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Home My WebLink About2009-02-10 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 10, 2009 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Lombardo, Helling, Dilkes, Karr, Lewis, Howard, Kopping, Scott, Hennes, Boothroy, Cate. The Mayor proclaimed: Salute to Hospitalized Veterans Day -February 14, 2009; Congenital Heart Defect Awareness Day -February 14, 2009, Dr. Bansal, University of Iowa Hospitals and Clinics Pediatric Unit accepting. The Mayor and UISG Rep Gunn presented Outstanding Student Citizenship Awards to Hoover Elementary students: Julia Beasley, Jens Dancer, Erica Dodge; and Lucas Elementary students: Dat Tran, Jamie Young. Associate Planner Howard and Senior Center Coordinator Kopping presented the Mayor with the EPA Award for Building Healthy Communities for Active Aging. The Mayor delivered the State of the City message. Moved by Champion, seconded by O'Donnell, that the following items and recommendations in the Consent Calendar be received, approved, and or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 5, Council Work Session; January 6, Regular Council Formal Official and Complete; January 10, Special Council Work Session; January 12, Special Council Formal Official and Complete; January 12, Special Council Work Session; January 15, Special Council Work Session; January 28, Special Council Work Session; January 29, Special Council Work Session. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Parks and Recreation Commission -September 24, 2008; Planning and Zoning Commission - December 4, 2008; Board of Adjustment -December 10, 2008; Senior Center Commission -October 21, 2008; Public Library -October 23, 2008; Board of Appeals - May 5, 2005; Youth Advisory Commission -November 23, 2008; Youth Advisory Commission -December 11, 2008; Youth Advisory Commission -December 18, 2008; Police Citizens Review Board -November 18, 2008 Public Art Advisory Committee - November 6, 2008; Public Art Advisory Committee -December 4, 2008; Historic Preservation Commission -December 11, 2008; Public Library -December 18, 2008; Human Rights Commission -November 25, 2008; Airport Commission -December 11, 2008; Telecommunications Commission -December 15, 2008; Animal Care Task Force -January 8, 2009. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Nguyen Properties, LLC., dba Mekong Restaurant, 5 Sturgis Corner Dr.; Renewal: Class C Liquor License for Farras Productions, Inc., dba Farras Productions, 320 E. Burlington St.; Class C Liquor License for One Poor Student, Inc., dba One-Eyed Jake's, 18-20 S. Clinton St.; Special Class C Liquor Complete Description February 10, 2009 Page 2 License for Red Avocado, LLC, dba Red Avocado, 521 E. Washington St.; Outdoor Service Area for Red Avocado, LLC, dba Red Avocado, 521 E. Washington St.; Class C Liquor License for Motif, Ltd., dba Bo-James, 118 E Washington St.; Class C Liquor License for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S Dubuque St.; Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S Dubuque St.; Class C Liquor License for Iowa City Yacht Club, LLC, dba Iowa City Yacht Club, 13 S. Linn St. #10; Special Class C Liquor License for W&M, LLC, dba Thai Flavors, 340 E Burlington St.; Special Class C Liquor License for Chansy Keomanivong dba Thai Spice Restaurant, 1210 S. Gilbert St.; Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee #3, 1201 N. Dodge St.; Class C Beer Permit for Kelly Stucker dba Convenience Store, 106 S. Linn St.; RES. 09-11, TO ISSUE DANCE PERMIT to One Poor Student, Inc., dba One-Eyed Jake's, 18-20 S. Clinton St. and Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S Dubuque St.; Class C Liquor License for Iowa City Westside Cafe, Inc., dba Monica's Italian Bistro & Pizzeria, 749 Mormon Trek Blvd.; Outdoor Service Area for Iowa City Westside Cafe, Inc., dba Monica's Italian Bistro & Pizzeria, 749 Mormon Trek Blvd. Motions: Approve disbursements in the amount of $11,411,059.14 for the period of December 1 through December 31, 2008, as recommended by the Finance Director subject to audit. Public Hearings: Set a public hearing at 7:00 p.m. on Tuesday, February 24, 2009 to receive public comments regarding an ordinance adopting the State's Electrical Standards and Annex H of the 2008 National Electrical Code; RES. 09-12, SETTING A PUBLIC HEARING ON FEBRUARY 24, 2009 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2009 THROUGH JUNE 30, 2010, THE PROPOSED THREE-YEAR FINANCIAL PLAN, AND ALSO THE MULTI-YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2013; RES. 09-13, SETTING A PUBLIC HEARING FOR APRIL 7, 2009 ON THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2009 AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING. Resolutions: RES. 09-14, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 1015 DIANA STREET, IOWA CITY, IOWA; RES. 09-15, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING A STATEMENT OF LIFE LIEN AND TWO MORTGAGES FOR THE PROPERTY LOCATED AT 516 RONALDS STREET, IOWA CITY, IOWA; RES. 09-16, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND WEST BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 303 3RD AVENUE, IOWA CITY, IOWA; RES. 09-17, ACCEPTING THE WORK FOR THE HIGHLAND COURT WATER MAIN REPLACEMENT PROJECT; RES. 09-18, ACCEPTING THE WORK FOR THE 2007 LOWER WEST BRANCH ROAD -SCOTT BOULEVARD TO TAFT AVENUE IMPROVEMENTS PROJECT; RES. 09-19, ACCEPTING THE WORK FOR THE TRANSIT FACILITY TUCKPOINTING PROJECT; RES. 09-20, AUTHORIZING THE Complete Description February 10, 2009 Page 3 MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER AMBROSE PROPERTIES LC, AND TENANT CAFFERY, INC., D/B/A DC'S, FOR A SIDEWALK CAFE; RES. 09-21, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER ONE TEN PROPERTIES, LLC, AND TENANT KMARECELLA, INC., D/B/A DONNELLY'S PUB, FOR A SIDEWALK CAFE; RES. 09-22, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER WILLIAM AND HELEN BYINGTON, AND TENANT LITTLE DONKEYS, INC., D/B/A PANCHERO'S MEXICAN GRILL, FOR A SIDEWALK CAFE; RES. 09-23, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER PLAZA TOWERS LLC, AND TENANT J & E, INC., D/B/A FORMOSA ASIAN CUISINE, FOR A SIDEWALK CAFE; RES. 09-24, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MARC MOEN, AND TENANT STARBUCKS CORPORATION, D/B/A STARBUCKS COFFEE #2855-IA, FOR A SIDEWALK CAFE; RES. 09-25, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER LUBIN TRUST, AND TENANT MOTIF, LTD, D/B/A BO-JAMES, FOR A SIDEWALK CAFE; RES. 09-26, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER UNIVERSITY VIEW PARTNERS, AND TENANT DAWIT'S RESTAURANT, D/B/A DAVID'S PLACE, FOR A SIDEWALK CAFE; RES. 09-27, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MOKA JAVA LLC, AND TENANT IOWA CITY COFFEE COMPANY, D/B/A JAVA HOUSE, FOR A SIDEWALK CAFE. Correspondence: Acting Traffic Engineering Planner regarding Installing (1) NO PARKING 8AM-5PM sign on the north side of the 200-block of East First Street; Lucy Hershberger and Nichole Sorensen regarding Youth Conference [Correspondence distributed in the 1/15/09 Information packet]; Richard Haendel regarding Amateur Radio Operators/City Park [distributed in 1/8/09 Info Packet with staff response]; Scott Larson regarding Community Event and Program Funding Request [distributed at 1/28 Special Work Session]; Dawn Svenson regarding Statement on Human Sexuality [distributed at 1/29 Special Work Session]; Tom Slockett (2) regarding Expedited Local Option Sales Tax Update, Sales Tax Estimate [distributed at 1/29 Special Work Complete Description February 10, 2009 Page 4 Session]; Ben Lewis regarding Snow Ordinance [staff response included]; Dennis Kowalski regarding Downtown; Bill Ackerman regarding Valley Avenue Parking [staff response included]; Lee Orsino regarding Recreation Center [staff response included]; DeeAnna Blette regarding Rent Control; Brian Speer regarding Request to add Rohret Road to 5 year CIP [staff comments included]; Correspondence regarding taxes from Holly Berkowitz(X2), Julie Jones, Justin Kaufman,Tom Novak, Jerry Peck, Mary Sturm, Mike Thayer, D. Thornton, Paul and Dianne Werger, Michelle Westfall, Petition: Tea labels, Brian Mildenstein; Tom Slockett (X4) regarding Sales Tax; Russell Haught regarding City services and budget; Steven Anderson regarding Possible electrical interruption and the medical consequences; Petition regarding Court Street neighborhood requests reduction of traffic; Cynthia Parsons, Gary Klinefelder regarding Sidewalks; Liz and Kate Johnson regarding University of Iowa campus radio station, KRUI. The Mayor repeated the public hearings as set. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Airport Commissioner Greg Farris updated Council on activities at the Airport and noted copies of the Airport Annual Report distributed. Moved by Hayek, seconded by Correia, to set a public hearing for February 24 on an ordinance rezoning 2.97 -acres of land located at the northwest corner of Hickory Trail and First Avenue from Low Density Single Family (RS-5) Zone to planned development overlay medium density single family (OPD-8) Zone (REZ08-00012). The Mayor declared the motion carried unanimously, 7/0, all Council Members present. A public hearing was held on a resolution authorizing the conveyance, by quit claim deed, any interest the city has in the vacated 10.23 acre portion of Old Dubuque Road located South of Interstate 80 and East of Dodge Street to ACT, Inc. Atty. Tom Gelman, representing ACT, appeared. Moved by O'Donnell, seconded by Correia, to adopt RES. 09-28, AUTHORIZING THE CONVEYANCE, BY QUIT CLAIM DEED, ANY INTEREST THE CITY HAS IN THE VACATED 10.23 ACRE PORTION OF OLD DUBUQUE ROAD LOCATED SOUTH OF INTERSTATE 80 AND EAST OF DODGE STREET TO ACT, INC. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Correia, to adopt RES. 09-29, ACCEPTING A WAIVER OF RIGHT TO HEARING AND PAYMENT OF A $300 CIVIL PENALTY FROM CASEY'S GENERAL STORE. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Hayek, to adopt RES. 09-30, ACCEPTING A WAIVER OF RIGHT TO HEARING AND PAYMENT OF A $1500 CIVIL PENALTY FROM DELI MART #2. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A hearing was held on a resolution assessing a 30 day retail cigarette permit suspension and $1500.00 Civil Penalty against Hartig Drug Company d/b/a Hartig Drug Store, pursuant to Iowa Code Section 453A.22(2) (2007). Store Manager Jim Ehler and Asst. Johnson County Atty. Chappell present. Moved by Correia, seconded by Wilburn, to adopt RES. 09-31, ASSESSING $1500.00 CIVIL PENALTY AND THIRTY DAY RETAIL CIGARETTE PERMIT SUSPENSION AGAINST Complete Description February 10, 2009 Page 5 HARTIG DRUG COMPANY D/B/A HARTIG DRUG STORE. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 09-32, ACCEPTING A WAIVER OF RIGHT TO HEARING AND PAYMENT OF A $300 CIVIL PENALTY FROM HY- VEE DRUGSTORE. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A hearing was held on a resolution assessing a $300.00 Civil Penalty against I.C. Pit Stop, pursuant to Iowa Code Section 453A.22(2) (2007). Asst. Johnson County Atty. Chappell present. Moved by Champion, seconded by Correia, to adopt RES. 09-33, ASSESSING $300.00 CIVIL PENALTY AGAINST I.C. PIT STOP. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A hearing was held on a resolution assessing a $300.00 Civil Penalty against Kum & Go #51, pursuant to Iowa Code Section 453A.22(2) (2007). Asst. Johnson County Atty. Chappell present. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 09-34, ASSESSING $300.00 CIVIL PENALTY AGAINST KUM & GO #51. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Wright, to adopt RES. 09-35, ACCEPTING PAYMENT OF A $300 CIVIL PENALTY AND WAIVER OF RIGHT TO HEARING FROM LOYAL ORDER OF MOOSE LODGE 1096. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Correia, to adopt RES. 09-36, ACCEPTING PAYMENT OF A $300 CIVIL PENALTY AND WAIVER OF RIGHT TO HEARING FROM THE DEN. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Wilburn, to adopt RES. 09-37, ACCEPTING PAYMENT OF A $300 CIVIL PENALTY AND WAIVER OF RIGHT TO HEARING FROM WAL-MART (STORE NO. 1721). Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, that the ordinance amending the City Code of the City of Iowa City, Iowa, by revising Title 4, entitled "Alcoholic Beverages," Chapter 5, entitled "Prohibitions and Restrictions," Section 8, entitled "Persons under 19 years of age in licensed or permitted establishments" Subsection E (1) to increase the penalty for a person under 19 years of age who violates said section to five hundred dollars ($500.00), be given first vote. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Wilburn, seconded by O'Donnell, to accept correspondence from Aaron Clark, Coy Davis, and Caroline Dieterle. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wilburn, seconded by Champion, to adopt RES. 09-38, APPROVING THE POLICE CHIEF'S GUIDELINES FOR REVIEW OF APPLICATIONS FOR INITIAL AND RENEWAL LIQUOR LICENSES, BEER PERMITS AND WINE PERMITS AND THE POLICE AND FIRE ON-PREMISES RENEWAL FORMS AND RESCINDING RESOLUTION NO. 06- 216. Kenza Nelson, representing local restaurants and bar owners, requested deferral until such a time that additional comments could be presented. Individual Council Members Complete Description February 10, 2009 Page 6 expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Correia, that the ordinance amending Title 13, entitled "Airports and Aviation," Chapter 1, entitled, "Airport Commission," to change the terms of the commissioners from six (6) years to four (4) years, be given first vote. Airport Commissioner Greg Farris present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Wright, seconded by Champion, that the ordinance amending Title 1, entitled "Administration," Chapter 4, entitled "General Penalty," Section 2D to provide that the Civil Penalty for over-occupancy of a rental unit be $750.00 for first violation and $1,000.00 for second and subsequent violations, be given first vote. The following individuals appeared: Mark McCallum, 932 E. College St. and Anna Buss, 525 W. Benton St. HIS Dir. Boothroy and Sr. Hsg. Inspector Cate present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by O'Donnell, seconded by Wright, to accept correspondence from Judith Pascoe, Perry Howell, Kayla Cress. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wright, seconded by Champion, to adopt RES. 09-39, ESTABLISHING FEES FOR BUILDING PERMITS AND OTHER SERVICES AND ACTIVITIES OF THE HOUSING AND INSPECTION SERVICES DEPARTMENT AND RESCINDING RESOLUTION NOS. 02-316, 01-40, 03-183, AND 06-376. Bldg. Inspector Hennes present for discussion. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Champion, Hayek, O'Donnell, Wilburn, Wright, Bailey. Nays: Correia. Absent: None. Moved by Champion, seconded by Wright, to adopt RES. 09-40, ESTABLISHING FEES FOR INSPECTION SERVICES FOR THE HOUSING AND INSPECTION SERVICES DEPARTMENT AND RESCINDING RESOLUTION 05-280. The following individuals appeared: Mark McCallum, 932 E. College St. and Anna Buss, 525 W. Benton St. Sr. Hsg. Inspector Cate present for discussion. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Champion, Hayek, O'Donnell, Wilburn, Wright, Bailey. Nays: Correia. Absent: None. Moved by Correia, seconded by Hayek, to adopt RES. 09-41, SUPPORTING AND APPROVING THE REVITALIZE IOWA'S SOUND ECONOMY (RISE) GRANT APPLICATION FOR THE RECONSTRUCTION OF 420TH STREET EAST OF HIGHWAY 6. Affirmative roll call vote, 6/0, Wright absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 09-42, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND FOTH INFRASTRUCTURE AND ENVIRONMENTAL, L.L.C. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE 420T" STREET CORRIDOR IMPROVEMENTS PROJECT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Wright, to adopt RES. 09-43, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CITY ATTORNEY AND COUNCIL Complete Description February 10, 2009 Page 7 OFFICE REMODELING PROJECT to City Construction Group, LC for $ 131,150.00. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 09-44, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE NORTH DODGE STREET PEDESTRIAN BRIDGE OVER INTERSTATE 80 PROJECT. Sr. Civil Engr. Scott present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Champion, to adopt RES. 09-45, APPROVING THE ACQUISITION OF A TEMPORARY CONSTRUCTION EASEMENT AGREEMENT BETWEEN THE CITY OF IOWA CITY AND SG LAND LC & SG LAND II LC, FOR THE CONSTRUCTION OF THE IOWA RIVER BANK REPAIR PROJECT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST DOCUMENTATION OF THE SAME. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Wright, to adopt RES. 09-46, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND ANDERSON-BOGERT ENGINEERS AND SURVEYORS, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE BURLINGTON/MADISON INTERSECTION AND MEDIAN PROJECT. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 4/3, with the following division of roll call vote: Ayes: Bailey, Correia, Hayek, Wilburn. Nays: Champion, Wright, O'Donnell. Absent: None. Moved by Wright, seconded by Correia, to adopt RES. 09-47, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE LANDFILL GAS COLLECTION SYSTEM IMPROVEMENT PROJECT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by O'Donnell, to adopt RES. 09-48, ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING, CLEAN-UP OF PROPERTY, SNOW REMOVAL, SIDEWALK REPAIR, AND STOP BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER AS PROPERTY TAXES. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by O'Donnell, seconded by Champion, to accept correspondence from Nila Haug. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Correia, seconded by Wright, to adopt RES. 09-49, APPROVING THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE LOCAL MATCH TO THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT AND RESCINDING RESOLUTION NO 09-7. Affirmative roll call Complete Description February 10, 2009 Page 8 vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by O'Donnell, to grant a 45-day extension to the Police Citizens Review Board for the filing of the public report with the City Council on Complaint #08-09. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by O'Donnell, seconded by Wright, to make the following appointments: Matt Hayek, to the Iowa City Conference Board Reappraisal Committee; Zach Wahls, 1215 Santa Fe Drive, to the Youth Advisory Commission for one At Large vacancy to fill atwo-year term January 1, 2009 -December 31, 2010. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted that no applications were received for the following Boards and Commissions and all will be readvertised: Airport Zoning Brd of Adjustment to fill a five-year term January 1, 2009 -December 31, 2013; Appeals, Board of to fill afive-year term January 1, 2009 -December 31, 2013, one for a Mechanical Professional; Senior Center Commission for two vacancies to fill three-year terms January 1, 2009 -December 31, 2011; Youth Advisory Commission to fill two year term January 1, 2009 -December 31, 2010 for Tate High. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. Moved by Wilburn, seconded by Correia, to accept correspondence from Danielle Kathryn Malatek. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 - December 31, 2011; Appeals, Board of to fill a five-year term January 1, 2009 -December 31, 2013; Civil Service Commission to fill afour-year term April 6, 2009 -April 1, 2013; Historic Preservation Commission for four vacancies, one At-Large, one Woodlawn, one College Green, and one East College St District Representative, to fill three-year terms March 29, 2009 -March 29, 2012.; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2009 -March 13, 2012. Applications must be received by 5:00 p.m., Wednesday, February 18, 2009. Airport Commission to fill asix-year term March 1, 2009 -March 1, 2015. Applications must be received by 5:00 p.m., Wednesday, March 4, 2009. The Mayor noted the current vacancies: JCCOG Cool Cities Taskforce for one At- Large/Public vacancy to fill aone-year term, effective upon appointment, ending March, 2010. Applications must be received by 5:00 p.m., Wednesday, March 4, 2009. Youth Advisory Commission to fill an At Large unexpired term, effective upon appointment, ending December 31, 2009. Applications must be received by 5:00 p.m., Wednesday, March 18, 2009. Council Member Correia announced free tax help clinics have started at various locations and information can be found on the city website or contacting United Way. Complete Description February 10, 2009 Page 9 Council Member Wilburn thanked Mayor Bailey for her participation in the cultural competency training provided by the Iowa City Community School District. Council Members Champion and O'Donnell noted the good job done by the Mayor on the State of the City message earlier in the meeting. Mayor Bailey reported on lobbying efforts in Washington DC the previous week, and expressed appreciation to Council Member Wilburn and City Manager Lombardo for also going on the trip; and clarified, re agenda item # 22, that the City Code does outline a process for sharing information. City Manager Lombardo reported on Governor Culver's community event presentation sponsored by the Noon Rotary; stated the Police Chief was involved in the visit by the Homeland Security Secretary. City Atty. Dilkes thanked the County Attorney's office, especially Asst. Atty. Andy Chappell, for their assistance in prosecuting cigarette penalties that appeared on the Council agenda earlier in the meeting. City Clerk Karr noted copies of a proposed Council meeting schedule distributed after discussion at their work session the previous evening, and asked that anyone with conflicts notify her prior to inclusion of the schedule in the Thursday information packet. Moved by Wilburn, seconded by Hayek, to adjourn 9:25 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members pre nt. C ` R is D. Bailey, Ma Marian K. Karr, City Clerk ~'~_,_---r,®~ C[ T Y O F IOWA CITY 6a 1 ~ ~~~~~~~ ~E~UR Date: January 5, 2009 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 5, 2009, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright Staff: Lombardo, Helling, Dilkes, Karr, Hargadine, Rocca, Miklo, Davidson, Grier, Morris, Jordan, Rummel, Goers, O'Brien UISG Rep.: Gunn (A complete transcription is available in the City Clerk's Office) CONSENT CALENDAR ADDITION Council agreed to add a resolution authorizing a subordination agreement between the City and American Bank & Trust for property located at 355 Iowa Avenue for United Action for Youth. PLANNING & ZONING PCD Dir. Davidson presented information on the following item: a) RESOLUTION APPROVING THE FINAL PLAT OF MOUNT PROSPECT ADDITION, PART IX, IOWA CITY, IOWA. (SUB08-00009) (DEFERRED FROM 12/2 and 12/16) COUNCIL APPOINTMENTS Airport Zoning Brd of Adjustment - no applicants, re-advertise Airport Zoning Commission - no applicants, re-advertise Historic Preservation Commission - Carl Hirschman Parks & Recreation Commission - Aaron Krohmer AGENDA ITEMS 1. (Consent Calendar # 5f(1) -correspondence from the JCCOG Planner ... removal of nine on-street metered parking spaces ... east side of the 10 block of Dubuque Street) In response to Correia, Transportation Services Dir. O'Brien reviewed the plan to get commercial loading zones in place prior to the start of the semester as phase 1, and stated the additional of spaces on Iowa Avenue would be back in 6-8 weeks along with the information on making that block of Dubuque Street one way. 2. (Agenda item # 8 -Approving plans, specifications .... City Attorney and Council Office remodeling project ...) Architectural Services Staff Member Morris outlined the slight increase due to structural changes in moving the stairs. 3. (Agenda items # 10 and # 11 -resolutions ... Hazard Mitigation Grant Program (HMGP) property acquisition .... And approving the use of Community Development Grant (CDBG) funds for the local match) City Clerk Karr noted the handouts distributed on the items. PCD Dir. Davidson and HMGP Acquisition Specialist Purdy present for discussion. Council Work Session January 5, 2009 Page 2 4. (Agenda item # 13 -Resolution ... approving execution of an agreement .... Stanley Consultants ....engineering consultant services .... Temporary flood control methods and to assist city staff at two public neighborhood meetings) PCD Dir. Davidson present for discussion. Majority agreed not to post the neighborhood meetings as council meetings, and asked for information on the dates as soon as possible. City Manager Lombardo stated PW Dir. Fosse would be the key contact person but various staff members will be present. INFORMATION PACKET DISCUSSION [12/23 Information Packet] 1. (IP6 -Plastic Grocery Bags) City Recycling Coordinator Jordan present for discussion. After discussion a majority of Council directed staff to pursue option # 1 "Organize disposal grocery bag reduction campaign involving the cities of Iowa City and Coralville, Johnson County Public Health, local environmental groups and retailers". STAFF ACTION: Report back to Council with status report in six months -June. (Jordan and Lombardo) 2. (IP10 -Community Event and Program Funding Requests) In response to Correia, City Clerk stated that organizations would be provided dates to make presentations to Council on their funding requests. It was agreed that any questions for organizations should be forwarded to City Clerk Karr for distribution to the organization prior to the presentation. UNDERAGE AND OVER CONSUMPTION OF ALCOHOL [IP2, 3, 4 of 12/23 Info Packet] City Attorney Dilkes facilitated discussion (from her IP2 memo). Staff members present for the discussion included: City Clerk Karr, City Manager Lombardo, Police Chief Hargadine, Fire Marshall Grier, Asst. City Atty. Goers, Sr. Planner Miklo and PCD Dir. Davidson. After discussion a majority directed staff to schedule formal consideration of the following: a) Proposed license renewal forms b) Denial of renewal of a licensed establishment with a PAULA rate greater than 1.00 per visit with at least 18 visits during the 12 month renewal period beginning July 1, 2009 c) Provisions for employees consuming while working, including criminal penalty increase to $500 and civil factor for license renewal d) Increasing penalty for under 19 on premises to $500 A majority did not wish to pursue price specials; and agreed to discuss the social host ordinance at an upcoming work session. STAFF ACTION: Schedule consideration for February 10 formal council meeting. (Dilkes) Social Host ordinance included in January 8 information packet. (Karr) Zoning Regulations for Bars and Liquor Stores - Sr. Planner Miklo facilitated the discussion of his IP3 memo (and power point maps of Establishments with Alcohol Sales Downtown), and clarified existing establishments would be grandfathered in as long as the use continues. Majority directed staff to develop an ordinance that included: a) City wide zoning regulations for bars b) Defining bars versus restaurants for zoning c) Investigate providing buffer zone for residential zones d) Provide minimum space requirements for liquor stores in commercial zones Council Work Session January 5, 2009 Page 3 STAFF ACTION: Prepare ordinance for Planning & Zoning consideration and forward to Council for consideration. (Miklo) Fire Marshall Grier answered questions related to compliance checks (IP4 of 12/23 info packet). Council requested information on the number of quarterly visits, similar to the PAULA information provided monthly by the Police Department. STAFF ACTION: Provide quarterly reports as requested. (Grier) COUNCIL TIME None SCHEDULE OF PENDING DISCUSSION ITEMS None UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS Mayor Bailey noted the reception for Iowa City School District Supt. Lane Plugge on Wednesday in recognition of him being names Superintendent of the Year. DISCUSSION OF MEETING SCHEDULE Majority confirmed the following schedule: Saturday, January 10, 8:00 AM-3:00 PM, budget Monday, January 12, 6:300 PM, special formal meeting and budget Thursday, January 15, 1:30-6:00 PM CIP's and continued budget Wednesday, January 28, 6:30-9:30PM, Community Events/Board and Comm. Funding requests Thursday, January 29, 4:30 PM, Community Events/Board and Comm. Funding request/budget February 10, special formal meeting and setting public hearing on budget for February 24 Meeting adjourned 9:25 PM. U2-1 U-09 6a 2 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/6/09 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. The Mayor presented Outstanding Student Citizenship Awards for Horace Mann Elementary students: Maya Bergman-Corbet, Lydia Bhattacharya. Nathan Jackson. The Richard W. "Dick" Lee award was presented by Mayor Bailey and Police Chief Hargadine to Officer Jeremy Brossard. Members of the Dick Lee family present were Rick Lee, Kelly Lee, and Terry Parker The Mayor proclaimed: Arts and Culture Day: January 26, 2009; Celebration of Roe v. Wade Week: January 19 - 25, 2009, Jessica Hook, Chair Board of Emma Goldman Clinic, accepting. Moved and seconded that the following items and recommendations in the Consent Calendar be received, approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: December 16, Special Council Formal Official and Complete; December 16, Regular Council Formal Official and Complete; December 16, Special Council Work Session; December 22, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Civil Service Commission -December 9, 2008 Recommendation to Council -Accept the hiring list for the position of Police Officer; Historic Preservation Commission -November 13, 2008; Public Library -November 20, 2008; Housing and Community Development Commission -November 20, 2008; Telecommunications Commission -October 27, 2008; Parks and Recreation Commission -November 12, 2008; Board of Adjustment -September 10, 2008; Airport Commission -November 13, 2008; Airport Commission -November 20, 2008. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Hawkeye Hideaway, 310 E. Prentiss St.; Outdoor Service Area for Hawkeye Hideaway, 310 E. Prentiss St.; Renewal: Class B Beer Permit for Pizza Ranch, 1610 Sycamore St.; Class C Liquor License for Joe's Place, 115 Iowa Ave.; Outdoor Service Area for Joe's Place, 115 Iowa Ave. Public Hearings: RES. 09-1, INTENT TO CONSIDER THE PROPOSED CONVEYANCE, BY QUIT CLAIM DEED, OF ANY INTEREST THE CITY HAS IN THE VACATED 10.23 ACRE PORTION OF OLD DUBUQUE ROAD LOCATED SOUTH OF INTERSTATE 80 AND EAST OF DODGE STREET TO ACT, INC. AND SETTING A PUBLIC HEARING FOR FEBRUARY 10, 2009. Official Actions January 6, 2009 Page 2 Motions: Approve disbursements in the amount of $11,091,492.35 for the period of November 1 through November 30, 2008, as recommended by the Finance Director subject to audit. Resolution: RES. 09-2, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND AMERICAN BANK & TRUST, CORALVILLE, IOWA FOR PROPERTY LOCATED AT 355 EAST IOWA AVENUE, IOWA CITY, IOWA. Correspondence: JCCOG Traffic Engineering Planner regarding Removal of nine on-street metered parking spaces and establishment of a commercial vehicle loading zone on the east side of the 10 block of Dubuque Street [staff memo included]; JCCOG Traffic Engineering Planner regarding Installation of (2) YIELD signs on the Willow Creek Trail at the intersection with Shannon Drive; JCCOG Traffic Engineering Planner regarding Change in parking meter terms from 30 minutes to 2 hours for the nine easternmost meters in the Market Street parking lot, adjacent to the building located at 330 E. Market Street; Snow removal letters from Reetu Bacharach [staff response included], Donna Sealer; Plastic Bags letters received from Risa Dotson Eicke, Joyce Barker, Emily Utter, Grant Prestegard, Jason Taylor, Janice Baumback; Englert Support letters from Amy Kristof-Brown, David and Joy Smith; Mary Blackwood regarding Community Event and Program Funding Meeting; Zach Hoyt regarding Public Space Expansion; Jon Van Der Leest regarding Various Concerns; Arvind Thakore regarding New Year greeting. The Mayor declared the motion carried. Libris Fidelis, PO Box 2146, presented a statement requesting clearance curbing at Court and Clinton Streets to allow large buses to make unimpeded turn. Moved and seconded to accept correspondence. The Mayor declared the motion carried. The following individuals appeared supporting Council efforts to control underage and binge drinking: Tom Rocklin, Vice President for Student Services and Dean of Students at the University of Iowa; Doug Beardsley, Director of Johnson County Health Department. Moved and seconded to adopt RES. 09-3, APPROVING FINAL PLAT OF MOUNT PROSPECT ADDITION, PART IX, IOWA CITY, IOWA (SUB08-00009). A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the City Attorney and Council Office Remodeling project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 09-4, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY ATTORNEY AND COUNCIL OFFICE REMODELING PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution authorizing and approving the disposition of the properties located at 504 S. Capitol Street, 7 E. Harrison Street and 510 S. Capitol Street pursuant to a purchase agreement between the City of Iowa City and Johnson County. Official Actions January 6, 2009 Page 3 Moved and seconded to adopt RES. 09-5, AUTHORIZING AND APPROVING THE DISPOSITION OF THE PROPERTIES LOCATED AT 504 S. CAPITOL STREET, 7 E. HARRISON STREET AND 510 S. CAPITOL STREET PURSUANT TO A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY. Moved and seconded to adopt RES. 09-6, AUTHORIZING THE MAYOR TO SIGN THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT APPLICATION AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE FOR THE HMGP APPLICATION. Moved and seconded to adopt RES. 09-7, APPROVING THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE LOCAL MATCH TO THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT. Moved and seconded to adopt RES. 09-8, AMENDING THE BUDGETED POSITIONS IN THE HOUSING AND INSPECTION SERVICES DEPARTMENT BY DELETING ONE HALF-TIME HOUSING INSPECTOR POSITION, DELETING ONE HALF-TIME DEVELOPMENT REGULATIONS SPECIALIST POSITION AND ADDING ONE FULL-TIME HOUSING AND DEVELOPMENT REGULATION INSPECTOR POSITION, AND AMENDING THE AFSCME PAY PLAN BY ADDING THE POSITION OF HOUSING AND DEVELOPMENT REGULATION INSPECTOR, GRADE 12. Moved and seconded to adopt RES. 09-9, APPROVING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND STANLEY CONSULTANTS, INC TO PROVIDE ENGINEERING CONSULTANT SERVICES EXTENDING AN ORIGINAL CONTRACT TO PROVIDE RECOMMENDATIONS REGARDING TEMPORARY FLOOD CONTROL METHODS AND TO ASSIST CITY STAFF AT TWO PUBLIC NEIGHBORHOOD MEETINGS. Moved and seconded to make the following appointments to Boards and Commissions: appoint Carl Hirschman, 430 Oakland Avenue, to the Historic Preservation Commission to fill an unexpired term, effective upon appointment, ending March 29, 2011 for a Longfellow District Representative; Aaron Krohmer, 4848 Court Street, to the Parks & Recreation Commission to fill an unexpired term, effective upon appointment, ending January 1, 2011. The Mayor declared the motion carried. The Mayor noted that no applications were received for the Airport Zoning Board of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 - December 31, 2011, and will be readvertised. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment to fill afive-year term January 1, 2009 -December 31, 2013; Appeals, Board of - to fill afive-year term January 1, 2009 -December 31, 2013, one for a Mechanical Professional; Senior Center Commission for two vacancies to fill three-year terms January 1, 2009 -December 31, 2011; Youth Advisory Commission for two vacancies to fill two-year terms January 1, 2009 -December 31, 2010, One (1) person -Tate High, One (1) person - At Large. Applications must be received by 5:00 p.m., Wednesday, January 21, 2009. Official Actions January 6, 2009 Page 4 The Mayor noted the current vacancy: Board of Appeals, to fill afive-year term January 1, 2009 -December 31, 2013. Applications must be received by 5:00 p.m., Wednesday, February 18, 2009. Moved and seconded to accept correspondence from Tom Novak and Denny Henderson. The Mayor declared the motion carried. Moved and seconded to adjourn 7:45 p.m. The Mayor declared the motion carried. A more complete description of Council activities and disbursements is on file in the office of the City Clerk and Finance Dep rtment. s/Regenia D. Bailey, Mayor t s/Marian K. Karr, Cit Clerk ~~~~~ ~ ~~ Submitted for publication - 1/15/09. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 6, 2009 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Lombardo, Helling, Dilkes, Karr, Hargadine, O'Brien, Boothroy, Fosse, Davidson. The Mayor presented Outstanding Student Citizenship Awards for Horace Mann Elementary students: Maya Bergman-Corbet, Lydia Bhattacharya. Nathan Jackson. The Richard W. "Dick" Lee award was presented by Mayor Bailey and Police Chief Hargadine to Officer Jeremy Brossard. Members of the Dick Lee family present were Rick Lee, Kelly Lee, and Terry Parker The Mayor proclaimed: Arts and Culture Day: January 26, 2009; Celebration of Roe v. Wade Week: January 19 - 25, 2009, Jessica Hook, Chair Board of Emma Goldman Clinic, accepting. Moved by Correia, seconded by Hayek, that the following items and recommendations in the Consent Calendar be received, approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: December 16, Special Council Formal Official and Complete; December 16, Regular Council Formal Official and Complete; December 16, Special Council Work Session; December 22, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Civil Service Commission -December 9, 2008 Recommendation to Council -Accept the hiring list for the position of Police Officer; Historic Preservation Commission -November 13, 2008; Public Library -November 20, 2008; Housing and Community Development Commission -November 20, 2008; Telecommunications Commission -October 27, 2008; Parks and Recreation Commission -November 12, 2008; Board of Adjustment -September 10, 2008; Airport Commission -November 13, 2008; Airport Commission -November 20, 2008. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Prentiss Street Partners, Inc., dba Hawkeye Hideaway, 310 E. Prentiss St.; Outdoor Service Area for Prentiss Street Partners, Inc., dba Hawkeye Hideaway, 310 E. Prentiss St.; Renewal: Class B Beer Permit for P & S Restaurant Group dba Pizza Ranch, 1610 Sycamore St.; Class C Liquor License for SAMCO of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; Outdoor Service Area for SAMCO of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave. Public Hearings: RES. 09-1, INTENT TO CONSIDER THE PROPOSED CONVEYANCE, BY QUIT CLAIM DEED, OF ANY INTEREST THE CITY HAS IN THE VACATED 10.23 ACRE PORTION OF OLD DUBUQUE ROAD LOCATED SOUTH OF INTERSTATE 80 AND EAST OF DODGE STREET TO ACT, INC. AND SETTING A PUBLIC HEARING FOR FEBRUARY 10, 2009. Complete Description January 6, 2009 Page 2 Motions: Approve disbursements in the amount of $11,091,492.35 for the period of November 1 through November 30, 2008, as recommended by the Finance Director subject to audit. Resolution: RES. 09-2, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND AMERICAN BANK & TRUST, CORALVILLE, IOWA FOR PROPERTY LOCATED AT 355 EAST IOWA AVENUE, IOWA CITY, IOWA. Correspondence: JCCOG Traffic Engineering Planner regarding Removal of nine on-street metered parking spaces and establishment of a commercial vehicle loading zone on the east side of the 10 block of Dubuque Street [staff memo included]; JCCOG Traffic Engineering Planner regarding Installation of (2) YIELD signs on the Willow Creek Trail at the intersection with Shannon Drive; JCCOG Traffic Engineering Planner regarding Change in parking meter terms from 30 minutes to 2 hours for the nine easternmost meters in the Market Street parking lot, adjacent to the building located at 330 E. Market Street; Snow removal letters from Reetu Bacharach [staff response included], Donna Sealer; Plastic Bags letters received from Risa Dotson Eicke, Joyce Barker, Emily Utter, Grant Prestegard, Jason Taylor, Janice Baumback; Englert Support letters from Amy Kristof-Brown, David and Joy Smith; Mary Blackwood regarding Community Event and Program Funding Meeting; Zach Hoyt regarding Public Space Expansion; Jon Van Der Leest regarding Various Concerns; Arvind Thakore regarding New Year greeting. City Manager Lombardo noted the addition of a resolution authorizing a subordination agreed with American Bank &Trust for property located at 355 East Iowa Avenue (United Action For Youth). Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Libris Fidelis, PO Box 2146, presented a statement requesting clearance curbing at Court and Clinton Streets to allow large buses to make unimpeded turn. Moved by Wilburn, seconded by Wright, to accept correspondence. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The following individuals appeared supporting Council efforts to control underage and binge drinking: Tom Rocklin, Vice President for Student Services and Dean of Students at the University of Iowa; Doug Beardsley, Director of Johnson County Health Department. Moved by Champion, seconded by Correia, to adopt RES. 09-3, APPROVING FINAL PLAT OF MOUNT PROSPECT ADDITION, PART IX, IOWA CITY, IOWA (SUB08-00009). Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the City Attorney and Council Office Remodeling project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by O'Donnell, seconded by Hayek, to adopt RES. 09-4, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY ATTORNEY AND COUNCIL OFFICE REMODELING Complete Description January 6, 2009 Page 3 PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution authorizing and approving the disposition of the properties located at 504 S. Capitol Street, 7 E. Harrison Street and 510 S. Capitol Street pursuant to a purchase agreement between the City of Iowa City and Johnson County. No one appeared. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 09-5, AUTHORIZING AND APPROVING THE DISPOSITION OF THE PROPERTIES LOCATED AT 504 S. CAPITOL STREET,.7 E. HARRISON STREET AND 510 S. CAPITOL STREET PURSUANT TO A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by Hayek, to adopt RES. 09-6, AUTHORIZING THE MAYOR TO SIGN THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT APPLICATION AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE FOR THE HMGP APPLICATION. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by Wright, to adopt RES. 09-7, APPROVING THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE LOCAL MATCH TO THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by O'Donnell, seconded by Hayek, to adopt RES. 09-8, AMENDING THE BUDGETED POSITIONS IN THE HOUSING AND INSPECTION SERVICES DEPARTMENT BY DELETING ONE HALF-TIME HOUSING INSPECTOR POSITION, DELETING ONE HALF-TIME DEVELOPMENT REGULATIONS SPECIALIST POSITION AND ADDING ONE FULL-TIME HOUSING AND DEVELOPMENT REGULATION INSPECTOR POSITION, AND AMENDING THE AFSCME PAY PLAN BY ADDING THE POSITION OF HOUSING AND DEVELOPMENT REGULATION INSPECTOR, GRADE 12. HIS Dir. Boothroy present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Hayek, to adopt RES. 09-9, APPROVING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND STANLEY CONSULTANTS, INC TO PROVIDE ENGINEERING CONSULTANT SERVICES EXTENDING AN ORIGINAL CONTRACT TO PROVIDE RECOMMENDATIONS REGARDING TEMPORARY FLOOD CONTROL METHODS AND TO ASSIST CITY STAFF AT TWO PUBLIC NEIGHBORHOOD MEETINGS. PW Dir. Fosse present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by O'Donnell, to make the following appointments to Boards and Commissions: appoint Carl Hirschman, 430 Oakland Avenue, to the Historic Preservation Commission to fill an unexpired term, effective upon appointment, ending March Complete Description January 6, 2009 Page 4 29, 2011 for a Longfellow District Representative; Aaron Krohmer, 4848 Court Street, to the Parks & Recreation Commission to fill an unexpired term, effective upon appointment, ending January 1, 2011. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted that no applications were received for the Airport Zoning Board of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 - December 31, 2011, and will be readvertised. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment to fill a five-year term January 1, 2009 -December 31, 2013; Appeals, Board of - to fill afive-year term January 1, 2009 -December 31, 2013, one for a Mechanical Professional; Senior Center Commission for two vacancies to fill three-year terms January 1, 2009 -December 31, 2011; Youth Advisory Commission for two vacancies to fill two-year terms January 1, 2009 -December 31, 2010, One (1) person -Tate High, One (1) person - At Large. Applications must be received by 5:00 p.m., Wednesday, January 21, 2009. The Mayor noted the current vacancy: Board of Appeals, to fill afive-year term January 1, 2009 -December 31, 2013. Applications must be received by 5:00 p.m., Wednesday, February 18, 2009. Moved by Wilburn, seconded by Wright, to accept correspondence from Tom Novak and Denny Henderson. The Mayor declared the motion carried, 7/0, all Council Members present. Council Member Correia reported on her attendance at the Johnson County Long Term Recovery Committee meetings and announced that a volunteer team from the Christian Reformed World Relief Committee Disaster Response Services (Green Shirts) would be in Iowa City January 12 through January 17 to compile an assessment of unmet needs from those individuals affected by summer flooding; and stated that free tax help through the IRS would be available beginning February 1 in various locations in Johnson County and urged people to call United Way for more information. Council Member Hayek summarized a recent article in the Corridor Business Journal on TIF districts and the property values within those districts, noting the significant increase in property values and the welcome news that brings to the City budget. Council Member Wilburn congratulated Kevin Sanders on his installation as the first African American Master of the Iowa City Masonic Lodge # 4. Mayor Pro tem O'Donnell congratulated the University of Iowa football team on their victory in the Outback Bowl game. Council Member Wright announced the kickoff event on January 19 at 6:30 PM for the Martin Luther King week celebration at the University of Iowa. Mayor Bailey noted Council discussion about plastic bags and stated the City was selling grocery totes and water bottles in the Cashier area of City Hall and stated it was a good way to keep Iowa City "green". Complete Description January 6, 2009 Page 5 City Manager Lombardo stated he would be asking staff to provide more regular updates on flood related activities various departments are involved in, and include those in the Thursday information packets. City Clerk Karr reminded Council and the public of a special formal meeting scheduled January 12 at 6:30 PM, prior to the scheduled budget work session. Moved by Hayek, seconded by O'Donnell, to adjourn 7:45 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk r ~~~~,®~,~ CITY OF 14WA C[TY 6a3 l~~ 1 V --~..~ Date: January 22, 2009 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 10, 2009, 8:10 AM in Emma J. Harvat Hall Council: Bailey, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: Champion. UISG Rep: Gunn Staff: Lombardo, Helling, Karr, O'Malley, O'Brien, Craig, Mansfield, Lewis, Rocca (A complete transcription is available in the City Clerk's Office) BUDGET OVERVIEW City Manager Lombardo and Finance Dir. O'Malley presented a power point presentation regarding the FY10-12 budget; reviewed expenses, revenue sources and property valuations; building permits; administrative chargeback formula; road use tax; and debt service. Management Analyst Lewis, Budget Analyst Mansfield, Transportation Services Dir. O'Brien, Library Dir. Craig, Fire Chief Rocca also presented information. City Manager Lombardo outlined the option of a priority setting model to review services and programs and allow for restructuring of the budget to address the priorities. Majority of Council agreed with the option presented. Majority of Council expressed tentative interest: ~ to explore 30 cent increase per $1,000 emergency tax levy for Fire Station # 4 ~ preference to one increase in monthly parking permit rates rather than phasing it in ~ to include Economic Development incentives such as Towncrest development and return outside consultant costs back into Planning budget REQUESTS FOR ADDITIONAL INFORMATION Re rental properties, what is the percentage that is taxed commercial versus residential? Staff to follow up with Building Department. Does the State prohibit charging for building permits for exempt property? Schedule for TIF's as it relates to FY11 and FY12 Timeline for constructing and staffing Fire Station # 4 Provide copy of memo from Police Chief regarding request for 5 CSO's Ask HIS Dir. and Sr. Building Inspector to attend 1/12 budget session for discussion of housing inspection fee increases Council Work Session January 10, 2009 Page 2 Ask Airport representatives (Michael Tharp and Greg Farris) to attend 1/12 budget session to discuss hangar rental rates and General Fund Levy policy and communications Information on complete salary costs, salary plus benefits Information on % per department of initial budget costs and what services and programs are affected HANDOUTS DISTRIBUTED/OVERHEADS o FY2010 Budget Work Session Packet (agenda and materials) o Fire Station # 4 Estimated Operating Costs o Copies of power point slides (and power point presentation) o Article: Getting Your Priorities Straight Meeting adjourned 2:25 PM. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/12/09 Iowa City City Council special meeting 6:30 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn (6:35), Wright. Moved and seconded to adopt RES. 09-10, APPROVING FUNDING FOR ATLAS HOME SERVICE LLC, FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Moved and seconded to nominate Connie Champion as the JCCOG appointment to the East Central Iowa Council of Governments (ECICOG) for an unexpired 2-yr term ending December 31 and re-appoint Regenia Bailey to the Joint Emergency Communication Center Policy Board for one 1-yr. term, February 1, 2009 -February 1, 2010. The Mayor declared the motion carried. The Mayor noted the current vacancies on Boards and Commissions: Airport Commission to fill asix-year term March 1, 2009 -March 1, 2015. Applications must be received by 5:00 p.m., Wednesday, March 4, 2009; Civil Service Commission to fill a four-year term April 6, 2009 -April 1, 2013; Historic Preservation Commission for four vacancies to fill three-year terms March 29, 2009 -March 29, 2012; and Telecommunications Commission for two vacancies to fill three-year terms March 13, 2009 -March 13, 2012. Applications must be received by 5:00 p.m., Wednesday, February 18, 2009. Applicants must reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn to executive session to discuss as a public employer, strategy regarding collective bargaining with city employee organizations; as such discussion is exempt from the provisions of Chapter 21. The Mayor declared the motion carried. Moved and seconded to approve a tentative agreement between the City of Iowa City and the Iowa City Association of Professional Firefighters, Local #610, for an FY'10 Collective Bargaining Agreement. The Mayor declared the motion carried. Moved and seconded to adjourn special meeting 7:10 p.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. s/Regenia D. Bailey, Mayor s/Marian K. Karr, City Clerk Submitted for publication - 1/15/09. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/12/09 Iowa City City Council special meeting 6:30 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn (6:35), Wright. Moved and seconded to adopt RES. 09-10, APPROVING FUNDING FOR ATLAS HOME SERVICE LLC, FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Moved and seconded to nominate Connie Champion as the JCCOG appointment to the East Central Iowa Council of Governments (ECICOG) for an unexpired 2-yr term ending December 31 and re-appoint Regenia Bailey to the Joint Emergency Communication Center Policy Board for one 1-yr. term, February 1, 2009 -February 1, 2010. The Mayor declared the motion carried. The Mayor noted the current vacancies on Boards and Commissions: Airport Commission to fill asix-year term March 1, 2009 -March 1, 2015. Applications must be received by 5:00 p.m., Wednesday, March 4, 2009; Civil Service Commission to fill a four-year term April 6, 2009 -April 1, 2013; Historic Preservation Commission for four vacancies to fill three-year terms March 29, 2009 -March 29, 2012; and Telecommunications Commission for two vacancies to fill three-year terms March 13, 2009 -March 13, 2012. Applications must be received by 5:00 p.m., Wednesday, February 18, 2009. Applicants must reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn to executive session to discuss as a public employer, strategy regarding collective bargaining with city employee organizations; as such discussion is exempt from the provisions of Chapter 21. The Mayor declared the motion carried. Moved and seconded to approve a tentative agreement between the City of Iowa City and the Iowa City Association of Professional Firefighters, Local #610, for an FY'10 Collective Bargaining Agreement. The Mayor declared the motion carried. Moved and seconded to adjourn special meeting 7:10 p.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. C s/Regenia D. Bailey, Mayor s/Marian K. Karr, City Clerk 2-~~~~-rJ ~ ~~:~~S~t~ Subm~ted for publication - 1/15/09. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 12, 2009 Iowa City City Council special meeting 6:30 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn (6:35), Wright. Staff members present: Lombardo, Helling, Dilkes, Karr, Hightshoe, Yapp, Boothroy, Cate. Moved by Wright, seconded by O'Donnell, to adopt RES. 09-10, APPROVING FUNDING FOR ATLAS HOME SERVICE LLC, FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Community Development Planner Hightshoe present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 6/0, Wilburn absent. The Mayor declared the resolution adopted. Moved by Hayek, seconded by Correia, to nominate Connie Champion as the JCCOG appointment to the East Central Iowa Council of Governments (ECICOG) for an unexpired 2-yr term ending December 31 and re-appoint Regenia Bailey to the Joint Emergency Communication Center Policy Board for one 1-yr. term, February 1, 2009 - February 1, 2010. JCCOG Ex. Dir. Yapp present for discussion on ECICOG appointment. Individual Council Members expressed their views. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted the current vacancies on Boards and Commissions: Airport Commission to fill asix-year term March 1, 2009 -March 1, 2015. Applications must be received by 5:00 p.m., Wednesday, March 4, 2009; Civil Service Commission to fill a four-year term April 6, 2009 -April 1, 2013; Historic Preservation Commission for four vacancies to fill three-year terms March 29, 2009 -March 29, 2012; and Telecommunications Commission for two vacancies to fill three-year terms March 13, 2009 -March 13, 2012. Applications must be received by 5:00 p.m., Wednesday, February 18, 2009. Applicants must reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved by Wilburn, seconded by Champion, to adjourn to executive session to discuss as a public employer, strategy regarding collective bargaining with city employee organizations; as such discussion is exempt from the provisions of Chapter 21. The Mayor declared the motion carried unanimously, 7/0, and adjourned to executive session 6:38 p.m. The meeting returned to open session 7:05 p.m. Moved by Wilburn, seconded by O'Donnell, to approve a tentative agreement between the City of Iowa City and the Iowa City Association of Professional Firefighters, Local #610, for an FY'10 Collective Bargaining Agreement. Individual Council Members Complete Description January 12, 2009 Page 2 expressed their views. The Mayor declared the motion carried, 5/2, Hayek and Champion voting "no". Moved by Correia, seconded by Hayek, to adjourn special meeting 7:10 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk r ~~~~®~,~ CITY CJ>= ICJ WA CITY 6a5 ~''"` `" ~~ ~V 1 RAC D ~ ~~~~ Date: January 22, 2009 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 12, 2009, 7:10 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. UISG Rep: Gunn Staff: Lombardo, Helling, Karr, O'Malley, Rocca, Boothroy, Cate, Hargadine, Morris (A complete transcription is available in the City Clerk's Office) REVIEW OF BUDGET Airport (budget page 101) Airport Commission Chair Greg Farris and Operations Specialist Tharp presented information. No changes were made in the budget. Housing & Inspection Fees (page 8 of memo distributed 1/10 & page 49 of the budget) HIS Dir. Boothroy and Sr. Building Inspector Cate present for discussion. No changes were made in the budget. Police (January 8 memo handout and budget page 41) Police Chief Hargadine answered questions regarding his memo distributed that evening. City Manager Lombardo noted the date on the memo was incorrect, stating the memo had been prepared some time ago. No changes were made in the budget. Fire Station # 4 (City Attorney memo and timeline handouts) Fire Chief Rocca and Architectural Service Staffer Morris present and distributed information regarding the proposed timeline for the project. No changes were made in the budget. REQUESTS FOR ADDITIONAL INFORMATION a) Explore cost savings if crossing guards funded by school district (and not Police); City Manager to follow up with Supt. Plugge b) Updated levy sheet (page 14) showing Fire Station c) Non bargaining employee salary charts with 1 %, 1.5%, 2%, and 2.5% FY10 increases d) Procedure for implement hiring freeze for non essential vacancies e) Reports from Library on possible reduction in "adult materials" budget line and possible help funding from Foundation f) Foundation help at the Senior Center g) Scheduling priorities setting meetings Council Work Session January 12, 2009 Page 2 HANDOUTS DISTRIBUTED/OVERHEADS o Justification for Front Desk Personnel (Memo from Police Chief) o Financing of Fire Station # 4 (Memo from City Attorney) o Preliminary Schedule for Fire Station # 4 o Annual Building Permit Valuations o Building Permits Without Flood Activity o Building Permit to Tax Collection Cycle Distributed for January 15 Budget Discussion: Capital Improvement Projects -Unfunded Projects FY2009 - FY2013 Capital Improvement Program Funding Summary SCHEDULE January 15 - 1:30-6PM, Capital Improvement Program (CIP) January 28 - 6:30-9:30 PM, Community Events and Board & Commission Presentations January 29 - 4:30 PM, continued Community Events and Boards & Commissions and General Budget discussion Meeting adjourned 9:40 PM. r ~~~l,:,®~,~ C I T Y 4 F i O W A C I T Y 6a 6 ,~,~, ,~ ~ ~_l RA ~ D LI ~ ~E~~ Date: February 2, 2009 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 15, 2009, 1:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia (arrived 2:45), Hayek, O'Donnell, Wilburn (left 3:00, returned 4:40), Wright UISG Rep: Gunn Staff: Lombardo, Helling, Karr, Dilkes, O'Malley, Lewis, Mansfield, Rocca, Fosse, Knoche, Tharp, O'Brien, Hargadine, Moran, Davidson, Miklo (A complete transcription is available in the City Clerk's Office) Capital improvement Projects (CIP) A power point presentation was presented on the following projects with City staff present as noted. PW Director Fosse stated projects would be presented in categories: Airport; Landfill; Parking; Parks, Recreation and Trails; Public Safety; Street, Bridges, Traffic Engineering & Public Utilities; Miscellaneous Other Projects; Recurring Projects; Flood Recovery; On the Radar; Projects to be Completed This Year; and Questions. Airport ^ Airport Runways 7-25 &12-30; Rehabilitation -Operations Spec. Tharp ^ Airport Runway 7-25 Parallel Taxiway, Grading, Paving & Lighting -Operations Spec. Tharp ^ Apron Reconstruction & Connecting Taxiway -Operations Spec. Tharp ^ Corporate Hangar "L" -Operations Spec. Tharp ^ Aviation Commerce Park South -Operations Spec. Tharp &PCD Dir. Davidson Landfill ^ Eastside Recycling Center - PW Dir. Fosse ^ Landfill Cell FY09 - PW Dir. Fosse Parkin Near Southside Multi-Use Parking Facility -PCD Dir. Davidson Garage Elevator Upgrades, Capitol & Dubuque Garages -Transportation Services Dir. O'Brien Parks. Recreation and Trails ^ Butler Bridge Pedestrian Trail -Acting Parks & Rec. Dir. Moran ^ City Park Projects -Acting Parks & Rec. Dir. Moran Old Shop Repairs o Trail Lighting ^ Frauenholtz-Miller Park Development -Acting Parks & Rec. Dir. Moran ^ Iowa City Kicker's Soccer Park -Acting Parks & Rec. Dir. Moran ^ Mercer Pool Solarium Renovation -Acting Parks & Rec. Dir. Moran Council Work Session January 15, 2009 Page 2 ^ Misc Park Improvements -Acting Parks & Rec. Dir. Moran Hickory Hill Park Restroom & Bridge Court Hill Park Restroom Kiwanis Park Restroom College Green Park Light Replacement Mercer Park & Fairmeadows Park Sidewalk Replacement ^ North Market Square Park Redevelopment -Acting Parks & Rec. Dir. Moran ^ Outdoor Ice Rink -Acting Parks & Rec. Dir. Moran ^ Pedestrian Bridge Rocky Shore Drive to Peninsula -PCD Dir. Davidson & Acting Parks & Rec. Dir. Moran ^ Peninsula Park -Acting Parks & Rec. Dir. Moran ^ Robert A. Lee Rec. Center Improvements -Acting Parks & Rec. Dir. Moran East Entrance Elevator Replacement ^ Riverbank Stabilization City Park - PW Dir. Fosse and Acting Parks & Rec. Dir. Moran ^ Sand Lake Recreation Area -Acting Parks & Rec. Dir. Moran ^ Scanlon Gym Elevated Running/Walking Track -Acting Parks & Rec. Dir. Moran ^ Scott Park Development & Trail -Acting Parks & Rec. Dir. Moran, PW Dir. Fosse, PCD Dir. Davidson, and Sr. Planner Miklo ^ Waterworks Park Hospice Memorial -Acting Parks & Rec. Dir. Moran Public Safety ^ Fire Station # 4 -Fire Chief Rocca, PCD Dir. Davidson ^ Fire Apparatus -Fire Chief Rocca ^ Evidence Storage Facility -Police Chief Hargadine ^ Radio Systems Upgrade & Migration -Police Chief Hargadine, PCD Dir. Davidson Streets Bridges Traffic Engr. & Public Utilities ^ 420th Street Improvements, Highway 6 to Taft Ave.-City Engr. Knoche &PCD Dir. Davidson ^ American Legion Road, Scott Blvd to Taft Ave. -City Engr. Knoche ^ Burlington St. Pedestrian Bridge Rehabilitation -City Engr. Knoche ^ First Ave/Iowa Interstate Railroad Crossing Improvements -City Engr. Knoche, PW Dir. Fosse &PCD Dir. Davidson ^ Gilbert Street Streetscape -City Engr. Knoche & PW Dir. Fosse ^ Interstate 80 Aesthetic Improvements -City Engr. Knoche, PW Dir. Fosse & PCD Dir. Davidson ^ Lower Muscatine Ave., Kirkwood to First Ave. -City Engr. Knoche ^ McCollister Blvd, Highway 921 to Gilbert St. -City Engr. Knoche ^ Mormon Trek Left Turn Lanes -City Engr. Knoche, PW Dir. Fosse &PCD Dir. Davidson ^ Park Rd. and Park Rd. Bridge -City Engr. Knoche, PW Dir. Fosse Park Rd. Bridge & Intersection Improvements Park Rd. Third Lane Improvement ^ Public Works Facility, S. Gilbert St. -City Engr. Knoche, PW Dir. Fosse Fuel Facility Vehicle Wash System ^ Rochester Ave. Bridge -City Engr. Knoche ^ Scott Blvd. Pavement Overlay, Rochester to Court St. -City Engr. Knoche ^ Sycamore St. Highway 6 to the City Limits -City Engr. Knoche, PCD Dir. Davidson ^ Burlington St. -Traffic Control Improvements -City Engr. Knoche, PCD Dir. Davidson & PW Dir. Fosse Burlington /Madison Intersection & Median Burlington St. Median Burlington / Clinton Street Intersection Improvements Council Work Session January 15, 2009 Page 3 Miscellaneous Other Proiects ^ Enterprise Resource Planning (ERP) System -Finance Dir. O'Malley ^ Geographic Information System Software -City Engr. Knoche & PW Dir. Fosse ^ North Gilbert St. Box Culvert -City Engr. Knoche ^ Oakland Cemetery Projects -Acting Parks & Rec. Dir. Moran Road resurfacing Cold Storage Building Infant Columbarium and Sculpture Recently Submitted Proiects ^ 420th S. Industrial Park - PW Dir. Fosse &PCD Dir. Davidson ^ Airport Equipment Shelter -Operation Spec. Tharp ^ Airport Runway 12-30: Obstruction Mitigation & Part 77 Removals -Operation Spec. Tharp ^ Dodge St. / I-80 Pedestrian Bridge -City Engr. Knoche &PCD Dir. Davidson ^ Neighborhood Pedestrian Lighting - PW Dir. Fosse &PCD Dir. Davidson ^ Rohret Rd. Improvements -Phoenix Dr. to City Limits -City Engr. Knoche, PW Dir. Fosse & PCD Dir. Davidson Recurring Protects ^ Bike /Pedestrian Trails -Acting Parks & Rec. Dir. Moran, PCD Dir. Davidson ^ Brick Street Repair -City Engr. Knoche, PW Dir. Fosse ^ Bridge Maintenance -City Engr. Knoche ^ City Hall, other projects -Acting Parks & Rec. Dir. Moran, PW Dir. Fosse ^ Curb Ramps -City Eng. Knoche ^ Open Space Land Acquisition -Acting Parks & Rec. Dir. Moran ^ Overwidth Paving /Sidewalks -City Engr. Knoche ^ Parks Maintenance /Improvements -Acting Parks & Rec. Dir. Moran ^ Pavement Rehab -City Engr. Knoche ^ Public Art -PCD Dir. Davidson ^ Railroad Crossings -City Engr. Knoche, PW Dir. Fosse ^ Sewer Main Replacement - PW Dir. Fosse ^ Sidewalk Infill -City Engr. Knoche ^ Street Pavement Marking -City Engr. Knoche, PW Dir. Fosse &PCD Dir. Davidson ^ Traffic Calming -PCD Dir. Davidson ^ Traffic Signal -City Engr. Knoche ^ Water Main Replacement - PW Dir. Fosse Flood Recovery ^ Iowa Ave. Sewer Siphon -City Engr. Knoche ^ Iowa River Power Dam Repairs -City Engr. Knoche & PW Dir. Fosse ^ Animal Shelter Repairs On the Radar Flood Recovery ^ Dubuque St and Park Rd. Bridge Elevation - PW Dir. Fosse ^ Relocation of the North Wastewater Plan - Pw Dir. Fosse ^ Water Source Protection - PW Dir. Fosse ^ Idyllwild / Taft Neighborhood - PW Dir. Fosse &PCD Dir. Davidson ^ Parkview Terrace Neighborhood - PW Dir. Fosse ^ S. Gilbert Commercial - PW Dir. Fosse ^ Update to Floodplain Maps - PW Dir. Fosse Council Work Session January 15, 2009 Page 4 On the Radar Projects ^ Economic Stimulus Package Project - PW Dir. Fosse, PCD Dir. Davidson & City Engr. Knoche ^ Central District Plan -PCD Dir. Davidson & Sr. Planner Miklo ^ Towncrest Redevelopment Potential -PCD Dir. Davidson & Sr. Planner Miklo ^ Downtown Business Incubator -PCD Dir. Davidson ^ Unfunded # 54 -Willow Creek Trail West -PCD Dir. Davidson ^ Unfunded # 58 - Rohret Rd. South Sewer - Sr. Planner Miklo, PW Dir. Fosse & PCD Dir. Davidson ^ Unfunded # 71 -Sand Prairie Enhancement -Acting Parks & Rec. Dir. Moran ^ Unfunded # 85 -Riverside Drive Redevelopment - PW Dir. Fosse.& PCD Dir. Davidson ^ Gilbert St. /Highway 6 Dual Left Turn Lanes -PCD Dir. Davidson ^ Washington /Van Buren Intersection Improvements -PCD Dir. Davidson ^ Police Firing Range - PW Dir. Fosse & City Mgr. Lombardo Projects to be Completed This Year ^ Salt Storage Building - PW Dir. Fosse ^ Wetherby Splash Pad -Acting Parks & Rec. Dir. Moran ^ Sandusky Storm Sewer -City Engr. Knoche ^ Police Records & Computer Aided Dispatch -PCD Dir. Davidson & City Mgr. Lombardo DISCUSSION /DIRECTION 1. Majority agreed to add the # 420th Street Industrial Park to the budget exploring TIF 2. Consider pulling CAT grant application for Sand Lange project and impact on debt service 3. Consider maintaining and not expanding Parks 4. Commit to fund Fire Station # 4 with emergency levy SCHEDULE January 28 - 4:30 PM, JCCOG meeting Dinner break 6:30-9:30 PM, City Conference Board, Community Events and Board & Commission Presentations January 29 - 4:30 PM, continued Community Events and Boards & Commissions and General Budget discussion HANDOUTS DISTRIBUTED/OVERHEADS/POWER POINT ^ Hard copy of power point CIP presentation (power point archived) ^ Hard copy of FY2009-FY2013 Capital Improvements Program Funding Summary, pages C1-C23 (power point archived) ^ Capitol Improvements Projects -Unfunded Projects (distributed 1/12) Meeting adjourned 6:00 PM. ~~®~ CITY ~F [41NA CITY ~~n~'~~ ~~~~~ RAC D (~ ~ ~E~O Date: February 3, 2009 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Special Work Session, January 28, 2009, 7:00 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. UISG Rep: Gunn Staff: Lombardo, Helling, Karr, O'Malley, Dilkes, Craig, Moran, Mansfield (A complete transcription is available in the City Clerk's Office) SALES TAX (Addition to 1/28 meeting posted and materials distributed 1/27) Council discussed Senate File 44 which had passed and proposed House File 95, and the request from Coralville for a Sales Tax election. A majority agreed to schedule discussion at their next regularly scheduled meeting on February 9, after passage of the House bill, and consider the May 5 election date. STAFF ACTION: Schedule for February 9 work session, and respond to Coralville on their request. (Karr) PRESENTATIONS Senior Center Comm.- Jay Honohan, Chair Parks & Rec. Commission-John Westefeld, Chair and Acting Parks & Rec. Dir. Moran Library Board -Tom Dean, President & Susan Craig, Director Summer of the Arts -Mary Frieden, Exec. Dir. and Bd. President/Marketing Dir. Dirk Keller Youth Advisory Comm. -Michelle Han, Commissioner Old Capitol Valley District- Dawn Svenson, Dir. Communications & Research and Cub Scout Day Camp Joe Sadewasser, District Executive ADA Celebration -Keith Ruff, Everett Conner Center Landlocked Film Festival -Mary Blackwood, Creative Dir. Back 2 School Picnic & Feed the Needy for the Holidays -Pastor Jacob Butler IC Community String Orchestra -Emma Mohr, Vice President u~-~ u-ua 6a 7 Council Work Session January 28, 2009 Page 2 HANDOUTS DISTRIBUTED/OVERHEADS o Letter from Coralville City Adm. Requesting Sales Tax election o Correspondence from Scott Larson, President , cFree Wireless o Budget Summary for Back 2 School Picnic and Feed the Needy 4 The Holiday o Cub Scout Day Camp 0 2009 Important Dates For Summer of the Arts o Correspondence from Mark Seabold re Public Art Advisory Committee o Memo from John Westefeld re Parks, Recreation and Trails Master Plan o Memo from City Clerk to Pastor Jacob Butler re funding for Back 2 School Picnic and Feed the Needy 4 The Holiday o Power Points Back 2 School Picnic and Feed the Needy 4 The Holiday Landlocked Film Festival Meeting adjourned 9:05 PM. r ~~~~,®~,~ CITY C}F IOWA CITY 6a8 ~,.~ ~ ~~ ,~~~~~ ~A ~ D ~ ~ E~~ Date: February 3, 2009 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Special Work Session, January 29, 2009, 4:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia (arrived 4:40), Hayek, O'Donnell, Wilburn, Wright. UISG Rep: Gunn Staff: Lombardo, Helling, Karr, O'Malley, Craig, Moran, Mansfield, Boothroy, Lewis, Severson, Kopping, Tharp, Rocca, O'Brien (A complete transcription is available in the City Clerk's Office) PRESENTATIONS Taste of Iowa City 2009 - DTA President Leah Cohen Irving Weber Days - JC Historical Society Pres. Shaner Magalhaes Bike To Work Week -Kris Ackerson, Volunteer Airport Commission -Greg Farris, Chair & Michael Tharp, Operations Spec. [Aid to Agencies Discussion] Mission Creek Festival -Craig Earley, Dir. of Development and Andre Perry, Co-Founder & Producer BUDGET DISCUSSION (Addition to 1/28 meeting posted and materials distributed 1/27) Aid to Agencies (budget page 86 and IP4 of 1/22 Information Packet) Council Members Champion and Correia stated they had a conflict of interest and left the room during discussion. JCCOG Human Services Planning Coordinator Severson present for discussion. Majority of Council agreed with the recommendations as presented. STAFF ACTION: Prepare resolution adopting recommendations. (Severson) Council Members Correia and Champion returned to meeting. Community Events Funding (budget page 87) Bike to Work - $1,500 Evert Conner Rights & Resource Center/ADA Celebration - $972 Extend the Dream Foundation/Ralston Creek Fair & Flea Market - $1,000 JC Local Food Alliance/Field to Family - $1,000 Iowa City Community String Orchestra/Fall & Spring Concerts - $400 Council Work Session January 29, 2009 Page 2 JC Historical Society/Irving Weber Days - $7,790 Landlocked Film Festival - $3,500 Mission Creek Festival - $5,000 Riverside Theater/Shakespeare Festival - $4,000 Summer of the Arts - $60,000 TOTAL - $ 85,162 Funded from different funding source Fireworks -agreed to fund $20-$25,000 (from reserves) Youth Advisory Commission - $4,250 from Council budget Referencing 1/27 Addition Handout Majority of Council agreed: ~ Increasing emergency levy and employee benefits levy ~ Not funding three fire lieutenants; hiring line firefighters for Station # 4 ~ Committed to scheduling prioritization of services, programs and personnel in next few months to make sustainable budget ~ Agreed to $500,000 cuts in CIP's as presented ~ Moved N. Market Square Park Redevelopment to FY11 ~ Retain Environmental Coordinator in the budget funded with landfill fees HANDOUTS DISTRIBUTED/OVERHEADS o Johnson County Historical Society Brochure -Community Stories Project o Correspondence re Bike to Work o Correspondence from Dawn Svenson re Cub Scout Day funding request and human sexuality statement o Correspondence from Tom Slockett (X2) regarding Local Option Sales Tax Election o Letter from Mayor Bailey to Coralville Mayor Fausett re Sales Tax election SCHEDULE February 9 scheduling for April thru June, including prioritization meetings Sales Tax City Clerk Karr requested Council Members contact her with any absences over the next few months prior to the preparation of a draft meeting schedule for discussion at the February 9 work session. Meeting adjourned 7:30 PM.