HomeMy WebLinkAbout1975-12-16 Info Packet\ A ( • !! Ij�////{J// C!-�W W ( CIVIC CENTER 410 E WA5NINO10N SL
IFMA 1935 11530WA 40
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- December 12, 1975
MAYOR _
FURAR "ARNF CRI
COUNCILMEMRERS
CAROL ddROSSE. _-
MARYNEUNAMER.
Mrs. Cleo A. Marsolais
Director
Department of Social Services
911 North Governor Street
Iowa City, Iowa 52240
Dear Cleo:
The City has been pleased with its relationship with the Department of
Social Services in the funding of youth services jointly with Johnson
County. However, we do understand that because of-the changing role of
the agency, now as a unit of the State government, a change in this
relationshipmust now be undertaken. -" <
In the preparation of the budget for the current fiscal year, the City
Lindertook financial support for these agencies in cooperation with your
efforts for the entire fiscal year. Sometime thereafter you indicated
that as of July 1, 1976, it would be necessaryfor the Department of
--Social-Services-to relieve itself of the-responsibility for the overseeing
these youth services. In the last couple of months itbecameapparent
that you felt more pressure-_and that a transition on January 1 would be - --
necessary. - Since that time we have discussed `that =transition with the
hope that it could be accomplished in accordance with your wish. However-
it is now, apparenttome that such a transition on January l will create
disruption forthe•agencies and lead to a,'great deal of confusion. Time
has not been available foryouor your staff,' the City and the member
agencies to workout the details of this transition and particularly
when we do not know the magnitude of county financial support for the
rest of this fiscal year.
Therefore, it appears imperative that the Department of Social Services
continue its commitment -for the current fiscal year and that all parties
involved work in the next six months to provide for orderly transition.
Accordingly, the City will continue to fund these agencies at the level _
that was previously determined` appropriate by the City Council in the
approval of the budget.-
Mrs. Cleo A. Marsolais --
December 12, 1975
Page,Z ,
If, because of space requirements, you no longer will be able to house
the supporting staff for youth services, please contact me and I am sure
we can work out appropriate arrangements. This Plan and procedure will
be beneficial for all concerned and, as usual, we appreciate your efforts
in improving the level of youth services.
Sincereyp yours,
it
City of Iowa C Y
MEMORANDUM
DATE: December 11, 1975
TO: All Employees
FROM: NealBerlin
RE: City's Financial Situation
Recently there has been discussion in the news meow of th slinformdia concernng an atble
informationis
financial situation in city government. The purp what
to indicate
tyuieinature
lmlldlt
s and particularly for all who are employed
y have for Iowa Ctycitzen
_TW
by the City.
ears
With uncertain economic conditionsendha greatercrecent turndown of
exp
per entage oftheir income income the for of taxpayers to
governmental services, each budget year brings about increasingly difficult
decisions. While most of the'publicitar
publicity-has-concerned
to mfeel the pinch.
City, other cities across the country
Iowa City is no exception.
ed
lain
The current fin ofooking
11oca1trevenuesuation isandrexpendituresearFromxl972 to thn present,
ata omp
e increased while
revenues increased 3
total-expdby budgeting the newbudgetwhich
The gap has closed
remained from the end of the previous fiscal year.
arryover was $1,159,348. This may be reduced to
At the end of 1972, the cash c
an 'estimated $215,000 at the end of this rollcurrpaymentsnt land aspends e$200 000 requires
approximately $475,000 each month for payroll_paym
000 is
each month for other operations. Because ah of 'balance of at ,least $500,
normally
requirproto jectedTendingrbalance the isnconsidered tobemarginal.il tax Theecome
departments currently are considering changes which might -be made in the last
six months of this fiscal year to increase the -year-end balance.
revenue sources may be reduced
This problem could be worsened because several
in the coming fiscal year. it expected that the City may be able to utilize
venue
approximately $500,000 in additional evertheeprovisions of the that would rex sting laboresult from caincreased
property tax assessments; a 10% rate of inflation
tracts will absorb most of this increase. Assuming be 500,000 short of
on goods and services, it estcoming
ted fiscalayear. city
If they State legislature
balancing the budget in the coming tax freeze, if `revenue sharing should
should initiate a muchthe to le property rtication date in March', or if the
not be renewed before the tax levy be as COU
special State Nhmicipal Assistance is not 'continued,ot e Citydeficit would ch
-as $1,000,000 short of balancing the budget.` This p
range from 7% to 1s% of this year's budget.
All Fmployees
December 11, 1975
Page Z
It is expected in the years immediately ahead that there will not be a
significant improvement in the City's financial situation unless there is
a.major upswing in the economy and particularly significant residential, '
commercial and industrial growth in Iowa City.
To deal with the problem, the City Council ,will, together with our assistance,
look at all possible alternatives. All operations _of the City will be reviewed
to _determine if City government is meeting the needs of its citizens, ifthe.proper priorities are being funded, if there is a better way to do it, and if
it can be done for less money. In the end, probably a combination of solutions
will be utilized. Citizens may have to pay more and pay service charges for
services previously funded by property tax. New programs may not be added
_-
and/or expanded, and some existing programs may be eliminated or reduced. New
employees may not be added. Salary increases for employees may grow at a
slower rate than in the last couple of years_. These are all -possibilities
which are currently being discussed with the City Council.
The ;City Council and the employees of the City must realistically deal with
these problems. It is hoped that jointly these matters may dealt with
intelligently, expeditiously, and in a manner which will allow the City of
Iowa City to remain on a sound financial base and be fair to both its employees
and citizens. Your ideas as to how the dollars might be stretched to do a
more effective job for the citizens of Iowa City will be greatly appreciated.
Attached please find a recapitulatio of the attendance
records of members of the Planning 'a d Zoning Commission,
the housing Commission, the Board of Adjustment and the
ATTENDANCE RECORD
PLANNING $ ZONING COMMISSION
9/12/74 TO 9/11/75
BOARD OF
ADJUSTMENT
MARCH 20,
1974
Dueker
McBride
Present
Park
Goedken
Absent
Malcolm
APRIL 24,
1974
Dueker
Goedken
Malcolm
Present
McBride
Park
MAY 22,
1974
Dueker
- Goedken
Present - - -
McBride
Park
Malcolm
_Absent
-OCTOBER
30, 1974 - -
Goedken
Malcolm
Present
Park
Dueker
Absent
McBride
ATTENDANCE; RECORD
RIVERFRONT COMiSSION
9/74 THROUGH 9/75
17
Riverfront C ommission meetings'
There were
December,
1974 14 meetings).
Commissioner
pointed in
Horton was apointed in December,
4 meetings)
1974 (14 •
meetings.
Commissioner
Plumb was apP
app ointed in January,
1975
Commissioner
Mascher was
Absent
Present
-
4
13
Bassett
-
0
17
Cain
4 ,
13
Fahr
4
10
Horton
-
6
11
Lindberg -
4,
9
'.
Mascher
10
4
Plumb
City of Iowa City
MEMORA V M
�%
DATE://''Decemmbber 5,, 1975
TO: Dennis Kraft, Director, DCD CC �.� "4 Y i
Neal Berlin, City Manager
FROM: Lyle G. Seydel, Housing CoordinatorG��fn���Y'-7c
RE: Conversion of Project IA 22-1 from section 3 o e ion 8
Last August, at HUD's invitation, the city submitted &/S
a request to convert 209 units of Section-23 to -
Section 8. The council by resolution_ approved of the
action. An 18-month schedule was proposed with 59 units
being converted betweenJanuary 1,-1976 and June 30,
1976 and the remaining 150 units during FY 1977.
With the passage of time several factors have changed
which necessitate a change in the schedule and the
overall approach to converting. After several discussions
with HUD representatives, two alternatives appeared
likely and they are discussed below.- Factors which
have changed includethe fact that some units have been
terminated, tenants have changed, rents and utilities
have changed. 'Iowa city will
be awarded-the 100 units -
existing and two elderly_ projects have been tentatively
approved £or.this-area.
Alternative 1. HUD will offer an ACC for 149 units,
Existing, under Section 8, leaving 160 under Section 23.
Advantages:` Provides the Authority with more flexibility
in meeting its goal of, providing assistance. If a
particular tenant/unit cannot convert for any reason it
could be retained _under Section 23 until June 30, 1977..-
Disadvantages: Administrative nightmare. Two sets of
criteria for eligibility, income, rent computation,
-utility allowances, and accounting will be required.
Two ACC's to comply with.
Alternative 2. HUD cut an ACC for 309 units, Existing,
Section 8 and terminate Section 23 as soon as possible.
An operating subsidy would be utilized to support the
phase out of Section 23.
Advantages:, Only one set of rules and guidelines would
be required and only one ACC to comply with. -
-z-
FINANCE DEPARTMENT
- MONTHLY REPORT'- NOVEMBER, 1975
The month of November marked the beginning of budget preparations forFY1977, and
the Department of Finance therefore directed much of its effort towards the preparation
of budget briefing documents, Budget and"Capital"Improvements Progra-n.Manuals, and
instructions to individual Departments for their budget formulations.
In addition to this concentration on budget preparation and normal daily operations
of the Department, departmental personnel also made progress toward the achievement
of goals as.outlined in the previous report for the month of October. This report
will serve to provide an update of current project activity in this Department and
projected work remaining before completion.
I. ,EQUIPMENT MAINTENANCE SYSTEM - This information system will provide timely and
accurate information in a usable format so that efficient, decisions may be made
regarding vehicle maintenance and replacement.
CURRENT
ACTIVITY: The process of program writing has begun. The input of test data into
the first aspect ofthecomputerized system, fuel.usage, is anticipated
to be completed December 31, 1975.
PROJECTED
ACTIVITY: The implementation of the second division of the'system,work order
processing, will begin late in December -with preliminary, design to
be completed no later than January15,'1976. Consideration is being
given to the problem of -;implementation work; load.' We estimate.a total
of 360 hours of keypunch time, in addition to staff reports-editing-
time
eportseditingtime will be' needed °to -complete -the design phase of the equipment main-
tenance system. To offset this temporary work load problem, we, are
acquiring on a -rental basis for a period of 60 days one additional
keypunch machine and we are hiring a full time temporary individual
as per our FY 1976 Budget to alleviate some of the day-to-day operating
problems we are experiencing.
II. EVALUATION OF MINI -COMPUTER APPLICATION AND -INSTALLATION IN FINANCE' DEPARTMENT
Adaptation of our current accounting system to an encumbrance method is required
by the City Finance Committee under the Home Rule Act of 1972. The implementation
of an encumbrance system should alleviate problems now experienced in the carry-over
of items ordered by not expensed during the current budget year.
CURRENT
ACTIVITY: Tom Stnive,_Purchasing'Agenf, attended this month a three-day seminar
that dealt with the application of EDP procedures to purchasing
functions. It appears from preliminary -discussions that purchasing
procedures can be implemented which will lead us to an encumbrance and
smoother operating system however, implementation of an EDP procedure
may not be justified at this time.
Finadce Department
November Report
Page 2 ".
IZI. I PLEMENTATION OF NEW CASH-HANDLING SYSTEM
rocedures in the Utility Division, Traffic
CURRENT , and miscellaneous Finance Dept.
ACTIVITY: The conversion of on, City Clerk's area,
Enforcement Division, leted during the month of November. The transfer
receipts has been comp of the Finance Dept.
of petty cash responsibilities from the lacesecrinaDecember,
to the department cashier should take p
onsibilities by the Finance Department
PROJECTED resp Engineering System
ACTIVITY: The assumption of cash handing
- from the bicycle licensing system and Code Enforcement
in January.
will be discussed with departments concerned for imp
- PROJECT TO DATE ACCOUNTING SYSTEM•
UNTING accessible information concerning contracts
LV. MODIFICATION OF CURRENT ACC
toCprovideUNTING PROCEDURES rovide
This system is desig budget year to budget year.,-It is designed to p
which carry, over from g per project,
comparison of actual to budgeted
detailed information on costs p P j
amounts, revisions and sources of funding.
on past history, and
CURRENT Controller,
has completed initial work
ACTIVITY: 'Debbie Rauh, h the month of October,
the files are current throug
PROJECTED projected expenditures through the completion of
ACTIVITY Additional being compiled ed p j the month of January
FY 1976 is being iled at this time and detailed reports from the
project-to-date system should be available during
for budget use*
ureas are sub-goals mentioned in our original memo which may
be of some
The following is to
interest to you and the Council The, P ,t fleet;
_ purpose of activity
erating and maintaining the City
1, Revision of Vehicle Utilization Pofor equitable manner.
establish closer control of coats for op
and to insure that vehicles are used in the most efficient and
re aced a preliminary document for
CURRENT Agent, has P P and recommendations'
AClVITy: Tom Struve, Purchasing A8 osed changes
discussion purposes which outlinea_:oul with
changes to
to the system. This information shssary.eItlis°antiipat the Department
Heads and alterations made as necessary. 11 1976.
the system would take place no later than July
urchase order awarded by The
Y-_ Bids have been taken and,a p System.
Z, Tornado Warning S stem - 1 the equipment for our Tornado Warning
Communi-
the Purchasing Agent to suPP Y - - rovidiin ._
award was given to the Iowa City Alarm Co.', which is p
Acquisition of equipment and installation should be
- cations of America equipment.
completed, by Mny 70; ]975. A that
Kn Schillingberg of thc'UMT
_ rant. The City La submitting-a
3. UMTA Bus Grant - The City has been notified by Y radio
final s taking place on IOWinCitythebeatimated costs of vehicles,
revised budget to reflect the changes
MONTHLY REPORT - -
DEPARTMENT OF COMMUNITY `DEVELOPMENT
NOVEMBER, 1975
Administration
Personnel activities during the past month included the hiring of a
Typist Clerk in the Redevelopment Division (Vicki Brei), the beginning
of employment with the City of a new Senior Planner in, the Planning
Division (Rick Geshwiler), and the initiation of the advertising process
for the vacant City Planner position.
Planning Division
- — -
Staff reports were prepared for a rezoning application for a tract of
land on South Riverside Drive to be rezoned from Cl to Ml, a revised
preliminary and final -plat -for an industrial subdivision, the final plat
of a -residential subdivision, and a variance report for a reduction in
the frontage requirement for a -lot located on.Gilbert-Street. Work 't
continued on the revisions to the Ml and M2 industrial'' zones and on the
special use permit amendments for elderly housing. During November,
326 sign inspections were made, _135_non-conformingsigns , were noted, and -
- 191 signs were brought into conformity with the Sign Ordinance provisions.
Long-range planning activities included the submissionof recommendations'
to Stanley Consultants for the final report on the-Riverfront Plan, and
the completion of a draft of the Sidewalk Policy and Improvement Program
report. Also, work continued on background activities relating to the
preparation of the Comprehensive Plan for Iowa City. These activities
centered around the areas of housing, population, land use, and a Bikeways
Report. - - -
It is anticipated that the Comprehensive Planning Process will be accelerated
during the month of December, with a detailing of activities for 1976.
Community Redevelopment Division
Demolition activities in the City's Urban Renewal Project were virtually
completed for those properties located in Block 92, with the exception of
some back filling. Also, Old Capitol Associates met with some of the
new members of the City Council, and they also indicated that -they have
filed for financing for the proposed Plaza Centre One building.
Work has been initiated on the housing rehabilitation program and the
-Housing Commission indicated its willingness to appoint;a-rehabilitation
subcommittee to work with the Redevelopment staff in the establishment of
a housing rehabilitation program for Iowa City. It is anticipated that
during the month of December visits will be made to other communities in
Iowa which have succennful relfnbilftntion programs s.urrent)y underway,
- -2-
Housing Division
One hundred ninety-two units were underlease as of November 30th; and
10 new applications were received during the past month. Also, 5 units
were vacated and were reoccupied by tenants on the waiting list. _ There
was no turnover of units in the program during the month of November.
During -the past month, 26 annual inspections and financial reviews were
performed.
The Housing Commission sent three members to the NAHRO Housing and Redevelop-
ment Conference in Ames on November 13 and 14. The City's Housing Coordinator
was also in attendance at that meeting.
A budget revision for the Section 23 Housing Program was also completed and
submitted to HUD for their review.
The request for reconsideration submitted by the City for the City's proposal
for 100 units of new construction Housing For the Elderly was denied, and
it was recommended that no further action be taken on this application at "
this time.
During the month of December, it is anticipated that two units will be
lost from the program and that HUD will announce the names of successful
- developers for the new construction Section -8 Housing_ Allotment for South-
eastern Iowa. It is also anticipated that HUD will offer an annual;contri-
butions contract to Iowa City for an additional 100 units of Section 8
Existing Housing.
If the additional 100 units are authorized, it is anticipated that personnel
changes will have to be initiated in order to administer the increase in
the size of the housing program. These increases will include the changing
of the part-time temporary Typist Clerk position to a full-time position,
and the creation of an additional Leased Housing Supervisorposition.
Minimum housing ordinance activities during the past month included the
inspection of 277 dwelling units and the subsequent detection of 26 units
in non-compliance._ Also, 14 violation notices were issued and 12 violation
_notices were satisfied. Seven certificates' of compliance and occupancy
were issued and 9 unitspreviously,not in compliance were subsequently
brought into conformance with the provisions of the ,ordinance. Also during
November, 9 units were demolished.
MONTHLY REPORT
FIRE
DEPARTMENT
Month of taovFrrusm �ooc
Ell*,' DEPARTMENT ACTIVITIES
-THIS MONTH'--
iF{IS YEAR TO DATE
LAST YEAR TO DATE
S RIIiF• ALARMS
19-
X27
RESCUL OR EMERCEl7CY
262
HONE ° MISTAKES1
2
FALSE ALARMS
1
26
1
INVESTIGATIONS
11
5
5
66
8-,
TOTAL EMERGENCY
52
435
450
INSPECTIONS`'
196
1628
BURNING PERMITS
1782-
BEER PFRMITS
p
S _
U
" FIRE PREVENTION PROGRAMS
d
10
U
FIRE DRILLS__
179
3
COMPLAINTS
3 ,
51
MONEY' TAS�N IN
8
o
DRILLS -
-$3
11
9 2.00
$ 04. 55
FIRST Al INSTRUCTION
1-
PUBLIC RELATIONS -
16
STANDBY DUTY
0
42
4 `
- FIRE SCHOOLS
p
5
STATION °TOURS
1
10
it
INJURIES TO FIREMEN
67
82 `
DEATIIS OF FIREMEl7
_ 1g
INJURIES TO CIVILIANS
0
0
DEATHS TO CIVILIANS
0
_
CLASSIFICATION OF NO.
LOSS
FIRE, ALARMS THIS MONTH
IN BUILDINGS
THIS MONTH' `VALUATION
LOSS
THIS YEAR
LOSS
LAST YEAR
115
ROLLING STOCK 2
890.24 1
12 .500. .281,798.2A
5219 11 .8
OTHER
-,00
.00 . 1 64
22 0, -
.00
.00 6 0
9p941-00 :
USE OF EQUIPMENT THIS MONTH
THIS YEARTHIS
THIS -MONTH
YEAR
AT FIRES
FP OF "HOSE' 400
ATTIRES_,
AT DRI
AT DRI
FT ,OF if 'HOSE 0
1300
pp -
U0 ,
FP. OF 2 ^HOSE 0
0
90
UO
62 0
FT _ OF 1. "- HOS$ 890
1450 -
1250
24550
FT. OF BOOSTER 1280
12130
185
1 d00
FP OF LADD&PS ' 85
9
d30
TIMES Fu)e Ti 3D 1
168 -
U
io70
CAR 0
2u
259
CAR
UCIC
UCK' 2 8
192
5
59
III
Urs
12
TRUCK 60
0
TRUCK 0
66
5
82
107
THUS
9'
13
1 0
�9
9
3
T Uri #Y,54 19
6b
97
1
b
-Fires in Buildings
11
&5,890.24
100
5328074.24
2
Fires in Motor Vehicles
2
.00
52
18,643.55 .`
Dwellings
Fires in Rubbish
0
.00
23-
.00`
23:
Other Fires Outdoors
6
00
52
655.00
0
Malicious False Alarms
Other False Alarms
11
.00
52
.00
2
- :o0
29
.00
Apartments
6
2,201.24
21°:
259274.24
Dwellings
1
140.00
23:
77,95g.00
<Hotels - Motels
0
_ .00
0
00
.00 -
Other,Residential
Other, R esidential
1
49.00
22 _.
171,238.00
Institutions
0
.00
7
155.00
Schoola — Colleges
1
3,500.00
2
3,500.00
Public Assembly
0
.00
2-
409000 -00 -
0,000.00Stores-
Stores —Offices
1
•00
10
8,813.00
Manufacturing_
1
.00
4.:
1015.00 ;
Storage
0
.00
2..
.00
Miscellaneous
0
.00
7
410.00
The -personal property loss of 330,795.00 from the
October 14, 1975 has been added to our, October loss
adjusted in other residential and fires in buildings
Beta Theta Pi fire of
sheet. Figures have been
column:
STOVE%®ER 1975
TRAINING REPORT
'Shift {1 No. of yours 245_ No. of Drills 43
,Shift #2 No. of Hours -_ 234 No. of. Drills 40
shift #3No. of Hours 204 No. of Drilla 36
TOTAL NO. OF HOURS 683 TOTAL NO. OF DRILLS 119
ERUIPI,MMT AT DRILLSTOTALS: TOTALS:
_-
600 Track #354 12
4" Hose
3" Hose
500 car #360 15
23" Hose 1450
Truck -#361
6
- 1250 Truck #362 13
-1-1i" Ifose _
185 Track IJ363 5
Ft. of Booster
Ft. of Ladders
0 Truck X364 .7
Times Pump Used : 28 Truck {f365 5
- - 28 Truck #366 1311,
'Nozzle Lines
other Minor Equipment — ropes, deluge, monitor, Truck 1/367 9
fog nozzles, rope tools, -fire extinguishers, Van /369 ( 9
slides, straight nozzles.
The Training Officer and officers performed a total of 119 drills and the firefighters
received a total of 683 man hours on various drills.
The T.O. and Fire I-arshal gave a First Aid talk to 130 students at Central Jr. High.
During the first part of november all shifts spend daily training schedules with
the use of the monitor nozzle and pump operation. .
T.O. and members of the department gave eight fire extingdisher and linen hose
denonstrations to Mercy Hospital employees. There were 230 persons receiving instruction
in these classes. All members of the department did -an excellent job in helping with
these demonstrations.
Also new N.F.P.A. aerial ladder slides were shown to all members of the department in
training sessions.
Training Officer hosted a meeting for the officers and directors of the Iowa
The s. A11 -officers were in attendance from all
Society of Fire Service Instructor ,
parts of Iowa. -
- - Lawrence.H. Y.inney
Training Officer
City of Iowa City
IVIEMOFIRANDtann
DATE: December 5, 1975
TO: Ts. Heal Berlin, City Manager i
FROM: Robert P. Keating, fire Chief
RE:, I4onthly Report for Idovember 1975
III GENKUL
In general the department performed duties as assigned. In
- addition to responding to 52 emergency calls for the month, shift
personnel made 196 fire inspections.
The Chief gave two slide presentations the evenings of the 5th
and the 6th to residents of Purge, Currier and Carrie Stanely
Halls. The purpose of the presentations was to instruct these
people on "How to Survive a Fire When Trapped in a Idulti-Story
Building". =It appeared to be well received .and 'generated a=
good deal of interest. This was followed up with a meeting,
the following-day,-with Dormitory Director I•hr, Ted Rehder and
resident assistants. The purpose of the meeting was to discuss
false alarms in the dorms.I feel some progress has been made
as evident the past few weeks.
Respectfully submitted,
Ila
_ _
_ ._.Robert -P.-Keating
Fire Chief
Total number of complaints reported to the Police this month - 2,104.
Y
AXIK.L 5.1 F. LTr.R- MONTHLY REPORT
_ y
MONTH 1
1 9I
This Month
This Month This Year
Last Year, `
(Lost Year) to Date`
to Date
Do, Complaints
Cat Complaints
Total Complaints
_ (dogs) owNers eats
- Impounding Record
Voluntary
Boarded._..
Pick up
60
c.CLA S rec.laiir»ec(
S
Disposals _(dogs)
Adoption
Reclaimed
,_-
Q
SUI
Licenses Sold dee
/
Revenue (in Dollars)
Boarding Fees
Adoptions
vO -
SUI
b
Impounding
Tickets Issued dos
Cato Impounded
Other Animals Picked Up
- Raccoon
-—
Opposum .
Snakes'
--
Ground Hogs
Skunk
-Sheep ..
---Other_
Do Bites
;.
Cat Bites17
Rabies Confirmed
d f'
-Dead Animals Picked U
ALL USES OF MACE OR DISCHARGE
OF FIREARMS":
A report must be made to -the officer
in
- charge. --Any additional information
that you have or dish to report concerning' "your
work should also be reported 'tothe"officer
in charge.-
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TOT-iL -
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1975 1974
Releases 6
issued - 16
Phoned - 4
Releases 6
Dottie Ray--
Show 1
WSUI Shows 2 -
Special Assignments: Liaison with city Spirit Grant Committee._
Continuing Projects: Urban Renewal Update (Normally every two weeks. Next issue
Dec. 15.
- -- -- won't be out until after
when Paul Alexander, Redevelopment
coordinator, completes `his 'move to Iowa Cit .
Employee Scope, once a month.
Public Service Spots, as needed (animal shelter, snow removal)..
Complaint and service request follow-up, as needed, no tabulatio .
Manager's and Council correspondence, as needed, no tabulation.
Pending items:
Revision of Project GREEN Bikeways Booklet. Hasn't been returned by Project GREEN
'layout.
committee doing
Revision of Transit Map. In; progress.
Recreation Facilities map: Due back from printer first week in Jan.
Employee Benefits Booklet. Being revised.
1
CITY OF IOWA 'CITY
- DEPARTMENT OF PUBLIC WORKS
MEMORANDUM
DATE: December 9, 1975
TO: Neal Berlin, City Manager
FROM: Dick Plastino, Director of Public Works
RE: Monthly Report for November, 1975
ENGINEERING DIVISION
For a complete description of projects being undertaken by
Engineering, please see the, Monthly Report for October, 1975.
Engineering has moved from inspection of construction projects
into the design phase of the Washington Street Amenities Program
and the Dubuque -College -Street Mall. Aid is'also being given to
Public Works Divisions and other Divisions of the City in preparing
rough cost estimates used for preparation of the FY 77 Budget.
Veenstra F, Kimm Consulting Engineers of West Des Moines, Iowa,`
are continuing on the Facilities Plan for the Sewage Treatment Plant.
The Facilities Plan consists of: 1) an Infiltration/Inflow Study;
2) Ad Evaluation Study if needed and 3) A complete Wastewater Treatment
Plan. Work is proceeding on Phases -I and 3. Phase2 will -be done-oni
if Phase I indicates a need for it to be done. This work byy
ra_Veenst
F, Kimm must be completed as -a prerequisite to receiving a 75% Federal
Grant to upgrade the Sewage Treatment Plant to meet Federal discharge
regulations and improve the Plant to meet
Estimated cost is in the millions. ammonia removal requirements.
The Architects, which is the name of a local consulting firm
are doing a $1,500 study of ways to build a Womers' Locker Room`Facility
in the Police Station. Due to the increasing number of woman officers
,it is necessary to -provide facilities -.for them. At the present time
- they are:using closets and other substandard facilities for their
needs.
Powers -Willis Consulting Engineers have begun work on the Ralston
Creek Watershed Management Plan. They wish .to meet with the City
Council and the Ralston Creek Coordinating Committee during.the month'
of January to outline their exact work plan and they also want to- have
the group ask questions at that time. They have begun work
storm water mapping system. on the
Hawkeye Engineering has been given a $1,SOO,contract to do surveying
in the Urban Renewal Area prior to transfer of thelandto Old Capitol
Associates.
A notice to proceed was sent 12/9/75.
Monthly Report -2- December 9,1975
Architects will be interviewed to work with the Design Review
Committee and the Engineering Division in the preparation of the
final drawings for the Dubuque-Collegc Mall.The Consultant will
be funded out Of Urban Renewal funds, and the total amount of the
contract will be between $7,000 and $10,000.
Work is continuing on Urban Renewal Demolition Contract No - 5.
No unusual problems have occurred.
Barton-Aschman is continuing their study of the Equipment
Maintenance Facility. The firm has-been over and has done in-depth
interviews with supervisors and employees and they have acquired
actual cost figures from Finance. Estimated time of completion is
four to five months.
The Federal Highway Administration and the Iowa State Highway
Commission will be touring Muscatine Avenue 12/10/75 in conjunction
with the Muscatine Avenue reconstruction project fromFirstAvenue
to Scott Boulevard There is about a 50-50 chancethat we will
be able to get this project pushed througbin-time I -for the 1976
construction season.
EQUIPMENT-DIVISION
1. The City was reinspected by the Bureau of Labor of Des Moines
and was found to be in compliance regarding previous violations.
2. Equipment has completed moving all parts to a new portion of
the Service Building and the unit repair, room is 75% completed.
The tool room is SO% completed. An exhaust system has been
installed. There-is-60% completion of the general shop area.
3. All snowplows and sanders are ready for service.
TRAFFIC ENGINEERING
1. The City made 23 calls for defective traffic signals and replaced
or installed 33 traffic signs and 4 street-name-signs.
2. Street painting was done using a total of 85 gallons of paint.
3. Street lights north and south of Washington-on Linn and Gilbert
were rewired into the system now that the Washington Street Project
is complete.
4. A portion of the lights on Interstate-80 and-North Dubuque Street
are out. A new relay has been ordered for the system. This part
has not yet been,received-.
S. The controller cabinet on First Avenue and Lower Muscatine was
rewired.-
Monthly Report
-3-December 9, 1975
6, Three y high winds and have been
signal heads were blown down b
replaced.
7. The new shop facility is still being worked on.
8, The_Traffic Engineer is proceeding on: 1) development of a School,
Safety Manual; 2) Federal funding requests for the FinalizationJeffeof
alization Project; 3) laps and i
East-West Couplet Sign Lighting Project including p
- Washington Street Amenities Lig g
specifications; 4) Analysis of high accident rate
5)
5) FY 77 Budget preparation.
CODE ENFORCEMENT
1. Normal building, plumbing, electrical and mechanical inspections
were carried out.
2. Charges were filed in court against Bernard Shrader for building
without a permit.
orneys are preferring charges for -a dangerous building
3, City Att207 Myrtle Avenue. This is an unoccupied home in
located or
_.. -.. very poor condition. -
STREET DIVISION
y and ditch
patching,
mowing
1, The Division did its normal routine of unlit cuts,
curb replacement, sidewalk replacement) weed streets and alleys and
and culvert cleaning, blading of gravel
cleaning of storm intakes:
2. Approximately 320 curb, miles of street were swept with resulting
clean-up of 400 tons of material.
water were used in street sweeping.
3, 12,000 gallons of
4. 350
mil es`of streets were plowed and 240 tons of salt and 150
tons of sand were used in snow and ice control.
for Tanglewood Lane and property A
S. The City paid for 7 tons of rock •75 tons of rock for unimproved alleys.
owners paid for '
6, Approximately 475 man-hours were used in picking up 135 tons of
leaves and 48 man-hours were used picking up 15 loads of leaves
with dump trucks. IWV Road.
7, 175 man-hours were used hauling and leveling dirt along
175 tons of dirt were used in this project.
8. -9 man-hours were spent leveling up an area at the old Landfill
town if necessary -
for a place to dump snow from down
- City of Iowa City 1 b w �
MEMORANDUM
DATE: December 10, 1975
TO: Dennis E. Showalter, Director of Parks 6 Recreation
FROM: Bob Howell, Park Superintendent
RE: November Monthly Report
Projects completed in November included:
1. Construction of three (3) bulletin boards (5' x 8') for
- modular units on Clinton Street. Hopefully, advertisements
will be posted on the boards instead of all over the
buildings._ The Urban Renewal office reports the plan is
working well. - -
2. Installed 80' of new sidewalk on Linn Street across from
- - the Library. We also filled and graded the parking in the
same area. -
3. Filled and graded the ball diamond at N. Market Square.
Also drilled holes in existing concrete slab for volley ball
poles. This work.was done at the suggestion of the North
Side Neighborhood; Association.
- 4. 'Completed sealing of the concrete -parking lot at Mercer ._
Park for ice skating.
5.Repaired steps and started work on the rock wall at the old
bear cage area at City Park. This area will become a -
permanent outdoor stage for _the -performing arts.
6. Assisted in planting of lilac hedges and evergreens at the
- Cemetery, Keokuk Park, and Qty Park.
7. Assisted Pollution Control in the hauling of sludge to
Mesquakie Park to cover areas where soil is in poorest con-
dition. Also started hauling junk from-Mesquakie Park. -
8. Routine maintenance work included twice weekly sidewalk -
cleanup downtown, leaf mulching, work on flower beds and
tree containers in downtown mini -parks, snow removal,
crushed rock parking lot maintenance, and equipment maintenance.
Projects started in November to be completed in December include:
1. Construction of concrete block chlorinator room at City Park
pool.
2. Construction of a ramp at the east entrance to the Recreation
Center.
Zoo -projects completed include:`
1. Winterizing of quarters for the coyotes, arctic foxes, red
foxes, woodchucks,' raccoons, and skunks. --
2. -Nine (9) mouflon sheep were sold to a game ranch.
Cfty of Iowa Cfty 1 b��
MEMORANDVM
DATE: December 10, 1975
TO: Dennis E. Showalter, Director of Parks '& Recreation
FROM: Billie Hauber, Superintendent of Cemetery -Forestry
RE: November MonthlyReport
Interments 5 $440.00
--Lots Sold - 3 $310:00
Graves dug for St. Joseph's 9 @ $25.00 - $225.00
$975.00
I. -Items Anticipated and Accomplished.
A. Project GREEN replacement plantings on Iowa Avenue
(23 plants).
B. Lilac hedges planted at Highland and Keokuk Park.
C. Seven (7) additional_Pfitzers from City Park to bankat
College Green and to two areas in Oakland Cemetery (Noel).
D. Nine (9) Scotch Pine from growing area to new Park Road -
area (Noel).
E. Seasonal work (grave filling and leaf mulching) completed.
F. _Snow removal schedules ironed out.
"
G." Cemetery Ordinance completed -ready for Administrative
approval.
H.'; Three -(3) forestry problems` solved.
I. GREEN Machine to Transit.
J. Civic Center Parking Lot repairs (sod removal, extra
gravel removal, and replanting).
- - K. -Three (3)emergencytree calls.
II. December Schedule.
A. Snow removal as needed.
B. Repair_ summer equipment. _
C. Small tree trimming on City streets.
D. Ornamental trimming at Civic Center and Library.
E. Budget.
F. Washington Street plantings.
/ef
ON REPORT FOR NOVEMBER
RECREATION DIVISI1975
Bob Lee,
sup erint dent
t Boersma, Therapeutic
1, Completed. was organized by Judy A
for SPI on Saturday afternoon November t
a• A Halloween season carnival planning, construction and
Recreation Specialist,,_ participated in the p
anizations P firms-contribute offood
fun,and
number of org Several business ated in the day
operation of the booths. articiP
drink and many children
and adults P
also was held on the 25th.
Thanksgiving program including
h. A SPI Thanksgan the week of Nov. 17
C. Regularly scheduled SPI activities beg
a family swim instruction session on Saturday• swim for Play
we are now conducting a '1i hour free activity
of 20 - 30•
d, On Saturday 2_8 team
Day children with an attendance at the Center and at West High. (
e, Mena basketball leagues began play
and 1-7 .team league. at Central and South East
f, An 8 team women's volleyball league is playing
Jr. High schools. are playing at the Center.
leyball leagues
Two _ ten team men's vol
gskwas held for 125,peoPler
i clinic (indoors)
h• Across country on 11/18. ,
1• A Chicago bus trip to the Museum of Science and Industry of Carousel
Eighty Golden Age Club memberswereguests at the dress rehearsal
j• at Hancher Auditorium- is being conducted by one of our
k. A pilot after school air rifle program
interns.
are;now using the pool from
im 3 - 7 P'm
club and public school Swunspring-
I. Swim Cl
for practices so lessons are suspended
2. Projects in Planning•
and girls senior high basketba
a• A boys ll league.
e to play at West Hi.
b. A mixed volleyball leag
u
c, The annual loaning of Santa Suits'
i trip to Galena,
d. An _overnight skI11.
oor cross country ski clinic.
e• An Outd
f• A Christmas crafts workshop-
-Christmas parties for Golden Age, play Day and IPI-
g.
IWA CITY•-JOHNsoli COUNTY ARTS COliNCIL
Pf3l4l'TES OF THE C(�,;;;CIL [.IEL`T1NG..
December i =975
R-72 KTl -P"17 Li
Co, -mi -" wlis a:nnourced t1;aT thc. Amer%can Rev,, ut.ru
es:Gn zFnrcved �, rGU {s(i
The,,Aures are tv �rart far BSe:entennna aer,enn_ei
b rui GCrFd by t:h-e City Caunc s-v-t:.esa
Aist � thetheApr ,• Arts L our.t r s1. needs . ta. Pian an evening for
IIT GRANT:
1-Z, has announced that the Ar -t -s Cr ,, s
rsr, the spe4,at steerrno ccmmitree•' 11 »1 in beim
J'_m Wackenfuss - rePr". erred
Alar: ,-7id's�, by Glary- Jane ilcLauah
There will bA Lwo and Andrea snc�,cdt: '
C.[a'Cf- DirerLt_ Grrd Fc_gEa;d ucs,t zn3 3. rtc.? o� ra^.t
vir. the a
.end will be funded ^,�ssistan�„ Rath ars fu -1 -time -_. Assc:
rr,r u F. PA, time pcsit3.cns
f'pr.attedehy4repGrthe�.rt.s C,-,uDe a That S4Cocc Gf the S7j u(7
app:-. r,
i+estkvs ;$;y t.� lithe;Caen�.iElrNshments at the Sculpture
re4u_for
"ed Tj
;AR'PROgRiMS,
Tr_sr� a,zs a arcfr „f earl den�u �n suFPa.rt of tort
Pr�,j aC fur Po .-trY in Pub's. P_'.ai es• No f
unds were a Y Skiar's
prrcPr%a.�Ed�
.SPACE:
Chris 'lasr uera announce ll that the
26. renti.n, spa= a `•rs the o�.d Presl>> L --Lutheran Campus 61£nxstry -
GhOu)d contac;t'Rev _theBCb 03-w. Yterian Church., A
Lr r rt.sts interested
S1� e Wilbers',
Secretary
M
0
I
INTRODUCTION
Public, private and voluntary agencies and services stand'
ready to assist the sick, the troubled and the distressed
people of Johnson County. However, it is often difficult
for people to find the correct agency to help them with
their particular problem.'
-Uni+-.ed Way of Johnson County realizing -this established an
Information and Referral Service on November 25, 1979. It
is the official central service to provide a link between
people in need with the appropriate social service agency'
or direct service designed to eliminate -or-alleviate that
need. While the Information and Referral office itself
does not have all the detailed knowledge on the the_exten-
sive spectrum of services within each agency or service
its responsibilities include working closely with all agen-
cies and services. The goal is to achieve maximum service
for the citizens of Johnson County with a minimum of refer-
rals. - -
Information requested maybe on community health and welfare
resources;_institutions available; camping facilities; -rec-
reational facilities for youth, aged or -.handicapped; adoption;
housing or„any other phase of normal or "alternative- living.
All calls handled by the United Way Information and Referral
Service are confidential.
An essential part and responsibility of the service is the -
public relations involved in interpreting servi.ces provided
by -both_public and voluntary agencies and services. There
is a great deal of misunderstanding on the part of the gen
ral public as to the specific functions and services provided.
Another function of United Way Information and Referral i.s
to accumulate data on services and identify unmet human needs,
overlaps and duplication in services in Johnson County and
feed suchinformationinto community planning bodies.
How do you measure the value of a service? One way is by
statistics. Those on -the -following pages___represent the -
kinds of requests received and their disposi.tion ----- but
.
they also represent people. People of all types ----men,
women and children, rich and low income, young and old,
university students. People with one thing in common =
the need dor assistance. The true value of -a service cannct
be tabulated, you cannot record happiness, eva]uate relief
from sorrow or measure the return of pride and self-confident(,.
PROGRAM DIRECTOR'S REPORT
u`ckaround History
in response to the difficulty encountered by
Information and Referral Services have developed e this
or
country and abroad es find the most appropriateant and
with their problems. The quantity
People in need. of -,help _
provided in the governmental and vwell
service ,to assist them a s in those 'services,
complexity of services Paring g P oath, handicapped)
tary sectors, and the glaring
s (elderly, youth,
all contri
as the problems` special g P abuse)
or specialized_ problems (need forch as onepoint`of service where
bated to pointing up gain access to the services he or
the individualcanturn.to g
she needs.in the
A survey conducted by United Way in Johnson County
ring of 1973 for a one month period demon -
need in our area for a comprehensive ser
fall of 1972 and spring revision for clear,. correct ,
strated the pressing the
vice whose principle task ismunity resources to people seekng help.
information about
enciess surveyed' made;a totthat11 fmoneI inresponse
The 16 local arrals
g source) the greatest
(not always to the proper public. Agencies making Department
to 'calls for from the p
Johnson County Dep
Iowa`City:Police Department,:and the Iowa-
number' -of referrals were City olicesrreferred callers to no less
Of Social Services, The 16 agencies
City Public Library. _ to find soluresentedrwere
es of problems most often P
than 141 different source in attemptsenC,University related;
their problems: The type em loym legal and Social
medical, housing, transientovernment red tape,
eligibility requirements, g
Security. - encies found it
agencies for help, they
At the same time that these 16 local ag
necessary ublic inquiries themselves
necessary
their
to refer .756 callers to other ag
were answering countless p agencies will continuelin
ecial Purpose strugg g
own ,resources. These Sp but most of the are
toa r ral, state,
to handle such requests, due
with heavy workloads and short staffing
'local funding crises and increased demands is services.
prior -
and
ainst the major :function of the agency•. A
Referral services -are often far down on their lists o
ties when weighed ag an improved service to
specialized
Information
snwhile providing er could v of assist-
ties
to-existing ag -
the community generally. - -
..had a definite need for
It was believed that this a informal le in need with the
believed
the,'viable information and referral service
a unified,`comp other things, link people -
which could' amongother
- planning
processes by
a ro riati agencyor service designed to alleviate that need,
whilepassisting the long-range-commlications in'services already
discovering gaps, overlaps, and dup
available. 'Thus United Way Information
:and Referral was esta -
Nov emher n5
3
Funding;
Johnson County Revenue Sharing funds provided the monies
year. The funds were adminsterednthrouhls program for one
Of Social Services of Johnson County, gh the Iowa Department
Governing Body.
The governing body of
Johnson County, the program was United Way of
Developmental Months
The first three months were spent developing the program
into a viable service Information and Referral was
the public on March 3, 1975, open to
Johnson County Regional Planning g had done 'a Human Services
a read y and published a Services Index which provided
y -made data base for the I & R service. _Additional data
was collected to fill in the.gaps in order to provide a
prehensive information bank.
com-
A reliable reporting system was established
be no gaps in accurate -record keeso there would
Pin
inquiries from the first da y I -g I & R was receiving
arrived..
Communications were established earl
services and their representatives so I y with agencies and
ommendations as to how - could
responsible to `Information and Referral could ebe more
information to heir needs. This time was also s more
a
information
them and orientating them to pent sharing
& R. the concept of
Site visits were made to key Information and Referral
Services throughout the state to observe first hand their opera-
tion. I found this to be an invaluable experience.
I spent ten hours of inservice_training at the info
tion desk of the Iowa City Public Library. for the wide range of d me
g uestions that I Y' 'This prepared me '.
q & R would be receiving.
During -this period I was also
as I could squeeze into my schedule attending From thes many meetings
e-I was able
to gather additional information on the
provided by our communiteast scope of services
:y: and of the unmet needs.
opening
six weeks prior to the official March 3
g date emphasis was placed on organizing the publicity
for the program. Speaking engagements were scheduled so I would
be able paced i large,groups;_of people and exchange information.
I participated i❑ a
Center so I training session Of volunteers for. Crisis
ciate `could better understand their function a
the goals of 1 & R. As the opening -nd �.hs_,f
releases and announcements were-sent;n all the county area ��V E
g date drew near, press
4
- _
newspapers, churches, organizational newsletters
Pose of I &I appeared on several talk radio and r
R. The weekend' shows to; explain the'e r-
passed out at the Mall. prior avenues tOf-publiciz-
ing
were established and have sbeenamaintainedo to
were
in the community.g I"& R
p &,R visable
OperationalMonths
The community responded
to the nature of some of favorably to our program
the requests, I-& o and due
mensions for expanding service.. R explores new di-
Since there was no training
teaching personnel how program in our state for
uate an I & R to establish, develop, operate, eval-
eo le about_ then gram, your director spoke with several local
p p possibilit of a one da workshop.
people were so enthused that in May Y
conference was held, These
It was the first Ofnitsmkindninithee'I
Midwest and we drew people from-several-statesIt was
sired by the Campus Information Center and the-Extension sDiv-
`sion of the University formation
United Way Information & Referral.
In June I & R untook the hugh task Of,updatin
Services Index. CETA
for six weeks, which enabled me to finish-the majo�'bulkthe Jof
provided us with clerical assistance
the job by mid August. g The update information will be avail-
able-to the owners of the directory sometime in December.
The major part of the operational months have been spent
running I & R, sponsoring and promoting small informal meetings
when necessary to solve particular problems
ways of communications to assure a continued
-good with all agencies. creating better
- good working rela-
tionship
the past two months I &
R has taken an active part
in assisting with the campaign for United Wa
'
another way of promo tin- Y• It has been
g the program to a large number of people.
We have been strugglingall
governing structure and a year ,wi.th program development,
sentl financing of the program. We are y funded through December 31, 1975.
monies for November and December for the program. After that we
United Wav has 'allocated
don't know..
We have been unable -to-expand the
staff and fundingprogram due
. I presently
When I look to lack of
back though, Y maintain the service alone.
far we've come It'sga feelmnvery please and surprised at how
Thanks to many people le g of awe and satisfaction....
became a reality p the dream of a few dedicated individuals
y in our community
__5 -
OBJECTIVES OF UNITED W:\1' 1NFOR"MON h REFERRAL SERVICE
C.
IMMEDIATE 013JECTIVES
A* To provide a single phone number where t
]he public may obtain
r: -orma t i on ; rom among t1]r� following types o
a*: sr rvi_r•es avail-, -
Llc• in Johnson County:
Health - fluusi ng
Welfare Le al
g -
Educ-atign Transportation
Employmont Recreation _ Government: Sr-rvi:c•c<
Consunrc'r Counsol i nq-
R. To prov]dr di cl assisLan o Lo;.members of the publ is who, in
thy • judgcrrr•nt- ": ;h- I rc P• Program Coordinator r•,r,uirc •icr i.vc•
help in making connc•r't i.an
With sc•rv] Ces-providing agcnr i r
(could .includo c scrir.l , i.nt.toduc'tions (wr.i.ttell or verbal)
aSsislance ill sLa-Ling a coso in te!rms the agency (:an dc"ll r:]-th.)
C. To _accumulate data on services and .i.de1]ti Sy human ncv,ds 117
Johnson County and feed -;"(:If fsuch data into-thy=:social plarnrirlcr
process -111 1911 1:1W United Way Planning Ui.vi.s.i or7 and f:he
Johnson Cnlln t y Req i orra l Pl .,n
Comm i t tare. di ng--. Ccrmmi tis.i.onfirx •:i.a7: 'Sart• i � •, •5
D. To assist in the ac•c•untul., t ion of-accuri to and np Lo doIC, rn-
sourt_e information .Md provi.dcr regular- npda to information for
thr-, servir'es dire-:ctory..to Oo published by th<:_:',l�,hnson-i'�,unt�•
Regional Plonn.inq Commission.
E. To develop follow-up cahrrb.i l I ty to dotc'nninr Lh.rl IJn• r l i..•nl
_. ac•Ln., Lly rer•r.•1Vr'd hul p. - - _
f]. LONGER-PANGE OP,rEC7'IVES (To be implrrnavrtr•d .,s time „nd unctrncl l,.
A. To provide r •ompl vtz• 7_'I-hqur sorv.i co as soon as joss
B. To add an Outreach capability (actively sook:ing out`'I„•up7;
ili n •ed o; help dnd enabling them to Lako advaneagn or tIM
sorvicfl.S._)
C. To c Panc] informr,liun , h.mru•ls „boerl Lor.;,l govr,rnmeni. to .rl-low
rgut s].t]nn .ind'dlssa ntln•Il irin of .i.nrorin-1ion bIi(lrat Llrtll •;-., 1}],ir'r •y
and agendas of pul;J,ir'_Meetings.
D. To p;-o,notr r•mr•rn• nr'} t7•:u:�l,.,rl.al..ion, housincq, ..ndassistanan _
for those in_urvri - sLtl•II 11r•Ili.
_ 6 _
POLICIES OF UNITED WAY INFORMATION REFERRAL .SERVICE'
1.: United Way i R will not duplicate services already existing in
LIP: community, but instead will develop relationships frith-exist-
inc] anomies so that al. United Way I £. R staff receive training
and orientation to allow Lhem Lo use the resourcesand cxpv• s" :
M these agencies whenever possible.
2. I & R ,Policy Advisory Body will include representatives of somr=�
of these agencies insofar as possible and will utilize their ex-
pertise in developing training programs for the 1:6 R tit:aft'
(working especially closely with Johnson County -Social Services,
Crisis Center, Iowa City Mico, Iowa City Public Library, 'a"n-
sumers, tenant prot"cLive:associations, and health'servi.c:es.)
3 Information provided to the public will include verbal information
pamphlet distribution for: community agencies, and referrals loth
ins:id(� zinc] outside tau, community; long disl_ancr• _t(-.lephono mny be
used if necessary..
4. Volunteers zinc] pracLicnm st udcnts will be an intctgr+cl puri o`- th(
se+rvi.cc, but in no way subsiiLuLes needed funding for -prcr:,-ss;or,.,l
staff.
`,. As a camnuatity-wi-do service, Uni-ted Way i & R wi.l.l. seek fundi
support --rom both the governmental and the volunteer dollar:
6. _united Way :.l F 7R w0l strive to oporaLe in cooperation will, 1 -.it
indepe d •n t or, "on Lro.l from local govcrnmen t or s"rv.i to -g.i v i nil
ayencics, always cepural..i.ng in " manner. to furl.hcr .Ll., besi.::intcrosi:s
ol" Lhc_ cl i e -n i s _wh i.ch spelt [Ls he.l.p.
i. ltr,ited W.,y I b R wi:l..l adhere to the principle of uonfidenGslitl.
Information and Referral Budget '
10/1/74 10/31/75
Line Items Budgeted
Program Director ............................. $7,560.00
Benefits ........................ 904.00
Supplies ..................................... 1,221.00
Telephone .................................... 1,150.00_
Postage .................•.................... 400.00
Occupancy .................................... 1,000.00
Outside Printing ........................... 265.00
Mileage.............. ........ ......._....... 400.00
Subscriptions... ............................ 100.00
Equipment .................................... 1,000.00
Total $14,000.00
Johnson County Revenue Sharing funds provided the moniesforthe establishment and operation of this program for one year.
The funds were administered through the Iowa Department of
Social Service of Johnson County.
Line Itemswerenot set, so we were able to -borrow from other
lines: when necessary. Xeroxing and use of a'copy center had
not been allowed _for _in the initial budget nor had the addition
of an, answering service, but because some of the Line Items were
budgeted for more than was needed the total amount of the budget
- was not exceeded.
- Balance at end of budgeted period of 10/31/75 was -0-.
8 -
INTERPRETATION OF INFORMATION AND REFERRAL
(November 25, 1979 - October 31, 1975)
The period of time from November 25, when United Way Infor-
`mation and Referral was established -_,until
-it-was officially
opened `to the public March 3, was spent developing the pro-
gram into a viable service. _Calls were being received from
the very beginning and tabulated, so there would be no gap
in record keeping,
_ Geographical Location of Caller
Iowa City
Coralville=.•=. 716 .92%
g
County .01�
%
a•
_ Other... ._. 6 __..,_..• . .___ 36 .05%
Most of-the inquiries were received from the Iowa City area.
Other inquiries have been received from areas Outside of the
county; Cedar Rapids, Waterloo, Des Moines, Washington, Fair_
field, Chicago, I11. Salem, Ore. and Kansas City, -Kan.
Method of InitialContact
Phone.....
Walk-In.. .. 726
Letter.94'/0
Answer service (Code-A-Phone). 17 •02%
.
Personal ....• .0
................ ... 3 .003% ;
................ 28 .036%_
Telephone calls represent the greatest number of requests.
Statistics, however, cannot provide an estimate of the time
- involved.
A call may-be_completed -with a brief exchange'O
information, or it may need to go further with a longer con
-
to determine the basic need. Perhaps it will entail
one or more calls to another agency or service.to find the most
ance,suitable answer. This applies not only to those seeki.e a
servi but also in-connection wi.lh groups wishin
service. g §Sist-
q'to provide :a
Personal contact requires additional staff time, but result
Perhaps bein
a better referral, cause it,s ea to develop a good
rapport face to face= it
A small Percentage-of the original contacts were b
Phone. Many of these 'did not leave a messages y the Code-A_
A percentage of the original. contacts were by letter...
out of town ingni:ric-s fall :inle this c_ati•yciry,.
.most-
9 -
Classification of Calls
Information only
Referral... r.. 126
.16%
Advocacy. .. 646 g3�
t
Service inding.... 16 020,
Information calls are calls in which the individual knows
who he wants to ca].1. He is asking only for specific
such as: names, addresses
phone numbers, etc. facts,
Example: Where is ,CETA located?
-Referral are calls in which the caller describes a problem or
needs in considerable detail and shows a need for I & R to list
or contact tile_ agency or service for him.
Example: We are having some problems with our teenager. y;e
don -t know what to do with him. He will not -.respond to our
requests or discipline guidelines. If we don't get some help,
our family will disintegrate. Ca
we canturn? n you suggest someplace where
-. -
advocacy calls are when the caller has been (or
help from an agencbutis) receiving
y , for some reason; there is a problem
with service.
Example: I was referred to anagencyfor personal counseling.
The person who was assigned to me was not empathic at all.
When I talked with the receptionist about it, she became very
defensive. I -don't understand thereason behind her rudenes
or the counselors lack of interest in my problems
s? Is there
something I b._ R can do regarding this?
Ser indino 7re those calls in which
Vice
caller asks for
help to meet a specific need at a time when ,agencies or ser-
vices are not open (usually
-weekends or holidays); or asks
for help not provided by, any agency for a person in his cate-
gory. I & R-then_seeks the needed service from any source.
Example: I need transportation to church on Sunday. SEATS
is could
running. Is there another service orindividual
who could pick me up? I am willing to `pa
y a small amount,
ContactNumber
_ Initial......
Second... . 744 967
Third -Fourth..... .......'.......... 16
Fifth Plus...... ................ 14 .005%
_ _10 _
Indicates -the -number of the call regarding the same
problem: Each newproblemby one, caller is considered
- as initial contact
The majority of calls were referred to the appropriate
agency or service on the initial contact. In several
calls the agency was appropriate for the problem stated,
but the individual after contacting the agency decided
for one reason or`another ---not -to use the services. --
- Ranking of Problems Presented
1. General agency or services information... '291 .38%
2. Children's Services....<:...a.. 85 .11%
3. Aging. ......... .................
66 .09%
4. Employment....., .... ....... 44 .06%
5: `Housing........ ..e..e........�. 39 .05%
6• Medical or dental care .................. 41 .052%
7. Recreation services ... .._.• __•_. -30 .04%
8.- Financial assistance....... 29 .0377
9. Transportation.. ....................... 19 024%
10. Adoption ......... .•................ ..... 16 .02%
Five (5) or more inquiries were received regarding the
following problems: -
Alcoholism, consumer rights, counseling, drugs, educa-
tion, half -way houses, handicapped, in-home services,
legal aid, transients and youth. -.-- -
Source of Referral
Business .............. ........:............ 10 .012%
University..,..:. .. .................... 27 034%
Church. ............ 7 009%
School.. .......................................
2 .002i'-
Hospitals.. ............ ........... -1L .014%
Private agency (profit oriented).—......... 9 -.011%
Public agency (non-profit) ..............•• 114 146%
Professional Person :..;.e......•...e 37 047%
Self.., ..... ......... ....... ........ 536 .69%
Other .... _.,...<.............`.............,. 70
.090`'
The above sources used Information and Referral at least
---once._ ' --
The greatest number of inquiries came from the general
-
public, who contacted Information and Referral directly
- - or. -on whose hehalf rel 1Liv0;;, fr.iend,,_or neicin-
hors requested-_infonnal_.ion ur asSIkit-unCe.
-' Health or social service agencies were the second largest
users of the service. This shows a, very positive feeling
- r
toward Information and Referral. I_& R serves as a valuable
reference for agency personnel, helping, to direct them to the
agency or service providing a need:
Service Assessment
Received service'....... ... 635 .81% Service not available.. ......... 17 _.02"/0
Individual refused -service.
Service_ no longer needed..........2 •002%
Unable to contact individual ..................4 .0057
......... 10 .012%
As the above figures show, our community stands ready to assist
with the needs of the _people of Johnson County., In spite of the
scope of services in our community there are still some calls for
assistance that remain unmet.'' -
"Needed Services Not Available,,
1. Boarding houses for the elderly; who due to limited income,
age or choice do not wish to maintain their own dwelling.
2. After care (half -way house) for mental patients.
3. Low cost door to door transportation for elderly and handi-
capped.
4• Low cost or free dental and medical care.
5. 'Sitter placement service to fill short-term needs for
evening and weekend child care emergency child care for
short-term ill children of working parents. To also place
paid, live-in companions for the elderly
6. Budget planning assistance and debt counseling.
7. A 24-hour transient aid and referral center.
8. Foster homes for youth, (need more).
9: More group homes and semi -structured independent living
for youth.
10. Handyperson (people bank) service to provide volunteer or -
low cost assistance to the _elderly in maintaining their
homes.
11 Low rent housing.
12 Garden plots (Victory Gardens)
12
Annual Comparison Summary of Information and Referral Services Delivered for 1974 --1975
I. Total Number of
calls: 776
II. Calls received:
_ Dec Jan Feb Mar Apr May Jun Jul Au Sept Oct
4 20 22 92 107 78'- 111 113 52 104 73
Calls AM: -
1 13 12 62 62 45- 62 69 27 65 33
Calls PM.
3 7 10 30 45 33 49- 44- 25 39 40
Code -A -Phone:
-
8 2 3 10 10 1 4 3
-
(,
Code -A -Phone was not begun until Information and Referral
-
became operational in March: -
Days -of Week:
Monday
2 4 1 27 15 12 14 28 6 29 9
Tuesday
_
2 Cy 3 16 41 10 20 25_ 6 34. 17
Wednesday
0 5 4 19 15'` 14 25 38 10 34 17
Thursday
0 1 6 14 14 29 19 15 10 16 15 -
Friday
0 5 6 -- 16 22 __13 - 33 7 20 12 ' 15
Afterstudyingthe above statistics it becomes apparent
- _
in the eight months of being operational Information' and
Referral is unable to see any type of trend as to; which
day might be heavier in intake calls or which period of
the day is preferred to requesting assistance from our
Service. A comparison of information a>year from now `-
should provide such informational data.
man
Mail;:,
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St
DIRECT USAGE BY
FACILITIES
ACCUMULATIVE
General Electric
AAA Auto Club
Girl Scouts of America
Church
Area Agency on Aging
& Referral
Gloria Dei
Goodwill
-Information
-Legal Assistance
_ Great River Conv. of Schoolmasters,.
-Prime Time
AARP
HACAP,,
Is -Preschool
ACT
Happiness
American Red Cross
Happy Days
Preschool
ASERP
Head Start
Hills Early Childhood Center
Beta Sigma Pi
Home Service Agency
Birthright_
Horn School,
Boy Scouts of_America
'Info Zine -Waterloo
Camp Fire Girls
Iowa Commission on Aging
Soc. Serv.-J.C. '
Campus Information
Iowa Dept. of
- Cedar Rapids Information,
Iowa Humanities
Cerebral Palsy
Iowa State Bank
Safety
CETA
Iowa Public
Chamber of Commerce
Iowa City -
ISPERG
I.C. School Counselor
City of
-Animal Shelter
-Community Relations
J C -..Board of Supervisors
-Council Members
J,C, Extension Service
for Retired Citizens
_Human Relations
- J.C. Assoc.
Council '
-Low Rent Housing
Department-
J,C,;Health
J.C. Commission for Handicapped
-Police
-Planning Division
J.C.-Regional Planning`
-Public Library
-
-Reception Desk
KentPark
-Recreation Dept.
KRNA -
-Urban Renewal
KXIC
College ofNursing
Community Coord. Child Care
Lake Mc Bride
Congregate Meals
Service
League of Women Voters
Consumer Protection _
I
Legal Aid -
`Services
Copy Center, U of
Coralville American Legion
Lutheran 'social
Crisis Center
Mark IV Social Services
Employment
Daily Iowan
Mayor's Youth
Mental Health Center
Dental Science Bldg,
Mercy- .Hospital
office
Des Moines I & R
Mezvinsky s
Disabled Veterans
Drivers License Bureau
Northwestern Telephone Co.
Drug Fair
,
_ Oaknoll
Easter Seals
Clinic
Parents Without Partners
Emma -Goldman
14et11odist Church-COrtll.
Pizza But
Proctor. & Gamble
First
First National Bank
- 15
REFERRALS
304 different
facilities
have beenusedfor referrals.
AA Information & Referral
36
Close Mansion,
1
AARP
5
Commission On Aging
3
ACT--
3
Com. Coord. Child Care
10
Adult`Parole
1
Congregate Meals -
5`
Alamo Motel
1
Consumer Protection Serv.
5
-Alice Bijou
2
Coralville'Cham. of Com.
1
Amanas
2
Coralville City Hall
I
American Red Cross
3
Counseling Aid Service
1
—_Armstrongs
1
Creative: Intelligence
1
Army ;Reserves
1
Crisis Center-
21
ASEPR '
2
Czech Protection Serv.
-
" 1
ASCS
1
Daily Iowan
1
Bankers Advertising
1
Dance Center
1
Baptist Church
1
Dane Farms
1
'Barker &'Barker
1
Delta Zeta
1
Bartley & Bartley
2
Dental Science Bldg.
7
Beta Sigma Pi -
3
Democratic Central Com.
2
-Better Business Bureau
5
Denton Insurance
1`
Beverly Manor
1
Des Moines; T & R
4
Birthright
5
Developmental Disabil.
2
Blue Top Motel
1
Dist. X Drug Abuse
'2
Bob'& Red's Odd Jobs
2
Dum Dum Preschool
3
Boy Scouts of America-
4
-
Brenneman Seed & Pet Center
1
Eades`School
2
Eagles Lodge
2
Camp Courage
1
Easter Seals
5
Camp Good Health
1 --
EmmaGoldmanClinic
2
Camp Flitaga
1
Environmental Newsletter-
1
Camp Sunnyside
_2
Epilepsy Foundation
6
Campfire Girls
2
Extended Day Care
1
Campus Information_
9
-`Cancer Fund
1
Faces
1. -'
Cannon II - C.R.
1 -
Families, Inc.
2-
Cerebral Palsy
6
First Christian Church
1
CETA
10
First' Methodist Church
Chamber of Commerce;-
15
Foster Maytag
l
Christus House
3 - --
Fountain Falls -
1
City Carton Co.
2
Free Clothing Store
1
City of Iowa City
10'
Free Medical Clinic
10
-City Attorney
3
Friends of Child. Of V.N.
3
-Low Rent Housing
5
-
" -Personnel
2__
Gay-;Liberation
1'
-Police Department
2
Gays Locker
1
-Planning Division
7.
General.-Peel =Cant rol
-Public Works
1
Gibson Repair.
Civil Defense`
1
Girl Scouts
3 ,
Clergy Couseling
1-
-17-
Gloria Dei Lutheran Church
4
J.C. Historical Society
1
= HELP-
2
J.C. Lung Assoc.
1
Goodwill
7
J.C. Medical Assoc.
1
Green--Beverage Co.
4
i.C. Probation` Office
5
Group Home For Girls _
-
2
2
JCRP
J.C. Women's Calcus
1
Guys & Gals
Junior Achievement
1
HACAP
41
L
Kelly Cleaners
Hamers
1
Kent Park -
5
Hay, Atty.
3
Kent Studio
1
Headstart _
Health Maintenance Program
1'
Killians-
1
2
Heart Assoc.
2
1 -
Kinderfarm
Kirkwood Com. College
1
Heartline
2-
Kirkwood Learning Center
1
Hera
-2-
KRNA
Hesse, Dr;
Highlander Conf.Center
1
1
Lake Mc Bride
1
Hill & Dale >- Dubuque
_
LAM
1
Home for Aged Women -C.R.
1
3
Legal Aid Society
12
Home Service Agency
2
- Life Light
2
Hoover Health -
Linds
1
I.C. Care Facility
2
Linn Care Facility
Lutheran Social Service
1
1
I.C. Coach Co.
1
1
Lystad, Inc.
I.C. Little League
I.C. Recreation Dept.
2
1
Mall Merchants Assoc.
1
I.C.l Parents Preschool
49
MarDimes
I.C. Public Library
_
V Social Serv.
mark IV
5
Illinois Labor Board
`
1
Mary-O-Coldren Home _
1
IMUCraft Center -
-D.M.
Masonic Temple
2
Industrial Comm.
-1
6
Mayors Youth Employment
1
Interstate Shopper
:Iowa Asso. Of Elec. Coop.
L
Meardon, Atty.
Mental Health Inst-Cheorkee
-'Iowa Civil Liberties _
l
1
MECA
2
Iowa Comm. for the Blind
1
MERC
2
Iowa Development Comm. -
1
Mercy Hospital-C.R.
2
Iowa Diabetic Assoc.
10
Mercy Hospital-I.C.
3
Iowa Eoyment Comm.
mpl
Iowa 'Dept. of Soc.Serv.-J.C.
55
-Dietetic Dept.
1
1
Iowa.Family Services
5
1
-Volunteers
Mid Eastern Mental Health
-Iowa Humanities
1
Military Wives (ROTC)
1
1
Iowa Hwy. Patrol
& Elec.
1
Ministers Eccum. Assoc.
1
Iowa-I11. Gas.
Iowa Medical Facility
1
Minn. State Soc. Serv.
Cham. of Com..
1
-
-"-
Mt. Pleasant
1
Jack & Jill Preschool
1 _
Muller 'Guest House
Muscular Dystrophy
3
Jaycees
3
J.C. Assesors Office
1
1
Nati. Assoc. for Blind
2
J.C.,Atty. Office
J.C. Assoc. of Ret. Cit.
2
Nelson`Daycare
1
J.C. Board of Supervisors
1
Nemos
1
J.C. Care Facility
1
NOW
-New Pioneer Co-Op-
J.C.-Conservation Office
1
Next-To-New Shop
1
J.0Council on Aging
1
Northwestern Bell -
1
J.C. Dental Society
_
J.C. Extension Office
5
Oakdale Detor.. Center
1
J.C. -Handicapped Assoc.
1.
Oakdale Family Practice
3
J.C. `Ilealth Assoc.
1.
Open Door Society
5
J.C. Health Inspector
-18-
Over Eaters Annoy.
5
U of I'Counseling'Serv.
3 "
Owen Brush
1
_U of IiEarly Childhood
3
-
-
U of I'Financial Aid
3
PAT _-
2
U of I-Hospital School
1
-Palisades Park
2
U of I- Museum
1
Parent Without Partners
3
U of I_Personnel
4 "
Peace Corp` - -
1
U df'I'Reasearch-& Train.
1 .
Peoples Bicentenial Com.
1 _
U of 'I'Recyling Dept.
1
Perpetual Savings -
_;1
U of I School of Nursing
1
Play School
3
U of`I'School of Soc. Work 5
Post Office-I.C.
1-
U of I Statistical Dept.._
1-
Preschool Haven
1
U of I Upward Bound
1
Press -Citizen
3
University` Hospital
3
Prime Time
2
-Alergy--Clinic
1
Problem Drinking Center
3
-Business_Office,
1
Project Green
5'
-Emergency
1
Project Hope
4 _
-Family Planning
2
Psycopathic Hospital __
3
.-Nutrition Dept.
:2
Pyramid Service
1
-Opth. Dept.
1
-Ob-Gyn -
2
Rape Crisis
1
-Student Health
2
Rality Ten
1
Urology-
2
Rental Directory
2
United Action for Youth
4
Rental by Ivette-.
1
Uncles
2
Pevenue Tax Dept.-D.M.
1
United_Way
2
R:I. Fruit Co.
1
United Way of Amer.
1
Ron's Auction
1
United Way Budget Com:-'
2
Rotary Youth Club
1
United Nations
1
United .Parcel
1
St. Partick's Church
1
St. Paul's Church
1
Valley. Produce-C.R.
1
St. Thomas Moore Church
1
Vending Co.
1
-- SalvationArmy-C.R.
10'
Veterans Asst.
2
Salvation Army- D.M.
1
Vet. Adm. Assoc.
4
Salvation Army- _Peoria
2
Vicariate
2
SarahCoventry1
_
Vicariate Soc. Awareness
1
Sears
1
Visiting Nurses Assoc.
7
SEATS
6
Voc. Rehabilitation
2
Senior Citizens Center
2_
Volunteer Serv. Bureau
10
-Serendipity Preschool
2
Sertoma
2
Welcome-Wagon
2
Seville Preschool
1
Welfare Rights Organiza.
1
Skills Exchange
6
_ Wendell Johnson Speach
1
Slagers Appl.
1
Wesley House
3
Social Security __
6
Wildcat Den State Park
1
Soil Conservation Off.
2
- WMT
1
Solo Parents- C.R.
1
1400
1
Special Problem Center
2
14REC
4
State-Agriculture Dept.-
1 `
State Income Tax Off.
1
Yellow Cab
1
Systems Unlimited
8
YWCA-C.R.
1
YWCA-I.C.
3
Travelers Aid
3
Y-CREST-C.R.
1
Trinity Day Care
2
UNICEF
4
U of I Afro-Amer. Studies
1
U of I 'Art School
L
U of.I Ath. Dept.
1
U of-.T Center for Mgt.
1
-19-
-: OFFICE OF .,
- C.17Y ASSESSOR ,
VICTOR J. BELGER -
- - IOWA CITY, IOWA
December h, 1975_
Dear Conference Board Member:
Enclosed you will find a copy of my 1976-77".proposed
budget for the Iowa .City Assessor's Office. I am doing this
--- - - so that when you come to the meeUng,£or the .proposed budget
hearing on Wednesday, December 10, 1975, at h:C)o PM, at the
Iowa City Civic Center, -you will have had -time to study the _
..,budget.
I have, as always, tried to be very conservative in
my askings. According to the_law, which limits my spending
on the City Assessment Expense Fund to 270 per 31000 valuation,
S could ask for 51167500• 'I am asking for only 3102,830 to
be levied.. In other.wo>ds, my budget is about 12% under the
limit allowed.
S have had the same number of'neople:working for me
now, that I had when I took office in 1952• I doubt that you
will find this true in any other office. :Most of them have
doubled their force since 1952. -I believe that in this _type
of office, experience is very valuable. In my office I have
-92 years of experience. I believe in quality not quantity,
and I believetheway to keep experienced help is to pay a _
living wage.
I am asking for a 10% raise in salaries. In 1973, we
received a 5.5% increase for -a year -and a half, last year I
got an 8% increase. We are just catching up -to the cost of
living for the last three years.. I believe experience and hard
work should be rewarded. My office opens at _7:00_A14 and closes
--at lt:OO PM. - This gives the public nine hours of service.
The three taxing bodies of Iowa City have always been
fair to me and my employees and I>appreciate-it very much. In
return, we have always -worked to;.keep the office up to a high
standard.- The City Assessor's Office is a_very important cog
in the local taxation `system. When you consider the fact that
we determine the"amount of taxes each individual and business
enterprise pays in; taxes, you can see the responsibility we
have. -Fair and equitable treatment for all taxpayers is a must.
I'am looking forward, to seeing you next Wednesday at
our scheduled hearing.
Si cer ly our ,
Victor J. gelger
- City Assessor of Iowa City
_
O=FILE Or
CITY
ASSESSOR
_... - VICTOR J. SEL -GER
IOWA CITY, IOWA
CITY.
ASSESSMENT EXPENSE FUND
1975-76
1976-77
City Assessor
20,100
16110
22,020
171720
Deputy Assessor
14,400
15,840
1st`Assistant'
14,400
15;840
2md Assistant
13,900
15,300
Appraiser
h 000
h,250
Extra Help
Total Salaries
21910
--90,970
office Expenditures
2,500
3, 000
Supplies
BoardofReview
31600
3,600
Car Allowance.
500
500
60
Exam. Board
Assessor's School
1,200
1,200`
Court Costs
3,600-*
3,500
1,400-
Telephone
_ 1,100
2,1400
2,600 _
Group Life Insurance
-
-
2,11.00
3,000
Blue Cross
17,360
18,860
Total
Total Budget
100,270
109,830
Estimated Balance
- $r000
-93-2 70
79000
102—,830
Raised By Taxation-
Social Security
6,000
h9500
7,000
5 500
IPERS
IPERS 10,500
12, 00
Total: Soc.Security
&
1,000
None:
Tort Liability
Total Budget
111,770
122;330
Estimated Balance
:5;000
10
7,000`
115,33
Raised By Taxation
,770
-
r .th rjr
-
_'..__-..OFFICE OF
CITY ASSESSOR
- _-
- VICTOR J. BELGER
-.
IOWA CITY, IOWA-
..• !%
CITY ASSESSOR'S SPECIAL APPRAISAL FUND
1975-76 `
1976-77
Salaries ?c Extra Help
Supplies &-Commercial
Appraisers 109000
10,000
.Total
10,000 ._
10,000
Estimated Balance
109000
1030000 '
Raised By Taxation
None
None
Grand Total of Budget.
13Y,
Estimated Balance
15,000..
17 000
' Raised B/ Taxation
10,770
11 ,33Q
OFFICE
OF
CITY ASSESSOR
- -- -VICTOR J.6ELGER
IOWA- CITY IOWA
CITY ASSESSMENT EXPENSE FUND-
1975-76
1976-77
20 100
'
22,020
City Assessor
16,110
17 720
'
Deputy Assessor
14,400
15,8110
lst Assistant
100
15,840
2md Assistant,
133,99
15,300
Appraiser
1,000
4,250
Extra Help
$
g0, 970
Total Salaries
1910
Office Expenditures
z, 500
3,000
Supplies
3
3,600
Board of Review
,
500
500
Car Allowance
60
6
60
Exam. Board
1 20,
1,200
Assessor's School
3,600
31,500
Court Costs
1,100
1,400
Telephone
2,400
3,06
Group Life Insurance
2,400
00
Blue Cross
17 3�
1�
Total
100,270
109,830
Total Budget
S,D�
7,000
Estimated Balance
9 7
102,1330
Raised By Taxation
6,000
79000
Social Security
4�5�
5 500
IPERS
Total: Soc.Seourity'� IPERS
10 00
12 0
None
Tort Liability
1,000
1119770
122,330
Total Budget
-590007,000
Estimated Balance
103
1--!5,33
RaisedByTaxation
.
_
OFFICE..OF
CITY ASSESSOR
-
-vICTOR J. BEL -GER
.Iowa clrv, Iowa
CITY ASSESSOR'S SPECIAL APPRAISAL FUND
-
1975-75
1975-77
Salaries &
Extra Help
Commercial
00
Appraisers 10 0
10,000
10,0100
Supplies &
10,000 -
10,000
Total
10,000
None
Estimated
Balance
None
133
Raised By
Total
Taxation-
of Budget
1�17b
17,000
Grand
Estimated
Balance
15,000
106
115,330
Raised By
Taxation
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December 10, 1975
DEPARTMENT OF PUBLIC WORKS
OUTLINE FOR BUDGET PRESENTATION
ENGINEERING DIVISION
i PRESENT WORK PROGRAMS INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS
A. Technical assistance to Streets, Pollution Control, Water, Refuse,
Equipment and Traffic Engineering Divisions. Technical assistance
to other Departments of the City such as Parks _& Recreation.
B. Review of subdivisions for streets, sanitary sewer and water design.'
C. Design and inspect major projects such as streets, sidewalks, roof
repairs, asphalt resurfacings„mudjacking,.parking lots, demolition
contracts, surveys, slurry seal, -Sanitary Landfill excavations, tennis
` tations, various assessment
courts, sanitary sewers, bridges, lift "s
programs:
D. Write contracts for and administer contracts with consultants to
obtain federal monies. Such programs include -a Facilities Plan, which
is aimed at obtaining 75% federal >funding for the Wastewater Treatment
Plant.
_2Z'
E. Handle citizen service requests -_related to storm sewers, sidewalks,
streets, retaining walls, assessment projects,, surface drainage and -
a wide variety of other miscellaneous requests.
The bulk of the funds in Engineering are spent for salaries. This Division
is presently composed of the City Engineer, Assistant to the City Engineer,
two Civil -Engineers, -four -Senior -Engineering Technicians and three Technical
Assistants.
Engineering has completed the majority of projects assigned in the FY 76
Budget; however design and inspection both suffer due to an excess of projects.
One_of.the more important ones, such as the Washington Street Project, was com-
pleted in a superior fashion because personnelworked under "wartime” conditions
with a sense ofurgencyand esprit de corps. This pace cannot be maintained
indefinitely. Alleviating this major problem is a major goal as shown in the
next section.
II MAJOR GOALS FOR FY 77
1. Ensure a more realistic match between workload and ability to produce
superior design and competent' inspection.
2. Provide better services to other Divisions and Departments of the City.
3.- Upgrade City ordinances relating to physical construction in the City
Themajoralternatives that will be used to reach these major goals include:
a.- Reducing the workload by making the Council alw9re G, cur caPabili:ie x
approving projects.
December 10, 1975
_Z_
Budget Presentation
b. Increasing staff:
C. Utilizing more consultants l -Vae� ab
le a.1ie•✓,rte �r
L' na„I � rK.- i Itri ng projects of _other Divisions and
goals will be reached by a ual effort on all projects.
Other g lace ordinance
Departments with those of Public instructingnthe 1City4F.ngineer to p
The.last,-goal will be reached by
upgrading as a`priority item.
III PROGRAM PRIORITIES
The demands placed on Engineering are directly related to the projects
.The work either
et done. No priority ranking can be established for
developed by"other Departments and Divisions within the - City.
gets done or it doesn't g in service are not possible. The service
Engineering since incremental decreases_
is either present or it is eliminated.
IV_ PRODUCTIVITY INCREASES ineering because
-Personnel time is not being utilized effectively in Eng
of the overload of projects. Personnel cannot stay with one project long
enough to give it thoughtful considered attention with
ectsialAereducti nphasis n of
jectsproblem. The situation
minor detail which create problems later on in the p J
g the presence of a multi-nized
workload or an .increase in staff will alleviate this
project in the downtown area were not recog
is critical. The demands placed upon Engineering lbs Washington -Street Project
million dollar public improvement proj - Project
or reflected in the FY 76 Budget. The $Bc0,OOCpublic works projecti,done by
exceeds by a large margin any 'other sing going projects calls for either
This additional workload together with all ong
increased staff or increased use of consultants.
STREET DIVISION
PRESENT WORK PROGMMS INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS
I
tens in the City. Large expenditures
The Street Division is responsible for maintenance of streets, alleys,
bridges, sidewalks and other miscellane osramsl This Division is also responsible--
-- - - avin in subdivisions,
are spent on contract maincostnparticipation:in extra-width
as Muscatine Avenue.
for snow and ice removal, P
utilization of federal funds for construction proj paving
ton Street paving,
_ Major expenditurltalnexhendituresuincludeefunds �for Wash
ingsed of ries and
materials. Major cap 1? -
the Gilbert Street Storm Sewer and asphalt resurfacing• however lack of a
The Street Division completed most of its 76 goals;
_ precise measuring system for work output precludes an accurate assessment of
productivity.
December 10, 1975
Budget Presentation
II MAJOR COALS FOR FY 77 slurry sealing, slabjacking and
halt concrete overlays, f streets.
I, Utilize _asp. air Program' in the maintenance o throughout
concrete rep. hate pavement policy
Use salt and snowplowing to maintain
2. wfall. Park Road Bridge.'
the community during snowfall.
Improvement and
3. Utilize federal aid
funds for Muscatine Avenue P
4.Udc-patching of excavation cuts,
pgrain subdivisions-
-
sharing for extra-
width paving
S.
participate in cost
of-bikeways-
6.
f bik'
6• Continue minor construction eways•
Provide City's share of assessment
7, programs for sidewalk repair and
g
installation.
Dubuque-College Street Mall. Spruce Street
S. Provide funding for 'ects such as P
Provide funding for miscellaneous small pro)
9• Schemmel Sewer• goals consist
Storm Sewer, meet these g ui ment
which will be used ;tO good eq P
rams ects, maintaining 8 writing-
The specific work programs ursual of federal funds, improve-
The major maintenance or capital imp
contracts o erat. ns, aggressive P funds for ma)
fo letting lowing P cuts, providing
for salt and snowp excavation
- of a new ordinance for
- ments projects.
of the City such as
III PROGRAM PRIORITIES facilities the investment in
streets-', other physical one priority- f dollars and
Maintenance of es is felt to t number of millions o facilities
- and bridges in the hundreds f these
sidewalks hys.Cal facilities , t'each year on maintenance o- Ranking of
the City'sP seen cars or less. work is
funds should be a life of SO years
Fy 77 budget
significant will be one
-as
the facilities have
time•
since most o PrOJ Tete_at._this. - - -
various capital improvementsnot comp
completed. Such work is
information system.
PRODUCTIVITY INCREASES ement to be done
IV setting up a manag
how much work there is' w
can be increased bnventorying work should be done by ho
Productivity work, for any specific
of identifylnstandards as-to how muche ui ment costs hout the
This consists establishing ersonnel and work item. Throng
of each type, how much money P - to _that within the guide-
men. determining certain funds Completed logical
many then allocating work is being
work item and made to see whether the "can be measured and log
check is roductivie each Particular item•
year a In this manner P ent on
lines established. should be sP
ade on how much mo
decisions mney
Budget Presentation -4 December 10, 1975
EQUIPMENT DIVISION
I PRESENT WORK PROGRAMS INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS
This Division is responsible for maintenance of all City -owned vehicular
equipment including Police vehicles, Transit vehicles, Refuse vehicles, etc.
Major expenditures in this Division are for repair parts and salaries.
In FY 76 the Division did provide adequate-service.to Transit-vehicles;-
however
ransitvehicles;-
however service to all other Divisions of the City was, at best, marginal.
II MAJOR GOALS FOR FY 77
1. -Provide priority service to Police vehicles, Transit vehicles, Refuse
vehicles and snow removal equipment during the winter season.
2. Continue cooperation with Finance in the development of a computerized
equipment management information service. -
3. Work in cooperation with Engineering on preparation of equipment
specifications for equipment acquisition.
4. Maintain $100,000 plus inventory of parts.
S. _Develop, and implement in-house training program for Mechanics.
6. Cut down overhead time.
7. Upgrade skills to allow in-house welding.
Specific work programs that have been implemented to meet these goals include
the minor remodeling at the Equipment Service Building to allow more efficient
work and parts storage, more prompt ordering of replacement equipment to avoid
maintaining worn out equipment. upgrading Mechanics' skills and attempting large
increases in Mechanics' salaries to allow hiring of competent mechanics, implementation
of`in-house `training program starting January '1, 1976, working with parts vendors
to provide twice a day delivery service to the Service Building.
-III -PROGRAM PRIORITIES -
An Equipment Maintenance Study is presently being done by Barton-Aschman
consultants to determine whether major upgrading of the present facility should
be done or whether outside shops should be used for at least part of the City's
maintenance. No major capital or operational expenditures are being programmed
in the FY 77 Budget pending the results of this study:' -
IV PRODUCTIVITY INCREASES
The Equipment Division has been running one to two Mechanics short for the
last year and a half due to either; 1) unavailability of mechanics at any price,
or 2) inadequate salaries. This lack of trained mechanics has ,resulted in too
December 101-1975,
Budget Presentation
much work for the remaining mechanics with resultant inefficiency and frustration.
The present Equipment service Building is very substandard and contributes to
lack of esprit de corps crowded conditions, lack of parts storage, lack of space,
etc. f the Equipment Study, either a new facility
Depending upon the results o
,
must be built or the present facility must be substantially improved.
TRAFFIC ENGINEERING DIVISION
I PRESENT WORK PROGRAMS INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS
The Traffic Engineering Division provides maintenance and minor construction
for all signs, signals and pavement markings within the city. The Division has
been doing minor capital improvements proiccts_such as traffic signal installation
and street lighting projects The City Traffic; Engineer is a newly created position .
and individual is responsible for responding to very numerous citizens' re -
and this and school safety and has made substantial
quests concerning pedestrian cross
progress in completing the Division's work assignments since the Traffic Engineer
position was created July 1, 1975. In the past the Division was strong on technical
skills, but lacked long range, management planning; therefore the workload was often
out of balance with the personnel available. -
Expenditures in this Division are mainly in the areas of personnel and materials:
used in maintenance of signs, signals and pavement markings Capital improvements
projects include traffic signals on Washington Street, traffic, signal installation
proAvenue and Lower Muscatine, installation of the Burlington Street signals.
at Firstjects
11 MAJOR GOALS FOR FY 77
1. More emphasis on maintenance versus installation of capital improvements.
2. Heavy emphasis on developing a, workable school crossing program that is
accepted by the City Council, the School Board and parents and children
^,
3. Obtainingfederal funds for traffic signals on Jefferson and Market
I JCI�tCK F�J
Streets and at summitandBurlington..�a t
4. Aiding Engineering with construction plans for Muscatine Avenue, Washington
- Street and the College -Dubuque Mall. _
these goals, Traffic Engineering, will make a concerted effort to
To reach : hes,out to consultants rather than doing them with
let capitalimprovements _projects
force account. The City Traffic Engineer is working with a Safety Committee from
each school on development of a school.safety_manual. The Traffic Engineer is
to signalization
also submitting the applications for federal fundings related
of several keyintersections throughout the community. He will also be pursuing -
federal funds available for reconstruction of high accident experience intersections.
III PROGRAM PRIORITIES
First priority
should be given to maintenance of existing signs, signals and
pavement markings. it is desirable to increase and -
the City's attention to high:
- accident locations and fix these locations by improvements in signalization and/or
Budget Presentntion
_f�_` December 10 1975
improvements to the roadways approaching intersections This attention toward
_decrease of accidents is important, but should fund cuts be imperative in the
Road Use Tax fund; particular emphasis on analyzing high accident locations and
correcting such problems can be deferred.
IV_ PRODUCTIVITY INCREASES
Traffic Engineering was housed in extremely cramped quarters at the Equipment
Service Building. Due to minorremodeling, the size of the space for Traffic
Engineering has been doubled and this should result in increased efficiency due
to -adequate working room, adequate storage room, cleaner facilities, pride in the
working area. The new City Traffic Engineer will also help: increase productivity
by, laying out work programs in advance and doing short and long term planning for
Traffic -Engineering.
REFUSE DIVISION
I PRESENT WORKPROGRAMiNCLl1DING OPERATING AND CAPITAL EXPENDITURE BUDGETS
The present work program of this Division consists; of once a week collection
of all garbage and refuse from one through four family dwellings, continued pickup
of up to 15 cans from other dwellings to whichservice' is presently provided,
collection of bulky refuse,_ operation of State ,approved Sanitary Landfill, collection
of refuse from public litter cans in the downtown area and maintenance of these_
litter cans.
The highest percentage of the Refuse Division's' budget is involved in salaries,
although periodic equipment acquisitions create heavy burdens on ,the General Fund.
Significant problems have been experienced in the past year with equipment break-
downs due to old trucks and packers. Gradual' replacement of ,these units during
the past six months has resulted in more normal operations.
II MAJOR GOALS FOR FY 77
In addition to the goals presently being_undertaken, the Refuse Division
plans to:inspect-collection vehicles used by private solid waste collectors in
Iowa City; inform the public of rules governing refuse collection and ensure that the new, ordinance regarding solid waste is enforced.
A rudimentary management information system measuring tons collected each
day, man-hours per ton, time spent on the routes, and miles traveled is in
existence and analysis o€ these figures can be done to -determine whether objectives
are being met.- The Refuse Division also maintains records of service requests from
citizens regarding missed pickups, etc. and analysis of these records will indicate
whether good service is being delivered.
III PROGRAM PRIORITIES
Refuse service i an indispensable item in the Citys Budget and all aspects
of the Budget must by necessity be top priority.
-7 December 10, 1975
Budget Presentation
IV PRODIICTIVITY INCREASES
During FY..77 comparisons will be made of the productivity'of City crews
compared with the private sector. Based ont�'eenumber tof personnel 1per ntruck
productivity will he increased by reducing
or exploring alternates to municipal pickup service.
WATER AND POLLUTION CONTROL: DIVISIONS
l PRESENT WORK PROGRAM3INCLUDING OPERATING AND CAPITAL EXPENDITURE BUDGETS -
1. These two Divisions are responsible for treatment
all
watersanitary
supply
sewage from throughout the City and providing potable
for the City.
Both Divisions have large operating and capital expenditure projects.
Major projects in the Water system includeworkinginthe Urban Renewal Area,
,_
onver
of
er
ins in
ions, c
cost participation on oversizedradwatertmainaextensionsdandsimprovementssofnthe
water meters to remote read,
Water Plant to meet federally mandated requirements regarding sludge treatment.
Major capital expenditure projects in the Pollution Control system include
s funds needed to
improvements in the Urban RenewgI Area, reconstruction of a lift station near
City Park, and rete a_consultant to obtain 75o matching
goal set for FY 76, which are
upgrade the municipal sewage Treatment Plant'.to meet federal regulations. Both
Divisions have completely fulfilled their work g
treatment of municipal wastes to a standard which will meet present effluent
guidelines and provision of treated water to the municipality.
Ii MAJOR GOALS FOR FY 77
WATER
POLLUTION CONTROL
1. Continue existing work programs
1 Meet Federal B State Wastewater
effluent guidelines 2. Determine most economical way of
treating sludge, to meet federal
2. Set up regular sewer cleaning program guidelines
on sewer lines throughout the City
3. Continue pursuing 75% federal funds
`'to meet federal effluent guidelines
4. Continue maintenance and operation of
10 lift stations throughout the com-
munity _ _,
No additional personnel are needed in either Division to meet present and
proposed work program goals. lneccssnryficant ptado tain 75% federal itures will be afundined in g far
t�an
Control to meet federal guidelines
upgrading, the Sewage Treatment Plant.