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Home My WebLink About7-19-18 Senior Center Commission Packet Revised 1 If you will need disability-related accommodations in order to participate in this program/event, please contact Ashley Monroe, Senior Center at 319-356-5225, ashley-monroe@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Revised Agenda Thursday, July 19, 2018 4 p.m. – 5:30 p.m. Room 205 Time 4 p.m. 1. Introductions/Welcome—Reese 2. Minutes (June 21, 2018) 4:05—4:15 p.m. 3. Public Discussion 4:15—4:25 p.m. 4. Senior Center Coordinator Update - Monroe 4:25—4:45 p.m. 5. Recruitment of New Commission Members - Reese 4:45—4:55 p.m. 6. Staff Report - Staff 4:55—5:05 p.m. 7. Commission Discussion—Reese 8. Adjourn **Next Meeting: August 16, 2018** Meeting Packets: 1. Agenda: Thursday July 19, 2018 2. Minutes: Senior Center Commission, Thursday, June 21, 2018 3. Staff Reports Preliminary Minutes June 21, 2018 1 MINUTES SENIOR CENTER COMMISSION June 21, 2018 ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Kenn Bowen, Lorraine Dorfman, Kathy Mitchell, Margaret Reese, Hiram (Rick) Webber Members Absent: Cheryll Clamon, Scott Finlayson Staff Present: Michelle Buhman, Kristin Kromray, Ashley Monroe Others Present: None CALL TO ORDER: The meeting was called to order by Reese at 4:03 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE MAY 17, 2018 MEETING: Motion: To accept the minutes from the May 17, 2018 with amendments. Motion carried on a vote of 5/0. Mitchell/ Bowen PUBLIC DISCUSSION: None. TRANSPORTATION CONCERNS: Community member Harry Olmstead asked the Commission to consider supporting an effort to expand public transportation including paratransit. He explained the current bus schedules do not allow people who work 2nd or 3rd shifts to adequately use public transit; thereby limiting their employment options. There are reports of some local hotel staff needing to rent rooms in the hotels that employ them so that they can make it to their early morning shift on time. People who rely on public transportation to attend the downtown festivals (such as Arts Fest and Jazz Fest) need to leave early in the evening and cannot attend on Sundays. Olmstead is suggesting extending services Monday-Saturday to a later time (11 PM or 12 AM) and adding Sunday service. He noted the City is planning on doing a transportation survey but he is concerned that the survey will potentially take up to three years to complete. He understands that expanded Preliminary Minutes June 21, 2018 2 service will come at a cost and suggested that the City could recoup some of that cost with advertising on buses and bus shelters. Also, there could be a cost increase to 50 cents per ride (it is currently free) for persons with disabilities during certain ride times. Mitchell asked if he is speaking to the Board of Supervisors. Olmstead noted that he would be speaking with the Board of Supervisors and that collaboration between Johnson County and the local municipalities would need to occur to make this change viable. Due to federal guidelines paratransit service (SEATS) hours must mirror regular transportation hours. Dorfman asked how many people are negatively affected by the current transit hours. Olmstead did not have specific numbers but stated that he is currently checking with the University of Iowa regarding a study they had conducted in 2015. Bowen noted that he thinks this is an important issue but believes without data to back it up the City Council is likely to not move forward. Monroe stated that the transit study mentioned will take 12 to 18 months; the City is currently working on finding a consultant. In addition to transit hours they will explore routes, frequency of bus stops, changing or splitting routes, and the possibility of moving the transportation hub. It costs approximately $90/hour to run a bus, therefore changes of this nature take careful consideration. The Commission discussed writing a letter of support and agreed that they would like more information before doing so. FALL PROGRAM SNEAK PEEK: Buhman gave an overview of some the classes and events planned for the fall. They include: • 20th Century Poetry • Self-Defense • Human Evolution • Genealogy • Beginners Spanish • Ukulele Group • Nationalism and Populism • Grandparents/Grandchildren Art • Mindfulness • Mark Twain • Oceanography • Expanded Artifactory Partnership • Terror of History • Fall Prevention • History of Immigration • Persecution of German Americans • Knitting 101 • Who You Are and Why • Theology • Senior Art show and Open House • Red Cedar Chamber Music Group • Racial Inequity Movie • Buddhism • New Yoga Classes • Hearing Aid Needs • Fall Art Show Preliminary Minutes June 21, 2018 3 • Literature class focusing on the first 200 pages of Ulysses • LGBTQ Resource Fair • Day of the Dead program • Intergenerational programs • SCTV Open House on Halloween August 15th will be the first day of registration. Commissioners agreed it sounds like a full and exciting fall slate of programs. Olmstead commented that the weekly email blasts are helpful but suggested they are sent out a little earlier to help people coordinate transportation. Buhman reported that some Senior Center groups (Barn Dance, Dance Team, Flutes and Reading Aloud) are participating in the upcoming Downtown Block Party. Buhman reported that the University of Iowa School of Social work recently put together a wall chart of longevity statistics for the State of Iowa with county specific information. It can be found online: https://clas.uiowa.edu/socialwork/sites/clas.uiowa.edu.socialwork/files/wallchart_f ront.jpg STAFF REPORT: Monroe reported that the construction company McComas Lacina had reached out to the Senior Center. They had in their long-term storage a commemorative memorial for WWII veterans that notes the Senior Center from 1994. It is unclear why the stone ended up with McComas Lacina. Monroe asked for suggestions on where the stone should be placed. Commissioners were interested in the history of the stone. The consensus was to place the stone on the grounds outside of the Senior Center. Monroe reported that staff is continuing to work update the policies. COMMISSION DISCUSSION: Bowen will plan on attending the July 3rd City Council meeting. Monroe reported that the first round of interviews for the coordinator position had been completed. A second round of interviews will take place in the coming weeks. Three commissioners, one community member who is familiar with the Senior Center, and other City staff will be involved with the next interview. Motion: To Adjourn. Motion carried on a vote of 5/0. Bowen/Mitchell Preliminary Minutes June 21, 2018 4 Senior Center Commission Attendance Record Name Term Expires 7/20/17 8/17/17 9/21/17 10/26/17 11/16/17 12/14/17 1/18/18 2/16/18 3/15/18 4/19/18 5/17/18 6/21/18 Kenn Bowen 12/31/2019 X X X X NM X X X N/M X X X Cheryll Clamon 12/31/2020 O/E X X X NM X X O/E N/M X X O/E Lorraine Dorfman 12/31/2018 X O/E X X NM X X X N/M X X X Robert (Scott) Finlayson 12/31/2020 -- -- -- -- -- -- -- -- -- X X O/E Mark Holbrook 12/31/2017 X X O/E X NM X -- -- -- -- -- -- Kathy Mitchell 12/31/2018 X X X X NM X X X N/M X X X Margaret Reese 12/31/2018 X X X X NM O/E X X N/M X X X Hiram (Rick) Webber 12/31/2019 O/E X X X NM X O/E X N/M X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member 07/18/2018 12:38 |CITY OF IOWA CITY |P 1 KKromray |YEAR-TO-DATE BUDGET REPORT |glytdbud FOR 2018 99 ACCOUNTS FOR:ORIGINAL TRANFRS/REVISED AVAILABLE PCT 1000 General APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10570100 Senior Center Administrations _________________________________________ 10570100 336110 Johnson County -59,220 0 -59,220 -60,000.00 .00 780.00 101.3% 10570100 346600 Membership Fees -69,000 0 -69,000 -63,105.00 .00 -5,895.00 91.5% 10570100 356200 Permit Parking -32,000 0 -32,000 -26,010.00 .00 -5,990.00 81.3% 10570100 362100 Contrib & Donation -60,000 0 -60,000 -44,405.96 .00 -15,594.04 74.0% 10570100 363910 Misc Sale of Merch -3,240 0 -3,240 -4,713.37 .00 1,473.37 145.5% 10570100 369100 Reimb of Expenses -27,250 0 -27,250 -3,042.32 .00 -24,207.68 11.2% 10570100 369300 Cashier Overages 0 0 0 12.56 .00 -12.56 100.0% 10570100 382200 Building/Room Rent -12,480 0 -12,480 -17,570.00 .00 5,090.00 140.8% 10570100 382400 Locker Rentals -1,490 0 -1,490 -2,160.00 .00 670.00 145.0% 10570100 384200 Vending Machine Co -230 0 -230 -146.96 .00 -83.04 63.9% 10570100 392300 Sale of Equipment 0 0 0 -814.57 .00 814.57 100.0% 10570100 393910 Misc Transfers In 0 0 0 -11.15 .00 11.15 100.0% TOTAL Senior Center Administrations -264,910 0 -264,910 -221,966.77 .00 -42,943.23 83.8% 10570220 Senior Center Classes _________________________________________ 10570220 346400 Lessons -1,200 0 -1,200 -1,695.00 .00 495.00 141.3% 10570220 348900 Charges for Servic -17,570 0 -17,570 -22,352.00 .00 4,782.00 127.2% TOTAL Senior Center Classes -18,770 0 -18,770 -24,047.00 .00 5,277.00 128.1% 10570250 Senior Center Chorus _________________________________________ 10570250 346500 Entry Fees -4,800 0 -4,800 -6,657.50 .00 1,857.50 138.7% 10570250 369100 Reimb of Expenses -1,250 0 -1,250 -1,915.00 .00 665.00 153.2% TOTAL Senior Center Chorus -6,050 0 -6,050 -8,572.50 .00 2,522.50 141.7% 10570260 Senior Center Special Events _________________________________________ 10570260 346700 Special Events -1,750 0 -1,750 -5,048.75 .00 3,298.75 288.5% 10570260 369100 Reimb of Expenses -15,000 0 -15,000 -1,650.00 .00 -13,350.00 11.0% TOTAL Senior Center Special Events -16,750 0 -16,750 -6,698.75 .00 -10,051.25 40.0% 07/18/2018 12:38 |CITY OF IOWA CITY |P 2 KKromray |YEAR-TO-DATE BUDGET REPORT |glytdbud FOR 2018 99 ACCOUNTS FOR:ORIGINAL TRANFRS/REVISED AVAILABLE PCT 1000 General APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED____________________________________________________________________________________________________________________________________ 10570270 Senior Center Television _________________________________________ 10570270 363910 Misc Sale of Merch -1,380 0 -1,380 -1,131.00 .00 -249.00 82.0% 10570270 392300 Sale of Equipment 0 0 0 -1,351.36 .00 1,351.36 100.0% TOTAL Senior Center Television -1,380 0 -1,380 -2,482.36 .00 1,102.36 179.9% TOTAL General -307,860 0 -307,860 -263,767.38 .00 -44,092.62 85.7% TOTAL REVENUES -307,860 0 -307,860 -263,767.38 .00 -44,092.62