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CITY OF IOWA CITY
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM
DATE: December 12, 1975:
✓Neal Berlin, City, Manager and John Hayek, City Attorney
TO;
FROM:
Dick Plastino, Director of Public Works
RE:
Legislative Committee on State Buildin C
is working on Senate File No. -292 which
-
A Senate committee
has serious implications for Iowa City.
that any city which adopts a Building Code
-
The bill states
Code. it further states that all State
"government
' -
must adopt the State
Building Permits from the -local
agencies must obtain
-it also sjurisdiction
fees shawould
thengbe responsibletforsallat
but no
the local government agency
on-site inspection.
plan checking and
When one considers that the amount of construction work on
cost ofall
entirthiscouldbe
Iowa campus is moreithan the 71
the University it seen
buildings for the rest of Iowa City,
a real disaster for us.
mum f
min
Chuck Timmons estimates we would absolute
time iplan
ectorsneed
andnone
rsement
at least two additional field inspectors
ithe
checker. All of this would come. out of.City permiticharging
law would not p
by the State since the proposed
State agency for its permit.
I recommend that the City Manager instruct the City Attorney
City Manager and
to obtain this bill, insect it and advise the
iate action.
City Council on appropriate -
cc: Chuck Timmons
Gene Dietz
City of Iowa City
MEMORANDUM
DATE: December ll, 3975
10: Dick Plastino, Director of Public Works
FROM: Charles Timmons, Building Official
RE: Legislative interim committee on the State" Building Code
-I attended the interim committee meeting on :the State Building
"Code, December 8, 1975,
in Des Moines. The discussion
centered around re -writing Senate File #292; sponsored
last session by Senator Lamborn. It was _felt. that this
bill was basically what they wanted, with some modifications
to makeitmore compatible to both Houses. `This 'amended
bill will come out of committee and be submitted as a new
bill, so the file number will not bethesame. I, have asked
Toriy Kushnir to advise me when the proposedbillcomes, -
through his office so I can follow the progress.
If this bill; is adopted as presented, it will require any
--governmental-body that adopts a building code to adopt the
state Code. While the State Code uses the same model codes
we presently use, any amendments or variances we desire to
make to a code, must be approved by, the State.Building Code
;mean more "red tape" and possibly
Commissioner. This will
delays in impli'menting improvements to our building codes.
Another provision in the proposed bill would require that
all state building projects obtain a -building permitfrom
the local_ governmental agency having jurisdiction. However,
we could not charge a permit fee, as we do.with privately
owned buildings: With the ;issuing of -a permit, we would be
expected to do all plan _checking and on site inspection.
The amount of construction work just :on the University of
Iowa Campus, is more than the_, total building costs for all the
rest of lowa City. Taking on this additional work load
would require two -additional field inspectors ::nd a full-time
plan checker. Where- the -Forty-five ;to Fifty Thousand Dollars '
($45,()00-50,000) to fund this will come from, I have no idea,
---especially with budget cuts all around!
Inspection of state buildings could be self-sustaining if we
could charge permit—fees,-but without -the income from fees,
this proposed bill, if passed, could be areal disaster for
Iowa City. --This proposed bill will also ,include a housing
code provision, but at this time, there is not a proposal for
icular action to
consideration of any part:be taken.
'
T
MINUTES OF STAFF MEETI,`G I
November 26, 1975
Council meeting of November 25 was discussed. Dennis Kraft was asked to
investigate the possibility ofprovidinga raiding on-Brown and Ronald
Streets-to help elderly citizens climbtheincline there.: The possibility
of using funds from the removal of architectural barriers will be investi-
gated. An answer will be provided in two to three weeks. -
Billie Hauber- will _investigate _and provide more information regarding the
removal of playground equipment from City Park to .North Market Square.
The holiday schedule for the bus routes were resolved. Pat Strabala was
named Director of Finance. Memorandum will be,sent.to Public Works regarding
Madison Street closure which was defeated at last, night's meeting.; Jim
Brachtel was asked to investigate the possibility of a three-way stop at
Jefferson and Madison Street and a four-way stop at Madison and Washington.
Dick Plastino will write a memo to the Council outlining the problems of a
median on Court Street. The lease to rent the building on 4-H-grounds will
proceed. The Mayor has been authorized to sign the Powers-Williscontract.
Last night there was some discussion that there would not be a formal Council
meeting held on Tuesday evening. This, has been changed. A meeting will be
held; however, no budgeting discussions will be held Monday and Thursday
because a number of Council people will be out.of the City. _ Department -
heads were encouraged to use the extra time to meet with their boards and
commissions regarding the budgeting process. A'cover memo and budgeting
information will be sent to boards and commission chairpersons discussing
their involvement inthebudgeting process...,Council indicated yesterday at
their informal session that negotiation with AFSCME group will be initiated
even though they are not certified.'`If you have contract matters that
should be discussed in this negotiation process, contact June or Candy as
soon as possible:
Staff was asked to provide information by December, 15 on the following items:
1. What could your department do to-reduce-by 10% your budget in the
last half of this current fiscal year?
2. What could your department do to reduce by 20% your budget in the
last half of this current fiscal year?
3. Explore any alternatives to increase revenues in your operation.
It is becoming evident that expenditure adjustments will be necessary in
January, 1976, unless expenditure and revenue trends change significantly in
the next couple of months.
Sunday parking will be in effect for the Thanksgiving holiday.
Employees have expressed concern to their department heads about the articfe
that recently appeared in the DI regarding monies available for salary increases.
Meetings will be scheduled within the next couple of weeks with division heads
and a memorandum will be sent to each employee outlining the problems.
January 142 1976
Stub's Ranch -Kitchen
Louie Hansen
Extension Area Office
Highway 71-
Spencer, Iowa 51301
1823 Highway Boulevard
Spencer, Iowa 51301
(7-12) 262-4843
January 15, 1976
Starlite Motel
169
Clarence Rice
Extension Area ,Office
Highway
Fort Dodge, Iowa 50501
418 Federal Building
Fort Dodgge, Iowa 50501
(515) 576-7257'
January 19, 1976
Area- Extension Office
illiamByers Office'
Industrial Airport
Ottumwa, Iowa` 52501
Industrial Airport
Ottumwa) Iowa 52501
(515) 682-8324
January 20, 1976
Ramada Inn
52001_
Charles Colvin -
Extension Area Office
Dubuque, Iowa
1890 John F.=Kennedy:Road
Dubuque, Iowa '52001'
-`(319) 582-3466
January 21, 1976
Location to bedeterminedNorm
Riggs
Extension Area Office
contact Area O ffice.
-
3839 Merle Hay Road,- -
Des Moines Iowa 50301
(515) 276-4597
(OVER)
For More: Details Contact:
Date
Location,
January 229 1976
Canbury,Inn
61
Rick Persona
Extension Area.Office
Highway
Muscatine, Iowa 52761
326 West Third Street
Davenport, Iowa 52801
(319) 326-2314
January 262_1976
Holiday Inn
Wayne Kobberdahl
Extension `Area 'office,
Highway 34
Red Oak, Iowa 51566
2 Northcrest Drive
-
Council Bluffs, Iowa L 51501 -:
-
(712)"328-0077
Del Yoder
Extension Area Office
January 27, 1976
Meeting -will _be in Ida Grove
- --actual location_will be
announced later by Area
4th and Jackson Street
-
Extension Office.
Sioux City, Iowa 51101
(712) 258-0651
Bob Cole'
Extension Area Office
-January 283 1976
Bernie's Cafe
301 West Adams
Creston, Iowa 50801
501 West Taylor
Creston, Iowa 50801
(515) 782-7066
Clair Hein
LExtension Area Office
January 29, 1976
Sveden-House
2112 Kimball
Waterloo, Iowa 50701
335 Fletcher Avenue
' 50701
Waterloo, Iowa
(319)<232-6654
MEMORANDUM
To: Neal Berlin,
Re'p
News rint'R cli ram
City Manager
12/15/75 -
The following is
a summary of the financial results of the n prin
recycling program
for September and November,
1975. There was no
newsprint pick-up
in _October.
NEWSPRINT RECYCLING PROGRAM
September, 1975''
Surplus/Deficit_O
Beginning
$(7,966.43)
Receipts
366.93
Expenditures
_
Labor
$513.34
Equipment
204.74
718.08
Surplus/Deficit (-)
Project to Date ._
$(8,317.58) -
November, 1975_
Surplus/Deficit (
) Beginning, _
$(8,317.58)
Receipts
-
52.5 tons X 40% of $35.00 per ton
- 735.04
Expenditures
Labor
$492.17
Equipment
255.22
747.39
Surplus/Deficit (
) Project to Date -
$(8,329.93) -;-
.E/Ath
Pat'Strabala
-
The election of members to fill vacancies intheBoard of
Directors shall be -held -at the Annual Meeting.Any individual
member present shall be entitled to one vote. There shall be
no proxies.
The annual financial report shall be given at the Annual
Meeting.
Special Meetings of the, corporation may called by a major-
ity of
ajority.of the Board of Directors upon at least five (5) days written
notice to members by mail.
VI. BOARD OF DIRECTORS
The Board of Directors shall consist of directors
elected by the membership and the `immediate ;past President of
the corporation. Any member is qualified to be a director.
Directors shall be elected to two-year terms, with one-half of
the directors being elected each year.
The Board of.Directors-'shall hold monthly meetings unless
otherwise directed by the Board. A quorum shall consist of one.-
half
ne_half of the total number of directors. All _action, unless other-
wise provided, shall be majority vote.
VII. OFFICERS
The officers of the Johnson County Council on Aging, Inc, shall
be the President, Vice -President, Secretary, -and Treasurer. These "
officers shall be elected to serve one-year terms by the Board of<
Directors. Any director is ,qualified to been officer,'' provided
that no director may serve more than two consecutive terms in
the same _office.
VIII. VACANCIES
Vacancies occurring in the Board of Directors or officers due
to resignation or inability to serve may be filled by the Board
of Directors until the next Annual Meeting.,
IX. EXECUTIVE COMMITTEE -
The Executive Committee shall consist of the Officers of the
Corporation and the immediate past President. The Executive
Committee is empowered to transact ordinary business between
meetings of the Board of Directors, and shall be called into
session at the discretion of -the President.`
3
X. POWERS AND DUTIES OF OFFICERS
1. PRESIDENT - The President shall -preside at all meetings of
the corporation, -'of'the 'Board of Directors, and the Executive
Committee and shall have general supervision of the affairs of
the corporation.
2. VICE-PRESIDENT - The Vice -President shall assist the Presi-
dent'and act in his absence. The Vice -President shall have such
other and additional duties as from time to time may be delegated : =
to him or as may be required by these Bylaws.
3. SECRETARY - The Secretary shall keep or cause to be kept a
book of minutes of all meetings of the ;Johnson .County Council on
Aging, Inc.,, of the Board of Directors, and of the Executive
Committee and shall have such other and further obligations and
responsibilities as shall -from time to time be delegated to him
by the Board of Directors or amendments to: these Bylaws, and those
specified by the Articles of Incorporatinn+`or'amendments thereto,
4. TREASURER -'The Treasurer shall supervise the custody of the
funds of the corporation and make reports of receipts and disburse-
ment, in such form as the Board of Directors may direct at.each of
its regular meetings, insure that, the -fiscal policies and>practices
_of the corporation -are properly observed and carried out, and.
supervisethe maintenance of its financial records.
XI. CHECKS AND DRAFTS -
All checks and drafts of the corporation shall be signed by the
Treasurer and the ExecutiveDirector or such other officers or
assistants as the Board may from time totime by resolution determine.
XII. AMENDMENTS
These Bylaws may be amended by a majority vote of the; Board of
Directors, provided a written notice containing the suggested
changes has been provided to each Directorat; least ten (10) days -
prior to the meeting at which amendments are made.
XIII. COMMITTEES
There shall be the following standing committees of the corpor-
ation:
1. Finance and Budget Committee, which shall be responsible for
-- reviewing the annual budget, recommending' the proposed budget to
the Board of Directors, examining:_ the financial matters of the
corporation, and assisting in all grant applications.
COUNCIL on AGING
December, 1975
of
Johnson County
Iowa City, Iowa
PROPOSED BUDGET: 1976
Personnels
Executive Director 16,500-
Resource Secretary 8,000
Fringe Benefits (10%)_2,500
27,000
Office Expense:
Rent 3,600
Utilities 600
Telephone 1,000
Furniture &,Equipment (Donated)
Postage & Supplies 600
Printing 250--
6,050
General Expense.
- National C.O.A. Membership 50
Education & Training 500
Travel: Professional & Membership 1,000
Local Travel: Staff & Membership _ 500 -
Books & pamphlets` 30
2,080+,'
TOTAL BUDGET: $ 35,130
Estimated cost for necessary liability
,s
insuranceunknown at this time.
December, 1975
-0OMCIL on AGING -
of
Johnson County
PCOGBAII PROPOSALS
Specific programs are suggested below with the understanding that needs
of older persons in this county will determine program development and
direction. These represent possible programs which "have proven helpful
and successful in other communities which have active councils on aging.
ADVOCACY: the council's -role -would be to inform and assist older persons
in connecting with needed services and service -providers.
The function of the Council would also be to assure persons
of their entitlements and 'to -intervene if service -providing:
organizations fail to respond in individual cases.
FINANCIAL & LEGAL ASSISTANCE: The Council _would extend the service offered
- by A.A.R.P.-in assisting older persons with income and property
tax matters. Information 6 -assistance vrould-also-be-available
in terms of wills, contracts, etc. All resources ofour
community would be utilized in this cooperative assistance.
HOSPITALITY CE1TTER: The Council feels there is "a `need for a central meeting
and rest facility for older persons in the doemtoern area.; This
could serve as a "rest stop", a waiting_ place; between buses,
appointments, etc. -
TELECARE & FRIENDLY VISITOR: For the olderperson` who lives alone, the
shut-in resident, or a persons recuperating from illness, a
daily contact "can `be both reassuring & a necessary. health
' safety precaution. The visit can take place by phone or with
a home visit. These activities would be:primarily older
persons volunteering to assist their peer group.
HANDYMAN _& HOI-M-MAKER: Frequently, an older ,person may have difficulty in
performing household -tasks. While there are some services in
the community to meet these needs, not at all elderly people
qualify; for theae'services and others have difficulty in
obtaining them. The Council would explore ways of helping
older _people obtain the services they need, i
--
COUNCIL on AGING _ December, 1975
of
Johnson County
STAFFING STRUCTURE
The C.O.A. office
would be staffed by an Executive Director and a .
Resource Secretary plus volunteers of the older persons group.
The Executive
Director:
-- - Duties: 1.
Assist COA Board with information needed in policy
determination. - - -
--- - 2.
Be responsible for reports to the COA Board & other
groups.
3.
Represent the Council at those planning meetings, where
staff rather than consumer -participants are deemed
appropriates
4.
Represent the needs of older persons with community
services and facilitate securing of needed services
for individuals.
5.
Provide brief counseling & guidance to identify individual
needs and appropriate services.
G.
Locate unmet needs and work with Board members in '
locating organizations to meet these needs.
7.
Recruit, train, & supervise older persons as volunteers
in coordination with Board members.
G.
Assist in planning with educational institutions and
others in program development for older persons.
9.
Where appropriate, work with Board members in the
advocacy ,role.
The Resource
Secretary:
Duties: 1.
Serve as an office resource and information provider.
2.
Perform necessary secretarial and clerical work needed.
3.
Represent the office and the COA when Director not available.
4.
Assist older persons in locating neededinformation,
- -
services, and'.meeting'other needs.
5.
Assist Director in organization and coordination of programs
agencies or within the COA.
"' G.
-with-other
Serve as media liaison to disseminate information.
Wt�'"�j./V Federal Aid he Cities.
f7a hulls. can wring
At t ery time n confer of -many
dollars city.
mayors Was culling for increased
New York
out of Washington. ddlotion'which
is made in Washington, has had
federal aid to cities,..The
Times reported that NowYorkCity_ -considerable
_impact on local gov-
large
plans to buy some $300,000 worth of
ernments. And , Washington's
is a smaller
equipment for the Yankees' baseball
this npwwspaper sold
tax take means_ there
tax pooh: 'for `local and 'stale
'
team. Moreover,
the direct cost of rehabilitating Yaa-
, Eiid is as
treaasir�es. ;But fbderal
help'. We hear
kee Stadium is already three times .-
likely -to Hamstring as .
Fremont, :.(population•22;
what thQ Public was told originally
that -
000) recently turned back 'an $800
and may eventually run six times -
higher. City officials defend the eta- .
federal grant,thet.would have coat
in'papentork And
diem Project as vital for rehabilitet- :
more than the}
there is growing evidence that then
lag the surrounding' aeighborbood.
But -it:remained:for:aportswnter -
communities are:. becoming
federal' aid.
Red Smith to note, with, :an eye on :.
50 "years,
larly_ disillusioned ;with
Local and _state problems were
Yankee Stadium's first
that, "Ballparks' do not' Improve
:greatly eggr avated. by acre` pndleae
'prog, whish set off'
their surroundings. Ballparks make ',
'
grant-in-ai rams,
intense lob*iag for. each $ew. pro-
_ -slums':'.
- ' The rehabilitation plan . has
,gram. Mangrants such grabecatae fi-
especially those
- caused embarrassment mostly be-'
`- New York's distressed fi- -:-
nenciaF albatrosses,
requiring matching funds.) For even
cause of
nencial condition. As it happens, the
municipalities.thatdidn't need the
proffered
mwou signed
ss-
local governments applying i the
federal help often
he be
so they
way, juat sontiel
most presnurefor
are also the most reckless with the
ingbargain'
SalvaOtio �:.the cities depends ,
money they do have.
Moreover, blaming their plight
ultimatelyon;how well the cities
to demographic
on Washington parsimpny may be
themselves respond
shifts, -whether -they avad;-putting
_
- good for rallying hometown spirit,
it doesn't accord with the facts..
business and middle class taxpayers
but
Both in dollar amounts and as a pro-
to flight; how well they resist unrea-
demands' from municipal
portion: of total state and local
aid has risen
sonoble
'Finally, it depends less on
spending, federal
steadily during the past 15 years or,
Washington than on the willingness
live
so. Yet many cities are worse off
of localities to
rejecting notion that t
than ever.
That's because the future of the-
means,.
they should be all things to all peo
cities does not really depend on how
P1e• < .
Says public employes'
bargaining talks can be open
- By DAN PR.LER l 24 cv7 5....
The chairman of the Town school superintendent, said he State of Iowa Employes Asso-
Public Employment Relations has. had no problems in the ciation (SIEA), agreed with
(PER) -Board said Monday bargaining with teachers and Mlnkklnen and said"private
public employes' collective custodians. employes bargain In closed
bargaining- sessionscan be "Whether bargaining- is sessions — what's different
open to the public if both open or closed is not the big- about public employes?"
parties agree to it. gest factor," said Ramsey, Criticizes Rule
This is despite a section in who is In -his first year al Ray' also said Monday the
the 1974 Iowa law setting up superintendent. "The most im- PER Board's rule requiring at
public employe collective bar= portant factor is the willing- least .24 hours between the
gaining that exempts the nesy of both sides to bargain Ume an agreement Is publi-
procedure from the open in good faith, and fortunately, cized and is acted upon by a
meetings law. we have had that in Clinton.": government body may not al -
"We have interpreted the Low-j(ey Affair low:a long'. enough: time for
- - -law to mean that if the par- Ramsey said the Clinton Public reaction.
ties involved want to either sessions, which,began in Au- .Ray suggested at his news
open, or close the, meeting, It gust, have been low-key af- conference thattherule be
is -up to them," said Edward fairs, with just a few report- eliminated. Willey said laler
Kolker of Waterloo, chairman en and citizens in attendance. the governor plans no action
of the PER Boaid. toward the PER Board' on
"The PER Board itself has He said opening the sessions
not taken a position on wheth• has perhaps made the bar- that rule, either,
uses It with , until he dis-
er or not bargaining should be gaining period longer, but that on.
opened or closed," he added. he does not believe it has led Kolker said the 24-hour rule
Gov. Robert Ray said at his to excessive "grandstanding" is _ only a "Floor on -the
news "conference Monday that by the participants. amount of time, z..
the public should be kept in. The fear of grandstanding "The public bodies can not -
formed of the progress in bar. led Jerry Minkkinen, director Ify the public for as long as
gaining sessions, and that he of : the. stale organization of they want, just so long as it is
may be inclined to see the the American Federation of 24' -hours before' they act,"
law changed to permit it. Stale, County and Municipal said Kolker. . ;
"Great Deal at Stake - Workers (AF5CME) to say , Kolker said he did not want'.
"The general public has a Monday he opposes open col: to comment on Ray's -remarks
real deal at slake tic has
tia- lective bargaining. ' Monday because "the _gover-
great said Ray, i and they ,That would be a fishbowl nor may. be a party In action
and `very detrimen before, the PER Board al a
should be entitled to know situation,
what Is being offered and tall to the public," said Mink= future'date, so it would not be
what is being' demanded and k i ne n,'. who. added that pruFer. for me to say any -
what progress is being made AF5CME would fight any at- thing.":
on both sides. tempt to change the law In 7be public employe colli.
Ray's executive .assistant, the coming session of the Leg-, Uva "bargaining law was
Wythe Willey, said latertheislature.passed by' the 1974 Legisla-
governor will not decide about "Some' people have -drawn ture. It took effect for local
the matter. until he discusses the analogy between bargain- and educational employes last
It with his employment rela- ing and the legislstive; ses- July 1, and will be effective
tions director, Gene Vernon, sions, where there is consid- for state employes next June
who is on vacation. erable grandstanding, Mink- 1.
Kolker said two Iowa school kinen said. "But I think we . T h e three-member PER
districts Clinton and Towa all realize the real work' of Board, composed of Kolker.
City — have bargained openly the. Eegislature is done behind John Loihl of Davenport and
this year "by mutual; agree- closed doors away from the Vernon Cook,of Clinton, over-
menl."Floor.•, sees the entire process. They
Dr. Marl Ramsey, Clintw Tom Cannon; "director of the wan appointed by Ray.
1975
THE WALL STREET JOURNAL, Friday. DK l2, {�
-Fm love Unions H i t Tough Going
Public P
ork's Ills Stir Opposition
As Strikes, New Y
—�— PolAte i mala Hanle advised U.R. may. recent bargaining with the fighters with "w
By. WALTZ* MoaRRrad : ors at It 1076 wove to run against Very,. hard-line poRfllon" against suikM, in.
$Pell Rrr.wlrr M Te[ w,u.. sr.e[r Jal es,l. the " he told
can, now• almost surprising ia"rsn-. - , seri g a detailed Over R dema D
IM: When
.. in.-New Haven. Qmn.. last month. " teed." he. told them. "that some orapla strike did come, over w demand for partly
Judge ImprlsoMd dozens of striking school* candidates will -emerge _running on -a D with poll" pay. NsUonal G endPolice
mayor c _
teachers In _an Air National Guard carol" In Corm whichmay,mal the modern clue cap units manned. Nrehoaees. and Pa a strike
Chicago, some, young. doctors Wound up In t trade •5
IW: In no .longer survive with etand-pa cased the firemen al using arson
Jail forstrikinga-COLIVAP^s'^ed hoRp - .tactic. -.- • -
unionism M usual." ... An angered W. Howard McLennan. na•
Seattle, city workers have walked out to _.. Mr. Wurf .and otiteF unionists:, have bit• :Donal pyye.Flghtere President' accused the
- tight bilYOfflelala4 densis that they_ glue lerly denounced the Harrls_sPee but more.
IlUcfsns seem to be taking his city "unfair, preludiclaiettorb to have ,
up liberal cork rules won yeare ago. - _ the Flre Flghters" -_..
Things are-rough all over for the nation's and:more to Invesifgatlon
put unions. end they .may advice. In fact. some public officials had al•. public opinion: against
- Dig p -ready latched onto the Idea. .and even Invited a ga d the strike's causes. -
stay rough for a while. The unions are being -- Seattle's Mayor. Uhlman wM one of the of the arson charges_.
castigated by the Press, politicians and tax- - pemege b Union cause _
--payers-blamed for causing cities` financial rfrnt_liberal Democrat to Make o^ the But Kansas City Manage unions. Leat July he decisively beat a recall r Klpp bellevee
woes by. demanding. exorbitant wages and Cam al launched against.. him by the••tYe'atrike Ret the union cause back a long
-. bmeflb and winning them through strikes P gn which w a angered Mr.-Zegorla,- the city: govern'
Of his cub in the fire budget and the aacking ment consultant. Ray$ that, In other cities M
cit R firefighters union. way.' -And
and Political influence. Nmv. farther union Y r ova to treat
Reim come. hard• and. outright setbacks sr•..Of.h s cutsre let who oPlxwed them. ' well, . "There are efforts undo _ y
en'l uncommon.: - strikes M It they ware's the end of the -
1'u lic officials have grown bolder In re. Fears of"Takeover•' '
world. and to refuse to be forgiving about
and Judges have -"The Public perceived the Issue as an al' lhr«K who Conduct them."
- sfsting: union demand".. tempt b the municipal. union to literally - ._ having
grown tougher. to enforcing antistrike lase. P Y ". Mr. -Uhlman i=
s.of winning a mount a. polltkalaaktoveq. ._Public-employe--keadero ate R
The unions are IOnI Dupe says today. But. he. chargee, the lesson that -trouble taehloNrhg an effective oounter•stB� -
Fedem, law toendhistoric restrlctiorn on er- that.. Campaign hasn't reached the -- big egy,..One .union considered a fn11110n-60
ganlydng. bargaining and strikes by: state -I hear Jerry ad Campaign to refute the Idea that unions
onlOne-:'Soma W:We t, of ..His eventually ro•
and local employee. State Iowa favoreble to WWI saying Indicate hes out of teach... cause most orbs" w.,t o Mid even ;
the unions are harder and harder to secure. like a man dancing In a ballroom during the Jected the plan M "loo Madison Avenue"
Just a year ago,. this kind'Of resistance Russian revolution. while the revolutlonarles and thus likely to bolster public cyniclem.
.seemed only a "mall cloud on a bright hoN• -: But Me Wurf. has stepped UP his ached-
are coming down the stairs.:'
_ - non. Thee publfcemplaye union had. Capped __ Other_. pollUclens aPParertUy lNnk Udat ale or a{deechta• ^era Conferences and press
a period of rapid: growth by
winningtheir
public support for_the unions is waning:. Ke•: Interviews.. He talks of the UnIORI modern-
- own department in the AFt,00. The talk In P vetoed a tion In recent bargaining. the poor quality of
the labor . movement then was all of a new cenUy_ Ohio Gov: James tihodes the need for
long•eoughl state public-employe bargaining, much. city management and.
era' of growth for. publicemploye groups• : rights bill. Aid the liberal California legisla- bargaining law$ to make labor. relations
- one that might even see them emerge as tine tare surprisingly declined to page: a broad more orderly..
dnminanl force In organized labor. That talk ni measure backed r alone in that
-- atilt Pereleb,- but It's clear nmv that• for the publlc•employe _bargnl ng _ The unions s'en't Mayor h Alloto.
Pothole' have opened : by - the govetoon Instead It voted a limited- view:: San - P7 says: o: Mayor P
short run at IeMt, big for instal say:."Qty.oUlclais have an
bill benefiting only ilecher$. gh that legis- up on the road to gory. --: �••I-watched a-chill go through Incredible lack d maturity -about Industrial
In-
"Dramatic Turnaround" latum." says Ralph nynn. head Of the relations: They don't know the. Country's fa-
-Tbe euphoria about trming ihe�un�io^ e i NEA's California affiliate' .The. climate on. dial-. history.: or. they'd have' learned
Ing ,hill. about people�� ubllc-employe bargaining took a 160•degdee. workers: aren't going to accept.lbbW On a
doom to signup-that's all gone• There's'! D scare." !take It or leave It' bests." -
u Ram Za• ,turn due to Washington,
New. York (.ley Mr._ But the. negative Image
been a dramatic turnaround: y
Is
herd to change. Partly because some contro-
-
Nation i.eaR^e. of Clues $nd other[ Public I Flynn ^ teal lei. Terry lt l trt •�. eat of the unions to -
- "1've-had a number of. allegedly ,Messily verelal.unlon stands themselves are herd to
employers. art■■men tell me. the, going's: getting modify.:--. -.
AFL-CIO president George Meany DUb much toughed * oo a nationwide bargaining- Some New York uNah m CI z
It another w_ ey. "Public employes havebe-
rights bill. And Andrew' Blemlller• am A� sldered : publicly CanCedl^R
that the
come both the victims and the whiPP ^g- ; C10's top lobbyist, fIst1Y states employe
1m'L a employe Pt^sfO^s sero too lush. and ought
boyo for the recesalon." - - ` - - .. bill. RIs But the idea died '
Public
attitudes reCe toward the unions have good climate to Pass a bergal^t^g to be cut back voluntarily. labor undoubtedly been hardened by. highly publl• people- In' the cities, are mad about the for fear. of criticism from other local
strikes." : leaders.
- Chad strikes of pollee In San Fr&MI co, tire' That hostile climate in being fostered Dispulle in Open
union-opponents LCnR'emoldering Intenadon conflicts
men In Kansas City, doctors In Chicago, end _somewhat by traditional a n - the national
teachers in New York. But most labor and like the Natlonai R1ghtYo:Work Committee. have burst Into the. open W Wurf
management. Officials attribute the unions' which In Cu mmly Promoting a new book level. As a gesture d moderation
troubles largely to the spectacle of New crlUCai Of public employe unions' "Lot Our took the Floor at Octobers AF1,CiO Conan' -
•• by conservative author Rath lion to Propose that labor maauyd, historic
Yolk City teetering on the brink N bank- p
Cities Burn. stand on the right to xtrike by endorsing ar
- ruptcy rather de ToleAana. Ilce and firemen. But AFL
_. 'Thu fMling has developed _ bilration for, I>°
Rtrongly-among citimm and local-otticlai■ Worried by Old Priests - P the Idea. and
mntrthatthe politically greaUy to New York City's prob• : ha unions have But t g. attitude he mon([ old union, are more ufrlends.DThe plo president
chiefs denounced[ public-em -
- " says John y to Ne s, ork C ty R$Yan- liberal New York Times: for Instance.- hM Mr.-- Wur}'s motion was overwhelmUhgly re-
`temg. y - produced S' harvest of
_ oah, Ga. 'The hot level of rhetoric Coming earned, wrath --The public get making d }acted..
from employe OnFanlzxllOnR In New York such arertlOrs: "1Ta° public gets kicked ••Jerry's speech
has turned the public's mind against them." around whenever wrollenlretlefled
union In bitter es." .says Crus Ixim tHaeem d to
Seattle Mayor Wesley Uhlman any. r control of an essential public service doesn't the publicempMye -union He
be trying to make the other" look unreamnx•.
The unlunx aim take the New York ex- gel what It wants." brethren In bbl." _ er, look al
ample nerl^uxly, but : they rrmVnA ..Now Even pore of the t see mtm - the $ twraelaraa and -:
`York"- Ih really urdhing more
than atih � the lhemwTtMrnt'(CA''ss M . Herndon rm to be me• theR{Infl Ilglnting•nlon handlic hostilitys. ust _ abb obeia•
Slogan used by -: "anti-uadon" poll - against
..Public-employe wages and tlinges have Ids• 'calls that a recent teaches strikelabor lead- Cleo 0o the road to ultlroaie �• '�
by local tadane are up against tough
come the glib• easily, cited Cause d the prob• �,: trout abut the. bedrockeut opposition.. fearing publlc-emPIOYe and - tDty're
lems.. that confront New Turk Qty; ' - era. - n for membership.
- whlch causes l
pintos Jerry Wuri preside of the largest Increase" In [Mos. was among union font• Co peon- f%embers$ ��nt`-L-N:
AFI.-CIO publle-employe union. the 700.000 .Ilea. -. NOMUs Mayor animosity, it all in [bel
. member American Flderetion d - State :. Ine"aCb'aa,atr^4�"we - Tn his eluent i Abel slys...-We went through.
times. too: But
County and MuNclpai Employ"- - barmy sees th 36 opportunity'. IO for them like they did for -
bargaining locab, he b seeking 1930x. and we hod real rough h
Wurrs Arguments to eliminate work restrictions and pay. for- things will change -
While Mr. Wurf concedes his 110.000 New ve: One hie- Ue."
malas he; views s. uS t pend
-. York City. members are fairly will paid. he torte practice he wants to end utility
k
says they make less than their counlerPsrts lunch period fk� have gone -
..In tus. Angeles. Detmlt'or- San Francisco. on strike
era.
n and Uwe$
He also xasertr [hal New Yorks city: ser- to tight l]he work-Nle rJsnR• b Robert
vices budget 1" Comparable to that of other In-K.ar�aa -City.. sooNding '
rdti�t H r!lfar• eyd.V.!>K jun, Wirt wA pr'r F'Y,.y, rr rity maMytr, Ur City Rppnw.tWd .
wired by rr'.Arra.are a eho�,-ei -
- rem. Herndon. exe lutive secretary of
' ..the Nations] Education Aawodation._the La-f
rnillion•memtrr teachers union, ertwrs pot.,
Illclana.` ediWra...•.rlaht.wing "11A And _ - -
others of 'striking out al ns M an easy r.,
-get. and exploiting Or: dlfflcnitlea." Adds!.
Mr. Wurf. "µ'$'rt taking a beating on public' '
opinion.'•
SEVENTH ADDENDUM TO PART I OF
CONTRACT FOR SALE OF LAND FOR.PRIVATE'REDEVELOPMENT ,+
By and Between
OLD CAPITOL ASSOCIATES, A Partnership,
and _
THE CITY OF IOWA CITY, A Municipal Corporation -
-
THISCONTRACTis amended as follows:
1. The Project Site Plan is hereby ,changed to conform to the
revised site plan for the improvements to parcels 81-3 and 81-4 .filed
with the City Clerk on December 5, 1975 (a:copy of which is attached
hereto) subject to the final approval of the construction plans by the
Agency.
2. Paragraph b of Section'4 is amended by changing the des-
cription of the improvements to be constructed on -Parcels 81-3 and 81-4
from a three-story building to a five -story building.
3._ Parts I and II of Schedule E are amended by deleting all
references to the alley -in -Block 82 for the reason that thealleywill
remain open for public use by vehicular traffic. The Developer -shall
sell the east 40 feet of the alley in Block 82 to the City for the sum
of Eight Thousand 'Eight -Hundred = Dollars ;($8,800.00) on March 1, 1976, _-
or whenever the Land is delivered to Developer.
4. The, Developer shall grant to the City and the public a
perpetual easement for pedestrian use of the open court yard on Par --
cel 81-3 fronting on College Street and a; perpetual easement for
vehicular use over `the north -four (4) feet of Parcels 81-3 and 81 -
and the service areas at the rear of the building.
5._ The Developer shall cause sheets #5,, #7 and #9 of the Site
and Architectural Sketch Plans to be revised to show the changes
contained herein, and such revised sheets shall become a part of the
Contract when _approved by the City manager and filed with the City
Clerk.
6. Atthetime the City conveys title to the Developer, the
Developershallpay'to -the City, in addition to the purchase price,
the sum of Nine Thousand Four Hundred Seventy_ -Three and 26/100 Dollars
($9,473.26) as the adjustment for the reduction in the size of the
service area.
-These substituted provisions, together with -all -previous amend-
ments not inconsistent herewith, and the remaining unchanged portions
of`the-March`19,`1974 Contract, constitute the Agreement of the:
_parties.
O
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PRESENTED BY PENNY DAVIDSEN AT THE REGULAR COUNCIL NIEETING OF DECEMBER 16, 1975
Tonight is the last night I will sit behind this auspicious barrier with my
name tagged as a -Council member. Tonight is a time when'I would like to reflect
a hi"t and share with you some -thoughts.
First, I wish to speak to you — fellow members on Iowa City's City Council.
You have been great - wonderful people with whom to work. At times there has
been humor, good nature, levity, and frivolity --necessary ingredients to the
intense work; energy, and effort which we all have put 'forth as policymakers
for our incredible City. Dedication and devotion - indeed, love's labor - has
been the name of the game for -this City Council. Our positions have differed
and have frequently been loudly and vigorously articulated. Rancor and bitter-
ness have never clouded our decision-making process. ._Respect for one another
has always existed. I am grateful to have served with each of you. I am grate-
ful to the people of Iowa City who gave me this opportunity.
Second, I -believe that we have not just one of the finest but the finest city
staffs in the United States. Honesty, ent—Tiusiasm, hard work, intelligence,_and
good, nature are only a few, of the fundamental qualities which our staff members
possess and which they employ in-making.Iowa City's city, administration effective,
innovative, and progressive. I am thankful the, Council had the incredible vision
and wisdom to choose Neal Berlin as.our,City's Manager.
Third, I_would like to thank the citizens of this community who desperately care
about the improvement of the quality of life in;our City and are willing to
take the -time and effort to attend Council and commission meetings and to serve
as members of boards, commissions, and committees -..to bring their concerns to
the attention of the Council and the administration. Citizen participation
improves and enlarges our abilities as Council members; citizens come forth with
alternatives, innovations, challenges, criticisms -,all important ingredients
in -a representative democracy. Keeping local government; responsive and respon-
sible is the basic product of a high degree of citizen participation.
Finally, to the new Council, a word or two. I hope you believe as strongly as
I do that the basic institution for insuring -a strong democracy is strong local
government. Ile see this encouraging trend in the concept of new federalism
- — with -the General -Revenue -Sharing monies reverting back to; local general purpose -
governments to spend as is necessary necessary' -as defined by local government - -
city -councils ;-- with citizen input.
Strengthenthisconcept by:
Using Home -Rule imaginatively.
Use your, Boards and Commissions as your citizen arm:
Encourage boards and commissions to hold public forums to solicit
alternative solutions to problems. - - --
Carry on and improve the practice of encouraging broad representation
on boards and commissions. Pat White encouraged us to contact employers
in our community to support citizen participation by encouraging
employees to become members of boards and commissions and adjust work ,
schedules to enable them to do so.
Let me add this: Even if broad representation is not complete on a particular
board or commission, citizen input_to,the commission can and muststill take
Place , so that innovative ideas can be, passed on to the Council.
There has been criticism of the selection process of members to our boards and
commissions. I suggest that no process or procedure will guaranteIe a top-notch
selection of fabulous -citizens 'on our boards and commissions. 'Rather, 'I believe
that the time and the circumstances surrounding the consideration of possible
candidates is of prime importance - when Council members are not tired; when
they are not antsy to get home or back to work, when nerves are not frayed and
tempers short.'; Choose an optimum time to select your commission you
will surely choose the best possible; people to serve. members and
Another thought: There is a shift in city government away from the mechanics
of the efficient management of housekeeping, functions to a concern with the
P()
licy planning function of city government a'shift to the concept of the
city as a planner and resource allocator rather .than just housekeeper. This
is an emphasis shift from efficiency to effectiveness. Along ekethieper.e`Th
of
thinking, there must be; caution taken that the Council is not penny-wise and
pound-foolish. You are really off to a great start in the budget discussions
which _arc ,currently taking place - as you, think of Management by Objectives.
But this is a long process that will.not come to pass overnight. It is a
worthwhile and valuable goal to reach in the near future.
City governments frequently react to the "here and now" instead of planning for
the "thou and there." Think of your actions today and tomorrow in the contest
to'Of the years and 000 adesProg to come. This is the challenge we are all committed
to in our Iowa 2000 Program.
In this regard is our comprehensive planning process - the completion of our
Urban.Renewal Program and a continual emphasis day-by-day, year -by -year on "
Affirmative Action toward the end that all discrimination in this community is
eliminated.
Finally, have patience with yourselves and with °each other. The problems which
You face almost defy solution. Your approach to this work simply must be to:
Honestly recognize the conflicting and contradicting forces that are
involved in the solution of, any problem. 'You may take,a position, but
YOU must honestly recognize another,'s position. You must articulate
Yours and listen to theirs. Then work to "see how the two, three, four,
or more positions can mesh together effectively.
Remember what
isone person's nuisance is another's livelihood. What
seems to be an idealsubdivisiontoxone is costly urban sprawl to`others.
That which adds to the tax base also costs' governmental cost, environ-
mental costs, and personal costs.
There is no
-perfect but if you honestly recognize the conflicts
that arise and are patient in working to resolve the conflicts, problems can
be, if not solved, then alleviated.
The Iowa City Housing Authority received notification
Today that additional funds and unit allocations for rental
subsidy would be provided to the city effective January 1,
1976. This is a result of actions taken by the Authority
and from the application, submitted to the Department of
Housing and Urban Development last September. The city
had applied for converting 209 units -from the section 23
Leased Iiousing Program to the section 8 housing Assistance
Payments Program and for an additional 100 units. The city
has administered the Section 23 Leased Iiousing Program of
209 units since 1969.Iiowever, due to program restrictions,
limited funding, increases in rent and utility costs, the
program has been reduced to approximately 190 units. Section 8
Iiousing Assistance Payments Program will replace the section 23
Lea cd housing Program between now and .Tune 30, 1.978.
The initial contract between ,the city and HUD will
permit converting 49 of the units presently under a Section 23
contract and adding 100 more units. A follow-on contract --
will permit converting the remaining 160 _units presently
under section 23 to the Section 8 Program'. Under this plan
it will be possible to provide housing assistance payments
to as many as 309 persons/families all in existing dwellings
The Section 8 Housing Assistance Payments Program,
established by the 1974 Housing and Community Development
Act, is the federal government's major vFgerat.i.nc, g�< :•3r
decent, safe
for ass.i.sti.ng lower income families to :;ccurc
-3-
being certified for eligibility, find and select .units, comply
'L r
December 15P,1975
FIRE DEPARTMENT
OUTLINE FOR BUDGRP PRESMATION
FIRE SUPPRESSION DIVISION
PRJiSRJT WORK PROGRAMS
This division of the Fire Department furnishes fire protection to
the lives and property of nearly 50#000 citizens -over -an area of 214
square miles.
'Phis protection service responds from any one or all three stations,
so located as to best serve the populated areas. This division responds
on an average to some 500 fire emergency calls a year. We have fire
contracts with the University of Iowa, University Heights and Fairview
Golf. This division has three shifts totaling 48 men
Fire Suppression is by far the largest division -and accounts
---for nearly 95% of the operating budget. Salaries account for the largest
single expenditure in this division. Because we are a somewhat small
department we do have to utilize personnel to the fullest. There are
many times the Training Officer may call upon personnel assigned to
.suppression for assistance in conducting fire extinguisher demonstrations,
hospital evacuation or any of the many programs he conducts. However,
these people are never lost to suppression and can respond with equipment -
by means of radio contact.
Fire Suppression personnel make fire inspections and report to
the Pire Marshal regarding violations, hazards and correction orders. A
good deal of our inspections are.made as in service inspections; This
means sending men out with a pumper and portable radios. Inspections can
be made. Fire calla can be readily responded to.
II MAJOR GOALS FOR FY 77
1. It is the continuing and ultimate goal of the Fire Department
to provide the finest fire protection to life and property of
the citizens of Iowa City.
2. Continue to upgrade skills and knowledge through training and
schooling.
3. Provide to all Divisions and Departmentstheinspections of
- and maintenance to all,fire extinguishero-owned by the City.
4. Determine most economical way to comply with Federal Law
regulating hours worked.
5. Attending technical schools forr-purpose of maintaining and
L repairing equipment.
6. To comply with Insurance Services Office recommendations.
a.- To attain these goals an additional pumper was scheduled
for FY 77.
December 159 1975
FIRE DEPARTMENT
OUTLINE FOR IIUD'GON PRESENTATION
UI;PAli'lMMa1'I' WORK PROGRAMS FOIi COUNCIL CONSI11EJ1ATION
have to look at in the near Futuro tt looker
A project we may a matter-of
short time before therearequalified women
room and-rest room facilities for women. It is
only
time and maybe a very Department.
applying for the Fire Depaz .Another program to bring up for council consideration is the
is by the Fire Depaztment. This can be
the use of Opticon equipment. Electronic eyes
control of traffic
lights tment
accomplished througha11ed intersections.: Fire
get ,the,green
are installed at the sip's powerful strobe lightseater safety to
vehicles are equipped with p -
estimation would offer muc system, once
light. This, in my tment personnel.
citizens and to Fire Depar nc vehicles.
installed, could be used by other emergency
on some Federal
-- The Provisions of
tment. It
In conclusion I would like to talk briefly fighters. Legislation that could affect the Fire kepar fire 1 1975
19759 however, on December 3 .
- this bill were to shorten the Moura-worked by injunction is still
was ;to become ,effective Janus the bill. Th0yr1psaiatant City --
an injunction Was`filed against at this time. _
holding the bill in abeyans requested information as to the status
Attorney, Mr-13ob Bow in
of the bill at this
swtime- As
lit owswae written the schedule for
i reduction in- .240 hrs..�• _
January 1, 1975' 28 day Perioeriod 232 hrs. max.
JanL_= '1, 1976 28 day P 216 hrs. max.
January 1, 1977 28 day Period
problem in 1975•
slightly. However, Jan. 1, 1977.
As it is written the bill would not cause any
In 1976 it would affect us only period it; would have
a in overtime for 384 hours (2 shifts or assign
in8
when it reduced work hours to 216 fora 28 day P ,she time
the effect of P y S g hours)• If I were to assign
the -level
this amount o£ time off(384
seven people to maintain
off it would take an
of manpower necessary- the who bill -
�t say.' Hopefully, possibility
What the 'outcome will be to°fie the council aware of the
will be rejected. I did wan
of this situation.
At this point I th
would like to thank the council as is concludes
my presentation. Thank you.
1) Continue a maintenance program for the airport.
Ln
W 2)'Attempt to increase the useage of the airport by providing more hangar
space and hardsurface tiodown area.
�-
3) Continue a snow removal program which will minimize airport down time.
U
4) Continue to monitor the operation of the airport to make certain the
'o operation complies with the Federal, State, and local laws.
Uj
0
ofw
-CATEGORY
5
EST ATE
FY 1976
'BUDGET -
D ETFY
FY 1977
PERSONNEL
2847
000
000
7446
11087
10450
OPERATING &MAINTENANCE SUPPLIES
CieCAPITAL'OUTLAY
n
CHARGES FOR SERVICE .:8714
—
IIITERFUH0 TR(vFI§fFR3
-:-
21694
28 4
'.
12646
_-_
80000
cc
DEBT SERVICE -
TOTAL
31.653
35781
128344
DEPARTMENT OF POLICE
Outline for BUdRet Preparation
Page 2`'Council °Discussion
December 18,;1975
Tom Cilek was present, as_well 'as Director Dennis Showalter
and Division Heads Lee, -Howell -and Hauber.<`Future receipt
of the"HCDA money was noted and the -change from_ year to year
in proposed use was discussed, as was the purchase of the
Showers property; and effect on'the:operating budget and per-
`sonnel. It'was 'pointed out that games had been scheduled.at
the Court Hill Playground and there were no•restrooms avail-
able. '-Temporary solutions were.suggested...Showalter explained
how they would stabilize the pond banks. Cilek pointed out
"that`the`University will '.not provide -ice-skating anymore, and
-
reiterated the importance of -City Park and the need for, new
playground equipment. Showalter explained.;the parking situa- -
tion and the need for 400 more parking spaces in: -City --Park.
There were.425 spaces, 75 were added,but 900 total spaces are
needed. He advised that shelters are Ireserved at the neigh-
borhood parks and the -City Park. The contract for the rides
at City Park 'will -be _up -. this _year. He noted that the neigh-
borhood around N. Market -Square does not want tennis at the
park,:so this item will be dropped. Council discussed -manda-
tory :dedication of ,park land and the suggestion was made to
not pass along extra cost to homeowners.
Showalter advised that the Parks Division spends 388 of
their time in the'summer in areas other than parks, and if
the plantings along Washington and downtown are to"be given
to the Parks Department, they will need additional personnel.
Provisionfor, a staff horticulturist -and maintenance of,plant-'
ings-were discussed. Hauber advised.that it does save money
tohaveplanting' programs contracted out. ;Merchant partici-
pation was suggested for maintenance 'and the question of main-
tenance fore -the mall area was'discussed.' Kraft and Plastino
are reviewing:this-question.
Recreation Superintendent Bob Lee explained the SPI program
rioted
and the ASERP program. Showalter that they are still
_planning an -;expansion for the_Recreation Center. Alternate site
"suggested It --suggested
for -relocation was Elm Grove Park. was
_at
also that metered -parking defeats the purpose of ,the Recreation
ouncil
Council-
Center. The City has a -commitment to.the Water Resources
for'a'retainIing wall added to:Chauncey Swan Plaza wall.- Council
for
discussed `the 'tie-in with the`Library expansion. .-
Concerning the Cemetery Division and Hickory -Hill'; Park, the
-
expansion to include the Zetek property 1 1/4 acres was men-
tioned. A new ordinance has: been drafted -for --Cemetery. Sho
walter discussed the need to separate the Forestry.;Division
from the Cemetery Division. ,24% of the Cemetery Division's time
- - is spent on projects outside the Cemetery. The agreement for
f.� P
T ._
(Iowa -City)
'1 /1617
--TRANSIT ADVISORY cbmITTEE RECODL`•fEA'DATIQNS
(Coralville)
PRIORITIES FOR ALTERNATIVE:TRANS IT
- 4.
TRANSIT
Staggered work hours,
Low
`IMPROVEMENTS
PROMOTION
=i `Employer=.Sub_sidy;`'School
(TDP- FY77 F181)
=Trips, etc.'
Estimated. Cost`:
EVENING
Policy
-
and
Priori ty.`0:
riority-
Area
-Option(s)' Reconm`ended.
"h: C.'
' "' Coral..:"
1 .
INCREASED
1 Route (Hawkeye)`, .. 5 min
a
Low
6.
EVENING
PEAK -PERIOD
Headway; paired'with inner;
SERVICE
SERVICE
loop _College &, Mall area: 30 ,
(Iowa City) --11-Routes'.High
min. Headway/9 months
2.
INCREASED
-*20 min ..Ileadways/9 months
High "-
7.
WEEKEND
PEAK PERIOD
4'Routes ,'(I.C.)
Low
SERVICE
2 Routes (Coralville)
Med.
*6 min.>Headivays/12 months
91 T)rrrnt i-�a rrAATRTTC-i:;RnA
Un
(Iowa -City)
Low
(Coralville)
Low
- 4.
TRANSIT
Staggered work hours,
Low
Low. L
PROMOTION
=i `Employer=.Sub_sidy;`'School
=Trips, etc.'
5.
EVENING
1 hr. lieadiaays until -12:00 `pm;
-
-
------
SERVICE
SERVICE
6 day/wk.,_'12. months,;, all, routes
(Iowa City)
High
6.
EVENING
30 min. Headways o-10:00 pm;
SERVICE
12 months - all routes -
(Iowa City) --11-Routes'.High
(Coralville)--=2 Routes
High "-
7.
WEEKEND
Reduced Saturday Headways: -
_7
t
agt t
TRANSIT ADVISORY COMMITTEE RECOMMENDATIONS
PRIORITIES FOR ALTERNATIVE TRANSIT`
IidPROVT:AfF.NTS
(TDP FY77-FY81)
_
Policy-
Estimated Cost.'Leve
Priority Area -
Option (s) Recommended
and Priority Oide'r
I'. C."''.Coral.: 'Uni
_
_.
1.
-INCREASED
1 Route .(Hawkeye), is min.
Lown
PEAK PERIOD Headway;: paired with 'inner--
SERVICE
loop College F, Mall :area: 30."
min. Headway/9 months
2.
INCREASED`
*20 min. Headway s/9 months
PEAK PERIOD
4 Routes.(I.C.)
Low
SERVICE
2 Routes (Coralville)
Meda:
*6 min. Headways/12 months _
2 Routes (CAMBUS - Red
`
Dfed
$ Blue)
3.
ELDERLY $;_
i.)- Half-fare taxi service'--
HANDICAPPED(Iowa-City)
Med.
(Coralville).-
Low '
_
ii.) Off-Peak free fare
(Iowa 'City)
Low:
(Coralville)
Loty
4.
TRANSIT
Staggered work Hours,
Employer Subsidy, School
Low. Low
LO}j.",PROMOTION
--.Trips,'etc .
S.
EVENING
SERVICE
1 hr. Headways until 12:00 pm;
6 day/wk.,'12
months, all routes
(Iowa City)
High
6.
EVENING
SERVICE
30 min. Headways.:to 10:00 pm;--.
12 `-
_
months all -routes'
(Iowa City) -'ll Routes
High
(Coralville)-; 2•Routes
High.°
7:
WEEKEND
Reduced Saturday Head ways:
SERVICE
30 min./12 months--all routes.:
-
-
(Iowa City) -.11 Routes
Died.
(Coralville)- 1 Route
Low — -
t
8.
WEEKEND
SERVICE
Add Sunday service, 60 mein
Headways/12' months, `all routes
-
-
(Iowa City) - 11-Routes
Dfed.
(Coralville) 1"Route
Low.
9.
INCREASED
20 min. Headways, 9 months -
IPEAK HOUR
Remaining T routes
SERVICE
(Iowa City) 1!led
10.
ROUTE`
CAMBUS to serve Harrison Lot
COVERAGE
(University)
Meda:.;
..
11. -
EXTENDED-- from 12:00'to 2--OG-la.m
EVENING
.--
SERVICE
aCost
estimates reflect each systems operating budget:
Low ==Less :than S';pf. PY75
M@ciilun LEt�innn 'SS rind 151 of P'l75
Eligh More than 15$ oi_fY75 -_-
City of Iowa City
MEMORANDVM
DATE: December 2, 1975
TO: -City Council, City Manager
t
FROM: Steve Morris, Transit Superintendent
RE: History -of_Transit System
The City of Iowa City began an operation of a mass transit system on September, 1,
1971, as the private operator ceased operation. Transit operations nation-wide
had succumbed to the spiral of increasing costs and fares, and decreasing rider-
ship, services, and revenue. The City obtained 'a $400,000 federal grant fromsthe
Urban Kass Transportation Administration that was matched by $200,000 in local_
funds.` -These funds were used to purchase twelve General Motors Corporation
45 -passenger buses and the garage used by the private operator. Ten routes were
designed to operate radially from the central business district to minimize
travel times and the routes were paired to minimize the number of necessary
transfers. Hours of service were 6:00 A.M. to 6:30 P.M., six days a week.
Headways (interval between buses) were established at 30 minutes. The fare was
set at 15t. It was realized at that time that the system would require financial
support regardless of the fare charged. Since -a'higher fare structure would
result in some loss of ridership ata given service level, total subsidy may
decrease whiletotal cost per passenger will increase. The decreased traffic
congestion, financial savings to citizens, and environmental improvements
realized by the community at high ridership levels were considered to be more
than adequate compensation for 'the required tax subsidy.
Public response to the new system was immediate. Ridership for the first full
year was close to 1.3 million, or almost three times higherthanthe last year
of private operation. This ridership level required the addition of extra
rush hour buses from January through April to handle the increased ridership.
Rush hour overcrowding has occurred during the nineschool months since incep-
tion of the system. The Hawkeye Apartments -North Dubuque route has maintained
`20 -minute rush hour headways throughout the year due to continued heavy rider,
ship on that route. One 1952 used bus was purchased in 1972 to provide this
service.
Ridership in 1973 increased by about 3% to over 1.3 million with no substantive
change in service.- Considerable demand for provision of, service to the Bon Aire
mobile home lodge, Mark.IV Apartments, and the`Wardway area were evident. Early
in 1974, plans were drawn up to alter routings to serve these areas. Since
additionalmonies were not available to increase the service, it was decided -to
compensate for the cost -of serving these areas by reducing the, Saturday service
level from -30 -minute to -60 -minute headways since Saturday y
ridership is normally
lower than weekday and fewer people would be inconvenienced. Shortly before`,
this change was to be initiated, the City Council responded to input from those
along the West Benton route who needed to use the service to get to the 'University -
Hospitals and continued to operate the route to the Hospitals after leaving Mark
IV and Seville Apartments areas. This change -did -not provide service to the
City Council, City Manager
December 2, 1975 -
Page 2
Wardway 'area. The resultant service to Mark IV and Bon Aire generated some
new ridership, but losses occurred due to the reduction in Saturday service
and the fact that passengers from the Towncrest area had to transfer to get to:
= the University Hospitals. The effect on total ridership was probably :negative.
The route changes were instituted on July 1, 1974, and ;while_the'ridership increase
for the first half of 1974 over the equivalent period of 1973 was over 14%,.the
increase for the second half ,of the year was less than 3%. This illustratesthat
we cannot expect a mere change in routing or`scheduling Sto significantly impact
ridership levels. Total ridership for 1974 was over 1.4 million passengers, or
an increase of over 8% as compared to 1973.
Changes in monthly ridership in 1975 have been erratic, but for the year-to-date
it is up about 1%. Work has continued on a capital grant: application for twenty
buses to replace outdated Cambus'and Coralville equipment and to provide three
buses to Iowa City for operation of the Wardway route and.to increase rush hour
service. We hope that the new buses can be available by fall of 1976.' On
October 6, 1975, the City instituted a -route to the Wardway and lower West
Benton areas using one of two twenty -year-old buses leased to allow the increased
service. Ridership has been extremely low, but will improve somewhat over a ;
period of time. It should not be expected that this route will ever have signifi-
cant- ridership since there is not enough residential, industrial, or commercial
- development to generate a large number of trips.' Heavy ridership is generated
by work and school trips that occur eight to ten times each week, not by the
occasional shopping trip.
Planned improvements to the system include: an increase in Saturday service to
-30-minute headways, some increased rush-hour service during the school year (after
" the arrival of new buses), and a -free midday fare for elderly and handicapped
passengers.
Citizens' supportforthe system has been extremely high. Ridership in 1973 was
higher both` per capita and per vehicle mile traveled than in any other city in
Iowa, Missouri, Nebraska or Kansas.- Costs for the operation ,of the system are,
also high.' The budget for FY 1976 is $547,953 and fare box revenues will"total
about $220,000.' We hope that operating assistance will become' available at the
federal and/or State level, but no predictions canyet be made as to amounts
or timing.
Several important directions' need to be set by the City Council to allow consistent
administration and direction of= -the -system. :Should the system attempt to serve
- all those who wish to use -it, `_or should a given level of service be provided
regardless of demand? Does the City plan to continue to try to reduce auto
traffic in the central business district, and, ,if so, does it intend to provide
an alternative mode of travel to,the area? What form of transportation shall
be made available to those elderly and handicapped residents who cannot readily
use the present system? Should operating subsidies become available, can they
best be used to provide increased rush hour service, increased hours of service,
or service to special groups? In other words, what 'are 'the priorities of Iowa
City regarding public transportation?
_ I
City of Iowa City
MEMORANDVM
DATE: November 25, 1975
TO: City Council, City Manager o/
FROM: Steve Morris, Transit Superintendent
RE: Preliminary Budget Presentation v v
This presentation will define the goals which have directed the ,transit
System in the current fiscal year and provide some _alternatives :for it
consideration for FY 77. _ As with many other City; services, demand for
transit service has outstripped the resources available, to supply that service.
Many needs are becoming evident. Present rush hour capacities on most
are inadequate to serve all of those who wish to use the service. . ostTheroutes.
demand for some form of evening service. -There is `a need for some form ofis
specialized service for those who, due to age or some handicap, =find it "
difficult or impossible
to use the present system:
I. -Fiscal Year 1976 '
{York programs for the system in FY 76 have been directed at some of
these problem areas. Work has `been completed on a capitalgrant appli-
cation to the Urban Mass Transportation Administration to provide 80%
federal funding to: add three buses to the Iowa City system, replace
12 buses in the_Cambus fleet, and replace five buses in the Coralville
fleet. We expect that this application will be rapidly approved and
that the new equipment will be available by fall Of1976._ In the last
budget preparation cycle, we projected a'delivery date in March, but
various delays have pushed that back _four or five months.
Proposed operating improvements for FY 76 include a new route and an
investigation of various changes in fare structure. A new route to the
Wardway:area was initiated, on October 6,-;1975 upon receipt of two older
buses leased to operate the service. One of the three new buses; to be
purchased will be used on; this route. Work on a new bus route map has
been started and we hope to have it completed near the beginning of
calendar year 1976. Additional rush hour service will be added with
three additional leased buses from January through April of 1976 as has
been done in the past. This additional servicewillnot eliminate all
overcrowding, but it will alleviate the., most serious problem areas.
The system has been investigating the proper mechanism to provide a
midday free fare forelderlyand handicapped residents.- A proposal
should be ready for Council consideration ,early in 1976 with'"implemen-
tation possible .in March We plan to return Saturday'service to 30-
minute headways at the same time.`
IL. Fiscal Year 1977
There is currently a lack of definition of, clear goals for the transit
system. Within the -system, we operate with several perceived goals
that are listed for Council' consideration.
A. The service should be. structured for maximum use by the public, both
to keep the cost per passenger at the lowest possible level and to
minimize traffic congestion and long-term parking in the central:-.
business district.
B. Since the system will be tax supported regardless of fare charged,
it should be available to the largest possible percentage of the
public.
C. The system should attempt to provide maximum access to the community
for those who have no other mode available. This goal relates both
to access to the present system by elderly and.handicapped residents
and to the hours of operation of-thc system.
Council input is necessary both to prioritize these goals and to add others
that are deemed appropriate. A clear definition of goals will allow the
system to develop work programs to meet them in the most economical fashion.
Some possible areas of consideration might include: a specialized service
forelderly and handicapped residents, provision of night service, or even
the cessation of transit service in favor of some other program. We should
continue to try to extend to our community federal operating subsidy pro-
grams which are already available to larger cities.
Work programs planned for FY 77 include the addition of two rush-hour
buses for the nine school months. These buses willoperate approximately
18,000 miles each year which, at the current ridership level of three
passengersPer vehicle, -mile, wouldVr6v_fd&__&i additional -54,000 annual -
passengers. By utilizing the equipment only during,the rush hours, we %-7
hope to generate an additional passenger per vehicle mile for a total
ridership increase of 72,000.
To increase the accessibility of the present system to those who are unsure
of how to use it, we would like to provide an escort to show the citizens
how to use the system. Often, age or infirmity cause citizens to avoid
a service because of a fear of the unknown. A one-time.walk-through
would provide many of our residents the confidence to allow them'a more
active part in the community. This -service could be provided on a limited
basis by the elevation of one position from three-fourths to full time.
A 1972 survey of the system indicated that our elderly annual ridership
was about 65,000 passengers. We project that this program could produce
an additional 20,000 annual passengers, but the benefits of increased
mobility to those people cannot be estimated.
III. Cost -Effectiveness
Public transportation must be viewed as only apart a community's
transportation system. We are onlyin the early, -stages of developing
more than a subjective method of cost -benefit analysis of transportation
investments. The Area Transportation Study -will provide some estimates
of total costs of various combinations of street and -transit improvements
but it is very difficult to assign a dollar value to the changes brought
to a neighborhood by a new four -lane -arterial street. Since no one has
yet developed a way for a driver to operate more than one bus at a time,.,
we can predict that the cost per vehicle hour will continue to increase.
it we desire to maintain revenue increases= -then -either the numhcrr of
passengers or the fare must increase.
2
DEPARTMENT OF PARKS AND RECREATION
bUTLINE FOR BUDGET PRESENTATION
Park- Division
Present Work Programs -Operations and
Capital Improvements.-
The Parks Division, which consists of 14 people, is responsible for
maintenance and development of the 28 city parks which cover 480
acres. This division is also responsible for some snow and ice
removal, trash clean-up, and grounds beautification in the -downtown
and Urban Renewal -_areas. In the summer,
38X of our mowing time is
s ter in ision gro r tom -parka, such'as Pollution Control
Water Division grounds, and medians. We also operate a smagrounds,
in City Park.
The Park Division is able to realize a substantial monetary saving
in the majority of park construction and development projects because
it has personnel capable of performing such work. This eliminates
the necessity for some contract: labor.
The goals and objectives for FY 76 were as follows:
I. Hold the line on labor hours through improved management.
2. Improve user pleasure in City Park through improved walks and
trails and the elimination of (a) pedestrian -automobile conflicts
and (b) dust: problems.
- 3. Increase, park, activities in several neighborhoods as outlined in
the Capital Improvements Program.
4. Maintain and expand downtown and park horticultural displays. v ~
For the most part, these goals have been or will be met in FY 76.
The status of FY 76 Capital Projects is as follows:
1. Neighborhood Park Improvements, $80,000. This is HCDA money which
hasn't been released yet. We plan to spend
additional to lightan-
additional two (2) ball diamonds -in Mercer Park and to lig0 for
initial development in Willow Creek, Villa, Northeast, and South
Hollywood Manor Parks.
2.' Southside Park Acquisition, $50,000. This is the 14 acres in the
South Hollywood Manor area South of where Taylor Street dead ends.
The, agreed price is $45,000 and the -transaction will be closed
when the HCDA money is released.
3. Recreation Center Planning, $15,000. Any extension of the Recreation
Center to the east will be intheRalston Creek flood plain, which
may make a major extension impractical. Also, any extension would
eliminate some parking stalls.The .probable cost of a 45' x 85'
addition housing four (4) handball courts is $100,000. The matter
is under study by the Park and Recreation Commission
4. Eastside Park Acquisition, $70,000. - The City has purchased 3.3 a
of land on Green Mountain Drive for $35,000, which cres
is now referred'
to as Northeast Park. -
Budget Presentation - - -
Page Z
December 18, 1975
5: Riverfront Acquisition, $50,000. This has been expanded to $200,000.
The Park and Recreation Commission has suggested that.this' money ;74
be used to buy some of the _Showers property south of Iowa City.
6. Public Tree Planting Projects, $15,000. Contracts will be let in
February, 1976, for street tree plantings "for the area bounded by;.
Muscatine on the south, First Avenue on -the west, 'Rochester on
the north and Scott Boulevard on; the east. These
projects are to
be completed by May, 1976.'
-7.- City Park Improvements, $195,000.This is'HCDA money which hasn't
been released yet. The money is to be spent on roads and bicycle
'paths, playground apparatus, pond stabilization, log cabin
restoration, ramps and resurfacing,' and the spray pool
II. Major Coals and Objectives for FY 77.-
1. Construct additional parking areas in_City 'Park to help relieve
the parking problem during peak use periods.
2. Add two -(2) more softball diamonds for -use 'in 1977.
3: Initiate a programforthe, acquisition and development of the pro-
posed riverfront property.
4. Adoption of an ordinance providing for mandatory dedication of
park land by, developers.
5. Provide additional floral displays in various parks throughout the
city.
6.---Establish-a, system of identification of plant materials with the
use of signs 1n Hickory, Hill and Willow Creek nature areas.
7. ,Upgrade the park areas with additional playground equipment on a
continual `annual `budgeting `program
.
8. Utilize BOR federal matching funds for capital` improvement projects.
The specific work programs which will be used to implement the proposed
goals and objectives are as follows:
1. Use of contracts for major development projects.:
2. Utilization of existing manpower for such projects as ball diamond
-
repair and construction, parking lots, building, etc.
3. The addition of 3-4 vehicles already.budgeted and a strict
maintenance program for existing equipment.
4. Taking advantage of all `available federal funds for park acquisition -
and. development programs. -
III. Program Priorities.
The first and foremost.priority of the Park Division is to do the best
job possible in maintaining present facilities. In order to properly
attain this goal, we need adequate and work -producing equipment. The
proposed purchase of 3-4 additional vehicles.from FY_76-- budget -fuadn
should be given top priority at this time. Capital improvement projects
will be rated in priority as funds become available and the most need '.
arises.
V
DEPARTMENT OF: PARKS AND RECREATION -
OUTLINE FOR -BUDGET -PRESENTATION
Cemetery Division
I. Present Work Programs Including Operating and Capital Expenditure
Budgets -
The Cemetery Divislon must (1) provide dignified interment procedures"
in (2) an efficiently operated and well maintained Cemetery and (3)
still have sufficient time to share other City -activities -and obli-
gations such as snow removal and turf_ maintenance.
- We currently spend 24% of our time_on_.projects outside the Cemetery.'
The major expenditure in the FY 76 Budget is salaries followed by
the capital expenditure of vehicle replacement and annual-repairs/re-
placements instigated as a vital form of preventative maintenance.
-'
FY 77 should include money for Cemetery expansion and development of
- - acquisition.
The Cemetery Division has completed the majority of its FY 76 goals.
Realistic goal setting and efficiency of operation has been a prime
concern here since late in 1973.;
II. Major Goals for FY 77
1._ Administrative and Council approval of the new Cemetery Ordinance
by mid-August of '1976,
2. Acquire additional area for expansion.
3.'; Completely update burial records -by September 1,"1976.
4. Continue with annual preventative maintenance for:
a. Cemetery roads;
b.- Water system;
--
C. Shop and office building.
S. Monument for'Babyland established by November 1, 1976.
6. Continuance of,,present level'of=efficiency. -
The specific work programs that will be used to meet these goals
consist of preparing and letting contracts for major items and pro-
viding the necessary guidance andadvancedplanning for the general '
operation. - -
III. Program Priorities
The acceptance of the new Ordinance is to be considered of prime im-
portance in the growth, development, and'safety`of employees and
continued efficiency of operation at Oakland Cemetery. All other
items will subsequentlyfall into line.
Page -2 - CouncilDiscussion
December 22,-1975
Community Development Director Dennis Kraft gave his pre-
liminary budget:;presentation. He-advised that the Sign Ordi-
nance was
rdinance'was being; reviewed by a Committee concerning ,the con-
stitutionality of some of the provisions;"and-that when, there-
is a question, the City does not litigate. The City Manager
suggested`, that the Council meet with ---the -legal -staff and tell;--
them`the concernsvoicedhere. __Kraft called attention to spe-
cial reports being prepared, such as the University Zone, the
Ml-M2 Zone, Handrails, Sidewalk policy, and commented that the
Planning and Zoning Commission has had a heavy workload, and =
some`of-these studies had been 'displaced-with.-projects with
higher; priority.. The-Commission is working on their bylaws,
_ which are required under"Home -Rule.
The Mayor asked for a list.of items pending,-the priority,
and possible completion date, and the City; Manager replied that
this could be an item for the monthlyreport,;and -that an Ad
ministrative-Impact Statement-for.new.ordinances„ as previously,-,
discussed, would be helpful.
Concerning the proposed legislation oninspection by the
City of University construction,-without'collection of fees,
it was the consensus of the 'Council-that the City Manager corres-
pond`with our legislators noting Council's opposition to the
legislation. Council discussed the distribution of proposed-
legislation by
roposedlegislation'by the legal department._.
Councilwoman Neuhauser suggested that the Council should'
take amore active. role in legislation, and should appoint a
committee of the Council =for.this.-.Council>then discussed
the Comprehensive Plan. _City Manager-Berlin commented :that
as there was no Council support for the Regional` Planning
Commission plan, the Staff had been working„on anew ,plan.
Some of the data from the RPC plan is still valid. The City.
Manager.advised-that as part of the budget` process, there will
be a.session- with `Regional Planning. .Neuhauser reminded all
.that.an A-95 review by R.P. is'needed`for-all Federal projects.
_ Council discussed need for mechanism for citizen partici-
pation concerning.HCDA funds. deProsse commented.`on the Cedar
Rapids process, and advised that their Administrative Assistant
Tom Allard would come down and discuss it with Council. Kraft .
pointed out that studies of p population, housing, and environ--`
ment`will be heeded for the next HCDA`application. The target
date for application to HUD is°February ,l4th:and concerns re
ceipt'of $2,061,000. The anniversarydate`.is June 6,'-and can
be amended 30 days, plus or minus. The-City;Manager commented
tha t_.the`Staff is recommending;:that'- the ::date be amended to
July 1, to correspond with our Fiscal Year; the submission
STAFF,
BUILDING;
EQUIPMENT
MAJOR GOALS FOR FY1977
Background
The library recognizes that this is not the year`to'expect
to expand services. we realize, however, that whatever
resources are provided the library must, plan for at least
a:10% increase in use and must provide new andreplacement
materials which are costing 18-25o more than a,year ago.
addition, space for gr
Therefore, our 1976 -77 - objectives owth is rapidly being 'depleted. sic
In are built around two ba
.
necessities:
(1) Find ways to increase effectiveness of present staff
by upgrading equipment and streamlining procedures.
(2) Findways to satisfy user demands without substantially
increasing the size of the collections.
Library collections/Processes
(1) Select, purchaseand process 7,000 new volumes and
select and process 600 gift volumes which will pro-
vide greater diversity and depth in areas ofgreatest
use and demand without increasing the size of the col-
lection by more than 2,000 volumes.
(2) Select, purchase and process 1,000 new recordings, -
films and artreproductionsin order to replace '300
`worn, lost and damaged -_items -and increase the -total--
A-V collection by 10%.
(3) Reduce the numberofmailings to patrons £or fines,
overdue materials and reserves from 5°s to 2 1/2$ of
total circulation by finding the most effective com-
bination of loan periods, retrieval methods an&
search procedures.
(4) Improve the quality and maintain the paperback deposit
collections at United Actions for Youth and the County
Jail; expand the collections at Close Mansion and Mark
IV by 100%.
- Library .Services -- ------ - -
(1) Organize the library's audio -visual -services around a
- designated full-time staff person by June, 1977 as a
- first step toward.an A-V department capable of coordina-
ting A-V needs of library and other city departments.
(2) 'Maintain current level of library services withanex- permanent
pected 10% increase in use without increasing
staff through increased use of temporary overtime help
and re-evaluation of service hours
2
(2) CapitalImprovement Program Phase ;
There are no items in the Capital Improvement Program
which -are -the direct responsibility of the Current = >_
Planning, Section.
(3) Anticipated Accomplishments
a. Inasmuch as it is not possible to predictthenumber
of zoning ordinance amendments, subdivision plat reviews,
etc. which will be generated during any particular year,
no specific numeric objectives were established, however,
all submissions were reviewed and analyzed, and reports
were prepared by the Current Planning staff within a
-----reasonable period of time (usually ,two to three weeks).
b.' Also, the number of specialreportrequests generated
- were not predicted in advance.- As of this time, it is
anticipated that most, but not all, of the requests
will be met within FY 1976.
C. Staff reports will be prepared for all Board of Adjustment
cases within legally prescribed time periods, and this
--- -- ---level of performance will continue for the remainder of -
the fiscal year.
d. All requests for zoning 'ordinance >interpretations have
been made, -and will continue to be made in a like manner
for the, remainder of the fiscal year. - -
e. Zoning ordinance enforcement activities continue to be
made at a pace consistent with new construction activity
and ordinance violations; complaints continue, to be
Investigated in a timely manner. This level of performance
will be maintained for the duration of the fiscal year.
f. Sign ordinance enforcement activities are presently being,
carried out -at a reduced -rate because of questioned
legality of certain ordinance provisions. Specifically,
- the constitutionality of certain amortization provisions
of some classes of non -conforming' signs, the area of super
graphics, public art, murals and painted wall signs,
and certain conceivable conflicts between the local
ordinance and applicable state and,- federal sign regu-
lations are presently being reviewed by an ad hoc sign
ordinance amendment committee. Itis anticipated that
sign ordinance enforcement activities will be accelerated"
once appropriate amendments have been made to the sign
ordinance. __.-
a. In FY 1976 the Comprehensive Plan work program was
prepared and ultimately adopted by the City Council.
Background studies are -presently -being prepared in
three areas, specifically (1) physical, (2) human;
and (3) environmental.- Also, the base mapping program
will be completed by theend of the fiscal year.
Specific topical areas of inquiry and analysis will be
in the following areas: - —
1. Housing
2. Population
3. Environment
4. Land Use --
5. 'Transportation
6. Economic
7._ Community Survey
8. Utilities
9. Urban Design
10. Community Facilities and Services
11., Human Needs and Activities
12. Opportunities and Resources.
b. The Riverfront Plan which is being prepared by Stanley
Consultants will be completed by the end of the 1976
fiscal year. This project is being carried out in
conjunction with the Riverfront Commission.
a. Background studies on Housing, Population, Land Use,
and Environmental Conditions will be completed during
this fiscal year.
b. Advance Planning Section input will be provided in a
timely manner so as to allow the completion of the
HCDA'application during February, 1976 for the FY 1977
application. Also, a citizen participation program will
be prepared and initiated during this fiscal year.
C. Initiation of the Issues and Problems Phase of the
Comprehensive Plan.
(4) Program Problems/FY 1976-
a. The work on-the Comprehensive Plan was initiated
appreciably, later than had originally, been anticipated
Although an initial draft work program had been prepared
during November, 1974, Council approval to the Compre-
hensive Plan Work Program was not received until November,
1975.
b. Initial delays have been experienced as a result of
required time lags encountered for hiring qualified
personnel, and a further delay was experienced as a
result of the resignation of a key staff member.
C. Advprao a:.,.a..._-- _
3. Conduct of start-up activities for 149 units
-of existing Section 8 Housing Assistance Payments
Program (IA05-E022-001). `
4. Continued work efforts in an attempt to provide
for the construction of 62 units of new
construction— elderly housing by Old Capitol
Associates under an allocation received by the
City under Section 23 of the Federal Housing Act
(IA05-8023-002).
5. --Provision of necessary staff -assistance for the
- construction of 64 units of new construction
elderly housing to Mid -States Development
Corporation under the Section °8 program.
6. Provision of relevant data for the HCDA application
for FY 1977, with special emphasis on the Housing
Assistance Plan (HAP) portion of the application.
7. Continue the task of converting the City's Section
23 Existing Housing Program to.a Section 8 Program.
(2) Present Work Program - CIP Phase -
Resubmission of the City's application :for 100 units of
new construction Section 8'Housing for -the 'Elderly `in
February or March is so directedby the City Council.
(3)- Anticipated Accomplishments for FY 1976
a. Enter into 70 new lease_ agreements under the Section 8
Existing Housing Program by :the end of the 1976 fiscal
year.
b. Preparation of a second` application for 100 unite of
new construction Section -8 Housing for the Elderly.
C. Reduction of number of units in Section 23 Leased Housing
Program from 209 to 160 by the end: of the fiscal year.
(4) _Problems Incurred During 1976
a. The application submitted in September for 100 units of
Section 8 elderly housing was rejected because of an
alleged minor technical deficiency' relating' to the
financing of the project. - `;
9
(3) Anticipated Accomplishments for FY 1976
all complaints of alleged
a. Continued timely response to
violations of the Minimum Housing Code.
b. Establishment of an accelerated housing inspection
program,' in conjunction with_ the hiring of two additional_
housing inspectors.
C . -The-utilization of housing inspection staff in the
tion of a housing rehabilitation
organization and implementa
program fundedbyfederal Housing and Community Development
Act. monies.
(4) Problems Incurred in 1976
a. The level of staffing during the first part of the fiscal
year was at a level which did not,'allow a sustained
rogram to be carried out`on all rental units
inspection p.
Both complaints filed and house moves ended to diminish
this effort.
- planning
b. An organization problem was, perceived relative to
and supervision of the minimum housing inspection program.
This was subsequently remedied by a departmental-reorgani-
zation which resulted in the Minimum Housing Section being
moved into the Housing Division.
(5) Program Priorities for FY 1977,
which will enable all rental
a. Establishment of a program
housing units in Iowa City to be inspected on,a two-year
inspection cycle.
for the continuation of the
b. Provide necessary support `
housing rehabilitation program.
C. Establish record keeping system which will enable the.
information obtained during housing inspections to be
readily utilized in the updating of the Housing
Assistance Plan.
- - (6) Productivity_ Increases
a. `Provide housing inspectors will portable dictating
ing and related correspondence
machines so that record keep
in a more efficient manner.
will be handled
b. Inspection personnel will be provided additional ltraining
so as to upgrade their inspection skills.
to
one inspector will be sent to the University of
Wisconsin Extension Division for this purpose.
E. Urban Redevelopment Division -- Urban Renewal Section
(1) -Present Work Program - Operating Phase .
a. Administration of Iowa City's Urban Renewal Program
(Iowa R-14).
b. Control and maintenance of temporary modular commercial
relocation structures (Clinton Street Mall).
-
C. Provision of necessary information to Urban Renewal
attornies for litigation purposes. r
d. - Liaison with Old Capitol Associates on both land dis-
position and subsequent plan review and other construction-
related activities.
e.- Liaison with University of Iowa on land disposition
activities, and monitoring of related construction
_activities. _.
(2) Present Work Program - CIP Phase -
Redevelopment ofWashington Street right-of-way.
(3) Anticipated Accomplishments for FY 1976
a. Completion of project close-out activities with the
federal Department of Housing and Urban Development
(HUD).
b. Sale of nearly all project.land to either Old Capitol
Associates for the University of Iowa.
C. Beginning -of construction of Plaza Centre One office
building, 62 -unit housing for the elderly project,
Perpetual Savings and Loan Building and Iowa State
Bank drive-in building.
- d. Completion of Washington Street redevelopment project.
(4) Problems Incurred During FY 1976
a.- Inadequate level of staffing, exacerbated by resignation
of Acting Urban _Renewal Director.
b. Inability of Old Capitol Associates to secure financing
for elderly housing project.
12
(2) Present Work Program - CIP Phase
of two houses for
ion
a. Acquisitioand
subsequentnrental etoblargetlow-income families-
"Me Too" Building.
b. Acquisition of
I Program for Public
C. Architectural Barrier Remova
Buildings. _-
d. City Park improvements.
e. Neighborhood Park Purchase (Hollywood Manor)•
f River Corridor Acquisition.
g. Washington Street reconstruction project-
lishments - FY 1976.
(3) Anticipated Accomp
a. Preparation and submission, of fiscal year 1977 appli
cation. -
abilitation program and
b. Initiation of a housing` reh
accelerated code enforcement plana
C. Acquisiton and rehabilitation of "He Too" Building.
d. Completion of City Park Improvements Scope of Services.
e. Neighborhood parks improvements (Villa, Hollywood Manor,
Willow Creek, Northeast and Mercer Parks).
f. Completion of Phase 3 - River Corridor Plan.
g. Acquisition of Hollywood Manor Park.
(4) Problems Incurred During FY 1976
a. Lack of adequate staff to carry out designated programs.
b. Delay in initiating Comprehensive Planning Program has
resulted in a delay in the HCDA program.
-
C. The role of HCDA has apparently not clearly been under-
- nd subsequent
stood, i•e.., the development awill
aidin theIDpreation
of a multi-year--program which (1)
vention of slums and blight, (2) will 3) is designed
to_
low and moderate income persons, and (3) is designed to
meet urgent community development needs.
City of Iowa :City
MEMORANIDVM
DATE: December 19, 1975
TO: City Council
FROM: City Manager
RE: Informal Session Agendas
December 22 1975 Monday
Informal Session
1:00 -P.M. Conference Room
Discussion of goals and objectives in budget process for the
following departments: 1) Library, 2); Community Development,
3) Human Relations, 4) Administration, 5) City Clerk,
6) City Attorney.
Executive Session to consider Johnson County Regional Planning
Commission..
December 23 1975 Tuesday
7:30 P.M. Council Chambers - Regular Council Meeting_,
December 25, 1975 Thursday :
Christmas Holiday
December 26, 1975 Friday
Holiday - Civic Center Closed. -
December 29, 1975 Monday
Informal Session
1:00 P.M.-- Conference Room
Establish goals and priorities, review FY 77 receipt program.
December 30, 1975 Tuesday
7:30 P.M. - Council Meeting Cancelled.
January 2 1976 Friday
11:45 A.M. - Council Chambers - Swear in new Council.
City of Iowa City.
MEMORANDUM
DATE: Dec
eober 19, :1975
TO: Iowa City City Council
FROM: Abbie_Stolfus, City Clerk =.
RE: 1976 Salary
You have asked for some information on the City Clerk's
salary, for your discussion. `
1973_'$9864,
1974 10872
1975 12576
1976 14400 ?
`In 1975 the classification for the Clerk was changed from
Range 12 to Superintendent, so that there would be no
question that I would not qualify for overtime under ,the
new Fair Labor Standards Act; Unless it has changed, the
Clerks were in a different situation, either -the Council
decided to allow overtime or compensated in the yearly
salary. My overtime hours in most months can vary from
20 hours to 40 hours. The personnel who were in my
r' :..previous Range 12 are now :-receiving -since `July, -$1092 -- '
a month, I'm still at $1048. I am probablythe only
employee of the City who has not hada cost -of -living
raise, even the department heads received a'comparable
raise. _-
A merit raise will put me on the leve'l which my peers (Range 12)
have been receiving for ki year, $1092 I would like to
point out that our office is as responsible and important
to the smooth operation.of the City as many, in the
administrative level and I'have not heard from the public
or the Council any comment that we are not'performing our
duties as we should. Then a. cost -of -living raise at the
present projection would result in the 'yearly salary of
- $14,400.- This will still be_:less than theprojected, merit,
and c -o-1 for workers in Range 12, Step D.
- The added responsibilities of working with new personnel due
to the turnover in -all the- departments, the increasing number
of Council meetings, the changeover to Home Rule,:and the
lack of an up-to-date municipal code add to our work load.
I do want to add my appreciation for the additional hours -
allowed for the clerk -typist position and for the category
of Deputy City Clerk in the classified pay plan.
4
Page 3 Council Discussion
December 29, 1975
and talk on Affirmative
:Action and Steve Reineke would talk
--
on the fundamentals of collective bargaining, if Council 'wished.
" Problems with thesafetyregulations were pointed' out,, and pro-
visions for employee rewards and suggestions were mentioned
along with departmental meetings. Selzer advised that the
Associated General Contractors.had good films. Morgan noted
several employee promotions inside the city organization
The City Manager presented his goals and objectives and
material concerning Notes of Meetings; with.Department-Heads.
He advised'tha t when he: -first -started here thatsthere would be
five maareas where he thought attention `.should be given:
fmajor
ive or as not -enough attention paid to`IonIg-range -planning,
(2) there was a serious problem in communications, both internal
within -the `City `Government and -external in the community also,
(3) there was a long way to go ;in the budget and 'program evalua-
--tion process, (4) within City -Government, -there was no overall'
sense of direction or no feel of stability:from the standpoint
of policy; and; administration, and (5)'there needed to be a strong
effort to build some kind of team approach, irecognizing -that the
Council has responsibilities -as -well as administration, but that
there was no grouping of.efforts. He noted;he.would be sending
council 'the 'evaluation Czarnecki had prepared on him.
Areas of major concerns that the City Manager will be deal-
ing with include: -_(1)_developing and:improvingathe management
decision-making capabilities;
by training Council and em-
ployees, (2)`trying to make the Finance Department more a staff
function rather than a policy or decision-making function,
(3) ,the Comprehensive Plan dealing with the whole management
structure of the City, -not just a physical plan; ;increasingly
reviewing all department operations and functions -- are we
doing the right thing, -are we doing it the -:right way, what are
alternatives? --'reviewing the,;citizen complaint process, and„
trying to come up with a better way:to handle citizen follow-up,
(4).developing ,.priority .goal policy directions of both Council
and Staff, and (5) continuing with collective bargaining and
the personnel function.
It was suggested that the Council should be apprised of
the nature of:complaints.so that.they could direct attention to
those areas. The City _Manager pointed out that the Councilmem-
bers are the eyes and ears of the community -,and the Staff needs
their input.- If complaints are routed through the City Manager's
office, -the process will give some mechanism to control what's
roblem
going on in the community and whether or not we have ebased
with a`specific department. Responsibilities should be based
on principles, not on personalities. Procedure for citizen
complaints was discussed and the City`Manager pointed out that
a policy concerning complaintsduring snowstorms; had been
Meeting adjourned, 5:15 P.M.
w�
..OBJECTIVES
Because the Legal Department actsas-Attorney for the City-ofIowaCity, 1
its Boards and Commissions, the nature of its duties are broad and varied.
Among its various duties,the Legal Department, underthedirection of the
CityAttorney, is to provide the following services:
1. Advise and render opinions to the City Council when requested
upon all questions arising in the conduct of Council business.. The
City Attorney attends all regular Council meetings and such informal
Council meetings as the Council directs.
2. Advise and render opinions -to the City Manager upon his/her
request and provide advice and opinions to the Department Heads on
all routine matters. - Provide aid 'in`legal matters -to the various
departments of the City and advise Cityofficialson proposed or
existing federal or state legislation. _Act as attorney.for all Boards,
'..-Agencies and Commissions. -TherCity-Attorney -serves on the Pension
Board. -Prosecute all matters before the Civil Service Commission and
represent said Commission. 'Prepare, approve or direct the preparation
- of all contracts, and negotiate contracts on behalf of the Council.
Negotiate on behalf of the City in the purchase of real estate.
3. Represent the City of Iowa City in all suits to which the City
-
or an employee is a:party in. the ..District -Courts,`the::. SupremeCourt of
Iowa and in all Federal Courts. 'Prosecute all cases, in the Magistrate's
Division of the District Court involving ,City --.charges and :represent the
City on all small claims against the City. Represent the City in all
-- administrative hearings.._..-
4. Prepare, approve ordirectthe preparation of all ordinances,
resolutions, contracts and other documents -at -the requestofthe
-City Manager and "the direction of the City Council.
5. Provide other such services as may be directed by the City Council.
.� 12/22/75
%(IA
HUMAN RELATIONS DEPARTMENT
REPORT'OF GOALS AND OBJECTIVES FOR FY76 AND FY77
Present i4ork Programs
The Human -Relations.Office currently provides a. comprehensive program of
personnel services to_the City_,o-rganization. Included are the traditional
personnel functions of technical assistance in placement (recruitment, hiring,
-`transfers, promotions), compensation (wages, salaries, benefits), staff develop-
ment, as well as new areas'of-importance in safety, equal opportunity and _
collective.bargaining., Also, staffing' is provided for the -Human Relations arad
Civil Service` Commissions. Because of the change in personnel and organization
within the Human Relations function during the past year, there have been
changes in the directions and a reevaluation of the goals for the Human Relations
Department.
Current staff members include a Director, who assumes responsibility for collective
bargaining,' supervision of the other functions, and direction for the Department,
Uersonnel specialist, who assumes responsibility for the implementation of the
areas o placement,' compensation,' and staff development and evaluation,_a civil
rights specialist, who implements 'the ;affirmative action program as well as pro-
vidrng�the staff support to the Human Relations Commission, and a senior
clerk typist. Additional clerical support is received from the City Manager's
clerical staff which involves a small amount of the`;time'of two people. _
U°e have been cleaning out and moving forward in a number of areas which had not
previously been adequately staffed, and we continue to work out the day to day
relationships and division of labor essential) which go into the establishment of
a staff service.` Much time is allotted to making an assessment of the current
processes` which vary from department to department so that consistent personnel
administration' will be_available _in -the future. - In a number of areas we observe4
that the staff was going through the motions of providing programs without concern
for results. These include the areas of staff training and development, affirmative
action, and safety programs.
Goals for FY76
1. Establishment and staffing of the Human Relations Department as an alternative
to the segmented staff services previously provided.
2. Reaching 33 1/3% for affirmative action andreevaluationof the Affirmative
Action Program and policies in the; area ofemployment.
3. Minimizing loss from voluntary collective bargaining and computerize available
- support data for bargaining.
4. Create a consistent personnel function.
a. Reevaluating both scope and administration of compensation and benefit
programs. (Computerize payroll and accruals).
IOWA
CITY PARKING
SYSTEM
-
-REVENUES AND OPERATING COSTS
-
1967 - 1975
-
- REVENUES
EXPENDITURES
-
ON
OFF
-
OPERATING
STREET
STREET
OTHER
TOTAL
COSTS
AVAILABLE
1967
$142,364
$ 83,310 -
$ 4,374
$230,048.
$ 81,556
$148,492
1968
170,219
83,467
9,338
263,024
88,278
174,746
1969
172,830''
86,928 -
11;946
271,704
109,999
161,705
1970
178,758
87,426 =
--15,898
282,083
65,843
216,240
1971
172,248
85,750 _
27,782
285,780 '
166,996;
118,784
1972 -
170,702
86,560
12,550
269,812
50,203
219,609
1973
150,899.
93,732
26,296
270,927_
73,334
197,593
*197S
217,889
145,483
62,455
425,827
104,170
321,657
*18 month
period 1/1/74-6/30/75
IOWA CITY PARKING SYSTEM
DEVELOPMENT OF CONTROLLED; MUNICIPAL
PARKING SPACE
FALL
-FALL-----
FALL
FALL
FALL
-1971
- 1972
1973
1974
1975
1453
1349
1304
1087
1019
On street
1039
957
957
1103
1215
Off street
2421
2306
2261
2190
2234
Total
ST -WEST
1976`-- --
-
STREET
TYPE METER"-
10, 51
21 1D
30" TOT--=
Davenport
(DA)
PCS!(automatic)
8
8.
Bloomington:.
(HL)
PCM (automatic)
14
Market
(M)
AMERICAN-POM
15 9
1 �5
Jefferson
(1)
AMERICAN`
Ioxa
(I)
DUNCAN-POM (M)
39
39
22 86 146
12 266
Washington
(W)
DUNCAN-POM (A)
College
(C)
25 19 37
81-
DUNCAN-PoM (A)-POM (M)
14 34 66
Court
(CO)
it 125 i
POM (A)
• 33 8
Total
117 33 161 266
24 599
NORTH-SOUTH
STREET
TYPE METER
Madison
(MA)
10i 51 21
30" TOT.
POM (A)
10 _20
Capitol
(CA)-
DUNCAN-POM (p)
30
89
3 92 .
Clinton
(CL)
DUNCAN-POM (A)- POM (M)
21
33 16
6 70
Dubuque
(D)
DUNCAN-PCM'(A)
Linn
(L)
_
�5, 57
10 82
DUNCAN-POM (A)
21 20 46
Gilbert
(G)
8 95
POM (A)
14
14
Dan Buren
(D)
PCM , (A)
LOTS
18 3
21
I0TA LOTL
_ ----Total
70 35, 142 36
37 _ 20
WASHINGTON LOTLyr
PON A
6
-.
6
MARKET LOT
(�)
DUNCAN
0 20
".
SCHUMAN IAT
(LS)
DUNC AN
MOOSE LOT(LAfO)
POM A
2
CLINTON.
LC
BURLINGTON LOT
(LB)
_
POM' M
LIBRARY 1,01-
CrTOT
—�--
OT
R
-- — —
PIRICAN-W4
—
PLAZA-LOT
(LCP)
DUNCAN-
TOTAL STREET METERS_____1019
--�—
2
TOTAL-LOT METERS-
-- ----- 820
Total
_453 185 -170 3 37
1830
"METERS ---------1859
- - PARKING POLICY -
After consideration of the above analysis of the parking
system, the City Counciladopted by: Resolution No. 72-132 on
`April"4,-1972 the following parking policy:.
1 The City Council hereby recognizes and determines that
local government will provide the major; share of future
parking requirements for the central business district
in the City of Iowa City, Iowa.
2. The City Council deems it in the public interests to
eventually eliminate all on -street metered parking in
the central business district area.
3. The City Council hereby establishes and"determines -that
- the policy of the City of Iowa City,- Iowa, will be to
concentrate parking, facilities in convenient and economical
off-street locations in the central business district area
and the areas adjacent thereto.
4. The City Council hereby determines that, to put the
provisions of this Resolution into effect, the following
steps_ shall be -taken as may be approved by the City
Council in the future:
a. Parking meters on -street will be eliminated in
stages as off-street facilities are constructed;
b. Future off-street parking needs will be provided for
intheconstruction of multi -story parking facilitiea
and/or complimentary surfane"lots;
C. off-street parking facilities should be attendant
operated whenever possible and it shall be the goal
of the City Council to establish attendant controi,4ea
off-street facilities;.
d. The planning and construction - of all off-street
facilities, whether multi -atony or surface lots,
shall; be so designed to be astheticaZly pleasing and
a -compliment to the downtown, business district;
e. All parking facility construction shall be coordinated
with the development of a_viable masa transportation
system for the City of Iowa -City, Iowa, and the
surrounding region, and specific provision for bicycle
use and parking. -
f. It is hereby directed that the staff develop a
detailed parking plan to carry out the overall policy
contained in this Resolution.
S. The City Manager is hereby authorized and directed to
carry out the provisions of, this Resolution.
MEMORANDUM -
RE: Finnncing of Publlo Improve -
0: City Council meats for R-14 -
FROM: City MnnaRer - DATE: April 30, 1974
The purpose of this memorandum is to present for consideration a financing
plan recommendation for the required supporting facilities associated with the
offer to Purchase Urban Renewal Land, as revised, submitted by Old Capitol Associ-
ates"on'October 18, 1973. This recommendation takes into'coneideration the most
recent negotiations between the City and the developer as a,result of the failure
of the $6,000,000 _tax allocation bond issue to receive -'a-60% plurality on March 28,
1974.
As a result of current negotiations, it is; proposed that the City's commitment
to parking facilities be changed ,to include the -staged construction of no less than
1,000 car spaces in the parking facility in blocks 83/84 and the eventual construction
1,00smaller facility of no less than 600 spaces in block 64. The first stage,of park -
of aing construction in -blocks 83/84 would include approximately 650 spaces andwould begin
the contract for redevelopment. The second stage of
immediately after initiation of
in no earlier than July '1, 1978. All other project
approximately 350 spaces would beg
improvements would be constructed as previously discussed and approved by the Council
A summary of the current cost estimates for project improvements is as follows:
Parking Facility #1 $ 3,200,000
Parking Facility 02 3,000,000
Parking Facility U3 1,800,000
Streets, Utilities, Signals, etc. 2,600,000
Malls, Pedestrian Ways 260,000
$10,860,000
Financed by Federal Government 260,000
-
Net City Requirement $10,600,000
REVENUE BONDS:
The lack of the 60% voter approval of the Tax Allocation Financing Plan creates
the necessity for the City to rely to a much greater extent on parking revenue bonds
for the construction of parking facilities. In -order to accomplish the program with
this constraint, the parking facility on -blocks -83/84 will need -to be constructed in
two segments to accommodate the'anticipated availability of parking revenue. Schedule
I has been prepared to illustrate the use of revenue bonds for this structure (identi-
fied as Parking Facility O1; /3), and to 'demonstrate the City's capacity under this
method if the second facility (identified as Parking Facility G2) is not constructed.
a viable alter
As this information indicates, revenue bonds_nre native if the second
facility is constructed through some other financing vehicle._ The elimination of
the second structure would make a second parking revenue bond issue less predictable
at this time, although certainly not unfeasible.
GENERAL OBLIGATIONBONDS
In order to make the entire financing program most viable, it is recommended
that considerationbegiven to a subsequent tax allocation authorization in 1916.
This approval could be for either $4,000,000 or $5,800,000 depending on the conditions
April 30,
1974
Memo to: City Council
[ax allocation financing for
existing re ared to'llluetrntc both
at the time and the feasibility of using inn would provide the
Parking Facility 43. Schedules 1I and 1T[ have
� PThis p
of these plans as they relate to the entire program. mand allow conditions at o
greatcat'flexibility for City Council decision
ermi making fa
en[ to be the determining factor in what direction should
litter stage of redevpublic
This arrangement would=eviously approvedcontinue to i
bi taken to finance public_Lmprovementa.
1;600,000 in general obligation bonds llocation method.
pate the,'issuance_of $1,600,000
with regard to the tax
no matter what is finally
S AND CONCLUSIONSle -_ --
ion for
lund
in represents the most feasebcurrenttposition fwith
The recommended financing p the CitY
Ing that can be estimated at this time considering rester emphasis on the ,
of
arrangement places significantly g
the redevelopment agreement and financial estimates on
produce sufficientnrevenuerto
menta now available. he parkinggSysCem' in order es
proper management of the present system and to create'reeerves in an amount that will
operate and maintain pas outlined.
facilitate the total program
SCHEDULE I
CITY OF IOWA CITY
PROJECTION PARKING REVENUE BOND ISSUES
APRIL 30, 1974
$ 3.2 MILLION ISSUE
REVENUE
Operation b
Current Garage Total Maintenance
Net
Revenue
LDS
Covera e
g
1973 Annual Operation -
Parking Facility 41
Parking Facility #1 6 02
265,000 - 265,000 65,000
265,000 272,160 537,160 135,000
265,000 505,440 770,440 195,000
200,000
402,160
575,440
257,876
257,876
257,876
.78
1.56
2.23
ADD $ 1.8
MILLION ISSUE:
Parking Facility C1 b_#2 6 U3
265,000 660,960 925,960 235,000
690,960
402,931
1:71
-ASSUME #2 FACILITY NOT CONSTRUCTED
-
Parking Facility #1 6-0380
265,000' 427,6 692,680 175,000
5171680
402,931
1.28
Assumptions
1. Maintenance of current revenue at $265,000 per year.
2. Full cost of construction -to -be borrowed.
3. Level debt service at 7% maximum rate. eration per year.
4. Garages at 20C per hour; 2,400 hours of op
5. ' Occupancy at 81.,0%,average. __ per year.
6. Garage operation and maintenance at $100.00 per space p y
7. Coverage as per typical revenue bond ordinance.
8. Use of all available cash flow.
9. -.Provide for 1,100 garage spaces in total -blocks 83/84.
CITY OF IOWA CITY
URBAN RENEWAL FINANCING
PLAN
APRIL 30, 1974
SCHEDULE I2
General
Revenue Bond
Obligation Bond
Federal Aid
Parking dl,
$ 3,200,000
Parking d2
$ 3,000,000
Parking #3
1,800,000
Streets, etc.
2,600,000
$
260,000
Malls, etc.
$ 5,000,000
$ 5,600,000
$
260,000
(TAP $4 MM)
SCHEDULE IIT
General.
_
c.
- Revenue Bond
Obligation Bond
- Federal Aid
Parking O1
$ 3,200,000
Parking 02
$ 3,000,000
'Parking 83
= 1,800,000
2,600,000
-
Streets, etc.
$
260,000
Malls, etc.
$ 30200,000
$7'7,400,000
$
260,000
(TAF $5.8 MM)
@384Z% CITIES---CITY- PINANCI9
397.27, 39728, 398.10; 062,14381.15,-382.5,385.3,
bond or •pledge order is a proceeding,In lair
In equity by suit; action or mandamus
' duc s-
385.6, 386B.8, 390.4, 390.5, 392.11,:394.5;- 394.9,-
397.4, 397.27, 397.28; 088,1636824, 38119, 382.5,
or h).
enforce and compel performance of the duties ?
terms,
385.3, 385.6,.386B.8, 390.4, 390.5, 392.11, 394.5,
required. by, this division and of the terms of Sall'
res,
bonds r
394.9, 397.4,. 397.27,:394.28, 398.10; C71, 73,
the resolution authorizing the Issuance of it* t
1136824;' 378A.7-378A.9, 38119,-382.5,'385.3,.
revenue bonds, or pledge orders, or-to"oblate,
etandl-
385.6, 386B.8, 390.4, 390.5, 392.11, 393.14, 394.5,
the appolntment of a receiver to take poems,
Homo F
!
394.9, 397.4, 39727, 397.28, 398.10; 64GA, ch 1088,
slon of and operate the city utility, combb*1
38
11651
utility system, city enterprise, or-combtud;
city: enterprise,and to perform. the duties re,
be; brol.
R.r.4..a In 1. 1390.6
Homo Rule Am.ndm.nt ,doll,. July 1. 1976
quired by this: division and the termsroG7tJe li
revenut-,
- 384b5 Books and records. ' - - ". •
' resolution-. authorizing., the Issuance
revenue bonds or pledge orders,` [CS.k 62;•
.Issue re
proceed}
1. The governing body of each city utility,
71, 73,13888.10; 64GA, ch 1088,6188] t
Issuance
combined utility system,_ city enterprise, or
Referral to Iv 13OZ ._ aV s
'sixty d-
combined city enterprise being operated on
Home Rol. Am•ndm.nt .a.tU•. July t, IM
-
issued
• -
a revenue producing basis shall maintain a
system of books, records, and accounts.,-*--
ccounts..
- - -- •
399.89 Transfer o[ surplus. govaafa� f
39,§6267:
-
WGA, c
proper -
u
body of a city utility, COM utuity systme
2. The gross revenues of each city ut llty,
city enterprise, or combined city- enterpdw
Ret,
.m. l
combined : utility system, city enterprise, or
which has on hand surplus funds, after tnaifttg
!f
-
combined: city enterprise must be deposited
all deposits: Into. all: funds required bp•thP E
t84A3
with the treasurer of the governing body 'and
-. terms, covenants; conditions, and Dfwlsfooa
2don Ar-
r-keptby
kept bythe treasurer In a separate. account
of outstanding revenuebonds; -pled ordan4
[ t
j 1
apart from the other funds of the •city and
P
and: other obligations which are-payable >Yrs
ties,'
cities,' Y
i
from each other. The treasurer -shall apply
the revenues of the city utility, combined
the pro
the; gross revenues of each city utility, com-
utility system; city enterprise,` or combined
powers :.
bined utility system, city enterprise, or com•
city enterprise and after complying with:tll
vision t,
hinted city enterprise only as ordered by the
with
al the requirements, terms, covenants, • IJ1a ,
conflict'
governing body and In strict compliance
dltions and:provlsions of the proceedings and:
'•
tion, III
i'.' -- --
-- such orders, -including -the :provisions, terms,
..-resoluttonspursuant .to which revenuebaadls
:sn•Ith-th-
conditions, and covenants of any and all reso-
- orders, and other_ obligations` are
eh 1083,'
lotions of the governing body pursuant to
'pledge
issued, may transfer such surplus.ftttlds W
'
R.r.rrr
which revenue bonds or: pledge orders are
any : other fund of the city An :accordance
x.mal
Issued and outstanding. If the council Is the
with any -rules promulgated by the city,$..
governing body, It may designate another city
Hance committee created in section 3M.13 If
367.94
i
-officer to serve' as treasurer. [C97,1748; 313,
the transfer is also approved by the cityrlofm•
and pri
11741-w2, 748• C24, 27, 31,- 35, 394139M 6158;-.
cll, provided that no transfer. may be made It l
bonds, ?
048, 50, 54; 58, 82, 88, 71; 73,11 43(12), 88691
it conflicts with any of the requlrements,jarma. '=
ohligatl
64GA, ch 1088,11661
covenants, conditions or provisions of any r'es
date: of
4 at.rr.d m In 1300soluUon
authorizing the issuance . of rermw
and con
`
HomRule. a. Am.oam.ot .oast.. July t 1976
- bonds,`-Pledge'- orders.;- or '_other- _obUg1t7olaa
statute
'04GA,
584.66 Pledge valid and effective to others.
which are: payable from the: revenues-of lbs .'
-- -.
The -pledge of any net revenues of a -city
city., utility,' combined utility: systON'• cdhtr�
:or amt
utility, combined utility system, city enter-
combined city enterprise Is valid and
enterprise, or combined city enterprise witkb
or
are then ' [C27,-31„35,116151.11•-
rights
protect,
prise, or
effective as to all persons and other govern-
.6151-b3; 6151cl; C39,116151.1-6151A; CA 60, K
64GA, ch 1061
larceab:
o
mental bodies when It becomes valid and
the holders of
58, 62, 86, 71, 73,11397.38-397.41;
:: •=••
may'
effective between the city and
1170] - <:
'
` bond3 `
i
the revenue bonds or pledge orders. [64GA,
,
wf.rr.d se I» 1390.6 aI
.Hom. R.I. Am.udm.nt M�etIH•. Joy 1, t►t6. rl-,
'. llgatlon
t -
Ch 1666,1167]
m - -
t:';
al revs•
- 384.90 Part from generazp
law or..
Rdar.d t. 1390.6
Role Am.odmmt .sour. July t, 197e
payment
This division does not prohibit or: prevent a
pledge
7184.87 Payable from-revennee. - Revenue
%city from using funds derived from the 126”'-Poses
bonds,°the IM 4�r
o.
i ect Incl''
bonds and pledge, orders are payable both as
ance of general obligation
and the Issuance of s =
by the ,-
to principal and- Interest solely out of the
special assessments
other source"rbJeft
fix a
-- portion of the net revenues of the city utility,
assessment bonds, and any
for such
-:.connect
combined utility system, city' enterprise, or
combined city enterprise pledged to their pay-
are nota debt or charge against
may be properly used
[64GA,e h 1�
a part of the cost of a protect [64GA ,
Ir
1171) J_ s
a�3
commel
of reve
-tem on
P
went and
} .
the city within the meaning of: any. conetitu-
Referred to In fr90.e
Jwr 1. t976 ,1 „''
III limited
S
tional or statutory debt limitation provisloa.
H.• R.I. �e'dIDe't •aeeH..
f- Vin-
1 t0 IIX e.
[C58,62,-66, 71, 73,1386B.10; 64GA, eh 1088;
za7.�1 Paym.at-tn:ezv rTrvlrys-rhe-�
for the use of or; tk,* acrlua i�
! _-tas_.�t,
bald•,
R.f rr.e m 1. 1790.6
o. R.I. Amdmt .Riau July 1, 1976
nmm.n
shall pay
vided by the city-utllltY, combined H:11tti
system, city. enterprise, orcom bined c! �'
rations ;
ixsued.,
364.66 Sole remedy. The sole remedy fot
terprise as any other customer, eicept•t10e�
cervi ce. at a i►.
1 R.NM
Rome
a breach or default of a_ term ot_a revenue
the city may pay for use or
i,
s ,
t`
CITY OF IOWA CITY
DEPARTMENT OF FINANCE
MEMORANDUM
RA: Finance Dept. Monthly Report
To: Neal Berlin, October, 1975
-- City -Manager
11/13/75 " T have discussed the implementation of ,'a monthly report system from my'-
personnel to provide you and the Council with, information concerning our
goals, activities, and performance. :The information: generated at this
rganized.and tends to verview at this be more of a point, ance-
point is relatively diso
quantity type measure. As a departmental ove'pointI have
recapped the general departmental goals which -were specified during our
budget discussions for completion in FY 1976.__The following items have
been identified and were considered to be a significant and agressive work
- schedule.
1. Development and Fundamental -Work on an Accrual Accounting-System-
A.
ccountingSystem.A. The preliminary ground work and Chart of Accounts is to
be completed in FY 1976.
Fund is scheduled to be completed
B. Conversion of the Revenue
in FY 1977.
C. Conversion of the General 'Fund and remaining City accounts is
scheduled for FY 1978.
2. _ Computerization of Equipment Maintenance Reporting System -
A. Reports design and programming is to take place and be
completed by January 1, 1976.e reporting
--
B. Complete implementation and establishment of th
structure is.to be accomplished no later than March 31, 1976.
3. Evaluation of Mini -Computer Application and Installation within the
Finance Department.
A. Evaluation and modification of purchasing procedures to allow
encumbrance accounting methods to be completed no later than
June 30, 1976.
B. Conversion of reports and -detail edits to internal processing, -
e reduction of reliance on outside computer: service
and possibl
for minor internal reoccurring reports should be evaluated for
FY 1977. -
4. Development of a Personnel Reporting Procedure which will allow
computerized access to the payroll master file to sort on depart-
ment/class/range and bargaining unit information is to be completed
-- prior to negotiations`requirement.:.:,This goal has. effectively
transferred to the Personnel Division.
5 Completion of a total City Risk Management Evaluation.
A. The initial phase would be that of collection of risk
exponure dnta_to be completed during the, second half of FY 76.
B. Scheduling of a professional review, recommendation of a.CJCy
luation of possible self-insurance
wide risk policy and eva
would be completed in FY 1977.
_ To: Neal Berlin - -
November 13, 1975
Page 2
6. _ The Modification_ of Current Accounting Procedures.
A. The implementation of a contract project -to -date file system for the
Capital Projects area to be completed prior to FY 1977 Budget period.
B. Implementation of Federal Grants Control and Reporting System.. -
7. Review of the Parking Revenue Systems in anticipation of new parking
- facilities scheduled with -the Urban Renewal Redevelopment Plan.
8. --Implementation of a new Cash Handling System.
A. Formation andImplementationof new internal Department cash handling
procedures to coincide with acquisition of a new_cnsh register.
B. Reviewandconsolidation of total City ,procedures .which -affect .-cash
deposit procedure.
9. The development of a Budget ;Manual and CIP- Procedure _Guide.
''
A. Development of a general comprehensive manual to be completed prior
to the budget cycle of FY 1977.
B. Modification of current budgeting cycle tocoincidewith general
manual concepts.
C. Feedback and review of the completed` budget cycle to be conducted
after certification 'ofthe FY'1977 Budget.
Tn addition to the above mentioned goals, the Department of Finance is carrying out
Its regular daily activities. Some of these activities, however, are not routine
yet not significant -enough to be Justifiably called major objectives. The following
activitiesare-listed to indicate the scope of those items:
1. Urban Renewal Functions - which include preparation for project close out
In March, 1976.'
2. Leased Housing Accounting Changes - to accomodate Section 8 procedures and
modification of current accounting systems.
3. Preparation of Policy Documents for Internal City Use such as the travel
regulation and vehicle usage policy manuals.
4. Participation in specific project activities such as: (a) EquipmentMaintenanceStudy; (b) Labor Negotiations; (c) Pollution Control Plan Completion; (d) High-
way 218 Bight -of -Way Purchase; (e) Lafayette Street-Bridge/Rock Island RR
Contract; (f) Magistrates Court Procedures Review and Court Action on Boot;
and (g) UMTA Bus Grant Activity. -
Implementation of many.of,the departmental goals as established -for -this year is pro-
ceeding slowly in many cases because of the level of general department activity and
numerous personnel changes which -have occurred since -the establishment' of these goals.
As time permits, I would be happy to discuss each of these specific goals and their
status, either personally or in written form in following monthly reports, as you wish.
If you have any additional questions regarding the, general goals of this Department,
I would be happy to discuss them at your convenience.
PJS:bac Pat Strabala
Acting Director of Finance
�r
DETAILED ORGANIZATION CHART
- DEPARTMENT
OF FINANCE
DIRECTOR
OF FINANCE
Supervision
Debt Administration
Fiscal Policy
Reporting
;
Budget
Risk Management
Investments
_-- -ASSISTANT
DIRECII:R
CONTROLLER
TREASURER
PURCHASING AGENT
Parking Systeas.Suer ;:
Purchasing Division
'Parking
Treasury Division
Accounti Division
Audit
Accounts Receivable
__
Purchase Goods F, Services
Meter -Enforceaent r
Payroll
-
Custody of Funds
Standards S Specifications
Neter Repair
Accounts; Payable-
PensionBoard-
Testing $ Inspection
Lot Operation .&
Naini:
Records
Parking Violations
Central Service
Cost Control
Licenses & Permits,-
Central Stores
Billing
Contracts $ Bonds `
x
Inventory Control
-
=:
Data Processing,,
January
1, 1974
r.
Revised
July 11-1974
CITY CLERK
Budget Presentation
"I. PRESENT WORK PROGRAMS
A. Attend and make accurate record of all Council
meetings.
B. Maintain records by indexing system, filing and
microfilming. Also keeping project files.
C. Make required newspaper publications of ordinances
legal notices and Council meeting minutes, and make
required recordings at the Courthouse, and
certifications to the 'County -"Auditor.
D. Sell assorted licenses, dog, peddler, auctioneer, taxicab,
going -out -of -business, etc. Process beer, liquor, and
cigarette permits,and record cemetery lot deeds.
E. Custodian of contracts; deeds, appraisals, abstracts -
bonds, and the official seal; of the City.
F. Provide information for City At private
attorneys, City Staff and the public, also making
copies of information if needed. We accept all
items filed and referred to the Planning and Zoning
Commission and process final=legal ,papers.
Only 30% of our budget is spent for salaries. I do not
Plan to ask for additional, personnel at this time. The office
is composed of the City Clerk, Deputy City Clerk and one
Clerk -typist. ' Routine operations make up_the :bulk of our
work program which is to maintain City records and perform
--other duties prescribed by State of City law.
II. Goals for Fiscal Year 1977
A. To improve the operation of my office by developing
procedures for signing of contracts authorized by
Council to insure receipt of original signature
contract for the City.
B. To update the Clerk's procedure manual_
C. As presented previously to the Council, and in con-
junction with the City Manager's staff, to implement
the consent agenda.procedure.
D. To investigate issuance of business licenses as an
add'.tional source of income
E. To keep abreast of the rapidly changing developments
in government.-_
-- 12/22/75
CITY DMGER'S OFFICE
I. Present Rork Programs
A. The administration is involved in planning, coordinating and, directing
the work of City departments. This includes study and research on a
variety of administrative matters which include:
1) organization, procedures and general City operations,
2) budget preparation and control of City expenditures,
3) developing community and -public relations programs to strengthen
City relationships with individuals and groups,
--4) advising and assisting the Council on administrative matters,
5) coordinating the work of various departments of the City,
6) playing a major role in collective bargaining and labor negotiations,
7) providing clerical -assistance in the form of, ordinance, resolution,
minutes and agenda mailing for the City Council and salary and pay
plans for the staff, and
8) development of staff functions.
B. Programs now under way include:
1) feasibility study on the implementation of a "general leave" policy
for the City,
2) feasibility study on the improvement of citizen complaint handling
procedures for the City,
3) initiation of an effective Safety Program,
4) feasibility study on organizational cohesiveness, communication
and chain of command (e.g., organizational chart) within the City,
5) feasibility study on the implementation of a transportation for
the elderly program,
6) day to day priority projects set forth by Council as well as long
range projects,
_7)updating, of the administrative manual,_ _
8) assessing the space needs for the City,
9) reviewing the projects and consultants of various departments
for coordination purposes,
10) _ assessing the procedure for Street lighting replacement,
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11) developing a word-processing center that will be used by all
departments,
- 12) study of prevailing wage,
13) feasibility study of rent control,
14) liaison between City Manager, department heads and City Council
as it relates to the operation of the City and employee relations,
- 15) liaison between boards and commission members, City Council, and
staff.
II: Goals and Objectives of Administration for FY 1977
A. To analyze and evaluate municipal operations to,provide the City Council
with the information necessary to ensure maximum productivity from
available resources. -
1) Coordinate departmental operations to promote efficiency and,
effectiveness.
2) Advise Council on matters of importance to City government and the
_. community.
3) _ Relate City Council policies to City administration and ensure
their implementation and execution.
B. To plan, develop and recommend alternative ways of meeting current
-
and future community needs for Council consideration and determination.
Represent the City in contracts with federal, regional, county,
and other 'City government to secure cooperation and grants-in-aid.
C. To provide -liaison with community organizations, other government
agencies and professional groups as they relate to City administration.
1) Inform public of City programs and matters of general interest.
2) Communicate citizen requests for service to executive management
for appropriate action.
3) Seek and weigh citizen input in arriving at decisions that are
in -the broadest possible community interest. -
D. To plan and implement administrative procedures to efficiently
coordinate and direct City operations: E. To provide effective leadership in the administration policy objectives
formulated by City -Council.
Provide leadership in formation and implementation of comprehensive
City plans and goals for -continued orderly; growth of the community. --
NOTES OF MEETING WITH DEPARTMENT HEADS
L Informed.
Become sensitized to the types of issues which require communication.
Develop and utilize lo
boardstand coiivnissionsWueshthe managerwill �andaotherr
prises for the
departments. team approach to a degree which will enableyou
-Attempt to develop the memb
to anticipate them ositionees of.th without directldiscussionother department heads,
the manager an P
sue .you .understand what your clientele, the community, is
-Listen.. Be r
saying.
which permits the press to be supportive of your
-Develop a relationship
efforts and provide imput. arty line" in the city administration,
-Even if there is a so-called.._ p
they wish to the press. However,
department heads are free to say_anythingbe to problem
-
it must be
rthe9deve development of consensus.nication shThouldprovider �ofainformation
solving for the rel ease of incomplete or erroneous in -
must accept responsibility
formation.
2. Mistakes or bad decisions.
- Admit it. Such action usually
concludes the issue. ht' to
the administrative staff).
-Recognize that elected officials and the citizenry have the rig
out those decisions to the best -of our
make mistakes or bad -decisions (as viewed by
It is our responsibility to carry
ability.
3. Team Work.enerally_.
It's_ never a one man show, within a depiwn artment or for the City g
nts. Be
-concerns of employees oshouldaextend11
beyonanothed depart men ttheir Cd orathe eCity gen-
alert to areas where y
erally.
-Whenever pole Attempt employeinateatheaattitudecof"Is just workions in here".
mental decisssib
or that "down thenemployeerent-
eoraboard/caommissionPresent interests dibeesome-
-than thosethe initial decision making process may
=With effective teamwork,,
what slower -
but the results will b,
better decisions and increased of
ficiency and effectiveness.--
4.
ffectiveness.- 4. open Door. both physi-
-For citizens and employees the door should always be open, that you
tally and psychologically. ng tha .
-A person should really feel welcome and leave
orfsuggn9
are seriously concerned about the business,:problem
2
-A calling citizen should never receive the 3rd degree on _the tele-
phone A citizen has a right to talk to you without having to give a
name and/or -explanation.
5, Win -Lose.
-Avoid turning problems and discussions into win -lose situations.
A tendency to develop win -lose situations will reduce necessary input
and new ideas from public officials, citizens and employees. -
A previously simple problem may become an emotional issue if you reduce
it to a win -lose situation.
Personnel problems frequently develop into win -lose situations. Attempt
to devise an action which will in the long -run benefit the City and the
individual.
-Don't fight all win -lose situations. Only fight real causes which have
long -run significance.
6. New Ideas.
-Local government is more fun with new ideas and the increasing scarcity
of resources requires innovation.
-If you listen and search you will find good ideas in the public. The
University can be supportive here.
-Innovative techniques and service delivery will build public support
for your efforts.
7. Roles.
-A significant one for the manager is; to be supportive of department
heads in a manner which yields a better job and decisions.
For the department heads - solve problems - not create problems. Also
seek to build consensus. -
8. Integrity. -
There will be no back -room deals.- If a policy or procedure is changed,
it is changed for every citizen.
-There are 2_guiding questions. Is it wrong] Does it represent the
appearance of wrong -doing]
9. Communications with Council.
Free and open; anytime and anything.
-However-manager and other council members also must receive the same
information. -
Provide a process for determining whether we are off the track at an
early stage.
3