, because the State always requires that the local CLG reviews and comments on any National Register nominations. She said there will be one form, which she distributed, to be filled out by Swaim and the Mayor. Bristow said the Commission needs to determine if the criteria, especially the main criterion C for architecture, are met. She said that if there are additional comments, the Commission may include them on the form or provide a letter if there are extended comments. Swaim asked if the Commission would like to consider adding criterion consideration A. Bristow said that the form does not have a location for that, but it could be written in the comments and added to the form. Michaud said that the Unitarian Church was the home of a lot of movements, including civil rights, human rights, suffrage, anti-war, etc. She said that it was really a home for progressive thought in Iowa City. Conard said that is the whole purpose of criterion consideration A. She said that every church is important for the work that it does. Kuenzli said that the National Register stipulates that to list a church on the National Register, it pretty much has to be for architectural significance. Conard said everyone recognizes that the Unitarian Church has been really quite important, and that is very important to the congregation. She said, however, that it is not something that the National Register would recognize, and that is why it is not in the nomination. She agreed that it certainly could be put in the letter to keep it in the record. MOTION: Boyd moved to approve the nomination that finds that the Unitarian Universalist Church building is eligible for listing on the National Register of Historic Places in the following Criteria categories: Criterion C - Design/Construction - property embodies the distinctive characteristics of a type, period, or method of construction; and Criterion Consideration A - a religious property that derives primary significance from its historic architectural importance. Wagner seconded the motion. The motion carried on a vote of 11-0. CERTIFICATE OF APPROPRIATENESS: 725 Linn Street. Bristow said that staff recommended some changes, and the architect has sent new drawings that were distributed to the Commission. Bristow stated that this property is in the Brown Street Historic District. She said this looks like a pretty pristine example of its type, but the house went through some changes to get to this point. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 5 of 11 Bristow said that in 1994, the Historic Preservation Commission approved the construction of a new front porch. She said that in 1997, the Commission approved the construction of the screened porch and deck that will be altered with this current project. Bristow said that the plan shows a screened porch and a deck on the back of the house. She said that the screened porch will be enclosed in the new project and become occupied space. Bristow said that a new screened porch will be built, mostly to match, on the back of it, and the deck will be extended along the side of this new screened porch to tie it in. Bristow said that staff worked with the architect and the owner early on with this project. She said there had been some other locations for the addition and some other things. Bristow said the basic idea is so that the owner can age in place by moving a bedroom and usable bathroom to the first floor. She said the original dining room from the house will become a bedroom, and the original bathroom under the stair will be able to be expanded to be a usable bathroom. Bristow showed the plan for the project, pointing out the existing and the proposed. She showed the new rear elevation, with the screened porch. Bristow said that all of the railing and things that were faithfully done with the original screened porch project will be reused as much as possible to be incorporated into the new screened porch. She said that the details of trim and siding on the house will all match. Bristow said she talked to the owner about the fact that if the screened porch were removed, the back wall would be exposed. She said that the back wall therefore really needs to be like the exterior of a house. Bristow said that is the reason that in the original report, staff recommended not approving a sliding glass door, because a sliding glass door wouldn't be approved on the exterior of a house. She said that is why that has been changed to a French door. Bristow said that it has a transom over it, which staff does not have any issues with. Bristow said the windows that would be incorporated from the new dining room into the screened porch would match the existing windows on the house. She showed the north side of the house and the south side. Bristow said that there is a screened porch that is being enclosed, and the screened porch is on piers; it doesn't have a solid foundation. She said that on the south side, however, that would be exposed. Bristow said that it would not look quite right to have an enclosed portion of the house that is just up on piers. She said the owner will be using panel and matching the foundation texture to enclose that. Bristow said that would not be visible on the north where the deck is or on the screened in porch. Bristow said the application mentioned one of the windows on the front of the house being replaced, but that is not currently under consideration. She added that staff will talk to the owner about repairing the window instead of replacing it, but it is not being replaced at this point in time. Bristow said that she does not yet have door product information for where the French door will now be. She stated that the windows are acceptable and have been approved on other houses of this era and type. Bristow said that the only thing left to be reviewed is the French door, and staff finds this to otherwise be an acceptable project. Kuenzli said that all of the windows on the house are double hung, but the window on the back of the house looks like a sliding window. She said it doesn't match the windows on the rest of HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 6 of 11 the house at all. Bristow responded that the window is existing. She said she does not know how that came about. Schwartz said that she is the owner of this property. She said that there was a major remodel in 1982 before the Brown Street Historic District was ever designated. Schwartz said that the room where the window is located was converted from a bedroom to a master bath with a cathedral ceiling. She said that window was put in, because it was the only way to bring in a steam shower. MOTION: Agran moved to approve a certificate of appropriateness for 725 North Linn Street as presented in the application with the following conditions: the rear sliding door be changed to a French door and the French door product information is submitted for approval from staff and chair. Clore seconded the motion. The motion carried on a vote of 11-0. 833 Rundell Street. Bristow stated that this house is in the Dearborn Street Conservation District. She said that the house has synthetic siding on it, and the front porch has been enclosed. Bristow showed the two sides of the front. She said that the main part of this project is to add dormers so that the upstairs would be completely usable space. Bristow said that staff has worked with the architect. She said this project originally had big shed roof dormers going along the whole side. Bristow said staff has worked with the applicant to try to minimize the inappropriate addition look that kind of dormer has on some of these small bungalow houses. Bristow said that from the front, it will still have that dormer look to it. She showed the site plan, which does not show the dormers but does show the other aspect of this project, which is a screened porch. Bristow showed the new plan. She said that off the back kitchen, there were a few stairs down to a door that went out back and then more stairs down to the basement. Bristow said that in order to have a rear door that enters onto the same level as the kitchen and to recapture some of the stair space and because there will be better stairs up to the second floor, the basement stairs would be moved to the front of the house. She said that therefore means that the rear door will be raised and put on the first floor, basically above where it originally was. Bristow added that on the front of the house, the front window will need to move over slightly to allow for the run of the stairs coming down the house. She said staff does not feel that this is an unacceptable change, because this window will actually look a little bit more centered from the porch when it is moved and because it does not have any other windows above it to align with. Bristow showed the second floor. She said that by adding the shed portion of the dormers, one can see that they step in a little bit. Bristow said the elevation shows that some of the bulk of the dormers has been reduced by having some gable roof projections with a smaller shed roof area in between. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 7 of 11 Bristow showed the front of the house with the dormer. She said that from the side, one can see that instead of having that shed roof look all the way across the dormer, it has the ends with the gable roofs that really are the way the dormers should be on a house. Bristow said the guidelines discuss having small dormers in a scale that fits the house, with a wall that is composed mostly of window. Bristow said this house has those on the end, but in order to get enough usable space on the second floor, it really had to be increased. She said that the shed roof section is recessed and also has some windows. Bristow said that staff finds this to be an acceptable compromise to allow usable space and also keep to the idea of the guidelines. Bristow referred to the screened porch sticking out behind the garage on the side. She said that the house has shingles that would not normally be accepted if the whole house was being re- shingled. Bristow said that currently, the plan is to just match those with the new dormer and the new screened in porch. She said that this is impacting quite a bit of the roof here, so if the owners decide to reroof the whole house, they would use a shingle that would be appropriate. Bristow added that the house has the synthetic siding with a fairly wide lap, but staff is assuming that underneath there is a smaller wood lap. She said staff suggests that the new dormer use a lap similar to what the original would have been. Bristow said staff is hoping that when the owners remove some of the siding to incorporate the screened porch roof, they will be able to discover what that lap was and match it. She said the hope is that at some point the synthetic siding would be removed from the house. Bristow showed the other side of the house where the dormer is a match to the south side. She showed the screened in porch, saying that it would have skirting and otherwise meet the guidelines as well. Bristow showed the rear view of the house. Kuenzli asked if the second story is the same width as what is underneath it. She said that it looks top-heavy to her. Bristow said that it is typical for dormers to follow the line of the wall below up above the roofline. She said that when the roof comes down and the eaves extend past the wall of the house, that forms a visual break on the side where the dormer is. Bristow said that generally, one wants the wall of the dormer to be above the wall of the house below. She said that structurally, it is a lot easier to build that way, because it is bearing on the wall below. Bristow said that is a typical way that a dormer would be built. Bristow said that setting in the smaller part is an attempt to reduce the scale of that dormer. She said that the ridgeline on the dormer is lower than the ridgeline on the main house on purpose. Bristow said that is also to help with that sense of scale. MOTION: Baker moved to approve a certificate of appropriateness for the project at 833 Rundell Street as presented in the application. Michaud seconded the motion. The motion carried on a vote of 11-0. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect- Chair and Staff Review. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 8 of 11 415 South Summit Street. Bristow said this was an emergency call to approve the repair of the base of columns. 8 Bella Vista Place . Bristow said there are concrete stairs running up to this house from the street. She said that staff and chair approved replacing them to match with any code requirements. Minor Review- Staff Review. 431 North Lucas Street. Bristow said this house had a wheelchair ramp with an unacceptable, rotted railing. She said it needed to be rebuilt, so the owners are rebuilding it to meet current codes. Bristow said that instead of going straight to the driveway, it had to have a bend in it. 814 Church Street. Bristow said this house with its porch is in a book that discusses Goose Town cottages and what they look like. She said the original application was to remove this porch and make it different, but that is not being done now. Bristow stated that it is covered in synthetic siding, and the porch currently does not have any real support under the porch floor; it is totally rotted away. She said it therefore needs to be reconstructed, and she believes that the columns and the roof can be saved. Bristow said that the rest of it will probably have to be rebuilt. Bristow said that behind the synthetic siding, the original lap siding is there, but its condition is unknown. She said it has been tentatively approved to be replaced, depending on what is found. Bristow said that the new porch, except for the synthetic siding, will match what is there currently. Intermediate Review- Chair and Staff Review. 815 Brown Street. Bristow said this project involves a metal roof that will be replaced with a new metal roof to match it. She said that the condition of the roof is pretty bad. Bristow said that it has an addition in the back with a new metal roof, so that will be matched. She said that the modern metal chimney is no longer used, and staff and the chair approved its removal. 314 Summit Street. Bristow stated that the porch railing that was approved by the Commission for this house was spindles with a straight top rail instead of panels. She said the owners want to put a gooseneck in it, and staff did not see a reason not to, since it is all un-original anyway. Bristow said that it will have straight spindles. She said it was felt that having turned spindles with the gooseneck was not really appropriate, because this house does not rise to the level of some of the other houses on Summit Street that have that. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 9 of 11 CONSIDERATION OF MINUTES FOR APRIL 12, 2018: MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's April 12, 2018 meeting, as written. Builta seconded the motion. The motion carried on a vote of 11- 0. COMMISSION INFORMATION AND DISCUSSION: Future Preservation Summit. Bristow said that Iowa has a great preservation summit at which preservationists are brought in and the host community gets to show off. She said that Iowa City has more designated historic properties than almost anywhere else in the State but has never held the Preservation Summit. Bristow said the Commission has discussed the 2020 summit and has also discussed it with the State. She stated that if Iowa City hosts the 2020 Preservation Summit, it must apply this August for a CLG grant to finance some of the work. Bristow said that the Chamber of Commerce would help with some of the general work of setting up the Summit. She said that if the City would wait until 2021, the State might consider holding the Summit in western Iowa again, so the result might be hosting the summit in 2022. Bristow said that staff is very busy and said that this might require forming a subcommittee of the Commission. She said, however, that staff really recommends that the grant be applied for to hold the 2020 Summit. Bristow said that it is well past time for Iowa City to host this event. Bristow stated that this will take some organization. She said it will require volunteers to do some of the work at the summit, but it will also bring about 300 or more people who all like preservation into the community. Swaim said it would be a day and one-half or two days of sessions, with possibly three sessions at the same time. She said it would involve finding spaces for those and finding people to introduce the speakers. Swaim said it would probably involve having some tours as well. She said there is usually a dinner with a keynote speaker. Swaim said this gets the host community to realize how much is here to see. She said it is a way of building some capital within the community. Trimble said it is also a way to let community leaders know that historic preservation is important. She said that once they see how many people come for the summit, they tend to value places that should be historic districts, such as downtown, a lot more. Trimble added that the Summit will cost the City some money, but the current City Council would be likely to approve those costs. Karr asked if the cabins and the project next door would be done by then. Bristow replied that the cabins should be done in October, but she did not know about the project next door. Trimble said she believes it has a pretty reasonable timeline. Karr said he was particularly interested in when the actual church would be done. Bristow said she did not know about the church renovations except that the elevator/stair entrance addition will certainly be done by then. HISTORIC PRESERVATION COMMISSION May 10, 2018 Page 10 of 11 Builta asked about the process of applying for the CLG. Bristow said there is a lot of information in the grant that is formulaic. She said that SHPO assists in the writing of the grant application. Builta asked if the Commission would want to apply for the grant before doing anything else. Bristow responded that the grant is required. She said it is something where SHPO decides who will get the grant and then the grant is accepted to help underwrite the costs for the Summit 2 years later. Bristow said that the Summit has usually been held in June and July with one held in September. She said that it is her understanding that generally the State selects the speakers and what the sessions will be, and the City plays host. Trimble suggested that Friends of Historic Preservation could hold its Parade of Historic Homes on that Sunday. She said that for the Davenport summit, that brought several extra hundred people to the tour of homes. The consensus of the Commission was to apply to host the Preservation Summit in 2020. Grant Committee -for Review of Quotes Received for CLG Grant Projects. Bristow stated that the City received three CLG grants and has put out a request for quotes for one and will be putting out requests for the other two shortly. She said she is hoping to have multiple respondents. Bristow said she would like to have a small subcommittee of the Commission to read the quotes and compare them against what the projects are asking for and to help choose who the consultants will be. Bristow said this will likely be local consultants so that she thought it should be a group decision. Swaim said that it will probably involve about an hour's worth of reading material and then a meeting of under an hour. Bristow said the grants involve: an intensive survey of the property at 2040 Waterfront Drive, known as Friendly Farm; taking the larger National Register nomination for the Clinton Street and Railroad District and writing a National Register Nomination with the smaller district; and the assessment and display design of the Summit Street Monument. Clore, DeGraw, and Boyd volunteered to serve on the subcommittee. ADJOURNMENT: The meeting was adjourned at 7:39 p.m. Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2017-2018 TERM NAME EXP. 6/15 7/31 8/10 9/14 10/12 11/9 12/14 1/11 2/8 3/8 4/12 5/10 6/14 AGRAN, THOMAS 7/1/20 X X X X X X X X X X X X BAKER, ESTHER 7/1/18 X X X X X X X X X X X X BOYD, KEVIN 7/1/20 X O/E X O/E X X X X X X X X BUILTA, ZACH 7/1/19 X O/E X X X X X X O/E X X X CLORE, GOSIA 7/1/20 X X O/E X X X 0/5 O/E X O/E X X DEGRAW, SHARON 7/1/19 X X X X X X O/E X X X X X KARR, G. T. 7/1/20 — X X X X X X X X X X X KUENZLI, CECILE 7/1/19 X 0/E O/E X O/E X X X X X X X MICHAUD, PAM 7/1/18 X X O/E X X X X X X X X X SWAIM, GINALIE 7/1/18 X X X X X O/E X X X X X X WAGNER, FRANK 7/1/18 O/E O/E X O/E X X O/E O/E X X X X KEY: X = Present . 0 = Absent O/E = Absent/Excused — = Nota Member 05-17-18 IP6 MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION APRIL 19, 2018—6:30 PM SENIOR CENTER, ROOM 202 MEMBERS PRESENT: Syndy Conger, Charlie Eastham, Christine Harms, John McKinstry, Harry Olmstead, Maria Padron Paula Vaughan MEMBERS ABSENT: Vanessa Fixmer-Oraiz, Bob Lamkins STAFF PRESENT: Kirk Lehmann, Tracy Hightshoe, Heidi Wolf, Patricia MacKay OTHERS PRESENT: Carla Phelps, Ashely Gillette, Anthony Smith, Roger Goedken, Becci Reedus, Mary Cannon RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of the Iowa City Housing Authority 2018 Annual Report to City Council. By a vote of 6-1 (Eastham dissenting) the Commission recommends approval of the FY19 Annual Action Plan to City Council, subject to modifications as discussed (includes typos, some sentence additions/modifications, and inclusion of the City's Affordable Housing Plan). CALL MEETING TO ORDER: Olmstead called the meeting to order at 6:30 PM. Eastham moved to reorder the agenda by moving item 6 Discussion of projects that have not complied with the 'Unsuccessful or Delayed Projects Policy'to after item 3 Public comment of items not on the agenda. Vaughan seconded. Passed 6-0 (Conger not present for vote). APPROVAL OF THE MARCH 15, 2018 MINUTES: Eastham moved to approve the minutes of March 15, 2018 with edits. Vaughn seconded the motion. A vote was taken and the motion passed 7-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None DISCUSSION OF PROJECTS THAT HAVE NOT COMPLIED WITH THE `UNSUCCESSFUL OR DELAYED PROJECTS POLICY: Hightshoe explained the City has a policy to keep projects that the City awarded funding to moving forward, spending the money, and getting the projects completed in a timely basis, especially for CDBG funds. Our policy states that recipients must spend at least 50% of their award by March 15. If a project has not done so, the Commission reviews, gets an update, and can decide to take no action or recommend to City Council to reallocate any unspent funds. Housing and Community Development Commission April 19,2018 Page 2 of 7 Eastham asked if these were just updates or if action was needed. Hightshoe replied that the Commission does not have to take any action unless they feel the applicant is not making sufficient progress and could recommend to Council to reallocate the funds. FY18 Little Creations Daycare (Pastor Anthony Smith, Little Creations Academy) came forward to give an update. Eastham shared that he was on the Board of Little Creations Academy when it began and remained on the Board until he joined this Commission. Smith shared that they have sent out bids for the asbestos tile removal project, currently waiting for bids back on April 24. Once the contract is awarded they will move forward, the biggest hurdle is moving the daycare during the construction phase. Smith added that the playground that was originally in the bid has been funded outside of this project by the AM Rotary and that project is already in progress. They are currently working to complete the second bid document, containing all the other projects, for a general contractor. Those projects are to replace the main entrance to the daycare, and the secondary entrance, and to put new door strips on for electronic keypad access to the daycare. Also replacing some broken windows and replacing two of the HVAC systems. They are adding a storage shed and installing room dividers and cubbies/lockers. FY18 Crisis Center Remodel (Becci Reedus, Executive Director, Crisis Center) presented the update on the project. They are in line with their timeline, they executed their sealed bids on time and anticipated breaking ground around March 15, however delayed until March 19. They are four weeks into the project and it is looking nice. So far they have staked the plumbing, erected walls, etc. They have been delayed a bit due to the unseasonable weather but have worked around that with some interior work. Reedus noted that construction is expected to last 8-12 weeks, and is on schedule. She noted they are facing higher building costs due to the hurricanes last fall, the estimate from November 2016 was about $285,000 and the bid came in at $345,000. They are doing fundraising for the difference. FY18 Successful Living SRO CDBG Acquisition (Roger Goedken, Executive Director, Successful Living) stated they have not spent their CDBG funds as they had some things that held them back last year, they hadn't actually actively been looking for houses, they did put a bid in on one house but are finding houses are selling for above asking prices. Their Board met earlier in the week and set the goal of having the funds spent by July 1. They have requested to combine these funds with HOME funds for the down payment amount to reduce debt. Hightshoe noted the Commission can vote on that request next month, as it has to be a formal agenda item. The Commission indicated they would be okay with allowing Successful Living to combine once formal process is determined. REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF IOWA CITY HOUSING AUTHORITY 2018 ANNUAL REPORT: Hightshoe noted this is a report that the housing authority has to submit to HUD basically reporting on their accomplishments for the past year. Eastham asked about section B.1 (Review of PHA Plan Elements) he asked what the Deconcentration Policy was in reference. Wolf noted that deconcentration is if there is a concentration of participants in the program and the City does not have that issue. Eastham then asked about the total amount of housing assistance statements that are included in the report and why there were two different numbers. There is a number listed on page 6 ($7.6 million) and another on pager 16 ($7,052,127). Lehmann noted that the $7.6 million number might include TBRA funds. MacKay was unsure why the numbers were different as she did not prepare the report but would find out and report back to the Commission. Olmstead asked if in the report they could spell out the acronyms when first used. He also noted that instead of listing special needs, it should be stated as persons with disabilities. Eastham moved to recommend approval of the Iowa City Housing Authority 2018 Annual Report to City Council. Harms seconded and motion passed 7-0. Housing and Community Development Commission April 19,2018 Page 3 of 7 REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF FY19 ANNUAL ACTION PLAN—PLAN AVAILABLE ONLINE AT http:llwww.icgov.orglactionplan Hightshoe stated the Annual Action Plan is a document the City has to submit 45 days prior to the program year that tells HUD how the City plans to utilize and prioritize the funds. The most important part of the report is the exhibit at the end showing how they plan to spend the money. Lehmann stated the exhibit is on page 60 and those amounts are the ones the Commission reviewed and allocated. Harms noted that the introduction and the conclusion really do go together and the priorities in this city are so clear and admirable. Olmstead noted again the need to change special needs to persons with disabilities and to spell out the acronyms. Lehmann added he could send out a list of acronyms to the Commission as well. Olmstead also pointed out on page 9 with the discussion of partners city transit is mentioned but there is also a relationship with Johnson County SEATS. Vaughn questioned if the principles from the 2016 Affordable Housing Plan been incorporated into the principles of this Plan. Hightshoe said it is mentioned periodically as other steps the City has taken but the focus on the document is what we are using CDBG/HOME funds for. Hightshoe noted we can add as an Exhibit. Lehmann notes on page 52 they discuss the affordable housing, Hightshoe stated they will look to see all 15 steps of the Affordable Housing Plan are included in the plan.and if the Commission can add to their motion that staff add them in. Eastham noted that the Commission has asked the staff to prepare an inclusionary zoning policy, or recommendations, for newly annexed areas in the City. Hightshoe explained that state law does not allow the City to pursue"rent control." The Council is pursuing a change in the Comprehensive Plan that addresses annexation and the goal of including 10% affordable when determining if land will be annexed into the city. Conger stated that transportation is a key issue for affordable housing and must be present in locations where affordable housing is located. Olmstead noted though for elderly and people with disabilities the transit system does provide off hours when they can ride for free. Eastham noted that Council is planning a major review of the Iowa City bus systems. Olmstead suggested a recommendation to Council to enact Sunday bus service. Hightshoe noted that while transportation is vital to affordable housing, when talking about CDBG funds it is hard to fund because vehicles are under public services which means they have to apply for Aid to Agencies which is an extremely competitive funding source. Olmstead next discussed page 19, Salvation Army, it states victims of domestic violence and the preferred term is survivors. That terminology is also seen under the DVIP section. Lehmann noted they will search the document and change that terminology throughout. Eastham noted on page 31, Annual Goals and Objectives, he would like to add information to that table to show the initial rents for the units that have been produced as rentals and initial sales prices for those being purchased. Hightshoe stated they would have to put that as a special exhibit as this is a HUD specified form. Eastham said having an additional exhibit would be fine just so long as the information is included in the report. Hightshoe also noted that the applications only state"fair market rent" so that would just be what the fair market rent of a certain date is and for sales prices (like with Habitat for Humanity)they will not know what the sales price is, they give a range but until the house is built they won't know what they are selling it for. Hightshoe said rather than an exhibit it could just be a statement explaining the fair market rents. Eastham then referenced page 37 and the set of tables that describes the individual projects that were approved and included in those projects is the City's project on the southeast side on Taylor and Davis Streets and he would like to insert into that description after the statement"Housing units assisted will be single or multi-unit affordable housing to be sold, rented, or leased/purchased as allowed by CDBG and Housing and Community Development Commission April 19,2018 Page 4 of 7 HOME regulations" a sentence that states"the racial equity impact of the sale of any affordable housing will be analyzed and reported". Eastham reminded everyone that as the Commission was reviewing the draft, they voted to recommend to the Council that the racial equity toolkit be used to examine the South District Partnership. Olmstead asked about rental relocation the City assisted with Rose Oak Apartments. Hightshoe said that wouldn't be included in this plan as this is for the upcoming year. However the City did create a policy that for site plans (if no rezoning is required) that greater notice must be provided to those that may be displaced if more than 12 units are impacted. The City anticipates that most changes in land use (where property is being taken down)will require rezoning. The City has more authority to require items like relocation assistance, etc. if a rezoning is required. Eastham believes this Commission, after some consideration, could make a recommendation to Council to adopt a more adequate displacement relocation assistance policy that the City funds in cases where the redevelopment doesn't require rezoning. Hightshoe noted this document will be on the May 15 Council agenda and public comment is open until that point. Eastham asked if recommending to Council the approval of this plan indicates that the Commission wants Council to approve all the planned activities in the action plan. Hightshoe confirmed yes. Eastham stated he would vote against this recommendation then because it includes the purchasing and rehabbing of two rental duplexes for resale on Taylor and Davis Streets. Conger moved to recommend approval of the FY19 Annual Action Plan to City Council, subject to modifications as discussed (including correction of typos, some sentence additions/ modifications, and inclusion of the City's Affordable Housing Plan). Harms seconded. Passed 6-1 (Eastham dissenting). MONITORING REPORTS: Mayor's Youth Empowerment Program: Lehmann supplied two reports in the Commission packets, one from MYEP for CDBG FY18 Updates. The report states project 1 —parking lot resurfacing is complete as of November 2017. Hanson Asphalt completed the resurfacing of the parking lot at 1208 Gilbert Court which allowed for increased parking spaces and off-street employee parking and more importantly allowed for a loading and unloading area that is accessible for clients that use wheel chairs. The grant budget was$31,000 and the project was completed under budget at$24,550. With project 2— Mayor's Youth affordable rental, it is also complete, on February 1st they closed on a three-bedroom home located at 1156 Downing Drive, one tenant moved in mid-February, the second is moving in on April 21 and the third tenant is being sought through their normal referral process. The grant budget was $50,000 and all $50,000 was put towards the down payment on the home. The Housing Fellowship report is also in the Commission packet. The FY16 acquisition of Sabin Townhomes was the purchase of three newly constructed two bedroom townhomes constructed in Riverfront Crossings District on August 2017. Rents for the units are$869 and market rent for townhomes on the first and second story at$1750 and $1950 for townhomes on the third and fourth stories. All 28 townhomes in the building are identical as far as size and amenities. The grant was $300,000 and the Housing Trust Fund supplied $272,000 as a loan so total value of$572,000 and total cost was about$574,000 and the appraised value is $775,000. Two of the townhomes are occupied and The Housing Fellowship is aggressively marketing the remaining unit. Hightshoe noted that although they are nice new units and downtown, they are having trouble finding tenants due to the added cost of parking. The FY17 and FY18 rehabilitation of affordable rental units is the rehabilitation of five units Housing and Community Development Commission April 19, 2018 Page 5 of 7 owned and managed by The Housing Fellowship for almost 20 years and the properties need substantial improvements including windows and other remodels. The grant includes two years of funding from the City of$144,000. They have also applied to The Housing Trust Fund of Johnson County to supplement the rehab of three of the subject properties in the amount of$31,000. The properties are 700 S. 1s' Avenue; 2110/2112 Taylor Drive; 1226 Williams Street; and 105 Pine Street. All units were built in the 50's and 60's and The Housing Fellowship acquired them in the 90's. The agreement was signed February 2018, they have done lead assessments, bid packets have been prepared for two of the properties and advertised. Four of five of the properties are occupied. For FY18 CHDO operating the City supplied $18,000 which was used to supplement the salary for their Chief Financial Officer. Successful Living discussed earlier the delay in purchasing a property. With regards to the other project in this fiscal year, Roger Goedken stated they had an engineer go out and survey some land around the North Johnson house and they are now able to proceed with some of the fixes around that house. DISCUSSION OF THE COMMUNITY DEVELOPMENT CELEBRATION: Hightshoe stated that National Community Development Week is in April. Last year HCDC encouraged a letter writing campaign, but they used to plan a summer celebration to highlight CDBG/HOME projects. HCDC would help plan the celebration and staff would help execute it. Such a celebration has not occurred in three or four years but wanted to ask this current Commission if this is something they wanted to do again. Eastham noted that given the statements everyone hears about the workload of City Staff he is inclined to not add to the workload and do this a lightly as possible. Vaughn noted that the letters written to legislatures from real people are important, people's stories speak to them. Olmstead noted that some organizations take out booth space at some of the festivals and that could be used to educate the public on programs that are available. Hightshoe noted they used to have signs they would place outside of projects to notify they were CDBG funded projects so the public could see what their dollars are used for. They could begin to do something similar with posters or plaques in places. Consensus was not to host a celebration this year and have staff explore other(less staff intensive) means to show support to our legislators and community in general for these programs. STAFF/COMMISSION COMMENT: Hightshoe stated the Building Business Basics workshops (meant for early stage entrepreneurs)will be held Saturday, May 5 at Kirkwood from 10am to 3pm. This is the third year holding this workshop. The workshop will have sessions for business ideation, legal and insurance, credit repair, marketing and permits/other available resources. Lehmann stated they have around 46 people signed up for this workshop. Hightshoe next updated the Commission on the Invest Health initiative and what they heard from areas, especially the Broadway neighborhood, was people wanted activities in their neighborhoods. So with the remaining funds they are holding a gardening and food expo. Grow Johnson County will be at Weatherby Park Sunday May 6 at 1 pm to do a gardening demo on what can be gardened in Iowa. And then Global Food Village will have tasty treats from items grown in gardens. The first 30 families will get a tomato or pepper plant and a container to grow it in. Then on Saturday May 12 they are planning a music festival, Off Broadway Music Festival, from 12-4 at the Pepperwood Plaza parking lot. The final event is Wednesday May 23 at Wetherby they will host a sports night for soccer and basketball and around 50 Housing and Community Development Commission April 19,2018 Page 6 of 7 basket and soccer balls will be handed out. On Friday June 22 they are hosting their first Invest Health Healthcare Symposium on how to improve health together. Lehmann noted that a few of the Commissioner's terms are expiring on June 30 (Conger, Pardon and Olmstead). To reapply the application is online and due May 8. They also encourage new applicants and City Council makes the final determination. Olmstead announced he will not reapply so his spot will be open. Hightshoe noted that staff and various Council members have received concerns about Aid to Agency funding. On next month's agenda, the Commission will discuss funding. The City Manager's office would like HCDC to consider a policy that provides continued/stable funding to agencies awarded funding while also considering new applications. To be on the next agenda. ADJOURNMENT: Vaughn moved to adjourn. Eastham seconded. Passed 7-0. Housing and Community Development Commission Attendance Record Name Terms Exp. 8/17 9121 10/30 11/16 12/18 1/23 2/15 3/15 4/19 Conger,Syndy 7/1/18 X X X O/E X X X X X Eastham, Charlie 7/1/20 X X X X X X X X X Fixmer-Oraiz,Vanessa 7/1/20 X X X X X X O/E ' X O/E Harms, Christine 7/1/19 X X X X X X X X X Lamkins, Bob 7/1/19 X O/E X O/E X X O/E X O/E McKinstry,John 7/1/17 X X X X X X X X X Olmstead, Harry 7/1/18 X X O/E X X X X X X Padron, Maria 7/1/20 O/E X X X X X O/E O/E X Vaughan, Paula 7/1/19 X X X O/E X X X X X Kev: X = Present O =Absent O/E = Absent/Excused --- =Vacant 05-17-18 IP7 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION APRIL 16, 2018—5:15 PM—WORK SESSION HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Bob Miklo, Sarah Walz CALL TO ORDER; Freerks called the meeting to order at 5:15 PM. REZONING/DEVELOPMENT ITEM (REZ18-00013/SUB18-00006): Discussion of an application submitted by application, submitted by North Dubuque, LLC for a rezoning of approximately 73.15 acres of land from Interim Development - Low Density Single- Family (ID-RS) zone, Low Density Single-Family (RS-5) zone, and Planned Development Overlay/ High Density Single-Family Residential (OPD/RS-12) zone to Planned Development Overlay/ High Density Single-Family Residential (OPD/RS-12) zone for approx. 50 acres of property and Planned Development Overlay 1 Highway Commercial (OPD/CH-1) zone for approx. 23 acres of property. The applicant is also requesting approval of the preliminary plat of Forest View, a 73.15-acre subdivision, located north of Foster Road, south of 1-80, west of N. Dubuque Street, east of Mackinaw Drive. Walz brought materials and the presentation from the Comprehensive Plan Amendment that was approved late last summer. She showed the area the Commission considered: the only portions of the area currently developed are Forest View Mobile Home Park and a small cluster of single-family'houses to the east and two more single family houses in the southwest area. When the Comprehensive Plan Amendment was approved, it inlcuded a set of goals. Those goals were housing goals which included relocation assistance for the Forest View Mobile Home Park, buffering Mackinaw Village from any multi-family residential that would be adjacent, preserving the scenic character of the north Dubuque Street streetscape, and creating a conditional zoning agreement that would guide design of buildings. There were also transportation goals regarding secondary access for residents of the Peninsula area and traffic functions from a proposed new intersection onto North Dubuque Street. Walz noted that the City does not have a traffic study at this time nor do they have the Army Core of Engineers permit that would allow for filling in the wetland areas. Walz next discussed what has changed in the proposal since the approval of the Comprehensive Plan Amendment, and noted that Staff has not completed the analysis of the application. Previously two hotels were proposed and there was a road that passed along the north side of the development and curve down to the south. As the developer was laying out the site, they came to the staff with a concept that seemed to isolate the Forest View housing behind large parking areas. Staff felt that Forest View needed a more direct access to the street and that the location behind large commercial parking lots was not ideal or safe. Staff asked the Planning and Zoning Commission April 16,2018—Work Session Page 2 of 8 applicant to provide another public street access. Staff also suggested more southerly location for Forest View Drive and the developer agreed and have created a proposal with a more new location for the road. Moving that road made some sense for a number of reasons to create a better interface between the commercial and the residential neighborhood with large parking lots facing Interstate toward 1-80 and away from residential uses. Walz pointed out in the map where the commercial properties would be constructed. There would be larger commercial uses, such as motels, and also smaller neighborhood commercial uses closer to the residential areas, south of Forest View Drive. A gas station/convenience store is proposed near North Dubuque. The applicant is seeking to fill one of the wetland areas for an area east of Laura Drive, in exchange they can provide more screening from north Dubuque Street. Walz then showed where the multi-family buildings would be located, with one set marketed as elder housing, and then transitioning into the area where the manufactured housing would be. Walz noted there have been emails and correspondence with concerns from residents of Mackinaw Village regarding the manufactured housing being close to their neighborhood. The manufactured housing will have to go through a Planned Development Overlay approval process due to the lot sizes of the manufactured housing. The location of the manufactured housing is a change from the proposal seen during the Comprehensive Plan Amendment process and there has not been a "good neighbor meeting" held so that is why residents in Mackinaw Village are voicing their concerns now. One of the concerns is the traffic on Algonquin Drive but Walz said it should not create an unacceptable level of traffic as this is a lower density than what was previously proposed. There is a proposed roundabout on Algonquin Drive that transitions Forest View Drive to Algonquin Drive to slow traffic down. In terms of the manufactured housing, Staff felt this layout was better as it made it part of the neighborhood and not hidden from view behind parking lots and will have regular street access. All the units will have their parking off the interior alleys with the exception of lots that back up to west property line. These lots will maintain the tree buffer in that area. The applicant has also proposed to not connect Flint Drive, which the requirements of the subdivision requirements would require that connection. The criteria for alleviating that requirement are included in the report. Walz stated there is a lot of review still needed before the Planned Development Overlay can be approved: staff needs to evaluate stormwater, traffic, and building elevations. She stated the applicant is marketing this area and the buildings will be built by someone else so the applicant beleives they cannot provide building elevations at this time. The applicant noted they will meet the higher quality multi-family design standards. Walz said although not all is evaluated the applicant still wanted to move forward and present the application to the Commission for feedback. Freerks noted it is a little maddening because it is just pieces and parts right now and not a complete proposal. She feels there are a few discrepancies and things that are not allowed in the Comprehensive Plan Amendment. She noted it is RS-12 and there is a lot of multifamily and pretty high density for the area. Freerks asked about the fast food restaurants and if a special waiver was needed. Walz these are allowed uses in the CH-1 zone. Hektoen noted that the number of restaurants can be limited with a conditional agreement if they can articulate the public need. Freerks is also concerned about the wetlands being filled in and how that is different than the concepts that were previously discussed. She reiterated that this area is a major entrance into the community and it is currently quite picturesque with all the trees and would like to see this Planning and Zoning Commission April 16,2018—Work Session Page 3 of 8 proposal do everything it can to maintain that. She also feels the density is pretty high and doesn't want to have to create waivers for the manufactured housing lots. She added that with all those units there is no park area and the Commission has requested time and time again to have some type of public recreation area when there is this type of housing density. Walz stated with the manufactured housing there will be a community center and they will add a play area around that as well. Also in the preserved woodland area the applicant has indicated there would be trails. Freeks also added that the multifamily building that will be marketed for elder housing has parking lots far away from the buildings and should have underground parking. She also noted that before it was not proposed as manufactured housing but rather modular homes. Walz said they have reduced the manufactured housing area down to 59 units. Freerks stated it may need to be reduced more to make sure there is a play area and community space. She feels they are just trying to cram too much into one space, understanding the goal is affordable housing. She also has an issue with not connecting the streets in a neighborhood and the need to keep a neighborhood feel with the street connections, sidewalk connections and playground areas. Hensch asked how many units are in the current Forest View Mobile Home Park. Miklo stated he believes there are 80-90 units that are occupied. Walz said what the applicant has indicated that any residents that do not find housing in the new manufactured housing area would be given option of a unit in one of the multifamily buildings. Hensch agreed with Freerks and in an area with this density it is crucial to have recreational areas, particularly play areas for children, walking trials are great for adults but children need play areas. Additionally Hensch noted the concern of the residents to the south he is concerned about filing in wetlands, there needs to be ways to stop water runoff. He requested seeing the traffic study and road connectivity so they can be assured traffic would be moving and not congested in one area. With so much density he also feels there should be traffic calming features along the roads. Hensch stated he is always concerned about manufactured housing waivers, it is important to him that just because someone lives in an affordable residence they should be put in a smaller area, they should still be allowed green space and nice size yards. It is a quality of life issue for the residents. Finally he agrees with Freerks on the need for underground parking for the elder residential buildings, additionally underground parking would help minimize the impervious concrete in the area and assist with water runoff. Walz stated they do not have the stormwater information but she does know the applicant is proposing very large underground water detention storage. Freerks suggested reviewing the minutes from the meetings last summer when the Comprehensive Plan Amendment was discussed so everyone is up-to-date on concerns and issues raised at that time. Freerks also asked about the Kum & Go proposed, Walz said it will be a gas station, not confirmed it will be a Kum & Go. Freerks would like to see exact dimensions and specific design on that as it is so close to the area. Signs noted on the original plan on the western edge there were five large buildings and another half dozen smaller multi-plexes. Walz said originally townhouses were proposed and added that at this stage there is not a detailed analysis of design so some of the things shown on the comprehensive plan image would not meet zoning standards. Signs said he doesn't think the density is any different than previously proposed, it is just broken down differently with the Planning and Zoning Commission April 16, 2018—Work Session Page 4 of 8 manufactured housing and multifamily buildings. He asked what drove the change; the Commission spent a lot of time on the original proposal during the Comprehensive Plan Amendment process. Walz said mostly due to the road shifting to the south. Hektoen stated that road shift was a staff supported change.Walz said the shift in the location of the road allows a better relationship between the residential and the larger commercial uses. The applicant shifted the manufactured housing so they could stage the entire development; in the previous location, residents would have been displaced from the current manufactured homes and not been able to move into the new ones for quite some time. Walz also mentioned there were issues with multiple crossings of the gas pipeline easement and this plan just keeps the traffic flow moving better and not having the manufactured homes accessed through the commercial parking lots. Miklo added with the original plan some of the multi-family budilings were within the 300-foot buffer from the highway. Theobald asked about the change from modular homes to manufactured homes. Hektoen said the applicant can address that on Thursday. Freerks asked if the owners of the manufactured homes will own their lots. Hektoen said the concept is more like a condominium regime. Freerks noted then they would have to pay a fee, such as lot rent, and that is not what the Commission felt was proposed during the Comprehensive Plan Amendment. Signs said if it is a true condominium regime it would be ownership with undivided interest in the common elements. Dyer noted there are 20 buildings in addition to the manufactured homes with no elevations. Other Overlay Plan Developments have to have elevations for all four sides of each building. She acknowledged it is an expense but this is a huge project. She noted that the plan is so changed from the Comprehensive Plan Amendment and now the developer is saying "trust us we'll build nice buildings". Freerks feels if they cannot provide elevations at this point, then the Commission should be consulted for each building before design approval. Parsons asked if Algonquin Road will connect to Foster Road and Walz confirmed it would. He noted if there is a flood emergency the entire'traffic flow will be going through the manufactured housing area,which makes him uneasy. Walz acknowledge one of the impendences for this project was to create the second access road from the area in case of flood emergency. Parsons agreed it is necessary, but in the original plan the traffic flowed around the manufactured housing, not through it. Parsons also asked about fire access to all the buildings. Walz said fire access is required to the rear of all these buddings. Hensch is very uneasy with the manufactured housing as when the Comprehensive Plan Amendment was approved it was felt these homes would be a path to home ownership. Home ownership is land as well, not just the structure. Signs requested seeing a comparison of the density that was proposed in the Comprehensive Plan Amendment versus the density proposed in this plan. He also added his concern with the neighbor's letters. There was a big process with the approval of the Comprehensive Plan Amendment last year and now all of a sudden there is a big group of neighbors indicating they had no idea this was going on. Walz said she believes the concern is the shift of the manufactured housing to the west, where it was townhomes previously. Planning and Zoning Commission April 16,2018—Work Session Page 5 of 8 REZONING ITEM (REZ17-00015): Discussion of an application submitted by Cardinal Pointe West, LLC for a rezoning of approximately 7.84 acres from Interim Development Research Development Park (IDRP) zone to Planned Development Overlay/Low Density Multifamily (OPD/RM-12) zone for the property located west of Camp Cardinal Boulevard and east of Deer Creek Road. Miklo stated the applicant submitted a couple of concept illustrations of what the buildings could look like. They went from the 40 unit buildings with the gable/hip roof to one with flat roofs and modular changes in the building façade. The applicant is proposing three buildings with three different stone/brick colors for distinction. Theobald asked if the siding is vinyl siding. Miklo is unsure of the material but it is some sort of manufactured masonry product. One of the goals is more sound deadening materials due to the proximity to the highway so the Commission can specify what materials are used. Miklo also stated he confirmed that fire department is open to using pervious pavers or in the fire lanes if it is engineered to support fire trucks. The applicant is also working on identifying tree species to use in the buffer that aren't susceptible to fungus or disease. He also added there would be some gazebos on the deck areas, the whole area would not be covered but some of the area would. Freerks suggested the top windows of the buildings to be taller perhaps to break up the design. Otherwise she feels this is the right direction. Signs is glad to see each building distinctive with color. Miklo stated the applicant should have plans complete for the meeting Thursday but the Commission may still want/need to place some conditions in the conditional zoning agreement that the applicant generally follow the concept plan, the landscaping plan be approved by the City Forrester, and the Fire Marshall and City Engineer approve the design of the fire lanes. REZONING ITEM (REZ18-00014): Discussion of an application submitted by 100-500 LLC, for a rezoning of approximately 3.41 acres from High Density Multi-Family Residential (RM-44) zone to Riverfront Crossings- South Downtown Subdistrict (RFC-SD) zone located at 12 E. Court Street. Miklo stated this property is currently RM-44 which is high density multi-family, there are approximately 95-100 apartment units in the complex. The complex was built after Urban Renewal and at the time Capital Street was closed to traffic. The Riverfront Crossings Plan calls for reopening Capital Street, and also calls for high density and possibility student housing in this area. This area is identified as appropriate for student housing because it is immediately adjacent to campus and the Code provides a bonus for student housing. A concept plan was included in the Commissioner's packets showing how the street would be reopened, and a maximum foot print of what could be built there, no actual design has been drafted. The building would have stepbacks after a certain level and there would be some usable open rooftop area. The applicant originally submitted two designs for the street, a four-lane with parking and a two-lane with parking. Staff is inclined to go with the two-lane with parking and Planning and Zoning Commission April 16,2018—Work Session Page 6 of 8 turn lanes at Burlington Street. Staff is recommending conditioning the zoning on the street being built as part of the development. Miklo also pointed out the applicant is hoping to use the bonus provisions of the Code. Riverfront Crossings would allow 8 story buildings in this area with some stepbacks, the bonus provisions would allow up to 15 floors and dedication of the street right-of-way would be part of the bonus provision. To get the bonus provisions the design will require City Council approval, it would not come before the Planning and Zoning Commission,just the City Council. Dyer asked if it has to go before the Council, why can't it come to the Commission first. Miklo said that could be a condition of the zoning if there is a valid reason. He noted the Comprehensive Plan does show what is anticipated here. Freerks commented that the Commission usually sees more from applicants at this point and is concerned the design will only go before City Council. Hensch asked what the goals were for opening up that street, seems like a perfect opportunity to create a pedestrian area. He noted that if this development is high density student population having traffic drive down the middle of it seems unsafe as students will cross mid-block. Freerks countered that she is excited to have the road open to traffic because often when these big buildings are developed there is no place for UPS to pull in or any other service vehicle. Signs noted that in other walkways around town (such as the T. Anne Cleary walkway) service vehicles are parked there all the time. Freerks acknowledged that but said it is different when it is private and deliveries are pizza and other types. Hensch asked if they could just have service lanes established. Additionally he noted there is a significant grade change where Capitol Street will go through. Miklo noted that Capitol Street may be necessary to provide access to unground parking for the eastern building. Signs noted he is excited to see the street go through but is concerned about the size of the buildings if a 15 story bonus is allowed, and no green space. Freerks noted they are proposing a roof top green space, but wants to make clear that it is more than just a few planters and a couple of chairs. What is needed is something with true green space and an area that could be used year-round. Hensch questioned how much room would be available on the rooftop with all the HVAC units and other mechanical equipment up there. Miklo noted that under the Form-Based Code they cannot build a rectangle building that goes all the way up, they will have to have stepbacks and some outdoor open space. One of the conceptual drawings shows and idea of the outdoor space being atop the lower floors where the stepback begins. Freerks said the Commission would like to hear details from the applicant regarding the recreation area. Dyer commented they would like to see actual concepts, not just images of other buildings. Hensch agreed_and noted that for a project of this size (hundreds of units that will be here for many decades) the applicant should be able to spend the money to have elevation and concept designs drafted. Miklo asked Hektoen if the concerns about open space and the streetscape are valid enough reasons to impose a conditional zoning agreement so that the design would have to come back Planning and Zoning Commission April 16,2018—Work Session Page 7 of 8 before the Commission. Hektoen acknowledged if the rational is articulated a conditional zoning agreement could be imposed. Freerks asked about the building height being an issue for flight paths for the hospital helicopters. Miklo replied it would have to be approved by Federal Aviation Administration. Adiournment: Hensch moved to adjourn. Signs seconded. A vote was taken and the motion passed 7-0. Wirt . 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HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Bob Miklo, Sarah Walz OTHERS PRESENT: Brian Boelk, Dale McSurry, Donna Davis, Margarita Baltazar, Karin Franklin, Brian DeCoster, Dominica Pearson, Ehad Saad Aldin, Joe Hejda, Debra Thome, Lina Esso, Ivan Hall, Matt Alexander, Beth Pruessner, Haven Wojciak, Dave Moore, Rafael Morataya, Jillian Nagle, Dave Demik, Chad Diefenderfer, Diane Dunbar, Charlie Eastham, Ed Cole, Ashley Mangan, Karthik Gunasekaran, Jimmy Becker, Brittney Hejda, Pat Heiken, Dennis Tuite, Cynthia Vaske, Jason Walton, Rob Decker RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of REZ17-00015 an application submitted by Cardinal Pointe West, LLC for a rezoning of approximately 7.84 acres from Interim Development Research Development Park (IDRP) zone to Planned Development Overlay/Low Density Multifamily (OPD/RM-12) zone for the property located west of Camp Cardinal Boulevard and east of Deer Creek Road with the following conditions: • Sound mitigation provided through a plan from an acoustical engineer to be approved prior to the issuance of a building permit for the two buildings within 300 feet of Highway 218. • To maintain dust control from Deer Creek Road. • Substantial compliance with the site plan, including the decks adjacent to the stormwater pond. • Fire lane only areas would be pervious surface, approved by the Fire Marshall. • City Forrester approval of landscaping. • General conformance with submitted drawings of building plans. By a vote of 7-0 the Commission recommends approval of REZ18-00004 a n application submitted by 100-500 LLC, for a rezoning of approximately 3.41 acres from High Density Multi- Family Residential (RM-44) zone to Riverfront Crossings - South Downtown Subdistrict (RFC- SD) zone located at 12 E. Court Street including the conditions of: • The applicant will dedicate right of way to the City to reopen Capitol Street. • The developer will build the Capital Street to specifications approved by the City Engineer. • Applicant will install streetscape improvements to enhance the pedestrian environment on Burlington Street and Court Streets, as discussed in the Downtown and Riverfront Crossings Master Plan. • The design plan will come before Planning and Zoning for approval. Planning and Zoning Commission April 19,2018 Page 2 of 25 CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING/DEVELOPMENT ITEM (REZ18-00013/SUB18-00006): Discussion of an application submitted by application, submitted by North Dubuque, LLC for a rezoning of approximately 73.15 acres of land from Interim Development- Low Density Single- Family (ID-RS)zone, Low Density Single-Family (RS-5) zone, and Planned Development Overlay/ High Density Single-Family Residential (OPD/RS-12) zone to Planned Development Overlay/High Density Single-Family Residential (OPD/RS-12)zone for approx. 50 acres of property and Planned Development Overlay / Highway Commercial (OPD/CH-1) zone for approx. 23 acres of property. The applicant is also requesting approval of the preliminary plat of Forest View, a 73.15-acre subdivision, located north of Foster Road, south of 1-80, west of N. Dubuque Street, east of Mackinaw Drive. Walz began the staff report showing a map of the area, it is located in the North District near the intersection of North Dubuque Street and Interstate 80. The portion that is being proposed for the OPD Commercial Zone is on the eastern/northern portion of the site and the remainder is the residential zoning. Walz noted that the application is lacking some information at this time and therefore staff has not completed a full evaluation but the applicant wanted to still move forward in an effort to get some feedback from the Commission. Walz stated they did receive a traffic study today and the transportation staff will start looking that over next week. The stormwater report is pretty close to being complete as well. One item the Commission requested is elevations and that has not been received. Walz noted there are also some clarifications and discrepancies between documents that staff needs to review, as well as looking more closely at the sensitive areas ordinance, the applicant does not have the Army Core permit for filling in the wetlands in the commercial portion of the site. Walz stated at this point staff is not prepared to give a recommendation, this meeting is to review the application, let the applicant speak, let the public speak and proceed from there. To review, last summer the Iowa City Council amended the North District Plan for this set of properties and there were two important goals in that amendment. One was secondary street access provided for the Peninsula area, there are over 500 homes built in that area and where there is severe flooding folks have to be evacuated. Not because their homes will be flooded, but due to the flooding of Foster Road. The second goal is to provide for relocation assistance, new housing for those in the trailer park that will be displaced due to the new road, and a desire to keep them in the neighborhood. Walz next showed the concept plan that is being proposed today, in the residential area they are proposing 59 manufactured houses on the west edge of the development, which are required to go through an OPD plan, not for the lots themselves, most of which meet the bonus provision standard for smaller lot width and lot area, but the housing units do not meet the housing standard for width. The proposal also includes a three- story multifamily building (24-unit multifamily building), a five story multifamily building with 148 units, in the center a mix of multi-story buildings with 208 units (being proposed for senior housing but could be conventional multifamily), another large multifamily building with 75 units and another with 60 units. The request is to go to multifamily which is not ordinarily allowed in Planning and Zoning Commission April 19, 2018 Page 3 of 25 the zone but through the OPD plan they can request to cluster density and the applicant is asking for the maximum overall density which is 13 units per acre and will cluster things away from the protected woodlands and the central wetlands with steep slopes. Additionally by protecting the northern woodlands, it creates the 300 foot buffer required from the Interstate. Walz acknowledged there have been some questions regarding the manufactured housing, originally proposed to be in the eastern portion of the development and has now been moved to the western portion. Walz said it is often the case in these situations that once areas have been fully explored with terrain and easements things do change. The applicant has limitations on how often they can cross the gas line easement that runs through the area, also the lots the applicant proposed didn't meet the minimum zoning requirements. Additionally in the original plan the manufactured housing was located behind the parking lots of the commercial properties, and there was concern of the residents of the manufactured housing cutting through the commercial parking lots to gain access to their homes rather than going around via the street access. Therefore the manufactured housing was moved to the western portion of the site. Walz noted from a planning aspect that makes sense as they would now be on public streets with better access and more integrated with the neighborhood and not concealed behind commercial parking lots. The applicant has provided elevations for the manufactured houses they plan to bring into the development. Walz next reviewed the commercial portion of the site, the plan shows the commercial buildings up to the street with pedestrian access, parking is to the rear and facing the Interstate. The applicant is requesting a hybrid zone, they started with a CH-1 zone which is fairy restrictive in uses allowed. The applicant is looking at hotels and offices in that commercial area. The commercial area to the south would be more neighborhood commercial, such as hair salon, dental clinic, small bank, small restaurant, etc. Along the North Dubuque Street frontage there would be a hybrid of the two types of commercial and would include a gas station/convenience store, drive-through restaurants and small retail. The applicant is also requesting to fill the wetlands there so they can push the site back to provide more tree cover in the area. Walz noted that one of the goals for the area is to preserve the view from North Dubuque Street as this area is an entryway into the city and it is important to keep the natural aesthetic of the area. The applicant will limit signage in that area, use higher quality building materials, and preserve the trees along the frontage. Parsons questioned the waivers required for this proposal and if the waivers would have been needed if the manufactured housing was kept on the east portion of the property as proposed with the Comprehensive Plan Amendment. Walz said fewer waivers would be needed with the manufactured housing on the west portion. There will need to be a small setback waiver on the corner lots as well as the lots along the west property line as they do not meet the lot width standard, all other lots meet the bonus provisions of the RS-12 zone due to the rear alley access. Miklo clarified that the minimum lot size required is 45 feet for lots that do not have driveway access to an alley, for the lots on the west end the request is to reduce the lot widths to 35 feet. Hensch asked if there is a total square footage required for the lots. Walz acknowledged there was and it is 5000 square feet. Theobald asked how many manufactured housing lots were in the original plan (on the east portion of the property). Walz said around 100. Freerks noted it wasn't realistic as proposed then. Theobald noted there are 122 people that would be displaced from the current homes and was wondering how that will happen. Miklo deferred that issue for the applicant to address. Freerks opened the public hearing. Planning and Zoning Commission April 19,2018 Page 4 of 25 Brian Boelk (HBK Engineering) thanked the Commission and City Staff for reviewing the application, it is a large project with many moving pieces. Boelk stated that over two years ago the development team set out to develop the Forest View neighborhood with several objectives in mind. (1) To provide lease-to-own residences for the residents of Forest View mobile homes; (2) providing connectivity with the secondary access to the Peninsula; (3) improving stormwater and mitigation for the neighbors to the south by using some innovative and more modern stormwater techniques; (4) generating economic development, including job growth, attracting offices, restaurants, retail and ultimately increasing tax base for the City of Iowa City; (5) providing access to additional amenities closer to the existing neighborhoods and proposed neighborhoods; (6) enhance the primary entryway into Iowa City while maintaining and protecting trees and sensitive areas. Boelk noted by preserving the trees and sensitive areas they need to then cluster the density and go "up"with buildings rather than spreading out; and finally (7) allowing for infill development and avoid destroying farm fields and going outside the growth limits of Iowa City. Boelk noted that Staff discussed the changes or modifications in the current proposal from the approved Comprehensive Plan amendment concept, he reiterated that moving the hotel back into the development assisted with removing all the high profile developments away from the North Dubuque Street entrance in an effort to preserve the aesthetic of the entryway. He noted that moving the manufactured housing to the west made for a safer neighborhood and would then be neighboring another single family subdivision and not commercial properties. Boelk pointed out that all the commercial development is located on the east side of the property, in closer proximity to the Interstate and North Dubuque Street and allowed for separation from commercial and residential for convenient access and reduced disturbance for those that are traveling to the residential areas. Boelk noted they added Haywood Drive going south to provide additional connectively within the development. The Comprehensive Plan Amendment was approved on August 15, 2017, and there were several resolutions that went with the approval that the applicant has continued to try to address. One was the housing goal and relocation plan. The relocation plan was updated to encompass all families in the mobile home park. On January 17, 2018, the development team met with City Staff and discussed a number of items (most of which Walz already reviewed in her report) including the shifting of the road from the north to the south and also the manufactured home area. By moving the manufactured home area to the west it did remove some of the grass and play area, which was a concern for City Staff. Boelk explained that when they shifted the road to the south they shared the change with the residents of the Forest View Mobile Home Park and there was some concern from the residents. One was the proximity of the road to their homes and the proximity of the hotel to their homes. After that feedback and looking at the overall plan the development team then chose to shift the manufactured home area to the western portion of the development and put it next to a single family residential area. By doing this it also gains the 300 foot sound buffer along the Interstate and the preservation of all that green space. Boelk noted they do plan to have foot trails throughout the woodland and it will also be used as a natural stormwater management. Boelk added if they needed they could accommodate even more green space on the west side by losing a couple manufactured homes as well as at the end of the cul-de-sac. Boelk stated the development team met again with City Staff on February 9, 2018, and staff was happy with the proposed changes, therefore the development team moved forward with the site plan building around that change. This change again keeps the manufactured housing residents from feeling isolated from the other neighborhoods and eliminates the need for a request for a waiver to develop within the 300 foot buffer. Planning and Zoning Commission April 19,2018 Page 5 of 25 Boelk next addressed a few of the Commission questions. He noted there were 90 manufactured homes shown on the original plan during the Comprehensive Plan Amendment, it is now reduced by 31 to 59 home. However they have added the 24-plex directly east of the neighborhood to accommodate that reduction, there will also be condos available in the building to the northeast. Boelk stated that the 24-plex is comparable in size to the McCormick Square condos directly south of the development. He added that this plan will assure that all the families currently in Forest View Mobile Home Park will be accommodated and the updated relocation plan was submitted to the City on March 20, revisions were made to accommodate all the families and the City Attorney provided comments to the development team on April 13 to which the development team responded to on April 18 and will have the new relocation plan circulated to everyone on April 20 (the development team had no objections to any of the City Attorney's comments). Dale McSurry (29 Forest View) stated he can sum up his feelings regarding the Dubuque LLC project by quoting a member of the Planning and Zoning Commission last year(paraphrasing) "I began reading the proposal and had to set it aside because I didn't believe it, it was too good to be true" and McSurry is proud to have met with the team of humanitarians who have brought this proposal forward before you, Mr. Doyle, Mr. Cole, Mr. Maxwell and Mr. Munson, who are reaching out to the less fortunate than they are and are setting a fine example to the developers across the country as he can see this project making national headlines because it is unprecedented and more importantly will send a message to elected officials that making America Great Again begins with acts of kindness and reaching out to those that need a helping hand. McSurry encourages the Commission to join them in setting a new standard for developers and reminding America why the heartland of America has a big heart. Donna Davis (95 Forest View) with her husband has lived at Forest View Trailer Court since 1985 and they are so excited for this development, they have learned so much in the past couple of years from the City Council, the developers and everybody. She admits it has been pretty overwhelming at times and sometimes the waiting seems endless. She feels the new plan is a good one and seems much more cohesive, it's good to be away from the commercial development and will be better for the children and everyone. Davis implores that the Commission pass this application as they would like to get on with it. Margarita Baltazar(President of the Forest View Association) stated they have been involved in this project for a very long time and they are at a very important point, the association and the residents are very pleased with the progress that has been made, above all for the sake of the children. They know there is a lot more work to do and there could be more changes but they are going to continue as they have. These will be changes that will be very beneficial for the residents of Forest View, the majority of them are here tonight in support of the project as long as the things that have been established for the residents of Forest View continue to be followed. So the residents put their trust in the City and know the City has always done the best they can do for the community and they don't doubt the City will continue to do that. Boelk continued with his presentation and housing goals discussed in the Amendment Plan. He noted one of the changes was at the time of the Comprehensive Plan Amendment there was originally proposed 224 units on the west portion of the site next to Mackinaw Village and that is now reduced to 59 single family homes plus a 24-unit complex. That is a significant reduction in number of units and density on the west side. The development only has one multifamily building even close to Mackinaw Village and that is the 24-plex which is very different to what was originally proposed there which was three, four and five story multifamily buildings. Boelk Planning and Zoning Commission April 19, 2018 Page 6 of 25 remarked with regard to the manufactured homes and the footprint of the buildings they have been adjusted and reduced to be less intrusive to the neighbors than what was in the original plan, the homes are of good quality, manufactured homes, they are built in Indianapolis and the distributer is in Iowa. The roads in the development are now public roads throughout and built to City code. During the initial 15 year compliance period, the homes will be owned and maintained by the owners of North Dubuque LLC and managed by North Dubuque Developer LLC. On Monday the development team chartered a bus filled with Forest View residents to go to Mount Pleasant to walk though one of the homes which provided residents to see the quality of the finished product. Boelk added that the western border of the property is also buffered by a 45-foot wide woodland area and an additional 20 feet from the trees to the manufactured homes. Boelk stated another resolution with the Comprehensive Plan amendment was commercial and institutional goal of scenic character and the commercial areas will be subject to a CZA (Conditional Zoning Agreement) that addresses the landscaping, signage, lightening, building materials and design. Boelk stated the development team will have uniform design guidelines that apply to every lot and every structure. With regards to the manufactured homes will follow the manufactured standards with some leeway for families to individualize their homes in terms of color and/or interior combinations. The residential complexes for individuals and for senior living will follow the typical design standards of multifamily and senior living and the overall design standard will be guided by Neumann Monson so the end product will meet and exceed the Code requirements with quality and sustainable structures. Boelk showed pictures of similar structures Neumann Monson designed. Another item in the commercial and institutional area resolution was the tree buffer and visibility. Boelk showed images of the tree buffer from Dubuque Street to the commercial development. There will be some clearing of the trees in the area where the new road will meet Dubuque Street with added landscaping and retaining wall. From Dubuque Street the commercial buildings will be fairly hidden by the trees. Additionally there is a large outlot (outlot A, 1.2 acres) that provides a buffer from the commercial area to the residents to the south. Total acreage of trees 30.6 acres and total preserved acres are 14.56 plus the 3.49 acres of buffer for a total of 18.05 which is about 59% preservation. Lastly is the Comprehensive Plan amendment goal of transportation. They have conducted a traffic study and submitted it to the City on February 9 as part of the application. The study was revised and resubmitted on March 28 to provide additional information. As of today the traffic study is up-to-date and current as to what they feel the final layout will be. The access point intersection is designed to accommodate the anticipated traffic volume all the way to year 2040 and to handle the developing area west of Dubuque Street and Interstate 80. With regards to the deficiencies noted, Boelk commented with regards to the wetlands and the Army Corp permit, the permit application was submitted to the Corp and DNR on March 5, the DNR responded on March 12 favorably and everything is good to go in terms of the DNR. The Corp is a longer process, the public notice has gone out via the U.S. Army Corp of Engineers and will go for 30 days and therefore they expect reply on the permit on or before June 25. Therefore they are asking that rezoning and preliminary plat approval be contingent on receiving that permit from the Corp. They also have credits available due to wetland mitigation. Another deficiency was providing evidence of ownership on the property. Boelk said that was addressed today, there are legal descriptions for all the parcels and ownership was provided to City Staff yesterday. Some of the land is owned by the DOT and the development team sent Planning and Zoning Commission April 19,2018 Page 7 of 25 purchase agreements to the DOT on March 28 and per Iowa Code that formal response will be provided back from the DOT on May 8. Again they are asking that rezoning and preliminary plat approval be contingent on those purchase agreements. Boelk discussed stormwater management noting that City Staff did not have time to get through everything but staff and the development team met this morning and had a productive meeting reviewing the proposal. There are a few clean-up edits the development team need to do due to some of the site changes. With regards to waivers the development team is requesting, Boelk noted the minimum lot widths (lots 19 to 12) in the manufactured housing development to achieve the correct lot widths they would have to construct an alley behind the homes and if they do so they will lose the woodland buffer. It would also impact the Mackinaw Village neighbors as they would see an alley and cars rather than woodland. He added there are two setback encroachments on the corners and it is due to being one to two feet short from the right-of-way to the front porches and it is because of the rounded corners at the street corners. Boelk addressed the maximum block length, typically it is a 600-foot maximum block length, they are asking for a variance as they don't feel this is a typical subdivision and rather a one-building complex. There are several access points along the way including the Haywood extension heading south. The last waiver to address is building height. Based on RS-12 building limits up to 3 floors are allowed, they are going through the OPD process as their intent is to cluster and get group density and build up instead of out and preserve the sensitive areas and utilize the buildable areas. Boelk next addressed comments heard at the Monday work session meeting. Total density was originally 647 as shown in the Comprehensive Plan amendment concept, the current application shows 572. Freerks asked if they are at maximum density for a RS-12 at 572, how the density could have once been 647. Boelk said it is based on the total land area that is zoned residential and that has changed since the Comprehensive Plan amendment. Miklo added that in the original amendment concept plan, some of the lots didn't meet the minimum standards and the density of 647 would not have been approved without a waiver. Walz stated that with the Comprehensive Plan amendment what was approved was 8-13 dwelling units per acre, a total number of units wasn't approved. Boelk discussed the Flint Drive connection possibility, they are not showing a connection to Flint Drive because they cannot add more green space, address stormwater management, add Flint Drive and still maintain the same number of manufactured homes as wanted and needed there. More road connectivity means less green space, which means less preservation. They do show pedestrian connectivity. At Monday's work session the concept of underground parking for the senior living building was discussed. Boelk stated that without knowing who will be developing that parcel it is hard to determine number of underground stalls a buyer will need, so therefore in the proposal the applicant has provided a "worst case scenario" demonstrating that parking commitments could be met entirely on the surface. He acknowledged that most likely with a senior living user/owner they will want underground parking and a developer would cater to that. Freerks asked the height of the buildings and Boelk confirmed they would be three, four and five stories. Freerks asked for more clarification as to why they are proposing to fill in the wetland area. Boelk stated that without removing or filling in any of the wetlands they would not be able to build the secondary access road. The road has to cross the wetlands to provide the access for Planning and Zoning Commission April 19,2018 Page 8 of 25 the Peninsula neighborhood. Because of the nature of the wetlands, they are broken into small pieces of wetland and not considered quality wetlands, if you disturb one piece of the wetlands, hydrologically you might as well disturb them all. Earth View Environmental and 7G have completed reports discussing the hydrological side of the wetlands. Therefore it makes sense to fill them in, remove them all, and mitigate them correctly. They will add a retaining wall to control stormwater drainage from the north to the south. Finally, Boelk stated families in Forest View and the priority of choosing homes and home ownership was brought up at the work session meeting. Boelk noted currently there are 95 families that would meet the criteria to have a relocated home, 60% intend on relocating to other mobile home parks. Residents will have the option to choose the location of their home based on their tenure in the mobile home park. If the number of families seeking to move into the new neighborhood exceeds the number of homes then those families will have the option of a condo in the apartment units (either the one to the northeast or southeast). The development team has held several meetings with the residents of Forest View to explain all that. Theobald asked if there were any plans for a storm shelter in the manufactured housing area. Boelk replied that a storm shelter is proposed at the northwest corner of the development, it was originally an outlot but has been updated to be a parcel for the storm shelter. Dyer questioned in the event of a flood will all the traffic from the Peninsula go through Algonquin Road to get to the other access road. Boelk said that was the intent, to provide that access in case of a flood event. Hensch asked about the references to limitations due to presence of the gas line easement and what those restrictions are. Boelk stated structures cannot be built on it but you can put pavement on it, usually asphalt not concrete, nor can trees be placed on the easement. Hensch asked if recreational equipment could be placed there and Boelk confirmed it could. Hensch asked how many acres of wetlands they were planning to disturb or fill in. Walz said 0.68 would be filled. Hensch asked if they were natural wetlands or artificially created from a previous disturbance. Boelk said it was an area created from a previous disturbance. Freerks inquired about lot 12 and if the building would be four or six stories, and noted that the parking has to be on the same zone. Boelk stated that has been adjusted and the parking lots for lot 12 and lot 11 are not connected. Walz added there are some setback adjustments still needed in that area. Freerks asked about the correct size of lot 13. Boelk said all those areas • have been adjusted, he was not sure of the exact size. Hensch asked about the length of Forest View Drive from Dubuque Street to the traffic circle, as it seems quite long. Walz said due to the topography of the area there are other options than to move traffic from Forest View Drive to Algonquin Drive. Freerks questioned why lot 15 shows 100 more parking spaces than is required. Boelk explained that has been altered as well. Freerks commented that the plan the Commission received is different from what is being shown tonight. Hensch asked if Cole Drive would have connectivity to the west. Boelk noted again that Flint Drive is a small stub street off Mackinaw Drive and if they tried to connect that to Cole Drive they would lose a manufacture home lot as well as green space and buffer space. They are proposing pedestrian connectivity there. Walz noted there are specific standards with regards Planning and Zoning Commission April 19,2018 Page 9 of 25 to connectivity in the Subdivision Standards that is addressed in the staff report and there will need to be variance approved if Flint Drive is not connected. Boelk noted the development team offered to remove the stub of Flint Drive, as it has no driveway access, and make that green space and park space as well. Walz said that the intent of Flint Drive was to provide connectivity in the future and was platted as a requirement when Mackinaw Village was platted. Karin Franklin (816 Sugar Loaf Circle)wished to share some observations. During the Comprehensive Planning process she made some comments on how she thought that the intensity of development in this area that was being proposed was a lot for this particular area with the sensitive areas there, access issues, and stormwater collection issues. Obviously, the Comprehensive Plan amendment was approved and therefore will now direct her comments regarding the OPD-12 and CH-1 zones proposed. In the OPD-12 there is a density transfer that is being done to relieve some of the pressure on the sensitive areas, in calculating that number of units, she is making the assumption that everything that is in the OPD-12, the 50 plus acres is included and also includes two existing single family lots on which there is single family residences. One of the residences was built in 2016 and is Mr. Cole's residence and the other was built in the 70's and is owned by Mr. Cole and another family. There is also a drive from those residences that goes south to Foster Road. The driveway that serves the house that was built in the 70's can not possibility be built upon and Franklin thinks it is inappropriate to include those two single family residences and that lane in the density calculation. They should be eliminated from the calculation. Franklin continued by discussing the western part of this development and the manufactured housing area, which she thought when the Comprehensive Plan amendment was proposed they were to be modular homes, but it doesn't really matter. She agrees with the Commissioner statements from Monday's work session meeting that the Comprehensive Plan amendment was very much centered on the notion that the folks in Forest View would get a path to ownership. Even with Boelk's comments tonight it is unclear how that will work so people can afford this. Franklin stated at the work session there was also discussion of play space for the children, the ravine can be fine perhaps, but most people want to be able to see their children when they are out playing so there does need to be a play area. She does favor extending Flint Drive for connectivity and in addition she would take the manufactured/modular units on lot 20 and put them on lot 23 as the multifamily seems inappropriate there. Even though it is being put in place now to accommodate residents of Forest View, all of this will be here beyond the transition of these residents and there will be a multifamily building in the midst of a single family area. The connection of Flint Drive would be an integration of the single family neighborhood with the Mackinaw single family neighborhood. Additionally moving the lot 20 units would allow for space for a play area. Franklin also suggests the Commission not waive the width requirement on the lots, perhaps without the lot 23 multifamily moved they could accommodate the loss of lots due to width and street connectivity. With regards to the senior housing, it should be labeled as multifamily until an entity is in place that will in fact provide senior housing of some type, and they know what the level of service will be and what is being dealt with, otherwise it is just multifamily housing and should be called such. Franklin noted at the work session there were a number of comments made about the building elevations and how they are needed for an OPD. Franklin suggested a way to address that since there is an architect that is part of the principles they could develop a design code which Planning and Zoning Commission April 19,2018 Page 10 of 25 would be adopted that would include representations of that design code as examples. It would not tie them to exact buildings but would enable this to go forward. Lastly Franklin addressed lot 14, if it is not going to be built on shouldn't it be labeled an outlot. Brian DeCoster(6 Knollwood Lane) lives just south of the proposed gas station noting there are five houses in that particular neighborhood, all of them are very historical and in the last eight years four of the five houses have been extensively remodeled. They are very proud of their neighborhood and it is a low-density neighborhood and all of a sudden they have a gas station being built next to them. DeCoster acknowledged he feels the whole proposed development is pretty neat, he is not necessarily against any of it, but he wants to be on record that he and his neighbors want a good buffer between this gas station and their neighborhood. Right now it is about 100 feet, an irregularly shaped piece, and he would also like to see a sound wall or a berm and trees to protect their neighborhood. Since none of the specifics are determined yet, the neighbors are fearful that when the gas station goes in they will have no voice. They just want to preserve their neighborhood and the investments in their property. DeCoster noted the second issue the neighborhood had was with the hotel and the height of it looking into their neighborhood, but that has been resolved with moving that hotel to the north and west. He is grateful for that relocation. He also likes the restaurant area and suggests flipping the gas station with the restaurants which would make it easier on his neighborhood than dealing with gas station canopy lights. Hensch asked about the acre outlot north of DeCoster's neighborhood and if that was planted in hardwood trees would that be acceptable. DeCoster would have to confer with his neighbors and also see how long it would take those trees to grow. Walz noted the existing trees will be left in that area. DeCoster is unsure if the trees there now are sufficient for a sound barrier. He added that the residents of the house directly across the street from the proposed gas station will be affected more than anyone as their elevation will have them at the same elevation as the gas station. Two young residents of Forest View came forward to speak. Anna stated she is happy to have a new home. Arianna is 10 years old and has been living in Forest View for a long time. She stated they will be happy for the new houses. Freerks asked if they would be interested in a playground near their homes and both girls replied yes. Dominica Pearson (1205 Laura Drive, Lot 73) has lived in Forest View for the past six years and has to say that quickly she grew an appreciation for the community after experiencing the many fellowship activities hosted at the neighborhood park during the summers. Those activities gave all residents an opportunity to meet and greet. Since residing at Forest View, as a single parent, with affordable housing, Pearson has been able to better understand budgeting and money management, she has been able to maintain a full-time job while going to college and accomplishing a few trades on her own, while having two kids. Today she stands before the Commission as a Certified Nursing Assistant, she also holds a CDL (Commercial Driver's License), also a phlebotomy technician and currently finishing her associates of applied science degree in radiology technician. Pearson noted that achieving all this has been due to affordable housing in addition to all the hard work and efforts and achievements. She is able to incorporate reliable transportation to family oriented services for the children all while residing in a safe, friendly and diverse community with a neighborhood watch. Pearson appreciates the proposed plan and hopes it does take affect and go into motion soon. As far as the disagreements with the community moving in, everybody deserves housing and everybody is not always able to afford what others have and she appreciates what the development is doing Planning and Zoning Commission April 19,2018 Page 11 of 25 for the residents. As far as the gas station is concerned, she can see what may be security issues or whatnot but really can't imagine anyone not wanting a gas station in the neighborhood, it will be very convenient. Forest View is a great community, Pearson has learned a lot being around different cultures and wants to thank the people of Forest View for allowing her and her family to be part of a community. It has been great for her kids, the park has been great. Ehad Saad Aldin (738 Mission Point Road) lives right next to the west side of the proposed plan and is part of the Mackinaw Village. He acknowledged it is great that stuff is happening in their neighborhood and taking into account all the changes that are taking place he feels the need to voice his opinion. For some background, the property he owns is in his name but it was paid for by his parents, they used their life savings. Aldin is from Syria and his parents worked for 30 years to save money to send him to medical school and to come to America to get the training that he has, and due to the volatile situation in the Middle East they chose to invest their money into a house. Aldin stated that the area where his house is located looks similar to his country before the war in terms of peace and quiet, terms of the serenity, and in terms of how it reminds them of the mornings back home. His parents work for an entire year in another country but they do come to visit. Aldin is worried about a few things that may happen after the new project takes place in terms of his family's life investment and losing their only outlet when they come visit here. Joe Heida(752 Mission Point Road) is an Iowan, a veteran, a parent. He lives here now because he was unable to keep his job, a great paying job in oil and gas in Chicago, due to his medical conditions. He picked Iowa City both for the schools, the community, the wonderful people in this town, and the great level of care he is able to receive at the VA. It was a dream come true when they found their condo, they were afraid they wouldn't be able to find anything in their price range that would meet their needs. Hejda voiced his concern with this development and what it might do to his property values, he understands that sounds cold but he literally risked his life and gave his health for the money he put into this condo. He drives a very old car on 380 everyday, his wife drives an even older car to take care of his children, and he is not saying there is anything wrong with Forest View, he walks over there with his son and daughter, and it is a nice neighborhood and nice people. He agrees they should have the parks and amenities they currently have, there is a large soccer field there now and he doesn't see anything like that in the proposal. Hejda also noted that on every plan they see there are less and less trees, the developers are gradually turning up the heat and hoping no one is going to notice. He is asking the Commission as the experts with the big picture to do the most right for everyone involved, don't pick winners, don't pick losers, bring everyone in this neighborhood up. Hejda doesn't think this is necessarily a bad development but it could go very far either way and asks that judgement and care is taken. Debra Thome(131 Pentire Circle) is speaking on behalf of the Idyllwild owners association. She serves on the Board of Directors with Terry Tegen and Kurt Kimmerling. Kurt was unable to be present this evening but he did prepare a formal statement that was included in the Commissioner's packets. Thome noted they have attended all the Planning & Zoning meetings concerning Forest View and have met with the City Engineers, the developers and the contractors. Thome feels everyone is aware of their neighborhoods concerns of future flooding and would like to give an overview of what is important to the Idyllwild community. They want everyone here to know, as they have stated all along, they are not trying to stop the development of Forest View, they are only trying to protect the Idyllwild community from future water runoff and flooding. Thome stated there are three things that should happen before any Planning and Zoning Commission April 19,2018 Page 12 of 25 rezoning. (1)Water diversion. The City is aware that the current water storm system is not adequate, there is a proposal for a new diversion plan by the City and that plan would reroute water around Idyllwild to the Iowa River. Thome noted that is a great start. However, as of today the Idyllwild community doesn't even know if that has been approved. (2) They need a pump station. A pump station would handle stormwater accumulations in the ponds when events of high water happen on the Iowa River. Sometimes it is necessary to close the levy slew gates and at that point the water has nowhere to go. The Idyllwild community proposal is that a pumping station be constructed to pump water out of ponds to the Iowa River also protecting their homes. (3) A stormwater district. The Idyllwild community would like the City to form a stormwater district for Idyllwild watershed. The district would be overseen by all stakeholders, the City, Idyllwild, Forest View and any other homeowners association and businesses in the watershed. The district would manage any and all detention systems, fund maintenance of any future projects, and manage stormwater runoff. The Idyllwild community feels no rezoning should happen until the developer has a proper and complete stormwater plan. Without these systems they believe their community will be at high risk for future flooding by stormwater runoff. Lina Esso (1750 Algonquin Road) is a new resident to Iowa City, from northern Virginia district of Washington DC, they were visiting Iowa City and fell in love with it. Her husband is a civil engineer, she is an accountant with two years electrical engineering, and they fell in love with Iowa and decided to make it home. They just moved into their condo a month ago and chose this area, the Peninsula, because it is unique, it is a quiet area, they are not million dollar homes with big land, it is a very modest middle class population, with barely any land. It is simply a quality of life with the fresh air, the greenery at the park, and that is what they feel in love with and decided to make this home. Today they were surprised with this project, they were not part of the Comprehensive Plan discussions in the past. As a civil engineer the first thing her husband said was this area needs to have another street exit. Therefore, with this design she appreciates the alternate route, whether flood or any other reason. She does not understand the developer's financial needs and feels that hotels and gas stations, all are good, however the high density of residential is a concern. There will be noise, pollution, traffic circulation and with that comes a lack of security. Esso noted that Algonquin is a very quiet road, she can sit outside and read and enjoy this unique space. Now she looks at the proposal and sees that Algonquin will be a main traffic road for the high density residential area, moving the high density residential from the northeast corner and putting it on her doorstep and that is unfair to her community. Esso noted that when they took the tour looking for homes and she took the road going to Coral Ridge she noted that the trailer park area is bad, it is neglected. She lost her way recently and ended up in North Liberty and noticed the clean trailer parks, she drove for five minutes, and it was a huge area, neatly done with flowers and bushes. In this neighborhood it is full of rusted cars, damaged homes and with all due respect to everyone but if the residents of this neighborhood cared about their neighborhood they would take care of their homes. You are putting these residents next to our homes, which are not million dollar homes, two hundred to three hundred thousand dollar small homes, but it is a clean area. She is concerned not only is Algonquin going to be a high traffic road, but also then prefab homes sitting like military base next to a nice neighborhood. Esso asks to change the roundabout from Algonquin and leave Algonquin Road more private for the Mackinaw community. Ivan Hall (14 Idyllwild Court) stated he is a flood victim, 42 inches of water, and during that flood recovery his community didn't do well at the priority draw and now they are facing being at the Planning and Zoning Commission April 19,2018 Page 13 of 25 bottom of the watershed that feeds them. Idyllwild has made some proposals to City Council to work in conjunction but are waiting for fruition with the City Manager, the developer, and they are all trying to solve the problem of the watershed. Hall noted the diversion project is underway, it is being engineered now. The problem the community has is when the river reaches a certain height they have to shut their flood gates and basically become subject to trapping all the water that comes down the hill. The information he believes they need in order to continue and work these joint agreements is a repeatable and audible water management plan submitted. Hall would like to know exactly the amount of water, and the rate of water, that is going to come down and affect Idyllwild because it will have a direct relation to the pumping station they build and the diversion they can do passively. Hall stated the preliminary engineering studies that the City has done, if they get the right kind of circumstance in rain, they can be flooded from rain up the hill. There is technology and other things such as passive detention of trees that help. Hall is also concerned about the lack of trees. He believes his community deserves to know and understand the path forward so they can work together. As a resident that has gone through the flood it is important they do due diligence or they will deal with flooding. Idyllwild has invested a lot of money into their community, they built their own berm, they are putting money into the diversion project, and they are trying to work the cost share. Hall stated he likes the development and supports the development but they need data in order to get the pump station and diversions correct. Matt Alexander (744 Foster Road) lives right next to the intersection of Foster Road and Algonquin Road. His question relates to that intersection, as he exits Algonquin Road onto Foster Road in the mornings when he is headed to work there can be some close calls with oncoming cars when pulling out onto Foster Road. Foster Road is only getting busier as the Peninsula is not done building yet, and Algonquin Road is not fit for bidirectional flows of traffic because there is street parking. He envisions a dangerous situation where they have a lot of development going to the north of them and having a lot of exiting from Algonquin Road onto Foster Road. There is no traffic signal there, which there shouldn't be as it is a neighborhood and should remain that way, but Alexander is requesting a traffic study of that intersection, he would hate to see car accidents at that intersection as it become busier and not fit for accommodating cars coming in all directions. Overall he feels the plan is very ambitious and wonders if it needs to be so ambitious, and if all the commercial is really necessary. If the commercial area was smaller perhaps the Forest View area wouldn't need to be relocated. Alexander did add it would be nice to see a playground area in the neighborhoods. Beth Pruessner(5 Knollw000d Lane) stated she lives in the fabulous neighborhood down by the proposed gas station, she completely agrees with what DeCoster said earlier, looks like lots of great improvements. Pruessner noted they are newer to the neighborhood and this process so she has some questions. Her first question is with Laura Drive and will it continue down to Foster Road or are they planning to cut that off. Walz confirmed it will continue to connect to Foster Road. Pruessner stated then the traffic from the gas station and the hotels will drive down Laura Drive. Walz said that could be an option however there will also be the connection to Dubuque Street from the new Forest View Drive. Pruessner next asked how many yards there are in the 1.2 acre area, currently they can go outside and see the stars and with this development she is concerned about the lights. Hensch answered that an acre is about a football field and a half-length if that helps her visualize. Pruessner asked if the multifamily housing units would be all rentals or condos. Freerks replied that the City has no way to restrict or require a developer to do one or the other. Pruessner inquired what would be the height of the tallest building. Freerks acknowledged that is something the Commission is also curious about and have not received that answer. Pruessner asked if as a resident of this neighborhood Planning and Zoning Commission April 19,2018 Page 14 of 25 it would be possible to get a walk-through of the area with the developer or anyone (the developer nodded his head in agreement). Haven Woiciak (762 Arch Rock Road) lives in the Mackinaw Village neighborhood and will soon be moving to 834 Tranquil Bluff Trail which is also in the Mackinaw Village neighborhood. Wojciak used to be on the board of the McCormick Square HOA and just recently stepped down from that. Wojciak has several concerns and considerations, the first being the through street at Algonquin Road, part of the reason they decided to move into their neighborhood (they have a very rambunctious four year old child) because the Mackinaw neighborhood is one of the few neighborhoods that have no through streets which means it has a much more limited amount of traffic going through it. Wojciak noted a parent with children finds it a blessing to have a neighborhood where you can feel safe to have your children out without excessive vehicle traffic running through your neighborhood. Wojciak acknowledged he is moving a little bit further away from Algonquin Road however that area is going to be vastly impacted and previously with the original plans that were shown, there was not developments like drive-thrus and restaurants, it was mostly billed as office space with maybe some residential on top of it. Most of that traffic would have come off Dubuque Street, now with restaurants it is much more traffic and a restaurant with a liquor license will send drunk drivers through his neighborhood. Therefore, by the change in plans it has created a situation where it will make it all a more dangerous neighborhood to have kids in due to the additional traffic. The second item Wojciak wished to note was in the original plans that were shown to the neighbors, and what was discussed at the neighborhood meetings was only shared with McCormick Square representatives, no other condo board in the area was ever contacted. Nonetheless, the original plan showed townhouses built behind the McCormick Square Condos, things that would continue to have the same feel and vibe as the neighborhood, in fact in the Comprehensive Plan Amendment from August 15, 2017, it states as the housing goal "any development of multifamily residential adjacent to the Mackinaw Village neighborhood must incorporate the design standards". Wojciak states the current proposal in absolutely no way incorporates the design standards of Mackinaw Village, it is a neighborhood that contains three types of housing, apartments, townhouses and single family homes. The new proposal will introduce to Mackinaw Village a totally new type of housing. Wojciak asserted to say it will be a sub-development is a fallacy, he lives in that neighborhood and can see where the development is, to say there is woodland area between there, it is really like five trees. Therefore, that area will become a part of the overall neighborhood and it will not reflect the design standards of Mackinaw Village and that goes against the Comprehensive Plan. Wojciak stated additionally with the massive amount of commercial development in this proposal it reminds him of the Coralville River Landing area which has a lot of open and unused office spaces and retail spaces, not able to be filled, so if an area that already focuses on commercial cannot be filled what need is there for the office and retail area here. Right now it is a nice intersection coming off the highway that doesn't have gas stations and fast-food restaurants all over it, and there is nothing wrong with keeping it that way. Finally he stated while it was appropriate that Forest View was brought into the development process, Mackinaw Village is the neighborhood that is going to be most impacted by the changes that they are proposing, and as such he feels any future development and approval of plans should involve the Mackinaw Village neighborhood because they are the ones that will be getting all the through traffic, they will be the ones that will be having new types of development, new zoning in their neighborhood, and if they are going to be asked to have those changes then they need to be part of the process. Planning and Zoning Commission April 19,2018 Page 15 of 25 Dave Moore (425 Davenport Street) stated this must be an early stage of the process if at this time they don't know the height of the highest building. Freerks agreed and guaranteed him that the Commission is not approving anything tonight. Moore noted at one time it was proposed as two luxury hotels, but declared that isn't happening anymore. Freerks confirmed. Moore acknowledged this would negatively affect some people's property values, and wonders what happens to the property value for the people that own that big piece of land. Moore asked if there were any images of what this area will look like from 1-80, or any photos of what the signage will look like. Freerks stated there are sign standards in the Comprehensive Plan amendment. Walz said staff has proposed typical signage for the commercial area, the fronts of the buildings would have lighted signs. Moore stated he has had friends that have lived in the area so that is his interest, also noted that his mother-in-law lived in the Peninsula and complained there was no where to get a gallon of milk. Moore also noted that the City did a great job in south Iowa City with Terry Trueblood Park. Moore asked if he heard correctly that 60% of the current mobile home park residents would not be part of this new project. Freerks believes that is what was stated. Walz corrected that 60% are interested. Moore finished by acknowledging members of Forest View and stating he hopes they do get their homes, he understand when people get older they may not be as acceptable to change but they need to remember what it was like to start out and hopes they can all find a path to their affordable housing but doesn't feel these manufactured homes are the path. He felt it would be like placing a Menards in the middle of the neighborhood. Moore reiterated that the exit off 1-80 to Dubuque Street is beautiful and the only road into Iowa City that doesn't have anything for sale and it should be kept that way. Rafael Moratava (Executive Director, Center for Workers Justice) stated for the last year and a half the Center has been working with the residents of Forest View and eventually created the tenant's association to become a voice for the residents and to be able to negotiate with HBK and developers. The tenant's association's intention is to create an inclusive community with families. A lot of families live in Forest View, single mothers, single fathers, and some have lived there for more than 20 years. Morataya appreciates all the concern of others but looking forward he hopes the Commission puts the values of the community first and make this neighborhood inclusive, not exclusive. Jillian Nagle (751 Mission Point Road) has lived in the area for almost five years when she graduated from The University of Iowa five years ago with a mechanical engineering degree and was fortunate to get an amazing job in town and be able to purchase an amazing home here. Nagle has put all of her money into this home and her main concern with this new plan is her investment. She has been paying attention to the values of the townhomes in her HOA and they have increased significantly since she bought, which is exciting as a homeowner, her fear is with this new proposal that will backtrack significantly. She also wanted to say she bought her home in that area due to the quiet oasis, it is away from downtown, there is the great dog park, it is a quiet, quaint neighborhood, very friendly, and she is now overseeing her HOA and is very concerned what this proposal (high density housing) may do to their property values. Nagle reiterated what Wojciak said that this development is an extension of their neighborhood and she was a fan of it when it was townhomes going in and would essentially be an extension of her neighborhood. Dave Demik (730 Mission Point Road) stated he is new to the neighborhood having just bought his home last year. He noted it is a unique neighborhood and in Iowa City it is hard to find a Planning and Zoning Commission April 19, 2018 Page 16 of 25 townhome where there isn't a lot of traffic, it is away from the noise of downtown, Highway 1 and Highway 6. Demik asserted he is concerned about Algonquin Road being the "cure all"for traffic. It is designed as a residential street and cannot accommodate two-way traffic flow so it is not a great solution. There is no space to widen the road and the mailboxes for the townhomes are on the other side so if you want to get your mail you will have to cross a potentially busy street. If the solution will be to restrict parking on that street it will affect the residents who rely on parking on the street and will shift the cars to Mission Point Road and Arch Rock Road and create an "Iowa Avenue" situation where you have cars bumper to bumper on both sides of the road. Demik remarked he also feels this proposal has too much density of housing and commercial space too for that matter. He worries about the hotels, there have been two new hotels built in the area in the last year and another one going up in Coralville. He wonders what the vacancy rate is and if there really is a need. He also is worried about the values of the homes in Mackinaw Village and preserving the environment and that seems to have gotten lost in the shuffle. Chad Diefenderfer(1290 Swisher Street) first stated that they should build the kids a park. He lives in the Peninsula neighborhood and has been through the Forest View area a couple times. His wife discovered there was an individual running a food truck up there and it was great. When he went into that neighborhood he was struck by two things, first was the sense of community. People were out on their porches, enjoying their yards, it was Peninsula like. On the flip side the area had roads and infrastructure that was lacking any type of maintenance, no reinvestment into this area. Diefenderfer wonders why the owner of this area has reinvested into it. There appears to be a fault and problem when an owner of an area is allowed to not have to maintain an area up to the standards it should. With that being said, Diefenderfer feels it is important to talk about what type of covenant is put into place for this entire area proposed. In the Peninsula area (he was on the board for six years) has in place a restrictive covenant that keeps the area looking nice. He assumes Mackinaw Village has something similar. Therefore, when discussing this new development, if it goes through, it needs to be kept at a high level of really nice quality. Secondly, he would like to point out this proposal is a "slant" on the concept of path to home ownership. The individuals that will be relocated to this area will not be homeowners, they may own a structure but they will not own the underlying property. It will be leased lots. Diefenderfer noted one advantage he has as a homeowner is he does not have volatile lease payments that go up over time, he owns his property. Hektoen noted that this proposal is actually for a condominium regime so the homeowners will own their property via an interest in the land. Diefenderfer acknowledged that was a great solution. Walz acknowledged Diefenderfer's first point and said with the new development the streets will be public streets maintained by the City, whereas right now the Forest View Mobile Home Park has private streets maintained by the owner. Diefenderfer recognized that but stated in the current area it is not only the roads in poor shape but the overall quality of the development. If this proposal goes forward, there needs to be a covenant and requirements in place that will keep the area in the same standard and high quality nature as the Peninsula or Mackinaw Village. Diane Dunbar (2068 Mackinaw Drive) stated she was a former resident of the Idyllwild neighborhood and stayed in the area because she likes the area. She has a few concerns with the proposal as it will be in her backyard. The tree lines that have been discussed is part of the reason they moved to this home, they love the trees, they love the deer, they love the wildlife, they love the quiet, they love the neighborhood because there is not a lot of traffic, they are on a cul-de-sac for that reason. She understands people have homes that have to be moved, but questions why they have to be on top of each other. She is also concerned about fire, as close as these homes will be to one another if one catches on fire it will spread quickly. Dunbar noted Planning and Zoning Commission April 19, 2018 Page 17 of 25 she used to live in a very small town that took 25 years to get a McDonalds, she lived on a tree- lined boulevard and they put a McDonalds a block away, the high lights shine down into bedroom windows, it is not a good neighborhood feel. She moved away from that and would like to keep her current neighborhood from becoming that. The reason people live in this area is because it is not like the rest of Iowa City. Charlie Eastham (953 Canton Street) used to live in the Idyllwild development and now is in the Peninsula. He has been working with the Center for Workers Justice and the Forest View Tenants Association for two years or more and he has a couple of things to say. Eastham added he was also a member of the Planning and Zoning Commission for 10 years. He acknowledged that everyone is sympathetic to concerns of current residents about what will happen if there is a new development and want to make the transition as supportive as possible for everyone. Eastham believes this proposal is unique because involves relocation of people who are now living in a mobile home park and they want to move into new and better housing. He hopes that the Commission and eventually City Council will work out any subsidy differences between what is before them now and what they would like to see so this transition can happen. The financing, the moving of residents of a mobile home park the size of Forest View is a challenging proposition. Eastham is not suggesting the Commission has to entirely support the redevelopment of Forest View, but a primary concern is to work out the issues and concerns raised tonight so the residents of Forest View have this opportunity. He acknowledged he is not worried about the upkeep of the new development, the residents of Forest View are proud of their homes and he feels it will look just as good 20 years from now as when it is developed. He added there will be a homeowner's association in charge of external maintenance similar to other communities. Ed Cole (620 Foster Road) is not only the developer but he and his wife just built a home on lot 20 of the development so he will be part of this community. Cole stated his development team is all about quality and they are all friends. Cole noted he grew up in a mobile home park he understands the dream of home ownership and now wants to give the same to these folks. Ashley Mangan (1128 Manitou Trail) and her husband voiced their concerns in an email they sent. They have lived there for about two years and when they bought and built their home this development was not proposed or they did not know about it. Had they known they probably wouldn't have invested in their home if they had known, they are worried about preserving their neighborhood and keeping the value of their home. She acknowledged it is a fear of a homeowner to lose the investment in a home. She added they are not fans of the traffic this development will bring in. The roads are not adequate and they have small children and do not want that traffic in their neighborhood. She commented on the woods and that there will not be much left after this development and that is a concern. Karthik Gunasekaran (726 Mission Point Road) bought his home two years ago because of the tree line, the tranquility, the peace that exists in the neighborhood and that is the only reason they wanted to buy the house and raise their family there. He is an engineer and also has an MBA. He agrees with the gentleman that questioned why there was a need for the commercial area when Coralville and North Liberty have so many vacant buildings. Proctor&Gamble is shutting down its shop, Rockwell Collins was bought out and is moving to Florida and he thinks economically this is not wise to build all this and believes there will be a housing bubble soon in Iowa City. Gunasekaran is representing his HOA's concerns and they are asking for two things. First, they want to protect their investments, a high-density population coming in there will affect Planning and Zoning Commission April 19, 2018 Page 18 of 25 their investments. They are not millionaires, they are middle class people working hard to protect their investments. Secondly, the residents of this area are working people who want to be able to come home after work and enjoy a cup of coffee on their decks and enjoy the peace and quiet. They just want to protect the community. Jimmy Becker(Blackbird Investments) is representing the development team for the project. He began by recognizing that everyone deserves a safe, affordable and quality home and that is what they propose for the residents of Forest View. It has been mentioned that the Mackinaw neighborhood is already our neighbors and they hope to see that continue and build value and build new homes to replace mobile homes, some of which are in need of great repair. Some of the mobile homes are in fact immobile due to their age, condition and vintage. With regards to a couple items that were raised, Becker said they have proposed a park which will be located with the neighborhood shelter and are open to adding more green space to that park. However, it is important to recognize that by adding more green space the direct result is decreasing the number of homes. He noted there are currently 95 families in Forest View, based on the feedback from meetings, they have a best guesstimate of about 60% of the residents having an interest in moving into the new homes. That would be 57 families and they are proposing 59 homes so they can accommodate all the families. As stated in the relocation plan, all 95 families will be provided with assistance, even to those moving elsewhere. Becker commented on the quality of the homes, they will be built to last and are approved by the national government. The residents that got to see the homes were very happy. With regards to preservation, it is worth repeating there are currently 30.6 acres of trees and they are proposing to preserve 14.56 acres of those trees and in addition the tree buffer of 3.49 acres so in total 59% of the trees which is beyond the Code requirement. Becker acknowledged the comments on the commercial density and reminded everyone that the commercial development will help offset the costs incurred to relocated Forest View and give those families new homes. The two main objectives the development team shares with the City are the relocation of the 95 families that live in Forest View and also to provide a secondary access to Dubuque Street. The design standard, created by Neumann Monson, will be of high quality. Becker explained that with the lease to own structure of the housing, they are applying for low-income house tax credits to offset the cost to develop the project and that allows them to honor the current rate that residents are paying at the mobile home park today, all those details will be shared in the relocation plan. Freerks suggested that Becker supply the Commission with that information so they can digest it. Brittnev Heida (752 Mission Point Road) stated that many of the things that have been brought up tonight she shares. She noted that she is familiar with the Forest View area, her son walks down there to play with other children. She is very concerned about traffic on Algonquin Road and the cars parked on that street. It fits the neighborhood as is, and the parking on that road would not be able to be accommodated elsewhere. She also stated that the condos they live in were designed with the landscape in mind, they have huge picture windows that overlook the trees. So one can imagine their concern when they see this proposal and just see house after house after house and very little green space. Both Mackinaw and Forest View children play in those fields and it would be disappointing to see that go. With this proposal they are losing their tranquility, their peace and gaining all the light and noise from these new homes. Hejda suggested perhaps a different design structure for the homes can be considered. She came from a low-income family herself so she is understanding of the need to provide affordable housing. Pat Heiken (4 Knollwood Lane)wants to first commend Ed Cole because in his heart he is trying Planning and Zoning Commission April 19, 2018 Page 19 of 25 to lift up all these people with his new housing development for the residents of his mobile home court, he is a good guy. However, Heiken agrees with DeCoster and to move the gas station to the other side of the road might really help and be appreciated. Also adding a good berm or something would be nice as well. His bedroom window faces the proposed gas station, he has lung and brain cancer and doesn't want to spend his time sucking in gas fumes any more than he has to. Dennis Tuite (21 Pentire Circle) lives in the Idyllwild area and absolutely loves it. He understands the concern of the residents of Mackinaw, they have wonderful views and are able to sit outside in peace is important. Tuite thinks the plan looks terrific, but would agree to swap the gas station and restaurants. He is concerned with the loss of trees and the effect on Idyllwild, his home is right on the pond, and questioned if there is a stormwater diversion system being worked on. Walz said engineers would have to describe the details, however Ivan Hall who lives in Idyllwild is also very involved and can help answer questions. Pat Heiken (4 Knollwood Lane) wondered if the waterway that is on Laura Drive will be affected or filled in when they start moving dirt for this development. Walz said yes, on the east side of Laura Drive they will be filling in the waterway. Heiken would like to see that gulley filled in. Cynthia Vaske (904 Manitou Trail) wanted to ask why the plan changed so drastically from the first plan they met about. She questions why the manufactured section of this proposal has moved and impacting three or four other neighborhoods, wouldn't it make more sense to put the manufactured housing community up where the yellow triangles are at the top of the drawing. She feels no one is opposed to the manufactured home neighborhood, the concern is the flow of traffic, so moving it might help. Freerks noted there is a 300-foot buffer requirement that says we don't want to put housing within 300 feet of an interstate for quality of life issues (noise, fumes, etc.). Ivan Hall (14 Idyllwild Court) offers the suggestion to the developer and Planning Commission, if they can guarantee Foster Road would stay open it would take pressure off the secondary road. There is an opportunity with the developer and Idyllwild and City to get Foster Road at 100% ability to handle the area. Hall also would like to see how the road is planned to go from Foster into the community on a map that also shows Idyllwild. Diane Dunbar(2068 Mackinaw Drive) asked if anything has been approved yet, Walz replied no. Dunbar reiterated she lives on the cul-de-sac and this is the first time she is hearing about this and only knows of this because of the sign on Dubuque Street from 1-80. She wants to know why this is the first time she is hearing about this. Miklo stated letters were sent to properties within 300 feet of the rezoning area. Lina Esso (1750 Algonquin Road) stated that there is the City rule of no building in the 300 feet and the concerns and she stated those concerns are the same the Mackinaw neighborhood has (pollution, noise, quality of life). She again asks the committee to use other paths other than Algonquin Road, the street cannot sustain more than local traffic and it would be a huge injustice to them. Margarita Baltazar(President of the Forest View Association) stated they have heard a lot of opinions and respect them. She has lived for more than 12 years in this neighborhood in Iowa City, she has seen a lot of streets under construction, a lot of stores built, a lot of houses, and she sees trees disappear with each construction. She sees in other areas stores built that don't Planning and Zoning Commission April 19,2018 Page 20 of 25 have trees around them and she doesn't understand that. They, in this project, are trying to conserve as much as possible of the nature. They are the most interested in conserving nature around them, and she sees a lot of people who are thinking about their interests but she also sees selfishness. Baltazar stated they also pay their taxes and work with the City, they work very hard to have dignity and make a living, and they are also people and deserve respect too. They just want houses with dignity for everyone and they want to continue to see an Iowa that is beautiful and have an opportunity for more people to have housing with dignity. Otherwise you will soon see a future with more people living in the street of Iowa City. How will they be able to explain to their children in that case what they are doing, and what we are doing by just thinking about ourselves? We are all human beings. Freerks closed the public hearing. Hensch moved to defer REZ18-00013/SUB18-00006 until the May 3 meeting. Parsons seconded the motion. Freerks noted she doesn't feel this application will be decided upon at the May 3 meeting, there are too many questions. She acknowledged everybody's opinion is important and valid, change is hard. She thinks the details need to be discussed, there are so many things that can make this palatable for the majority. Yes, it is a nice big green space that everyone loves and enjoys, and time and time again people buy a home next to a beautiful open green space that later gets developed. That is sad and unfortunate, but that is just the way it is. What we can do here is make sure it is developed in the best way, they can put stipulations and requirements (within reason). She asserts they need to review the traffic concerns, the drainage flows, the sensitive areas, and the aesthetic of the entryway into Iowa City. That entryway is one of the few entryways that is so beautiful so how do we retain that and still add a commercial element. It was already decided in the Comprehensive Plan Amendment we will do that, now is just figuring out how. Freerks acknowledged the plan is like a moving target and continues to need to be reviewed. She definitely wants to make sure there are no winners and no losers—need something that is best for all. Freerks expressed her concern that the plan presented this evening was changed from the one in the agenda packet and feels this is like holding a neighborhood meeting in the public forum because there are so many unknowns. She personally is not interested in allowing reduced lot sizes. There are set minimum standards for a reason, and in this whole area they are asking for the maximum density and are not meeting the minimum standards. She thinks perhaps they could lose the apartment building, put some of the manufactured homes there, add a park space, etc. She is in favor of the street connectivity and feels the neighborhoods should connect. Because the plans keep changing it is hard to make decisions or suggestions, she would like to see elevations, especially of the convenience store, and perhaps moving it, she wants to see more details or a set of standards to be approved. Signs respectively disagrees, looking at the aerial view of the two plans (he would like to see both plans on the same scale for comparison) he counted buildings, spaces of townhouses, concrete parking and to him he doesn't see a significant change in the overall density, or overall green space. Freerks stated that the Commission did not approve a density and a number like 647 is too vague. Planning and Zoning Commission April 19, 2018 Page 21 of 25 Signs is looking at the footprints of the buildings and doesn't recall these great concerns from the previous meetings when they did the Comprehensive Plan Amendment about the general concept of what would be going in this area. Martin expressed one of the things she sees missing is the transition style of housing, there are townhomes on Mackinaw Drive, then the manufactured houses and then large apartment complexes which with the original plan there were townhouses transitioning into the modular homes then over to multifamily and commercial. Signs also noted that while they are asking for waivers on the lot sizes, there were more homes shown in the original plan than are being shown now. Freerks noted those homes shown in the Comprehensive Plan amendment concept plan weren't possible, they were a fantasy. Signs also stated that the Algonquin Road extension has been part of the plan since day one, the goal of the City has been to find an alternate route out of this area. Freerks agrees with that but also want to see the connection at Flint Drive. Signs concurs. He noted he drove out to that area this evening prior to the meeting and encourages all others on the Commission to do the same. Freerks reiterated the Commission needs a corrected plan to be able to comment and move forward. They need to see traffic studies, stormwater management plans, elevations, building materials, landscaping, lightening, signage, screening, etc. She would like to see a large park area added, and for everyone to be able to keep their sense of community. Martin discussed the possibility of flipping the location of the gas station, she is curious which would have more light and sound pollution, a gas station or a drive-thru restaurant. Signs concurred he would like to see the 23-plex disappear and see more green space and play space for the families that will live there. Parsons added he likes the clustering, he also would like to see more green space and street connectivity. Otherwise there are so many moving parts right now it is hard to really dig into. Hensch stated he is generally fine with the density, with regards to the manufactured housing he is not interested in reducing it from the minimum requirements, it is important for people to have space, and definitely need more green space and play space in that area, and definitely need the interconnectivity of the roads. Parsons asked about Foster Road and if there were calming features on that road. Miklo said on the western area in the Peninsula but not on the eastern portion. A vote was taken and the motion passed 7-0. REZONING ITEM (REZ17-00015): Discussion of an application submitted by Cardinal Pointe West, LLC for a rezoning of approximately 7.84 acres from Interim Development Research Development Park(IDRP) zone to Planned Development Overlay/Low Density Multifamily (OPD/RM-12) zone for the property located west of Camp Cardinal Boulevard and east of Deer Creek Road. Miklo noted they received updated plans and shared them with the Commission and showed the Planning and Zoning Commission April 19,2018 Page 22 of 25 images looking at the property from the intersection of Deer Creek Road and Camp Cardinal Boulevard, noting the trees that will be preserved. The southern building would be three stories high, the two northern buildings appear four stories each on the north side and be five stories on the back where the parking structure is due to the slope. Miklo stated the buildings will have flat roofs so technically they are shorter and previous proposals, additionally they will be three different shades of stone. Miklo asked if the Commission also wanted the siding of the buildings to be different colors. Freerks said it would be nice, and others agreed. Miklo said that could be added to the Conditional Zoning Agreement. Next Miklo discussed the revised buffer plan and will recommend that the City Forrester must approve the landscaping plan before installation. Staff is recommending approval of REZ17-00015 with the following conditions: • Sound mitigation provided through a plan from an acoustical engineer to be approved prior to the issuance of a building permit for the two buildings within 300 feet of Highway 218. • To maintain dust control from Deer Creek Road. • Substantial compliance with the site plan, including the decks adjacent to the stormwater pond. • Fire lane only areas would be pervious surface, approved by the Fire Marshall. • City Forrester approval of landscaping. • General conformance with submitted drawings with different color siding for each building. Freerks opened the public hearing. Jason Walton (Walton Builders) addressed the siding colors and said the drawings do not reflect the variations. There are two different siding colors on the side of the buildings with the decks. He noted that the siding material will likely be a real wood or wood-appearance looking. That may be a challenge with the color choices. Freerks said they could just work with staff on that and come up with a good solution. Miklo said they can drop the condition of different color siding. Freerks closed the public hearing. Hensch moved to recommend approval of REZ17-00015 an application submitted by Cardinal Pointe West, LLC for a rezoning of approximately 7.84 acres from Interim Development Research Development Park (IDRP) zone to Planned Development Overlay/Low Density Multifamily(OPD/RM-12) zone for the property located west of Camp Cardinal Boulevard and east of Deer Creek Road with the following conditions: • Sound mitigation provided through a plan from an acoustical engineer to be approved prior to the issuance of a building permit for the two buildings within 300 feet of Highway 218. • To maintain dust control from Deer Creek Road. • Substantial compliance with the site plan, including the decks adjacent to the stormwater pond. • Fire lane only areas would be pervious surface, approved by the Fire Marshall. • City Forrester approval of landscaping. • General conformance with submitted drawings of building plans. Parsons seconded the motion. Planning and Zoning Commission April 19,2018 Page 23 of 25 Freerks thanked the applicant for being patient through this process and thinks the end product will be wonderful and a nice area for the residents that will rent easily. Parsons noted it is a challenging piece of property to develop on and he feels the changes that have been made in this process make this application strong. A vote was taken and the motion carried 7-0. REZONING ITEM (REZ18-00014): Discussion of an application submitted by 100-500 LLC, for a rezoning of approximately 3.41 acres from High Density Multi-Family Residential (RM-44) zone to Riverfront Crossings- South Downtown Subdistrict (RFC-SD) zone located at 12 E. Court Street. Due to the late hour of the meeting Miklo did not deliver the whole staff report, it is online for anyone that wants to read it. Staff is recommending approval with the condition that the right-of- way to reopen Capitol Street be dedicated to the City and the applicant build or install the street to the specifications of the City Engineer. The direction of the street at this time is it will be open to traffic and not limited to a pedestrian street. The applicant would install the streetscape improvements as called for in the Riverfront Crossings Plan for Burlington and Court Streets. Additionally the affordable housing requirements Riverfront Crossings must be included in the Conditional Zoning Agreement. Miklo noted the applicant has indicated they will be seeking a bonus for additional stories on the buildings, possibility 15 floors, and the Commission had indicated a desire to see that design so that could be a condition placed on this rezoning. Freerks said she is interested in seeing the design of this project given the large scale and as she feels there needs to be usable indoor and outdoor spaces. Freerks opened the public hearing. Rob Decker(HBK Engineering) stated that this application will require a level two design approval so there will be a packet of information supplied to the City and he feels it does make sense to come back before Planning and Zoning. Decker confirmed they will be applying for height credits, they will get a lot of it from the right-of-way transfer. They will work with Public Works on parking options, and also address the pedestrian access required along Burlington Street and their intent is to do a full streetscape in the area. It will all be shown in the design packet submitted. Freerks noted she does want to see Capitol Street open to traffic and not just pedestrians due to all the deliveries that will go to these new buildings and need for vehicle unloading area (not on Burlington Street). Signs noted he is hopeful to see a dynamic design of this project, it is a premier piece of property. Freerks agrees and hopes to see green spaces and areas for activities. Freerks closed the public hearing. Hensch moved to recommend approval of REZ18-00004 a n application submitted by 100- 500 LLC, for a rezoning of approximately 3.41 acres from High Density Multi-Family Planning and Zoning Commission April 19, 2018 Page 24 of 25 Residential (RM-44)zone to Riverfront Crossings -South Downtown Subdistrict(RFC- SD) zone located at 12 E. Court Street including the conditions of: • The applicant will dedicate right of way to the City to reopen Capitol Street. • The developer will build the Capital Street to specifications approved by the City Engineer. • Applicant will install streetscape improvements to enhance the pedestrian environment on Burlington Street and Court Streets, as discussed in the Downtown and Riverfront Crossings Master Plan. • The design plan will come before Planning and Zoning for approval. Parsons seconded the motion. A vote was taken and the motion carried 7-0. CONSIDERATION OF MEETING MINUTES: MARCH 12, MARCH 15, APRIL 2 &APRIL 5, 2018 Miklo noted the April 5, 2018 minutes are not in the packet and will be deferred until the next meeting. Hensch moved to approve the meeting minutes of March 12, March 15 &April 2, 2018. Parsons seconded the motion. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Miklo reminded the Commission that in a previous meeting they recommended approval of historical landmark status for seven properties, City Council approved five of the properties. With two of the properties the owners objected and therefore the State Code requires six out of seven council members to approve and that did not happen. Miklo asked if the Commission wanted to meet with Council to discuss the votes. Freerks confirmed that yes a meeting should happen. Miklo said one possible time for the meeting would be May 15 at the Council's work session. He said that the Historic Preservation Commission is also being invited, so he will confirm the meeting time once it is established. Adjournment: Hensch moved to adjourn. Parsons seconded. A vote was taken and the motion passed 7-0. PLANNING &ZONING COMMISSION ATTENDANCE RECORD 2017 -2018 (W.S) (W.S.) (W.S) I 9/7 9121 10/5 10/19 11/2 12/7 12121 1/4 1/18 2115 3/1 3112 3/15 4/2 4/5 4116 4/19 DYER,CAROLYN X X X X O/E X X X X XIX X O/E X O/E X X FREERKS, ANN X X X X X O/E X X O/E X X X X X X X _ X HENSCH, MIKE X X X X X X X X X X X O/E O/E X X X X MARTIN, PHOEBE X X X X X X O/E O/E X X X O/E X X X X X PARSONS, MAX 0/EX X X X X X X X O/E X X X X X X X SIGNS, MARK X X X X X X X X X X X X X X X X X THEOBALD,JODIE X X X X X X X O/E X O/E X X X X X X X KEY: X= Present O =Absent O/E =Absent/Excused —= Not a Member 05-17-18 IP9 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION MAY 3, 2018—7:00 PM—FORMAL MEETING EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Ann Freerks STAFF PRESENT: Sara Hektoen, Bob Miklo OTHERS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 the Commission recommends setting a public hearing for May 17 on an amendment to the Comprehensive Plan, Annexation Policy, to add a section pertaining to affordable housing. CALL TO ORDER; Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING/DEVELOPMENT ITEM (REZ18-00013/SUB18-00006): Discussion of an application submitted by application, submitted by North Dubuque, LLC for a rezoning of approximately 73.15 acres of land from Interim Development- Low Density Single- Family (ID-RS) zone, Low Density Single-Family (RS-5) zone, and Planned Development Overlay/ High Density Single-Family Residential (OPD/RS-12) zone to Planned Development Overlay/ High Density Single-Family Residential (OPD/RS-12) zone for approx. 50 acres of property and Planned Development Overlay I Highway Commercial (OPD/CH-1) zone for approx. 23 acres of property. The applicant is also requesting approval of the preliminary plat of Forest View, a 73.15-acre subdivision, located north of Foster Road, south of 1-80, west of N. Dubuque Street, east of Mackinaw Drive. Miklo stated the applicant has indicated that a revised plan will be submitted for review at the May 17 meeting and therefore asking that this item be deferred to the May 17 meeting. He noted the Commission did receive correspondence that they can read before the next meeting. Signs moved to defer REZ18-00013/SUB18-00006 until the May 17 meeting. Parsons seconded the motion. A vote was taken and the motion passed 6-0. Planning and Zoning Commission May 5, 2018 Page 2 of 6 COMPREHENSIVE PLAN: Setting a public hearing for May 17 on an amendment to the Comprehensive Plan, Annexation Policy, to add a section pertaining to affordable housing. Miklo explained that tonight is just a formality to set the public hearing and to make the draft amendment available to the public for their consideration. The proposal is to amend the Comprehensive Plan to encourage inclusion or addressing of affordable housing for properties that being annexed into the City. Theobald moved to set a public hearing for May 17 on an amendment to the Comprehensive Plan, Annexation Policy, to add a section pertaining to affordable housing. Martin seconded the motion. A vote was taken and the motion passed 6-0. CONSIDERATION OF MEETING MINUTES: APRIL 5, APRIL 16, AND APRIL 19, 2018 Miklo requested the Commission defer these items. Due to the length of the meetings Staff has not had time to complete the minutes. The Commission agreed to defer. REPORT FROM NATIONAL AMERICAN PLANNING ASSOCIATION CONFERENCE: Martin attended this conference in New Orleans and did some of the tours and also attended classes. The first class she attended was "Back to Basics—Walkable Suburbanism"where they had done some case studies on a few different areas, one interesting one in particular was Atlanta, Georgia, where they have a suburb (Alpharetta) with a huge highway (similar to Chicago)with malls and commercial areas all along the highway, but what they did was put rooftop gardens on top of the malls and commercial buildings and connected the areas with trails under the highway. The class contained a lot of information regarding trails, connection to forests, overall connectivity. Martin showed pictures of the area. The speaker referred to the beach, and making your own beach front property wherever you are by adding to the community what they want. For example they created a cricket stadium as they had a large population of citizens who wanted that. That was their"beach" and then development was created around that park system. Martin also noted that when speakers were discussing the connectivity and designing areas the key word was authentic, to make the areas authentic and meaningful to the community. With regards to walkable communities there was also discussion about grocery stores, not just gas station markets but authentic little grocery stores in a smaller space. The class was interesting because the concept of"Walkable Suburbanism" is unusual because suburbia is usually spread out but the goal is to make these areas their own communities. Martin reported that there was also conversation regarding building spaces that everyone wants to be in and not to build the slums of tomorrow and when they look at building their suburbs not just having multiplexes but also other amenities such as parks, cricket stadium, grocery stores, Planning and Zoning Commission May 5,2018 Page 3 of 6 connectivity to another neighboring community and being proactive with addressing noise, light, etc. Local and unique is critical to establishing these neighborhoods, for example in one suburb they used multiple architects to work as one team to create one project. She also showed an area where they built a town around a golf course in Georgia. Martin then did a walking tour of the French Quarter and in particular this tour focused on the LGBT community and having them as shop owners and having a larger role in New Orleans than they used to. The next day Martin attended a class "Art, Mitigation & Planning Oh My". The class was led by a gentlemen from Monmouth County New Jersey who discussed the aftermath of Hurricane Sandy and there was a lot of discussion regarding FEMA. The class focused on how art can help a community rebound after a disaster and why it is so important. Last year alone FEMA had over 80 disasters they were working with and why FEMA values art. As a society it contributes to community, cohesion, cultural pride, in terms of well-being it illuminates personal lives and enriches our emotion world and helps foster compassion. Martin noted the National Endowment of Arts and FEMA work together. Also discussed was ecological art and Monmouth County New Jersey is just a sliver of land, a peninsula, in the ocean, and after Sandy an artist had come and built a statue of giant hands that looked like the sea was trying to pull the area into the water. They also had area school children paint murals on the cement barricades as a way of building community and leaving a positive stamp after such a tragedy. Additionally FEMA and the Smithsonian are also collaborators. Signs noted when he was with the organization Trees Forever they had a speaker talk about the need for trees and plants in an area after disaster. Martin continued and noted this speaker stated that stormwater retention basins do not do the good cities think they do, they may cause more harm. This was in reference to the flooding from Hurricane Sandy but Martin thought it was worth learning more about. In Monmouth County their Planning & Zoning had a huge role revitalizing that community and were proactive in extending out to the arts and suggesting they work as a team to make this work. Also in New Jersey they have a required arts curriculum in their public schools from pre-K to 8th grade, they are raised on youth and engagement, creating creative energetic outlets for kids, and more and more counties have county art plans. Overall, New Jersey had several small communities after Hurricane Sandy that could not recover on their own so worked by county to create county-wide art plans. Also discussed was going above and beyond flood protections and with FEMA if a community or county goes above and beyond their revitalization that FEMA sets forth a community can get points and lower their flood insurance costs to homeowners in their community. It has to be initiated at a local level, but arts can help with that. Martin noted one particular theme she heard throughout the classes was creating and keeping these ideas in- house and not using consultants. Martin attended a few different farm seminars, one was presented by Timothy Huey from Scott County, Iowa, and it was interesting to hear what they had to say. Scott County did their first Comprehensive Plan in 1980 and did not do another one until 2005 and those Plans are identical to each other, when they reviewed the Plan they decided no changes were needed. Hensch asked what Huey's premise regarding farms being under treat. Martin explained that in the last 35 years the United States has lot over 31 million acres of farmable land. The next speaker was Julia Freedgood from Northampton, Massachusetts, is with American Farmland Trust and is working to save land that sustains us, wants people to pay attention to Planning and Zoning Commission May 5,2018 Page 4 of 6 soil types and be intentional in sustaining food. Farms and farmland is being threatened in Iowa and other states and farmers are predominately living in poverty. Family farms are an economic engine and cannot be lost. Freedgood also talked a lot about food insecurity being a real issue. Farmers are aging and unable to retire due to their economic status which concerns the land use change. Currently they are seeing the trend as global society the young people that want to work in agriculture are ethnic and younger than current farmers so they farm in a different way. They are interested in farming for small communities, being sustainable, organic and in a small scale. However they cannot accomplish this because land is so expensive and instead of the aging farmers selling land to the younger farmers they are selling to developers and the result is the land loss. Hensch noted that Iowa imports more food into our state than any other state (other than Hawaii) because Iowa produces fuel and feed for livestock. Martin showed a map of the United States and the farmable quality land available. Freedgood also discussed the need to diversify the foods grown in each state, there just can't be only corn and soybeans forever as it is killing the land. She suggests building wealth by connecting Ag ranchers with residential and making cities more livable so farms and land stay viable together and having a connectivity. Freedgood stated people need to stop drooling over flat farmland and make these lands an economic engine to fuel the future. Theobald mentioned Redford Farms in Louisa County, Iowa, and how that farmer is wanting to grow unique crops and rent off portions of this land to young farmers who want to grow different things. Next speaker was David Theobald from Fort Collins, Colorado, spoke about land change and climate change, drought versus flooding. He spoke about the farmable land data that comes from satellites and it is reflected incorrectly information especially with tree canopy. Martin attended the poster session at the conference, she noted Iowa City intern Sylvia Bochner was there and her poster was on walkability and bike-ability research in Mason City, Iowa. There were several students from Iowa showcasing posters at that session. The next class Martin attended was "Inclusive Food Economy Greater Than Access" about food access and availability and food deserts in large communities. The death of grocery stores was discussed, they did a case study from Flint, Michigan, where all the Kroeger Grocery stores left and the city could not find another grocery store to open there. It was also noted that fast food drive-thru restaurants play a role in low income housing areas in keeping residents from going out and searching for healthier options. If there is not a healthy option in a walkable distance, residents cannot get there. In Maryland they have created a crossroads farmers market which is based in a church right outside DC where people can use the commercial kitchen to cook items to sell at the farmers markets. The goal is to have these markets open every day so people can get groceries or food every day. They also created a hydroponic farm outside of the church. There have been some issues with affluent neighbors complaining. Hensch noted that Johnson County did fund a group to create a food hub for local famers to have a place to process the food they harvest and it is beginning to take shape. Martin then went on a tour of the New Orleans City Park, recovery after Katrina. She noted even when she lived in New Orleans for several years she never went to City Park and was very impressed. It was well manicured, had orchards, festival practice space and was just lovely. Martin also did a tour of the Gentilly neighborhood which is a north of the French Quarter. This Planning and Zoning Commission May 5, 2018 Page 5 of 6 area flooded from the storm surge but has been rebuilt and also implemented a lot of solar panel energy. Most of the houses were raised but with keeping the bungalow feel. Martin noted throughout New Orleans the housing prices are very high. Hensch asked what Martin's biggest takeaway from the neighborhood tours was. Martin said when rebuilding after Katrina they stayed true to the New Orleans architecture. Businesses are rebuilt, even Domino's sugar that was annihilated in Katrina is rebuilt on the Mississippi river. PLANNING AND ZONING INFORMATION: Miklo said they are in the process of scheduling a joint meeting with the Commission, City Council and representatives with the Historical Preservation Commission to talk about the two landmark status properties that the owners protested. Adjournment: Parsons moved to adjourn. Theobald seconded. A vote was taken and the motion passed 6-0. PLANNING &ZONING COMMISSION ATTENDANCE RECORD 2017 -2018 (W.S) (W.S.) (W.S) 9/21 10/5 10/19 11/2 12/7 12/21' 1/4 1/18 2/15 311 3/12 3/15 4/2 4/5 4/16 4/19 5/3 DYER, CAROLYN X X X O/E X X X X X X X 0/E X 0/E X X X FREERKS,ANN X X X X O/E X X O/E X X X X X X X X 0/E_ HENSCH, MIKE X X X _ X X X X X X X O/E OfE X X X X X MARTIN, PHOEBE X X X X X O/E O/E X X X O/E X X X X X X PARSONS, MAX X X X X X X X X O/E X X X X X X X X SIGNS, MARK X X X X X X X X X X X X X X X X X THEOBALD,JODIE X X X X X X O/E X O/E X X X X X X X X KEY: X = Present O =Absent O/E =Absent/Excused — = Not a Member rrtcc.rmmr rt r Telecommunications Commission 05-17-18 04/23/2018 Meeting Minutes IPI0 Page 1 of 4 Minutes Iowa City Telecommunications Commission April 23, 2018—5:30 R.M. City of Iowa City Cable TV Office, 10 S. Linn St. -Tower Place, Level 3A Call to Order Meeting called to order at 5:32 P.M. Members Present: Derek Johnk, Paul Gowder, Laura Bergus, Matthew Brenton, James Pierce Members Absent: Staff Present: Ty Coleman Others Present: Gerardo Sandoval, Chelsea Bacon, Bill Harshbarger Recommendations to Council: None Approval of Minutes: Brenton moved and Bergus seconded a motion to approve the March 26, 2018 minutes as presented. The motion passed unanimously. Announcements of Commissioners: The Commission and cable TV access channel representatives exchanged introductions with James Pierce, the newly appointed member of the Telecommunications Commission. Short Public Announcements: Bacon provided an update on The Community Internet Project presented at an earlier meeting. She said the group working on the project had tentatively decided to pursue an approach that features mesh networks around schools. Bacon said the primary reason for the project is that only 80% of students have reported they have Internet at home. She noted that in this statistic there is no differentiation between a student who has an Internet service provider and one who simply has a cell phone with a data plan and that it is likely even fewer students have service at home from a traditional provider. Bacon said members of the group had met with Iowa City Community School District (ICCSD) information-technology staff who expressed interest in the project. Bacon pointed out that the group's long-term vision is for community-wide access to the Internet, but said working with the schools will present fewer obstacles. She said the school district staff did not have concerns about security or bandwidth. Bacon said that in order to ensure that the Internet service offered through the school district would be used for school-related purposes, students would log into the network using their school logins. Bacon said that a pilot school would be chosen based on population density and concentration of free and reduced lunches. Bacon said the group is developing a survey for students in order for the group to assess the status of student Internet access. Gowder asked if the group had a sense about access to a computer for students. Bacon replied that the survey asks whether a student uses a desktop, laptop,tablet, or other mobile device to access the Internet. Bacon said the group was encouraged to hear that the ICCSD staff with whom they met did not seem to have any objections to the project and said that the ICCSD plans to purchase a backup Internet Service Provider(ISP) in the future, which would not require the use of the service to be school-related and therefore create the potential for use by the general community. PRELIMINARY Telecommunications Commission 04/23/2018 Meeting Minutes Page 2 of 4 Harshbarger commented that if Iowa City was considering a municipal Internet service, using the same ISP that the ICCSD chooses for a backup provider would be ideal. Johnk said that there was not currently a plan by the City to pursue a municipal network. Gowder said the Commission has offered to be a resource to the City Council in the event that they would have increased interest in municipal broadband. Brenton asked if the Commission would be able to suggest to the Council that they move forward with investigating the idea of municipal broadband service. Gowder said the Commission could take the initiative to provide information to the Council. Bacon suggested that the Commission connect with the University of Iowa Student Government(UISG), which is working on a plan to express interest in municipal broadband to the City of Iowa City. Brenton noted that the more people who express an interest in the topic to the Council, the more likely the City Council might be to investigate it. Johnk said that one of the biggest logistical barriers is that the City does not own its own electric utility, noting that many others who have started a municipal broadband utility already had its own electric utility. Johnk said that the group's approach of using a mesh network gets around this issue. Johnk said he liked the idea of getting information to the City Council and also said it would be good to reach out to the UISG and to invite them to a Telecommunications Commission meeting. Pierce noted that the leadership in UISG had recently changed hands and that this could be a good time to connect with newly-elected officers to talk about interest in municipal broadband. Pierce said he is willing to contact UISG. Bergus said she wants to be sure that any initiative of the Telecommunications Commission does not interfere with the progress the Community Internet Project group has made. She commented that she would like to see the group's efforts succeed and hopes that it could be used as a model when the time comes to approach the Council. Bacon said she would stay in contact with the Commission and would continue to attend its meetings. Bacon said that the group will be getting the Internet access survey to students before the end of the school year. Bacon presented the survey questions to the Commission for its feedback. Questions included: the student's grade, the student's race/ethnicity, the student's school, the number of hours per day spent using the Internet, the amount of time spent per day using the Internet for homework, whether the student has Internet access at home, what devices the student uses to access the Internet at home, and how often the student goes to a location outside of his or her home to use the Internet. Brenton suggested that a question be added to ask whether the student has homework that requires him or her to access the Internet. Bergus wondered if some students would understand what"the Internet" means, given that many now think of things in terms of apps like YouTube or Snapchat. Gowder wondered if students would have a clearer conception of"online"than "Internet" Harshbarger said that if a student does not have Internet service at home, the group should be able to tell by the survey responses. Gowder suggested that the survey could ask whether a student engages in particular activities using the Internet at home, such as checking email or watching videos. Bacon said that a question could list several potential uses and ask students to check all activities that apply. Consumer Issues: No discussion. Mediacom Report: Coleman said he had not received any information from Mediacom. Local Access Reports: PRELIMINARY Telecommunications Commission 04/23/2018 Meeting Minutes Page 3 of 4 Sandoval said that in the past it had been a challenge to get PAW users and guests to sign in upon arrival, but that PAW now uses a tablet to allow for easier counting of visitors. He reported that PAW had 1,700 people come to its facility last year to be part of a show, to produce a show, to use the edit bays, check out equipment, etc. Sandoval said that there continues to be an interest in and desire for public access television here in Iowa City and across the nation. Sandoval said PAW continues to have support from the community and that it recently held an "I Drag for PAW" fundraiser at Studio. City Cable TV Office Report: Coleman referred to the report the Cable W Office had submitted in the meeting packet. Adiournment: Gowder moved and Brenton seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 5:55 p.m. PRELIMINARY Telecommunications Commission 04/23/2018 Meeting Minutes Page 4 of 4 TELECOMMUNICATIONS COMMISSION 12-MONTH ATTENDANCE RECORD Gowder Bergus Kilburg Johnk 05/22/2017 x x x x vacant 06/26/2017 o/c x x x vacant 07/24/2017 Meeting not held due to lack of quorum. Brenton 08/28/2017 x x x x vacant 09/25/2017 x x x x vacant 10/23/2017 x o/c x x vacant 11/27/2017 x x x x vacant 11/30/2017 x o/c x x vacant Special meeting 01/22/2018 Meeting not held due to lack of quorum. 02/26/2018 x x x x vacant 03/26/2018 x x x x vacant Pierce 04/23/2018 x x x x x (x) = Present (o) = Absent (o/c) = Absent/Called (Excused)