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HomeMy WebLinkAbout1974-01-08 Bd Comm minutesi 1-0 MINUTES IOWA CITY HUMAN RELATIONS COMMISSION DECEMBER 17, 1973_ The Iowa City Human Relations Commission met in regular session on December 17, 1973 at 7:30 P.M. in the Davis Building Conference Room. dEMBERS PRESENT: Don Hoy Phil Jones Dick Braverman Paul Neuhauser Bud Means Mori Costantino John Balmer Sally Smith MEMBERS ABSENT: Celia Roberts STAFF PRESENT: Nancy_Vollertsen Kay Maune In the first item of business several corrections were made to the minutes of November 19, 1973._ On page two the discussion of the EEO Affirmative Action Report should include discussion of "why the Affirmative Action Report included no comments on Affirmative Action for Women." - The minutes_of December 2, 1973 were amended to include several suggestions' made by the audience that the Human Relations Commission could- consider doing 1) educational programs, 2) visits to major employers in.the_area, 3) placement of educational posters, 4) an amendmenttothe ordinance to include sex discrimination in the area of housing. Also discussed at this meeting was the question of goals -and timetables -contained in the Affirmative Action Report. Another suggestion 4as made that during job interviews points could be given for women living in Iowa City -as opposed to applicants from outside Iowa City. Another suggestion was that the Affirmative Action Officer for the City should be a person of an affected minority class which would include both racial minorities and females. It was also brought out that the minutes should include discussion as to whether or not the Human Relations Commissionshould take further action on the Affirmative Action Report. The minutes were approved as corrected. MISCELLANEOUS ITEMS OF DISCUSSION A report of the five secretaries who had attended the "Today's Secretary" Conference at the University of Iowa was presented by Maune. Apparently the meeting had been informative regarding the .,.tip.. _ r. • page 2 _ Minutes Iowa City Human Relations Commission December 17, 1973 role of the Professional Secretary. One point brought out was that it was unbelievable that the position classification of general laborer and such should be the same or higher than the classification of secretary. It was suggested by the Commission that those who had attended the conference be able to provide an on job training session for those employees classified as clerks and secretaries who were unable to attend. The -second suggestion was the attendance of this conference be included in the Affirmative Action Report. -- Next, Maune reported on the City's monitoring of Affirmative Action Programs of contractors and sub -contractors. In the past, on all federally funded or federally assisted contracts, Jack Klaus was designated as the Affirmative Action Officer for the City. In resolution No. 71-164 the City Council adopted an Affirmative Action Program to afford Equal Employment Opportunities pursuant to HUD requirements to qualify for Urban Renewal Funds. In the "Policy Statement on Equal Employment Opportunity and the Affirmative Action Program by the City Council of Iowa City acting as Local Public Agency and Local Housing Authority," Jack Klaus was assigned re- sponsibility for implementation `of'the policy in letting contracts for construction as defined intheUrban Renewal Contract for Loan and Capital Grants. He was directed to insure that all eligible contractors have Affirmative Action Programs and that they are carried out according to Federal Laws and Regulations. It is his responsibility to provide for cancellation, termination or sus- pension of contracts if EEO policies are not adopted or carried cut. For future Urban Renewal Contracts, Jack Klaus will remain the EEO Officer; however, for other City contracts, Nick Smeed has been designated the EEO Officer. 0 Don Hoy suggested that the Commission request a meeting with the City Council to discuss Affirmative Action; the Commission agreed. Phil Jones suggested that the Commission should be coordinating contract compliance of Affirmative Action. Don Hoy suggested that rather the Human Relations Commission could recommend policy concerning contract compliance to the City Council. Mori Costantino asked if any City -let contract over $10,000 must require an Affirmative Action Program of the successful bidder. She felt that this was some type of a federal regulation imposed on local government. Nancy Vollertsen indicated that she doubted whether such a regulation in fact existed but would check into it. The Commission then requested a report on three items: 1) they would like to receive an actual contract to read the terms and conditions concerning Affirmative Action which are contained in it, 2) they requested that Jack Klaus attend the next Commission meeting and explain the procedures that are followed in 0 [V page 3 Minutes Iowa City Human Relations Commission December 17, 1973 pre -construction conferences concerning Affirmative Action, 3) what provisions are included in the Iowa City Affirmative Action Report which was adopted by the Council concerning contract compliance. CORRESPONDENCE TO THE COMMISSION The first item of correspondence received by the Commission was the "Remarks to the Executive Session of the International Association of Official Human Rights, Agencies" by Thomas G. Coty who is the Executive Director, Equal -Employment, Opportunity Commission. The Commission also received a memo from the Personnel Office of the City which was announcing interim classification title adjustments. Lastly, the Commission;received.a letter from the Airforce ROTC, indicating the desire to recruit minority individuals. The Com- mission also received a reportconcerning a training session which was to be for the Iowa Civil Rights Commission staff. Troy Scroggins from EEOC in Kansas City was presenting the training session which was oriented not to Commission members but to state staff. It was indicated that such training sessions would be provided for local agencies at a later time in the year. The training sessions were to be held Wednesday and Thursday, December 19 and 20, 1973 from 8:00 a.m. to 4:30 p.m. PUBLIC FORUM ON AFFIRMATIVE ACTION FOR WOMEN John Balmer began the discussion by indicating that he felt the question of discrimination in social organizations was a moot point because theme were also women's organizations such as the American Business Womans Association. He also indicated though that there was nothing contained in the by-laws of the Optimists Club which would on the surface discriminate against females. Dick Braverman explained the classification system which is used by the Rotary Club to increase its membership. Don Roy indicated that the dis- cussion of social organizations was a moot question since the Commission had no power from a legal standpoint to deal with them. Mori Costantino presented the type of Affirmative Action reporting system she would like to see the City submit to the Human Relations Commission._ Dick Braverman introduced a point that was brought up at the Public Forum'-- that of an executive officer for the Human Relations Commission who would be a full time employee. Don Hoy indicated that until the Human Relations Commission knows exactly what it is they want to do, there is no need in requesting an executive director for their Commission. Once the Commission is pre- pared to make its recommendations, those recommendations should be made known to the City Manager so he may direct someone -- either Page 4 • Minutes Iowa City Human Relations Commission December 17, 1973 existing or new personnel -- to carry out those desires for the Commission. The Commission discussed the possibility of intro- ducing education programs for the schools and local employers on Affirmative Action and Equal Employment Opportunity. Phil Jones presented a memorandum to the Commission on the concerns of minorities in Iowa City. He proposed that the Human Relations Commission in its attempt to learn ways and means to make Iowa City a place that minorities would want to come, work and stay, begin by considering the organized efforts of other community groups, such as the Commission to Investigate Racism in Iowa City Public Schools, to ascertain what minorities have reported about their experiences in Iowa City and what has been done and is being done to rectify situations that might cause minorities to not choose Iowa City as a place to stay.The University's Task Force on Affirmative Action and the Human Rights Committee are two other groups from which information could be sought relative to the efforts being made to attract minorities to Iowa City and to make the community more receptive to minorities. Jones indicated that he saw the original purpose of the Human Relations Commission as investigating.individual complaints of discrimination. Now, however, Affirmative Action is done in an organized administrative fashion, following Federal Guidelines which are imposed on city governments and by-pass local agencies such as the Human Relations Commission. Therefore, the Commission, to function effective, needs to gather more information and data before it can feel that it should ask for jurisdiction in monitoring the Affirmative Action policy, etc. His suggestion was that the Commission devise a plan of what it is it wants to learn and from that basis make a recommendation to the City Council as to policy and implementation. Since the Commission has only been learning and gathering data from individual complain- ants as they file-complaints,'the Commission needs to gather data from other sources and submit a policy recommendation based on such information. Consequently, he felt that -a public forum was not the proper method in which to gather this information. A member of the audience, Mr. Moses, felt, however, that there was value in publicity and agitation and 'that `without a public forum how else could all of the minority viewpoints in. Iowa City be represented? He felt that more people should be brought to the Human Relations Commission meetings, not fewer. Don Hoy suggested that the Commission set a time aside for discussion of goals, objectives and priorities of the Commission for the year 1974. Paul Neuhauser felt that the ;primary goal and objective of the Commission should be 'to look at the Affirmative Action Policy adopted by the City and its implementation. Mori Costantino moved page 5 Minutes Iowa City human Relations Commission December 17, 1973 and Paul Neuhauser seconded to request that the first page of her sample affirmative action reporting system be transmitted to the Director of Employee Relations and also to request that the next quarterly report be presented in that format. The motion passed by unanimous vote. It was moved by Paul Neuhauser and seconded by Phil Jones that the Commission set a special meeting for January 7, 1974 at 7:30 p.m. to discuss the Commission's objectives and priorities for the coming year. The motion passed by unanimous vote. Paul Neuhauser reported that the School Liason Committee had no report to give as they had not as yet met with the School Board, DISCUSSION WITH TROY SCROGGINS EEOC CONCILIATION CHIEF, KANSAS CITY MISS . Mr. Scroggins' presentation was primarily a discussion of the 706 Deferral Agency whereby EEOC defers cases to local agencies when they arise in their geographical jurisdiction. Most local agencies, he indicated, were not 706 Deferral Agencies simply because they do not have the statutes containing proper enforcement mechanism suitable to EEOC standards. What is necessary are ordinances with police state powers to enforce with punitive measures. He indicated that Iowa City's ordinance in his opinion did not meet EEOC criteria and standards for 706 deferral status. The reason that EEOC was anxious to have -local -agencies receive 706 deferral status was because of the tremendous backlog of cases at the Federal level which could be handled with greater speed on the local level. Along with the 706 status, if granted, would possibly come financial and technical assistance from EEOC. Such technical assist:znce would be data sharing of information on local employers. To obtain informa- tion about this,Scroggins indicated that the person to contact was the Director of .State and Community Affairs, EEOC, Washington, D.C. Funding is determined by the effectiveness of the local commission in the previous year. Scroggins also indicated that he felt that small local commissions need full time professionally trained paid staff. Phil Jones asked him: "Kf you have a full time paid professional staff, why would the City need a Commission?" Scroggins answered that the policy setting should be done with such a body. Scroggins also highly recommended membership in IAOHRA, which is the International Association of official Human Rights Agencies. • page 6 ;• Minutes Iowa City Human Relations Commission December 17, 1973 ANNUAL REPORT Chairman Don Hoy indicated that he had received communication from the Office of the City Manager requesting a summary of the year's efforts and successes of the Human Relations Commission, to be compiled in a report of the 1973 activities of all the City Council Boards and Commissions by January 14, 1973. The Chairman instructed the Commission members to have suggestions that they would like included in the annual report prepared for the next regular meeting which would be jcnuary 21, 1973. It was moved by Mori Costantino and seconded by Paul Neuhauser to go into closed session for consideration of cases under conciliation. Upon a roll call vote Hoy, Jones, Braverman, Neuhauser, Means, Balmer, Costantino, and Smith voted yes. The meeting was adjourned at 11:15 p.m. i ry } MINUTES IOWA CITY RIVERFRONT COMMISSION DECEMBER 20, 1973 The Iowa City Riverfront Commission met in regular session on December 20, 1973 at 4:00 p.m. in the Conference Room at the Department of Community Development. MEMBERS PRESENT: Mary Neuhauser Barbara Nicknish James Sangster William Hines MEMBERS ABSENT: Earle Murphy Lyell Henry STAFF PRESENT: Dennis Kraft Richard Wollmershauser Don Schmeiser Tony Osborne Bill Neppl Chairperson Neuhauser called the meeting to order. Minutes of the November 15, 1973 meeting were approved Mrs. Neuhauser made the following announcements: A meeting was 'field with John Dooley in which warning signs were discussed on the Iowa River. It was indicated in the report that signs were being made and put up pointing out areas where river use was prohibited, and a'cable was being strung across the River under the Burlington Street Bridge. Mrs. Neuhauser reported that in -a meeting with the City Manager it was indicated to her that.the legal -staff and the planning staff would be available for assistance to the Commission. Mr. Wells also asked thata plan be.established by the Riverfront Commission before ordinance recommendations were made. One of the law students working with Bill Hines, was requested to attend Commission meetings commencing in January. The Annual Commission Report is due on January 14, 1974. It was reported thattheposition vacated by Emanuel Kaufman's expired term will be filledpending a Council decision on the Rules committee Report. ■- Don Schmeiser of the Planning Division gave a report which concerned a request for rezoning a tract of land located east of Riverside Drive and west of the Iowa River from R1A'to M1. After discussion was held, Bill Hines moved and it was seconded by Jim Sangster that the following recommendation be sent to the Planning and zoning Commission: The Riverfront Commission requests Planning and Zoning to recommend disapproval of all requests to rezone tracts fronting on the Iowa River until July 1, 1974, pending completion of a Riverfront Plan. The motion passed 4 - 0. Plans for '1974 were discussed next. It was decided that organiza- tions and groups connected or concerned with the Iowa River be contacted_ to discuss long! -range _plans for the river corridor. It was decided that the Johnson County Regional Planning Commission and the law students working with Bill Hines be asked to attend the January meeting to 'discuss the river corridor. Other groups and organizations would be asked to attend subsequent meetings. Mrs. Neuhauser reminded members that officers would be elected at next month's meeting. Since there was no further business to discuss, the meeting was adjourned. KI AGENDA December 20, 1973 I. Secretary's Report A. Minutes of the November 15, 1973 meeting II. Financial Report III. Approval of Bilis IV. Director's Report V. Committee Reports A. Finance Committee VI. Old Business A. Budget: 1974 1. Allocation of funds into maor categories 2. Personnel Changes (Proposedj_ B. Library Service Hours: Change Effective January 1, 1974 C. Resolution to Retain Financial Records of Seven Rivers (See letter dated September 21, 1973 from Barry Porter, State Librarian.- A copy of this letter was sent immediately upon receipt to the President and the Budget and Finance Committee of the Board). VII. Communications A. Thank you letter from Hulette Belle dated December 2, 1973 B. Letter from Frederick Wezeman, Director of the School of Library Science, University of Iowa dated 12/11/73. VIII. New Business IX. Next Meeting: January 17, 1974 • MINUTES The regular meeting of the Board of Trustees of the Iowa City Public Library was held Thursday, November 15, 1973 at 4:00 p.m. in the Director's office. MEMBERS PRESENT: Canter, Buchan, Bywater, Downer, Farber, Trumpp, Newsome, Richerson, Kirkman STAFF PRESENT: Hurkett, Westgate STUDENTS PRESENT: Dave Muse, Rosalind Knauer, Coleen McGarry VISITORS: Connie Lane, League of Women Voters APPROVAL OF MINUTES The minutes were approved as corrected. FINANCIAL REPORT $157,776 is the total 1973 budget for personnel. $131,788.99 has been expendedso far. November and December will be taken out of this total. There was a question on Henry Louis Electrical Supplies. There was a motion to accept. (Kirkman, Canter) LIBRARY BILLS A motion was made and seconded that the bills be approved. (Kirkman, Newsome) DIRECTOR'S REPORT Seven Rivers Administrator's report had been mailed out. Typographi- cal errors had been corrected. Dobbs bindery has moved to Florida. The balance of childrens books (unencumbered reads 0 but there is a balance that is unavailable to the secretary of the bindery at this time). Mr. Downer asked if there was any plan to conserve energy here? Mr. Burkett noted that we have reset our thermostats to 68 F. Because of our buildings peculiarities we cannot maintain even heat through- out the building. The director has issued a comprehensive memo concerning the library's efforts to cooperate during the energy crisis. We will not receive any college work study money for a three week period due to a shortage -of funds. We can keep the workers if we pay 1000 of their salaries. The director stated that it would be • 1 `within our total budget if the salary section (6000) is as listed under Estimated 1973 expenses as we were told Finance Department would be done. adjusted by the Concerning the approval of bills is 1974, the director stated that there will be approximately 0 more vouchers (twice as many to handle) during 1974. We still need he library materials expenditure report which will now have to be developed by our staff, instead of by the Seven Riversbookkeeper. No action is required by the board. Pro- cedural changes were suggested so that the bills are paid twice a month. The director asked the Board to consider the usefulness of submitting monthly bills for approval when the bills are for obliga- tions that have already been incurred. The board discussed the fact that checks are supposed to be held for board approval, but this has not always happened. The board wishes to continue having a listing of bills by the month. Half of one month and half of the next would be acceptable. Mrs. Newsome will speak with Dale Benz about coming to talk with the board about organizing a Friends of the Library Group. FINANCE COMMITTEE REPORT - see attached A motion was made that the finance committee meet again with the director before action is taken. (Canter, Farber) OLD BUSINESS Budget: 1974 -(allocation of funds into major categories) Any unexpended budget of 1973 will be allocated to materials. (Canter, Newsome) - The director suggested that the fines collection policy and pro- cedures be revised effective December 1, 1973sothat adult books would be charged at S¢ per day after that date. (The matter was referred to the Finance Committee) I NEW BUSINESS Dr. Canter gave a reportonthe Trustees Workshop in Des Moines There was a poor turnout but it proved to be a valuable meeting. Dr. Canter made the point to small libraries of thenecessityfor trained professional personnel. The meeting was adjourned. (Farber, Buchan) i Building The Fire Marshall has directed that we maintain strict separation between the several levels of the library. We have complied with the directive as quickly and completely as possible. How- ever, I have asked him to put the directive in writing. I have also made our Building Maintenance Worker aware of the situation. We must be prepared to add a door on the third floorandadd seven door closers. Originally a sprinkler system was to be re- quired, but alternatives are being explored. These, in addition to other safety improvements to the building, will have to be paid from our earmarked revenue sharing funds ($14,000). If there is a cost over -run we will have to approach the City Council for additional Capital Improvement funds. Children's Services The Story Box Theatre will begin performances in the Story Room in January of 1974. This group of adults is trained in acting and directing and will perform from time to time throughout the year. Eventually they intend to involve children in the performances. Circulation Statistics Statistics: Circulation totals 1973 475,112 (ll months) 1972 . 470,607 4,505 more than all of last year Comment: Will exceed the half million mark in 1973. Children's Services will approximate 275,000 for the year. Personnel Changes (Proposed) See attached sheet which will be discussed under Old Business. Planning 1973 was to have been a planning year; be a planning•year: _a)Statistical measurements b) Evaluation surveys c) Inventory d) Procedural advances e) Equipment evaluation f) Collection shifting g) Serials reorganization 3 - 1974 definitely must • DIRECTOR'S REPORT (continued) Practicum Students We have been pleased to have the three students who have com- pleted their practicum experience during the winter semester of 1973: Dan Bakke, Jean Buboltz, and Dick Nelson. During the spring semester of 1974 we will have three more students under the same program. Public Relations It is hard Lo imagine an Iowa City Public Library having to reduce its service hours or its services and activities. Yet that is the dilemma facing the Board of Trustees and the staff of the library. Whatever choice or set of choices is made, there will be deleterious effects on our public image unless we handle very carefully our explanations of the effects of a budget that places us in a retrenchment position. Good library public relations can be reduced to the following formula which was adapted from an article in the Wilson Library Bulletin of March, 1944: Determining Courteous Informing the Public GOOD Public's Needs + Efficient + of Services =PUBLIC Service Offered (Publicity) RELATIONS Our concern is how best to give the library service that the people of the community need and want. When someone comes into our library, we intend that he should meet a staff mem- ber who is interested in what he is, what he needs, and what he wants. If we don't have what is wanted, it is important to get it. _ 4 BUDGET_ 1974 PERSONNEL CHANGES (Proposed) (Reviewed by Finance Committee and Chairman of. Personnel Committee) 1631.0 Administration Receptionist - position to be abolished 1632.0 Children's Services Matthews, Paula now Library Clerk (9) step 5 @ $480; proposed that she be reclassified as budgeted to Library Assistant (13) @ $480 with March evaluation date. (Previously discussed and included in Budget for 1974). 1633.0 Reference Halevy, Robyne(1/2) Sr. Library Clerk (11) Existing employee moved from college work/study because she no longer has eligibility for college work/study at 1/2 time 1634.0 Circulation Todd, Darla(3/4) Sr. Library Clerk (11) Existing employee returns from maternity leave. (Has effect of adding 30 service hours to this division). 1635.0 Technical Services Williams, Barbara Library Assistant (13) replaces Mary Schaefer (3/4) Library Assistant (13) who retires 12/31/73. McGuire, Susan (1/2) Sr. Library Clerk - transfers from Seven Rivers to become card production typist • -0 a: The final audit of Seven Rivers is being conducted by 11N9cGladrey, Hansen, Dunn and Company. Because the TWX was charged against Seven Rivers through November and telephone charges and pro- cessing charges for member libraries were higher than antici- pated, the termination balance which is to be deposited at the NILE Processing Center for the purchase of Art books, designated Seven Rivers Center Collection will be $575,1. Previously we had estimated $3500. We are looking forward to a continued role as a resource library in the East Central region. At our request the director for the region, bars. Neafie,-will soon meet with the director of the three largest libraries in the region to discuss coopera- tion among these libraries and coordination of resources within the region. No commitment will be made that is unfavorable to the Iowa City Public Library. A report of this meeting will be made to the Board of Trustees. (Please see attached article "NCLIS Proposes National Library Program from the November 1, 1973 issue of "Library Journal".) SPECIAL NOTE: President Nixon is expected to sign into law the FY1974 Labor - HEW appropriations bill (HR8877) which Congress cleared for the White House December 6. There is a possibility of a 50 cutback from each program that exceeds the President's budget request. Nevertheless, the outlook for library funding in FY74 is brighter than it has been in a long time. We should make a concerted effort to thank our legislators for their support for library service. They will be home for the holidays and this will provide an opportunity to con- tact them while they are in Iowa. Strong support for a White House Conference on Libraries has developed. Such a bill has passed the Senate and the House is expected to act favorably. Rep. John Brademas (D - Ind.) who chairs the Select Subcommittee on Education stated that a White House Conference would help stimulate a national debate about the value of libraries and information resources in our society as well as help to define the appropriate roles of local, state, and federal government in the support of these resources. The Labor and Public Welfare Committee unanimously passed S.J. Resolution 40 calling for a White House Conference _on Library and Information Services "The Committee is convinced that, not only is this White House Conference needed and sought by those to whom its recommendations would be addressed, but this ■ Conference also would fittingly complement the national bicen- tennial observances in 1976 by emphasizing the importance of libraries to the achievement of our highest national aspirations". As passed, S.J. Res. 40 authorizes $10 million to assist the states and territoriesin carrying out state -level conferences on library and information services, and to plan and implement the culminating 1976 White House Conference. 7 - M • NCLIS PROPOSES NATIONAL LIBRARY PROGRAM the uoJ;'I'll heltct, ra scally v -•- prived, and the geographically repute :ire getting the short end of the slick. I.;- _---hrary fundingprospects under Revenue Sharing are "uncertain," but it is un- likely that RS money µ'ill support (;hairy projects 'involving extra -jurisdictional ii:ts come out with a services and facilities.' IS in The National Commission on Libraries and Info rntalion Scie; •• pro- (;real potential is seen by NC•. draft proposal for a "National Progrun of Library and Informa.. worksc — t p new technology—computers, 111,1 "- gram whish would coordinalc existing and proposed cooperative networks, utilize the graphics, tciccummunications, and au- proin wing nd bihliogrtphic services of the Library of Congress and other cellona(li- • • fes to manpower development, con- mined manpo n of computer lit notes, hrary Gucililics, make use of technological advanlccs while developing a cenlralincd diained n systems. A erevere shortage of licati tcchnulugluc program, and sic forth new app but the computer is ready to handle a na- tinuing education, and technical trrining.'I'his draft proposal is now bang sent to li- reel app role—probably in central banks of tional role—p Y hruy people across the nation for their evaluation, and a linafdocument—incorpura - oposed to the legislature in about 18 moths. big machines, some dedicated to commµ- ing this input—will he prnications linkage and some to local serv- NCLIS pi.:poses to press the federal government to support this long -rang pro- Com• -on. - ice. Is a gram, and in making its pitch the est Germany, other countries library raising the What is needed, sums up NCLIS, planning now underway in Japan, new philosophy of library and informa- issue of foreign competition. The federal government, says, NCLIS, should fund t n- tion service—one based on a common onsets. sense of direction and purpose and a interstate component of the proposed national network, and it should provide centive matching funds to the states for the development of the intrastate comp The individual states, said iNCat ng also that heir respective programility for snsiV andheirng tl"t- Ilion. nitmcnt to national cooperative ac- aid their own jurisdiction, braries must meet national standards—not yet specified—,'to qualify" for benefits REORGANIZATION AT OLA: coming out of the national plan. The federal role: providing funding Igd`or (;band natiorary, a nal documents serv- A PROGRESS REPORT :find administrative support for the Pec would he established. -- tional aspects of the program; planning Library Association—one which clinli- and implementing interstate network de- The state pile: Under the NCLIS plan, The 1972 reorganization plan of the Ohio vdupntcnt; subsidizing 'elect' the slates would agree—individually-10isions tions, technology, and national computer s bly through state`Icgislutiono the r -t thu.+ten- favor of section.~ tied based professional in- tions, setting up n support for libraries (crests—"uppcars to be working well de - and telecommunications facilities; publi- surfing ct��nung povision`of library Spite some initial problems and con- and the program on a nationwide scale; ..of all types" and p fusions," reports A. Robert Rogers, and establishing cooperative links with service for all citizens. They must also similar international programs. A Oa- 'work to bring their libraries up to na- speaking for the OLA Board of Direr rm an intrastate tors. tional authority of some sort would be s- ndwark or ardsregionalnetworks with other lowing divisionsUnder this , etre (creat 1d,t Del n ng planning, a tahlishcd to handle R&D, p' g• - creation and enforcement of standard hes. states where appropriate. Also r designating major state organizal onto tion and Selections Information Organls - Also: the Library of Cangr work with. the national level and to "give nation, Retrieval. and Service: Tech - major research lihraries would be desigto the devcl- niqucs of - nated in the program as national COIIcc- management of libraries dies noel inform tion cell- GovernanceInformation and F anDissePcrsonnel tions. Functions, Education, and Staff Devel- LC is seen as the "hub of the nation's tcr'nwi `h;nttha stlo`al systems approach" opment: and Research and Planning. bibliographic apparatus;' ready to as- urging ' sonic "responsibility for integral aspects to library development, NCLIS stressed Rogers report gives a each of for national e e shin ling du- lists some of Ute projects each has under - of a national program. ' With new ,cn- that such a national scheme should even- the specific functions of each division, ahling legislation, LC would set national tually pay ) checklist for meat hihGogriphie standards and procedures, plication of state elrorts. In arguing fora taken, and provides a would like to see performed. The running new standar lending and refer- national plan, the Commission noted the bers to note what more specilic functions number and variety of projects which ease services; operating a nationalserials basic problems now facing libraries an they service: distributing bibliographic data existing gaps iniibrory scrvicc.bave or throurl, online facilities. `ate establishingl I hr:/r csnurehcrowd drttin I'`ed:unticirsuiffed, give :1 sttrong indicationttliated } rcalt�+tete a Nation;il Bihliop.rep cxtendiut•, ils acquisition of foreign mate and because oferamped budgets theyarc level action has been generated by the Projects include: a pilin pntject on rials and bibliographic control over them. unable to undertake new valuable service re Proje z; ins Also in the cards: a program to de- programs. Libraries have been forming )" ed nsortia to keep vela res urces of such institutions easices COOPcrutivcs the programs alive, but these don t have any Focommunity-oriented ce. un onsoAdvisoryadvisors. Resource Tcant! f�sk andg, : ;find librarians: t workshop, a book replaeentenl National Library. of Mi:dicine and the assurance of continued fundic find aro Force. (cams of advisors, list,.lilm previewing sessions, and dis- Center (lir Rese:urch Libraries. If the fou uncuo;darrangements. and unless ac- a pp cuss' of av collections: and a review of aced is shown, such-rosourcc centers as a. tion i to national periodicals bank, a national tion is taken now m mappingout con I CHILDREN'S SERVICES, November 1973 Hazel Westgate, Senior Librarian The big moment comes to a children's room's November during Book Week -- after which we suitably give Thanksgiving. Our week concluded a story writing contest in which children had been encouraged to have a go at finishing such openers as: "People in the valley were worried. The giant who lived on the mountain had swallowed the weather -- and now he had the hiccups." Childrens room staff plus Ellie Simmons and Jerry Newsome read, judged, and selected five winners for four story lines because one inventive lad incorporated all of them into his story - and did it very well. We had many copies of the winning stories printed, and their authors signed them at an autographing party in the childrens room on Saturday November 17th. We ended our Book Week on Sunday with a film program. Last year in November we kept a numerical tally of books cliecked out to people identifiable as teachers; the total was a surprising 2,481. We are making the same count for the same period this year, and the number will>be surpassed. Early in the month, we were pleased to attend the first-ever Childrens Science Book Fair -in Chicago for one day. We saw lots of books as well as an accopanying playlet, Frank Borman's space suit, and a lady from Linclon Park Zoo all wrapped up in a boa constrictor. November has been busy, as it usually is, with books and planning. We're all decked out in our holiday ceiling, and are preparing for afternoon and evening entertainment times -- which we seem to be calling "Park and Shop" story hours. And our most entertaining question ofthemonth? Asked timidly: "Is it easy to get dried egg off a wall? - 9 - • REFERENCE/ADULT SERVICES Jeanette Carter, Senior Librarian 0 ;REFE�FN i ! aooc �' i I /9oC I I IF��DULT / Roe /706 ! lGaG /goo I n• /�oG 1" 06 QC1400 � V1 .Soo Zz Q 700 6 6ti7 ycoo 0 In November -we -experienced a drop in requests from the previous month of 140 questions. This can be attributed to the fact that in November the library was open only 29 days (as opposed to 31 in October), and that Interlibrary Loan Reference service for Seven Rivers ground almost completely to a halt -- only 13 questions for the entire month. Still, this monthly total is up over 300 questions from November, 1972. One of the most successful programs the library has ever had, in terms of attendance and enthusiasm, was the Antique Show November 17. This program was planned and set up by Carol Spaziani and Judy Kelley. Their careful planning and hard work resulted in a tremendous success and immeasurable good publicity for the library. Subjects for which all materials were checked out in November included outlaws, Chicago history, chair caning, history of agricultural implements, the occult and general information on house plants. Some interesting questions for the month How can I contact a square dance caller in the Iowa City area? How do you use op. cit. in a footnote? What per cent of the family budget should go for various items in the budget? What is the geographical distribution of population in Iowa City? Does Iowa City have a city ordinance about dogs and cats? What is Arthur Murray's wife's name? Lo 0 wVPO ;REFE�FN - �' I I IF��DULT .5ee.v./c E5: ( I I ! i9 7o �i1 lli9yii ,I �y2llil m a, 16 �`�'" .. In November -we -experienced a drop in requests from the previous month of 140 questions. This can be attributed to the fact that in November the library was open only 29 days (as opposed to 31 in October), and that Interlibrary Loan Reference service for Seven Rivers ground almost completely to a halt -- only 13 questions for the entire month. Still, this monthly total is up over 300 questions from November, 1972. One of the most successful programs the library has ever had, in terms of attendance and enthusiasm, was the Antique Show November 17. This program was planned and set up by Carol Spaziani and Judy Kelley. Their careful planning and hard work resulted in a tremendous success and immeasurable good publicity for the library. Subjects for which all materials were checked out in November included outlaws, Chicago history, chair caning, history of agricultural implements, the occult and general information on house plants. Some interesting questions for the month How can I contact a square dance caller in the Iowa City area? How do you use op. cit. in a footnote? What per cent of the family budget should go for various items in the budget? What is the geographical distribution of population in Iowa City? Does Iowa City have a city ordinance about dogs and cats? What is Arthur Murray's wife's name? Lo 0 wVPO • N H C H N H o o x o x o ch x rt ca rt cc rt eC rt cC su m r N A N N fD r ►-A O rf N O rt m r O rt m r : (t n H- ri F' ► N H r N O m O• fD O N O M , M M M r r- rt m 0 o rh `l 0 um F,. ; EA K m O O 00 N O, Ca N N G r G 0 O W O O to A F- t0 •h7 ft r O� Cn t~D fat N O N J ` t0 V N pV wN(n O , - 0 C7% fun '(.A7 rKr �£f-+ W 00 pCa C% N F,. CA FN- 1N r0 0 w Nr F'i.. �• N 0 1Q 0 a F✓ ' rt F m W z o _ z e 1-+O � C r w CD N w 00 I w cn %D� `Dy V V O v A O 'A J r r l0 CT W N N -O F.,, N 0% r un O 00 00 O (OD J (D cn (A o o ON w H H 1-3 y M M M M-• Dm (D DD C7% Zu O 0CD 1-4 0 N J O% 00 00 WLn 00z z ru�sl) %D z N F-� 10 7. O V1 J O (Ji V V N 0 0 r'S N W 00 to r} . 00 In �a+ Gp p% � W r NS; A w r F•+ FOi w N r 1-+ M __ F"� rt tD o to JkJK A rw I W_ V7 N A W M C H n 0 H H I. Circulatic A. Adult B. Books_ C. Record D. Art, Re E. 16 mr IV. Registered 8mm Fi 73/1708 214 T(Yl'A1, A. Childr C. TOTAL II .. Intei•li bra A. Borrow B. Loaned Ill. Reference A. Intel B. In per C. Mail D. Teleph E. Tota: IV. Registered 128 A. Adult B. Childr T OPAL n Department 1971 15,433 19 72 15,846 1973 17,203 s 1,739 1,899 1 932 productions i films/audience lugs 72 81 78 128 73/1708 214 172 ADULT 17,372 18 s040 10 385 en's Department CIRCULATION ry Loan ed 20 088 24,759 37 460 _23p049 41,089 44,144 41 44 21 275 =-. 337 136 Questions (Adult Department) -library Ref. Questions son reference questions Ref. Questions one reference questions Ref . Questions Borrowers Department en's Department REGISTERED BORROWERS 69 479 83 419 13* 690 5 373 29 631 --11 764 15,600 18,247 , 435 --- 14006 ** 6,214 6 13E ** 21,814 24,382 *Interlibrary reference questions are not included in the totals for reference questions a**Statistics reflect new policy RE issuance of new non -expiring cards and the re -registrations; to obtain such cards; policy effective l/1/73 ***Childrens applications are kept -in a chronological file by year and month. They are good for four years. Four years ago, regular borrowers' cards were issued for the first time to children in Johnson County, so there is a fidden large block-of:cards falling due. A. Books 1. Adult Ficti Non -f Perio TOTAL 2. Child Ficti Non -f TOTAI 3. Total B. Recording C. Tape r D• Art Reprc E. Paper -ba F. 8mm Filmg C. Microfi 11. Total i * Number of e 1. Fines Co 2. Non-Resid GROWTH OF' COLLECTIONS Col L l/ J and Young Adult :)n_ _._ _-- - ---._ ._.�_ _17.,4 iction _._ _x.7..92042 016 460170 3ical Volumes v 20876 - 0976 ,_ .2,876 5 8, 9 6 61,782 67-496 ren's on 10.823 10.983 11.456 iction 18.193 19,333 2 29,016 30,316 32,720 Books, Adult and Children's 87,285 92.098 00 216 s 1 587 2.034 2E ecor Ings - 1 81 81 ductions 301 347 392 cks (non -ca a ogle 471 264 1,691 of reels) 214 327 00 1M _ 531 531 790 825 tems, Adult and Childrens 106,103 lbums; previous years, number of in ividual recox s. FINANCE: FINES AND FEES ent Fees 3. Telephone Commissiorr r• 13 8.21 is ACTIVITIES IN THE LIBRARY I. Children's Department A. Story Hours - 20 Total Attendance - 1105 Average Attendance - 55 B. Groups and Classes - 19 Pine Adolescent Unit - 2 Friendship - 6 Dum Dum 2 Kinderfarm Sunshine - 6 Nelson Grant Wood 1st and 2nd C. Special Events November 3 - Movie "Mr. Shepard and Mr. Milne" 17 - Book Week Autographing Party 18 - Movies - "Three Robbers" and "Ezra Jack Keats" D. Reference Questions 1307 E. Records Circulated - 571 - II. Groups UsingtheLibrary Foster Care Workshop - United Way Friends of Children of Vietnam International Meditation Society Iowa City Bahai Community Iowa City - Coralville Public Employees Iowa City Girls Softball Board of Directors Johnson County Council on the Status of Women Johnson County Womens Political Caucus University of Iowa Story Telling Class III. Publicity and Promotion A. Displays McGuffey Readers (Whipple) Friends of Children of Vietnam Books on Antiques Christmas Make -It Books Photos by Benita Allen - 14 - --- Dottie Ray Show - November 11 - Judy Kelley and Hulette Belle on Antiques Day - Weekly Press Citizen Schedule of Events Antiques Flyers posted and mailed (400) Special releases on: New selection of 16 mm sound films Showing of "Intolerance" Book Week Collegium Musicum performance Antiques Collectibles Fair Pre -holiday story hours C. Programs Antiques Identification Fair - November 17th (300 + attended) "Intolerance" - November 14 and repeated the next week University of Iowa Collegium Musicum Concert - Nov.17- (50 attended) Two slide showings - "Historic Iowa Architecture" - (50 attended) IV. Staff Activities Hurkett: November 1 - ff.= • 29 - City Manager's seminar on the grid system of management City Manager's Department and Division Head meeting on Problem Drinking City Manager's Department Head Meeting Conference with Fred Wezeman about a Friends of the Library Group City Manager's Department Head meeting on the energy crisis Discussed Seven Rivers Credit cards and telephone billing with Miss Pam Stewart Tel City Manager's meeting with Department Meads Discussion with Mrs. Draker of Hills about the possible.library service for that area Library_. Board of Trustees Meeting Conference with Pat Strabala, Asst. Finance City Manager's meeting with City Department Heads Conference with Pat Strabala on Budget: 73 re -allocation and Seven Rivers debits and credits City Manager's meeting -with City Department and Division Heads Library Division Heads meeting 15 - Co. Director Heads . Spaziani: November 5 - United Way Planning Division 13 - ILA Legislature Committee Westgate November 2 - City Manager's Meeting 5 - Childrens Science Book Fair 7 - Judged Book Week stories with Ellie Simmons and Jerry Newsome - Special story hour for county home retarded 21 - Special story hour for county home retarded 28 - City Manager's meeting - 16 - I. AGENDA IOWA CITY HOUSING C014MISSION December 5, 1973 1. Approval of Minutes of Preceding Meeting A. November 21, 1973 2. Public Discussion of Items not on the Agenda 3. Coordinator's Report A. Current Publications of Housing Legislation 4. Old Business 5. New Business 6. Next Regular Meeting A. December 19, 1973 7. Adjournment `0 IOWA CITY HOUSING COMMISSION MINUTES December 5, 1973 MEMBERS PRESENT: White, Branson, Frimml, Bosserman, Duncan MEMBERS ABSENT: Hamer, Mikelson STAFF PRESENT: Seydel 1. Chairman White called the meeting to order. The minutes of the November 21 meeting were approved as written. Motion made by Branson and seconded by Frimml, passed 4/0. 2. 3. 10 The public brought forth no discussion. Coordinator's Report Presently there is one lease that is open and it is hoped that a larger unit can be found for the replacement. The LHP units are distributed as 10, efficiency units; 98 one -bedroom; 76 two-bedroom; 17 three-bedroom and 7 four-bedroom. The L:IP is beginning to find itself facing two problems. 1.) An abundance of one -bedrooms in the program and 2.) an abundance of elderly/ handicapped persons in the program, presently 110 persons/ families. Guidance from the "mold in Washington designates 1/3 elderly and 2/3 non -elderly in a program. This mold, how- ever does not fit in the Midwest, therefore an unwritten adaptation of 50% elderly and non -elderly. To emphasize the 50%, in 1972 the LHP applied for 120 units of housing. HUD approved 60 units as non -elderly and 60unitsas elderly/handicapped. To abide by the rule the LHP cannot place ,another elderly/handicapped person until one leaves the program. It should also be noted that usually the elderly rate the highest on the Priority/ Preference classification on the applications. The types of non -elderly applicants that are in the majority are those persons on ADC and other welfare programs. These people usually require a larger unit than the one -bedroom which are usually required by the elderly/handicapped. It was asked if there were other applicants that qualify financially other than ADC and welfare receipants? To answer, the other applicants are elderly/handicapped, and those who have no employment at all. It was asked_if -there were other assistance programs for the non -elderly. Noted were the hot lunch programs for children, food stamps, etc. Duncan entered the meeting. 2- _ Seydel presented two articles from the"Federal `Register. The first one was dated November 9, 1973, entitled "Housing • Assistance Payments for Certain Newly Constructed Low Income Housing." The second article dated November 15, entitled "Housing Assistance Payments with Respect to Existing Low Income Housing Not Requiring Substantial Rehabilitation." Both articles contained the changes in policy regarding housing assistance payments in Section 23 Housing. It was reported that HUD has published_ new administration manuals and has $140 million ready for new housing construction; but OMB has embargoed their distribution until the differences in OMB"s and HUD's philosophy can be agreed to. It is uncertain when the new policies will take effect. In essence the November 9, article (new construction) states that the LHA may apply for a construction for leasing project only after they have proven that there is not, and there is not likely to be, an adequate supply of existing housing which can meetthehousing needs for low-income families. In Iowa City, it is felt, the specific housing needs of the elderly have not been met. The program works only by the LHA publically soliciting for unit owner/developers. The developers submit proposals to the LHA, certifying their building codes and specifications. In turn HUD evaluates proposals and prepares a list of acceptable plans. LHA selects a developer from the HUD approved list. After completion of the units the LHA and HUD officials inspect the units to decide whether or not to agree to offer a lease to the developer. When the developer passes the initial inspection a five year lease is offered with a possibility of three renewal periods. The owner/developer must find his own tenants. A prospective tenant is directed to the LH office to be certified as eligible to participate_ in the program. The tenant and owner/developer agree to a one year lease offered by the owner/developer. Then an agreement to make. assistance payments to the owner/developer by the LHA is signed. The owner is responsible for rent collecting, building maintenance and management and evictions. HUD will provide subsidy only for those units occupied by an eligible tenant. The fair market rent established for eachcommunitywill be a figure which applies to newly constructed housing. After four years all subsequent adjustments for fair market rents shall be those which apply to existing housing (which are relatively lower than new construction allocations). The function of the LHA is to certify tenant eligibility, inspect units annually to verify landlord up -keep in compliance with local codes and approve evictions. Due to additional "catches" it is doubtful if the program will get off the ground, reported Seydel. Existing Section 23 Housing, the November 15, article contains the necessary changes to make the existing program operate in • a similar fashion as the direct cash payment programs. The area emphasized is the LHA's function which is similar to its function mentioned above. This second article states the projects previously under A.C.C. shall be converted as quickly as feasible to operate under the new policies and procedures. It is predicted that there will be a complete collapse of the • Iowa City program if this paragraph is enacted immediately. A progressive change -over as each lease expires will be essential. Copies of both articles were given to the Commission members for their study. When the new manuals are received by the LH office, copies will be distributed for additional study. Branson and Bosserman questioned the needs of the elderly in regard to housing location. It was noted that the University's Department of Home Economics conducted several studies on the needs of the elderly. White requested Branson and Bosserman to contact the department and obtain copies of the reports, so the Commission might better understand the elderly. 4. Old Business As a result of the joint meeting with the City Council on November 20, Frimml felt some sort of a reply should be sent to the Council. A draft letter stat -ed that it was evident that some members of the Council flatly rejected the conclusions and recommendations made by ;the Housing Commission. In fact Councilman Czarnecki stated he was going to clean up the original ordinance andresubmitit to the Council. The Housing Commission then questions their usefulness and really wonders what is their function and if in fact, is there a need for a Housing Commission. The Commission as a whole would ask from the Council, a precise and detailed statement which would outline their functions and responsibilities so that they may better perform their assigned tasks. Duncan's response to the draft was that if the.Council again asks the Commission for a study of tenant -landlord relations that the Commission should refuse to perform such a study. Branson felt that the Commission should remain quiet and should avoid a public debate. Bosserman felt the tenant -landlord issue was a matter of politics and not merit. Before a final conclusion was drawn, White requested copies of the letter be sent to each Commissioner for their study and be prepared for discussion at the next regular meeting. 5. New Business Due to the holiday season Frimml moved that the January 2, 1974 meeting of the Housing. Commission be canceled. Motion was seconded by Duncan and passed 5/0. 6. l• The Commissioners were reminded of the next regular on December 19, 1973. Duncan moved the meeting be Frimml seconded the motion, meetinq adjourned, -3 - It is predicted that there will be a complete collapse of the • Iowa City program if this paragraph is enacted immediately. A progressive change -over as each lease expires will be essential. Copies of both articles were given to the Commission members for their study. When the new manuals are received by the LH office, copies will be distributed for additional study. Branson and Bosserman questioned the needs of the elderly in regard to housing location. It was noted that the University's Department of Home Economics conducted several studies on the needs of the elderly. White requested Branson and Bosserman to contact the department and obtain copies of the reports, so the Commission might better understand the elderly. 4. Old Business As a result of the joint meeting with the City Council on November 20, Frimml felt some sort of a reply should be sent to the Council. A draft letter stat -ed that it was evident that some members of the Council flatly rejected the conclusions and recommendations made by ;the Housing Commission. In fact Councilman Czarnecki stated he was going to clean up the original ordinance andresubmitit to the Council. The Housing Commission then questions their usefulness and really wonders what is their function and if in fact, is there a need for a Housing Commission. The Commission as a whole would ask from the Council, a precise and detailed statement which would outline their functions and responsibilities so that they may better perform their assigned tasks. Duncan's response to the draft was that if the.Council again asks the Commission for a study of tenant -landlord relations that the Commission should refuse to perform such a study. Branson felt that the Commission should remain quiet and should avoid a public debate. Bosserman felt the tenant -landlord issue was a matter of politics and not merit. Before a final conclusion was drawn, White requested copies of the letter be sent to each Commissioner for their study and be prepared for discussion at the next regular meeting. 5. New Business Due to the holiday season Frimml moved that the January 2, 1974 meeting of the Housing. Commission be canceled. Motion was seconded by Duncan and passed 5/0. 6. l• The Commissioners were reminded of the next regular on December 19, 1973. Duncan moved the meeting be Frimml seconded the motion, meetinq adjourned,