HomeMy WebLinkAbout1974-01-22 Bd Comm minutesI�•
MINUTES
IOWA CITY PARKS & RECREATION COMMISSION
JANUARY 9, 1974, 7:30 P.M.
MEMBERS PRESENT: Jim Roegiers
Orrin Marx
Jim Lindberg
Sarah Fox
June Davis
Joan Buxton
Jim Sangster
Robin Powell
MEMBERS ABSENT: Virginia Hebert
GUESTS PRESENT: Kate Franks Klaus
Mary Neuhauser
Janet Goetz
Isabel Turner
Thomas Baldridge
Faith Knowler
Mark Rohner
John Neff
Pat Cain
The Iowa City Parks & Recreation Commission meeting was called
to order by Chairman Jim Roegiers on January 9, 1974. The first
item of business was the election of new officers.
Chairman Roegiers stated that meeting was open to nominations.
June Davis nominated Sarah Fox for Chairman with Jim Lindberg
seconding the nomination. Motion was then made by Dr. Powell
to close the nominations, seconded by Joan Buxton. Sarah Fox was
elected Chairperson by unanimous vote. The motion was made by
Jim Lindberg and seconded ;by Dr. Powell to nominate Jim Sangster
as Vice -Chairperson.- Sarah Fox moved and June Davis seconded the
motion that the nominations cease. James A. Sangster was unanimously
elected Vice -Chairperson.
At this point in the meeting Sarah Fox took over as Chairperson.
The minutes of,the December 12 meeting were approved as written
on a motion by Dr. Powell, seconded by Jim Sangster.
The Ralston Creek report was moved to the next item of business.
Dennis Kraft; Director of the Department of Community Development,
gave a detailed report on the Ralston Creek study to be undertaken
jointly by the City and'the.U. s. soil Conservation Service. To
start the report Mr. Kraft gave a brief history of the Ralston
Creek Project.
Parks 6 Recreation Minutes
January 9, 1974
Mr. Kraft advised that Ralston._Creek and the Ralston Creek flood-
plain had been discussed previously with both the U. S. Army Corps
of Engineersand the -Soil Conservation Committee but that nothing
had actually been accomplished as of this time. The U. S. Army
Corps,of Engineers has this project listed as marginal, in that they
did not feel It -hada high priority but that they had not completely
cut it out. The Iowa Department of Natural Resources has done some
work on this project in the past also.
The City did work up a Floodplain Ordinance, but this was tabled due
to the controversofy created by portions of the ordinance.
In the past two methods discussed which could alleviate the Ralston
Creek flooding problem included the construction of dams on both the
north and south branches of Ralston Creek and a tunnel under Kirkwood
Avenue.
The Soil Conservation Service will consider various alternative means
of alleviating the Ralston Creek flooding problem. The SCS has given
this project -the number one priority, in the state of Iowa for funding
during 1974.
As urbanization continues to the east, it becomes more desirable to
provide for some form of control along Ralston Creek.
The City intends to hire a consultant for the purpose of coordinating
and evaluating all of the work which was prepared to date on Ralston
Creek, and for the purpose of evaluating additional alternatives
solutions to the problem.
It was stated that some of the possible solutions to the Ralston
Creek flooding problem are:
1. Construct retention dams on both the north and south
branches of Ralston Creek.
2. Construct a tunnel under Kirkwood Avenue for the purpose
of diverting flood waters from flowing through the central
part of Iowa City.
3. Adopt a floodplain ordinance which will limit growth on the
area subject to inundation.
4. Purchase properties which are subject to inundation and
convert this land into either open space or recreational uses.
• The City is considering hiring a firm which has both hydraulic and
physical, design capabilities. As of this time it is not known the
exact length of time the study will require, however, it is hoped that
a recommendation can be sent to the City Council within the next nine
months to one year.
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A list of questions wassubmitted to Mr. Kraft. He answered
approximately one-half the questions and indicated that additional
research would be necessary in order to provide answers to the other
questions. He also indicated that he would be looking into the
source of funding for this project in greater detail and that when
this *information was received, it would be transmitted to the Parks
and Recreation Commission.
Mr. Kraft advised that there was a volume of information available
on the Ralston Creek situation, thus the study would probably be
based partly on both on-site study and available data. The USGS
has . been monitoring Ralston Creek for the last 30 to 40 years.
Although the City cannot dictate the contents of the SCS study, past
experience has indicated that they are more than willing to work with
the City in the consideration of alternatives. However, it should be
understood that federal law does provide parameters which the SCS
must operate.
It was advised that the "Small Watershed Proposal Program" would
apply in this instance.
In response to the question of what the status of the project was
relative to the U. S. Army Corps of Engineers, it was stated that
the Corps has not been in contact with the City for a number of
months but that -as the study progressed, contact would be made with
this organization.
It was indicated that the City staff is presently awaiting communica-
tion from the SCS prior to beginning active work on this project.
Mr. Kraft indicated that, in his opinion, the decision of the City
not to adopt a floodplain ordinance during 1973 would not, in itself
jeopardize the 'City's position relative to eligibility for the
National Flood Insurance Program.
Mr. Kraft indicated that the exact status of federal funding avail-
ability was not known atthis time, but that it would also be checked
into.
The question was asked relative to what procedure would be followed
relative to the hiring of a consultant for this study. The response
was that the typical procedure was for the City Manager and Staff to
review the credentials of various consultants and to then select three
to five of the most qualified consultants for interviews. Once the
firms have been interviewed, the City -Manager then typically makes a
recommendation to the City Council relative to the hiring of a specific
firm. It was also mentioned that the consultant hired would be
directed to look into various alternatives relative to the Ralston Creek
problem and'that these alternatives would be spelled out in a study
design which would guide the study.
Mr. Kraft said it was anticipated that the preliminary study by the
SCS could be completed within the next 12 months. It had high
priority and is approved, by the Iowa Natural Resources Council for
possible inclusion in the State's open Space Program, but we do
not know just what their priority might be.
The question was asked relative to the major points of controversy
which existed on the floodplain ordinance that was brought before
the City Council during 'last year. The response was that the
major reasons appeared to include; (13 the amortization of non-
conforming structures in the floodway and, (2) some question relative
to how financial institutions would respond to lending money on
structures which have been delineated as either being in the flood -
way or the floodway fringe. In response to the question as to what
the City Staff was presently doing on the floodplain ordinance at
this time, the response was that nothing was being done pending the
retention of a consultant and the initiation of work by the Soil
Conservation Service.
There was a discussion on the effects of a dry dam in Hickory Hill
Park, also the aspects of smaller dams on the outlying branches,
along with the dam itself in the park. However, it was thought
that this type of discussion should ,wait until the studies had been
completed. Then this type of evaluation could be discussed at
that time.
A discussion regarding the possibility of the Parks n Recreation
Commission recommending to the Council that all aspect: be considered
by the consultant or consultants they hire to do the study on this
project resulted in the following motion.
Jim Lindberg made and Dr. Robin Powell seconded the following motion.
"That the Parks and Recreation Commission recommend to the City Council
that the consultant or consultants to be hired in connection with the
Ralston Creek project be specifically, directed to include in their
_study a full scale investigation of expanding the green belt/recreational
open space along the Ralston Creek Floodway. The Commission passed
the motion with a unanimous vote.
Mr. Baldridge advised that if the Comgressman's office could be of
assistance 'in'any manner, for the Commission not to hesitate to
contact them.
The Communications subcommittee is officially disbanded.
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• Parks '& Recreation Minutes
January 9, 1974
The Commission went over, section by section, the set of By -Laws
submitted by the By -Laws Committee and these are attached. Dr.
Robin Powell motioned and Jim Sangster seconded that these By -
Laws be accepted. The Commission accepted the By -Laws by unanimous
vote.
The Commission then discussed the upcoming park tour. February 16,
1974, 9 a.m. was set as.the date and time of the tour. Mr. Chubb
is to coordinate with the Transit Superintendent for the use of a
City bus.
The Chairperson asked that the members of the Commission bring to
the next meeting a list -of some of the things they want to know or
do on the tour. It was decided that there would be two tours. One
which would just cover the areas concerned in the CIP and one which
would cover all the parks for the new members, this latter tour would
be accomplished with the Parks & Recreation Department stationwagon
at a later date.
It was requested that maps with the parks designated by furnished
to the Commission before this tour.
The Parks &-Recreation Commission extends an invitation to the City
Council members to accompany them on this tour if they would like to
do so. They also would like to request that the Director of Community
Development be asked to attend as a resource person.
The Hollywood Manor report on the necessity of a park in that area is
not ready at this time. This report is coming from the Department of
Community Development.
/,-The 'tennis courts at Mercer Park were discussed and the Commission
requested that the Director of Parks & Recreation proceed as soon as
possible .to,take bids on this work. It was advised that the location
has been set in a -portion of the park south and a little east of the
swimming pool. It was asked if it might be a possibility in years
to come to cover the courts for year around use. It was stated that
utility lines were close to this location thus it might be a possibility.
Chairperson Fox appointed Jim Lindberg to the Riverfront Commission as
the Parks-& Recreation Commission representative and Jim Roegiers as
representative to the Johnson County Committee on Open Space.
Jim Lindberg suggested that the 'Commission forward a letter to the
Council thanking Jim Roegiers for his year as Chairman of the Parks
and Recreation Commission.
Mr. Chubb _passed out a memo on the proposal for a policy on memorial
contributions and this item was deferred until next meeting.
There being no further business the meeting was adjourned.
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MINUTES
Regional Planning Commission
Regular Monthly Meeting
December 19, 1973 7:30 p.m.
First Christian Church
217 Iowa Avenue, Iowa City
rr,chaE`l kolldc2e
C-1
Presiding: Michael Kattchee, Chairperson
Members Present: Allan Vestal, Linda Dole,_J. Patrick White, Ray Wells,
Edgar Czarnecki, Carol deProsse, Glenn Shoemaker, Richard Bartel,
Arnold Small, Paul Huston, Richard Gibson, Faith Knowler, Jerry Zaiser,
Isabel Turner
Members Absent:- Donald Madsen, C. L. Brandt, Robert Bellamy, Lorada
Cilek, Ca_Y_o_17Toe.tz, Raymond Sheets, Lane Mashaw, Roberta Patrick, Roland
Smith, F. D. Staab, Art Hill, Morton Koser, Don Saxton, Don Kirchner,
Richard Yeggy, Larry -Wieland, Larry Ulmstead, Jerry Cisar, John Reyhons,
Floyd Gardner
Others Present: Michael Bonfiglio.- Skip Laitner, and Press
Staff Present:
Hilgenb6rg, Hokanson, Holst, Mintle, Blanton
APPROVAL OF MINUTES.
Mr. Kattchee explained that due to a malfunction of the recorder, minutes
for the November -meeting were not yet available, but that they would
be distributed for approval at the January meeting.
FINANCIAL REPORT
In the absence of the Treasurer, Mr. Kattchee reported a checking account
balance of $121.68 and a savings account balance of $15,908.33.
COMMITTEE REPORTS
Transportation
Mr. Hokanson reported that at the last meeting that the staff had received
a written progress report from the Iowa Highway Commission in November,
and that the 1995itraffic projections from the Highway Commission were
expected in the near -future.
.Transit for the Elderly (Pilot Program)
Mr. Kattchee reported that at the November Commission meeting, the
Executive Board was instructed to further consider the Area Agency on
Aging's rural transit proposal for the elderly in Johnson County. I -le
_ +h
stated that the Executive Board had"appointed-an `'Advisory Board con=
sisting of the following.pers'ons to work on .this matter: John Reyhons,
•Mrs. W. H. Reynolds, Hazel B llett, Lorada Cilek, Richard Bartel, 'Mrs. Cleo Marsolais,..Dan Coffman, John Dooley, Penny Davidsen, and
David Loney. Mr. Kattchee said that the Board is asking for concurrence
from the full Commission on these committee appointments. He noted that
the committee had already had its first meeting.
Ms. Dole asked whether a Commission denial of the committee appointments
at this time would stop- the proposed program in Johnson County.
Mr. Kattchee stated that it probably would not since the sponsoring
agency would find another local group to act in this capacity. He also
stated that the purpose of the committee was to determine if the pilot
program is feasible in Johnson County, and if so, how it will be
- implemented. Ms. Dole.asked if any analysis of surveys had been com-
pleted in order to demonstrate thatthesystem will be a success.
Mr. Bartel explained references in the CAC minutes on this= same point.
He also stated that at this pointthe system does not have to be justified
for the long run, but only as a short run -pilot project to test its
feasibility. Mr.` Bartel stated that he would'like to see the system
operate successfully and indicated that as a Board of Supervisor's member,
he would be willing to consider continuedfundingsuch a project if it
proved to be successful.
Ms. Dole asked why the Regional Planning Commission should accept the
responsibility for this program just because the federal government
offered the initial funding. Mr. Kattchee stated that if the Regional
Planning Commission had not -accepted the responsibility some other entity
in Johnson County would have: He also stated that the Commission is only
involved in a Pilot Program. Mr. Gibson asked if it were possible to
narrow the pilot program to -a -smaller area of the county since two buses
willnotbe able to serve the entire county.- Mr. Kattchee stated that
the Area Agency on Aging and the new Advisory Board would determine if
this suggestion is possible.
Mr. Kattchee also explained that 25% local match within the grant does
not require a cash match from any local agency, but will consist of
revenue generated by the buses and in-kind services provided by indi-
viduals and groups in the county. Mr. Gibson moved the approval of the
committee as appointed by the Executive Board; Mr. Bartel seconded the
motion; the motion carried, with four votes against the motion.
Land Use -Water Resources
Mr. Small reported that the committee met with the Johnson County Board
of Health at their request concerning the Solon sewage treatment plant
and the runoff into Lake MacBride. He stated that the Board of Health
was not previously aware that most of the money in the grant approved by
the Commission will be used .for the improvements of the sewage collec-
tion system. Mr. Small stated that the Board of Health indicated an
interest in planning sewer services for the larger MacBride watershed.
He noted that the committee agreed to notify and invite the Chairperson
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of the Board -of -Health -when reviewing any sewage treatment acilities
•,within the county.
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Mr. Gibson stated that the LU -WR Committee concurred that there should
be full involvement on the local level. He said the main disagreement
among LU -WR Committee members was whether the agency should be tempor-
ary or permanent. Mr. Gibson said he felt that because the proposed
legislation was of °a very broad concern to the Commission, he would
suggest that the Executive Board be delegated the responsibility of
preparing detailed positions for presentation to the legislative
committee Mr. Gibson moved that the Regional Planning Commission
direct the Executive Board and members of the Land Use -Water Resource
Committee to -jointly develop a preliminary statement of policy on state
land use legislation and to report to the full Commission at its regu-
larly scheduled January meeting with this preliminary statement of
general policy and a review 'of -the meetings related to state land use
legislation which have occured in the interim period. Mr. Bartel
seconded the motion.
Mr. White stated that it is important the Commission direct the
Executive Board with a general position. After some discussion, the
Commission decided to take up other mattersofbusiness and return to
this matter for further discussion. Mr. Bartel moved to defer the
motion; Mr. Gibson seconded the motion'; the motion carried.
Airport Committee
Mr. Vestal reported that the Johnson County members of the Airport
Committee, Mr. Summerwill and Mr. Vestal, had prepared a statement on
the Cedar Rapids Airport Environmental Impact Statement. He stated that
•the committee basically concurs with Parts 2, 3, and 4. He reported
that the following suggestions might be made concerning the planning at
the airport: 1) there is a -'need for a land use plan for the area around
the airport which will reflect the best possible use of the adjacent land;
and 2) some consideration should be given to the need for ground trans-
__ portation.to the airport; especially the Crandic railroad line,:since it
passes near, the airport.:.
t 7".
Mr. Hilgenberg stated that the Commission had requested that the Land Use -
Resource Committee study and report on the proposed state land use
'legislation.
•Water
He stated that the staff prepared information on the process
leading to the land use legislation now being developed. Mr. Holst
explained some of the details of the proposed land use legislation,
particularly the provisions; for a state policy board, county policy
hoards, the various permit procedures, and its impact on present zoning
practices. Mr. Hilgenberg stated that the Land Use -Water Resource
Committee had two main concerns: l) the establishment of a permanent
agency at this time, and 2') the placement of -such an agency within the
Department of Soil Conservation. Dir. Hilgenberg reported that there
would be a public hearing in Iowa City on January 4th and a meeting with
the area legislators on January 5th to discuss the proposed land use
legislation.
- Mr. Itilgenberg distributed`a flow chart, prepared by the staff, titled a
"Proposed Process -for the Development of a State Land Use Plan and Policy,"
which had been presented at the November meeting of the Iowa Association
of Regional Councils. He stated the diagram was accepted in concept by
the Association. Mr. Hilgenberg stated that formal policy input from
local officials at the outset is an important factor in the diagram.
Mr. Vestal said he felt the main problem with the present proposed legis-
lation was that it -would recognize conservancy districts rather than the
sixteen planning districts of the state.
Mr. Gibson stated that the LU -WR Committee concurred that there should
be full involvement on the local level. He said the main disagreement
among LU -WR Committee members was whether the agency should be tempor-
ary or permanent. Mr. Gibson said he felt that because the proposed
legislation was of °a very broad concern to the Commission, he would
suggest that the Executive Board be delegated the responsibility of
preparing detailed positions for presentation to the legislative
committee Mr. Gibson moved that the Regional Planning Commission
direct the Executive Board and members of the Land Use -Water Resource
Committee to -jointly develop a preliminary statement of policy on state
land use legislation and to report to the full Commission at its regu-
larly scheduled January meeting with this preliminary statement of
general policy and a review 'of -the meetings related to state land use
legislation which have occured in the interim period. Mr. Bartel
seconded the motion.
Mr. White stated that it is important the Commission direct the
Executive Board with a general position. After some discussion, the
Commission decided to take up other mattersofbusiness and return to
this matter for further discussion. Mr. Bartel moved to defer the
motion; Mr. Gibson seconded the motion'; the motion carried.
Airport Committee
Mr. Vestal reported that the Johnson County members of the Airport
Committee, Mr. Summerwill and Mr. Vestal, had prepared a statement on
the Cedar Rapids Airport Environmental Impact Statement. He stated that
•the committee basically concurs with Parts 2, 3, and 4. He reported
that the following suggestions might be made concerning the planning at
the airport: 1) there is a -'need for a land use plan for the area around
the airport which will reflect the best possible use of the adjacent land;
and 2) some consideration should be given to the need for ground trans-
__ portation.to the airport; especially the Crandic railroad line,:since it
passes near, the airport.:.
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Mr. Wells moved the adoption of the report; Mr. Gibson seconded the motion;
the motion carried with one vote against the motion.
Solid Waste Committee
Mr. Bartel, Chairperson of the Solid Waste Committee, reported that the
Committee had its initial meeting and discussed the "Proposed Solid Waste
Management Plan for Johnson County" and forwarded the document to the
State as required. He stated that the Committee set priorities for solid
waste planning for consideration in the; Fiscal Year 1975 Work Program.
They included recycling, the possibility of the use of solid waste as a
fuel, and the elimination of waste producing consumption practices. He
said the committee set a meeting in January to further consider these
priorities.
HUMAN NEEDS
Justice and Human Relations
Mr. Kattchee stated that -the Commission had received in its packet infor-
mation concerning a:revised list of -all -possible applications which are to
be inserted in the Area Crime Commission's Justice Plan for 1974. leis.
Mintle explained that the list of items were not all grant applications,
but were listed so that if in the future these items warrant brant appli-
cations they will alreadyappearin the Justice Plan at the Area level.
The Commission generally discussed some of the items listed on the table
as to their significance. Ms.. Dole moved that the table of priorities
for Johnson County be forwarded to the East Central Iowa Area Crime
Commission; Mr.` Czarnecki seconded the motion; the motion carried.
Mr. Kattchee stated that the assessment to local agencies within the
East Central Iowa Area Crime Commission are due at this time. Ile noted
that within the Area's budget, assessments are on the basis of 95% federal
and 5o local match.. Mr. Kattchee asked that a resolution be passed by
the Commission for the first six-month period in the amount of $S09.83.
Mr. Vestal asked whether a resolution for the full year's amount should
be requested. Mr.- Kattchee stated that the Commission's Fiscal Year 1974
budget provided for.the_total annual amount, however, the last half of
the ECIACC's 1973 assessment was paid from the Fiscal Year 1974 budgeted
amount._ Therefore, only the first half of the 1974 assessment can be
committed and prior to the `approval of the 197S Fiscal Year budget.
Mr. Bartel moved the adoption of the Resolution to hay the FCIASS a six-
month assessment in the amount of $509.83; Ms. deProsse seconded the
motion; the motion carried.
Mr. Kattchee stated that -the next item to be considered was the Sex Crime
Prevention Grant Application of the, City of Iowa City. lie stated that
grantapplication includes an evaluation of the program by the Regional
Planning Commission. A local match of $96.2S is reclui.red to perf.orm
evaluation. Mr. -White moved that the Regional Planning Commission approve _
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the grant and adopt the resolution' for a local match of $96.25 for the
- Sex Crime Prevention Unit; Ms.'Knowler seconded the motion; the motion
carried.
RESUMPTION OF STATE LAND USE LEGISLATION DISCUSSION
Mr. Bartel urged reconsideration of Mr._Gibson's previous motion in order
to expand it. He stated that the resolution prepared by the staff is
generally a good position for the Commission and should be included in
the motion to beusedas_a guideline when discussing the legislation.
Mr. Gibson withdrew his motion; the second concurred with the withdrawal.
_Mr. Bartel moved that the Commission authorize its Executive Board in
conjuction with the Land Use and Water Resource Committee to express the
Commission's position on State Land Use Legislation at the January 4th
public hearing to be conducted by the Interim Legislative Study
Committee and at the January 5th public meeting between Regional Planning
Commission members and local legislators; and that such expressions of
the Commission's,po`s.ition shoLild be guided by the Commission's policy
resolution concerning State Land Use Legislation and Planning. Ms. Turner
seconded the motion; the motion carried.
Mr. Vestal stated that the-StateDepartment of Soil Conservation should
not be the agency responsible for the land use policies. Mr. Vestal
moved that the Commission adopt the following positions on State Land
Use Policy: 1)`a broad cross-section of the State of Iowa should be
represented on the state land use agency, instead of the singular
economic interest as indicated by an expanded Soil Conserviation
Committee and Department of Soil Conservation; 2) local elected offi-
cials and their regional planning commissions should be utilized in the
development anA implementation of a'state land use policy, rather that
the six soil conservancy districts; and 3) consideration and recognition
should -be made in the crea'tion.of a -state land use program of both rural
and urban interests' rather than just rural interests. Mr. Gibson seconded
the motion; the motion carried.
Mr. White stated that the diagrampreparedby the staff should also be
used when discussing the land use legislation. Mr. White moved that the
Commission recommend that the "Proposed Process for the Development of
a State Land Use Plan and'Policy" be utilized in the development of
state land use legislation; Mr. Czarnecki seconded the motion; the motion
carried.
Citizens' Advisory Committee
Nis. Turner reported that the CAC officially changed its minutes of
September 17, 1973, regarding the R-14 Urban Renewal Environmental Impact
Statement and the public hearings heldbythe Land Use -Water Resource
Committee. She stated that the CAC wished to apologize for the unfortu-
nate choice of words in the original minutes distributed to the Commission.:)
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COMMISSION ON ENVIRONMEN
TAL sIUALITY
Mr Ski L `= -
pieces of environmentalperson of legislationependingeinrted on several
the Legislature:
1) Natural Resource Committee is considering a mandatory deposit
on all beverage containers;, 2) a bill•to establish a state de-
partment of transportation (DOT); 3) Constitutional Amendment #16
concerning use of road use moniep for all transportation modes
4) Senate File 225 which *ill `provide five million dollars annually
for Iowa cities and towns for operating subsidies for mass transit
systems. Mr. Laitner also reported on the activities of Energy
Crisis Committee. He noted that the State Department of Environ-
mental Quality is concerned with the conservation, education, re-
search and development of coal and the cleaning of coal and other
technical alternatives for the State of Iowa. Mr. Laitner also
stated that the DEQ is involved in a, nuclear plant siting bill.
After a general discussion -by the Commission concerning the legis-
lation, Mr. Kattchee stated that the Executive Board would discuss
the legislation and refer proposed legislation to the appropriate
committees. Healsostated that S.F. 225 would be discussed
immediately because of the urgency involved with the bill regard-
ing funding of transit for this metropolitan area.
EXECUTIVE_ BOARDREPORT
Amendment to the By -Laws
Mr. Kattchee reported that the Executive Board recommends
Articles of Agreement and By -Laws that the
'be amended in order th
agencies with more at member
than one: representative shall have no more than
three -fourths -elected officials instead of two-thirds. Ms. de Prosse
asked what significant change this would have on existing member-
ship. Mr. Kattchee stated that the only jurisdiction or agency
affected would be the Johnson County Board of Supervisors. He ex-
plained that since the county has four representatives which could
not be divided equally into -two-thirds, the provision of three-
fourths gives the.county an option of `a majority of elected repre-
sentatives. Mr. Wells 'moved to consider the amendment; Mr. White
seconded the motion; the motion carried. Mr. Kattchee said the p,o-
posed amendment would be distributed to Commission members for a
vote at thenextmeeting.
Orientation
Mr. Kattchee stated that thestaffhasprepared orientation material
for newly appointed members of the Commission. He noted that
orientation will begin shortly aftthe
er the first of the year when all
appointments are made. He stated that all persons will
an opportunity to ask questions then have
conerning the Commission.
Amendment to the Personnel Policy
Mr. Kattchee reported that the Executive Board recommends that the
Proposed amendment -to the Personnel_Policy forwarded to the Commission
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be.adopted. He explained that the amendment will allow for
proportionate holidays for Permanent Part -Time employees. Mr. White
moved for the adoption of the Personnel Policy amendment for perma-
nent part-time employees; Mr. Bartel seconded the motion; the
motion carried.- --
Mr. Wells stated that the -amendment to the Personnel Policy is in-
consistent with the personnel policies of member agencies. He said
he felt that the Commission should not exceed the personnel bene-
fits of the member agencies,and he suggested a reconsideration of
the 3revious motion. Mr. White moved to reconsider the motion;
Ms. Pole seconded the motion; the motion carried.
Mr. White then moved to amend the Personnel Policy as proposed by
the Executive Board; Ms. Turner seconded the motion. Mr. Wells
- stated that part-time employees working at least twenty hours a
week and going to le -
mental; therefore, five land na�half nly cdays dof holidays er this lshould notoment beed as a benefit for these employees. Mr. Kattchee stated
that Coralville had recently adopted a provision on part-time
employees similar to the one now before the Commission. Mr. Kattchee
called for a vote; the motion carried with two votes against the
motion.
Nominating Committee
Mr. .Kattchee reported that at the meeting in January, a Chairperson
and Vice -Chairperson will be elected. He stated that the following
persons would comprise the nominating committee: Ed Czarnecki,
Chairperson; Robert Bellamy, Richard Bartel, Jerry Zaiser, and
Fran Bullard. He directed that the committee nominate at least
one person for each position.
ECIARPC Meeting
Mr. Kattchee reported that the East Central Iowa Association of
Regional Planning Commissionswould be meeting December 20, at
the Old Capital Inn in Coralrille..Mr. Kattchee also reported that
the legislative meetings scheduled to resume in January will be
held on the first and third Saturdays of each month.
Director's Report --- - _-
Mr. Hilgenberg stated that "Iowa 2000,. the Future of Iowa,"
Governor's Conference program is being.planned in various regional
meetings. He urged that members of the Commission participate in
these meetings if possible.' Mr.`Hilgenberg also noted that the
Commission has not been formally notified of these meetings; he
questioned this since the Commission is actively involved in plan-
--ning -in-many-of the same areas as outlined by the governors task
force.
Mr. Kattchee announced that there would be a Commission dinner
January 25 at the Highlander Supperclub. Mr. White noted that one
of the reasons for the dinner is to honor those persons who have
been past members of the'Commission.
OTHER BUSINESS
Mr. Bartel reported to the Commission that he would be forwarding
a letter to all Commission members prior to the January meeting.
He stated that within the letter would be recommendations for an
active discussion in January, as to the goals and level of support
for funding from local agencies. He noted that a minimum level
of funding should be 'determined -without regard for federal funds.
Mr. Bartel suggested that Johnson County could possibly fund fifty
percent of the total Commission budget with only one major stipu-
lation: that the County appoint _all citizen representatives acting
on functional committees and on the Commission. Mr. Bartel stated
that work program prioritiesthathave to considered are: 1) govern-
mental space needs; 2) rural transportation in conjunction with
metropolitan land use planning; 4) the joint law enforcement feasi-
bility study and facility; and 5) legislative bill proposals.
Meeting adjourned at 10:25 p.m.
sb:bg
12-21-74
ATTEST._
Robert Hilgenberjr, becr5Aeary
BILLS FOR APPROVAL
•
Mr. Zaiser moved the
approval
of the bills as submitted;
Ms. de Prosse'seconded
the
motion; the motion carried.
OTHER BUSINESS
Mr. Bartel reported to the Commission that he would be forwarding
a letter to all Commission members prior to the January meeting.
He stated that within the letter would be recommendations for an
active discussion in January, as to the goals and level of support
for funding from local agencies. He noted that a minimum level
of funding should be 'determined -without regard for federal funds.
Mr. Bartel suggested that Johnson County could possibly fund fifty
percent of the total Commission budget with only one major stipu-
lation: that the County appoint _all citizen representatives acting
on functional committees and on the Commission. Mr. Bartel stated
that work program prioritiesthathave to considered are: 1) govern-
mental space needs; 2) rural transportation in conjunction with
metropolitan land use planning; 4) the joint law enforcement feasi-
bility study and facility; and 5) legislative bill proposals.
Meeting adjourned at 10:25 p.m.
sb:bg
12-21-74
ATTEST._
Robert Hilgenberjr, becr5Aeary
1
10
January 17, 1974
I. Secretary's Report
A. Afinutes of the December 20, 1973 meeting
II. Financial Report
III. Approval of Bills
IV. Director's Report
V. Committee Reports
A. Finance Committee
B. Personnel Committee
VI. Old Business
A. Johnson County grant application
B. Contract Service: Lone Tree and North Liberty Contracts
to be renewed
VII. Communications
VIII. New
Business
A.
Shall the existing scale be used in computing library
salaries and wages during 1974 until the Director is
notified that the Board -has adopted a different scale?
B.
Will library employees requiring family coverage on
Blue Cross/Blue Shield continue to pay the difference
between individual coverage and family coverage until
the Board adopts a different policy on this matter?
C.
Request by employees to be recognized as a bargaining
unit.
D.
East Central Region Contract proposal for interlibrary
loan service: $4375
E.
Director requests vacation leave January 21 - 25 during
which time he hopes to attend the ALA midwinter conference
(January 20 - 23) inclusive
IX. Next Meeting: February 21, 1974
The regular meeting of -the-Board of Trustees of the Iowa City Public
Library was held Thursday, December 20, 1973 at 4:00 p.m. in
the Director's office.
MEMBERS PRESENT Buchan, BywaterCanter, Downer, Farber, Kirkman,
Newsome, Richers'on
STAFF PRESENT: 'Eggers, Hurkett, Moses, Prosser, Westgate
OTHERS PRESENT: Bruegger (Press Citizen), Connie Lane (League of
Women Voters)-
APPROVAL OF MINUTES
The minutes were read and approved. (Newsome, Farber)
FINANCIAL REPORT
The Director reported that $900 had been deposited in NILE leaving
$8.06 unspent for NILE allocations. There was a motion to accept.
(Kirkman, Farber) The motion was passed unanimously.
LIBRARY BILLS
A motion was made and seconded that the December bills be approved.
(Newsome, Richerson)
DIRECTOR'S REPORT
A written director's report and a Seven Rivers Administrator's
report were included in Ae-board packet. President Downer
questioned the cost of comp Lying witn the Fire Marshall's
directives to install a``door on the third floor and add seven
door closers. The director said the 'cost would be taken from
Revenue Sha ring. .fundsset aside fer OSHA. A motion to comply
with these recommendations was made and unanimously accepted.
(Kirkman, Farber)
A motion to receive and,file the reportswasmade and seconded.
(Kirkman, Farber). Unanimously approved.
PRESIDENT'S REPORT
President Downer presented the report of the Rules Committee to
the City Council stressing the importance of this communique to
the library.board. A motion was made and seconded that the pres-
ident write a letter to thii City Council expressing the attitude
• of the board that Section 7 was illegal under the Iowa Code
Pertaining to library board and that the stipulations set forth
in Section 7 would create.,problems in the future for the library
board. (Canter, Newsome);
1
The report of the Finance Committee was read by President Downer
who explained recommendations made by the committee involving
personnel adjustments and suggestions made by staff members at
the committee meeting.
A motion was made to accept the committee's recommendation that
the budget be accepted as it now stands at $260,000 abiding by
the allocations suggested -by the Director. (Bywater, Newsome)
The motion was unanimously accepted:
The Director presented information that the City proposes to
increase salaries for city employees by 5$ (COL) with a family
plan to cover hospital insurance. If the library board adopts
this policy, the -Director -pointed out that the only possible
solution would be to reduce allocations for books and materials
The board unanimously objected to this -suggestion.
A motion was made and seconded to make no changes in the budget
to allow for Cost of Living Raises. (Bywater, Farber) The motion
was accepted unanimously.
A motion was made and accepted to appeal to the City Council for
an additional $15,536 to 'cover COL increases and family coverage
insurance for library personnel who qualify. (Newsome, Richerson)
The board unanimously expressed its appreciation for the dedicated
service extended by%Mary Schaefer during the many years she has
served the library and its patrons.
President Downer appointed Mrs. Newsome and Hazel Westgate to arrange
for a token of appreciation for Mary Schaefer that will be presented
to her by the board members themselves..
Personnel changes suggested by the Director were approved and a mo-
tion was made -and seconded that they be accepted. (See page 5 of the
Director's report) p ) (Newsome, Richerson)
After prolonged argument and, discussion it was regretfully moved
and seconded that the library close Thursday evening and Sunday.
The motion was passed with four members voting approval and three
• disapproval. (Newsome, Richerson)
Dr.Canter asked_that a resolution be passed to inform theP ublic
that it is onay for-budgetaryxeasons that the library is being
forced to close Thursday evening and Sunday and that the decision
in no way was influenced by the energy crisis.
3n - 2
0
•
President Downer referred:the'question of non-professional library
personnel regarding the cut-off date of December 7, 1973, in re-
lation to the AFSCME affiliation to the Personnel Committee. He
further requested the board to autho.ri.ze the Personnel Committee
to take whatever action it is felt to be necessary. A motion
was made and seconded to approve ,this `request. (Richerson,Farber)
The motion was unanimously approved.
FINANCE REPORT
1
The report of the Finance Committee was read by President Downer
who explained recommendations made by the committee involving
personnel adjustments and suggestions made by staff members at
the committee meeting.
A motion was made to accept the committee's recommendation that
the budget be accepted as it now stands at $260,000 abiding by
the allocations suggested -by the Director. (Bywater, Newsome)
The motion was unanimously accepted:
The Director presented information that the City proposes to
increase salaries for city employees by 5$ (COL) with a family
plan to cover hospital insurance. If the library board adopts
this policy, the -Director -pointed out that the only possible
solution would be to reduce allocations for books and materials
The board unanimously objected to this -suggestion.
A motion was made and seconded to make no changes in the budget
to allow for Cost of Living Raises. (Bywater, Farber) The motion
was accepted unanimously.
A motion was made and accepted to appeal to the City Council for
an additional $15,536 to 'cover COL increases and family coverage
insurance for library personnel who qualify. (Newsome, Richerson)
The board unanimously expressed its appreciation for the dedicated
service extended by%Mary Schaefer during the many years she has
served the library and its patrons.
President Downer appointed Mrs. Newsome and Hazel Westgate to arrange
for a token of appreciation for Mary Schaefer that will be presented
to her by the board members themselves..
Personnel changes suggested by the Director were approved and a mo-
tion was made -and seconded that they be accepted. (See page 5 of the
Director's report) p ) (Newsome, Richerson)
After prolonged argument and, discussion it was regretfully moved
and seconded that the library close Thursday evening and Sunday.
The motion was passed with four members voting approval and three
• disapproval. (Newsome, Richerson)
Dr.Canter asked_that a resolution be passed to inform theP ublic
that it is onay for-budgetaryxeasons that the library is being
forced to close Thursday evening and Sunday and that the decision
in no way was influenced by the energy crisis.
3n - 2
■
0
Wmn7UNC1ATIONS
The Director asked that letters from Mrs. Hulette Belle
the library for "Antique Fair") and Frederick'Wezeman the
(expressing
appreciation 'to:.the library staff for the cooperation with practi-
cum students) should be entered in the communications file.
A'motion to do so was made and, accepted. (Newsome, Kirkman)
NEW BUSINESS
The Director drew attention to a needed change in the Personnel
Policy asking that PP2, Sec.D. page 12 of the Personnel Policy
brochure be changed to read as follows:
"A temporary appointment is one made to a position authorized to
be filled for a limited period of time, in any case not to exceed
6 months. Temporary employees, whether full-time or part-time, are
not eligible for fringe benefits,-i;e,, vacation, sick leave, in-
surance coverage,.etc. In the event a temporary employee is ap-
pointed to a permanent positipn, probationary period and fringe
benefits will be computed from the
ment to the permanent'position." effective date of initial appoint -
A motion was made and seconded to make this change immediately,
(Richerson, Farber)
The meeting was adjourned by the president at 5:40 p.m.
Present: Board of Trustees members V. Buchan, Chairperson,
L. Bywater, 116 Canter, R. Downer, R. Farber;
ICPL Department Heads, J. Hurkett, Director ICPL.
Meeting convened at 7:30 p.m.
Mr. Hurkett reported on -the reallocations proposed for the
1974 Budget keeping within the total allotment of $260,000,
and the charge from the Board of Trustees to avoid any
expansion of staff and to maximize the allocation to library
materials.
The proposal presented to the Committee revolved about changes
within assignments of personnel, replacements of work study
with clerical position at parttime basis and similar readjust-
ments._ The adjusted figures `would`require $180,839 for Per-
sonal Services which amounts to 69.5 per cent of the budget with
$42,335 allotted to library materials, or 16.2 per cent.
Each of the department heads provided comments in support of
the proposed readjustments or information as to the problems for
their respective departments with the various alternate pro-
posals brought up for discussion by the committee members. A
reappraisal of the .1972 and_1973 figures adjusting for amounts
that actually are spent for personal services relative to
library materials revealed that the -new proposed proportions of
69.58 and 16.2$ for Personal -Services and Materials respectively
are actually not significantly disparate with the actual
experience of the past few years.
It appeared evident_ from' the discussions and data provided by
the department heads that maintaining basic library services
at current levelswill depend upon figures very close to those
Presented to the committee on this occasion and furthermore it
may depend upon closing the library for additional periods.
The recommendations made at theearliermeetings of this
committee were then reviewed point by point. The motion was
made and passed that the allocation to Personal Services in
the 1974 budget be permitted at $180,839.- This amount will be
dependent upon the allowance of a two step raise for the
Director._
The originalproposal that the Film Contract be relinquished
was reviewed with a consensus that no limiting action be taken
by the Board on this matter at this time for there are many
advantages to continuance with the program.
4 -_
The matter of Fines and Fees was set aside.
The Committee expressedits view that the addition to the Art
Prints collection of Sculptures bedelayed until 1975 or later,
dependent 'upon -the-status of the acquisition of library
materials_generally and.funds-that may be developed beyond the
current budget.
Two major options for reducing library hours were considered:
(1) Close Sundays and Thursday nights, (2) Close Sundays only.
The Committee reaffirmed its position that out-of-state travel
by ICPL staff be permitted only by prior approval by the
Board of Trustees.
It was moved (Canter) and seconded (Farber) that the Committee
recommend to the Board acceptance of the 'revised allocation
for the 1974 Budget as in the attached. The motion was passed.
The meeting adjourned at 9:30 p.m.
,r- ur Canter, ecretary.pro tem --
.L
=t
p 4 � � �'
i
i
•
4
Lf .
_
The matter of Fines and Fees was set aside.
The Committee expressedits view that the addition to the Art
Prints collection of Sculptures bedelayed until 1975 or later,
dependent 'upon -the-status of the acquisition of library
materials_generally and.funds-that may be developed beyond the
current budget.
Two major options for reducing library hours were considered:
(1) Close Sundays and Thursday nights, (2) Close Sundays only.
The Committee reaffirmed its position that out-of-state travel
by ICPL staff be permitted only by prior approval by the
Board of Trustees.
It was moved (Canter) and seconded (Farber) that the Committee
recommend to the Board acceptance of the 'revised allocation
for the 1974 Budget as in the attached. The motion was passed.
The meeting adjourned at 9:30 p.m.
,r- ur Canter, ecretary.pro tem --
=t
Inl:P•r. /ntv.
CLASSIFICATION
Personal Services
G100 Salaries & I-lages
6200 Part _Time f Overtime
6300 Pension Fr Retirement'
6400 Insurance
SUBTOTAL
Commodities
7100 Office Suaplies
7200 Operating Supplies
7300 Repair t; maintenance Supplies
SUBTOTAL
..Service:;
8100 Pro!•css i o;ial ' Services
8200 Cormaunications
•8300 Trans;)orrat ion 6 Promotion
-8400 Insurahcc
8500 Public Utility Service
AMINi. ?
1972 i
' 8600
Itepairs ; maintenance
- 8700
Rentals
$800
Aid-ro Other Agencies
8900
�Ii s� ��l l c:iteous
e �
Inl:P•r. /ntv.
CLASSIFICATION
Personal Services
G100 Salaries & I-lages
6200 Part _Time f Overtime
6300 Pension Fr Retirement'
6400 Insurance
SUBTOTAL
Commodities
7100 Office Suaplies
7200 Operating Supplies
7300 Repair t; maintenance Supplies
SUBTOTAL
..Service:;
8100 Pro!•css i o;ial ' Services
8200 Cormaunications
•8300 Trans;)orrat ion 6 Promotion
-8400 Insurahcc
8500 Public Utility Service
AMINi. ?
1972 i
' 8600
Itepairs ; maintenance
- 8700
Rentals
$800
Aid-ro Other Agencies
8900
�Ii s� ��l l c:iteous
SIJWrOTAL
19%4 11UIXI11'C.
>' �'
UW�fA1tY� or 1'sMWITURRS
9200
-f°UNE>
PROGRAM
9300
Inl:P•r. /ntv.
CLASSIFICATION
Personal Services
G100 Salaries & I-lages
6200 Part _Time f Overtime
6300 Pension Fr Retirement'
6400 Insurance
SUBTOTAL
Commodities
7100 Office Suaplies
7200 Operating Supplies
7300 Repair t; maintenance Supplies
SUBTOTAL
..Service:;
8100 Pro!•css i o;ial ' Services
8200 Cormaunications
•8300 Trans;)orrat ion 6 Promotion
-8400 Insurahcc
8500 Public Utility Service
AMINi. ?
1972 i
' 8600
Itepairs ; maintenance
- 8700
Rentals
$800
Aid-ro Other Agencies
8900
�Ii s� ��l l c:iteous
SIJWrOTAL
Cnjtit;tl O;ttl:,y - '
9100
Lvui
9200
Structures, Improvements,;r;
liui lding
9300
I:clu i ptarnt
!I ,
SUIYI'0'1'AL
Debt
Scrvicc
Transfc:s
TOTAL EXPENDITURES
. G [�
ESTIMATE
1973
GUfIf ii: i
1974
t
r
�, � is 7 � •�-
—
i= v
7 -
!I ,
.I
. G [�
The board of trustees had a specialmeeting with the Johnson County
Board of Supervisors, January 10, 1974.
Mr. Downer expressed appreciation to the supervisors for coming
and for their interest in 'helping the library.
Statistics on the public libraries in the15largest cities in
Iowa were cited: Iowa City is the eighth largest of these.
In ,terms of circulation in 1972 we were ranked
sixth.
In volumes of our -collection, we are tenth.
Our total budget ranked eighth.
Circulation of individual items ranked first.
In 1972 each items circulated - Iowa City Public
Library 4:8 times; Cedar Rapids - 4.0 times;
and Council Bluffs 2.0 times
Books per capita: Mason City Public Library - 4
volumes; =Iowa City Public Library - 1.8 volumes;
_(Ames 1.5)
Cost per volume - is 49�. The lowest of the 15.
In 1973 Iowa''City-Public Library's circulation was
just short of 513,000.
We have been providing good service at low cost to the tax payers.
Until July 1, 1974, :the City is under a,3 mill limitation on what
can be given the library Approximately 2 1/2 mills is what is
to be levied in 1974.
Mr. Bartel: How long has the County been participating?
Mr. Hurkett: Since '1969.
Mr. Bartel: Did .the -City reduce its funding when the County started
contributing?
Mr. Hurkett: No.
Mr. Bartel What is the extent of County participation?
Mr. Hurkett: $1`..00 per person.
Mr. Downer: Our book budget has been cut too substantially from
what Iwe had in 1973, and our collection was not in
good shape then!
Mr. Bartel: Is there hostility to the library or the library board
on the part.of the City Council or the City officials?
Mr. Downer: No, they say -they -love usbut they have no money, and
we seem to be rather low on their priority list.
Dr. Canter: Many of the City people do not seem to be aware of what
the library is really all about. Some think it's just
a depository for books
Mr. Bartel: Does the City attempt to influence your policies?
Mr. Downer: Maybe it bothers the City Manager a bit that the library
by statute, is treated differently from other city
departments. -`They don't have the control here that
they do in other departments. Our vacation policy
makes them unhappy. This policy arose some years ago
7
s
have.to have a master's degree and years of experience,
we really aren't able_to-compensate-them adequately.
We have 8:individuals (6 1/2) time - of professional
status. The vacation :plus for these people is about
$2,000. We don't
want to cut back their vacation time
when we can't .offer them more salary.
Mr. Bartel:
a
t
benefits to`which other city employees are entitled.
Are you interested in the full 3 mills from the City --
_ •
extra money from the County -- or a combination?
We
can't get any more from the City and would be grateful
as_a'substitute for salary. When our professionals
- 8.-
have.to have a master's degree and years of experience,
we really aren't able_to-compensate-them adequately.
We have 8:individuals (6 1/2) time - of professional
status. The vacation :plus for these people is about
$2,000. We don't
want to cut back their vacation time
when we can't .offer them more salary.
Mr. Bartel:
The:City Manager does hold our vacation policy against
us_ and ._he.feels:_that -no city employees should have
benefits to`which other city employees are entitled.
Are you interested in the full 3 mills from the City --
Mr. Downer:
extra money from the County -- or a combination?
We
can't get any more from the City and would be grateful
for money from the County. We need $36,000 to bring
it up to the level we budgeted.
Mr. Bartel:'
Would money 'from the_ County help us to see our way
clear to bringing our vacation policy in line with
the rest of the city?
Mr. Downer:
Yes, we would consider this, with additional funding
so the staff doesn't feel a net loss.
Mr. Burns:
We need to.look at the -non-professional levels of salary.
County employees should not be getting less. Perhaps
the money could be given in a chunk for the book budget,
or
some such thing and weIcould adjust our budget
accordingly. It -is important to county people to use
this library evenings
Mr. Bartel:
and Sundays.
If you could put a figure on night and Sunday reopening
it would help.
Mr. Kirkman:
We have also been cut back in our work/study program
and have had to pick up the tab for that too.
Mr. Downer:_
The City did increase our budget by $19,000, but the
additional load of salaries, loss of work/study and
Seven Rivers money really. put us in a bind.
Mrs. Buchan: What disturbs the board it
that our materials budget
is the only place we can take money from to increase
the salaries as `demanded by the merit raise. The
GriffenHagen-Kreger study - cost of living raise etc...
The,; costs of buying and.purchasing the materials is
constantly rising, while our budget in that area is
constantly slipping back. Hours we are open is the
only other place to cut.
Mr. Burns:
The County could come in for a one shot contribution
from revenue-sharing, but it wouldn't be something that
Mr. Downer:
could be counted on every year.
Even with our-propsed budget we'd have had $800 less
Mr. Burns:
in the materials budget -as -the two years before.
There is some chance that
all the small libraries in
the_- County might want help of this kind from the
Supervisors, too.
Mr. Hurkett:
The amount of 'usage by`the County dramatically
increased by 8;913 (almost 70%) in 1973.
- 8.-
;,
1
V,1JLr Jut or the
into the: library check anything out. Thereforeeople �min
weg
are serving twice as many_.'people a•s circulation shows.
hls. Cilek: I would like to see a price tag on Sunday afternoon
opening at least
Air. Downer: In terms of number of personnel - Thursday night and
Sunday would save 1872 hours (adult circulation and
paging hours) a year. Utilities would be involved too.
The finance committee will meet on Monday night,.7anuary 14 to come
up with some figures.
The meeting was adjourned.
A. Adult Department
Books`
32910
12.528
14 460
Records_
1 676
1 475
1 454
Art Reproductions
- 16 mm. films/N of viewers
70
81
69
54
8mm Films
2 , 254
-183
162
252
rUrAL ADULT
15 839
14,246
16 220_
N. f:hildrenls Department_
17 001
19,373
21 784
C. TUPAL CIRCULATION
32 840
33 619
38 004_
II. -Interlibrary Loan
A. Borrowed
52
16
22
B. Loaned
226
263
_
III. Reference Questions (Adult Department)
A. Mail referepce•Questions
B. In person -reference`questions
C. Interlibrar loan
Y
3
422
2
331
7
377
questions
D. Telephone reference questions
1419
_7w_
E. Total reference questions
530'
743
-1V• Registered Borrowers
1,127
A. Adult Department
15,782
17,388
14,477
B. Children ' s Department
6 I95
i4_ ,108
5 , 70 4
C. TOTAL REGISTERED BORROWERS
-21,977
23,496
20,181
*Interlibrary loan reference questions
-• for reference questions
are not
included in
the Total
T l _
ki
• Sit
C.
ncN%
GROWTH OF COLLECTIONS
A. Books
19 71
1972
19
73
1. Adult and Young Adul i;
Fiction -
17,512
_ 17x012
18
502
Non-fiction
38 184
42 335
46.440
Periodical Volumesr._^� -
2=876
2, 876
2,876
- -
TOTAL -__ _
58,572
62 223
67,818
2. Children's
Fiction _
10 9 888
11 183
11
481
Non-fiction
18,330
20,103
21,459
TOTAL
29,218
319286
32P940
3• Total Books, Adult and Children's
879790
932509
100,758
_
B. Other
1 -Recordings
1,608
2,021
1531
2. Tape recor ng
81
1
3 • Art Rerod cti ns
4. Paperbacks o(Non ca a ogue
301
347
392
5.� g1nm Fi @ (Number of reels)_ - r
Micro
296
307
X402
6. i m
536 -
Total items
3,401
3,833
52922
Number of albums; previous years, number of in
ividual recor
s.
FINANCE: FINES AND
FEES
1. Fines Collected
Y$829.24
$855.50
$697.88
2. Non -Resident Fees
3. Other Clojephone Commission)
233.33
12.75
r 11
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•
I. Children's Department
II.
III.
A. Story Hours - 35
Total Attendance - 1625
Average Attendance - 45
B. Groups and Classes - 15
Nelson
Friendship (3) -
Dum-Duro (3)
Pine Adolescent Unit
Kinderfarm
Mark Four
Oxford Kinderga en
Grant Wood
Lone Tree Brownies
Sunshine (2)
C. Special
December 1 - Central Jr. High Storytelling Club
8 - Puppet -Show Mother Goose
15 Central Jr. High_ Storytelling Club
Music Matters- American Indian Music
16 - Films - Madeline, Snowy Day, Foolish Frog
17: Puppet Show Mother'Goose
D. Reference Questions 1145
E. Records Circulated - 476
Groups Using the Library
Johnson County Council -on the Status of Women
Citizens Action Council -'for Education
Johnson County Women's Political' Caucus
Congressman Ed MezIvinsky and Constituents
International MeditationSociety
Iowa City Girls' Softball Board of Directors
Publicity and Promotion
A. Displays
Antique toys from the collection of Howard McKenzie
1
I IV.
1 film showing - Cricket on the Hearth"
Attendance - 7
Holiday paperback book exchange
STAFF ACTIVITIES
Hurkett:
December 3
- Discussed the 1973 budget report with Pat Strabala
- Short conference with Nick Smeed regarding formation
of the union
- Finance Committee Meeting
5
-'City Manager'smeeting with department heads
7
- Excorted City Manager Ray Wells and Councilwomen
11
Davidson and DeProsse on a tour of the library
— Discussed audit
of :Seven Rivers with Dean Price
representing McGladrey,.Hansen and Dunn
12
- city -Manager's meeting with department heads
13
- Administration seminar for practicum students
- Reviewed_personnel -changes in 1974 with Mrs.
Trumpp
18
- Review of'1973 budget with Pat Strabala
19
- City:Manager's meeting with department heads
20 -
Conference with Pat.Strabala
Board of Trustees Meeting
21 -
Conference with City Manager and Finance director
on amended budget
Eggers:
December
19
- Taped the radio show WSUI - "Your Turn"
Kelley:
December
19
- Taped the radio:show on WSUI - "Your Turn"
Moses:
December
19
- Taped the radio ,show on WSUI - "Your Turn"
Spaziani:
•December
l -
ILA Government Documents Committee
- :14 -
M
1
IV. Staff Activities
•
Westgate:
December 5 -
Special .story hour for -County
— Conference
Home Retarded
11 -
with Kathy Ormsby
Library Board Finance
(journalism exam)
17
Committee
- Library program
meeting
19
for Lone Tree
- Special story hour for
Brownies
county
- Tape"of library 'radio
home retarded
21
program
- Program at Nelson Developmental
- WSUI
Center
1
MINUTES
IOWA CITY HUMAN RELATIONS COMMISSION
JANUARY 7, 1974
The Iowa City Human Relations
January 7, 1974, at -8 p.m._3t
MEMBERS PRESENT:
!"MEMBERS ABSENT:
STAFF PRESENT:
met in special session on Monday,
the Davis Building Conference Room.
Don Hoy
Richard Braverman
E. J. Means
Mori Costantino
Phil Jones
Sally Smith
John Balmer
Paul Neuhauser
Celia Roberts
Nancy Vollertsen
Kay Maune
As the first item of business Chairman Don Hoy reported to the
Commission that he would like toieceive any comments from
individual Commission members concerning the Annual Report by
January 14, 1974.
It was moved by Dick Braverman and seconded by Mori Costantino to
Postpone the January 21, 1974 -regular meeting of the Commission to
January 28. Chairman Hoy ruled the moti
the meeting was con out of order because
alled for a special purpose and discussion of the
regular session for January was not on the agenda.
The Chairman began the discussion of the Commission's Goals &
Objectives for 1974 with the objective submitted by Paul Neuhauser
concerning the affirmative action program of the City. Bud Means
indicated that this was too narrow a view to take of Commission
Policy. Since Costantino had to leave the meeting shortly, she was
asked to go through her objectives first. Costantino's objectives
were in the areas of:
1) Iowa City Affirmative Action plan.
• 2) Procedures of :the Commission, both for complaint
g
processinand procedures -in -general.
3) Education, internal and external.
4) Policy changes.
5) Priorities.
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Bud Means suggested that the Commission organize itself by set-
ting up subcommittees as was suggested by Costantino in her report.
He felt that the Commission should set policy in three general
areas:
1). Staff
2) The semi -judicial nature of the Commission, i.e.
complaint process?-ig.
3) Community education.
One way to organize the Commission was suggested by Phil Jones --
that the Commission be provided with notebooks to maintain their
material in, an orderly fashion.- The Commission then agreed to
establish as the number one priority that they organize the
Commission by designating areas of responsibility of individual
Commission members by dividing into subcommittees. These commit-
tees may or may not include members of the community other than the
commission members.- The subcommittees which were proposed by the
Commission are
A. Subcommittee on staff -
1.- Review and monitoring.work the staff is assigned.
2. Training.
B. Subcommittee on 'education -
1. Brochure
2. Speakers Bureau
3. City employee workshop
4. Personnel Association workshop
C. Subcommittee on Affirmative Action -
1. Review of the City's Affirmative Action Policy
D. Subcommittee on Ordinance Review -
1. Review of ordinance
2. Review of by-laws
E. Subcommittee on Complaint Procedures -
1. Reporting system on complaints
2. Investigation
3. Conciliation
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•
F. Subcommittee on Inter -agency Cooperation -
1. EEOC
2. Iowa Civil Rights Commission
3. School Board
G. Subcommittee on Commission -Council -Manager Relationships -
1. Commission priorities
The Commission requested that an organizational chart reflecting the
organizational changes be drawn up for the next regular meeting.
Also the Commission requested that resource personnel be identified
both from the existing City staff and the community. They also
requested that`a time log be kept of any City staff time spent on
the Human Relations Commission. Phil Jones suggested that after
six months the Commission re-evaluate the reorganizational changes.
It was moved by Phil Jones and seconded by Bud Means to adjourn.
The motion passed by unanimous vote.
iJanuary 9, 1974
•
BY --LAWS
IOWA CITY PARK AND RECREATION COMMISSION
ARTICLE I
MEETINGS --
Section 1. Regular Meetings. Regular meetings of this
Commission shall be held on the second
Wednesday of each month.
Section 2. special Meetings. Special meetings of the
members may be called by the Chairperson and
shall be called by the Chairperson or Vice -
Chairperson at the request of three members
of the commission.
Section 3. Place -of Meetings. Regular meetings shall be
in the Civic Center in Iowa City, Iowa.
Section 4. Notice of Meetings. Notice of regular meetings
shall not be required; special meetings may be
called upon notice by telephone not less than
six (6) hours before the meeting and twenty-four
(24) hours if a written notice of a special
meeting is given.
Section 5. Quorum. A majority of the members of the Com-
mis ismis on shall constitute a quorum at any meeting
and the majority of votes cast at any meeting at
which a quorum is present shall be decisive of
any motion or election.
Section 6.- Proxies. There shall be no vote by proxy.
Section 7. Public Discussion. Time shall be made available
during all regular meetings for open public
discussion.
ARTICLE II
MEMBERSHIP --
Section 1. Qualifications. The Parks and Recreation Commission
shall consist of nine members. Said members shall be
appointed by the Mayor with the approval of the City
Council.All members shall be qualified electors of
the City of Iowa City, Iowa.
ARTICLE II
(continued)
Section 2. Compensation. Members shall serve without
compensation'but shall be entitled to necessary
expenses, including traveling expenses, incurred
in the discharge of their duties.
Section 3. Orientation for New Members. Prior to the first
regular meeting of owing their appointment, new
members shall be provided with copies of the
pertinent portions of the City Code, Parks and
Recreation By -Laws, and other documention that
would be useful to Commission members in carrying
out their duties. They shall also be given an
orientation briefing by members of the City Council,
the City Staff, this commission and others as may
be deemed appropriate.
Section 4. Absences. Frequent unexplained absenses of a
Comma s n member- may result in a recommendation
to the Mayor from the Commission to appoint a
new Commission member.
ARTICLE III.
OFFICERS
--
Section
1. Number. The officers of this commission shall be
a -Chairperson and Vice -Chairperson, each of whom
shall be elected _by the members of the commission.
Section
2. Election and Term of Office. The officers of this
commission s all be elected annually at the
January meeting in each year; if the election of
Officers shall not be heldatsuch meeting, such
election shall be held as soon thereafter as is
convenient.
Section
3. Vacancies. A vacancy in any office because of
death, resignation, removal, disqualification or
otherwise shall be filled by the members for the
unexpired portion of the term.
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• page 3
Parks &
January
•
i.
t
Recreation By -Laws
9, 1974
ARTICLE III.
(continued)
Section 4. Chairperson. The Chairperson shall, when present,
preside at all meetings of the members, appoint
committees, call special meetings and in general
perform all duties incident to the office of a
Chairperson and such other duties as may be pre-
scribed by the members from time to time.
Section 5. Vice -Chairperson. In the absence of the Chairperson,
or in tTe event of death, inability or refusal to
act, the Vice -Chairperson shall perform the duties
of the Chairperson and when so acting shall have all
the powers of and be subject to all the restrictions
upon the Chairperson.
ARTICLE IV.
DUTIES --
Section 1.
Section 2.
Section 3.
General. As provided in Chapter 3.34, Section 1,
Number D,; of the City Code, the Commission shall
investigate, review, and make such reports and
recommendations to the City Council relative to
parks, playgrounds, recreation centers and cultural
functions of the city as the Commission deems in the
public interest.
Capital Im rovements Budget. Each year at least
�0 ays prior to t e start of the CIP budget re-
view process by the City Council, the Commission
shall submit to the Council its recommendations
for capital.improvements relative to parks, play-
grounds,- recreation centers and cultural functions.
Such recommendationsshallbe for at least a five
year period into the future, shall list items and
estimated costs in as much detail as is deemed
appropriate, and shall be based on, but not re-
stricted to, data to be made available to the
Commission by the City staff.
Operating Budget. Each year at least 30 days prior
to t e start of the process of reviewing the
Operating Budget, the Commission shall submit to
the City Council its recommendations relative to the
operating Budget. Such recommendations need not
detail the amounts, but rather should recommend
i
.,anuary 9, 1974
ARTICLE IV. (continued)
Section 3. (continued)
guidelines for setting budget levels and
directions of change from prior budgets.
Section 4. Policies and Programs. Periodically the
COmmisslon Sha l.review the policies and
programs of the Parks and Recreation Department
and make such recommdnations to the City Council
as are; deemed appropriate.
Section 5. Referrals from Council. From time to time
letters, requests or information, requests for
recommendations, and other matters are referred
to the Commission by the City Council. Commis-
sion shall initiate consideration of such items
at the next regular meeting following receipt
and shall notify Council of its disposition.
ARTICLE V.
ORGANIZATION OF COMMISSION BUSINESS --
Section 1. Committees.- The committees of this commission
including composition, duties, and terms shall
be designated by the Chairperson.
Section 2. Secretary. A secretary, not
member, shall be provided for
special meetings.
to be a Commission
all regular and
Section 3. Agenda. The Chairperson, or a designated represen-
ts— t ve together with appropriate members of the
City staff, orCityCouncil shall prepare an agenda
for all regular Commission meetings. Agendas are
to be sent to Commission members, the City Council,
and the media at least three days prior to
regular meetings.
Section 4. Minutes. Minutes of all regular and special
meetings are to be prepared and distributed to
Commission.members and City Council within one
week of the meeting. Specific recommendations
for the Council are to be set off from the main
body of the minutes and appropriately identified.
■
ARTICLE V. (continued)
Section 5. Attendance at Council Meetings. The Commission
Chairperson or designate representatives are to
be in attendance at all City Council meetings,
including informal sessions, at which matters
pertaining to the domain of the Commission re-
sponsibilities are to be discussed or action taken.
The Commission Chairperson is to receive Council
agendas prior to each Council meeting and is to
be otherwise notified of meetings involving
Commission business.
ARTICLE VI.
AMENDMENTS --
Section 1. These by-laws may be altered, amended or repealed
and new by-laws be adopted by the members at any
regular meeting or at any special meeting called
for that purpose.
0