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HomeMy WebLinkAbout2018-07-19 Info Packet r 1 City Council Information Packet July 19, 2018 CITY OF IOWA CITY www.icgov.org IP1 Council Tentative Meeting Schedule Miscellaneous IP2 Memorandum from City Attorney: Filling Council Vacancy IP3 Memorandum from Police Chief and Fire Chief: Fireworks Incidents - 2018 IP4 Memorandum from Senior Planner, Development Services Coordinator, NDS Director: Update on Possible City-wide Transfer of Development Rights Program for Historic Preservation IP5 Civil Service Entrance Examination: Associate Planner — Transportation/Traffic Engineering IP6 Civil Service Entrance Examination: Senior Systems Engineer Draft Minutes IP7 Historic Preservation Commission: July 12 -07:187113— IP1 r City Council Tentative Meeting Schedule Subject to change CITYaorifrorraloW IOWA CITY July 19,2018 Date Time Meeting Location Tuesday,August 7,2018 4:00 PM Special formal/Executive Session Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Tuesday,August 21, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,September 4, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday,September 18, 2018 5:00 PM Work Session-Joint Mtg.- Emma J. Harvat Hall Johnson County Bd. of Supervisors 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday,October 2, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 15 2018 4:00 PM Reception Emma J. Harvat Hall 4:30 PM Joint Meeting Tuesday, October 16, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 6,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 20,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 4,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 18, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting b7-19-18 City of Iowa City 1P2 MEMORANDUM Date: July 19, 2018 To: City Council From: Eleanor M. Dilkes, City Attorn Re: Filling Council Vacancy Summary The Iowa Code sets the rules for filling a vacancy on the City Council. (Section 372.13(2)). Councilor Botchway was elected in November of 2017 for a four-year term (2018-2021). He resigned effective immediately on July 17, 2018 and the vacancy occurred on that day. Vacancies are filled by appointment or special election. If the Council chooses to fill the vacancy by appointment the public may petition for a special election. An appointment lasts until the next regular city election in November 2019 when the vacancy would appear on the ballot. If there is a special election the person elected will complete Mr. Botchway's term. The Council's first task will be to hold a meeting to decide whether to fill the vacancy by appointment or special election. Filling Vacancy By Appointment 1. A notice will be posted and published declaring the Council's intent to fill the vacancy by appointment. The notice will include the date, time and place of the meeting at which the Council will make the appointment and the right of eligible electors (persons with qualifications to vote (e.g. citizenship, residency, age) whether or not registered to vote) to petition for a special election. 2. Council can determine its own process for identifying potential candidates and should include that process in the notice of intent to appoint. 3. Council can make the appointment after the notice is published and must make the appointment within 60 days of the vacancy (by 9/15/2018) 4. A petition will trigger a special election if signed by the requisite number of eligible electors (signatures equal to 10% of the votes cast for all candidates for the office at the last regular city election; if more than one position for the office was being filled - 10% of all votes cast for candidates for the office divided by the number of seats to be filled). 5. Staff has calculated the number of signatures required to be 637 (12,732(votes cast for 3 candidates)/2(open seats) X 10%). The petition requirements are found at Iowa Code Section 362.4 (must include signatures, place of residence and date of signing) 6. A petition requesting a special election may be filed with the City Clerk 14 days after the notice is published OR 14 days after the appointment is made. 7. If a valid petition is filed the Council must schedule a special election at the earliest practicable date and must give the Johnson County Auditor notice of the calling of a special election at least 60 days prior to the date of the election. July 19, 2018 Page 2 Filling Vacancy by Special Election 1. Special election must be held at the earliest practicable date. 2. Election can't be held sooner than 60 days after notice of the calling of the election is given to the Auditor. 3. The special election can't be held at the time of the general election on November 6, 2018, nor can it be held during the blackout period before and after the general election (October 9 — December 4) (4 Tuesdays before and 4 Tuesdays after the election). Special elections can only be held on Tuesdays. 4. Candidate filing deadlines: Can file as soon as notice is given to the Auditor and no later than 5:00 p.m. on the 53rd day before the special election. Typical election process follows with primary election held 4 weeks before the special election if there are more than 2 candidates to fill the one position. 5. Cost of special election - $30,000 estimate from Johnson County Auditor. Twice that if a primary is required. Example of timeline for appointment August 7, 2018— Council passes resolution of intention to fill vacancy by appointment and authorizes staff to post and publish notice. Notice will include date on which appointment will be made and how persons can/should express their interest. September 4, 2018— Council makes appointment September 18, 2018—deadline for petition to be filed requesting special election September 20, 2018— If valid petition filed, Council calls for special election. Could not be held sooner than January 8 (due to 60-day notice to Auditor, blackout dates around general election and need to plan for primary on December 11) Example of timeline for calling special election The last date for a special election before the blackout period would be October 2, but that would require Council to make the decision and give notice to the Auditor by August 3 (60 days before election). Due to Council members' schedules it seems improbable that this deadline could be met. Due to blackout dates, the next possible election date would be January 8. Please contact me if you have questions. Cc: Geoff Fruin, City Manager Kellie Fruehling, City Clerk 6/=Tb-18 IP3 .® CITY OF IOWA CITY ' all.110'�TT MEMORANDUM Date: July17,2018 To: Geoff Fruin, City Manager From: Jody Matherly, Police Chief John Grier, Fire Chief Re: Fireworks Incidents-2018 After the State of Iowa enacted a law in 2017 to legalize the sale and use of consumer fireworks Iowa City decided to leave our longstanding ban on the use of fireworks in place. The ban was continued to reduce risk of injury or fire, reduce noise pollution that can negatively impact the elderly, those suffering from PTSD, and pets, and avoid pollution and trash left behind by fireworks. In 2017, there were several businesses that obtained permits and legally sold fireworks in temporary tents and existing brick and mortar buildings in our city limits. Because the law was new, the police department chose to take a soft approach and educate those who were found in violation of the fireworks ban, except in extreme cases such as repeated calls to the same location, intoxicated persons, or reckless use. Like many Iowa cities, there was a significant amount of illegal fireworks use in Iowa City in 2017 which resulted in heavy call volume for police and fire response. During that time, many complaints were received by the police department, city administration and city council that the high volume of violations was unacceptable and unsafe. In 2018,the city took a more proactive approach by limiting the temporary use permit locations where fireworks are sold coupled with increased public education efforts.The police department took a zero- tolerance approach and ordered officers to issue citations to persons identified using prohibited fireworks. In the cases where officers were unable to determine who lit the fireworks, the owner/person in control of the property was cited under the city's disorderly house ordinance, which prohibits loud, raucous or disagreeable noise. The attached pages reflect that these efforts were successful; there was a 75% decrease in police calls and a 57%decrease in fire calls related to fireworks in 2018. Similar preventive measures should continue in the future to increase safety and enhance quality of life for the Iowa City community. July 17, 2018 Page 2 2018 Fireworks Calls for Service (CFS) Police Department Calls for Service During the consumer fireworks sales period of June 1 -July 8, 2018, there were no temporary sales locations in Iowa City. This year shows a significant decrease in calls for service and total man hours spent managing fireworks related calls. The Iowa City Police Department (ICPD) received 112 calls for service (CFS) related to fireworks complaints, in which 153 officers were deployed. This is compared to 453 calls related to fireworks during the same period of 2017. ICPD officers spent a total of 39 hours responding to fireworks calls. This is compared to 135 hours spent responding in 2017. In most of calls, officers were unable to locate the individuals using fireworks. Below is a location map of the calls for service received by ICPD related to fireworks during the 2018 summer sales period, as well as tables of the calls received organized by neighborhood and time of day showing comparisons to 2017 data. 600 509 500 453 . 400 ; 300 200 153 135 112 100 39 17 - 0 - 0 Total Fireworks CFS Officers Deployed Total Response Hours Citations Issued ■2017 ■2018 *During this time period in 2018 17 citations were issued related to fireworks CFS. 16 were cited for fireworks, and 1 for disorderly house violations. No citations were issued in 2017. July 17, 2018 Page 3 ICPD 2018 FIREWORKS CALLS FOR SERVICE LOCATION MAP EH: if laOA.... ,aBSpe�waf SI 4 _ 2 wlu OWI Ceune 3 Ot 5u , 8I t le R. Ov- a, to O Gal[;uta SM SI _ - z Par I WPr1 Rd EPand i N �ni.n7ry Halr Wc4y roPgru4 Herbert XOwaNary 1 ?n Intl T S'.e Ur RIIFad °St a c ,* E,I...,Ere a a Gmdr FS g Church St i Pan a d- -N = v. z d a m vt t-.., .. u z 2 ,,, , Recewlar AVEz t Lower Weal 8u I ry up.Rd � z - a .144„,4 11a`" E.1014nn St s:. C.. reneL Iona Ave Glendata Rd -a,Si , igFCaurar - 9.1100 ... • E WadlN�on SI Muhwt Idanap UtWrilly (, �OWiC s" . ECollege St E0ne� 4 c Hil�rh n _ 0EBurlingtonSl ? t .m.on Are Mdoae Ave z ''. e t _ M E Cour SI r w E Court S 4. 2 w a • ' , t; Scidhte 0 , ° E _un Or b le?enork N u s ,us 0, Fnen58I15 Sl Narb1=„.R„n• , rillh to P. 0311.'.0St , N c' o 4 t .-: 3 Page SI - , < t w I WBentdn, WalnutSI a9ra c vn RnkwoodAve �N o ... e `9 m 9 ,'tr,c, c ° ! N 0 Highland Aye u ?cul , T A N k,4. mne Nu,kteear R Rupeerl He • ,,, Er raga .. wn s r. 2 e Or r, 5, N a. 7 � H, Antra SanduskyQ it a 0 4„ . 0 .. h ' n Caata Ave 0N ', c 01 a .' Ie'Iwdt i N N Noobn AM • im Fan Sind PROP ' 1 u - Al Whiw ceing 01 % C s'de AI \ 'C''''” �aro/ /'' 15107110019A Rlvd £ Paddock .120:1 Si 5E VI Pal C C I Carry lnrctawn g Q .ammo 5 Rocraat.AAa 0 July 17, 2018 Page 4 Total Police Fireworks Calls for Service by Neighborhood Area Neighborhood 2017 Fireworks CFS 2018 Fireworks CFS Bluffwood 0 0 Bryn Manor Heights 0 1 College Green 18 7 Creekside 7 2 Downtown 23 7 Friendship 34 6 Goosetown 9 2 Grant Wood 34 21 Harlocke Weeber 5 0 Hilltop 1 0 Hunters Run 4 0 Longfellow 21 1 Lucas Farms 41 8 Manville Heights 3 1 Melrose 2 2 Miller/Orchard 17 5 Morningside 6 4 Normandy 2 0 Northeast 23 3 Northside 17 10 Northwest 22 1 Oakcrest 6 0 Parknest 3 0 Penny Bryn 4 0 Pepperwood 10 1 Rochester 4 0 Shimek 5 2 Southeast 36 5 Southwest Estates 2 0 T n,Cae 1 1 Village Green 11 1 Walden Woods 11 1 Westside 8 0 Wetherby 57 19 Windsor Ridge 3 1 Wylde Green 3 1 July 17, 2018 Page 5 Fireworks CFS by Day 6/1 - 7/8 140 120 100 80 60 40 20 0 6/1 6/3 6/5 6/7 6/9 6/11 6/13 6/15 6/17 6/19 6/21 6/23 6/25 6/27 6/29 7/1 7/3 7/5 7/7 -2017 -2018 Total ICPD Fireworks Calls for Service by Hour 250 200 150 100 50 0 .Oo 00 00 00 .00 .00 AO o0 00 .00 Oo Op Op .Oo Oo 00 ho 'L' °i' h' �o' tip. titi' tib' tih. ti�O. til. ,�' ,tioi' �. ti1' ,ti1.' .,�. ti3. py ti 00 .y�o 0.90 h90 0).9O N;Oo 0 .Op Op Op Oo .Oo Oo Op 00 00 00' -2018 -2017 July 17, 2018 Page 6 Fire Department Calls for Service The Iowa City Fire Department (ICFD) received three calls for service related to fireworks incidents. 36 ICFD personnel were deployed, including14 apparatus deployments. A total of 9.6 personnel hours was spent on fireworks calls for service. Below is a location map of ICFD calls for service, and a table detailing calls by time of day and geographic area. ICFD Fireworks CFS Resources 70 61 60 50 40 36 30 22 20 14 10 7 3 0 Fireworks CFS Total Apparatus Deployed Total Personnel Deployed ■2017 ■2018 ICFD CFS LOCATION MAP B i'N bu y .. 2 z ;i E N R" p`� 1- Z 2 =,,_� Rochester Ave z '14* Heewn Rd 4,,0, E Jefferson St 9.d Erre urea ...mei. Glendale"d ra%doe.Dr e[OeIY. um Ic.cu.. _Iowa Ave GlI.terl Ft.*, EWaehrngton University ,,,8 it wa city In c College St IlensMarl Unlv�r E ?E Burlington SI St bawl Mclroee Ave 11M0hb Melrose Ave s w — E Court St O z = $ E v � f w Ve"uk. H0 H 4 rlelld5111P SI Pari. t oj.efeef 5r cva/� • 'r... 3 Page St .9 C N VS Renton St Walnut 51 r. e IIVADVIKirkwood Ave N CR. i O Cars a ry 1=131k_, s — HlgldarldAve J� Soulhaael N e Junnl Hgh AW car a Ruplferl Re 'P wiwol Red, t] 1 Ruyan. 4 Pori. or 3 iw '1., r�r ill of c�. C1 Y !.l,��l "_ Slii s \iit.s. s o m hu!!�'t lova Gtr rn q, ArSandusky4 V 'be` --i, d A a Golltorula Ave C'2 d` � N xYlllwr[� 2, '1 Lv o Rrr4 wfnron yY Pori Bend Pose deo Whisper rips. 07-19-fr amnagCITY OF IOWA CITY 1P4 oiatit ; � MEMORANDUM Date: July 18, 2018 To: Geoff Fruin, City Manager From: Anne Russett, Senior Planner Danielle Sitzman, Development Services Coordinator Tracy Hightshoe, Director, Neighborhood & Development Services Re: Update on Possible City-wide Transfer of Development Rights Program for Historic Preservation Introduction At the City Council's May 29,2018 meeting the Council considered the local landmark designation of the property at 410-412 North Clinton Street. At this meeting the property owner's attorney requested that the Council defer action on the local landmark designation until the City reviews and analyzes the establishment of a city-wide transfer of development rights (TDR) program for historic properties. The Council voted to defer action on the local landmark designation for eight months and directed staff toexplore the creation of a city-wide TDR ordinance. This memo provides an overview of TDR, outlines the City's existing TDR policy in the Riverfront Crossings District, and highlights some issues that staff will need to further analyze before moving forward with a city-wide TDR ordinance. Background & Overview of TDR Programs Created to protect natural resources, farmland, and open spaces, as well as preserve historic resources TDR programs create an incentive for property owners to preserve these resources by allowing them to sell or transfer development rights from the property being protected to another site where development can occur at a higher density or intensity than allowed in the underlying zoning designation. Generally, TDR programs have the following components: • Sending Areas:Areas identified for protection.These areas are typically required to be preserved and all or a portion of the development potential of the property could be transferred to another site. • Receiving Areas:Areas where the development rights from the sending sites could be transferred. These are areas where the City wants to encourage growth and development at a higher density or intensity than currently allowed. These areas should have adequate public services and utilities to accommodate additional growth, as well as a healthy market demand for growth. • Transfer Calculations:TDR programs can allow the transfer of all or a portion of the development potential of a sending site. Ordinances must outline how the transfers are calculated and consider the following: 1) is there a market for these transfers; 2) can the infrastructure in the receiving area handle the additional development; 3) does the comprehensive plan support the additional development in the receiving area. • Process &Administration:TDR programs need to establish a process for how transfers are reviewed and approved. Additionally, transfers must be tracked over time (i.e. how many transfers do property owners in the sending area have; how many have been transferred and how many remain; where have they been transferred). July 19, 2018 Page 2 Summary of Riverfront Crossings Form-Based Code TDR Ordinance The City currently has a TDR ordinance in the Riverfront Crossings District for the dedication of open space, preservation of historic properties, and the dedication of public right-of-way. Below is a summary of the existing provisions for historic structures: • Eligible sending sites include properties designated as an Iowa City Landmark, eligible for landmark designation, registered on the National Register of Historic Places, or listed as a historically significant building per a survey • Prior to requesting a transfer of development rights, the property must be designated as an Iowa City Landmark to ensure its protection long-term • Receiving sites include properties within the Riverfront Crossings District • The formula for calculating the transfer is Lot Area of the Sending Site XMaximum Number of Stories Allowed on the Sending Site = Square Footage Eligible for Transfer • City Council must review and approve all projects receiving transfer of development rights even when the resulting height bonus does not exceed two stories • No transfer can exceed the maximum height allowed through the building height bonus provisions, which varies depending on the subdistrict In 2015, the City Council approved a transfer of development rights from the Tate Arms building at 914 S. Dubuque (sending site)to a new building at the corner of S. Dubuque and Benton Streets (201 E. Benton & 912 S. Dubuque (receiving site)). Out of the 34,800 square feet of development rights available for transfer, the Council approved a transfer of 7,400 square feet to add a 5th story to the building. The property owner has 27,400 square feet of development rights remaining to transfer. This is the only transfer applied for and approved since the adoption of the Riverfront Crossings Form-Based Code in 2014. Potential Receiving Areas for a City-wide Historic Preservation TDR Program At the City Council's May 29, 2018 meeting the Council seemed interested in identifying potential receiving areas for a city-wide ordinance. The table below outlines some potential options for receiving areas, as well as some pros and cons. Potential Receiving Area Pros Cons Riverfront Crossings - Master Plan &form- - Current allowable based code densities and encourage higher intensities combined densities and with height bonus intensities provisions are - Current receiving area generous for the form-based code TDR program for historic preservation, public right-of-way, and open space transfers Downtown - Core of the city with - Receiving properties access to amenities, in the downtown may services, and be limited due to the transportation options results of the downtown historic building survey that is underway South Johnson Street and - Area already zoned - Smaller geographic South Van Buren Street for higher density area that may not be between Court Street & housing able to accommodate Railroad July 19, 2018 Page 3 - Transfers could the demand of a city- provide an incentive wide ordinance for redevelopment of this area Land designated for multi-unit - Areas are already - Potential concern development zoned for higher from neighboring density housing property owners - More scattered approach that would not concentrate transfers in one area Any combination of the above areas Next Steps & Conclusion Between now and September 2018 staff will further analyze the possibility of a city-wide ordinance. Specifically, staff will: - Conduct best practice research - Review other local jurisdictions'TDR programs - Further analyze potential receiving areas - Identify sending areas based on Riverfront Crossings criteria and estimate the amount of potential transfers The proposed timeline for the project is as follows: Date Task June—August 2018 Research and analysis September 4, 2018 Presentation to Council on research; recommendation from Council to proceed or not proceed on ordinance drafting September—October 2018 Ordinance drafting, if determined by Council October 11, 2018 Historic Preservation Commission Review & Discussion October 18, 2018 Planning & Zoning Commission Review & Discussion November 1, 2018 Planning & Zoning Commission Review & Recommendation November 20, 2018 City Council (1s` reading of ordinance) December 4, 2019 City Council (2"d & possible 3rd reading of ordinance) January 29, 2019 Expiration of 8-month deferral of the local landmark designation of 410-412 North Clinton Street a7-19-18 I P 5 Carreig Asigamiciav CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org July 10, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Associate Planner — Transportation/Traffic Engineering Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Associate Planner — Transportation/Traffic Engineering. Francis Waisath IOWA CITY CIVIL SERVICE COMMISSION ick Wyss, Commission Member N r7 (a- >-4 rn C 3 07-19-18 � IP6 imiszcAlr CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org July 11, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Senior Systems Engineer Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Senior Systems Engineer. Ben Toland IOWA CITY CIVIL SERVICE COMMISSION 7-1b Rick yss, Commission Member N E,a c --i n N � E- M rn = 31E > cn 07-19-fs- IP7 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL JULY 12, 2018 MEMBERS PRESENT: Kevin Boyd, Zach Builta, Helen Burford, Gosia Clore, Sharon DeGraw, Quentin Pitzen, Lee Shope MEMBERS ABSENT: Thomas Agran, G. T. Karr, Cecile Kuenzli STAFF PRESENT: Jessica Bristow OTHERS PRESENT: RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. He welcomed the three new members to the Commission. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATE OF APPROPRIATENESS: 1025 Burlington Street. Bristow said this property has been reviewed by the Commission in the past. She said the house was recently rehabbed by the University Partnership, which opened up the porch, put the windows back to their original size, and did a lot of other great work on the house. Bristow stated that this application concerns the garage. She said that the existing garage is in the back, southeast corner of the property. Bristow said the applicant would like to replace it with a functional garage that would be just slightly bigger. She said that the new garage would be 25 feet from front to back and 30 feet from side to side. Bristow said that the existing garage is a stucco garage with a sliding door and a metal roof. She showed where a hole has been patched where a chimney was removed at one time. Bristow said that part of the deterioration of the garage is due to that chimney. She said that before this belonged to University Partnership, part of the chimney had fallen in on the floor and caused some damage. Bristow showed a photograph of the base of the wall right next to the opening, showing that the stucco coating is falling away and the bricks behind don't seem to have any mortar holding them together. She said that inside the slab it is just completely busted up. Bristow said that part of the problem with this garage is that the slab is heaved, and the driveway has not extended to the garage for a very long time. She said that currently, the garage sits just a little lower than the rest of the driveway, so if a new driveway were put in, it would slope down toward the garage, which is not the best situation. HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 2 of 9 Bristow said that the garage does sit on the busted-up slab. She said that some of the tile construction wall is also breaking apart, although it does have a really nice bead board ceiling. Bristow showed the interior of the west wall on the other side of the garage. She said the concrete is breaking up there, and the tile is separating as well. Bristow showed the other corner of the opening. She said that the slab doesn't really have any relationship to the garage any more. Regarding the exterior, Bristow said that there have been some cracks that have been patched. She showed where the structure is separating a little bit - enough that the stucco has busted away, and the door frame is separating away. Bristow showed the side where the roof itself is pretty well rusted. She said there may be a way to sand it down and recoat it, but this is just not really a very functional garage. Bristow said the slab doesn't work at all anymore, and there is no overhead door. - Bristow said this really is deteriorated. She said that long ago, when staff knew about this project, there was some hope that this garage could be saved. Bristow said that at this point, staff believes that it is time to move on to a new garage in this case. Bristow said that the drawings for the new garage are a little minimal right now. She said that it would be of wood frame construction so would not go back to stucco and concrete block or anything like that. Bristow said it would match the house and would have lap siding, corner board, and similar trim to match the house. Bristow showed the sketch of the new garage. She said it shows really a minimal overhang. Bristow said that the original garage had a nice two-foot overhang, and this should at least go about 12 to 18 inches to have some overhang on this garage. Regarding overhead doors, Bristow said that nothing has been selected yet, but there are a couple of options. She said the applicant is interested in having some windows in the garage door, and she showed one option with a simple carriage-style type of door with windows in it. Bristow showed another door that does not have windows - a steel-paneled door with separate composite overlay panels for the trim. She said staff finds that either of these two types of doors would be appropriate for this garage. Bristow showed more sketches of the south, rear elevation and the two side elevations. She said she would recommend a more appropriate overhang here. Bristow added that the proportions of the windows would probably be a little bit thinner so that they look more rectangular instead of approaching square as in the sketches. Bristow referred to the recommended motion. She said the Commission will want to discuss whether or not the garage could be taken down. Bristow said that if the Commission feels they are leaning toward approving the demolition, it will want to go on and discuss the new design and whether it should be approved. She said that if the Commission approves of the design, it will want to put forth a motion that covers both. Regarding staffs proposed motion, Bristow said she would recommend adding a condition that the design be revised with an appropriate overhang. DeGraw asked if there is a typical lifespan for the ceramic tiles on the interior. Bristow replied that there is not really. She said she has seen quite a few schools built out of this tile construction. Bristow said that it can last a long time if it is maintained. She said a lot of the problem with this particular garage is that it had this chimney in it that collapsed. Bristow said HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 3 of 9 that caused some failure of the slab, which helped pull the walls apart a little bit, along with a little deferred maintenance, since this had not been used as a garage in a long time. The consensus of the Commission was that there was no problem with demolishing the garage. Shope asked if, with regard to the overhang, it would be appropriate to use basically the same overhang as on the house. Bristow said the overhang on the house is probably about 18 inches or so. MOTION: DeGraw moved to approve a certificate of appropriateness for the project at 1025 Burlington Street as presented in the application with the following conditions: the overhead door, passage door, and window product information to be approved by staff; the garage is to have corner boards and window and door trim similar to the house; a revised design with an overhang of at least 18 inches; and demolition of the current garage. Clore seconded the motion. The motion carried on a vote of 7-0 (Aqran, Karr and Kuenzli absent). 821 North Johnson Street. Bristow said this house is in the Brown Street Historic District. She said that at the time of the survey, this house was non-historic. Bristow said the house is now historic, but assuming that it is outside the period of significance for the district, it would be non-contributing. Bristow said it is a ranch house with a mid-century modern kind of style to it. Bristow said the house is owned by Successful Living, which will be getting some home grant money for the project. She said that a lot of interior work will be done but also some exterior work for the Commission to review as well as some exterior work that does not require review. Bristow showed the front step. She said it is pulling away from the brick and is actually being washed away underneath. Bristow said it is starting to really fail - sinking, falling away from the house, and pulling at the retaining walls, so they are going to pour a new set of stairs. Bristow said staff has been working with the owners to make sure the retaining walls are maintained at this point. She said there is not a plan to rebuild them, but they are damaged. Bristow said that currently, they are just going to stay that way. She said that the brick is apparently a full four inches by ten inches, so it would be difficult to match such an odd-sized brick. Bristow said that the retaining walls are really an integral part of the design of the front of this house. She said that is why at this point, this is not proceeding with anything that deals with the retaining walls, because it is outside the scope of this project. Bristow said that the owners will try to reuse the black metal rail. She said if that does not work out, they will have a new rail approved. Bristow said the owners are also removing the awning that covers the front patio, which will require a little bit of patching of the roof shingles. She said there was some tree damage to the roof shingle area in the past year. Bristow said the owners are going to change the stair and rail and will be adding a concrete patio. She showed where, because of how the house is used, they want to add an additional HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 4 of 9 door. Bristow said they would like to separate the area for the people who live in the house from the office area of those who work to help those who live in the house. She said that having two separate doors is kind of integral to the way the house functions. Bristow said they have been working on how they might add a second exterior door. She showed where the original plan was to actually have an exterior door and have the stairs come off adjacent to the new stairs. Bristow said that the new stairs at the existing back door will turn 90 degrees to land on the new patio. She said that having the new entry stairs run adjacent to that would create a little bit of an awkwardness with the two stairs parallel but with different runs. Bristow said it would not be possible to have the one set of stairs meet the landing and then have a single stairs down. She said it can't go down that direction, because there is nowhere to have the run of the stairs. Bristow showed the first option of trying to separate the stairs and have it work. She said that because the property slopes down in this area and the stairs would be running along in the same direction, it results in a conundrum where the stairs and the grade never really meet very well, because they keep sloping down in the same direction. Bristow said option two was created, and it would still have the existing stairs coming off at a 90 degree angle from where they currently are, along with a new door and landing that is separated from the other stair by a small area. She said they have to be able to get under the stoop to reach a hose bib that is on the back of the house. Bristow said that putting porch skirting around the back entry as the Commission normally likes to see would make that a little bit difficult. She said that if they separate the one landing and stairs from the adjacent one by enough room to pass through and get to the hose spigot, they might not have to put skirting there. Bristow said that if needed, they can store things in that little spot to help keep the site cleaned up. Bristow said staff feels that having the stair landing extended by a couple of extra feet so that the stairs can come down and be separated from the other ones would be the way to go on that part of the project. She stated that staff recommends approval of this but would need to approve the rear entry door, which staff has discussed already with the applicant. Shope asked if staff has any recommendations regarding the type of railing to be used. Bristow responded that, since this is a modern house, a very simple, square spindle design with some newel post to break it up, as discussed in the guidelines, would be the way to go with that. Shope asked if the same type of wrought iron as is used in the front would be acceptable here. Bristow said it could potentially be, but at the same time, it might be harder to get it to fit in right and look right where there will be wood construction. She said staff feels that wrought iron works better with concrete. Pitzen asked if there would be risers on the stairs. Bristow replied that it would have to have closed risers. Pitzen asked if the owners have priced having the hose bib moved. Bristow did not know. Pitzen said that perhaps they could bring the higher landing out farther with the stairs doubled back and go down on the lower one and then have a common stair. Bristow said she did not know if that would add to the cost, because then there would be a longer raised area. Pitzen said it would mostly be the cost of extra materials. HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 5 of 9 DeGraw asked if staff would share Pitzen's idea with the homeowner. Bristow said that the applicant's representative was in attendance at the meeting. Burford asked if the owners have to have anything associated with the house be ADA compliant. Bristow said she did not know. She said that at this point she would assume not, because there is no ADA compliant entry. Bristow said the only way that could be done is from the garage, and then there would have to be a lift of some sort. MOTION: Clore moved to approve a certificate of appropriateness for the project at 821 North Johnson Street as presented in the application with the following conditions: the new stair and landing is revised according to option two, and materials such as new front railing (if needed) and new door product be approved by staff. Builta seconded the motion. The motion carried on a vote of 7-0 (Agran, Karr, and Kuenzli absent). REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect- Chair and Staff Review. 1012 Burlington Street. Bristow said this house is in the College Hill Conservation District. She said that the owners replaced all of the shingles on the mansard and the upper roof. 701 Oakland Avenue. Bristow said the owners had already replaced the membrane roof on the dormer and are now replacing the shingles on the main roof. Minor Review- Staff Review. 1206 Court Street. Bristow said this house was originally a bungalow. She said that in the 1970s, the homeowner decided to add a floor. Bristow said that everything about the upper floor is completely inappropriate. Bristow said that the house now has new owners, who opened the front porch and replaced the pre-cast concrete steps. She said the railing was not done appropriately, and there was no skirting on the sides. Bristow said the owners know that, and they will be modifying the railing to be nice, simple, square spindles. 727 North Lucas Street. Bristow said this is a University home that is being remodeled. She said it needed to have the inappropriate stairs repaired. 1118 East Court Street. Bristow said this project came up last fall, and the owners only recently decided to do it. She showed the addition, a two-story with sleeping porch. Bristow said the owners have incorporated this area into the kitchen. She said that at some point in time, most of the windows -the two ends and on both sides -were all replaced with double hungs. HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 6 of 9 Bristow said that the two central windows were casements. She said that initially, the owners were going to keep and repair them, but they are having big issues with water getting in. Bristow said that now the owners will replace them to match the others but with better quality windows than the others. 420 North Linn Street. Bristow said the house at 420 North Linn is having the porch skirting reconstructed. 513 Summit Street. Bristow said this house recently changed hands. She showed the area where the radon mitigation system is being installed near the air conditioning units. 528 North Gilbert Street. Bristow said that the house at 528 North Gilbert Street will have a piece of bead board soffit replaced. She said the rear porch stairs will be replaced with wood stairs. Bristow said the owners may keep the simple metal railing or might put in the appropriate railing with just square spindles. Intermediate Review- Chair and Staff Review. 1111 East Burlington Street. Bristow said this house at 1111 East Burlington Street is receiving historic preservation funds for multiple projects including, but not limited to: repairing the internal gutter, repairing the soffit, reconstruction of the rotted porch floor including retaining the columns and redoing the skirting. Bristow showed where there used to be a side porch. She said that it was sort of enclosed long ago. Bristow said it has some studs in there, and the metal siding just kind of goes over it. She said the owners will take that section and actually put in a real wall with insulation. Bristow said the owners can tell what the siding is under all of the rest of the siding on the house. She said they will be using a siding to match the lap that is underneath everything, because they eventually plan to remove the aluminum siding on the house. Bristow said there is one window that does not have a jamb extension so that there is a gap between the original siding and the aluminum siding that lets water in the wall, and it has been that way for a long time. She said they will put the jamb extension in to close that up. Bristow said there are some other issues, but the historic preservation fund will help this house move forward at least one step. CONSIDERATION OF MINUTES FOR JUNE 14, 2018: MOTION: DeGraw moved to approve the minutes of the Historic Preservation Commission's June 14, 2018 meeting, as written. Clore seconded the motion. The motion carried on a vote of 7-0 (Aqran, Karr, and Kuenzli absent). HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 7 of 9 COMMISSION INFORMATION AND DISCUSSION: Clinton Street and Railroad Depot Historic District to City Council. Bristow said this potential new district will go before City Council, although it is still a little bit up in the air. She said Commission members who are in town at that time are encouraged to attend the meeting, and staff hopes to have a full City Council at that time. Bristow said that making certain there are Commission members at the City Council meeting who are willing to speak will be a big plus. She said she will let the Commission know when the meeting will take place. Boyd thanked DeGraw for speaking and Builta for attending the Planning and Zoning Commission meeting. He said the motion came out of the Planning and Zoning Commission meeting unanimously. Shope asked exactly what is contained in that district. Bristow responded that the depot is at the south side of the district. She said it goes up Clinton Street and includes the next block -the hotel; the two houses in the middle of the block; the big, angled house on the end of the block; and 530 Clinton, the big, brick house across Prentiss Street. Bristow said the Commission has a certified local government grant to put that district on the National Register. She said that will be done, regardless of the City Council vote. Bristow said that the whole transfer of development rights that came up before City Council with regard to local landmarks is also relevant to this area. She said this area already has that potential written into the zoning code, so that is one benefit for the property owner, in that he could potentially transfer rights from some of the properties he owns in the district to properties he owns that are right next door and not included in the district or could potentially sell them to someone else who might use them in the Riverfront Crossings area. Shope asked about the status of the properties. Bristow replied that they are all rental properties. Update on Historic Preservation Fund. Bristow said that the City Council and the City Manager gave the Commission $40,000 each fiscal year to work with for matching grants and loans for the Historic Preservation Fund. She said that the maximum per project is $5,000, which means there is a potential for eight or more applicants each year. Bristow stated that a soft rollout was done last year to let people know, as they were putting in applications for other work, that this funding is available. She added that by December, there had only been two applicants, so a press release was put out and it was put in the annual newsletter to homeowners. Bristow said that resulted in a barrage of calls. She said the goal is to help with anything that would retain original, historic materials or would put an historic element back on a house. Bristow said between $30,0000 to $35,000 will probably end up being used from last year. She added that the unused money does not carry over to the next year. July 1 began the next fiscal year and HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 8 of 9 Bristow said that a homeowner can apply more than once, even more than once a year. She said she does not know how long the funding will last, but it will have to be renewed by the City Council as it holds its budget talks for the next fiscal year. Bristow said that for owner-occupied homes with owners below a certain income limit, the money is a grant. She said that for those above that limit and for rental property owners, the money is a no interest loan with a five-year term. Bristow said that she and Boyd will both be at this year's Preserve Iowa Summit. She said it is also the National Alliance of Preservation Commissions Annual Meeting. Bristow said the national group is holding its annual meeting in Des Moines, so SHPO decided to combine them into one meeting. ADJOURNMENT: The meeting was adjourned at 6:07 p.m. Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2018 TERM NAME EXp, 1/11 2/8 3/8 4/12 5/10 6/14 7/12 8/9 9/13 10/11 11/8 12/13 AGRAN, THOMAS 6/30/20 X X X X X X O/E BAKER, ESTHER 6/30/18 X X X X X X — BOYD, KEVIN 6/30/20 X X X X X X X BUILTA, ZACH 6/30/19 X O/E X X X X X BURFORD, HELEN 6/30/21 — — — — — -- X CLORE, GOSIA 6/30/20 O/E X O/E X X X X DEGRAW, SHARON 6/30/19 X X X X X X X KARR, G. T. 6/30/20 X X X X X X O/E KUENZLI, CECILE 6/30/19 X X X X X X O/E PITZEN, QUENTIN 6/30/21 — -- -- -- — -- X SHOPE, LEE 6/30/21 — — — — — — X KEY: X = Present O =Absent O/E = Absent/Excused — = Not a Member