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Home My WebLink About2018-09-13 Info Packet t==_ I+ City Council Information Packet essuiaasfar CITY F IOWA CITY September 13, 2018 www.icgov.org IP1 Council Tentative Meeting Schedule September 18 Joint Meeting J.C. Board of Supervisors IP2 Agenda September 18 Work Session IP3 Work Session Agenda IP4 Memorandum from Assistant to the City Manager: City temporary wage reports [Previously distributed in 8/2/18 Info Packet] IP5 Memorandum from City Manager: Operating and Capital Budget Discussion with updates [Previously distributed in 8/2/18 Info Packet] Cost of Living in Iowa, 2018 Edition: Basic Family Budgets and Break-even Wages information from Council Member Salih [Submitted as late handout on 9/18/18.] Memorandum from Assistant to the City Manager: Hourly Wages [Submitted as late handout on 9/18/18.] IP6 Pending Work Session Topics Miscellaneous IP7 Email from Council Member Cole: Kinnick House Work Session IP8 Memorandum from City Manager: City Council Salary and Benefits IP9 Memorandum from Police Chief: ICPD Strategy on Disproportionate Minority Contact (DMC) IP10 Memorandum from Police Chief: Patrol Allocation IP11 Memorandum from Human Rights Coordinator & Equity Director: Equity Review Toolkit IP12 Memorandum from Human Rights Coordinator & Equity Director: Social Justice and Racial Equity Second Quarter Update for 2018 September 13, Information Packet (continued) 2 11313 Memorandum from Economic Development Coordinator Diversity and Inclusion efforts of non-profit organizations funded by the City IP14 Memorandum from Senior Housing Inspector Verification of required trees on residential rental properties IP15 Copy of Article from Library Director: To Restore Civil Society, Start with the Library IP16 Civil Service Entrance Examination: Maintenance Worker II — Wastewater Treatment IP17 Civil Service Entrance Examination: Associate Planner IP18 Civil Service Entrance Examination: Associate Planner IP19 Bar Check Report—August, 2018 IP20 Invitation: Iowa City Area Development Group Annual Meeting (ICAD) — October 11 IP21 Invitation: Iowa City Student Built House Dedication and Open House — October 1 Draft Minutes IP22 Community Police Review Board: September 11 1 r I trio = City Council Information Packet -n-ad'- September 13, 2018 CITY OFcgov.orIOWAg CITY www. IPI Council Tentative Meeting Schedule September 18 Joint Meeting J.C. Board of Supervisors 1 IP2 Agenda September 18 Work Session IP3 Work Session Ag nda IP4 Memorandum from ‘sistant to the City Manager City temporary wage reports [Previously distributed i8/2/18 Info Packet] IP5 Memorandum from City nager: Operating a'd Capital Budget Discussion with updates [Previously distributed in 8/2/18 Info Packet] IP6 Pending Work Session Topics Mis •II. eous IP7 Email from Council Member Cole: ' ni• House Work Session IP8 Memorandum from City Manag- : City Cou cil Salary and Benefits IP9 Memorandum from Police hief: ICPD Str• egy on Disproportionate Minority Contact (DMC) IP10 Memorandum from Po ' e Chief: Patrol Allocation IP11 Memorandum fro Human Rights Coordinator & E uity Director Equity Review Toolkit IP12 Memorandum rom Human Rights Coordinator & Equity Di ctor: Social Justice and Racial Equit Second Quarter Update for 2018 IP13 Memoran m from Economic Development Coordinator Di rsity and Inclusion efforts o non-profit organizations funded by the City IP14 Memo andum from Senior Housing Inspector: Verification of required trees on resi ential rental properties i September 13, Information Packet (continued) 2 IP15 Copy of Article from Library Director: To Restore Civil Society, Start with the Library IP16 Civil ervice Entrance Examination: Maintenance Worker II — Wastewater Treatm:nt IP17 Civil Servi • Entrance Examination: Associate anner IP18 Civil Service 'trance Examination: Associ• e Planner IP19 Bar Check Report August, 2018 IP20 Invitation: Iowa City A -a Developmen Group Annual Meeting (ICAD) — October 11 IP21 Invitation: Iowa City Student =uilt • ouse Dedication and Open House — October 1 S IP22 Community Police Revi: Board: Sept- ber 11 09-13-18 IPI I .1 City Council Tentative Meeting Schedule Subject to change 'wrv'a� CITY OF IOWA CITY September 13,2018 Date Time Meeting Location Tuesday,September 18, 2018 5:00 PM Work Session-Joint Mtg.- Emma J. Harvat Hall Johnson County Bd. of Supervisors 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, October 2, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday,October 15, 2018 4:00 PM Reception Emma J. Harvat Hall 4:30 PM Joint Entities Meeting Tuesday,October 16,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 6, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 20,2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 4, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 18, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting 09-13-18 IP2 Joint Meeting Johnson County Board of Supervisors Tuesday, September 18, 2018 Emma J. Harvat Hall 410 E Washington St 5:00 p.m. AGENDA 1. Call to order 2. Welcome and Introductions 3. Discussion/update of the following: a. Iowa City Climate Action Plan (Iowa City) b. Construction Update (Iowa City) c. Update on the Behavioral Health Urgent Care Center by Matt Miller, Project Manager (Iowa City/Johnson County) d. Discuss current and future transportation and transit projects and issues in Iowa City and Johnson County,including CRANDIC,SEATS,bus rider survey,I-380,and trails (Johnson County) e. Update on the Johnson County Historic Poor Farm (Johnson County) f. Discuss Iowa City's plans for electric car charging stations (Johnson County) g. Other 4. Public comment 5. Adjournment Entity in parenthesis requested the item be placed on the agenda. Joint Meeting with Iowa City and JC Board of Supervisors—Johnson County Historic Poor Farm Update We met with City Staff during the 1.5 year Master Planning process and continue to be in constant conversation. (Urban Planning Office, Neighborhood & Development Services, Parks and Recreation, Public Works, Engineering) What Has Been Accomplished To Date • November, 2017—Completed Master Plan • Organized County staff and working groups (JC GROW&Global Food Project of JC,JC Historical Society,JC Conservation Board, BOS Grants Assistant, BOS Communication Assistant) o Created a Responsibility Matrix with contact information o Held large annual meeting • Entrance Sign manufactured and installed • Risk Management Assessment and Remediation (Clean-up) • Partnership Plan—Conducted farm tour and held meeting for local area agencies and non- profits that are current partners with Johnson County—Recipients of CDBG funds. Generated ideas to improve their current programming and address gaps of service in our community. Ideas included: o Student education/workplace opportunities o Sanctuary/Outdoor Healing Space,Art and Nature o Education Related to Food As Medicine o Harvesting and Cooking Classes • 13.5 Pollinator Meadow established. Planted in annual rye this spring and will be planted in pollinator seed this fall. • Launched ADA compliant website: https://ichistoricpoorfarm.com/ • Events- o (Fall 2017) Hosted Take-A-Kid-Outdoors pumpkin carving event(300-400+ People) o (Spring 2018) Hosted Physician's for Social Responsibility's Earth Day event(300+ People) o Sunday, September 16th from 9am-noon • Community yoga, Music, Local Food, ribbon cutting • Stop on the Iowa City Bicycle Library's Farm Cycle Tour What Is Currently Happening • West Barn Rehabilitation — Design completed and bid release in October with substantial completion set for May, 2019 • Sidewalk and Wayfinding Plan—Working with City&County Staff • Working on rules, regulations, and rental documents with County Staff Near Future Projects • Creating a site plan and RFP for Production Shed to be replaced in the spring of 2019 • Developing plan for local food production expansion (10 acres in the northwest corner) • Executing Year Two actions in the Master Plan according to fiscal year budget! 09- IP3 "mei i `i CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Joint meeting with Johnson County Board of Supervisors 5:00 p.m. — separate agenda posted City Council Work Session Agenda Tuesday, September 18, 2018 Emma J. Harvat Hall - City Hall Following 5:00 p.m. Joint Meeting • Consider elevating hourly staff wages to $15/hour or more within two years [IP#4, IP5] • Clarification of Agenda Items • Information Packet Discussion [September 6, September 13] • Council updates on assigned boards, commissions and committees i� P calCITY OF IOWA CITY 'frat, MEMORANDUM Date: August 2, 2018 To: City Council From: Simon Andrew, Assistant to the City Manager Re: City temporary wage rates Introduction: Council asked staff for additional information regarding the impacts of increasing wage rates for City temporary positions to $15 per hour and Johnson County's schedule for increasing their temporary wages to $15 per hour. Information regarding the impact of increasing City hourly wages to $10.27 per hour as the County has recommended for all businesses In Johnson County is also included. $15 per hour wage financial impact to the City: During the City Council's fiscal year 2019 budget discussion and 2018-2019 strategic plan sessions, the issue of increasing City hourly wages to $15 per hour was discussed. The budget memo from January 17,2018 detailing the financial impact of this increase is attached. At the time of the January memo, the City had approximately 370 temporary hourly positions making between $10.10 and $15 per hour. The majority of these positions support recreation programs, though many positions support services in other departments. To increase all hourly wage earners to at least $15 per hour while maintaining separation in wage scales would cost approximately$900,000 -$1,000,000 annually. This does not address compression issues with permanent employees. The lowest starting wage as of July 2018 in permanent employee pay plans is $17.52. Wage rates for temporary positions are generally Increased when needed to recruit a qualified applicant pool. Increases to wages are funded with levy rate increases, as operational costs should not be funded with one-time revenue sources. $15 per hour Johnson County wage: The Johnson County Board of Supervisors has set a goal to increase hourly wages to $15 per hour by July 1, 2019 (FY2020). For FY2019, beginning July 1, 2018 the lowest County hourly wage will be $14 per hour. The County has 32 part time temporary positions working an average of 656 hours. The FY2019 impact of increasing these wage rates is $23,808. The County also employs elections staff who work an average of 9 hours. The FY2019 impact of increasing these wages is $7,094. The overall impact once completely implemented is under $62,000 annually. The difference in the financial impact between the two organizations Is the number of affected employees and their work areas. The City employs a large number of hourly seasonal employees largely for recreation programming. The County employs far fewer hourly temporary staff who Include seasonal road and conservation workers, office staff, and elections staff. County recommended minimum wage for all businesses: August 2,2018 Page 2 The Johnson County Board of Supervisors enacted a countywide minimum wage in 2015. The minimum wage in Johnson County increased from $7.25 per hour to $8.20, with subsequent increases to$9.15 in May 2016 and $10.10 on January 1, 2017. In 2017, the State Legislature passed and Governor signed legislation that made local minimum wage ordinances unenforceable. Many organizations in Johnson County have committed to continuing to pay wages of at least$10.10 per hour. The City of Iowa City pays all employees at feast$10.10 per hour. When the Johnson County minimum wage was initially passed, the recommendation was to increase the wage annually in a percentage equal to the increase in the Midwest Consumer Price Index. This year's increase was 1.7%, which equates to a $0.17 increase in the recommended minimum wage.This brings the new wage to$10.27. Recommendation: Increasing the positions below the new County minimum wage would be a manageable cost and it is reasonable to increase the minimum wage with cost of living increases. Staff recommends increasing hourly wages to a minimum of$10.27 per hour and continuing to adjust City hourly wages with future cost of living adjustments made by the County. With each subsequent adjustment, staff will evaluate compression issues and make changes as needed. 09-13-18 IP5 . CITY OF IOWA CITY ."--41.0167&454147411.2`'‘ MEMORANDUM Date: January 17, 2018 To: City Council From: Geoff Fruin, City Manager Re: Operating and Capital Budget Discussion with Updates The City Council has a scheduled a discussion of the proposed FY19 Operating and Capital Improvement Budget for the regular January 16th wort( session. This memo outlines the topics raised by Council at the January 6e and 8"' budget work sessions, as wet as comments received from individual Council Members by the City Manager's Office. The topics are categortzed into three groups, including operating budget, capital budget, and strategic plan, future work session or requested staff information. Additions and changes to this memo that have been made after the initial distribution are highlighted in yellow. Operation Budoet • Increase affordable housing contribution from$650k to$1 million Note: The FY18 and proposed FY19 contributions of$6501c we being provided through the repayment of an internal loan to the General Fund and through General Fund revenues. Funding in FY20 and beyond is less certain given the internal ban will be satisfied. Staff akns to be able to maktain the $650k funding level going forward, but without a dedicated revenue source it will need to be carefully evaluated going forward. The City can use excess reserves from the General Fund to bump the contribution up to $1 million in FY19. in doing so the City would sill be at the top end of ow reserve policy. However, staff does not believe that a $1 minion level of funding can be maintained in future years without dropping the General Fund reserve percentage, reducing expendkures elsewhere in the budget or identifying an alternative revenue source. Staff estimates that a unit of affordable housing generally requires a contribution of toughly$50-$100k. This is dependent on a number of variables including bcatbn, level and length of affordability, density of the project, etc. Thus, Council should aveot that an extra$3501(in funding might support an additional 4-8 units of affordable housing. Because these funds we not payable until after July 1, the Council may wish to revisit this decision alter the State legislative session concludes and the City better understands the hnpact of the session on ow future revenue steams. No decision has been reached Increase wages for all city employees to a minimum of$15/hour within two years Note: The City has four pay plans for permanent employee positions (Poke, Fine, AFSCME, and Administrative / Confidential). Within each of the these pay plans, Jobs are daaa/fied by paygrade. The lowest paygrsdes in all four pay plans have starting wages well above the $1&hour target The lowest starting wage as of July 2018 will be $17.62(AFSCME pay plan). January 17, 2018 Page 2 In addition to permanent staff, the City is largely dependent on temporary hourly staff. The number of employees holding these positions fluctuates based on seasonal needs. Currently, we have approximately 370 temporary hourly employees making between $10.10 and $15'hour. The vast majority of these positions support our recreation programs, however other positions support a variety of departments including, but not limited to, the Library, Public Works, Police and the City Manager's Office. For example, several intern positions throughout the City earn between$10.10 and$15.00 per hour. Staff evaluated two different scenarios in order to assess the cost of raising all employee wages above $15.00. Raising the wage only for employees currently making less than a $15.00 hourly wage would equate to roughly$1300-$700k annually. if the City raised all temporary employee wages by the same amount in order to maintain the separation In current wage scales, the cost would be roughly 5900k-$1 million annually. Essentially, It will cost an estimated$180-$200k per year for each $1.00 that is added to the temporary pay plans, across the board. The potential implications of these scenarios include pay scale compression for temporary positions, compression with the permanent employee pay plans, and market comparisons with other entitieslbusinesses, among others. Additionally, the City's temporary pay plans and their application vary greatly based on the nature of the work being performed. A wide variety in type and nature of temporary positions exists throughout the City and turnover is frequent. Currently, temporary pay plans and wages are reviewed and adjusted as needed in order to recruit a sufficient workforce. if the City experiences problems in attracting a qualified applicant pool, we will generally increase wage rates accordingly. In order to pay for these wage increases, staff would have to evaluate needed increases to our tax levy. Wage scale increases cannot be paid with one-time funds or reserve accounts, thus additional revenue sources would need to be identified or other expenditures would need to be reduced. Raising the wages would also impact our financial ability to add temporary and permanent positions in the future. If we choose to pursue some aspect of wage changes, a more comprehensive analysis should be considered. Council decided not to budget for changes, but deferred the discussion to the Strategic Plan. Council requested a list of position titles as well as the hourly employee wage scales far employees Deming under$15?wur(attached). • Increase funding for the social justice and racial grant program from $25k to$75k Note: The Human Rights Commission is currently reviewing 28 grant applications requesting $232k, which demonstrates interest for the grant funding. The requested dollar amount could be provided In FY 19 without compromising the projected surplus and our reserve policy. However, the City's ability to continue funding at this higher level is uncertain and may require prioritizing the program over other General Fund demands in future years. Council has directed staff to increase the grant allocation for FY to$75k • Create a Council appointed committee to discuss enhancing apprenticeship and job training opportunities, and provide a modest budget allocation ($5-$15k)for the group to consider a pilot program or public event Note: Council will need to consider the pros and cons of an additional council appointed committee (staff support, open meeting notifications, minutes, etc.) The requested dollar January 17. 2018 Page 3 amount could be provided without compromising the projected surplus and our reserve policy. Any future financial demands resulting from the initiative would need to be carefully considered. Council decided not to budget for changes, but deferred the discussion to the Strategic Plan. • Determine interest In keeping consulting funds In the budget for retell attraction consultant(S50k) Note: Staff provided a background memo in the January 11 Information Packet Council decided to keep funds in the budget for this purpose but directed staff to focus the effort on underserved populations. • Increase local foods budget from $30k to S50k Council directed staff to make this change • Add$20k for a public art and wayfinding concept plan along the Iowa River Council directed staff to make this change Capital Budget • Consider acceleration of Robert A. Lee Recreation Center improvements currently budgeted in FY21 Note; The project Is currently budget in the year 2021 and has an estimated cost of $475k. The project is anticipated to be paid from a General Fund transfer to the Capital improvement Fund(not a bonded project). More extensive design work is needed to get the project ready for construction documents, thus it is not realistic that i could be completed in 2018. If the Cow wants to accelerate the project, at would recommend that the Council(1) have a discussion to determine the scope of the project, (2) authorize staff to proceed with a design contract in 2018 or 2018. Once a design is complete and a cost estimate is firmed up, staff would explore with Council ways M which we would fund the project on en accelerated basis. No discussion has taken piece • North Market Square Park improvement Pro4ect No discussion has taken place Strateolc Plant,Future Work Session, or Requested Staff Information • Pursue citywide indusionary zoning • Pursue use of land banking funds with a goal of creating at least 30 units • Add Sunday public transit service • Determine the scope of the public transportation route and hours of operation analysis • Staff to provide examples of recent transit studies from other communities • Consider a policy to limit City business to vendors that pay all employees a wage of $10.10 or higher • Consider use of technology in work sessions to solicit comment and encourage broader participation from the public • Increase opportunities for the Council to engage with city staff and consider a voluntary survey to all employees seeking feedback on city related Issues January 17, 2018 Page 4 • Include a calendar of events in the Information Packet so the Council can discuss attendance at City or community events • Discuss support for en emerging interest in a local food incubator project downtown • Review the Farmer's Market vendor rules and regulations (Vendor Handbook) • Considering changing the City Manager's Roundtable to a Council appoited committee charged with applying en equity toolkit to key Council decisions • Staff to provide a memo on federal tax law changes, how it impacts Iowa City and what responses, if any, other cities are pursuing • Staff to provide information on city efforts to green our vehicle fleet • Staff to provide Information on the concept of a Tree Advisory Board and planned efforts to increase the reach of the Parks and Recreation Foundation • Staff to provide a breakdown of Senior Center memberships by city/county of residence • Staff to provide verification of the eligibility of cooperatives to apply for a loan guarantee through the micro-loan program • Staff to report on the viability of a communications centric mobile app for residents • Staff to evaluate the possibility of creating a racial equity newsletter • Staff to report to Council on anticipated steps needed to achieve a Gold Bicycle Friendly certification • Staff to provide thoughts on forecasting road resurfacing projects for the City Council • Staff to add City Council district boundaries to the CIP map and offer a report on visible projects per district • Staff to finish the participatory budget research and present to Council • Review the equity gaps noted In the Parks Master Plan and discuss options to address • Consider the creation of a Safe Streets Action Ptan • Discuss near and long-term planning for autonomous vehicles • Consider a plan for rubberized surfacing at park playgrounds • Staff to provide a report on the temporary use of right-of-way for construction projects, the Impacts those have on businesses and residents, and what the city does to alleviate concerns. • Consider elevating hourly staff wages to $15/hour or more within two years • Create a Council appointed committee to discuss enhancing apprenticeship and job training opportunities • Consider a Safe Streets Action Plan • Develop a policy for 20mph`Slow Streets" Initiative in select neighborhoods • Consider communication strategy to ensure the Bike Master Plan is well received by all Iowa City residents,especially people of color • in the Affordable Housing Action Plan, consider an action point specifically the housing needs of students (e.g. exploring housing types such as mlionA u*U1g congregate housing) • Explore Inoentivizing house renovation through tax rebates/low Interest bans In hlsbric neighborhoods and established neighborhoods with below-average Increases in property assessment. • Explore opportunities for house-form "missing • middle' housing types In historic/established neighborhoods that would be subject to the 30% rental cap (and therefore would not be considered multi-family dwellings). Consider formation of a redevelopment area to allow for the capture and re-investment of the development increment. • Equitable distribution of 'destination' parks within an easy and safe distance of ail residents, placing each person in a more complete neighborhood that provides 'the constantly renewed experience that the center of the world Is where one stands, walks and lives.' (Ivan lllich, Energy arid Equity). • Consider steps toward creating a downtown form based code AI qa CITY OF IOWA CITY ..�dh.---- ia.fkMEMORANDUM Date: January 17.2018 To: City Council From: Geoff Fruln,City Manager . Re: Requested Hourly Wage Information At the January 16th work session,the City Council requested more Information an the types of hourly positions that earn less than$16lhmrr. We have compiled that Information below and will . gladly supplement es needed. Please keep In mind that the number of hourly fluctuates throughout the season end the numbers presented below are a snapshot of active employees cuirily in our payroll system. Numbers for any particular position may be different at other points throughout the year. Ponce Department (4)Ani ControlAssiAssistant$10.10 Cleri $12 City Manner's Office (6)Medina Assistant/Interactive Assistant/Intern$10.10—$11.60 Management intern$11 Communications Creative Assistant$14 Communications Aide$12 Neiohborhood and Development Services (2)Intern$10.50-11 Enemy EBldentAssistant$11 Suetelnabtilty Communications Assistant$11 Minute Taker$13 Research Assistant$12 public Works 2)Clerical Assistant$12 2 Intern$13 2 GIS Assistant$11 6 Assistant Water Plan Operator$10.60411.60 Senior Center Video Production Specialist$12.60 Em Intern$10.10 January 17,2018 Page 2 • parka&Recreation(employee numbers will grow considerably during wanner months) 288 Recreation position—See attached Recreation Hourly Pay Plan document for wage scales 4 Parke positions—See below forwagescales Seasonal Maintenance staff(non CDL) Year 1:$11.60 Year 7.:$12.28 Year S:$13.00 Year 4:$13.76 Seasonal Maintenance staff(CDL) Year 1:$12.00 Year 2:$1276 Year 3:$13.50 Year 4:$14.26 Library 48 positions—See attached Library Hourly Pay Plan documentforwage scales Recreation Hourly Wage Scale Recreation Temp 1 Starting at$IO.SO/la.SOc tinraemeatspetyearS1I.00-11.50-12.00-12.50 Retention Temp 2 Starting 91512.50/k SO cel increments per year S13.0043.5014.00-1450 Remotion Temp 3 Starting at$18.00/hr.S0 cralinaaments per year$1850-19.00-19.50-20.00 1.ctcrcation Temp I pedal/Cultural Customerjmvice Arta Supervisor Adult Customa Service Atteadent Arts Supervisor-Youth Dog Park Supervisor Playground Supervisor Potter's Studio Supervisor Aquatics Science&Nature Sup. Lifeguard-City Park Special Event Supervisor Lifeguard-Recreation Center S»Camp Supervisor Lifeguard-Macer City Park Ride Attendnnt WSA-City Park Rollmskate Supervisor WSA-Mauer WSA-Recreation Adapted Aquatics Inst SW Art Inst-Recreation Ping. SPI Instructor-Club Adult Snorts SPIInsttuaor-RecProg Adan Sports Sup.-BB SPI Instruct=-Spec.Events Adult Sports Sup.-Other Sports Adapted Aquatics Inst Adult Sport Sup:VB Youth Sports Youth Sports Supervisor PB Yon&Sports Supervisor-V Adult Sports Supervisor-SB Building Supervisor-Great wood Tannis Supervisor • Recreation Temp 2 ,Adult Snorts Sports Coordinator-SB Social/Cultural Playground Coordinator Mimeos Science&Nature Coordinator Pool Manager—City Park Special Events Court Pool Manager—Mercer Steer Camp Coordinator Pool Mannger—RALCRC Dancelnstractor Aerobics Instructor Fine Arts Instructor—Adult AquadsoInstructor Fine Arts Instructor—Youth WSI-40 minute edass-City.Perk WSI-40 minute class-Rao Cent WSI-40 minute class-Macer Speo.Oly Coord.—Rea Plug SP/Aquatics Coordinator YouthSaorts SPI Cooed.—Recreation.hog Tennis Coordinator Coordinator—You h Sports Farmer's Market Atteodmit Customer Service Farmer's Market Mt.-MPAC Senior Customer Service Dog Park Coordinator CityPark Ride Coordinator Maiat—TTRA Maim—Balifields Maim—Soccer Fields Recreation Tema 3 FarEET'S Market Coordinator Lesson Coodinator—MPAC.RALCRC,CITY alai!? IOWA CITY PUBLIC LIBRARY HOURLY EMPLOYEE PAY PLAN Effective January 1,2017 Step 1 Step 2 Step 3 P Position SteStart 6 months 1 1 oars4 Library Aide • Administration • • Mutt Services • Children's Services 596 on anniversary • Collection Services 10.50 11.25 12.00 date to 13.00 • Community&Access Services • Development Office • Facilities Services • IT Maintenance Aide II 12.00 13.00 1400 (requires driver's license) High School Intern 10.10(minimum wage) I No raise,1 year appointment Undergraduate Intern • Adult Services • Channel20 • Children's Services 12.00 No raise;1 year appointment • Development Office • Graphics • IT Graduate Intern(MLS) • Adult/Teen 13.00 No raise; 1 yearappointment • Children's Services Hourly Librarian Start 400 hours 800 hours 22.00 23.00 24.00 08.02-is IP6 CITY OF IOWA CITY t• MEMORANDUM Date: August 2, 2018 To: City Council From: Simon Andrew, Assistant to the City Manager Re: Social Justice and Racial Equity Grant purpose statement Introduction: City Council recently provided staff and the Human Rights Commission guidance on the process for the Social Justice and Racial Equity Grant (SJRE) program. A copy of the May 31, 2018 memo from the Human Rights Coordinator and Equity Director is attached. When discussing the program, Council indicated the desire for a brief discussion to review the purpose statement Included on the grant application. The purpose statement provides direction to prospective applicants, as well as guidance to Commission members evaluating applications. History/Background: The text of the purpose statement as currently worded on the SJRE grant application is as follows, °The purpose of this funding is to encourage, empower, and engage social justice and racial equity initiatives. Iowa City for-profit and Iowa City non-profit organizations can apply for the grant to fund programs, activities, initiatives, or educational outreach that helps to eliminate inequities in the community. The SJRE grant has six priority service areas: education, building community, housing, criminal justice, health, and employment? Discussion of Solutions: Once Council is comfortable with the purpose statement language, staff and the Human Rights Commission will begin to develop the program materials for this fall's application period. From Council Member Salih The Cost of Livin. in Iowa,2018 Edition:Basic Fami Bud! : , and Break-even W. Johnson County StIlbUtel Single Single Parent Married,No Children Two Working Parents /a/ik Individual 1 child 2 children Young Older 1 child 2 children 3 children All families Monthly non-health expenses Child care $0 $664 $812 SO $0 $ ate$1,071 $406 Clothing&household expenses 231 300 367 301 301 364 S 451 525 Food 268 390 652 490 470 606 780 1,033 Rent and utilities 625 956 956 723 723 956 956 1,391 Transportation 483 543 543 811 811 861 861 861 Monthly total $1,607 $2,854 $3.330 $2,325 $2,305 $3,451 $4,120 $4,216 Families with public insurance or subsidies Total expenses,earning and taxes Monithy health care expense 823 1,557 2,256 1,647 3.200 2,488 3,258 4,033 Less: Medicaid, Hawk-I and ACA (436) (729) (1,533) (906) (1,967) (1,316) (1,782) (2,942) Monthly total expenses $1,993 $3,682 $4,053 $3,066 $3,537 $4,624 $5,595 $5,307 Annual total expenses $23,919 $44,188 $48,639 $36,793 $42,444 $55,484 $67,144 $63,682 Annual before-lax earnings needed $29,581 $53,537 $56,845 $43,851 $51,607 $66,703 $79,946 $73,874 Less:Income&payroll taxes (5,662) (9,349) (8,206) (7,057) (9,164) (11,218) (12,802) (10,191) Plus:EITC&other credits _ - Net resources $23,919 $44,188 $48,639 $36,794 $42,444 $55,484 $67,144 $63,683 Family supporting hourly wage $14.22 $25.74 $27.33 $10.54 $1241 $16.03 $19.22 $17.76 Families with health insurance from an employer Total expenses,earnings and taxes Monthly health care expense $208 $449 $674 $460 $658 $703 $801 $900 Monthly total expenses $1,815 $3,302 $4,004 $2,785 $2,962 $4,154 $4,921 $5,116 Annual total basic expenses $21,780 $39,637 $48,056 $33,429 $35,564 $49,865 $59,068 $61,407 Annual before-tax earnings needed $26,707 $47,117 $56,079 $39,262 $42,219 $59,030 $68,949 $70,847 Less:Income&payroll taxes (4,927) (7,661) (8,024) (5,833) (6,655) (9,165) (9,881) (9,439) Plus:EITC&other credits 180 - - - Net resources $21,780 $39,636 $48,056 $33,429 $35,563 $49,865 $59,068 $61,408 Family supporting hourly wage $12.84 $22.65 $26.96 $9.44 $10.15 $14.19 $16.57 $17.03 The single individual and the young childless couple am age 25;the older childless couple are age 52 Parents are age 30,35,or 40,with older parents having older children.When there is 1 child in the family,the age is 2-3.For the named couples with 2 children,one is age 4,the other age 6-11.For the single parent with two children,both are age 6-11 For the married couple with 3 children,1 is age 6-11,the other2 age 1248 Region Comparisons Single Single Parent Married,No Children Two Working Parents Individual 1 child 2 children Young Older 1 child 2 children 3 children Monthly total budget:families with public health insurance or subsidies Johnson County $1,993 $3,682 $4,053 $3,066 $3,537 $4,624 $5,595 $5,307 Lowest cost region 1,645 3.036 3,479 2,697 3,178 3,935 4,629 4,164 Statewide average 1,895 3,209 3,627 2,966 3,408 4,181 4,866 4,726 Highest cost region 2,005 3,682 4,053 3,193 3,608 4,624 5,595 5,307 Family supporting hourly wage:families with public health insurance or subsidies Johnson County $14.22 $25.74 $27.33 $10.54 $12.41 $16.03 $19.22 $17.76 Lowest cost region 11.44 20.40 22.51 9.09 10.97 13.27 15.34 13.16 Statewide average 13.44 21.81 23.91 10.14 11.88 14.26 16.30 15.44 Highest cost region 14.30 25.74 27.33 11.03 12.68 16.03 19.22 17.76 Family supporting hourly wage:families with health insurance from an employer Johnson County $12.84 $22.65 $26.96 $9.44 $10.15 $14.19 $16.57 $17.03 Lowest cost region 11.38 19.54 23.51 8.57 9.16 12.56 14.60 14.56 Statewide average 12.28 20.61 24.60 9.21 9.84 13.31 15.34 15.48 Highest cost region 12.96 22.65 26.96 9.90 10.54 14.19 16.57 17.03 Monthly Cost of Selected Items Transportation Child Care Rent Health Care(with public ins) 2 working Child 2 Child 8 1 2 Single Older parents,2 years old, yo, BASP Bedroom Bedroom parent, 1 childless Couple,2 children full time +summer Apt. Apt child couple children Johnson County $861 $664 $406 $625 $956 829 1,232 1,475 Lowest cost region 768 500 315 457 650 536 1,058 939 Statewide average 946 576 343 522 771 579 1,144 1,012 Highest cost region 1,140 664 471 625 956 829 1,233 1,475 NOTE Cost of food,clothing and other household expenses is the same statewide(substate data is not available). BASP=before and after school program.ESI=employer sponsored insurance The Iowa Policy ProJect Source:Iowa Policy Project, The Cost of Living in Iowa 2018 �� .® r CITY OF IOWA CITY MEMORANDUM Date: September 18, 2018 Late Handouts Distributed To: City Council From: Simon Andrew, Assistant to the City Manager Re: Hourly wages (Date) Introduction Council's September 13, 2018 information packet includes a copy of a memo originally distributed during the fiscal year 2019 budget process. This memo, dated January 17, 2018, includes a detail of City hourly employee wage rates. Library and Parks and Recreation positions were presented as totals. The Mayor has requested information on the number of employees at each wage rate listed in the memo. Iowa City Public Library As of the writing of the January 17 memo, there were forty-eight hourly Library employees. As of September 14, 2018, there were fifty-two hourly Library employees with two additional vacant positions. The wage rates of the fifty-two current employees are as follows. Hourly Rate # Staff Position $24.00 3 Hourly Librarian $23.00 2 Hourly Librarian $22.00 6 Hourly Librarian $14.00 1 Maintenance Aide $13.00 1 Maintenance Aide $13.00 2 Intern-Graduate $13.00 6 Library Aide/top of scale $12.60 3 Library Aide $12.00 2 Intern-Undergraduate $12.00 1 Maintenance Aide $12.00 5 Library Aide $11.25 10 Library Aide $10.50 9 Library Aide $10.10 1 Special Employee Recreation Division As of the writing of the January 17 memo, there were 238 hourly Recreation employees. As of September 14, 2018, there were 401 hourly Recreation employees in the payroll system. Hourly Recreation positions follow one of three wage scales; however, a single employee may fulfill multiple positions and therefore earn different hourly rates. For instance, an employee may be authorized to work as either a lifeguard or a pool manager, with the pool manager having a higher level of responsibility and hourly wage. A single employee could work shifts in either position and earn pay at differing wages. September 18, 2018 Page 2 401 unique employees fill 1,340 authorized positions. This number fluctuates significantly throughout the year. 981 positions (73%) have wages of $12.00/hour or less. 323 (24%) have wages between $12.50 and $14.50. Thirty-six (3%) have wages of$15.00 or higher. O93i8— IP6 ' ?_� CITY OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS September 10, 2018 Strategic Plan Actions Requiring Initial City Council Direction: 1. Undertake a comprehensive assessment of the current public transit system and implement changes to assure that the service best meets the needs of the entire community. Discuss possible interim transportation enhancements. 2. Through cooperation with the Iowa City School District, Iowa Workforce Development, Kirkwood Community College, Iowa Works, and others, increase opportunities for marginalized populations and low- income individuals to obtain access to skills training and good jobs 3. Improve collaborative problem-solving with governmental entities in the region on topics of shared interest 4. Explore expanded use of a racial equity toolkit within City government, embedding it within city department and Council levels 5. Review the preliminary traffic accident analysis and related set of recommendations and hear from University of Iowa Professor Jodi Plumert on her related research. Discuss approach to on-street parking regulations for narrow streets. Other Topics: 1. Joint meeting with the Telecommunications Commission 2. Discuss Council Member appointments to committees (term limits) 3. Review alternative revenue sources 4. Consider a plan for rubberized surfacing at park playgrounds and develop strategies to address equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. (request Parks Commission to discuss first) 5. Review of RFC Form Based Code, including density bonus provisions and height allowances 6. Review the results and recommendations of the Downtown Historic Property Survey 7. Review solar feasibility study 8. Discuss possible chemical treatment of ash trees defined as marginal in health by the City's tree survey (October) 9. Discuss height bonus allowances for 12 Court Street(October) 10. Discuss future City actions in response to the home at 101 Lusk — IP7 Kellie Fruehling From: Rockne Cole <rocknecole@gmail.com> Sent: Monday, September 10, 2018 6:07 PM To: Kellie Fruehling Subject: Fwd: Kinnick House Work Session - Please place in packet Kellie, This one is amended. pleas use this one for packet. Forwarded message From: Rockne Cole<rocknecole@gmail.com> Date: Mon,Sep 10, 2018 at 6:00 PM Subject: Kinnick House Work Session- Please place in packet To: Kellie Fruehling<Kellie-Fruehling@iowa-citv.org> Fellow Councilors: Reference my request for a work session on the Kinnick House, Geoff asked me for Council direction to further focus our discussion during the work session. At this point, I am identifying these as possible changes, and not indicating that I am supporting them. Your authorization would direct staff to give a staff response in preparation for future work session on the Kinnick House. The purpose of the work session would be to consider these proposals, and then direct staff to draft policies or recommend ordinance changes to implement these policies if four or more agree following work session. I would like to see whether there are three other councilors who would support exploring the following future changes proposed by the residents: "1. Create an evaluative process specific to all residential infill development. Build specified triggers mandating notification of neighbors when the proposed size of the new home-to-surrounding-property scale, based on footprint and possibly height, deviates by a certain percentage. Basing the trigger this way would cover both infill from demolition of an existing property, a lot "split" or a subdivide. o This trigger would apply only to "infill" development and large additions to an existing house, that exceed a community standard (not just Manville Heights). o The overwhelming business of the zoning and planning group should be unaffected by creating and focusing on an "outlier threshold". A size or scale above that threshold would require a review and neighborhood hearing, akin to a variance request, PRIOR to any permit. This would allow consideration for traffic, runoff, fire safety, etc. and engagement of all affected neighbors in any resolution. 2. There is a need for a separate building classification for large entertainment venues. The "Kinnick house" will not be the last such development. At a minimum, the presence of regular and anticipated crowd sizes should "trigger" commercial type safety features (sprinklers, exit door design, 1 etc.). In addition, a formal Use Classification Analysis shall be performed for single family permits when certain characteristics are present or appear to dominate. 3. The City's quasi-judicial Boards should function independently of NDS/Legal/City Manager. To have the City attorney who advised and represented the actions of those under scrutiny (by the appeal process) select and advise the legal representation of the "independent" board is a clear conflict. Likewise, the same appointed/hired attorney should not represent multiple Boards (e.g. Adjustment and Appeals) when there is more than one hearing brought by the same plaintiffs." MY INTEREST 4. I would also like to explore whether a residential infill structure over a certain square footage should have a site plan similar to what we do for major site plans involving commercial structures. Rockne Rockne Cole Attorney at Law Cole Law Firm, PC 209 E.Washington St.,Suite 304 Iowa City, IA 52240 (319)519-2540 (319)359-4009 FAX E-mail is not a secure mode of communication and may be accessed by unauthorized persons. This communication originates from the law firm of Rockne Cole,Attorney at Law,and is protected under the Electronic Communication Privacy Act, 18 U.S.C. §2510-2521.Such communication may be confidential and/or privileged and is intended only for the party to whom addressed. It is prohibited for anyone else to disclose,copy, distribute or use the contents of this communication. Personal messages express views solely of the sender and shall not be attributed to the law firm. If you received this communication in error, please notify the sender immediately by e-mail or by telephone at(319)519- 2540. atirgr-T a— r 1....® CITY OF IOWA CITY 1P$ - -- ; '_ � MEMORANDUM Date: September 10, 2018 To: Mayor and City Council From: Geoff Fruin, City Manager Re: City Council Salary and Benefits At the August 7'" work session, the City Council discussed Council wages and access to healthcare insurance. A background memo was placed in the August 2nd Information Packet and is attached to this memo for your convenience. At the August 7th meeting the City Council requested information on the salaries and healthcare access for elected officials in comparable Iowa communities. Per your request, Human Resources staff has compiled that information. Cities surveyed include the top ten cities in the state by population, Coralville, and North Liberty. Responses are summarized below. 'lila. o MY 1 •uto ala L•` t3 (ffPgril - - Council ad'ust o e i-t I p o ee . Cont ii.ut on ,' i IIsualce L i, _ .I $52,000 $26,000 No Yes Yes** Cedar $36,771.80 $18,390.58 Yes - CPI No NA SI° IIr ao __ I $45,000 $15,000 No Yes Yes** [Sio xQ $15,000 $13,000 No. Yes Yes** (Io a 0117 $8278.40 $7259.20 Yes — CPI Yes No I ater oo $85,940.92* $9112.62 Yes — CPI Mayor—Yes Yes** L_ Council - No 4 oata, $11,000 $10,000 No No NA 1 J $14,000 $9000 No No NA Fr. T i $10,000 $7000 No No NA Council - $100,311.00* $7200 Mayor, Yes- Mayor-Yes Yes** 1. Unit) CPI Council - No Council, No Cor. vdle _ $9413.88 $4707.12 Yes— CPI No NA o o', $5000 $50/meeting No No NA *Strong Mayor **City premium contribution equals contribution for full-time staff. Staff is requesting that the City Council provide direction on any changes to Council salary and benefits in the next 45 days as we are beginning to prepare to our FY 20 budget this fall. -Jt CITY OF IOWA CITY MP3 illl �ls -e- MEMORANDUM Late Handouts Distributed Date: August 6, 2018 To: Mayor and City Council E"3/(,2 //8 y i From: Geoff Fruin, City Manager (Date) Re: Mayor and Council Benefits - REVISED Earlier this year the Council requested to have a work session dedicated to reviewing the salaries and health insurance benefits that are extended to elected officials. This memo intends to provide you with the information needed for your discussion. Any decision the Council makes regarding salaries and benefits can be taken into account as staff develops the FY 20 budget this fall. Salary Annual salaries for elected officials are currently $8,278.40 for the Mayor and $7,259.20 for Council Members. Effective in January of 2016, the Mayor and City Council salaries are now adjusted annually based on a Consumer Price Index (CPI) index. That adjustment takes place annually on July 151. Health Insurance Health insurance for Council Members is governed by City Code, which states: Beginning January 1, 2004, health insurance shall be available to a council member on such terms and conditions as health insurance is available to city employees, except that a city council member's participation in the city's group health insurance plan shall be at the council member's own expense and at no cost to the city. (Ord. 03-4064, 3-11-2003) Thus, Council Members have access to the City health insurance but must pay the full cost, which is $511.98 for single per month or $1494.93 for family coverage per month. If the Council wanted to add an employer cost share you could start by considering the cost share framework for permanent city employees, which is based on your authorized hours per week. Below are three scenarios outlining employee and employer contributions for a full-time, % time and Y2 time employee. Full-time Employee Single Coverage Family Coverage Employee Contribution/month $60 $100 City Contribution/month $451.98 $1394.93 Total Premium $511.98 $1494.93 3/4 -time Employee Single Coverage Family Coverage Employee Contribution/month $128 $373.73 City Contribution/month $383.99 $1121.20 Total Premium $511.98 $1494.93 August 6, 2018 Page 2 A-time Employee Single Coverage Family Coverage Employee Contribution/month $255.99 $747.47 City Contribution/month $255.99 $747.47 Total Premium $511.98 $1494.93 As you can see from the above tables, the cost of providing an employer contribution to the Council's health insurance can vary widely based on how many members would elect for coverage, whether they choose single or family coverage, and what level of City contribution Is determined appropriate. Here are a few scenarios to give you an idea of potential cost implications: Scenario 1: Three members select single coverage, two select family coverage and two select no coverage. City contributions equivalent to a fulltime employee. Annual Cost to the City = $49,749.60. Scenario 2: Four members select single coverage, two select family and one opts for no coverage. City contributions equivalent to a ' -time employee. Annual Cost to the City = $45.340.32. Scenario 3: Two members select single coverage, two select family and three opt for no coverage. City contributions equivalent to a 34 -time employee. Annual Cost to the City = $24,083.04. Staff is happy to run additional cost scenarios as requested by the Council. IP9 IOWA CITY 0c..10 W9 ( ) n u < '`sl 1 gyp, POLICE TO: Geoff Fruin, City Manager FROM: Jody L. Matherly, Police Chief RE: ICPD Strategy on Disproportionate Minority Contact (DMC) DATE: April 18, 2017 Updated September 10, 2018 Updated items in RED/BOLD font The Iowa City Police Department has participated in collecting demographic data in traffic stops since 1999. While disproportionality in minority contacts (DMC) in traffic stops still exists, much progress has been made. After my hire, I reviewed the DMC study,arrest statistics by race, and met with numerous community members and police staff. As a result of this initial review and dialogue,the police department has developed a strategic plan to aggressively address DMC issues over the next five years.There are four components to this plan: Goals and Objectives, Education and Training, Community Outreach, and Deployment of Resources. Goals and Objectives • Goal#1 Reduce DMC involving discretionary charges in non-traffic related incidents o Objective: address DMC in crimes where officer discretion may be a factor. Officer discretion is typically at the highest levels for low level offenses. Officers will be reminded that in addition to the relatively minor nature of the offense,they should consider the need to build community trust and determine if alternative enforcement will have a stronger, long-term positive impact on low level offenders. Examples of such crimes are disorderly conduct, possession of drugs, interfering with police, and curfew. Juvenile diversion programs that presently exist such as LADDERS are preferred and will be expanded on as appropriate. • Goal#2 Reduce disproportionality in DMC statistics in the St. Ambrose University traffic study regarding traffic stops, consent searches, citations and arrests. Education &Training • Dr. Barnum will present his DMC study to all ICPD officers so there is a full understanding: o What the results of the study mean • How to properly define, document and submit data o Include a lesson on dispelling the crime/race association and reiterate our expectation that we deploy resources based on crime trends and not solely by neighborhoods or specific populations within our community. ■ Two hours training held for all ICPD staff July 24, 25, 26, and September 20, 2017. In addition to Dr. Barnum's presentation, UI Professor Sara Bruch presented on negative effects that police interaction has on minority communities. • The department presently trains annually in various cultural diversity, understanding racial profiling and the policies,civil and criminal liability that applies. New police recruits also receive such training at the basic police academy. We will continue to combat implicit bias through regular training. Emphasis will be placed on supervisor training in identifying racially equitable police practices. April, 2018- Hosted Hate Crimes Public Forum with NAACP, USAO,JCAO, FBI, UIPD July, 2018-Hosted Implicit Bias training for police and the public with UIPD and NAACP • 8 officers attended o Received $450,000 IACP/DOJ grant to address gender bias in crimes against persons investigations. Cultural Compentency training increased from 257 hours in 2016 to 1132 hours in 2017 • Continue to train in crisis intervention, use of force with emphasis on de-escalation, verbal influence and defense, reasons officer have discretion in arrest, etc. - All officers trained in CIT 2017 &2018 Officers trained in defensive tactics with Univ of Iowa wrestling team April 2017 • Goal is to be more effective using less force Community Outreach • Enhance problem-oriented policing and increase involvement in social organizations and community groups. The goal is to educate the public and continually reassess what the public wants and expects from their police agency. - Participated in Pride Fest/Parade for first time. Officers served iced coffee. a Increased communication with CWJ. Presented info on SF481-Sanctuary Cities bill • Increase neighborhood foot beat patrols and encourage officers to get out of their patrol vehicles to engage the community and build relationships through non-enforcement interactions. Constant interaction with minority populations will help reduce implicit bias. Increased foot patrols using PIN grant OT and on-duty staff • Continue and enhance ICPD's formal community policing programs such as Coffee with a Cop, Citizen's Police Academy, Special Olympics, Shop with a Cop, Free Wheels bicycle program (which teaches bicycle safety and donate bikes to deserving youth), etc. Added several programs including first Queso with a Cop-Ongoing • Invite interested community members to use of force training that requires police to make judgment calls in a matter of seconds.This will provide a better understanding of what options officers have in various scenarios and how they prepare to make difficult decisions regarding the use of force. The opportunity for the public to attend and participate is intended to help foster healthy dialogue and understanding of a topic that can be quite controversial. • Launched a police/community events calendar to enhance the effectiveness of community outreach positions. This calendar is available to all police and city employees and will encourage greater participation and interdepartmental cooperation. Completed and in use as of 4-1-17. • Start a police chief's informal committee consisting of community members to enhance their involvement in police matters. Example of topics for discussion would be what information can legally be released during critical incidents, review of police general orders particularly those related to bias-based policing, body worn cameras and use of force. By allowing the community to have a part in these decisions, it will build trust in the decisions we make. The City's Equity Director and Community Police Review Board will continue to be a part of the policy review process. o Increase command &officers attending community meetings and events to maintain constant communication with the public-ongoing • Create innovative programs to be part of the solution for our community members to maintain their vehicle equipment and possess a valid driver license. o DMC committee launched defective light voucher program (BULBS) Oct 2017 ■ 140 vouchers issued from Oct 2017 to Sept 2018 o Lt. Brotherton awarded IPCA 2018 LECC community policing award for BULBS program Deployment of Resources • Deploy resources to address crime trends without targeting entire communities, particularly communities of color. o Assigned our crime analyst to develop robust intelligence system so crime trends can be quickly identified and communicated to patrol officers 9-30-17-ongoing • Encourage traffic enforcement in areas where high crash rates occur instead of arbitrary locations. Ongoing • Assign supervisors of community outreach unit and patrol officers to coordinate collaboration so options can be formulated to address crime issues to reduce formal enforcement action. • Assigned to SCAT Sgt 7-5-17 to begin process-ongoing • Increase foot and bicycle patrols by police officers and community outreach officers in all neighborhoods to foster dialogue between police and residents, build trust,enhance quality of life and reduce crime.The downtown beat officer is an example of success in this effort. Full implementation would be a long-term goal as it requires additional resources. o Added downtown beat officer assignment to night shift June 2018 • Encourage our police chaplain unit to attend police/community events.This solves two issues: it enhances the involvement of the chaplains and gives ICPD another tool to collaborate into the community. o Began expanded services of 5-15-17 c Added two chaplains Winter, 2017 for a total of six in unit. • Maintain systems that provide checks and balances internally. This will serve as a means to quickly audit enforcement activities,and address signs of disparate practice.This process is being researched to determine if the records system can produce the information needed to carry out the review. o Formed an ICPD internal disproportionate policing committee consisting of a captain, lieutenant, sergeant,two patrol officers, and a civilian position. Mission:to develop strategies to reduce DMC, increase trust in the community, improve internal communication/education regarding DMC, and develop creative and supportive ways for our officers to be more effective at their jobs. Appointed members 6-8-17. Lt-1, Sgt-3, Officer-2,civilian analyst-1. Started July 21, 2017 o Began monthly supervisor reviews of DMC stats 6-2018 • CALEA—continue participation in national accreditation to ensure that policies and procedures are considered best practices. - Achieved 6`h reaccreditation (Meritorious status) March 2017. • Build better communication with our Human Rights Office.That starts with ensuring that public copies of police reports involving hate crime and similar conduct are sent to them in a timely manner. o Completed as of 3-1-17 -ongoing • While citizen complaints are one tool to address alleged acts of use of force, racial profiling, etc. we also are keenly aware that many community members,especially young people and minorities,are reluctant to report their concerns due to a lack of trust in law enforcement.As such,our supervisors will continue to closely monitor officer activity and review in-car and body camera video. :D Develop an online reporting process for commending or complaining about police interaction. Completed by Capt.Campbell Sept 2017. • Continue to diversify our police force.This means not only hiring staff that reflects the diversity of our community but also ensuring that once hired,they can remain being an individual and have equal opportunity for sought-after assignments and promotions.This was a discussion the Police Chief had recently with Jason Sole, NAACP Minneapolis Chapter. o As of 9-10-18, ICPD is at 6%black officer: sworn officer ratio o Hired first female Hispanic officer Summer 2018 • Enhance use of Southside Sub-Station. It should be a remote site serving many neighborhoods to report crimes, use as resource center and community meetings. It should not be considered as a police outpost only used to oversee particular neighborhoods. o May 2017 Assigned COA Harper to work from sub-station instead of from PD o Summer 2018 Set open office hours 1-4 pm at sub-station o Hosted a National Night Out there for the first time Through implementation of these actions, I believe the ICPD can significantly reduce DMC and become a national leader in community-based policing that is rooted in trust with residents. Building trust will take time but we are committed to doing what is necessary to accomplish this goal. Lastly,the ICPD will continue to refine our data collection in an effort to be very transparent on our progress with the entire community. As I continue to meet with community members and engage with our officers and staff,additional strategies will be developed to help us reach our ultimate goal of eliminating DMC while providing extremely high-level policing services to the community that result in safe, healthy neighborhoods for all. IP10 IOWA CITY oF ,ow4 IOWA CITY POLICE DEPARTMENT ,��1 Jt - 410 E. WASHINGTON *FST �ss�* IOWA CITY, IA 52240-1826 PH: 319-356-5275 POLICE FAX: 319-356-5449 To: Geoff Fruin, City Manager From: Jody Matherly, Police Chief Re: Patrol Allocation Date: September 3, 2018 At the August 21St city council work session, Dr. Chris Barnum of St. Ambrose University presented the results of the 2016 and 2017 Disproportionality Minority Contacts in Traffic Stops Study. One of the questions asked by city council was why more traffic stops are made in some geographic locations versus others. As shown in Dr. Barnum's presentation, Table 1 shows the five highest square mile zones (13, 21, 28, 29, 30) for traffic stops. Table 2 is a bar graph reflecting the number of stops in each square mile, with the same five zones shown as the highest frequency of traffic stops. Table 1 wererworK6 r-rarrre rant,.. ------ iaw.7 3 ��1 ` ; Table 2 0 0 0 - cD N = 12,805 0 0 0 - v 0 0 o - N O . - __.l _II t. ._... r-(NIMV tl7(ON- )0)O,-N(') 00p)0.-NMV'tf')(O N.CO 0)0-N C)(0(ON- O0)C) (0(000 N I-OM tC) NNNNN NNNNNMMM M C)C')M('')Mtn(0(D0 There are many factors that go into allocation of police resources. The patrol function is of great importance to achieve a police agency's mission and public visibility. The ICPD considers several factors when determining patrol deployment, including crime analysis, calls for service, crash rates, shift schedules, directed and preventive patrols, and budgetary constraints. Not every one of the 56 square mile zones shown in the DMC presentation can or should have a patrol officer assigned to it at all times. For highly visible police presence, to gain better familiarity with their area of responsibility and to ensure quick response times, officers are assigned to one of four zones displayed in Table 3. Table 3 • c........._____j Orol.„,. low TV Because many areas of the city are residential or industrial with no arterial streets or state highways. and experience low criminal activity, vehicle crash and traffic violations, officers are able to spend some time during their shift on general patrol and community outreach. Other areas experience higher calls for service and higher crime and crash rates due to the complex mix of residential, business, vehicular and pedestrian activity. Because of this, officers are summoned to those areas and must spend time on proactive activity such as handling calls for service, investigations, arrests and traffic stops to reduce serious crime and crash rates. While such activity occurs in all areas of the city, it is at a lower rate in some areas versus others. The ICPD gathers and sorts crime data by neighborhood boundaries, not exact square miles as used in the DMC study. This allows ICPD to determine needs and work in conjunction with those neighborhoods to reduce crime. Tables 4, 5, 6 reflect the number of calls for service, incident reports (crimes) and crash rates of neighborhoods in/near zones 13, 21, 28, 29, 30 which, again, are statistically among the highest in the city. Note the consistency in statistical curve for traffic stops in the Table 2 DMC zones 13, 21, 28, 29, 30 compared to the Tables 4, 5, 6 calls for service, incident reports and crashes in neighborhoods within those zones. For comparison, areas 27 and 31 have fewer calls for service, incident reports and crashes, and hence less traffic stops. Table 2 m _ mi I . _ .. 1111 • 0*-NCJd-u7CJON-WMOr-NM�1000 `WMOrNMI NNNNNNNNNNCOMCr)07I Table 4 2017 Calls For Service -excluding traffic stops 16000 14000 13533 12000 10000 8000 5754 6000 3568 4000 1521 2317 2338 1818 2000 _ 0 Calls For Service •Northside-zone 13 •Downtown-zone2l •Northwest-zone 27 •Miller/Orchard-zone28 •Lucas Farms-zone29 •Grantwood/Wetherby-zone 30 •Friendship-zone 31 Table 5 2017 Reported Incidents 1200 1113 1000 800 600 454 400 206 200 91 119 146 123 0 Reported Incidents ■Northside-zone 13 ■Downtown-zone2l IN Northwest-zone 27 ■Miller/Orchard-zone28 w Lucas Farms-zone29 •Grantwood/Wetherby-zone 30 ■Friendship-zone 31 Table 6 2017 Crashes 600 520 500 400 300 217 217 200 169 134 100 ■ 42 0 - 0 Crashes ■Northside-zone 13 ■Downtown-zone2l •Northwest-zone 27 •Miller/Orchard-zone28 a Lucas Farms-zone29 ■Grantwood/Wetherby-zone 30 •Friendship-zone 31 Conclusion: Simply patrolling aimlessly between calls for service is ineffective in reducing crime and crashes. Traffic stops are a necessary part of proactive law enforcement. Improved traffic engineering can help reduce crashes and may result in the need for less traffic enforcement in those areas, but traffic enforcement will still be needed to ensure compliance. With over 12,000 stops annually, our officers should be lauded for their hard work. While some zones/neighborhoods have factors such as higher crime and crash rates, more traffic, etc. which can warrant more traffic stops, ICPD officers are constantly reminded to conduct police patrols, traffic stops and community policing in all areas of their assigned zones, not just high crime/crash areas. Our goal is to deploy resources to address crime trends without targeting entire communities, particularly communities of color. Appropriate deployment of resources, increased training/education and enhanced community outreach will aggressively address DMC issues. ICPD will continue this strategic approach. VV-10-10 r IP11 �`� CITY OF IOWA CITY ' ajtai - rime., MEMORANDUM Date: September 13, 2018 To: Simon Andrew, Assistant to the City Manager From: Stefanie Bowers, Equity Director Re: Equity Review Toolkit From August 2016 through August 2017, the following City Departments: Neighborhood and Development Services, Police, Human Resources, Finance, and Human Rights used toolkits to evaluate a current procedure, policy, program or service, and a new and/or potentially new procedure, policy, program or service. These departments were intentionally selected because they have one or all of the following: 1) the services provided are heavily relied upon by persons of color or immigrant populations; 2) the community has expressed concern on how the services are delivered; or 3) the services provided affect large numbers of the community. The Departments used a three-step process to gather information that was used to inform planning and decision making. Each step is enumerated below. Step 1: What is the impact of the proposal on determinants of equity? Step 2: Who is affected by the proposal? Step 3: Opportunities for action? Since completing the toolkits in August of 2017 these Departments have continued to make strides in advancing social justice and racial equity. Learn more below. Accounting Capital Grant Funding Requires a racial minority impact statement as part of a new Grants Management Policy. It includes creating a map showing distribution of racial or ethnic identities in the city. A map was created in ESRI (geographic information system software) and is available on the intranet for departments to utilize. Capital grant applications must use a map to identify the grant's location and review its impact on racial or ethnic minorities with a narrative statement as well as the block group identifier to quantify the impact. The racial minority impact statement and block group are required on the Grant Review Form that departments submit to get approvals for grants before they apply. Revenue Utility Billing Targeted the promotion of the utility discount program — 3,148 postcards were mailed out on June 26, 2018 to residents in the southeast area of Iowa City. A donation program was established in March 2018. This fund helps sustain the City's Utility Discount Program, which provides income eligible Iowa City utility customers a discount of 60 percent of the minimum water and sewer charge, 60 percent of the monthly storm water charge and 75 percent of the refuse and recycling charges each month. A news release, news interviews, and a bill insert were used to promote the program. Stories appeared on KCRG and KWWL news. Currently there are 91 accounts that make a monthly contribution on their water September 13, 2018 Page 2 bill. Nearly $3,000 has been given to date — about $300 per month total for the regular contributors. This will be promoted again around the holidays. Purchasing Requests for Bids and Proposals Purchasing now includes a voluntary demographic information survey in all Request for Proposals and Request for Bids. Accounting also includes the voluntary demographic information survey when it sends out Automated Clearing House (ACH) letters to vendors. Each vendor that completes the survey and is identified as a "Women Owned Business", "Minority Owned Business" or "Service-Disabled Veteran Owned Business" is marked as a Disadvantaged Business Enterprise (DBE) in the financial software system. Sixty-one bids and proposals were received to date, and 9 received were from DBEs, 41 received were marked 'none of the above', and 11 received were incomplete (did not complete the survey). Looking at the stats, for the companies that filled out the survey almost 15% were DBEs. Of the 9 DBE submittals, 3 were awarded a contract. Iowa City will be hosting the fall Iowa Procurement Professionals Association meeting. The Civil Rights Coordinator at the Iowa Department of Transportation (DOT), will present on the DOT's certification and collection process for MinorityNVomen Business Enterprises. Police Online Feedback Form The online feedback form went live on September 7, 2017. Between then and August 16, 2018, 31 submissions were received from the public. Most of submissions either asked questions or made comments about incidents in which the police were involved. Sixteen submitters asked for a police supervisor to contact them for follow up; 12 submitters requested no follow up; 3 submitters did not answer the follow up question. Information surrounding the identity, race or other demographic information of submitters is not collected by the system or sought by the Department. Juvenile Curfew Standard Operating Guidelines From September 2016 through August 2017, there were 25 juvenile curfew citations issued. From September 2017 through July 2018, there were 6 juvenile curfew citations issued. This represents a 76% decrease in citations, with 11 of the 12-months in that period accounted for. Three of those cited were White; 3 were Black; and none identified as Hispanic. All the cited curfew violations involved one or more additional criminal violation by the minor.When other criminal acts are involved, the officer's discretion is reduced. Public Hours at Animal Care &Adoption Center There has been no significant change in the status of this proposal. Staffing models don't show a viable option for expansion of service hours or additional programming without the cutting of hours at the facility at some other time during the week. Neighborhood and Development Services Complaints Mapping The City received 2,400 complaints in calendar year 2017 and continues to monitor where complaints are located. Please see the attached complaint activity map. Complaints appear to be originating from every neighborhood. Neighborhoods with more rental properties tend to have higher complaint activity. Steps have been taken to be more proactive in high complaint neighborhoods. At the start of July 2018, Officer Travis Graves was selected to be the new Neighborhood Response Officer. His duties include splitting his time between addressing neighborhood quality of life concerns and issues that arise in the downtown area. His regular September 13, 2018 Page 3 duty hours are Tuesday — Saturday 6:00 PM to 2:00 AM. Thursday, Friday and Saturday evenings are peak times when many neighborhood complaints for nuisances such as loud noise, garbage, parking, etc., come in. Bike racks on older multi-family properties No progress has been made on the bike rack project. To move forward, partnerships with private property owners will need explored. MPO will also gauge support for a code change to retroactively require bike racks at all existing multi-family buildings if there is sufficient interest amongst City Council and administration. Development Services-Notification of Rezoning and Redevelopment Staff continues to emphasize good neighbor meetings, post public notice signs and written notification to all dwelling units for which applicants can obtain addresses. Since the last report out in October 2017, Ordinance 17-4728 was adopted amending the major site plan review process to require notification to occupants of rental properties and an occupant transition plan for any additions or alteration to a residential development with more than 12 dwelling units. This includes the following requirements: 1.Within twenty-four (24) hours of submitting an application for major site plan approval, the applicant shall post notice on the subject property of intent to develop on the site. The notice to be posted will be provided by the City and shall be posted as directed by the City. For major site plans involving any additions or alterations to existing development containing over twelve (12) residential units, the applicant, within twenty-four (24) hours of submitting an application for major site plan approval, shall mail written notice to all current occupants of the development property informing them of the application and intention to develop on the site, the anticipated construction timeline, and phasing of the project. The applicant shall furnish evidence satisfactory to the City that such notice requirements have been satisfied before the application will be considered complete. 2. For major site plans involving any additions or alterations to existing development containing over twelve (12) residential units, the applicant shall submit an occupant transition plan if there are any occupants of the development on the date the application is submitted. Such a plan must include the number of current occupants; a general description of current contractual obligations between the owner and the occupant(s); when any leasehold interest expires; and a construction timeline and phasing plan. In addition, the ordinance required that the City Council consider and approve the occupant transition plan prior to approval of the site plan or issuance of a building permit. The intent of the code change is to provide a means of communicating pending changes to existing rental residents where the proposed changes would not otherwise trigger a zoning process and to require City Council consideration in an otherwise administrative process. Since the ordinance's adoption, 18 major site plan cases have been filed with the City. None of these met the threshold for triggering use of the new major site plan process. Staff will continue to monitor future site plan activity for compliance. Staff is still in the process of acquiring new permitting and plan review software which will incorporate electronic application submittals. Residents will also be able to view permit activity for subdivisions and buildings. Human Rights September 13, 2018 Page 4 Online Complaint The option to submit a discrimination complaint online went live in February of 2017. Since that time 26 complaints of discrimination in the areas of education, housing, employment, and public accommodation have been submitted online out of approximately 42 complaints total being filed during that time. The online complaint option allows for persons to file a complaint of discrimination with the Human Rights Office 24/7. This streamlines the process and allows for an efficient and accessible way for persons to report discrimination at any time. Discrimination Complaint Party Mapping Complaints of discrimination filed with the Human Rights Office in 2016 were mapped to identify areas in which discrimination occurred more frequently to allow staff the opportunity to conduct more outreach and educational trainings in those parts of the community. Complaint mapping recently was completed for 2017. Please see the attached complaint activity map. Based on this information staff will continue to specifically target businesses and landlords in the downtown region. Staff will also provide broader outreach to students and consumers on their rights. CY2017 Complaints, Iowa City WaterworksV neap ---,.?0..,:.1 Pr- ' ie Park s;., __.1 eire__,,, r•1 r7, (--- , -fp (Oi 8 • T.' • ce) . • IS-, ) 9 . 4:- • 7 1 fraL.,• ...,..50 •J • 'T' . .. 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N 1 .iilroiei> 0 1 Respondents -� lf � Number of Complaints Received m Q 2 CO el Outside of IC Urbanized Area a (---- Complainants: Respondents: Wheaton, IL (2) Glen Ellyn, IL(2) 0 P.O. Box (3) Ainsworth, IA ® Kalona, IA HOUDAy RD Dubuque. IA 0 i10 ST iifsk\gor, G SI 0 5 ST • -.. PARK RD v N tsk. _-``R��' ROCHESTER AV f 1F O ! MELROSE AVE j �'� w 0 ,int COURT ST 0 0 0 l .� O Q 0 BURLINGTON ST :i♦L��l,ir ' BENTON ST O�� i�iiii� ., y��1,1 C' { .,, HWY 1 -� r gill ONRET RU 'N„�;ei! -"� yewO O q orifyipcat_�, _a.: O o ' �a �7 c: °inti 00 0 I r I . .- , . � ■rf�� yds _.- iiha,, - .. . ) '�� — lid o J' 420 ST SE NI UAW '*'"pit:alli �7®rl f •__ 'Imr%-Ma 0 0.75 1.5 3 Miles CITY OF IOWA CITY I I I I I I I I • r 09-13-18 - �.,-- ® CITY OF IOWA CITY IP12 ; ' 'nion mai MEMORANDUM Date: September 13, 2018 To: Simon Andrew, Assistant to the City Manager From: Stefanie Bowers, Human Rights Coordinator& Equity Director Re: Social Justice and Racial Equity Second Quarter Update for 2018 Attached please find the second quarter Social Justice and Racial Equity Update for 2018. Included as a part of this update are the Police Department's and the Library's second quarter reports. Social Justice & Racial Equity Second Quarter Update (April —June 2018) • • . � f•tat 7. 44.i: * .' 1 . CO:....., qi, ,?.,f . ,�� -J a R:,' ' , ...:. ' . VII'.. li: `' CITY OF IOWA CITY UNESCO CITY OF LITERATURE AO CITY OF IOWA CITY SOCIAL JUSTICE & RACIAL EQUITY • Accountability Resolution Adopting the Social Justice and Racial Equity Grant Allocations for Fiscal Year 2018. Allocations were made to the Center for Worker Justice, Shelter House, and Healthy Kids School- Based Clinics. Attendance at Government Alliance on Race and Equity Monthly Membership Meetings. Attendance by staff from Human Rights, the Library, Parks and Recreation, Police, and Cable at The Urgency of Equity: Ending Racism in Youth-Serving Institutions held in Coralville, Iowa. Updated the list of attorneys and non-profits in the state of Iowa providing immigration-related legal services on the City's webpage. The list is published by the American Friends Service Committee. City's membership in the National Fair Housing Alliance renewed. The Police Substation started regular hours from 1-4:30 PM Monday thru Friday. Sponsored a Youth Job Fair held at Mercer Aquatic Center. Youth ages 14-19 years old attended to learn about employers and organizations with current and summer job openings. Co-sponsors included the Iowa City Community School District, United Action for Youth, and the University of Iowa's Tippie College of Business. Renewed membership in the Government Alliance on Race and Equity. Sponsored a Building Business Basics Workshop that was held at the Iowa City Kirkwood Community College campus. Additional sponsors included Hills Bank and Trust Company, University of Iowa Community Credit Union, Kirkwood Community College, Center for Worker Justice, Mid West One Bank, and the Sankofa Outreach Connection. Workshop topics included credit repair, business ideation, and reaching your customers. Renewed membership in the Higher Education Recruitment Consortium (NERC). Attendance at Government Alliance on Race & Equity Membership Network Meeting. Translated Civil Rights brochures to Swahili. This is in addition to Spanish, Arabic, Mandarin, and French African. Students who met the requirement of having a grade point average of 3.0 or higher toured Civil Rights landmarks and Historically Black Colleges and Universities (HBCU) at no cost this summer. The events of this year's trip were recorded in the form of a documentary by City Channel 4. The Mayor and Council member Cole along with Community Outreach Assistant Henri Harper, founder of Fas Trac, participated in this tour. Fas Trac is a program for high school students to assist with their academic performance, community involvement, and preparation for college or careers. 2 Teen Dynamics Program started by Parks and Recreation to encourage art, recreation, and life skills in teens. The Fire Department implemented a program, Fired Up About Reading, which encourages kids to read more. Students fill out a reading log for 6 - 8 weeks, counting the minutes they read outside of school. The top readers in each classroom are rewarded for their hard work by becoming firefighters for a day. :it CITY OF IOWA CITY SOCIAL JUSTICE & RACIAL EQUITY k . Conversations Council Listening Post was held at The Farmer's Market. The Listening Posts provide opportunities for the community to engage with City leaders on topics that are important to them in an informal setting. City Manager's Roundtable held at Merge. Participants included representatives from the Black Voices Project, the Center for Worker Justice, Johnson County Neighborhood Centers, Immigrant and Refugee Alliance, and faith communities. Topics discussed included preserving Black History in Iowa City and updates from the Police and Parks and Recreation. City Manager's Roundtable held at Terry Trueblood Recreation Area. Participants included representatives from the Black Voices Project, the Center for Worker Justice, faith communities, the Johnson County Neighborhood Centers, Immigrant and Refugee Alliance, and the Disproportionate Juvenile Minority Contact Committee. Jeff Kellbach, the Aging Specialist for Johnson County, spoke to the group and then updates on summer activities were provided from Parks and Recreation and the Library. Queso with a Cop at Pancheros Mexican Grill. This is an event that allows an opportunity to ask questions, voice concerns, and get to know police in a relaxed setting. Coffee with a Cop at Iowa City Pride. This is an event that allows an opportunity to ask questions, voice concerns, and get to know police in a relaxed setting. The police had a booth at the festival that featured free iced coffee from the Java House. Town to Gown quarterly meeting with the University of Iowa included the University of Iowa's Chief Diversity Office, University of Iowa's Department of Public Safety, City staff including the Police Chief, Equity Director and Communications Coordinator, and the Executive Director of the Iowa City Downtown District. The discussion centered around opportunities to work together and forge alliances. The Place We Call Home: Affordable Housing in Johnson County, City staff from Neighborhood and Development Services attended this presentation sponsored by the University of Iowa's Cup of Justice Chief Diversity Office and presented by the Executive Director of the Johnson County Affordable Homes Coalition. Hosted CIVIC group of mayors and vice governors from the Philippines. Several representatives from City boards and commissions participated in addition to the Mayor. Hosted Mandela Fellows at City Hall. Participants included the City Manager's Office, the Police Department, and the Mayor. The Mandela Fellows are young African leaders who are between the 3 ages of 25 and 35, and have established records of accomplishment in promoting innovation and positive impact in their organizations, institutions, communities, and countries. The City Book Club read The Hate U Give and had a book discussion at the Library on advancing social justice and ending inequities. The Hate U Give is a young adult novel by Angie Thomas. It follows a protagonist drawn to activism after she witnesses the police shooting of her friend. The Library created booklists for websites "Get Informed: #MeToo" and "Confronting Racism in America." Two international fellows from the Professional Fellows Program for Inclusive Disability Employment met with the Mayor, former Council Member Botchway and City staff from Human Rights, and the City Manager's Office to discuss how local governments implement the Americans with Disabilities Act. The Library sponsored intergenerational story time at Emerson Point Assisted Living. Staff of the Library, Human Rights, Parks and Recreation, and City Manager's Office participated in the Second Annual City of Iowa City Youth Empowered to Serve Day. Twenty-five area youth came to City Hall and worked in groups to create a mock budget, tour the library's internal operations, and visit the Robert A. Lee Community Recreational Center. The Library sponsored its monthly book club at Elizabeth Tate High School. The book selected, The Hate U Give, is a novel about a young adult who is drawn to activism after she witnesses the police shooting of her friend. Author Linda Skeers visited the Library, promoting her book on trailblazing women who defied sexist stereotypes and brought a message of gender equality. CITY OF IOWA CITY SOCIAL JUSTICE & RACIAL EQUITY ty 21, 0 - Justice The Police Department, the University of Iowa's Department of Public Safety, and the Iowa City branch of the NAACP hosted a panel-led community conversation on hate crimes and their impact on our community. Impediments to Fair Housing Survey released. The survey reported out on fifty-two respondents who looked for housing in the last year. Of the respondents who looked for housing, twenty-five (25) reported having a landlord refuse to rent to them because of their use of a Housing Choice Voucher. Attendance at the Government Alliance on Race and Equity monthly Criminal Justice/Policing meetings. The City, with the Mayor's concurrence, is participating in several amicus briefs being written in cases challenging the administration's termination of temporary protected status (TPS) for Haitians. The case is NAACP v. U.S. Dep't of Homeland Security, et al. The brief has three sections, 1) a section 4 on harm to cities and counties in rescinding TPS for Haitians, 2) a section arguing that the court has jurisdiction to review the NAACP's constitutional claim, and 3) a section supporting that claim (equal protections/animus). Celebration of Citizen Diplomacy Dinner honored the Police Department. The annual event is sponsored by the Council for International Visitors to Iowa Cities. The Annual Juneteenth Celebration held at Mercer Park had participation from several City departments including Police, Fire, and Parks and Recreation. Juneteenth is a historical community event that commemorates the June 19, 1865, announcement of the abolition of slavery in Texas. The City was a co-sponsor of this event. Police Captain Denise Brotherton received an Iowa Police Chief's Association award for her work as chairperson of the Department's Disproportionate Minority Contact Committee and her role in creating and overseeing Building Unity Linking Businesses for Safety, or B.U.L.B.S!, which is a partnership with local repair shops that helps those who cannot afford to replace burnt out lights on their vehicles by replacing them for free. CITY OF IOWA CITY : SOCIAL JUSTICE & RACIAL EQUITY ..113Vel" Outreach • Let's Get Growing: Gardening Workshop was held at Wetherby Park. Attendees engaged in hands-on gardening activities, learned easy tips for nurturing plants, and sampled tasty, garden fresh recipes. Grow: Johnson County and the Global Food project of Johnson County led the workshop. Book displays at the Library memorialized the 50th anniversary of Rev. Dr. Martin Luther King Jr.'s assassination, Asian/Pacific American Heritage Month, Jewish American Heritage Month, and Pride Month. Monthly "special access" hours at the Library featured environment and activities tailored for patrons on the autism spectrum. She Swims Too!event held by Parks and Recreation. She Swims Too! is a program that aims to empower, celebrate & encourage women of all generations and backgrounds to learn or enhance their skills in swimming. STEM mini-camp held by Parks and Recreation for 5th to 7th grade youth. Beginning gardening class series hosted by Parks and Recreation. Free introductory yoga and cardio classes offered by Parks and Recreation. Iowa Civil Rights History presented to four West High AP Government classes. Drag Storytime Party was held at the Library. A first-time multicultural music festival, Off Broadway, was sponsored by the City. The live music event featured soul music, Latin music, and food trucks for community members to come for lunch or a snack. 5 Iowa City Parks and Recreation hosted a sports night. The family friendly event with soccer and basketball skill challenges and activities for youth was made possible by the INVEST Health initiative with funding by the Robert Wood Johnson Foundation and Reinvestment Fund. 4, A --- -Y n:- ''!TY SOCIAL JUSTICE & RACIAL EQUITY 1 ,• Training Staff from the City Manager's Office, Human Rights, and Communications attended Facilitating Dialogue for Community Engagement sponsored by the Office of Outreach and Engagement at the University of Iowa. City staff participated in De-Escalation Strategies for Aggression and Mental Health that was held at City Hall and presented by Synchrony. Staff of Human Resources attended a Transgender in the Workplace session at the National Public Employer Labor Relations Association Conference. Staff in Human Rights and Neighborhood and Development Services attended The Color of Law: A Forgotten History of How Our Government Segregated America. It was sponsored by the Davenport Civil Rights Commission. The day-long training included informative sessions on Neighborhoods and Eliminating Bias, and Housing and Opportunity. The City offered two complimentary Fair Housing Trainings to area landlords, realtors and property managers. The training was conducted by Linda Grathwohl, a supervisor for the Iowa Civil Rights Commission. Participant in the Government Alliance on Race and Equity's Commit to Action webinar. The City, along with the Iowa Institute of Public Health Research and Policy and INVEST Health. sponsored Healthy Neighborhoods, Healthy Communities: A Symposium for Public Health, Health Care and Community Development Professionals. Dr. Megan Sandel from Boston University Schools of Medicine and Public Health, and Angela Mingo, the Director of Community Relations at Columbus Children's Hospital, shared their experience and ideas as participants considered how we can best work together as a community to leverage resources and expertise to improve health in the Iowa City area. All City staff completed the online Diversity Made Simple course. The training included a conversation about what diversity is, why it is important, and how to embrace it. 6 IOWA CITY o*�owq fsr• 185 POLICE TO: Stefanie Bowers FROM: Captain Bill Campbell RE: DIF Reporting for ICPD — 2ND QUARTER 2018 DATE: July 24, 2018 The Iowa City Police Department's DIF reporting for the second quarter of 2018 is below. COMMUNITY OUTREACH: Documentation of participation in any event, attended or presented, by a Department member to a community member or organization. 44 officers attended 365 events in the second quarter of 2018 for a total of 471 hours of involvement. Events included: • Continued neighborhood foot patrols and officers getting out of their patrol vehicles to engage the community and build relationships through non-enforcement interactions. Foot patrols, business checks, house watch and school visits, extra patrol per specific requests from citizens and/or businesses. • Continued use of Southside Substation by officers to complete paperwork and other tasks at this facility, being more visible and making themselves more available to the community in that area. The substation is also utilized for activities and meetings with local youth. • ALICE training sessions • Party in the Park - various locations in IC neighborhoods • Juneteenth Celebration - Mercer Park • Coffee with a Cop • Free Lunch Program (police officers served meals) • School visits - multiple locations in the ICCSD • ICCSD Athletic Booster Pancake Breakfast - West High School DIF Reporting for ICPD — 2nd Quarter 2018 • K9 Presentations • Jazz Fest-downtown Iowa City • Kites for Kids Event-City Park • Police Unity Tour- Washington, DC • Called to Be Bald - Be the Match Fundraiser for cancer awareness • Special Olympics Fundraiser • Southeast Substation -Summer hours began this quarter • Bus Pass Program - 30 female participants, 5 male participants- 20 City High School students, 10 West High School students, 5 Northwest Jr High students COMMUNITY PRESENTATIONS: Documentation of any participation in a community presentation by a Department member. 12 officers participated in 34 community presentations in the second quarter of 2018, totaling 66 hours of involvement. Presentations included the following topics/groups: • Citizens Police Academy SCAT Presentation -JECC • Citizens Police Academy SRT Presentation -JECC • Citizens Police Academy K9 Presentation -JECC • Citizens Police Academy Bomb Demonstration -JECC • ALICE—various locations • CIT-various locations • Honor Guard Ceremonies—various locations DIF Reporting for ICPD— 2nd Quarter 2018 2 CULTURAL COMPETENCY TRAINING: Documentation of any training received by a Department member involving cultural competency. Cultural competency training refers to training directed at the ability to interact effectively with people of different cultures, ethnicity and socio-economic backgrounds. 10 officers attended 103 hours of training at 9 events during the second quarter of 2018. This training included: • Leadership for Equity and Inclusion—University of Iowa • Crisis Intervention Trainings (CIT) • 2018 DMC Conference- Coralville PUBLIC EDUCATION EFFORTS ON RIGHTS: Documentation of any participation at an event, attended or presented by a Department member, to a community member or organization where the focus is education on an individual's rights. No Public Education on Rights presentations were given during this quarter. COMMUNITY PARTNERSHIPS: Documentation of any partnership between the Department and another community organization. The Department worked with community partners that led to attendance at 68 events by 8 officers who spent 159 hours engaging with community members. Below are some highlights and noteworthy outcomes from those partnerships. • Iowa City Downtown District—To champion the Iowa City Downtown District as a progressive, healthy, and culturally vibrant urban center of the region. • Citizens Police Academy—all law enforcement agencies in Johnson County present a 14- week program for participating community members that covers a vast number of policing topics. Officers from the Department both facilitate the Academy and present on many topics. • The Downtown Liaison continues to represent the Iowa City Police Department and participate in the Data-Driven Justice Initiative.This is a coalition of city, county, and state governments who have committed to using data-driven strategies to divert low-level offenders with mental illness out of the criminal justice system and change approaches to pre-trial incarceration. DIF Reporting for ICPD —2nd Quarter 2018 3 • The Downtown Liaison partners with the Johnson County Local Homeless Coordinating Board (LHCB),the Frequent User Systems Engagement (FUSE) sub-committee and the winter Low-Barrier Shelter sub-committee. • The FUSE sub-committee has developed a "housing first" initiative which will provide housing to chronically homeless individuals with a goal of reducing their use of emergency services. Groundbreaking on the 24-unit project took place on April 5, 2018. • RAGBRAI Planning—The Department continued its preparations for the arrival of RAGBRAI on July 27, 2018. In conjunction with many other local, State and private partners, the Police Department is preparing to welcome thousands of visitors to our community. Major areas of focus have been traffic planning, campground security and the safety of the thousands of people expected to attend the "Book It to Iowa City Bash!". • The ICPD continues to collaborate with the Iowa City Bike Library to repurpose abandoned bicycles impounded by the Department. Instead of being auctioned or recycled as scrap metal, the Iowa City Bike Library refurbishes some of the bicycles which are then lent out through their organization. The remaining bicycles are collected by Working Bikes. Working Bikes is a non-profit that rescues discarded bicycles and gives them new life by redistributing them in global communities. The Downtown Liaison worked with staff and the City Manager to amend City Code and worked towards repurposing unclaimed bicycles by turning them over with disadvantaged youth and adults. During the 2nd quarter, a total of 3 abandoned bicycles were turned over to the homeless. • Additional activities, meetings and events took place within the following community partnerships: NAACP, FBI, US Attorney's Office,Johnson County Attorney's Office,Johnson County Disproportionate Minority Contact Committee, City Manager's Diversity Roundtable, Iowa City Downtown District, Iowa City Community School District, University of Iowa Off Campus Advisory Board, Special Olympics of Iowa, Safety Village, Elder Abuse Task Force, Johnson County Human Trafficking Coalition, United Way Social Services Work Group, 4 Oakes Youth Shelter,Johnson County Drug Task Force, Sexual Assault Investigation Team, The Dream Center, Broadway Neighborhood Center, Domestic Violence Intervention Program,Johnson County Suicide Prevention, United Way Social Services Work Group and Emergency Services Camp for youth. The Department continues to provide extra patrol at citizen's requests and foot patrols where criminal activity or safety concerns have been identified. These patrols have resulted in over 345 citizen contacts. The Downtown Liaison Officer was on bike/foot patrol during 53 days of this quarter, totaling 220 hours and conducting 106 extra patrols. DIF Reporting for ICPD —2nd Quarter 2018 4 I ,t IOWA CITY rep PUBLIC LIBRARY Social Justice and Racial Equity Update Iowa City Public Library June 25, 2018 March 2018: • Three meetings of the Book Club at Elizabeth Tate Alternative High School; two students attended each meeting. April 2018: • Popup book display memorializing the 50th anniversary of the assassination of the Rev. Dr. Martin Luther King, Jr. • Hosted a City of Iowa City staff book group discussion on "The Hate U Give," by Angie Thomas on April 24; 19 participants. • Created a booklist for website: "Get Informed: #MeToo" • Three meetings of the Book Club at Elizabeth Tate Alternative High School; two students at each meeting. • 14 diversity programs for children (storytimes and outreach) • Earth Day storytimes for children (1 featuring local activist group 100 Grannies) May 2018: • Display: Asian/Pacific American Heritage Month; novels written by Asian Americans • Display:Jewish American Heritage Month; novels written by Jewish Americans • Booklist for website on Confronting Racism in America • Display: "What would Shuri (from "Black Panther") read?; in the Teen Center • Two meetings of the Book club at Elizabeth Tate Alternative High School; two students at each meeting. • 4 Diversity Outreach storytimes • Intergenerational storytime at Emerson Point Assisted Living • Linda Skeers author visit, promoting her book on trailblazing women who defied sexist stereotypes and bringing gender equality message to attendees • Special Access early open Browsing Hour and special art activities June 2018 • Display: Pride Month; highlight our Fiction, Nonfiction, and Children's collections written by members of the LGBTQ+ community • Popup book display for "Pride Month" • Display: Pride Month in the Teen Center • Display: "What would Shuri read?, new Young Adult Fiction • World Wednesday - Navajo circle weaving; Ramadan moon mobiles; Mancala game from Ethiopia for children • Special Access -Watercolors; Dance Marathon; movie showing of"The Incredibles" • Pride Fest crafts for children 1 6/16/18 Pride Parade Library staff and members of the Book Cart Drill Team participated in the 2018 Pride Parade. We also had an information table at Pride Fest. Bookmobile activities: April: • During National Bookmobile Week, an Iowa City Transit Bus partnered with the Bookmobile at regularly scheduled Lemme, Grant Wood, and Twain Elementary stops to promote the Summer Library Bus program. • Continued regularly scheduled stops at Grant Wood Elementary, Breckenridge Estates, Parkview Mobile Home Community, Regency Mobile Home Community,and Mark Twain Elementary to serve children from diverse backgrounds. • Continued monthly preschool stops, specifically Pheasant Ridge Neighborhood Center, Grant Wood Elementary, and Alexander Elementary to reach diverse children May: • The Bookmobile participated in the Twain Elementary Family Night to promote summer usage, the Summer Library Bus, and the Summer Reading Program. Continued to build connections with diverse children. • Continued regularly scheduled stops at Grant Wood Elementary, Breckenridge Estates, Parkview Mobile Home Community, Regency Mobile Home Community, and Mark Twain Elementary, serving children from diverse backgrounds. • Continued monthly preschool stops, specifically Pheasant Ridge Neighborhood Center, Grant Wood Elementary, and Alexander Elementary to reach diverse children June: • The summer schedule started, adding stops at Bickford Senior Living, Weber Elementary, Alexander Elementary, Wetherby Park, Frauenholtz-Miller Park, and Forest View Mobile Home Community. • Continued regularly scheduled stops at Grant Wood Elementary, Breckenridge Estates, Parkview Mobile Home Community, Regency Mobile Home Community, and Mark Twain Elementary, serving children from diverse backgrounds. • Stories in the Park programs began Monday (Willow Creek),Wednesday (Wetherby) and Friday(Mercer) morning. • The Bookmobile attended Party in the Park programs at Pheasant Hill Park, Chadek Green Park, Wetherby Park, and Longfellow Nature Walk, meeting with diverse audiences at all stops. • The Bookmobile participated in the Juneteenth activities on June 23 at Mercer Park 2 Pride display. 1'ridc Mouth 2018" _ All II ING I mow. .x ...�.y .....' WAND } •• SEER } u,. „:... :,t iliti, 0 :.7 ie tDnu' 'rff! t,.S . am i T • 6)11411,7", 3'‘t mak,4.1., Aly r.iv 3 09-13-18 1 IP13 aetnists CITY OF IOWA CITY N IESCO TYOFyLITEA CITY RATURE MEMORANDUM Date: September 13, 2018 To: City Council From: Wendy Ford, Economic Development Coordinator Re: Diversity and Inclusion efforts of non-profit organizations funded by the City At a City Council meeting in spring of 2018, Councilman Botchway requested a report on diversity and inclusion efforts by organizations that receive City funding. In May, staff requested a brief report from those having received $20,000 or more per year. The organization reports follow and a few highlights are summarized in the memo below. Diverse Programming The reports reveal that these organizations cover a range of cultural arts with opportunities for community discussion of current social issues. This combination is designed to attract audiences of greater diversity. For example, Riverside Theater presented Black and Blue, an in-depth look at the relationship between African Americans and law enforcement. They hosted several community 'talk backs' and took the play on the road to further the discussion. Similarly, Riverside presented A View from the Bridge, a play dealing with the issue of illegal immigrants. Again, they hosted talkbacks, facilitated a community discussion, and made tickets available to the Dream Center and other local groups working with undocumented residents of our communities. The Englert Theater deliberately invests in programs that are known to be financially challenging to ensure that a wide range of perspectives are presented.While mainstream or popular acts are more likely to be financial successful, others ensure a wide range of programming appeals to as many diverse populations as possible. Along with presenting a diverse schedule of artists, the Englert also makes the theater available for others to bring programming to the community. One example is the Writers of Color Reading Series which is curated by student writers of color at the University of Iowa. Summer of the Arts is working through a process of guiding the development of the relatively new Soul Fest by engaging Soul Fest committee members to devise programming that is relevant, appealing and engaging to people of color. Summer of the Arts is also going to be working with Iowa City PRIDE this fall to produce a theatrical event at the Englert. The hope is to continue this collaboration in a mutually beneficial partnership that benefits both organizations. Film Scene has expanded a film series dedicated for Systems Unlimited patients and caregivers and is hoping to collaborate more with other organizations having established rapport with communities of color such as Flyover Fest, Witching Hour and Soul Fest. September 13, 2018 Page 2 Mission Creek's literary programming is guided by the principle that "innovative voices, emerging voices, voices across all genders and sexual identifications, voices of color, international voices, and voices from overlooked perspectives" are heard. Presenting Low/No cost events One way to improve inclusion is to present free programming. Because all of the organizations the City supports are non-profits, the economic challenges of presenting free programming are significant— and every single one does it. Summer of the Arts events are free to the public and this goal is specified in the organization's mission statement. Summer of the Arts presents the 14 Friday Night Concerts, the 11 Saturday Night Free Movies, the three-day Iowa Arts Festival, the three-day Jazz Festival and the Soul Fest, all, at no cost to the public. It is important to note that while every concert and movie is free for everyone, budgeted entertainer fees and expenses alone will exceed $140,000, and copyright fees for the free movie series will exceed $5,000 in 2018. Riverside Theatre changed its paradigm this year and is offering the entire Shakespeare in the Park Festival for free in Lower City Park. This rationale was strategic: the theater wants to interest more people in theater and attract more people to their festival in the park by building awareness and exposing community members who might not otherwise be able to attend the festival. By growing audiences all around, they hope to also gain new paying patrons at their Gilbert Street location during the rest of the year. Welcoming Community Community promotional organizations, such as ICAD (the Iowa City Area Development Group), ICDD (the Iowa City Downtown District) and the CVB (Convention and Visitors Bureau) excel at helping to make the community a welcoming place to visit and work. The videos created by ICAD and the CVB exemplify those efforts and can be viewed here: http://welcomeicarea.orq with its content translated into more than 100 languages and https://www.youtube.com/watch?v=ef3rAkmZnYl with its Big Storm music and energizing look into dozens of unique aspects of this community. ICDD recently embarked on a program to attract women-owned businesses to set up shop downtown. The District currently has 59 women-owned and operated businesses, but as a percentage of total businesses downtown, this segment remains underrepresented at roughly 20%. JingleCross, getting ready to host its third international championship event in Iowa City, has won world renown for its hospitality in hosting the UCI World Cup events. This is a tribute to the international welcome exuded by event producers, promoters and the community at large. The television exposure of this event outside of the United States exceeds that of the Super Bowl and puts Iowa City on the map in terms of the event and the welcoming aspects of the community. September 13, 2018 Page 3 People A list of Board members for each organization is attached to this memo. Some Board seats may be required to be filled by members in certain business categories(e.g., hotel manager, business owner in 3,000+ SF retail space, elected official, owner of downtown building valued up to $1 M or more, etc.), which narrows the field of potential candidates for those seats. Two of the organizations said that they will be adding diversity statements to applications for board membership and employment, and others said they will focus on diversifying staff and volunteers in future hires and volunteer enlistments. Film Scene noted their entire staff recently underwent Bystander Training to help manage and create a more inclusive and safe environment for all. Challenges Reaching diverse populations is a challenge for most.The City of Literature states that it does not know how best to meet the needs of specific populations or what topics might appeal to them. The CVB notes that targeted communication is difficult and that some community events, such as the Soul Festival and the recent Russian Guitar Festival, have garnered poor attendance because of it. Better use of the myriad channels of communication with a message proclaiming the benefits and features of every event would be an improvement. Keeping things free and affordable to all income levels in Iowa City is expensive, especially in a community where there are relatively few corporate sponsors. City ordinances have enabled the hotel/motel tax and the SSMID tax for funding streams to the CVB and ICDD, respectively. The other organizations must raise 100% of the funds they need for operations. They can do this through ticketed events and by selling sponsorships, which itself, requires significant time and expense depending on the amount of free programming offered. September 13, 2018 Page 4 The Boards of Directors for each of the organizations surveyed: Englert Board Vickie Sharp, Amy Hospodarsky, Jason Wagner, Monica Moen, Tim McDougall, Nancy Abram, JB Barnhouse, Carl Brown, Paul Burns, Wally Chappell, Maggie Conroy, Rob Decker, Mark Ginsberg, Nellie Hermanson, Timothy Hill, Brad Johnson, Nate Kaeding, Muneera Kapadia, Jim Kelly, Andy Martin, Scott McGill, Joseph Moreland, Elliott Sohn, Mike Tschantz, Ryan West. EDC Inc. Board William McCartan, Kathleen Kleiman, Travis Fell, Charles Rohde, Jon Dusek, Doug Kopp, Larry Helling, Bruce Lehrman, Terry Sullivan, Patrick Deignan, Kris Gulick, David Hensley, Jasmine Almoayed, Jim Haddad, Cindy Dietz, Mary Meisterling, Hunter Skogman, Brian Bergstrom, Scott Wilson, Film Scene Board Laura Bergus, Doug Ongie, Laura Seegmiller, Chris Ameling, Emma Barnum, Hannah Bonner, Karen Chappell, Corey Creekmur, Will Downing, Evan Evans, David Gould, Tommy Haines, Hans House, Adam Ingersoll, Nina Lohman, Jake Nelson, Tameka Norris, Kembrew McLeod, Ryan O'Leary, Andre Perry, Jamie Powers, Nick Westergaard ICAD Board Kim Becicka, Pauls Burns, Mike Carberry, Kim Casko, Patrice Carroll, Shari DeMaris, Michal Eynon-Lynch, Scott Fisher, Geoff Fruin, Tom Goedken, Mike Hahn, Kelly Hayworth, Ryan Heiar, Curt Heideman, David Hensley, Kenneth Kates, Chris Klitgaard, Kathryn Kunert, Marty Lenss, Hass Machlab, Trey Martin, Mike McCleary, Todd Means, Lon Moeller, Steve Murley, Cami Jo Rasmussen, Daniel Reed, Sabi Singh, Robin Therme, John Thomas, John Warren, Scott Wilson Iowa City Coralville Convention and Visitors Bureau Board Dale Arens, Chris Hoffman, Matt Traetow, Mark Ruggeberg, Ritu Jain, Dave Davis, Deb Dunkhase, Brian Flynn, Tom Gill, Peter Matthes, Mike Carberry, Josh Schamberger, Steve Smyka, Laura Soride, Jim Throgmorton Iowa City Downtown District Board Naftaly Stramer, Michelle Galvin, Kent Jehle, Susan Craig, Mark Ginsberg, George Etre, Wesley Ward, Bill Nusser, Anne Armitage, David Kieft, Jason Deppe, Katie Roche, Nick Lindsley, Crissy Canganelli, Joni Schrup, Ritu Jain, Mary Kate Pilcher Hayek, Wendy Ford, Kim Casko, Kate Moreland, Josh Schamberger, Aimee Jennings, Ben Nelson, Nancy Bird, Iowa City UNESCO City of Literature Alison Ames Galstad, Amanda West, Kurt Friese, Elizabeth Schott, Jim Conard, Ellen Buchanan, Rockne Cole, Susan Craig, John Culshaw, Hugh Ferrer, Jennie Gamer, Kelly Hayworth, Eileen Johnson, Nick Kaeding, Ana Merino, Forrest Meyer, Ashley Monroe, Mark Nolte, Andre Perry, Rachel Yoder September 13, 2018 Page 5 Riverside Theatre Board of Directors Jennifer Whitmore, Carolyn Russell Wallace, Mary Lu Callahan, Anna Barker, Lesanne Fliehler, Nancy Hauserman, Vin Hrasky, Amanda Lensing, Melissa Payne, Eric Olsen, Derek Willard, Nancy Williams Summer of the Arts Board Jason Weeks, Aimee Jennings, Abby Restko, Angie Brown, Lisa Baum, Lovice Arthur, Nick Benson, Nick Billups, Gloria Escarza, Matt Getz, Scott McGill, Teresa McLaughlin, Shanti Roundtree, Kim Schillig, Marty Skubal, Rod Sullivan, Simeon Talley, Wendy Ford, Nick Pieffer 8— 4�` .p�r CITY OF IOWA CITY - 1P14 A MOM'�firha r MEMORANDUM Date: September 13, 2018 To: Geoff Fruin, City Manager From: Stan Laverman, Senior Housing Inspector Re: Verification of required trees on residential rental properties At the September 4t° City Council meeting a concern was raised about required trees being removed from rental properties. For duplex and multi-family properties, trees have been required in the zoning code since 1973. The presence of required building coverage trees and landscaping used for screening is verified during systematic rental inspections. Site plan records held by the City show what was required for the property to obtain a certificate of occupancy. If questions arise during the systematic inspection about tree coverage, inspectors consult these records. Trees that have been removed are required to be replanted on the site. Tree substitution is allowed if conditions have proven unhospitable for the trees that were originally planted. In certain instances, the requirement for the screening of utilities conflicts with the increased utility access requirements and compromises are made. Many of the multi-family developments in the near downtown area were built prior to 1996. Due to recent code change, multi-family properties built before 1996 are now systematically inspected on a yearly basis. City staff will take a close look at their site plans over the next year and verify that they remain in compliance with the tree and landscaping requirements. IP15 Kellie Fruehling From: Susan Craig <susan-craig@icpl.org> Sent: Monday, September 10, 2018 12:43 PM To: LIBRARYBOARD; Council Cc: Geoff Fruin; Ashley Monroe Subject: Public Library article in the Sunday Times An opinion piece from yesterday's New York Times about modern public libraries: https://www.nytimes.com/2018/09/08/opinion/sunday/civil-society- library.html?action=click&module=Opinion&pqtype=Homepage Susan Craig Library Director 319-356-5241 www.icpl.org ,4 IOWA CITY ow PUBLIC LIBRARY Iowa City is a UNESCO City of Literature 1 Opinion I To Restore Civil Society, Start With the Library -The New York Times Page 1 of 4 gbe Nets York gimes To Restore Civil Society, Start With the Library This crucial institution is being neglected just when we need it the most. By Eric Klinenberg Mr. Klinenberg is a sociologist. Sept.8,2018 Is the public library obsolete? A lot of powerful forces in society seem to think so. In recent years, declines in the circulation of bound books in some parts of the country have led prominent critics to argue that libraries are no longer serving their historical function. Countless elected officials insist that in the 21st century—when so many books are digitized, so much public culture exists online and so often people interact virtually—libraries no longer need the support they once commanded. Libraries are already starved for resources. In some cities, even affluent ones like Atlanta, entire branches are being shut down. In San Jose, Calif.,just down the road from Facebook, Google and Apple, the public library budget is so tight that users with overdue fees above $10 aren't allowed to borrow books or use computers. But the problem that libraries face today isn't irrelevance. Indeed, in New York and many other cities, library circulation, program attendance and average hours spent visiting are up. The real problem that libraries face is that so many people are using them, and for such a wide variety of purposes, that library systems and their employees are overwhelmed. According to a 2016 survey conducted by the Pew Research Center, about half of all Americans ages 16 and over used a public library in the past year, and two-thirds say that closing their local branch would have a "major impact on their community." https://www.nytimes.com/2018/09/08/opinion/sunday/civil-society-library.html?action=cli... 9/11/2018 Opinion I To Restore Civil Society, Start With the Library - The New York Times Page 2 of 4 Libraries are being disparaged and neglected at precisely the moment when they are most valued and necessary. Why the disconnect? In part it's because the founding principle of the public library—that all people deserve free, open access to our shared culture and heritage —is out of sync with the market logic that dominates our world. But it's also because so few influential people understand the expansive role that libraries play in modern communities. Libraries are an example of what I call "social infrastructure": the physical spaces and organizations that shape the way people interact. Libraries don't just provide free access to books and other cultural materials, they also offer things like companionship for older adults, de facto child care for busy parents, language instruction for immigrants and welcoming public spaces for the poor, the homeless and young people. I recently spent a year doing ethnographic research in libraries in New York City. Again and again, I was reminded how essential libraries are, not only for a neighborhood's vitality but also for helping to address all manner of personal problems. You have 3 free articles remaining. Subscribe to The Times For older people, especially widows, widowers and those who live alone, libraries are places for culture and company, through book clubs, movie nights, sewing circles and classes in art, current events and computing. For many, the library is the main place they interact with people from other generations. For children and teenagers, libraries help instill an ethic of responsibility, to themselves and to their neighbors, by teaching them what it means to borrow and take care of something public, and to return it so others can have it too. For new parents, grandparents and caretakers who feel overwhelmed when watching an infant or a toddler by themselves, libraries are a godsend. https://www.nytimes.com/2018/09/08/opinion/sunday/civil-society-library.html?action=cli... 9/11/2018 Opinion I To Restore Civil Society, Start With the Library - The New York Times Page 3 of 4 In many neighborhoods, particularly those where young people aren't hyper-scheduled in formal after-school programs, libraries are highly popular among adolescents and teenagers who want to spend time with other people their age. One reason is that they're open, accessible and free. Another is that the library staff members welcome them; in many branches, they even assign areas for teenagers to be with one another. To appreciate why this matters, compare the social space of the library with the social space of commercial establishments like Starbucks or McDonald's. These are valuable parts of the social infrastructure, but not everyone can afford to frequent them, and not all paying customers are welcome to stay for long. Older and poor people will often avoid Starbucks altogether, because the fare is too expensive and they feel that they don't belong. The elderly library patrons I got to know in New York told me that they feel even less welcome in the trendy new coffee shops, bars and restaurants that are so common in the city's gentrifying neighborhoods. Poor and homeless library patrons don't even consider entering these places. They know from experience that simply standing outside a high-end eatery can prompt managers to call the police. But you rarely see a police officer in a library. This is not to say that libraries are always peaceful and serene. During the time I spent doing research, I witnessed a handful of heated disputes, physical altercations and other uncomfortable situations, sometimes involving people who appeared to be mentally ill or under the influence of drugs. But such problems are inevitable in a public institution that's dedicated to open access, especially when drug clinics, homeless shelters and food banks routinely turn away— and often refer to the library! —those who most need help. What's remarkable is how rarely these disruptions happen, how civilly they are managed and how quickly a library regains its rhythm afterward. The openness and diversity that flourish in neighborhood libraries were once a hallmark of urban culture. But that has changed. Though American cities are growing more ethnically, racially and culturally diverse, they too often remain divided and unequal, with some neighborhoods cutting themselves off from difference— sometimes intentionally, sometimes just by dint of rising costs —particularly when it comes to race and social class. https://www.nytimes.com/2018/09/08/opinion/sunday/civil-society-library.html?action=cli... 9/11/2018 Opinion I To Restore Civil Society, Start With the Library - The New York Times Page 4 of 4 Libraries are the kinds of places where people with different backgrounds, passions and interests can take part in a living democratic culture. They are the kinds of places where the public, private and philanthropic sectors can work together to reach for something higher than the bottom line. This summer, Forbes magazine published an article arguing that libraries no longer served a purpose and did not deserve public support. The author, an economist, suggested that Amazon replace libraries with its own retail outlets, and claimed that most Americans would prefer a free-market option. The public response —from librarians especially, but also public officials and ordinary citizens — was so overwhelmingly negative that Forbes deleted the article from its website. We should take heed. Today, as cities and suburbs continue to reinvent themselves, and as cynics claim that government has nothing good to contribute to that process, it's important that institutions like libraries get the recognition they deserve. It's worth noting that "liber," the Latin root of the word "library," means both "book" and "free." Libraries stand for and exemplify something that needs defending: the public institutions that— even in an age of atomization, polarization and inequality — serve as the bedrock of civil society. If we have any chance of rebuilding a better society, social infrastructure like the library is precisely what we need. Eric Klinenberg(@EricKlinenberg), a professor of sociology and the director of the Institute for Public Knowledge at New York University, is the author of the forthcoming book"Palaces for the People: How Social Infrastructure Can Help Fight Inequality, Polarization, and the Decline of Civic Life,"from which this essay is adapted. A version of this article appears in print on Sept.8,2018,on Page SR6 of the New York edition with the headline:Why Libraries Still Matter READ 417 COMMENTS https://www.nytimes.com/2018/09/08/opinion/sunday/civil-society-library.html?action=cli... 9/1 1/2018 09-13-18 1 = 1 I P 1 6 CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.lcgov.org August 28, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker II — Wastewater Treatment. Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker II —Wastewater Treatment. James Holland IOWA CITY CIVIL SERVICE COMMISSION YP1/4,, Rick Wyss`, Chair N VI Ctl> � -0 cl w 1� �n rn 911. 0 09-13-18 r 1 IP17 CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org August 28, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Associate Planner Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Associate Planner. Raymond Heitner IOWA CITY CIVIL SERVICE COMMISSION G G Rick Wy s, Chair E3 C) :< m rn 0 -3 C.) N $` 1P18 1 r 1 ••••1. . I s', 11H1,14Tii 110E.. 1,74471410 spa• r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.tcgov,org September 5, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination —Associate Planner Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Associate Planner. Jessica Lile IOWA CITY CIVIL SERVICE COMMISSION • Meliss Jensen, Co mission Member d cp cc • rri -T1 � ) r- M p�7 3 Dx co Q CA) N 09-13-18 - -- [ IP19 Iowa City Police Department and University of Iowa DPS Bar Check Report - August, 2018 The purpose of the Bar Check Report is to track the performance of Iowa City liquor license establishments in monitoring their patrons for violations of Iowa City's ordinances on Possession of Alcohol Under the Legal Age (PAULA) and Persons Under the Legal Age in Licensed or Permitted Establishments (Under 21). Bar checks are defined by resolution as an officer-initiated check of a liquor establishment for PAULA or other alcohol related violations. This includes checks done as part of directed checks of designated liquor establishments, and checks initiated by officers as part of their routine duties. It does not include officer responses to calls for service. The bar check ratios are calculated by dividing the number of citations issued to the patrons at that establishment during the relevant period of time by the number of bar checks performed during the same period of time. The resulting PAULA ratio holds special significance to those establishments with exception certificates, ' entertainment venue status, or split venues, in that they risk losing their special status if at any time their PAULA ratio exceeds .25 for the trailing 12 months. Note, while the resolution requires that bar checks and citations of the University of Iowa Department of Public Safety (DPS) be included in these statistics, the DPS ceased performing bar checks and issuing these citations to patrons in May of 2014. Previous 12 Months Top 10 Under 21 Citations PAULA Citations Business Name Visits Citations Ratio Business Name Visits Citations Ratio Summit. [The] 57 63 1.1052632 Bo-James 13 19 1.4615385 Martini's 43 44 1.0232558 Airliner 33 33 1.0000000 Sports Column 38 30 0.7894737 Summit. [The] 57 41 0.7192982 Airliner 33 23 0.6969697 Sports Column 38 24 0.6315789 Fieldhouse 59 38 0.6440678 Fieldhouse 59 34 0.5762712 Pints 13 8 0.6153846 Martini's 43 21 0.4883721 Vine Tavern, [The] 13 7 0.5384615 Vine Tavern, [The] 13 5 0.3846154 Union Bar 60 30 0.5000000 Union Bar 60 18 0.3000000 Eden Lounge 42 21 0.5000000 DC's 32 5 0.1562500 DC's 32 9 0.2812500 Brothers Bar&Grill, [It's] 49 6 0.1224490 Only those establishments with at least 10 bar checks are listed in the chart above. Current Month Top 10 Under 21 Citations PAULA Citations (Business Name Visits Citations Ratio B 'a- k,i - 't.ti.n Airliner 1 5 5.0000000 Fieldhouse 4 5 1.2500000 Martini's 4 14 3.5000000 Martini's 4 3 0.7500000 Union Bar 1 1 1.0000000 Summit. [The] 7 2 0.2857143 Fieldhouse 4 4 1.0000000 Eden Lounge 6 1 0.1666667 Brothers Bar&Grill, [It's] 1 1 1.0000000 Summit. [The] 7 6 0.8571429 1 -exception to 21 ordinance Page 1 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - August, 2018 Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name Monthly Totals Prey 12 Month Totals Under 21 PAULA Bar Under2l PAULA Bar Under2l PAULA Ratio Ratio Checks Checks (Prey 12 Mo) (Prey 12 Mo) 2 Dogs Pub 0 0 0 Airliner 1 5 0 33 23 33 0.69697 1 American Legion 0 0 0 , Apres Wine Bar&Bistro 0 0 0 1 0 0 0 0 Bardotlowa 0 0 0 4 0 0 0 0 Baroncini- 0 0 0 Basta 0 0 0 Big Grove Brewery 0 0 0 2 0 0 0 0 Blackstone" 0 0 0 Blue Moose- 0 0 0 15 0 0 0 0 Bluebird Diner 0 0 0 Bo-James 0 0 0 13 0 19 0 1.461538 Bread Garden Market& Bakery- 0 0 0 Brothers Bar&Grill, [It's] 1 1 0 49 6 6 0.122449 0.122449 Buffalo Wild Wings Grill & Bar 0 0 0 Cactus 2 Mexican Grill (314 E Burlington) 0 0 0 5 0 14 0 2.8 Cactus Mexican Grill(245 s.Gilbert) 1 0 0 5 0 6 0 1.2 Caliente Night Club 0 0 0 1 0 0 0 0 Carl & Ernie's Pub&Grill 0 0 0 2 0 0 0 0 Carlos O'Kelly's- 0 0 0 Chipotle Mexican Grill 0 0 0 Clarion Highlander Hotel 0 0 0 Clinton St Social Club 0 0 0 Club Car, [The] 0 0 0 1 0 0 0 0 Coach's Corner 0 0 0 2 0 I 0 0 0 "'exception to 21 ordinance Page 2 of 5 Business Name Monthly Totals Prey 12 Month Totals Under 21 PAULA Bar Ratio Ratio Under2l PAULA Bar Under2l PAULA Checks Checks (Prey 12 Mo) (Prey 12 Mo) Colonial Lanes" 0 0 0 I Dave's Foxhead Tavern 0 0 0 DC's 1 0 0 32 9 5 0.28125 0.15625 Deadwood, [The] 0 0 0 1 0 0 0 0 Donnelly's Pub 0 0 0 2 0 0 0 0 Dublin Underground, [The] 0 0 0 2 0 i 0 0 0 Eagle's, [Fraternal Order of] 0 0 0 Eden Lounge 6 0 1 42 21 5 0.5 0.119048 El Banditos 0 0 0 El Cactus Mexican Cuisine 0 0 0 El Dorado Mexican Restaurant 0 0 0 El Patron 0 0 0 El Ranchero Mexican Restaurant 0 0 0 Elks#590, [BPO] 0 0 0 Englert Theatre" 0 0 0 Fieldhouse 4 4 5 59 38 34 0.644068 0.576271 FilmScene 0 0 0 i First Avenue Club" 1 0 0 5 0 0 0 0 Formosa Asian Cuisine" 0 0 0 Gabes— 0 0 0 5 0 0 0 0 George's Buffet 0 0 0 Givanni's" 0 0 0 Graze— 0 0 0 Grizzly's South Side Pub 0 0 0 , Hilltop Lounge, [The] 0 0 0 1 0 0 0 0 Howling Dogs Bistro 0 0 0 India Café 0 0 0 Jimmy Jack's Rib Shack 0 0 0 Jobsite 1 0 0 1 0 0 0 0 Joe's Place 0 0 0 6 0 I 0 0 0 Joseph's Steak House— 0 0 0 Los Portales 0 0 0 ^'exception to 21 ordinance Page 3 of 5 Business Name Monthly Totals--I Prey 12 Month Totals Under 21 PAULA Bar Ratio Ratio Under2l PAULA Bar Under2l PAULA Checks { Checks (Prey 12 Mo) (Prey 12 Mo) Martini's 4 14 3 43 44 21 1.023256 0.488372 Masala 0 0 0 Mekong Restaurant" 0 0 0 Micky's" 0 0 0 Mill Restaurant, [The]" 0 0 0 1 0 0 0 0 Moose, [Loyal Order of] 0 0 0 , Mosleys 0 0 0 Motley Cow Cafe" 0 0 0 Noodles&Company" 0 ' 0 0 Old Capitol Brew Works 0 0 0 One-Twenty-Six 0 0 0 Orchard Green Restaurant" 0 0 0 Oyama Sushi Japanese Restaurant 0 0 0 i Pagliai's Pizza" 0 0 0 Panchero's(Clinton St)" 0 0 0 Panchero's Grill(Riverside Dr)" 0 0 0 Pints 0 I 0 0 13 8 0 0.615385 0 Pit Smokehouse" 0 0 0 Pizza Arcade 0 0 0 Pizza Hut" 0 0 0 Quinton's Bar& Deli 0 0 0 1 0 0 0 0 Ridge Pub 0 0 0 Riverside Theatre" 0 0 0 Saloon" 0 0 0 1 0 0 0 0 Sam's Pizza 0 0 0 Sanctuary Restaurant, [The] 0 0 0 Shakespeare's 0 0 0 Sheraton 0 0 0 Short's Burger&Shine" 0 0 0 1 0 0 0 0 Short's Burger Eastside 0 0 0 I SonnysTap 0 0 0 4 0 0 0 0 Sports Column 2 0 0 38 30 24 0.789474 0.631579 "exception to 21 ordinance Page 4 of 5 Business Name Monthly Totals Prey 12 Month Totals Under 21 PAULA Bar Ratio Ratio Under2l PAULA Bar Under2l PAULA Checks Checks (Prey 12 Mo) (Prey 12 Mo) I Studio 13 0 0 0 2 0 0 0 0 Summit. [The] 7 6 2 57 63 41 1.105263 0.719298 Sushi Popo 0 0 0 Szechuan House 0 0 0 Takanami Restaurant` 0 0 0 TCB 0 0 0 4 0 0 0 0 Thai Flavors 0 0 0 Thai Spice 0 0 0 Times Club @ Prairie Lights 0 0 0 Trumpet Blossom Café 0 0 0 Union Bar 1 1 0 60 30 18 0.5 0.3 VFW Post#3949 0 0 0 Vine Tavern, [The] 2 0 0 13 7 5 0.538462 0.384615 Wig&Pen Pizza Pub— 0 0 0 Yacht Club, [Iowa City]— 0 0 0 1 0 0 0 0 Yen Ching 0 0 0 Z'Mariks Noodle House 0 0 0 Monthly Totals Prey 12 Month Totals Under 21 PAULA Bar Under2l PAULA Bar Under2l PAULA Ratio Ratio Checks Checks (Prey 12 Mo) (Prey 12 Mo) Totals 32 31 11 528 279 231 0.528409 I 0.4375 Off Premise 0 0 0 0 0 0 0 I 0 Grand Totals I I 11 231 ^'exception to 21 ordinance Page 5 of 5 09-13-18 I P20 Kellie Fruehling From: Geoff Fruin Sent: Monday, September 10, 2018 12:20 PM To: Kellie Fruehling Subject: FW:You're Invited—Iowa City Area Development Group Annual Meeting For the Council packet please. Geoff Fruin City Manager From: ICAD Group [mailto:info=icadgroup.com@mail42.suw15.mcsv.net] On Behalf Of ICAD Group Sent: Monday,September 10, 2018 11:00 AM To: Geoff Fruin<Geoff-Fruin@iowa-city.org> Subject:You're Invited — Iowa City Area Development Group Annual Meeting IOWA CITY AREA DEVELOPMENT 1 irw • teit o ICAD'weu41 meeting Thursday, October 11th 7:30-9:OOa m •' Big Grove Iowa City IOW kalT ' MEAT lEl I Community. Collaboration. Connection. This is how we're disrupting the world of Economic Development. If you're receiving this email for the second time today, we apologize! There seems to have been a problem with the link in the first email, so we wanted to send another with the correct link to purchase tickets attached. We hope you'll be able to join us! Join the Iowa City Area Development Group on Thursday, October 11th at 2 7:30am for our Annual Meeting at Big Grove Brewery + Taproom in Iowa City. We'll be taking a look back at highlights from 2018 and how we're positioning ourselves and the community for the future. A delicious breakfast buffet will be served to all attendees. In addition to highights from ICAD, guests will hear from Nick Scappaticci of Tellart. Tellart studies technology trends and partner with futurists, scientists and political experts to describe future worlds and identify likely roadmaps for brands and governments. Their interactive prototypes and high-fidelity theatrical scenarios enable people to explore the future implications of decisions they make today. As Chief Executive Officer, Nick leads Tellart in high-level operational and strategic decisions, while still being involved in details of project development and execution. He is responsible for leading a staff of strategists, designers and technologists, and for creating a cohesive cultural environment for Tellart that enables project and career success. All are welcome to attend! Purchase Tickets 0 0 0 3 Copyright©2018 Iowa City Area Development Group,All rights reserved. Thank you for supporting Iowa City Area Economic Development Group. Driving innovation: Focused on the Economy of the Future. Our mailing address is: Iowa City Area Development Group @MERGE 136 S. Dubuque Street Iowa City, Iowa 52240 Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 4 09-13-18 IP21 Kellie Fruehling From: Michelle Moore <michelle@hbaofic.org> Sent: Tuesday, September 11, 2018 12:09 PM To: Council Cc: Karyl Bohnsack Subject: Invitation To The Oct. 1 Iowa City Student Built House Dedication and Open House Dear City Council Members: As you may know, a house in Iowa City is being built entirely by students.The house is nearing completion, and I would like to invite you to join us at its dedication and an open house on Oct. 1 from 3—5 p.m. The house address is 1881 Dickenson Lane. At the celebration we will recognize the students and their hard work.Additionally, keys to the house will be presented to owner Reach for Your Potential, a local nonprofit organization that provides services for people with disabilities. The "student built" initiative is sponsored by the Greater Iowa City Area Home Builders Association's Vocational Training Council, which organizes workforce development projects in the Iowa City area.Thirteen students of all ages from six different high schools and one college are participating in the build, which broke ground in June, in partnership with Kirkwood Community College.Students are learning important skills,earning college credit and giving back to the community. Please contact Greater Iowa City Area HBA Executive Officer Karyl Bohnsack(karyl@hbaofic.org or 319-351-5333) or me if you have questions. I hope to see you there. Regards, Michelle Moore Marketing and Administrative Coordinator Greater Iowa City Area Home Builders Association PO Box 3396; 11 S.Gilbert Street Iowa City,IA 52244-3396 Phone:319-351-5333 Fax: 319-358-2443 michelle@hbaofic.org iowacitvhomes.com 1 09-13-18 DRAFT 11322 COMMUNITY POLICE REVIEW BOARD MINUTES — September 11, 2018 CALL TO ORDER: Chair Townsend called the meeting to order at 5:31 p.m. MEMBERS PRESENT: Monique Galpin, Don King, David Semler MEMBERS ABSENT: None STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford STAFF ABSENT: None OTHERS PRESENT: Iowa City Police Captain Denise Brotherton RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by Galpin, seconded by Selmer, to adopt the consent calendar as amended. • Minutes of the meeting on 08/21/18 • ICPD General Orders 95-04 (Administration of Department Training) Motion carried, 4/0. NEW BUSINESS Select Nominating Committee—Galpin and Selmer volunteered to be on the nominating committee. They will report back to the Board with recommendations for Chair and Vice Chair at the next meeting. OLD BUSINESS King presented a memo regarding suggested changes to the ICPD General Order 95-04 (Administrative Department Training). Captain Brotherton will forward suggestions onto the Police Chief. Proposed Ordinance Change—Selmer reported that he had attended the City Council meeting on August 7111to present a brief synopsis of the memo sent to Council regarding the Board's proposed ordinance change. PUBLIC DISCUSSION None. BOARD INFORMATION Galpin asked about the status of the Board vacancy. Olney stated the appointment was on the September 18th City Council agenda. STAFF INFORMATION None. CPRB September 11, 2018 Page 2 TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • October 9, 2018, 5:30 PM, Helling Conference Rm. • November 13, 2018, 5:30 PM, Helling Conference Rm. • December 11, 2018, 5:30 PM, Helling Conference Rm • January 8, 2019, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Selmer, seconded by Galpin. Motion carried, 4/0. Meeting adjourned at 5:44 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2017-2018 (Meeting Date) TERM 10/10 11/14 12/7 1/9/18 2/13/18 3/19/18 4/17/18 4/23/18 5/8/18 6/12/18 7/23/18 8/21/18 9/11/18 NAME EXP. Mazahir 7/1/21 X X O/E ___ Salib Donald 7/1/19 X X X 0 X X X X X X X X X King Monique 7/1/20 X X X X X X X X X X X X X Calpin Orville 7/1/20 X X X X X X X X X X X X X Townsend Royceann 7/1/21 ---- X O/E X 0/E X 0/E ----- --- Porter David 7/1/21 X 0/E X X X X X X X X X 0 X Selmer KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting = Not a Member