The URL can be used to link to this page

Home My WebLink About1974-02-13 Correspondencerjnca LIIU %jr IrM U111 I,UUNUI L FEBRUARY 12, 1974 DISBURSEMENTS' JANUARY 16, 1974, THRU JANUARY 31, 1974 GENERAL FUND Swails Refrigeration Fin and Feather Consumers Coop Iowa Transit Stephen Morris Eby's Barron Motor Supply City Electric Ken's Mid -State Distributors Electrical Construction Iowa -Illinois Gas $ Electric Iowa City Flying Service Nat. Airport Equipment Hawkeye Awning Northwestern Bell Doane Agriculture D & J Laundry Crescent Electric F. I. L. M. S., Inc. Pitney Bowes Stappenbeck, Inc. D 6 J Laundry Inter. Machines Corp. University of Iowa Iowa City Clean Towel Service Iowa Parcel Northwestern Bell Merveau Machines Bob's Radio $ TV Iowa Illinois Gas & Electric McNaughton Book Service Map Infor. Office Lenoch $ Cilek Hach Brothers Interlibrary Loan I. C. Optimist Club Demco Corp. Gosten's Eastman Kodak Bell $ Howell Library Program National Record Plan Business $ Industry Books for Libraries Swallow Press Follett Book Brooklyn Garden American Library Assoc. Arno Press Operating Supplies 2.00 Operating Equipment 80.00 Fuel Oil 9.29 Registration 49.62 Mileage 26.40 Rec. Supplies 29956.40 Tools 46.66 Electrical Supplies 45.33 Tools 259.24 Electrical Supplies 11.50 Magazine 16.00 Electrical Charge 140.92 Janitorial Service 120.00 Electrical Supplies 50.57 Building Repairs 88,80 Telephone Service 4.90 Management Fee 36.00 Laundry Fee 9.00 Electrical Supplies 25.48 Film Rental 1,200.00 Equipment Rental 31.50 Technical Services 223,20 Laundry Service 7.60 Equipment Maintenance 194.99 Work Study Services 105.69 Laundry Service 11.08 Parcel Service 4.41 Telephone Service 117.43 Maintenance Agreement 54.50 Equipment Repair 12.45 Gas 8 Electricity 349.31 Book Rentals 299.41 Pamphlets .60 Building Supplies 16.66 Industrial Supplies 26.16 Outside Printing 2.10 Operating_ Supplies 10.00 Office Supplies 16.10 Outside Printing 27.40 Electrical Supplies 5.92 Electrical Supplies 8.35 Subscription 4.00 Records 60.75 Magazine 10.00 Book 5.00 Book 3.16 Books 49.17 Books 11.60 Books 58.90 Magazine 35.00 GENERAL FUND (cont'd) Baker 8 Taylor Booklegger Press Frohwein Supply John Ostrem Rounder Records Smithsonian Institution Chambers Corp. Composer's Recordings Mott's Drug Iowa Book & Supply Quill Corp. Highsmith Co. Harth Publications World -Wide Pub. U. N. A. B. A. S. H. E. D. British Centre William A. Graf Bookmen, Inc. U. S. Postal Service Law Enforcement Co. Kelly Heating Pest Control Republic Electric W. W. Grairger PPG Industries Lenoch & Cilek City Management Assoc. Public Relations -Iowa Chapter Public Relations of America District Court, Johnson County Means Agency Medical Associates Kacena Co. John Wilson Sporting Goods Union Bus Depot Clearing House Strub Rocca Repair I. C. Fire Department Cargill Incorporated M. F. 0. A. Career Center Gilpin Paint & Glass Jay Honohan Unique Cleaners D. W. Distributing Co. Brenneman Seed Store Radio Shack Kirkwood Kwik Kleen Entenmann Rovin Co. Iowa Parks $ Rec. Assoc. Inter. Conf. of Bldg. Officials University Camera Iowa Municipal Attorneys Assoc. -- Pleasant Valley Orchard Iowa Bystander Educational Lab. • Books Magazine Office Supplies Records Records Records Records Records Magazine Office Supplies Office Equipment Office Supplies Book Books Subscription Subscription Books Books Postage Lab Supplies Equipment Repairs Pest Control Services Traffic Signal Supplies Tool Building Supplies Misc. Supplies Membership Dues Dues Dues Court Costs Appraisal Services Medical Costs Demurrage Rec. Supplies Reimbursable Travel Books Equipment Repairs Food Allowance Chemicals Registration Building Repairs Attorney Services Laundry Services Misc. Supplies Tools Minor Equipment Laundry Service Uniform Purchase Memberships Membership Photo Supplies Membership Ag. Supplies Publication Book 6.52 7.00 38.30 24.00 176.40 21.50 306.77 2.82 2.70 8.60 28.98 20.31 2.75 6.75 2.50 4.15 32.00 50.28 1,000.00 17.40 42.00 93.12 3,024.00 40.80 117.41 147.61 162.00 10.00 24.00 71.50 300.00 84.00 15.19 296.88 396.40- 240.00 25.74 480.00 11,740.91 350.00 58.49 1,299.83 42.00 65.45 9.76 5.98 31.22 135.75 30.00 5.00 46.00 20.00 780.00 10.91 3.00 GENERAL FUND (cont'd) Frohwein Supply Monroe Division Keene Corporation Prentiss -Hall Carl Chadeb Economy Advertising Electrical -Aire American Red Cross City of Cedar Rapids Hefti Roofing Co. I. C. Press Citizen Iowa Book & Supply I. C. Excavating F Grading I. C. Typewriter Co. I. C. Press Citizen Inter. Confer. of Bldg. Officials Nu -Ball Manufacturing Medical Associates Manpower Minnesota Mining & Manufacturing McKesson Chemical National League of Cities Tom O'Leary, Jr. Trucking National Cash Register Safety Sales & Services Steve's Typewriter Saylor Locksmithing Iowa Lumber Co. Aero Rental Incorporated Highway $ Trans. Office Animal Clinic J. B. Sebrell Iowa Business Educ. Assoc. Lind Art Supplies American Prosthetics Hawkeye Wholesale Gro. Pyramid Service Keith Wilson Hatchery Woodburn Sound Service Hands Jewelers Hawkeye Lumber Co. Iowa Road Builders State Comptroller New Process Laundry Callaghan F Co. Nagle Lumber River Products Co. Montgomery Ward University of Iowa Employee Data Forms University Athletic Club Cnamber of Commerce Minnesota Mining 6 Manufacturing Daily Iowan Office Furniture Maintenance Agreement Equipment Repair Subscription Machinery Rental Office Supplies Electrical Supplies Books Books Maintenance Supplies Subscription Office Supplies Machinery Rental Office Equipment Publication Book Industrial Supplies Medical Costs Services Equipmc.it Ice Control Chemicals Dues Machinery Rental --Maintenance Agreement Uniform Purchase Equipment Repair Building Repairs Lumber Misc. Rental Books Veterinarian Services Minor Equipment Book Office Supplies Medical Care Sanitation Supplies Oil Animal Food Repair Equipment Misc. Supplies Lumber Asphalt Equipment Rental Uniform Rental Books Operating Supplies Rock Operating Supplies Registration Office Supplies Meals Membership Electrical Supplies Subscription 751.47 67.00 43.76 120.00 247.50 26.50 60.71 11.70 18.00 19.00 30.80 24.75 120.00 177.30 1,645.23 5.00 9.77 9.00 86.80 3,299.93 332.80 500.00 60.00 161.46 670.75 30.00 28.00 263.80 8.00 20.06 410.10 216.90 2.00 8.79 29.25 42.65 73.50 115.45 7.75 35.80 345.03 102.00 200.00 308.04 22.50 45.87 538.57 1.75 50.00 6.00 14.55 550.00 50.00 18.00 Highlander Standard Blue Print Warren Rental Hamer Alignment ITT Continental Baking D & J Laundry Larew Co. Bradley Print Shop Brandt, Inc. Cedar Rapids Gazette I. C. Industrial $ Clean Towel Steven's Sand $ Gravel Girl Friday IBM Corp. Welt, Ambrisco, & Walton University of Iowa Hospitals $ Clinics Law Library Traffic Institute Harlan Harr E $ J Resuscitator University of Iowa Forestry. Suppliers Elbert & Associates Ottumwa Transit Lines Bituminous Materials Co. Bankers Advertising Co. Barkers Frantz Construction Mrs. J. L. Bailey Old Capitol Motors Goodfellow Co. Nat. Assoc. Reg. Councils Elbert & Associates CAPITAL PROJECTS FUND University of Iowa Lenoch $ Cilek John Nash Grocer City Carton Co. Iowa City Press Citizen Hawkeye North American ENTERPRISE FUND Consumers Coop Barron Motor Supply City Electric Ken's Del Chemical PPG Industries Snare Corp. Lenoch $ Cilek Meals 120.79 Drafting Supplies 179.50 Equipment Rental 4.00 Safety Equipment 19.25 Animal Food 17.44 Uniform Rental 971.30 Building Maintenance 274.61 Printing Service 10.00 Office Equipment 1,329.49 Classified Ads 46.56 Laundry Services 122.26 Sand 632.33 Technical Services 478.00 Equipment Rental 161.00 Bond 91.00 Medical Costs 11.00 Outside Printing 3.22 Book 2.50 Equipment Rental 60.00 Safety Equipment 24.14 Books 7.00 Safety Equipment 38.90 Data Processing 1,130.57 Bus Rental 29000.00 Asphalt 288.00 Operating Supplies 50.50 Machinery Rental 396.00 Building Repairs 48.00 Technical Services 12.00 Vehicle Inspections 68.25 Outside Printing 11292.36 Registration 90.00 Data Processing 5,447.03 56,375.88 Building Rental 600.00 Office Supplies 5.91 Sanitation Supplies 23.10 Moving Supplies 6.00 Publication 134.35 Moving Expenses 445.00 1,214.36 Fuel Oil 856.90 Tools 125.74 Operating Supplies 75.91 Operating Supplies 8.73 Drugs $ Chemicals 678.71 Paint & Chemicals 4.14 Ice Control Chemicals 23.08 Tools 35.84 ENTERPRISE FUND (cont'd) Grell Construction Medical Associates Kacena Co. Aero Rental Inc. Fisher Scientific Co. Scientific Products Sears Roebuck Utility Equipment Co. Hawkeye Lumber Co. Nagle Lumber River Products Co. Zimmer 8 Francescon D $ J Laundry Iowa Bystander Frohwein Supply Culligan Water Frantz Construction I. C. Press Citizen Mercy Hospital Schmitt Construction State Hygenic Lab. Larew Co. Allied Chemical Corp. Cedar Rapids Gazette I. C. Industrial $ Clean Towel Steven's -Sand f Gravel Hach Chemical Co. Iowa State Treasurer Engineering Extension Iowa Employment Security Commission Iowa Public Employee Retirement System TRUST & AGENCY FUND University of Iowa Lenoch & Cilek Hawkeye Wholesale Gro. University Computer Center Economy Advertising Iowa Employment Security Commission Iowa Public Employee Retirement System • Sewer Repair Medical Costs Demurrage Equipment Rental Sewer Maintenance Operating Equipment Tools Misc. Supplies Lumber Concrete Rock Plant Equipment Repairs Uniform Rental Publication Office Supplies Chemicals Machinery Rental Publication Medical Improvement Repairs Technical Services Building Maintenance Chemical Treatment Classified Ads Laundry Services Machinery Rental Sewer $ Water Chemicals Sales Tax Registration FICA IPERS Outside Printing Equipment Repair Coffee Room Supplies Outside Printing Outside Printing FICA IPERS 501.00 21.00 8.68 5.00 10.50 429.00 8.24 479.57 165.63 77.26 586.60 1,756.83 406.00 2.42 5.96 8.00 330.00 23.86 17.00 933.61 449.00 48.50 1,495.7.9 13.15 51.66 310.97 15.18 1,211.12 50.00 1,713.76 1,013.36 13,957.20 1.00 12.55 54.40 117.42 209.45 10,437.03 5,814.92 16,646.77 INTRAGOVERNMENTAL SERVICE FUND Robert Ramsey Refund Consumers Coop .Diesel Fuel 7.13 Kessler Barron Motor Supply Operating Supplies 5891.73 , 211.17 City Electric Repair Materials 908.39 Kens Electric Supplies 74.80 Midwest Wrecker & Crane Repair Materials 76.44 Hilltop DX Car Wash Towing Vehicle Maintenance 105.00 Medical Associates Medical Examinations 39.50 Kacena Co. - Demurrage 42.00 2.17 Strub Rocca Repair David Epstein Charlene Beebe Billie Hauber All Wheel Drive Co. Globe Supply Jay Honohan Kennedy Auto Market Iowa Bearing Co. Radio Shack Iowa Lumber Co. Winebrenner Dreusicke Linder Tire Service Altorfer Machinery Hawkeye Wholesale Gro. Pyramid Service Hawkeye Lumber Co. Sy Seydel Auto Service Valley Construction Co. Cedar Valley Corporation Hawkeye.State Bank Continental Oil Hawkeye Awning Co. Hartwig Motors D & J Laundry Iowa Bystander Chicago, Rock Island, B Pacific Railroad Howard Fountain $ Tom Williams Frohwein Supply General Motors Economy Advertising Erb's Office Services IBM Corporation I. C. Press Citizen Mainstem Inc. Retco Alloy Pioneer Incorporated Iowa Glass Depot Simplex Time Recorder Larew Co. Burroughs Corp. Cedar Rapids Gazette Iowa City Industrial G Clean Towel Xerox Corp. Xerox Corp. Old Capitol Motors Ray S. Wells Iowa City Urban Renewal Goodfellow Co. Iowa Employment Security Commission Iowa Public Employees Retirement SPECIAL ASSESSMENT FUND Means Agency Vehicle Accessories Travel Expense Travel Expense Travel Expense Repairs Material Tools Attorney Services Repairs Material Repairs Material Electrical Supplies Tools Vehicle Supplies Tires Vehicle Repair Sanitation Supplies Vehicle Repair Supplies _Building Supplies Repair Materials Refund Refund Payroll Transfer Oil Vehicle Repair Vehicle Repairs Uniform Rental Publication Misc. Services Refund Office Supplies Repair Materials Misc. Supplies Office Supplies Office Supplies Publication Data Processing Repair Materials Office Supplies Vehicle Repair Repair Materials Building Maintenance Office Supplies Classified Ads Laundry Services Equipment Rental Office Supplies Vehicle Repair Supplies Travel Expense Refund Outside Printing FICA IPERS Appraisal Services 33.68 35.00 50.00 150.00 294.38 4.50 266.80 7.42 6.61 11.52 140.70 404.70 905.50 79.36 28.50 170.10 39.82 9.60 25.00 25.00 14,709.79 537.01 6.00 487.03 178.90 2.42 493.70 1,829.40 167.69 2,866.08 10.00 119.50 49.68 16.80 666.86 955.00 80.86 90.55 7.50 13.50 32.40 15.33 71.81 317.20 5.10 14.00 250.00 50.00 362.25 599.50 353.23 35,405.61 300.00 300.00 • LEASED HOUSING Various Owners 10.65 Appraisal 400.00 Mary Nehls 229.86 January Rent 25,953.00 Delbert Miller 21.60 Deposit Refund 16.34 Housing and Urban Development January Rent 175.00 Breeze Plumbing & Heating Refund 31,243.84 Iowa Illinois Gas F, Electric Repairs Gas & Electricity 32.79 City of Iowa City 14.00 Appraisal Services 6.92 Iowa Illinois Gas F Electric November & December Expenses 6,150.98 City of Iowa City 10.00 Gas & Electricity 13.00 Services 30.00 Repairs Services 13.65 Services for December 10.00 Appraisal Services 63,605.52 URBAN RENEWAL 120.00 Immovable Fixtures 1,198.50 Neil Basen Roy Fisher William $ Susan Appel Jon Hand Welton Becket & Assoc. Ralph Burke, Inc. Jack Klaus Hayek, Hayek, $ Hayek Rosemary Spears Ray Ipsen Bill's Plumbing Bill's Plumbing A to Z Plumbing E. Norman Bailey Recorder of Johnson County Washington Park Saylor Locksmithing Safley Moving Ralph Schuur Trucking Irene Sedlacek Cannon's Trash Iowa Appraisal Beravol Reddy Dividend Oil Co. Dividend Oil Co. Lillian Lawler Novotny's Cycle Center Crouse Transfer Terry O'Brien Associated Abstract & Title Arthur Rubloff_& Co. City of Iowa City City of Iowa City Urban Renewal Petty Cash Various Refund 10.65 Appraisal 400.00 Closing Costs 229.86 Refund 18.34 Blue Printing Services 21.60 Technical Services 5,265.82 Travel Expense 11.81 Attorney Services 2,290.00 Closing Costs 111.30 Rent 129.70 Repair Services 15 15.66 Repair Services .45 Technical Services 14.00 Appraisal Services 95.00 Recording Fees 14.00 Office Rental 665.00 Services 10.00 Storage Charges 14.62 Services 30.00 Custodian Services 42.00 Services for December 10.00 Appraisal Services S50.00 Custodian Services 120.00 Immovable Fixtures 1,198.50 Immovable Fixtures 10,786.50 Closing Costs 62.15 Supplies Moving Expenses 1.35 29.84 Rent Refund 22.68 Technical Services 29.00 Technical Services 4,000.00 November Expenses 9,640.78 December Expenses 1 202.60 Reimbursement 27.69 Relocation Payments 34 219.57 85.3 1.47 The Honorable Mayor Czarnecki Civic Center Iowa City, Iowa, Dear Mayor Czarnecki, We would likz to take this opportunity to express our sincere appreciation to the city council for their initiation and continued support of the Mayorts Youth Employment Program. We wish to commend you for your Par -sightedness in appointing a committee of citizens for the purpose of analyzing and acting on the employment needs os our funding and y'sjob youth. Your continuing support in terms of providing fan6' and jobsites for our youth has been invaluable. We would also like to thank the administrative staff for their continued support in -providing jobsites, Finance Divisions patience supervising youngsters, and taking on the added virion of processing our payroll. We greatly appreciate the in waiting on our reimbursement. Also, we are extremely grateful for having been provided with office space so that we could effectively and efficiently implement our employment program. Again, on behalf of the Mayor's Committee, program staff, and most thank you. o importantly, the youth we have been able tserve through this program, Sincerely, Mrs. Emma Jean Williams Chairperson Mayor's Youth Employment Committee 26;, 1974 . Lppreciation` M your •i4 f � S. � 1 J t c ler[ Iowa City _City. E1e your-. letter •l Lppreciation` your 1 J t c ler[ ( t� •l 3 a T• �� i{�'S. 2 :.a OFFICE OF THE PRESIDENT February 5, 1974 The Mayor of Iowa City Iowa City, Iowa 52240 Subject: Notice of Revisions to Electric Rate Schedules Notice is hereby given that on January -25,-1974 we filed with the Iowa State Commerce Commission proposed increases in electric rates, scheduled to become effective March 3, 1974. Very truly yours, D. R. Stichnoth Vice President and Secretary DRS:nb POST. OFFICE BOX 4350, 206 EAST SECOND STREET, DAVENPORT, IOWA 52808 319-326-7100 OFFICE OF THE PRESIDENT February 5, 1974 The Mayor of Iowa City Iowa City, Iowa 52240 Subject: Notice of Revisions to Gas Rate Schedules Notice is hereby given that on January 25, 1974, we filed with the Iowa State Commerce Commission proposed increases in gas rates, scheduled to become effective March 3, 1974. Very truly yours, D. R. Stichnoth Vice President and Secretary DRS:nb POST OFFICE BOX 1350,- 206 EAST SECOND STREET, DAVENPORT, IOWA 52808 319-326.7100 .rT i S ii - F C �r a i ' z ro t / � •fl r _ s r 4 ie 'Iowa City City , lvitters in,zEle your t to the attention oi;. ' a /', s rely yours, _ �� , r i"1 t'r ✓ Y.w 4K in Y Wells s C < L u { F4�t 4 �•?9� t,Y t 5� / �"i a', �'ti4 y` la t Y f 1 t _ T Y I 1 1 ( t 44 tt$ �- t. •s ,ai- j°'3+� °a -z4 r�.#H we Sp ' 'r+'a 3!'i-,�r<� .a L#.,f7J'. ."4.. "..drµ r44+•��°iG-_'L��/k'}`'J�i:. ��n�.1.6 r DEPARTMENT OF: . LABOR REGION • INTERIOR • • AGRICULTURE • TRANSPORTATION KANSAS • HEALTH -EDUCATION AND WELFARE • HOUSING AND URBAN DEVELOPMENT Dear Official: VII • ENVIRONMENTAL PROTECTION AGENCY k • OFFICE OF ECONOMIC OPPORTUNITY • • LAW ENFORCEMENT ASSISTANCE CITY ADMINISTRATION The Kansas City Federal Regional Council, in cooperation with the Iowa League of Municipalities and the Governor's office, cordially invite you to attend and participate in a briefing on the Federal budget as it relates to the State of Iowa. Participating in the briefing will be the departments of Housing and Urban Development; Health, Education and Welfare; Labor; Agriculture; Inte- rior; Transportation as well as the independent agencies of Office of Econ- omic Opportunity; Environmental Protection Agency and Law Enforcement Assis- tance Administration, the combined budgets of which represent the major domestic Federal expenditure. The briefing will be held in Des Moines at the Ramada Inn (downtown) on February 26th beginning at 9:00 a.m. with a question and answer period beginning at 10:30 a.m. The adjournment is set for 1:00 p.m. sharp. Every effort will be made to provide you with crisp pertinent fiscal information necessary for you to more effectively carry out your steward- ship responsibilities. S,fncerely, AER E.'S�(J IH J Chairman CHAIRMAN: ELMER E. SMITH STAFF DIRECTOR: TOM KILBRIDE - 911 WALNUT STREET, ROOM 409, KANSAS CITY, MISSOURI 64106 (816) 374-2663 ..... ... (:,f— ISO). 1� 4 �7t, tit n fn low A ;V5. is f ; sem, February= 22, 1974 low viw k,ry nv, a -_m 4 "Mon A t - i. .4 K.I-e 'No t MN -00 r OS,q* .1 23 .... ... 7 t4b ... n -p-A 1, 02, 4W, 11 Mullh KanqaO' City; r Dear Mr: W!:Y =3 Council �dh,;l ild your letter :concerning -J4 _2 relates td�X4 h6 Stater E �yLTh/a1n}c you OR at Edr bkincji tiaatter t0 the attention Aj nil", �117 x5yours, �-Jf�x_;� F ST 3 W; Qu ! x Very .truly A -MY1 v 7 EAT , on Y, K kM,q I QQ WX V I Mv- win Wfv"j;x :"S.Wel Manager Mom a sw to N'� X owl WA QN, of� Qj 1, O to IN. IV W" :ry00 MOO Y."My pf"! —UN" A Q�l Vic cc , n ty v j;"4v�: -JE, 4m_�� A v 1-1 . . .......... ... 910 0 W &MM -A Iowa City City Council Civic Center Iowa City, Iowa 52240 Re: General public policies by Finance Director Joe Pugh Dear Council Members, Recently the Hoard of Supervisors became aware of the impact to county government of the new Court Reform Act with respect to ad- judication of city court cases. The County is burdened with substantial cost increases in the op- eration of the courts while returning 90% of the revenue from City cases cases to the City funds. Although the Court Reform Act excepts the county seat municipality from the requirement of providing space for city ordinance adjudi- cation, it was wrongfully assumed by the legislators that ample court space wuuld be available in the Courthouse. In addition, there is no provision in the law barring Iowa City from supplying court space to conduct Iowa City court business. I find it unfortunate that the Iowa City City Council and the Board of Supervisors did not have a direct meeting of the minds considering all the impacts in the original arrangements by Joe Pugh with Johnson County court officials. In another instance, as anIowaCity citizen I brought a stray dog which has been in my custody to the Iowa City Animal Shelter. I found myself inconvenienced by a policy set by Joseph Pugh which can only be harrassment of the general public. Not only was I being charged to leave the dog, but my check was not acceptable. i'Ir. Pugh, in a telephone conversation, informed me he would not even take a check from Mayor Ed Czarnecki because of past diffi- culties with checks from the public. I found myself leaving the animal shelter with a dog I had taken the time to bring in. As a County Officer, the ramifications of Pugh's policies in dealing with the general public on the disposal or care of dogs are significant. Johnson County paid a total of $8586.550 in claims to farmers losing livestock in 1973 because of loose dogs. Had I not known better, I may have been tempted to drive into the 0 PHONE 319 338-2321 February 8, 1974 • SUPERVISORS BOARD OF SUPERVISORS LORADA CILEK RICHARD BARTEL ROBERT J. BURNS country to dump the dog as many city residents do. These dogs either die Of starvation or they attack livestock to survive. As a result,of the large livestock losses in 1973, it was nec- essary to transfer $2029.00 of the County's General Fund as re- quired by law to make full payment of the claims. The County General Fund comes equally from City taxpayers as it does from rural taxpayers. Another impact couldbethe worsening of al- ready existing shortages Iowans are experiencing. In short, as an Iowa City resident and as a public officer elec- ted by all the people in the County, I would suggest that the Iowa City City Council not allow the setting of general policies of dealing with the general public and other governmental bodies by the Council's hired help. Allowing such a condition to exist can only erode working re- lationships with the public and other agencies on the false as- sumption that short-range financial benefits to the City coffers is worth the long-range undesirable impacts and hidden costs to the people -.:we serve on the sole judgment of a City staff person. Sincerely, Richard Bartel Board of Supervisors "Y - _ , , Z 7�K,'.-�.Z4�,r ! -- I �l 1. , _11 - 'w'.. - ;�,;,'�IrI.�,�, `�-..S,,� I " .� � -1 1. -11 I . I I I � 1- " - I. I �11 " a. �?-7,.-,;,_'� -_�!�-- .; I - - Y,, - I . � . . !o, �-,,l -l--.?--' . I , -, I I . - - -,,v ,�4-- p- I I . . � - �. , � . ,��. -:.A�, ', - ,f�V- - _- ,Z. , " ,TV 4k 'e"fZ " - t!-. I V, 7��'W�NX��!, V ,4� �.L��,.'� ��,�'T_ . , " . % � .:�;.-,, ,i�- 1 _', , i � — I I ." z, , I& ��,At r., !$� , 1* oqt - __�- '. Iz. . - . — --� ,� --' .: - .1_- -, - C. , , � 11 Al,:p ..,N1 .... :�_, ., .%. I i z _". . - - �, ,, ;�l - - � 1, --� ,�- - ., e, '. � , - ., ,q-�-W�I, w , - , �,Illl.._ . , . . -- , , I - - �.� �, - � �,�,� -i- - -,� .��--_�--�,. xz - . , _J� . " ,:, , � , . , !&-it.-*��;�,'�-.1��,�7F.I..Ti � - , , �' . - . . M_ -as-, ,. � _ , - - I 1, — , " � � . I Z.-_ �:-*,. - � - . . � �-, ,� -� , , --- ., ��. ,�_ ! � I � I � � - - � `� - . . , I . I . , 1, ' ; ." - - �,, _v - �.-_ - � - z, I - , --- � - � . - - ., - --- " �r� - .1 I�u *.' ` I ll�, . � � 1. - - �� ... � , , - - � - � ,.� 3,m, W,,I.�I: I� ,----.-, , . - I I -�.'� �-- -,--,- , , - --- , '. �S - I �. , -.,ZAI;_'.),� �� ; - `v'T .. - M. -.�, - .z, 1. � . - I I..... . ,,, .V.,,,_�, ','- "Ir -ifI - -',I!' 7_1.1 I-. , , I � -, . � ,,. "., , - .:,��- 1 Y, ,;� "r, -,. I` ft�, - , .- . , , , " � -U, - ,--.e., W, -,C, - . _ - I _ - -�-�`�.�� !_ 11 - , - I - - - -,j -----_�,.--_ :-t � . � -,--- ,�I-1 , - , - A ,qf- - , - 41�-p "., . . � I - I - .1 . , - - M - ,1,a� - -, - -� -- - - ". _.� :. .. .1 .. - , '. -, ,"� " - " - - , . .4, �, ; *I, '_-'��; 'r , �-- '. ...... Z- -I" �`.zly,?,N. I �� .. � -N,^r:�'. �-,I,4_.r_-:, ., . . - - I -1,f, - , I'.' " .- � . 4 .- ,�!;. . --j 't 1, ,'. ; ... - . , .� �� ,, :ev - �Z-M', - " , - -- �- , , - I � ...... " -..."I , I , 14A�4�Ml >-.�:Ii�'k � .., --�r %�f-",21� � �3�1 , ,.:� , 1, � , , ,� ::�, .. _. _ , � 4 I — - , 'Is, , --.,- ... . _ '. � -k, _. ,.w. 1 ,�.,, ,ku.', 1, �,�-�f_'��:,�L�, -, '!,_,�, , ;4 �,�- ,,*? .4.1k, - - .. - - I f,t ", - .- I �� - z- I I . I � - - - ,,. - . . ,�,� - -11,--A� � - . - - , .- - - "�--.� *, �� _1-11-11,-... � . I I � .: :-, , �-_-. - . ;��,�'#_! , ��)!'l �'j?;f,��,- t I --- - :. -_ - - � �M- - --��, .,"� - 11 ,:, . - , .'r, . �,�k, � . -1- -,� � , �� - - - I � ,•1. _-,X�, . , - � - �414 , - - - .�. . � I - '. ,., , ��. �. � , . - � , , - , � � . . __ � , ,__� - -_�'.i -, �97 � , '-). I I , - - � ) �� -,-- - '�,' � ;�� 17 :. ,�l - - 4 , - . , , � - _',; - 6<��.,t� -� -_�z,:� ,e ,,� ... .. , ., - ., , ., � - - ., , _.. . "�. -,r ,, g, ,*g��, , ., - , ., .�,� - , ., - "i, - , ., , , ., ... - - " � . - ., , , ., � : --., � , ., � ., � , ., � - ., � , ., � - ., � , ., � - ., � , ., � - ., � , ., � - ., � , ., � - ., � , _,�� ..'jt$ "4-,,lffai�j, .':, , � q , IF - " ., � I L - ., , V"-_ -� - ., � �..'-7-`-, _.. -.'-fl'j_-_ , .- - p 1 4 , � - � ,; , -, -_ - -.�., , � - - & " '.�;, .11 ��-,,. " , � - . . I , 11 . - . I� _:� -, . .1 � �._,..,,. 5,�,�, ;, � _'t .� - -? - . ;3_,�� Q ��-� ��v,�X, 5i,,:i:z-,:K)�',��6,� _A,j.11x I '�,%*,�-* �, , ", ,--;. ;l-.,'-,,�_1. .,Tl�': . �'. .�. . I �l , ; V � _ � - 1-1 ��_!__ - .., I '. . .: _:�� . _ .�,_ ".., --, � �, �,;- .. �� - '. ,� - - , �� I �-,' --�;�..�t,-'?,��,,,�-,�,-,4,�-,��--,-�i��'--'�,�-��.-,-l!��,:n,�7 ;, 1, �' - -,. - . � I , , "' � , " - � I -, - - ,�_� ��--, ", �; �! i, ��",n,N�,- � j��, 1'�.�'�.'rl R� �.. � - , I . . � I _,__�. - I.. � � �, , - --I'- - - - - -1 - 1� - - .- � - - '� 1-11- - - � __ ---,".',I, I , t - . . � . � I *-- -1 " � . _-, - Il__ I � 1. ". ._ - _� -�_ I , 4 �". - -,- � �_ - ' " , � .; t- -, -,v'.'L'� Z: _i 1. .-: I , � , � I . I I�k _ �' " . ,.� �ZIL, :,. �,; , ,` � 'm �.!.ci,� -�-'i---�',,-*,��-�-�-,','-e""� _- _. w,.!�_;,, �i -'., .1 _��It_,, .- r,� �. '�;��wlt_,, �.-4-_�,� o-�- � -2- . ", � , , j��7r,',j '1� .;- ,,_"-� " - . � � �--,�*;;-z 'r. �; - , � ,-- - -, ,, " I � 1, -'- I 1-%C ', P,-, -,m : �. , - , ,, - . . .- .;I..:-��Z�'Ll. - - - - - - - � I :,�, , . t , ��(. � ��_, iTi li4� , -, - % I - - , -v, , -, � _,; - - - 15�,_� I ,i:� �-: - ,. - - -.' - n ,� .*;:�..��',�'. , , 1',. � , . -1 _,, :A, ,-, I _..�*77: ..I7 .: 11 .- , - - S. _; . '� , I- - - N_ . �l - -, I ,�.' - , -'.�;, �LiJI . � - ,r� ,t:, II .c .4�. -1 -,i�� -, - - _-...I__l.-v , ,�; _1, . ., I t ; --,. . , -�-�; " --�"'!L� , " , -, , ��&-'�;��%�"',�:-�--�'k;�,.;��.s��.� , �', -'� _.� ":,"7 .� I � .;! 11 I � I , , I... �,�%� 11-1 . . � � - , ., �-!-"��,. �, Isly.,,,, �,. - , , -��11'1� � . I _.�,��I,� , , - ,� . . - , I - - -� . I , - . , o - � � , -1, - - - _- I - . � - . " �! a ` - " -_�, � ,� - .-, - -�� jo - , - - - �--�!� - -;2 - .';.,�-�--?�', � . . - _�v '�,W�, � -, , IIr -�'� - -1, -,,, - -�, _. ,�, - , ,.,;, f.p -, , . .:� � 4_ I , 1� - 'f��,-.��,;,��,.Ai�, --� . ,�� 'Sza' :.�.., �T�q,l, _z'Zqi'�',�t, -,--Z;,-, " , - 7��, .; -�:�, �,, I" �, �__i�f t , . A�zu,: -�- � , `�; - _. --, I- ., - � - Zl�_ , �� e ,.I., ��- - ,� ." . . . . a�,-- -g�, - ,%T , I . � , �_ .I . . - W,- - - . 1, . � � . ." .- "," -1 1. _�*. *, . !t .Y , , '�; � ; _,.� . - � - �-i�- i�'-&- �; W ", 4a%4Wit�!,' �� .;� ��7,�'-'�,,,'!4�.,� c 1'j�jj�*, I -Isf,-- , :,�'p ,�,'t� -� - - .- � ,- ". ", � �-.�,�,� 7.. .. , � -;, � -, � , "�� . : �_ ��, - - , :, , , . �._ : 7 , ..A 11 I � I .. - � . I �._� ,� I - - - , , - - - - - : : .., , 3. _� ,ZS4.�. q , - , -, , , I -;� , -t �� - �--� . .., ��'. - � - - ,, ��.. - � .I 7 -%, _N�- i'� - X�' , 1,.'�,�,'.,'.�T�.�:�',�, ,;-,� -- I , I j�, 4 O�z ,-,,t�! " -�-1 '..'..'U., , p:T+-- , , .. -,, .- , -..". � '-.'.-�-�,:lz� !" - �,-,, . . - -,- 15; 1 It - �.��4�4Z��",-,��,,;,.,j-�i.�,i� �- ."-1-1- .." - I " - -.-,- , - -.0 I I , ,-:. . I _'.. " . Y�, - , 4 ; - Z�;� . - , �_ ,, - - . , - T'-- _, . , , . '-'4I;, I J ' .- - 1. .5- - , , , � 1_ . 1 c'� ,- , " , , . - I � - - � �, . r�%N �, lz_ �� - , , , . _��_ - . ��j�_ - - .in,".,�,jV.* .1 �l , - , , , .. ", ii: �,,,, X A), , , . . . I . _ , ;K-4-, ,%_Z-�.�� :i.3�g-__�,�_7z;�.-_ - ��- , �'A�- , _ , I �., . 2 �.l 11 , - - - � - - - . . "_ ,�,,__ - � �,�.l -ml " , Lt . . .. I _1� , --.A-.-; �".ie"*4,k,�. . I -_ �. :,"'; I. . it . - , - � - . - 1, . _�. - - -- -- - - W,vit:��MW�;tp,v��,,�,w g.�;� k.,i�-,-'4i�f�-!_ , � - - - �F�J�wq& , , I .1, , _,aRR�i,i;j�j_ Mp ,,I,- 7� lz.�Zo. _'_ - , .� . - - 'Z% - I I , - �,'�_�I�_-..,,,�, -, - r � . -, - �,,-.-"g 'l.,7'., *.-' 1 ,� - __ _., �.,�. - .4, , - - . 1 , ;i � ., I" ..;:, - I � t;-- -,- , '. .- � ... r, _ - , - .SiE, , Itlz ., 2,f.x; R-, " � " - �-�-,�,, - ", , .��";' � . . .� � -� , hick, f - I X"M - -ml , - 4, ..I , -701� �� ; X. ... �l -1. I,- w .. - �5e " . - -4 I al 4,1 I - I ,,�l V,��- - �" r4-"'.-., ��,i4��,-'!�; I ` - I -� , ,,_ �. _.. . . ,�,,. - ,�..: , � . - . . - , '-p " - '- , , ,.�, _--��,:,�-,� *-," � -,. -- , -k -, - , . . ��',Zr 2,F_ - 5 - - ,,-�-!�X'�,,,�,i�, 'n" P. . - 7-'p,. `�-;lv.*.�P,�,�,N,�j��,, - . �,4 `�- &,�, � Z'� � - , - . - _ _-, - 13,16c- - -0 -��- -- I , ; �t.,., .. _. - -, _ -:", � . ") 16ma latoah - , i�l j - , , � , - - * M . " . _- , _. _ �. � , ,r , � � _ __04� _�-�k- �,- 'J�j; - - � I: ,�;-.-!K- g.`-�A�� JI _ , . . � ff". ,��jl -,''4 � . __ , , �, . _" _ piSdtr&:'�', - I i'l , . _., . .1. .� . � ,- , - - ,g ';� -- � .-,. - , !O`�%.'.�,, , I; -�, -. . . � . -1, - _:�, � _.,_�,_ - - -,_- r dOgAP ,t�,,Q� � �ryz%�: "'..v I . - "---, , __ 'J"ll-�-all , * - - .-V - .,�.�'. .. �F . :� .T�i - .,x.., . , I ,5�,,,i,� - _- , . �-`� � .,,,- " ..I � * " _�*�.,_�X,�-,_!,� ,�, - - - _6fk ,�'y.._- - , o�,'r- ;,,,z�';-.4; - , '.-;,; 1� --_� �� OoPerV3-pors' ��, 4w,�7,�'Tq� , -.1 _.-, - , ,,gf�_� ,�t It *�O-�O,�,"7M�f. --. �;�� -_-I, � c -,.,-. . 16" . . , . ii"N . � , .I- , , i. .� . - ___�, -'�� i�l�� , .Z0,7z,7r7�,-6 .17'j�*t .-,I�l � I - �, ,'I, , �_��,? , " . I .,,�� , : . . � � . . ..... - - 11., �, - -, I I ` - - - " , , X I . .", , . , . - ! ,�--,�Z - --p� -� --. ' -Cour.thdWase- 1_ - - _.,14`a ..., I., _ , '71 , -:f, � ,� , , ,.! , . br iGa1`,5.1�,_-"t�k�, ., - ;, - _- ,I I 1-1 - orl'.ACouftt��-"i-I- - -.1 - , �, - - - � -,- � �,-.� I- _ ., � �, � � �Z,_..-- - � . �, , � � , � , � - _.1 , .� 1, � i _- � .�,,k-.. . , � �,�� -��-� - - �,-�ll,:,an"�i,,- - �, � �I, �,.' �i_11�11 �T,�, lff -"" 1-� '�_�7�, -T-�� ,'..',* i _- - I . � owa z�52240`' - � -�-'.- Z� �. � - � - _i �.: , I - . . ....`- i Tb4oA-,-c44Wjr - * - - y, ,�-�;�', , - . I. ;j -�,,t�7 `�* �,�n,-�.I:I;oF P'; ,j;�- 11 � , I I � � . , •� -, ,�,,�,�-Aj - -14�,,, . r .1- �, -�-_-,� , �.:�k.. , �.;"��C`Ii-Mi_�Ry_r ,__ 1. , 1� '�p - - .1. -,e,�, ,-;�, _F��- !"' ;`�ii�, , �. , �� _.,�.`.Yfr,-d..,,�,',�-,t"..,.,._::_ .. k- '_ - -_ '. Z, � .. � , _'. 'Ayl I I - - , - - -11. I .1 111.1 . � . , 1. - . - ,- , . ..: � --'.� �� : �rl -�"; '._�j�.,!�-,�l.tea-4.__,;, " , - -vAz -.' � ,_-� - - , , ,; " - - ;I��,,!�� _'-a� ,; I - - � '. '! m _- , . . � .�� -�-�-,,,,�,� _.. -, . I . 'I . � _,�4t.'-.%g-M -�3p�p:.�, -',' %�. -�,&'�.'�;�L� , --' -,`.'�----.`.� : ,-.: I � �: 55 -:I 4 Mr� _ "'. ., . I , ,-�, _!" I I - i "azp ' _P , �_',, .,_rg� , , �,' ; " -'. I jkk� ,Y� - '�� . ...... � � - -7 �Me �,,- P .'-�,� _'�-�,!�,tO5-�,'I�;_-.,.t - 111_'�, ,., -I I .-I F�'-Ir: BaiEt le , .�,_ , I I I - _____ I �;411 - I��,-,. _,.,t; _1�1�1 �wv�, y� , - !;�� *N '��?-3,7-!:-,��.-.!i�.- i�4_ s.''`*-0�4.:qi��-.. .- �''F,;;, �la%_N in-__,_A,� ,��,''-.. L- , ':X�.�. ,�;Ip��O U.. ,; �. _ 1. _. , � . -, rl �. �* � _X - - - ' " . I . - , - ii� ,�-�--'Z� z 2;�-VQ� I..-,-- - - � . V��,M,�, ,� ��_ -1:-zi - ,;�-Zm;!�*'7tx' 4�W�,_- Z,''._ .- - , - -� -, I _'..� .4, 47� ,- - I- . - - --- Y,.'5;,_ ,--- I -_,q_�_- �-�X,�� 4._ I ; � "_� - �;l ,z:t��, ,��l)��)�i- ��,��._,.;-, . - - -3,.:1974,_��j ' ', ' , i ' --,'- . -1 -_i " "'�,_ '.. ....-, �,AC,_Atii !YMiidikr, . ., . _ 36�1. , tl4g,-_-the-'aovizc-� �.�v;i,�-I,�,�"I'l�.%�,�,,�,,,,,qt_._,�._. - , I.. - :I.. .*.!P �_Y. -6- � .i � . ,,_ - ,11�-.., - ,�. -,,t, ; ,�IV -placed �ei ,�Z�, � - . - "bti' yours .ty,�_!, c , 4thd I q 6 f. f ldik I" -1, - - .. .. ,,, ,,.unc � ,�.reciil*6& _,�,''L ..file � , ". 1� I 11 _. , `%,� �.�,-"- - � - -,--.policy ,.,., -7-7 ''. � � Vdf'-',.,7 - , I - Aconcer -, " ii -4 " " � public': - li - -- - ,t4 ,,,,, -, �', - �, ��,�,�_ _. . - - � - ' t4d! . c - _ - ,!: � , , ,�, ��_-:�,,` - t� terlZ - ' U g mat " 6 6 od - . - k_'-,��', z--.:, , _Youk.,�A, it " . I -1 .1 PU . , �t 7- - - - - , -,.,,-. '!,,� .�';-',,-.�.!, . -- ,;. "-___:`�, i, � I 1. .- I I - ��llk ,.r - - , �.--.;-*,-,,,, ,, ., � . _:. - .., 1 -Z,� -,, i "Zwtruly.. � . " , � . , � - ,��lt-w�7t��-,:. , �e�: - '.�, *� - - -yours . I , L- �-,�-_.- - .t� - : , 1, � IL'T -� 9-N,� :�..l 11 IJ� - I . 1. I 1-- � - I _., � .- � -, IV, � _��, .1� ,�c-��.-i,-.:�,�,:��,----?T-:�-,-��,, �. , - Sr Very - - � li ,�, - - . "! :�: ,�C,�e 1. . -1, -, - .t. 1 I - - '�,,� � I,., ,'�, -- . 1:1 . - - _- - , -, - Z,!tfw,l, Z_.� ., 1, �. I I , :I, _ , ,,�,!k�, , �`��C..�,�� .,- -� -, --. , " - � I' � ,� * .�. ��I` ; - , - - , ,.%'- .a� " , !,�-;,,,��,�11,,� I, .4 . - _� - - �W_,,�-,:-- * _.�_-. . 1.,_ , -, - -j,!S�,V7 -.k . , - ." :Q -._-,r,-0 -�g- ,; " S , � Q �_�T�. . " t�7 ��;I, ." ,�;,lt�� Z�:j , ,,;- � � , 1, '.A I -' ." , - - - - I - �,�,_,;��',��.,�,- !Te-� "� - _- ��_-. � - � .. ..... �, - "_ ,; - ,4 I - l 1_�:� �i- F�-�,-':-�,n�'.�*,',I't -- - - c "-:�. �-ir;-: "�� _ ,,iZ , , , �� ., �, . ,� , �� ,, _,�� _�_ , . 1, , � ,- -�'., -, -, - � .., 9.- . , , - , - ,..%�;V ,.L�,j�, . - -,- � _ , . -1 - -::.if - _�,t�. ,,', - , , . ; � I-.,.,il ��-, ti, _4'? .I : � - � 1. , - �� - : '-- . . , � I_ - _mw t' ;q "A� .," T ��(_ :�,?�Ov� � ? -..�'. :.L.�, -, z -1 . ., - - --- - -;� -;f, ., .-- " � ..,4�-.�Z�-- �-� ._.� , , , 4.U, . � - I . - - .4�_.��lv.e,,_ .-iil, - 11 . , . ,_� I � , .'I�.-t. -, , -,_ 1. -- . - , ,-. � I � a 4, � -� , �,� . � ,- , - , - 'L - I I iv-^w' �4 �. . $ , . - 'S - . ;r -, , It-;;. -,, t, ,�� ,;�� " 1. ','',-,� ,F , , - . I -.. " _� t 111_�7_. r, ". , . - , b 11 :, - , I I - . t�� , - -�,,,� `a,�,,;ei . ...... % , -��'P-,f I�;, �� .10.1 I I ,. . L - -2=_y, - - -- '- - ��'. - � ,.. - I 1.1� � - - . , - --; .: � ,,- - . -�%,:n- - - — ,,�, 1, .�_�& ,.�. � . __ ,f. _4�,";V,��', 1, - - _ - - I - :� 1-1 -.,,-, �� _ .!�1��, ." .,��.L .� � -.-. -, -,,W�-.�7 ,- -P -,�-,z.�,,- - - - . N�;. -�' : 'i - �l � .. t 11 �� ,.,?,�� _:.�� - - ;��j -�.�,'--, ��14 _;�� 7 1 Z. , .�.-., --� -� _ .. , �._'; . ��`� ,j j , . . .1 r�, �' ;- - - I � �,,� .- '3�".,&- ��',,t�!;_,'--,- ��'� I�P� �".N�t. ., --- t , - - . I, - *ti _�A -�,;,z -t.;; -_ �•�_le _ , .�V,�'�� _��, � � � . . -�- ,_�*, _� ��Xjf&.�t-;;Q�,��.y �4 � , �,�'; - _ _ , ,�� .,.�.,'_,15 -e , _,� �, I , --- _��- &'� �,: . __ ; - - - �� - . '% '�' __� 7. V., I . �!�t,,_,,_� , ;,-t? I �-,.-, - 6% ;;- , , �.V.?�Etw. _�� _ - - . . - - . , Z�!�z,�N.' -�F-- .-. tl:"_-:, 7, �,,, k", � .. I . -, . . I . - IU.. -1, . -�,,�� _-,-q4th��,� -._, ;� , - �,, .,.'.,. ,� �;, �., - ,-_-.,�_ - __� ."' , '_-��,--, ,Z�i; , _�� ,7, "f". -.7 -. , , !� � _� ,� . � _- -,, i --ii , ,�.�' , , '�_�.`_- �. �� , - - - -1_ ." - .,,- -, - " --,, V-_-��-:,l I I,,- - LE�,-' _T - . . � I . - . -, - - - - -�-,; �,- ,," -a , � � .."'. - ',', , ,L- -;" - I , ": .11'.., III. !�_Il�I """', " " 7 ., � - f�, --'i., . . I v .1, ,,,�' .- 1. - - ,� � ;�, . ', I ,t ;,� - ,�- -e-i- n - -- -- , . . I j "I' - "�_' �� ,- '. l , , - . . _2� - - . � .. � �_ - - -'--��RSW'& ,l - :�V. I- - - - ,-,_I� .-., � � � I , IL I _ I 11 ,� -, , I - - . Aldk;��' - e�', _; W_�.,�l _',-, ,�- -�' �4 � - ;. _-'�'%-� , - 7 � � " � �, � ,%-�-,r� , -I -,' 1 1 14, ',� - -. , " . ., . -�-.. -:"', : -.I, jr-, ,,, 'm - "i.� "I �, . � � � I ,- �._� . " ; , , . I ,, - ,-.-- - iq� , , .. ,j, " 1. I _ _-,,_ � ,� � "", _.., ,_ .t '. �,' , �' , � '- ' �,; I - - - - . .. - -� , -' .' �_.�� ,. I . , � . '�- , '�r: , I I , � " . � _� : _y _, , , , " � . � _ ,. , - -'- r �-;-,�<�.--,�,_ " _ _.'.� , ,� . , __,�_ ,�... . ----__, ! " - _,� . , lm� j_ `��,,q, - z . 1, .. -, I I -.� , m .�_, I - ,-.�I't , , � , . _ . , - � _ - -, - � q .�;5, � - - . ,�; .. - �- ;,� , -�.., , " , . , - - �- z - " , , 7, - , 'Il� , 4 - , �,--. ,,- .. � ,-. Il.z. _181 1�t_ � j , , ._., 1 -.'-.77K!I ..- - -:� _. . �� I- . .-" . "_,_ ,�� 4-,x, �! . � . I .. .- Ir I � , � " �,� -J..- - , -.�%- -i , _� �,,- , �, 1� , ,,- -.�-,.aI- ��,�lz,�.�c4 I;'JI. i-, � , . ,.;" �z-',- _�:--,;� " � .. - -, . , � I I � , ,. W� -_ � . , ,,�.t,-_ .�, - . � _,; � , , .. 1. - " " '�-,�,, ,'w-v-.� -��'�;Tl-�-,,� 4. �,, --,-.., ., , , . , ,.,� � , ..'�'. - I � .. - . - . �nir; - , � , - - - 1., ��i-,', - ,J� , . ., I, U� -:4L , � 'j, -�, .- , - , -, - - - t�,l �;o �.� ,-!,',T -_ 7� � , ir, ,. - _�9��'-.'�,��!, �,�, . , : U. 14, . �, � , � -,.Z:� t- - , � - .� A " �w I -I:,- �.%,,'_� �' --, .�. �ct,�, , I. . - 4 , �, - -,- I,- !� :�-�., :-_-..'�.',�-_,�,�,, _`,-,,,. -.,,. - ',vIt ,.'i�, J�- ,,�,. --� T,�,_:, " i---, I - , � I -1 , �II. _��3�-��,��: -_-�;-� _,�I, Y� �; �-.� . - 1, , - , , ,. -, � , II- , k . .�� , i5i;'.;'L-;- -, �'*` :,,-,,I,.- ': 1�_ ,,71.*,I. 1 -7 . � J . �, " , � I ,," - � , � _.. _�L I . I , , � II4 � �l* . . � - - - - . . I . ,L-r, -- ..l. - � Ij�,-_ , - ; � _11,� wA' _�� . . rz, .1 I,sh^ .�. ln�� ...... .. � . - _ I , � , , �, - - - - __S�.4,___�.'_,- _y � _', "'-.,,.,�, ��j� - , - j- � . - ,. � � I . , , _--`.�� 7�'e� -I '� � � ,� ,�..7,�', t_' _ -L I_T,J�'� �% - , 1 . . "I . , ,.It � - - I . - - - ... - . , "i -I %`� I - �- _. . ..- I � I I - . : ,7 � - � - . . - .� � : -,- .� -x- �'-,��.,;,�, -.,' z`I: *� �.� -f--;-.:I`,r *, t---� Im,,-. -!.j._, �.;,�-,:;��- - ",vr��A - . -, � , - , .,:: �, �,� , - - %, . ,: � � �� --� -, 11 I .. � _ - , . . - �(r, . - . � - . , � , j ... � �,� , , -�, - _� , I - , I ", , , . . , 1, -_, .�_ , - - �r , � I - . .�t�,. - _ �l I'- �. �,.�Z' . . I . . _ . _ � � �,�, - - _ � � �, . . - . . �',f _Il�,',�i; �_I�,. - 1. -1 I - 1-.1 .1 , -� * , , ,� I , - ��!. ..i_ - --, -. : :,% � - - ,,'I--,f,�C_,�,��,-� � -.,-, ,7, , ..Z".�,�. , :1 ; j_ .1 . . r��, _', ; - . � '45�?;_l . , . x . v - __ .1 . � . - _-.7, "I � � � ,, " , , . 1. .1 , k�t , �;��-4�,I.� ,4- -, 1�Z, -�r%l C., I 11 , 4,;"��,�-.�'�-i��.-",�,,,�-,:��.-,,, I .I �P� �ll.li _ - SAZ_ . ., �; -,W., It. L - X- I D'� � 'j�, j-, ,0.��_,,v.:,�.,��-7�� 4. -,;- . , " " , .� � � . I __ , � , �- - , , " .: - , , 1� �r,`o . lm I -, �. �,f " �� 1�*--,-S .11 : . I �.. , :� -.�,2-�.-`� ,�, � ---- � I I - II. � - -, - -. , �,' - . . I I .. - , �'. - , - w . � - ... ..... . . I -- v,I. ,.I,. , � �41�,--� .� ,' ��l ?� . - - . 11 , � . r _. .- , - 1, W -� I- - , -,.-14 —, � �, �;,�-,�_�4- I . - � .r- -, - ,. `-.q�,._ " ' 1. I- I � - , ..� 4 1 . .. - -."",�� ", � -.,t, I- ', - - I, - vc,.O,t _'�,.,. ,. " - - I z - - - _ -;. � - I �l I , � ;- - ; ,�- - �� :-; , -� - 1" . , i ' A�. �1, '. I I � `,. , ';�_ - , . � , �, I A 'Ic " , . . - _- .�_'I, :_ . . �vl , - . � - -t ;v,,&11__l_' I _��'._,�� . 11 . � I -.1 � , __," �,��Z,�.A; �I�� -,�Y�� ...... � __ . . � I - I , -, . . _� , - _ . � �J_ . � . - , 1 , -t I . . , '1� . ... .... , , � � �� ",,-, .. S,;'--, __ L, 'I '�,.��,' 1-6..�� - , �. - - __ ;�, - � . I . � ,��, - - - - "_ ._i,r,q";, ., _ - ", " .*�.; , �, � � � t _.: � ., I - " I:z ,i . , __� - . -, I . 'If - , '. i, , , , _ . . - I- - - �. . , �l I -_ - -'-- - t, -,-� ,,- -,,.-, ,,, ,�, .,, ', ,.� � -;.�,,!,'_ "F!�41,)� , - � ., ., .,-Z�.;-- ,�, � I I I � : _-�_t:-".,, I . - 11 I ��'f�_?,�,-5.�'i;j I - �. . . . - . IL - I -, I--- * I - - - I . 6 � � _., - '.`�'.'� `�'?� . � , . , ,"v �'-1 - � .; . : . . I .1 11 I - I . - �� ., �,_ - �.� , -r.- Il_,.� 11 : - I ll - 1�i -, - - � - -_ I - � , , - 1. '� ,-T ...... �, - . .. I. . I , ._,�- � � . � � � 4 - �� - , - - . _i� � j�'�. � .-' . I � ;I- � . - .. , ". . . .�, . . I .- � -_4 - ,-. � - . , I . . ,a4l,�--, �.-"t!"-e�� .-_,. . - ". , - "I � � ;,��. , ,��,_ , - , -.., t .--,I- - , baht �,V , ��g ,�. . 6-1�f;�'`-�,��- I", " - � __ , -zr'..- , - -_,�, - - el- -ll "--,, ..". - �Wi .' , .. - ,- -. - :.4 , ��.:-.:,_. , - -. - :1,I- �'- - -�, - �, �fl -, - � �'. � . - . .; ., - I . , -_ - � �!_,_ 1 -, �., ;� ,,,, -��', � � ��r.� __,�-�, , - ��. .� 4,, _��i�,., � -- I - - 'j , �� ,�, &.-, I ,. 7 �.'S'� .- -,;�t.,:�',.- . - ..", ,- . . ". ".- . - , � 4- - , . - . ,_� - .1, ,- � 1c.-; �;. ��ll " : ,. , ,,�,' , ";' - '� -- t, � - , �., j�-,C'.�,��_�l��7 �,�.','-_4N44_ - 4'.. -, , - �1, �4 , - - ': ��_ - .,.,-. � -�.j'.- I` �Z, ,�,; . I - : - - . ::f. , -_, -_ i,I_ .-Y., ,x - f� . . .'l- _I -i* "i ,Iz,!;.�.: ,_ I - , , %!;, Z,e�,, - . , , . 4, I- . - . - ,-,C',�.'-_',�;'��* -, �� - , 1. " .; � " �, - . - � - - f� - -- � li�� I _� - ' ,-- I - . 43 , - - � - I : -_, t- , - .- � ,,�,�%�,-. - I � , ,- , -,�'-z- �� , -� - - � ;;�4 , -t� - - , , I -r__ � - - -� �e-. I , - - f - -.-� 4� - " � N , .*?_.,� ,� -, �; � - I , ;I-. - , 1, . - - . ,I ,� - ' r, . - 1: !�:!�Q� � - � - 4- - ,.;W..!I " _ '� " . � -I� A . .I. � I I _. . - 1_1-1:..� -If - T- .6 tI� -,z . 1. - ,, , - _Z,�,Z,7� 4�,�t�,' �.I�e.,�,�,%vj,,�. - � ,,- . j:.�.�, I I I 11 � -1 . � .., -, ; � � . " �,✓. ' A?4V7,�J�,* _-".'. � �<;�� _ �C!�,� . -,,, , � . I - - "I -e- � '.J�""_,��,__ � ,�,M� __. � -- ---I'- I I ""'*-I � *-, 1 , �` - z , '� - , � I -, -,.-., . - - , . , I I A , 3;� - " .!� , ,", .1 " , - - , .t, I I - � I . ,, � ; I , �':� ,C!, ,� .�, I � - - , . . .... I. - . - �;A&LAI�, � - , - - 4 I - ." ,�� ....-,.___ " - . - I . - -.. 4,;�:, 1 r � ,��I� " - _. I . �; , , �& - . ,, �� .`;,.'��tw-;,-�j�_� � ,., .*,�., . . N, �j�lz r - " ` ��:.��'�:.��.,-;41:,.�",-L.�,� ;:�� . - ." "I" �� ._ . _. , I -� ,7 . � - - I., .44 ,,, � 11 . .11 , ;.�. � 1. .- - - " - , � v __ I �... , , I ,,, I . , , .�� ,,�--,,_,,c4,J-. , _ - - ..", - '� '. . I., 14�1, "'. � _-:-�N.-�'.'-e.' ''�� il, I __ - . -, �l I . - , �L, ,��ki��'At ". . . L I" --f . � , ;m,��.. _- �,j: -'�.- __ - ____:�_'__;l:_._;, _% ,t� t�� 1§ ir ., __. - , ., ., I. .I.- ,, ... � �lz� . , *�4. ,X�`�j�,r�,U �;,�, �4--`,'.` ,�. ,�-,�%� a -N � " .!.,IX;,�,_ '.7 .. " I!.,. �.'. � - -, � . - � , I _�, "i ,�I ; %��ap&n��, ��T-` - - I Jt,' ' '�'I�Ir� Lj�'�:r_'�:�X,_,� �- --- '. - 1� � �_- - , " - *-'-�,-' , � � ----', .,.:,-:��,,*",�"f, -� - "- -- - - - -, , _- � ` � — -1 11! .� .. ; . . I 1, .J,;�. - - m., - ". 'I., � :.,-,`" . � . ' .�. I. .. - �' "��:I�,�..��',, T, �,, I ,. %�`�P� '�r"`4I�-, I , J�, - ,�� . , � ,,, �j .;�n,,��.Z,� ,, '. Ii , , - �_e I- I - � -, _. __... , . i,:" .-J": ...., fp�t.,- .� "..i,t . , , I- � " -1--o . - - t-, � ,.. --;t�..v�i' .7�-. , ,4,'; : -� - , " -:,. 1, " ,_ ,. .1 , !.� - L I - � - - , �:, - . I - 1. 1, I .". I . . � . . __ . �,. '. ... , . - � - ; 'S� - , . :. ., � � -, -, �� , ��- I, 5 I � __ _ .. ;,. " , ;,' , .1� , 7 1. - - �i ,jz . . _ I ., � - " , . �,� � �%� _�-�lr�';-,Ii- _.7; � �,, " -"3"i !F�l I - - - , e, " �;*,-J�;Vit��,',�V,,�' � w _4e, � I. �,_,.�p -. - 1,�; `,-..I.A,,�-_ I ,� - , , - �l ,�, ,4-- I- ** - --r - ' � ZC ' I 6 �.. -, � - -;, �! �t 'a � �W.r, , al - -i 4-.iV;Vy_ ,,*�� k � � 4 _� . , � __,� "; _�_,-:,� ,�, - �Ir�;, -;- . t! �-:I,� - - . - . 3 ,'.-- � -. - - �-:Gg "i �,',Al . - � . ,�--t�- � I � -, - . L� , . , , _'. Il' -_q '. 4 *1 :;, �:;�z_;; , , I- . t- t:-.; , - 4 ,t�� , � - , - , , ,. - - W, I .-I, � -I - — - I , - '. .- Z- ,.I,,- I - I � , - - - .. . V, . - - , - I - ., , _- I - _� � fli �� ,� , 'u - , . zz-_ �.-- -4 ; � .a,� 1 .1� 1.1--_ �-!,:., ---"-- — 1, , " � ., ,� A�_, —, � - --- I - I . I I . � ,K�, - ,� - , , . �. �. 41, � ;4 •- �: ,,.,�� . .�.�!,�:, , m .: �, - �- ,- � ". " - " - 4�1_`, - , - .� - .- _,_,_,'. , - r, ,-` � , -,�, - . ;�� Y. �� I �-_��,ii t-.- , "'k, �,,.�!' ..*' ,-_Y'; . '--!.:i_�,,_ .1 ..; , , � ,� � .., I' , %-j .,�I, ,, -�- . ; -l _- , - ,�, I I i , - , . � . 11 1�� -, , - - I, �;�, Z_ ,tl;� I _ ;,•�7 _1�1.; �% ,r ; I i'; S . , � ., 1-1 � , ,; , � -- , , _� , - , - -- - .- - - __-�,' - - ��_� - I.% , - , , `.4��;��,;�� %_I� �� -- r . . - - - 1.`� ,,�,�.�,,,i. -vl�:'', ,�-! - - " � . - .. -, % . , .1 - � � z �,� � � - I , - _Y�__l , � , .. ; � " 'L ,�t�,,�� VA� !. i " ., � � , -1- - - .'�� , ;: �1_ - ,;��,�g,z Mr. Eugene Chubb January 30, 1974 Page 2 At this time our agency has earmarked $11,375 funds for an Iowa City based YCC pilot project. T it will be necessary for the City of Iowa City to federal matching funds. Your total project budget for the summer YCC program. in State and Federal o attract these funds, raise $6,125 in non - would then be $17,500 At the most there will only be sufficient funds to develop seven pilot YCC projects in Iowa communities. Therefore, it has become necessary to establish an early deadline for making application to the Office for Planning and Programming for YCC funds. The deadline has been set at March 15, 1974. If our State agency is not in receipt of an application from your community by that date, then other Iowa communities will be sought to sponsor a YCC project and the grants will be awarded on a competitive basis. In order to enhance our planning of the 1974 Youth Conservation Corps, I would like to have an Indication relative to your intent to apply or not to apply for YCC funds. By February 15, 1974, 1 should be in receipt of a letter from an authorized representative of your organization stating your intensions to either apply or not apply for the sponsorship of a 1974 :YCC summer project. This letter should also state how the sponsor intends to raise the 35% matching share required by the program and who the sponsor w1shs to designate as the 'contact person for my office to work with during the planning stages of the YCC project. For your information l am enclosing a copy of the regulations governing the Iowa Youth Conservation Corps. I am also enclosing a copy of the application to be used in applying to the State for YCC funds if you so choose.. The directions for completing and submitting the grant application are included in the program regulations. As a final point, I want to state that our office has not yet been officially notified by the Federal Government of the grant award. However, no difficulty in this area is anticipated and we should have the grant award notice by mid-February. I do hope that you will seriously consider applying for a YCC project. With effort -and _` imagination this can be one of the most exciting youth programs ever established In Iowa. • `1 1 0 Please feel free to contact me if you have questions or comments concerning any of the before discussed matters (515/281-3926). Sincerely, Philip C. Smi State Youth Coordinator cc: Robert F. Tyson Honorable Edgar Czarnecki Ray Wells Merlin A. Ludwig Enclosures: 2 PCS/j c `I 'l Please feel free to contact me if you have questions or comments concerning any of the before discussed matters (515/281-3926). Sincerely, Philip C. Smi State Youth Coordinator cc: Robert F. Tyson Honorable Edgar Czarnecki Ray Wells Merlin A. Ludwig Enclosures: 2 PCS/j c GRANTS TO COMMUNITIES FOR ESTABLISHING YOUTH CONSERVATION CORPS PROGRAMS Grant Application Procedures and Guidelines PART A Introduction B Definitions C Program Purpose and Objectives D Legislation E Administrative Requirements F Requirements for Grant G Application Format and Instructions H Program Reporting Requirements I Consideration and Criteria for Awarding Grants J Comments or Recommendations ATTACHMENT 0 Part A: Introduction The Youth Conservation Corps (YCC) is a program of summer employment for young men and women, aged 15 through 18, who work, earn, and learn together by doing projects which further the development and conservation of the natural resources of the United States. The Corps is open to youth of both sexes, and youth of all social, economic, and racial classifications who are permanent residents of the United States, its territories, possessions, or trust terri- tories. The Youth Conservation Corps Act of 1970 (P.L. 91-378) provided for a three-year pilot program, to be funded at $3.5 million, to be carried out on lands and waters under the jurisdiction of the Secretary of Agriculture or the Secretary of the Interior. Public Law 92-597 amended the 1970 Act to include a pilot program (beginning in 1974) under which grants shall be made to States, to assist them in meeting the cost of Youth Conservation Corps projects on non -Federal public lands and waters within the States. In November of 1973, the U.S. Departments of Agriculture and Interior advised the Office for Planning and Programming (OPP), a statutory division of the Governor's Office, that a minimum of $66,000 in Federal funds would be available to Iowa for a Summer, 1974 Youth Conservation Corps Program if the State was interested and could raise, the required 50% matching share. The program then was assigned to the State Youth Coordinator's Office within OPP where it was decided sufficient interest in the program existed in various Iowa communities to develop the program. The Office for Planning and Programming applied for the federal funds in December, 1973. It was determined by OPP that seven pilot Youth Conservation Corps projects In Iowa communities could be developed with the State sharing a portion of the Federal matching requirement with local sponsors. Part B: Definitions Terms used in these regulations are defined as follows: "Act" - The Youth Conservation Corps Act of 1970, P.L. 91-378 as amended by P.L. 92-507. "Secretaries" - The Secretaries of Agriculture and the Interior, or their designated representatives, who jointly administer the pilot grant program. Within the Department of Agriculture, the YCC program is administered by the Forest Service; within the Department of the Interior, it is administered by the Office of Manpower Training and Youth Activities. "States" - Any of the several States of the United States, the District • of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, the Trust Territory of the Pacific Islands, and American Samoa. -2 - "Grant" 2 -"Grant" - Money, or property provided in; lieu of money, paid or furnished by the Secretaries pursuant to the Act to a State to carry out YCC programs on non -Federal -public lands and waters. The amount of any grant shall be determined jointly by the Secretaries, except that no grant for any project may exceed 50 per centum of the cost (as -determined by the Secretaries) of said project in 1974. "Grantee" - Any State which receives Federal grant funds for the operation of a YCC grant program. "Sub -Grantee" - Any public organization, municipality or agency which administers non -Federal public lands and waters which applies through a State for the operation of a Youth Conservation Corps project within the State. "Contractor" - Any public agency or organization or any private non-profit agency or organization which has been in existance for at least 5 years which operates a YCC project for a grantee or sub -grantee. "Program Agent" - State Agent designated by the State to have program responsibility for all aspects of YCC operations in that State except for those projects conducted under Federal auspices. "Grant Program" - The YCC program which consists of one or more projects operated by the State with State funds and Federal grant funds. "Project' - The operating unit or camp of the State YCC grant program, either of residential or nonresidential program type, as follows: (1) Residential Project- Oneinwhich youth reside either seven or five days per week at a Camp on or adjacent to the public lands where they conduct their work -education program. (2) Nonresidential Project - One in which youth reside at home and daily commute to the public lands to conduct their work -educa- tion program. "Operating Year" - November 1 to October 31. Part C: Program Purpose and Objectives The purpose of the Youth Conservation Corps Act is to further the develop- ment and maintenance of the natural resources of the United States, by the youth upon whom will fall the ultimate responsibility for maintaining and managing these resources for the American people. The Departments have stressed the following three equally important objectives as reflected in the law: (1) Accomplish needed conservation work on public lands. (2) Provide gainful employment for 15 through 18 year-old males and females from all social, economic ethnic, and racial backgrounds. (3) Develop an understanding and appreciation, in participating youth, of the Nation's natural environment and heritage. `-I 0 0 -3- • The objectives will be accomplished in a manner that youth with an opportunity to acquire increased self -dignity better work with and relate with peers and supervisors, and cultural bridges between youth from various social, ethnic, backgrounds. Part D: Legislation will provide the and self-dicipline, build lasting racial and economic State programs must meet all of the requirements of Section 4 of the Act. Section 4 of the Act which applies to the grant program reads in part as follows: "Sec. 4(a) The Secretary of the Interior and the Secretary of Agri- culture shall jointly establish a pilot grant program under which grants shall be made to States to assist them in meeting the cost of projects for the employment of young men and women to develop, preserve, and maintain non -Federal public lands and waters within the States. For purposes of this section, the term 'States' in- cludes the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, the Trust Territory of the Pacific Islands, and American Samoa." "(b) (1) No grant may be made under this section unless an application therefore has been submitted to, and approved by, the Secretary of the Interior and the Secretary of Agriculture. Such application shall be in such form, and submitted in such manner, as the Secretaries shall jointly by regulation prescribe, and shall contain -- (A) assurances satisfactory to the Secretaries that individuals em- ployed under the project for which the application is submitted shall: (i) have attained the age of fifteen but not attained the age of nine- teen, (!I)bepermanent residents of the United States or its terri- tories, possessions, or the Trust Territory of the Pacific Islands, (iii) be employed without regard to the personnel laws, rules, and regulations applicable to full-time employees of the applicant, (iv) be employed for a -period of not more than ninety days in any calendar year, and (v) be employed without regard to their sex or social, economic, or racial classification; and "(B) such other information as the Secretaries may jointly by regula- tion prescribe. "(2) The Secretaries may approve applications which they determine (A) meet the requirements of paragraph (1) and (B) are for projects which will further the development, preservation, or maintenance of the non - Federal public lands or waters within the jurisdiction of the appli- cant." 1 (1) Recruiting must be conducted to insure that the youth in each project constitute a representative cross -sample of the eligible youth within the recruiting area. This is to meet the corner- stone requirement that there be a social, economic, and racial mix of enrollees. YCC programs should encourage participation by needy and urban youth. (2) Young women must receive equal encouragement in the application process to that which young men receive. Although project work sites are not required to be coeducational, the local YCC pro- gram as a whole should include both sexes. (3) To the maximum extent practicable, enrollees should be employed on conservation projects near their places of residence. (4) The enrollee is an.employee of the grantee or sub -grantee. The Enrollee Pay Plan should comply with Federal or State Minimum Wage Laws whichever may be higher. To the maximum extent practicable_, State YCC enrollees should receive the same rate of pay as Federal YCC enrollees which has been established at the rate of $1.75 per hour. (5) The sub -grantee must provide for an effective accident control, health, and safety program. As a minimum, the sub -grantee should follow U.S.. Department ofLaborBulletin 158, "State Child Labor Standards". (6) The sub -grantee must abide by the Federal child labor provisions of the Fair Labor Standards Act, and the child labor laws of the State of Iowa. (7) During the project period the YCC enrollees may not be paid for more than thirty hours of work per week for eight weeks. (8) In addition to the thirty hours of work experience each week, the YCC enrollees should receive ten hours of related environ- mental instruction each week for which they will not be com- pensated. Each enrollee should then be scheduled for a com- bination of work experience/environmental education for forty hours per week. As much as possible the related instruction should be integrated into their work experience. (9) Staff employees of the sub -grantee may be paid for a maximum of forty hours per week for nine weeks. (10) The sub -grantee will have a financial management system which • will provide the information -in Attachment I of these regu- lations as required by the Office of Management and Budget. 10 (11) Sub -grantees will be reimbursed by the Office for Planning and Programming for the State and Federal share of the YCC program's cost. " At the time of the grant award to the sub -grantees by the State, the sub -grantees will be advised of the proper forms and procedures for their reimbursement. (12) Because of the short duration of each project, budget revisions should be unnecessary and will not be allowed except under extreme circumstances. (13) Sub -grantees shall permit the Secretaries to periodically inspect the conduct of the program by the State and the sub -grantee. (14) The State will supervise the YCC projects being administered by sub -grantees. Sub -grantees and contractors will be required to operate in accordance withthe procedures outlined in these regu- lations and the grant agreement with the State. Periodic in- spection of the sub -grantee projects will be made by the State under the direction of the Program Agent or his designee. (15) Sub -grantees will not be allowed to contract with other agencies or organizations for the operation of their YCC project without the prior written approval of the State. (16) If the grantee or sub -grantee fails to comply with the grant award stipulations, standards, or conditions, the Secretaries jointly may suspend the grant, or the State (as the grantee) may suspend the _agreement with the sub -grantee. Subsequent to or -during any period of suspension of the grant, the Federal Government shall not be obligated to reimburse the grantee or the subgrantee for any incurrence of obligations other than direct salaries of enrollees and then only for a period of time which the Secretaries shall determine to be reasonable. In addition, the Secretaries jointly may, for convenience, terminate the grant with the authorization of the grantee. Termination shall be effected by a notice of termin- ation. Upon receipt of a notice of termination, the grantee or sub -grantee shall: a) Discontinue further commitments of grant funds. b) Cancel all sub -grants or contracts scheduled for payment with grant funds. c) Supply the Secretaries within two months after receipt of the notice of termination, a final financial statement, along with a'refund check for any unused portion of funds advanced, or request for reimbursement for allowable expenditures during the grant program. • (17) YCC sub -grantees will assume the responsibilities for any tort claims relating to their project, and must maintain the proper workman's compensation and liability insurance covering their respective YCC operations. (2) Sub -grantees may receive grants up to but not to exceed 65% of the cost of funding a project from the State and Federal Government. The remaining 35% of the total project costs will have to be financed through sub -grantee, non-federal funds. (3) In most cases, sub -grantee matching should consist of direct ex- penditures (cash). However, under certain conditions, the State will allow a sub -grantee matching contribution of an in-kind nature. The exact type of and amounts of in-kind contributions allowed will be negotiated between the State and the sub -grantee on an individual basis. Under no circumstances will the State allow more than 15% of the total project costs to be in the form of sub -grantee in-kind contributions. (4) Once the sub -grantee's application is submitted and approved, the Office. for Planning and Programming will enter into a contractual agreement with the sub -grantee for the administration of a YCC project. The contract will specify the terms and conditions by which the State and Federal YCC funds are awarded. Part G: Application Format and Instructions Grant proposals must be made using the Office for Planning and Programming form entitled "Application for State and Federal Assistance: Iowa Youth Conser- vation Corps". Instructions for completing the form by part numbers follows: Part I - self explanatory Part II - Budget Data 1. Budget Summary - By object category each project should summarize it's expenses. Examples of allowable categorical YCC expenses are as follows: a) Staff Personnel Includes the salaries of paid YCC staff such as the project director, instructor, work coordinator, crew leaders, etc. b) Staff Fringe Benefits: Includes (PERS, FICA, insurance, and other benefits which are in accord with the established per- sonnel benefits of the sub -grantee. c) YCC Enrollee Wages: The total wages paid to all the summer YCC enrollees. d) YCC Enrollee Fringe Benefits: Includes FICA e) Staff Travel: Includes travel for staff personnel which is required for the performance of their duties and per diem not to exceed $18.00 per day. 40 g) Bookkeeping/Fiscal Administration: Includes actual costs of pay- roll processing•, and maintaining the required fiscal management system. h) Insurance: Includes the cost of maintaining the proper insurance coverage as required by the regulations. i) Supplies: Includes the costs of consumable supplies and materials. Such items as office supplies, postage, duplicating costs, in- structional materials, and work supplies and materials are allow- able. Items listed in this category should have a life span of one year or less. j) Equipment: Includes the cost of safety equipment if not already available.to the sub -grantee. Q Telephone: Includes telephone costs required by the project for the project period. 1) Other: Includes other direct costs actually incurred by the project such as recreation, etc. 2. Explanation of Local Matching Funds - Briefly describe the source and nature of the sub -grantee 35% non-federal matching share. For example, list the contributions made by the municipality, schools, county, State Conservation Commission, businessmen, etc. 3. Budget Explanation.By Category - By each budget category give a detail for each expense incurred and show the method of computing each item. For example, under staff personnel each position title should be listed showing the number of weeks employed, multiplied by the number of hours per week, and then multiplied by the hourly pay rate so that the total salary paid is shown. Under supplies, the estimated cost of hand tools, postage, office supplies, work materials, etc. should be shown by item Part III - Program Narrative The program narrative of the proposed Youth Conservation Corps project should be a fairly detailed description of the over-all program covering the following areas: I. Need statement 2. Objectives 3. Number of youth planned for the project 4. Length of project (number of weeks) and proposed beginning and ending dates. 5. Rates of pay for enrollees 6. 7. 8. 9• 10. 12. Program management a) project staff; number,, position titles, duties, and qualifications (Attach VITA of Camp Director if known) b)Fiscal Management System Description of health and safety program Enrollee recruiting and selection system, and recruiting area. Location of project work sites Types of work projects which will be available (an integrated environmental work -education program is preferred). Description of the environmental education program (i.e. methods, topics, activities, structure, resource personnel, supportive services, etc.) Any other information which would assist in the understanding of the proposed YCC project. Part IV - Assurances and Certification The person -authorized to sign for the sub -grantee certifies that he or she understands the regulations, and will comply with the requirements. Part H: Program Reporting Requirements I. Monitoring and reporting of program performance will be done in a manner prescribed by the State at the time of the grant award to the sub -grantees. Sub -grantees will submit a performance report along with a financial status report filed at the end of the pro- ject period with the State. Reports will be due within 45 days after the termination of the project. 2. The performance report will include the number of youth enrolled in the project, number of weeks of camp operation, youth loss rate, value of work accomplished by resource category (for ex- ample, timber management, recreation, etc.), narratives of sig- nificant project accomplishments, hours of youth work -learning experience by resource category and value of work supplies and materials by resource category. 3• As a part of the performance report, the sub -grantees must pro- vide the State with detailed information on the demographic characteristics of enrollees in YCC projects as follows: a) Number of youth by age. b) Number of males and females enrolled in the project. • c) Number from communities of up to 2,500 population, 2,500 to 50,000 population, and 50,000 to 750,000 population. d) Number from families of under S5f000 annual family income, $5,000 to $10,000 family income, $10,000 to $15,000 family income, and over $15,000 family income. _J nd%-C u, enroiiees; number of Black, White, Spanish Surname, American Indian, Oriental, and other. Part I: Consideration_ and Criteria for Awarding Grants The decision by the State on grants to Individual projects will consider the following: I. Amount of grant funds appropriated and available to the State of Iowa. 2. The quality of the proposed program in terms of meeting program objectives as reflected in the sub -grantee's application. After the initial year, actual performance of the sub -grantee in administering YCC projects in prior years will also be considered. 3. The cost to the State and Federal Government of the sub -grantee's program in relation to the quality and quantity of the proposed project. 4. For consideration of a YCC grant award, sub -grantees must submit the required application to the State Office for Planning and Programming by no later than March 15, 1974. Grant awards to sub - grantees will be made by the State no later than April 15, 1974. The completed application (original plus 4 copies) should be sent to: Mr. Philip C. Smith, State Youth Coordinator Office for Planning and Programming 523 East 12th Street Des Moines, Iowa 50319 Telephone: 515/281-3926 Additional information concerning the pilot program in Iowa may be obtained from the above person. Part J: Comments or Recommendations Interested persons may submit written comments or recommendations based on experience with the pilot program to either of the below listed Federal agencies by November 1, 1974: Department of Agriculture, U.S. Forest Service Division of Manpower and Youth Conservation Programs South Agriculture Building, Room 3243 Washington, D.C. 20250 Department of _Interior, Office of Manpower Training and Youth Activities 18th and C Streets N.W. Washington, D.C. 20240 r• a. Accurate, current, and complete disclosure of the financial results of each grant program in accordance with Federal reporting requirements. When a Federal grantor agency requires reporting on an accrual basis and the grantee's accounting records are not kept on that basis, the grantee should develop such information through an analysis of the documentation on hand or on the basis, of best estimates. b. Records which identify adequately the source and application of funds for grant -supported activities. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income. C. Effective control over and accountability for all funds, property, and other assets. Grantees shall adequately safeguard all such assets and shall assure that they are used solely for authorized purposes. d. Comparison of actual with budgeted amounts for each grant. Also, relation of financial information with performance or productivity data, including the production of unit cost information whenever appropriate and required by the grantor agency. e. Procedures for determining the allowability and allocability of costs in accordance with the provisions of the grant award. f. Accounting records which are supported by source documentation. g- Audits to be made by the grantee or at his direction to determine, at a minimum, the fiscal integrity of financial transactions and reports, and the compliance with laws, regulations, and administrative requirements. The grantee will schedule such audits with reasonable frequency, usually annually, but not less frequently than once every two years, considering the nature, size, and complexity of the activity. h. A systematic method to assure timely and appropriate resolution of audit findings and recommendations. 3. Grantees shall require subgrantees (recipients of grants which are passed through by the grantee) to adopt all of the standards in paragraph 2 above. 0 ROBERT D, RAY Governor ROBERT F. TYSON Director " STATE OF IOWA Office for Planning and Program Ming 523 East 12th Street, Des Moines, Iowa 50319 Telephone 515/281_3711 January 30, 1974 Mr. Eugene Chubb, Director Parks and Recreation 410 East Washington Iowa City, Iowa 52240 Dear Mr. Chubb: The State Office for Planning and Programming has applied to the U.S. Departments of Agriculture and Interior for the funding of a Pilot program entitled the "Iowa Youth Conservation Corps". Because of the City of Iowa City's previously expressed interest in the pro- gram, I am now extending to you an invitation to apply for the sponsor- ship of a Youth Conservation Corps (YCC) project. The Iowa Youth Conservation Corps is designed to offer youth be- tween the ages of fifteen and eighteen with an opportunity to parti- cipate in a combination work experience/environmental education pro- gram for an eight week period during the 1974 Summer. The youth will be employed for thirty hours per week on work relating to the con- servation and development of our natural resources on public lands and waters. In addition to the work, the YCC enrollees will receive ten hours of related environmental education experience each week. Enrollment in the program is open to both males and females from all social, economic, ethnic and racial groups. The final selection OF YCC participants should reflect abroad representation of the various groups within the community or communities fron which the Youth are recruited. The Iowa Youth Conservation Corps will be jointly funded by the Federal Government, the State Government,_ and the community(ies) served by the project. The State and Federal share will be equal to 65% of the total project costs (15% - State, 50% - Federal). The remaining 35% of the total project expense will have to be assumed by the local YCC sponsor as its non-federal matching share. At this time our agency has earmarked $11,375 in State and Federal funds for an Iowa City based YCC pilot project. To attract these funds, it will be necessary for the City of Iowa City to raise $6,125 in non- federal matching funds. Your total project budget would then be $17,500 for the summer YCC program. At the most there will only be sufficient funds to develop seven Pilot YCC projects in Iowa communities. Therefore, it has become necessary to establish an early deadline for making application to the Office for Planning and Programming for YCC funds. The deadline has been set at March 15, 1974. If our State agency isnot in receipt of an application from your community by that date then other Iowa communities will be sought to sponsor a YCC project and the grants will be awarded on a competitive basis. In order to enhance our planning of the 1974 Youth Conservation Corps, I would like to have an indication relative to your intent to apply or not to apply for YCC funds. By February 15, 1974, 1 should be in receipt of a letter from an authorized representative of your organization stating your intensions to either apply or not apply for the sponsorship of a 1974 YCC summer project. This letter should also state how the sponsor intends to raise the 35% matching share required by the program and who the sponsor wishs to designate as the contact person for my office to work with during the planning stages of the YCC project. For your information 1 am enclosing a copy of the regulations governing the Iowa Youth Conservation Corps. I am also enclosing a copy of the application to be used in applying to the State for YCC funds if you so choose. The directions for completing and submitting the grant application are included in the program regulations. As a final point, I want to state that our office has not yet been officially notified by the Federal Government of the grant award. However, no difficulty in this area is anticipated and we should have the grant award notice by mid-February. I do hope that you will seriously consider applying for a YCC project. With effort and imagination this can be one of the most exciting youth programs ever established in Iowa. Please feel free to contact me if you have questions or comments concerning any of the before discussed matters (515/281_3926) Sincerely, . Philip C. Smi State Youth Coordinator cc: Robert F. Tyson Honorable Edgar Czarnecki Ray Wells Merlin A. Ludwig Enclosures: 2 PCS/j c Part A: Introduction The Youth Conservation Corps (YCC) is a program of summer employment for young men and women, aged 15 through 18, who work, earn, and learn together by doing projects which further the development and conservation of the natural resources of the United States. The Corps is open to youth of both sexes, and youth of all social, economic, and racial classifications who are permanent residents of the United States, its territories, possessions, or trust terri- tories. The Youth Conservation Corps Act of 1970 (P.L. 91-378) provided for a three-year pilot program, to be funded at $3.5 million, to be carried out on lands and waters under the jurisdiction of the Secretary of Agriculture or the Secretary of the Interior. Public Law 92 -597 -amended the 1970 Act to include a pilot program (beginning in 1974) under which grants shall be made to States, to assist them in meeting the cost of Youth Conservation Corps projects on non -Federal public lands and waters within the States. In November of 1973, the U.S. Departments of Agriculture and Interior advised the Office for Planning and Programming (OPP), a statutory division of the Governor's Office, that a minimum of $66,000 in Federal funds would be available to Iowa for a Summer, 1974 Youth Conservation Corps Program if the State was interested and could raise the required 500 matching share. The program then was assigned to the State Youth Coordinator's Office within OPP where it was decided sufficient interest in the program existed in various Iowa communities to develop the program. The Office for Planning and Programming applied for the federal funds in December, 1973. It was determined by OPP that seven pilot Youth Conservation Corps projects in Iowa communities could be developed with the State sharing a portion of the Federal matching requirement with local sponsors. Part B: Definitions Terms used in these regulations are defined as follows: "Act" - The Youth Conservation Corps Act of 1970, P.L. 91-378 as amended by P.L. 92-507. "Secretaries" - The Secretaries of Agriculture and the Interior, or their designated representatives, who jointly administer the pilot grant program. Within the Department of Agriculture, the YCC program is administered by the Forest Service; within the Department of the Interior, it is administered by the Office of Manpower Training and Youth Activities. "States" - Any of the several States of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, the Trust Territory of the Pacific Islands, and American Samoa. -2 - ''Grant" 2 -"Grant" - Money, or property provided in lieu of money, paid or furnished by the Secretaries pursuant to the Act to a State to carry out YCC programs on non -Federal public lands and waters. The amount of any grant shall be determined jointly by the Secretaries, except that no grant for any project may exceed 50 per centum of the cost (as determined by the Secretaries) of said project in 1974. "Grantee" - Any State which receives Federal grant funds for the operation of a YCC grant program. "Sub -Grantee" - Any public organization, municipality or agency which administers— non -Federal public lands and waters which applies through a State for the operation of a Youth Conservation Corps project within the State. "Contractor" - Any public agency or organization or any private non-profit agency or organization which has been in existance for at least 5 years which operates a YCC project for a grantee or sub -grantee. "Program Agent" - State Agent designated by the State to have program responsibility for all aspects of YCC operations in that State except for those projects conducted under Federal auspices. "Grant Program" - The YCC program which consists of one or more projects operated by the State with State funds and Federal grant funds. "Project" - The operating unit or camp of the State YCC grant program, either of residential or nonresidential program type, as follows: (1) Residential Project - One in which youth reside either seven or five days per week at a Camp on or adjacent to the public lands where they conduct their work -education program. (2) Nonresidential Project - One in which youth reside at home and daily commute to the public lands to conduct their work -educa- tion program. "02erating Year" - November 1 to October 31. Part C: Program Purpose and Objectives The purpose of the Youth Conservation Corps Act is to further the develop- ment and maintenance of the natural resources of tl)e United States, by the youth upon whom will fall the ultimate responsibility for maintaining and managing these resources for the American people. The Departments have stressed the following three equally important objectives as reflected in the law: (1) Accomplish needed conservation work on public lands. (2) Provide gainful employment for 15 through 18 year-old males and females from all social, economic, ethnic, and racial backgrounds. (3) Develop an understanding and appreciation, in participating youth, of the Nation's natural environment and heritage. -3- • The objectives will be accomplished in a manner that will provide the Youth with an opportunity to acquire increased self -dignity and self-dicipline, better work with and relate with peers and supervisors, and build lasting cultural bridges between youth from various social, ethnic, racial and economic backgrounds. Part D: Legislation State programs must meet all of the requirements of Section 4 of the Act. Section 4 of the Act which applies to the grant program reads in part as follows: "Sec. 4(a) The Secretary of the Interior and the Secretary of Agri- culture shall jointly establish a pilot grant program under which grants shall be made to States to assist them in meeting the cost of projects for the employment of young men and women to develop, preserve, and maintain non -Federal public lands and waters within the States. For purposes of this section, the term 'States' in- cludes the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, the Trust Territory of the Pacific Islands, and American Samoa." "(b) (1) No grant may be made under this section unless an application therefore has been submitted to, and approved by, the Secretary of the Interior and the Secretary of Agriculture. Such application shall be in such form, and submitted in such manner, as the Secretaries shall jointly by regulation prescribe, and shall contain -- "(A) assurances satisfactory to the Secretaries that individuals em- ployed under the project for which the application is submitted shall: (i) have attained the age of fifteen but not attained the age of nine- teen, (ii) be permanent residents of the United States or its terri- tories, possessions, or the Trust Territory of the Pacific Islands, (iii) be employed without regard to the personnel laws, rules, and regulations applicable to full-time employees of the applicant, (iv) be employed for a period of not more than ninety days in any calendar year, and (v) be employed without regard to their sex or social, economic, or racial classification; and "(B) such other information as the Secretaries may jointly by regula- tion prescribe. "(2) The Secretaries may approve applications which they determine (A) meet the requirements of paragraph (1) and (B) are for projects which will further the development, preservation, or maintenance of the non - Federal public lands or waters within the jurisdiction of the appli- cant." (1) Recruiting must be conducted to insure that the youth in each project constitute a representative cross -sample of the eligible youth within the recruiting area. This is to meet the corner- stone requirement that there be a social, economic, and racial mix of enrollees. YCC programs should encourage participation by needy and urban youth. (2) Young women must receive equal encouragement in the application process to that which young men receive. Although project work sites are not required to be coeducational, the local YCC pro- gram as a whole should include both sexes. (3) To the maximum extent practicable, enrollees should be employed on conservation projects near their places of residence. (4) The enrollee is an employee of the grantee or sub -grantee. The Enrollee Pay Plan should comply with Federal or State Minimum Wage Laws whichever may be higher. To the maximum extent practicable, State YCC enrollees should receive the same rate of pay as Federal YCC enrollees which has been established at the rate of $1.75 per hour. (5) The sub -grantee must provide for an effective accident control, health, and safety program. As a minimum, the sub -grantee should follow U.S.. Department of Labor Bulletin 158, "State Child Labor Standards". (6) The sub -grantee must abide by the Federal child labor provisions of the Fair Labor Standards Act, and the child labor laws of the State of Iowa. (7) During the project period the YCC enrollees may not be paid for more than thirty hours of work per week for eight weeks. (8) In addition to the thirty hours of work experience each week, the YCC enrollees should receive ten hours of related environ- mental instruction each week for which they will not be com- pensated. Each enrollee should then be scheduled for a com- bination of work experience/environmental education for forty hours per week. As much as possible the related instruction should be integrated into their work experience. (9) Staff employees of the sub -grantee may be paid for a maximum of forty hours per week for nine weeks. (10) The sub -grantee will have a financial management system which will provide the information in Attachment I of these regu- lations as required by the Office of Management and Budget. -5- Sub-grantees will be reimbursed by the Office for Planning and Programming for the State and Federal share of the YCC program's cost. At the time of the grant award to the sub -grantees by the State, the sub -grantees will be advised of the proper forms and Procedures for their reimbursement. (12) Because of the short duration of each project, budget revisions should be unnecessary and will not be allowed except under extreme circumstances. (13) Sub -grantees shall permit the Secretaries to periodically inspect the conduct of the program by the State and the sub -grantee. (14) The State will supervise the YCC projects being administered by sub -grantees. Sub -grantees and contractors will be required to operate in accordance withthe procedures outlined in these regu- lations and the grant agreement with the State. Periodic in- spection of the sub -grantee projects will be made by the State under the direction of the Program Agent or his designee. (15) Sub -grantees will not be allowed to contract with other agencies or organizations for the operation of their YCC project without the prior written approval of the State. (16) If the grantee or sub -grantee fails to comply with the grant award stipulations, standards, or conditions, the Secretaries jointly may suspend the grant, or the State (as the grantee) may suspend the agreement with the sub -grantee. Subsequent to or during any period of suspension of the grant, the Federal Government shall not be obligated to reimburse ,.he grantee or the sub -grantee for any incurrence of obligations other than direct salaries of enrollees and then only for a period of time which the Secretaries shall determine to be reasonable. In addition, the Secretaries jointly may, for convenience, terminate the grant with the authorization of the grantee. Termination shall be effected by a notice of termin- ation. Upon receipt of a notice of termination, the grantee or sub -grantee shall: a) Discontinue further commitments of grant funds. b) Cancel all sub -grants or contracts scheduled for payment with grant funds. c) Supply the Secretaries within two months after receipt of the notice of termination, a final financial statement, along with a refund check for any unused portion of funds advanced, or request for reimbursement for allowable expenditures during the grant program. (17) YCC sub -grantees will assume the responsibilities for any tort claims relating to their project, and must maintain the proper workman's compensation andliabilityinsurance covering their respective YCC operations. Part F: Request for Grant (1) The grantee agency for the State of Iowa is the Office for Planning and Programming. Organizations qualifying as a sub -grantees will be required to apply to OPP for YCC funds. (2) Sub -grantees may receive grants up to but not to exceed 65% of the cost of funding a project from the State and Federal Government. The remaining 35% of the total project costs will have to be financed through sub -grantee, non-federal funds. (3) In most cases, sub -grantee matching should consist of direct ex- penditures (cash). However, under certain conditions, the State will allow a sub -grantee matching contribution of an in-kind nature. The exact type of and amounts of in-kind contributions allowed will be negotiated between the State and the sub -grantee on an individual basis. Under no circumstances will the State allow more than 15% of the total project costs to be in the form of sub -grantee in-kind contributions. (4) Once the sub -grantee's application is submitted and approved, the Office for Planning and Programming will enter into a contractual agreement with the sub -grantee for the administration of a YCC project. The contract will specify the terms and conditions by which the State and Federal YCC funds are awarded. Part G: Application Format and Instructions Grant proposals must be made using the Office for Planning and Programming form entitled "Application for State and Federal- Assistance: Iowa Youth Conser- vation Corps". Instructions for completing the form by part numbers follows: Part I - self explanatory Part II - Budget Data 1. Budget Summary - By object category each project should summarize it's expenses. Examples of allowable categorical YCC expenses are as follows: a) Staff Personnel: Includes the salaries of paid YCC staff such as the project director, instructor, work coordinator, crew leaders, etc. b) Staff Fringe Benefits: Includes (PERS; FICA, insurance, and other benefits which are in accord with the established per- sonnel benefits of the sub -grantee. C) YCC Enrollee Wages: The total wages paid to all the summer YCC enrollees. d) YCC Enrollee Fringe Benefits: Includes FICA e) Staff Travel: Includes travel for staff personnel which is required for the performance of their duties and per diem not to exceed $18.00 per day. f) YCC Enrol lee Includes the cost of transportation for YCC enrollees. tween work sitesSuch items as field trips, transportation be- , and transportation between central pick-up points and work sites are allowable. g) Bookkeeping/Fiscal Administration: Includes actual costs of pay- roll processing, and maintaining the required fiscal management system. h) Insurance: Includes the cost of maintaining the proper insurance coverage s required by the regulations. i) Supplies: Includes the costs of consumable supplies and materials. Such items as office supplies, postage, duplicating costs, - n structional materials, and work supplies and materials are in- allow - able. Items listed in this category should have a life span of one year or less. j) Equipment: Includes the cost of safety equipment if not already available to the sub -grantee. Q Telephone: Includes telephone costs required by the project for the project period. 1) Other: Includes other direct costs actually incurred by the project such as recreation, etc. 2. Explanation of Localral Matching Funds - Briefly describe the source and nature of the sub-gntee 35% non-federal matching share. For example, list the contributions made by the municipality, schools, county, State Conservation Commission, businessmen, etc. 3. Budget Explanation By Category - By each budget category give a detail for each expense incurred and show the method of computing each item. For example, under staff personnel each position title should be listed showing the number of weeks employed multiplied by the number of hours per week, and then multiplied by the hourly pay rate so that the total salary paid is shown. Under supplies, the estimated cost of hand tools, Postage, office supplies, work materials, etc. should be shown by item Part III - Program Narrative The program narrative of the proposed Youth Conservation Corps project should be a fairly detailed description of the over-all program covering the following areas: I. Need statement 2- Objectives 3. Number of youth planned for the project 4. Length of project (number of weeks) and proposed beginning and ending dates. 5. Rates of pay for enrollees 7• Description of health and safety program 8. Enrollee recruiting and selection system, and recruiting area. 9• Location of project work sites 10. Types of work projects which will be available (an integrated environmental work -education program is preferred). 11. Description of the environmental education program (i.e. methods, topics, activities, structure, resource personnel, supportive services, etc.) 12. Any other information which would assist in the understanding of the proposed YCC project. Part IV - Assurances and Certification The person authorized to sign for the sub -grantee certifies that he or she understands the regulations, and will comply with the requirements. Part H: Program Reporting Requirements 1. Monitoring and reporting of program performance will be done in a manner prescribed by the State at the time of the grant award to the sub -grantees. Sub -grantees will submit a performance report along with a financial status report filed at the end of the pro- ject period with the State. Reports will be due within 45 days after the termination of the project. 2. The performance report will include the number of youth enrolled in the project, number of weeks of camp operation, youth loss rate, value of work accomplished by resource category (for ex- ample, timber management, recreation, etc.), narratives of sig- nificant project accomplishments, hours of youth work -learning experience by resource category and value of work supplies and materials by resource category. 3• As a part of the performance report, the sub -grantees must pro- vide the State with detailed information on the demographic characteristics of enrollees in YCC projects as follows: a) Number of youth by age. b) Number of males and females enrolled in the project. c) Number from communities of up to 2,500 population, 2,500 to 50,000 population, and 50,000 to 750,000 population. d) Number from families of under $5,000 annual family income, $5,000 to $10,000 family income, $10,000 to $15,000 family income, and over $15,000 family income. e) Race of enrollees; number of Black, White, American Indian, Oriental, and other. Part I: Consideration and Criteria for Awarding Grants Spanish Surname, The decision by the State on grants to individual projects will consider the following: 1• Amount of grant funds appropriated and available to the State of Iowa. 2• The quality of the proposed program in terms of meeting program objectives as reflected in the sub -grantee's application. After the initial year, actual performance of the sub -grantee in administering YCC projects in prior years will also be considered. 3• The cost to the State and Federal Government of the sub -grantee's program in relation to the quality and quantity of the proposed project. 4. For consideration of a YCC grant award, sub -grantees must submit the required application to the State Office for Planning and Programming by no later than March 15, 1974. Grant awards to sub - grantees will be made by the State no later than April 15, 1974. The completed application (original plus 4 copies) should be sent to: Mr. Philip C. Smith, State Youth Coordinator Office for Planning and Programming 523 East 12th Street Des Moines, Iowa 50319 Telephone: 515/281-3926 Additional information concerning the pilot program in Iowa may be obtained from the above person. Part J: Comments or Recommendations Interested persons may submit written comments or recommendations based on experience with the pilot program to either of the below listed Federal agencies by November 1, 1974: Department of Agriculture, U.S. Forest Service Division of Manpower and Youth Conservation Programs South Agriculture Building, Room 3243 Washington, D.C. 20250 Department of Interior, Office of Manpower Training and Youth Activities 18th and C Streets N.W. Washington, D.C. 20240 GRANTS TO COMMUNITIES FOR ESTABLISHING YOUTH CONSERVATION CORPS PROGRAMS Grant Application Procedures and Guidelines PART A Introduction B Definitions C Program Purpose and Objectives D Legislation E Administrative Requirements F Requirements for Grant G Application Format and Instructions H Program Reporting Requirements I Consideration and Criteria for Awarding Grants J Comments or Recommendations ATTACHMENT Standards for Grantee Financial Management Systems 1. This Attachment prescribes minimum standards for financial management systems of grant supported activities of State and local governments as prescribed by the Office for Management and Budget._ 2. Grantee financial management systems shall provide for: a. Accurate, current, and complete disclosure of the financial results of each grant program in accordance with Federal reporting requirements. When a Federal grantor agency requires reporting on an accrual basis and the grantee's accounting records are not kept on that basis, the grantee should develop such information through an analysis of the documentation on hand or on the basis of best estimates. b. Records which identify adequately the source and application of funds for grant -supported activities. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income. C. Effective control over and accountability for all funds, property, and other assets. Grantees shall adequately safeguard all such assets and shall assure that they are used solely for authorized purposes. d. Comparison of actual with budgeted amounts for each grant. Also, relation of financial information with performance or productivity data, including the production of unit cost information whenever appropriate and required by the grantor agency. e. Procedures for determining the allowability and allocability of costs in accordance with the provisions of the grant award. f. Accounting records which are supported by source documentation. 9. Audits to be made by the grantee or at his direction to determine, at a minimum, the fiscal integrity of financial transactions and reports, and the compliance with laws, regulations, and administrative requirements. The grantee will schedule such audits with reasonable frequency, usually annually, but not less frequently than once every two years, considering the nature, size, and complexity of the activity. h. A systematic method to assure timely and appropriate resolution of audit findings and recommendations. 3. Grantees shall require subgrantees (recipients of grants which are passed through by the grantee) to adopt all of the standards in paragraph 2 above. r 1 Passed Senate, Date Passed House, Pa to Vote: Ayes Nays_ Vote: Ayes _ Approved A BILL FOR 1 An Act to regulate the use of beverage containers and 2 providing penalties. 3 BE IT ENACTED BY THE GENERAL, ASSEMBLY OF THE STATE OF 4 IOWA: 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 • 24 25 r 1 I Section I. :NEW SECTION. DEFINITIONS. As used in this • 2 Act unless the context otherwise requires: 3 1. "Beverage" :means _beer _as defined in -section one hun- 4 dred twenty -three-point three (123.3)., subsection 5 nine (9) of the Code, .o-ther•.alcoholic malt -beverages and 6 mineral water, soda water and similar<carbonated softdrinks in liquid form 7 and intended .for human.cons.umption.. 8 2, "Beverage:container"-means-any glass, plastic, or , 9 metal bottle, can, jar or carton containinq.a beverage. 10 3.. "Consumer" ,means .:any -:person who purchases a beverage 11 in a beverage container :for use -or -consumption. 12 4. "Dealer" means any -person who engages in the sale of 13 beverages in beverage containers to a consumer. 14 5. "Distributor" means any -person who engages in the sale 15 of beverages in beverage containers to a dealer, including 16 any manufacturer who engages in such sales. 17 6. "Manufacturer" means any person who bottles, 18 cans, or otherwise fills.beverage,containers for sale to distributors • 19 or dealers.. 20 7. "Department" means the Iowa beer and liquor control 21 department.. 22 8. "Director', -means the director of the Iowa beer and 23 liquor control department.. 24 -9. "Council".means theIowa beer -and liquor control 25 council.. 26 10-. "Person"=means :a ;.person as defined in chapter four 27 (4) of the ,Code_. 28 Sec., 2.. :NF,W SECTION.. -RFFUND VALUES.. 29 1-. Except .as :provided in subsection two (2) of this ' 30 section,,a beverage -_container sold or offered for sale in 3.1 this state shall .have _a refund •value .of not less than five 32 cents. 33 .2. If-a.beverage container.is_.certified by the department 34 as Provided -in --section three (3) of this Act, the beverage 35 container _shall have _a :refund .value .of not less than two • -2- 1/71 - • 10 1 cents. 2 Sec. 3. NEW SECTION. REQUIREMENTS FOR CERTIFICATION. 3 1. The department shall certify a beveraae container if 4 it is reusable as a beverage container by more than one 5 manufacturer in the ordinary course of business and if more 6 than one manufacturer will accept in the ordinary course of 7 business the beverage container for reuse as a beverage 8 container and pay the refund value of the container. 9 2. A beverage container shall not be certified by the 10 department under this section if by reason of its shape or 11 design or by reason of words or symbols permanently inscribed 12 on the container, whether by engraving, embossing, painting 13 or other permanent method, it is reusable as a beverage 14 container in the ordinary course of business only by a 15 manufacturer of a beverage sold under a specific brand name. 16 Sec. 4. NEW SECTION. ISSUANCE, REVIEW, AND WITIiDRAWAL 17 OF CERTIFICATION. 18 1. If an application for certification under section three 19 (3) of this Act has not been denied by the department within 20 sixty days after the date of application, the beverage con - 21 tainer shall be deemed certified. 22 2. The department may review the certification of a 23 beverage container at any time. If after such review, with 24 written notice and a hearing before the council afforded to 25 the person who filed the application for certification under 26 section three (3) of this Act, the council determines the 27 container is no longer qualified for certification, the 28 certification shall be withdrawn. 29 3. The withdrawal of certification shall be effective 30 no earlier than thirty days after written notice to the person 31 who filed the application for certification and to the man - 32 ufacturers referred to in section three (3) of this Act. 33 Sec. 5. NEW SECTION. PAYMENT OF REFUND VALUE. Except 34 as provided in section six (6) of this Act: 35 1. A dealer shall not refuse to accept from a consumer -3- CPA-34946 1/71 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 any empty beverage container of the kind, size and brand sold by the dealer, or refuse to pay to the consumer the refund value of a beverage container as determined under section two (2) of this Act. 2. A distributor shall not refuse to accept from a dealer any empty beverage container of the kind, size and brand sold by the distributor, or refuse to pay the dealer the refund value of a beverage container as determined under section two (2) of this Act. Sec. 6. NEW SECTION. REFUSAL TO ACCEPT CONTAINERS. 1. A dealer may refuse to accept from a consumer and a distributor may refuse to accept from a dealer, any empty beverage container which does not have stated on it a refund value as determined under section two (2) of this Act. 2. A dealer may refuse to accept and to pay the refund value of any empty beverage container if the place of business of the dealer and the kind and brand of empty beverage con- tainers are included in an order of the department approving a redemption center.under section eight (8) of this Act. sec. 7. NEW -SECTION. REFUND VALUE STATED ON CONTAINER. 1. Each beverage container sold or offered for sale in this state by a dealer shall clearly indicate by embossing or by a stamp, label or other method securely affixed to the container, the refund value of the container. The department shall specify, by rule, the minimum size of the refund value indication on the beverage containers. 2. The provisions of subsection one (1) of this section shall not apply to glass beverage containers having a brand name permanently marked on it which, on the effective date of this Act, has a refund value of not less than five cents. Sec. B. NEW SECTION. REDEMPTION CENTERS. 1. To facilitate the return of empty beverage containers and to serve dealers of beverages, any person may establish a redemption center, subject to the approval of the depart- ment, at which consumers may return empty beverage containers -4- C '. - 1/71 L • S.F. H. F. 1 -5- CPPA4CMA lo -7 and receive payment of the refund value of such beverage con- t. tainers. 3 2. An application for approval of a redemption center. 4 shall be filed with the department. The application shall 5 state the name and address oftheperson responsible for the 6 establishment and operation of the redemption center, the 7 kind and brand names of the beverage containerswhich will 8 be accepted at the redemption center, and the names and 9 addresses of the dealers to be served by the redemption center. 10 The application shall contain such other information as the 11 director may reasonably require. 12 3. The department shall approve a redemption center if 13 it finds that the redemption center will provide a. convenient 14 service to consumers for the return of empty beverage 15 containers. Theorderof the department approving a redemption 16 center shall state the dealers to be served by the redemption 17 center and the kind and brand names of empty beverage 18 containers which the redemption center must accept. The order 19 may contain such other provisions to insure that the redemption 20 center will provide a convenient service to the public as 21 the director may determine. 22 4, The department may review the approval of any redemption 23 center at any time. After written notice to the person resoon- 24 sible for the establishment and operation of the redemption 25 center, and to the dealers served by the redemption center, 26 the council may, after hearing, withdraw approval. of a 27 redemption center if the council finds there has not been 28 compliance with the department's order approving the redemption 29 center, or if the redemption center no longer provides a 30 convenient service to the public. 31 Sec. 9. NEW SECTION. SNAP TOP U NS PROHIBITED. No per - 32 son shall sell or offer for sale at retail in this state any 33 metal beverage container so designed and constructed that 34 a part of the container is detachable in opening the container 35 without the aid of a can opener. -5- CPPA4CMA lo -7 I Sec. 10 NEW SECTION. RULES ADOPTED. The director shall 2 adopt, with the approval of the council, the rules necessary 3 to carry out the provisions of this Act, subject to the 4 provisions of chapter seventeen A (17A) of the Code.. 5 Sec. 11. NEW SECTION. APPEAL. Any person aggrieved by 6 an order of the -department relating to certification or with - 7 drawal of certification of a beverage container, or to the 8 approval or withdrawal of approval for a redemption center 9 may appeal to the district court. 10 Sec. 12. NEW SECTION. PENALTY. Any person violating 11 the provisions of sections two (2), five (5), seven (7), and 12 nine (9) of this Act shall be guilty of a misdemeanor. 13 EXPLANATION 14 This bill provides for the imposition of a refund value 15 on beverage containers sold containing beer, malt beverages, 16 and soft drinks. If the beverage container is so designed 17 that it can be reused by more than one manufacturer, it can 18 be certified by the Iowa Beer and Liquor Control Department 19 and be subject to a refund value of not less than two cents. 20 If the beverage container cannot be reused or can be reused 21 only by one manufacturer because of its design or shape, or 22 because of the words or symbols on the container, the refund 23 value shall not be less than five cents. 24 Redemption centers are also authorized by this bill under 25 the regulation of the, Iowa Beer and Liquor Control Department. 26 If retailers find that it will be more convenient to the 27 public to handle the refunding of beverage containers by a 28 separate operation, they may establish a redemption center 29 with the Department's approval. These retailers may refuse 30 to accept the refund of beverage containers except at the 31 redemption center to which they are assigned. 32 The bill prohibits the sale of beverages in metal containers 33 with detachable lids or which can be opened without the aid 34 of a can opener. 35 Any person violating the refunding provisions of the bill 0M. CP< '147 1 /]I • • )4 3711F )a/2 M E M 0 I patr ck white rpbert Naenberg e.ecwi.e a�ecu TO: Abbie Stolfus, City, Clerk, City of Iowa City FROM: JCRPC Justice and Human Relations Committee Staff RE: Letter from Rod Miller, Vice President, University of Iowa Student Association Senate referred by Council on January 22, 1974 The Justice and Human Relations Committee has scheduled your question of legislation in regard to the lessening of criminal penalties for the private use and possession of marijuana for their next regular meeting, February 27, 1974s 7:30 p.m. in the JCRPC office. We are investigating federal and state legislation as well as ordinances in the area,and we will report back to you on our findings. The state of Iowa presently has no legislation pending on this topic.- bjg 2-11-73 February 8, 1974 Honorable Mayor and City Council of Iowa City Iowa City Civic Center Iowa City, Iowa 52240 Re: Right of Way at Intersection of Union Place and Bloomington Street Mayor and Council Members: At your meeting on February 5, 1974, you referred to me the question of the law governing the right of way of vehicles using the inter- section of Union Place and Bloomington Street in Iowa City. In pertinent part the Iowa law governing right of ways at intersections is set out in Section 321. 319 of the 1973 Code of Iowa which reads in part as follows: "When two vehicles enter an intersection from different highways or public streets at approximately the same time, the driver of the vehicle on the left shall yield the right of way to the vehicle on the right. " "Intersection" is defined in Section 321. 1(54) to include the joining of two highways at approximately right angles or the area within which vehicles traveling upon different highways joining at any other angle may come in conflict. Under the principles set forth in Section 321. 319 of the Code the following right of way rules can be deduced for that intersection: 1. Vehicles traveling north on Union Place would have the right of way over vehicles traveling east on Bloomington Street. 2. Vehicles traveling west on Bloomington Street would have the right of way over vehicles traveling north ar_ Union Place. I trust that this answers your questions concerning this matter. I would be happy to discuss this with you further if you desire. Respectfull ubmit ed, W. Hayek h "� i v .� �'-+. Y,} xNZ.v4 T tits i ...�mmy�'js4J: 4z 'fir �£..Suti''l r'r �i 5 - '• "`t'1 ,[ 1a ?.r<sl f"rkt-".Jy ! S,'e4r f r ,}' eT �1; ✓,eir-.. .. i t r t _ C i - ; TELEPHONE: •[319]'351 8100�`� L 'KALONA.OFFICE: 13193 sss-281s' - - - - LONE TREE OFFICE. E 3183 828-5400:' ` HON 0HAN, EPLEY & LYON RIVERSIDE OFFICE: 13193 848-4851 ATTORNEYS'AT LAW JAY H.HDNOHAN LLOYD A.EPLEY 14 SOUTH LINN STREET T. E. LYON IOWA CITY, IOWA 52240 DENNIS S. CLARK February 8, 1974 Honorable Mayor'and'City Council of IowaCity Civic Center Iowa City, Iowa 52240 Gentlemen -and Ladies With `this letter is the.Agieement.for an election to determine whether or not eligible-:employees-;will-.-.b'-e,-represented by-AFSCME Local 183. Dates are blank because at the time of ;this letter the time of holding the election has not been agreed upon.--_-A>copy',of'this Agreement in rough form was given to Don Anderson on February`6, 19.7;4,. in.my.office.- I asked him to get back 'to me if he had :any objections to3this Agreement -since I would send it to the Council February: 8, ..andas'of noon_, Febuaryr8;.1974, I have had no response so I assume he has no:objections The Agreement is the draft of what was informally agreed to at various meeting§ between -the City representatives and Union representatives.and'Robert Bergstrom from the Federal Mediation Service. We have tried to:work out an Agreement which will .avoid any arguments over the election. Our goal is' to;havean election which will show the wishes of the eligible employees and'fairly represent the majority. We feel a de- tailed Agreement like-,thisin- the ."absence of"any laws or guidelines is best for both sides to. avoid =problems:_' The eligible voters.are`those`.employees who we feel would be qualified if the bill now before the: Iowa:Legislature is adopted. Very truly yours, " . X _ ` i �,'- #1'S i r 1 -i '+l• {� t-t Il:fi 1i'RftY, t _ p Y f F _• _ This Agreement is entered into on this day of February, 1974, by and between the City of Iowa City, Iowa, a municipal corporatici duly organized, authorized and existing pursuant to thelawsof the State of Iowa with its prin- cipal office located at 410 East Washington Street, Iowa City, Iowa 52240, herein- after referred to as the City, and the American Federation of State, County and Municipal Employees, AFL-CIO .an International Union duly organized and existing and empowered to act pursuant to the laws of the State of Iowa, doing business in Iowa and having its principal office in Iowa at 2000 Walker Street, Des Moines, Iowa 50317, hereinafter referredtoas the Union. WHEREAS certain employees of the City have indicated an interest in member- ship in the Union and have indicated an interest in having the Union act as their bargaining agent in collective bargaining with the City, and, WIIEREAS as a result of said interest the Union and the City jointly and informally agreed to an independent review of signatory cards of City employees tenatively agreed to be eligible employees solely for the purpose of showing interest or lack of interest by City Employees in membership in the Union and in having the Union act as bargaining agent for said employees and said review of signatory cards showed tenative interest by 46% of the listed employees, and 1-H EREAS, the City is willing to have the Union act as bargaining agent in collective bargaining for eligible City employees who request representation by the Union if it is demonstrated by an election.that the majority of the eligible employees of the City wish to be represented by the Union, and WHEREAS as a result of .said card review or check referred to above, the parties have determined that an election on the question should be held, and WHEREAS there are no ordinances, statutes, rules or regulations or guidelines establishing the proceedures, methods and mechanics of an election for municipal employees in the State of Iowa at this time and the parties deem it in the public interest and in the interest of the employees and the City and the Union to set down by agreement the manner and method of conducting the election in order to avoid any_disputes-relating to the conduct or results of the election. NOW THEREFORE BE IT AGREED by and between the parties as follows: 1. ENTIRE AGREEMENT. That this Agreement together with exhibits attached hereto shall constitute the -entire -Agreement between the parties unless there is specific incorporation'by reference of an additionalrule, regulation, contract, agreement, other document or law; that the parties hereto acknowledge that no act or representation by agents of either party may alter or vary the terms, conditions, and agreements herein contained and the parties hereto by entering into this Agreement agree to be bound by its terms in the conduct of the election which is the subject of this Agreement. 2. NON -WAIVER. That the parties understand that the entering into this Agreement does -not operate as a waiver of any of the rights, duties, or obligations of either of the parties in respect to collective bargaining in- cluding, but not limited to, scope of bargaining, scope of representation, sub- jects involved in collective bargaining, manner and method of collective bar- gaining, time and place of bargaining and terms and conditions of any collective bargaining agreement, it being understood that this agreement sets only the manner and method of conducting the agreed upon election the time and place thereof, the standards of said election, the determination of the results of the election and effect of said results and the period in which another election may not be held if the election fails to show the requisite vote for recognition of the Union. 3. LEGISLATION. The parties acknowledge that there is now pending legisla- tion in the State Legislature of the State of Iowa on collective bargaining by municipal employees; that this pending legislation may be enacted in some form or another during the year 1974 and that such legislation may contain among other things, rules and regulations for the conduct of elections for Union recognition by municipal corporations; the parties hereto stipulate and agree that in the event such legislation is enacted subsequent to the election held pursuant to this agreement that unless such legislation expressly provides for invalidation nothing in such legislation shall operate to invalidate the election held under this agreement.and.the -fact that such legislation may provide a different procedure, method, termor condition shall not act to waive any of the terms and conditions of this Agreement unless such legislation expressly provides that there shall be a change or invalidation of a term or a condition. 4. ELECTION. It is hereby agreed by and between the parties that an election will -b16 held on"the. . dayof1974, from 11:00 a.m. to 5:30 p.m. 1 vision of the conductors appointed by the parties as set forth in paragraph 12 of this Agreement. The ballots shall be in the form marked Exhibit "A", attached to this Agreement and by this reference made a part of this Agreement as though fully set forth herein. Paper ballots shall be used. Sample ballots will be yellow in color marked sample and posted at each polling place. Regular ballots shall be white in color and absentee ballots shall be blue in color. Ballots shall be eight (8) inches by six and one half (6 1/2) inches in size. Each polling place shall have one hundred and fifty (150) regular ballots available. The conductors shall receipt for the regular ballots and shall file an accounting after the election which shall show ballots received, cost, spoiled and returned and it shall be the responsibility of the conductors to show all ballots accounted for. 7. ELIGIBLE VOTERS. The eligible voters shall be those employees of the City listed on Exhibit "B" attached to this Agreement and by this reference made a part hereof as though fully set forth herein. No employee of the City whose employment commenced subsequent to , will be eligible to vote regardlessofhis employment classification and no employee not listed on Exhibit "B" shall be eligible to vote at the election and further no employee who has since quit employment or been discharged for cause and who has not been rehired or reinstated prior to the date of the election shall vote in the election. Copies of Exhibit "B" shall be furnished the conductors for use at the polling places to determine eligible voters. The list of eligible voters (Exhibit "B") being a list agreed upon by the parties which excludes various employees of the City including but not limited to administrative, confidential, supervisory, professional and part-time employees and the police and fire departments of the City and employees of the Library who are indepen- dently employed by the Library.Board. 'A copy of Exhibit "B" shall also be furnished to each of the observers allowed the parties as set forth in paragraph 14 of this Agreement. The conductors shall determine prior to giving any r. J t t Lv 3 -= 5. POLLING-PLACES. Two polling places will be established, one at the Civic Center, 410 E. Washington, Iowa City, Iowa, and the other at the Service Center, South Riverside Drive, Iowa City, Iowa. 6. BALLOT. The election shall be held by secret ballot under the super- 1 vision of the conductors appointed by the parties as set forth in paragraph 12 of this Agreement. The ballots shall be in the form marked Exhibit "A", attached to this Agreement and by this reference made a part of this Agreement as though fully set forth herein. Paper ballots shall be used. Sample ballots will be yellow in color marked sample and posted at each polling place. Regular ballots shall be white in color and absentee ballots shall be blue in color. Ballots shall be eight (8) inches by six and one half (6 1/2) inches in size. Each polling place shall have one hundred and fifty (150) regular ballots available. The conductors shall receipt for the regular ballots and shall file an accounting after the election which shall show ballots received, cost, spoiled and returned and it shall be the responsibility of the conductors to show all ballots accounted for. 7. ELIGIBLE VOTERS. The eligible voters shall be those employees of the City listed on Exhibit "B" attached to this Agreement and by this reference made a part hereof as though fully set forth herein. No employee of the City whose employment commenced subsequent to , will be eligible to vote regardlessofhis employment classification and no employee not listed on Exhibit "B" shall be eligible to vote at the election and further no employee who has since quit employment or been discharged for cause and who has not been rehired or reinstated prior to the date of the election shall vote in the election. Copies of Exhibit "B" shall be furnished the conductors for use at the polling places to determine eligible voters. The list of eligible voters (Exhibit "B") being a list agreed upon by the parties which excludes various employees of the City including but not limited to administrative, confidential, supervisory, professional and part-time employees and the police and fire departments of the City and employees of the Library who are indepen- dently employed by the Library.Board. 'A copy of Exhibit "B" shall also be furnished to each of the observers allowed the parties as set forth in paragraph 14 of this Agreement. The conductors shall determine prior to giving any r. posting notice of the election at least one week prior to the election notice shall be posted no later than the day of Such 1974. The form of the notice of election shall be in the form attached to this Agreement and marked Exhibit "C" which exhibit, by this reference, is made a part of this Agreement as though fully set forth herein. Notice of the election shall be posted in conspicuous and usual places easily accessible to the eligible voters. 9. BALLOT BOXES. Each polling place shall have a padlocked Ballot box. The conductors shall on, the morning of the election inspect the two ballot boxes and shall padlock them and keep them in a place which will make them secure from any tampering. At the start of the election they shall open each box to determine that they are empty and contain no ballots. They shall then padlock the ballot box again and they shall not be opened until the election is finished and it is time to the votes. In the event the Library Board and the Union shall agree to an election at the same time as the City election, there shall be provided a separate ballot box for the Library employees at the Civic Center. 10. VOTING. Eligible employees shall be allowed time off from work by the City for a reasonable period during the time the polls are open. Such time off shall include adequate time to leave the place of employment, travel to the polling place and return. Ballots shall be cast by the voter making a check or an "x" in the appropriate space chosen by the voter and depositing the ballot in the ballot box. If a check or "x" is not marked in the space designated on the ballot (Exhibit "A") The conductorsshalldetermine during the tally the intent of the voter and.tabulate the vote on that basis unless they determine that no intent is demonstrated or ascertainable and the ballot shall be then counted as spoiled. If marks are made in both spaces on the ballot .(Exhibit "A") the donductor shall count it as spoiled. 11. ABSENTEE BALLOTS. In the event that an eligible employee will be unable to vote on election day because the employee will be absent due to vacation out of Iowa City, illness which would prevent the employee from being at the polls, death in the family or work assignment or meeting attendance outside the S / l _ 5 — : City, the employee may cast an absentee -ballot. In order to vote by absentee ballot an employee must fill in an absentee ballot request and file it with the City Clerk no later than 5:00 p.m. on the day of , 1974. Requests may be mailed but must be received by the City Clerk no later than the time and place aforesaid'. Requests shall be in the form marked Exhibit "D" attached to this Agreement and by this reference made a part hereof as though fully set forth herein: On or before the day of , 1974,the City Clerk shall. -mail to theemployeerequesting it an absentee ballot at the address designated on Exhibit "D". The employee shall mark the Absentee ballot and shall fill out the affidavit attached to this Agreement marked Exhibit "E" attached to this Agreement and by this reference made a part hereof as though fully set forth herein. Said affidavit shall be executed before a notary public who isnot an agent, employee or representative of either party to this Agreement. Upon execution the voter shall mail the ballot and affidavit to the City Clerk. The City Clerk shall deliver all absentee ballots unopened to the conductors on the day of election. No absentee ballot received after the day of the election shall be counted. No absentee ballot shall be counted unless received by mail or delivered to the City Clerk by the voter in advance of the day of the election. The conductors shall open the absentee ballots at the time of the tally. 12. CONDUCTORS. There shall be three conductors to supervise the election. The three conductors,agreed to by the parties are: Wayne R Evenson Cedar Falls, Iowa The parties agree that the conductors agreed to are not representing either of the parties and have been :selected as impartial conductors of the election. The conductors shall supervisetheelection pursuant to the terms of this a written explanation of the ballot and the purposes of the election. It shall be in the form attached to this Agreement marked Exhibit "F" and by this reference made a part of this Agreement as though fully set forth herein. In addition to the posting the conductor at the polling place shall read to each voter Exhibit "F" at the time the voter is given a ballot. 14. OBSERVERS. During the election each of the parties to this Agreement shall be entitled to station one observer at each polling place. The observers shall be furnished a list of eligible employees (Exhibit "B"). The duties of the observers shall be to assist where possible in the conduct of the election, to challenge the eligibility of voters, and to verify the tally. The parties may use different persons at different times to be the observer but only one observer is allowed either party at one time at a polling place. 15. CHALLENGES. Observers of either side may challenge any voters' eligibility at the time his ballot is being cast. If a voter is challenged, he shall be allowed to cast his ballot but theballotshall not be deposited in the ballot box until it has been placed in a sealed envelope marked by the conductor with the voter's name and the basis for the challenge written on the envelope. No mark shall bemadeon the ballot and no one except the voter shall see the ballot when it is sealed. After the polls are closed and at the time of the tally, the ballot boxes shall be opened and prior to the tally all challenges shall be decided by a majority vote of the conductors on each chal- lenge. If the challenge is sustained, the ballot shall be destroyed and not counted. If the challenge is disallowed, the ballot shall be deposited with the rest of the ballots in such away that no one knows how that particular ballot is cast and it shall be a part of the regular tally. During the tally itself the observers may challenge any ballot they feel is not sufficiently marked to determine the intent of the voter or violates one of the provisions of this Agreement. If a ballot is challenged the challenge shall be decided by a majority vote of the conductors on each challenge. challenge is sustained the ballot shall be destroyed, if over -ruled, the ballot shall be counted. 16. TALLY OF BALLOTS. As soon as the election is over or as soon as feasible, the conductors shall count the votes and tabulate the results If the The gaining agent for the employees it is agreedthatthe union must receive a vote equal to one of the following. a) If 66 2/3 of the eligible employees cast ballots and the Union receives 50% of the votes (yes for Union) 'plus one, the Union is certified and is recognized as a bargaining agent for the unit. b) If the total vote is less than 66 2/3% of the eligible employees the Union in order to be certified must receive 50% of the votes plus one of the eligible employees. The above quorum requirements being agreed to by the parties are due to the fact that it is recognized that the unit being established here includes employees in all departments of the City except police, fire, administrative, confidential, supervisory, professional, part-time and Library and that actually the unit consists of several separate and distinct units by classification, but the parties wish to avoid numerous unit elections and yet balance the interests of all units, both those which might vote heavily for the union and those which might vote heavily against the Union in order that the results of the election indicate the interest or non-interest in Union bargaining of a majority of the.employees.and not a minority of the employees. That further. both parties have agreed to encourage all eligible employees to cast their ballot in the election so that the turnout will be representative. 18. MORATORIUM. In the event that the election fails to receive the necessary number of votes set forth in paragraph 16 it is agreed no new election shall be held to determine certification within one year after the date of the election and the Union agrees not to conduct any organizing activities during said time period. 19. DISASTER. In the event a disaster or calamity occurs which prevents the election from being regularly held because a substantial number of eligible voters are unable to get to the polls, the election shall be postponed by the mutual agreement of the parties and rescheduled pursuant to the terms of this Agreement. conductors shall furnish'a tall y_.of the ballots to each of the parties. 17. CERTIFICATION. In order for -the Union to be certified as the bar- gaining agent for the employees it is agreedthatthe union must receive a vote equal to one of the following. a) If 66 2/3 of the eligible employees cast ballots and the Union receives 50% of the votes (yes for Union) 'plus one, the Union is certified and is recognized as a bargaining agent for the unit. b) If the total vote is less than 66 2/3% of the eligible employees the Union in order to be certified must receive 50% of the votes plus one of the eligible employees. The above quorum requirements being agreed to by the parties are due to the fact that it is recognized that the unit being established here includes employees in all departments of the City except police, fire, administrative, confidential, supervisory, professional, part-time and Library and that actually the unit consists of several separate and distinct units by classification, but the parties wish to avoid numerous unit elections and yet balance the interests of all units, both those which might vote heavily for the union and those which might vote heavily against the Union in order that the results of the election indicate the interest or non-interest in Union bargaining of a majority of the.employees.and not a minority of the employees. That further. both parties have agreed to encourage all eligible employees to cast their ballot in the election so that the turnout will be representative. 18. MORATORIUM. In the event that the election fails to receive the necessary number of votes set forth in paragraph 16 it is agreed no new election shall be held to determine certification within one year after the date of the election and the Union agrees not to conduct any organizing activities during said time period. 19. DISASTER. In the event a disaster or calamity occurs which prevents the election from being regularly held because a substantial number of eligible voters are unable to get to the polls, the election shall be postponed by the mutual agreement of the parties and rescheduled pursuant to the terms of this Agreement. party, their representatives or people acting on their behalf or in support of their position. No employee'shall 'campaign on behalf of the Union during working hours unless during a period he is excused from work and no campaigning will be conducted during working hours which will detract employees from work. Where they do not conflict with the provisions of this Agreement as to campaign practices, generally NLRB guidelines and standards will be followed as to cam- paign practices. ,Neithei party shall misrepresent any material fact or issue relating to this election, the formation of a union or any practices of the employerorthe benefits to be derived from a union or the disadvantages of a Union. No person prohibited from campaigning by NLRB guidelines and standards shall be allowed to campaign. All flyers,- handbills, newspaper advertisements, radio announcements or other forms of commercial type advertisement shall specify who is._sponsoring.it and paying the cost thereof. Both parties shall encourage all eligible voters to,cast-their ballot. No campaigning of any kind is allowed at or near the polling places on the day of the election and no campaigning will be done without the twenty four -(24) hours period prior to the opening of the polls. A violation of the terms of this paragraph shall invalidate the election at the.option of,the aggreived party either before or after the election is held.and:allowing the election to be held shall not operate to waive the'right to declare the election invalid. Notice of a viola- tion of this paragraph shall be sent by regular mail to the offending party and Wayne -R. Evenson by regular mail within a reasonable time after discovery of the violation. If there is disagreement about a violation of this paragraph the parties hereto consent to the jurisdiction of -the -District Court of Iowa in and for Johnson County to determine the validity.of the violation and the parties further grant jurisdiction to the Supreme Court of Iowa to hear any appeal of the decision of the District Court. 21. PARAGRAPH ORDER.The order of the paragraphs in this Agreement are not intended to emphasize any particular paragraph or allow any paragraph to supersede any other paragraph and if it is determined a conflict exists this `1 22. COPIES. Copies of this Agreement shall be filed with each of the parties and in the office of the City Clerk. Copies will also be given to each of the conductors prior to the election. It is understood that this Agreement is public record being a duly executed contract of the City of Iowa City a Municipal Corporation. 23• REPRESENTATIVES. The official and designated representative for each of the parties and their address is as follows: a) American Federation of State,: County & Municipal Employees Donald Anderson American Federation of State, County and Municipal Employees 2000 Walker Street Des Moines, Iowa 50317 Telephone: b) City of Iowa City, Iowa Ray Wells, City Manager City of Iowa:City, Iowa Civic Center 410 E. Washington Iowa City, Iowa 52240 and all complaints or other correspondence relating to the conduct of the election shall be mailed to the designated representatives enumerated in this paragraph. Such mailing shall satisfy any notice requirements of this Agreement. 24) This Agreement shall be binding on the parties, their successors and assigns and shall be approved by the appropriate governing bodies that have the authority to bind the respective parties to this Agreement and the under- signed hereby represents that they have the authority to sign this Agreement and it has been approved by the governing bodies of the parties. CITY OF IOWA CITY, IOWA AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES bv_ Mayor by: Attest: City Clerk by. Y A � - Agreement shall be construed to give every paragraph meaning, in order to accomplish the intent of the parties to hold a fair, impartial and valid election on the question of representation of the employees of the City of Iowa City, Iowa. - 22. COPIES. Copies of this Agreement shall be filed with each of the parties and in the office of the City Clerk. Copies will also be given to each of the conductors prior to the election. It is understood that this Agreement is public record being a duly executed contract of the City of Iowa City a Municipal Corporation. 23• REPRESENTATIVES. The official and designated representative for each of the parties and their address is as follows: a) American Federation of State,: County & Municipal Employees Donald Anderson American Federation of State, County and Municipal Employees 2000 Walker Street Des Moines, Iowa 50317 Telephone: b) City of Iowa City, Iowa Ray Wells, City Manager City of Iowa:City, Iowa Civic Center 410 E. Washington Iowa City, Iowa 52240 and all complaints or other correspondence relating to the conduct of the election shall be mailed to the designated representatives enumerated in this paragraph. Such mailing shall satisfy any notice requirements of this Agreement. 24) This Agreement shall be binding on the parties, their successors and assigns and shall be approved by the appropriate governing bodies that have the authority to bind the respective parties to this Agreement and the under- signed hereby represents that they have the authority to sign this Agreement and it has been approved by the governing bodies of the parties. CITY OF IOWA CITY, IOWA AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES bv_ Mayor by: Attest: City Clerk by. Do you want Local 183 of the American Federation of State, County, and Municipal Employees, AFL-CIO (AFSCME) to be the representative for employees of the City of Iowa City in bargaining for wages, hours, and other conditions of employment? YES for AFSCME NO Union rvJ C - 1 �Yi ! `•i 5 __ _ EXHIBITS'"••C•• NOTICE OF ELECTION I I To All -Eligible Employees of the City of Iowa City Notice is hereby given that an election will be held on the day of , 1974, for the purpose of determining whether or not a majority of eligible employees of the City of Iowa City, Iowa, wish to have the American Federation of'State, County and Municipal Employees, AFL-CIO represent them in collective bargaining with the City of Iowa City, Iowa. A list of the eligibleemployeesis posted herewith and you should examine said list to determine your eligibility to vote at said election. A sample ballot is also posted herewith and you should examine said list to determine your eligibility to vote at said election. A sample vallot is also posted herewith and you should examine said 'sample ballot to become familiar with said ballot. You are further notified that the election will be conducted between the hours of 11:00 a.m. to 5:30 p.m. and that there will be two polling places one at the Civic Center, 410 E. Washington Street, and the other at the Service Center on South Riverside Drive, Iowa City, Iowa. You may request reasonable time off from work to go to a polling place to cast your ballot. If for some reason you will be unable to vote on the day of the election you may cast an absentee ballot which you can obtain from the office of the City Clerk, on or before the day of 1974. If you have any questions concerning this election you may contact: Nicholas Smeed Personnel Director Civic Center Iowa City, Iowa Phone: 354-1800 of Donald Anderson Organizer AFSCME AFL-CIO 511 Iowa Avenue Iowa City, Iowa Phone: 354-1001 All Eligible Employees are urged to participate in this election and cast 1 ro their vote for or against representation by the Union. Mayor Edward Czarnecki Attest: Abbie Stolfus, City Clerk I , do state that I am an employee of the City of Iowa City, that I am eligible to participate in the election on Union representation to be held on. the day of 1974; that on account of (reason for absence) I cannot be at the polls on election day and I hereby make application for an official ballot to be mailed to me at my home address and I will return the ballot to the City Clerk before the day of the election. Dated this day of , 1974. Signature EXHIBIT'`nE„ Affidavit STATE OF IOWA ) SS JOHNSON COUNTY ) I , being first duly sworn, do hereby depose and state that I am an employee of the City of Iowa City, Iowa, and that I am eligible to vote in the election on Union representation to be held on the day of 1974; that I personally marked the enclosed ballot in secret. Subscribed and sworn to before me the undersigned a notary public in and for said County on this day of 1974. This election is being held to -find out if the employees of the City of Iowa City want AFSCME Local 183 to represent them in bargaining negotiations with the City of Iowa City. If the majority vote for the Union, the Union will act as your agent to bargain with the City; if the majority vote against the Union it will not represent the employees and another election cannot be held for a year. To vote for the Union make an X or a check in the box on the ballot marked Yes for AFSCME. To vote against the Union make an X or a check in the box on the ballot marked No Union. S i Y r EXHIBIT '"Fn Explanation This election is being held to -find out if the employees of the City of Iowa City want AFSCME Local 183 to represent them in bargaining negotiations with the City of Iowa City. If the majority vote for the Union, the Union will act as your agent to bargain with the City; if the majority vote against the Union it will not represent the employees and another election cannot be held for a year. To vote for the Union make an X or a check in the box on the ballot marked Yes for AFSCME. To vote against the Union make an X or a check in the box on the ballot marked No Union. HAYEK, HAYEK & HAYEK WILL J. HAYEK - - ATTORNEYS AT LAW JOHN W. HAYEK 110 EAST WASHINGTON STREET C. PETER HAYEK IOWA CITY. IOWA 52240 January 30, 1974 9 Honorable Mayor and City Council of Iowa City Civic Center Iowa City, Iowa 52240 Re: Engineers Fee Schedule Mayor and Council Members: On January 15, 1974, you referred to me the question of consulting engineers' fee schedules as set forth by the Iowa Engineering Society and Consulting Engineers Council of Iowa. Specifically you asked for review of this fee schedule in light of the antitrust laws. As you may be aware, fee schedules as used by lawyers, engineers, realtors and others who have used fee schedules in the past have come under increasing fire. Essentially thecriticismof these fee schedules is that they constitute price fixing in violation of antitrust laws. The Anti- trust Division of the Department of Justice has recently instituted investi- gation of bar association fee schedules and many state bar associations have abandoned or are abandoning use of such fee schedules. I would expect that this type of antitrust activity will also extend to other groups including, quite possibly, engineers. However, I do not think that at this point there is much that the City of Iowa City can do about this matter short of filing a formal complaint with the appropriate agencies. I anticipate that litigation in the area of fee schedules and the antitrust laws will take place in the near future which should serve to resolve this question. JWH:vb Respectfully Pd, L oh W. Hayek r.E:i: .. .I._." U l . `f -'--=Cit Included in the new Charter recently adopted by the Iowa City was a provision to have the Mayor issue a the City" message before the end of February. Upon ed as Mayor of Iowa City in January of this year, I abide by this recommendation even though it does not the Charter becomes effective in 1975. citizens of "State of being select - pledged to apply until Since to my knowledge this is the first such message delivered in the history of Iowa City, the scope and nature are not con- strained by past precedence. In this message I will attempt to 1) give my impressions of the structure and operation of city government, Z) give my opinion on the forthcoming urban renewal vote, 3) list pending items facing the City Council, both immediate and long-range and conclude with; 4) some thoughts on inter- governmental operations. This message should give all citizens of Iowa City an overview of what is going on with their city govern- ment and a checklist of priorities to measure performance in 1974. Inherent in any promise to perform, is the ability to control the operational structure of the organization. However, the Mayor, under our existing and even under the proposed new charter form of government, is a part-time position, as are the other four members of the Council. This is undoubtedly the reason why this system is referred to as a weak Mayor form of government. There are real limitations in what the Mayor and the Council can do if for no other reason than time -- time to meet together, to review material or to discuss in depth the many issues facing the City. Our present Council may be the most energetic in the history of Iowa City. Certainly, during my first month in office, we have held more formal and informal meetings than any Council has ever held in one month. Still because of the enormity of the urban renewal issue, we have had to delay action on some very important issues. The five Council persons in essence are providing the citizens with a free public service; although they do receive some compensation, it is minimal. The Council has under its direct control three positions -- city manager, city attorney and city clerk. The operations of the city are directed by an appointed City Manager who in turn directs a corps of highly trained professional and technical personnel, along with an overall labor force of approximately 300 people. ■ _L_ The city attorney is the legal counsel to the Council. He works directly for the Council and provides it with advice on the legality of the issues before the city, as well as drafting ordinances and representing the interests of the city in the courts of law. The city attorney, however, is also a part-time position, although he has under his control two full time assistant city attorneys. Lastly, the office of the city clerk, which in Iowa City is somewhat different than in other Iowa cities is under the direct supervision of the Council. The primary importance of this position is to give the citizens a clear and concise account of the decisions, debates and deliverations of the Council. In addition to the above three positions, the Council appoints members of the various boards and commissions of the City. There are now almost 100 individuals serving on a voluntary and unpaid capacity to assist the City in its operations. Some are in specialized function- ing areas: Housing Appeals,Electrical Board, etc.; some are semi- autonomous: The Airport Commission and the Library Board; others handle and report to the Council on policy or operational matters: Planning and Zoning Commission, Human Relations Commission, etc. According to the text books, the Council sets policy and the manager carries out these policies. In actuality, the separation of powers is far from clear-cut. Day-to-day operational decisions oftentimes demand an interpretation of broad policy directions. Some policies need to be established, others need to be revised. The city manager has requested a series of meetings with the Council to revise, adjust and establish procedures and policies. This will have top priority as soon as the issue of urban renewal is settled. One of my major objectives in my term of office is to insure the most effective operation of boards and commissions. The following points are necessary to accomplish this goal: 1. Secure the best qualified persons. Iowa City has a wealth of qualified individuals with expertise in a wide range of areas. We need to channel these re- sources into the service of our municipal government. It was overwhelming to receive almost a 100 nominees to the City's initial call for volunteers to recent openings. Presumably the City's recently enacted policy of publication and publicity contributed to this enormous response. 3. More contact with the City Council. Again, the Rules Committee report suggested improvements in this area but much more needs to be done to insure the fullest inter -relationship between their activities and Council's actions. 4. More contact between the committees and the public. The Park and Recreation survey of recreational needs is a step in the right direction. The Human Relations Commission desire for a community study of discrimina- tion is another. All boards and commissions need to solicit input from interested citizens. There are still additional improvements that have to be made. In the next few weeks I will follow up the recommendations of the Rules Committee by issuing guidelines regarding the "control" of items and the relationship between City staff and Council's Boards and Commissions. This report will also focus on the question of staffing the boards and commissions. The recent agreement between the city attorney and the city manager regarding the distribution of the assistant city attorney's time is the necessary prerequisite before determin- ing additional staff demands to be met. During the past year, the Council doubled the amount of staff assistance to our committees from $5,000 to $10,000 annually. This should be allocated as efficiently as possible. In addition to meeting the problems of the existing boards and commissions, I feel that there is a need to establish two additional ones. The first a Transit Commission to receive t d reac an advise the Council on 'matters of transit, particularly the city bus operation. The scope of the commission could also include biketrails, future railroad lines, transportation assistance for the disabled or elderly and the accommodation and coordination of all forms of transportation - pedestrian, bicyclists, cars, buses, etc. The second need is to reorganize the defunct Area Social Concerns Commission. I would suggest that a new Social Service Commission be established to coordinate the ever growing concerns the City Council has in such areas as drugs, day care, etc. In both of these areas we need to coordinate the activities of these commis- sions with those of the Johnson County Regional Planning Commission. A Social Service Committee already exists in JCRPC, a coordinating transportation committee is being discussed. A city commission would have direct input into the deliberations of JCRPC and in turn could relay to the Council the discussions and activities of the regional planning agency in these areas. They could also act as advocates in recommendations presented to the Council. The whole thrust of these comments is to make the City's Boards and Commissions more representative, more active (if that is possible). These are the primary and formal, organizations of the Council and provide a structured method for citizen input. It should be pointed out that an increased emphasis on the boards and commissions is not intended to deemphasis the importance of the city staff. In fact, the coordination of the City's boards and commissions with the staff is essential to meet'the needs of the citizens. Hopefully, we can duplicate the cooperative situation that exists between the City staff and the Planning and Zoning Commission. The staff provides expertize to the commission, although the commission makes its own determination (not always in agreement with the staff). But regard- less of individual differences, both staff and commission are in- terested in providing the Council with their best opinions and re- commendations. It is then the burden of the Council to make a decision based on their best judgment. The staff should not look upon outside opinion as a threat, but as a measure of securing and mobilizing some of the excellent knowledge present in our community primarily because of the existence of The University of Iowa. This City has a wealth of talent most interested in providing input into the decision making processes of the city. One of the biggest challenges facing the City is to utilize this talent for the benefit of all. Turning to the issues facing the City, the major concern is of course urban renewal. The City has participated in a lengthy negotiation period with Old Capitol Developers. The results of these sessions will be submitted to the voters the end of March. The voters in Iowa City will for the first time have a voice in the determination of the direction of urban renewal. The vote is a decision on the single developer concept. Although the City has only received one offer, admittedly a handicap, the City did not just take a passive approach and immediately accept or reject the offer, but rather attempted to make the best of the situation and negotiated all major aspects of the proposal. On the whole, the City did quite well. In fact, it may be argued that the City could not have done any better if we had received more offers. This is based primarily on "package offers" submitted to voters in other Iowa cities. The position of the Council, in my opinion, in the forthcoming neighborhood meetings will be to present the details of the agreement as clearly as possible. There are some that want the Council to take an extremely strong position and state flatly to the public that this is the best possible urban renewal plan. However, to be real- istic, each of the Council persons has a few reservations and particular points that they would like to incorporate into the offer, but which could not be accommodated. In this way they encounter the same dilemma facing the entire city, should one accept the offer even though it is in some way objectionable. The voters in Iowa City have for some time taken a skeptical viewpoint whether anything would be done with "the holes in the ground" in downtown Iowa City. The circumstances today are totally unlike the 1971 vote on the parking ramp. My personal position in that election was to oppose strongly the proposal. Since not only did theCitynot haveanydevelopmental contract, it in fact did not receive any bid for the department store site. The March vote this year in contrast is tied in to a genuine offer by a developer. In addition, the City commitment follows rather than precedes the commitment by the developer. Also the tax allocation financing plan pledges future expansion to pay off the City indebtedness, rather than the revenue from parking structures. There are alternatives to the single developer concept and they should be clearly stated. And the voters can defeat the issue and ask the Council to reconsider. However, they should be cognizant that this vote not only will have an effect on the City's future approachs, it will have a serious effect on any potential redeveloper. With this background I feel the best position the Council should take on this issue is to meet the public with as much objectivity as possible explaining the details of the contract, the financial as- pects involved and the alternatives if the issue is defeated. Answering all questions not so much from the position of convincing the public to vote yes, but impressing upon them the importance and significance of the vote. There are some in the community that would sacrifice the broad interests of the citizens as a whole and attempt to build up and focus upon only one or two issues in the package proposal. This is their prerogative. But this approach may cloud the issue before the voters and enmesh them in a struggle that prevents a clear and open discussion of all the issues. I pledge that I will attempt to counterbalance any campaign thrusts that obscure the fact that this vote is a vote on a specific urban renewal proposal. Given the overriding importance of the urban renewal issue, all others seem relatively insignificant (at least in terms of dollars). Yet the Council has many important issues before them. One is recycling. The Council after some delay is about to embark on a paper recycling project beginning April 1, 1974. This is a beginning but much more needs to be done to implement additional recycling projects. Another environmental issue that has recently been resurrected by the City Council is the noise ordinance. The Council with the co- operation of the Johnson County Regional Planning Commission's Committee on Environmental Quality which has spearheaded the fight for such an ordinance, will hold an informal public hearing on the subject later this month. Another major ordinance that may be before the Council in a few months is one dealing with cable television. The City's CATV Committee has devoted an extensive period of time studying the issue, and perhaps has as much knowledge on this subject as any group in the State of Iowa. The Council deserves to give this issue more attention and to let the voters decide on the future course of action sometime in 1974. Two other major priority items of concern to me are the rezoning re- quest of the southeast quadrant of Iowa City, particularly the Summit Street area, This study primarily because of staff resigna- tions in our Community Development Department has been stymied for sometime. Action is scheduled for early in 1974. A decision on this should be made early not only because of past delays, but to give the residents of the area and also the developers an indication of the intent of the City Council. The other item is the Landlord -Tenant Ordinance, Like the above item, this has been before the Council a long time (since July 1972). I intend to continue to press for some action in this area, not neces- sarily in the form of a comprehensive bill as before, but rather in a number of specific ordinances designed to meet the most pressing needs of the tenants (and landlords). The first step requires the assistance of a lawyer interested in analyzing the growing amount of literature in this area and offering suggested avenues of reform. I am currently working out possible alternatives for securing legal advice. There are a host of other items facing the City, which could be classified as longer range. Included in this checklist of priori- ties are the following: 1. Ralston Creek flood prevention. The City has received a top priority classification from the Soil Conservation Com- mission on this item. I would like to point out that in every election of the past two decades the creek has been singled out by candidates as an item to be tackled and remedied. It is significant that the present Council and staff have probably done more to begin a systematic investi- gation of flood control than any previous Council. Yet, this is only a beginning. 2. Concurrent with the above, is the work of the Riverfront Commission. Flood control and improvement of the river- bank go hand in hand. Hopefully in the long-range improve- ment of Iowa City, the citizens will have a greenspace riverfront to enjoy. 3. Transportation. The energy crisis has had an impact on all of us, yet the City is one entity that can do some- thing about it. We can provide alternative transportation. Both through an expanding bus system (and the City Council has recently voted to expand the system) and through the encouragement and accommodation of the bicycle. our annual operating deficit of running a bus system is approaching $200,000. The money presently is financed from revenue sharing funds and the City needs to have a more permanent source of funds to continue its operations. This could mean either state assistance and a proposal is before the state legislature or the enactment of some enabling federal legislation. As for the City, its at- tentions this forthcoming year need to turn towards im- proving publicity on the system and reducing the very high operating expenses, of the system. The bus system is of major concern to the citizens and the Council must devote more time either directly or indirectly, through the pro- posed Transit Commission, to insure the best possible transportation for our citizens. 4. Social Concerns. All city governments are faced with growing demands for the government to become more in- volved in meeting the social needs of the community. Iowa City is no different. Again we do not have the mechanisms to carry out a significant program in this area. Our response has been twofold. One to direct $75,000 annually to the Department of Social Services to provide for outlays, particularly in the area of youth programs. The other is to chide the County to utilize its revenue sharing money (since it is based on the population of the city as well as the county) to replace City funds that previously went to Visiting Nurses and to the alcoholism program. Not taking any objections to the latter approach, this does not remove the City's obligation to meet the expanding needs of the people in the social arena. Much more can be done by the City. A particular "Social Concern" and one that intimately involves the City's Human Relations Commission is the matter of equal employment opportunity. The concerns are not just in the numbers of minority and women employed by the City, but in the leadership role of the Council. We should be able to adjust our work force, to accommodate part-time employment, both on a "permanent" basis to enable the City to utilize the talents of many highly qualified people in Iowa City, but also to support individuals throughout the summer in areas they can be of great assistance to the City. 5. Housing. Particularly the elderly. Our present status is to await for the release of federal funds. Maybe this is all we can do. Yet I for one would like to see whether alternatives are available. Surely a community like Iowa City should be able to mobilize some of its forces to help alleviate the problems faced by many of its citizens, namely the desire to have a decent place to live. 6. Parks and Recreation. The past few years has been a period of rapid expansion in the total number of acres of park land added to the system. It seems that the major concerns now are to maintain and equip these parks so that the people can enjoy them. The other area immediately before the commission is the suggestion that parkland be dedicated in large_ subdivisions. This is an extremely controversial issue, but one I personally support. 7. Planning and Zoning. The commission working with the City staff has issued a number of studies covering such areas as sideyards, parking suggestions, new subdivision standards, etc. Other studies are under deliberation. The Council must insure that Planning and Zoning has the time and available staff to review these pending items. In the past the Council has referred many items to the Commission without regard for the commission's already heavy workload. This has resulted in long delays before receiving recommendations. More frequent and closer contacts between the Council and the commission could help to alleviate the situation. 8. The Library. This independent agency has because of a number of unrelated circumstances been faced with serious financial decisions which have resulted in a reduction of services. The Council as a whole is concerned and I am particularly concerned. Especially in this community a full service library is a necessity. This matter will require the full attention of the Council, yet the opera- tion of this agency by law rests with its Board and Director. The Council does allocate to it its operating funds, but the distribution rests with the library. Perhaps, a clearer understanding during budget time is the answer. The problem appears deeper than that however. These are the present issues facing the Council but there are and will be others. No one can really predict what issues will face the Council in the future. I would like to return to some more basic problems of the operation of the City, namely financing and efficiency. These two items are the hear- of city administration. The City this past year has in- augurated a Capital Improvement Plan, a five-year plan of antici- pated expenditures. The first attempt was more or less a shopping list of items totalling $32 million that we would like to fund some time between now and 1977. The voters should be aware not only of the street improvements in the report, but the projected major capital improvements -- the central -10- • facilities center, the recreation center addition, a new animal shelter, a public safety facility and a library addition. These issues must be seriously considered by the voters since their approval to issue bonds will be necessary to begin these projects. The CIP is intended to project what bond issues are planned in the future, so that the fiscal integrity of the City can be maintained. No one likes to spend money, but needs deferred only means increas- ing costs to the citizens over the long run Providing an additional dollar input to the City is the Revenue Sharing monies allocated by the Federal Government. Iowa City re- ceived almost a half million dollars annually from this source, which is guaranteed for five years. I personally objected to some of the expenditures allocated _last -year and I would pledge a more thorough decision making process this year to insure the best possible use of this money. Here again increased citizen input, more input from boards and commissions will help the City meet the desired priorities of the public. The entire budget process involving over $16 million is becoming more complicated with the addition of the CIP and revenue sharing dollars. The public needs to be aware of the budgetary processes and when they are to provide suggestions, The City staff will prepare a detailed analysis of the procedures involved so that the public, the department heads, and the City's boards and commissions will all be able to interchange ideas on priorities. The 1973 budget hearings were by far the most well attended in the history of Iowa City, This is a positive sign. Yet, the criticism of the process by some citizen's groups were justified and hopefully will be corrected this year. As for the matter of efficiency. Again, every candidate to the City Council cites the desire for improvement in this area, but far too often after the election the implementation wanes to arise again as an issue the next election period. The Council has already taken steps to insure a systematic approach to items pending before the City, The City Manager prepares a monthly checklist of items and the Council discusses them to determine priorities and estimations of time and staff necessary to resolve the issues. Likewise the Council has asked the City Attorney for a similar checklist to keep the Council aware of legal items pending before the City. In addition, the Council will receive quarterly reports from the city attorney to keep tabs on his activities and those of the assistant city attorneys. This type of reporting is essential to a clear understanding and appreciation of the activities of this office and to assist the Council in establishing priorities. The present Council as a whole is extremely concerned that matters brought before it must be handled expeditiously. The mechanical steps listed above will help answer inquiries and concerns as rapidly as possible. In the broad area of personnel, the City over the past few years has had an overall increase in personnel, with the largest occurring in the administrative areas and in the police force. Some citizens have criticized this increase in technical and professional staff. They argue that efficiency is often associated with additional expertise, without a clear indication of how the increased staff will contribute to the solution of the problems facing the City. The responsibility for personnel operations of the City rests with the city manager. Yet as elected officials of the City and the ones that authorizes additional personnel, the citizens rightfully turn to the Council to ask - are these positions still needed? I am deeply concerned about the staffing increases in the City, but am more concerned with the unusually high turnover of top level personnel. Perhaps this is just a normal situation in public service. Yet it is a serious one. I am very concerned how the City can assure itself of continuity in analyzing projects, if there is no continuity of staff. There are two other and final areas that I feel the City should do a better job. One is in the area of legislation pending before the state legislature and the national congress. The JCRPC through its biweekly Saturday meetings with the local legislators has been in- strumental in providing the leadership to get our viewpoints before these people. The Council also has much more contact with its re- presentatives in Washington, both through correspondence and in person. Yet the Council needs to take positive stands on issues facing the state and the nation. Especially in view of the new developments on the national scene, regarding urban renewal and the better communi- ties act in addition to the housing legislation, the Council needs to support publicly legislation it feels is necessary to implement needed programs affecting its citizens. The other area of concern is the necessity for better communication and deliberation with County,_ School and University officials. The necessity of contacts resulting from the plans and financing of . - 1 urban renewal necessitated close A iscussion-on this issue. The energy crisiswas another.;example of contact due to necessity. The_Counc`il must devotemore::-a ime.either as a whole or through the Mayor`.for continued coordination with these groups. Joint law facilities mss be;coordinated closely with the county; point service'facilities must be coordinated closely with the school board, and perhaps :the county: The concept of a pedestrian oriented campus mustnec_e:s;- ly`be closely pursued with the University, If we,do not plan together our :individual plans are doomed to failure The composition.of Iowa City's government has undergone rapid changes over the past five years There ,is a"significant shift in the back- grounds of the individuals.serving on the Council. There is wider interest on part of the citizens. More and new organizations are participating in the discussions.,of the City,- The scope of Council activities has widened. No longer is the City merely the agency to repair the streets, zone property, establish parks, dispose of the garbage and remove the snow. Now the City is operating a bus system, controlling the use of signs in the City, recycling paper, and considering communication regulations. The demands are ever increasing. This first "State of, the City" message is an attempt to tell the citizens where we stand, what to anticipate and to ask their indulgence and consideration in our deliberations. Iowa City is a -dynamic and vibrant community, The City Government should provide the leadership to continue to enhance the well being of its citizens. I pledge my energiestowards this goal, Edgar Czarnecki Mayor City of Iowa City, Iowa NATIONAL LEAGUE OF CITIES Representing 14,883 Municipalities in 50 States. February 6, 1974 TO: Mayors and Managers of Direct Member Cities Executive Directorsof State unicipal Leagues FROM: Allen E. Pritchard, ecutive Vice President SUBJECT: Advisory on Minimum Wage Legislation Allen E. Pritchard, Jr. Executive Vice President Contrary to earlier indications, Congress is apparently determined to move ahead with legislation amending the Fair Labor Standards Act to extend coverage of the minimum wage provisions to state and local employees. The major bills pending before the House and Senate include extension of the overtime provisions to public safety personnel The full Senate Labor and Public Welfare Committee (Williams, D -NJ. , Chrmn. ) is scheduled to mark-up S. 2747 today, -February 6, and expects to order the bill reported. Floor action before the full Senate is not yet scheduled but the Committee intends to press for early consideration. An identical bill, H. R. 12435, introduced by Congressman John Dent (D -Pa.) on February 1is tentatively scheduled for mark-up early next week. Our past efforts and the efforts of cities dealing directly with their Congressional delegations have failed to impress upon the Congress the fiscal impact of applying the overtime provisions, most especially to firemen. It is our considered judge- ment that further efforts to change the legislation would be unproductive. 1620 Eye Street N.W., Washington, D. C. 20006 / (202) 293-7330 / Cable: NLCITIES TO: FROM: RE: ME .■v.-�H��vvM _ DATE: February 4, 1974 Ray S. Wells, City Manager George R. Bonnett, Acting Director of Public Works Sidewalk Ramps During the regular Council meeting of January 29, 1974, a letter was received by the Council asking if it would be feasible to ramp sidewalks at curb intersections to facilitate wheeled vehicles. Please be advised that all sidewalks constructed in the CBD under the R-14 Urban Renewal Project will be constructed in this manner. Sidewalks that are designated as bicycle trails will also be constructed in this manner if all traffic stops before entering the leg being crossed. The concern here, of course, is that a child will tend to go off of such a ramp without stopping as he would have to do if a full six-inch rolled curb were constructed. If you have any questions concerning our sidewalk construction procedure in this area please don't hesitate to contact me. September 17, 1973 CUP � City Council City Of Iowa City Iowa City, Iowa 52240 Gentlemen: On August 10, 1973 the National Endow.nlent for the Arts awarded the City of Iowa City $44, 000 in grant funds. The funds are to he used to obtain two sculotures to be placed on two different sites in Iowa City. The first of the sculptures will be located in the Chauncy Swan Pla::a.. It is our intention that this will be a major sculpture which will encom- pass a fountain of some type. The second is to be placed in the urban renewal area at a point yet to be determined. The total project cost is estimated to be $88, 000. Of this, the grant funds will provide $44, 000, Project Green will provide $1Z, 500 and the City of Iowa City will provide $12, 500. The balance of19, 000 will be raised within the community. Gene Claussen and Ernest Lehman will act as co-chairman of the finance committee to raise these funds. Guidelines are now being formulated -c-egarding the scope of the project and also holo an artist may apply for a commission. At this time it is our intent that a jury made up of Si- qualified people shall choose these sculptors. Our intention is to make the competition as open as poseible in order to give each sculptor an equal opportunity at a chance to receive the commission, The committee for of citizens who have organized themselves and applied this AVilhe, grant are: Mrs. Nancy Seiberling, Mr. Ray Wells, 'together I�Ir. Ulf.; rt -with Peru. Tim Brandt and myself as co -project directors. City Council Page 2 September 17. 1973 We hereby request that the City.Council accept this $44, 000 grant from the Nationah Endo"wment for the Arts. I am enclosing a copy of the grant letter which must be accepted.byl�,Iayygr Brandt. I am also enclosing a project budJeE in duplicate which must be accepted by Mayor Brandt or his authorizing official. :I am also enclosing duplicate copies of the labor assurance form which must be signed by Mayor Brandt together with a signature card which must be sign-ad by the proper individuals. Lf I may be of further help or you desire any other information in this matter, please do not hesitate to contact me. Thank you very much in advance for your cooperation. Very truly yours, W. Richard Summerwili Project Co -Director WRS:Ire Enclosures cc: Mr. Tim Brandt Mr. Ray S. Wells Mr. Ulfert Wilke Mr. Gene Claussen Mr. Ernest Lehman Mrs. Nancy Seiberling Mr. W. Richard Summerwill n f, 6 ndsr, J�, 31, 1974 soar; A.11 Sorts of People Slart, Collecting and Selling Wh it Used to Be Garbage et By BlI.t. IfttlltONYAtuB cycler, mays Its supplies are being "raided" by hiNM slaty "'nor"""/•rar.wnr.,.xrur:r,TanunNAr,- Asian dealers. Its Inventories are down to just day pto theaper next." '•has been growing from one One tiny last fall, handyman Robert Cockerl 4,000 tons from a normal level of 30,(00 tons.) In wns driving through a residential neighborhood Thun, newsprint 1n commnniling ee much ns CompanleN also are beginning to see a profit m !n Ilempstend, N.Y., when he spied some old $80 a ton, up from $35 just three months ago In the paper every dthey've hoes tossing out. 'I'm get- fr newspapers tied In. bundles and silting` on a and $18 last July. Steel scrap is selling on the ling rails every day from hag comp in that A curb. "I Naw the newspapers out there and open, market for $86 a ton.- A year ago, the want to know how to prepare their paper for thought that I'd pick them up to earn a little price was $61. Cnppca scrap Is gots for RB slid,•' says Maurice Welskopf, a paper dealer extra money.*' Mr. Cockers says. cents n g In Clevelnnd. Adds Gement Cody, owner of s D Y 1873, pound, compared with 43 cents early in Cleveland dislrihulor n[ paper balers and cam- a So he picked lap the newspapers. And,then pnctors: "ICs a seller of parkcl. I could ship 50 Mr. Cocked v neirked a The number Of P tip -by the police. [}telt orbs people willing to part with of these machines a day or more, if I could get Mr. Corkerl says he. didn't know It, but n garbage for nothing seems to be getting them myself." ' week before his arrest the town o[ Hempstead lower as the prices get higher. Explorer Post on. Lnng Island began enforcing an ordinance 747 1n Berea, Ohln, for example, was collecting (Some concerns nrr. frnling pressure to re. A malting any newspapers left along the curb- 150,000 pounds of paper for recycling during trieve -waste paper from their packaging sup - tilde town property. It seems both the town the winter months until pjbccs jumped. Now Pliers, Who would liter,'ln Increase supplies and and Mr. Cocker] had the same idea; to earn the post is averaging 100, itounM o! paper. Inwcr prices. "Thr. paper companies are Imply Fume cash by selling snot. ta•nsh. And to get It, Nays'arlvls LaMar of Paper. Ing in a nice way that If we don't save, our zero A year ago, scnvengrrs ]Ike Mc Cockcrl "we have to work harder." waste paper, we aren't fining to be able to get F,ven some communll.y-spirited rec eters paper front them," says D. L. Phillips, a pur- fra would hardly have forret this kind of cnm_pcll• are taking note of the profit lintentlal. Art Vas- rhaaer :d Owens•COrnln ! ibrr Ina Cor .1 fa• vie lion frmn the nulhorities. In iter. Inst few g g Pry quer, Nays collection driven bringing paper to dilly in Newark, Ohio. •i'he, plant recently or- month.-;, months. however, the price of wastepaper has P dcrrd a machine In hale oasts paper.) risen an high that ycslcrday'n headlines are his AAA Paper Stock Corp. used to be pushed mostly by charities noel environmentalists. The Most Abundant Product eat metal worth fighting over. height of here- Lately, he says, some o[ lho same People are Local err} metal me also leaping In new heights. The re- P P governments are cashing in on high lay. Nutt is that it horde. of would-be junkmen -from coming In "selling for their; own pocketbooks." scrap prices, loo. The sale of their most abun- at I - Private citizens, to big compnnles,.to local gov- Alternative Employment dant civic product -garbage -is enriching their ermncnts--Is invading tile gnrbnge market. _ Individuals' who aren't doing too well 7n coffers and also helping to preserve shrinking aha "]t Isn't charity Or ecology any more," Bays their own work are finding that garbage offers landfill space. The Environmental Protection rer Art Vasquez, n waste piper dealer In Glendale, a fresh allure. Lawrence L Holtzworth, a Bur- Agency r, Pic:o e w or ant Division says 75 Ing Calif. "Its mont•y." bank, Calif„ aerospace engineer who is about cities are in one tvny or another deriving some ' w In be land off -by Lockheed y -colle is ten revenue from their citizens' disgarded newspa- Inv Slimmer Papers. Less to Recycle ping to pers. Less than two stay financially afloat^ by `collecting waste P years ago, the agency rec Reasons for tilt, surging prices toil down to paper. Iso has already tried thewntcr Wand Nays, Only three cities had similar programs. pinin supply and demand. Last summer, found ho can gross $1lSO working by himself on "We're talking nbout adding $150,000 nn- art strikes closed Canarllan newsprint mills, and weekends. "I figure Y can do okay when I go ratio y .to San Diego's revenues," says Terry Thi many newspapers are still printing'.911mmer Into -it full-time;" he says. Flynn, public works director for the city. In wh editions because of those labor troubles. That The housing business was .Fotng soft for •innuru•y, San Diego adopter( a program, siml- sm. means their traders don't have as much to John R. Riley, a prosperous contractor in Rltl- lar to others around the country, that requires throw nut, which means there 1s a shortage of man, -Ohio, a farming and factory town near private paper dealers to bid for'the right to old newspapers. Demand for scrap'metal, es- Akron: So Mr. Riley. tried. branching out Into collect newspaper ghbor- 1 pedally steel. Is up because- production 1s the waste a g P , l' from residential nes paper line. He.'fe selling at fancy hoods. The city, meanwhile, is urging people to ;,�• booming. And Increasing exports orboth paper' prices to nearby PackaglV Corp, of America, bundle up their papers for the pickups. 1 and metal don't help matters at home. (Garden a container maker. And tohie housing In. In St. Louis, the high price of scrap metal State Paper, the country's biggest newsprint re= terests continue to lose at, Mr. Riley says, has turned towing abandoned cars to the junk- yard from a sanit ti h %~non tnwM a on c ore into.a profitable enter prise. A towing company la -paying the x T,;.rc- i7%�t city for the privilege of carting off the .wrecks. la'. � "We've mode $50,000 from the cars we've had m. ,ing picked up since September," says' Walter Abell, an assistant to the, director -of .street Pe- r operations. ' !1 Cities and localities do have it problem, cl ! though, with scavengers and vandals who Ie; : .l ►ter break lnws to get at the junk before the gov. ' • ,' r ,x tits Pe crnment docs, or who just steal things that bj 1 1y ed last aren't junk at all In sell ns scrap. Hall of the br : p ' In abandoned cars In St. Louls are beingsnatched iP I an up by scavengers In violation Of alocal law pt `les similar to the. one In Hempstead that hnrs pro. "t : o or pie from taking bundled newspapers. In Cleve. ' 1nnd,'there halt been a splits of mlaslng man. beigated _ hole covers since n ]sent newscaster mentioned ; • id one that they could.bring $S each as scrap, ial r F; areae et, re- Rural areas aren't Immune either. One seri le* i ' until night recently, somobody cut down co PPcr et �• err 1n wires from the utility' poles that run through l { farmer Stirton Oman Sn's pasture near Brent- t1 - - -,< - ° 1Y7s wood, Tenn. The copper thief knocked down e I�L :'tlt 4 ZA ti � 1 'LS City'of.Iowa City Iowa City, IA 52240 ATTENTION MR. KRON Gentlemen: I.wish to:' address myself to the occurrences of the weekend of February 2 and.^3, 1974, involving a water ..break at the Veterans Hospital in Iowa City. jThewater.-lineziu question serves our buildings -no. 3 which houses diversified Research Activities, Offices and a Staff Apartment, none of which.can be without water services for very, long..?. To say the least, heat in building no. 3 is dependent on this waterline. I therefore wish to extend to your Department, on behalf of the.hospital staff ',and myself, our gratitude: for your prompt consid- eration of,our'dilemma and your..decision'to assist us in these emergency repairs: ;;Our Engineer'Officer, Mr. Rayl, informs me that there was no.hesitation on the part of.your Department in approving this work, -and that your men went about the necessary repairs with no hesitation -'and iiia most professional. manner. Please convey our appreciation to those of your staff,-Ao participated and gave up a part of their Sunday to,:perform this work. - BRO�dN Hospital Director Total Parking Spaces now Available City-wide = 19,488 4.7 Spaces Classification Spaces. % Spaces Lost Per Total Spaces % Spaces Lost Per Spaces Available Available Lost City-wide in Classification Arterials 1,440 0 10440 7.4 Collector or Residential 100 Bus Routes 30' or less 916 916 4.7 100 31'•to 38' 573 256 1.3 44.7 Greater than 38' S94 0 0 0 Collector or Residential 22' or less 227 227 1.2 100 23' to 35' 140143 5,782 29.7 40.9 Greater than 35' 1,595 0 0 I 0 TOTAL 19,488 8,621 44.2 February 13, 1974 The Honorable Edgar R. Czarnecki Mayor of Iowa City and The City Council of Iowa City Civic Center Iowa City, Iowa 52240 Dear Sirs: LIBRARY, 307 E. COLLEGE IOWA CITY, IOWA 62240 319 364.1264 The Board of Trustees of the Library is requesting $5,655 so that all library employees below the rank of Director can be given a 5% across-the-board raise. Further, the Board requests that all eligible employees of the library be given family plan coverage under the Blue Cross/Blue Shield policy of the City, the full premium to be paid by funds herein re- quested from the City for the benefit of these employees. This request is made in order to parallel the increase in salaries, wages and fringe benefits given to City employees effective January 1, 1974. Our request is that the City make the salary,and fringe benefits available to employees of the library retroactive to January 1, 1974. The salary/fringe benefits requested should be given to library employees in order to maintain a consistent approach to remu- neration among the several departments of municipal operations; and to enable the, library to remain competitive in terms of the prevailing job market. In computing the original and with the Finance Department, a was included. The reserve was printed instructions issued by July 22, 1973. the revised budget requests filed 5% reserve for merit increases computed as outlined by the the Department of Finance dated The proposal to give all City employees a 5% across-the-board increase plus fringe benefits was first discussed after the library budget and other departmental budgets had been certi- i February 13, 1974 The Honorable Edgar R. Czarnecki Mayor of Iowa City and The City Council of Iowa City Civic Center Iowa City, Iowa 52240 Dear Sirs: LIBRARY, 307 E. COLLEGE IOWA CITY, IOWA 62240 319 364.1264 The Board of Trustees of the Library is requesting $5,655 so that all library employees below the rank of Director can be given a 5% across-the-board raise. Further, the Board requests that all eligible employees of the library be given family plan coverage under the Blue Cross/Blue Shield policy of the City, the full premium to be paid by funds herein re- quested from the City for the benefit of these employees. This request is made in order to parallel the increase in salaries, wages and fringe benefits given to City employees effective January 1, 1974. Our request is that the City make the salary,and fringe benefits available to employees of the library retroactive to January 1, 1974. The salary/fringe benefits requested should be given to library employees in order to maintain a consistent approach to remu- neration among the several departments of municipal operations; and to enable the, library to remain competitive in terms of the prevailing job market. In computing the original and with the Finance Department, a was included. The reserve was printed instructions issued by July 22, 1973. the revised budget requests filed 5% reserve for merit increases computed as outlined by the the Department of Finance dated The proposal to give all City employees a 5% across-the-board increase plus fringe benefits was first discussed after the library budget and other departmental budgets had been certi- tified to the County Auditor on October 15, 1973. The proposal. was discussed during a meeting with City Department Heads on November 13th and a straw vote for employee representatives was taken November 19 1973. Notice of various options being con- sidered for City employees was not given to the Board of Trustees by the Library Director until November 28 immediately following the City Manager's meeting. The Board was told that the City Manager would make -a presentation to Council by mid-December. In other words, the additional salary/fringe package was announced more than a month after the library budget had been allocated and certified to the County Auditor. Unless Council grants relief, the Library Board is faced with two unpalatable choices: attenuating an already weakened budget for books and other library materials, or failing to give library_ employees salary/fringe benefits paralleling those given to City employees effective January 1., 1974. The total. cost of. the 5% across-the-board increase and fringe benefit package is $11,235.00: $10,830 in salary increases and $405.00 in insurance. When the original budget request for 1974 was revised downward to a bud et total of $260,000 a salary reserve/overtime figure of $8,232 was listed on the expenditure detail. sheet. The 5% reserve figure totalled $7,478 and $754 was listed as overtime. The overtime portion of the request was included to allow for the hiring of temporary part time help, or for additional work hours for existing part time help for such projects as are listed below: I. Installation of children's room shelving 2. Shifting of book collections following the above 3. Shifting of books, periodicals, and recordings following the installation of additional adult shelving 4. Completion of the third and final phase of a "Library User Survey". This survey will be completed during three days in the last week of March, 1974. 5. Tabulation of data collected during the Library User Surveys 6. Tabulations to complete the remaining 25% of a demo- graphic study based on 1973 borrower registrations 7. Inventory of library collection In requesting money for temporary part time help our intent is to maintain an orderly, well organized library; not to create new projects. Library policy is to grant compensatory time, rather than to pay overtime to regular full time employees. In computing the 5% across-the-board salary increase, we con- sulted with the Finance and the Personnel department to be certain that the methodology followed was consistent with that applied to other departments of the City. The Library has paralleled the City's procedure on granting merit increases by granting the merit increases to five employees whose anniversary date was January 1, 1974. The cost of these merit increases totalled $1,901 and would be deducted from our reserve/overtime figure of $8,232, leaving a remaining availability of $6,331 of which $5,580 should be considered our reserve figure. In addition to the merit increases already given, the Board is requesting the additional funds so it can have funds available to parallel the City's salary/fringe package using the City Classification Levels and Pay Scales effective January 1, 1974. The salary/fringe package was computed as follows: 1. The 5% across-the-board wage figure was computed from the salary the employee was receiving in December of 1973. 2. Regular anniversary dates have been retained for all employees - a. Regular increments have been included using these anniversary dates for those in the 1st - .3 steps b. Where the probationary period would be completed before July 1, 1974 it has been assumed that the probationary period would be satisfactory. The 5% across-the-board increase has been computed from January 1, 1974 and an additional 5% added at the end of the probationary period. 3. The wage scale for pages was revised upward by 5% to $2.10, $2.210 $2.31 per hour The total 5% salary/wage increase is $10,830 more than the salary/wage totals for those employed by the Library on January 1, 1974. (See column III of attached work sheet). However, because a portion of our reserve figure has already been committed to grant $1,901 in merit increases to 5 employees, $6,331 is the total of our available reserve/overtime as of January 1, 1?74 (see below): $10,830 Total across-the-board cost 5,580 Reserve available January 1, 1974 $ 5,250 Salary/wage request Our overtime request previously noted was $754. We are revising the request to $751. ($6,331 minus $7S1 = $5,580). In summary, the total of the 5% across-the-board raise is $10,830. The additional cost for health and life insurance is $405, a grand total of $119235. We realize that a city-wide freeze has been put on all merit increases except those given January 1, 1974. While the grand total needed to give the salary/frin a package to library employees is $11,235, the remaining reserve of 5,580 can be deducted to give a net additional cost of $5,655. truly you R bert-N. Downer, P esident Library Board of Trustees Rdjustmem.t Requests F'eb,ruary IS, 1974 WORK MEET' -- I II III IV $260,000 $260,000 $260,000 $260,000 Budget as Filed Budget Reallocated Budget,Updated Budget Realloca- tion Request for salary/fringe package 6100 $127,812 $114,464 $114,398 + '! - $122,132 6200 410657 49,631 49,697 52,793 Reserve/ overtime ($8,232 included in 6200 above) 8,232 80232- 2,652(see N. 6400 10,668 85512 8,512 IV) = 8,917 SUB- - TOTAL $180,137 $180,839 $180,839 $186,494 7000 $ 10,197 $ 92235 $ 92235 $ 9,235 8000 282212 279591 27,591 27,591 9000 412454 42,335 42,'335 42,335 SUB- TOTAL $ 79,863 $ 79,161 $ 79,161 $ 79,161 TOTAL $260,000 $2602000 $260,000 $265,655 -2602000 I. Note: Reserve/ III. Note:changes IV. Note:A.Total overtime is divided in 6100 and 6200 cost of salary/ as follows: Reserve = $7,478 categories reflect wage 5% across - Overtime = 754 latest personnel changes; and also the -board raise - $10,829.80. shows merit raises B. Health insur. -- ---given when due family coverage @ Jan. 1, 1974 100% included in category 6400 C.Reserve/OT:$8232 Reserve in 6100 $6200 5580 Committed for 5 January 1 merit increases @ $1901 and OT @ $751 DEPARTMENT OF PUBLIC WORKS CRITERIA FOR PARKING REMOVAL Arterial Streets - No Parking Anytime Bus Routes - 'l) Streets less than 30' street wide - No Parking Anytime 2) Streets 31'-38' - No Parking one side 3) Streets greater than 38' - Parking both sides Collector and Residential - 1) Less than 22' wide No Parking Anytime 2) Streets 23'-35' - No Parking one side 3) Streets greater than 35' - Parking both sides - -- � �.. •x c Y.a.- art 3 fn _ _ __