HomeMy WebLinkAbout1974-01-08 ResolutionRESOLUTION NO. 74-3
RESOLUTION ENGAGING AUDITOR FORYEARENDING DECEMBER 311 1973
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that
the firm of McGladrey, Hansen & Dunn & Company, Certified Public
Accountants, be engaged to conduct the audit for the City of Iowa
City for the year ending December 31, 1973.
BE IT FURTHER RESOLVED that the City Clerk be appointed to
notify the State Auditor.
It was moved by White and seconded by Davidsen that
the Resolution as read be adopted and upon roll call there were:
AYES: NAYS: ABSENT:
Passed and approved this
ATTEST:
(&(, .
jx-r-
City Clerk
Brandt
Czarnecki
Davidsen
deProsse
White
8th day of
January , 1974.
1
RESOLUTION NO. 74-4
RESOLUTICN ACMPTING THE HARK
SANITARY LANDFILL EXCAVATION
PROJECT
W=FAS, the Engineering. Department has recatmended that the im-
provement covering the construction of Sanitary Landfill
Excavation Proiect
as included in a contract between the City of Iowa City and
Barker's, Inc. of Iowa City, Iowa ,
dated June 27, 1973 , be accept.
AND 4MREAS, the Council finds the improvemment is in place and does
comply with the requirements for such inprovemer_ts ,
AND wmEAS, maintenance bonds have been filed,
NOW THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa,
that said improvements be herby accepted by the City of Iowa City, Iowa.
It was moved by Brandt and seconded by white
that the reoluticm as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Brandt X
Czarnecki X
Davidsen X
deProsse X
White X
Passed and approved this 8th day of January , 1974
ATTEST:
City Clerk
ENGINEER'S REPORT
1973 SANITARY LANDFILL EXCAVATION PROJECT
January 8, 1974
To the Honorable Mayor and City Council
Iowa City
Iowa
Honorable Mayor and Council Persons:
I hereby certify that the improvements, involved in the 1973 Sanitary
Landfill Excavation Project, as included in a contract between the
City of Iowa City and Barker's, Inc. of Iowa City, Iowa, dated June 27,
1973, has been completed by said contractor in substantial accordance
with the plans and specifications governing said improvements.
I further certify that the improvements, as constructed, included the
following construction quantities:
ITEM DESCRIPTION
Phase I
1. Excavate material, stockpile
and shape as required
Phase II
UNIT EXTENDED
UNIT QUANTITY PRICE AMOUNT
cu. yd. 529099 $ 0.96 $ 59,615.04
1. Excavate material, stockpile
and shape as required cu. yd. 485756 0.98
GRB/mjc
TOTAL CONTRACT AMOUNT
TOTAL PREVIOUSLY PAID
TOTAL DUE CONTRACTOR
Respectfully submitted,
$107,395.92
96,656.33
$ 10,739.59
George R. Bonnett, P.E.
Acting Director of Public Works/City Engineer
acnrr"V^m-.-. nnnorxrr%ir± t-rv"anewr amr
197'"=Ri QRTAGKTNG PR(X;RAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That the contract and bond executed by W G Jaques Company
of Des Moines, Iowa--. dated - 19
for the construction of the 1973:S1abjacking Program
within the City of Iowa City, Iowa, as described in the plans and specifica-
tions and which have been signed by the Mayor and City Clerk on behalf of the
City of Iowa City, Iowa be and the same are hereby approved.
It was moved by White and seconded by Davidsen
that the resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Brandt X
OgKgM deProsse X_
Czarnecki X
)HiVX§a4 A Davidsen X_
White X
Passed and approved this 8th day of January r 19-u_.
ATTEST:
f
THIS AGREEMENT, made and entered into this. 8th day of
Januar, 19 74, by and between the
y
City of Iowa_ City, Iowa
party of the first part, hereinafterreferred to as the Owner
and the W.G. Jaques Company of Des"Moines,`Iowa
.part, hereinafter referred to as the "Contractor".
party -of the second
WITNESSETH:
That whereas the Owner has heretoforecausedto be prepared
2nd
certain plans, specifications _and proposal blanks, dated the
day of November _.
19 73 for the 1973 Slabjacking Program
under the terms and conditions therein.fully stated and set torzn,
..and.
Whereas, said plans, specifications and proposal accurately,
and fully describe the terms and conditions upon which the Contractor
is willing to perform the work specified:
NOW, THEREFORE, IT IS AGREED:
1. That the Owner hereby accepts the proposal of t;p Contractor
for the work and for the sums listed below:
ESTIMATED UNIT EXTENDED
ITEM
1.
2.
3.
4.
DESCRIPTION UNIT
Furnish the sial -jacking service
on a total assumption of all
work duties, equipment supply,
labor and materials arrangement
& handling hours
Portland Cement 100 lbs.
Water Impervious Additive
(Bentonite)
Pumping Soil
100 lbs.
cu. yds.
R±A TITY
160
2,000
800
1,000
TOTAL EXTENDED AMOUNT
(Items 1 - 4)
C-01
`PRICE AMOUNT
$59.00 $ 9,440.00
2.50 5,000.00
3.00 2,400.00
5,25 5,250.00
$22,090.00
2. That this Contract consists of the `followIing component parts
which are made a part of -this agreement and Contract as fully
and absolutely as if they were set out in detail in this Contract:
a. Addenda .Numbers None .
b. Detailed Specifications for the 1973 Slabjacking Program
C. Plans
d. Notice of Public Hearing and Notice to Bidders
e. Instructions to Bidders
f. Special Conditions
g. Supplemental General Conditions
h. General Conditions
i. Proposal
j. This Instrument
Above components are complementary and what is called for by
one shall be as binding as if called for by all.
3. That payments are to be made to the Contractor in accordance
with and subject to the provisions embodied in tho documents
made a part of this Contract.
4. That this Contract is executed in three (3) copies.
IN WITNESS WHEREOF, the parties hereto have hereunto set their
hands and seals the date first written above. .
City
of Iowa City,
Iowa Contractor w
j�CQMPANY (Seal)
By
........S/ — --
Y
(Title)
ATTEST:
(Title) President
ATTEST : /�
(Title)
C-02
KNOW
Bond:No:
SOl 73 08
� � PERFORMANCE -AND
.PAYMENT• =BOND ..`-. � -
..�;
ALL MEN BY THESE PRESENTS THAT W. G..J!!Nu SCO? D
481.5 University Avenue,. Des• -Moines, Iowa
Here insert t e name an address or ega tit e o
a Principal, hereinafter called the Contractor -and
e Contractor
Here_ o t o Surety
as Surety, hereinafter called the Suretyt are held and firmly bound
onto the City of Iowa City, Iowa,.as obligee, hereinafter called the
Owner, in the amount of 7H01MAND NTNFrPV nnT.T q Alm
Dollars ($ 22.090.00 ) for the payment whereof Contractor and
Surety bind themselves, their heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS,.Contractor has by written agreement dated January 8, ,
19 74 , entered into a Contract with Owner for ...
1973 SLABJACKING PROGRAM
In accordance with drawings and specifications prepared by the City
of Iowa City, which Contract;is_by reference made a part hereof, and
is hereinafter referred to -as the Contract.
NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that, if
Contractor shall promptly and faithfully perform said Contract) then
the obligation of this bond shall be null and void; otherwise it shall
remain in full force and effect.
A. The Surety hereby waives notice'of any alteration or extension
of time made by the Owner.
B. Whenever Contractor shall be, and is declared by Owner to be, in
-Iefault under -the Contract, the Owner having performed Owner's
conditions, or .
2. Obtain :a bid or -bids for submission to Owner for completing
the Contract in accordance with its terms and conditions,
and upon determination by 'Owner and Surety of the lowest
responsible bidder, arrange for a contract between such
bidder and Owner, and make available as work progresses
(even though there should be a default or a succession of
defaults under the Contract or contracts of completion
arranged under this paragraph) sufficient funds to pay the
cost of completion less the balance of the Contract Price;
but not exceeding including other costs and damages for
which the Surety may be liable hereunder, the amount set
forth in the first paragraph hereof. The term "balance of
the Contract Price", as usedinthis paragraph, shall mean
the total amount payable by Owner to Contractor under the
Contract and any amendments thereto, less the amount properly
paid by Owner to Contractor.
C. The Contractor and his Surety shall, in accordance with the
provisions of Section 391 of the 'Code of Iowa be obligated to
k.-ep the improvements covered by this bond in good repair for
a period -of 0 vears. from the date of acceptance of
the improvements by the Owner.
D. Any suit under this bond must.be instituted before the expiration
of 0 years from the date on which final payment under
the Contract falls due.
PB -2
IT IS A FURTHER CONDITION OF THIS OBLIGATION that the principal and
Surety shall, in accordance with provisions of Chapter 573 of the
Code of Iowa, pay to all persons, firms or corporations having con-
tracts directly with the principal or with subcontractors all just
claims due them for labor performed or materials furnished in the
performance of the contract on account of which this bond is given.
The provisions of Chapter 573, Code of Iowa, are a part of this bond
to the same extent as if they were expressly set out herein.
SIGNED AND SEALED THIS DAY OF
A.D., 19
IN THE PRESENCE OF:
rincipa
fitness
W.,'AHROLD II
NEY-IN-FACT
i
(Surety
- 1` .e
J �W. AHROLD
Q�TOIRNEY - Its —FACT
I
1
• DES MOINES IOWA
HOME OFFICE .. _ -
Certificate of'Authority, Individual -Attorney-in-fact
KNOW ALL MEN BY THESE PRESENTS, that the Employers Flutual Casualty =Company, a Corporation duly organized under the laws of the State of
Iowa and having its general office in the City of Des Moines, in said State, hath made, constituted and appointed, and does by these presents make,
constitute and appoint: JOHN W. AHROLD, INDIVIDUALLY
JOHN W.;AHROLD, II,:INDIVIDUALLY
STAN J. REYNOLDS, INDIVIDUALLY
ALL OF DES MOINES, IOWA
its true and lawful Attorney in Fact, with tuii power and authority conferred to sign, seal and execute its lawful bonds, undertakings, and other obliga-
tory instruments of a similar nature as follows:
ANY AND ALL BONDS
and to bind the Employers Mutual Casualty Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized
officers of the Employers Mutual Casualty Company and all the acts of said attorney pursuant to the authority hereby given are hereby ratified and
confirmed.
This Power -of -Attorney is made and executed pursuant to and by authority of the following Resolution of the Board of Directors of the Company
regularly adopted at a meeting duly called and held on June 10, 1953:
"RESOLUTION"
APPOINTMENT OF ATTORNEY-IN-FACT
(a) The Chairman of the Board of Directors, the President, any Vice President, the Treasurer and the Secretary shall have power and authority to
(1) appoint attorney-in-fact and: authorize them to. execute on behalf of the Company and attach the seal of the Company thereto, bonds
and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof, and (2) to remove any such
attorney-in-fact at any time and revoke the power and authority given to him.
(b) Attorneys -in -fact shall have powa, and authority, subject to the terms and limitations of the power of attorney issued to them to execute
and deliver on behalf of the c any and attach the seal of the company thereto, bonds and undertakings, recognizances, contracts of in-
demnity and other writings obligatory in the nature thereof, and any such instrument executed by any such attorney-in-fact shall be fully and
in all respects binding upon the company.
The Authority hereby granted shall expire April 1; 1975, unless sooner revoked.
IN WITNESS WHEREOF, the Employers Mutual Casualty Company has caused these presents to be signed by 7t1,
President and _ Secretary and its corporate seal to be thereto affixed this----- .—day of
September _ , 19 73 EMPLOYERS MUTUAL CASUALTY COMPANY
BY: koeao�
SEAL Robb B. Kerley, President
BY: &
Darrell B. Smrthern, Secretary
STATE OF IOWA I ss
COUNTY OF POLK
On this 7th_ day of _ September __, A.D. 19_.13__, before me a Notary Public in and for
Polk County, Iowa, personally appeared Robb B. Kelley and Darrell B. Southern, who being by me duly sworn, did say that they are the
President and Secretary, respectively of said Employers Mutual
Casualty Company, that the seal affixed to said instrument is the seal of said corporation; that said in trument was signed and sealed on behalf of
said corporation by authority of its Board of Directors; and that said Robb B. Kelley and Darre B. So7ithern a ledge the xecution
of said instrument to be the voluntary act and deed of said corporation by it voluntarily ex
My Commission Expires Sept. 30, ,19 76
Helen R. John / Notary Public
CERTIFICATE
Richard E. Haskins, Vice President of the Employers Mutual Casualty Company, do hereby certify that the attached
Power- of -Attorney dated _.September 7 1973 in -behalf of _John W. Ahr2d�_�LQ.hn-3L_. AhT_Qld._IL.
Stan J . Reynolds, individuallyis a true and correct copy and that the same is still in force.
In Testimony Whereof I have subscribed my name and affixed the corporate seal of said any t is day of
19
c a as ins, Vice President
Form 7829
within the City of Iowa City, Iowa, as described in the plans and specifica-
tions and which have been signed by the Mayor and city Clerk on behalf of the
City of Iowa City, Iowa be and the same are hereby approved.
It was moved by, White and seconded by Brand
that the resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Brandt - X
EMKKI Z deProsse X
Czarnecki X
XWX.KiitN= Davidsen X
White X -
Passed and approved this 8th day of January , 19
ATTEST:
74.
r
1
CONTRACT -
THIS AGREEMENT., made and entered into this Stn day of
January , 1974 , by and between the City of Iowa
City, Iowa
party of the first part, hereinafter referred to as the Owner
and The.Penetryn Systems, Inc. of Rockford, Illinois
party of the second part, hereinafter referred to as the "Contractor".
WITNESSETH:
That whereas the Owner has heretofore caused to be prepared
certain plans specifications ane' proposal blanks, dated the 2nd
day of November , 19 73, for the 1973 Sanitary Sewer Repair
Project
under the terms and conditions therein fully stated and set forth,
and.
Whereas, said plans, specifications and proposal accurately,
and fully describe the terms and conditions upon which the Contractor
is willing to perform the work specified:
NOW, THEREFORE, IT IS AGREED:
1. That the Owner hereby accepts the proposal of the Contractor
for the work and for the sums listed below:
ESTIMATED UNIT EXTENDED
Item DESCRIPTION UNIT QUANTITY PRICE AMOUNT
1. Furnish the joint grouting
service on .a total assumption
of all work, duties, equipment
supply, labor and materials
arrangement & handling lin. ft. 1,987 $ 2.98 $ 57921.26
2. AM -9 Grouting Compound lbs. 21980 U,O1' 29.80
TOTAL EXTENDED AMOUNT
(Items 1 _ 2) $ .5,951.06
Unit adjustment price: to adjust total contract amount for unforeseen
conditions:
Adjustment Unit Pri
3. Additional set-up charge each $ 100.00
_ C-01
IVi are made a part of.this agreement and Contract as fully
and absolutely as if they were set out in detail in this Contract:
a. Addenda Numbers-
b.
umbers b. Detailed Specifications for the 1973 SAr'TTARY SEWER REPAIR
PROJECT
C. Plans
d. Notice of Public Hearing and Notice to Bidders
e. Instructions to Bidders
f. Special Conditions
g. Supplemental General Conditions
h. General Conditions .
i. Proposal
j. This Instrument
Above components .are complementary and what is called for by
one shall be as binding as if called for by all.
3. That payments are to be made totheContractor in accordance
with and subject to the provisions embodied in the documents
made a part of this Contract.
4. That this Contract is executed in Three (� copies.
IN WITNESS WHEREOF, the parties hereto have hereunto set their
hands and seals the date first written above.
City of Iowa City, Iowa Contractor The Penetry e 5 em, Inc.(Seal)
J)
By
(Title)
h l
Y r: }[.•i .- �+. a _,�F. .•. t.
(Seal) By
(Titl Assistant -V cc -President
ATTEST::
(Title) Assists Secretary
(Companyofficial)
C-02
2'
- 2. That this Coni:21-t
consists'.o.f
the
following component parts
IVi are made a part of.this agreement and Contract as fully
and absolutely as if they were set out in detail in this Contract:
a. Addenda Numbers-
b.
umbers b. Detailed Specifications for the 1973 SAr'TTARY SEWER REPAIR
PROJECT
C. Plans
d. Notice of Public Hearing and Notice to Bidders
e. Instructions to Bidders
f. Special Conditions
g. Supplemental General Conditions
h. General Conditions .
i. Proposal
j. This Instrument
Above components .are complementary and what is called for by
one shall be as binding as if called for by all.
3. That payments are to be made totheContractor in accordance
with and subject to the provisions embodied in the documents
made a part of this Contract.
4. That this Contract is executed in Three (� copies.
IN WITNESS WHEREOF, the parties hereto have hereunto set their
hands and seals the date first written above.
City of Iowa City, Iowa Contractor The Penetry e 5 em, Inc.(Seal)
J)
By
(Title)
h l
Y r: }[.•i .- �+. a _,�F. .•. t.
(Seal) By
(Titl Assistant -V cc -President
ATTEST::
(Title) Assists Secretary
(Companyofficial)
C-02
2'
Rockford, Illinois
Here -insert the name and addrese or Legal titLe of the ontractor
a Principal, hereinafter called the Contractor and
Hartford Accident and Indemnity Company, Hartford, Connecticut
Here insert t o legal title of theSurety)
as Surety, hereinafter called the Surety, are held and firmly bound
onto the City of Iowa City, Iowa,.as obligee, hereinafter called the
Owner, in the amount of Five thousand,-nin hundred- ii y -odd ,06/00,
Dollars 5,951.06 ) for the payment whereof Contractor and
Surety bind themselves, their heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor has by written agreement dated November 2 ,
19 73 enteredintoa Contract with Owner for
THE 1973 SANITARY SEWER REPAIR PROJECT
In accordance with drawings and specifications prepared by the City
of Iowa City, which Contract is by reference made a part hereof, and
is hereinafter referred to as the Contract.
NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that, if
Contractor shall promptly and faithfully perform said Contract, then
the obligation of this bond shall be null and void; otherwise it shall
remain in full force and effect.
A. The Surety hereby waives notice of any 'alteration or extension
of time made by the Owner.
B. Whenever Contractor shall be, and is declared by Owner to be, in
default under the Contract, the Owner having performed Owner's
-PB-1
t,
obligations thereunder, the Surety may promptly.remedy the
default, or shall promptly:
1. Complete the Contract in accordance with its terms and
conditions, or
2. Obtain a bid or. bids for submission to Owner for completing
the Contract in accordance with its terms and conditions,
and upon determination by Owner and Surety of the lowest
responsible bidder, arrange,for'a contract between such
bidder and Owner, and make available as work progresses
(even though there should be a default or a succession of
defaults under the Contract or contracts of completion
arranged under this paragraph) sufficient funds to pay the
cost of completion less, the balance of the Contract Price;
but not exceeding, including other costs and damages for
which -the -Surety may be liable hereunder, the amountl set
forth in the first paragraph hereof. The term "balance of
the Contract Price", as usedinthis paragraph, shall mean
the total amount payable by Owner, to Contractor under the
Contract and any amendments thereto, less the amount properly
paid by Owner to Contractor.
The Contractor and his Surety shall, -in -accordance with the
provisions of Section 391 of the Code of Iowa be obligated to
keep the improvements covered by; this bond in good repair for
a period of _- 0 years from the date of acceptance of
the improvements by the Owner.
Any suit under this bond must be instituted before the expiration
of 0 years from the date on which final payment under
the Contract `falls due.
PB -2
z 7V
�i
E. No ,right 'of ac ion _shall '`accrue to 'oi`•rf6r the -ruse -of any person-
ox corporation other than the Owner named herein or the heirs,
executors, administrators or, successors of Owner.
IT IS A FURTHER CONDITION OF THIS OBLIGATION that the principal and
Surety shall, in accordance with provisions of Chapter 573 of the
Code of Iowa, pay to all persons, firms or corporations having con-
tracts directly with the principal, or with subcontractors all just
claims due them for labor performed or materials furnished in the
performance of the contract -,on account of which this bond is given.
The provisions of Chapter 573, Code of Iowa, are a part of this bond
to the same extent as if they were expressly set out herein.
SIGNED AND SEALED THIS 20th DAY OF
A.D. 19 73 .
IN THE PRESENCE OF:
December
ford` Acc
By:—
Witness
Countersigned
WA
R". MT
e
and Indemni
rety
PA6,w
N
ac
nx
1 l Y
C i
• RESOLUTION.NO. 74 -7. • -
RESOLUTION APPROVING SPECIFICATIONS.AND`NOTICE
TO BIDDERS, FIXING AMOUNTOF,,BIDDER'S<CHECK,
AND ORDERING CITY;CLERK T0PUBLISH'NOTICE;TO'
BIDDERS AND FIXING A DATE FOR RECEIVING SAME
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That One (1) New and Unused 47,000 lb, GVW Tandem Truck
Chassis be purchased for the Refuse Division,, Department of
Public Works
BE IT FURTHER RESOLVED that the specifications, as prepared by
Jim Brachtel
^f Engineering, Department of Public Works
_ and u:a form of contract and Notice to Bidders, as prepared by the
City Attorney, be and the same are hereby approved; and are hereby
ordered placed on file in the office of the City Clerk for public
inspection.
BE IT FURTHER RESOLVED that the amount of the check to accompany
each bid shall be equal to five (5) per cent of the bid of each bidder.
BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to
advertise for bids on said equipment bids to be received
by the City of Iowa City, Iowa, at the office of the City Clerk in the
Civic Center until -Ten (10) o'clock' a.m. on the 14thday
of Feb. '74 and opened then and thereupon referred to the City
Council for action upon said bids at a meeting to be held at the Council
Chambers, Civic Center, Iowa City, Iowa,'on the 19 thday of February
19744 Notice to Bidders is to be published once each
week for two consecutive weeks in the Iowa City Press Citizen, a legal
newspaper, printed wholly in the English language, the first publication
to be not less than fifteen clear'days`prior to the date fixed for said
letting.
White
It was moved by Brandt and seconded by.00HAVU that the
Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Brandt
X EIZ Davidsen
X Czarnecki
X x2tobermam deProsse
X White
Passed and approved this 8th- day of Uanuarr' 19 74
May
ATTEST:
City Clerk
RESOLUTION APPROVING SPECIFICATIONS;AND-NOTICE
TO BIDDERS, FIXING ,AMOUNT.OF:BIDDER'S`CHE'
AND ORDERING CITY CLERK:TO PUBLISH 'NOTICE TO
BIDDERS AND FIXING A DATE `.FOR RECEIVING SAME
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That One (1) New and Unused 24,000 GVW Truck Chassis with
Articulated Hydraulic Crane and Flat Bed. Trade-in of one 1967
Chevrolet CS -3 Flat Bed Truck, City Equipment No. 251 be pur-
chased for Traffic Engineering, Department of Public Works
BE IT FURTHEk RESOLVED that the specifications, as prepared by
Jim Brachtel
of Engineering, Department of Public Works
and the form of contract and Notice to Bidders, as prepared by the
City Attorney, be and the -same are hereby approved; and are hereby
ordered placed on file in -the office of the City Clerk for public
inspection.
BE IT FURTHER RESOLVED that the amount of the check to accompany
each bid shall be equal to five (S; per cent of the bid of each bidder.
BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to
advertise for bids on said equipment bids to be received
by the City of Iowa City, Iowa, at the office of the City Clerk in the
Civic Center until ten (10) o'clock a.m. on the 14th day
of Feb. '74 anti opened then, and thereupon; referred to Cie City
Council for action upon said bids at a meeting to be held at the Council
Chambers, Civic Center, Iowa City, Iowa,;'on the 19th day_of February
19741 Notice to Bidders is to be published once each
week for two consecutive weeks in the Iowa City Press Citizen, a legal
newspaper, printed wholly in the English language, the first publication
to be not less than fifteen clear.days'prior to the date fixed for said
letting.__
deProsse
It was moved by Davidsen and seconded by, Caffalk that the
Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Brandt
X Atsm&i. _ Davidsen
X Czarnecki
X AUjtkN=jt deProsse
X White'
Passed and approved this --8th --day of January
�� 1
-Mayor
ATTEST: I�
City Clerk
19 74
f
+ �
r
.' � J. .: i
1 c•
- :.. -RESOLUTION-. NOT.
74 8
All
RESOLUTION APPROVING SPECIFICATIONS;AND-NOTICE
TO BIDDERS, FIXING ,AMOUNT.OF:BIDDER'S`CHE'
AND ORDERING CITY CLERK:TO PUBLISH 'NOTICE TO
BIDDERS AND FIXING A DATE `.FOR RECEIVING SAME
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That One (1) New and Unused 24,000 GVW Truck Chassis with
Articulated Hydraulic Crane and Flat Bed. Trade-in of one 1967
Chevrolet CS -3 Flat Bed Truck, City Equipment No. 251 be pur-
chased for Traffic Engineering, Department of Public Works
BE IT FURTHEk RESOLVED that the specifications, as prepared by
Jim Brachtel
of Engineering, Department of Public Works
and the form of contract and Notice to Bidders, as prepared by the
City Attorney, be and the -same are hereby approved; and are hereby
ordered placed on file in -the office of the City Clerk for public
inspection.
BE IT FURTHER RESOLVED that the amount of the check to accompany
each bid shall be equal to five (S; per cent of the bid of each bidder.
BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to
advertise for bids on said equipment bids to be received
by the City of Iowa City, Iowa, at the office of the City Clerk in the
Civic Center until ten (10) o'clock a.m. on the 14th day
of Feb. '74 anti opened then, and thereupon; referred to Cie City
Council for action upon said bids at a meeting to be held at the Council
Chambers, Civic Center, Iowa City, Iowa,;'on the 19th day_of February
19741 Notice to Bidders is to be published once each
week for two consecutive weeks in the Iowa City Press Citizen, a legal
newspaper, printed wholly in the English language, the first publication
to be not less than fifteen clear.days'prior to the date fixed for said
letting.__
deProsse
It was moved by Davidsen and seconded by, Caffalk that the
Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Brandt
X Atsm&i. _ Davidsen
X Czarnecki
X AUjtkN=jt deProsse
X White'
Passed and approved this --8th --day of January
�� 1
-Mayor
ATTEST: I�
City Clerk
19 74
f
WHEREAS, the Engineering Department has certified that the following improvements
have been completed in accordance with plans and specifications of the City of Iowa
City,
concretepaving of Village Road in Village Green Addition, Part II as
constructed by Metro Pavers, Inc. of Iowa City, Iowa, south
of Wayne Avenue
AND WHEREAS, Maintenance Bonds for Metro Pavers are on file in
the City Clerk's Office,
NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that said
improvements be accepted by the City of Iowa City.
it was moved by White and seconded by Davidsen that
the Resolution as read be accepted, and upon roll call there were:
AYES:NAYS:- ABSENT:
Brandt X
Czarnecki X
Davidsen X
deProsse X
White X
Passed and approved this
ATTEST:
l ._..
City Clerk
8th day of January lg 74
Mayor
t
•
• /
- RESOLUTION NO 74=9
RESOLUTION, ACCEPTING STREET
.IMPROVEMENTS
WHEREAS, the Engineering Department has certified that the following improvements
have been completed in accordance with plans and specifications of the City of Iowa
City,
concretepaving of Village Road in Village Green Addition, Part II as
constructed by Metro Pavers, Inc. of Iowa City, Iowa, south
of Wayne Avenue
AND WHEREAS, Maintenance Bonds for Metro Pavers are on file in
the City Clerk's Office,
NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that said
improvements be accepted by the City of Iowa City.
it was moved by White and seconded by Davidsen that
the Resolution as read be accepted, and upon roll call there were:
AYES:NAYS:- ABSENT:
Brandt X
Czarnecki X
Davidsen X
deProsse X
White X
Passed and approved this
ATTEST:
l ._..
City Clerk
8th day of January lg 74
Mayor
January 8, 1974
To the Honorable Mayor and City Council
Iowa City
Iowa
Honorable Mayor and Councilpersons:
I hereby certify that the construction of the improvements listed
below have been completed in substantial accordance with the
plans and specifications of the Engineering Division of the City
of Iowa City. The required maintenance bond is on file in the
City Clerk's office.
Concrete paving on Village Road in Village Green Addition,
Part II, as constructed by Metro Pavers, Inc. of Iowa City,
Iowa, south of Wayne Avenue
I hereby recommend that the above improvements be accepted by
the City of Iowa City.
GRB/mi c
Respectfully submitted,
George R. Bonnett, P.E.
Acting Director of Public Works/City Engineer
-:n - ..... �.ir;_� k }"w'r; .r?:. 7g K*-�.•: .moi , a.R:v � ails_ �:;r + . �' k 5Y -n. .A-�.-.na 4�. '• i .s - .. - _ .. ._ ..
RESOLUTION APPROVING PLANS;SPECIFICATIONS
AND FORM OF CONTRACT FOR Burlington Street Improvement
Project in the City of Iowa City, Iowa
WHEREAS, on the 27th day of November lg 73
plena, specifications
and form of contract were filed with the City Clerk of Iowa City, Iowa, for the construc-
tion of Burlington Street Improvement Project
within the City of Iowa City, Iowa; and
WHEREAS, notice of hearing on plans, specifications and form of contract was
published as required by law:
NOW, THEREFORE, BE IT RESOLVED By THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That the said plans, specifications and form of contract are hereby approved as
the plans, specifications and form of contract for said
_- Burlington Street Improvement Project
It was moved by Brandt and seconded by Dav; dawn that the
resolution as read be adopted, and upon roll call there were:
AYES: NAYES: ABSENT:
Brandt x
Czarnecki x
Davidsen x
deProsse x
white x
Passed and approved this Std day of January 19 74 .
yor
ATTEST•
Cj
erk f
RESOLUTION NO 74=10
RESOLUTION APPROVING PLANS;SPECIFICATIONS
AND FORM OF CONTRACT FOR Burlington Street Improvement
Project in the City of Iowa City, Iowa
WHEREAS, on the 27th day of November lg 73
plena, specifications
and form of contract were filed with the City Clerk of Iowa City, Iowa, for the construc-
tion of Burlington Street Improvement Project
within the City of Iowa City, Iowa; and
WHEREAS, notice of hearing on plans, specifications and form of contract was
published as required by law:
NOW, THEREFORE, BE IT RESOLVED By THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That the said plans, specifications and form of contract are hereby approved as
the plans, specifications and form of contract for said
_- Burlington Street Improvement Project
It was moved by Brandt and seconded by Dav; dawn that the
resolution as read be adopted, and upon roll call there were:
AYES: NAYES: ABSENT:
Brandt x
Czarnecki x
Davidsen x
deProsse x
white x
Passed and approved this Std day of January 19 74 .
yor
ATTEST•
Cj
erk f
NOTICE OF PUBLIC HEARING
Public Notice is hereby given that a public hearing will be held
by the City Council on January 8` � 1974 at 7;30 P M.
XXXf, in the Council Chambers of the City Hall, on a proposed Resolution
of Necessity for the construction of the 1974 Sanitary Sewer Improvement
Project No. 1 in the R-14 Urban Renewal ,area, _
within the City of Iowa City, Iowa.
At said time and place, last .above mentioned, any interested persons
may appear and file objections thereto. Dated this 17th day of December
1973 .
Abbie Stolfus, City Clerk
Publish once, December 17, 1973
r
NOTICE OF PUBLIC HEARING
Public Notice is hereby given that a public hearing will be held
by the City Council on January 8` � 1974 at 7;30 P M.
XXXf, in the Council Chambers of the City Hall, on a proposed Resolution
of Necessity for the construction of the 1974 Sanitary Sewer Improvement
Project No. 1 in the R-14 Urban Renewal ,area, _
within the City of Iowa City, Iowa.
At said time and place, last .above mentioned, any interested persons
may appear and file objections thereto. Dated this 17th day of December
1973 .
Abbie Stolfus, City Clerk
Publish once, December 17, 1973
1
WHEREAS, plans, specifications and form of contract and an estimate of
the total cost of the following public improvement;
1974 Sanitary Sewer Improvement Project No. l in the R-14 Urban
Renewal area
are now on file in the Office of the City Clerk, and
WHEREAS, notice of this Resolution of Necessity was duly published as
required by law, and
WHEREAS, the following objections have been filed to said Resolution of
Necessity,
IOWA: NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
1) That it is deemed advisable and necessary to construct certain street
improvements, hereinafter described on the following streets, avenues and alleys,
or portions thereof, within.the City of Iowa City, Iowa, to -wit:
1974 Sanitary Sewer Improvement Project No. 1 in R-14 Urban Renewal
area: within the City of Iowa City, Iowa, to -wit: The proposed
sanitary sewer improvements will consist of the replacement of brick
manholes with concrete manholes and the construction of a vitrified clay
sewer with concrete manholes and necessary, incidental facilities on the
following streets and property within the -City of Iowa City, Iowa, to -wit:
Burlington Street and Linn Street.
2) The type of improvement will be as above set out.
3) The method of construction will be by contract..
4) The cost of the improvement shall be 'paid for by R-14 Urban Renewal Funds
of the City of Iowa City and shall not be assessed against benefited
property.
I
Resolution �No.
RESOLUTION OF.NECESSITY
1974 SANITART SEWER`IMPROVEMENT
PROJECT
NO. L
1
WHEREAS, plans, specifications and form of contract and an estimate of
the total cost of the following public improvement;
1974 Sanitary Sewer Improvement Project No. l in the R-14 Urban
Renewal area
are now on file in the Office of the City Clerk, and
WHEREAS, notice of this Resolution of Necessity was duly published as
required by law, and
WHEREAS, the following objections have been filed to said Resolution of
Necessity,
IOWA: NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
1) That it is deemed advisable and necessary to construct certain street
improvements, hereinafter described on the following streets, avenues and alleys,
or portions thereof, within.the City of Iowa City, Iowa, to -wit:
1974 Sanitary Sewer Improvement Project No. 1 in R-14 Urban Renewal
area: within the City of Iowa City, Iowa, to -wit: The proposed
sanitary sewer improvements will consist of the replacement of brick
manholes with concrete manholes and the construction of a vitrified clay
sewer with concrete manholes and necessary, incidental facilities on the
following streets and property within the -City of Iowa City, Iowa, to -wit:
Burlington Street and Linn Street.
2) The type of improvement will be as above set out.
3) The method of construction will be by contract..
4) The cost of the improvement shall be 'paid for by R-14 Urban Renewal Funds
of the City of Iowa City and shall not be assessed against benefited
property.
It was moved by Davidsen and seconded by Brandt that the
Resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
g - Brandt
X Czarnecki
X Davidsen
X deProsse
X Hickerson
Passed and approved this Rth day of
Mayor
ATTEST: _/2✓IC,t♦
City Clerk
1>
v-
\ RESOLUTION NO,.74=79 .
RESOLUTION ORDERINGCONSTRUCTION, APPROVING PLANS,
SPECIFICATIONS AND FORM OF CONTRACT AND NOTICE TO
BIDDERS, FIXING AMOUNT OF BIDDER'S CHECK, AND
ORDERING CITY CLERK TO PUBLISH NOTICE TO BIDDERS
AND FIXING A DATE FOR RECEIVING SAME, AND FOR A
PUBLIC HEARING ON PLANS, -SPECIFICATIONS AND FORM
OF CONTRACT
BE IT RESOLVED BYTHE.CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That the construction of 1974 Sanitary Sewer Improvement
Project No. 1, in -R -14-15—.R. area
is hereby ordered to be constructed.
BE IT FURTHER RESOLVED that -the detailed plans and specifications as
prepared by City Engineers
for the construction of said 1974 Sanitary Sewer Improvement Proi . No
R-14 U..R. for the City of Iowa City, Iowa, and the form of
contract and Notice to Bidders, as prepared by the City Attorney, be and the
same are hereby approved, and are hereby ordered placed on file in the office
of the City Clerk for public inspection.°
BE IT FURTHER RESOLVED, that the amount of the check to accompany each bid
shall be grA�lxg t xxpetxikom=l otwxkj&m fXeactxkickbex , $ 2 r 5 0 0. 0 0 .
BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to adver-
tise for bids for the construction of said improvements, bids to be received
by the City Manager in behalf of the City Council of the City of Iowa City,
Iowa, up to 10:000'clock A.M. onthe31stday of January ,1974 , and
to be opened by the City Manager at a public meeting to be presided over by him
at that time, and thereupon referred -to 'the City Council for action upon said
bids at a meeting to be held at the Council Chambers, Civic Center, Iowa City,
Iowa, on the 5th day of February ,1974 , at 7:30 o'clock PM. Notice
to Bidders is to be published `once each week for two consecutive weeks in
_ the Iowa City Press -Citizen', a legal newspaper, printed wholly in the English
language, the first publication to be not less than fifteen clear days prior
to the date fixed for said letting. In the absence oftheCity Manager said bid
opening may be conducted by; any city official to whom such power has been
delegated by Ordinance.
BE IT FURTHER RESOLVED, that the Council hold a public hearing on the
matter of the adoption -of,proposed plans, specifications and form of contract
for the making of said improvements, which documents are now on file in the
office of the City Clerk, said hearing to -be held at the place last above
mentioned on the 29th day of January- ,1974, at 7:30 o'clock P.M.,
and that the City Clerk, give notice of,.said hearing by publication once in a
local legal newspaper, printed wholly in the English language, at least ten
clear days prior to the date fixed therefor.
It was moved .by 1 Whitt, and seconded.by David cPn that
the resolution as read be adopted and upon roll call there were:
1
I
i
a
RESOLUTION NO. 74-12
AYES: NAYS: ABSENT:
Brandt X
Czarnecki X
Davidsen x
deProsse _x
White X
Passed this 8th day of January 19_24_.
Mayor
ATTEST:k-,
City, Clerk
I
January 8, 1974
City Council
City of Iowa City
Iowa City, Iowa
Dear Members of the City Council:
I have reviewed with interest the report of the Rules Committee and wish
to offer the following comments.
I would urge the Council to accept all 12 recommendations.
From my perspective, let me offer the following observations.
In relation to the various recommendations:
#2 - The tentative agenda.and agenda might include a special section
headed: Recommendations from Commissions, Boards and Committees.
#4 - I would suggest that any referral should be accompanied by specific
additional instructions, questions, areas of concern.
#6 - In addition to the orientation recommended, it would be good for the
chairperson (or an individual designated from the Commission) to go
over with the newly appointed member(s) the duties and responsibilities
of the Commission, the major and 'current problems or items under
consideration and provide access to a copy of the minutes of the
past year.
There are other items not included in the report which are of equal im-
portance, at least., to those listed.
Therefore, let me add for the Council's consideration four additional
recommendations:
1. Recommend that, the Council review the seven step process recommended
in the April 3, 1973 letter from Ci tizens.For A Better Iowa City (copy
attached) and consider adopting'this or a similar statement.
Step One - seeks to clarify alternatives for Council action, recognizing
that some items may be very valid, but not of top priority. Also
seeks to clarify -to whom in item is referred.
ri
January 8, 1974
City Council
City of Iowa City
Iowa City, Iowa
Dear Members of the City Council:
I have reviewed with interest the report of the Rules Committee and wish
to offer the following comments.
I would urge the Council to accept all 12 recommendations.
From my perspective, let me offer the following observations.
In relation to the various recommendations:
#2 - The tentative agenda.and agenda might include a special section
headed: Recommendations from Commissions, Boards and Committees.
#4 - I would suggest that any referral should be accompanied by specific
additional instructions, questions, areas of concern.
#6 - In addition to the orientation recommended, it would be good for the
chairperson (or an individual designated from the Commission) to go
over with the newly appointed member(s) the duties and responsibilities
of the Commission, the major and 'current problems or items under
consideration and provide access to a copy of the minutes of the
past year.
There are other items not included in the report which are of equal im-
portance, at least., to those listed.
Therefore, let me add for the Council's consideration four additional
recommendations:
1. Recommend that, the Council review the seven step process recommended
in the April 3, 1973 letter from Ci tizens.For A Better Iowa City (copy
attached) and consider adopting'this or a similar statement.
Step One - seeks to clarify alternatives for Council action, recognizing
that some items may be very valid, but not of top priority. Also
seeks to clarify -to whom in item is referred.
Step Three - recognizes the need for time schedules. In this way, the
Council does determine the agenda for the community.
Step Four - recommends thattheCouncil receive as a part of all recom-
mendations.a summary: of the various alternatives. It further sug-
gests that there should be:a delay between receipt of and action on
a recommendation, again providing time for citizen input and for due
consideration by the Council. The Rules Committee recommendation
3b covers -the suggestion that the report be made directly to the
Council by the Commission.
Step Five - Is covered in the Rules Committee recommendation A.
Step Six - I believe is assumed in our form of government. There is
value in the Council continually recognizing this division of re-
sponsibility.
Step Seven - Suggests a built-in process of review and updating, which
should be basic to the city's decision-making process.
2. Recommend the Council give -consideration to adopting, as a part of it's
rules, a statement: such as is contained in CBIC's letter of April 3, per-
taining to the place and nature of the responsibility of Commissions and
Boards, and the relationship of Commissions and staff.
3. Recommend that it -be_a standard part of the Council's operating process
that whenever -a loophole, a flaw is found in an existing ordinance or reso-
lution that the City Attorney be instructed to immediately recommend such
changes as to carry out the basic intent of the ordinance. This should be
an immediate task for the City Attorney, whenever the occasion arises.
4. Recommend that the Ccunci7 request budget information and input from -
Boards and Commissions as a part of the budgeting process.
I sincerely hope that the -Council will approve the _12 recommendations con-
tained in the report of the Rules Committee, plus the 4 contained in this
letter and any and all others you deem appropriate.
I trust you will adopt these immediately as working rules, thus being able
to see how they work as you conduct -your business. I then trust that you
will turn your undivided attention to urban renewal.
attachment
■
Sincerely,
Robert L. Welsh
April 3, 1973
The City, Council
Civic Center
Iowa, City, Iowa 52240
Dear Members of the City Council:
This letter is written with the hope that the Steering Committee of Citizens
For A Better Iowa City can be helpful in improving p-ocedures which the Coun-
cil uses in building adequate relationships with other divisions of city
government.
It is our desire to make certain points with regard to defining the roles
of city commissions and boards, and the relationships of these bodies to the
council.
Let us begin with certain comments on the place and nature of responsibility
of commissions and boards, with the hope that the council will concur in
these ideas.
We hope that the council will support a statement of this nature:
A city commission or board is seen by the council as the major entity in the
area in which it operates, so that the council does rely on it, directly and
specifically, for proper action in its area, for constant surveillance of
its area of responsibility and for recommendation to the council on desirable
or necessary changes in policy.
The responsibility,_then, is upon the commission or the board rather than on
members of the city staff. (At the same time, the great importance of aid
from the staff is recognized. A commission should feel free to ask any
staff person assigned to work with the commission to do a specific task for
the commission. If the staff person cannot fit the work into his schedule,
he should say so. If the commission sees adequate need, there should then
be consultation with the city managers and, as necessary, the council itself,
to discuss the need for personnel to carry out certain efforts.)
In line with this relationship, the council will maintain contact with each
board and commission, for an exchange of views on major problems and upcoming
needs for reconsideration of policy. Such a session should be held at least
once, and preferable twice, each year.
It is important also for each board or commission to have adequrte contact
with citizens, so that; the board receives sufficient input on current opera-
ting decisions, and also on plans for changes in policy.
The identification of_problems,,and of needs, and the making of suggestions,
are the concern of all citizens. These suggestions_ should be openly expressed
at meetings of commissions and boards, and where pertinent, at meetings of
the council, in person and by letter.
To facilitate this effort, it is essential that each board carry out an ade-
quate orientation for each new member, preferably well before the first meet-
ing attended as a member. Such`a new member should be briefed by the chairman
i
I
I
or some other knowledgeabie person, on'duties and responsibilities, range of
activities, and major continuing and current problems; access to past minutes
of meetings should be volunteered. (A copy of this statement should be pro-
vided to each new board,member)
To further improve performance, an over-all organization of boards and com-
missions (or at least of _their chairmen), for interchange of views, for dis-
cussion of common interests, and for consideration of overlapping or generally
related assignments, should most certainly be developed.
As for operating procedure, after problems have been identified in communica-
tion to the council these suggestions are made:
1. When a concern has been voiced or a problemidentified, the council shout•
take one of the following -actions: ..(a) schedule a time for the council to
consider the matters -prior to making any decision; (b) indicate that at this
time this problem is not of prime concern, and defer consideration; or (c) ask
a commissions or the city staff, making specifically clear which has the res-
ponsibility, to 1) take care of the concern or 2) study the problem and make
suggestions.
2. If the problem is assigned for ,study,and recommendations, all citizens
should be encouraged to provide input. If the problem is referred to staff,
than as soon as feasible the responsible staff person should be openly iden-
tified, to_facilitate public input. If the matter is referred to a commis-
sion, then all input should be to the commission. Input should be sought.
Councilmen should provide all available information of their own, when per-
tinent, to commission or staff:" There should be a full and open sharing of
all views and all alternatives.
3. When the -duty is assigned, a reasonable date for making a report should
be a part of the assignment. _In this ways priority would be assigned by the
council. Such a procedure would necessitate the keeping of a public list of
concerns, and an open schedule of dates for submission of reports.
4. The report should contain a summary -of the various alternatives consideree
and, where feasible, a specific recommendation. The report should be made
direct to the council by the commission or the staff concerned; members as
appropriate should be present for the making of the report, and be prepared to
amplify. When a report.is completed,, the council will receive the report but,
as a matter of policy, will not consider it until their next meeting. This
procedure provides opportunity for additional citizen reaction.
5. On each report, the council will take positive action, either (a) accept-
ing the recommendation (b) referring back or (c) selecting another alterna-
tive. When a recommendation is not accepted, usually (b) referring back, is
seen, as the wiser choice. Such a referral should be accompanied by specific
additional instructions: and, preferably, be preceded by adequate discussion
between the council and the preparers of the report.
6. Implementation for action should then be assigned, usually to staff.
7. The preparers of the report will be asked by the council to keep in
touch with the effect of action taken, a procedure which provides for continue.
input as well as acknowledging that findings are subject to change, and to
provide_a report on developments, at -a clearly specified time.
8. Such a report would be reviewed by the council, and appropriate action
would be taken.
It is the feeling of the Steering Committee of Citizens For A Better Iowa
City that the adoption of'a Statement of Procedure, essentially setting out
the material above, would clarify procedures and roles, and would aid us all
in working together to make this a better Iowa City.
Sincerely,
Robert Lo Welsh
Chairman,
Citizens For A
Better Iowa City
REPORT OF THE RULES COMMITTEE TO THE CITY COUNCIL
The nature of Council's ongoing relationships with its boards and
commissions has a direct bearing on matters of great importance to
Iowa City'gov,ernment. The patterns followed should be designed, as
nearly as possible, to:
(1) Expedite the orderly handling of city business.
(2) Make adequate provision for citizen participation in public
eliberations, at both commission and Council levels.
(3) Conserve the time of City Manager and staff in their
services to _(and in their liaison functions between)
Council and commissions.
(4) Provide a clear public picture of the well --defined and
separate roles of Council, commissions and City Manager
in carrying forward the governmental functions of the
City.
(5) :Provide continuous and accurate information for all
agencies (including the public) on the status of work
in process.
The recommendations of the Committee are directed toward these general
objectives. They are based in part on personal conferences with
representatives of the following commissions; Parks & Recreation,
Housing, Planning & Zoning, Human_ Relations, and Riverfront.
The Committee recognizes,that implementation of these suggestions
will require an extended period of special activity by the Manager,
members of the staff, the city clerk and city attorney, and many of
the commissions. We believe the time will be well spent, not only
in improving the effectiveness of city government and in improving
its public image,=but also in laying solid foundations for transitions
which will occu_ when the new City Charterbecomes effective.
The Committee makes the following recommendations:
1. That under .the direction of the manager, a more uniform
format be instituted for the preparation of minutes of the
particular I boards and commissions wh.'..ch report regularly to
Council, this format -to include:
a. the main body of minutes,
b. a listing (when appropriate) of specific recommendations
to Council, set clearly apart from the main body of
minutes, and -
page 2
RulesCommittee Report
C. a -section which lists.all accumulated matters pending
commission-Councii disposition, together with a brief
note on the current status of each such matter.
d. In the course of conferring with representatives of
the boards and commissions mentioned, it became
appa.rent'that more uniformity of the method of keeping
and preparing minutes is necessary. The mechanics of
taking and preparing minutes needs to be, in several
cases, improved. This is properly the responsibility
of the City Manager and the,Rules Committee senses a
potential need for additional staff effort.
2. That the tentative Council agenda (which is hand -delivered
to Council on Fridays).include a listing of all dated minutes
to be received by Council at the forthcoming weekly meeting,
and that this agenda be'mailed regularly on Friday to the
chairperson of ;each of these boards and commissions. This
device is intended to inform key,commission chairpersons,
not only of their own' recommendations to be received by
Councils but_of'all matters slated for Council consideration
in the upcoming meeting. The tentative agenda, for the
benefit of all concerned, needs to be as detailed as possible.
3. That Council take appropriate actions to:
a. Invite all commission chairpersons to attend or to send
representatives to all meetings of Council, and to
b. Urge` commission chairpersons, or their representatives,
to attend meetings of Council at which commission re-
commendations ate to be recieved or discussed , in order
that necessary and maximum discussion and clarification
can occur at said meeting.
4. That in receiving any -commission recommendation, Council
establish a formalized procedure to take specific action as
follows _ ,
a. approve the recommendation, or
b. refer the recommendation for further study, as appropriate,
setting a specific deadline for report -back to Council.
The Council's ownminutes should clearly reflect the actions taken on
all board and commission recommendations.
I
I
5. That minutes of all informal and formal sessions of Council
be mailed regularly to the chairpersons of all boards and
commissions which report regularly to Council.
6. That under the direction of the mayorandcity manager, a
special handbook or,guide be prepared, as a basic indoctrina-
tion document for newly -appointed members of all boards and
commissions, the guide clearly.to delineate:
a. functions in the governmental process shared in common
by all boards and commissions,
b. special legal or Council -directed functions required of
specific boards and commissions,
C. nature of the functions of the city manager (and through
the manager, of all city -_staff) _in the work of boards
and commissions, and
d. such Council -approved policies and procedures as may
be deemed appropriate for inclusion in the indoctrination
guide.
7. That in additon to Item #6, Council formally request each
board and`commission -to formulate(orif presently in
existence, to review) a set of procedural by-laws governing
the work of the commission, which by-laws should clearly
specify: -
a. Dates and,times'of -regular meetings,
b. arrangements for public discussion at regular meetings,
C. Officers of _the commission and procedures for their
election,
d. arrangements for specific orientation of new members of
the work of the commission, and
e. other rules as may be applicable to each commission.
The by-laws thus developed by all boards and commissions should be
-submitted to Council for ratification, in order that all commission
by-laws are duly constituted as official public policy in Iowa City.
E
8. That following early Council discussion, the city attorney
prepare an.appropriate Resolution, for early consideration
by Council,'setting forth a pattern of public notice to be
followed in -.acquainting.tbLe public with forthcoming vacancies
on boards and commissions, together with guidelines for the
receipt of citizen applications or recommendations for
appointment to the various boards and commissions. This re-
commendation anticipates procedures
edures which will become
mandatory under -the new City M.,irter, and is intended to,
in*point of -'fact, bO--..an immediate implementation of the
appointment provisions of Section 5.02 of the Charter.
9. That Council establish a' -formal pattern of meeting jointly
with the chairpersons of all major boards and commissions, not
less than twice each. _calendar year, for informal discussion
and review of any and all appropriate matters, including the
current statusofCouncil-manager-commission relationships.
As has been indicated, the foregoing recommendations will involve an
orderly process ofeffort, perhaps.extending through much of the
coming year.. The followingsupplemental recommendations are intended
to recognize the importance I to Co I uncil.of.advice and suggestions
from the manager, clerk.'and attorney in further consideration of
these matters. We recommend:
10. That the city manager and city clerk be authorized and
directed to.give specific consideration to the problems
inherent in accurately reporting the changing current status
of business items in process among the various commissions
and the council and/or staff, and to report back to Council
with appropriate suggestions- at--aft,-early date.
11. That the city manager be requested to study the nature, extent
and levels of staff.time necessary to adequately serve the
objective of -improved -commission -council -public procedures,
and to report back to Council at an early date with respect
to long-range staff needs in this area.
Finally, it has become increasingly clear in the course of the Committee's
review that the objectives to which these considerations are aimed are
Such as to suggest a.c,omplet I e review and possible revisions in Council's
own procedures in the conduct of its meetings, and in fulfilling its
legal requirements involving formal actions. Accordingly, we make
this final recommendation:
r
1
Rules Cowmittee-Report
12. That the mayor, manager', clerk and attorney constitute a
special Committee togive further consideration to the
various functions performed by Council through its public
meetings, and to make -appropriate suggestions and recommenda-
tions with respect to the,,planning of agendas and the
conduct of ail formalan& informal meetings of Council.
Loren Hickerson-
a.
c erson
a. Fatrlek White
"CM10y r rivo
Irma Cit6vo Iola
January ,4. 1974
r r, dear i�. cza moo!•:i
ayor. im;a Cii �
f►d�r�,ietrrrtiivu UfTicec� ;
Civic Center, _
Ioaa CitS ; Iowa 5U40
bear Payor Czarnockll
I would aWreclate having; you name Ure, !I' elk W. (dean`
Buxton. ?P.O C]Rrk 5,traet. ion. City. Iowa. to lxs the P.T.A.
repmaent.ative on the Park Wx1 Recreation Ca:uai>sion. ;•*Im:
Buxton currently is Re+creaticn Chcirmwi for the Iowa City
Area Council of P.T.A.'s. .She served:ae; the F.T.A. reprp-
sentativo to the , Park .and 1jeareation Catede+cion US$ year,
and the has consenter] to serve &Rain this year if appointod.
Thank
you for ,your consideration in this matter. arnf
hood lucktoyou in carrying out your now reeponsibilities.
Sincerely yours.
Johr Caain. Jr,. President
uo g - .I . ]tustan T.1wa City>:.4sa.i:cil ut
�
F
. I i-•.
I l.5
Y
i
1122
'.
"CM10y r rivo
Irma Cit6vo Iola
January ,4. 1974
r r, dear i�. cza moo!•:i
ayor. im;a Cii �
f►d�r�,ietrrrtiivu UfTicec� ;
Civic Center, _
Ioaa CitS ; Iowa 5U40
bear Payor Czarnockll
I would aWreclate having; you name Ure, !I' elk W. (dean`
Buxton. ?P.O C]Rrk 5,traet. ion. City. Iowa. to lxs the P.T.A.
repmaent.ative on the Park Wx1 Recreation Ca:uai>sion. ;•*Im:
Buxton currently is Re+creaticn Chcirmwi for the Iowa City
Area Council of P.T.A.'s. .She served:ae; the F.T.A. reprp-
sentativo to the , Park .and 1jeareation Catede+cion US$ year,
and the has consenter] to serve &Rain this year if appointod.
Thank
you for ,your consideration in this matter. arnf
hood lucktoyou in carrying out your now reeponsibilities.
Sincerely yours.
Johr Caain. Jr,. President
uo g - .I . ]tustan T.1wa City>:.4sa.i:cil ut
TO:
FROM:
RE:
DATE:
December 21 ,.1973
Ray S. Wells
Dennis R. Kraft dpollbl
Board of Electrical Examiners response to use of
romex wiring .in Iowa _City
Attached please find a memo from the Iowa City
ElectricalBoard relative to the use of romex
wiring in Iowa City. Also included are letters
fromShay Electric Service, Peterson, Gauger &
Associates, and the Howard Johnson's Motor Lodge
on this same subject.
It is the strong recommendation of the Electrical
Board that romex not be allowed in multiple family
dwelling units. The Board specifically disagrees
with Mr. Glasgow,on the cost -savings that can be
realized by renters and on the, particular position
of the U.S. Department of Housing and Urban Develop-
ment relative to the use,of romex.- The Electrical
Board has also indicated that preliminary information
on the 1974 National Electrical Code indicates that
apartments (those containing three or more dwelling
units) will-be.,required to be wired in conduit.
The National Electrical Code is one of those model
codes -that is recognized..by the U.S. Department
of Housing'and,Urban'Development as being acceptable
toward meeting the standards -.they impose relative
to workable program''recertification.
One of the attachments to Mr. Glasgow's letter also
related to the useof plastic piping in plumbing
construction. I believe this question is no longer
valid in that the Uniform Plumbing Code -as adopted
by Iowa City now does allow for this type of
construction.
DATE December 12, 1973
I I TO: Charles Gillett
1
FROM: Iowa City Electrical Board
F:: Reply to Bruce Glasgow's letter dated August 15, 1972
in regards.to romex wiring versus conduit
Mr._ Glasgow makes mention -of the fact that HUD has
threatened another -city to cut funds because of not
allowing romex in apartments and high rises. We
have already used metal conduit in, a federal project,
the Mark IV complex, with no mention of using romex.
Our codes and amendments have been submitted to HUD
with `no mention ofchanging to romex.
Mr. Glasgow also makes mention of the fact that rent
could be lowered as much as ,$4.00 per month if romex
was used. : Oneof :the local contractors has submitted
a price cost sheet on 12 different types of units on
price.break-down on the difference between romex and
conduit, with a difference of 75¢ a month on a 10 year
basis and 38¢ on a 20 year basis on a duplex, which is
the highest. The Board believes that you can only break
it down in 10 year and 20 year basis because of the life
of the building.
1. Preliminary information indicates that when the
1974 National Electrical Code comes out, the
apartments (3 ,units. or more) will be required
to be "wired in conduit.
2. Since the 'above will be in effect in the fall
of 1974, the Board feels that a change in the
Code at this point in time is unnecessary.
drs
WVk
N+
SHAY'ELECTRIC S`EF2VICE, INC
::::
:.1311-'HIGHL'AND`COURT'
IOWA CITY,, IOWA 52240
- PHONE.. 319/337-3924. -
September 28, 1972
Iowa City Electrical Board
Civic Center
Iowa City, Iowa 52240
Gentlemen:'
In answer to your. inquiry as to the difference in cost for the
installation of conduit'in lieu of romex. The example and con-
clusions that follow are based on our experience from wiring
and estimating apartments and complexes of various sizes.
At the present time we- have ,over .'300 units under contract and
- have over the past several years-wiredin excess of 1,550 units.
I have broken the 'figures'down to indicate the most common type
units that are built and I have also
indicated tr2 approximate
additional monthly cost per unit per month on a twenty year
rental basis.
Difference 10 yr. 20 yr.
per 'unit
Duplex - 2 bedroom 90.35 .75 .38
4-plex 1 bedroom 74.80 .62 .31
4-plex - 2 bedroom 89.35 74 37
8-plex. - l bedroom 72.60` 60 .30
8-plex - 2 .bedroom 85.70
12-plex - 1 bedroom 68.54' .71 71 35
.28
12-plex - 2 bedroom 82.72 .69 .38
18-plex - I bedroom 63.10
52 .26
18-plex - 2 bedroom 76.46 .64 .32
24-plex - 1'bedroom 63.50 .54 .27
24-plex - 2 bedroom 70.20: 58 29
Efficiency unit -:50.32` 42 .21
Sincerely,
Loren E• ober,
Estimator -
PETERSON,' GAUGEI
I
CONSULTING ENGINEERSsay DOUGLAS STREET
IOWA CITY, IOWA 52210
- PHONE 319/351-2525
October 2, 1972
City of, IowaCity;,
Department of ,Building Inspection
Iowa City, Iowa 52240
Attention: .`Mr. Paul. Bowers
SUBJECT: Use of.*type NM (Romex) cable in
Apt. and Commercial Construction
Gentlemen:
I have been advised that..a request. ha s- been made for an amendment
to the City 'Electrical Code _to"permit the use of Romex wire
(type NM) plasticlsheath.cable in the -remodeling and new construc-
tion of apartments and possibly other. tgp'es of construction.
It 1.s a=fact of human nature that when tenants are far removed
from building management"or'ownership', tenents are inclined to
make modifications of -"the property. Too often tenent modifica-
tions are bey ond.'`t, control of :responsible building management.
The results can lie extremely hazardous especially with respect
to hanging,of accessories such as towel, grab bars, shelves,
cabinets and what -have -you on -the walls of rooms which contain
both plumbing,fixtures`arid:electric wiring. All too often in
the past few -years we`have read.6f."tragedies of a nail or screw
plerci.i g• some,, soft td
jackee`-$Romex" cable and electrocuting
someone; -reaching from°the bathtub to::an innocent -looking towel
bar.
For this reason I`oppose the use`o£ Romex, and support the
continued use -of wiring in,, metal- conduit in apartment house and
commercial -coilstruct= on.
At worst, ifla co ---"b reached to reduce building costs
slightly, at.=least all walls which surround rooms containing
plumbing fixtures'_should`be'in conduit or "EMT' with Romex being
per mitted.oa y inliving" areas:;`having":wood construction without
plumbing fixtures:
OFFKES IOWA CITY,: IOWA 52210 RAPIDAN, MINNESOTA 56079
.� S3. _ s,.p .x _ %`L..� '-_ma�•h' :31a'r�`t"�is+a]�1-', :.`+�-.•L?kX'2`Z
4b.,,s"'7L'.-
:)eof approved metallic
:oiiraged _to prevent
Tris, showcases,-auxilary
id -'shock- hazards . in
Otablishments open to
T
Lge_, P . E.;
Gauger:&,:.Associates
Engineers
=z
Y
:)eof approved metallic
:oiiraged _to prevent
Tris, showcases,-auxilary
id -'shock- hazards . in
Otablishments open to
T
Lge_, P . E.;
Gauger:&,:.Associates
Engineers
=z
'HONE 319 338.7041-
NIOWARD NORTH DODGE STREET
- T - S. W. CORNER. INT. RO
_ _ MO�O7"LOC�Qg AND IOWA HIGHWAY 1
IOWA UTY. IOWA 522.10
Iowa. City Electrical Board
I have been in several discussions of late, concernirr)-
the merits of using; romex type wire !-.n commerical, muJ_t5o1e
house, motel type units.
As owner and operator of the Howard Johnson Motel in
Iowa City, and having been involved in this type of business
most of my life, I,would like to comment on its use, as
opposed to using a. conduit system.
Due to the fact that most motels are of masonry oral
pro -cast construction, the accessibility of the tairircz is
very limited. Much of the wiring in our motel is r_ot ;.rn
conduit. Because of this we have experienced hir-h repair_
cost when problems do develop.
Also, it has been our experience that when imnrovements
and modifications are made it much easier and less
expensive if the ?hire is in a conduit system.
I am of the opinion that even though there mair ')e o
small additional < cost initially the benefits from small.er
maintentance and repair cost, as well as safety far out
71eig-ht the added initial cost,
'fours truly,
l� _
Eupcene F. Mueller
Own er-b7anar�er
e