HomeMy WebLinkAbout1974-08-06 Bd Comm minutesKI
MINUTES
IOWA CITY HOUSING COMMISSION
JULY 3, 1974
DEPARTMENT OF COMMUNITY DEVELOPMENT CONFERENCE ROOM
MEMBERS PRESENT:
Branson,McLaughlin, Bosserman, Fountain, Retish
MEMBERS ABSENT:
Sheets, White
CITY STAFF PRESENT:.
Seydel .
RECOMMENDATIONS TO CITY COUNCIL:
None
REQUESTS TO CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
None
LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION:
None
SUMMARY OF DISCUSSION -AND -FORMAL ACTIONS TAKEN:
Branson called the meeting to order.
1. Retish.moved.that the minutes of the preceding meeting,
June 19, 1974 be approved as written. Bosserman seconded the
motion, motion passed unanimously.
2. Public Discussion.
Thea Sando.was present for follow up discussion on the
conference concerning 'Elderly .Housing, sponsored by the Office
of Retired Educational Opportunities, (OREO), Department of
Social_Services and the Unversity'of'Iowa. It is being held
July 8 and.July 9. The`conference`will cost $1.00 instead of
the $5.00 that was originally advertized. This will include
lunch and coffee.
r
'T-
_.
KI
MINUTES
IOWA CITY HOUSING COMMISSION
JULY 3, 1974
DEPARTMENT OF COMMUNITY DEVELOPMENT CONFERENCE ROOM
MEMBERS PRESENT:
Branson,McLaughlin, Bosserman, Fountain, Retish
MEMBERS ABSENT:
Sheets, White
CITY STAFF PRESENT:.
Seydel .
RECOMMENDATIONS TO CITY COUNCIL:
None
REQUESTS TO CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
None
LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION:
None
SUMMARY OF DISCUSSION -AND -FORMAL ACTIONS TAKEN:
Branson called the meeting to order.
1. Retish.moved.that the minutes of the preceding meeting,
June 19, 1974 be approved as written. Bosserman seconded the
motion, motion passed unanimously.
2. Public Discussion.
Thea Sando.was present for follow up discussion on the
conference concerning 'Elderly .Housing, sponsored by the Office
of Retired Educational Opportunities, (OREO), Department of
Social_Services and the Unversity'of'Iowa. It is being held
July 8 and.July 9. The`conference`will cost $1.00 instead of
the $5.00 that was originally advertized. This will include
lunch and coffee.
r
•
I®
Seydel and the Housing Commission will provide 20 minutes
of discussion on 'July -'9.
Expected to attend the conferenceare: representatives
from banks, realtors, elected off-icial.s> planners, representatives
from churches, and senior citizens
3. Coordinators.Report
Seydel reported there are three leases now open. These
will be assigned by the end .of this month.
The fiscal report: will be ready by the next meeting.
It was reported that only 144 lease days were lost last year.
Three applications are ready for submission. One is a
reapplication. One is from a lady now working who has a projected
retirement date in September and.will be eligible at that time.
Seydel recommended that her application be approved pending her
retirement.
It was reported that the registered letter sent to Application
#377, who was discussed at.the last two meetings, has been returned.
Seydel has not heard from her and neither has her social worker.
4. There was no'Old Business to: be discussed.
5. New "Business.
Seydel has four books which'might be of interest to the
Housing commissioners:
1. Keys to Successful Housing Management
2. Management Performance in Public Housing
3. Operating Costs in'Public Housing
4. Public ally Provided an& Assisted Housing Within the U.S.A.
Seydel reported that several things were needed to complete
the Application,for Section+23 Housing Assistance Payments Program.
A Fair Housing -'Marketing Plan whch',is a compilation of various
City policies. was needed. Two`copies'of this have been sent to
Des Moines. --When the,application was sent to Omaha the economists
felt they needed more detailed information on existing units,
vacancies, and rental; rates'; A.surveg was accomplished and sent
in on June 27.
r
�J
M1 l u�
_ 5F.
1 J
Seydel recommended that the commission uec.LuC W..a� a..�� ..
they will take if the Housing Authority is offered less than the
120 units applied for.
Bosserman moved to accept any lessor number of units offered.
Fountain seconded the motion. Motion passed unanimously.
Seydel reported that he had talked to Kathy Novak, Coordinator
for Senior Citizen Center,,'she helped draft a letter to ue sent
to the elderly tenants'in the.Leased Housing Program concerning the
CongregateMeal Program. She will provide the pamphlets to be sent
with the Tetter.
6. Retish moved and Branson seconded the motion that the
meeting be adjourned. 'Motion passed unanimously.
The next regular.meeting will be July 17, 1974.
Approved
Y
V
M1 l u�
_ 5F.
1 J
Seydel recommended that the commission uec.LuC W..a� a..�� ..
they will take if the Housing Authority is offered less than the
120 units applied for.
Bosserman moved to accept any lessor number of units offered.
Fountain seconded the motion. Motion passed unanimously.
Seydel reported that he had talked to Kathy Novak, Coordinator
for Senior Citizen Center,,'she helped draft a letter to ue sent
to the elderly tenants'in the.Leased Housing Program concerning the
CongregateMeal Program. She will provide the pamphlets to be sent
with the Tetter.
6. Retish moved and Branson seconded the motion that the
meeting be adjourned. 'Motion passed unanimously.
The next regular.meeting will be July 17, 1974.
Approved
MINUTES
IOWA CITY PLANNING.AND ZONING COMMISSION
JULY 25, 1974 -- 4c 00 PM.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Madsen, Cain, Horner, Ogesen, Larew
MEMBERS ABSENT: Henry, Galiher
STAFF PRESENT:.- Wollmershauser, Schmeiser, Child
RECOMMENDATIONS TO THE CITY`COUNCIL:
1. To deny Z-7412, rezoning of a tract of land, RlA to R3A,
known as Lot 3, Yocum,Subdivision.
2. To adopt the ordinance to amend the Zoning Code in order
to establish height regulation for buildings in the R3
Zone.
3. To approve S-74101,, Bryn Mawr Heights, Part 6, final plat.
4. To approve S -7413F Bryn Mawr Heights, Part 71 final plat.
®
5. To rename old.First Avenue to Mall Drive.
REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF
ASSISTANCE:
None.
LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION:
1. 73-785. Zoning Ordinance changes for High -Rise Apartment
Houses - Creation of a U Zone. Pending before Commission.
2. 73-1444. Summit Street Rezoning. Staff Report for R3A
Area Study pending`,before Commission.
3. 73-1526. Provision of :Neighborhood Parks in New Subdivisions
-- Final report dependent upon outcome of a steps and
procedures report. -
4. 72-04. Board of Adjustment Appeal Amendments.
®
SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN:
,::
■
•
NEI
Chairman Madsen called the meeting=to order and asked if there were
any corrections or additions to the minutes of the July 11, 1974
meeting. A motion to approve the'minutes as written was made by
Dr. Ogesen and seconded by Mr. Horner. The motion carried
unanimously.
Z-7412. Rezoning of a,,.tract of land, RlA to R3A (vic. south and
east of North,Dubuque.Street;and I780 interchange, said tract known
as Lot 3, YocumSubdivision).Request made by Aage Jensen. Date
filed: 7/3/74: 45 -day limitation: 8/17/74.
Mr. Jerry Lovelace, attorney representing Mr. Aage Jensen, indicated
that, with the 'exception of the City's IStaff Report dated July
25, 1974, he knew of no written or oral objections to the proposed
rezoning. He stated reasons why he felt R3A zoning would be the
highest and best use of the land and,.indicated that if the request
for rezoning were.granted, property values would appreciate.
Associate Planner, Don Schmeiser indicated that, contrary to the
Staff Report, I-80 was completed in 1964 or 1965, although as
indicated on the plat of Yocum Subdivision, knowledge of its
construction was known -previously.
A motion was made by Dr. Ogesen.and seconded by Ms. Larew to
recommend to the;City Council approval of Z-7412, rezoning of a
tract of land,:R1A toR3A (tic. south -and east of North Dubuque
Street and I-80 interchange, said tract known as Lot 3, Yocum
Subdivision)
Dr. Ogesen asked Mr. Lovelace if _consideration had been given to
dividing the lot and using it for more than one residence, i.e.,
two 11,000 square foot lots.
Ms. Larew stated that she would be sympathetic to a petition to
rezone the property to`R1B but would not support a petition to
rezone the property to-R3A. Granting` approval of an R3A rezoning
would mean;ggantip.g approval of"similar requests in that area, she
said, and it would-be.possible that others in the area would want
to convert single family homes to:multi-family units.
A vote taken was 0-5 against the motion. Therefore, the vote
constituted a<motion of recommending to the City Council denial
of Z-741201 rezoning of,'a tract of`land, R1A to R3A, known as
Lot 3, Yocum Subdivision.
Dr. Ogesen suggested that the petitioner might wish to approach the
City Council in regard -to the rezoning request to R3A because
the zoning of,.land annexed to the:City since 1962 is presently
under City Council consideration.
r ):
U]
r]
•
.4-v,� 17^niney,Code in order to establish
Z-7413. An ordinance toamen, - A
height regulation for buildings in the R3 Zone.
Madsen.. Chairman Mathat due to'an:oversite, height requirements
for buildings in the .R3 -.Zone were never adopted although it was
intended that the-Site,and strucutral.iequirements would be the
same as for theR2Zone. The-proposed'ordinance,, Z -7413j, would
correct this oversite.
A motion was I made by Ms. Cain and seconded by Mr. Horner to
recommend to the City Council adoption -of the ordinance to amend
the Zoning Code in order I to,establish height regulation for
-tion carried unanimously, 5-0-
buildings.in-the R3 Zone. The M9
5-7410. Bryn Mawr Heights, Part 6. Final plat. A three -lot
subdivision o
atintersectionsSunset Street with Penfro Drive
and Kineton Green. Date filed: 6/28/74. 45 -day limitation:
8/12/74.
Don Schmeiser indicated that the discrepancies noted in the July
25, 1974 Staff Report hadbeen corrected.
Mr. Horner moved and M I S. Cain. seconded a motion to recommend to
f S 410j, Bryn Mawr Heights, Part 6,
the City Council -.approval o -7
final plat. A three -lot subdivision at intersections of Sunset
Street with Penfr o Drive and .1 Kinelton'Green, The motion carried
unanimously,
5-7.413. BrynMawr'Heightsfl Part.7..,Final plat. West of Sunset
Street and southof Bryn:Mawr -Heights_, Part 5. Date filed:
7/11/74. 45-dayr.limitation: 8/2.5/74.
Don Schmeiser. I indicate - d that.the.discrepancies noted in the July
25f 1974 Staff,Repo rt had been corrected.
A motion was made by Ms..Larew and seconded by Dr. Ogesen to
recommend to the City'Council'app.roval.of 5-7413, Bryn Mawr Heights,
Part 7. Final plat. - -West of Sunset street and I south of Bryn Mawr
Heights, Part S., Themotion carried unanimously, 5-0.
Naming of old -First Avenue.
A motion was made by.D I r. Ogesen and seconded by Ms. Cain to
recommend to the, city,Council the renaming of old First Avenue
to Mall Drive. The motion carried unanimously, 5-0.
Chairman Madsenstated that-the'name "Mall Drive" would be
consistent with_street naming policy. He also pointed out that
this street has,..serve-d. and iwill continue to serve as one of the
•
main access routes to the Sycamore`Mall:Shopping Center.
5-7412. Oakwoods Addition, Part 6B. Final plat. A replat of
Lots 288 through 305 of..Oakwoods' Addition, Part 6 (vic. west of
Amhurst Street along both sides of Hastings Avenue.) Date filed:
7/11/74. 45 -day limitation: 8/25/74.
Chairman Madsen.indicated that a'motion to defer 5-7412, Oakwoods
Addition, Part 6B, was•necessary'.because'of some deficiencies
in the final plat, as noted in'the"July 25, 1974 Staff Report.
A motion was made by Dr.:Ogesen and seconded by Ms. Cain to
defer 5-7412, Oakwoods Addition, Part:6B, final plat. The motion
carried unanimously, 5:0.
The meeting adjourned.
10
�
•
..ru
J L
•
main access routes to the Sycamore`Mall:Shopping Center.
5-7412. Oakwoods Addition, Part 6B. Final plat. A replat of
Lots 288 through 305 of..Oakwoods' Addition, Part 6 (vic. west of
Amhurst Street along both sides of Hastings Avenue.) Date filed:
7/11/74. 45 -day limitation: 8/25/74.
Chairman Madsen.indicated that a'motion to defer 5-7412, Oakwoods
Addition, Part 6B, was•necessary'.because'of some deficiencies
in the final plat, as noted in'the"July 25, 1974 Staff Report.
A motion was made by Dr.:Ogesen and seconded by Ms. Cain to
defer 5-7412, Oakwoods Addition, Part:6B, final plat. The motion
carried unanimously, 5:0.
The meeting adjourned.
10
141NU-1 `INV
VIL DEFENSE 'ADMINISTRATION
July 29, 1974
-, ,
The meeting was called to order at 7:45 p.m. by Chairman,
Floyd Gardner in the.Johnson:County Social Welfare
Conference Room at 911 N Governor Street, Iowa City.
Members present: Richard Bartel, Board of Supervisors;
Robert Rogers, Coralville; Jerome_Literski, Hills; David
Meyer, Lone.Tree; Ed Czarnecki, Iowa City; Ray Wells,
Iowa City; Don.Saxton, Oxford; Frank Pata, Shueyville;
David Belgum, University Heights, John D. Dooley, University
of Iowa.
Because of a Small Town.Mayors Meeting also to be held at
the same time, there were other persons sitting in awaiting
the Small Town Mayors Meeting.
Members absent: Gary Hughes, Sheriff; Jerry Zaiser, North
Liberty; Ronnie Stange, Solon; 'James Brotherton, Tiffin.
A motion was made by Oxford to accept the minutes as mailed.
Seconded by Lone Tree Motion -carried.
® Civil Defense Director, Wayne Walters summarized the action
being taken on the Swisher siren. The three bids have been
opened and were discussed briefly.with the board. A final
decision will be made by: the Swisher Town Council at their
)next meeting Monday.. August 5, 1974.
Concerning the request that a synopsis be made showing the
steps taken in obtaining.a siren, it was suggested that if a
town is interested they should approach Civil Defense and be
informed of necessary steps.
The Director stated'.,that according to the State Association
of Counties that a-:bill;has not been passed concerning tie -
down ordinances in the State Building Code. At the present
time the State Department of`Health.is working with the
mobile home associatio.n.to.establish rules for tie -downs.
The chairman requested that the Director follow up on this
working up of -rules.
A motion was made and seconded.that the Director write the
County Attorney asking for clarification on the procedure
for obtaining tie -down ordinances and if the County Board
of Health can prescribe rules`�for`the ordinance. Motion carried.
I*
There was more discussion on the `cost of tie -downs, material
used, etc.
■
The Chairman asked if it.would'be permissab'le to work up
a final Lone Tree Disaster;Plan and send to the other small
towns to use as a model 'in`preparing their own plan. The
members were agreeable.to'this.
Concerning the county wide disaster plan, the Director
stated that the Social Welfare $ Health & Medical plans
still need to be completed before the Emergency Operations
Plan will be complete.
The lst and 2nd Quarter -Budget reports for Civil Defense
and its' receipts for the first 6 months were presented to
the board. Some discussion was held as to what the
various categories of expenditures included.
It was agreed to not have'a meeting.in August and to hold
the next meeting in September with the main topic being
the completion. of the Emergency Operations Plan.
The September meeting willbe held in the Coralville
City Hall on September 30. .
Motion made andsecondedto adjourn. Motion carried.
Meeting adjourned at.8:33.p.m._
lti ne D. Walters
Director
WDW/cd
14,
•=-
til
_
�Y�' �'t
L —.t 5. Fh Ill fin. f .`':.
'y.^:� 5
ytlNlf
-
-:2
The Chairman asked if it.would'be permissab'le to work up
a final Lone Tree Disaster;Plan and send to the other small
towns to use as a model 'in`preparing their own plan. The
members were agreeable.to'this.
Concerning the county wide disaster plan, the Director
stated that the Social Welfare $ Health & Medical plans
still need to be completed before the Emergency Operations
Plan will be complete.
The lst and 2nd Quarter -Budget reports for Civil Defense
and its' receipts for the first 6 months were presented to
the board. Some discussion was held as to what the
various categories of expenditures included.
It was agreed to not have'a meeting.in August and to hold
the next meeting in September with the main topic being
the completion. of the Emergency Operations Plan.
The September meeting willbe held in the Coralville
City Hall on September 30. .
Motion made andsecondedto adjourn. Motion carried.
Meeting adjourned at.8:33.p.m._
lti ne D. Walters
Director
WDW/cd
14,
STAFF REPORT
Planning & Zoning
Commission
August 8,, 1974
-4:00 p.m.
Civic.Center
Council Chambers
A
Tentative' Agen , a
A. Call to order by Chairman
B. Roll Call
C. Approval of Minutes,
1. Meeting of July 25,, 19.74
D. Zoning Item:
1. Z-7414. Rezoning of tract of land belonging to Amerex
corporation (vid. north and south of Haywood Drive
and west of Laura Drive).'.`Recently rezoned RlA to
R3A to satisfy District Court order. Review of
above rezoning with desirability of rezoning to R3.
Council referral; 7/18/74.-
E. Subdivision Items:
1. 5-7411. Oakwoods Addition, Part 7, final plat. West
•
of Helen Lemme School 'and north of back lot lines on
north sideof Wdshington.Street. Date filed: 7/10/74.
45 -day limitation: 18/24/74.
2. 5-7412. Oakwodds Addition,. Part 6B. Final plat.
A replat of Lots,288;_through 30.5 of Oakwoods Addition,
Part 6 (vic. north of Helen Lemme School and west of
Amhurst=Street). Date filed: 7/11/74. Deferred by
P&Z: 7/25/74. -45-day limitation: 8/25/74.
F. Discussion Items:
1. C-7402. Preservation of Natural Areas and Agricultural
Land. Council referral: 7/25/74.
2. P-7317. Creation of University Zone (U).
3. P-7407. Creation of Commercial office Zone (CO).
4. Z-7411. ordinance amending sign regulations. Council
referral: 5/11/74.
G. Adjournment.
Regular meeting August 8, 1974
'1 �
x
DATE: July 18 1974
- ,
TO: Planning and Zoning Commission
Attn: Don Madsen, Chairman
FROM: Iowa City City Council
RE: Referral
At their regular meeting on July 16th, the Iowa City Council
adopted the motion concerning the Amerex Tract, that the 7.05
acre tract, 'les s 24,000 square feet immediately surrounding
and adjacent to the existing 24 units, be referred to the
Planning and Zoning Commission for review and recommendation
on the question of rezoning to R3 Zone. The motion was
adopted 4/1, Brandt voting 'no'. `
City Clerk
•
•
STAFF REPORT
Planning & Zoning Commission
August 8, 1974
SUBJECT: Z-7414. Review of the R3A
zoning recently approved
for:a tract of land located
north and south of Haywood
Drive and owned by Amerex Corporation; Council referral: 7/18/74.
STAFF
ANALYSIS: The City had recently rezoned
the subject 7.05 acre tract
from an RIA zone to an R3A
zone to accomodate, as required
by a mandate issued by a District Court ruling, a proposed 108 unit
multifamily complex. The R3A zone is :the most restrictive zone which
would allow a minimum lot size of 2,356 square feet per unit. However,
since the R3A zone permits a density.of 43.6 units per acre at a
minimum lot size of 1,'000 square -feet per unit, a possible 254 units
could be constructed on the tract.
The Council adopted a motion requesting the ,Planning and Zoning
Commission to review and submit a recommendation of reducing the
overall permitted density of the tract.
Various alternatives of reducing- the maximum allowable number of
units on the tract are.outlined as follows:
First Alternative
The first" alternative suggests that part of the tract remain R3A
and the balance be rezoned .to amore restrictive zone such as R1B.
If the north 120 feet 'of the tract were to.remain R3A and the south
345 feet were rezoned"'RIB, then the maximum number of units permitted
would equal 108.
TRACT AREA= 306,900 square feet
AREA R3A= 79,200
UNITS PERMITTED (1000sq.ft./unit)= 79 units
AREA RIB= 227,700 square feet
STREET AREA= 52,500
NET BUILDABLE AREA 175,200
UNITS PERMITTED (6000 sq.ft./unit)29 units 29 units
Since according to the building plans approved by Johnson County for
construction of the ,108 unit complex, 79 units would not be conveniently
located within the R3k area -nor. -29 units located within the R1B area,
a "PAD" planned area 'developmentplan'initiated by the City would be
required to combine the lot<'. sizes permitted`in both zones. Variations
j
U
I®
TRACT AREA= 306,900 square feet
STREET AREA= 52,500
NET BUILDABLE AREA= 25
AREA RlB
PARCEL 1= 71,280
PARCEL 2= 23,220
PARCEL 3= 51,660
1T6 r 160
AREA R3A= 108,240
UNITS PERMITTED (1000 sq. ft./unit)= 108 Units
This method does not :require that a PAD be approved, however 24
single family homes with lot sizes of 6000 square feet could be
constructed on the 146,160 square feet zoned R1B..
Third Alternative
The third alternative.would.-suggest-that the tract plus sufficient
additional land owned by Amerex Corporation be rezoned to an R3 zone.
AREA R3A WITHIN TRACT= 306,900 square feet
STREET AREA= 52,500
NET BUILDABLE AREA= 2 4� ,40T
UNITS PERMITTED-(3000-sq.ft/unit)= 84.8 units
ADDITIONAL ACREAGE NEEDED
23.2 units X 3000 sq: ft. 69,600 square feet
Additional land, which together with `the subject tract area would
result in a maximum of -108 units`.permitted, must be left as open space
if the multifamily complex is developed according to existing plans.
Directly east of the tract and�west and.;south of Laura and Haywood
Drives, respectively -is a,74 " 564-�.square foot parcel of land which
possesses rugged `topography with changes in elevation as much as
60 feet._ In'January;.'1972,;Amerex Corporation had submitted a pre-
liminary and final PAD plan for,
approvalby the City which illustrated
that the parcel be preserved as open ;space. If the 74,564 square
foot parcel were combined:=with ,the tract area, a maximum 109 units
would be permitted.
STAFF The staff had not intended to
RECOMMENDATION: submit'a recommendation as to
the method used to reduce the
overall density of the tract
but rather.to outline the various alternatives for doing so for
consideration by the Planning and Zoning Commission.
U
I®
TRACT AREA= 306,900 square feet
STREET AREA= 52,500
NET BUILDABLE AREA= 25
AREA RlB
PARCEL 1= 71,280
PARCEL 2= 23,220
PARCEL 3= 51,660
1T6 r 160
AREA R3A= 108,240
UNITS PERMITTED (1000 sq. ft./unit)= 108 Units
This method does not :require that a PAD be approved, however 24
single family homes with lot sizes of 6000 square feet could be
constructed on the 146,160 square feet zoned R1B..
Third Alternative
The third alternative.would.-suggest-that the tract plus sufficient
additional land owned by Amerex Corporation be rezoned to an R3 zone.
AREA R3A WITHIN TRACT= 306,900 square feet
STREET AREA= 52,500
NET BUILDABLE AREA= 2 4� ,40T
UNITS PERMITTED-(3000-sq.ft/unit)= 84.8 units
ADDITIONAL ACREAGE NEEDED
23.2 units X 3000 sq: ft. 69,600 square feet
Additional land, which together with `the subject tract area would
result in a maximum of -108 units`.permitted, must be left as open space
if the multifamily complex is developed according to existing plans.
Directly east of the tract and�west and.;south of Laura and Haywood
Drives, respectively -is a,74 " 564-�.square foot parcel of land which
possesses rugged `topography with changes in elevation as much as
60 feet._ In'January;.'1972,;Amerex Corporation had submitted a pre-
liminary and final PAD plan for,
approvalby the City which illustrated
that the parcel be preserved as open ;space. If the 74,564 square
foot parcel were combined:=with ,the tract area, a maximum 109 units
would be permitted.
STAFF The staff had not intended to
RECOMMENDATION: submit'a recommendation as to
the method used to reduce the
overall density of the tract
but rather.to outline the various alternatives for doing so for
consideration by the Planning and Zoning Commission.
0
D
r
m
m
z
D
m
t
i
o
, �
N
C
I �
U�
-11 , 12 -UN ITS I I Z
c -
2
0
` f
� IV\ Jas
COQ
777 e :: c9c L
'12.•UNiTS I '_
i
Y
.. :, . ...' � •_
Z4
': is ?
_
S
ST FZT-F-T,
0
` f
� IV\ Jas
COQ
777 e :: c9c L
'12.•UNiTS I '_
i
co
ST FZT-F-T,
Z
CO
Cl
I,1
41,
!W�
OAlN�
co
i
N
t
1
{t
o
z
i
N
1
ea
o
z
N
ea
o
F �,c -G
Y -• y L- T
TO: Planning and Zoning Commission
Attn: Don Madsen
FROM: Iowa City City Council
RE: Referral
At their regular meeting -of July 23, 1974, the Iowa City
Council officially received a letter from the Johnson County
Commission, on Environmental Quality regarding the proposed
"Areawide Land Use Study"', 'recommending: that during the
period from now until the conclusion of the study, that
areas which -are 'now defined as natural areas or green spaces
and agricultural.land be, preserved intact and that re -zoning
and zoning variancesas they affect these kinds of land be
suspended until a land -use .plan is adopted, The Council
adopted amotion that,.a copy of the letter be referred to
the Planning and Zoning Commission..
Abbie Stolfus �.
City Clerk
® . regional planning commission
slrL!pl. i,_ w.i Ny. ow0 52240 (319) 351.8556
i
Daly 10, 1974
City of Iowa City
City Council Members
Civic Center
Iowa City, IA 52240
pjW-1, Woe
Dear Council Members:
'f'11e r.:ommissiun on Eav,ironmental Quality would like to express its
support for the proposed "Areawide Land -Use Study" by the Johnson
County Regional Planning Commission. As a general design proposal,
:it would appear to provide the'.essential'technical and qualitative
inputs for a comprehensive --land use`plan:for the County.
However, it does have one serious limitation which deserves immediate
attention... CEQ feelsthat this proposal needs to be supplemented
zrith some kind.of concrete interim'land.use controls. It is the
general opinion of CEQ that there is sufficient pressure for various
forms of growth within the county and that the constitution of land use
could become substantially :altered while the study is being conducted.
In order to protect the environment and 'as_an encouragement to the
jl.ldicious development of a"comprehensive land use plan, CEQ recommends
that strict controls<be adopted concerning -natural areas or green
spaces and agricultural land. Specifically, we would recommend that
.for the interim period, ii,e. that period -from now until the conclu-
sion of the study, that areas;which`are. `now defined as natural areas
or green spaces and agricultural land be 11 preserved intact and that
re -zoning and zoning variances-as:they affect these kind's of land
be suspended until a land use plan`.is adopted.
Sincerely,Piver
cip aitner rt ur etter c ride on c eisman
Iowa City a' City: sity of Iowa Johnson County
ng of t u za y im s urn
Johnson County Coralville owa`City
STAFF REPORT
• Planning & Zoning Commission
August 8, 1974
SUBJECT: C74.0.2. Preservation of Natural
Area and Agricultural Landsr
Council referral: 7/25/74
STAFF Council referral C-7402 is
COMMENT: :,addressed to the rural land
use :.study that is presently
being undertaken by the
Johnson County Regional Planning Commission. The rural land use study
will determine the appropriate and'desl�iable use for non -urban land
in Johnson County.
Howevert until the appropriate data is compiled for the completion of
plan the Commissio n on.Envir.onmental.Qpality recommends that all
the procedures and
municipalities in Johnson Co.unty-'should adopt interim p
regulations that will protect theexisting rural environment. The
rural land use plan for Joh
'n,son-.Cbunty:when completed will indicate:
1) Delineation of areas physically unsuitable for urban and
other use;
2) The desired scale of urban development around the various
urban areas;.
3) The relationship,o f p . resent municipal boundaries to the
proposed development:area and, therefore, a recommended
program of annexation and de -annexation to fit proposed
municipal.',service.areas;
4) The existinTnon-u . rban development areas which may require
special service distri . ctsI.such as sewer and water districts.
;es,sion,
inference
t. Brandt;
5ers,l, -present:
I:Eus...,.
. 1". yor
)M.
"h'- tot _;goals,
idea of 'a
zat`: the
iedule a
s
5Si
Fov o= cotr.Clr. REcaiinlvc BcaRDs`-A, coMMIssiorrs
Ia December of 1973 the Rules Committee, at that tine consisting of Loren
Hickerson and Pat White, submitted a report to the Council. Included in the
reco +:aend ations was an item calling for a preparation of a handbook .for ne:aly
appointed members .of all Boards and Commissions_ Included in this indoctrination
guides were to be the following: -
a_. The functions in the governmental process shared in common by all
boards and commissions.
b. Special legal or Council directed functions required of specific
boards and commissions.
c. Nature of the functions of the City Manager (and through the Manager,
of all City staff) in the work of boards and cormissions_
d. Such Council approved policies .and procedures as may be deemed appro-
priate.
The Rules Committee did not spell out any details relative .to the above reco-
mmendatio., but it does indicate that, since that tine the Council has been aware of
the necessity for specifying the relationship between the Council and its Boards
and CG--.maissions.
The Council is also in receipt of two letters from the Citizens For a Better
Iowa City, one dated January 8, 1974, which incorporates and adds to some of the
rec,.mendatior_s submitted by that -organization 'in a letter April 3, 1973_ In this
cor-asnondence to the Council, CBIC sets up a definition of the relationship of
Boar -7s and Commissions to the Council:; basically.it is that the City Council estab-
lis_tas and appoints its boards and commissions and committees as agencies of the
Council. In areas where the Council has established these bodies, it depends upon
them for constant surveilance of problems within their assigned areas and for bring-
ing information and recommendations to the Council concerning desirable or necessary
chances in policy.
*;other concern is whether or not the responsibility is upon the Board or Cooani-
ssion, rather than the City staff,_ to provide recommendations to the Council on any
particular matter. My personel feeling is that it seems appropriate that tha Council,
if it chooses, would designate e`ithei the staff or, the Commission. or Board as the
primary agent to make recommendations to the Council. In aLrost all situations where
ti;_ Co missions are designated to::present recommendations to the Council, the City
t•.nagar and the City staff will do likewise, either directly or indirectly. I feel
that this is a positive method of operation with the Council being the recipient of
alternative courses of action .and should be viewed in a cooperative aspect of Commissions
ar.d staff rather than as a jealous protection of long standing prerogatives. The
reason for designating someone as a primary agent for a pathatticular study is that groups
of concerned citizens would then be able to identify ichere they may best provide their
itiput on a particular situation. The question here relates to the role of the Boards
and Co=.issions as focal points of citizen input. The Council should decide and should
specify by a policy statement whether they feel that the Boards and Commission:: should
actively solicit citizen input and use it in making their reco:-u-tiendations to the Council_
I Vsrsonally feel that -this situation is the most productive because it insures the
ci_tiz,�.ns with an early opportunity to provide their views on a situation. She citizens
al:a; s :;ould have additional recourse through the Council when it is consid=.ri.ng adcipting
Another major area of concern is the staffing..of.the.City.'s Boards and
Commissions and ad hoc committees There are two `important aspects of this
gi_estion. The first is the assignment of. personnel, internally and externally.
By int-ernally, I mean those staff functions such as Legal Services, secretarial
service, administrative help, etc., that existing personnel within the City has
afforded existing Boards and Commissions to enable them to proceed in an intelligent
fashion and to provide them with an opportunity to get technical and statistical
information to make valid recommendations. Another aspect is external personnel
wi-th reverence to the hiring of consultants. Again, there is a -need to establish
a policy of hiring outside consultants. Recommendations now come from the staff,
the Boards and Commissions, or -directly from the Council, and a policy should be
established as to the manner in which theconsultants are hired and into the entire
question of input into the selection process.
The second area related to the assignment of personnel is the policy relative
to, for lack of a better word,'"control" of the assistance to the Boards and Commi-
ssions. By this I mean there are certain tasks and assignments that will crop up
in any discussion and the question is how should these requests for staff assist-
ance, part-time help; secretarialassistance, etc., be funneled into the City? The
normal procedure is to have the Commission consult the City Manager, with the City
idanager bringing that information to'the Council for approval, and the Boards and
Co:=dssions and receiving that assistance. Again, a policy needs to be spelled out_
Another concern -is the role of the Boards and Commissions in fiscal matters
before the Council. again, a policy_ should. be established as to the role of the
City's Boards and Commissions, both in the budgetary process and in the decisions
eff•_;ting the Capital Improvements projects. 'This situation needs clarification
and incorporation within the policy guide book.
There is a special concern regarding the role -and relationship of the Council
to Boards and Commissions of the Johnson County Regional Planning Co::mission (and
also the Committee on Envirormiental Quality) and this may be extended to certain
spscific consultants'or institutions such as the Institute of Urban Regional Research
at the University. These could be viewed 'in the same manner as existing Boards and
Commissions, but the relationship is not as direct obviously, and again policy situa-
tion, should be established. Should for example, CEQ be viewed in the sane light
as a City Board or Commission ?',given the responsibility for direct access to the
Council with staff assistance similar.to what would be provided to an existing Board
or COmaission? I can also foresee other areas that are appearing on the surface on
i:hich the Council does not now have established Boards and Commissions. It seems
at lust a possibility that the Council may, -.,direct studies in areas that we
.. - _ do not
r.
o
have staff or Boards or Commissions established and uork out direct
relationships,
either with a ccnsulting'firm or working through the City Manager via_ to a third
party to determine input into the decision-making process of the Council. Aga.i.n,
the policy manual should incorporate these types, of positions.
Finally, .there should be some discussion of the administrative and operational
pro=ec3u-_s of Boards and Commissions. lie 'hare incorporated into the agenda ce.:,— n
items and list the recommendations of the Bohr ds and Commissions. Perhaps they tai
should be Spelled out in the policy manual. There have also been suggestions of one
or t e r.aetings per .year between the Council and its Boards and Commissions and this
r.•:y `__ incorporated into -this policy. There should at least be a procedure on o%ho
c=7.ls ree-tings of particular Boyds and the process involved in setting these tip.
f. w•P �.",.'.'.: r 4 '+ v.. 3 pA ray .t Ha.+.vin m w.i# .w.ey.a........ws
I would suggest, for `example, that there could be situations in which the chair-
person of the Boards and Com-nissions, the Mayor, and City Manager would investigate
certain situations rather than have -the entire 'Council meeting with the entire
memlership or a particular Board. Asou also know, there are policy situations
dealing with planning and zoning that should be incorporated into the section of
the manual. Finally,there was a suggestion to establish an overall Board and
Commission advisory committee consisting of the chairpersons of all the major
dards and Commissions of the City, so that there would be additional interchange
of ideas and procedures rather than only the annual dinner get-together. In fact,
it might also be incorporated to the policy manual the purpose of the annual dinner
meeting.
Tile above questions are for. Council's consideration and are offered to suggest
areas to incorporate into a policy manual. 'Thereneeds to be a position on how the
Coz•„ncil views its Boards and Commissions, and the inter -relationship between them,
the City Council, and the City Manager, and the staff. .The above suggestions are
for consideration, recommendations, modifications, etc_, by all members of the
Cocnci.l and the staff_
t
st "s � •-f t � ry 3 +.. ji 1 �. i L sr SE i : M 2 G - .� _� Js �. �ratyry
APPROACH TO GOALS; OBJECTIVES, EFFICIENCY MEASUREMENTS IN'CITY GOVERNMENT.
- - ' a r v :rt r�' y`u s J^ -F � •:: ,Y ".- ': ..., - • ;•,[ _ ..,.�t � °..yY'
The purpose of this type of`ananalysis 3.s.tw6fold.; One is to list in general,
terms the direction, ;goals , objectives� of various departments and/or ,functional areas:',
of the City. The second is_to establish somemeasureby which the Council, and also
the public, may be able to evaluate the effectiveness of particular departments or
areas. The two factors go hand in hand_. You need some standard by which to measure
performance; and then .some statistical tool to evaluate whether or not the objectives
however established were met. inherent `in this ,type of an analysis is, of course,
citizen involvement. ;Citizen input has been going on in Iowa City in an ad hoc manner
on almost every issue facing the .City, but what is needed is a much more systematic
type of public involvement, so that the Council and the City Manager and the staff may
benefit from the thoughts and considerations the public has as to the direction the
City is headed.
Perhaps one place to start-in' an attempt to evaluate operations is to just list
the various departments now detailed within the annual budget in the City. This is
not to imply, however, that this type of department analysis is the most satisfactory
method for this type of endeavor. They;are as follows:
Community Development Community Relations
Finance Fire
Library Parks & Recreation
Personnel Public Safety
Public Works Transit
In addition, there is the'Urban Renewal' Department which, because of its specific
nature, is excluded from the above list., One might also add such areas as River-
front analysis, Cable TV,-etc., to supplement a departmental structure or analysis.
The Council has obtained copies of the Cincinnati COPE Project. The purpose
of this problem is to determine basically the::role and mission of City government
within a particular framework; to-survey the needs and future problems, determining
objectives and establishing plans:to meet these objectives. The areas covered by
this particular study are as follows:
1. Parks,'recreation, cultural and open space.
2. Law enforcement-'and justice.
3. Transportation, parking & traffic safety.
4. Industrial and commercial development.
S. Physical and mental health.
6. Consumer protection.
7. Fire.protection and fire safety.
These are, in addition to other areas that the City of Cincinnati is working on, includ-
ing a study on Cable-TV, an environmental Task Force, a Housing Working Review Committee,
and a Human Resources Task'Force.: Again, the:point here is to list the types of programs
people are reviewing in other cities.
In the October, 1973-'issue of Nation's Cities there was a discussion of Dayton,
Ohio's Task Force Management. The types of.task.forces, however, do not seen applicable
to Iowa City so I list 'them 'here just for informational purposes. They are: youth,
race, crime, housing, economic development, downtown Dayton future, and organization
improvement.
For another example.of the-types of areas that may be appropriate to this type
of analysis, I refer to the National League of Cities publication, America's mayors
and Councilmen: Their Problems and Their Frustrations.' They list on:page,l0 a
host of problems and classify them by size of city and region, etc. I tock the
city's size of 25,000 to 50,000 and these are the.following major problem areas
facing cities of this size: 1) Transportation: covering public transit, streets,
3)
and highways; 2) Revenue and Finance: revenue sharing and fiscal tax policy lann-
Community Development: housing, economic development, downtown development, p
ing and zoning, and parks &`'recreation;;Q Intergovernment Relations with county,
region, state, and federal government; 5) Public Safety: law enforcement, fire
prevention, and energy shortage; ,6) Environ,nent: refuse and solid waste, water
ent reorganization,
quality, and air quality;' 7,) Municipal Management: city governm
citizen participation, collective- . bargaining, "and upgrading city staff; 8) Human
Resources: health-care, social services,'manpower-development, race relations,
and education_
The ranking above is determined by,.an average of the responses by particular
received 227 responses
categories (i.e., in transportation, with two subcategories,
by Mayors listing that as,a priority item. This.average is higher than, say munici-
-pal management, which has 4 subcategories but received 287 total responses). The
point here again is to illustrate -:the types of problem areas that Iowa City may want
to include within an overall study of its goals, objectives, etc.
There are many other -examples of .approaches by various cities to develop partic-
he
ular programs. In the January, 1974, issue of Managementtlefentire issuetion isdevoted
report of the International City,14anagement Association, roaches of
to public involvement in local governments and it lists the various app
other cities. Londale, California held a three-day citizens' policy conference, re-
sulting in various changes`in zoning ordinances and that was followed by two other
city's committees; one, upgrading the -city's beautification committee program and the
other dealing with crimesand burglar _sate within the city. Lakewood, Colorado estab-
istng the need
lished a municipal information center`withinling 'City,Halsis &precreation,aying andllow1income houss
and programs' implementation deawith streets, parks
ing, public transportation, fsed a mobile display which takes these
etc. In act, they, uist
models out to the various neighborhoods for discussion. The lcofldgo on nformation on
but basically it illustrates.maiiy other cities are doing this type
programming and list of priorities; etc.
I listed once before the measuresI'of determining effectiveness of basic munici-
pal services and specifically .to a.report_on this subject in February of 1974 issued
Institutein the International City Management Association Report.
by the Urban In
Basically this is a measure of effectiveness in nine basic service areas. They include
1) solid waste collection 7 disposal;'2) recreation; 3) libraries;
4) crime control by
n services including public
police; 5) fire protection; 6) local transportatiodrainsns
sewage, and sto . and
7) water supply; 8) waste and water including treatment,
9) citizen contact including requests for services and information for handling com-
plaints.
d th
They did a pilot study in two cities- 5t. Petersburg, Floridp withaisna lis mo.roeasure
Nashville-Davidsen, Tennessee area. What they really came up _
ments of effectiveness of operations. Totakne area, Pone xampleetyYeaccessibility,
Objectives they list are enjoyableness, physical
with each of these objectives they list some suba_uality characteris
and variety. artic-
For example, enjoyableness they list'. satisfaction, use of satisfaction, p
ipation, attendance, attitude of staff., crowdedness, etc. -Then under each of these
characteristics they list a specific measure by which they can rate those character-
R S
Y f
�
s. •, 3
s s
�,
households'- rating neighborhood parks
and rec-
istics. For example,
percentages of;
of
opportunities
satisfactory -via citizen -:=survey; or the .number
visits _
reation
teb `statistics kept by that agency;
or for
by people at manned recreation sa s. y
example, the number of injuries occurring at the various city parks. In a some-
what different area of -water supply the .objectives'listed are: health hazards,
ascetic quality, household use quality,: .'flow adequacies, service adequacies, etc.
Under each of these general characteristics they list particular quality character-
istics such as health risk, evidence of'water-born diseases, citizen's perception
of water quality, levels of water 'quality, with --effects on household use, general
flow adequacy, etc. Again,:each of these has a specific measurement via particular
data collection systems. While the emphasis on this area is primarily that of
measurement of particular characteristics, you do have to first determine the object-
ives that you're seeking within each of -these areas and I feel this type of approach
ties in directly with the emphasis on setting objectives and goals within a community.
In this issue of International City Management Association Report, there is an
implementation check list of how to get public involvement in local governments.
This nine -point check list will illustrate the method by which cities go about
implementing such a program. First, is,"to state the purpose and identify clearly
what you're seeking inpublicinvolvement programs. Two, is the structure, ad hoc
or a more formal arrangement. Three, the rules and responsibility of those people
involved within these groups and"they to be.involved in specific issues or overall
city planning projects. Four, style of operation; how can you avoid alienation
and apathy or scepticism. Five, is membership within the particular groups and
overall size of public involvement. six, is communication; the types of media
approaches between public involvement groups and city officials. Seven, is training
providing citizens withparticular information so they can carry out their function.
Eight, is technical assistance; provide staff to involve the public on a continuing
basis and nine, is an evaluation`mechanism. The above check list is wort? -,while in
determining the overall scope of`the project.
one of the particular problem areas listed .in this report is the method of
organizing the public involvement. They list four particular types of approaches.
The first is geographic;.this is through a number of`neighborhood councils tied in
directly to the Council, City Manager, and staff.- The second approach is a program,
area group. By program area groups these are, for example, housing, recreation,
safety, fire protection, etc. The determination of these programs is, of course,
a crucial problem but once they are established citizens are involved via a partic-
ular program area. This approach has-been used by San Juan Capistrano, California;
Scottsdale, Ari zona; and Santa Cruz, California. The third method is organization
groups - it indicates a citizens' group representing various organizations such as
civic organizations, neighborhood organizations, -quasi -public organizations, etc.,
who provide input via those organizations. -;The fourth is a combination or hybrid
approach that is a combination of any of three above, for example, you might have
planning areas, housing, etc., and,then input by various neighborhoods. Actually,
it seems that the hybrid'approach has been used by quite a few communities with
varying degrees of success.
The important point in all of this discussion.is to illustrate the types of
techniques that may be available and how the City ofIowaCity could utilize them
in developing its own particular program. If the Council decides that a comprehensive
analysis of goals and'oVjectives (and concurrently measurements of productivity or
effectiver_ess)'is desirable, then it must decide°a work plan to implement. Among
the items to be determined include 1)`objectives-of the program, primarily scope;
-3) how to contact public involvement
4
groups and collect information;: and 4) the nature of .citizen input, conditioned
by the type of structures`listed'`above.
Naturally, the end result of all of this would be the setting of priorities
for the community, with a method-of`measuring whether these objectives are being
met.
One recent suggestion as to how ,this whole process might begin is to schedule
a conference here in Iowa City bringing in some of -the experts in this field (or
some of the people in other cities who have implemented similar programs). This
could not only begin discussion on the merits`of such a program, it could provide
a method of city involvement in ;the very beginning of program and finally could
serve as a focal to the whole concept.
A-UPLANNING1,1t!QM M'
INRCCG 20¢ per capita
CIRALOG 35¢ per capita = Polk County
25� per capita = All others
LINN COUNTY REGIONAL 2.5. U per capita
BI -STATE 27-1¢ per capita
2
Iowa Northland_ Regional Council of Governments
%--20¢ per capita = $40, 000-50, 000
FNRCOG - Russell -Camps-on Hotel
Hugh Copeland, Director
Central Iowa Regional Association of Local Governments
,--METRO = Polk County = 35¢/cap.
All others 25,E/cap.j � $131, 000
(Counties pay for unincorporated areas only)
CIRA LOG
Linn County Regional
x-25. 8�/capita
County
C. R.
Marion
H law atha
Robb ins
Fairfax
Bi -State
.6o 949
28,000
4,000
623
171
164
Don Salyer, Director
Springville
A-lburnette
Bertram
Center Pt.
Ely
Walker
TOTAL
250
108
45
376
71
160
$42,149
271�/capita - (Offices in Rock Island)
2
Scott County, Iowa $36*000
Rock Island Co., Illinois = 4.9.0 000
Henry Co., Illinois. I . 5 000
Populatton-ToUil 369 500
A -ell
$100, 000
I
Ll
0
t
1
1
r � _
0_
yin
•r p•C.-
fJ '01pL'.�VY, -33 (nJ f7
''17�3
� .
_ C3 r
�p
CLC00-CJ —
r
tr
Co
tn
n (Z
V O
Zrl
ri
�I•c^ =o y
41
- _� g rr.• g ri m 'n �• G i a
!�-.
•.i.....
j 07
y
G
I
Ll
0
t
1
1
ar•! n y r 4 '. iri -
h
PROJECTED.SCHEDULE r,
Send Packet and notice to Des; Moines 8 August.
Approval by Des Moines 15 August
Publish in Press Citizen 23 & 26 August
Informal Meeting -28 August
Deadline for proposals 25 September
U.S. Department of Housing and Urban Development
Federal Housing ADministration
210 Walnut Street
Des Moines, Towa 50309
Gentlemen:
In accordance with HUD Handbook 7431.1 the following items
are forwarded for your consideration and approval.
a. Prcposed Developers Packet -tcg-
b. Proposed public solicitation
To enable"this'Authority.to prepare eleven completed
Developers Packets please provide the following:
a. 24CFR Part 135 -Employment, Opportunities for
Business and Lower Income':persons in
Connection `With `Assisted Projects.
11 Copies
b. HUD 8000.6 Executive Order 11246 Contract
Compliance Handbbok
11 Copies
C. HUD 7431.1`Sec. 23 Housing Assistance
Payments Program New Construction Handbook
11 Copies
d. Environmental Clearance ECO -1 and
instrcutions
55 Copies
e. HUD -2530; Previous Participation
Certificate
55 Copies
f. Affirmative Action Plan Documents
11 Copies
of Manuals &
55 Copies
of Forms
g. Affirmative Marketing Plan Documents
HUD -935.2 11 Copies
of Manuals &
55 Copies
of Forms
h.- Advertizing Guidelines for Fair
11 Copies
Housing
i. HUD Fair Housing Poster 11 Copies
_1_
s-VIA`x'
v
. ._ .r .: sF:'.a. •' S Y,. .: "{' Ih .:Y j}: yet .!: _ _ ..
j. Poster Regulations T1"Copies
k. Outli.ne.;Specifications,•Form!HUD-5087 55 Copies
1. Title VI Assurance Form HUD -41901 55 Copies
M. 7410.1, ;.chapter 3, Section 3 and 4 11 Copies
n. HUD 4910.1 Minimum Property Standards
forsMultifamly"Housing 11 Copies
o. HUD52502 Agreement to Enter Into
Housing Assistance Payments Contract 11 Copies
After approval of Packet and Public Solicitation the notice
for developers and builders will be published in the Iowa City
Press Citizen. -Copies of the notice will be mailed to those firms that
submitted proposals in the;past and others that have indicated
an interest in the program. The list is enclosed.
Sincerely,
Lyle G. Seydel
Housing Coordinator
F
1 r�• T \, •{ V F V i t f
:...
1 �L•
T
To: Developers/Owners '
From: Iowa City Housing Authority
Civic Center, 410E. Washington Street
Iowa -City,`Iowa 52240
Subject: Invitation to submitproposals for participation in
the Section 23 Housing Assistance Payments Program.
1. The Iowa City; Housing Authority.,, (LHA) has received a committment
from the Department of Housing and Urban Development (HUD) to
provide housing assistance'payments.pursuant to Section 23 of the
U.S. Housing -Act of 1937 as amended, in' -the City of Iowa City for
62 dwelling units
2. These dwelling units shall be developed and operated in accordance
with H.U.D. Handbook'_ 7431.1, ''-Section 23 Housing Assistance Payments
Program; New,Construction'Program Handbook dated April 1974, a copy
of which is contained.in the developers packet, attached hereto.
3. Proposals must contain and comply with the following:
a. New construction'.specifically designed for occupancy
by elderly, handicapped and/or -disabled persons. The units
may be in one buildingor group of buildings so constructed
as to be considered.a'single complex. The structure or
complex may contain more.'than<the'62 units to be assisted.
b. Type.I construction, elevator type building --number of
units to be assisted.may not exceed 60 one bedroom and 2
two bedroom units.
c. Each unit must contain an electric fourburnerrange
with a standard oven and a,two door refrigerator/freezer
combination of minimum capacity of`9.cubic feet.
d. Community space requirements must meet or exceed those
outlined in HUD circular-7410.1,'January 1974, Chapter 3,
Section 3, Paragraph 3-22a (1) & (2) (1250 ft. plus 20 ft.
for each unit over 50). The appropriate community space
should include a`kitchen:area with a three compartment sink,
kitchen cabinets with -locks, one 30 inch or larger electric
range ,and an,18 cu. ft. two door refrigerator, storage area
for folding chairs and tables, a general storage area and
separate toilet and lavatory facilities for male and
female.
e. Management space containing at least two offices and a
reception area..
I
h. Clearance for deviation 'from ordinances, zoning restrictions,
parking area requirements,.etc. will be the responsibility of
the developei/owner.,
i. The -property must be.located in the City of Iowa City and
the following guidlines are offered:
Density. Appropriate zoning I ,ordinance.
Location -. The �o
.�fllo,w-3*-ng.geographic area will be
given preferance , - the Area b6u*nded on the West by
Madison Street,, on t,he Noith.by iowa Avenue, on the
East by -Van Buren Streiet.and on the South by Harrison
Street. Other -locations may -.b I e considered provided
they are withineasy: walking ingdistance (3 blocks) of
social,, -recreational, commercial.,, municipal facilities
and services,, health'facilitidsf etc. as provided in the
preferred.area outlined, above.,
j. Theree-shall be no identity ofinterestbetween the
owner and the LHA or,-_the_.managemen I t I agent,, if any,, and the
LHA (except throughcontrac t as.,spe I cified in the Handbook
paragraph 1-3 (P)
k. Site selection and neighborhood standards set forth in
the Handbook.must be.met,, particularly paragraphs 2-9.
1. The initial term of the Housing Assistance Payment contract
will be for a period -.,,of five.yearswith an option to the owner
for renewal for.successiVefi
ve,year periods not to exceed
20 years.
M. Management,,,all.maintehan.ce,,:utilities,, taxes, insurance
and all other operating expense's will be the responsibility
of the owner.
n. In addition to normal..managemen't and maintenance the owner
is required.to providea24hour emergency call service, care
and maintenance. I of public use areas,, insect and rodent control
to insure absence of::such pests,
W
Y .
0
Maintenance-qJspace -!as-'-'necessary.�.y�
Note: All comfuunity/rebreational:: area and administrative
space shall'be-air conditioned and carpeted except for
kitchen, toilet -F and maintenance area.
g. Parking .and .outd 6or recreational facilities: parking
stalls at a ratio%ofl�,one stall for'every two dwelling units
will be required. Pavedparkingand maneuvering areas for
maintenance and deliVery:vehicl6smust meet or exceed the
requxrements.,as,,,,outlined-.in,'the.packet attached hereto.
Outdoor recreational -areas should include.a paved terrace
adjacent to the,.indoor recreational area; benches and
appropriate lawn and.-landscape&:open area.
I
h. Clearance for deviation 'from ordinances, zoning restrictions,
parking area requirements,.etc. will be the responsibility of
the developei/owner.,
i. The -property must be.located in the City of Iowa City and
the following guidlines are offered:
Density. Appropriate zoning I ,ordinance.
Location -. The �o
.�fllo,w-3*-ng.geographic area will be
given preferance , - the Area b6u*nded on the West by
Madison Street,, on t,he Noith.by iowa Avenue, on the
East by -Van Buren Streiet.and on the South by Harrison
Street. Other -locations may -.b I e considered provided
they are withineasy: walking ingdistance (3 blocks) of
social,, -recreational, commercial.,, municipal facilities
and services,, health'facilitidsf etc. as provided in the
preferred.area outlined, above.,
j. Theree-shall be no identity ofinterestbetween the
owner and the LHA or,-_the_.managemen I t I agent,, if any,, and the
LHA (except throughcontrac t as.,spe I cified in the Handbook
paragraph 1-3 (P)
k. Site selection and neighborhood standards set forth in
the Handbook.must be.met,, particularly paragraphs 2-9.
1. The initial term of the Housing Assistance Payment contract
will be for a period -.,,of five.yearswith an option to the owner
for renewal for.successiVefi
ve,year periods not to exceed
20 years.
M. Management,,,all.maintehan.ce,,:utilities,, taxes, insurance
and all other operating expense's will be the responsibility
of the owner.
n. In addition to normal..managemen't and maintenance the owner
is required.to providea24hour emergency call service, care
and maintenance. I of public use areas,, insect and rodent control
to insure absence of::such pests,
All
14,
o. Evidence/of zmanagementca abi 3. and a::proposed
management. program. -in -a.ccordan(:re, withe requirements.of
appendix V of the Handbook.
p. The maximum - monthlygross rents that will be considered
are as follows—elevator structure,, 1 bedroom - $2.66.00;
2 bedroom - $338.00.. -
Note: The rents requested by the owner must be reasonable in
relationship to,the qualityo, location,, amenities, management
and maintenance service of .'the. nprovosed project. The Iowa
City Housing Authorijtylwill�"be responsible for the making of
the agreed uponassistance.: payments for those units leased
by eligible families.: I The LHA shall not be responsible for
any other portion of the rent.
q. If there is the intent to utilize HUD mortgage insurance,
as permitted in the Handbook an application for such insurance
must be.submitted in accordance with all normal requirements.
Review of a proposal,,.to develop housing under the provisions
of the Section 23 Programo, by the LHA and approval by HUD in
no way substitues for required processing under the applicable
mortgage insurance program.
r. HUD Minimum..Property Standards, 4910.1 Multifamily Housing,
1973 edition apply. .-These standards specify minimum acceptability
and constitute a floor for design and planning. They do not
prohibit utilizing hi'gher.standards. Proposed construction must
also comply with City ordinances and zoning laws.
S. Relocation requirements, if any, must be satisfied by the
owner in accordance,with HUD Relocation Handbook 1371.1.
t. Equal Oppor,tunity-requirements,-which include an Affirmative
Fair Housing Marketing. . Plan, a . signed assurance of compliance
with Title VI -of the Civil Rights Act of 1964, and compliance'
with Executive Order -:11063, Title VIII of the Civil Rights Act
of 1968 must be provided for in, thd proposals.
u. National Environmental Policy Act requirements and to the
extent feasible --Section 3 o the Housing And Urban Development
Act of 1968, ' which deals .with training and employment of project
area residents and contracts -for work in connection with the.
project are items to%be included in the proposal.
4. After the deadline date for receipt of proposals established
herein the IRA will reviewproposals received.* Tentatively select
a developer and send.3 co . p I ies 'of that proposal roposal to HUD for review and
approval. Upon receipt of:HUD ,approval the LHA will notify the
developer of the tentative;, approval and will negotiate with the
owner loan Agreement to Enter I ' nto, Housing'Assistance Payments ' Contract".
The prescribed form is encluded in the Developers Packet*attached
hereto.
As .4
Z
3
RA
7 �-,J 4;,
5. Five copies of the completedprq'p6sal-, must. be- submitted by either
f
hand deliverycert3. lea, or, =mail :s_ to,the.-.,City Clerk City of lowa.City,
410"E. Washington Street,,--'-iowa..,Ci,ty,;.'..Io--wa not later than 2:00 PM an
SeptemberA_5 1 1974. Proposals ..-shall:: be enclobed in a sealed double
envelope. The'inner-'envelope shall,be addressed as shown on enclosed
label No. 1 and the outer envelope.as shown on enclosed Label No. 2.
6. Complete prcposals -.shall Include,the following.
a. A description OG -.,,the housi ng.proposed together with preliminary
drawings and plans and'outline specifications on HUD Form 5087.
Preliminary drawings -'and plans.shall include: site layout based
on the topographical information available from existing record
and the known .subsurface soil -conditions; landscape plans; general
floor plans and,'..'unit plans, at thescale of ;4 inch to one foot;
and elevation drawin,gs,for.each.typical building at the same scale.
b. A copy of.,the site option-agreement(s), contract(s), of sale
or other document(s):which evidence(s) developer's effective
control of the site (s.)
c. A neighborhood map showing thellocation1s) of the site(s)
and the racial composition of the neighborhood(s).
d. A completed HUD ECO -11 Applicant's Environmental Information
Form.
e. A statement.as_,to._whether the proposed project is expected
to displace site occupants;,, the number of families, individuals,
and busiziess-doncernsto,be:displaced (identified by race or
minority group status),;*and,-estimate of relocation -costs; and
a statement that the -:;owner and/or developer recognizes the
relocation-requiremerits,that apply if the proposed project
will cause displacement-,, will,4.ssume full responsibility for
the funding of all costs incurred in providing to displaced
persons the,full relocation payments and services authorized
by the Unifor ' m'RelocAtion Assistance and Real Property Acquisition
PoliciesAct, of 2970 ; and, will. comply with all relocation re-
quirements pursuant to,that-Act f unless other commitments, which
the owner believes to..be-satisfactory to HUD have been made
for the funding` -:of such relocation costs. In the latter case,,
the owner shallspeci ifysuch other commitments.
_
f. Submission of a F ' orm HUD -935.2,,, Affirmative Fair Housing
Marketing Plan, -,a signed assurance of compliance with Title VI
of the, Civil Rights Act of .1.96,4;. (For,m'HUD-41901)
g. Submissions as required by HUD regulations, handbooks and
other issuances.pursi I iant to Section 3 of the Housing and Urban
Development Act of 1968.1 1 1
h. Submission .of evidence of management capability and a
propose& management program as 'required by Appendix`V of
Handbook 743JL. 1.-which'shall.-include `both `a statement that all
the management and maintenanceservlces required by the LHA
will be provided -and 'a list of all those services.
i. A statement -that none of the types of financing prohibited
in the Handbook, paragraphs 1-3(n),(2) will be utilized.
j. Who the developer, the builder and the owner/lessor will be;
the qualifications and experience`.of each; and the names of
officials, andl principal: members; shareholders and investors,
and other parties having substantial interest, using FHA Form
2530, Previous Participation Certificate.
k. The present; zoning and proposed action for rezoning if
current zoning is not permissive.
1. The gross rents required by unit size with the portion of
such rents attributable to Leach`,utlity.
M. The extimated date for commencement of construction and the
anticipated time required for construction of the improvements
after the Agreement.is signed.(if the project is to be completed
in stages, identification'. -Of the units comprising each stage
and the estimated dates for: and completion of
each stage)
If you -have any questions about these matters, please address them
to Mr. Lyle Seydel, at the -address appearing on this letterhead.
He may be reached by -telephone at Area 'Code 319/354-1800 ext. '314.
This Housing Authority will evaluate the Developer's Offerings in
accordance with the Handbook. This Housing Authority is under no
obligation to,select`'any proposals 'submitted in response to this
invitation. For purposes.of determination -of acceptability, no
changes in proposals:shallconsidered'after the deadline for
receipt of proposals" except that LHA may -request clarification of
individual items Lor additional information which does not alter the
scope of the proposal.
Proposals shall not be considered competitive bids.
Sincerely,
Iowa City Housing Authority
E. Czarnecki
Mayor
ATTACHMENTS: i
24 CRR Part 135 -Employment Opportunities for -Business and Lower
)
�x
-
�
DRAT4
�
-!I L4.
h. Submission .of evidence of management capability and a
propose& management program as 'required by Appendix`V of
Handbook 743JL. 1.-which'shall.-include `both `a statement that all
the management and maintenanceservlces required by the LHA
will be provided -and 'a list of all those services.
i. A statement -that none of the types of financing prohibited
in the Handbook, paragraphs 1-3(n),(2) will be utilized.
j. Who the developer, the builder and the owner/lessor will be;
the qualifications and experience`.of each; and the names of
officials, andl principal: members; shareholders and investors,
and other parties having substantial interest, using FHA Form
2530, Previous Participation Certificate.
k. The present; zoning and proposed action for rezoning if
current zoning is not permissive.
1. The gross rents required by unit size with the portion of
such rents attributable to Leach`,utlity.
M. The extimated date for commencement of construction and the
anticipated time required for construction of the improvements
after the Agreement.is signed.(if the project is to be completed
in stages, identification'. -Of the units comprising each stage
and the estimated dates for: and completion of
each stage)
If you -have any questions about these matters, please address them
to Mr. Lyle Seydel, at the -address appearing on this letterhead.
He may be reached by -telephone at Area 'Code 319/354-1800 ext. '314.
This Housing Authority will evaluate the Developer's Offerings in
accordance with the Handbook. This Housing Authority is under no
obligation to,select`'any proposals 'submitted in response to this
invitation. For purposes.of determination -of acceptability, no
changes in proposals:shallconsidered'after the deadline for
receipt of proposals" except that LHA may -request clarification of
individual items Lor additional information which does not alter the
scope of the proposal.
Proposals shall not be considered competitive bids.
Sincerely,
Iowa City Housing Authority
E. Czarnecki
Mayor
ATTACHMENTS: i
24 CRR Part 135 -Employment Opportunities for -Business and Lower
)
77
T 2 T
D
1
1!
<
1
Income persons .in Connection`Wit Assisted=Projects.
HUD 8000.6 Executive Order 11246 Contract Compliance Handbook
HUD 7431.1 Sec. B3 Housing`Ass3. stance Payments Program New Construction
Handbook
Environmental Clearance ECO -1 :and Instructions
HUD -2530, Previous Participation Certificate
Affirmative Action PlanDocuments -"
Affirmative Marketing'Plan'"Documents HUD -935.2
Advertising Guidelines for.Fair.Housing
HUD Fair Housing Poster
Poster Regulations
outline Specifications Form HUD -5087
Title VI Assurance Form HUD -41901
7410.1, Chapter 3, Section_3'and 4
HUD 4910.1 Minimum Property,Standards for Multifamily Housing
HUD 52502 Agreement to.Enter Into Housing Assistance Payments
Contract
NOTICE:TO DEVELCdPERS%BUILDERS
The Iowa City Housing'Authority,invites developers and builders
to submit proposals for ahe"development.of privately owned
housing for, occupancy by elderly,'handicapped, or disabled
persons who may be asssted_by housing assistance payments
pursuant to -Section 23.of-the U.S. Housing Act of 1937 as amended.
The units must' be :located ;within: the city*, limits of the City
of Iowa City and include the -;followings 60 one.bedroom units
and 2 two bedroom:.units:`°All designed'. for occupancy by senior
citizens. These units should be_in one building or a series of
.buildings-forming'a single complex. The building or complex
must contain community,:service,';maintenance and management
space. Maximum gross rent per month which the Authority will
consider shall not exceed the following.
Type Structure 1 Bedroom 2 bedroom
Elevator Building $266.00 $338.00
Gross rent must include 'all utilities; stove,. refrigerator, all
maintenance and management and other operating costs.
Detailedguidelines, standards and proceedures for the development
of these units are_'containedin adevelopers.packet which may
be obtained by interested .developers and builders from the
Housing Authority whosaddress`is, Iowa City Housing Authority,
Civic Center, .410 E Washington Street,`Iowa City, Iowa 52240.
A deposit :of $75.'0.0 will_ be. required. ' The deposit will be
refunded to those firms--su]b ing complete proposals prior
to the deadline. An informal presentation covering the concepts,
proceedures, and the developers packet will be given on August
28, 1974 at 1_30 P.M. in'the;Council Chambers, Civic Center,
Iowa City,. Iowa. .
All proposals must be received at -,the City Clerk's Office at
the address _.:above prior -:to 2`P.M.,' September 25, 1974. The
Housing Authority reserves the right to reject, accept, request
modification,or waive formalities"on any or all proposals
submitted in response to;`this:solicitation.
Finale approval by.th.e Iowa -City Housing Authority will not be
made until approved, by the United States Department of Housing
and Urban Development.
Further information is available at the 'Housing Coordinator's
office, Departme'nt_of Community Development, Civic Center,
phone 354-1800`ext. 314:
OR
See ADdresses Attached
During the years your firm has indicated an
interest in producing ' ..dwelling -unit . s, for the Section 23
Leased I-Iousing:Program.. Duringthe'moritorium and the
delayin providing funds -t I oth I e.field many changes have
been adopted.iii.the concept and methods of providing Housing
Assistance.: It I appears that fuhds','are now available.
The Iowa City Housing Authority has received a committment
from the Department'of Housing an&.Urban Development to provide
funds,under .the Section.23Hou.sin.41,Assist.ance Payments Program
for 60 one bedroom and .2:two bedroom units new construction.
The attached public is forwarded for your
information. if your firm_'is.now-active in this type housing
you maybe interested in submitting a proposal.
Sincerely,
•.. T i Y i i r h • t M
Alodex-Corporation
PO. Box`
°30355
Memphis, Tennessee 38130
.Arter,,Dean E. &.Associates
Suite 1706
First National,Bank-Building
Lincoln, Nebraska 68508
Associated.Mor.tgage Companies
1120 Connecticut Ave., N.W.
Washington,-D.C. 20036
.Com Fam
West May Street at Colfax Avenue
Benton Harbor,,Michigan 49022
Attn: Thomas J. Sanhamel
Component Homes
817 S Capital
Iowa City, Iowa 52240
Cyrmi Development Company
500 S Gilbert Street
Iowa City, Iowa 52240
DDDKG
1122 Rockdale:Road
Dubuque, Iowa
Elview'Construction Co., Inc.
704 Do_ws: Building
Cedar Rapids;.Iowa 52401
Fluegal and Associates
3701 E: ".-State Street
Rockford, Illinois. 61108
Gateway of Norfolk, Inc.
12117 Shirely.Street'
Omaha,`Nebraska 68144.
General Housing Corp.
Box 204
West Des.Moines, Iowa 50265
Iowa SecuritiesCompany,
4600 West`77th Street
Minneopolis, Minn. 55435
- _ _ .. -"l.. _ .ji o.. '> r ,._ /- K'_ yx t ty' b, \ Y'*•*i`d . .;' ...� 1.. i.. i. � - -
1
'>. �F.t
z
• - t _ T} : x -b L <Yi� f� }.n^, .y l b. rill 4 ]nA
-
Z
r
•.!
Ithaca'Corporation
500 Pioneer:_Btiild1ng , '
St. Paul,;Minn 55101
Kingscott, Louis_C. and Associates, Inc.
321 West: Kimberly Road
Davenport, Iowa <:52806
hippuran Associates
3939 Meadows Drive
indianapolis, Indiana
Madsen>Development Corp.
4506 Regent --Street,
Madison-, Wisconsin 537.05
.Attn: Bob Kendall
Midstates Development Inc.
412 Pavoni&wStreet.
P.O. Box 1350
Sioux C ty,!;,Iowa 51102
Mid -West Contractor
PO. Box 766
2537 Madison
Kansas"City, Missouri 64141
National Corporationfor Housing Partnerships
1133 Fifteenth Street N.W.
Washington -D.C. 20005
Noon, -Thomas R.
1621 -.,,19th Street Place
West Des Moines,, Iowa; 50265
North Central Investors
1601 Twenty;=sixth Street
Sioux City, Iowa 511,04,
Old Capitol' -Associates
RR.' #4 Box 279
Iowa City" .'Iowa 52240
Progressive Housing -.Inc.
3752 Fifth `Ave.
San Diego, ;.Calif 9.2.103
8helter.Development Corp.
1550 East`78th Street
Minneopolis`, Minn. 55423
Attn-. 'Pete Boosolis
1
- r• ;'1: �, 1:. r^ f -_ E. J 1�-?4.a i Y.:�a �. .ia a -ry -, _
p.
Smith Inc
10,';Paul',Helen B,lc}g
Iowa City, ,:Iowa •52240
Attn: Jerry--Hilgenberg
Stewart Construction Co.
932 Iowa: -.Street
Joplin,'"Missouri 64801
Turnkey__ .Company
Mr. Bruce Orr, President
612 N. Dubuque'Street`
Iowa City,.;Iowa 52240
Whittaker Community Development Corp
Greenwood P1aza,:North
'Englewood,'Colorado 80110
1
1