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HomeMy WebLinkAbout1975-12-23 Council minutesf1IfIUTES OF OFFICIAL ACTIONS OF COUNCIL DECEMBER 23, 1975 - 7:30 P.M. Tile cost of publishing the following.proceedings and claims is $ Cunulative-cost°to date during this calendar year for said publication`is $ The Iowa City City Council met in Regular Session on the 23rd day of December, 1975, at 7:30 P.M. in the Council Chambers at the Civic Center. Present: 'Brandt,- Czarnecki, deProsse, Neuhauser. Absent:_ Davidsen. Ma Czarnecki presiding. It was moved by deProsseandseconded by Neuhauser to con- sider_the amount read thus far to be a full reading and to approve the minutes of Official Actions of Council meeting `of December 9, 1975, subject to correction. Motion carried, David sen absent. Mayor Czarneckiproclaimedthe month of January, 1976, as Alien Address Report Month._ Robert Welsh and former Mayor Loren Hickerson appeared ex- pressing sincere gratitude for service to the community by the City Council during the year 1975. They,_as.well as Council- women deProsse and Neuhauser-expressed particular thanks to Tim Brandt for his 8 years of service -and Ed Czarnecki for his 4 years of service. It was moved by Brandt and seconded by deProsse that the minutes of the meetings of Human Relations Commission Public Meeting, 12/11/75; Electrical Board, 12%9/75; Library Board of Trustees, 11/20/75; and Human Relations Commission, 12/8/75, be received and filed. Motion carried, Davidsen absent. It was moved by Brandt and seconded by deProsse that the Mayor's re -appointment, as a citizen representative, of Allan Vestal, 1704 _Glendale Road, to the Regional Planning Commis- sion term expiring September 26, 1978, be approved. Motion adopted, Davidsen absent. It was moved by Brandt and seconded by Neuhauser'that:the letter from Des Moines Office of HUD, concerning the old Capitol Associates proposal for housing for the elderly, which indicated that HUD will not; approve the current proposal,but offered several alternatives for the developer, one of which was to continue ,with the conversion to Section 8 changing the original proposal only to the extent of deleting the 38 non -subsidized units be received and referredtothe City Manager and City Attorney, and Mr. Rubin be informed of the majority decision of theCounciland the reasons for past actions, a meeting to be scheduled with him to straighten this all out.,Motion- carried, 4/0. - Page 2 Council Minutes December 23, 1975 It was moved by Brandt and seconded ,by deProsse that the 7. Resolution No. 75-436, recorded in Resolution Book 33, page 179, Amending Contract with Shive-Hattery for Administering._. the Urban Renewal Demolition Contracts;-byincreasing the "not to exceed" figure from $49,000 to`_$59,000 and extending the completion time to May 28, 1976, be-adopted. After discussion, it was moved; by Brandt and seconded by Neuhauser_to_amend the Resolution by including "subject to approval by Federal Government legal counsel". Motion adopted, 4/0,--Davidsen'absent. It was moved by Brandt and seconded` by deProsse-to adopt the Resolution as amended. Roll call: Ayes: Brandt, Czarnecki, deProsse, Neuhauser. Nays: none. Absent: Davidsen. 'Resolution adopted, 4/0. It was moved by Neuhauser and seconded by Brandt to adopt Resolution No. 75-437, recorded in Resolution Book 33, page 180, Accepting Sanitary Sewers, Storm Sewers and Paving in Village Green Addition, Part 5. Roll call:----Ayes: deProsse,Neuhauser, Brandt,' Czarnecki Nays: none. Absent:` Davidsen. Resolu- tion adopted, 4/0. - It was moved-by Neuhauser and seconded by Brandt to adopt Resolution No. 75-438, recorded in Resolution Book 33, page 181, Accepting Sanitary Sewer for Lots 190 through 220 in Washington Park Addition, Part 9. Roll call:` Ayes: Czarnecki, deProsse, Neuhauser, Brandt. Nays: none. Absent: Davidsen. Resolu- tion adopted, 4/0. It was moved by Neuhauser and seconded by deProsse to adopt Resolution No. 75-439, recorded in Resolution Book 33, page 182, Accepting Sanitary Sewer Improvements in University Lake Apartments-Melrose Lake. Roll call: Ayes: deProsse, Neuhauser, Brandt, Czarnecki. Nays: -none. Absent:-Davidsen. Resolution adopted, 4/0. It was moved by Brandt and seconded by deProsse to adopt_ Resolution No. 75-440, recorded in Resolution Book 33, page 183, Accepting Sanitary Sewer in Streb South Industrial Park. Roll call: Ayes: Neuhauser, Brandt, Czarnecki,` deProsse. Nays: none. Absent: Davidsen. Resolution adopted, 4/0. It was moved by Brandt and seconded by Neuhauser that the letter from K. R. Miner, Chairman, Johnson County Citizens' - Committee for the Handicapped, regarding Section 502 of the Iowa Building Code be referred to the City Manager, City Attor- ney, Housing CommissionandBoard of Appeals. The motion was adopted, 4/0, Davidsen absent. t�;. .. ,. _. _.__.,_. .__h.rj;, Page'2 Council Minutes • December 9, 1975` 5 It was moved by Neuhauser and seconded by Davidsen to concur with City Attorney Hayek's recommendation regarding Towncrest:Mobile Home that the Citynot pursue their request for the Court granting a permanent injunction. 'Motion adopted, - Brandt absent. _;: _.._ , It was moved by, Davidsen` and seconded by deProsse to adopt the following permit resolutions recorded in Resolution Book 33: Approving ClassB Beer Permit Application, regular and - Sunday for Hamburg Inn,;119 Iowa Avenue, Resolutions -- 75-421 and 75-422, recorded on pages '161 and 162.1- Roll call: Ayes: Czarnecki, Davidsen, deProsse, Neuhauser. Nays: none. Absent:; Brandt. Resolutions adopted, 4/0. --It was moved by deProsse and seconded by Neuhauser that the disbursements_ in the amount of'$864,773.60.be approved :sub- ject to audit. 'Motion adopted, 4/0, Brandt It was moved by Davidsen and seconded by deProsse-to ad- journ the meeting, 8:50 P.M. Motion adopted. • `A more detailed and complete description of activities of Council and disbursements available in the City Clerk's office - and Finance Department.' _ Mayor . - by: -- Abbie Stolfus, City Clerk • COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES -- DECEMBER 9, 1975 . 7:30 PIM, The Iowa City City Council met in Regular Session on the 9th day of December, 1975at 7:30 P.M. in the Council Chambers . , at the Civic Center. Present: Czarnecki,',Davidsen, deProsse, Neuhauser. Absent: Brandt. MayorCzarnecki presiding. It was moved by deProsse and seconded by-Neuhauser to con- sider-the amount read thus fartobe a full .reading and to apw prove the minutes of the Official_ Actions of the; Council meeting of-November 25, 1975, subject to correction. .Motion carried,_ unanimously. Mayor Czarnecki -pointed-out that in the Informal` Minutes': of November 25, 1975, he wanted to'add that -he-did -object to the method of reviewing ;,the -extra items in the'budget.to the discussion of unfunded activities onpage2. Mayor Czarnecki proclaimed the week of December 7-13, 1975, as Thanks-for-Giving Week for Goodwill Industries. - .' It was, moved by Neuhauser and seconded by Davidsen,that the minutes ,of the meeting of the Public library Board of Trustees, - 11/6/75 and 11/13/75, be received and filed. Motion carried,- unanimously. The Mayor noted receipt of (1) a letter from.`the Highway Division of the Iowa_Department of Transportation asking Council to name a representative for the Intergovernmental Relations Committee of the Iowa Department of Transportation -- Mayor ' Czarnecki noted he would check"with the City Manager, and (2)' a request from 'Dorothy Douglass concerning the replacement for Penny Davidsen on the Transit Advisory Committee of the Regional " '= Planning Commission. Council concurred in the suggestion that the appointment be deferred for the. new, Council's action. The Mayor`` informed Council of a letter-.addressed to the _City Engineer on inspection of the bridge carrying Highway 1 over Ralston Creek and -the study'_shows the structure to.:be in-. adequate for 2-lane legal loads at allowable operating stress. Mayor Czarnecki inquired about the, meeting schedule since there" are appointments coming up next Tuesday. After discussion it was decided to have an-executive`' session after the Informal session on Monday, December '15th, to-discuss `the 'appointments. • - - rs ' - Page 2 Council Activities • December 9, 1975 The Mayor called attention to the request from the -Arts - Council for (1) an additional $250.00 for incidental expenses' and (2) Council approval of the form for the'application; now that CETA money is available, the proposal needs to be:for- mally accepted. After discussion, it was.decided therewas not -support for--the-allocation of the $250.00. The Mayor inquired on the status of the Union negotiations.' City Manager Berlin commented he would begetting back with Council after thenegotiationmeeting. ,Council noted that the Steering Committee of Housing and Community Development' was still short several members. Council- woman Neuhauser"pointed out that the question of citizen finan- =' cial'participation in the HCDA'Grant was brought up at -the recent National League of Cities meeting.-City.Manager-:Berlin; noted that instead of the way.Iowa City is 'interpreting this --_ participation, the intent is to mobilizeprivate resources so. that they may be added on -to public resources, sothatif Federal resources are no longer available in the future, there would be a-program-in;the'private-community_;that,would-carry'-on. . Mayor Czarnecki noted a letter received in the packet from Director McKinney, Real Property Division of the -Public Building Service of General Service Administration,'informing the City_ -that further negotiations are not feasible'aoncerning'the,$200'000 ..' offerfor thePostOffice, unless the City would make a`sub- stantial increase in the offer. After discussion it was decided to defer review of the policy on street 'lights for the new Council:: Council discussed, the island on Court Street, east of Summit - Street and the problems involved. Councilman -elect Vevera was: present_offering suggestions. There was not `a consensus to proceed with the project. Mayor Czarnecki inquired -as to the status on the Urban Re- newal Elderly; Housing.' City,Manager"Berlin`' replied that no - word had been received from FHA at this time, and the matter would be discussed at the next Old Capitol -City Staff meeting. Councilwoman Neuhauser commented"on the Comprehensive Plan process. She noted all agencies in 'Regional Planning would receive copies of the study design to see if they wanted to ;participate and in which areas, "`so;they-could talk about ;these'- internally and have representativesgo to the Regional Planning commission. A work program could be'started `to decide which portions Regional Planning would be 'interested in`funding. The "possibility of contracting out to do certain' elements was also INFORMAL COUfJCIL DISCUSSION . DECEMBER 30, 1975 7:30 P.11, The Iowa City City Council met in informal session on in the Conference the 30th day of December, 1975, at 7:30 P.M. Councilmembers present were: deProsse, Room of the Civic Center. and Neuhauser. Councilmembers-elect_=present.were: Balmer, Perret, Vevera, Selzer, Foster: Staffinembers present were: Berlin, Stolfus, Taylor, Schreiber, -Hayek, Strabala. City Manager Neal Berlin called attention to the following outline for -discussion of the Budget. I. Priority Problems/Conflicts A. Existing Programs -- -- B. Council Policy Present/Proposed II. Program Priorities A. Primary B. 'Secondary III. Council Operating Procedures A. Meetings B. Communications C. Training, etc. D. Other The City Manager inquired if there were any major problems in existing programs, _- in priorities presented -by Department, Heads asked to determine what their primary priorities are and Council In answer to the question of the reapplication for the housing location program, because our,Sectiom,6 program is in the same Mid -States application which was ,accepted, the City Manager as the advised there were other issues, the financial situation, other and the rehabili- ways to deaf with the, housing question, exploring is interested in the rehabili- tation program. He noted that HUD The HCDA application should be in in February/ tation programs. March, but a'change to coincide with the `fiscal year is planned. for Berlin suggested encouraging private developers to come in the elderly housing programs. This would put the property on for the rehabilitation pro- tax rolls. Neuhauser advised she was noting -that the City would be creating better existing grams, housing. Concerning 'Old Capitol's application, he stated HUD's would Director would not overrule the legal staff's opinion, and Old Capitol could come up with not change their position unless an acceptable proposal. He advised that Old Capitol Associates had indicated a position on this project, ,and Council should indicate what its position should be with Old Capitol ,as it re- the elderly first, lates to the entire commitment for housing for Page 2 • Council Discussion ,December --30,_1975 but Council feltsomeone from HUD should beat a special -'.meeting. t to answer the; questions, 'The _Cit HUD has giy Manager pointed ou-:,that ven Old Capitol four:[options:: Concerning -old Capitol's obligation to provide .housing,,. City Attorney Hayek stated there.::were-awo:issues:'-:(1);'the question if 'Old Capitol`,could use:Block-;103,:-next to'St "Patrick's Church, -for some other'commerci.al use required, them to hold the land;'for five' The original .con_tract ' get financing-£or'elderl .,.and;.attem t.to, years - p an amendment. Y housing:_ The contract was changed by assuming the housing;program•does not 'go forward, Council-will,need to discuss amending,: back'.that.contract-to re insert the five year, requirement, <(2) _-the City, is selling "the Dubuque Street Parking lot toOld Capitol at:'$3.00 a;square,foot on the basis in;the_appraisal that it,.is'_used,for housing;. i£. it is not used`for housing, -Council .needs to:;look at this'com- mitment. He suggested meeting With Old Capitol for -discussion. Councilman -elect Se for 1976lzer presented his goals and objectives -, as written to the city _Manage -r. He noted°that the Council, is looking at one tiny area, and:`needs to look at the big picture for priorities and stated Counto lookhas not hre- far• ceiVas information that to mak! intellige�� deci�ionQ a� PrYi� �ie� ars eo gapped -- .quest that the City ma na er ,-.:and propOsed,that=Council re- f ment provide the information,asrough listedhinhhissstatementDonaPage 3,, under Item 3, priorities, using the Department .Heads' expertise to help the Council-give'the'City the direction"it needs. He noted that Council should realize that they do have;a budgetary problem and should do something'about it,.- Councilman -elect' Ferret agreed on the necessity,for-more information, -but noted that some; -departments deal in.intan ibles. that -Would -_ g " 'It 'was: pointed out Department t ntHeads easier -for Council, the„City Manager`_and the Department Heads if they knew exactly.twhat Council wants,to'do, This would instill confidence,in the Council for; the -citizens and the employees. Council discussed.the:'difficult in the data as discussed. Councilmap.Vevera Y getting see no way to set priorities -'for- said:that-he'could expanding, until the anything classified as new or questions concerning Federal money and the tax freeze are itionaed,`but take 'care of. °what"they have to take care of, and if additional money comes -in, it can betakencare of at that time. The City Manager -advised that -the `Staff -would make assumptions on the be available to them would at the time the final budget'is prepared, but -if -there were any major changes in priorities by this Council, or something new added, the Staff would have-to`deal with ongoing a different'wa Y• -Councilman-elect Selzer called 'attentionito his statement, Item 3.c. concerning effect of each budget item • on the budget of the department in terms -of dollar amounts. Page 3 Council Discussion - December 30, 1975 He read through Item 4, Budget, which listed six requirements. Councilman -elect Perre t stated that he did not think it was the function of Department Heads to determine priorities,but is what Council is elected to do. Selzer suggested using the recommendations of the people directly involved in the depart- ment and temper them with the thoughts of the community.- Neuhauser agreed with Perret.- The City Manager asked for discussionon how this Council saw the role of the City Manager in that process and the role -of the Boirds and Commissions. Councilman -elect Vevera stated that he thought that the job of City Manager was as the expert, he would ask the City Manager for his.opinion, then he would weigh that against what he thinks the majority of the people want. Councilman -elect Selzer stated that he perceived that concerning the role of the Council, and the role of the Manager and the role of the Department Heads and the role of -the em- ployees, the City Council is in the POliCY7making and priority setting position, -Mr. Berlin as City Manager is to run the City -within the parameters of prioritiesand policies of the Council, and anything coming to Council should come with the City Manager's recommendation. The City Manager pointed out that thislis-in 'a very different direction than the budget process was moving last • year. Selzer called attention to Page 1 of his statement,,Goals #1 and #2. Neuhauser commented that she had no problem concern- ing that chain of command, but questioned where Council policy would come from. Selzer answeredd-that it should be based on professional judgment of:employees and -citizen input, for Council's establishment. Councilman -elect Foster commented that the City Manager was -the expert, and Council's role'was ,te set broad poli- cies and -priorities, and not to monitor departments continually. Councilman -elect Vevera noted that Council would-be asking.for the City Manager's expert advice,..,but in.,the long run the Council will make the decisions. Councilwoman.deProsse did not think that the Department Heads should1make recommendations -on which pro- grams Council should be involved in,,but have input and alterna- tives later - Concerning the monthly report, it wassuggested that once priorities are established, the department heads should:report on a percentage-basis,,what is happ,eningto�a particular project or activity. The City Manager commented that the -Staff could deal -with the basic concept ofthe;budget,-but-it wouldn't hap- pen precisely as outlined, because if the Staff came to Council- with,specific trade-offs on.programs and priorities, they would have to.have a very rigid program budget, which would allow Council to identify every single dollar- which is involved in eachprogram. As this is not what was envisioned by Council, the Department Heads would,prepare their -budgets as they are doing now,-.identi-• , fying new programs, major existing programs program direc- 1. tions. If there were conflicts, he -would have to try to faring Page 4 CouncilDiscussion December 30, 1975 them in line. The budget would come to Council with the Mana- ger's revisions, and any discussions or disagreements generated during the process would ,be identified. Councilwoman deProsse expressed concern over thow to avoid devising a mechanism which would maintain a status quo in each department,and questioned how to change the direction of the City, before the budget is too far down the road to reverse "the process. The budget will have to be ready to set for Public Hearing by February -l7,'-1976, approved by Council by March 9th, and filed with the, Auditor by March 15th. The City Manager advised that the capital projects in Public Works, Housing and Community Development Act programs, Community Development studies and consultant studies can be identified, but there is a need to identify and quantify major programs. Council- man -elect Balmer indicated that the gravest problem is the budget, and, the projected deficit, and he would have to know where Council is going and what it will '-cost, _to be able to be answerable to the taxpayers, and as yet did not have enoughinformation' for that. Finance Director Strabala-pointed out that -in -the procedures. -and - processes that are being gone through now, Council does have an opportunity to change the budget, but it is difficult to insert • new programs, and the budget is slow in responding from year to year. He referred Council back'to`the -Statistical Chart Summary and Financial Data presented the first _part of November, which has comparisons between expenditures and receipts. To illustrate a point he advised there is a prioritizing' of`expenditures and receipts from year to year. The financial budget briefing docu- ment will be ready by, the end of January. This month has been an attempt to find out what the general goals are,_and where Council's priorities lie and if this Council is, consistent with the last Council or if there are directional changes they can feed into the process. The City Manager asked if Council wanted from the Manager a balanced budget betweenexpenseand revenue for the preliminary presentation. Selzer and Vevera -- yes. Neuhauser and deProsse -- no.- Perret'suggested`alternative budgets depending on funding received. Balmer asked that: the Capital Improvements Projects be looked at in conjunction with the budget.` Foster thought Council could assess what was needed in most of the departments,, with flexibility in the few depart- ments left. The City Manager said that because of the shortage of money this year, it would be more difficult. He outlined procedure as: Department Heads turning in'budgets; `he and Finance prepare the briefing document and work out 'a proposed revenue budget and an expenditure budget,_, that either balances or comes close to • balancing; and that they will identify everything where they -dis- agree with department• heads or change prioritiea. And he will use this same process, with capital projects as well. • Page 5 Council Discussion _ December 30, 1975 Selzer called attention to Item 4.d, on page 4 of his state- ment. The other items were also -discussed. It was decided that the bylaws and ordinances establishing all the boards and com- mission be sent to Councilmembers. Neuhauser noted the need for discussion of the mak-::up and charge for the Citizens Citi- zens Steering Committee for'HCDA funds. An informalsessionhas been scheduled. The City Manager noted that there was a consensus of.Council to follow rules of parliamentary procedure for meetings, and to go ahead ,with the consent agenda. It was noted that a short memo onitemsnot dealing with priorities or policies,' but on day to day items which will not be on the agenda, from the City Manager is helpful, such as a recommendation to do something un- less Council objects, or even a recommendation that nothing will be done on a certain item. City Attorney Hayek advised that at the Organizational Meet- ing, Councilshouldelect the Clerk as Chairperson Pro Tem, -an . d should adopt the procedures for the election as the first item of business. He outlined these procedures, and explained the differences between Ordinances, Resolutions, and Motions. Dis- cussion of the number and times of Council meetings was held, and it was decided that there would be one informal session on ' Monday afternoon at 1:30 P.M. and one on Thursday evening, 7:30 P.M. to 9:30 P.M. Limit to 5 minutes participation in Public Dis- cussion was discussed. Council decided to settle the Council seating arrangement by picking numbers out of the hat. Meeting" adjourned, 10:30 P.M. • To: City Manager r r From: t9 /yJvy� Iz�w t:e: Goals S Objectives or 1976 City Council ' GOALS (1} M I (2) ■ Operate city government in an efficient and effective' - manner to provide the maximun benifits to the majority of the citizens with -in our finiancial limitations. Establish a clear cut written chain of command with -in city government so that each employee knows where he fits in the total operation of city government and to whom he is responsible for his actions. This cnaiin of commands and a brief description of the responsibility and authority of each level is as follows: City Councils Responsible to the citizens of Iowa City for all city government. Establish Policies and priorties for city government. Directs the city thur the city manager. City Manager= Responsible for the day to day operation of the city within the paramle ters of the - policies and priorities established by the city council. He is responsible for all actions within city government and reports to the city council.. Heads of Depts. Responsible for the day to day operations of their departments and reports to the city manager. Supervisors= Responsible for the day to day activities of employees under his supervision and reports to his department head. Workers= Responsible for their individual day to day actions and reports to their superviainr3. Page 2 Ways to reach these Goals and Objectivies: 1. Administrative; city council will establish policies and priorities of a general nature bennificai,to-the city. The City manager will provide the top level mangement for the operation of city governement. Department directors will provide management of their individial departments. Supervisors will provide management of _ their -employees. Management at, all levelr--vns&_zbe within the policies and ,priorities established by city council. 2. Policies; Require from city manager thru the head of each dept. the following information in order to eliminate any misunderstanding on any, one's part concerning the city's policy on items or questions of a general nature. a: b. C. Written list of any problems or questions or areas` within each dept. where their is any question concernig- the city's policy or where their is reason to question the present policy either written or understood. Written recommendations with reasons from heads of dept. and city manager for estabishment or of written policy. If there is no present written policy on any matter or question and the city manager and dept, head feel a written policy would be adviseable then this information should be furnished the city council. Provide the council with written policies for adoption, revision, or rejection within the month of January 1976. NOir,S;We are talking•in:this item of policies of a general nature and not policies required for day to day operations of an.individual depts. The Council feels that it is the responsibility of each dept. head (with the approval of the city manager) to establish written policies within each dept so that all employees within the dept are arare of the written policies under which they will be required to work. page 3 3. Priorities: the city manager thur the heads of each _ Require from following information in order that the city deot the council may establish priorities under which the C; --,y manager,and dept heads may operate during the of FY 7b and FY 71. .balance A complete written list of projects'.or problems vi th a, in the dept as of Jan 1, 1976. b, Written recommendations with reasons from the city and dept heads establishing their priorities for manager item listed. Priorities shall be placed in.one of the each following catagories: I , Eminent c z. Wet -,-"7 i3`j I IZ. Desirable and advantageous Advisable IN. APproprate V. Unimportant or busy work - In order to as the city 'council in establishment of c, the FY 77 Budget, each item listed shaouId be inden`ifed as to its effect upon the budget in each dept. This identification shall be in terms of dollar amounts and tied directly to the induvidual dept.'s budget. 4. Budget: the city manager thru the dept head the Require from in order City council following information -that _the may properly establish the budget for FY 7� A complete and detailed copy of the budget being used by a. each dept. now: Recoraaendations and suggestions for operating each b. dept wore efficently and economically. A complet anddetailed budget request. C. d. Detailed cost saving mechanisnams and changes required dept within the same budget now being used. 'o operate Detailed cost savings changes required if it is e. to reduce the budget by aporoximatly 10%. Z%essary f, Sane an (e.) only 20%. page 4• 4. Boards and Commissions: Require from the city manager thru each Boards and commissions the following infromation in order that City council, city manager, dept heads, and all member of every board and commission fully understand their responsibilities,and authorities, a. Current written policys outlining the responsibilities and authority of each board and commission. b. Current written policy which clearly outlines where and to whom the recommendations of the individual board and commissions findings are to be delivered, c. Recommendations concerning any changes in the responsibility and authority of the board and commissions which would be advisable to make them ,more effective, A clear written policy concerning the use of city- employees to assist the work of the board and commissions, e, A wirtten evaluation of each -board and commission with recommendations concering the following, 8 (1) Abolishment of a board or commission (2) Additional board or commission desirable, (3) Changes in the make-up of each board and commission (4) Changes in the responsibility or authority of the board or commission