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HomeMy WebLinkAbout1974-07-16 Bd Comm minutesJohnson County Commission on Environmental Quality June 26, 1074 7:30 P.M. Regional Planning Commission 22 % South Dubuque Iowa City, Iowa Members T'rec,ant: Roger Boldt, Arthur Vetter, Skip Laitner, and James Osburn. Members Absent: John McBride, Julia Lyon, and Don Schleisman. Staff Presen`-: June Kinney. Others Present- Glynn Melchert, Glen Njris, and Press. i The meeting began with a report from Skip Laitner on the status of the noise control ordinance. Skip and Don Schleisman met with James Curtis to discuss- revision of the latest draft. Skip will redraft the ordinance in accordance with the E.P.A. materials. The new draft will be forwarded to the city attorney, Professor Curtisb and E.P.A. specialists for review and comment before final presentation to the City Council. Art Vetter presented a draft of an open -burning ordinance for Iowa City and possibly other communities in the county. The proposed ordinance would repeal Chapter 3.06.8E already in the Iowa City code and replace it with more stringent provisions concerning open -burning. There was some discussion regarding whether the ordinance should completely prohibit burning of trash. It was agreed that the ordinance as drafted would be a good first step. Arthur Vetter moved to submit the ordinance as is with an addition to defining open -burning. The draft --and an explanatory letter will be sent to Coralville, University Heights, and Iowa City. A'.copy will also be sent to the small towns. The motion passed unanimously. Art noted that many of our proposals were contingent upon the City or County employing an Environmental Protection Officer. A brief discussion ensued concerning the duties and jurisdic- tion of such an officer should an E.P.O. be shared by Iowa City and Coralville? Should an E.P.O. have county -wide jurisdiction? F -P P.A. has sent CEY some information on E.P.O.'s in other cnmmi�nities.- The E.P.O. issue will be a prime order of business nizt meeting. y. Roger Roldt reported on land use, -He:recommended that CEY should not overlap with other committees in the land use arca and that CEQ should compose a letter to the Board of Supervisors, marking a copy to the Regional Planning Commission and the Press_, in support of a two-year study. More specifically, the letter should recommend an interim control system, whereby requests for variances would be closely observed and natural or green areas as well as agricultural land would be preserved. The letter should also recommend that a two-year study be conducted prior to adopting a land use policy for the County. Roger moved that such a letter be written. The motion passed unanimously. Roger will write the letter and solicit signatures from CEY members. The meeting was adjourned at 9:00 P.M.. The next meeting was set for July 10th at 9-.00 A.M.. 11 �j 0 • MINUTES IOWA CITY HOUSING COMMISSION JUNE 19, 1974 DEPARTMENT OF COMMUNITY DEVELOPMENT CONFERENCE ROOM MEMBERS PRESENT: Branson, Sheets, White, Fountain, McLaughlin MEMBERS ABSENT: Bosserman, Retish CITY STAFF PRESENT: Seydel RECOMMENDATIONS TO CITY COUNCIL: None REQUESTS TO CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: None SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: New HOusing Commission member Sheila McLaughlin was introduced. Branson called the meeting to order. 1. White moved that the minutes of the preceding meeting, June 5, 1974 be approved as written. Branson seconded the motion, motion passed unanimously. 2. There was no public discussion. 3. Coordinator's Report At the present time all 209 leases are full. There will be three leases terminating at the end of June which are now reassigned. Three new applications are. ready, for-appro�ra-1. 0 Seydel reported.he had.written to Application #377, who was discussed at the last meeting. Seydel.has talked to #377's social worker and discussed the Housing Commis.sion's action, which was to hold #377's application until the amount she owes LHA is paid. Seydel has not heard from #377. The report for this fiscal year will be done within the next month. Seydel reported that the Application for Section 23 Housing Payments Program was hand delivered to Des Moines on June 12. Seydel summarized the schedule of events (optimum timepath): Preapplication conference completed June 4. Application submitted June 12. Notification of appli6a` 1:01i.�:appro-741: :nd/or June 28. funding IF APPROVED Assemble Developers packet and draft invitation for proposals. Submit to FHA for approval July 12. is (7 working days) Approval by FHA July 19. Publication of invitation and wait for proposals Sept. 4. (min. 42 days) Receive proposal, evaluate & submit recommendation Sept. 18. to FHA (2 weeksY- FHA approval & notification of developer (2 weeks) Oct. 2. LHA enter into ACC with_HUD LHA consumate agre®ment with developer (2 weeks) Oct. 30. Construction begins ASAP 18 months Construction phase Inspections & Acceptance 4. There was no old Business to be discussed. 0 5. New business. Seydel discussed circular 800.4 - Implementation of Affirmative Fair Housing Marketing Regulations. Seydel indicated that an Affirmative Fair Housing Marketing Plan may be required and he will take action to draft out such a plan. Branson suggested that information on the congregate meals be provided for elderly tenants in our program. This will probably be done by mailing them the information. Branson reported she had received the proposed bill for better community acts. She suggested the news media be watched for further developments. This bill would help provide more housing for the low income. 6. Fountain moved and White seconded the motion that the meeting be adjourned. Motion passed unanimously. The next regular meeting will be July 31 1974. Approved _ C MEMBERS ABSENT: Canter OTHERS PRESENT: Staff: Eggers, Moses, Kelley League of Women Voters Observer: Lane Press -Citizen reporter: Bruegger CITY STAFF PRESENT: None The minutes of the February 21st meeting. were read, approved, and filed. (Newsome/Farber) FINANCIAL REPORT: ns yet out from city had Expenditures for library materials are not complete but of original shelving estimate ($5000) J1425 remains available for future needs. Director recommendod no action on retaining a building consultant to make a feasibility study should be taken at this time. Director recommended additional shelving be purchased when a satisfactory layout can be developed to allow shifting of adult collections. Director recommended additional equipmisnt purchases be curtailed except for replacement of vital equipment if breakdowns should occur. LIBRARY BILLS: Motion made, seconded, and carried to approve said bills. (Kirkman/Bywater) DIRECTOR'S REPORT: Discussion concerning appropriations by Iowa General Assembly for regional library funding was followed by a motion to request Carol Spaziani to draft an exemplary letter to be sent to our own legislators by the Board of Trustees as well as representatives of other districts that would be affected ® by a cutback in funding. Motion carried; (Richersoh/Newsome) U 11 COMMITTEE REPORT: Search' -Committee for new Directorreported nine letters of inquiry had been received. Library schools have replied acknowledging receipt of information included in the ads placed in journals by the chairman. Report of Search Committee appproved and placed on record. (Kirkman/Richerson) OLD BUSINESS: Discussion of proposal by City Manager that City assume the.responsi.bility for administration of library budget and personnel. A motion was made, seconded, and passed that the Budget Committee request a meeting with City Manager Wells, Joe Pugh, and some members of the council to develop a timetable andpro- cedural approaches to prepare the library budget for 1975-76.. (Kirkman/Farber) Presentation of contract by East Central Regional administrator by President Downer led to dis- :cussion. President Downer recommended that arrangements be approved in principle with the payments to be made to our account with NILE and the President and Secretary of the Board of Trustees authorized to sign the contract when further clarification has been submitted. A motion was made, seconded, and approved that this recommendation be adopted. (Newsome/Bywater) COMMUNICATIONS: Letter from Australian lady living in Iowa City complimenting the library on its vitality and high level of competence and enthusiasm was placed on file. Certification of election results. 100% of ,Library employees voting in recent election .for negotiations with the AFSCME, Local #183 indicated their approval. Letter of thanks from Project Green for Joan Tucker's help in recent forum. Memo from City Manager regarding format for minutes was presented by Director for con- sideration. Letter from Mr. Pugh in reply to one from Judy Kelley concerning present system of pay- ing.permanent part-time employees was read and discussed. It was moved, seconded, and approved that the Finance Committee meet with Mr. Pugh to discuss a change in present system. (Kirkman/Farber) *1. 6000 group total and grand total to be adjusted upward by $6000. 2. 70000 8000, 9000 sections to be reallocated to agree with totals listed on page 4, Column IV of President Downer's letter to the Mayor dated 2/13/74. A.motion to approve the request of APSCME, Local #183 to be recognized as bargaining unit for library employees was approved. (Newsome/Richerson) Judy Kelley replaces Olive McKenzie as Union Steward. MEETING ADJOURNED: By a motion at S:SO p.m, President Downer adjourned the meeting of the Board of Trustees. Respectfully submitted, %flet aFarrfiXn Tr mp�ecr ry 9 r MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES APRIL 24, 1974 DIRECTOR'S OFFICE MEMBERS PRESENT: MEMBERS ABSENT: Bywater, Canter, Downer, Newsome, Richerson Buchan, Trumpp Farber, Kirkman, OTHERS PRESENT: Staff: Carter, Eggers, Spaziani, Westgate Library Practicum Students: 3 CITY STAFF PRESENT: -None The minutes of the March 21st meeting were read, approved, and filed. (Newsome/Kirkman) FINANCIAL REPORT: The summary quarterly report from the City was reviewed by the Director, Mr. Hurkett. The column headed "current month" in this report is not applicable to the month but is to be read as "Current Year to Date" for the quarter year. The more detailed.report is available for inspection in the Director's files. The tentative report was accepted. (Farber/ Richerson) LIBRARY BILLS: All library materials listed under "Commodities" are erroneously identified and should be categorized as "Capital Outlay." Howeyer, the vouchers are correct. The bills were approved for payment. (Kirkman/Farber) DIRECTOR'S REPORT: The operating -budget for calendar year (12.months) 1975 will be submitted in August and certified in October. The capi- .tal improvements budget is to be considered separately. The challenge to the Home Rule ..Lai4 in Iowa is partly responsible for this procedure. .The OSHA (Occupational Safety and Health Act) matter was discussed. A motion was made to request of the City ® Council that they take immediate action to resolve the OSHA requirements for the Library. (Richerson/Parber) Motion carried. f The Director reported upon the development of the library collections. The member- ship fee for film programs will -be $1500 next fiscal year. Few transactions under the East Central Region agreement have taken place to date but it is expected to increase in the very near future. It is likely that reciprocal borrowing privileges with the Coralville Library will have to be developed. COMMITTEE REPORTS: Search Committee reported on its oactivities and planned schedule (repoas l 22 attached). As of April 24, 42 inquiries have been received. Mrs. Newsome explained the routine how each inquiry is processed by the Committee members. A job description for the Director's position was prepared by the Committee to.aid it and the Board in its selection of a new director. (Copy attached) The time schedule calls for a special meeting of the Board of Trustees for the final report and recommendations on May 30. Report received and placed on record. (Richerson/Farber) OLD BUSINESS: The matter of coverage in the East Central region Dy the Iowa City Public Library under its agree- ment with the Regional library was discussed. There is confusion about extending borrowing privileges to the entire region versus the 3 counties specified under the agreement. Contra- dictory information has been supplied the Library. staff. Concern was expressed about reimbursement for extension of services to persons in the region outside of the 3 county area.. Yet the latter area does not seem most appropriate in terms of accessibility. Mr. Downer is to•iook into the matter with trustees and/or Director of the :Regional library. a E Nothing new to report on negotiations with A.F.S.C.M.E. The concept and needs for the Information and Referral Center for Johnson County was reviewed and discussed. Material was presented by Carol 9paziani. A motion was made to have Carol Spaziani prepare a letter, with the assistance of other Library staff, to the Johnson County United Way. outlining the role that the Iowa City Library could play in developing and train- ing staff for, and in providing data to, an Information and Referral Center and how the Iowa City Public Library could assist in the operation of such a center. (Richerson/Kirkman) Motion passed unanimously. COMMUNICATIONS: A petition containing 90 signatures was re- ceived. The petition requests restoration of the "cut hours" of -the Library. A note from Carol de Prosse expressing her regret for her inability to attend the February meeting of the Board. A letter from President Willard Boyd (U. of Iowa) commending the Library for its aid in developing a bibliography for "Iowa 2000. A letter commending the work of Hazel Westgate. A letter of complaint about an item checked out to a 15 -year-old girl, said item objected to by a parant. All communications received and filed. (Bywater/Kirkman) NEW BUSINESS: Motion made: The week of May 6-11 will be pub- licized as a "Library Fines Forgiveness" week. (Kirkman/Farber) Motion passed. MEETING ADJOURNED: Respectfully sub r. rt ur ante r, By motion, President meeting at 5:45 p.m. tted, gcretary Pro -Tem Downer adjourned the ^y r MINUTES IOWA CITY LIBRARY BOARD OF TRUSTEES MAY 22, 1974 DIRECTOR'S OFFICE Members Present: Buchan, Bywater, Canter, Downer, Farber, Kirkman, Richerson, Trumpp • L� Members Absent: Newsome Others Present: Staff;, Eggers, Westgate, Hurkett Bruegger, Press -Citizen City Staff Present: None President Downer called the meeting to order a= 4:05.p.m. Minutes were read, approved, and filed. (Kirkman/Buchan) Financial Report: Budget report on print-out is inaccurate. Major categories and detailed are not the same'as reported. Entire report should be redone. If the categories were as shown on print-out, we'd have to revise our library materials outlay. Library Bills: Motion to allow bills carried. (Kirkman/Farber) Director_'_ Report: Director announced City Council has called a meeting -on a hearing for Capital Improve- ments Program, May 29, 7:30 p.m. Two budgets will be prepared and submitted to Finance Department. 1) Budget for January 1, 1975 to June 30, 1975 to be sub - in October, 1974. 2) Budget for January 1, 1975 to December 31, 1975 to be submitted in November. Public hearings In February and certification in March. Leaks in the roof continue to plague us. Main air-conditioning unit has been re- paired. One hundred pounds of Frion at $1.50 a pound were needed. Kirkman asked that check for leakage be made within a few weeks to determine if unit is operating properly. Work on ceramic tile on stairways should be completed within the month. Every effort should be made to avoid over- time pay.. Non-public service employees 11 11 L .y Committee Reports: Old Business: None should not be required to work on "City Days." Question of time -and -a -half or compensatory time needs decision. com- pensatory time will be given but accrual of such time across pay periods will not be allowed. (May be taken in the follow- ing pay period when overtime would other- wise be paid, however) Resignation (end of July) of Vinnie Kuechenmeister creates problem. Should a new secretary be hired before new di- rector is hired? Downer suggested no action be taken until after May 30th Board meeting when Search Committee will report its suggestions on interviewing new Director. Resignation of Paula Matthews (June 30). President Downer expressed the thanks of the Board to.Mr. Hurkett for his three years of work and service to the Library. Mr. Hurkett complimented the staff and said one of his objectives has been the growth and development of the staff through delegation of responsibilities and en- couragsment. Kirkman reported committee has met and categorized applicants in various ways. Out. of 45 applicants, 4 have been placed in top ratings. Communications: Letter from William Hargrave (regional library funding legislatiorr),.expressing appreciation for letter from the Board.of Trustees. Letter from E.E.O.C. in Iowa City Letter from Fred Wezeman praising library staff -for its cooperation with practicum students. President Downer appointed nominating committee: Trumpp, Chairman Bywater Canter • ■_ New Business: President`Downer presented proposal. from Robert Rolfe (library consultant'from Minneapolis) on costs for a feasibility study of building pro- gram. First phases would be 13,500 plus site study of $2000 and furniture and specifications of $7500. tea.. Proposal from Hansen, Lind, Meyers did not in- clude costs. President Downer referred the question of what to do about this proposal to BuildinCr and Grounds Committee for 'study and recommendations. The roof.problem was also referred to said committee for consideration. Meeting was adjourned at 5:50 p.m. Respectfully submitted, -y rt • ■_ New Business: President`Downer presented proposal. from Robert Rolfe (library consultant'from Minneapolis) on costs for a feasibility study of building pro- gram. First phases would be 13,500 plus site study of $2000 and furniture and specifications of $7500. tea.. Proposal from Hansen, Lind, Meyers did not in- clude costs. President Downer referred the question of what to do about this proposal to BuildinCr and Grounds Committee for 'study and recommendations. The roof.problem was also referred to said committee for consideration. Meeting was adjourned at 5:50 p.m. Respectfully submitted, TRUSTEES Members Present: Buchan, Bywater, Canter, Downer, Farber, Kirkman, Newsome, Richerson, Trumpp Members Absent: None Others Present: None Business: President Downer called the meeting to order at 4:05 p.m. Secretary presented request from Jeannette Carter.that the Board purchase a piano from recently -resigned Pau:% Matthews to be used for programs needing piano music. Motion that secretary be empowered to look into the purchase of the piano for $60 and act on the purchase and delivery of the piano. Motion carried. (Newsome/Farber) F'irkman reported a 1conversation with Boggs concerning the recent servicing of the air conditioner. A motion was approved to pay Boggs for the work he has done. Letter from Executive Secretary of the Iowa Library Association concerning Newsome's status as an honorary member that she was at liberty to transfer her $5 membership fee to a staff member. Motion was made that the secretary write for a refund of*the $5 dues already paid. (Canter/Farber) Motion for meeting to adjourn into executive session to hear and consider reports from the Search*Committee was approved. (Canter/Bywater) Special meeting of the Board of Trustees was adjourned at 4:45 p.m. Respectfully submitted, markl4 yn um p, Secr y s�� MINUTES OF SPECIAL MEETING IOWA CITY LIBRARY BOARD OF TRUSTEES JUNE 4, 1974 DIRECTOR'S OFFICE Members Present: Downer, Trumpp, Farber, Kirkman, Buchan,'' Richerson Members Absent: Bywater, Canter, Newsome Others Present: None Business: The meeting was called to order at 5:35 p.m. A motion was made and seconded to dissolve executive session. Motion carried. (Richerson/ Farber) Motion was made and seconded to appoint Lolly Eggers acting Director of the library for the interim until a new permanent director is appointed. Motion carried. (Richerson/Farber) Motion was approved to allow two bills pre- sented by the Search Committee. (Kirkman/ Richerson) A motion was approved to adjourn the special meeting. (Farber/Richerson) Respectfully submitted, Morri,,lyn Tumpp, secre y 9 n 01 r MINUTES OF SPECIAL MEETING Is IOWA CITY LIBRARY -BOARD OF TRUSTEES JUNE 11, 1974 DIRECTOR'S OFFICE Members Present: Downer, Kirkman, Buchan, Farber, Bywater, Trumpp, Canter, Richerson Members Absent: Newsome STaff Present: Eggers others Present: None Business: The meeting was called to order by President Downer at 4:05 p.m. Lolly Eggers called the Board's attention to a time lag in payment of bills received after the 20th of the'month. These are often not paid for 6 or 7 weeks. She suggested two lists of bills, with the Board President and Secretary authorized to sign approval between Board meetings. A motion to grant this author- ization carried. (Bywater/Farber) Mrs. Eggers raised the question of merit raises, as we will soon have two employees past their employment anniversary date. We had previously agreed to wait until the City had completed its "factor analysis," and decided to continue, as these raises could be made retroactive. County support, for the library as discussed with the Board of Supervisors was delayed until after the primary. We'will contact them again now that it is past. There are about 5000.'more people in the un- incorporated areas of the county now, according to 1970 census. Report of Personnel, Building, & Grounds Committee: Recommendation that T & K'Roofers be retained to do the work tb.;ey reported necessary in estimate of May, 1974. Motion carried. (Farber/Buchan) A piano for the Library auditorium was purchased for $75 from Paula Matthews. Arrangements for moving and tuning have been made. E 11 1L wQo uwv%;� session to discuss the search for anew Director. Motion carried. (Trumpp/Richerson) Respectfully submitted, �j 0 IOWA CITY AIRPORT COMMISSION .ITJNP 20, 197h. CIVIC CENTER ENGINEERING CONFERENCE ROOM ruEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Gary Bleckwenn Elliott Full 1 Dave Hartwig Claude Peterson Jack Perkins E. K. Jones, Jr. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairman Hartwig called -the meeting to order at 7:30 P.M. Jones read the minutes of the May meeting. Bleckwenn moved, Full seconded the motion that the minutes be approved as read. Motion carried. Jones presented the bills for the month of June. Bleckwenn moved, Full seconded the motion that the bills be paid as presented. Motion carried. ' Jones roported on the electrical situation nt the Airport. It wAs moved by Peterson, `seconded by Bleckwenn to approve the prnposal of Nate Moore on the installation of a new electrical system at the Airport `for $)}.,600.00,. -Motion carried. There was discussion concerning the vAntilation dC the upstairs room in the terminal building. Jones"was instructed to'have Don Gannon study the problem:`. .Tones presented a letter from Doane giving the Commission two options: Firstly, to increase their fee from $36.00 per month to `60.00, or secondly, to,continue the $36.00 a month fee, but the charge would be 8% of the Commission's gross income from the farm. Peterson moved, Full seconded the motion to go on the 811'o� Gross Income. Motion carried. There being no other business, the meeting was adjourned at 8:45 P.M. Next meeting will be: July 18th, 1974, at the Civic Center, 7:30 P.M. MW 22 %2 south dubuque street, MINUTES Regional Planning Commission Regular Monthly Meeting June 19, 1974 7:30 p.m. First Christirn Church 217 Iowa Avenue, Iowa City Presiding: J. Patrick White iowo city, Iowa 52240 (319)351-8556 b. 1 POlnck white robin ht19en0etg .robin tlnucy - Members Present: Linda Dole, Ray Wells, Edgar Czarnecki, Carol deProsse, Dorothy Douglass, �ffc elKattc ee, Robert Rogers (for Robert Bellamy), Isabel Turner, Orval Yoder, Lorada Ciiek (for Robert Burns), Richard Barte, Carl Goetz, Paul Huston, Richard Gibson, Faith Knowler, Jerry zaiser, Donald Saxton (for Sadie Specht), Larry Wieland Members Absent: Allan Vestal, Donald Madsen, C. L. Brandt, Glenn Shoemaker, John Hester, atricia ea e, John Reyhons, Jerry Cisar Others Present: Floyd Gardner, Mayor of Swisher; James Elza, Director of ECIARPC; Press and Staff Mr. White introduced James Elza, Director of the East Central Iowa Association of Regional Planning Commissions; he also introduced voting alternates present at the meeting. APPROVAL OF MINUTES Mr. Czarnecki moved that the minutes of the May 15, 1974 meeting be approved as distributed; Mr. Kattchee seconded the motion; the motion carried. FINANCIAL REPORT Mr. White reported a checking account balance of $72.50 and a savings account balance of $9,958.08. �•• •• INV « Mr. White reported the receipt of a letter from the Johnson County Board of Supervisors officially requesting the Regional Planning Commission to conduct a non -metropolitan land use study of Johnson County and to develop alternate land use policies for consideration by the Board. Ms. deProsse moved that the letter be received; Mr. Kattchee seconded the motion; the motion carried. Mr. White reported the receipt of a letter from the Veterans Administration concerning the widening and the addition of a signal at the entrance of the VA Hospital. He added that this would require an A-95 review. Mr. Wells noted that this project is under contract. Mr. White reported the receipt of a letter from Headstart requesting an A-95 review, with HACAP as the applicant, for funding for ten groups in the Jones, Johnson and Linn County area. Ms. Knowler moved that the letter be referred to the Social Services Committee; Mr. Bartel seconded the motion; the motion carried. Mr. Mute reported the receipt of a letter from Shive-Hattery concerning an application for a Step 1 grant for the expansion of the sewage treatment plant in North Liberty, and an inflow -infiltration analysis of the facility. Mr. White noted that the Commission had previously approved construction of the facility. Mr. Zaiser moved that the letter be referred to Land Use -Water Resources Committee; Mr. Kattchee seconded the motion; the motion carried. Mr. Bartel noted that Powers -Willis will be discussing with the Board of Supervisors on Monday, a proposal to study the feasibility of a sanitary district in the Lake Macbride area. He stated that Commission staff members are invited to attend. C041I TEE REPORTS Justice and Human Relations Committee: The Commission received a report from the Justice and Human Relations Committee which consisted of proposed projects and their ranking to be submitted to the East Central Iowa Area Crime Commission. Mr. Kattchee moved that the Commission approve the projects and their respective ranking to be forwarded to the East Central Iowa Area Crime Commission; Mr. Goetz seconded the motion; the motion carried. The Commission generally discussed the possibility of funding for a Joint Law Enforcement Facility, and encouraged the staff to resubmit a proposal to the Iowa Crime Commission. Mr. Czarnecki asked what the status of the Marijuana Ordinance is, since it was referred to the Justice and Human Relations Committee. The staff stated that it would be forthcoming in the near future. The Commission discussed a renewed application for the feasibility study for joint law enforcement. Mr. Kattchee moved that the Chairperson be instructed to submit a renewed application for a Feasibility Study; Ms. deProsse seconded the motion; the motion carried. The Commission discussed the problem of community based corrections. Mr. Bartel moved to refer the question of the State's responsibility in community based correction programs to the Justice and Human Relations Committee to discuss and report back; Ms. Cilek seconded the motion; the motion carried with Mr. Czarnecki`voting against the motion. Citizens' Advisory Committee Ms. Turner reported that the CAC discussed the Work Program -Budget and the Overall Program Design and indicated she would make the report later on in this meeting. Small Towns Committee Mr. Gardner, Vice -Chairperson of the Committee, reported that the Small Towns Committee agreed with the orientation of the Regional Planning Commission and the increase in non - metropolitan planning. He stated that the Committee .felt that water resource planning might over extend the Commission in their commitment to local governments. He stated that at the next meeting the Functional Classification Commission representative will be appoin* Mr. Gardner reported that priorities for the upcoming year and road maintenance projects will be discussed at the next meeting. Mr. Gardner stated that the Committee approved the recommended 50% increased assessment to the Regional Planning Commission. a U] - 1 r EXECUTIVE BOARD -REPORT Mr White st ted a that the.Exec utive,Board sp1.ent much'of their time discussing the propose( Work Program -Budget. He stated that. this is a new era of planning and intergovernmental cooperation. Mr. White noted that major points of discussion were increased assessment, specific services, and how deeply we believe in the Regional Planning Commission. Mr. Hilgenberg reported and summarized for the Commission the proposed c the Work Program -Budget and Overall Program Design. omponents within Ms. Turner stated that the CAC used the same procedure as the Executive Board, paired comparisons, and the result was basically the same priorities as established by the Board. She stated that they suggested thirty weeks of staff time be allocated to Water Resources to come from the Central Services area. Mr. Bartel stated that he felt the proposed Work Program is balanced and well directioned. Mr. Wells stated that he felt there was a minor discrepency in priorities and that Water Resources and Housing should have a higher priority than Human Needs. Ms. Turner moved to adopt the Overall Program Design for Fiscal Years 1975, 1976 and 1977 and the Work Program -Budget for Fiscal Year 1975; Ms. Douglass seconded the motion. Mr. Wells moved to amend the motion and reallocate resources of the Regional Planning Commission to-ladrance Water Resources and Housing, ahead of and eliminate the Human Needs Study Design and Analysis in the Work Program -Budget for Fiscal Year 1975; Mr. Zaiser seconded the motion. W. Czarnecki stated that this would almost totally eliminate the Human Needs portion of the Work Program and added that this would violate the principal of total overall planning. He also noted that the Housing Committee -did not request any funding in this Budget. Mr. Gibson stated that it is important to start to pull together information concerning water resources at the present time in order to .apply for grants. W. Wells stated that the problems have to be identified before they can be solved, noting such areas as impacts of current secondary treatment, urban storm drainage, and the pollution of ground waters. A roll call vote was requested on the proposed amendment by Mr. Wells. The vote was as follows: Ayes --Dole, Wells, Kattchee Ro arc C'1 Nays --White, Czarnecki, deProsse, Douglass, T01 lek,rj etzsHusston, ZaiserKnowleand; Saxton; Absent --Vestal, Madsen, Brandt, Shoemaker., Hester, Meade, Reyhons, Cisar. The motion was defeated 9-10-8.• Mr'. Wells then moved to reduce the Work Program -Budget by 10% to reflect a reduction of a staff member and supportive services; the motion died for lack of second. Mr. Czarnecki moved to amend the Work Program -Budget in order that funds for Water Resources come from the six other Environmental elements as the source for Fiscal Year 19759 the amount to be determined; Ms. Knowler seconded the motion; the motion was defeated. Ms. Dole moved that the suggested ceiling for a Water Resources element be set at $14,723 with the Executive Board to come back to the Commission with specific revisions as to where that money should come from in Fiscal Year 1975; Ms. deProsse seconded the motion; the motion was defeated. Dir. Schleisman,. of CEQ, suggested. that -the Commission consider increasing the number of staff hours for the Commission on Environmental Quality in order that legal work could be done in relation to specific ordinances. Mr. Kattchee questioned the Commission as a source ® questioned why CEQ was not a functional committee of the Commission. °f CEQ funding. Mr. White stated that it is ,provided for under 28E of the Code. Mr. Zaiser Mr. White stated that some members of CEQ are not members of the Commission. be amended to ad&7 that °concern a` ty and Quantity Studies and seconded the motion; the motion - A roll call vote was taken on the amended motion to adopt the Work Program -Budget and Overall Program Design. The vote was as follows: Ayes --Dole, White, Czarnecki, deProsse, Douglass, Kattchee, Rogers, Turner, Yoder, Cilek, Bartel, Goetz, Huston, Gibson, Knower, Zaiser, Saxton, Wieland; Nays --Wells; the motion carried 18-1-8. Mr. White stated that the Executive Board would receive a staff recommendation with alter- natives concerning the concern for Water Resources and that the Board would ask for a Budget amendment from the Commission upon completion. DIRECrOR'S REPORT Mr. Hilgenberg reported that the Commission is in receipt of a micro analysis repurt from the consultant and it has been distributed to the Commission members. Mr. Hilgenberg reported that it may be necessary to amend the mass transit capital grant to reflect evaluation of a joint maintenance facility. Mr. Czarnecki moved to authorize the Executive Board to submit, if necessary, an amendment of the UMrA Mass Transit Grant in an amount not to exceed $1,000 to study a maintenance facility proposal; Ms. 'Douglass seconded the motion; the motion carried. BILLS FOR APPROVAL Ms. deProsse moved that the bills for the month of June be approved as submitted; Mr. Saxton seconded the motion; the motion carried. Mr. White stated that the Executive Board and staff would be receptive to suggestions by Commis§ion members concerning the improvement of the means used to develop or display the Work Program -Budget. Ms. Douglass suggested that components of the Budget be subtotalled within the text and on the matrix. Meeting adjourned. July 11, 1974 slb STAFF PRESENT: Sarah FOX James Roegiers H. Eugene Chubb Robert Lee Bill Neppl SIP RRY OF DISCUSSICN AND FORMAL ACTIONS TARN: The Park and Recreation CanTission met in regular session on July 10, 1974 in the Davis Building Conference Room. Vice Chairperson, Jim Sangster presiding. Davis moved and Hebert seconded that the minutes of the June 12, 1974 meeting be approved with the following correction: Page 2 - Paragraph 5 - A contract has been let for updating the City Park Pool Plumbing System but has not been ocnpleted. Gene Chubb and Dr. Powell reported that the School -City Contract, for joint facility use, had been signed for the year, July 1974 to July 1975. A School Board Meeting was held Tuesday, July 9, 1974. Virginia Hebert reported on a meeting between the Handicapped Committee and Ray Gerke, United Cerebral Palsy Representative. The meeting was held to inform the Committee of the number of individuals affected by a handicapping disability, recreation opportunities now available and to discuss the possibility of establishing a bowling program. Priorities Committee report was delayed until the August Monthly Meeting. Il H. Eugene Chubb reported on the current Parks and Recreation Projects as follaas : - City Park Road - Preliminary surveying to start July 11, 1974 with construction beginning hopefully on October 1, 1974. - South Park Acquisition - The City Staff is discussing the possibility. of 14 acres of land south of Hollywood Manor Part V within the McCollister Estate for park land.use. - Northeast Park - Further action is awaiting results of the Soil Conservation Service Study (SCS) of Ralston Creek. - Oak Grove - Park crews are clearing land and removing trees. Apparatus should be set up before thnter IWnths for a buildingdt � soon an architect will be drawing plans begin within the year. Robert Lee reported that final City Park Pool improvenents are un- denaay. The plumbing contract is let, waiting on parts and final painting should be cavpleted shortly. H. Eugene Chubb reported that City Park Road will be open Friday, July 12, 1974, following depletion of the flc7w of water at the Reservoir. Mr. Chubb wanted the Commission to be ware that they might receive canplaints on dust until the area can be cleaned up. Mr. Chubb also reported that the Departh nt has had a few problems with large picnics and a review by the Comni.ssion of the Ordinance might be necessary. Bill Neppl reported on the Riverfront Conmission. The meeting of June 20th was an unofficial meeting due to insufficient number of members for a quorum. The Riverfrcnt C mnission inforniation leaflet was discussed and plans for a canoe trip, for riverfront familiarity. purposes, was established for Friday, July 12, 1974 from the Resen-oir to City Park. Jim Sangster reported for Jim Roegiers (absent) n theiing dove oiled in on County Regional open Space Cc miittee, A par North Liberty. The last meeting was held to review the 1971 Park Plan to familiarize all new members. Gene Chubb reported on the Capital Improvements Programs. NtOst Park Develolment projects except for a few long range projects were included under the line item - Neighborhood Park IRrorovanents with additional money added to Leisure and Cultural Opportunities for Riverfront Acquisition. Page 3 Park and Recreation Commission ® July 10, 1974 Hebert moved and Buxton seconded that the meting be adjourned. 9:00 P.M. Respectfully submitted, 4VI,Ile Ca arine W. EisenhofEF Secretary 11