HomeMy WebLinkAbout1974-10-15 CorrespondenceDr. Anthony Colby
1130 E. Court, St.
Iowa City, Iowa 52240
Dear Dr. Colby:
October 9, 1974
CIVIC CENTER, 410 E. WASHINGTON ST.
IOWA CITY, IOWA 52240
319-354-1800
I am in receipt of a letter signed by several dozen residents
of the East Court Street area where your house is located. I also
notice your name on the letter, and therefore, I am addressing
this communication to you in hopes that you will make its con-
tents known to all interested parties. Please feel free to xerox
or duplicate this letter in any way you see fit.
We will be running radar in this area at frequent intervals as
we have been attempting to do in the past. You must understand,
however, that we have 24 sq. miles of territory to patrol and
6-8 uniformed officers at best to cover this territory on any
one shift. We are hard put to be every place at once. Further-
more, while your statement may be 100% correct about the percentage
of vehicles exceeding 25 miles per hour (50%) and 35 miles per
hour (5-15%), this does not mean that we can ticket these vehicles.
The reason for that is that we have received instructions from
Judge Joseph Thornton, that speeding tickets should not be
initiated on anyone who does not exceed the speed limit by at
least 11 miles per hour.
I think you will have to admit that this court order has a strong
reason behind it. Many of us -slightly exceed the limit without
realizing it. A certain buffer has to be considered, since if we
would not do so, we would be ticketing people for 26 to 27 miles
per hour. The question of course, is what is a reasonable buffer?
The Judge in charge of such cases has stated his opinion.
We will do everything in our power to satisfy your requirement for
safety on the streets.
I think you will note more radar in this area in the future.
S iffierely,
David G. tpstein
Director of Public Safety
DGE:cw
Dr. Anthony Colby
1130 E. Court
Iowa City, Iowa 52240
Dear Dr. Colby:
October 10, 1974
CIVIC CENTER, 410 E. WASHINGTON ST.
IOWA CITY, IOWA 52240
319-354-1800
You will be interested in the radar check we took yesterday
in the 1100 block of East Court Street during the morning
from 7:50 to 8:30 and afternoon shift from 4:30 to 5:30.
We ticketed a total of 5 cars going over 35 miler per hour,
which, as I explained, is our guideline. Admittedly, there
were many cars over 25 miles per hour. To be exact, in the
afternoon we clocked 127 cars at over 25 miles per hour but
under 36 miles per hour.
As I stated before, a, buffer seems practical since if we did
not have a buffer to operate with, all persons, even those
doing 26 miles an hour would be ticketed. I don't think the
courts would stand for such a procedure.
DGE:cw
lye,
David G. `Ep";tein
Director of Public Safety
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1. PETITION
We the undersigned, residents of East Court Street, living on that
portion of the street between Sunmiit St.7 and Iruscatine Ave., do request the
City Council of Iowa City to install stop signs on East Court Street midway
between Summit St. and Muscatine Ave. We further request that a pedestrian
crosswalk be incorporated at this point. In addition, we ask that stop
signs be placed on Oakland -Ave., Grarnt and Clark streets where they intersect
with East Court Street.
We ask these additions to traffic control measures for these reasons:
1) At the present time much of the traffic on this portion of East Court
Street travels faster than 25 24PH and approximately 5-15% of the traffic exceeds
35 14PH in speed. This is a definite and constant safety hazard to our children,
cyclists and pedestrians.
2) Police measures can only inhibit and not stop these ongoing traffic
violations. Traffic control measures ;are the only permanent answer to our
problem.
3) East Court Street is an active residential area with many children.
Five families with young children have moved into the area within the past
few months, increasing the number of children.
4) Noise from speeding vehicles is a constant aggravation to residents.
5) Installing such controls will not alter overall traffic patterns in
the city.
6) Making our street safer .will add to the historic and personal value
of a neighborhood filled with rich traditions and ride
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PAGE TWO
East Court Street Petition
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the Planning and Zoning,Co�saission, and the Parka and Recreation
Commission toptovide e�'such land.for a north-east neighborh000d
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We, the under ned •
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the Planning and Zoning Commission,'and-the.Parks.and. Recreation
Commission to provide'acquisition'of such land for a north-east
park as described in the city staff neighborhood study.
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We, the undersigned, petition the Cit
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park as described in the city staff neighio5hood study.
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SFe. Khe undersi mc1. t3 tion tho vitt' Council, the C;ty Manager.
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park as eserine din the city staff �te 3�.. mooc siac, .h
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We, the undersigned,
petition the City-Coxincilithbe City Planager,
the Plannlnj-aho;.Zordng Cwmissioini
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Co=ission'to provide...accqdistti6n'of such land for; a north-east
park as described in Zi the -city stj&,n_pighbqrhood.study.
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We, the undersigned petition the City -Council, the City tanager,
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We, the undersigned -, petition the.: City Council, the City Manager,
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Coinmission. , afi&'th6 Parks and'Recreatiion
Commission -to provide acquisition of such land for a north-east
A park as described in the city staff neighborhood study.
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omission to provide acatisi eton of soeh lane' for a north-,onst
^ares as described in the city ataf'f nele.htorhood stud..
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We, the undersigned, peti&ion the City Council, the City Manager,
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We, the undersigned, -.petition the City.- Council, the City Manager,
the Planning and Zoning Commission, and the Parks and Recreation
Commission to provide acquisition of such land for a north-east
park as described in the city staff neighborhoWtup.
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We. the undersigned. --petition the City Council, the City Manager.
the Planning and Zoning Commission, and the Parks and Recreation
Commission to provide:acquisition'of. such land for a north-east
park as described in the city staff 'neie4gf��oyd�study.
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Office of the Vice President
for Administrative Services
105 Jessup Hall
Area 319: 353-6601
City Council
Civic Center
Iowa City, Iowa
52240
IOWA CITY, IOWA 52242
October 8, 1974
The University of Iowa requests the City Council of Iowa City take
action to close Madison Street between Iowa Avenue and Washington, at
this time, to all vehicular traffic excepting mass transit and emergency
vehicles. The University will bear all transitional costs of this closure
and will cooperate with the City to make desired improvements at the inter-
sections of Madison and Washington and Madison and Iowa Avenue.
Action at this time will affect University planning in the Lindquist
area. It will also afford an opportunity for the community to observe
the effect of the closure.
It should be noted that this action is supported by the Iowa City
Chamber of Commerce, the City Center Association, and has been discussed
with various agencies including officers of the Johnson County Regional
Planning Commission, the Area Transportation Committee, and the City
Manager's Office.
We hope you will include this matter on the agenda of your October 15
meeting, and we will have our representatives there to answer any questions
you may desire.
L (E ri
OCT a 1971+
J
ABBI E STLLi' J5
CITY CLERK
WMS/lg
cc: City Manager
Sincerely,
L
William M. Shanhouse
Vice President
TO: Planning and Zoning Commission
Attn: Don Madsen, Chairman
FROM: Iowa City City Council
RE: Referral
DAIE:October L7, 1974
At their regular meeting on October 15, 1974, the Iowa City
City Council officially received letters from William Shanhouse,
Vice President of the University of Iowa, requesting the
closing of_Madison Street from Iowa Avenue to Washington
Street, and from:Byron Ross for the Chamber of Commerce
which approved the closure. The motion was adopted to
refer both letters to the Planning and Zoning Commission
for report.
1
Abbie Stolfus,
4#/�--/
City Clerk
Cady ®�
9ow�
Cn�w
TO: Planning and Zoning Commission
Attn: Don Madsen, Chairman
FROM: Iowa City City Council
RE: Referral
DAIE:October L7, 1974
At their regular meeting on October 15, 1974, the Iowa City
City Council officially received letters from William Shanhouse,
Vice President of the University of Iowa, requesting the
closing of_Madison Street from Iowa Avenue to Washington
Street, and from:Byron Ross for the Chamber of Commerce
which approved the closure. The motion was adopted to
refer both letters to the Planning and Zoning Commission
for report.
1
Abbie Stolfus,
4#/�--/
City Clerk
DATE: October 9, 1974
TO: Councilmembers
FROM: Abbie Stolfus
RE: Letter from Mr. Shanhouse
The attached letters were received Tuesday afternoon with
instructions to not distribute until after the 8th Council
meeting and put on the agenda for the 15th.
As we are receiving requests for Mr. Shanhouse's letter,
we are sending out the letters so that you also will know
the contents.
Off ic.-I of the Vice President
for Administrative Services
105 ] ;,sap Hall
Area 319: 353-6601
City Council
Civic Center
Io,oa City, Iowa
'
TIDE UNIVERSITY OF IOWA
!;
IOWA CITY, I01VA 52242
52240
October 8, 1974
The University of Iowa requests the City Council of Iowa City take
action to close Madison Street between Iowa Avenue and Washington, at
this time, to all vehicular traffic excepting mass transit and emergency
vehicles. The University will bear all transitional costs of this closure
end will cooperate with the City to make desired improvements at the iuter-
secti.ons of Madison and Washington and Madison and Iowa Avenue.
Action at this time will affect University planning in the Lindquist
area. It will also afford an opportunity for the community to observe
the effect of the closure.
It should be noted that this action is supported by the Iowa City
Chamber of Co.-merce, the City Center Association, and has been discussed
with various agencies including officers of the Johnson County Regional
Planning Commission, the Area Transportation Committee, and the City
Manager's Office.
We hope you will include this matter on the agenda of your October 15
^eeting, and we will have our representatives there to answer any questions
you may desire.
r,arlkiN
cc: Cit;, ilanagar
Sincerely,
L.
William M. Shanhouse
Vice President
i7 0 ,(1 T`374
J
r,arlkiN
cc: Cit;, ilanagar
Sincerely,
L.
William M. Shanhouse
Vice President
r
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hzacam, b- (e 9 Co (0Mm1�hr le
HOME P.O. BOX 673
OF - '� IOWA CITY, IOWA 52240
UNIVERSITY " _.y --y PHONE 337-9637
}—
OF s ti�
IOWA
October
4
1974
City Council of Iowa City
Civic Center
Iowa City, Iowa 52240
To the City Council of Iowa City,
The Chamber of Commerce and City Center Association strongly support.
the concept of integration of a pedestrian oriented campus with down -
to -un growth as a joint interest. Toward accomplishing this objective
i..e recommend approval of -the University's application to close Madison
Street from Iowa Avenue to Washington Street at this time to all veh-
icular traffic excepting mass transit and emergency vehicles. It is
understood that the University will cooperate with the City to improve
the intersections of Washington Street and Iowa Avenue and that the
University will bear all -transitional cost. This opportunity will
allow the community to observe the effect of street closure as well as
to assist the University in the planning of the Lindquist area.
Cordially,
' ice✓=
Byron Ross, President
Char,ber of Commerce
in accord with the
Board of Directors
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HOME
OF
UNIVERSITY
OF
IOWA
October
4
1974
City Council of Iowa City
Civic Center
Iowa City, Iowa 52240
To the City. Council of Iowa City,
Commerce
P.O. BOX 673
IOWA CITY, IOWA 32210
PHONE 337.9637
The Chamber of Commerce and City Center Association strongly support
the concept of integration of a pedestrian oriented campus with down-
town growth as a joint interest. Toward accomplishing this objective
we recommend approval of the University's application to close Madison
Street from Iowa Avenue to Washington Street at this time to all veh-
icular traffic excepting mass transit and emergency vehicles. It is
understood that the University will cooperate with the City to improve
the intersections of Washington Street and Iowa Avenue and that the
University will bear all transitional cost. This opportunity will
allow the community to observe the effect of street closure as well as
to assist the University in the planning of the Lindquist area.
Cordially,
Syr Ross, Pres dent
Ch ber of Comme ce
in accord with the
Board of Directors
BR/dk
OCT
8 1974
ABBIE B i OLFUS
CITY CLERK
ACCREDITED
CHAMBER OF COMMERCE
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lty CbunQi]oPxY7City,.at- its -regular meeting on October lam,
iallp received aad pleioed on fila yrnir•.letter ._'c=c
ern inq.the:
s f a-�`F �• i,z,�ji .q hyy4 ck syG.. ".eVe >,
a
_j "Acting Gity Manager_
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October 15, 1974
To the Honorable Mayor and City Council
Iowa City
Iowa
Honorable Mayor and Councilpersons:
Mr. Dave Johnson, P.E., of Shive-Hattery and Associates, Consulting
Engineers, and myself hereby certify that the improvements, as constructed
in a contract between the City of Iowa City and the C. S. Ehinger, of
Kansas City, Missouri, dated December 11, 1973, has been completed by said
contractor in substantial accordance with the plans and specifications
governing said.improvements.
I further certify that the improvements, as constructed, included the
following amounts:
TOTAL CONTRACT AMOUNT
TOTAL PREVIOUSLY PAID
TOTAL DUE CONTRACTOR
GRB/mjc
$ 60,346.00
54,311.40
$ 6,034.60
Respectfully submitted,
GeorgeR B nnet , P.E.
Deputy Director/City Engineer
a
L i
i
£ T
i
4
•
ENGINEER'SREPORT`
CONTRACT NO. 3, DEMOLITION
AND SITE CLEARANCE, CITY -UNIVERSITY PROJECT
IOWA R-14
October 15, 1974
To the Honorable Mayor and City Council
Iowa City
Iowa
Honorable Mayor and Councilpersons:
Mr. Dave Johnson, P.E., of Shive-Hattery and Associates, Consulting
Engineers, and myself hereby certify that the improvements, as constructed
in a contract between the City of Iowa City and the C. S. Ehinger, of
Kansas City, Missouri, dated December 11, 1973, has been completed by said
contractor in substantial accordance with the plans and specifications
governing said.improvements.
I further certify that the improvements, as constructed, included the
following amounts:
TOTAL CONTRACT AMOUNT
TOTAL PREVIOUSLY PAID
TOTAL DUE CONTRACTOR
GRB/mjc
$ 60,346.00
54,311.40
$ 6,034.60
Respectfully submitted,
GeorgeR B nnet , P.E.
Deputy Director/City Engineer
i
Honorable Edgar Czarnecki
Mayor of Iowa City
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
Dear Mayor Czarnecki:
October 7, 1974
CIVIC CENTER, 410 f WASHINGTON ST.
IOWA CITY, IOWA 52240
319-354-1 B00
At a joint meeting of the Police and Fire Pension and Retirement Boards
held on September 5, 1974, the Trustees received the attached actuarial valuation
report. The report, prepared by George V. Stennes and Associates, the Board's
consulting actuaries, covers the period ending December 31, 1973. I have been
instructed by the Board to inform you that a substantial increase in the City's
contribution to the Retirement Systems should be expected.
The Board asked the actuaries to revise and refine several portions of the
report. As you are aware, you included a total of $209,323 in the 1974 Budget
for the Police and Fire Pension and Retirement contributions. This amount
represents a contribution rate of 17.83% and 19.40'/oof gross salaries for the
police and fire members respectively. The recommended contribution rates of
30.97% and 34.13% would have represented a contribution of $365,995 for the
1974 budget period if they had been in effect at the time.
The addendum dated September 30, 1974, reflects the revisions requested
by the Board. The recommended contribution rates are 24.04% and 26.95% for
police and fire members respectively. The Board felt it desirable that you
be informed of this situation since you are currently in the budget cycle.
Sincerely,
une Higdon
Treasurer
Board of Trustees Police and Fire
Pension and Retirement Systems
jh
Copy to Acting City Manager
A C TLJA=IES
JAMES W. ! M.aLE, F.S.A.
ALTON 0. GROIN. F.S.A.
J. ROBERT HOPSON. F.S.A.
eaAOLE" J. .GERM, A.S.A.
September 5, 1974
Board of Trustees
Police and Fire Retirement Systems
Iowa City, Iowa
Gentlemen:
ACTUARIES
GEORGE V. STENNES. F.S.A.
FRANKLIN C. SMITH. A.S.A.
lOHP H. FLITTIE. F.S.A.
WILLIAM G. NOROSTROM. F.S.A.
C. D. SPANGLER. F.C.A.P.
ORLEN E. LUNDE. F.S.A.
ERNIE FRAN40VICN. F.S.A.
DANIEL H. NCAK, A.S.A.
RICHARD A. SWIFT. F.S.A.
GALE 0. PATRICK. A.5.A.
JOHN E. TE153ERG.
RICHARD L. JACOBSEN. F.S.A.
JAMES R. SOROEWICK. F.S.A.
RAYMOND B. KRIEGER. F.S.A.
PAUL R CLEISCHACKER. F.S.A.
C. 9. HUDSON. A.S.A.
DAVID G. ADAMS, F.S.A.
POaERT P. MAST. A.S.A.
JAMES P. I: ILI EH. A.S.A.
DON PENNEI.
STEPHEN A. R09B. F.S.A.
This is our report of the actuarial valuation which you
authorized of the Iowa City Police and Fire Retirement Systems
as of December 31, 1973. The report is divided into the follow-
ing sections for convenient reference.
Employee Tables
Review of Records
Actuarial Valuation Balance Sheets
Valuation Assumptions
Comments
Chapter 410
Conclusion
Some of the information normally included in our reports is
not available for this report because it is our initial actuarial
valuation done for Iowa City and some of the information needed was
not available in the time span required to complete the report.
We like to include tables which show the actual number of new
entrants and decrements and trace the number of active and retired
lives from one year-end to the next. This provides information for
the board and also serves as a reference point in future years when
studies are being made on which to base actuarial valuation assump-
tions.
MINNEAPOLIS 0
INI
LINCOLN
NEW YORE;
'EMPLOYEE TABLES
From the information provided by you, the following tables are a summary
of the active and retired participants of the Police and Fire Retirement
Systems as of December 31, 1973.
Police
Active Annual
Employees Salaries
M
$464,196
Fire
Active Annual
Employees Salaries
51
$481,608
The annual salaries shown are 12 times the monthly salaries recorded by
you on the valuation cards we furnished early in August of this year.
Retired
Employees
Monthly
Benefit
$4,513.42
Retired
Employees
IN
Monthly
8enet= fi t
$4,582.57
The amounts shown under monthly benefits are the adjusted amounts payable
as of July 1, 1974. These were adjusted back to December 31, 1973 for valua-
tion purposes. In addition, there are 9 Hein children receiving monthly beneFits
of $51.86 per month for each child and 4 Wehmeyer children receiving monthly
benefits of $49.42 per month for each child.
REVIEW OF RECORDS
We reviewed your worksheets for the adjustments of the retired life benefits
for July 1, 1974 payments. Any minor discrepancies we found have been reconciled
with June Higdon.
The sum of the accumulated contributions as recorded by you on the valuation
cards furnished is $138,292.08 for the police and $163,290.63 for the fire. These,
of course, are suppose to agree with the balances in the Annuity Savings Fund as
provided by Chapter 411. Presently we do not have the account balances with which
to verify these two figures.
The annuity and pension benefits presently payable to retired members
apparently have not been kept separate except in cases that involved disability
retirement and where accumulated contributions have been refunded. Chapter 411
provides for this separation in the total retirement benefit payable.
-2-
The separation is not needed in order to arrive at the July 1 adjust-
ment each year but since the pensionbenefit is subject to readjustment
each year it is prudent to set up a reserve that attempts to take account
of the expected annual adjustment.in accordance with the salary scale assump-
tion used in the valuation of active lives. This is best accomplished by
recording the portion of the benefit purchased by accumulated contributions
at the time the benefit commences.
ACTUARIAL VALUATION
Shown below are two tables. Table I is the actuarial balance sheet and
is used to derive the contribution rate for the city. The contribution rate
is the division of line 9 by line 11.
Liabilities 12-31-73
1.
Annuity
Savings
2.
Future
benefits
3.
Annuity
Reserve
4.
Pension
Reserve
5.
Total
Assets 12-31-73
Table I
Fund
for active lives
Fund and )
Fund )
6. Cash
7. Investments (Face Value)
8. Total
9. Liability to be paid by future
contributions from City
10. Total
11. Present Value of 1% of future salaries
12. Recommended Contribution Rate
Police
$138,292
2,360,253
654,378
$3,152,923
Fire
$163,291
2,476,449
790,020
$3,429,760
$ 6,989
$ 9,666
764,000
786,000
$ 770,989
$ 795,666
$2,381,934
$2,634,094
$3,152,923
$3,429,760
76,908
30.97%
77,187
34.13%
In the above table the future benefits for active lives is the present
value on December 31, 19735 of all future possible benefits for presently
active participants using the valuation assumptions as listed on page 5.
The liability to be paid by future city contributions is the present value
of all benefits for active and retired members less the current assets in
hand.
-3-
The cash assets used were reported by June Higdon as of December 31,
1973. Investments used were the face amounts shown on the copies provided by
you under the headings Firemen's Retirement Fund and Police Retirement Fund.
The face values were used. While this overstates their 12-31-73 value, the fact
that the amount of accrued interest as of 12-31-73 was not available to us and
therefore not included has an offsetting effect and the result should have a
negligible effect on the contribution rate.
Table II shows the present financial status of the plan, compared with
the liability for current retired participants, their beneficiaries and the
Annuity Savings Fund.
Table II
Liabilities 12-31-73 Police Fire
Annuity Savings Fund $138,292 $163,291
Pension Accumulation Fund -21,681 -157,645
Annuity Reserve Fund and
Pension Reserve Fund 654,378 790,020
Total $778,989 $302,666
Assets
Cash 6,989 9,666
Investments 764,000 786,000
770,989 796,666
In Table II the Pension Accumulation Fund is the balance left after pro-
viding for the annuity savings fund liability and the reserves for retired
participants and their beneficiaries.
-4-
A. Active
Members
1.
Ordinary death rate - Basic 1958 CSO
Table
2.
Accidental death rate - 7 deaths per
10,000 exposed
for one year
3.
Ordinary disability rate - 1958 Intercompany Study,
Period 2, Benefit 1
4.
Accidental disability rate - Same as
ordinary disability
rate.
5.
Withdrawal rate - 2% for younger ages, grading to 0%
for age 45 and older.
6.
Retirement age - Average age 57
7.
Salary scale - 3% increase each year
B. Retired
Members and Other Beneficiaries
1.
Mortality rate - Service retirements
and female
beneficiaries:
a-1959 Annuity Table
2. Mortality rate - Disability retirements:
a-1959 Annuity Table rated up 5 years in age
3. Annual readjustment of pensions:
1 1/2% increase each year
C. Dependency Ratios
1. Ordinary death benefit - Alternate benefits payable to
widow and minor children in 8510 of cases.
2. Pension to spouse and children of deceased pensioned
member - in 90% of cases.
D. Interest Rate
4% per annum, which is also "regular interest" rate specified
in code.
-5-
COMMENTS
The contribution rates we are recommending appear to be considerably
higher than the rates recommended by your previous actuary. Although our
information regarding your previous valuations is somewhat limited, some
comments are in order.
The difference in the final contribution rate is entirely a reflection
of the differing valuation assumptions. While it appears all of the assumptions
differ somewhat, the ones that are the primary cause of the difference in con-
tribution rates are listed and discussed below.
Withdrawal assumptions - Our withdrawal assumption in the valuation is
admittedly conservative. However, not knowing what your particular employee
turnover experience has been, we used a conservative assumption. With the
benefits as stated in Chapter 411 and the early possible retirement age (55
with 22 years of service).any withdrawal assumption above age 50 seems inappro-
priate. If it is demonstrated that your employee turnover experience is high
rather than low, our recommended contribution rates could be lowered by approxi-
mately 2% by using a higher withdrawal assumption in the valuation.
Pension 1/2 Adjustment Benefit - Mentioned in previous reports is the
statement that assumptions are those used by the Civil Service Retirement
System. These include annuity values which do not appear -to provide for the
cost of the 1/2 adjustment of benefits. We are not certain whether this
benefit was included in the contribution rate of previous years or whether
it is being "funded presently on a pay-as-you-go basis. The rate we quoted
includes a provision for funding this 1/2 adjustment benefit. This is a most
valuable benefit. Only a few private plans have this cost -of -living adjustment
at the present time. However, it is also an expensive benefit to fund.
Continuing New Entrant Assumption - It is our understanding that presently
your contribution rates are based on the assumption of continuing new entrants
in future years to maintain the police and fire force at their present level.
Another plan that uses the same assumption is the Des Moines Police and Fire
System. In the past, the Social Security System and the Railroad Retirement
System have used the same type of assulnption. The result is to greatly reduce
the required contribution rates to the plan. We have not used this assumption
and do not feel it wise for a number of reasons.
1) Equity - We believe it wise to fund the benefits of
active members over the present working lifetime of
these members. A new entrants assumption has the effect
of postponing present plan costs to future generations.
This seems to be an inequitable way to treat the taxpayers_
•
2) Security of Benefits - A new entrant assumption if carried on
indefinitely, leads to the position that contributions plus
interest each year are just sufficient to pay the yearly benefits
for retired members. Thus, there is no security, other than for
taxing authority, for presently active members that there will
ever be money available to pay for their benefits. The Social
Security System is presently experiencing such a dilemma. In
fact, some experts are predicting the Social Security Fund will
go negative as early as 1980. If this is true, the tax rate will
have to be increased just to pay for benefits for presently retired
members of the system. Thus, the only security as to eventual
benefits for presently active members is the taxing power of the
Federal Government.
There is further evidence in your plan.shown in Table II. The
present assets are insufficient to cover the liabilities for cur-
rent retired members and the annuity savings fund liability. There
are no funds presently to cover the vested benefits for current
active participants. This insufficiency has increased by $101,728
since the 12-31-71 valuation.
3) Interest - One of the most important assumptions affecting the cost
is the interest rate assumption. The larger the assets the more
the interest earnings the lower the cost to the city and thus the
taxpayer. For a plan such as yours, a reduction in the cost of
5% - 5 1/2% for each 1/4% increase in the assumed valuation interest
rate is a reasonable assumption. Therefore, if the valuation rate
of 4 1/2q were used the contribution rate may be expected to drop
to from 89% to 9010 of the rates recommended.
(Police - 30.87 x .89 = 27.47)
(Fire - 34.04 x .89 = 30.30)
Any interest earned in excess of the assumed valuation rate further
reduces the cost.
4) Funding Method Specified by Chapter 411.
Chapter 411.8(2b) specifies the funding method to be used in cal-
culating the required contribution rate. The Chapter states:
"The normal contribution rate shall be the rate percent
of the earnable.compensation of all members obtained by
deducting from the total liabilities of the fund the
amount of the funds in hand to the credit of thefund
and dividing the remainder by one percent of the present
value of the prospective future compensation of all
members as computed on the basis of mortality and service
tables adopted by the boards of trustees and regular
interest."
7-
Salary Scale - We used:a salary ;scale assumption of 3% increase per
year. The one in, the Civil-Service.tabl.es is approximately 1 1/2% per
year. Obviously, neither is close to the present day salary increases
being granted. The change from 1 1/20/3 to a 3% assumption adds approximately
10% to the contribution rate.
CHAPTER 410
Assets *
Police Fire
$8,000 $7,000
*These assets exclude accrued interest and cash as of 12-31-73.
Number
Annual Rate
Annual Rate of Pensions
as of 7-1-74
Police Fire
3 3
8,304 9,280
Since the Chapter 410 systems are unfunded pay-as-you-go plans, we
recommend that the city contribute at the annual pension rate shown above
rounded to the higher $50.
CONCLUSION
As mentioned before, the contribution rates we tentatively recommend are
30.970% for the police system and 34.13% for the fire system. The weighted
average of the two is 32.55%. We realize these are considerably higher- rates
than you have paid in the past. However, we also feel there are two areas
where changes in valuation assumptions could be made that would reduce these
rates. One is the withdrawal assumption and the other is the interest rate
assumption. If these two changes are made, the average rate of 32.55; as stated
above could be reduced to around 26.5%.
We will be happy to discuss this report with you in greater detail at your
convenience.
Respectfully.submitted,
J.:Robert Hopson
Fellow, Society of Actuaries
Member, American Academy of k4!aries
JRH:pn
Sig SAVINGS AND LOAN BUILDING
- DES MOINES, IOWA 50309
ACTUARIES - (515) 241-4152
JAMS W. KEM9LE, F.S.A.
ALTON O. GROTH, F.S_A,
J. RO9EP i HO?SON, FSA.
❑RADLEY J. JOEPN, A.S.A.
September 30, 1974
Board of Trustees
Police and Fire Retirement Systems
Iowa City, Iowa
Subject:
Gentlemen:
ACTUARIES
GORGE V. STENNES. F.S.A. _
FRANKLIN C. SMITH, AS.A.
JOHN H. FLI ME. F.S.A.
WILLIAM G. NORDSTROM. F.S.A.
C. O. SPANGLER. F.C.A.P.
ORLEN E. LUNGE. F.S.A.
ERNIE FRANKOVICH, F.S.A.
DANIEL H. HAAK. A.S.A.
P I CH A R D A. $NI FT. F.S.A.
GALE O. PATRICK, A.S.A.
JOHN Z. TEISBERG, A.S.A.
RICIiARO L. JACO3SEN. F.S.A.
JAMES R. BORDEWICK, F.S.A.
RAYMOND 3. KRIEGER. F.SA.
PAUL R. FLE"ISCHACKER, F.S.A.
DA•/IO G. ADAMS, F.S.A.
RO:,ERT n. MAST, A.S.A.
JAMES R. MILLER. A.S.A.
DON PENNFY, A.S.A.
STFPHF_N A. R03B, F.S.A.
HARRY L. SU'rTON, JR., F.SA_
JEFFREY S. SKINNER, AS.A.
Actuarial Valuation Report
as of 12-31-73 Addendum
As a result of the Board meeting on September 5, 1974, and in
accordance with the Board resolution concerning the valuation assump-
tions, we have completed the valuation as of 12-31-73 using a valua-
tion interest rate of 5%. The results are shown in Table I below.
Table I
(5% Valuation Rate)
Liabilities 21-31-73
I. Annuity Savings Fund
2. Future Benefits for Active Lives
3. Annuity Reserve Fund and )
4. Pension Reserve Fund )
5. Total
Assets
6.
7.
8-
9.
10.
11.
12.
Cash
Investments
Total
Liability to be paid by future
contributions from City
Total
Police
$ 138,292
1,700,429
598,825
$2,437,546
$ 6,989
764,000
$ 770,989
$1,666,557
$2,437,546
Present Value of 1% of future salaries 69,331
Recommended Contribution Rate 24.04%
MINNEAPOLIS DES MOINES UNCI
Fire
$ 163,291
1,795,577
717,416
$2,676,284
$ 9,666
786,000
$ 795,666
$1,800,618
$2,676,284
P;JEW YORK
69,770
26.95`
LO.;-kNGELES
Board of Trustees
Police and Fire Retirement Systems
September 30, 1974
Page 2
Lines 3 and 4 now represent the liability for members presently
receiving benefits valued at 5%. The code states the Annuity Reserve
and Pension Reserve shall be held at the regular interest rate (40%). For
valuation purposes, using 5% merely recognizes these reserves will earn
interest at that rate rather than at the regular interest rate and allows
the city to take immediate credit for this excess by a reduction in the
contribution rate rather than credit when the excess is actually earned_
If you desire using one contribution rate rather than two different
rates as shown on Line 12, a single rated average rate of 25.50% could
be used.
We suggest you review this report and then let us know if we can be
of any further assistance to you. We will, of course, be happy to answer
any questions you may have.
JRH:pn
Sincerely,.
li Robert Hopson
Fellow, Society of Actuaries
Name:
Address:
y�
Age:
w
el6'
Occupation:
Martial Status: Dependents: %7,z �
Earned: .............. $�,c�
Private Pension: .....
Government Pension: ..
TOTAL ................
$ �el a ---o
Market Value of House per Iowa City Assessor: $ Ll 913 C ec- , 147 )
Have Taxes been suspended in previous years? When:
Is applicant disabled?
Status of General Health: Good? Poor? Bad?y
ADDITIONAL INFORMATION WHICH APPLICANT FEELS ENTITLES HIM TO SUSPENSION•
`z
7 �- -Cc�x_
d�
i
I' am wr%ting to you in regard to a veil- disturbing situation that is to
conte refore th-"city coun
45 lcecil on 22 October. It is regard -to a tract of land
s, located all'ng highway 218 south across from the 4R fairgrounds and
own -d by Gordhn Russell.
I wish to express my very -strong opposition to this move as Russell plans
to move a car cFushing business onto this land. -
I cannot stress tWo,stron-0lY what a dPplom ble sight t' -is would b- on one
Of Iowa City"O h-a.vi.3't trave] ed approaches into town This-typ: busine8s re-
suI'ts into one mXssive.jun"k y>rd and would be an-xtremr-y.sore for the ras-
id-nts in -the area; to the thousands of visitors to Iowa City -and the Univ-r-
sity as well as the thousands that visit the 4H Bounds -ach year.
Trus car crushing busin�z: sTs-noiseyp dirty-a`nd unsightly, -I know since it
boarders my property at the pros-nt`time to the east. I can near people racing
and roaring junk cars withofit mufflatrs at all -hour.,, I can }year th- crushing -
an r-nd!�,ring'ef junk cars even on Sundays when I would like to -njoy my home.
Thein is"dugt fro -m this actrvity as well as it tieing an -y-sore witi-, junk cars
ztr-wn hz-lte.r-skelter. Do we - want this along one of our principal �rt_'snces to
Iowa City? I think not. - - - - The very topography of the land in question-prev=nts proper screening fro".
This 11n`d rests too low in relation to the highway and the 4H grounds to
prop-rly`scr -n it. - - _ _
I agree that we need th-Ts type Of -activity but not and -e. --r our very eyes and
noses. It b-rengs in an area the same as your landfill does- away frcm p-opr-.
I would respectfully -bring to the councils attention the -fact that Rugs^11is
property abuits my property on the south. Yq property is zee -d R1A anti there
are five hom'ts abutting his rand at this point, and six Mimes across th= high-
way west. Doesn't this create a problem in r-gard to buffer zones, scr--ming
-tc? - - - - -
The city wourd-also inherit the scum -end of Riverside Dr which is a dirt
road that hZ:s never been brought -to g -rade and not maifftain-d as well as a culvert
built in the 1-920s which is silted nearly shut and the drainage flows across
th- road instead.of lander it.
"In-additieff to tif- above I wound like to bring to the councilts attention
the deplerabl' manner in which -the Planning-& Zoning body ruled on this re-
quest of`RusselV s.'First-there was absolutely no notice -posted on the rand
noted the -'desire to r-tvne. Secondly"mnly a very small -news item appeared in
MIA* m3dZ]e`pages of the news paper the night before the zoning body -was to
m --t the next day at 4 PM. I dentt exactly call this a fair -and fionest approach
to good' zoning Procedures. -It smacks of a lack of--thics,pressure and or -in=
_Clue-nce b- it legal or otherh1se. This hasty manner' of" the zoning body deni-d
the public itis rights and tF'e opportunity to voice thou eppinion: Again I say
it -W -T3 grossly unfair and the council should take whatev-r steps n-cPssary to
pr -vent this from happening again. Thank you.
l� p- fu y yours
,
G k
Willi t E. Fischer
2650 So Riversid- Dr.
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October 11, 1974
The Honorable Edgar Czarnecki
Mayor
City of Iowa City
Civic Center, 410 East Washington St.
Iowa City, Iowa 52240
Dear Mayor Czarnecki:
The differences involved in calculating Iowa City's "hold
harmless" amount for the next three years are substantial.
I have today written to the appropriate officials within the
Department of Housing and Urban Development to express
my personal concern that the calculations for Iowa City be
carefully and fully reviewed with special attention to the
failure of the computer program to reflect the grant commit-
ment by HUD for Project Iowa R-14 in May, 1970.
I will be grateful if you will keep me advised in regard to
the resolution of this matter. Please let me know how I can
be of further assistance.
Sincere best wishes,
HAROLD E. HUGHE�
HEHms
'
HARRISON A. M"MB NJ...:OIAIRMAN
JEtO 9 MImOLPH. W. VA.
JAMMe K. JAVITS, NI
CBORNE PELL RJ. .- _
UO
PETM N. DOMORM
EDWARD M. KENNEDY. MME.
-RICHARD G WHINED
GAYLORD NELSON, WIS.
ROBERT TART.'JN, O
WAL r. MONDALE. MINK. _ _.
-J. OL00! EEALL. JR.
- THOMAS r. EAOLETON. MO. ..
ROBERT T. EfAFTOW
ALAN ORAmE . CALF. -
-
HAROLD L HO M, IOWA
WILLIAM D. HATHAWAY, MAINE
MARIO T. NOTO, STAPP DIRECTOR
ROBERT E. HAOLE, GENERAL COONEEL
October 11, 1974
The Honorable Edgar Czarnecki
Mayor
City of Iowa City
Civic Center, 410 East Washington St.
Iowa City, Iowa 52240
Dear Mayor Czarnecki:
The differences involved in calculating Iowa City's "hold
harmless" amount for the next three years are substantial.
I have today written to the appropriate officials within the
Department of Housing and Urban Development to express
my personal concern that the calculations for Iowa City be
carefully and fully reviewed with special attention to the
failure of the computer program to reflect the grant commit-
ment by HUD for Project Iowa R-14 in May, 1970.
I will be grateful if you will keep me advised in regard to
the resolution of this matter. Please let me know how I can
be of further assistance.
Sincere best wishes,
HAROLD E. HUGHE�
HEHms
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ci4o o
tizens_ for
nvironm`ental action
e'
P.O.. Box 1149 Iowa City, Iowa 52240
Iowa City City Council
Civic Center
Iowa City, Iowa 52240
October 8, 1974
To the Mayor and the Members of the.City Council:
Citizens for Environmental Action finds the City
Staff's recent recommendation:to increase the Iowa City
bus fare by ten cents, disturbing. As you recall, CEA
circulated petitions, and obtained almost 4000 sinatures
requesting a ten cent fare in 1971, when the City took over
the bus system
We see the fifteen cent fare as one of the few present
incentives for continued transit use, due to the lack of
evening and Sunday service, half-hour headways (one hour
on Saturdays) and crowded peak period conditions. Additionaly,
we dispute the City Staff estimation that ridership would
not decrease if a twenty-five cent fare were instituted.
It is our understanding that the Institute of Urban
and Regional Research has studied the problem and will be
making- recommendations regarding funding sources and fair
collection of these, and we suggest these recommendations
be studied carefully.
The City Staff's direction toward free service for
the elderly during off peak periods, is commendable, as is
J.Fatrick White's stand in support of the lower fare.
CEA urges the City Council to maintain the present fifteen
cent fare and continue to support local transit systems,
On behalf of the
Board of Directors,
Joyce Dosta.le
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Student Senate
•
THE UNIVERSITY OF IOWA
Mayor Czarnecki
City Council Offices
Civic Center
Iowa City, Iowa 52242
Dear Mr. Czarnecki;
IOWA CITY, IOWA 52242
October 9, 1974
The University of Iowa Student Senate unanimously passed
a resolution endorsing the Madison Street closing at the meeting
of October 8.
We would hope that the City Council would take into con-
sideration the opinion of this constituent body. The Senate
represents approximately 20,000 persons, who have an active interest
in this matter.
Enclosed is a copy of the resolution. I would appreciate
having copies of the resolution distributed to the members of the
City Council.
Sincerely,
t�
Debra Cagan
President
7
University of Iowa
Student Senate Association
DC:sjd
•
THE UNIVERSITY OF IOWA
IOWA CITY, IOWA 52242
Student Senate
SSR 74-40
Written and submitted by Debra Cagan and Pam Riley
RE: Madison Street Closing
i
Whereas; The proposed street closing of Madison Street
from Iowa Avenue to Washington Street is bene-
ficial to academic atmosphere of the University,
and
Whereas; The concept of a pedestrian - oriented campus has
long been a goal of the Student Senate, and
Whereas; The closing gives the University an opportunity
to continue planning the Lindquist Center complex,
and
Whereas; The traffic flow in this area would be limited
to mass transit and emergency vehicles only, and
Whereas; Bicycles will be permitted in this area, and
Whereas; The street closing would insure badly needed
safety measures for pedestrians, and
Whereas; The closing of this one area has the potential
of showing the city of Iowa City that a pedestrian
campus can indeed be a functional reality,
THEREFORE BE IT RESOLVED
That the UISAS endorse the closing of Madison
Street from Iowa Avenue to Washington Street
and encourage all University constituents and
citizens of Iowa City to support this action.
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City Council
City Manager
City of Iowa City, Iowa
To whom it may concern,
In response to the informational meeting held by the City Council
and the requirements of the new Community Development Act, I would like
to offer the following comments with respect to the citizen participation
aspect. Focusing on the outcome of the meeting, I object to the reliance
on the city officials forthe formulation of the plan, the use of "group
leaders" in the process and the attendant effect which has been to
exclude the low income population in the initial formation. I feel that
true citizen participation- is not merely the consultation of previously
established groups and that true "grass roots" organization methods are
needed to fulfill the mandate of the Congress in this Act.
The "group dynamics" which gave rise to the selection of a leader in
my group aptly reflects my concerns. First, in no sense was the group
leader choosen by the group. Three of the persons in the group had decided
that he in fact should not be the representative and were in the process
of finding an alternative; with encouragement and support from the group
another woman, who had previously been little involved in city affairs,
would have better represented the citizens_ to whom the act in question
is addressed. While the discussion ensued,a "professional citizen"
in the group said our representative should do the job because "he
always did". -:adds>, as..good at that sort of thing etc. We were still
discussing the situation when our "representative" picked up the materials
and led the way out. The point is that a man who is used to assuming
1
8 Valley Ave #4'
Iowa City, Iowa
-
October 8, 1974
City Council
City Manager
City of Iowa City, Iowa
To whom it may concern,
In response to the informational meeting held by the City Council
and the requirements of the new Community Development Act, I would like
to offer the following comments with respect to the citizen participation
aspect. Focusing on the outcome of the meeting, I object to the reliance
on the city officials forthe formulation of the plan, the use of "group
leaders" in the process and the attendant effect which has been to
exclude the low income population in the initial formation. I feel that
true citizen participation- is not merely the consultation of previously
established groups and that true "grass roots" organization methods are
needed to fulfill the mandate of the Congress in this Act.
The "group dynamics" which gave rise to the selection of a leader in
my group aptly reflects my concerns. First, in no sense was the group
leader choosen by the group. Three of the persons in the group had decided
that he in fact should not be the representative and were in the process
of finding an alternative; with encouragement and support from the group
another woman, who had previously been little involved in city affairs,
would have better represented the citizens_ to whom the act in question
is addressed. While the discussion ensued,a "professional citizen"
in the group said our representative should do the job because "he
always did". -:adds>, as..good at that sort of thing etc. We were still
discussing the situation when our "representative" picked up the materials
and led the way out. The point is that a man who is used to assuming
the leadership role does so almost automatically and also assumes that he
is representative of the group when in fact this was not the case. In
essence a "non -representative" was self-selected and supported by a vocal
"professional citizen"; the average citizen was effectively relegated to
an onlookers position and left without representation. It would have
taken an impolite and rather aggressive interchange to alter the "non
decision" and select a representative.
It should also be noted that the presentation which was given was not
essentially reflective of group opinion. There was no consensus and the
views of four members of the group (out of eight members in all) were not
presented in the report. The unrepresented group consisted of persons
who had little or no previous contact with participation in civic affairs.
The represented group consisted of three who have been involved in the
community for a long time and one person who had slight differences with
them who had recently joined a local citizens group. The result is typical
of the sort that can be expected when "professional citizens" take it
upon themselves to lead in the interest of savingtime or efficiency or some
resulfin
other such story. TheAdomi ance of previously existing ideas, not
reflective of the community as a whole, and a reinforcement of the
notion that nobody listens to the private citizen, particularly the
lower income citizen. THIS IS NOT THE OBJECTIVE OF CITIZEN PARTICIPATION,
or is it? If the Council sincerely desires participation by the lower
income citizen they must solicit it directly and not in-a..perfunctory
manner.
Yours �t ly,
Renee Toback
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October 9, 1974
City Council
Civic Center
Iowa City, Iowa 52240
Dear Council Members:
After reading the article in the Press -Citizen of October 8 concerning
the bus fare, I decided it was time that I expressed my feelings to
the city council.
I have been a "user" of the Iowa City bus system for two years and
it has always amazed me that one could ride across town for only
15¢. In reference to this "amazement", I continually read articles
concerning the question of the source of additional funds to cover
the difference in income and operating expenses of our transit system.
The property owner is constantly turned to for additional funds for
many projects. Again, the property owner is being turned to. Why
don't you collect this fee from the person who is using this service?
There are many property owners who will never use this mode of trans-
portation but they are the very ones who must provide additional
revenue for it. (Under your suggestions.)
Other cities such as Des Moines charge far more than 15¢ for the use
of their buses. I -would be more than willing to pay 25¢ each time I
used this service, but feel outraged at the thought of being "forced"
to pay with property taxes!
Please consider some of these ideas and feelings when you take a vote
on this issue.
Sincerely yours,
A:10 9r/
4"1V
(Mrs) Lu Ann Downey
1214 Louise Street
Iowa City, Iowa 52240
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415 South Sixth Avenue
WashinFLon, Iowa 52353
October 8, 19714
City Finance Director
City Offices
Iowa City, Iowa. 52?40
Dear Sir..
Let me first``establish my credentials as a person concerned
with the bus system in Iowa City even though I live in ',4as1,inp:-
ton. I have-lived in Iowa Clay all my life with the exception
of the last 13 months. i:y wjfe,works full time in Iowa City
and'we spend a considerable amount of time and money in Iowa
City.
I understand you are .thinking of raising the bus fare to 25a
to cover the annual operating deficit of the bus system. Let
me enumerate several.poijIts in opposition to the proposed hike.
The philosophy of the city planners and managers of Iowa City
has long struck me as'_being,contradictory. Onone hand, the
bus system is'expected by the budgetary planners to show a profit
every year, while onithe other hand designers and planners
follow policies whicY will quickly ruin the bus system by over-
encouraging the use o•f automobiles by the citizens of Iowa City.
It is rapidly becoming clear that America can no longer afford
its present extreme o'onsumption of gasoline--a message rein-
forced-by President Ford's inflation message today. It seems
to me that the city planners "and managers should pursue a policy
which would make travel by,bus so appealing-that people would
favor that mode of transportation over the car--thereby conserving
fuel and maintaining 'the clean air Iowa is famous for.
r.
It seems.to me fallac1lous to,
a profit`require the city bus system to she:.
,. or even approach.the;level of self-sufficiency if you
agree with the_thrust!of this argument: the bus system is a
service which the cit�yy :
as police and' fire,prbtprovides on approximately
the ambulancetservice (perhaps the saine
provided by;other apendles than the city) or many of the other
services providedby'the city which are not expected to show a
One Profit. Why are these agencies not expected to make a profit?
resideason is that they provide"a significant service to all.
resident"s of the city, whether ornota given individual makes
direct use of that' service or not. In other words, these services
provide,an indirect benefit to residents by their very existence
and occasional use:by some people The city bus system should be
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operated -on this same basis,,'.since it does provide a service
which all residents benefit from. Some benefitdirectlyby having
available a low-cost,`pleasant, clean, efficient means of trans-
portation which they use nearly daily. (I might add here that
perhaps one way to increase income for the bus system is to
strenuously pursue a policy to encourage people to ride the bus
during relatively -low. -ridership -periods rather than drive their
car downtown or wherever.) Other residents who do not make use
of this unusually_high'quality bus system also benefit indirectly
from its existence through :increased availability of parking
spaces in thevariousshopping areas, -lower traffic loads on the
city streets (which reduces .their maintenance costs, makes them
safer for children and b,icycles,`and reduces the number of wider
streets necessary), increased availability of gasoline, less air
and noise pollution, and the existence of a backup form of trans-
portation -which is available when their preferred means is not.
These indirect benefits are significant and accrue to all residents
of the city. Since the bus system does benefit everyone in the
city, just as the`fire and police- 'services do, there is much
reasonableness in asking each resident of the city to contribute
slightly to the upkeep.`and operation of the bus system, lust as
each is asked to contribute to the fire and police departments.
I am not familiar with the financial operation of the bus system
except to know,that it is expected to run about a X160,000 deficit
this year and that the city contributes something on the order of
124 for every 15V fare paid. A deficit of $160,000 amounts to
only about 43 for every resident of the area --a fairly inccnsider-
able amount iricomparison to the benefits available, I wov-ld
argue. !
I -am also opposed to raising.thel fare for personal reasons: I
ride the bus.whenever,I can and have over the years preferred not
to use my car.' Boa fare increase will, I think, cause me some
undue burden --financially indeed, but as I have argued, it will
cause me to pay more than my fair share of the cost of operating
the bus .system'; since I am not the __only person who benefits when
I ride t e°bus :'
I urge you -to reconsider your recommendation to increase the bus
fare. By using the economic argument of significant positive
social benefits whichi,accrue'to all residents from the existence
of a bus system, as'-I!have tried to outline above, I think you
can make a'strong case for a "subsidy from the city covering a
rather large part'of ;the'total cost of operating the excellent
bus system Iowa City has.
If you have time, I 1
line of reasoning,;, i
benefit ' from your ;ret
copy: The iv;ayor
)uld enjoy.peading your
r ninth; grade economics
:tions and comments.
comments on this
students would also
sincerely
Lt,(J LL -7--11
Drew Cannon
U,i
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Iowa Association ForRetarded Citizens
1707 High Street
Des Moines, Iowa 50309
Area 515 283-2358
October 9, 1974
HELEN B. HENDERSON
Executive Director
PRESIDENT
nandicapped persons, residing in or expected to reside in
Richard Grassman
the community."
40th Street
Des
Des Moines, Iowa 50310
The Honorable Edgar Czarneck
PRESIDENT ELECT
Mayor, City of Iowa City
Sam T. Beatty
City Hail
Box 2486
Waterloo. Iowa 50705
Iowa City, Iowa 52240
1st VICE PRESIDENT
philosophy ofproviding programs and services to these people has
Leonard French
Dear Mayor Czarneek:
919 Concert
facilities to one of helping them to live and work in as normal a
Keokuk, Iowa 52632
pattern as possible.
2nd VICE PRESIDENT
On August 22, 1974 President Ford signed into law, NEW HOUSING AND
Mrs. Imogene Martini
COMMUNITY DEVELOPMENT ACT (P.L. 93-383) , a bill which consolidates
RR #2
Milrord, lowa51351
numerous -federal community development programs into one block
SECRETARY
formula grant. This law provides new avenues of funding for
Edward L. Anderson
community living arrangements for retarded persons. While Congress
P. O. Box 4.W
Cedar Rapids, Iowa 52407
has .not yet appropriated funds for this program we recognize that
TREASURER
the local communities will be responsible for the development of a
C. A. Hoffman
"housing assistance plan" and must specifically address itself to
:1220 52nd Street
Des Moines, Iowa 50310
the needs of handicapped and elderly persons. Section 104 (a)
pp y
PASTPRESIDENT
(4) of P.L. 93-383 states: "(A) Accurately surveys the condition
Lester E_ Abbott
of the housing stock in the community and assesses the housing
I16S.DavIs
Anamose, Iowa 5220.5
assistanceneedsof lower-income persons, including elderly and
_._
AREA DIRECTORS
nandicapped persons, residing in or expected to reside in
Mrs. Wesley Haskovec
the community."
Edward Chuck
Mrs. Veronica Slagle
Earl Robert Snow
Mrs. Robed Snow
The Iowa Association for Retarded Citizens is very concerned about
-
Mrs. Cyril Hoover
housing for mentally retarded persons and especially adults. The
William H. Englebrecht
Jerry Welch
philosophy ofproviding programs and services to these people has
Ron Armstrong
Robert A. Mowry
changed from placing all of them in large state or county owned
Robert Pool
facilities to one of helping them to live and work in as normal a
Mrs. Velaine Curlile
Melvin A. Dawson
pattern as possible.
Mrs. Louis Baudler
Mrs. James Kelly
Linda Senf
We know that there are 226 mentally retarded citizens in your
DIRECTORS AT LARGE
community who need a specialized living program. This could be one
J. Herman Schweiker
Paul Carter
of the following: apartment living, supervised apartment living,
William C. Kurth
foster family homes,_ group homes or specialized training homes.Mrs.
Mary Leonard
Calvin Wright
Mrs. Bea Zeigler
Mrs. Virginia VonTalge
After reading the legislation we recognize the following to be of
Al Baumgartner
special interest to the mentally retarded citizen: Title I gives
the authority to undertake the removal of architectural barriers
which restrict access for handicapped persons, the development of
neighborhood facilities, and the development of public services
not otherwise available, but necessary and appropriate to support
activities which are specifically authorized by this title.
Ell
the)
Iowa Cc
continued, .
formerly known as
larded Children
Title II re -writes the entire structure of federal housing programs.
A total of $11.3 billion is authorized under title II, with $800
million specifically set aside for the elderly and the handicapped
under section 202. In addition to the housing loan program (section
202), title II also includes an assisted housing program (section 23)
to provide direct housing subsidies to low-income persons, including
handicapped people. Congregate housing is included in this program.
While we recognize that the funds have not been appropriated and the
rules and regulations have not been published as to this date we
wanted to offer our help and assistance to you as you prepare your
plans in using these funds.
We will be happy to communicate with you regarding the above and thank
you for your interest and concern.
Sincerely,
IOWA ASSOCIATION FOR RETARDED CITIZENS
Helen Henderson (Mrs.)
Executive Director
HH:ef
cc: Richard Urassman, I.A.R.C. President
Sam Beatty, I.A.R.C. President-elect
Margaret McCown, Johnson County ARC President
Robert A. Mowry, Area X Director
Nate Ruben, Director - Housing and Urban Development
Guy Birch, Omaha HUD Office
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TO: Concerned Johnson Countians
CIVIC CENTER, 410 E. WASHINGTON ST.
IOWA CITY. IOWA 52240
FROM: Jacquelyn McCarthy
Chairman
Johnson County American Revolution Bicentennial Society
319-354-1800
SUBJECT: Johnson County -Iowa City Bicentennial Flag Presentation Ceremony
DATE: October 49 1974
You are cordially invited to attend the Johnson County - Iowa City Joint
Bicentennial Flag Presentation Ceremony - an afternoon of celebration on
October 20, 1974.
Join other state officials, candidates and the National Representative
for the American Revolution Bicentennial Association in re-enacting the
1901 dedication of the Johnson County Courthouse. View a collection of
antique automobiles and the ascension of a hot air balloon. Tour the
courthouse.
The festivities begin at 1:30 p.m. with a band concert and conclude at
5:00 p.m. Presentation of the Flags will take place at about 3:00 p.m.
Please come and celebrate with us the designation of Iowa City and
Johnson County as Bicentennial Communities!
JMC:pas
P.S. Officials and special guests will meet in a special section at the
courthouse steps in order to be introduced at the ceremony. Regrets
only to Elisabeth Foxley at (319) 353-6949 or after 5:00 p.m. (319)
351-4193 or her address is 730 East Burlington Street, Iowa City,
Iowa 52240.
GENERAL
Prairie Press
Ilupp Electric Motors
fly Vee Food Store Hl
Ken's Distributing Company
Baker & Taylor Company
Bacon Pamphlet Service
U of I
U of I
Northwestern Bell
Means Service Center
Iowa Parcel Service
Iowa Illinois Gas & Elec.
Iowa City Press Citizen
Woodburn Sound Service
Petty Cash
Bill Peck
Lenoch & Cilek
.Johnson's Machine Shop
Frohwein Supply Company
City Electric Supply
Boyd $ Rummelhart
Hawkeye Lumber Company
If. Eugene Chubb
U f; J Industrial Laundry
Neenah Foundry Company
Union Supply Company
U of I
American Society of Planning Officials
Drs. Lang $ Kennedy
Loren's Sign Lettering
Marty Milder
Mrs. William R. Gardner
.Johnson County Fireman's Assoc.
Overton Chemical Sales
II.W. Wilson Company
Wilderness Society
William Weaver
U of I (Mrs. Vi Kuebler)
Unipub, Inc.
Carol Spaziani
Solon 'Economist
Smithsonian Institution Press
Harris F. Seidel
Readers Digest
Publishers Central Bureau
National Organization for Women
Michelin Guides $ Maps
Lone Tree Reporter
EBSCO Subscription Service
1974
Books
$ 3.00
Equipment maintenance
49.73
Feed for animals
10.31
Paint $ tools
228.68
Books
111.73
Books
14.40
Work study service
261.00
Rentals
23.40
Telephone service
183.55
Laundry service
22.60
Freight
13.32
Electrical and gas charges
623.97
Classified ads
39.20
Electrical supplies
1.50
Misc. supplies
74.37
Uniform purchases
19.48
Maintenance supplies
31.36
Building repair
24.18
Office supplies
32.78
Electrical supply
3.85
Plumbing supplies
10.92
Lumber $ concrete
157.40
Travel expense
105.17
Uniform rental
1,188.70
Street construction
920.00
Electrical supplies
16.72
Office furniture
100.00
Subscription
120.00
Vet. service
8.75
Printing service
25.00
Refund
4.00
Refund
4.00
Membership dues
51.00
Chemicals
337.89
Books
60.00
Books
8.00
Books
7.95
Books
2.00
Books
1.00
Books
17.16
Books
3.00
Books
1.50
Books
14.00
Books
19.95
Books
60.34
Books
1.20
Books
2.45
Books
3.25
Books
5.40
Children's Book Council
C.W. Associates
Bound to Stay Bound Books
Iowa Illinois Gas $ Electric
Northwestern Bell
E.K. Jones
Iowa City Flying Service
Doane Agricultural Service
Eldon Stutsman
Brad & Bob's Tee Vee
D & J Industrial Laundry
International Assoc. of Chiefs of Police
J.P. Gasway Company
Clerk of District Court
K -Mart
Iowa Illinois Gas & Electric
Marcia Brown
Carole Dunkin
Rebecca Adams
Joyce hale
Jane Sheller
Hisic Birrer
Clyde L. or Alma Felton
Certified Labortories
Head lilectric Company
Daily Iowan
R.M. Boggs Company
Applyby & Horn Tile Company
Sgt. Ronald Evans
River Products Company
Tiffin Sign & Painting Service
American Public Works
Harold Roberts
Tri City Blue Print Company
City of Iowa City
Kieck's
National Fire Protection Association
Pioneer
Quality Engraved Signs
Star Reloading Company
Standard Blue Print Company of Iowa
Somes Uniforms
Sirchie Finger Print Lab. Inc.
Shor-Line
Wright Line
Frohwein Supply
Grace Lee Products
Pyramid Service
Hawkeye Safety Equipment
Iowa Book & Supply
U of I
Transport Clearing House, Inc.
Books
Books
Books
Electricity
Phone service
Management fee
Janitorial service
Management fee
Agricultural supplies
Equipment repair
Laundry service
Books
Printing service
Court costs
Minor equipment
Electrical supplies
Refund
Refund
Refund
Refund
Refund
Refund
Damage claim
Sanitation supplies
Equipment
Classified ads
supplies
Paint
Travel expense
Sand, gravel $ rocks
Printing
Membership dues
Technical services
Printing service
Food allowance (Fireman's)
Uniform purchases
Educational supplies
Office supplies
Printing
Misc. supplies
Printing $ office supplies
Uniform purchases
Lab. supplies
Misc.. supplies
Furniture
Office supplies
Industrial supplies
Repair parts
Operating equipment
Office supplies
Printing service
Freight
25.35
6.10
48.22
205.72
5.85
1,250.00
120.00
36.00
23.90
18.50
18.50
25.46
54.62
148.00
4.32
1,539.00
2.75
4.00
4.00
4.00
4.00
5.50
185.09
290.99
73.45
31.34
11.25
268.05
163.36
123.01
56.00
135.00
30.00
228.11
480.00
84.00
220.65
8.45
10.80
492.60
87.16
99.50
16.78
10.50
374.02
94.61
13.61
4.45
1,472.48
159.21
2.55
41.58
U of I
Film rental
11.50
J.C. Penny
Office supplies
15.97
Pitney Bowes
Equipment maintenance
22.50
Gerald R. Stamp
Refund
10.00
Mercy Hospital
Physicals
40.50
Dr. L.H. Jacques
Physicals
30.00
U of I
Printing service
8.30
Lind Art Sales
Office supplies
138.25
Mr. John Wibe
Books
505.00
International Building Officals
Conference registration
80.00
IBM Corporation
Rentals & maintenance
211.19
Elbert & Associates
Date processing service
803.93
McKesson Chemicals
Chemicals
102.50
Younkers
Uniform purchases
140.00
Interstate Shopper
Printing
10.25
American Physical Qualification Testing
Technical service
97.50
Kcatli Savage
Refund
10.00
NRC Company
Equipment repair
50.00
James $ Marilyn Milendy
Refund
100.00
Ernest Stoppelmoor
Refund
75.00
Commerce Clearing House
Books
43.20
Goodfellow Company, Inc.
Printing
260.35
Strub Rocca Welding & Repair
Equipment repair
43.92
Mrs. 11.B. Weston
Refund
8.00
Kacena Company
Cylinder rental
7.44
ICMA Retirement Corporation
Supplemental retirement
333.75
Petty Cash
Misc. expenses
99.75
Warren Rental, Inc.
Equipment rental
213.40
Press Citizen
Publication
544.04
17,867.79
CAPITAL PROJECTS
Ilawkcye Lumber Company
Lumber
66.69
Builders Specialty Inc.
Building repair
170.59
Burger Construction Company
Buildings
9,858.40
Tiffin Sign $ Painting Service
Printing service
15.00
Means Agency
Appraisal service
300.00
10,410.68
ENTERPRISE
"Treasurer State of Iowa
Sales tax
1,743.16
Hupp Electric Motors
Equipment maintenance
106.12
McMaster I, Carr Supply Company
Supplies
49.03
Kens Distributing Company
Misc. operating supplies
22.91
Hawkeye Lumber Company
Concrete
51.43
D & J Industrial Laundry
Uniform rental
507.90
Neenah Foundry Company
Union Supply Company
Overton Chemical Sales
M.l. Godbcy
Martha Godby
Wm. U. Suchomel
Tom Manson
Eugene Myer
Dr. Robert Soper
Gordon 'Telford
Craig Gideon
.Jeremiah R. Warner
Chuck 1lenderson
Wm. Terry
Alpha Epli.son Phi
Gordon lluffner
Grell Construction Company
Fandcl Inc.
Elect rofact
Duncan Industries
Control Sales, Inc.
11cnry Prott Company
River Products Company
Stella Scott Estate
American Public {Yorks
Scientific Products
Charles l:. Warrick
Westinghouse Electric Corporation
Midwest Culvert Operations
I.inewood Stone Products
Clow Corporation
Van Meter Company
Fandel, Inc.
Commerce Clearing House
Strub Rocca Welding $ Repair
Industrial Engineering $ Equipment
Kacena Company
Petty Cash
.Johnson Machine Shop
TRUST $ AGENCY
Petty Cash
Iowa City Treasurer
Iowa City Treasurer
Construction supplies
Operating supplies
Chemicals
Water refund
Water refund
Water refund
Water refund
Refund
Water refund
Water refund
Water refund
Water refund
Refund
Refund
Refund
Water refund
Plumbing supplies
Equipment maintenance
Technical services
Meter repairs
Equipment repairs
Repairs
Sand, gravel & rocks
Water refund
Membership dues
Supplies
Repair parts
Supplies
Construction supplies
Chemicals
Equipment f, repair supplies
Electrical supplies
Repairs
Books
Equipment repair
Electrical supply
Cylinder rental
Misc. expenses
Equipment repair
Misc. expenses
Fire retirement
Police retirement
864.00
18.32
468.00
48.03
4.22
28.56
1.70
36.96
11.68
1.41
6.78
4.62
1.16
14.42
12.17
4.88
26.14
17.50
100.28
111.04
98.00
1,011.00
1,364.07
2.63
30.00
6.50
43.05
24.53
78.00
719.99
792.92
20.87
1,118.26
7.66
27.38
37.30
9.92
4.51
2.94
9,661.95
73.60
9,071.73
3,235.67
12,381.00
INTRAGOVERNMEN'rAl. SERVICE
Iowa Glass Depot
A. Blum
'rim Cain
Jim Dowell
Henry Edsill
John Farrell
Richard Howard
Charles McLaughlin
Devinder Mangot
James C. Miller
Bernard W. O'Conner
Robert Ostedgaard
I:ilix Pang
Shelly Lynn
Rich Wheisand
Wm. Marcus
Commerce Clearing 1 -louse
Strub Rocca Welding $ Repair
Kaccna Company
Linder Tire Service
Xerox Corporation
Cordon Russell
Max Yocum
Northwestern Bell
Petty Cash
Johnson Machine Shop
Press Citizen
Stephen Syslo
LEASED HOUSING
City of Iowa City
URBAN RENEWAL
City of Iowa City
Various
Washington Park, Inc.
Darold F. Westphal
Welton Becket & Associates
Ashcraft Inc.
Vehicle maintenance
59.35
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
10.00
Water deposit refund
15.00
Water deposit refund
10.00
Water deposit refund
10.00
Books
6.36
Vehicle repair
32.25
Cylinder rental
9.92
Tires & vehicle repair
2,045.99
Office equipment rental
1,384.77
Refund
1,689.56
Refund
739.37
Technical service
513.14
Misc. expenses
58.01
Vehicle repair
167.82
Publication
28.02
Water deposit refund
8.56
13,110.44
August expense 2,776.59
2,776.59
August expense
Relocation.expense
Building rental
Services
Travel expense
Printing service
14,732.73
10$94.26
665.00
57.85
127.29
101.00
26,278.13
GRAND T(HAl.
The preceeding disbursements allocated by fund in the total amount of
$92,486.58 represents an accurate accounting of obligations of the City of
Iowa City.
G
OJ.B. Pug ;V-z
Director
Department of Finance
■
j;.
The Voice of Iowa's United Towns and Cities
444 Insurance Exchange Bldg. • Des Molnes, Iowa 60309 • Ph. 616-283-2119
October 14, 1974
Mr. Robert H. Bowlin
Assistant City Attorney
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
Dear Mr. Bowlin:
In response to your letter of October 4, I cannot provide a definitive
answer to the question of possible state law restrictions on the use of
funds from the new 1974 Housing and Community Development Act.
I have raised the question with a number of individuals, including
local and state officials, and have yet to find anyone who is aware of
any specific problem. However, with the thought that there might be
something that could give us trouble, I have asked the Office of Planning
and Programming to undertake a review of state law on this question.
Mr. Bill McNarney of OPP is coordinating the search, and I am in contact
with his staff. Hopefully, some preliminary answer can be secured very
soon.
This topic will be discussed at a joint hearing of the House and
Senate Cities and Towns Committees in Des Moines on October 23.
I will keep you in mind as my own research progresses, and I would
appreciate hearing from you if you turn up any problems.
Sincerely,
Robert E. Josten
Executive Directc
REJ:tlp
President—George M. Strayer, Mayor, Hudson • Directors—Jan E. Albertson, Councilman, Sioux City; Herbert Belz, Mayor,
Slater; Fred Benson, Mayor, Sheldon; Donald J. Carney, Mayor, Cedar Rapids; J. R. Castner, City Manager, Ames; Charles F.
Eppers, Mayor, Keokuk; (Mrs.) Sonia A. Johannsen, Mayor, LaPorte City; A. E. Minner, City Clerk, Marshalltown; Richard
E. Olson, Mayor, Des Moines; John Thomas, Councilman, Earlville; Sanford Turner, City Attorney, Clarinda • Executive
Director—Robert E. Josten
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CIV 12'ANACER
CITY of IOWA CITY, IOWA
POSITION PROFILE
Background
The City of Iowa City is a diversified socio-economic, university
co=unity whose approximate 50,000 populace reflect and actively pursue
r.any of the varied public interest and social tonics relevant to today's
urban society,
The Council elected Mayor and four Members of the Council, who
together comprise the City Council of Iowa City are elected at large on
a non-partisan basis but are elected by and represent, to some degree,
a portion of special interest constituency (e.g., business, university,
environmental interests, etc.). Due to the diversity of both the
co-mmunity and personal interests of Council Members a high degree of
participatory activity, detailed and deliberate discussion and policy
action review and reexamination between Council -Community -City Staff
occurs, tending, depending upon one's frame of reference, to "slow down"
governmental processes or to give a degree of satisfaction to others
that "all has been considered" prior to final decisions. The City
operates under Council -Manager government by Charter, but at present and
in the predictable future will undoubtedly not unanimously accapt
"traditional" council-manager government, which is seen to provide "cut
and dried" ,"efficiency oriented" professional adminstration, limiting
Council and Community involvement.
Desirable Citv Manager Attributes
a. Personal. A person who is very adaptable to change and/or dis-
cussion and investigation of change as it relates to both
interaction with Council, Staff and citizen interest groups,
and delivery of.governmental services. An individual with
patience, self confidence, and ability to communicate and relate
to persons in all stations of society. A person of unquestioned
honesty and integrity.
b. Occupational Competence. An individual who possesses demonstrated
abilities relating to organizational and community leadership,
concern for human and social needs balanced with fiscal realities,
and one who can personally communicate and administer with
excellence -through substantial interaction with a professional
staff, Council, Community and external governmental agencies and
regulatory bodies: A person who can delegate with confidence, is
secure in judgment and can maintain the respect of the Council
and all others with whom he participates in service to the community.
6141 NORTH CICERO AVENUE. CHICAGO. ILLINOIS 60646 - PHONE 312/283-1711
- 2 -
c. Special qualifications. The Candidate nuet be a person who <aill
allow and accept a high degree of interaction between Council
and professional Staff and one who will utilize all resources
available to initiate, develop and explore an array of alterna-
tives for policy and community consideration on -,.ost every
Council policy consideration. Although required to give
considerable personal access to Council, Staff and all represen-
tative Community =embers, the Candidate is expected to perform
in a non-political, non-strategizing manner with regard to
recommendation of policy actions and implementation of community
programs. A total appreciation and compassion for human needs
and interests, beyond traditional "brick and mortar" management
is required.
A person who can devdlop a mutual level of trust and confidence
rmoag Council -Community -Staff groups and who possesses the qualifications
and attributes alluded to above will truly find the Iowa City City Manager
position, although considerably challenging, a most rewarding and
contributive opportunity.
Conditions of Em.plovmert. The position is one which requires executive
administrative competence and experience with salary and benefits com-
mensurate with responsibility and expectation for the position. The
follo--ring announcement appeared in the International City Management
Association Newsletter and has been transmitted to numerous governmental
and affirmative action agencies;
City Manager
Iowa City, Iowa - pop. (469850) -- Salary open;
presently $310400; City Manager appointed by 5 -member
Council elected at -large on a non-partisan basis.
$15 million budget; 350 full-time employees. MPTA and
minimum 5 years managerial experience desirable. Send
resume to Mayor's Office, Civic Center, 410 E. Washington,
52240. Mark envelope "Application for Manager".
Importantly, subsequent to placement of the above announcement the City
Council strongly emphasizes that recruitment and selection emphasis be
placed upon Candidate's demonstrated ability and potential not solely upon
professional or educational "tickets" nor upon racial, ethnic or sex
considerations.
I
IOWA STATE BARASSOCIATION 'ROW , FOR THE LEGAL` EFFECT OF THE USE (�
.Oficial Form No.261/2/Traer•M.rk R.asat..M,I,'] owe, sway) OF THIS FORM, CONSULT. YOUR LAWYER
OFFER TO` BUY REAL ESTATE AND ACCEPTANCE CAVEAT. Sellar .hoard determine
c ; the impact, if any, of Federal Reg-
i� ulaiions as to Consumer Credit Cost
Disclosure upon this ` particular-"-
v'or.e•`'r .. transaction. ,
Iowa City love. Octobtr 11th 1974
Tho Ci -C7 of Dora s ltv, iarn,
TO (herein designated asellers)
(insert names of Seiler and Spouse)
.THE UNDERSIGNED (herein designated as Buyers) hereby offer to buy the real estate situated in
County. Iowa, described as follows: - It
sea North "If of Lot G and ail of Lot 7, in mock i:)3, in ?Cara C_: 0
C t ty, sosua, according to the recorded plat tbarcaof, r3klbj _ct
to tba buyer bai= the auc"asif-al bidder under tba pr"auL
zztion 23, LC39eL Loaning PrOSSS.'y, 05f Zri Bv.
�■
II.
together with any easements anti servient estates appurtenant thereto, but with reservations and exceptions only as follows: •:: v
J,
;:
(Strike out inapplicable parts, if any, of (a), (b) or (c) below.)
!
-z2iris"hcfislii-son exce:esyr
�ojwxFHe-••e1i36o9rL'?i?S-~�o-tlPP9��(
ta3t5mry e"n`d'appro`pr a(e'�fostrietivAe� covenants as may be shown of record, except as in 1.
Y!ifess-}. ro�eT'Ta'Sss9'TtiasD'Ra6Fe� e
!�
-Do)Ow:
It
(c) And subject to easements of record fo p blit utilitie public road an ub' a
ror hi xi�i i3aLa�i3sr far occupancy
II
tike arapetty a n$ t:seL pr�va�v-s�c
(d) And subject to
it
(Liens?) Mineral reservation of record?) (Covenants of record running with the land?)
handicapped sons.
b7 aldarly or pe>
I
(Easements not recorded?) �Dji ewgy„rsthat easement of raccfdjf _, (�i�}pt'its� t_)u �a�ties7) (Le&see17) (See paragraph No. 19)
54, 2E •.uv `
for the total sum of $ payable et
I!
County, Iowa• as follows:
1
For tx'1e total sus of 554,0013.0,1, 7ayable at lov-d Cit -7, TiDwO. ria fOliave!
II
$:0f7.00 aGrevtth anti the balance of $53,500.00 tact Lit date ale ?7tiiZAs�.asL,
jl
?a�aassioa of tha propert7 nUall be dekliv._rsd to R"er at a time to be
f
a`_31SLated by Blrfer but cot Liter titan d$s data of 11104mlencet3ent Of Catrtsc Linn
Of the dwellinz traits_
!!f
I
I�
1! 1
:i
1. SPECIAL USE. This offer is void unless Buyers ere permitted, under any existing zoning and building restrictions, immediately to make the following
!'
conforming use of said real estate
i'.
l
2. TAXES. Sellers shall a
p y r of real estate taxes payable in the year 19 , and all unpaid lazes for prior years. Ani balance
1!
!�
of tares and/or subsequent taxes shall be paid by Buyers. Any proration of taxes shall be presently adjusted and based upon the current year s taxes,
unless the parties affirmatively state otherwise.
i'
l 4
-
3. SPECIAL ASSESSMENTS. (e) Sellers shell pay all special essesamen}s which are a lien on the date of acceptance of this offer.
I'
(b) If (a) hereof is stricken, then Sellers shall pay all installments of special assessments which, if not paid, would biome delinquent the year this offer
i
is accepted, and all prior installments thereof.
`
All other special assessments shall be paid by Buyers.
I�
4. INSURANCE. Sellers shell maintain S of fire, windstorm and extended coverage insurance until possession is given and shell
forthwith secure endorsements on the policies in such amount making loss payable to the parties as their interests may appear. Risk of loss tram such hazards
is
is on Buyers only when and as soon as (1) this offer is signed by both Sellers and Buyers and (2) upon performance of this paragraph by Sellers and (3)
insurance
'
after a copy hereof is delivered to Buyen. (Sea also paragraphs 10 and 20.) Buyers• if they desire, may obtain additional to cover such risk.
S. POSSESSION. If Buyers timely Perform all obligations on or before theday o1 19 possession shell
i!
on said data be delivered to Buyen, with adjustments of rent, insurance and interest as of date of transfer of possession. If Buyersere faking subject to
I!
right of Lessees, so indicate b "Yeti' in the space following: produce any written lease or looses an
q y p q: in which event, Sellers shell forthwith
j1
said premises for examination, and assignment.
I
jj
6. FIXTURES. (a) All personal property that integrally belongs to or is part of said real estate, whether attached or detached, such as light Dxtures
(including fluorescent tubes but not maids bulbs), shades• rods, blinds, venetian blinds, awnings, storm windows, storm doors, storm sashes, screens, attached
linoleum, plumbing fixtures, water beaten, water softeners• automatic heating aq uipment, air conditioning equipment other than window type, door chimes
built-in items and electrical service cable, fencing, gates and other attached £xtures, trees, bushes, shrubs and plants, shall be considered a pert of roe(
.estate and included in this safe except
i
It
(Rented items?)
(b) Wail to wall carpeting fastened to Door or wells shall be a part of and included in thin sale:
(c) Outside television towers and antenna shall be a pert of and included in this sale.
,!
*v ADDITIONAL PROVISIONS. This offer is made subject to the additional terms and provisions of Paragraphs ID to 23 inclusive, printed on the
-r7.
o., without requirement of additional signatures, but Paragraph 24 or any additional provisions, or any changes of said Paragraphs 10 to 23,
inclus7ve, o'her tFan the'insertion of the amount of insurance in Paragraph 20, shall require the additional signatures of the parties on the reverse side hereof.
S. PURCHASE PRICE. It is agreed that at time of settlement, funds of the purchase price may be used to pay taxes• other liens and to acquire out.
standing inrerasls, if any of other parties.
GttaSer 29, 74
9. If this offer is not accepted by,S I1auAn or bet .9 sba 6eaome null and void and all payments shell
i_-ekZiavL �sFtlt p y'mh
be repaid to the Buyers. L�(.,!s
my QAC.
a
s
A Partner
Buyer .7 y _�y Buyers Wife or Husband -
-
' y_.iF�u3
Addr"s -`'" Phone
The forasolny offer Is accepted this day of , 19
Seller Seller's Wife or Husband
Addres. Pho« '
- " - FaER -oTOss
KS43—CopPright 1550 by The town State Der Association - a rTyy ® This rrh saO,arF, 1973
_
.:-.lsrxsroar`�'�_'9S •:i fi`�`-.`<.s{:Lh'h :�-gy: - _ • ti ':. '- ..
IK ..
® SUBJECT: Comments by the City Council of the City
on the L•'nvironmental Impact Statement for
Parking Ramp
E
E
of Iowa Ci.ty, Iowa,
the Proposed VA
In the opinion of the City Council, the Environmental Impact Statement
generally did not include an adequate level of referencing or footnoting. In
the review of the Environmental Impact Statement the Council periodically had
to research other reports in an attempt to substantiate various conclusions and
statements presented in the EIS.
The Council is also of the opinion that there needs to be a more detailed,
concrete explanation of the present parking situation for the VA Hospital.
Specifically, the Council would.like to know the exact number of spaces now
available, who presently patronizes these spaces (number of employees, number
of visitors, number of patients), and the net impact of additional spaces on the
entire parking situation. The Council also questioned what the VA parking need
would be beyond the year 1980. If an increased need is perceived beyond 1980,
in the opinion of the Council it would be appropriate to include this in the
Environmental Impact Statement.
In the first paragraph on page 4 of the EIS, there is a discussion of the
necessity for the construction of a new boiler plant and for the modification
of the existing physical plant in order to provide for central air conditioning
and a chilling structure. The EIS does not mention whether these facilities are
movable. The Council would like a response in this area.
The EIS generally did not provide an adequate discussion relative to the
percentage of the VA work force in Iowa City which actually has access to mass
transit. In the opinion of the Council this statement did not adequately treat
the use of alternative means of transportation other than the private automobile.
It is also the Council's opinion that the statement did not provide an adequate
differentiation between employee parking needs and visitor or patient parking
needs.
Another area of deficiency is that of the impact the proposed facility would
have on traffic flows in Iowa City. Specifically, the Council questioned what
impact this facility would have on traffic patterns in and around the west campus
of the University of Iowa.
In the first paragraph on page 7 of the EIS, the minimization of adverse
environmental impacts are discussed. It is stated that these will relate primarily
to planning and aesthetic considerations which will minimize the visual impact of
the structure and which will enhance the "perceived aesthetics." The Council
believes the statement should more fully express what the proposed design will do
in order to minimize the adverse visual impact of the ramp.
In the last paragraph on page 7 of the EIS, there is included the statement
that "adequate parking will also reduce the number of hunters looking for parking
spaces around this facility." Additional backup information should be included
in the EIS to substantiate this position. Some of this is included in the feasi-
bility study prepared by the firm of Hansen, Lind, & Meyer; however, this is not
included as a part of the EIS.
ti
is ,�• •
Page 2
® In the second paragraph of page 8 of the statement, there is a discussion
relative to the measures which could betaken in order to eliminate the discharge
of particulate matter in the storm drainage system and subsequently into the
Iowa River. The EIS indicates that measures which could be taken to reduce the
amount of particulate matter discharge would include the provision for appropriate
French drains and sediment traps within the drainage system; there is no comment
as to whether these will actually be installed or whether this is merely a possi-
bility. The Council would like this to be answered directly.
On page 8 of the EIS, there is a discussion on alternatives to the proposed
action. The Council specifically questioned the weighing of the factors used for
this purpose.
on page 95 of the previously mentioned Hansen, Lind, & Meyer report, a case
was made relative to sites 5 and 6 best serving the needs of visitors to the facility,
however on page 95 of this report, it would appear that, were the hospital to expand,
this facility would then best serve employees. This point needs to be clarified.
In Exhibit A of the EIS, a summary of parking needs is presented. This exhibit
includes parking requirements for three different out-patient levels (60,000; 80,000;
and 95,500 outpatients). The Council questioned the source of this information and
the backup information which was used to arrive at these figures.
The Environmental Impact Statement gives no assurance of coordination with '.he
activities and programs of the University of Iowa. Mention should be made of this
• subject and specific attention should be given to the impact of this ramp as it
relates to the creation of a pedestrian -oriented campus by the University. Docu-
mented statements from the University of Iowa on this concept and on other west
campus programs should be considered in this light.
The above mentioned statements represent the comments and conclusions reached
by a majority of the members of the City Council of the City of Iowa City. Should
any explanation of these be desired or should any other questions arise relative
to these statements, please do not hesitate to contact us.
RECEIVE
'..- «• SEP 3 1974
• OFFICE OF THE P.OSTMASTE_R GENERAL -_.IOWA CITY
Washington, D.C. 20260
August 27, 1974
Dear Congressman Mezvinsky:
This is with further reference to your August 12 corre-
spondence on behalf of Mr. Robert Hilgenberg, Executive
Director of the Johnson County Regional Planning Commission
of Iowa City, concerning their interest in the disposition
of the old Iowa_,City Post Office building.
We have concluded an economic analysis regarding the dispo-
sition of the old facility and it has been determined that it
is excess to our needs. We are, therefore, following the
disposal procedures presently in force with the General
Services Administration. This is our policy with respect
to all surplus real estate.
We are now in process of requesting the General Services
Administration to dispose of the property. Such property
is first offered to other federal agencies, then to state
and local governments, and finally to local community
governmental agencies. It should be noted, however, that
our policy requires that the transfer or sale be in return
for fair market value of the facility.
In view of Mr. Hilgenberg's interest in the property we have
referred his inquiry to our Real Estate Department for for-
warding to the General Services Administration so that when
the property is offered for sale the terms and conditions
of the sale can be sent to the Johnson County Regional
Planning Commission.
Sin erel
Walter E. Carson �—
Senior Representative
Government Relations Department
Honorable Edward. Mezvinsky
House of Representatives
Washington, D.C. 20515
11
MEMORANDUM
date: October 14, 1974
to: Dennis Kraft, Acting City Manager
department of
urban renewal
eub,jeet: policy on Renting Space in Clinton Street Mall
At your request, I have prepared the following information
to assist the City Council in stating a policy on the rental
of vacant space in the Clinton Street Mall.
HUD regulations state that in temporary relocation, only
persons displaced because of Urban Renewal activities are
allowed to utilize "temporaries". It was our intention to
follow this directive when we conceived and executed, with
HUD approval, the Clinton Street Mall temporary relocation
project. Our main objective in creating the Mall was to
get the tenants who occupied the structures into permanent
quarters. That objective has been fulfilled in the case
of the Bivouac, which has been relocated permanently to
the site formerly occupied by Whetstone Drug Store. The
tenant adjoining the Bivouac, Buc Leathers wishes to vacate
his one small module and rent the space formerly occupied
by the Bivouac. As far as I'm concerned, this is an accept-
able move on the part of Buc Leathers.
However, it will result in one vacant module with approxi-
mately 450 square feet. We have contacted the remaining
fifteen businesses who must be relocated because of Urban
Renewal activities regarding the rental of the vacant module.
None of the businesses is interested in renting the space.
Thus, on the one hand, we are faced with the HUD regulations
that state that spaces can be rented only to people being
affected by Urban Renewal and, on the other hand, with none
of those businesses wanting to rent the space. The question
then is, do we leave the space vacant or attempt to lease it?
date: October 14, 1974
to: Dennis Kraft, Acting City Manager
sub,ject:Policy on Renting Space in Clinton Street Mall
page: 2
Because the cost of this entire project was to be paid for
by rents received from the tenants, I think the answer to
the above question is fairly obvious. We must rent the
space. The question is "to whom"? There is little doubt
in my mind that the space can be rented readily. I have
three or four prospective tenants immediately. Some are
local businesses who wish to expand their present opera-
tions, and others are prospective tenants from out-of-town.
It has also been suggested that maybe a citizen participa-
tion headquarters for the implementation of the citizen
participation plan required by the Housing and Community
Development Act of 1974 be established in the Mall. This
space is ideally suited for such a use. The other uses
suggested by prospective tenants are: a men's hair styling
shop, a sporting goods store, and a doughnut shop. Each,
or any of these, would be an appropriate use in the Mall
as presently constituted.
In light of the above, I suggest the following alternative
possibilities in no order of importance:
1. Rent space to the City for Citizen Participation
Headquarters.
2. Let City Manager choose tenant from among local
businesses interested.
3. Let City Manager choose tenant from all businesses
interested.
4. Council select tenant.
5. Run ad in Press Citizen and select tenant on "first
come, first serve is.
JBK/nh
ouu•r ncrumj
Planning f, Zoning Commission
September 26, 1974
SUBJECT: S-7414. Preliminary Plat of
Washington Park Addition, Part 9
located west of Green Mountain
Drive extended northerly and
east and north of Washington Park Additions, Parts 5 through 8 (Mount Vernon
Drive and Princeton Road); date filed:' 8/12/74; 45 -day limitation: 9/26/74.
STAFF The subject 19.62 acre addition
ANALYSIS: consists of 47 lots for an
average density of 2.4 lots/
acre. The smallest lot con-
sists of approximately 10,725 square feet which exceeds by a considerable
margin the minimum lot size requirement of 6,000 square feet in the R1B Zone.
The plat, having been previously reviewed by the staff and revised, meets
all the requirements of the Subdivision Code with the exception of the location
of easements for "public, semi-public or community use", namely utility ease-
ments for telephone and electrical installations.
It should be noted that the right-of-way for Green Mountain Drive is indicated
as 60 feet, as is the right-of-way for said street in Washington Park Addition,
Part B. It was previously felt necessary to provide a collector street
between Washington Street and Rochester Avenue for internal circulation.
The staff is of the opinion, however, that Washington Street, Mount Vernon
Drive, and Amhurst Street will provide sufficient access to the neighborhood
encompassed by Court Street, First Avenue, Rochester Avenue, and Scott
Boulevard. It would, therefore, seem more appropriate to reduce the right-
of-way width to 50 feet, the minimum width required for a residential street,
to increase the buildable area of adjacent lots. Sidewalks would be "jogged"
but certainly at no detriment to the addition.
STAFF
RECOMMENDATION:
It is the staff's recommendation
that the plat be approved if
revised to show the location
of utility easements.
STAFF A sanitary sewer located
COMMENT: along rear property lines
has both advantages and
disadvantages. Although it
is less costly to install than along streets where more adequate compaction
and backfill are required, access to manholes when a line is plugged presents
a problem. Ten foot utility easements along sanitary sewers for maintenance
are required, but as in the case of the sanitary sewer along the rear property
lines common to Lots 180 through 189 and 202 through 205 and 207, it is
necessary to enter with maintenance equipment at Columbia Circle to reach the
manhole at Lot 189 without"assuming liability for damage of private property.
Perhaps consideration should be given to amending the Subdivision Code to
require easements for access to manholes located along rear property lines
such as along Lots 181 and 182, 185 and 186, and 189 and 190.
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I. Seek people willing to be interviewed in order to estaillis;,
community needs.
Utilize booths at groceries and busy intex•sec:tic�ns to acquire
names and addresses of -those willing to be inter �.;•,e�i,
Also contact agencies and organizations who !,are -rc;quent
contact with low income people to inform }ze.i.r c?.i�;;ts of
the Housing and Community Development Act and }u<i,�„
contact task force about their willin�;r:ese; do tie; ;.ntc;viewed:
Require that Pre-test interviewing,inclide betrren-3C;=
sample of low-income. Define low -.income as
for government assistance of some type - foot,
housing assistance, day care, lunch pro.;ram, r:tc. Co;;;,;,_.
interviewing. Take their suggestion;, and
survey. Recruit additional interviewers zrom this F,,roup z=nd
their acquaintances. Revise survey.
II. Community -wide canvassing.
Done on a neighborhood basis. (Pati Mileage ar-c ch .d oar.,
services for interviewers.) Survey will ask how T F,;,p.j_e w•,u_id
like to be further involved (as leader in nei.ghicr`�„od, c., -;cal
assistance, phoning, babysitting, trarspor ;:si ior; j , ^r7.u-Po::(3
of survey is to define problems as perceive:' b;y r•espondant.
Record suggestions for solving prot)leris, :i:nk e v:ewers will
undergo some training before going out into con,nmni y.
III. Survey Analysis
To be done incombination with citizens, staff, and city
council to delineate problems described in survey,
IV. Neighborhood meetings
To acquire suggestions for solving problems. To understand
trade-offs among different priorities, To be conducted
neighborhood leaders developing out of i.nterviewine process.
V. Preliminary Program Development
By citizens/staff/city council/experts/technicians
VI. Public Review by Subject or Program Component
Series of neighborhood meetingsto review proposed progrsro as
a whole or series of meetings focusing on subject element
(such as housing, accessibility of public buildings by
elderly and handicapped).
VII. Revised Program Development
VIII. Public Review
IX. Final Submission of Program Application and Certi�Icati.ons
NAME
Renee Toback
F regi i ne Branson
Glen & Thelma Fountain
Jim Maher
Jim Hall
Irma Hall
Christine White
Mrs. Charles King
John Burns
Mrs. Albert Hieronymus
Henry Olson
Elizabeth Ann Shope
Esther Boulton
Thea Sando
Bob Welsh
Donna Dueker
Ray Mossman
Mrs. Dan Ahern
J. J. Deninger
William M. Kinnamon
Mr. & Mrs. Charles Iossi
Ms. Jean Leyshon
Wesley A. Fotsch
Thomas Baldridge
Helen T. Marlas
Ken Haldena
Roxanne Haldena
Melvin Daniels
Mary Streufert
Linda Dole
John Harper
Flo Beth Ehninger
Alicia Claypoo'
Sharon Neessen
Rosie Campbell
Phil Vanderttaar
Patt Cain
Mary Neuhauser
Anne Autor
Herbert N. Jorda
Euyer Johnson
Ronald Osborn
Shirley Sixt
Clark Jones
Don J. Schleisman
Barbara Haring
Michael Pill
Nancee & Richard Blum
Susan Burden
Carol Fracassini
Ira Bolnick
Bobbe Akie
Dorothy Douglass
Jim Sangster
Barb Heck
ADDRESS
8 Valley Avenue, H4
1104 Tower Court
2312 Muscatine Avenue
ISPIRG Center East
712 Second Avenue
712 Second Avenue
1631 B Muscatine Avenue
715 Dearborn Street
1231 Burge
Route 4, Box 279
618 Dearborn
513 Brookland Park Drive
603 1/2 Brookland Park Drive
1321 Oakcrest
217 Iowa Avenue
3317 Shamrock Drive
818 N. Linn
721 Rundell
2025 D Street
2029 D Street
941 E. Jefferson
120 N. Dubuque
221 1/2 E. Washington
Rep. Mezvinsky's Office, 210
752 Oakland Avenue
720 Second Avenue
720 Second Avenue
715 First Avenue
373 Hawkeye Court
242 Ferson
427 Ferson
10 Oakridge
273 Hawkeye Court
2422 Bartelt
520 Normandy Drive
610 N. Madison
3205 Arbor Drive
914 Highwood
421 Melrose Avenue
R. R. 2
519 E. Fairchild
P. O. 1034
R. R. 2
912 S. Dubuque
342 S. Dodge
2902 Eastwood
15 1/2 N. Dodge
2041 Rochester Court
P. O. Box 1206
911 Iowa Avenue
525 Iowa Avenue
109 S. Lowell
1030 E. Burlington
816 Willow
1003 6th Avenue
Fed. Bldg.
THE TASK
DEVELOP A PLAN OF ACTION FOR CITIZEN PARTICIPATION IN THE PREPARATION
OF THE CITY PLAN UNDER THE BETTER COMMUNITIES ACT.
INGREDIENTS OF THE PLAN OF ACTION
1. Statement of basic idea
2. Structure (who does it?) Who appoints?
3. Matters that should be considered (topics, priorities, guidelines, etc.)
4. Citizen -Council -staff working relationships
5. Timing
6. Advantages -benefits
PRINCIPLES FOR STIMULATING PARTICIPATION
1. Widespread Publicity
Involve City Office of Public Relations/Publicity, and existing
publicity programs and departments within organizations to provide
information and stimulate interest.
2. Aggressive solicitation of involvement by low and moderate income
groups
-employ existing groups in tree -like stimulation process
3. Full utilization of community resources to involve as many people
from all walks of life (high school, University of Iowa, existing
groups and organizations)
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REPRESENTATIVE WORKING GROUP
1. Established citizens groups
2. Professionals
3. City staff, boards and commissions
4. Low and moderate income people
Survey and order needs in priority
1. Task Force Director - (Project 450,000 or Proj. 2.1)
b. Publicity
(1) TV
(2) Press
(3) Monthly utility bills
(4) All bars
(5) Church
(6) Unions
(7) Schools
c. Motivation to participate
2. Citizens' survey -- interpret 13 items
a. Riverside
b.
3. No special interest groups
4. simulation Game
Questions
Who is involved?
Are students involved?
1. Ad Hoc Committee
representatives of citizen groups and interest groups
2. Obtain citizens ideas in many different ways
neighborhood contacts
interviews (person-to-person)
call-in shows
suggestion boxes all over town (grocery stores, street corners, canks)
3. Task groups
4. Council puts together package
1. Suggestion Box
2. Citizen Parking
3. Task Groups
4. Community Workshop
5. Council prepare package
6. Distribute Plan -reaction
7. Public Hearing
8. Revision -Review A-95
October 9 - 16
Week of October 20
Week of October 27
Week of November 10
Week of November 17
Week of November 24
December 3
December 18
NA'rIONAi I IWIMI( Olt CITIRS
It. S. CON11VI111NCH Olt MA YO ILS
Office or Federal Relations
Legislative Analysis:
COMMUNITY DEVELOPMENT BLOCK GRANTS
MAJOR ELEMENTS
�t
August_ 1974
ISSI1h.S I Title I of the Housing and Community Cevelopment Act of 1974
Programs to be
Consolidated
2. Eligible grant
Recipients
3. Eligible Activltles
(1) Urban Renewal (all Title 1 activities Including conventional projects, NDP, amendanIrics, code
enforcement, etc.)
(2) Neighborhood Facilities
(3) Open Space Land
(4) Basic Water and Sewer Facilities
(5) Model Cities
NOTE: Public facility Loan Program would be terminated. Section 312 Rehabilitation Loan to remain
separtuc for one additional year, then consolidated.
(I) Unit of general local government (including any city, county, town, township, parish, village, or
other general purpose political subdivision of a State; a combination of such political subdivisions
recognized by the HUD Secretary) --One or more public agencies, including existing local public
agencies, may be designated by the chief executive of a State or unit of general local government
to'undertake a Community Development Program in whole or to part.
(2) State
A Community Development Program may include only --
(1) The acquisition of real property which is (A) blighted, deteriorated, deteriorating, undeveloped, or
Inappropriately developed from the standpoint of sound community development and growth;
(B) appropriate for rehabilitation or con ser vatlon' activities; (C) appropriate for the preservation or
restoration of historic sites, the beautification of urban land, the conservation of open spaces,
natural resources, and scenic areas, the provision of recreational opportunities, or the guidance
of urban development; (D) to be used for the provision of public works, facilities, and improvements
eligible for assistance under this title; or (E) to be used for other public purposes;
(2) The acquisition, construction, reconstruction, or installation of public works, facilities, and site
or other improvements;
(3) Code enforcement In deteriorated or deteriorating areas in which such enforcement, together with
public Improvements and services to be Provided, may be expected to arrest the decline of the area;
(4) Clearance, demolition, removal, and rehabilitation of buildings and improvements (including interim
assistance and financing rehabilitation of privately owned properties when incidental to other activities);
(5) Special projects directed to the removal of material and architectural barriers which restrict the
mobility and accessibility of elderly and handicapped persons;
(6) Payments to housing owners for losses of rental income incurred in holding for temporary periods
housing unite to be utilized for the relocation of individuals and families displaced by C. D. program
activities;
(7) Disposition of any real property acquired pursuant to this title or its retention for public purposes;
(8) Provision of public services not otherwise available In areas where other activities assisted under
this title are being carried out in a concentrated manner, If such services are determined to be
necessary or appropriate to support such other activities and if assistance In providing or securing
such services under other applicable Federal laws or programa has been applied for and denied
or not made available within a reasonable period of time, and if such services are directed toward
(A) Improving the community's public services and facilities, including those concerned with the
employment, economic development, crime prevention, child care, health, drug abuse, education,
welfare, or recreation needs of persons residing in such areas, and (B) coordinating public and private
development programs;
(9) Matching: payment of the non -Federal share required in connection with a Federal grant-in-aid
program undertaken as part of the Community Development Program;
;10) Payment of the cost of completing an urban renewal project
;11) Relocation payments and assistance
2
ISSUES Title I of the Housing and Community Development Act of 1974
®
3. Eligible Activities
I (12) Activities necessary (A) to develop a comprehensive community development plan, and (I]) to develop
(continued)
a policy -planning -management capacity so that the recipient or assistance under this title may more
rationally and effectively (1) determine Its needs, (it) set long-term goals and short-term objectives,
(111) devise programs and activities to meet these goals and objectives, (iv) evaluate the progress of
such programs In accomplishing these goals and objectives, and (v) carry out management, coordl-
nation, and monitoring of activities necessary for effective planning implementation; and
(13) Payment of reasonable administrative costs and carrying charges related to the planning and execution
of community development and housing activities, including the provision of information and resources
to residents of areas in which community development and housing activities are to be concentrated
with respect to the planning and execution of such activities.
NOTE: Upon the request of the recipient of a grant under this title, the Secretary may agree to perform
administrative services on a reimbursable basis on behalf of such recipient in connection with
loans or grants for the rehabilitation of properties as authorized under (4) above.
4. Type of Grant:
Federal share would equal 100 percent.
Federal and
Local Shares
5. Objectives
0
6. Application
Requirements
The primary objective of this program is the development of viable urban communities, by providing
decent housing and a suitable living environment and expanding economic opportunities, principally for
persons of low and moderate Income. Consistent with this primary objective, the Federal assistance
provided by this program is for the support of C. D. activities which are directed toward the following
specific objectives --
(1) the elimination of slums and blight and the prevention of blighting influences and the deterioration
or property and neighborhood and community facilities of importance to the welfare of the com-
munity, principally to persons of low and moderate income;
(2) the elimination of conditions which are detrimental to health, safety, and public welfare, through
code enforcement, demolition, Interim rehabilitation assisrance, and related activities;
(3) the conservation and expanslon of the Nation's housing stock In order to provide a decent home
and a suitable living environment for all persons, but principally those of low and moderate income;
(4) the expansion and improvement of the quantity and quality of community services, principally for
persons of low and moderate income, which are essential for sound community development and for
the development of viable urban communities;
(S) a more rational utilization of land and other natural resources and the better arrangement of
residential, commercial, industrial, recreational, and other needed activity centers;
(6) the reduction of the isolation of income groups within communities and geographical areas and the
promotion of an Increase in the diversity and vitality of neighborhoods through the spatial deconcentra-
tfon of housing opportunities for persons of lower income and the revitalization of deteriorating or
deteriorated neighborhoods to attract persons of higher income; and
(7) the restoration and preservation of properties of special value for historic, architectural, or
esthetic reasons.
Maintenance of Effort --It is the Intent of Congress that the Federal assistance made available under this
program not be utilized to reduce substantially the amount of local financial support for community
development activities below the level of such support prior to availability of assistance hereunder.
No grant may be made unless an application shall have been submitted to HUD in which the community --
(1) sets forth a summary of a three-year community development plan which Identifies community
development needs, demonstrates a comprehensive strategy for meeting those needs, and specifies
both short- and long-term community development objectives which have been developed in accordance
with areawide development planning and national urban growth policies;
(2) formulates a program which (A) Includes the activities to be undertaken to meet its community
development needs and objectives, together with the estimated costs and general location of such
activities, (D) indicates resources other than those provided under this title which are expected to be
made available toward meeting Its Identified needs and objectives, and (C) takes into account
appropriate environmental factors;
(3) describes a program designed to --
(A) eliminate or prevent slums, blight, and deterioration where such conditions or needs exist; and
(0) provide improved community facilities and public improvements, including the provision of
supporting health, social, and similar services where necessary and appropriate.
ISSUES ( Title 1 of the Ilousing and Community Development Act cif 1974
h. Application
Requirements
(continued)
•
(4) submits a housing assistance plan which (A) accurately surveys the condition of the housing stock
in the community and assesses the housing assistance needs of lower-income persons (including
elderly and handicapped persons, large families, and persons displaced or to be displaced)
residing in or expected to reside in the community, (B) specifies a realistic annual goal for the
number of dwelling units or persons to be assisted, including (1) the relative proportion of new,
rehabilitated, and existing dwelling units, and (it) the sizes and types of housing projects and
assistance best suited to the needs of lower-income persons in the community, and (C) indicates the
general locations of proposed housing for lower-income persons, with the objectives of (i) furthering
the revitalization of the community, including the restoration and rehabilitation of stable neighborhoods
to the maximum extent possible, (ii) promoting greater choice of housing opportunities and avoiding
undue concentrations of assisted persons In areas containing a high proportion of low-income persons,
and (iii) assuring the availability of public facilities and services adequate to serve proposed
housing projects;
Certifications—
(5) provides satisfactory assurances that the program will be conducted and administered In conformity
with federal civil rights laws; and
(6) provides satisfactory assurances that, prior to submission ut its application, it has (A) provided
citizens with adequate information concerning the amount of funds available for proposed community
development and housing activities, the range of activities that may be undertaken, and other
important program requirements, (11) held public hearings to obtain the views of citizens on com-
munity development and housing needs, and (C) provided citizens an adequate opportunity to participate
In the development of the application; but no part of this paragraph shall be construed to restrict the
responsibility and authority of the applicant for the development of the application and the execution
of its Community Development Program.
Un al Option --Not more than 10 per centum of the estimated costs referred to in (2) which are
to be incurred during any contract period may be designated for unspecified local option activities which
are eligible for assistance or for a contingency account for activities designated by the applicant pursuant
to (2).
Targeting --Any C.D. grant shall be made only on condition that the applicant certify to the satisfaction
of HUD that its Community Development Program has been developed so as to give maximum feasible
priority to activities which will benefit low- or moderate -income families or aid in the prevention or
elimination of slums or blight. The Secretary may also approve an application describing activities
which the applicant certifies and the Secretary determines are designed to meet other community
development needs having a particular urgency as specifically described In the application.
Partial Waiver for Certain Small Communities --HUD may waive all or part of the requirements contained
in (1), (2), and (3) if (A) the application for assistance is in behalf of a locality having a population of
less than 25,000 according to the most recent data compiled by the Census which is located either
(1) outside a standard metropolitan statistical area, or (ii) inside such an area but outside an "urbanized
area" as defined by the Census, (B) the application relates to the first community development block
grant activity to be carried out by such locality, (C) the assistance requested is for a single development
activity of a type eligible for assistance under the consolidated open space, neighborhood facilities or
water and sewer facilities programs, and (D) HUD determines that, having regard to the nature of the
activity to be carried out, such waiver is not inconsistent with the purposes of this title.
Performance Report --Prior to the beginning of fiscal year 1977 and each fiscal year thereafter, each
Community shall submit to HUD a performance report concerning the activities carried out together with
an assessment by the community of the relationship of those activities to the objectives of this title and the
needs and objectives identified in the community's application.
A -95 --No grant may be made under this title unless the application therefore has been submitted for review
and comment to an areawtde agency under A-95.
Environmental Reviews --HUD may delegate all of its responsibilities (legal and otherwise) under NEPA
for environmental reviews to applicant -communidea. Each community would submit a certification,
signed 5y the local chief executive, specifying compliance with NEPA regarding specific requirements
and consenting to accept legal responsibility under the Act. HUD, by accepting such certifications,
would discharge its responsibilities under NEPA.
Page 4
ISSUES
Title I of the Housing and Community Development Act of 1974
�. Federal Review
(1) HUD shall approve applications unless (A) on the basis of significant facts and data, generally
and housing needs and objectives. HUD determines that the
available and pertaining to community
community's description of such needs and objectives is plainly inconsistent with such facts or data; or
(B) on the basis of the application, HUD determines that the activities to be undertaken by the com-
munity are plainly inappropriate to meeting the needs and objectives identified by the community
In Its application; or (C) HUD determines that the application does not comply with the requirements
of this title or other applicable law or proposes activities which are ineligittle.
(2) HUD shall at least on an annual basis make such reviews and audits as may be necessary or
appropriate to determine whether the community has carried out a program substantially as described
In its application, whether that program conformed to the requirements of this title and other
applicable laws, and whether the community has a continuing capacity to carry out in a timely manner
the approved C. D. Program. HUD may make appropriate adjustments in the amount of the annual
grants in accordance with its findings.
(3) Applicgtions, if submitted after any date established by HUD for consideration of applications, shall
be deemed approved within 75 days after receipt unless HUD informs the community of specific
reasons of disapproval. Subsequent to the approval of any application, the amount of the grant may
be adjusted In accordance with the provision of the statute.
(4) GAO is authorized to have access to a community's accounts, records, etc. for auditing purposes.
ri. Allocation and
All units of general purpose local governments would be eligible to seek block grant funding directly from
Distribution of
HUD. The total national appropriation for C. D. would be divided (after setting aside $50 million in
Funds
FY 75 and 76 for later addition to SMSA balances and after taking 2 percent off the top for the HUD
discretionary fund):
--80% for activities to be undertaken in metropolitan (SMSA) areas;
--2090 for activities to be undertaken In non -SMSA areas.
Metropolitan (SMSA) Areas--
Definitions/Metropolitan City: A central city or any other city over 50,000 population within an SMSA.
A limited number of towns with populations over 50,000, which possess powers and perform functions
comparable to cities, would be defined as metropolitan cities.
Urban County: A county within an SMSA which
a) is authorized under state low to undertake essential community development and housing assistance
activities In its unincorporated areas, if any, which are not units of general local government, and
b) has a combined population of 200,000 or more (excluding the population of metropolitan cities
therein) in such unincorporated areas and In Its included unite of general local government
1) in which it has the authority to undertake essential community development and housing assistance
activities and which do not elect to have their population excluded or
2) with which it has entered into cooperation agreements to undertake or to assist in the undertaking
of essential community development and housing assistance activities.
Basic Grant Entitlement --Each metropolitan city and urban county would be eligible for a basic grant
entitlement equal to the greater of its formula or hold harmless allocation.
Formula --From the 80 percent fund reserved for metropolitan areas, each metropolitan city and urban
county would be computed a formula share. Three criteria would be used: population, poverty (double
weighted, income figures regionalized), and housing overcrowding. In computing shares for any urban
county, there would be excluded the demography attributable to a smaller community (other than a
metropolitan city) within the county which is entitled to hold harmless commitments and the population
of which is not counted in determining the initial eligibility of the county itself --unless such smaller
community exercises its right to waive its hold harmless entitlement.
Hold Harmless --Each metropolitan city or urban county would be eligible for a minimum funding alloca-
tion or hold harmless amount, That amount would be the sum of --
loans advances received during FY 68-72 under each of
a) The sum of the average of all grants, or
the consolidated programs, except NDP and Model Cities,
b) The average annual grant made under Model Cities during FY 68-72, and
c) The average annual grant made under the Neighborhood Development Program during FY 68-72, or
during FY 73 for the first-time NDPs. (Grants or loans made to assist in recovery from natural
disasters, and grants made to assist in the initial implementation of the 1970 Uniform Relocation
Assistance Act are understood to be excluded from this computation.)
Model Cities --In determining the average annual grant under Model Cities, a spending rate calculation
harmless for a community would continue at
would be used. The Model Cities portion of the hold amount
for the community to complete its "fifth action year" under its local
100 percent so long as was necessary
program; In the subsequent 3 years, the Model Cities portion of hold harmless would decrease 80w,
60%, 40%ii. ._
ISSUES
8. Allocation and
Distribution of
Funds
(continued)
0
Page 5 ;
A smaltor community with no formula share would be eligible for funding at least equal to the above hold
harmless computation if, during FY 68-72, or during FY 73 for first time NDPs, one or more urban
renewal code enforcement, neighborhood development, or model cities programs were being carried
out. Such a smaller community with a hold harmless amount could irrevocably waive its eligibility
for this amount not later than 30 days prior to the beginning of each program year in fat �r of seeking
greater funding from unallocated discretionary funds.
Phase-In/Formula--If a metropolitan city's or urban county's formula exceeds its hold harmless in
the community's first program year, its actual allocation would be subject to adjustment as follows:
he
second year, he greater oftitgreater
in the first two-thirds of formula or hold hartformula
in he 1harmless; the
third year,
Phaee-Down/Hold Harmless FY 75, 76, and 77, a community would be eligible for 100 percent
of its hold harmless amount (excepting the separate f:jtase down of the Model Cities credit). During
FY 78, 79, and 80, any community with a hold harmless amount larger than its formula would have
the difference between the two amounts phased down to zero in three equal steps (2/3, 1/3, zero).
Smaller hold harmless communitles with no formula shares would be treated as if their formula amount
was zero. Regarding the provision excluding the demography exclude
waer of such communities
sin within
78,
potential urban county from the county's demography,
1/3 in FY 79, and none in FY 80.
SMSA Balances --After completing the allocation of formula funds to metropolitan cities and urban counties
and of hold harmlesa funds to all eligible units of general local government within metropolitan areas,
the balance of metropolitan funds would be distributed among all SMSAs by formula, using the same
criteria as with metropolitan cities, but excluding the demography of all formula and hold harmless
communities within each SMSA. In FY 75 and 76, the $50 million initially set aside from the total
appropriation would be reinserted at this point.
allocated to a city
Re -allocation --Arty formula or hold harmless tr which are not approvedlbyno
am
kiUD,andrcounty
which are not applied for during a program period,any other
amounts allocated to a metropolitan area which HUD determines, on the basis ofthe appli shall be and
other evidence available, are not likely to be fully obligated during such program
reallocated during the same period for use by States, metropolitan cities, urban counties, or other
unite of general local government, first, in any metropolitan area in the same State, and second, in
any other metropolitan area. Dshall
to time
as appropriate with a view of assuri g ma im mduse rofiall available funds er this in thedpure period orfromtime which such
funds were appropriated.
Program Period --The period from 1/1/75 to 6/30/75, and the period covering each fiscal year thereafter.
Non -Metropolitan Areas--
Hold H_ or_ Mless--A unit of'general local•govetnMeat butside�an SMSA would be eligible for a hold
harmless amount in the same fashion as would be a unit of general local government (other than a
metropolitan city or urban county) within an SMSA. Similarly, this hold harmless amount would
phase down to zero by FY 80,
Non -SMSA Balances --After meeting hold harmless requirements,areas
the balance the 20 percent
non -SMSA fund would be allocated among the no areae o[ the country,
try, by state, using the
same three formula criteria as above and excluding the demography of non -SMSA hold harmless
stribution of these funds.
communities. aunt ate unutilized noneSMSA fundslsimilar toer the the procedurre for SMSA funds outlined HUDIs
Discretionary Fund --Of the total ami ant of the riated for to be sC.et duriasidng
a special discretionary 7,
HUD shall reserve, off the top, 2 pe
fund to be used by HUD as grants
a) on behalf of new communities;
b) to states and localities carrying out housing and C. D. programs that are areawide in scope;
c) in Guam, the Virgin Islands, AmericanSamoa,
a d the Trust tf g innovativeTerritory
D. projects of the Pacific Islands;
d) to states and localities for the purpose of
demoe) to states and localities for the purpose of meeting emergency C. D. needs caused by federally
recognized disasters (total not to exceed 40 percent of special discretionary fund in any one year); and
f) to localities where HUD deems it necessary to correct inequities resulting from the allocation
provision of this title.
12. Linkage to Close linkage to all HUD assisted housing programs required under Title 11 of the Act. HUD would
Federally-Assisted approve local aegis a glans -submitted by individual communities (same plan as required
Hou31ng Program under C. D. ). After p n approved, HUD would sign off on each project for compliance with the local
plan with the community having the ilght to comment on HUD's decision.
13. Davis -Bacon
• Labor Pro-
visions
The prevailing wage rate provisions of the Davis -Bacon Act apply to all construction financed under
the C. D. program. The rehabilitation of residential property for use by eight or more families Is covered.
I'age n
I5SUI?S
- '- Title*1 of. the Housingand Community Development Act of .1974 -
®�. Oh-t.ition and
HUD Recommendations to Congress for Changes --Not later than 3/31/77. HUD shall report to Congreos
I tut rilanion of
its recommendations for modifying or expanding the provisions of the C. D. program relating to the
Funds
method of funding, the allocation of funds, the determination of the basic grant entitlement, and the
(cuntinued)
application of such provisions in the future distribution of funds under this program. In making this
report, HUD shall conduct a study to determine how C. D. funds can be distributed in accordance with
C. D. needs, objectives, and capacities, measured to the maximum feasible extent by objective
standards.
9. Loan Provision
The bill provides for federal guarantees of local financing of certain block grant activities. Loans could
cover the cost of acquiring and assembling real property, of site and other improvements, of interest,
demolition, and relocation. Administrative costs and eligible "software" activities would not be covered.
There would be no direct federal loans. Each community receiving a federal guarantee would, in
turn, be requlred to give Its full faith and credit commitment to raise the estimated proceeds from the
disposition of the real property and related items covered by the loan. The community would designate
a portion of Its block grant allocation to cover the difference between the value of the loan and the
estimated proceeds.
HUD would reserve 110 percent of this designated portion of the community's grant. In the event of an
unanticipated, major reduction in land values, the projection of estimated proceeds would be subject
to renegotiation. Other shortfalls from estimated receipts would have to he absorbed by the community.
In the event of a default by the community, and where HUD exhausts its legal rights without satisfaction,
[IUD would be authorized to offset any losses against future grant allocations due that community.
On an optional basis, communities could use taxable obligations to finance their programs in which case
30 percent interest subsidy grants would be available from HUD, funded by an authorization separate
from the block grant.
10. Completion of
Use of Grants to Settle Outstanding Urban Renewal Loans --The bill provides for a procedure to complete
Existing Urban
unfinished conventional urban renewal projects, particularly where additional funds are needed to effect
Renewal Projects
such a completion. The process could be Initiated either
a) By HUD, where it determines, after consultation with the LPA carrying out the project and the
chief executive of the locality, that the project cannot be completed without additional capital grants, or
b) By the LPA carrying out the project, after submitting to HUD an appropriate request which is
concurred In by the governing body of the locality.
HUD would determine the funds needed to complete the project as planned by making an accounting for
each project, taking Into consideration the costs Incurred or to be incurred, the estimated proceeds
upon any sale or disposition of property and the capital grants approved for the project. Where
additional funds were determined to be necessary in order for the project to be completed under the
existing contract,' the bill would authorize HUD to earmark up to 20 percent of the annual block grant
allocation for the community. House Committee Report language states that, to the case of communities
needing large amounts of additional funds relative to the size of their annual block grant allocation, HUD
would also be expected to utilize available "transition" funds (i.e. the separate funds approved for each
of the first three years).
11. Applicability of
Act assumes that 1970 Uniform Relocation Act automatically applies to C. D.
Uniform Relocation
Assistance Act of
1970
12. Linkage to Close linkage to all HUD assisted housing programs required under Title 11 of the Act. HUD would
Federally-Assisted approve local aegis a glans -submitted by individual communities (same plan as required
Hou31ng Program under C. D. ). After p n approved, HUD would sign off on each project for compliance with the local
plan with the community having the ilght to comment on HUD's decision.
13. Davis -Bacon
• Labor Pro-
visions
The prevailing wage rate provisions of the Davis -Bacon Act apply to all construction financed under
the C. D. program. The rehabilitation of residential property for use by eight or more families Is covered.
Page 7
IS5lll?S Title I of the IloumIng and Community Uavolopmont Act of 1974
i .
14. Effective Date January 1, 1975. HUD shall establish appropriate deadlines for the submission of applications from the
various categories of general local governments.
15. Authorizations Three year authorization of contract authority totalling $8.4 billion, of which $2.5 billion could be
utilized in the first year (FY 75), $2.95 billion in the second year (FY 76), and $2.95 billion in the
third year (FY 77). Prior approval in appropriation acts necessary. In addition to the above authoriza-
tions, the bill would also provide $50 million for each of the first two years (FY 75-76) and $100 million
for the third year (FY 77) for grants to localities having urgent C. D. needs which cannot be met through
the operation of the block grant's regular allocation provisions.
16. Transition
I
Bill provides open ended authorizations ("such funds as may be necessary') for Urban Renewal (no time
limit) and Model Cities (extension limited to FY 75 only). Any FY 75 funds appropriated and allocated
to a city under either Urban Renewal or Model Cities would be offset against the total FY 75 C. D. block
grant allocation for which that city was entitled.
10% Advance --With respect to the program period beginning January 1, 1975, HUD may advance, to
metro. cities, urban counties, or hold harmless communities, up to 10 percent of their entitlement only
for use
a) to continue ongoing activities under one of the consolidated programs, or
b) to plan and prepare for the implementation of the C. D. activities.
N�7
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nthe 15th"daytof,October, 'P Nii. in the Conference Room at,the-_Civic :Centers 21members present:
Czarnecki, -Davids&O;,,deProsse. Absent:White .(6n:00)andBrandt SCAffndmbers--presen X Kraftv_Stolfud,
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W011meishauser, Neppdizdje astOi,"onnett, Pugh.Others7in attendance ;Robert nson-County,'Supervisor;Bob Hjlgehbdrgi-and Jim:Myrdh Reglonalannang'C6mmission;and Richard Gibson, University 'OT4Iowa:
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TheM&y6r-annodhceddiscussjohcf_1) Acquisition ofthe Old Post oVerhndht-Space-NeO�-Study,2)Ralston4Creek�,and_:3)- ecutivd�sdgsion,.iscussion of
acquisition ofprope-6u t in: the.process foracquisition�of the Old:'Post office.n Jim Lynch of'RdgionalPlanning,outlried,`he-procedure-to Ee=used. Supervisorburns advisedlthattfe-CotyAd 16okdAtthe-costsfor
renovatson.and,were.," asihgspace from.,the City
fortheir 6motor` .Vehicle,,ddpar entifj'the:C pursues thepurcnase--of4thd� ing.Richard -Gibson zstated` that =theUniversi y;astointerest ln the bUildirq. :The Mayor rioted66nsus;othd2Couh&jiAhitthey are inter
that it was":the
sat
`exploring pd4sibilities -foi,it lIzation'of Efie:Postoffice profundsmight be availablef0rthe preserva�jonof`o the ,prq Iminary progressreportJ6ithe "Spa6e-Vqeds-Sudy:th6'survey-of County space
The Mayor noted receipt o°f
needs Mr Lynch ?notedrthat
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theirnext step-mas.to surveyCityoff ngr;ay1975xas- completion theproject.,MrBikr6mentlonecAboidk6xerenaum,for a CountyOffice".Bi ing;ft--6ommefiteA that-,theCity hadidentEfjj& tfiilij6eds lthe-CajImprovements ProgramastheAnima -
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,October 15,-1974
ussed.-._. ring the creek and ongoing maintenance
alternatives. s FCounci lman `hThite rarrived. It
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and
and cleanarig;{andifor dred ging,.i and ''cleaning plus
eplacing of dges.
novel. Da`v3. sen and,=seconded :by: deProsse to
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Government Space
& Facilities Study
Johnson County
Regional Planning
October 3, 1974
Commission
-
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Government Space
& Facilities Study
Johnson County
Regional Planning
October 3, 1974
Commission
:. a ;' z .r
V
October 3, 1974
Iowa city, iowa 52240 (319)351-8556
i potrick white
robrart Ivk�en'Je:g e.ec.,•,- �•.Ka
Johnson County Board of Supervisors City Council of Iowa City.
Johnson County Courthouse Civic Center
Iowa City, Iowa 52240 Iowa City, Iowa 52240
RE: Progress Report for the Government Space and Facilities Study
Dear Board and Council Members:
Attached for your consideration is the first quarterly progress
report of the "Government Space and Facilities Study." This
project was authorized through a -special contract between the
Regional Planning Commission, the Board of Supervisors of Johnson
County and the City of Iowa City.
The purpose of this report is to apprise the affected jurisdictions
of the progress to date on the study. Currently, the project is
30o complete. All County offices have been interviewed, and some
of the narrative evaluations have been prepared. The cooperation
extended to the Regional 'Planning Commission staff in the conduct
of this study has been excellent. It is anticipated that interviews
with City officials will begin within the next week.
The process of surveying and analyzing public and quasi -public
agencies will culminate in a -proposed building program,'relating
the needs, capabilities, and intentions of participating agencies.
During the course of.this-study, quarterly progress reports will
be submitted to Iowa City and the Johnson County Board of Supervisors.
In addition, these reports will be presented to the Executive Board
of the Johnson CountyRegional, Planning Commission, which is
currently functioning as the review committee for the project.
I feel that the successful completion of this study will greatly
assist in the development and coordination of a public building
program for Johnson County and Iowa City. I will be glad to
provide you with any additional information on this project if
you so desire.
Sinc rely,
Robert Hilgenbq;ik�'Cid
Executive Director
RH/km
ENCLOSURE
1
- -25Ali rih KU ua,v
The Government Facilities and Space Study is a special contract
project of the Johnson County Regional Planning Commission.) The
study is jointly funded by the City of Iowa City and Johnson County.
In addition to these two jurisdictions, the study encompasses
certain related quasi -public agencies in the County. The total -
cost of the study is $19,142.00. The overall duration of the project
is estimated to require twelve months.
Basically the purpose of the study is to examine the space
utilization problems of Johnson County, Iowa City, and certain
related quasi -public agencies. More specifically, the objectives
of the study -.are as follows:
*To survey and interview the affected agencies in order
to determine current commitments for space
*To determine the resulting deficiencies in space
arrangements in terms of both current and future needs
*To examine the interjurisdictional and interagency implica-
tions of various space arrangements
*To evaluate the potential use of major public buildings
which are not committed for use
*To examine the implications of the proposed Joint Law
Enforcement Center, City Maintenance Center, and the
County's Information Needs Study
*To provide specific recommendations regarding: the
County Ambulance Service, the Close Mansion, and the old
Post Office and the County Courthouse
*To evaluate the.effect and implication of the Iowa City
Capital Improvement Program on space requirements
including alternate uses for any facility that may be
replaced
1For a more detailed explanation of the background and scope
or this project, see the following reports: Johnson County Regional
Planning Commission, "Study Design Alternatives: for a Governmental
Space and Facility Need Analysis in Johnson County, Iowa," June,
1974, and Johnson County Regional Planning Commission, "Scope of
Services for a Government Facilities and Space Study," July 9, 1974.
RELATED STUDIES
In performing the research tasks associated with the Government
Facilities and Space Study, it is necessary to utilize relevant
research efforts which have been completed as well as those which
are currently underway. The principal reports issued in recent
years which have a direct bearing on this project include:
(1) "Iowa City Capital Improvements Plan 1975-1979," (2) "Facilities
Diaster Plan for Johnson County," 1972, and (3) various reports
issued by the Johnson County Regional Planning Commission and the
architectural firm of Wehner, Nowyz and Pattschull relative to
temporary solutions for County space needs.
In addition to the above -referenced reports, there are also
various studies which are currently in progress. These include:
(1) architectural services by Wehner, Nowyz and Pattschull
regarding the proposed County Administrative Center and the Close
Mansion, (2) an information/data processing study by Spectra and
Associates, (3) consulting services regarding the proposed transit
maintenance -facility for Coralville, Iowa City,.and the University
of Iowa, and (4) a grant application to provide preliminary
architectural services for the proposed Joint Law Enforcement Center.
The staff of the Johnson County Regional Planning Commission
will continue to monitor the progress on the studies discussed
above. Additionally, it is the intent of this progress report and
subsequent reports to solicit the comments and review of affected
agencies and individuals in order to coordinate this research project
will all related efforts
M
M: -
The Government Space and Facilities Project is divided into
three general phases: preliminary data collection, analysis of
data, and recommendations. This section outlines, in general
form, the procedures used in conducting all phases of the work..
Also included is an indication of the current status of the
project and a timetable for future tasks.
Data Collection
The first phase of the project, data collection, can be
divided into two subsections, research methodology and survey of
public and quasi -public offices. The initial task of the project
is to establish an effective and efficient research methodology.
Basically, this work involves the development and testing of a
survey instrument and the specification of procedures to be
utilized in the analysis of data.
is included in the Appendix.
An example of the survey format
The actual survey of an agency or department requires one to
two hours. In addition to acquiring information relative to space
needs, there is also an extensive interview with the department
head to determine the type of work performed, lines of communication,
unusual requirements, future staffing prospects, and other related
considerations.
The information gathered during the survey and interview is
then summarized and presented to the department for review. After
additional consultation, the material is then modified, if necessary,
and finalized in a report format.
Upon completion of the surveys; the data is analyzed in an
attempt to identify specific needs of the participating agencies.
This analysis considers the physical and financial resources of
the study participants, plus any expressed intentions, such as
the Capital Improvement Plan of Iowa City.
a
The data analysis phase of the Government Space Project may
be summarized as follows:
1. Information is collected regarding agency work
load, personnel, and current space requirements.
A relationship is then established between these
variables and the population growth of this area.
2. The work load to population ratio is generally
used as a basis for projecting future personnel
and space requirements of each department for the
years 1975, 1980, 1985, 1990, and 1995. These
projections will serve as the base upon which
alternative plans are constructed.
3. Projections of personnel and space requirements
are made in light of possible technological
changes (e.g., consolidation of offices), legisla-
tive enactments (e.g., assumption of service by the
state), and the financial obligations of all
participating agencies.
4. On the basis of all projections made, future public
and quasi -public space requirements may be ascertained
and recommendations developed.
a building program which represents the culmination of many months
of data analysis and consultation with affected officials. The
building program should greatly assist local jurisdictions in formu-
lating and coordinating future construction projects.
CURRENT STATUS
To date, 500 of all participating departments and agencies
have been surveyed. Overall it is estimated that the project is
30o complete. All the offices and departments of the County
government, with the exception of the Sheriff's Office and Civil
Defense Office, have been surveyed and evaluated.
offices and departments surveyed is as follows:
County Assessor
City Assessor
Ambulance Service
Clerk.of Court
County Recorder
County Auditor
Zoning Office
Motor Vehicle Department
County Treasurer
Social Services Department
County Health Department
County Attorney
Veteran's Affairs
County Board of Supervisors
District Court
Visiting Nurses
County Home
Juvenile Probation Department
County Conservation Department
County Secondary Roads
A list of
It is anticipated that this
will require six weeks. The related public and quasi -public
agencies will be surveyed in December.
Beyond the survey work, the project will include the tasks
as outlined in the previous section. Generally, the work performed
during January through June (1975) will involve a review of
research findings, an analysis of interagency relationships, the
financial capabilities of the participants, and the development of
a proposed building program.
SIGNIFICANT ISSUES
There have been three developments since July which signifi-
cantly impact on this.project. These issues include: (1) a grant
application request for the Joint Law Enforcement Study, (2) the
new timetable regarding the sale of the old post office, and
(3) current County space problems.
Joint Law Enforcenient�:-Study
At the initiation of this project, it was anticipated that
the Iowa Crime Commission would approve a federal grant request for
planning and architectural services associated with the Joint Law
Enforcement Study. Due to problems encountered during the review
of the grant application, it was necessary to modify the proposal
to provide consultant services independent of the Johnson County
Regional Planning Commission. Additionally, the review process
has consumed more time than originally anticipated and it now
appears that the grant approval or denial will not be known until
December of this year. The potential problems in regard to the
1
8
2.
3.
services independent of the Johnson County Regional
Planning Commission, it is necessary that efforts be
made to assure the proper coordination between the
Government Facilities and Space Study and the proposed
Joint Law Enforcement Study.
The delays in acquiring the review of the grant request
pose a potential problem in regard to the scheduling
of the Government Facilities and Space Study. Since
this latter study encompasses all public building
improvements for Johnson County and Iowa City it is
imperative that the two studies coincide with one another.
Due to the significance of the proposed Joint Law
Enforcement Facility, it is necessary that the costs,
location and impacts of this project be known prior to
completion offthe'-Government Facilities and Space Study_
If the grant request is :denied, it will be necessary to
examine alternate ways of obtaining funds for the study.
Old Post Office
The second unresolved issue associated with this study involves
the potential use of the old post office. Recently the Johnson
County Regional Planning Commission was informed that the building
may be available for review by local governments by December 1, 1974.
The general procedures to be used involve the submission of a
potential use proposal*by interested local government(s). The
Johnson County Regional Planning Commission will offer assistance
i
to Iowa- City,°:Johnson'^`County;" andv other>:interestea local •govern-
ments in the development of potential:,uses.for the building. The
Johnson County Regional Planning Commission will also apprise
local officials of any developments associated with this issue.
Current County Space Needs
Under a special contractual arrangement with the Johnson
County Regional Planning Commission, the Johnson County Board of
Supervisors requested planning and architectual services to assess
various alternatives regarding immediate County space problems.
This work was performed in July and August of 1974 and culminated
in two reports2and a series of meetings with the Supervisors and
affected County officials.
The basic alternatives investigated include: (1) the lease
of the A $ P building, (2) the lease of a new building, (3) the
lease of 7,500 square feet in relocatable buildings, and (4) the
purchase- of 2.,900 square feet of. relocatable buildings. The
apparent.concensus of_.the::;Board was to_.select a temporary solution
to the current space problems and to consider the eventual construc-
tion of a new administrative center.
Currently the Board is pursuing the possible use of space in
the new Federal Building. It is anticipated that in the near future
the Board will be able to select an alternative which will alleviate
the current space shortage.
2Johnson County_ Regional Planning Commission and William Nowzy,
"An Evaluation of the A $ P Building for County Offices," July 3, 1974,
and Johnson County Regional Planning Commission,"Interim Report on
County Space Needs," July 31, 1974.
1
CURRENT CONDITIONS
The offices of the Board of Supervisors are presently located
in the basement of the Johnson County Courthouse. The 340 sq. ft.
room serves as work space for the three supervisors, office space
for the administrative assistant, and a conference room for regular
and special meetings. In regard to the functions performed in the
room, the space is substantially inadequate.
The absence of private offices for the Supervisors and the
administrative assistant is inefficient and poses a serious problem
in regard to confidential discussions. Also, the administrative
assistant's office in the conference room provides a difficult
working arrangement. The conference room is of insufficient size
to accommodate the attendance at many of the Board meetings.
ORGANIZATIONAL CONSIDERATIONS
An organizational chart of the Board of Supervisors' Office
is presented below:
BOARD MEMBER i I BOARD CHAIRMAN ' I BOARD MEMBER
Reception $ Clerical ADMINISTRATIVE`.
Assistance shared ASSISTANT
with Zoning Department
The administrative assistant is the only staff person directly
assigned to the Supervisors. In actual practice the Board of
Supervisors utilizes the Auditor and the secretary of the Zoning
Department for certain clerical duties. Although the Supervisors
vested with substantive'administrative.responsibilities. In
actuality the Board functions as the business managers of the
County government and, indeed, the time required of the members
is in excess of 25 hours per week. Due to the type and amount
of responsibilities vested with the Supervisors, it seems appro-
priate to consider their need for private work space as similar
to that of other department heads.
RELATIONSHIP TO OTHER OFFICES
Since the Board of Supervisors is responsible for the
operation of all county functions, there is a necessary degree of
interaction between the Board and all county departments. The
strongest relationship exists between the administrative departments
and the Supervisors. The least degree of interaction is between
county functions which are directed by semiautonomous boards, such
as the:Conservation Department and -Veteran's -Affairs.
SPACE -AND -PERSONNEL. PROJECTIONS :.
The space needs of the Board offices are currently estimated
at 1,854 sq. ft. By 1980, it is anticipated that the office will
require a full-time secretary -receptionist. Also, there exists the
possibility of expanding the membership of the Board from three to
five members. The possible increase of the Board to five members
will require an additional 260 sq. ft.
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I
nuA �CIVIC CENTER. 410 WASHINGTON ST.
r �,//ave/J) IOWA CITY, IOWA 52240
319.354.1800
Notice of October 25th Special meeting received-
a4�a ejz_
Penny
ro
K _ ( Y(4 N
avidsen
rosse
CIVIC CENTER. 410 E. WASHINGTON ST.
IOWA CITY. IOWA 52240
319-354-1800
TO: CLEMENT BRANDT, EDGAR CZARNECKI, F. PENNY DAVIDSEN,
CAROL DE PROSSE, J. PATRICK WHITE
You and each of you are hereby notified that pursuant to
the authority vested in the Mayor of the City of Iowa City, Iowa,
under State Law and the Ordinances of the City of Iowa City,
Iowa, as Mayor I hereby call a special meeting on October 25, 1974
at 4:00o'clock P. M., to be held in the Conf erence Room of the
Civic Center of Iowa City, Iowa.
The meeting is called for the purpose of discussion of
litigation.
Dated at Iowa City, Iowa, this24th day of October
Pro -tem
r 7
ATTEST:_1
City Clerk
NN
1974.
A sea
3
_
yw�J�.�"1/r�,�
IN THE DISTRICT COURT OF IOWA IN AND FOR JOHNSON COUNTY
ARDIS KATZENMEYER, et al., )
Plaintiffs ) EQUITY NO. 42419
VS. )
CITY OF IOWA CITY, A ) STIPULATION OF
SETTLEMENT
Municipal Corporation, et al., )
Defendants )
COME NOW Ardis Katzenmeyer, Robert O'Connor, and Martha Weil, by
and through their attorney, David A. Elderkin, hereinafter referred to as
Plaintiffs, John A. Laitner�and the City of Iowa City, Iowa, a municipal
corporation, and Old Capitol Associates, a partnership, hereinafter
referred'to as Defendants and mutually state and agree as follows:
WHEREAS, Plaintiffs have filed a lawsuit against Defendants being
the above captioned case in Johnson County District Court, which lawsuit
seeks injunctive relief against Defendants in connection with the execution
of an urban renewal project by the City of Iowa City, and,
WHEREAS, Old Capitol Associates has under consideration filing
litigation against Plaintiffs, and other persons including John A. Laitner,
seeking damages arising from the above mentioned litigation, and,
WHEREAS, Plaintiffs and Defendants both mutually desire at this
time to terminate and avoid all present and future litigation arising out
of this matter.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Plaintiffs shall promptly upon execution of this Agreement by
all parties file a Dismissal with Prejudice in the Johnson County District
Court of Equity No. 42419 being the above entitled action.
2.
hereby covenant
and agree not to file any other lawsuits against either or both Defendants
in connection with the following: all actions of the parties involving
execution of Urban Renewal Project Iowa R-14 by the City, xecution of the
redevelopment contract between the City of Iowa City and Old Capitol
Associates;°rand, necessary activities in connection with the execution of
said contract, which have occurred prior to October 24, 1974.
3. The City of Iowa City and Old Capitol Associates, by entering
into this Agreement, hereby release Plaintiffs and John A. Laitner,
individually, from any and all claims that Defendants may have against
said individuals for damages arising out of the above captioned litigation.
4. Defendants agree to reimburse Plaintiffs for unpaid balances
due and owing from them to their attorney, David A. Elderkin, in an amount
not to exceed $700.00. In addition, Defendants agree to pay any Court
costs incurred in the above entitled action in Johnson County District Court.
This Agreement is entered into by and between the parties in considera-
tion of the mutual covenants and stipulations contained above this
day of October, 1974.
1.
Attorney for Old Capitol Associates
David A. Elderkin
Attorney for Ardis Katzenmeyer,
Robert O'Connor and Martha Weil
Z. 4 - c_..
ohn A. Laitner
At ney for Old Capitol Associates
t-
JoHayek
Attorney for the City of Iowa City,
Iowa