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HomeMy WebLinkAbout2018-06-21 Info Packet► r 1 92 �*_tqr� CITY OF IOWA CITY www.icgov.org City Council Information Packet June 21, 2018 IP1 Council Tentative Meeting Schedule Miscellaneous IP2 Memorandum from Transportation Planner: Langenberg Avenue Neighborhood Meeting IP3 Memorandum from City Clerk: Listening Post Update IP4 Listening Post Summary Report — June 9 IP5 Email from Donald Baxter: Bus Driver complaint [Staff response included] IP6 2017 Police Department Annual Report IP7 Invitation: Community Training on Implicit Bias — July 9 IP8 Copy of news release: Annual Rummage in the Ramp — July 26 through August 4 IP9 IDOT Public Information Meeting: Interstate 80 Planning Study — July 24 IP10 Invitation: Mental Health First Aid Classes in July and August IP11 Civil Service Entrance Examination: Maintenance Worker I —Parks Draft Minutes IP12 Community Police Review Board: June 12 IP13 Planning and Zoning Commission: June 7 r City Council Tentative Meeting Schedule Subject to change two CITY OF IOWA CITY June 21, 2018 Date Time Meeting Location Tuesday, July 3, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, July 16, 2018 4:00 PM Reception North Liberty 4:30 PM Joint Meeting TBA Tuesday, July 17, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 7, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 21, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting g— IN U6-21-16 r iP2 9am 2 CITY OF IOWA CITY St '�� MEMORANDUM Date: June 18, 2018 To: Geoff Fruin; City Manager From: Kent Ralston; Transportation Planner Re: Langenberg Avenue Neighborhood Meeting For the last several years the City has received periodic concerns related to motorists speeding on Langenberg Avenue. In response, the City has spent a considerable amount of time and resources to address these concerns. The City's most notable effort was the installation of speed humps along the corridor in 2015 at the request of the neighborhood. While this effort yielded a significant decrease in measured speeds throughout the corridor, both staff and the City Council continued to receive periodic complaints about vehicle speeds and otherwise undesirable motorist behavior along Langenberg Avenue. At their January 2, 2018 City Council meeting, Council requested that staff hold a neighborhood meeting to provide an opportunity for residents to discuss any ongoing concerns with traffic on Langenberg Avenue. The neighborhood meeting was held at 5:30 p.m. on June 141 at the Park Lodge at Terry Trueblood Recreation Area and was staffed by Captain Troy Kelsay, Jason Havel and myself. Over 80 households were notified of the meeting by letter and 6 residents attended representing 4 households. At the neighborhood meeting participants generally agreed that vehicle speeds are no longer a major concern and felt the speed humps have greatly improved conditions. Residents also hope that the extension of McCollister Boulevard will reduce the volume of traffic on Langenberg Avenue in the future. To follow are concerns that were discussed by residents: • The 'flags' on the 'speed humps ahead' signs are worn. When installed, the 'flags' were intended be temporary, but staff will have the 'flags' replaced to continue to draw awareness to the presence of speed humps along Langenberg Avenue. A 'stop' sign is needed for southbound motorists at the intersection of Russell Drive and Langenberg Avenue. There is currently no traffic control at this location as it is a three -leg intersection. Per City policy, three -leg intersections are left uncontrolled unless there is a documented visibility or safety concern. However, staff have received concerns of traffic turning very quickly at this location in the past and installing a stop sign could be an easy, low-cost solution to improve intersection operations. Staff intends to move forward with installation of a stop' sign for southbound traffic. A 'stop' sign is needed for westbound motorists at the intersection of Langenberg Avenue and Covered Wagon Drive. This location is currently controlled with a yield' sign which was installed as part of the larger traffic calming program years ago. This location is also a three -leg intersection and would normally not be controlled per City policy. However, staff have received concerns of traffic June 19, 2018 Page 2 turning very quickly at this location in the past and installing a stop sign could be an easy, low-cost solution to improve intersection operations. Staff intends to replace the existing yield'sign with a `stop'sign. • Additional speed humps/bumps requested at either end of Langenberg Avenue. Staff does not believe this is necessary as current average speeds are below the posted speed limit of 25 mph. This was shared with residents and staff feels that no additional corrective action is necessary. • On -street parking should be removed in several locations. This idea was shared by one resident and staff informed the group that on -street parking can be changed if requested by the HOA. No corrective action is necessary by staff at this time. • Small children consistently playing in the street is unsafe. Captain Troy Ke/say provided his contact information and informed the group that he would be happy to discuss safety with the children and or/parents if the issue persists. • The posted speed limit on the McCollister Boulevard extension to Sycamore Street will be important. If set too low Langenberg Avenue will continue to be a natural cut -through. Staff informed residents that there will be an additional opportunity for public input as part of the McCollister Boulevard project and that those concerns could be shared with staff or Council at that time. A majority of the group felt a posted speed limit of 25 mph would be too low. The mailbox cluster is in a bad location due to on -street parking which creates poor visibility and general congestion. Staff have received concerns regarding this issue in the past. Staff informed residents they could assist in evaluating alternative locations for the mailbox cluster if a formal request was made by the HOA. Overall, staff felt the meeting was very positive and the group was appreciative of the City's interest in their neighborhood. Staff intends to follow-up with the stated corrective actions as soon as possible. r CITY OF IOWA CITY Zft- MEMORANDUM Date: June 11, 2018 To: Mayor and City Council Members From: Kellie K. Fruehling, City Clerk Re: Listening.Post Update In 2017 Council held four listening posts: • Thursday, April 27, 5:00-7:00 p.m., Broadway Neighborhood Center (Council Members Taylor and Thomas) • Thursday, June 15, 6:30-8:00 p.m., Kiwanis Park (in conjunction with Party in the Park) (Council Members Cole and Taylor) • Wednesday, September 6, 5:30-7:00 p.m., Uptown Bill's (Mayor Throgmorton and Council Member Mims) • Wednesday, November 15, 1:30-3:00 p.m., Oaknoll Retirement Residence (Mayor Pro tem Botchway and Council Member Taylor) Thus far in 2018 Council has held two listening posts: • Thursday, February 22, 4:30-6:00 p.m., Kirkwood Community College— IC Campus (Mayor Pro tem Taylor and Council member Mims) • Saturday, June 9, 9:30-10:00 a.m., Washington Street Farmers Market (Mayor Pro tem Taylor and Council member Cole) No additional dates are currently scheduled. Suggested quarterly posts are February, May, . August, and November. Suggested sites include: o Farmer's Market (Wednesday or Saturday) o Party in the Park S:11sleningpostAoca5onmemo —June 2018.doc _097f7r IP3 06-21-18 IP4 LISTENING POST SUMMARY REPORT Date: Saturday, June 9,2018 Location: Iowa City Farmers Market— Chauncey Swan Ramp Time of Listening Post: 9:00 —10:30 am Council Members Attending: Rockne Cole and Pauline Taylor Approximate number who attended: 6 Topics discussed (bullet points): Road Diets • Concerns about conversion from 4lanes to 3 lanes on Gilbert St and Mormon Trek Blvd • Concerns regarding cost • Discussion on the safety of bike lanes, and what might be the safest routes for dedicated bike lanes 12 E. Court Rezoning • Discussion on the amount of tax revenue a development of this size might generate • Discussion on whether increasing supply would help to decrease rent costs in the area General Concerns • Concern regarding which department of the City might be appropriate to follow up on concerns for an individual's welfare NOTE: Geoff Fruin and Kent Ralston have already been in communication with the gentleman regarding his road diet concerns. Public Comments on this location of listening post: The few people who stopped by to talk to us were pleased to have it at the Farmers Market. They commented that they had seen information about it in the paper. Public Comment on future locations of the listening post: None. Public Comments on the listening posts: They appreciated being able to talk to us in this less formal manner. Any items/things that would improve future listening posts: None. s:listeningposts/report -6U_20" 8 IP5 Kellie Fruehling From: Mark Rummel Sent: Friday, June 15, 2018 8:53 AM To: 'Donald Baxter'; Geoff Fruin Cc: Council Subject: RE: Bus Driver complaint Hello Mr. Baxter, Thank you for bringing this concern to my attention and taking the time to talk with me the last two days. We were able to review the video and talk with the driver regarding this event. As you and I discussed on the phone, our Department is in the process of implementing an in-depth training program for all our drivers which includes bicycle and pedestrian awareness. I appreciate your suggestions for additional training opportunities and look forward to reviewing those materials. Have a good weekend, Mark Rummel Associate Director I Transportation Services I City of Iowa City 319.356.5097 410 E Washington St I Iowa City, IA www.icqov.org RAGBRAI Iowa City O©• From: Donald Baxter [mailto:donald.baxter@gmail.com] Sent: Wednesday, June 13, 2018 10:42 AM To: Mark Rummel <Mark-Rummel@iowa-city.org>; Geoff Fruin <Geoff-Fruin@iowa-city.org> Cc: Council <Council@iowa-city.org> Subject: Bus Driver complaint Dear Mark and Geoff, This morning, 6/13/2018 at 8:45a (est), An Iowa City bus driver driving bus number 80 (one of your new buses) tailgated me in the eastbound left lane on Burlington Street. I'm on a bicycle with a combined bike and rider weight of 240lbs traveling 12-15mph by a 40' long bus weighing maybe 30,000 lbs and I'd say at his closest he was 20 or 30 feet away. I know that's too close. Any number of things can happen to a cyclist and a bus driver should be prepared to stop and it should go without saying that a cyclist can stop a lot faster than a 40' long transit bus. When the driver realized car driver was waiting to turn left into the UI Library parking lot access road (which is where I also turn in) he decided to change lanes and also failed to come to a complete, required stop at the railroad tracks. At the stop sign of Madison and Washington I talked to this driver who declined to give me his name. I think you should have a look at this driver's video record. Bus drivers should be trained to facilitate the safety of all road users including pedestrians and cyclists also using the roads. This driver's practice is unacceptable. Thank you Donald Baxter 316 Ridgeview Avenue University Heights, Iowa 52246 319/337-0494 413/294-1280 (e -fax) homepage: www.onanov.com The economy is a wholly owned subsidiary of the environment, not the other way around. —Gaylord Nelson IOWA CITY POLICE DEPARTMENT 2017 Annual Report a , lowA CITY OF 1 O W9 a n ® U . < 7� *sr ' 8s POLICE Table of Contents Chief's Message 4 Mission Statement 5 Organizational Chart 6 Budget 7 Personnel Profiles 8 Promotions and New Hires 9 Officer and Civilian Awards 10-11 Favorable Occurrences 11 Statistics 12-15 Calls For Service 12 Traffic Stops, Arrests, and Citations 13 Alcohol and Tobacco Compliance Checks 14 Crimes/Violent Crimes 15 Juvenile Related Statistics 1619 Juvenile Related Calls For Service 16 Juvenile Charges and Referrals 16-17 Juvenile and Under Age Alcohol Related Statistics 18 Officer School Visits 19 Substation Mission 19 Community Outreach Division 20-21 Events and Causes 21 CALEA 22 Iowa City Animal Care Services 23-24 Iowa City Animal Care Shelter Statistics 23 Iowa City Animal Care Enforcement Statistics 24 Iowa City Animal Center Outreach and Foster Care 24 Iowa City Animal Center Volunteers 24 IOWACITYPOLICE 22017 ANNUAL REPORT The Iowa City Police Department proudly presents its 2017 Annual Report to Honorable Mayor Jim Throgmorton, members of the city council and our entire community. This year was one of change for ICPD in many ways. In January, I was honored to be se- lected as the new police chief. I spent the year getting acquainted with our police employ ees and the community. What I found was a well-trained, hardworking staff and a vibrant city that values their police department. Policing in the 21st century is often complex and challenging. On a national level, policing is being scrutinized in an unprecedented way, but that does not mean success is unat- tainable. Our department excels in the areas of community policing and best practices through continued national accreditation resulting in effective crime reduction strategies while building public trust. We enhanced our efforts to reduce disproportionality in minority contacts. That started with the need to dispel the race crime association. Our objectives were to enhance training in cultural competency and implicit bias, deploy resources to address crime trends without targeting whole communities, particularly communities of color, and increase our community outreach programs. Our entire department from the top down, including police officers and civilian staff continue to embrace change and adjust to city growth and community expectations. That means we welcome having difficult conversations regarding policing and appreciate the fact that our community can and should hold us accountable. There were four homicides in 2017, while in the previous four years there was only one. Because our staff did out- standing work in responding to the scenes and thoroughly investigating, we made arrests in all four cases. There was a 11% decline in violent crime categories such as murder, sex assault (rape, fondling, etc.), robbery and aggravated as- sault. There was less than 1% increase in crime overall. As we move into 2018, we look forward to reducing violent crime, increasing traffic safety, expanding the diversity of our staff, building future police leaders, making improvements to the police facility and continuing to foster relation- ships and building trust with all members of our community. Sincerely, Chief Jody Matherly www.icgov.org/police !17 9 The mission of the Iowa City Police Department is to protect the rights of all persons within its jurisdiction to be free from crime, to be secure in their possession, and to live in peace. By pursuing the goals of education, prevention and enforcement, it is the primary objective of the Iowa City Police Department to pursue the ideal of a community free from crime and disorder in a fair, responsive and professional manner. www.icgov.org/ 0 IOWACITYPOLICE 22017 ANNUAL REPORT Organizational Chart (3)—Community Ser- vice Officers (5) - Station Mas- ters (3) - PT Front Desk Assistants (1) -Administrative Coordinator (1) -Community (4)Chaplains Outreach Assist (4) - Records Tech. (1) — Part time Rec- ords (16) -School Crossing Guards (1) — Records Assistant (1) -Systems Analyst Animal Services (1) -Supervisor (2) -Service Officer (2) -Care Tech. (1) -Center Asst. (4) - PT Kennel Asst. (1) -Vol. Coordinator (100) - Care Assistants Evidence (1) - Custodian (1) — Community Service Officer (1) - Evidence Assis- ta nt . ® Civilian Staff Volunteers www.icgov.org/police 2017 Budget Crime Prevet 1% Investigations 9% [N'S'I�Nl�id+]I[N�A�I+rI9d@LgJ�ii�d9 ii Patrol 72% Patrol Investigations Administration Records Animal Control Station Master Other Crime Prevention JCDTF Crossing Guard Domestic Violence www.icgov.org/ ;e ]ministration 8% 117 Budget $12,182,103 $8,130,057.79 $1,115,454.19 $1,003,219.45 $562,628.00 $469,002.41 $409,253.06 $167,452.00 $136,483.92 $87,234.00 $59,740.00 $41,578.00 7 13 IOWACITYPOLICE 22017 ANNUAL REPORT ICPD Personnel Profiles 50+ 13°6 Sworn Personnel by Age 20-29 12% 31% 3i1-39 44;' Sworn Personnel by Years of Service g_lIl 1 I 0-5 20+ 22 11-19 23'k Iowa City Police Sworn Personnel by Age, Gender, and Race Male 2 4 69 75 91.5 Female 0 0 7 7 8.5 Total 2 4 76 82 100% Percent 2.4% 4.9% 92.7% 100% 88.6 11.5 In 2017, the ICPD had 129 employees consisting of i "" i 82 sworn and 47 civilian. rpm www.icgov.org/police [N'S'I�Nl�id+]I[N�A�I+rI9d@LgJ�ii�d9 ii Promotions and New Hires Chief Jody Matherly #1 was selected as the new police chief and sworn in on January 23, 2017. A Officer Alex McEleney #28 joined the ICPD on December 27, 2017. www.icgov.org/ 10 IOWACITYPOLICE 2017 ANNUAL REPORT Officer & Civilian * Officer of the Year Lucas Erickson * Richard "Dick" Lee WiTme Ashley Jay * Civilian Employee of the Year Kelly Jehle www.icgov.org/police 5 Years of Service Adam Schmerbach - Officer Lucas Erickson - Officer Ashten Hayes - Officer Benjamin Hektoen - Officer 10 Years of Service Ryan Schnackel 15 Years of Service Lori Schroeder - Records Technician James Baker - Computer Analyst Todd Cheney - Officer Zach Diersen - Lieutenant 20 Years of Service Jerry Blomgren - Sergeant Scott Gaarde - Sergeant Rebecca Passavant - Records Technician 25 Years of Service Becki Sammons - Officer Doug Hart - Sergeant 30 Years of Service Kevin Heick - Lieutenant Steven Fortmann - Officer 40 Years of Service Donna Bogs - Station Master 11 www.icgov.org/police 12 IOWACITYPOLICE 2017 ANNUAL REPORT 2017 Statistics Calls for Service The Iowa City Police Department received and handled 70,550 Total Calls for Service calls for service in 2017. 2011 2012 2013 2014 2015 2016 2017 Top Calls for Service 12852 QS 0�5 JeytiS z41, e`yJ, a`�c P�4. C let* www.icgov.org/police IOWAORYPOLIOE 2017 ANNUAL REPORT Traffic Stops 13756 13637 I �Aqk 12861 2011 2012 2013 2014 2015 2016 2017 Disorderly House Citations 275 Public Intoxication Arrests 979 992 q» q4A 2011 2012 2013 2014 2015 2016 2017 Arrests 6555 6383 r,?l? 2011 2012 2013 2014 2015 2016 2017 Disorderly Conduct Charges 263 251 2011 2012 2013 2014 2015 2016 2017 OWI Arrests 693 2011 2012 2013 2014 2015 2016 2017 Underage Alcohol Possession Citations 538 415 339 348 255 281 216 2011 2012 2013 2014 2015 2016 2017 www.icgov.org/police 13 47 2011 2012 2013 2014 2015 2016 2017 Public Intoxication Arrests 979 992 q» q4A 2011 2012 2013 2014 2015 2016 2017 Arrests 6555 6383 r,?l? 2011 2012 2013 2014 2015 2016 2017 Disorderly Conduct Charges 263 251 2011 2012 2013 2014 2015 2016 2017 OWI Arrests 693 2011 2012 2013 2014 2015 2016 2017 Underage Alcohol Possession Citations 538 415 339 348 255 281 216 2011 2012 2013 2014 2015 2016 2017 www.icgov.org/police 13 14 IOWACITYPOLICE 2017 ANNUAL REPORT Alcohol / Tobacco Compliance Checks The ICPD conducts compliance checks ("stings") relating to the proper sale and delivery of age -restricted alcohol products by retailers. Underage persons enter licensed alcohol establishments and attempt to purchase alcohol under the observation and control of officers. Year Checks Charges/Failures 2017 67 11 2016 0 0 2015 36 6 2014 165 21 2013 342 39 2012 258 33 2011 149 19 The ICPD continued tobacco checks of tobacco permit holders. Like the alcohol compliance checks, the tobacco checks relate to the proper sale and delivery of age -restricted tobacco products by retailers. Underage persons enter establishments and attempt to purchase tobacco products under the observation and control of officers. Year Checks Charges/Failures 2017 66 11 2016 63 14 2015 62 10 2014 101 12 2013 50 11 2012 135 25 2011 10 0 www.icgov.org/police 15 Crimes/ Violent Crimes All Other Larceny 317 257 408 458 566 Arson 7 5 3 1 5 Assisting or Promoting Prostitution 0 0 0 0 0 Bribery 0 0 0 1 0 Burglary/Breaking & Entering 357 282 398 299 338 Counterfeit/Forgery 109 135 86 120 176 Credit Card/ATM Fraud 101 40 66 128 82 Curfew/Loitering/VagrancyViolations 0 0 4 3 2 Destruction/Damage/Vandalism of Property 542 506 488 628 516 Drug/Narcotic Violations 543 422 354 424 367 Drug Equipment Violations 254 206 191 174 151 Embezzlement 15 25 20 17 21 Extortion/Blackmail 3 5 1 6 7 False Pretenses/Swindle 221 258 171 187 229 Forcible Fondling 37 32 28 27 11 Forcible Rape 39 41 52 54 53 Forcible Sodomy 6 0 3 4 0 Impersonation 6 2 231* 94 43 Intimidation 47 88 61 50 40 Kidnapping/Abduction 6 6 5 7 9 Motor Vehicle Theft 95 87 83 95 87 Murder/Non-Negligent Manslaughter 0 1 0 0 4 Negligent Manslaughter 0 0 0 0 0 Peeping Tom 0 0 2 3 1 Pick Pocketing 11 15 8 9 12 Pornography/Obscene Material 0 7 3 4 7 Prostitution 1 0 1 13 2 Purse Snatching 0 0 1 3 2 Robbery 62 58 34 46 56 Sex Assault With Object 3 0 2 1 0 Sex Offenses -Non -forcible Incest 0 0 1 0 0 Shoplifting 403 389 359 229 240 Simple Assault 543 564 553 646 660 Statutory Rape 1 1 1 2 0 Stolen Property Offenses 15 17 7 11 11 Theft/Motor Vehicle Parts 60 61 34 30 29 Theft from Building 483 518 348 288 245 Theft from Coin Operated Machine 7 3 4 4 2 Theft from Motor Vehicle 229 237 357 200 340 Weapons Law Violation 26 31 20 24 49 Welfare Fraud 0 0 1 1 3 Wire Fraud 33 31 53 68 38 Forcible Rape Forcible Sodomy Murder/Non-Negligent Manslaughter Robbery *as defined by FBI reporting requirements 39 41 52 54 53 6 0 3 4 0 0 1 0 0 4 62 58 34 46 56 www.icgov.org/police 16 IOWACITYPOLICE 22017 ANNUAL REPORT Juvenile Related Statistics Calls for Service In 2017 the Iowa City Police Department respond- ed to 573 calls for service specifically classified as juvenile related complaints. This number does not encompass all juvenile related calls for service, as the original call for service may not have been classified as involvingjuveniles. 2017 saw a 4.5% increase from 2016. 2017 2016 2015 2014 2013 2012 2011 573 548 548 369 424 386 437 In 2017 the Grant Wood and Wetherby neighborhoods had the highest numbers of juvenile complaints with 158 calls for ser- vice between them. This was the same number as in 2016. Grant Wood 87 79 75 32 51 65 95 Wetherby 71 79 63 42 51 35 36 Downtown 58 30 47 40 33 26 39 Lucas Farms 50 37 22 16 14 18 31 Southeast 34 50 55 23 24 27 28 Northwest 33 27 45 22 30 38 33 Charges and Referrals The continued inclusion of Disorderly Conduct with thejuvenile diversion program resulted in a dramatic decrease in the number of those referrals (charges) by 55%, eliminating it from the top 5 referrals to Juvenile Court. 2017 saw a 25% drop in total juvenile related referrals (charges) with 259, which is the lowest in many years. www.icgov.org/police Assault Causing Injury - 27 uvenl e ur ew to a lons- 203 223 Juvenile Curfew Violations - 21 2017 259 PCS -20 Interference- 20 1 2017 Interference w/ Official Acts - 16 2016 346 Assault (no injury) - 15 2015 316 Burglary - 3rd degree - 13 2014 326 Disorderly Conduct- 31 PCS -26 Hispanic Juvenile Curfew Violations -21 2013 405 2016 PCS-Marijuna-21 2012 476 Assault Causing Injury -20 Theft 51h - 86 Criminal Trespass -17 Disorderly Conduct - 40 PAULA -17 Total Juvenile Referrals/Charges* by Ethnicity** Theft 5111- 67 (2012 2017) J 1 C f V I t 22 17 2017 2016 2015 2014 2013 2012 34 30 24 1 20 1 63 52 221 312 1 287 1 304 1 340 418 4 1 4 1 5 1 2 1 2 1 6 *-Indicates the number of charges, not the number of individual subjects charged. Some individuals may have been charged more than once. **-the Federal Bureau of Investigation (FBI) Uniform Crime Report (UCR) requires all law enforcement agencies to report charge referral race, however Hispanic is defined as an ethnicity and not a race. qr Total Juvenile Referrals/Charges* by Race (2012-2017) White Black Asian/Pacific/Islander Amer. Indian/Alaskan Unknown 2017 2016 2015 2014 114 157 132 147 uvenl e ur ew to a lons- 203 223 2015 Disorderly Conduct - 16 184 179 Interference- 20 1 2 PCS -18 Hispanic 5 2 Theft 51h- 56 0 0 Juvenile Curfew Violations -27 Non - 2014 PCS -26 Hispanic 0 Disorderly Conduct -14 Assault Causing Injury -14 Unknown Theft 51h - 86 Disorderly Conduct - 40 2013 Juvenile Curfew Violation -30 Simple Assault - 25 PCS -22 Theft 51h - 73 Disorderly Conduct - 66 2012 Juvenile Curfew Violation - 35 Simple Assault - 23 PCS - 21/Interference w/Official Acts- 21 17 2017 2016 2015 2014 2013 2012 34 30 24 1 20 1 63 52 221 312 1 287 1 304 1 340 418 4 1 4 1 5 1 2 1 2 1 6 *-Indicates the number of charges, not the number of individual subjects charged. Some individuals may have been charged more than once. **-the Federal Bureau of Investigation (FBI) Uniform Crime Report (UCR) requires all law enforcement agencies to report charge referral race, however Hispanic is defined as an ethnicity and not a race. qr Total Juvenile Referrals/Charges* by Race (2012-2017) White Black Asian/Pacific/Islander Amer. Indian/Alaskan Unknown 2017 2016 2015 2014 114 157 132 147 203 223 141 185 184 179 197 251 1 2 0 0 5 2 1 0 0 0 0 0 2 2 0 0 0 0 www.icgov.org/police 18 IOWACITYPOLICE 2017 ANNUAL REPORT Alcohol Related Statistics 2017 123 6 2016 128 14 2015 101 8 2014 84 5 2013 74 7 2012 70 9 2017 141 1 2016 228 3 2015 217 3 2014 220 8 2013 225 14 2012 354 5 2017 338 7 2016 264 17 2015 205 11 2014 333 6 2013 404 11 2012 244 11 2017 268 0 2016 292 4 2015 294 5 2014 149 1 2013 117 1 2012 173 5 www.icgov.org/police 19 Officer School Visits The Day Watch uniformed patrol officers on the Iowa City Police Department are encouraged to make regular visits to schools in their assigned areas to interact with students. Some miscommunication with the school district during the year led to lower visits than past years, with officers logging 81 school visits in 2017. Community Outreach Assistant Harper and Juvenile Investigator Cook also maintained a consistent presence in the schools. Substation Miss The Iowa City Police Substation, located at 1067 Hwy 6 E., opened in 2010 with goals of providing convenient access to community members and additional workspace for officers who work in the southeast area of town. It currently serves as the Community Outreach headquarters, event/ meeting space, and workspace for patrol offic- ers. In the future, our goals are to regularly staff tl- to provide community members with consistent ac( officers and to explore the potential benefits of substations in other areas of Iowa City. SouthGate Companies has graciously donated this valuable space since its opening and the ICPD is grateful for their continued partnership. www.icgov.org/police Fou- �W rsRY+ � � Y L The Iowa City Police Community Outreach Division is made up of 3 officers and 1 civilian. Together, Community Relations Officer Ashten Hayes, Neighborhood Response Officer Rob Cash, Downtown Liaison Officer Colin Fowler, and Community Outreach Assistant Henri Harper serve to engage with community members in a variety of initiatives and programs with the goal of opening lines of communication and fostering relationships. These programs/organizations include, but are not limited to: •� m i°" reeas 1 Safety Vil lage Special Olympics Events Johnson County Shoplifter Diversion Coffee with a Cop Citizens' Police Academy National Night Out Bus Pass Program Food Drives Community Soul Food Dinner High School Basketball League Cops and Donuts Iowa City Neighborhood Council Shop with a Cop Local Homeless Coordinating Board ALICE Instruction UI Student Education Council for International Visitors Iowa Cities (CIVIC) ICPD employees continued to be involved with events and causes benefiting various community members in 2017: Pink Patch Project - breast cancer research Iowa City Leaf Raking- elderly/disabled residents In Her Shoes - Domestic Violence public education National Night Out - Neighborhood camaraderie and police/community partnership Pulling for Honor - Eastern Iowa Honor Flight Shop with a Cop - underserved children in the community during the holiday season Kites for Kids - Johnson County Community Partnership for Protecting Children Bark for Life - American Cancer Society Neighborhood Parks Clean-up - neighborhood community members I 4- _1W. .... ea l M1 r� L ICPD employees continued to be involved with events and causes benefiting various community members in 2017: Pink Patch Project - breast cancer research Iowa City Leaf Raking- elderly/disabled residents In Her Shoes - Domestic Violence public education National Night Out - Neighborhood camaraderie and police/community partnership Pulling for Honor - Eastern Iowa Honor Flight Shop with a Cop - underserved children in the community during the holiday season Kites for Kids - Johnson County Community Partnership for Protecting Children Bark for Life - American Cancer Society Neighborhood Parks Clean-up - neighborhood community members I 4- _1W. l 22 CALEA IOWACITYPOLICE 2017 ANNUAL REPORT Training & Accreditation is responsible for maintaining the mandated level of training for members of the department as well as ensuring �� T �� those personnel are trained in areas that are necessary for the efficient !L functioning of the department. The sergeant assigned to Training and THE GO Accreditation also monitors general orders to ensure they comply with accreditation standards. In 2017, officers attended approximately 90 different refresher or advanced training opportunities includ- ing attendance at schools and training sessions at Mobile Team Training Unit IV in Moline, Illinois, the Iowa Law Enforcement Academy, the Midwest Counter Drug Training Center in Des Moines, training conferences, and seminars. These trainings ranged from basic recruit training to crisis intervention training. All newly hired officers continued to complete an intensive field training program. Officers assigned to the field training program work one-on-one with field training officers (FTOs) on each watch for practical hands- on experience. Officers must successfully complete the program before they can work solo on patrol. On March 25, 2017 the Iowa City Police Department was awarded its sixth ac- e"N creditation from CALEA Advanced Law Enforcement Accreditation. New to accreditation in 2017, a new four-year cycle will be implemented. CALEA Information Management and Reporting System (CIMRS) is a new web -based reporting system where Compliance Service Members (CSMs) and Site -Based ' �� Assessors will capture and report findings from an annual Web -Based Review yI (year 1-4) and Site -Based Assessment (year 4 only). This change requires the sergeant of Training and Accreditation to move from a three-year assignment to a four-year assignment. The purpose of CALEA's accreditation program is to improve the delivery of public safety services, primarily by maintaining a body of standards developed by public safety practitioners cover- ing a wide range of up-to-date public safety initiatives, establishing and administering an accreditation pro- cess, and recognizing professional excellence. www.icgov.org/police [N'S'I�Nl�id+]I[N�A�I+rI9d@LgJ�ii�d9 ii Animal Services Iowa City Animal Services is a division of the Iowa City Police Department and operates as a public safety/enforcement agency for the protection of the public and animals in Iowa City. This division also provides services to Coralville, unincorporated Johnson County, University Heights and University of Iowa. The Animal Services Division also operates the Iowa City Animal Care and Adoption Center to re -home stray and abandoned animals. Programs are supported, in part, by contributions from Friends of the Animal Center Foundation (FACF). �*3 Am *Other = small mammals, birds, reptiles, wildlife www.icgov.org/police Iowa City Animal Care & Adoption Center Cats Dogs Other* Total Animal Intakes 1157 542 848 2547 Number of Animals Adopted 754 167 334 1255 Number of Animal Reclaimed by Owner 119 297 1 417 Animals Euthanized Cats Dogs Other Total Sick or Injured 52 1 95 148 Behavior Problems 13 6 0 19 Overcrowding 0 0 0 0 Feral 123 0 0 123 Aggression 14 33 0 47 Bite 9 5 3 17 Dangerous Animal Hearing 0 1 0 1 Unborn/Unweaned 27 0 0 27 Number of Dog Behavior Assessments n/a 179 n/a 179 Animals Transferred to Rescue 5 30 0 35 Wildlife Transferred to Rehabilitator 0 0 120 120 Microchips Implanted 1525 *Other = small mammals, birds, reptiles, wildlife www.icgov.org/police Iowa City Animal Care & Adoption Center 24 IOWACITYPOLICE 2017 ANNUAL REPORT Service Calls Addressed 1387 Animal Bite Investigations 97 Animal Bite Quarantines 89 Animal Bite Testing 3 Bats Euthanized For Testing Due To Exposure 15 Stray Animals Picked Up By Animal Service 528 Officers Citations Issued 15 Hoarding/Mass Impound Incidents 7 Vicious Animal Hearings 1 Vouchers for Dog Obedience Class redeemed Number of Center dogs that went to SPOT & CO classes Community Microchipping Clinics Humane Education Presentations Organized events/tours Services, '.29,070.( 29% Supplies, $90,573.00, 11% ty Animal Care and enter is staffed by: supervisor Service Officers Care Technicians I Care Assistant ime employees www.icgov.org/police 2017 Animal Services Expenses $801,787 41 6 0 15 72 Personnel, 482,144.00, 60% In addition to the full-time staff, the center relies on the generosity of community members to ac- complish its mission. 524 community members attended an orientation and donated 16,303 hours of volunteer work, while 467 animals were cared for in the foster program with a total of 7525 days for all animals. In 2017, there were 134 Police Officer line of duty deaths.* The Iowa City Police Department honors the memory of these men and women. *Officer Down Memorial Page www.odmp.org www.icgov.org/Police Facebook.com//owaCityPo/ice Twitter @IowaCityPolice Community Training on POLICE Implicit Bias Monday{, July P.M. - 8 P.M. 2520D University Capitol Centre (UCC) 200 S. Capitol at. 4w Community invited to attend training on implicit bias The University of Iowa Department of Public Safety, Iowa City Police Department and Iowa City branch of the NAACP are partnering to host a community training to reduce the influence of implicit biases. The training will be conducted by the UI Department of Public Safety on Monday, July 9, 2018 from 6 p.m. to 8 p.m. in the University Capitol Centre (UCC) room 2520D on 200 S. Capitol Street. Parking is available at the Capitol Street parking garage adjacent to the Old Capitol Town Centre. The training program, which was developed by the U.S. Department of Justice, emphasizes even well-intentioned people have implicit biases that can influence their actions, that recognizing those biases is key in learning how to override them, and that acting based on biases can be unsafe, ineffective, and unjust. Through group discussion, presentations, and various role-playing exercises featuring community volunteers, participants are encouraged to recognize their own biases, understand how those biases impact the communities they live in, and develop skills to reduce the influence of bias on their daily life. Contacts: Hayley Bruce, PIO, UI Department of Public Safety, 3i9-384-0072 Derek Frank, Sergeant and PIO, Iowa City Police Department, 319-356-5293 0 Kellie Fruehling From: City of Iowa City <CityofIowaCity@public.govdelivery.com> Sent: Tuesday, June 19, 2018 10:01 AM To: Kellie Fruehling Subject: Save the date for the 11th annual Rummage in the Ramp D SHARE Having trouble viewing this email? View it as a Web page. 10WACITY FOR IMMEDIATE RELEASE Date: 06/19/2018 Contact: Jane Wilch, Recycling Coordinator Phone: 319-997-6110 Save the date for the 11th annual Rummage in the Ramp Rummage in the Ramp will be held from July 26 through August 4, 2018, at the Chauncey Swan Parking Ramp, 405 E. Washington St. Rummage in the Ramp is an annual City -sponsored event that occurs as leases changeover each year in Iowa City at the end of July. People are encouraged to donate items they no longer want or need. Most items are priced $20 or under. Profits are split between environmental and human services non-profit groups that volunteer to work the sale. RUMMAGE In THE RAMP DONATE 8 SHOP1 JULY 26 " AUG 4 Mon -Fri & Sun 12-7pm Sat 7/28 7am-7pm Chauncey Swan Parking Ramp Sat 8/4 7am-12pm Over the last decade, this event has helped divert more than 265 tons of furniture, housewares, clothing, books and other items out of the landfill. Dozens of local non-profit groups have shared the $168,300 collected. Rummage and the Ramp cannot store items in advance of the event. Residents who are moving early or are ready to purge now should instead donate or consign items to local organizations. RSVP to the Rummage in the Ramo Facebook event for updates and reminders. To learn more, visit icgov.org/rummageintheramp. For questions about Rummage in the Ramp, contact Recycling Coordinator Jane W ilch at 319-887-6110 or lane-wilch(�iowa-Nowa t t � —mac. -4 CITY Of 101YA CITY U [scoarva u►uutuet STAY CONNECTED: a©®®$0 Questions? Contact Us IP9 To discuss BLIC the :INFORMATI Interstate : 80 Planning :MEETING Study Tuesday, July 24, 2018, 5 to 7 p.m. ............. Greater Des Moines Botanical Garden 909 Robert D. Ray Drive, in Des Moines The Iowa Department of Transportation will hold a public information meeting Tuesday, July 24, to discuss the Interstate 80 Planning Study and to gather public feedback on the technical reports, including the final report, Vision for Infrastructure Investment. The reports and previous online meetings are available to view online at: www.iowadot.gov/interstatestudy. All interested persons are invited to attend this meeting anytime between 5 and 7 p.m. at the Greater Des Moines Botanical Garden, 909 Robert D. Ray Drive, in Des Moines. The meeting will be conducted utilizing an open forum format. Iowa DOT staff will be present to informally discuss the planning study. No formal presentation will be made. If you are not able to attend this meeting, information and materials will be available online at the project website (shown above). The meeting space is accessible for persons with disabilities. However, if you require special accommodations at the meeting, please notify the Iowa DOT contact listed below by July 20. To submit a comment online about this project, go to: https:Hbit.ly/180Comment. More information will be Brad Hofer, P.E. posted as it becomes available Office of Location and Environment at: www.iowadot.gov/interstatestudy 800 Lincoln Way Ames, Iowa 50010 Phone: Ilia— UsEmail: DOT 1-80PIanning@iowado Federal and state lam prohibit employment and/or public accommodation discrimination on the basis of age, color, creed, ciifebllity gender identity, rational origin, pregnancy, race, religion, sex, sexual orientation, or veterans status. If you believe you have been discriminated against please contact the Iowa Civil Nights Commission at 606857-4416 a Iowa Department of Transportation's affirmative action officer. 06-T-im IP10 Kellie Fruehling From: Sarah Cupp <smcupp0902@gmaiLcom> Sent: Saturday, June 16, 2018 1:56 PM To: Peggy Loveless Subject: July and August MHFA Class Sign Up Attachments: MHFAflyer_July10_13_2018-JohnCo.doc; MHFAflyer_Aug6-8_2018-JohnCo.doc; Overview MHFA Class.doc Two upcoming Mental Health First Aid Classes in July and August, please sign up now if you plan to attend. Classes are offered at no cost thanks to support from the from the Mental Health & Disability Services of the East Center Region. Classes are 2 -days in the afternoon Tuesday, July 101h & Friday, July 13th from 12:30 - 5:30 pm OR Monday, August 6th & Wednesday, August 8th from 12:30 - 5:30 pm. Please see attached flyer and help us spread the flyer to others who could be interested. Please email the instructor Peggy Loveless to sign up at <mhedspecialistsftgmail.com>. Continuing education credits or CEUs are available upon request, please contact Peggy about those as well. July Class What: Adult Mental Health First Aid Course When: Tuesday,luly, 101h and Friday_, July 131h Time: 12:30 - 5:30 pm Where: Johnson County Health and Human Services Building - 855 S. Dubuque St., Iowa City, IA How: Email Peggy Loveless at <mhedspecialistsPgmail.com> to sign up Cost: No cost to participants, but advance sign up is required August Class What: Adult Mental Health First Aid Course When: Monday. August 6th and Wednesday, August 811, Time: 12:30 - 5:30 pm Where: Johnson County Health and Human Services Building - 855 S. Dubuque St., Iowa City, IA How: Email Peggy Loveless at <mhedspecialistsOgmail.com> to sign up Cost: No cost to participants, but advance sign up is required More Information -- https://www.mentalhealthfirstaid.org/ Thank you, Peggy Loveless, Ph.D. Mental Health Education Specialists Mental Health First Aid Trainer Show your support by liking our facebook page F] MENTAL HEALTH FIRST AID CLASS You are more likely to encounter someone in an emotional or mental crisis than someone having a heart attack. Anyone can take the Mental Health First Aid course — from professionals to caring community members. Sometimes, first aid isn't a bandage, or CPR, or the Heimlich, or calling 911. Sometimes, first aid is YOU! Someone you know could be experiencing a mental illness or crisis. You can help them. Mental Health First Aid teaches a 5 -step action plan to offer initial help to people with the signs and symptoms of a mental illness or in a crisis, and connect them with the appropriate professional, peer, social, or self-help care. Anyone can take Mental Health First Aid including primary care professionals, nurses, educators, nurse educators, social workers, state policymakers, volunteers, families, and the general public. Sometimes, the best first aid is you. Take the course, save a life, strengthen your community. SA P, MENTAL HEALTH FIRST AID JULY 2018 TRAINING Johnson County Services Building (855 S. Dubuque St. Iowa City, IA) Tuesday, July 10 and Friday, July 13; 12:30pm-5:30pm — CEUs available! Attendance at all classes are required to be certified and earn CEUs Instructor: Peggy Loveless, Ph.D., Mental Health Education Specialist PRE -ENROLLMENT IS REQUIREDM Contact: Peggy Loveless: mhedspecialiststagmail.com;Phone: 319.530.9847 ��� NO COST TO PARTICIPANTS — SPONSORED BY Mental Health/Disabilities Services of the East Central Region dr. 11hp 4 Assess for risk of suicide or harm Listen norludgmentally Gw reassurance and information Encourage appropriate professional help Encourage self-help and other support strategies FULL ATTENDANCE AT BOTH CLASSES IS MANDATORY TO EARN A CERTIFICATE OR CEUs. CEUstCEHs: Approved for nurses 0.89 CEUs through Kirkwood Community College, IBN Provider #30. Social workers will receive a certificate of completion for 8.9 contact hours. Other allied health professionals are advise to consult the governing rules of their boards to determine if appropriate subject matter criteria will apply. A course evaluation will be available upon program completion. MENTAL HEALTH FIRST AID CLASS You are more likely to encounter someone in an emotional or mental crisis than someone having a heart attack. Anyone can take the Mental Health First Aid course — from professionals to caring community members. Sometimes, first aid isn't a bandage, or CPR, or the Heimlich, or calling 911 Sometimes, YOU! first aid is Someone you know could be experiencing a mental illness or crisis. You can help them. Mental Health First Aid teaches a 5 -step action plan to offer initial help to people with the signs and symptoms of a mental illness or in a crisis, and connect them with the appropriate professional, peer, social, or self-help care. Anyone can tall Mental Health First Aid including primary care professionals, nurses, educators, nurse educators, social workers, state policymakers, volunteers, families, and the general public. Sometimes, the best first aid is you. Take the course, save a life, strengthen your community. bm SA I MENTAL HEALTH FIRST AID AUGUST 2018 TRAINING Johnson County Services Building (855 S. Dubuque St., Iowa City, IA) Monday, August 6 and Wednesday, Aug 8; 12:30pm-5:30pm - CEUs available! Attendance at all classes are required to be certified and earn CEUs Instructor: Peggy Loveless, Ph.D., Mental Health Education Specialists PRE -ENROLLMENT IS REQUIREDIII Contact: Peggy Loveless: mhedspecialists(ftmail.com; Phone: 319.530.9847 NO COST TO PARTICIPANTS - SPONSORED BY . I Mental Health/Disabilities Services of the East Central Region Assess for risk of suicide or harm Listen nonjudgmentally Give reassurance and information Encourage appropnate professional help Encourage sell -help and other support strategies go 40 FULL ATTENDANCE AT BOTH CLASSES IS MANDATORY TO EARN A CERTIFICATE OR CEUs. CEUS/CEHs: Approved for nurses 0.89 CEUs through Kirkwood Community College, IBN Provider #30. Social workers will receive a certificate of completion for 8.9 contact hours. Other allied health professionals are advise to consult the governing rules of their boards to determine if appropriate subject matter criteria will apply. A course evaluation will be available upon program completion. What is Mental Health First Aid? The Mental Health First Aid (MHFA) program is an interactive 8-hour certification class that introduces participants to risk factors and warning signs of mental health problems, builds understanding of their impact, and overviews common treatments. Specifically, participants learn: • The potential risk factors and warning signs for a range of mental health problems, including: depression, anxiety/trauma, psychosis and psychotic disorders, eating disorders, substance use disorders, and self-injury, • An understanding of the prevalence of various mental health disorders in the U.S. and the need for reduced stigma in their communities, • A 5-step action plan encompassing the skills, resources and knowledge to assess the situation, to select and implement appropriate interventions, and to help the individual in crisis connect with appropriate professional care, • The appropriate professional, peer, social, and self-help resources available to help someone with a mental health problem. Similar to CPR, you will become certified as a Mental Health First Aider. Who should become a Mental Health First Aider? All of the following will probably be in church congregations — so all applyl Rather than list all below, I would say — everyone from your church/synagogue/temple%tc. because they include (use following list) Participants for each training vary, but include hospitals and federally qualified health centers, state policymakers, employers and chambers of commerce, faith communities, school personnel, state police and corrections staff, nursing home staff, mental health authorized support staff, young people, families, and the general public. Like Us on Facebook https://www.facebook.com/mentalhealthfirstaideasterniowa/?ref=aymt homepage panel More Information on this Evidence Based Class https://www.mentalhealthfirstaid.org/cs/ VO -L I-10 r 1 IP11 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319)356-5009 FAX WwW.Icgov.org June 18, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Parks Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I - Parks. Brenner Gibson IOWA CITY CIVIL SERVICE COMMISSION Rick Wy s, Commission Member N O n _O OD C-n T C-) �n -.0 �m i m m c Draft IP12 COMMUNITY POLICE REVIEW BOARD MINUTES —June 12, 2018 CALL TO ORDER: Chair Townsend called the meeting to order at 5:30 p.m. MEMBERS PRESENT: Monique Green, Don King, David Selmer (5:42 p.m.) MEMBERS ABSENT: Royceann Porter STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford STAFF ABSENT: None OTHERS PRESENT: Iowa City Police Capt. Kelsey RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by Green, seconded by King, to adopt the consent calendar as presented or amended. Minutes of the meeting on 05/08/18 ICPD General Orders 001-01 (Search and Seizure) Motion carried, 3/0, Porter and Selmer absent. NEW BUSINESS None. OLD BUSINESS Proposed Ordinance Change Discussion - The Board reviewed the amended memo prepared by Legal Counsel which included additional language requested by the Board. Legal Counsel then recapped the proposed ordinance change to 8-8. After discussing the amended memo, it was recommended and agreed upon to defer finalizing the proposal until the next meeting when all Board members are present. Community Forum Discussion — The Board reviewed the Community draft summary letter. It was moved by King, seconded by Green to forward the draft summary to Council with no changes. Motion carried, 3/0, Porter and Semler absent. PUBLIC DISCUSSION Caroline Dieterle stated that Legal Counsel had answered her question during his recap as to what the proposed ordinance change entailed. She thought it was a good idea and asked if the final ordinance change proposal memo would be available to view in the Council packet, Olney stated after the final memo had been forwarded on to Council, it would then be included in the next Council agenda packet. BOARD INFORMATION Townsend noted that Porter would be resigning from the Board. Olney will send a request to Porter for a written letter of resignation advising the effective date. CPRB April 17, 2018 Page 2 STAFF INFORMATION None. EXECUTIVE SESSION Motion by King, seconded by Green to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0. Porter absent. Open session adjourned at 5:43 P.M. REGULAR SESSION Returned to open session at 5:54 P.M. Motion by Green, seconded by King to set the level of review for CPRB Complaint #18-01 to 8-8-7 (13)(1)(a) On the record with no additional investigation. Motion Carried 4/0, Porter absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • July 10, 2018, 5:30 PM, Helling Conference Rm - (Rescheduled to 7/23/18) • July 23, 2018, 5:30 PM, Helling Conference Rm • August 14, 2018, 5:30 PM, Helling Conference Rm • September 11, 2018, 5:30 PM, Halling Conference Rm • October 13, 2018, 5:30 PM, Helling Conference Rm. ADJOURNMENT Motion for adjournment by Green, seconded by Semler. Motion carried, 4/0, Porter absent. Meeting adjourned at 5:56 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2017-2018 (Meeting Date KEY: X = TERM 8/8 8/29 9/12 10/10 11/14 12/7 1/9/18 2/13/18 3/19/18 4/17/18 4/23/18 5/8/18 6/12/18 NAME EXP. Mazahir 7/1/21 X X X X X O/E -- — — — — Salih Donald 7/1/19 X X X X X X O X X X X X X Ring Monique 7/1/20 X X X X X X X X X X X X X Green Orville 7/1/20 X X X X X X X X X X X X X Townsend Royceann 7/1/21 ---- ---- -- --- ---- --- --- X O/E X O/E X O/E Porter David 7/1/21 X X O X O/E X X X X X X X X Selmer KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member 06-21-18 IP13 MINUTES _ PRELIMINARY PLANNING AND ZONING COMMISSION J U N E 7, 2018 — 7:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: None STAFF PRESENT: Sara Hektoen, Bob Miklo, Anne Russett OTHERS PRESENT: John Yapp, John Moreland RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 (Signs not present for the vote) the Commission recommends approval of REZ1 B-00015, an application submitted by Allen Homes, for a rezoning from ID -RS to RM -12 (3.19 acres) and RS -8 (4.83 acres) on 8.02 acres of property located at the southwest corner of Lower West Branch Road and Taft Avenue subject to the following conditions: 1) General compliance with the submitted concept plan in terms of number of units and type of housing proposed, 2) Provision of approximately 12 feet of additional right-of-way along Taft Avenue to be dedicated at the time of platting, 3) Detailed landscaping plan to ensure adequate buffering along Taft Avenue and in the proposed RM- 12 area at the time of platting, 4) Creation of an outlot along Ralston Creek to provide the trail connection at the time of platting, and 5) Provision of roadway access to the single-family property to the south should it redevelop. willwexela1 A Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING/DEVELOPMENT ITEM (REZ18-00013/SUB18-00006): Discussion of an application submitted by North Dubuque, LLC for a rezoning of approximately 73.15 acres of land from Interim Development - Low Density Single- Family (ID -RS) zone, Low Density Single -Family (RS -5) zone, and Planned Development Overlay/ High Density Single - Family Residential (OPD/RS-12) zone to Planned Development Overlay/ High Density Single - Family Residential (OPD/RS-12) zone for approx. 50 acres of property and Planned Development Overlay / Highway Commercial (OPD/CH-1) zone for approx. 23 acres of property. The applicant is also requesting approval of the preliminary plat of Forest View, a 73.15 -acre Planning and Zoning Commission June 7, 2018 Page 2 of 7 subdivision, located north of Foster Road, south of 1-80, west of N. Dubuque Street, east of Mackinaw Drive. Miklo stated the staff is requesting this item be deferred until the June 21 meeting. He said that the traffic study had just been submitted and needed to be reviewed by staff. He noted that the stormwater management plan was also still being reviewed by the City Engineer and the wetland determination had not yet been resolved. Freerks opened the public hearing. Seeing no one Freerks closed the public hearing. Hensch moved to defer REZ18-00013/SUB1B-00006 until the June 21 meeting. Martin seconded the motion. A vote was taken and the motion passed 7-0. REZONING/DEVELOPMENT ITEM (REZ18-00005/SUB18-00005): The application, submitted by Bedrock, LLC for a rezoning of approximately 18.03 acres from Interim Development Multifamily Residential (ID -RM) zone to Planned Development Overlay/Low Density Single Family Residential (OPD/ RS -5) zone and Planned Development Overlay/Low Density Multifamily Residential (OPD -12) zone and a preliminary plat of Cherry Creek Subdivision, a 17 -lot, 18.03 -acre residential subdivision located east of S. Gilbert St & south of Waterfront Dr. Miklo stated the applicant is requesting this item be deferred until the June 21 meeting. Freerks opened the public hearing. Seeing no one Freerks closed the public hearing. Theobald moved to defer REZ18-00005/SUB18-00005 until the June 21 meeting. Signs seconded the motion. A vote was taken and the motion passed 7-0. REZONING ITEM (REZ18-00015): Discussion of an application submitted by Allen Homes, for a rezoning of approximately 8.02 acres from Interim Development - Single Family Residential (ID -RS) zone to Low Density Multi - Family Residential (RM -12) zone (3.19 acres) and Medium Density Single -Family Residential (RS -8) zone (4.83 acres) located at the southwest corner of Lower West Branch Road and Taft Avenue. Planning and Zoning Commission June 7, 2018 Page 3 of 7 Signs recused himself from this item and left the room as his company had some interest in this property. Miklo introduced Anne Russett, Associate Planner, who recently joined the City staff. Russett presented the Staff report noting this property was annexed into the City in 2000 and at that time was zoned to ID -RS (Interim Development - Single Family Residential Zone). Russett showed an aerial map of the property, most of the area around the property is undeveloped, the area to the north and to the east is undeveloped in the unincorporated part of Johnson County, the property to the south is an existing single family home in Johnson County, and the area to the west, south of Lower West Branch Road, is in the City limits and is an existing single family neighborhood. Russett showed the zoning map of the area, the current zoning of ID -RS is typically used for areas where there is not existing City water and sanitary sewer service and uses that are allowed in this zone are non -urban uses such as row crops. Rezoning at this time is appropriate because there is access to water and sanitary sewer. In terms of the surrounding zonings, most of the land in the County is zoned agriculture, the property to the south in the County is zoned residential, and the area to the west is planned development overlay, also zoned single family. The applicant is requesting 4.83 acres be rezoned to the Medium Density Single -Family Residential Zone (RS -8) and the 3.19 acres of the northeastern portion of the project site to the Low Density Multi -Family Residential Zone (RM -12). The Future Land Use Map of the Comprehensive Plan has designated this area for residential development at a density of 2-8 dwelling units per acre. The Northeast District Plan identifies this area for single-family residential development; however, the plan encourages housing diversity and specifically envisions the possibility of townhouses and small, multi -family buildings at major intersections such as Lower West Branch Road and Taft Avenue. Russett noted the applicant has submitted a concept plan for this property, the plan Russett is showing this evening is a little different than the one that was provided with the meeting agenda packet. The applicant is proposing 32 residential units, on the western and southern portion of the site they are proposing 11 single family homes and concentrating the townhomes and higher density area at the corner of Taft Avenue and Lower West Branch Road. Staff recommends including a condition to the rezoning that requires general conformance with the number and types of units identified in the proposed concept to ensure compatibility with the existing neighborhood and development pattern. In terms of traffic, access and street design, Russett stated Taft Avenue is planned as a future arterial street and the City would need an additional 12 feet of right-of-way to make those improvements. Therefore Staff is recommending the following conditions: (1) the additional right-of-way be dedicated at the time of platting and (2) a detailed landscaping plan also be provided at platting. Taft Avenue will be an important connection to the industrial area to the south and future truck traffic is anticipated in this area so a sufficient landscape buffer needs to be in place. Additionally the Northeast District Plan encourages an interconnected transportation system and the City's Bicycle Master Plan identifies a future secondary multi -use trail along the western portion of the project site that will connect with the existing off-street paved path to the south. Therefore Staff is recommending two additional conditions: (1) a dedication of an outlot to provide the trail connection at platting and (2) a provision of roadway access to the single-family property to the south should it redevelop. Russett showed the revised concept plan and pointed out some of the changes on this plan versus the one provided in the agenda packets are the applicant has provided the outlot to provide for the trail connection. Additionally there is land to Planning and Zoning Commission June 7, 2018 Page 4 of 7 the south of the subject property that was dedicated to the City for a park, it has yet to be conveyed to the City but when it is complete there will be a park and trail connectivity up to Lower West Branch Road. On the land dedicated to the City, there is also remnants of an original stone railroad bridge that crosses Ralston Creek and the Northeast District Plan mentions the possibility of incorporating this bridge into the trail system. Other changes to the new concept plan include originally there was a connection between lots 5 and 6 which has been removed, however Staff has requested the applicant add that connection back in to ensure access for the residents to the park and trails. At the subdivision phase of development the applicant would be required to meet the City's open space requirements, , Staff has calculated a needed dedication of 0.37 acres. Depending on the amount of space provided for the trail connection, the applicant may be able to meet all or a portion of the open space requirements on-site. If not, fees in lieu of dedication would be appropriate. Based on the analysis, Staff finds that the proposed rezoning with the identified conditions is both in compliance with the Comprehensive Plan and compatible with the existing neighborhood and recommends approval subject to the following conditions: (1) General compliance with the submitted concept plan in terms of number of units and type of housing proposed, (2) Provision of approximately 12 feet of additional right-of-way along Taft Avenue to be dedicated at the time of platting, (3) Detailed landscaping plan to ensure adequate buffering along Taft Avenue and in the proposed RM- 12 area at the time of platting, (4) Creation of an outlot along Ralston Creek to provide the trail connection at the time of platting, and (5) Provision of roadway access to the single-family property to the south should it redevelop. Freerks clarified in the analysis of the proposed zoning where the number of units that could be available in the 3.19 acres and the 4.83 acres is worded that the maximum density allowed in this zone district is 15 dwelling units per acre, and it needs to be worded as "up to that amount" because the maximum is not guaranteed. Freerks questioned the sensitive areas and if any waivers would be requested. Russett confirmed they are not aware of any waiver requests noting the one sensitive area is Ralston Creek and on the concept plan the applicant is showing the appropriate buffer. Parsons asked about the flood plain for the creek and the buffer. Russett said the applicant could address that but the subject property is not within a flood plain. Miklo said the green lines on the concept plan show the buffer line required for a stream corridor. Hensch asked about the old stone bridge and if the Historic Preservation Commission has reviewed it. Miklo said the old stone bridge was identified when the City created the Northeast District Plan and was called out as something to be preserved which is why that land is called out as being dedicated as future park land for the City. Hensch asked what the requirements were for the buffering of Ralston Creek. Russett replied the buffer must be 15 feet from the center of the stream when its outside of the floodplain. Hensch asked about the landscaping plan. Russett said in addition to the buffer staff is recommending the landscaping focus on the RM -12 area to buffer views from surrounding single family homes. Hensch noted one of his concerns is with all the construction and disturbance of agricultural area is the silt running into Ralston Creek. Miklo stated that all construction areas must have an erosion control plan before there is any development activity. Hensch stated he Planning and Zoning Commission June 7, 2018 Page 5 of 7 just wants to make sure the Creek is protected Freerks opened the public hearing John Yapp (Allen Homes) stated the applicants do agree with the Staff recommendations. He showed some pictures of the subject property. The property is a remnant of the old Lindemann Farms, Mr. Lindemann decided to stop farming last year and put this property up for sale and Allen Homes acquired it. Yapp pointed out there is a wide sidewalk already along the north side of the property that ties into the City's sidewalk and trail system. The proposal is for a mix of single family and townhouses and Yapp showed a similar townhouse design concept as an example and noted these townhomes will be different than the townhomes being constructed in the Lindemann Part 8 subdivision to the west to avoid repetitiveness. Yapp noted they held a good neighbor meeting and felt the results were positive, a summary was shared with the Commission in their meeting agenda packets. John Moreland (property owner to the west) stated he is in support of this project but would like to make sure the specific number of units allowed on the site are spelled out on the conditional zoning, it needs to indicate exactly how many townhouses and how many single family. With regards to the land donated for the park and the old stone bridge, one of the local historians has done a booklet on that old railroad bridge. Freerks noted with the conditions that the rezoning is conditional on the proposed concept plan it will make sure the number of units allowed on the site will stay as proposed. Freerks closed the public hearing Hensch moved to approve REZ18-00015, an application submitted by Allen Homes, for a rezoning from ID -RS to RM -12 (3.19 acres) and RS -8 (4.83 acres) on 8.02 acres of property located at the southwest corner of Lower West Branch Road and Taft Avenue subject to the following conditions: 1) General compliance with the submitted concept plan in terms of number of units and type of housing proposed, 2) Provision of approximately 12 feet of additional right-of-way along Taft Avenue to be dedicated at the time of platting, 3) Detailed landscaping plan to ensure adequate buffering along Taft Avenue and in the proposed RM- 12 area at the time of platting, 4) Creation of an outlot along Ralston Creek to provide the trail connection at the time of platting, and 5) Provision of roadway access to the single-family property to the south should it redevelop. Theobald seconded the motion Hensch is in favor of the plan generally but is concerned as past projects have shown why there is such a need for landscaping plans so need to be sure the landscaping plan is followed through on and that the areas around Ralston Creek are maintained if not improved. Freerks added at the platting stage she hopes some attention is paid to outdoor amenities for the area. A vote was taken and the motion passed 6-0 (Signs not present for vote). Planning and Zoning Commission June 7, 2018 Page 6 of 7 CONSIDERATION OF MEETING MINUTES: MAY 17. 2018 Parsons moved to approve the meeting minutes of May 17, 2018 with correction. Signs seconded the motion. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Miklo noted the Commission requested a report on approved landscaping for the University of Iowa Health Clinic on North Dodge Street and he went back into the files to review what was presented to the Commission at the time of rezoning. Miklo showed an image of what was presented by the applicant which shows some representation of landscaping on the Dodge Street side of the building, however the actual site plan the applicant presented did not show the landscaping. At that meeting there was considerable discussion regarding the landscaping on the side that faces the single family homes and the Commission did ask for that plan to be revised to take out some of the parking and put in additional landscaping. After Commission approval of the rezoning a site plan was submitted for Staff approval with a slight change in that the driveway was moved and some parking was removed. Miklo showed the site plan that was approved by Staff, and there was landscaping shown on that site plan (similar to what was shown on the elevation images). Miklo showed an aerial photo of the site taken about a year ago and the landscaping that was shown on the approved site plan does exist however some of the trees do not have leaves so obviously didn't make it through the winter. Miklo has spoken with Julie Tallman (one of the City Inspectors) and she will review the site and inform the property owner of any dead trees that will need to be replaced. So although the final approved plan was not the same as the elevation drawings, it did meet the Code at that time. Freerks thanked Miklo for taking the time to review property. She feels this can be a teaching moment and while she remembers discussing the need for landscaping on this project and maintaining existing trees, it must have not been conveyed onto the final approvals. She stated the Commission will need to be more careful and diligent on conveying the need for thorough landscaping plans. Dyer noted there is room on the property to add street trees. Freerks asked if there was any way to have that happen. Miklo said the City and DOT do control the right-of-way so it is something he could check with the City Forester to see what is possible (there may be utilities or other reasons why trees cannot be placed there). Dyer asked if the Commission would see a landscape plan for the rezoning/concept they just approved. Hektoen said what was just approved was just a rezoning however there will be a plat process that will go before the Commission. Miklo noted City Council has offered a consult on the rezoning of Riverfront Crossings at Burlington, Capitol and Court Streets and the time available would be 3pm or 4pm on Tuesday July 3. The Commission has a choice to decline the consult or to attend. Parsons noted the afternoon right before a holiday may be difficult. Freerks stated the Commission was unanimous about that vote and feels that a plan was put forth stating certain things can be done and that proposal fit into that plan. Hensch is in favor of meeting with Council and reiterated the vote was Planning and Zoning Commission June 7, 2018 Page 7 of 7 unanimous and feels there is some incorrect assumptions with this situation that should be addressed. Dyer stated that one issue is the additive nature of the bonuses, you start with a building that is supposed to be X number of floors and it then is almost doubled due to bonuses given. Freerks added there is a 10% affordable housing portion of the project and if the project is reduced than the affordable housing is reduced as well. Martin asked if all Commissioner's had to be present for the consult. Miklo said no, just those that are able to attend. Miklo introduced Billie Townsend and Larry Baker, two new commissioners beginning terms in July. He also introduced Luke Foelsch, he is a new planning intern from The University of Iowa Graduate Urban and Regional Planning Program. Freerks thanked Theobald for her years of service to the Commission (as she will not be able to attend the June 21 meeting). Adjournment: Theobald moved to adjourn. Signs seconded. A vote was taken and the motion passed 7-0.