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HomeMy WebLinkAbout1974-02-26 Bd Comm minutesMinutes of Iowa City Airport Commission January 17, 1974 Members Present: Full,- Hartwig, Summerwill Members Absent: Peterson, Perkins Others Present: Jones Chairman Full called the _meeting to order at 7:30 P.M. Minutes of the December meeting were presented. It was moved by Summerwill, seconded by Hartwig that the minutes be approved as read. Motion carried. Jones presented the bills for January. It was moved by Hartwig, seconded by Summerwill that the bills be paid as presented. Motion carried. The Finance Department Report was presented and discussed. There being no other business, the meeting was adjourned at 8:15 P.M. Next meeting: February 21, 1974, Civic Center, 7:30 P.M. ■ 1 MINUTES IOWA CITY PARKS AND RECREATION COMMISSION FEBRUARY 13, 1974, 7:30 P.M. MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Jim Roegiers June Davis Sarah Fox Virginia Hebert Jim Lindberg Jim Sangster Robin Powell Orrin Marx Joan Buxton Richard Wollmershauser Donald Schmeiser Anthony Osborn H. Eugene Chubb Bob Lee GUESTS: Mary Newhauser University of Iowa Recreation Class -Agency Orientation The Iowa City Park & Recreation Commission meeting was called to order by Chairman Sarah Fox on February 13, 1974. A Department of Community Development Report, entitled, "Neighborhood Park Study Hollywood Manor Area" was presented by Dick Wollmershauser, giving background into the study and answering any questions. This report is intended to examine the immediate and future need for Parks in the Southside Iowa City Area. A second report submitted subsequent to this study, will analyze methods for procuring suitable open space for Park and Recreation use. Mr. Chubb indicated that in his opinion, the idea of the neighborhood concept mentioned in the report was not an idea of serving the general city such as Mercer Park but to supply active use areas for the immediate neighborhood within walking dis- tance. His main concern was getting parks too small and too crowded. A motion was made by Jim Lindberg and seconded by June Davis that the Park and Recreation Commission recommend to the Council that the Staff present cost figures for the three alternatives in the Hollywood Manor Park Study for use at a special meeting on February 27, 1974. Motion carried. A motion was made by June Davis, and seconded_ by Jim Sangster, that the minutes of January 9, 1974 be approved with the following correc- tions: Page 3 ----Paragraph 3 ----Should read, "Provide parameters within which." Page 4 ----Paragraph 6 ----Should read, "Congressman Mezvinsky's office." Page 5 ----Paragraph 4 ----Should read, "Parks designated be furnished." Motion carried. Pa ge 2 Park and Recreation Commission February 13, 1974 Jim Roegiers reported on the Johnson County Open Space Committee Meeting which discussed a proposed additional land acquisition at Kent Park which will include frontage on Highway #6. Local approval is needed before applying for Federal Funds which are available. Following a discussion as to how to handle communications between the Council and Commission it was decided that using the Council agenda as a guideline, Chairperson Fox would be in contact with Commission Mem- bers as to when they should be a representative at Council Meetings. A letter was presented from Dennis Kraft with answers to questions pre- sented to him at the Park and Recreation Commission meeting of January 92 1974. It was requested that the answers be placed with questions regarding Ralston Creek Planning of the previous meeting. Mr. Chubb reported in regard to the Tennis Courts Project. The City Engineer was progressing with the plans, that staking for location is being done at the present time and that these will determine the actual number and location of the courts. The Commission requested the Direc- tor of Parks and Recreation to report in two weeks on the status of the Space limitation for the tennis courts. Jim Lindberg moved and Virginia Hebert seconded that the Park and Rec- reation Commission reaffirms its previous position to construct six (6) tennis courts in Mercer Park, as its' number one Capital Improvement Project for 1974. Motion Carried. Chairperson Fox stated that the City is considering employing a Consul- tant for a River Corridor Study for Burlington Street to just South of the City Limits. The study would coordinate River, Park, Iowa City's South Entry, and Urban Renewal Planning. Mary Newhauser gave background into how the Riverfront Commission came into existence and it's recent activities. Some of the items presented are listed below: 1. The Riverfront Commission Exists for the purpose of devel- oping plans for the River banks and controling the use of the River. 2. Environmental surveys of the River are being performed with the help of law students investigating various means of ac- quiring land, resulting in an eventual "River Protection Zone." 3. The City Manager is in favor of planning the entire River Corridor from Burlington Street to below the City Limits including Sturgis Ferry and the old land fill along 218. 4. The Official Riverfront Commission could get the benefit of an additional 3/4 Mill levy above the 30 Mill limit for the purchase or development of land along the River. This 3/4 Mill levy is available every year once the plan is completed. A motion was made by Lindberg and seconded by Jim Sangster that the ?' Park and Recreation Commission enthusiasticly endorses the idea of employing a consultant for the purpose of planning the South River Corridor, and if that planning involves the delay of development on Mesquakie and Sturgis Ferry, the Commission concurs in that delay. Motion carried. A motion was made by June Davis and seconded by Jim Lindberg that the Park and Recreation Commission wants to be involved in the selection of the consultant and wants to have an official, active, participa- tory role in the planning process. Motion carried. A motion was made by Jim Roegiers and seconded by June Davis that the Park and Recreation Commission endorses the Riverfront Commission's motion asking to defer all zoning requests relative to property front- ing on the Iowa River until completion of the Riverfront Plan. Motion carried. At this point in the meeting two members, June Davis and Jim Roegiers, left resulting in the number present being below a quorum. The Chair- person asked that the members of the Commission bring to the next meeting a list of ideas for projects and how the Commission should pro- ceed in regard to new C.I.P. proposal. Virginia Hebert announced that she had been contacted about erosion along Emerald and Keswick Drive in the area of West Gate Apartments. It- was stated that since erosion was not on Park land it would be better to refer the party to the Code Enforcement Division or Dennis Kraft. Chairperson Fox appointed Jim Lindberg to write a summary of the let- ters in regard to the Winter Recreation Activities Add in the news- paper and to present it to the Commission at a later date. There was discussion in regard to a letter from Mrs. Sam Becker, stat- ing that existing programs do not accomodate the handicapped. A sub- committee was established of Virginia Hebert and Orrin Marx to study further action. Chairperson Fox, in response to a notice from Joan Buxton, requested Bob Lee to look into the conditions of the locker rooms and showers at the Iowa City Recreation Center. Page 4 Iowa City Park and Recreation Minutes February 13, 1974 After discussion, it was decided that the Commission would prepare it's new C.I.P. recommendations in the style of the Commission's "Five Year Park and Recreation Plan, 1972-1976." Chairperson Fox read a list of questions to present to a Subcommittee on Memorials but deferred further action until a Subcommittee could be established at the next meeting. The Park Tour scheduled for Saturday, February 16th, was expanded to include Hickory Hill Park. Chairperson Fox reported on the impact to Brookland Park of the Pedestrian Campus, but deferred any action until plans were further developed. The Commission members present discussed the need for a Staff Report on the Zoo in relation to the new C.I.P. In response to Commission inquiries, Mr. Chubb indicated he could duplicate the Brauer Zoo Report and have cost figures by the March meeting. Mr. Chubb gave a list of some of the projects he felt should be studied: 1. North Market Square neighborhood. 2. Nature of College Hill Park due to loss of Elm Trees. Virginia Hebert proposed two projects: 1. Senior Citizen Center Downtown Iowa City. 2. Leasing Lincoln School as a Recreation Center if it's vacated. Chairperson Fox stated that the next meeting, Special Meeting, would be February 27,,1974. Those present requested that the regular March meeting be moved ahead to March 6, 1974 due to the University vacation. There being no further business, the meeting was adjourned. Respectfully submitted, Catharine W. Eisenhofer Secretary L 1 MINUTES Iowa City CATV Committee January 21, 1974 MEMBERS PRESENT: Blum, Eskin, Hubbard, Prediger, Russell, Welsh MEMBERS ABSENT: Cordier, Ehninger STAFF PRESENT: Kay Maune GUESTS: Lewis D'Vorkin, Harry Baum The meeting was called to order at 7:35 p.m. The proposed agenda for the meeting was as follows: 1. Approval of minutes 2. Discussion of private franchise ordinance provisions 3. Discussion of workshops 4. Other business The minutes of January 7, 1974, were reviewed and several corrections and additions were made. It was moved that the minutes as corrected be approved. The Committee next dealt with the review of the ordinance provisions and corrections made were as follows: Page 2 IV. G. should read, "To state in the ordinance the responsibilities of the Council in such a manner to make it clear to all that neither the Council nor the City Administrative Staff shall have the authority to censor any programming." Page 4 4.a. (2) delete "or equivalent capacity" to read, "to service the University of Iowa and other municipalities when deemed advisable and ..." Page 6 d.(4) "video/tape" should be stated as "video/audio" in both instances in this paragraph. Also, d.(1) on the same page should have the final sentence, "Rates may give preference to non- commercial users" struck from the paragraph. Page 13 8.c, should read, "In the case of any emergency or disaster the management may interrupt signals otherwise being distributed and upon request of the City Council make available its facilities for emergency use." Some discussion followed regarding when transmittal of the ordinance provisions should take place and in what form it should be in. Rev. Welsh reminded the committee of the intent to send a copy of the provisions to Mike Holland at the Cable Television Information Center for review. A.letter addressed to John Hayek, Iowa City City Attorney, concerning the provisions was read by the Chairman. • January 21, 1974 A motion was made by Dick Blum and seconded by Sandra Eskin that the Committee transmit the measures at a date to be decided upon in the near future to the City Council as a final report on ordinance provisions for municipal ownership accompanied by applicable minority opinion reports. The motion was voted down in a 4-2 vote. Sandra Eskin made a motion and it was seconded by Russell that the Committee take-up the subject of minority reports at the second meeting in February. It was voted down in a 2-3-1 vote. The Chairman then requested and it was generally agreed by those present that anyone having a minority report should circulate that report by the February 4 meeting or at least have it ready for that meeting so that the Committee may be able to determine whether any future action is necessary or warranted. Rev. Welsh presented a report to the Committee on the recent developments on the workshops. (See Appendix A) It was decided in a 5-0-1 vote that this report be accepted and that no further scheduling of workshops be done at this time. The Committee then turned its attention to the development of provisions for private franchise. It was decided to use the Boulder, Colorado permit as a basic guide in making such changes as deemed appropriate. The first four sections were then discussed as follows: Section 1. Short Title Section 2. Intent -- agreed with this section Section 3. Definitions -- all terms needed Section 4. Grant of Permit 4.1 agreed 4.2 agreed 4.3 voted 3 in favor of 15 years, 2 in favor of 10 years, 1 in favor of 7 year 4.4 agreed 4.5 question as to whether or not this is enforceable. Chairman to check with Mike Holland. 4.6 agreed 4.7 to check along with Section 9.2. Some feeling towards using our IV. B. 1. It was requested that an outline of the Boulder permit be typed to aid us in the review of the ordinance provisions. The Committee will discuss these provisions further at the next meeting. The meeting was then adjourned. TO: CATV Committee January 21, 1974 FROM: Bob Welsh RE: Workshops Sandy and I met January 14 and discussed the workshops. Some items of agreement were: 1. Emphasis in two areas: What is cable? It's potential and desirability. Ownership Alternatives 2. Who should be invited and that an open door invitation should be extended. Some items where we were not in agreement were: 1. Use of outside resource persons 2. The exact time committment for the workshop We agreed to meet again this morning to finalize a recommendation. Flo Beth attended. Sandy was busy with other considerations for CATV. Flo Beth convinced me that the first priority of the committee should be to get the provisions for a private franchise in order and a report to the City Council. And that at that time, the Council might wish for us to assist in public hearings and workshops but that we should do this at the direction of the Council and that we get to the Council as soon as possible our report. Recognizing that it would mean each or at least most of us committing ourselves to 40 hours or more of preparation, and recognizing our first reponsibility, I concurred. Thus the report I bring to you is that we not schedule any workshops at this time. 0 1 Jim Roegiers MEMBERS PRESENT: June Davis Sarah Fox Virginia Hebert Jim Lindberg Jim Sangster MEMBERS ABSENT: Robin Powell Orrin Marx Joan Buxton STAFF PRESENT: Richard Wollmershauser. Donald Schmeiser Anthony Osborn H. Eugene Chubb Bob Lee GUESTS: Mary Newhauser University of Iowa Recreation Class -Agency Orientation The Iowa City Park & Recreation Commission meeting was called to order by Chairman Sarah Fox on February 13, 1974. A Department of Community Development Report, entitled, "Neighborhood Park Study Hollywood Manor Area" was presented by Dick Wollmershauser, giving background into the study and answering any questions. This report is intended to examine the immediate and future need for Parks in the Southside Iowa City Area. A second report submitted subsequent to this study, will analyze methods for procuring suitable open space for Park and Recreation use. Mr. Chubb indicated that in his opinion, the idea of the neighborhood concept mentioned in the report was not an idea of serving the general city such as Mercer Park but to supply active use areas for the immediate neighborhood within walking dis- tance. His main concern was getting parks too small and too crowded. MVA motion was made by Jim Lindberg and seconded by June Davis that the ` Park and Recreation Commission recommend to the Council that the Staff present cost figures for the three alternatives in the Hollywood Manor Park Study for use at a special meeting on February 27, 1974. Motion carried. A motion was made by June Davis, and seconded by Jim Sangster, that the minutes of January 9, 1974 be approved with the following correc- tions: Page 3 ----Paragraph 3 ----Should read, "Provide parameters • - within which." Page 4 ----Paragraph 6 ----Should read, "Congressman Mezvinsky's office." Page 5 ----Paragraph 4 ----Should read, "Parks designated be furnished." Motion carried. Page 2 Park and Recreation Commission February 13, 1974 Jim Roegiers reported on the Johnson County Open Space Committee Meeting which discussed a proposed additional land acquisition at Kent Park which will include frontage on Highway #6. Local approval is needed before applying for Federal Funds which are available. Following a discussion as to how to handle communications between the Council and Commission it was decided that using the Council agenda as a guideline, Chairperson Fox would be in contact with Commission Mem- bers as to when they should be a representative at Council Meetings. A letter was presented from Dennis Kraft with answers to questions pre- sented to him at the Park and Recreation Commission meeting of January 9, 1974. It was requested that the answers be placed with questions regarding Ralston Creek Planning of the previous meeting. Mr. Chubb reported in regard to the Tennis Courts Project. The City Engineer was progressing with the plans, that staking for location is being done at the present time and that these will determine the actual number and location of the courts. The Commission requested the Direc- tor of Parks and Recreation to report in two weeks on the status of the Space limitation for the tennis courts. Jim Lindberg moved and Virginia Hebert seconded that the Park and Rec- reation Commission reaffirms its previous position to construct six (6) �! tennis courts in Mercer Park, as its' number one Capital Improvement Project for 1974. Motion Carried. Chairperson Fox stated that the City is considering employing a Consul- tant for a River Corridor Study for Burlington Street to just South of the City Limits. The study would coordinate River, Park, Iowa City's South Entry, and Urban Renewal Planning. Mary Newhauser gave background into how the Riverfront Commission came into existence and it's recent activities. Some of the items presented are listed below: 1. The Riverfront Commission Exists for the purpose of devel- oping plans for the River banks and controling the use of the River. 2. Environmental surveys of the River are being performed with the help of law students investigating various means of ac- quiring land, resulting in an eventual "River Protection Zone." 3. The City Manager is in favor of planning the entire River Corridor from Burlington Street to below the City Limits including Sturgis Ferry and the -old -land fill along 218. 4. The Official Riverfront Commission could get the benefit of an additional 3/4 Mill levy above the 30 Mill limit for the purchase or development of land along the River. This 3/4 Mill levy is available every year once the plan is completed. A motion was made by Lindberg and seconded by Jim Sangster that the 2 Park and Recreation Commission enthusiasticly endorses the idea of employing a consultant for the purpose of planning the South River Corridor, and if that planning involves the delay of development on Mesquakie and Sturgis Ferry, the Commission concurs in that delay. Motion carried, A motion was made by June Davis and seconded by Jim Lindberg that the Park and Recreation Commission wants to be involved in the selection of the consultant and wants to have an official, active, participa- tory role in the planning process. Motion carried. A motion was made by Jim Roegiers and seconded by June Davis that the Park and Recreation Commission endorses the Riverfront Commission's motion asking to defer all zoning requests relative to property front- ing on the Iowa River until completion of the Riverfront Plan. Motion carried, At this point inthemeeting two members, June Davis and Jim Roegiers, left resulting in the number present being below a quorum. The Chair- person asked that the members of the Commission bring to the next meeting a list of ideas for projects and how the Commission should pro- ceed in regard to new C.I.P. proposal.- - - Virginia Hebert announced that she had been contacted about erosion along Emerald and Keswick Drive in the area of West Cate Apartments. It was stated that since erosion was not on Park land it would be better to refer the party to the Code Enforcement Division or Dennis Kraft. Chairperson Fox appointed Jim Lindberg to write a summary of the let- ters in regard to the Winter Recreation Activities Add in the news- paper and to present it to the Commission at a later date. There was discussion in regard to a letter from Mrs. Sam Becker, stat- ing that existing programs do not accomodate the handicapped. A sub- committee was established of Virginia Hebert and Orrin Marx to study further action. Chairperson Fox, in response to a notice from Joan Buxton, requested Bob Lee to look into the conditions of the locker rooms and showers at the Iowa City Recreation Center. Page 4 Iowa City Park and Recreation Minutes February 13, 1974 After discussion, it was decided that the Commission would prepare it's new C.I.P. recommendations in the style of the Commission's "Five Year Park and Recreation Plan, 1972-1976." Chairperson Fox read a list of questions to present to a Subcommittee on Memorials but deferred further action until a Subcommittee could be established at the next meeting. The Park Tour scheduled for Saturday, February 16th, was expanded to include Hickory Hill Park. Chairperson Fox reported on the impact_ to Brookland Park of the Pedestrian Campus, but deferred any action until plans were further developed. The Commission members present discussed the need for a Staff Report on the Zoo in relation to the new C.I.P. In response to Commission inquiries, Mr. Chubb indicated he could duplicate the Brauer Zoo Report and have cost figures by the March meeting. Mr. Chubb gave a list of some of the projects he felt should be studied: 1. North Market Square neighborhood. 2. Nature of College Hill Park due to loss of Elm Trees. Virginia Hebert proposed two projects: 1. Senior Citizen Center Downtown Iowa City. 2. Leasing Lincoln School as a Recreation Center if it's vacated. Chairperson Fox stated that the next meeting, Special Meeting, would be February 27,;1974. Those present requested that the regular March meeting be moved ahead to March 6, 1974 due to the University vacation. There being no further business, the meeting was adjourned. Respectfully submitted, Catharine W. Eisenhofer Secretary 10 MINUTES IOWA CITY HUMAN RELATIONS COMMISSION JANUARY 28, 1974 The Iowa City Human Relations Commission met in regular session on January 28, 1974 at 7:30 p.m. in the Davis Building Conference Room. MEMBERS PRESENT: MEMBERS ABSENT: CITY STAFF PRESENT: Richard Braverman Paul Neuhauser E. J Means Mori Costantino Celia Roberts Sally Smith Bettye Balfour Elizabeth Diecke Phil Jones Nancy Vollertsen Jack Klaus Nancy Nelson Kay Maune Past Chairman Don Hoy opened the meeting with the introduction of new Commissioners, Balfour and Diecke, to the Commission. Hoy then expressed his feelings that it had been a pleasure to serve on the Commission both as a Commissioner for three years and as Chairman for the past two years. The floor was then opened to nominations for Chairperson. Neuhauser nominated Jones; Means nominated Neuhauser who declined; Roberts nominated Costantino. It was moved by Neuhauser and seconded by Smith that nominations for the office of Chairperson be closed. The motion passed with a unaminous vote. The first ballot resulted in a tie vote; the second ballot resulted in a tie vote. Chairperson Hoy then opened the floor to nominations for a temporary Chairperson who would act as Chairperson until a Chairperson could be elected. Means nominated Neuhauser. It was moved by Braverman and seconded by Costantino that nominations be closed. The motion passed unanimously. It was moved by Diecke and seconded by Costantino to defer the election of all officers until the next meeting of the Commission. Motion passed by unanimous vote. It was moved by Braverman and seconded by Means that Don Hoy be sent a letter of commendation for his efforts as both a member and Chairman of the Human Relations Commission. The motion passed by a unanimous vote. 1 • • • page 2 Human Relations Minutes January 28, 1974 It was moved by Braverman and seconded by Roberts that the Commission extend its appreciation to John Balmer for his time and willingness in filling an unexpired term on the Commission. It was moved by Costantino and seconded by Smith to approve the agenda after deleting item #8 -- discussion of the proposed organization of the Commission. Motion passed on unanimous vote. It was moved by Costantino that the minutes include the names of all visitors and members of the news media present. Motion died for lack of a second. The Commission requested that the minutes reflect when members arrive late or leave early. The Commission approved its minutes of December 17, 1973 and January 71 1974. The next item of business was discussion with Jack Klaus, Director of Urban Renewal, concerning EEO Contract Compliance on federally assisted City contracts. Klaus explained that any contract involving federal funds in excess of $2,000 must contain EEO guidelines. In construction contracts involving over $10,000 three sets of guide- lines apply: 1) Davis -Bacon wages and hours guidelines; 2) affirma- tive action guidelines; and 3) EEOC guidelines. Contracts for professional services are exempt from these requirements. A contract bidder is required to submit three copies of its affirmative action program. Award of the contract is subject to both City approval and HUD approval of the contractor's affirmative action program. (Sub- contractors come under the same regulations as do contractors) Klaus presented the bid kit used by the Department of Urban Renewal which explains the requirements and presents affirmative action guidelines. The Commission expressed an interest in further discussion of using such a bid kit to explain affirmative action guidelines for all City contracts. The Commission decided to review the information in depth before making a recommendation to the City Council. When questioned about the monitoring of affirmative action compliance, Klaus indicated that it becomes extremely difficult to monitor con- tractors because of the short duration of the projects for which contracts have been let so far and because of the use of union labor by contractors. Means left the meeting. The Commission received a letter from Robert L. Huber, Equal Opportunity Planner, DavenportHumanRelations Commission, concerning the possibility of forming an association of municipal civil rights commissions in Iowa. The Commission requested that response be made • indicating initial interest in pursuing such an association. The Commission also asked that inquiry be made about human relations funding from the HUD Management Assistance Grant Program. • Human Relations Minutes January 28, 1974 0 The next correspondence was from George Garcia concerning member- ship in the International Association of Official Human Rights Agencies (IAOHRAJ. It was moved by Braverman, seconded by Costantino, that appropriate steps be taken for the Commission to join IAOHRA. The motion passed by unanimous vote. The Commission received correspondence from the U.S. Commission on Civil Rights concerning a Regional Civil Rights Conference in Saint Louis on February 11-13, 1974. The Commission asked that Vollertsen, Maune, Diecke, and Costantino be authorized to attend the conference. Costantino brought the City advertisement for a water meter reader to the Commission's attention. The Commission asked for a report on the affirmative action taken to encourage parking meter readers to apply for the job. The Commission also requested a complete breakdown of City personnel by classification, sex, minority status, and salary. The Commission then discussed their meeting times. They decided to have their regular meeting on February 18 and to have a special meeting on February 4 to elect officers and discuss commission organization. The liason committee meeting with the school officials reported on their visit with the Superintendent of Schools. They indicated that the school system was holding a workshop on human relations February 5-6. Celia Roberts would be representing the Commission at this workshop. The committee also reported that the sex stereo- typing in the home economics and industrial arts programs appeared to be solved. The Commission indicated that they would be available to school officials for counseling on human relations/civil rights matters. Braverman reported that he had attended the Goodwill Industries Open House and that this organization would like to work with the Human Relations Commission. It was moved by Smith, seconded by Costantino, to go into closed session for consideration of complaints of discrimination and cases under conciliation. Upon a roll call vote - Braverman, Neuhauser, Costantino, Roberts, Smith, Balfour and Diecke voted yes. • MINUTES IOWA CITY HUMAN RELATIONS FEBRUARY 4, 1974 DAVIS BUILDING CONFERENCE MEMBERS PRESENT: MEMBERS ABSENT: CITY STAFF PRESENT: COMMISSION ROOM Phil Jones Paul Neuhauser Richard Braverman E. J. Means Mori Costantino Celia Roberts Sally Smith Elizabeth Diecke Bettye Balfour Kay Maune Chairman Neuhauser called the meeting to order at 7:50 p.m. Smith suggested that a Steering Committee consisting of the Chairperson, Vice -Chairperson, and one member of the Commission be established to set the meeting agendas. It was moved by Smith and seconded by Means to create such a Steering Committee. The motion passed by a 7-1 vote. Neuhauser announced that Costantino and Jones had been nominated for the office of Chairperson. By secret ballot the Commission voted 7-0-1, with Jones abstaining, in favor of Jones as Chairperson. Jones chaired the remainder of the meeting. The Chairperson opened the nominations for Vice -Chairperson. Neuhauser nominated Costantino. It was moved by Neuhauser and seconded by Smith that nominations be closed. Motion passed. A unanimous ballot was cast for Costantino as Vice -Chairperson. The Commission asked to retain Maune to serve as Secretary to the Commission and Vollertsen to serve as the in- vestigative attorney for the Commission. The Commission discussed the proposed organization of the Commission into committees. Although the functions of the various committees are extremely interrelated, they could be broken into three policy committees -- education, affirmative action, and complaint procedures -- and three administrative committees -- staff, ordinance review, and inter -agency cooperation. The Chairperson indicated that the Steering Committee would meet with Maune and Vollertsen to generate more definite proposals and objectives for the committees before the next meeting. Means indicated that he hoped in the future the general meeting of the Commission would be a reporting session of the committees and not a forum of extended debate on many.topics. Jones stated that the organization of the Commission should allow the Commission to set obtainable objectives, follow them through, and evaluate the results. It was moved by Means, seconded by Diecke, that the Commission adjourn to closed session for discussion ofcomplaintsof discrimination. Upon roll call vote - Jones, Braverman, Means, Costantino, Roberts, Smith, and Diecke voted yes. 0 AGENDA IOWA CITY HOUSING COMMISSION February 6, 1974 1. Approval of Minutes of the Preceding Meeting January 16, 1974 2. Public Discussion of Items Not on the Agenda 3. Coordinator's Report Federal Register, Vol. 39, No. 15, January 22, 1974 Part II - 4. Old Business Discussion Part XI Statement of Policies Draft Discussion "Your Turn" Draft 5. New Business Selection of Sub -committee for Questionnaire for the Elderly 6. Next Regular Meeting February 20, 1974 7. Adjournment C� IOWA CITY HOUSING COMMISSION MINUTES February 6, 1974 MEMBERS PRESENT: White, Hamer, Frimml, Sheets MEMBERS ABSENT: Duncan, Branson, Bosserman STAFF PRESENT: Seydel 1. Chairman White called the meeting to order. New member Susan Sheets was welcomed and introduced to the other Commissioners. Following introductions, Hamer moved the minutes of January 16, be approved as written. Frimml seconded the motion,_Motion passed 4/0. 2. The public brought forth no discussion. 3. Coordinator's Report All 209 units are leased and occupied. There were 10 applicants placed in units during the month of January. The LHP will lose a duplex in March and two units in April; there are replacements available for these units. Discussion of Federal Register, January 22, 1974 - included the differences_1n administration of present LHP and proposed program. The important differences are as follows: a.) Functions of the LHA (Local Housing Authority) would be to; 1.) certify tenant eligibility and designate amount of rent tenant must pay owner. This is bound on 25% of adjusted income; 2.i to inspect the tenant selected unit to insure compliance with minimum housing codes prior to leasing and annually thereafter, 3.) approve of evictions; and 4.) conduct annual income reviews. ® b.) Present responsibilities of LHA to be charged to the owner are; 1.) tenant selection; 2.) management functions; 0 c.) The base lease would no longer be between the owner and the LHA with sublease being between the LHA and the tenant. The lease would be between the owner and eligible tenant, with the owner applying to LHA for remainder of rent not paid by tenant. In the case where the tenant breaks the lease, the LHA ceases payments. Specific reasons for the changes are not known, but the purpose of altering the Section 23 Program is to rid the program of abuses thought to be found in larger metropolitan areas. The changes as listed in the Federal Register may cause the Iowa City program to collapse. Seydel doubted the programchangeswould be implemented in FY 1974. On behalf of the Iowa Chapter of N.A.H.R.O., Seydel is responding to HUD concerning the publication. White requested copies of this letter be made available to the Commission. A letter dated January 23, 1974, from Senator Harold Hughes as a reply to Mayor Brandt's letter of November 1, 1973, was directed to the Commission for their information. In essence, the letter stated that the Senate Banking, Housing and Urban Affairs Committee are attempting to combine various provisions into an omnibus housing bill. In the interim, a proposed bill to allocate funds for housing, housing assistance and community development programs authorized by Congress to be carried through at the 1972 funding level is pending before Housing, Banking and Currency Committee. 4. Old Business Part XI of the Statement of Policies - a note from Vollertsen stating the revision should meet with HUD specifications prompted Frimml to move the revision be recommended and forwarded to Council for approval. Hamer seconded the motion, motion passed 4/0. "Your Turn" - White would send a memo to the Commissioners requesting their comments and changes along with a schedule of rehearsals and possible taping time. Frimml and Sheets volunteered to accompany White and Seydel for the taping of the program. 5. New Business is White appointed Branson as Chairperson of the sub -committee to study housing needs of the elderly. Other members are Hamer and Sheets; more members may be added. Duties of 0 the sub -committee are to; 1.) design questionnaire with help of resource persons, 2.) administer questionnaire, 3.) gather and search for supportive information. Sheets suggested Thea Sando — Office of Retirement Education, Kirkwood Community College, be contacted for help. 6. Commissioners were reminded of the next meeting scheduled for February 20, 1974. 7. Frimml moved the meeting be adjourned. Hamer seconded the motion, motion passed 4/0. MEMBERS PRESENT: Madsen, Cain, Horner, Larew, Ogesen MEMBERS ABSENT: Gailher, Henry STAFF PRESENT: Wollmershauser, Schmeiser, Dicker, Child Chairman Madsen called the meeting to order and asked if there were any corrections or additions to the minutes of the January 24, 1974 meeting. A motion to approve the minutes as written was made by Dr. Ogesen and seconded by Ms. Larew. The motion carried unanimously. Chairman Madsen reminded the Commissioners that the P & Z Commission would meet jointly with the City Council Tuesday, February 19, 1974, at 4:00 p.m. in the Urban Renewal Conference Room. 5-7401. Court Hill -Scott Blvd., Part 2, filed by Plum Grove Acres, Inc. (vic. north of Court Street and east of back lot lines along east side of Dartmouth Street). Date filed: 1/24/74; 45 -day limitation: 3/10/74. Mr. Ed Lucas, Attorney representing Plum Grove Acres, Inc., indicated that he would submit a quit claim deed for a 10' cross- walk between Lots 33 and 34. After a brief discussion, it was moved by Ms. Larew and seconded by Dr. Ogesen to recommend to the City Council approval of item S-7401, Court Hill -Scott Blvd., Part 2, subject to dedication of a 10' crosswalk between Lots 33 and 34 and the submission of corrected copies of the plat showing a bearing of N 86 55' 00" E. The motion carried unanimously. S-7402. Resubdivision of a portion of Macbride Addition, Part 1, by Macbride Addition, Inc. (vic. west of Macbride Drive and south of Lot 40, Part 1, Macbride Addition). Date filed: 2/4/74; 45 -day limitation: 3/21/74. It was moved by Ms. Cain, seconded by Dr. Ogesen, to recommend to the City Council approval of S-7402, resubdivision of a portion of Macbride Addition, Part 1, by Macbride Addition, Inc. subject to the acreage being shown on the plat. The motion carried unanimously. .• • A motion was made by Ms. Cain and seconded by Dr. Ogesen to recommend to the City ,Council that Macbride Road in Macbride Addition, Part 1, be changed to Macbride Drive. The motion carried unanimously. S-7403. Replat of portion of Lots 1 and 2 and all of Lots 3 and 4 of Block 30, East Iowa City Addition (vic. bounded by I Street, Fourth Avenue and CRI&P RR). Date filed: 2/5/74; 45 -day limitation: 3/22/74. Mr. Don Schmeiser, Associate Planner, indicated that some interest had been expressed by the Commissioners in replatting the entire Block 30. Mr. Bill Meardon, Attorney representing Mr. Stanley Cross, said he would be willing to explore the possibility of replatting the entire block but at the present time he would have no way of compelling such an agreement. Chairman Madsen suggested deferring the matter until the next P & Z Commission meeting, February 28, 1974. A motion to defer S-7403, replat of portion of Lots 1 and 2 and all of Lots 3 and 4 of Block 30, East Iowa City Addition, was made by Dr. Ogesen and seconded by Ms. Cain. The motion carried unanimously. V-7401. Request for vacation of alley in Block 6, County Seat Addition, said block being bounded by Harrison, Madison, Prentiss and Capitol Streets. Request made by University of Iowa. Referred to P & Z by City Council. Date filed: January 29, 1974. Moved by Mr. Horner and seconded by Ms. Larew, a motion to approve V-7401, request for vacation of alley in Block 6, County Seat Addition, carried unanimously. 72-08. Zoning & Subdivision Fee Study. Study completed by Department of Community Development. Referred by City Council to P & Z -- 2/5/74. Mr. Richard Wollmershauser, Senior Planner, explained that the Zoning & Subdivision Fee Study was a study that the City Council directed the City Manager to initiate in December, 1972. Upon completion of the study, the City Council referred the study to the Planning and Zoning Commission for their review, comments and recommendation. Some of the questions asked by the Commissioners included the following: 1. Is there any cost differential between commercial rezoning and residential rezoning? 0 2. How important is it that fees in Iowa City be similar to those of surrounding communities so that Iowa City can develop at the same rate as those communities? 3. How much of the zoning and subdivision costs should be covered by the petitioner? 100%? 75%? Should taxpayers help cover some of the cost? 4. Should the City be responsible for paying publication costs? 5. Could any of the zoning and subdivision procedures as outlined in the Zoning and Subdivision Fee Study be simplified in order to reduce costs? 6. Should the petitioners of small plats pay the same as petitioners of large plats? Chairman Madsen indicated that the Zoning and Subdivision Fee Study would again be reviewed at the next Planning & Zoning Commission informal meeting, February 26, 1974. P-7319. Office & Research Park Zone (ORP). Mr. Schmeiser indicated that the Office & Research Park Zone proposal, as revised, would be sent to American College Testing Program, Inc. and Westinghouse Learning Corporation. 73-1526. Neighborhood_ Park Study, Hollywood Manor Area. Chairman Madsen stated that the Neighborhood Part. Study would be on the agenda for the next informal meeting. He asked the City Staff to explore the possibility of having a joint meeting with the Parks and Recreation Commission. Election of officers. Don Madsen was nominated for Chairman by Dr. Ogesen. Ms. Cain - moved and Ms. Larew seconded a motion that the nominations cease. Mr. Madsen was unanimously elected Chairman. • Dr. Ogesen was nominated for Vice Chariman by Ms. Larew. Ms. Cain moved and Mr. Horner seconded a motion that the nominations cease. Dr. Ogesen was unanimously elected Vice Chairman. Ms. Larew was nominated for Secretary by Ms. Cain. Mr. Horner moved and Dr. Ogesen seconded a motion that the nominations cease. Ms. Larew was unanimously elected Secretary. The meeting adjourned. j 7 n I F. duw n _ _ _ . . Louise Larew, Secretary �l %i,:Fi CI,Tbuy'ue street, iow'o city, iowa 522,10 (319);51-8556 r:a�r •: 3i,L fianniA Commission 'or.thl:r Meeting ry L0 1974 7:3O p.m. .: s C.: istian Cijurch , \v. -nue, Iowa City ?-lichael Kattchee, Chairperson est.r:t: Linda Dole, J. Patric',c 1Vhite, C. L. liranc t, Dorothy Douglass, Glenn Shoemaker, Ory tl Y'o _e: R chard Bartel, Paul Huston, Richard Gibson, Jo'm 110s L�lrry 111"ieland, John Reyhons, Isabel Turner F, .`.bscnt: Allan Vestal, Donald Madsen, Carol Jci'rossc, Carl Goetz, Patricia Meade, Faith I:nowler, S, -.dA' o - s _-. sent: :. 1'7't:sollt Penny Davidsen, Susan Sheets, Don Kirch10r, llllocmberg, Holcanson, ;•Iintl.e, lfosl.t, L'1:mtu;1 _r:n— ir1i.:ioduced noW 7IIemf)ers o:L -cne 1:Cglonal 1').annii1 �: •:'...,' Dorothy Douglass, and Orval Yoder. He noted t;:•.. _:'rJ I::c;:: i' rS IhOt In attendance Were Patricia Neade aIle .Sad i, Si or AiI? UT%s li`; nberr; stated that as Secretary he Would reco11rmeud a co.'; 11e �cember 19, 1973 minutes of the Commission, on pa„ e c :i,, .. is ctuotcc as saying, "...'that 'tile County aj,I;oirlt Csc:-:.: ai_1vr s acting on functional. committees and on the C:o,...r� stated It should react, "... that the County i­cn rcpresentati.ves on the Commission frons various Jur:LS�.i:.� TLir;iCr Stclted that on page two of the salile 111inUteS, tiCc0ilc, i Bartel explained references in the CAC: I'.11Tll1tc�. .' �. t-i_Gt 1t should read, "Mr. Bartel referred to the CAC: %L1J:i L1OVC:C1 to approved the ntlnl.iteS of December 19, 1973, as `,';l:i.�e seconded the motion; the motion carried. i; S REr; _'0RT reported that tho 171C1I1bCrship of the Colas .. :i U .11 of t:Yenty-Seven YOt7.71g ntcinbers. lie also I-c'!Tortoc!-i.... ..... t11Flt total must be present L. vote -0n a71 alTiC'11(I:flC'.liL ,hi.ch is eighteen. 'Mr. lliloenberg noted that -store ,:rO- :jirds requirement Were in attendance. i1'}i.;_t ]ilOVCd -the adoption of the Resolution amendl_ng the Artic.I.('s or: '`• ":�C'i.; z: (1 ': ll By -Laws by chang"J_Ilg -tae last .sentence of p;t.rja ,cap? i sl:, of tion I 1: i4embership, to read as Collows: "?• •_':;li?BT �Ovv'rnmentS wlt1 more than one rcpresenl atiirC: a'v(z: no nore than three-fourths elected officials, or !Li_ dii•ectly responsible to them, witli the remainingTh?T lsc:n ii- t_�ves being citizens." Leiser seco ded the (notion. Mr. Kattchee stc(ted t}ult or.i, ''.1'.: _. ,:. ,ri-.,z the Johnson County Board of Supervisors, would btl a cit. r,_: }1an"C from t:vo-thirds to three :fourths elected of.Eic.i;ils. }: :> ineci that it ivas the only agency with four 11 "Lilat agency was the only one that presently could (lot. h'xl - .. o _ representation because three members would cscec;l tllu i *i : ':. . : i-1 d �:lected representatives. Ile stated that the - office with the Board oC Supc:rvis()rs, 1ine1: ,FIs. Cilek too'AX citizen representati\re from the County on tile' ComM.)S"9 U. Kattche;e stated that the E\eCLl't1VE LO ird d1SCi : .; :•_ -_- Ri1C CC'lt It was eSsentlal that tl-10 TepreSen':at .\-C; of ,.,.._ , rl"150rs be members of the Commission; _therefore:,,•.- �:c:.; r):0posed. In response "to a question, i`Ir. White scl.id t}:at. i}:;: ion 0� "persons directly responsible to elected of f icials" by -lavas . called for a roll call vote on the mot _on C, Zdo}1 _:.O uU, L , dmendlnu the Articles of Agreelnent and By-i.;i,Vis. T(..: L:,,L ioL unanimously. ?0`.:: 0I :O. INATI\'G COMMITTEE reported t}lilt 't}lE', l:011Ohdlnb 1JC1'SOI1S bud mc -L O;l ..:: ,,::! .'• `r , nominatinu committee: Ed Czarnecki, tc:L, JO ry Zaiser, Fran Bullard, and Robert c0r.,,,i tee determined two priorities :Cor select in the no;a ;_c•::, : -C'11 C; p : Son should be extremely familiar with the Co::unissioa, t}1,ut the person should have a strong interest in the pl ;, acn0c':i reported that the committee unanimously votcc' tc) Patric; White nor the position of Chairperson. He staced ti:.t Live -%oted to nominate two persons for the position of- i?erson: Jerry Zaiser and Richard Bartel. _.,I stated tient lie wished t0 withdraw his nlllie I.ron 110;a:::'.J_; "' ' tee i.Ii.: fact that the County 7.S considering two itc;iis I)0;- ;1 ' 11,1;' 1- :-,-n V1'1_ J.o:lal Planning Commission: 1) 'Clic goveCll(nCilt Space stlici ", nr�e r,ember committee originally established to research. 1_:'. i.: i -h lcil there }las been no report :Crone that committee; aTul 2) j.;!.;u -,!so i1.I11I1i:1;r and the possibility of the County doing it on their 0-.-.;.. .i:". _ .rtcl stated that the County's sentiments 110 With tho (: )i.:;,;;. o;,' C ;iOn2:I concept, however, the County 1S In the process of ;1:"•:;i' J i l ;'. } valua of tie Commission to the Johnson County Board of Stil+c vi Cilcl\ stated that she had not participated in those disco>ston -3 ;Czar-.Ic:Cii moved to nominate J. Patrick ltfl-lite as Chair,)ersOII ry° i:.er as Vice -Chairperson; Nir. Gibson seconded the motion. JO1.;: i,:ioVC'1 that nomina'tions be closed and 'thoseI101i?"Li]�.ii"Cci U•_� •:.�ti--L. `t;HOLiS action; Mr. Brandt seconded the motion; tfic -1e se ;ter esources jilt •en erg re,orted that the corunittee ]lief to discuss Talc' 0. t,1e UjA.d3te Oi the j'Ja'ter-Sewer plana He StLiti3G. i:i1:-i; "•i' ebe reportin.g on the updated plan in %clarcll a; 'gars. Recreation and Open Space -�S Pairil .4 Of RLissell Addition to p 4V. Kent hark !" l c^bare reported that the Commission }Tad rcccilrod et I,0t i..:" v: J r. C ; rt)III the Johnson County consolation Board COIiCe i'il. +? : 1•_ :c<lu is i tion to ; N. hent Pall:. Mr.. llol:anson reporter'. q;i„g ? ii Ci acquisition is seVi an—en acres and reasons for the purchase. 11 to act as a bu"t cr .r.Ile; e aluable woodland resources on the parcel; and 3j to pi eve tL:v.^_iopi�nt of that land. ,dr. Floicanson that the PRO CO. lot i.ttO O il13 CL< 5 the proposed project. lie stated that it WaS i-il C<::.,7 i1 •i C.O^ 17 tee, :in the abscise of a quorum, to Yecc) l7;lo77d ile said the staEf also reconllnenderf ?' "•:;i:,•� t _ Mr. HolCanson stated that the total L;Tan't 1 e({L1C'St 7.5 .i G t -o::isair.ely a?°,000, of: which $10,950 iaill be prov.tlec: b; t,. i c.1 Lt OS Citltdoor i:ecrcation; the price per acre is j}.,o.l -� he seventeen acres is SO 1-L' 1 Illl;l•.Cr .:::,•. t.. a�. i•Jhy t e price .1_or t. ],'OV10LI_i.`.- acquired, Mr. Holkanson S'�a'teCl t111S 1S the land also with the location of 'the highway, the l;ilhti Iia: moi•. •:: va ap„= nt potential. He said tlere there are some ;:.1C lirop�rty including a mobile home, Water system,ailCi ruiatct< .....:_:.....___ Gi�)son stated tllat he felt this to be the most si,'Iri; aa, n= 1orTa : property accluisi�tion cons:i_dered thus far in t}l,� ar ;l. 1 Gibson ;coved that the Commission consider tfie p o; c_ consistent with good regional planning; Mr. Brandt secoaa:c iu;1. lr. 1',Ie11s questioned the possibility O[ GrLi Ilam Dow,: ; is c county land acquisition so that the courts could deter:7int` lticlls stated that lie had no .17 SlUMell- With tfl<c� c:': )Lit hJlth the price Since It h�'a5 TlOL c0nS1StC71t •'L� `- i+ Ions Mr Brandt asked if the :Federal funding as;cnt .., i.�le property and investigate the acclu:LSition Ue1:0:' -a le a;:plkation. i1r. White stated that this would be part o1. :;r::+ _ application, which r:ould come before the Commission for cc: :_I: ala .er stage. called :For a Vote On tho. niOti011 to ai]pr(]vC C.Lrricd with three votes aga:i.nst aTld one abstcnt icl) A mol -ed that the Commission adopt a policy to include: res: t;nsiunty a$ the leV1C1J1ncr a�enCy thl'. ;la't"tet' 0.11- -7 prOicc r Ct.:- :.. arc a con S7.delRtiOT1 OE goo'.l T c};l.onal plannarl,' i;. . SC COilded 'till 1i10tion; the Motion carried. Mr. Kattcllee-' stat -cd 2�7 i lc 1:1F1.'LteT' Bill be referred t0 laic ExeCL1t1VC li0arC1 t0 1!r is 1hC)1' 7.Uc 'f the lana acquisitionon to i;ent }'ark to the appraisals o . 7 ;ti _ic<, i1Ci DuFiiall Relations aber" reported tlha't the JHR Commit tee met to ci:! for Johnson County as deter -mined by the staff or -Laic rJ;dil _:SLC;l. i•}s. Dole Stated that the returned progr Ilii iiGu t<) lec(1, aild if rejected, no funds would be avaal!tD-1-e. S 1u t.l:: ti -,o Com:.ittee had voted to ;approve the program as rc i:u1 :,:•d . ; 1 . i _cricr�te� that the Committee also voted_ to. indicate pGCedures required by the Crime Commission since it die! C L_:,n�L inDut from the county. She said the Committee also tae reprCSentatives, to the East Central Iol•ra Area Crime : ulil;niss:ic:r, t.ilo 1: i ll the committee's concerns, convey them to the 1:CT;V-:i: Zc: repo that the nest ll:ee'i.l.11l{ Of t}10 LiC.11\C.l; 30, r. f. -:a2 ,1 Ckl 41Skecl i' the Sex Crime Preveni:7.0]'1 Ihlit � 7' :111 .:a. b -en submitted. 'NIs. Mintle _,tated that it had bvca s:1L:., ccc; n - Commission on January 15-th and that it would Inc (i ..s ,ems i ae l;e�t La -w Enforcement Co„imittee meeting in February. 'ens' Ad-ri.sory Committee iu_71er reported t hat the following motions' were l,asSr3d ,_:z r.i •.i.:i%Li.li y meeting of the CAC: 1 l .- r 1 p i%,as :\t the lust meeting o� thy. CAC the. membership a aS beln” Open t0 all. reside -tits of Johnson County, exc'i!(�' ti,ose persons listed in section II paragraph f i.ve of ch.-, Iy-Lars for the .JCRPC, and members and staf'[ of i:he Jt."I'i:." meetings are open and non-members are free to S.Pc an appropriate place on the agenda only to convey "OL!r duly elected representative is the only person rlucllUc.i to sneak on the behalf of eh CAC to the Executive Board and the Regional Planning Commission."- :':'-7CHTTVE BOARD REPORT ih' tail].-tL moved that Mr. Bartel's letter and propo-.- 3J. be l.cl",::ii'tt�c; i:fl IS::CCiltl\"e Board aI d discussed bar that Board anal tihe li:Ci of Supervisors; Mr. Zaiser seconded the motion; the Ii,oL-io1!._- �i� ttcilee asked that COmmission 1110111bers indicate t}IC:LI' Ci'C=iCC on the handout sheet at this meeting and sub"'J L T. 11CIi7 t0 l iC .Ioc 'c:tary. :. .: t;.c}lee reported t}lat at the public hearing in lova Cit)- o;l ,_t.,au r i' ith, the Coiiimiss ion's posi.tion on the land use prel-ented, to the interim Legislative Committee. Mr. ^.at t-cia i�.Xecutive Board had formulated a more detalleci pos lc:lo;i ;? U0iP:i:Lttee. He Voted that Mr. hattchee made the preseiltaEio:l e 1 1Sla tors and the comments here Nell received and tile 1 _; +-:11 ittea seemed interested in the comments. Air. bihi.te note(I �Oard -.,ill continue to pursue the position and will report to the Commission. i•Ir. Nhite reported that the Commission's s presented to the Iowa League of 'Municipalities unci it )Ic1_. ni.c:est and support from other cities. it Ch ee report-- "that d letter fromISPIRG ha.s Lae i1 I,-co"-.,- 1.;:;� t}le ;]nVlrOnmental Impact SI_atcmeni: for t}le Air "'- .1:` 1^tier will he Forwarded to the E-xccutive }ioard ni' cI-1 _; ta5` ,: 1 a report bac; to the Coinmission. . ir. ,K t Che e reminded the -melllbers of the Commission o" the i,01-.+i11.3s1.0n dinner scheduled for january 25th. ..,? ._hine;' of Riverside asked 1.f there is a Iil.cchiinism Ll TepTESelltatlVeS t0 the Commission.'Mr. iiilltl _..'ttt_'1re amead:ing the By -Laws. Air. Wieland movocl t..lat aiie C „Oai Ct C!.EC?C into the possibility of alternate Tej?TeSU1l ll :L'tre`5 'til .;l'J \e giona' Planning Commission; Air. Hester seconded the motion; tae lilt 1G 1123:1\ R'NEWAL ENVIRON',14ENTAL IMPACT STATEMENT Ir. 1 ft.Lte reported that the final GnVlrOnInental Impact J-tatC at For - tirb.n Renewal Project had been received. Afr. Bra.;dt ;aocli ES for the R-14 Urban Renelval Project be received and placed on ir. ; ? :\'`•iti ;T SPACE NEEDS STUDY CO1MMITYEE i:i;_e stated that as t]le new Chairperson, he -re•1;,,;;ilrtir,- flee to study government space needs in w<ts Johnson tea folio:•ring Will be members of that committee: Cuuiifl-". J. l'c. «L 12T)c soil' ]:da . 7':iCi _ , ,ar Czarnecki, MlLyOr of Iowa City- -rpe.son of t':he Board of Supervisors. Riche ,,i A[r. -� �y of TO-' cl City, Johnson County, 1,111ite sta cc, Cil theZ and other cerned about the space problems and that this agencies have• 'I):,erl c-ort- ant;lusias;n and report to the Commission with colnnlittee '.rii]. -'- specific s ecifir. .plans. nronosal S a,L !r. ;;bite stated that he Mould personally and on behalf r.. _. to thank Michael Kattchee for his time and effort C( -)r 1 s �Crvlce anti for the service in years before, al.Ci r .tOCVCr :-i=i1i.is Ile 1 -as done or the Commission. ;`Is. Cilek moved that the C�nlm.iss.io;i ;tn1:Li:; • r 1 m N1 O p°`O CC r w'- coo ro ha O o b O'0 0 0 H_ N o in a ~n M m M�°•� xw aaM c.a m n N. °�„ a M M rai fD W W n W CLW W G H ID ID o N :r+ C1 QI r• N. rt 1' r 0 0 y H 0 0 ct c- I 10 00 w r•cn �p 0 m IAD MID w 0 0 MMH 00 MMMMH vw cl a r•�p C1 g1 na•na O H a r C N H & H :v ul t*1 th �' N O a a r+ In ��q'NM 0) (+ V ul c k Imo aX U no ly f+r H. 0 N f`+• Hff+fDfVA N+m �rn+aGxN H k 0ti I�Daala-+�C"07FFulpo.10 m m O ID Ic 0 H FAN a N C p r• 1 WID r+0 AC] N N r a �y N 0 O r•r+(n ctz 0 a r M N H f1 p Nma.i°r• a ID r+ 9m m a..�.0�~ P* rt M M Nr 700 rt. w o: a 0 H 0 • a H m c t I i h h b .. ., a-�I WC ILIF, V11"Jl 1UU1n-- The insect. over winters in"the egf; stage. The eggs hatch into caterpillars as the leaves unfold in the spring (April-llay). The caterpillars feed for ahrui; 2. mnnths-during which time they may strip entire trees or forrsts of their Pupation, lasting 10-:k7 days, occurs in cocoons fastened to trees or other nbjce-.t.s. The adults emerge in late July and the female deposits the eggs to instigate another cycle. rr!C '."ASS - 1 -2" long --containing 100-1,000 eggs--average-L400-500- Egg mass is rnrr;rrr) :•riith velvety, tan -colored hairs and can be found on trunks of trees, buil-li 1ICs or any stationary object. (Chief method of hitch -hiking has been by eggs laid on recreation -type vehicles.) i.;ATi;RPTT,LAR-- Full grown -2-211' long, covered with tufts of long, brown hair and having 5 pairs of blue tubercles along the back followed by 6 pairs of red tubercles. ADULT I `::ot.h- Buff or lighter in color with prominent V shaped markings on winCc. ?emale doesn't fly over a foot or so. She lures the male with a strong scent. A.DULT IIALE-- :,:oth-Brown in color with a wide flying range. 3ACyG.RCT71D The Gypsy i::oth was first discovered in America in Bedford, "lass. in 15160. It. was active in Rhode Island before the 1900's and was seemingly content to survive in the Eastern States. However, the tourist traffic with the camping typr., vehicle has been the means of spreading the pest into the Midwest. ` (IST TREES --- Onks are a special favorite. In fact, they will feed on anythi.ncr exce;)t. :ash, catalpa and yellow poplar. While a. one year defoliation of a decidi ous tree won't necessarily kill the tree, a second defoliation, the next year, will. �.nnifcrs will die after a single defoliation. • nab �, .L_ In the beginning, Lead Arsenate, followed lrj DDT. Since the banning of I no one specific chemical. The answer seems to be one of management. not control, of concentrating on the individual tree or trees that are: most important; and are i. he saved. Reasoning and experience indicate that the forest will. be lost--hnt individual trees can, perhaps, be _saved. Scent or lure traps are not working with 6-reat efficiency. SAD -717 TRUE— Dr. Hugh E. Thompson, Entomology Dept., Kansas State University states as a proven fact that, 3 years after the presence of the first larva is noted in a trap --there will be a full blown situation. • :Ve can expect to receive help, research wise, or at least; in the initial. detection of the problem from an organization called APHIS, (Animal, Plant, :.'c.zlth, Inspection, Service.) This group is currently involved, a.moung other projects, with the establishment and checking of the traps and lures. 0 MEMORANDUM TO: Ray S. Wells FROM: Dennis R. Kraft RE: Letter from Dr. regarding Sign DATE: February 22, 1171 John John Greenleaf dated February 12, 1974 Ordinance The reason the City's Sign Inspector contacted Dr. Greenleaf is that we have no record of him ever having applied for a permit to install his sign. The sign he has on his building is in compliance with the provisions of the Sign Ordinance, except that he has failed to secure a valid permit and to meet the insurance provisions of the ordinance. I would agree with Dr. Greenleaf that it is necessary for him to have a sign in order to identify his place of business. It is not the intent of the Sign Ordinance to prevent him from having a sign but rather to have him inform us as to the nature of the sign he proposes to install. Relative to the insurance requirements of the Ordinance (Section 8.12.23), it is correct that the Ordinance does require evidence of a liability policy with coverage limits of $100,000 per person and $300,000 per occurrence for bodily injury and $10,000 insurance for property damage liability. It is conceivable that he already has this type of coverage on his premises and that if he does not have insurance that specifi- cally relates to signs, he could obtain this by merely having a rider attached to his policy. I would also agree with Dr. Greenleaf that it is very unlikely that "a chipmunk, toad, stray cat, raving rat, or a writhing reptile" would have the necessary financial backing in order to subsidize the amount of legal assistance necessary to sue him for an amount even approaching $100,000. U] 0 Mr. Ray Wells February 22, 1974 Page 2 - It is unlikely that he actually needs relief from the provisions of the Sign ordinance, but rather that he must file a valid sign permit application. In response to his postscript of whether it would be permissible for him to mount indoors a blinking neon symbol of his profession, I assume he can do this provided that his blinking neon light is not readily visible from the public right-of-way. My comment on this latter mentioned subject relates only to the provisions of the Sign Ordinance and no way should assume that the City has any liability toward his loss of medical practice for advertising in this manner. DRK•sc 1/15/74 In response to an inquiry from the Mayor, the following will summarize our relationship with Elbert & Associates, First Avenue Building S. E., Cedar Rapids, Iowa. In 1968 the City initiated an arrangement with Measurement Research Center in Iowa City for the provision of accounting data and the purchase of voter register and election processing. .MRC provided the design development work and program definition for both activities at cost and the City was charged for the actual computer time necessary for report generation. After living with this situation for awhile after I came here, I soon realized that MRC was in no position to assist the City in expanding and modernizing its data processing activities. Even after the company was purchased by Westinghouse, MRC management considered its arrangement with the City to be more of a courtesy to local government rather than a serious attempt to provide services. Also, the per unit cost of the service was ridiculously high. With the need to greatly expand our data processing activities, it was necessary to seek another source for this service. We enlisted the assist- ance of McGladrey, Hansen, Dunn, a Company in looking at various possibilities. After a rather short investigation (made possible by the dearth of qualified service bureaus in this area), we began serious negotiations with Mr. Von Elbert for the purchase of services to include payroll distribution and re- porting, financial accounting, and systems design and reporting. We also discussed the eventual applications of utility billing, although a landfill reporting system was actually on line first. As of October 1, 1972, the initial systems were up and running and our arrangement with MRC was termi- nated. The City's relationship with Elbert & Associates is on a purchase of services basis. In addition to the actual processing of data, the company has been of valuable assistance in working out systems design problems and providing accounting control functions. Design costs are billed as required and monthly processing charges are based on a per unit cost. For instance, the complete payroll system including checks, registers, and reports is provided at a cost of 25� per check. The initial systems development was provided at 15� per employee.as a one-time charge. On the other hand, the financial reporting system involved an initial system development cost of $950 and monthly charges not to exceed $400. A summary of monthly charges is as follows: Payroll $ 235 Financial Reporting 325 Landfill Reporting 140 utility Billing 10200 TOTAL $1,900 • 0 Ray S. Wells -2- January 1S, 1974 At the present time a specific agreement to cover the utility billing arrangement is being drafted by the City Attorney's office upon our instructions. In this case we felt that ownership of the programs was essential and the protection of the system was required. Because of these special conditions, we felt a specific agreement in writing was necessary. This activity was converted as of December 1, 1973. Our relationship with Elbert $ Associates has been very satis- factory at a level of cost that is extremely reasonable and competitive. It has allowed the City to develop an electronic data processing capa- bility at a low level of financial outlay of approximately $23,000 per year while at the same time allowing for a substantial planning time leading up to the eventual acquisition of our own equipment. If you have additional questions, I will be happy to discuss them with you at your convenience. iCJ . B. ¢ugh', Jr. Director Department of Finance /cb o." Brandon Oto N 3rd Vice -President NORMAN L. SQUIER Creston 1st Vice -Presided 21111 Vick! -pry!;idellt GEORGE HOLDER AI(Tf ILJ 1; C, It c11"1111011 hwz;:i(). 4th Vice -President 501 vicc-m-Usiticilt MIKE R. SCHECHINGCR CAM—SVENSON wcstpllalia Oocor.:h V THE VOICE ON 101v,4 S A 0FL1i,121 f i D. V.1. "Matt" Mathisen, Secretary -Treasurer, P. O. Box 186, AtIntitio, Iovo:i Ii.i.) rt -ating, Chic, —I _Friro Demartmerit C;J a 5-240 b -n Ore -ani -/ud a Join -L Coilljoil 01 1'.i -1`t' 0-A v LC; - cc-.sist of the iovva Pire Cilic,_L, - % s A s L.j. o -ial !1,el ig,h -c ers, lily Ila%--keye St jili Of Pira; lnstrucfors ctnd the J-o.j Of your fire departiijajj� 6 1 _v -Lr- ian s Associatiox-, ork -this C as of this Council. -a various mcetirlo-s of the Counci-1- 1hroLtrh ojx t the year it is our Lend �q limily of VU fu U tho, C)TI o.t this (jouncil is a., sij„ p fo-r- I A. _1 e•;, mayor & City council Sincerely, VIathisen. s.,c,,, 96th ANNUAL IOWA 1:WTI 1975 L. ­Iij :- z,i U `,. ! I iti •�1 t �i t . , s. c �, � �' > - ' , � `� ' .r• ®t ,�� / r 90i , % s i. � I� r� ;fir; A iam ;sms Qk • , r.,.... , $rs�f "`�7"�" %V �� '-'/%I/.: `.r•"ri0 011 ll%i.e"�Yla.r�' a lFPARTM'E_NT, OF COMM_U'NI.TY:._DEVELOF • Tentative Agenda Planning $ Zoning Commission Iowa City, Iowa February 26, 1974 -- 4:30 p.m. Department of Community Development- Conference Rm. A. Call to Order by Chairman B. Roll Call C. Approval of Minutes 1. Meeting of February 14, 1974 D. Zoning Items 1. Z-7402. Request for rezoning a tract of land, R1A to RIB, filed by Dean Oakes (vic. continguous to and just south of I-80 and west of Prairie duChien Road). Date filed: 2/6/74 45 -day limitation: 3/23/74 2. Z-7314. Parking provisions for CB and CBS Zones. Council referral. E. Subdivision Item 1. S-7403. Replat of portion of Lots 1 and 2 and all of Lots 3 and 4 of Block 30, East Iowa City Addition (vic. bounded by I Street, Fourth Avenue and CRIU RR). Date filed: 2/5/74 Deferred: 2/14/74 45 -day limitation: 3/22/74 F. Council Referral 1. 72-08. Zoning & Subdivision Fee Study. Study com- pleted by Department of Community Development. Re- ferred by City Council to P � Z -- 2/5/74. Deferred by P & Z -- 2/14/74. G. Discussion Items 1. P-7319. Office & Research Park Zone (ORP) . 2. 73-1526. Neighborhood Park Study, Hollywood Manor Area. 3. P-7317. University Zone. Preliminary draft. 4. Report of Riverfront Commission meeting held on 2/21/74. • H. Adjournment Next regular meeting -- March 14, 1974 SUBJECT: east of Prairie du R1A, Single Family Zone. Date filed: .Z-7402. Application submitted by Dean G. and Evelyn Oaks to rezone 83.3 acres of undeveloped land located Chien Road and south of Interstate 80 from an Residence Zone to an R1B, Single Family Residence 2/6/74; 45 -day limitation: 3/23/74. STAFF The only basic difference ANALYSIS: between R1A and R1B is in the permitted density of development or the number of single family dwellings allowed per a given area of land. In the R1A Zone, lots are required to have a minimum area of 10,000 square feet per lot permitting a density of development equivalent to 4.4 units per acre, and in the R1B Zone, lots are required to have a minimum area of 6,000 square feet per lot, a density of development equivalent to 7.3 units per acre. The most significant underlying factor of the R1A Zone is its function as a "holding zone" to preserve land in its present state until it is capable of being developed for the best use intended. These factors are important considerations in reaching a decision to change the present zoning. With the exception of portions of the subject tract lying along Prairie du Chien Road and Dubuque Road, much of the property has wooded areas and rugged topography with differences in elevation as much as 70 feet. For this reason, the "Preliminary Land Use Plan" developed by the Johnson County Regional Planning Commission illustrates the future development of the entire tract in a residential land use with a density of three units or less per acre. A narrative description of the Plan states: "Within a close perimeter of the developed urban area are numerous sites which offer especially desirable environments. Generally, because of the rugged topography or the extensive tree cover, very low densities are appropriate in these areas. Low densities are appropriate because only small portions of these areas may be buildable without major reshaping of the natural landscape. While these sites may be relatively expensive to develop, it is expected that the higher cost will be offset by the demand for the attractive features of the land. The narrative goes on to say: "The prime consideration in the use of this land should be the environmental effect of urban development. These areas should be given a special zoning classification to require a systematic process of design review to assure that the essential features of the land are not disturbed and that the development reflects and complements the landscape, particularly in the • building of roadways and the siting of buildings." On rugged topography, the results can be disasterous if, for example, homes are placed on hillsides incapable of supporting foundations ■ 0 by reason of flooding or improper drainage and objectionable earth and rock formations; it is virtually impossible, although attempts have been made, to plat small buildable lots adjusted to the contour of land under such conditions. With the exception of portions of the subject tract lying along Prairie du Chien Road and Dubuque Road, the property lies within the Rapid Creek watershed and is incapable of being serviced by existing sanitary sewer facilities. To accommodate residential development within the near future would require the installation of private septic tanks on lot sizes not less than one acre or the installation of a pumping station and force main to carry sewerage to existing facilities. For large scale residential developments, it has been the City's general policy to discourage the use of septic tanks in favor of a more viable system of a more permanent and sanitary nature. A pumping station is also a poor substitute because of their cost to install and operate. It could be concluded, therefore, that the subject tract is not yet ready for urban development. Several separable portions of the subject tract along Prairie du Chien Road and Dubuque Road, unlike much of the property, is relatively flat, serviceable by existing sanitary sewer facilities, located amidst existing residential development, and ready for urban development. The applicant had previously submitted a pre - preliminary plat for review by the staff to subdivide approxi- mately the west 110 feet of the subject tract along Prairie du Chien into nine lots each having approximately a frontage of 60 feet and an area of 6,600 square feet. Where housing currently exists, it is necessary to insure that property values are not hindered but stabilized and preserved which zoning is designed to protect. Presently, across the street from the site there are two duplexes, one high quality single family home, one lower quality single family home, and a nonconforming mobile home park in a comparatively substandard condition and a retail service establishment all on lots with frontages of 80 feet. In fact, of the 25 lots having frontage along Prairie du Chien Road within the three subdivisions encompassing the site on three sides, five have frontages of less than 70 feet, six have frontages of 70 feet or more but less than 80 feet, and 14 have frontages of 80 feet or more. In a report prepared in 1968 by the Iowa City Planning Depart- ment concerning future land use and development of the northern sector of the City and entitled "The North Side Study", the proposed land use plan illustrates the future development of the Prairie du Chien corridor in a residential land use of a "low density • Applicable objectives enumerated in the report were "to hold the overall population of the area in line with normal single family densities, to preserve and maintain the basic character of the existing residential areas, and to increase compatibility between established and developing land uses throughout the area". By general observation, there appears to be a general upgrading of the corridor, but until existing nonconforming uses are eliminated, complete revivification of the area in question or the subsequent construction of higher cost housing is inconceivable. The resulting dilemna is a difficult decision to make. After thorough analysis, the staff concluded that it was best to require lot sizes more in with existing subdivisions in hopes there will be an incentive to construct higher cost housing than housing typical of smaller lot developments. Logically, any action which would inhibit the quality develop- ment or redevelopment of the corridor or that would adversely affect existing property values should be prevented. Portions of the subject tract located along Dubuque Road may be appropriate for an R1B Zone because of more favorable topographic conditions. Future consideration, however, should be given when the applicant has definite development proposals. STAFF For the reasons above - RECOMMENDATION: mentioned, it is the Staff's recommendation that the application be denied. COMMENTS: This application points out the need for a study to determine whether the minimum lot size in the R1B Zone should be increased. There is a definite correlation, as past development trends would indicate, between lot size and the quality of housing because of land costs. If there is a demand for low cost housing, perhaps the more recent innovative approach of "clustering" housing together to provide sufficient accessible open space for common use should be incorporated. There is a definite cost saving in this type of development and more usable open space than on lots as small as 6,000 square feet. SUBJECT: • STAFF REPORT Planning & Zoning Commission February 28, 1974 Z-7314. Urban Renewal Zoning Code Changes. STAFF COMMENT: Attached is a copy of the proposed Zoning Ordinance Amendment establishing the CBS Zone and amending the CB Zone substantially as recommended by the Planning and Zoning Commission on October 11, 1973. Your attention is called to the parking provision on page 21 item C.7 "Public and commercial parking lots and structures of a minimum 10 spaces". A recommendation from the Planning and Zoning Commission on this parking provision for the CB Zone would be appropriate, as the City Council has set a public hearing on the entire proposed amendment as attached for March 12, 1974. • 1