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HomeMy WebLinkAbout2018-08-09 Info PacketIMM Pill 1110� 1111111 illlillillilli 'P2 Power point from 8/7 Formal Meeting [Item2d(9)]: Housing Trust Fund of Johnson County IP3 Copy of letter from Mayor Throgmorton to Iowa DOT: Widening 1-380 IP5 Memorandum f4m Assistant Transportation Planner: Establishing a Quiet Zone or. the Iowa Interstate Railroad through Iowa City IP6 Copy of News Release: Come to the next City Council Listening Post- — August 16 UMNM7 ¢<= ?<v§< 2s IN o� raar�_ CITY OF IOWA CITY Date City Council Tentative Meeting Schedule Subject to change Time Meeting August 9, 2018 Location Tuesday, August 21, 2018 4:00 PM Special formal/Executive Session Emma J. Harvat Hall Work Session 7:00 PM Formal Meeting Tuesday, September 4, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 18, 2018 5:00 PM Work Session - Joint Mtg. - Emma J. Harvat Hall Johnson County Bd. of Supervisors 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, October 2, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 15 2018 4:00 PM Reception Emma J. Harvat Hall 4:30 PM Joint Meeting Tuesday, October 16, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 6, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 20, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 4, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 18, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting 08 -09=i$ - I P2 Housing Trust Fund of Johnson County FISCAL YEARS 2017-2018 CITY OF IOWA CITY CONTRIBUTION Affordable Housing Fund Distribution September 20, 2016 City Council direction: Iowa City HTFJC Contributions Process of distributing dollars as FY17 $ 500,000 recommended by the Housing and Community FY18 $ 325,000 Development Commission (HCDC) $ 825,000 50% to the Housing Trust Fund of Johnson County (HTFJC) Projects must be within Iowa City and adhere to the Affordable Housing Location Model 25% held in reserve for land banking 20% for Low Income Housing Tax Credit support as recommended by HCDC 5% for emergent situations — reverts to land banking if not used HTFJ C Grants Fiscal Year 2017 and 2018 Housing Trust Fund Grants $825,000 of City contributions were combined with an additional $1.3 million in HTF dollars (State, County funds) Loan repayments fund future affordable housing projects • Low Income Housing Tax Credit Match — HTFJC loan of $800,000 leveraged outside funds for a $6.8 million project • 72 of 91 units assisted (79%) serve families with a maximum income of 60% of the area median • Families served frequently fall well below the maximum AMI percentage (e.g. Healthy Homes initiative, Prelude) 5 of the projects targeted at 80% AMI are homeownership programs; 30 are Invest Health homes Income (max % Iowa City Units of AMI) Contribution 19 80% $136,665 24 60% $125,345 5 40% $27,586 43 30% $535,404 TOTAL 91 $825,000 $825,000 of City contributions were combined with an additional $1.3 million in HTF dollars (State, County funds) Loan repayments fund future affordable housing projects • Low Income Housing Tax Credit Match — HTFJC loan of $800,000 leveraged outside funds for a $6.8 million project • 72 of 91 units assisted (79%) serve families with a maximum income of 60% of the area median • Families served frequently fall well below the maximum AMI percentage (e.g. Healthy Homes initiative, Prelude) 5 of the projects targeted at 80% AMI are homeownership programs; 30 are Invest Health homes -o8-6s=�s— IP3 August 8, 2018 Mark Lowe, Director Iowa Department of Transportation 800 Lincoln Way Ames, IA 50010 Dear Director Lowe, I write on behalf of the City Council of Iowa City to express our views concerning the proposed widening of I-380 from just north of Forevergreen Road to U. S. Highway 30. In brief, we praise and strongly support the Iowa DOT's forthcoming actions concerning vanpooling/carpooling, express bus service between Iowa City and Cedar Rapids, and vigorous promotion/marketing of those initiatives, and we appreciate the DOT's support for studying the feasibility of passenger rail service between Iowa City and North Liberty. However, for reasons delineated below, we have several concerns about the proposed widening. Looking beyond this specific proposal, we strongly encourage you to facilitate and support careful analysis and evaluation of alternative land development / transportation scenarios for the corridor stretching from Cedar Rapids to Iowa City prior to widening I-380 again or undertaking any other major highway projects in the corridor. What the Iowa DOT Is Considering Let me begin by restating the situation as we understand it. The Iowa DOT is conducting a planning study of I-380 from U.S. 30 in Cedar Rapids to north of 1-80 in an effort to increase mobility across the interstate system. This study will include a series of technical reports that identify the existing condition of I-380, the way the system is performing, short and long-term issues, and strategies to improve the route. The study follows a Planninnp Environmental Linkages (PEL) model, which will evaluate safety, capacity, infrastructure, and other topics regarding I-380, and will thereby enable the State DOT to make system -level decisions that will help shape individual projects throughout the corridor as they are developed and constructed over time. An Iowa DOT memo on alternate modes describes the rationale for adding capacity to I-380 and generally concludes that "development of I-380 improvements are necessary in the short-term horizon and future alternative transportation implementation should be considered a supplemental long-term option" (p. ES -ii). The Iowa DOT has developed some very rough programming estimates for a 6 -lane expansion of two segments of I-380 from 1.25 miles north of the new Forevergreen Road interchange to U.S. Highway 30. While recognizing that final decisions have not been made, we understand that the scope, approximate costs, and preliminary construction schedules for the two segments are as follows: Segment 1: From 1.25 miles north of Forevergreen Road to South of County Road F12 = $150 M. This includes a new interchange at Penn Street and raising the interstate near the Iowa River, which was closed due to flooding in 2008. These dollars are inflated to year of construction: 2025-2027. Segment 2: From South of County Road F12 to U.S. 30 = $250 M. This includes new ! modified interchanges at F-12 and Wright Brothers but not at U.S. 30. These dollars are inflated to year of construction starting in 2027 +. We also understand that the Iowa DOT seeks to mitigate adverse traffic effects associated with the rebuild of the I-80/380 interchange. To mitigate those adverse effects the DOT has partnered with ECICOG on a series of alternative modes of transportation. These include: (1) employee - driven van pools; (2) establishment of park-and-ride lots at Kirkwood College; (3) and planned express bus service from downtown Cedar Rapids to downtown Iowa City starting in the fall of 2018. The State DOT will also promote telecommuting, off-peak commuting and ridesharing, whereas ECICOG will manage the transit programs ("CorridorRides") and has recently hired a local marketing firm to promote all their efforts. The Iowa DOT has committed to being funding partners for these efforts if they prove effective during construction time period - 2019-2024. Last, we are aware that the Metropolitan Planning Organization of Johnson County (MPOJC) has, in collaboration with the Iowa DOT and the CRANDIC Railroad, been studying the feasibility of establishing passenger rail service in the corridor between Iowa City and Cedar Rapids. In January 2018, the MPOJC's Policy Board instructed its staff to move forward with a Phase III study of possible service between Gilbert Street in Iowa City and Forevergreen Road in North Liberty. This study would focus on ridership and revenue forecasts, financial strategies, economic benefits to the community, and conceptual station design. The scope and fee of the Phase III study has yet to be determined. As part of its planning study of I-380, the Iowa DOT also examined the long-term potential for commuter rail and/or automated bus transit as a component of an enhanced multimodal transportation network in the Iowa City - Cedar Rapids Corridor. This study yielded favorable ridership estimates for passenger rail service between Iowa City and North Liberty. Iowa City's Assessment of the Proposed Plan As indicated above, we strongly support the Iowa DOT's forthcoming actions concerning vanpooling/carpooling, express bus service between Iowa City and Cedar Rapids, and vigorous promotion/marketing of those initiatives. These actions are greatly needed and have considerable long-term potential. Council member John Thomas, City Manager Geoff Fruin, and I met with Jim Schnoebelen, Catherine Cutler, and one other Iowa DOT official on January 26, and we came away persuaded that the DOT has good ideas about how to make these actions succeed. We also greatly appreciate Iowa DOT's support for studying the feasibility of passenger rail service between Iowa City and North Liberty. However, we have many concerns about the proposed widening of I-380 from 4 to 6 lanes. Our concerns include the following: Exorbitant Cost To begin with, the widening of these two segments will cost $400 million. This is in addition to the costs of rebuilding the I-80/380 interchange and any further widening of I-80 within Johnson County.' But this construction cost is just the tip of the iceberg. The widened interstate will have to be maintained, repaired, resurfaced, and possibly widened again at some time in the future, all at a time when there seems not to be enough money to resurface and/or reconstruct existing streets in our cities and counties. A substantial body of research indicates that the current and future costs related to the projects such as the widening of I-380 are not affordable and that more economically -efficient mobility alternatives are available. Questionable Assumptions about Future Trqffle Volumes Is the widening a reasonable and necessary expense? In part, the answer initially depends on current and projected traffic volumes. We understand that traffic counts at the Johnson/Linn County line increased by about 50 percent between 1998 (38,200) and 2014 (55,600), and at times drivers can feet trapped in congested traffic. If one simply extrapolates past trends into the future, then the widening would be necessary. But this presumes that several key variables affecting optimal use—modal split, average vehicle occupancy, peak use during commuting hours, and current land development patterns — will not change significantly. Modal Split. The need for widening presumes, for example, that the modal split for travelers in the corridor between Iowa City and Cedar Rapids will not change; that is, routine local travel between the two cities will consist overwhelmingly of people driving traditional passenger vehicles. We ask, however, how might the modal split and projected traffic volumes change if a high-quality commuter rail or light-rail line was established on the CRANDIC right of way, especially if local public transit systems and bicycle paths were deftly linked to the nodes of that light rail line? Average Vehicle Occupancy. The widening also presumes that the average motor vehicle occupancy will remain very low, even during peak commuting hours. But this begs the question, how might the projected volumes change if those occupancy rates were increased significantly through the development and incentivized use of a high-quality carpool/vanpool system? And might it not be vastly cheaper to create and use such a system rather than to widen the interstate? Induced Demand Moreover, the widening presumes that projected increases in demand necessitate the widening. We suggest, rather, that much of the projected increase in traffic volumes will actually be induced by the widening. To press the point, we think that the continual widening of the interstate segments in the Iowa City / Cedar Rapids region will only induce greater demand and make it far less likely that a commuter rail or light rail line, or even an Amtrak line between the Quad Cities and Omaha, will be built. Likewise, ' These projects era related to a $3.2 billion project to rebuild and widen I-80 to six lanes across the state. see William Petroski. 2018. "Iowa DOT report 1-80 tolls are 'feasible option'". Des Moines Register (March 26), p. lk we anticipate that the continual widening of these interstate segments and highways connected to them will produce land development projects that leave people with no choice but to drive their vehicles at very low occupancy rates. Questionable Assumptions about Tragic Safety The proposal to widen I-380 also presumes that adding lanes will improve traffic safety by reducing congestion. Our understanding is that widening the interstate might, in fact, increase the risk of high-speed traffic accidents by encouraging yet more drivers to drive faster and to weave between lanes more aggressively. Disregard for Carbon Emissions and Climate Change We are concerned as well that the proposed widening pays insufficient attention to the carbon emissions associated with motor vehicle traffic and the use of highway construction materials and equipment. In our judgment, we in the Iowa City / Cedar Rapids region should be helping to alleviate the magnitude and consequences of climate change by reducing, not increasing, carbon emissions. Future Role of Autonomous Vehicles Plans for the widening also seem to pay insufficient attention to potential effects of autonomous vehicles on Vehicle -Miles -Traveled (VMT). I have heard a noted transportation planning scholar in Europe say that researchers cannot project with confidence whether the influx of autonomous vehicles will cause VMT to double or be cut in half. If such vehicles cause traffic volumes and/or traffic congestion to be cut in half, the primary justification for widening I-380 would disappear. Widespread use of autonomous vehicles could help bring a bright new future for the region, but it might also produce an auto -centric dystopia. Decisions the Iowa DOT make today will largely determine what kind of future we will be producing. Iowa City's Recommendation The situation calls for innovative thinking and action, as is appropriate for a creative corridor such as ours. A major step in this direction would be for the Iowa DOT to think outside the box of "transportation planning," and instead collaborate with local governments and other interested parties to develop and evaluate alternative land development / transportation scenarios for the Cedar Rapids / Iowa City corridor. Several alternative scenarios should be assessed. One would presume continuation of present patterns and trends. A second important scenario could be called a Sustainable Region. Other scenarios can be imagined, including syntheses of the first two. As we envision it, a Sustainable Region scenario would enable people to travel quickly and safely between Cedar Rapids and Iowa City while also helping to build healthy, walkable, and economically productive development patterns within those and related cities. This scenario would rely heavily on electric -powered buses and a well-planned regional system of interconnected public transit routes. At the beart of this regional system would be: (1) a commuter or light rail line that serves as a major "passenger artery" connecting Iowa City with Cedar Rapids, and (2) aesthetically appealing and sufficiently dense developments located around the rail line's stations. The last element is crucial, for economical operation of a commuter or light rail line requires the kind of ridership provided by "transit-oriented developments" at each of the line's stations. The use of Transportation Network Companies such as Ly8 and Uber for specific activities could — especially when using electric-powered autonomous vehicles -- also play a major role in this scenario. We are fully aware that local governments cherish their ability to control land development patterns in their jurisdictions. This is the main reason why we would be eager to collaborate with the Iowa DOT and other local governments and interested parties to develop and evaluate alternative land development / transportation scenarios for the region_ In fact, officials from Iowa City and Comlville officials recently met to discuss our common interests pertaining to public transit, the CRANDIC right-of-way, bicycle trails and lanes, and other related matters. In brief, and for the reasons stipulated above, we strongly encourage you to facilitate and support careful analysis and evaluation of alternative transportation / land development scenarios for the corridor stretching from Cedar Rapids to Iowa City prior to widening I-380 again or undertaking any other major highway projects in the corridor. We would be eager to discuss this with you, your staff, and other interested parties. Best re ds, JiThro2 orton Mayor of Iowa City Cc: Urbanized Area Policy Board of the Johnson County Metropolitan Planning Organization City Manager and Council of Iowa City Mayor and Council of Cedar Rapids Mayor and Council of Coralville Mayor and Council of North Liberty Mayor and Council of Shueyville Mayor and Council of Swisher Mayor and Council of Tiffin Johnson County Board of Supervisors Cathy Cutler, District 6, Iowa Department of Transportation Jim Schnoebelen, District 6, Iowa Department of Transportation uu-09 -18- IN CITY OF IOWA CITY "'P� MEMORANDUM Date: August 8, 2018 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: KXIC Radio Show At your August 7 work session, Council Members agreed to the following schedule for the Wednesday 8:20 AM radio show. Wednesday August 8 - Mims August 15 - Salih August 22 - Taylor August 29 - Throgmorton September 5 - Cole September 12 - Mims September 19 - Salih September 26 - Throgmorton October 3 - Thomas October 10 - Cole October 17 - Taylor October 24 - Mims October 31 -Thomas Please remember that KXIC is very flexible with taping the sessions ahead of the show. &M/Council KXIC Radio Schedule/radioshowasking.doc CITY O F IOWA CITY MEMORANDUM Date: August 8, 2018 To: Geoff Fruin, City Manger From: Brad Neumann, Assistant Transportation Planner Re: Establishing a Quiet Zone on the Iowa Interstate Railroad through Iowa City Over the years, there has been an increase in the number of complaints regarding noise from the Iowa Interstate Railroad, specifically the engine horn sounding as it crosses highway -rail grade crossings. As development occurs near the Iowa Interstate's tracks, especially in the Riverfront Crossings District, we anticipate that these complaints will continue to increase. Iowa Interstate Railroad has also recently increased their speed through Iowa City after eliminating the need to stop at their rail yard location. As a result, I have investigated the process involved in establishing a quiet zone through Iowa City. Federal regulations require that locomotives horns begin sounding 15-20 seconds before entering public highway -rail grade crossings, no more than one-quarter mile in advance. The City of Iowa City, as the governmental entity responsible for traffic control or law enforcement at the crossings, is permitted to pursue the creation of a quiet zone. A quiet zone is a section of rail line at least one-half mile in length that contains one or more consecutive public highway -rail grade crossings. The prohibition on routine use of train horns at quiet zones only applies to trains when approaching and entering crossings and does not include train horn use within passenger stations or rail yards. Train horns may also be sounded in emergency situations, other safety reasons at the conductor's discretion, or to comply with other railroad or Federal Railroad Administration (FRA) rules even within a quiet zone. In addition, quiet zone regulations also do not eliminate the use of locomotive bells at crossings. If a quiet zone is established, there are requirements to mitigate additional risk. At a minimum, each public highway -rail crossing within a quiet zone must be equipped with active warning devices, including flashing lights, gates, constant warning time devices and power out indicators. The installation of Supplemental Safety Measures (SSMs) can also reduce risks and enhance safety in a quiet zone. SSMs are pre -approved risk reduction engineering treatments and include medians or channelization devices, one-way streets with gates, four quadrant gate systems, and temporary or permanent crossing closures. Certain conditions must be met to establish a quiet zone. FRA strongly recommends that all crossings in a proposed quiet zone be reviewed by a diagnostic team. This team typically consists of a representative from the public authority, railroad, the State agency responsible for crossing safety, and FRA grade crossing managers. The steps typically used in establishing a quiet zone are: 1. Determine which public crossings will be included in the proposed quiet zone. 2. Update the U.S. DOT Crossing Inventory Form to reflect current physical and operating conditions. 3. Provide a Notice of Intent (NOI) to the railroad and the State's highway safety and crossing safety agencies. 4. Determine the proposed methods used to establish the quiet zone. August 8, 2018 Page 2 5. Complete the installation of required improvements. 6. Finalize the quiet zone by providing a Notice of Quiet Zone Establishment to all required parties. Iowa Interstate Railroad indicated that they do not presently have any quiet zones on their railroad. In reviewing quiet zones in other Iowa communities, I discovered the costs can range considerably depending on the situation. The design cost for a quiet zone can range from $20,000430,000. Construction costs can vary widely based on necessary improvements, however it is not uncommon for cities to face costs of $250,000-$500,000 per crossing. In Iowa City, there are four highway -rail grade crossings (Scott Boulevard, Dubuque Street, Clinton Street, and Greenwood Drive) that would likely be included in the establishment of a quiet zone. Improvements to the Taft Avenue crossing may not be necessary at this time and the rail crossing at Finkbine Commuter Drive belongs to the University of Iowa. Staff recommends assembling a diagnostic team to review the current conditions of each highway -rail crossing in Iowa City and provide recommendations on the feasibility and cost of implementing a quiet zone. The City of Coralville has also indicated that they are interested in evaluating a quiet zone through Coralville and are willing to work with Iowa City in the initial evaluation. If the diagnostic team deems a quiet zone to be feasible, the City may wish to then budget funds for subsequent design and construction costs necessary to implement a quiet zone. Kellie Fruehling -MT- T- - IP6 From: City of Iowa City<CityoflowaCity@public.govdelivery.com> Sent: Thursday, August 02, 2018 10:02 AM To: Kellie Fruehling Subject: Come to the next City Council Listening Post .a SHARE Having trouble viewing this email? View it as a Web page. croa I0W/'\ CI 1 ■ FOR IMMEDIATE RELEASE Date: 08/02/2018 Contact: Kellie Fruehling, City Clerk Phone: 319-356-5041 Come to the next City Council Listening Post Willow Creek Party in the Park 1117 Teg Drive I Join Iowa City Council members at their next community listening post from 6:30 to 8 p.m. on Thursday, Aug. 16, 2018, at the Willow Creek Party in the Park event, 1117 Tog Dr. Council listening posts provide opportunities for the community to engage With City leaders on topics that are important to them in an informal setting. Two members attend each event and report back to the entire Council on what they have heard from the community during their discussion. All residents are encouraged to stop by to discuss any issue. No formal agenda or presentation is planned. RSVP to the Council Listening Post event on Facebook for updates and reminders. For additional information, questions, or suggestions on future locations for listening posts, contact City Clerk Kellie Fruehling at kellie-fruehlingtc7.iowa-citv.org or 319-356-5041. t t 1^ Questions?i�m. +w� Contact Us CITY of 101VA C11Y UMS(O 11I\ U11111RA I tIR1 STAY CONNECTED. f yu�� SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I Hell) This email was sent to kellie-finehlingQiowa-city.org using Govl)elivery Communications Cloud on behalf of: City of Iowa City 410 E Washington Street Iowa City, IA 52240 '-agars, IP7 City of Iowa City 2018 Building Statistics Value/Type of Construction January February March April May June July I August September October November December TOTAL NON-TAXABLE Single Family -$ 1,940,000 1,094,952 5,066,123 2,439,690 1,903,500 2,722,849 1,114,190 16,281,304 Number of Permits 6 4 20 9 6 10 4 59 Duplex-$ 650,000 1,219,917 1,869,917 Number of Permits 2 2 4 Sororities 8 Fraternities- $ Number of Permits Multiple Units 1,500,000 3,800,000 7,345,000 12,645,000 $3,000,000 Number of Permits 1 2 1 4 Number of Buildings 1 2 1 4 Number of Duelling Units 18 30 55 103 Mu- COmmercia9Residential 645,000 25,677,956 4,000,000 4,020,830 34,343,788 Number of Permits I&1(founda I l(founda8o 1 5 Number of Buildings 1 1 1 3 Number of Dwelling units 3 130 36 168 Motels, Hotels -$ Number of Permits Churches -$ Number of Permits Industrial -$ 450,000 156,500 606,500 Number of Permits 1 1 2 Service Stations - $ Number of Permits Hospitals B lnstftugws- $ Number of Permits Offices, Banks, Prof. - $ 24,000 24,000 Number of Permits 1 1 Public Works d Utilities- $ 1,188,084 1,188,084 1,188,084 Number of Permits 1 1 Schools -$ Number of Permits Stores 8 Customer Svc -$ 915,000 1 915,000 Numberof Permits 1 1 Misc. StructuresrFences - S 63,000 87,733 16,790 8,000 1 175,523 Number of Permits 2 3 3 1 9 Remodel, Residential -5 590,260 398,993 824,201 970,961 761,082 1,535,247 987,344 6,068,088 Number of Permits 17 15 30 27 23 33 36 181 Remodel, Commercial - S 6.721,600 916,600 2,865,083 9,398,786 485.952 13.047,842 2,017,202 35,453,065 19,088,509 Number of Permits 7 12 11 13 9 14 10 76 Remodel, Public Works -$ 183,000 68,140 20,000 460,000 256,900 988,040 988,040 Number of Permits 1 1 1 1 1 5 Accessory Structures 35,OOD 45,000 70,000 89,000 15,000 212,800 466,800 Number of Permits 1 2 1 3 1 3 11 Cando Conversion- No Value TOTALVALUE 12,064,860 28,156,641 17,493,907 i 17,008,000 3,716,324 20,908,839 11,676,536 111,025,107 24,264,633 TOTAL PERMITS 38 33 72 55 45 64 54 359 Demolition: Residential units lost 2 2 4 MINUTES BOARD OF ADJUSTMENT JUNE 13, 2018 — 5:15 PM EMMA J. HARVAT HALL, CITY HALL PRELIMINARY MEMBERS PRESENT: Gene Chrischilles, Connie Goeb, Ryan Hall, Bryce Parker, Tim Weitzel MEMBERS ABSENT: NONE STAFF PRESENT: Susan Dulek, Sarah Walz OTHERS PRESENT: Barik Kuku, Brian Skay CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Chrischilles outlining the role and purpose of the Board and the procedures that would be followed the meeting. CONSIDER THE MAY 9, 2018 MINUTES: Goeb moved to approve the minutes of May 9, 2018, with correction. Parker seconded the motion. A vote was taken and the motion carried 5-0. SPECIAL EXCEPTION ITEM EXC18-00006: Discussion of an application submitted by Sudanese Community Center to locate a General Community Service use in the Intensive Commercial (CI -1) zone at 536 Southgate Avenue. Walz began the staff report showing an aerial view of the commercial neighborhood, noting the major streets around the area are Keokuk and Boyrum Streets and Southgate Drive. Walz noted there is no parking allowed on any of those streets. The area on Keokuk does transition to more of a general commercial zone, the same is true along Highway 6, but the surrounding properties of the subject property are CI -1 (Intensive Commercial) properties. The Sudanese Community Center is seeking to locate in the Intensive Commercial (CI -1) zone and Community Service uses are allowed in the CI -1 zone by special exception, this community center falls under a classification of general community service use, there is also another community service use of community service shelter (i.e. Shelter House). The general community service use includes community centers; neighborhood centers; youth club facilities; some social service facilities; vocational training facilities for the physically or mentally disabled; etc. The zoning code notes that this use is distinct from religious institutions and private clubs and lodges (i.e. Elks, VFW), which are classified as religious/private group assembly uses. The building Board of Adjustment June 13, 2018 Page 2 of 7 was previously used as an office, the applicant is proposing to use the space as the main center for their organization, which provides language classes, citizenship, and cultural classes (such as music and stories), a library, and general assistance and counseling for new immigrants and refugees settling in the Iowa City area. Most activities for the organization take place in the evening or on weekends. The purpose of the Intensive Commercial (CI -1) zone is to provide areas for those sales and service functions and businesses whose operations are typically not high traffic generating and have a need for outdoor storage such as repair and sales of large equipment or motor vehicles. Properties that surround the proposed site include vehicle repair and contractor storage and back office uses related to building trades. To allow for the Community Service Use there is only one specific standard which is: The proposed use will not significantly alterthe overall character of the zone and will not inhibit future development of uses forwhich the zone is primarily intended. The Board will consider such factors assize and scale of the development, projected traffic generation, and whether adequate transportation,transit, and pedestrian facilities exist to supportthe proposed use. Based on the applicant's statement Staff had recommended approval as the principal use of the property will be for classes and community outreach to assist new immigrants and refugees with settlement in the area. Large events and general assembly were not proposed as a regular function of the use, although the applicant did note on occasion they may wish to hold some gatherings at the site. The property meets the minimum parking requirement of 7 spaces for the community service use based on the square footage of the building: 1 space per 300 square feet of building area. Two additional spaces could be stacked along the drive east of the building. This amount of parking should be sufficient for most small group uses—those requested on the applicant's statement. The property does not have adequate off-street parking for large group events. Parking is prohibited on Southgate Avenue and Boyrum Street and is not allowed on adjacent private properties. Given the limited amount of off-street parking on the site and the restrictions on on - street parking on Southgate Avenue, Boyrum Street, and Olympic Court, staff recommends that the applicant provide a plan for communicating to its members alternatives (e.g. bus or carpooling to events) as well as where off-site parking may be found in the neighborhood. Walz stated the applicant is currently occupying the property with a temporary use permit. In the few weeks they have been on site there have been a few large events that have caused some concern for the neighbors in terms of the need for overflow parking, so for that reason Staff is recommending deferral of this application for one month to explore parking options for larger events and also get clarification from the applicant on their proposed use of the property. While staff agrees the site is appropriate for the smaller events described in the application, larger events at this site should be limited due to the size of the property and the real limitation on parking in the area. Walz added staff did feel since the surrounding businesses uses have a lot of outdoor storage there were some security issues for this area. She noted the outdoor area to the rear of the building is fenced on two sides, providing separation and security for outdoor storage areas on the adjacent sites. Fencing around the perimeter of this area (north, east, and west sides) is needed to separate incompatible uses and to discourage trespass on to adjacent CI -1 properties where outdoor storage of materials and vehicles are a common use. Staff also feels a fence will ensure only the correct driveways are used for the Center and surrounding businesses. Staff recommends deferral of EXC18-00006, an application for a General Community Service Board of Adjustment June 13, 2018 Page 3 of 7 Use in the Intensive Commercial (CI -1) zone at 536 Southgate Avenue until the next meeting Parker asked if the temporary permit will expire before the Board meets again. Walz assured the Board that the permit would not expire. Chrischilles asked what was happening at 1925 Boyrum Street, a building with a large parking lot. Walz said it is owned by Plumb Supply and they have fenced in the area to store outdoor supplies. Parker asked what business was at 525 Olympic Court. Walz replied that one of those building was the GymNest, an indoor recreational use classification. Hall asked if the deferral was for -staff to have more time to explore the parking issues. Walz confirmed that was the case, and the overall application became a bit more complicated than they originally thought. Staff felt additional time would allow the applicant and staff a better understanding of how the property can be used to make sure they are making the right recommendation. Weitzel asked if there would be any residential aspect of this building and Walz stated there would not be any residential component. Chrischilles asked about the larger gatherings and what was the concern from those gatherings. Walz explained there was concern was the impact on neighbors regarding parking in their lots, which needs to be discouraged, and that the principal use of the property as proposed in the application was smaller uses such as classroom uses, etc. Larger assemblies should be irregular occurrences. Weitzel noted if there was to be occasional large group events, it is recommended the applicant seek a temporary use permit. Walz stated with a temporary use permit it would allow staff to work with the community center to create a plan for overflow parking and communication, as well as dealing with litter and trash, especially if outdoor events. Walz noted it is not uncommon to have other community service uses in CIA zones and using temporary use permits and management plans to avoid conflicts. Weitzel asked about the temporary use permit process. Walz said it only takes a few days, especially if a management plan is in place, but temporary use permits should be occasional in nature—not frequent. Hall is concerned about several of the neighbors' comments and noted he has been to a number of Sudanese events and they are quite large so he is concerned about them finding another location outside of the community center to hold the events. Walz said for regular large events, this would not be an appropriate site, for occasional large events if may be okay. Staff reviewed this application looking at the site for the small classroom use needs of the applicant, not the large events, if they will have regular large events then staff doesn't feel the site is appropriate. It is up to the Board to decide if the use fits into this zone, the responsibility is to the zone and what the intended uses in the zone are. Parker asked if there was a way to permit street parking. Walz stated that is something staff can discuss over the next month and see if appropriate use of a temporary use permit. The City has allowed temporary use permits for street parking (such as for churches and use during funerals). She noted Southgate Drive is listed in the Bicycle Master Plan as a bicycle route so staff would need to see if it would be appropriate to accommodate on street parking in that area. Hall asked what the building capacity for this subject property is. Walz said the occupancy is 40 (1 person per 50 square foot). Board of Adjustment June 13, 2018 Page 4 of 7 Chrischilles asked if there has ever been a situation where the City has put a limitation on the number of temporary use permits a business or organization can have. Dulek said staff can research that and provide that information at the next meeting. Chrischilles opened the public hearing and invited the applicant to come forward. Badrik Kuku came forward on behalf of the Sudanese Community Center. He stated they have only been residents of Iowa City for six or seven years but want to integrate more into the Iowa City Community. He understands parking is the issue, he noted some of the community are not familiar with the area and can end up in areas where they are not supposed to go and he said they are working with people to orient them to the area and the rules. In response to a question from the Board, the applicant said the Sudanese community in Iowa City is around 5,000 to 6,000 but he understands their facility only has the occupancy of 40 to 50 and they are working hard to address attendance at events. Hall asked if there are other venues the Sudanese community could use for larger events. The applicant stated they do use Kirkwood Community College spaces or the Rec Center and also the public parks. He noted they do not have budgets to rent spaces like hotels or conference centers. Weitzel asked if the Sudanese Community Center requires a membership. The applicant said when they moved from South Dubuque Street to Southgate Drive they had about 450 members but not all are active, they have created a steering committee to organize better. Chrischilles asked if they have religious services at their facilities. The applicant said they normally do not practice religious services, as Muslim believers they practice the five times prayers daily. Chrischilles asked what they use the Center for, just language classes and citizenship classes. The applicant added he is a certified coach and coaches the children in soccer as most cannot afford other avenues to play and learn soccer. Brian Skay (1936 Boyrum Street) is the owner of Skay Auto Services, he started his business almost 20 years ago, and bought the property and then six years ago bought an adjoining property and expanded his business services. When he was looking to expand his business six years ago the City told him he would not have adequate parking to do so they had to remove part of an existing building to increase the parking. Additionally, to meet the Code, they had to do some buffer strips, add external lighting over the parking lot, add trees and shrubbery, enclose the dumpsters, to which they complied. Currently it is a fully functioning auto repair shop and for the past almost 20 years there has not had any problems with neighboring activities. He has kept track for the past month or so of activities at the Sudanese Community Center. On May 12 there was a large party in the backyard with a large white tent and lots of chairs. The next day he had to come to work and clean up trash in his parking lot and around his building. He has surveillance cameras around his property and witnessed many trespassers walking across his lot and parking in his lot. Skay spoke to someone from the Sudanese Community Center on May 17 and explained his issues with the trespassing, parking and trash issues. On May 20, Skay came to work to see that the Sudanese Community Center had mowed their back yard and blew the grass onto his driveway, which can be a problem because they are pulling cars into their climate control shop to perform computer diagnosis, and it also tracks into the customer cars. Again he spoke to someone at the Center (different than the previous individual) and shared the concern about the grass and shared a flyer from the City regarding grass clippings. On June 2 the Board of Adjustment June 13, 2018 Page 5 of 7 surveillance cameras showed someone looking into the windows of his shop, which was actually the Center mowing the yard at 10:30pm and the lights from the mowers were reflecting into his shop. There was also a party with more trespassing, including little kids in his parking lot, and Skay is concerned about the customer cars. He stated cars can be dropped off anytime day or night so therefore he cannot put up a fence around his property, he also said while they are mainly open 8-5:00 there are technicians that work late or on weekends to complete jobs. On June 3 he spoke again to a Center representative about the grass clippings and on June 4 he emailed Walz about the issues. On June 9 there was another party at the Center, cars were again parked in his lot and left litter. Skay wants to be a nice neighbor and continues to talk with folks from the Center and have what he feels are productive dialogues, but nothing changes. On June 10 the Center began to install a fence, while doing so they trespassed on his property and spray painted his concrete to mark poles and come to find out they did not get a permit for the fence. Skay agrees putting up a fence would help with the pedestrian traffic, but currently there is a volleyball net set up in the back yard and the fence will not keep the ball inside the yard, it could bounce over. Skay is concerned about people climbing over the fences to retrieve the balls, not only on his property but also the ImOn Communications property on the other side of the Center. Skay has pictures of the area he can share with the Board, he reiterated after talking with representatives from the Center and also Walz these are his main concerns. He added he has spoken with three different people from the Center who say they are "in charge' so he isn't sure who is the correct person to speak with there. Skay said he has signs posted on his property that vehicles will be towed if trespassing on the property and the police have been alerted. Skay wanted to communicate that he feels the Sudanese Community Center has a great vision and needed in the community however he doesn't feel the zoning is appropriate for that vision in this area. Allowing this application to move forward will only add to problems to his business and the overall vision of the zone. Badrik Kuku stated he did have a good conversation with Skay and therefore feels it shows this is a good neighborhood for the Center with good neighbors. He understands the concerns of Skay but feels it is too early to judge the Sudanese Community Center for things that have happened and would like an opportunity to work with the community to understand make all folks of the Sudanese Community Center follow correct guidelines. Chrischilles asked if there was more than one person in charge of the Center. The applicant stated he is the one in charge, the other two gentlemen Skay talked to did bring the issues to him and they sat as a committee and discussed it. Goeb asked when the Sudanese Community Center moved to this location. The applicant replied it was May 1, 2018. Weitzel moved to defer EXC18-00006 until the next meeting. Goeb seconded the motion. Weitzel stated deferral is the right thing to do as there are a number more issues staff needs to follow up with and it is too soon to make a decision tonight. Chrischilles agreed, more information is needed and look for other options for parking. A vote was taken and the motion carried 5-0. Chrischilles noted the public hearing for this item is still open for the next meeting Board of Adjustment June 13, 2018 Page 6 of 7 BOARD DISCUSSION: Update on TSB Holdings, LLC, and 911 North Governor, LLC, vs. Board of Adjustment City of Iowa City. Walz provided the decision form the Iowa Supreme Court, it is complex (as was the case the Board considered), and is being provided to the Board as a point of information, it is not a time for discussion. Dulek noted this case could come back before the Board in some iteration or aspect and that is why no discussion of the case should happen. She said there were actually two lawsuits, one challenging the City's rezoning which the Supreme Court proved (stating it was legal) and the other was an appeal of the Board of Adjustment's denial of a site plan which was remanded back to the District Court. ADJOURNMENT: Goeb moved to adjourn this meeting. Parker seconded. A vote was taken and the motion passed 5-0 BOARD OF ADJUSTMENT ATTENDANCE RECORD 2017-2018 NAME TERM EXP. 4/12 5/10 6114 7/12 10/11 12/11 2/14 5/09 6/13 CHRISCHILLES, T. GENE 1/1/2019 X X X X X X X X X GOEB, CONNIE 1/1/2020 X X X O/E X X O/E X X HALL, RYAN 1/1/2023 -- - X X X PARKER, BRYCE 1/1/2022 O/E X X O/E X X X X X SOGLIN, BECKY 1/1/2018 X X X X X X -- - WEITZEL, TIM 1/1/2021 X X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member —Mr Ts— IP9 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL JULY 12, 2018 MEMBERS PRESENT: Kevin Boyd, Zach Builta, Helen Burford, Gosia Clore, Sharon DeGraw, Quentin Pitzen, Lee Shope MEMBERS ABSENT: Thomas Agran, G. T. Karr, Cecile Kuenzli STAFF PRESENT: Jessica Bristow OTHERS PRESENT: RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. He welcomed the three new members to the Commission. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATE OF APPROPRIATENESS: 1025 Burlington Street. Bristow said this property has been reviewed by the Commission in the past. She said the house was recently rehabbed by the University Partnership, which opened up the porch, put the windows back to their original size, and did a lot of other great work on the house. Bristow stated that this application concerns the garage. She said that the existing garage is in the back, southeast corner of the property. Bristow said the applicant would like to replace it with a functional garage that would be just slightly bigger. She said that the new garage would be 25 feet from front to back and 30 feet from side to side. Bristow said that the existing garage is a stucco garage with a sliding door and a metal roof. She showed where a hole has been patched where a chimney was removed at one time, Bristow said that part of the deterioration of the garage is due to that chimney. She said that before this belonged to University Partnership, part of the chimney had fallen in on the floor and caused some damage. Bristow showed a photograph of the base of the wall right next to the opening, showing that the stucco coating is falling away and the bricks behind don't seem to have any mortar holding them together. She said that inside the slab it is just completely busted up. Bristow said that part of the problem with this garage is that the slab is heaved, and the driveway has not extended to the garage for a very long time. She said that currently, the garage sits just a little lower than the rest of the driveway, so if a new driveway were put in, it would slope down toward the garage, which is not the best situation. HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 2 of 9 Bristow said that the garage does sit on the busted -up slab. She said that some of the tile construction wall is also breaking apart, although it does have a really nice bead board ceiling. Bristow showed the interior of the west wall on the other side of the garage. She said the concrete is breaking up there, and the tile is separating as well. Bristow showed the other corner of the opening. She said that the slab doesn't really have any relationship to the garage any more. Regarding the exterior, Bristow said that there have been some cracks that have been patched. She showed where the structure is separating a little bit - enough that the stucco has busted away, and the door frame is separating away. Bristow showed the side where the roof itself is pretty well rusted. She said there may be a way to sand it down and recoat it, but this is just not really a very functional garage. Bristow said the slab doesn't work at all anymore, and there is no overhead door. Bristow said this really is deteriorated. She said that long ago, when staff knew about this project, there was some hope that this garage could be saved. Bristow said that at this point, staff believes that it is time to move on to a new garage in this case. Bristow said that the drawings for the new garage are a little minimal right now. She said that it would be of wood frame construction so would not go back to stucco and concrete block or anything like that. Bristow said it would match the house and would have lap siding, corner board, and similar trim to match the house. Bristow showed the sketch of the new garage. She said it shows really a minimal overhang. Bristow said that the original garage had a nice two -foot overhang, and this should at least go about 12 to 18 inches to have some overhang on this garage. Regarding overhead doors, Bristow said that nothing has been selected yet, but there are a couple of options. She said the applicant is interested in having some windows in the garage door, and she showed one option with a simple carriage -style type of door with windows in it. Bristow showed another door that does not have windows - a steel -paneled door with separate composite overlay panels for the trim. She said staff finds that either of these two types of doors would be appropriate for this garage. Bristow showed more sketches of the south, rear elevation and the two side elevations. She said she would recommend a more appropriate overhang here. Bristow added that the proportions of the windows would probably be a little bit thinner so that they look more rectangular instead of approaching square as in the sketches. Bristow referred to the recommended motion. She said the Commission will want to discuss whether or not the garage could be taken down. Bristow said that if the Commission feels they are leaning toward approving the demolition, it will want to go on and discuss the new design and whether it should be approved. She said that if the Commission approves of the design, it will want to put forth a motion that covers both. Regarding staffs proposed motion, Bristow said she would recommend adding a condition that the design be revised with an appropriate overhang. DeGraw asked if there is a typical lifespan for the ceramic tiles on the interior. Bristow replied that there is not really. She said she has seen quite a few schools built out of this tile construction. Bristow said that it can last a long time if it is maintained. She said a lot of the problem with this particular garage is that it had this chimney in it that collapsed. Bristow said HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 3 of 9 that caused some failure of the slab, which helped pull the walls apart a little bit, along with a little deferred maintenance, since this had not been used as a garage in a long time. The consensus of the Commission was that there was no problem with demolishing the garage. Shope asked if, with regard to the overhang, it would be appropriate to use basically the same overhang as on the house. Bristow said the overhang on the house is probably about 18 inches or so. MOTION: DeGraw moved to approve a certificate of appropriateness for the project at 1025 Burlington Street as presented in the application with the following conditions: the overhead door, passage door, and window product information to be approved by staff; the garage is to have corner boards and window and door trim similar to the house; a revised design with an overhang of at least 18 inches; and demolition of the current garage. Clore seconded the motion. The motion carried on a vote of 7-0 (Agran, Karr, and Kuenzli absent). 821 North Johnson Street. Bristow said this house is in the Brown Street Historic District. She said that at the time of the survey, this house was non -historic. Bristow said the house is now historic, but assuming that it is outside the period of significance for the district, it would be non-contributing. Bristow said it is a ranch house with a mid-century modern kind of style to it. Bristow said the house is owned by Successful Living, which will be getting some home grant money for the project. She said that a lot of interior work will be done but also some exterior work for the Commission to review as well as some exterior work that does not require review. Bristow showed the front step. She said it is pulling away from the brick and is actually being washed away underneath. Bristow said it is starting to really fail - sinking, falling away from the house, and pulling at the retaining walls, so they are going to pour a new set of stairs. Bristow said staff has been working with the owners to make sure the retaining walls are maintained at this point. She said there is not a plan to rebuild them, but they are damaged. Bristow said that currently, they are just going to stay that way. She said that the brick is apparently a full four inches by ten inches, so it would be difficult to match such an odd -sized brick. Bristow said that the retaining walls are really an integral part of the design of the front of this house. She said that is why at this point, this is not proceeding with anything that deals with the retaining walls, because it is outside the scope of this project. Bristow said that the owners will try to reuse the black metal rail. She said if that does not work out, they will have a new rail approved. Bristow said the owners are also removing the awning that covers the front patio, which will require a little bit of patching of the roof shingles. She said there was some tree damage to the roof shingle area in the past year. Bristow said the owners are going to change the stair and rail and will be adding a concrete patio. She showed where, because of how the house is used, they want to add an additional HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 4 of 9 door. Bristow said they would like to separate the area for the people who live in the house from the office area of those who work to help those who live in the house. She said that having two separate doors is kind of integral to the way the house functions. Bristow said they have been working on how they might add a second exterior door. She showed where the original plan was to actually have an exterior door and have the stairs come off adjacent to the new stairs. Bristow said that the new stairs at the existing back door will turn 90 degrees to land on the new patio. She said that having the new entry stairs run adjacent to that would create a little bit of an awkwardness with the two stairs parallel but with different runs. Bristow said it would not be possible to have the one set of stairs meet the landing and then have a single stairs down. She said it can't go down that direction, because there is nowhere to have the run of the stairs. Bristow showed the first option of trying to separate the stairs and have it work. She said that because the property slopes down in this area and the stairs would be running along in the same direction, it results in a conundrum where the stairs and the grade never really meet very well, because they keep sloping down in the same direction. Bristow said option two was created, and it would still have the existing stairs coming off at a 90 degree angle from where they currently are, along with a new door and landing that is separated from the other stair by a small area. She said they have to be able to get under the stoop to reach a hose bib that is on the back of the house. Bristow said that putting porch skirting around the back entry as the Commission normally likes to see would make that a little bit difficult. She said that if they separate the one landing and stairs from the adjacent one by enough room to pass through and get to the hose spigot, they might not have to put skirting there. Bristow said that if needed, they can store things in that little spot to help keep the site cleaned up. Bristow said staff feels that having the stair landing extended by a couple of extra feet so that the stairs can come down and be separated from the other ones would be the way to go on that part of the project. She stated that staff recommends approval of this but would need to approve the rear entry door, which staff has discussed already with the applicant. Shope asked if staff has any recommendations regarding the type of railing to be used. Bristow responded that, since this is a modern house, a very simple, square spindle design with some newel post to break it up, as discussed in the guidelines, would be the way to go with that. Shope asked if the same type of wrought iron as is used in the front would be acceptable here. Bristow said it could potentially be, but at the same time, it might be harder to get it to fit in right and look right where there will be wood construction. She said staff feels that wrought iron works better with concrete. Pitzen asked if there would be risers on the stairs. Bristow replied that it would have to have closed risers. Pitzen asked if the owners have priced having the hose bib moved. Bristow did not know. Pitzen said that perhaps they could bring the higher landing out farther with the stairs doubled back and go down on the lower one and then have a common stair. Bristow said she did not know if that would add to the cost, because then there would be a longer raised area. Pitzen said it would mostly be the cost of extra materials. HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 5 of 9 DeGraw asked if staff would share Pitzen's idea with the homeowner. Bristow said that the applicant's representative was in attendance at the meeting. Burford asked if the owners have to have anything associated with the house be ADA compliant. Bristow said she did not know. She said that at this point she would assume not, because there is no ADA compliant entry. Bristow said the only way that could be done is from the garage, and then there would have to be a lift of some sort. MOTION: Clore moved to approve a certificate of appropriateness for the project at 821 North Johnson Street as presented in the application with the following conditions: the new stair and landing is revised according to option two, and materials such as new front railing (if needed) and new door product be approved by staff. Builta seconded the motion. The motion carried on a vote of 7-0 (Agran, Karr, and Kuenzli absent). REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect - Chair and Staff Review. 1012 Burlington Street. Bristow said this house is in the College Hill Conservation District. She said that the owners replaced all of the shingles on the mansard and the upper roof. 701 Oakland Avenue. Bristow said the owners had already replaced the membrane roof on the dormer and are now replacing the shingles on the main roof. Minor Review - Staff Review. 1206 Court Street. Bristow said this house was originally a bungalow. She said that in the 1970s, the homeowner decided to add a floor. Bristow said that everything about the upper floor is completely inappropriate. Bristow said that the house now has new owners, who opened the front porch and replaced the pre -cast concrete steps. She said the railing was not done appropriately, and there was no skirting on the sides. Bristow said the owners know that, and they will be modifying the railing to be nice, simple, square spindles. 727 North Lucas Street. Bristow said this is a University home that is being remodeled. She said it needed to have the inappropriate stairs repaired. 1118 East Court Street. Bristow said this project came up last fall, and the owners only recently decided to do it. She showed the addition, a two-story with sleeping porch. Bristow said the owners have incorporated this area into the kitchen. She said that at some point in time, most of the windows - the two ends and on both sides - were all replaced with double hungs. HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 6 of 9 Bristow said that the two central windows were casements. She said that initially, the owners were going to keep and repair them, but they are having big issues with water getting in. Bristow said that now the owners will replace them to match the others but with better quality windows than the others. 420 North Linn Street. Bristow said the house at 420 North Linn is having the porch skirting reconstructed. 513 Summit Street. Bristow said this house recently changed hands. She showed the area where the radon mitigation system is being installed near the air conditioning units. 528 North Gilbert Street. Bristow said that the house at 528 North Gilbert Street will have a piece of bead board soffit replaced. She said the rear porch stairs will be replaced with wood stairs. Bristow said the owners may keep the simple metal railing or might put in the appropriate railing with just square spindles. Intermediate Review- Chair and Staff Review. 1111 East Burlington Street. Bristow said this house at 1111 East Burlington Street is receiving historic preservation funds for multiple projects including, but not limited to: repairing the internal gutter, repairing the soffit, reconstruction of the rotted porch floor including retaining the columns and redoing the skirting. Bristow showed where there used to be a side porch. She said that it was sort of enclosed long ago. Bristow said it has some studs in there, and the metal siding just kind of goes over it. She said the owners will take that section and actually put in a real wall with insulation. Bristow said the owners can tell what the siding is under all of the rest of the siding on the house. She said they will be using a siding to match the lap that is underneath everything, because they eventually plan to remove the aluminum siding on the house. Bristow said there is one window that does not have a jamb extension so that there is a gap between the original siding and the aluminum siding that lets water in the wall, and it has been that way for a long time. She said they will put the jamb extension in to close that up. Bristow said there are some other issues, but the historic preservation fund will help this house move forward at least one step. CONSIDERATION OF MINUTES FOR JUNE 14,2018: MOTION: DeGraw moved to approve the minutes of the Historic Preservation Commission's June 14, 2018 meeting, as written. Clore seconded the motion. The motion carried on a vote of 7-0 (Agran. Karr, and Kuenzli absent). HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 7 of 9 COMMISSION INFORMATION AND DISCUSSION Clinton Street and Railroad Depot Historic District to Citv Council Bristow said this potential new district will go before City Council, although it is still a little bit up in the air. She said Commission members who are in town at that time are encouraged to attend the meeting, and staff hopes to have a full City Council at that time. Bristow said that making certain there are Commission members at the City Council meeting who are willing to speak will be a big plus. She said she will let the Commission know when the meeting will take place. Boyd thanked DeGraw for speaking and Builta for attending the Planning and Zoning Commission meeting. He said the motion came out of the Planning and Zoning Commission meeting unanimously. Shope asked exactly what is contained in that district. Bristow responded that the depot is at the south side of the district. She said it goes up Clinton Street and includes the next block - the hotel; the two houses in the middle of the block; the big, angled house on the end of the block; and 530 Clinton, the big, brick house across Prentiss Street. Bristow said the Commission has a certified local government grant to put that district on the National Register. She said that will be done, regardless of the City Council vote. Bristow said that the whole transfer of development rights that came up before City Council with regard to local landmarks is also relevant to this area. She said this area already has that potential written into the zoning code, so that is one benefit for the property owner, in that he could potentially transfer rights from some of the properties he owns in the district to properties he owns that are right next door and not included in the district or could potentially sell them to someone else who might use them in the Riverfront Crossings area. Shope asked about the status of the properties. Bristow replied that they are all rental properties. Update on Historic Preservation Fund Bristow said that the City Council and the City Manager gave the Commission $40,000 each fiscal year to work with for matching grants and loans for the Historic Preservation Fund. She said that the maximum per project is $5,000, which means there is a potential for eight or more applicants each year. Bristow stated that a soft rollout was done last year to let people know, as they were putting in applications for other work, that this funding is available. She added that by December, there had only been two applicants, so a press release was put out and it was put in the annual newsletter to homeowners. Bristow said that resulted in a barrage of calls. She said the goal is to help with anything that would retain original, historic materials or would put an historic element back on a house. Bristow said between $30,0000 to $35,000 will probably end up being used from last year. She added that the unused money does not carry over to the next year. July 1 began the next fiscal year and HISTORIC PRESERVATION COMMISSION July 12, 2018 Page 8 of 9 Bristow said that a homeowner can apply more than once, even more than once a year. She said she does not know how long the funding will last, but it will have to be renewed by the City Council as it holds its budget talks for the next fiscal year. Bristow said that for owner -occupied homes with owners below a certain income limit, the money is a grant. She said that for those above that limit and for rental property owners, the money is a no interest loan with a five-year term. Bristow said that she and Boyd will both be at this year's Preserve Iowa Summit. She said it is also the National Alliance of Preservation Commissions Annual Meeting. Bristow said the national group is holding its annual meeting in Des Moines, so SHPO decided to combine them into one meeting. ADJOURNMENT: The meeting was adjourned at 6:07 p.m. Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2018 NAME TERM EXP. 1/11 2/8 3/8 4/12 5/10 6/14 7/12 8/9 9/13 10/11 11/8 12/13 AGRAN, THOMAS 6/30/20 X X X X X X O/E BAKER, ESTHER 6/30/18 X X X X X X BOYD, KEVIN 6/30/20 X X X X X X X BUILTA, ZACH 6/30/19 X O/E X X X X X BURFORD, HELEN 6/30/21 X CLORE, GOSIA 6/30/20 O/E X O/E X X X X DEGRAW, SHARON 6/30/19 X X X X X X X KARR, G. T. 6/30/20 X X X X X X O/E KUENZLI, CECILE 6/30/19 X X X X X X O/E PITZEN, QUENTIN 6/30/21 — — — X SHOPE, LEE 6/30/21 X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member PRELIMINARY - Iowa City Telecommunications Commission IP1O 0612512018 Meeting Minutes Page 1 of 3 Minutes Iowa City Telecommunications Commission June 25, 2018 — 5:30 P.M. City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A Call to Order: Meeting called to order at 5:30 P.M. Members Present: Laura Bergus, Matthew Brenton, James Pierce Members Absent: Paul Gowder, Derek Johnk Staff Present: Ty Coleman Others Present: Gerardo Sandoval, Bond Drager Recommendations to Council: None Approval of Minutes: Brenton moved and Pierce seconded a motion to approve the May 21, 2018 minutes as presented. The motion passed unanimously. Announcements of Commissioners: Bergus thanked the City for the opportunity to serve on the Telecommunications Commission for a number of years. Short Public Announcements: None. Community Internet Proiect: Coleman said he had not heard anything from the group working on the project. Pierce reported he had been in touch with the new University of Iowa Student Government President and Vice President. He said that the UISG liaison and vice liaison to City Council were interested in the topic of municipal broadband. Pierce said he hoped to work with them to learn what they might want to pursue. Consumer Issues: Coleman noted the two issues presented in the meeting packet that had been resolved. Mediacom Report: Coleman reported that he had not received any information from Mediacom. Local Access Reports: Sandoval reported that one of Public Access Television's (PATV) producers recently had a documentary premiere and said it was a good example of quality work that can be produced through PAW Bergus said the event reminded her that PAN provides a great service and that the documentary was well -produced. She said that local legislators and a wide variety of others from the community attended and that there was standing room only. Pierce added that he had seen the event promoted via social media. Drager said it was a busy time of year at the Library. She reported that she has been experimenting with live streaming to YouTube. Drager said the Library's marketing staff had begun to create Facebook events for Library events and that she is able to put the link to the live stream in the event page after the W.IgArliU/Jr-,IG4I Iowa City Telecommunications Commission 0612512018 Meeting Minutes Page 2 of 3 program begins City Cable TV Office Reoort: Coleman mentioned that Jack Brooks, a producer with the City's Cable TV Office, had recently been awarded a bronze Telly Award for his story on the local prison dog training program. Coleman noted that Telly awards cover a broader scope than just government or community video, but extend to all kinds of media producers across the country. Coleman said the Cable TV Office had also submitted to the annual awards contest put on by the National Association of Television Officers and Administrators (NATOA) and was awaiting the results. Coleman mentioned one project being worked on, which was to highlight the success of the UniverCity program and some support from a local organization that has benefitted it. The program purchases houses, performs renovations and other improvements, and sells them as single-family homes in an effort to benefit the neighborhoods. Coleman noted the summer concert season and mentioned the Cable TV Office had recently recorded three of this year's MusiclC performances, which features a series of chamber music concerts. Bergus asked how the City's live streaming of public meetings on Facebook was going. Coleman said he thought there has been up to somewhere around thirty people viewing the live stream at any given time while the meeting is taking place and that it is reaching a location where more people might be likely to watch. Coleman said that questions are not moderated during the stream, but that the questions are directed to appropriate staff for follow-up at a later time. Adjournment: Brenton moved and Pierce seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 5:45 p.m. PRELIMINARY Iowa City Telecommunications Commission 0612512018 Meeting Minutes Page 3 of 3 TELECOMMUNICATIONS COMMISSION 12 -MONTH ATTENDANCE RECORD (x) = Present (o) = Absent (o/c) = Absent/Called (Excused) Gowder Bergus Johnk 07/24/2017 Meeting not held due to lack of quorum. Brenton 08/28/2017 x x x x vacant 09/25/2017 x x x x vacant 10/23/2017 x o/c x x vacant 11/27/2017 x x x x vacant 11/30/2017 Special meeting x o/c x x vacant 01/22/2018 Meeting not held due to lack of quorum. 02/26/2018 x x x x vacant 03/26/2018 x x x x vacant Pierce 04/23/2018 x x x x x 05/21/2018 x o/c x x x 06/25/2018 o/c x x o/c x (x) = Present (o) = Absent (o/c) = Absent/Called (Excused)