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HomeMy WebLinkAbout2018-05-31 Info Packet1 r CITY OF IOWA CITY www.icgov.org City Council Information Packet May 31, 2018 IP1 Council Tentative Meeting Schedule Miscellaneous I122 Memorandum from Human Rights Coordinator and Equity Director: Social Justice and Racial Equity I123 News Release from MidAmerican Energy: Wind XII project positions Mid American Energy to hit 100 percent renewable goal I134 Civil Service Entrance Examination — Maintenance Worker I — Streets r . City Council Tentative Meeting Schedule in IM Subject to change 4:30 PM CITY IOWA CITY May 31, 2018 Date Time Meeting Location Work Session Emma J. Harvat Hall Tuesday, July 3, 2018 5:00 PM Work Session Emma J. Harvat Hall Formal Meeting 7:00 PM Formal Meeting Monday, July 16, 2018 4:00 PM Reception North Liberty 4:30 PM Joint Meeting TBA Tuesday, July 17, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 7, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 21, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting IPI r �1.® CITY OF IOWA CITY 1P2 "'� � MEMORANDUM Date: May 31, 2018 To: Geoff Fruin, City Manager Simon Andrew, Assistant to the City Manager From: Stefanie Bowers, Human Rights Coordinator and Equity Director Re: Social Justice and Racial Equity Introduction: Council, at its Tuesday, March 20 Work Session, requested that staff provide guidelines for the Human Rights Commission to follow in reviewing and making funding recommendations for Council consideration on the Social Justice and Racial Equity Grants for fiscal year 2019. Specifically, Council wants to make sure the Commission is recommending funding for new projects and projects that assist those individuals or groups that have been marginalized; examples given were persons who are low-income, persons of color, veterans, veterans with a disability, and LGBTQ persons. Fiscal year 2019 marks a significant increase in grant funding, from $25,000 to $75,000. Background: In 2016, the Council approved funding for the creation of a grant program to assist Iowa City organizations in advancing social justice and racial equity (SJRE Grant). The purpose of the funding is to encourage, empower, and engage social justice and racial equity initiatives in the community. Iowa City for profit and non-profit organizations can apply for the grant to fund programs, activities, initiatives, or educational outreach that helps to eliminate inequities in the community. The SJRE Grant has six priority service areas: education, building community, housing, criminal justice, health, and employment. To be eligible for funding, the organization must be principally and physically located in Iowa City. Funding cannot be used for operational costs. As part of the application process, organizations must provide: their mission statement, years of operation, annual budget, past projects, how the proposal addresses a need in the community, how many people will be served through the proposal, the demographics of those who will be served, whether there is a charge to participants for the service, whether it is part of a collaborative effort, a timeline for completion, and expected outcomes with indicators or markers to evaluate the effectiveness. A copy of the full application is attached to this memo. Applications are accepted December 1 — January 2. The Human Rights Commission holds several meetings after grant submissions are received. The first is an orientation for all Commission members that covers the history of the grant, the purpose of the grant, and the requirements of the grant. The Commission Chair also goes over the scoring rubric. It is at this meeting that any potential conflicts of interest are reported to staff to relay to the City Attorney for review.' At the close of this session, Commissioners are given copies of the grant submissions to review and score. Also, it is at this meeting when Commissioners decide whether to seek comment from applicants. ' Orientation is held with each Commissioner on appointment and at this time, staff notifies of the potential for conflicts with the SJRE grants. May 24, 2018 Page 2 By the second meeting, individual Commissioners are expected to have read each submission and given it a score. This score is then calculated into a ranking by the Commission member based upon the number of applications received. For example, if 28 submissions are received, a Commission member would assign it a rank of 1-28, with 1 being the highest. This ranking is then divided by the number of Commissioners participating in the process. This in turn produces an overall rank for each application. Commissioners at this meeting have the ability to change their rankings. If there are no changes, Commissioners fully fund the most organizations they can based upon the rankings. Per the Council's direction at the time the program was first created, the Commission's recommendation is shared with the University of Iowa's Chief Diversity Office for any input prior to being sent to Council for consideration. Recommendations: 1. Council should review the stated purpose of the grant and the grant application. The SJRE Grant's purpose and vision guides the members of the Human Rights Commission in its review of applications and in its recommendation to the Council for funding. A review by Council of the grant's purpose and the application used for the grant provides Council with the opportunity to make changes in the purpose or the application or both for further guidance to the Human Rights Commission. 2. No City departments can apply for the grant as a primary applicant. If a City department has a program they would like to initiate they should submit it as part of the annual budget process. This avoids City departments competing with local non -profits for City funding. This would not restrict a City department from being a non -primary applicant to a grant. For example, the library could partner with "Agency A" that applies for grant funding to help non- native speakers of English improve their verbal and written skills professionally, personally, and academically. The library, as a part of this program, could hold a session(s) with the participants to provide information on resources the library offers that assist English language learners. 3. A non -mandatory informational meeting will be held for organizations interested in applying for the grant. Groups or organizations interested in applying for the grant will be notified that they can attend an informational meeting, held in early November, to learn more on the history, purpose, process, and timeline for the grant. At this meeting, staff can also provide grant writing tips to those that may not have previous experience. There would also be time set aside at this meeting for questions and answers. Staff believes that this meeting will help produce stronger applications that better align with the City's desires for the program. 4. No set maximum or minimum amount of grant funding shall be required of applicants. Programs that require minimal funding could impact a wide range of persons in this community. Think of "Agency X applying to fund a program designed to help non-native speakers of English improve their verbal and written skills professionally, personally, and academically. A local business has agreed to provide meeting space for the bi-weekly class at no cost to "Agency A," and all instructors of the program are volunteers. The funding request is for $650.00, the total cost to provide the grammar rules and writing composition workbook to all 75 participants. This workbook is a little less than $9 per student and the 10 -week course is at no charge to participants. To be able to assist 75 persons who are English language learners improve their English comprehension has benefits for them and their families, as well as this community. It can further advance career opportunities, allow persons to become more engaged in the community, allow persons to better know and understand their rights, propel educational attainment, and create more bilingual speakers. May 24, 2018 Page 3 In contrast, a program that would require maximum funding ($75,000) would need to be phenomenal and impact populations across all areas to be funded. Because the potential exists for such an occurrence, there should not be a ceiling placed on the amount that can be requested. Applicants would be informed on the application itself and at the informational meeting that requesting the maximum funding, or even very large funding amounts is not encouraged, as it is unlikely for the members of the Human Rights Commission to recommend to the Council that all the funding be placed solely with one or just a few organizations. 5. Applicants that are funded will be limited to three consecutive years for funding for the same program. The intent of the grant has been to spur new, innovative programming in the community. The grant is not intended to serve as a permanent funding source for a program. Thus, while an organization could receive funding for more than three consecutive years, staff recommends that programs have a three-year cap. This will help ensure that goal to spur innovation in applications will continue to be met. For example, "Agency K would only be allowed to receive funding for its English learner course for three consecutive years assuming it applied and Council approved the allocation. This restriction limits funding to "Agency A" by program, but not by organization. So "Agency X could still apply for funding after the third consecutive year, but it would need to be a new and different program. 6. Each funding round should include organizations that support multiple goals and benefit a diverse group of participants. In making recommendations on funding, the Human Rights Commission should emphasize a diverse perspective so that funding is not all designated as assisting the same target populations or same priority areas. Funding recommendations should consider: income, color, creed, disability, gender identity, marital status, national origin, race, religion, sex or sexual orientation. For example, if the Human Rights Commission receives 28 applications that aim to benefit a wide array of populations and cover multiple stated priority areas (education, building community, housing, criminal justice, health, and employment), then their recommendations should ensure that all funding is not unduly concentrated to a small number of targeted groups or priority areas. Having this requirement may, at times, require the Commission to recommend an organization for funding that did not rank at the highest level but overall that organization's application supports a population or area that is not represented in higher ranking applications. 5/24/2018 FY 18 Social Justice and Racial Equity Grant Application I City of Iowa City A+ City Hall closed, special hours on Memorial Day, Monday, May 28, 2018 CITY GOVERNMENT SERVICES PAYMENT NEWS & MEDIA CALENDAR E -SUBSCRIPTIONS REPORT A CONCERN City of IOWA CITY A UNESCO CITY OF LITERATURE Q Search this site Search Home FY18 Social Justice and Racial Equity Grant Application Webform FY18 Social Justice and Racial Equity Grant Application has been updated. View Edit Webform Results Revisions Background, Vision and Principles In 2016, the Iowa City City Council created a grant program to assist Iowa City organizations in addressing social justice and racial equity (SJRE Grant). Purpose The purpose of this funding is to encourage, empower and engage social justice and racial equity initiatives. Iowa City for-profit and Iowa City non-profit organizations can apply for the grant to fund programs, activities, initiatives or educational outreach that helps to eliminate inequities in the community. The SJRE grant has six priority service areas: education, building community, housing, criminal justice, health, and employment. Available Funding Select Language https://www.icgov.mg/fomitfyl84mial justiec-and-mcialtquity-gmt-application 1/10 5/2412018 FY I8 Social Justice and Racial Equity Grant Application I City of Iowa City There is only $25,000 total allocated each fiscal year by the City Council. The maximum amount of funding an organization can request is $25,000. Both proposals and budgets will be subject to review. Requirements To be eligible for funding the organization must be principally and physically located in Iowa City. Applicants are asked to include a clear and well organized project budget for 2018 and 2019, in spreadsheet form. There is a section in this application to upload the file as a PDF or XLS. The project budget must follow the below template. Social Justice Racial Equity Project Budget Juno 1, 2018- June 30, 2019 Project Budget 1 -Nov -18 1 -Apr -19 31 -Jul -19 Revenue: Fees Professional Services Grants Other revenue Educational Mate"Is Total revenue Expenses: Professional Services Educational Mate"Is Marketing/Advertising Equipment/Hardware Rentals Supplies Outside Printing MiscelWneous gu piles atal expenses An image of the budget template. Process Applications can be submitted December 1, 2017- January 2, 2018. The Iowa City Human Rights Commission will review each complete application submitted and make recommendations to the City Council on how funding should be allocated no later than March 31, 2018. The City Council will make the final decision on allocations no later than April 30, 2018. Funding will be awarded by June 1, 2018. Select Language https://www.icgov.org/fomi/fy I8 -social justice -and -racial -equity -grant -application 2/10 5/24/2018 FYIB Social Justice and Racial Equity Grant Application I City of Iowa City Deadline Applications must be submitted by January 2, 2018. Questions about the application form or review process should be directed to Equity Director Stefanie Bowers at stefonie-bowers@iowa-city.org or 319-356-5022. (.Organizational Information Name of organization . Mailing address Telephone number' Email address Website address ' Name and title of contact person for purposes of this application Contact person's telephone number and email address ' Organization's mission statement' Select Language hltps://wwwJcgovnrg/form/fyl&social justice-end-nrcialtquity-grant-application 3/10 5/24/2018 FY 18 social Justice and Racial Equity Grant Application I City of Iowa City How many years has the organization been in operation? ' Provide an example of a project initiated by the organization in the last three years that had a wide community reach and impact. If a newly established organization, provide an experience with a prior project that inspired this proposal. ' II. Proposal What is the program, service or activity? ' How does the program, service or activity advance social justice and racial equity? Be specific. ' How does the program, service or activity address one or more of the six priority areas? ' What community need does this program, service or activity fulfill? Response should include information or data that demonstrates the need Select Language https://www.icgov.oTg/fomi/fy 18 -social -justice -and -racial -equity -Brant -application 4110 5/24/2018 FY 18 Social Justice and Racial Equity Grant Application I City of Iowa City Does the program, service or activity include partnerships or collaborations with other organization(s)? If so, what organization(s)? Provide a detailed description of the partnership/collaboration. Provide the projected demographics of community members that will be served by the program, service or activity (response should include age, race, gender and income)? ' How many community members are estimated to be served by this program, service or activity and over what period of time? Is there a charge to participate in the program, service or activity? If so, what is the cost per person? Why is the charge needed?' Select Language j hllps://www}cgovprg/forth/fylg-social justice -and -racial -equity -grant application 5/10 5/24/2018 FY IS Social Justice and Racial Equity Grant Applicafion I City of Iowa City What are the outcomes and performance measures for the program, service or activity?' What indicators or metrics have been identified to measure outcomes and performance? I How will these outcomes be shared beyond your organization with the community?' i I I What processes or tools will be created as a part of the program, service or activity that can be shared with others in the community to eliminate racial and social inequities?' Will the program, service or activity be continued or expanded after the SJRE Grand funding ends? If so, how. Select Language haps://wwwlcgov.org/fomi/fyI8-socialjustice-and-racial-equity-grant-application 6/10 5/24/2018 FY 18 Social Justice and Racial Equity Grant Application I City of Iowa City If the proposal includes fees for professional services, please explain how this advances the program, service or activity and its goals. ' III. Funding Amount Request -- Amount of funding requested How will the funding be utilized? " What is the organizations annual budget? " Social Justice and Racial Equity funds cannot be used for operational costs such as rent, salaries or utilities. ' Upload the project budget for 2018 and 2019. The project budget must be on a spreadsheet and consistent with the template. ' Choose File No file chosen Upload Files must be less than 2 MB. Allowed file types: pdf As. Provide a timeline for the program, service or activity. " Provide a timeline for how grant money would be spent over the next year. ' Select Language hlya://www.icgov.oTgtfomi/fyl8-smial jusfce-and-racial-equity-grant-application 7/10 5/2412018 FY 18 Social Justice and Racial Equity Grant Application I City of Iowa City Within the last five years has the organization received any funding from the City of Iowa City? If so, for what purpose and for how much? (City departments do not need to answer). ` Within the last five years has the organization received funding for this program, service or activity from a non -City of Iowa City source? If so, how much was received and what is the duration of the funding? ' Does the organization plan to apply for additional funding for this program, service or activity in fiscal year 2018 or fiscal year 2019? ' If applicant is a city department, please indicate whether the program, service or activity is fully or partially budgeted for in the fiscal year 2018 budget? ' 1 If applicant is a city department, will the program, service or activity be budgeted for in fiscal year 2019? 11 If not, explain. ' Authorization ' agree that the following electronic signature is an electronic representation of my signature for all purposes; just the same as traditional pen -and -paper signiture. Authorization date ' Month ' Day : I Year Submit Select Language https://www.icgovzWfomdfyl B-smial justice-and-racial-equity-gtantwpplication 8/10 5/74/2018 FY I8 Social Justice and Racial Equity Grant Application I City of Iowa City [XW1AIinl9ti ] Quick links City Code City Council ........... _.--__......... _........................................................................._._.._............................................................................................................................................................_..................._...—............................... Commodities, services, consulting bids Construction project bids Fire Iowa City Public Library Job Openings Online payments and services Parking and transportation ........................... . _.......... _.._......... _................................................ _......................................................................................................................... ....___.......... _................................. ........................... -.-- Parks and recreation Permits and licenses Permit Search Police Public documents Road construction Seeking assistance services Senior Center Utilities Connect E -subscriptions and newsletters Events Johnson County Emergency Notification System/Alert Iowa Select Language hips:/iwwwacgov.org/form/fy18-social-justice-and-mcial-equity-gmt-applicadon 9/10 5124/2018 FY 18 Social Justice and Racial Equity Grant Application I City of Iowa City News Report an issue Social media Staff directory ICgov.org Accessibility Current employee resources Links policy Privacy policy Social media policy Warranties and disclaimers City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240 319-356-5000 8 a.m. to 5 p.m. Monday - Friday Contact the webmaster Masquerade Go Enter the username to masquerade as. © 2018 City of Iowa City Select Language https://www.icgov.orgifomJfyl8-socialjustice-and-mcial equity -grant -application 10/10 MidAmerican IP3 ENERGY® FOR IMMEDIATE RELEASE For more information, contact: Media Hotline 515-281-2266 mediahotlineCaamidamerican.com Wind XII project positions MidAmerican Energy to hit 100 percent renewable goal 591MW project to make company nation's first to surpass 100 percent wind energy generation capacity DES MOINES, Iowa — (May 30, 2018) — MidAmerican Energy Company will be the first investor-owned electric utility in the country to generate renewable energy equal to 100 percent of its customers' usage on an annual basis, upon completing its newest proposed wind energy project. MidAmerican Energy proposed an additional investment of $922 million with the announcement of its Wind XII project that will be formally filed with the Iowa Utilities Board later today. The project, if approved, is expected to be completed in late 2020. Over the past three years, MidAmerican Energy has moved forward with its previously announced Wind XI and repowering projects, that when combined with Wind XII, will provide customers with 100 percent renewable energy on an annual basis. And, like MidAmerican's previous wind projects, Wind XII will be accomplished without the need to ask for an increase in customers' rates. "Wind XII will transform our 100 percent renewable energy vision from a bold dream into a reality," Adam Wright, MidAmerican Energy's President and CEO, said. "We are listening and working with our customers to put them first. Wind XII is a clear demonstration of our commitment to and investment in the cleaner, more sustainable energy future our customers want and our environment deserves. We have been able to invest in renewables while at the same time keeping electric rates affordable for the long term, creating a one -of -a -kind win-win solution." MidAmerican Energy's investment in renewables has helped make Iowa a national wind energy leader. Iowa leads the country in the percentage of electric generation coming from wind. "Iowans are used to leading the way. We believe to our core that it is our responsibility to use the resources we are given in the best way possible. It's that sustainable approach that has led Iowa to achieve the highest percentage of power generation coming from wind energy, more than any other state," Iowa Governor Kim Reynolds stated. "And, it doesn't hurt that we have a company like MidAmerican Energy that has taken the long view and is forward-looking in its goal to provide sustainable and affordable energy to its customers." Economic benefits for Iowa When combined with MidAmerican Energy's other projects, the 591 megawatt Wind XII project will allow the company to provide renewable energy each year that is equal to 100 percent of the energy consumed by the homes and businesses in MidAmerican Energy's Iowa service area. The company estimates Wind XII will create more than 300 full-time jobs related to construction and another 28 full-time positions for ongoing operations and maintenance. In addition, Wind XII will provide an average $6.9 million per year in additional Iowa property tax payments on wind turbines and nearly $5.6 million more in annual landowner easement payments. In 2017, MidAmerican Energy paid $19.6 million in Iowa property taxes on wind turbines. "This is an important step forward for our company, our customers and the state of Iowa," Wright said. "In addition to delivering on our promise to customers, we are also helping to make Iowa a more competitive place to do business — ensuring that our economy continues to grow and thrive. This historic moment is something we are proud to share." The company is currently exploring potential wind farm sites in Iowa and will announce wind farm locations prior to constructing each site. MidAmerican Energy will continue to use its natural gas, nuclear and coal -fueled plants to ensure reliable electric service even in times of low wind. About MidAmerican Energy Company MidAmerican Energy Company, headquartered in Des Moines, Iowa, serves 770,000 electric customers and 751,000 natural gas customers in Iowa, Illinois, Nebraska and South Dakota. Information about MidAmerican Energy is available on the company's website and social media channels. 1 -1016- IN Ir , � S P11111 CF% CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.Icgov.org May 23, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Streets Under the authotity of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I - Streets. Michael Trimpe IOWA CITY CIVIL SERVICE COMMISSION Rick Wyss, Chair N _O C7 C N •� —i C'7 tD ,t"� r <mr a o t ca N r