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HomeMy WebLinkAbout1974-10-22 CorrespondenceOctober 21, 1974 Dear Mayor Czarnecki: This letter is in response to your request for clarification of our position. We are pleased that all'the City Council members are ready to act on measures which will give relief from flooding and sewer problems. The following direct proposals for action have grown out of neighborhood concern. 'llie basic ideas have been discussed at five neighborhood meetings during the p;ist week. 1. Regulation of Development in the Watershed The compounded water problems plaguing the residents of the ILalston Creek area must be viewed as emanating from past municipal neglect to perceive and manage the entire watershed area as a unified system. The main problem in the Ralston Creek watershed is that of upstream urbanization contributing increased run-off volume to the established drainage system, without enlarging the capacity of that system. Last Tuesday, 15 October 1974, our Director of Public Works acknowledged that urbanization has been a major factor in the increasing aggravation of drainage problems east of the Iowa River. we must push on from acknowledgment to action. Obviously, the necessity of dealing with urbanization requires a city zoning plan based on watershed planning and coordination. The c#y Passed a Comprehensive Plan in 1962, but since that time roughly 20 amendments to that plan have been approved in the watershed without consideration of the consequences for the drainage system, or for the residents served - or abused - by that system. We think it is fair to say that the city has not controlled development pursuant to any plan to protect established residents and to conserve their property and it is time for this non -control policy to be reverse(.1. When in eight to ten years, the city has satisfactorily provided for the adequate drainage of thcRalston Creek watershed, it is possible that .limited growthwill be capable of feasible incorporation into the watershed nunagement system. But Lentil the severe health and flooding problems caused by rampant drainage inadequacies have been checked, the city must institute an interim moratorium on upstream development. We realize that such a measure cannot be instituted inmdiately, but at the same time there are proposed new subdivisions in the watershed, like Washington Park, which are presently under consideration for plat approval. It is imperative that watershed problems not be compounded in a piecemeal fashion while a long-range solution is being prepared for iiq)lementation. Therefore, we specifically request that no new subdivisions be approved until the subdivision ordinance id amended to incorporate the following two principles: a. land developers prevent sediment nui-off during construction. This could Ye -accomplished y such ::t Ings as straw bale filters, oiling of loose earth, and sediment basins. Measures such as the above are already recommended in the 111 ghway b. run -o1 • dolines, and are employed by the Iowa I OIl tain on-sitethe difference iri total Cleve rc conditions, according to the Rational Formula Ifor run-off computation. Suggested methods include provision for open spaces, proper construction o: medians, parking storage, and measured flow from roofs. There are in addition remedial measures which may be taken in terns of large parking lots and roofs to help control run. -off in existing urbanized areas. These demands incorporate a broader perspective on drainage problems than has been evident in city planning of the past. Planning for drainage facilities on a case-by-case approach .for each subdivision is specifically recognized by the US Water Resources Council as a major cause of facility inadequacies: "For example, a storm drainage system designed to accomodate run-off from a small subdivision will soon be inadequate to accomodate flows from a second upstream subdivision. . If there is no comprehensive land use and drainage plan for lands both inside and"outside of a subdividion, inadequate facilities may be installed." (See Appendix A) 2. Initiation of Cooperation between the City and Individuals Throughout the past, there have been shortcomings in the communication lines between city staff & neighbors along the creek. While expertise comes from experience in dealing with problems, much of the policy affecting the creek has been made by persons from other parts of the city and even from outside the city. In the.past, the city has been inconsistant in its response to the needs of various neighborhoods. This inconsistancy has led to the dis- enfranchisement of many living along the creek by past city governments. This pattern must be rectified. Communication between the city government and the neighborhoods is imperative. With this in mind, the Public Relations Director should take on the respon- sibility of haiidling grievances, within a week, until such time as the office of Ombudsperson can be established by the council. One phone call to one number to this grievance office should insure that all questions and com- plaints would be referred to the appropriate dopartmeent, and that a written response would be given to the caller within 48 hours. This, of course, would not necessarily be restricted to Ralston Creek problems, but would apply to any situation in which people have problems with city government. The reason for this office is not solely to listen to complaints, but also to provide information and inform people of city projects and other concerns. In short, the grievance procedure would be a.:way of opening up communication lines between the city government and the citizens of Iowa City. As stated before, people living along the creek are the best available source of knowlege on the creek. This valuable resource needs to be utilized by the city in its studies on Ralston Creek. Already established neighbor- hood associations can assist in the preparation of any report or study done by consultants retained by the city. This would include the SCS study. Any city initiative in this area will be greatly appreciated and suppor- ted by the neighborhood associations. We realize that this grievance procedure wouldn't be for handling minor neighborhood infractions, but would exist to call the cities attention to major violations of city ordinances and to d11-'ULS.`l15 Can` DC 'resolved. We can make cleaning the creek and keeping, it clean a much easier task. 3. Storm and Sanitary Sewer Inadequacy in'the'Plood Plain Haphazard development in Southeast Iowa City is the fundamental cause of downstream sewer problems. It would have been farsighted for the city to anticipate the need for separate interceptors for sanitary and storm sewers serving the area east of 1st Avenue. But in fact, new and larger collector sewers have been attached to *an existing infrastructure which is incapable of carrying waste and drainage volumes beyond its designed capacity. A true solution to this problem will be a new interceptor sewer for which Federal subsidy can be made available. A plan for such a sewer should be drawn up and submitted to the proper state agency. As the Di---ctor of Public Works has pointed out, it may be a long time before app•-.;priated and subsequently impounded federal funds are distributed, enabling Iowa City to build the long overdue interceptor sewer. In thm e ean- time, a study of infiltration by the Army Corps of Eongineers should be requested in order to determine existing structural inadequacies. It is important to note that the.sewer built in 1966 did not solve the back-up problems of homes in or near the flood plain. The 1966 sewer was a remedial measure which relocated sewer surcharge and gave some relief to parts of S.G. Iowa City. Me 1966 sewer was paid for out of general funds. It would be inconsistant for any remedial measures necessitated by urbanization in S.G. Iowa City to be assessed to owners of property in older areas. Residents must be assured that study and construction will be done without assessment and with due consideration for their property. Consistant with the concepts of citizen participation outlined in the letter, Neighborhood Associations will gladly detail areas to be studied. We understand that is the duty of the city not only to maintain, but to regularly clean sanitary and storm sewers. Neighborhood Associations will assist the City in an immediate, systematic clean of sewers by pinpointing the location of blockages and debris. This normal cleaning process can extend to drainage impediments in street and alley gutters. The major sewer to be cleaned is Ralston Creek. 4. Cleaning and Continual Maintenance of Ralston Creek Some confusion remains as to the definitions of "over-all" and "long-term", as well as of "cleaning" -arid :1;'dredg:b1g". When we speak of "dredging", we are talking about cleaning out sediment accumulation in the bottom of the channel. Nobody living in the flood plain expects such a cleaning operation to be an ultimate solution. However, continual maintenance of the creek is "long-term" in the sense that it should be incorporated into the budget on a regular basis. It is wrong to assume that such a minor operation requires an extensive cost/benefit analysis. One justification for dredging'the creek is the obvious social benefit which will be derived. There are, as well, many costs which are not measured in a cost/benefit analysis, such as indirect damages, Loss of property value, and a variety of intangible and cumulative effects caused by a creek incapable of handling even light and moderate rains:'The demand for dredging and continual maintenance'of Ralston Creek is cruciree a to st nts of the floodplain. t t e informal meeting of the City Council on October 15th, members of the staff said, that they did riot feel: qualified to atudy_dredging.. SO., we ,went to the: Hydraulics Lab and the U.S:G.S. to find out if they could do the stu(ly and how long it would take. .The U.S. G.S..already has most of the necessary data, including backwater curves from low -profile bridges.They said that interpretation of the data can be done by one of the engineers on the city staff. The U.S.G.S. will cooperate fully. We pay taxes in order to have qualified engineers on our staff, and we, like the U.S.G.S., have confidence that the members of the city staff can handle the study. We have been informed by experts that a preliminary study could be done within a week. This.preliminary study would give an indication of the cost, and substantiate the benefits to be derived.from dredging. The remainder of the study addressing particular depths and details of dredging could be accomplished in a month. While this more complete study is being made, equip- ment can be secured, funds can be allocated, and landowners surveyed. Neighbor- hood Associations will co-operate with the city attorney's office in securing permission from property owners as soon as they are informed as to necessary access points, existing easements, and size of equipment. Companion measures should be taken in conjunction with dredging. Conservation measures which bave long been discussed should be initiated. These can be accomp- lished through cooperation of Public Agencies, Environmental Groups, and Neighbor- hood Associations. The cooperation of upstream farmers has already been indicated with respect to soil and water conservation." As a companion measure to dredging, couerold creek banks 'need to` be shored M and 3p antel 'ucTa commwiity project co a accomp is e�t�free see , sma=equipment from the city, and labor from Neighborhood Associations, Scouts, and Environmental Groups. It has been s shown that average,'fl,00d *peaks "ean'be -reduced,�*20% if loose soil is changed to grassy banks. — — 1he PZJic Workd Director has delineated two bridges which restrict the flow of a three-year flood. The first of these bridges, off Van Buren south of Burlington, does not carry any through. traffic. It connects a vacant lot with Van Buren. 'There is access to that lot from Burlington and Gilbert. Termination of the bridge seems a reasonable possibility. The second bridge, located on Prentiss Street between Gilbert and Dubuque Streets, poses more of a problem. We suggest that the staff investigate three alternatives: reconstruction of the ex- isting bridge with larger conduits; closure of the street and construction of a small neighborhood park on the embankment; or the laying of a diversion conduit to carry flood waters around the bridge. Since it will take eight to ten years to solve the problems of Ralston Creek, it is necessary to consider interim measures which could alleviate flooding and reduce the need for expensive structures and drastic regulations. Imaginative use of public lands for small retention poolswhich could serve as beautifying and recreational areas should be investigated. The effectiveness of this type of flood water retarding structure has been proven in the Mukewater Creek Basin in Texas. (See Appendix B) We all know that the problems associated with Ralston Creek cannot be solved overnight. Yet, there is a need for prevention of damage from next spring's rains.. For many years, the people most knowledgeable about the problems have been ignored. Many of the ideas expressed in this letter have been well -researched We urge the City Council to respond to citizen initiative by passing those measures which can be acted upon tonight. Sincerely, The Ralston Creek Action Group j APPhNDIK,A As a result of Iowa's 1968 [Tome Rule Amendment, where the health, safety, or general welfare 'of.the community is concerned, any zoning legislation with reasonable relation to these concerns will be upheld as a valid exercise of the police power. 1. Precedents establishing the reasonableness of temporary restrictions on urban development pending the implementation of more comprehensive solutions: a. Metro Realty v. County of E1 Dorado, 35 Cal. Rptr. 480 (1963) upliclU an interim zoning or finance pro ibiting subdivision of ].ands and erection o ui Ings during formulation of county-wi e water eveTopment and conversation plan. b. Miller*v. Board of Public lvorkg, 234 P. 381 (1925) upheld an emer ncy zoning or inance prohibiting construction of specified structures in a given zone until a comprehensive zoning ordinance could be enacted. Cited in Iowa case: c. Down e v. Siotix City, 227 N.W. 125 (1929). According to the presiding judge, tie on y -actor which kept this court from following the decision in Miller was the necessity in 1929 for Iowa municipalities to stictly constnie the delegated police powers of the state. Mis situation was remedied by the Home Rule Amendment of 1968. 2. The concept of equitable allocation to a land use of the costs associated with that use: a. Documentation of the courts' approval of the principle: "Where the legislation was upheld, the purpose and effects of the legislation was to allocate to a land use the costs which, but for the legislationthe activity would impose on of er owners without compensation." Ihm,Fia A eP1 �rnnnm1�, .�s�______ P b. Clinton v. West Norriton Tl 75 Montg. Co. L. Rep, 262 (Pa., 1959) upheld tie refusal o t e p anning board to approve a plat where the proposed subdivision would have flooded other lands, c. Chicago t, Alton Railroad Co, v. sustained Legislation w icaimposes ference with flood flows. r, 238 U.S. 67 (1915) on land developer for inter - d. Golden v. Planning Board of Town of Ramapo, 36 N.W. 2nd 359 (1972) established the precedent that ve opers cou d proceed ahead of the city's timed growth plan for capital improvements if the developers themselves would provide public facilities, such as sewage'and drainage works, necessitated by the new development. 3. bb re specifically, authority for the requirement of on-site retention of run-off: a, J_ Watershed b. Re {fate r Coturt , by Williai .s. nilation'of'Flood "Hazard"Areas'to"Reduce Flood Losses by the US sources Council, Vol. 11, Part 5. c. Ohio Dept. of Natural Resources. 4. Principles of Sediment Control: a. Erosion'Coritrol'During Pipeline Construction by Dr. Lloyd R. Robinson,Jr. APPENDIX B Study of several watersheds over the past decade are helpful in understanding companion measures to dredging: 1. Vegetation is important in filtering sediment and slowing run-off. a, Clairmont Watershed, DeKalb County, Georgia. b. Johns Hopkins Storm Drainage Research Project: "Increased Channel Roughness By increasing channel rouglu►css, significant reductions in flood peaks are obtained. For the developed watershed, the average value of Farming's n for the channels, weighted by length of channel, is 0.027. By increasing this value to 0.063 for heavy vegetation, an average reduction -in flood peaks of 20% results, a.value_largely 1- independent of storm or moisture conditions. By decreasing n to 0.015 for a smooth concrete channel, an average 7% increase results": c. Flood peak increases caused by development are of a greater mag- nitude for smaller storms under dry conditions than for larger storms under wet conditions. [We have this study, Dr. Barnard has the citation] 2. Small flood retarding pools can be effective. a. Stanley P. Sauer, EI drologic Studies of Small Watersheds Muke- water Creek, Colorado ver assn, exas,2-60 b. Coskin,' Claborn and Moore, Techniques to Evaluate the Effec Creek, Texas 4 lication'of Continuous Accountln, of -Small Structures on MAcwater EXCELLENCE NOW 1 l V "'EEm" October 29, 1974 Civic Center, Iowa City, Iowa 52240 Statement by Nancy Seiberling, Coordinator, Project GREEN on October 22, 1974 regarding request to rezone Gordon Russel property: Project GREEN'S concern for the attractiveness of entrances to Iowa City prompts us to urge the develop- ment of more specific regulations for M2 zoning to insure the establishment of adequate all season buffering. Buffering can provide a visual barrier, a sound barrier or protection from fumes when properly planned, various disagreeable, unsightly, even obnoxious operations all deserve a place to be performed. However, people on or passing through adjoining properties deserve protection from these intrusions. Thus a property owner in an I'2 zone should follow specific regulations which protect neighbors or users of adjoining property from being offended, imposed upon or restricted in their enjoyment of the property. We feel that M2 zone regulations should be developed in more detail and that they should be retroactive. We feel this is consistent with developing better land use policies as part of comprehensive long range planning. We urge the Council to insure that effective expanded controls for M2 zones are operative before any further M2 zone permits are granted. CC: Sara Fox, Parks and Recreation Donald Madsen, Planning and Zoning William E. Fisher, 265D S. Riverside Drive May Neuhauser, Riverfront Commision Dennis Kraft, Acting City Manager NS:BK 5 _ x}�rr.4ti �rs•.n+ .?1�: i�?h57.•�x L:?,'�i`,'h?. ..Editorial - Rage T—,dnr, Ock,6w 22: 197A i( '1 GrQe -s c r e..nvise -THE LEAF -SHED;. , seasons, absorb, : diffuse:�or scatter sound. 'waves-- may not be the most propitious from the traffic. One time to mention it; but something-,.. specific finding was that a dense good to know concerning trees screen planting of shrubs and has just come.to light from scien- pines, 20 feet wide and 13 feet tific studies: Well placed plant- .. high, could cut noise to one-third. ings can greatly deaden the noise` . Another was. that greenbelts 20 of highway traffic; including that feet or more wide, beginning 20 on freeways and expressways. to a0 feet from the nearest traffic 1 t At a time when what is wrong with those facilities needs all the helpful answers it 'can get, the information came from Dr. David I. Cook, engineering mechanics professor _at the University of Nebraska,and Dr. David F. Van- Haverbeke, research•scientist with the U.S. Forest Service. Their finding from several years' study was that belts of trees and shrubs between the highways and the listeners can bring about a five- to ten-decible reduction in racket. Ten decibles less means that sound is cut in half. Fifteen off trims it to one- third. A 20 -decibel. reduction cuts. the level to a fourth of what it was. Leaves,. twigs,- branches,:'• stems and even fallen leaves ane s can er, worn most effec- tively in suburban settings. Obviously, the time is here when highway design through populated areas should incorpo- rate racket -reduction features now' shown feasible through the right kind of greenery. Envi- ronmental impacts are a proper part of highway -plan analysis. Environmental betterment through noise -reducing landscape work belongs there just as much even if it takes some years of growth to come out right. As the Cook -Van Haverbeke report further stated: "Trees and shrubs. also' exert .a positive psychological.` effect.. By their mere presence,..: they tend to - soothe jangled nerves, caused, in part; . by :suburban- noises." Of those effects we need more, too. GORDON RUSSELL REZONING As part of the consideration for the annexation, the applicants will agree to plant a green belt as drawn on Exhibit "A" and specified in Schedule "C" consisting of Lombard poplar trees and Zabel }honey suckle and grass in a strip 20 feet wide and approximately 1,300 feet long. It will be planted on the area marked green in Exhibit "B" and it is estlrr:at_ed this will consist of approximately 475 honey suckle and 950 poplars. lois planting will not begin in 1974, but will co-:r.:ence after the filling in of the area. Filling will be over a wide area of the land under consideration with emphasis at this time in the area of the small ponds and ditches colored blue on Exhibit "B". It would be ur.desi.rable to start planting until the filling is completed because filling after the planting would result in destruction of a great deal of the green belt. When the filling would be completed cannot be ascertained at this time. 'Phis will depend to a large extent on the availability of quality fill material. The Ourner does not intend to allow this to be a garbage dump and will probably fill it with dirt from excavation projects Gordon Russell Excavation is involved in. Fending the planting of the green belt, the operation of the auto recycling operation would be placed in the area generally outlined in red on Exhibit "B". This area will be screened partially at present by a slight hill or mound located at the southeast portion of the area to be used and applicant will provide additional temporary screening to the east as approved by the Building Department of the City. The agreement we propose may also contain, although we feel under the City Ordinances it is unnecessary, an additional stipulation that no additional industrial use can be placed upon the property unless screened in compliance with existing Ordinances or future Ordinances. I•le note no additional uses except those which have been associated with the property in the past few years are contemplated nor could be until the filling is completed. No plans have been made about future use of the land. The annexation and zoning being sought for the auto recycling operation solely. . PO PICVS ,-iO�eI SuckI,e w Z� �l! '= r f : �/��7/f y' i. � \�I' Y � .�- Y^ .y. 'yy'�1 �^"• . K I..'' l � Vi AS tl IIl•+,,//; i,. �•• �,','�-- 'll: k.�• ;t �,�qr:.:'..� e•t�li� •: ♦!7 .� Oji +�}� _ `cg" ._ y 4�- at WO alp t�,n�,� .� e° Wiz• :; � �'_;��, �;r�_ ._. 2L 4c 16 f:Y h��a� A IL ell SIVI -Z•_Z �• [ 7� .- Y Yip ' F t�iy/� _ I : �ri � • , - + '¢fs� �-. tom: Propose to plant Total footage 1300 x 20 or 26,000 sq. ft. Honey suckle (Zebal) 475 Poplars (Lombard) 950 Strip 20 feet wide 1) 3 feet grass edge of lot line to first row of poplars 2) 3 feet between poplar rows with second row offset 1 1/2 feet 3) Poplars planted three feet apart 4) 6 feet between poplars, second row, and first row honey suckle 5) 6 feet between first and second row of honey suckles and 3 feet offset 6) Honey suckles planted 6 feet apart Initial planting poplars 6 - 8 feet height Initial planting honey suckle 2 - 3 feet height ��r 1: 4 3� f. "� Wovmnber 1, =1974 Yk y 4 t t 5 -!FS i� - y ,yyw•G :SG \+ *1; 1- ;\ X. raa ^52240: s - ��✓ �"E%,a.�r��5i�M�:-R:1 +FAV Y. �r 1� VV_ yl 'C Yi•+'. th. �• �i/Y,� i 1 > > �� r1� LCF! 4 +. -; -Cogaoil ni�Xoaa City �►t fts October 22,, 1974; meeting oeiwid, laasd 'cia �£ila` hnd made a port 'of 'th6 Public RearlaW �r a�8enc�►' xagarding Goxdoa�R�lssell's :request for, reaoning(, at8• s � M1 ; oi':°land south olIorrazC3ty The4City Cbwncil will be ysi `dny ondayft S6 a kr-`:4600. P. M. ;. and they: will • be haitem'a.ther`£oreaal mOQting_on_November. 12;.1974, at: the=Council Ctianbars. iavlurt2er gnsstidne regarding this -matter, please -do not sizI6 ly.yours, yam` s Deiini8 R. .Kraft: t .,G "r Acting City'Manager Fz y:4 V. 1 Ji t l i � i t T < idr�l�a Y✓- R t i, S9.1r �S i .. 'r:: . ( -riffw a.� ,.y r<t <�YJ F;? ,�f- ♦k, - t"s:>�,�`'F�-�4tt` i==' 4a' �<'�� v�:�I•r _i - f t f J. 4 pcf 4 'a3i-'��r a.s YV_ ` -Y r.*•. � � i.Y��,. YP X-•.'� �' f '> > I s ; ;t }° � �^g-.(- _�.�'''`�c�iY�°'�� 1. a: t u 4>rF�s ;•��. .ti ...� ... x ,. -• .. sy -3•' r' .�-:k'�M.+x1 •E y: -,.r i•�.-..»: _s)+:i b<i .c.-..... _ _.-.:us:xi.•� r t �} t. I x Y". •'JG R .0 2 _ ♦- i � a rii t h ' x < q • x - S Y ':J Y � 4 3� f. "� Wovmnber 1, =1974 Yk y 4 t t 5 -!FS i� - y ,yyw•G :SG \+ *1; 1- ;\ X. raa ^52240: s - ��✓ �"E%,a.�r��5i�M�:-R:1 +FAV Y. �r 1� VV_ yl 'C Yi•+'. th. �• �i/Y,� i 1 > > �� r1� LCF! 4 +. -; -Cogaoil ni�Xoaa City �►t fts October 22,, 1974; meeting oeiwid, laasd 'cia �£ila` hnd made a port 'of 'th6 Public RearlaW �r a�8enc�►' xagarding Goxdoa�R�lssell's :request for, reaoning(, at8• s � M1 ; oi':°land south olIorrazC3ty The4City Cbwncil will be ysi `dny ondayft S6 a kr-`:4600. P. M. ;. and they: will • be haitem'a.ther`£oreaal mOQting_on_November. 12;.1974, at: the=Council Ctianbars. iavlurt2er gnsstidne regarding this -matter, please -do not sizI6 ly.yours, yam` s Deiini8 R. .Kraft: t .,G "r Acting City'Manager Fz y:4 V. 1 Ji t l i � i t T < idr�l�a Y✓- R t i, S9.1r �S i .. 'r:: . ( -riffw a.� ,.y r<t <�YJ F;? ,�f- ♦k, - t"s:>�,�`'F�-�4tt` i==' 4a' �<'�� v�:�I•r _i - f t f J. 4 pcf 4 'a3i-'��r a.s YV_ ` -Y r.*•. � � i.Y��,. YP X-•.'� �' f '> > I s ; ;t }° � �^g-.(- _�.�'''`�c�iY�°'�� 1. a: t u 4>rF�s ;•��. .ti ...� ... x ,. -• .. sy -3•' r' .�-:k'�M.+x1 •E y: -,.r i•�.-..»: _s)+:i b<i .c.-..... _ _.-.:us:xi.•� - = �- _ _ ;: � x `. ti. (j � Y' .t - 1, Y TN �. PHONE (319) 337-5226 • 335 KIRKWOOD AVE. October 17, 1974 INC. • IOWA CITY. IOWA 52240 Honorable City Council of Iowa City, Iowa Civic Center Iowa. City, Iowa Gentlemen: This letter is in response to your notice of the 1974 Sidewalk Assessment program public hearing to be held October 22, 1974. I wished to appear at this public hearing; however, other commitments require that I respond with this letter. We are owners of the property at 1101 Gilbert Court, which property is included in your sidewalk program. We have no objections to the sidewalk program except to remind you that there -is a plan for storm sewer improvements in the files of your Public Works Department and installation of these storm sewer improvements will require removal and replacement of the sidevnik at this property since the sidewalk runs directly over the storm sewer route. We think the storm sewer work should come first. We also think the storm sewer improvement to be at this time a more important item than the sidewalk. lie trust you will consider this item in your deliberations. Sincerely yours, 11,111er Co.., Inc. n I c VV e Miller, Pres. 3Tr'p- F U Or -T1 7 ,`?71, �.,.�:� 1--Orii"illli,-,�,-,�J,,�.�,--,C,%-,-I, - '11, ,­,,,,­,­ ,_-, .i - -� _� ...., , - 't, " . � , - . . � * , , . , __ Z, - ;� �. -11 . I . - . - ­� -,, , , '14 14 � � -1 .11 i. __ _,, , '_ ��. t._,.,_,, , ,_ , �_-,_ r� - �, .., -, I - k�, - - � I , , i. . - f, - � - _ . I.. - I � I . I . I . 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I I , �4-1,6,1, ,,,,,,,,,,,,,,,,,,,,,,-,-��,4,�, - Q , , - - �, I .;., t:��.,�,� - �: -1 -� - - - , " , �,i , I - . - - .1 _�. i. , ,; . ,- --- ;t ­ - -, I - - � -!,i� . ,! i- , , � , ;,,to . . . , �.­�, .� 1! - "I .1 1- " .... .. , i - ; k,�� �_, . 1 11i,,,U ;��,, ., . .., h on the 22nd day of October, 1 J Chambers in J Civic Center, in the City of Iowa AY OBJECTION TO RESOLUTION OF "NECESSITY FOR SIDEWALKS TO: The Honorable Mayor and Members of the City Council of the City of Iowa City, Johnson County, Iowa COMES NOW, Georgia R. Tuttle, Contract Purchaser of the following described real estate, situated in Iowa City, Johnson County, Iowa, to -wit: Commencing 60 feet south of the southwest corner of Block 1, Rundell Addition; thence west 30 feet; thence south to the right of way of the Chicago, Rock Island and Pacific Railroad Company; thence southeasterly along said railroad,, right of ,-way ;.30 feet; thence north to the point of beginning. Also commencing 60 feet south of the southwest corner of Block 1, Rundell. Addition; thence south to the right of way of the Chicago; Rock Island and Pacific Railroad Company; thence southeasterly along said railroad right of way to the creek; thence northeasterly along said creek to the south line of. Sheridan Avenue which' is the 'northwest cornea of Lot 1,Rundell Addition Block 6; thence west, 248 feet; thence south 150 feet; thence west 150 feet; thence north 150 feet; thence west 102 feet to the point of beginning. by and through her attorney, the undersigned Robert N. Downer, and hereby, objects to the passage of the proposed resolution of necessity for the construction of sidewalks on Sheridan Avenue - south side from Oakland to Rundell, in the city of Iowa City, Iowa, and objects to the proposed assessments for such street improvements against Allen J. Wolfe and Joseph W. Glasgow, Jr. , contract to Georgia R. Tuttle, which matters are to come on for public hearing at 7:30 P.M. on the 22nd day of October, 1974, at the Council Chambers in the Civic Center, in the City of Iowa City, Iowa, for the following reasons: 1. The proposed assessment is greater than the special benefits to be derived by the above described premises. 2. The proposed assessment is in excess of twenty-five percent (25%) of the actual value of the property involved. 3. The method and manner of assessment and apportionment is erroneous, arbitrary, inequitable, confiscatory and fails to comply with legal and 4 } of law. 4. That in its proposed location few persons, if any, would cost should be assumed by the municipality 3. The method and manner of assessment and apportionment is erroneous, arbitrary, inequitable, confiscatory and fails to comply with legal and equitable principles or provisions of law. 4. That in its proposed location few persons, if any, would have occasion to use. the proposed sidewalk, there being already a sidewalk along the north side of said Sheridan Avenue. 5. That such sidewalk isnot necessary for, and is of no advantage to, school children in the area in as much as the neigh- borhood elementary school , is located north of Sheridan Avenue. 6. That the above described premises, comprising more than sixty-one point five percent (61.5%) of the property proposed to be assessed for the improvement, is industrial property and no persons having occasion to be on the above described premises would use -said sidewalk. 7. That the special assessment on the above described premises is not in proportion to the other assessments in the area and to the special benefits conferred upon the property. 8. That proceedings to date have not been in compliance with the provisions required by applicable statutes and ordinances. 9. That the proposed improvement is not for the benefit of the property owners proposed to be assessed but, if any benefit is to be derived, such benefit is receiceived by others and therefore all or a portion of the cost should be assumed by the municipality or some other governmental agency on behalf of the public who are the prime beneficiaries, if there are any, of the proposed project. LE D CCT1 71974 D tiu iF S 1 OL.FUS CITY CLERK ATTORNEY FOR GEORGIA R. TUTTLE m\% Sidewalks are designed to serve convenience, safety and recreational purposes. These include convenience and safety for mail carriers, milkmen and other delivery or service personnel; convenience and safety for the children walking to and from elementary school or playgrounds; convenient and safe access to shops and other places of business. Finally, sidewalks serve as a relatively safe mace for children to play. It follows that sidewalks serve their purposes best in neighborhoods of relatively high population density where delivery and service calls must be made from the street side; where the streets serve as access to elementary schools, playgrounds, shops or other business places, and where children live who might otherwise be tempted to play in the streets proper. With the possible exception of access to a playground (City Park) none of the above conditions or needs apply in the case of the proposed Dubuque Street sidewalk. Mail and other deliveries are conveniently made from the rear of the properties, no children use the street to get to or from elementary school or for play, and shops and other businesses are well beyond normal walking distance. We, the undersigned property owners, represent in excess of 75% of the estimated assessment for the proposed sidewalk construction on the east side of Dubuque Street extending from Brown Street north to Kimball Road. We respectfully request that the City Council delete the sidewalk construction from Brown Street north to Kimball Road from the present Resolution of Necessity and postpone action on this part of the total program for the following reasons: (1) A thorough study of pedestrian foot traffic from Kimball Road south to Brown and from Broim north to Kimball needs to be made, as no such study has been completed at the present time. It is our belief that the amount Of foot traffic on this stretch does not warrant the construction of a sidewalk on the east side of Dubuque Street. The roadside on the street section in question is, for the most part, level, firm, well- maintained and without obstruction. During most of the year it is very suitable for walking. In spite of this, very few persons walk there as evidenced by observation by property owners and by the absence of any footpath or wear. The side- walk on the west side of Dubuque apparently serves existing needs adequately. In the light of present economic conditions, it seems unwise to spend money on this project until the need for it is established beyond a reasonable doubt. (2) The construction of a h -foot sidewalk as proposed in the Resolution of Necessity would entail the removal or destruction of large segments of the Flaming Euonymus hedge which presently adds a great deal of beauty to this north approach to Iowa City. This beautification project, with plantings proposed by Mrs. Gretchen Harshbarger, was carried out by the City of Iowa City. It was the expressly stated pur- pose of this project that foot traffic was to be carried on the west side of Dubuque Street only, thus freeing the east sidefor the planting of trees and bushes. It does not seem consistent with the overall planning for the beautification of the approaches to Iowa City to undo, in large measure, the project so well planned a few years ago. The proposed sidewalk will, in fact, do this. (3) The location of this portion of sidewalk in relation to the residences of the property owners is such that clearing it of ice and snow will impose undue hard- ships on them. Getting snow and ice removal equip- ment to the new sidewalk would involve the residents going up north Linn Street to Brown Street and then down the very steep Brown Street hill. for several of the property owners this would be physically im- possible and very expensive if they hired someone else to do it for them. We respectfully request, therefore, that an adequate and accurate pedestrian traffic count be made. Such a study might conceivably indicate the desirability of some portions of new sidewalk on the east side of Dubuque Street. Pending new facts, it is our belief that such a count would not show need for sidewalk all the way to Kimball Road. We therefore ask that the proposed construction from Brown Street north to Kimball Road not be included in the Resolution of Necessity at this time. Signed: -37 John K. and Jean Beddow _Part of Ounlot 19, Original Town Dorothy D: Welt 61 Part of lots 11 and 12, Pella Vista C /ohn H. and ]Dorothy W. Haefner PyyllaLLrt of fp Lot 14, Pella Vista IL Dorothy Lampe Part of Lot 14, Bella Vista b GeUorge W. and Elizabeth R. Forell Part of Lot 111, Pella Vista *6(t�tjak Ki- lco;dsw— Florence is. Davidsen Lots 8, 9, and 10, Bella Vista Iowa Gamma Alumni of Sigma Phi Epsilon Q _ Part of Lot 5, Block 73, Original Town CGT21197 1 i) A B B(1" S, --cj r�PPa Sigma Fraternity Corporation Part of Lot CITY ��` < 5, Block 73, Original Town r M1 lh ,�Jk t`R. +.'� ��f "r` P b� f. R� �y�♦ -:. ,'b i.., l � 1974 r F ��£..x�rt.:•_ 3y,•.,L Ecl`.. �y '•� X' '�,krC' ' ^ f - S k F. a^� Yi-' `..L F 3 r Y � _ DM a Y• 4 " �`�£!" 'J4 F�-✓ � h T�u S rY i>l4 3 y - f its October 22y 2974, meeting t � ;t2ie of tao which yciu ;' S'L s Y X44 btSonswxagaYding s matter, please do Y. A '16 .r 71i4Yfi L�.�ug�'-�l f # eerely yours, ,Y r 5G f 4y 4 Jp 4." , tl•tl-r 4 .ZN 4h.;�/i R1" xsatt ... x x ` r ; Y >Y i y.- p�1+f! ,�Jk t`R. +.'� ��f "r` P b� f. R� �y�♦ -:. ,'b i.., S ! 5 1974 r F ��£..x�rt.:•_ 3y,•.,L Ecl`.. �y '•� X' '�,krC' ' ^ S k F. a^� Yi-' `..L l' 4 " �`�£!" 'J4 F�-✓ � h T�u S rY i>l4 y - f its October 22y 2974, meeting tCilxo Iowa~City?at dr placid orafilar>yowc7pondence regacding ;t2ie of tao which yciu ;' �8srttPatocaa��`Tha�,stsetch. �_sidewaiit. be i deleted tiomAttie Sidewalk Piograiu and wi21 not X44 btSonswxagaYding s matter, please do Y. A '16 .r 71i4Yfi L�.�ug�'-�l eerely yours, ,Y r = t 4y 4 Jp 4." , tl•tl-r 4 .ZN 4h.;�/i R1" xsatt ... x x ` r ; - i y.- p�1+f! 41 gti 1 - ,,,..: r r r ry s JLY 7'�LC Y 4t� Yy "� iii t ♦i Via. � ,G ..n..� ;. - 4 - .. .... .• k si .'.S _"_ .-= THE PROCTER & GAMBLE MANUFACTURING COMPANY IOWA CITY PLANT 7200 LOWER MUSCATINE ROAD October 18, 1974 The Honorable Mayor & Members of the City Council of the City of Iowa City Dear Mr. Mayor & Council Members: IOWA CITY, IOWA 57240 We believe we have continuously demonstrated a basic Procter & Gamble principle of being good community citizens during our 19 years here. We agree that pedestrians should have safe walkways between homes, schools, and parks as intended by the 1974 sidewalk program. We are willing to pay our assessed share of the program cost for safe walkways. We propose that the sidewalk from Fair Meadows to First Avenue be constructed on the South side of Lower Muscatine instead of the North side as now platted (see attached drawing). Our proposed pedestrian route from Fair Meadows would then be along the West side of Fair Meadows Boulevard, across the eastbound lanes of Highway #6 to the existing curbed concrete island in the median, then across the west- bound lanes of Highway #6, then along the new sidewalk on the South side of Lower Muscatine to the East side of First Avenue then across Lower Muscatine at the planned traffic light. We base our proposal primarily on achieving a safer route, and we consider the proposed route safer because: 1) It uses the existing curbed concrete island in the Highway #6 median on the West side of Fair Meadows Boulevard. 2) The West side of Fair Meadows Boulevard is in the direction of pedestrian travel and, therefore, more likely to be used. 3) Crossing of Lower Muscatine is at the planned First Avenue traffic signal instead of the complex intersection of Lower Muscatine, Fair Meadows Boulevard and Highway #6. 4) It eliminates crossing 4 busy industrial driveways on the North side of Lower Muscatine Road, the P&G employee parking lot, P&G construction roadway, Victor Metals employee parking lot and Victor Metals office. There are several direct Procter & Gamble relationships to the proposed sidewalk: I) As part of being good community citizens, we did extensive initial landscaping, have maintained it and have made substantial improvements over the years. 2) Shortly after design of the plant and start of construction, the unanticipated Highway #6 Bypass and allied relocation of Lower Muscatine required us to accomodate to significant encroachment on our property frontage, and thus less desirable appearance than we planned. In discussions at that time with the City, we proposed simultaneous construction of relocated Lower Muscatine and a sidewalk on the South side, with our paying for the sidewalk, in order that we could have long range assurance against further disruption to our frontage. The City was receptive but decided not to proceed with the sidewalk. 3) The sidewalk on the North side of Lower Muscatine as now platted would have a severe adverse affect on the widely recognized attractive appearance of the plant. In summary, we propose a sidewalk on the South side of Lower Muscatine instead of the North side in the interests of greater safety for the pedestrian, better cost, and appearance considerations. In order to meet these interests, P&G and Victor Metals are willing to pay our respective assessed shares although the walk is on the South side of Lower Muscatine Road. Very truly yours, K." G. B nnett �� P-lant Engineer RGB:kc Attachment 0 October 18, 1974 City Clerk City of Iowa City Attached are copies of a letter for City records and members of the Council in regard to the Sidewalk Proposal Public Hearing on Tuesday, October 22, 1974. n �f ennett X sant Engineer Procter & Gamble Mfg. Co. Iowa City, Iowa P. S. I will appear at the Public Hearing. ' -; _� �� << Y��-I?RQG,TER .., MI S10 �RI0N ,'R' NEELY kTTORNEY'AT LAWN st � IOWA _$TATE BANK BUILDING - IOWA CITY, IOWA AREA [ODE 319 TELEPHONE 338-9453 32240 t MI S10 The Honorable Edgar Czarnecki Mayor and Members of City Council, City of Iowa City Iowa City, Iowa .52240 Dear Mayor and Council`Members: I am writing for and on behalf of Victor Metals Industries of Iowa City in regard.%tothe proposed sidewalk construction program whereby sidewalks would be constructed on City right of ways abutting. and owned by Victor Industries Corporation on Lower Muscatine Road and on First Avenue all in Iowa City, Towa. First, Victor Metals would ask that the City Council give due consideration to the proposal submitted by Procter and Gamble Manufacturing that any'sidewalk to -be constructed would be constructed on the Southside of Lower Muscatine and Victor Metals would join in and concur in the recommendation made by R. G. Bennett,Plant.Engineer inhisletter to the City Council dated October 18, 1974. If the: -.Council gives favorable consideration to relocating this proposed sidewalk, Victor Metal would certainly be willing to.pay its assessed share of the program cost for safe walkways on First Avenue. As for the proposed sidewalk on First Avenue, Victor Metal would ask the Council to give.due_consideration to the fact that already an assessment has been 'made for paving in the amount of approxi- mately $50,000._ 00 'and the ppoposed additional cost of $5,661.07 on First Avenue alone would certainly be in excess of any special benefits that could be conferred ontheproperty. In addition we would ask the council to consider that this proposed assessment is highly in equitable, and is not benefical to the property owned by Victor Metals. c3or� lly, � v I MaAon R. Nee,�i /l MRN: as 1/ �RI0N ,'R' NEELY kTTORNEY'AT LAWN 4. IOWA _$TATE BANK BUILDING - IOWA CITY, IOWA AREA [ODE 319 TELEPHONE 338-9453 32240 The Honorable Edgar Czarnecki Mayor and Members of City Council, City of Iowa City Iowa City, Iowa .52240 Dear Mayor and Council`Members: I am writing for and on behalf of Victor Metals Industries of Iowa City in regard.%tothe proposed sidewalk construction program whereby sidewalks would be constructed on City right of ways abutting. and owned by Victor Industries Corporation on Lower Muscatine Road and on First Avenue all in Iowa City, Towa. First, Victor Metals would ask that the City Council give due consideration to the proposal submitted by Procter and Gamble Manufacturing that any'sidewalk to -be constructed would be constructed on the Southside of Lower Muscatine and Victor Metals would join in and concur in the recommendation made by R. G. Bennett,Plant.Engineer inhisletter to the City Council dated October 18, 1974. If the: -.Council gives favorable consideration to relocating this proposed sidewalk, Victor Metal would certainly be willing to.pay its assessed share of the program cost for safe walkways on First Avenue. As for the proposed sidewalk on First Avenue, Victor Metal would ask the Council to give.due_consideration to the fact that already an assessment has been 'made for paving in the amount of approxi- mately $50,000._ 00 'and the ppoposed additional cost of $5,661.07 on First Avenue alone would certainly be in excess of any special benefits that could be conferred ontheproperty. In addition we would ask the council to consider that this proposed assessment is highly in equitable, and is not benefical to the property owned by Victor Metals. c3or� lly, � v I MaAon R. Nee,�i /l MRN: as 1/ TO: Abbie Stolfus, Clerk City of Iowa City, Iowa - and - City Council City of Iowa City, Iowa COMES NOW, Iowa Gamma Alumni of Sigma Phi Epsilon Corporation, by and through its attorney, and does hereby object to the proposed Resolution of Necessity establishing a sidewalk on the east side of North Dubuque Street from Brown Street to Kimball Road in Iowa City, Iowa and, as grounds therefore, states as follows: 1. That first we do hereby incorporate by this reference, the objections made in a certain letter dated October 16, 1974 and signed by the property owners in the area in question and ask that the grounds enunciated in said letter be incorporated in this formal objection to the proposed Resolution of Necessity as though incor- porated herein. 2. That in addition to the grounds stated therein said corpor- ation does object on the grounds that the proposed assessment of $12,591.63 is excessive in that it exceeds the special benefits conferred on the property owned by said corporation in violation of Section 391A.26 of the Code of Iowa. 3. That the proposed assessment against Iowa Gamma Alumni of Sigma Phi Epsilon Corporation is inequitable and in a much larger amount in proportion to the benefit to said premises as compared to the assessments against the other property owners involved. WHEREFORE, Iowa Gamma Alumni of Sigma Phi Epsilon Corporation, respectfully asks that the City Council delete that portion of the 1974 Sidewalk Assessment Program which would cause to be installed sidewalks from Brown Street to Kimball Road on the East side of North Dubuque Street in Iowa City, Iowa. Dated this 22nd day of October, 1974. submitted, ,UMNI OF SIGMA PH)I EPSILON Neely .or Iowa Gam a►� Alumni of Epsilon�eorporation t )�sq •a 1 C'µ L Q- F tr Mc y��t��� T t 'yr a rc..- .• x.,H, x` >.A'. ,tl , t i c a - i!{i{7{l9 ! Att,- c e q�,� t"?�� y � „- •'r& � � � f''4 f�... is .q, x i'� i i - - �.' Bir=�` 9 a w. A �. � •k"*- i` -;.., :' t � 2�: a ,y.,�T� ...; �` `•.4}af[[RV" q4 � The City�Conici3;ppZo�gaCityYat its October '22 1974- meeting ♦ially re- va8 placed on *.file ryour, Correspondence. rogasi ding °'the SidestalkrAsseseu snt'Pztigrasa: amiey atrA�ct of _sidewalk Go which you �y{ was 8el`etst3"from theSidepalk -Program and ,wi.11 not be ►llid arr as sagasi�daga�inat�yanrrAroPtY xa! : 'art.. r r'r3,✓y ,t D5, 5 'r z,,. , s£ }ouhaae Y'lhirthei "questions irngarding =:this matter. please do Y.. msitate to <cantact!Ms. i; r n•S•-c t C y; p�- �♦, A `'+yh �x aL �� %. a ��r 1 a �. � `: ' 5 8lnoeraly yours, M� Denny sR. Kraft �y� u����p r'.+Y � � Litt` �'iWao�` _ «i Y . 4 F yr z s :t C r ; ti i �._ J fj it I �, r�. �♦♦ _Fa �`tr'�c.. •�� -_ - `vi e r•} L •}{.�- T' ley. 4.: 4 c° i L _ sj .„_r..?, s dr_i. .:'2 �-f eC'^'.s..o- 4.�?h:2 x.., sG :..I11..<.. 5:-4..... �.e4• -_ z:.. r ... _ r_ r -t -'.a .: .!i s! C `r T [ { L_. k } 1 s { 702 P A _. 16vY off3.� 1914' ty inn�;t r not _ in. S` i= y .{_ DRK 14 y, +r 4 s r �.•. t i r s4: t k . r. • � 4 Pte: t )�sq •a 1 C'µ L Q- F tr Mc y��t��� T t 'yr a rc..- .• x.,H, x` >.A'. ,tl , t i c a - i!{i{7{l9 ! Att,- c e q�,� t"?�� y � „- •'r& � � � f''4 f�... is .q, x i'� i i - - �.' Bir=�` 9 a w. A �. � •k"*- i` -;.., :' t � 2�: a ,y.,�T� ...; �` `•.4}af[[RV" q4 � The City�Conici3;ppZo�gaCityYat its October '22 1974- meeting ♦ially re- va8 placed on *.file ryour, Correspondence. rogasi ding °'the SidestalkrAsseseu snt'Pztigrasa: amiey atrA�ct of _sidewalk Go which you �y{ was 8el`etst3"from theSidepalk -Program and ,wi.11 not be ►llid arr as sagasi�daga�inat�yanrrAroPtY xa! : 'art.. r r'r3,✓y ,t D5, 5 'r z,,. , s£ }ouhaae Y'lhirthei "questions irngarding =:this matter. please do Y.. msitate to <cantact!Ms. i; r n•S•-c t C y; p�- �♦, A `'+yh �x aL �� %. a ��r 1 a �. � `: ' 5 8lnoeraly yours, M� Denny sR. Kraft �y� u����p r'.+Y � � Litt` �'iWao�` _ «i Y . 4 F yr z s :t C r ; ti i �._ J fj it I �, r�. �♦♦ _Fa �`tr'�c.. •�� -_ - `vi e r•} L •}{.�- T' ley. 4.: 4 c° i L _ sj .„_r..?, s dr_i. .:'2 �-f eC'^'.s..o- 4.�?h:2 x.., sG :..I11..<.. 5:-4..... �.e4• -_ z:.. r ... _ r_ r -t -'.a .: .!i THE UNDERSIGNED, being owners of property along the south side of Sheridan Avenue in Iowa City, Iowa, between Oakland and Rundell, do hereby object to the proposed Resolution of Necessity for installation of a portland cement concrete sidewalk along Sheridan Avenue between Oakland and Rundell, and the assessment of the cost thereof to the properties in front of which the sidewalk improvements are to be con- structed, for the reasons that there is no useful purpose to be served by such sidewalk and the cost thereof is disproportionate to any bene- fits obtained. NAME DATE U� r OCT2 2, ABB€.. . CITY CLE 'i{ ----------------- "• L M :. . is ..5 4 _ OBJECTIONS TO RESOLUTION OF NECESSITY THE UNDERSIGNED, being owners of property along the south side of Sheridan Avenue in Iowa City, Iowa, between Oakland and Rundell, do hereby object to the proposed Resolution of Necessity for installation of a portland cement concrete sidewalk along Sheridan Avenue between Oakland and Rundell, and the assessment of the cost thereof to the properties in front of which the sidewalk improvements are to be con- structed, for the reasons that there is no useful purpose to be served by such sidewalk and the cost thereof is disproportionate to any bene- fits obtained. NAME DATE U� r OCT2 2, ABB€.. . CITY CLE 'i{ � ... I - , " � .. . I. 2� -- �-, - -- , -, - , �. ��' , — -, � .11-,", , _,4 , - 1 - 1, - ,- ,,�j � . - - - I , � - __: ., , , -;, -_ . - " , ­ . - - .-, - ­-. , ,, - , - k" . _­ I., 'd ". 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" � I., � � �. �. 'I, , , . - .. . �., I I , I � :�, * , � I_ ,,�,. 1. ... .... ,: .. , " � .., - ,,_;: - �! , � . ,� '. .. , .... 4. %� . ,,, . - -, - .;-, - , a I F. -y^ 1 s_i t, T-. 1 F- 1 _ t ,`'F_✓3�`vti;. Y4� e T _ � Y 5 - :,,rte ' w y .'. tir Sr n q st y Y f F - zowa -,w t 5? � _ -�l D68L•r Mf F L •• Y .l i October 22, 1974; meetiriq �.y d1 r n& corrospoadonce-regarding the xetcis=of isidMn to vhic2i- 1-'1974,t jalk Ptogram and., will not be. cty. instia2: 3ing..this,matter, please do 4 i sincerely, yours; r - r Min or Ac City ag ting y_ L 4 •! • B. DRKia r � P j f - r f' ir. _ 1 _ e t C r a I F. -y^ 1 s_i t, T-. 1 F- 1 _ t ,`'F_✓3�`vti;. Y4� e T _ � Y 5 - :,,rte y� :•*-' - y .'. tir Sr n q st y Y f F i s � t � F L •• a I F. -y^ 1 s_i t, T-. 1 F- 1 _ t ,`'F_✓3�`vti;. Y4� e T _ � Y 5 - ovember IF ; 11974 • ; Pi tir Sr n q st y Y f i s � t � F L •• Y .l i October 22, 1974; meetiriq �.y d1 r n& corrospoadonce-regarding the xetcis=of isidMn to vhic2i- jalk Ptogram and., will not be. cty. 3ing..this,matter, please do 4 i sincerely, yours; Dennis R.F IOcaft - Min or Ac City ag ting L 4 •! • 9 A•L _ r � P j f - ir. t C r r • ; Pi tir _ Y f � x � F r d1 Wta Nbvembar," Ii 1974 is October 22 1974,, -M"tAng dour,xaoicrespondence;regarding, theme Sti*tbW,of I: sidewalk, to which. tyou-- rogram. and will riot be K-diin this matter, please do, 'Sihoerely';V 6ims 10 t3 52240 ;Dennie RO-KraEt. oiht ;Acting c Manager, Dear'. -Mro,i& .' Mks.; Fore3l i, The "'City mounc 0 - -rece ived 4hd"4pl :efidi, adbd' , seiiii n Pr6gre 4 Ir Werebb If -YJOW-MVG�further ',quest mte . o',coht&ut;-'us ij rtJ f is BRKimbm L . , A - Nbvembar," Ii 1974 is October 22 1974,, -M"tAng dour,xaoicrespondence;regarding, theme Sti*tbW,of I: sidewalk, to which. tyou-- rogram. and will riot be K-diin this matter, please do, 'Sihoerely';V 6ims ;Dennie RO-KraEt. ;Acting c Manager, rtJ f is S - A� { n tom' -Pe sta P2aca1 `� Ioira ;� 52240: � , rou have:; fureter g11e'stions AtA �7p COTltslCt 118. m > t `- s; � W, .s. •� 4 _ j- . November 1,1-.1974- ,* >: 4p � r s• - x Z Wil. _tr art �.i `.�•J �r � .. is f 2 t'� t its October'22, 1974, meatiaq e your corrospondence:-regarding.the _ 1 idewalk :Pzogram curd will not be �ppexty, I j 2 f Dorothy; - 8 4: f f} f. cIBella: MMwaCY__"- 3 �l f 3' �( Dear,: :1 _ r. official - _ 1974: SV f ware,ob j e s notshowl Y 4 { 4,p t T m• iS M, _. tE tl_ •e .. F. ry j i }� li '.- DRKmbm x. _ f _ x - - f } ki ] 3 t IMP i Y.. 1 T 3•. e + i S - A� { n tom' -Pe sta P2aca1 `� Ioira ;� 52240: � , rou have:; fureter g11e'stions AtA �7p COTltslCt 118. m > t `- s; � W, .s. •� 4 _ j- . November 1,1-.1974- ,* >: 4p � r s• - x art �.i `.�•J �r � .. is f 2 t'� t its October'22, 1974, meatiaq e your corrospondence:-regarding.the _ 1 idewalk :Pzogram curd will not be �ppexty, I garding thismatter, please do f Sincerely yours, 4: f f} f. f Aating,;City Hanager. Y _ 5•. ls.. . - s; � W, .s. •� 4 j- . November 1,1-.1974- ,* >: 4p � r s• - x `.�•J �r � .. is its October'22, 1974, meatiaq e your corrospondence:-regarding.the �a,stretch'of;sidewalk_to:.which you <> idewalk :Pzogram curd will not be �ppexty, garding thismatter, please do y Sincerely yours, 4: f. ' t3erinis' R. itraft:: Aating,;City Hanager. Y _ 5•. ls.. . - f e s 4 { 4,p m• iS M, _. tE tl_ •e .. F. ry - ... • .L b T I ; �1.� t M1 R, I ) 1 � 1 I f'. TP November 1,;1974.`_. 1 >�F 4 r ;i• - t yy ± y y.: vI_ nx T y� Y. Sir - . ,,I ,a•. - kits Oetobery22,`19?4, meeting .o your'•ootrespondence:.regardinq_the - te=stretehof'sidevalk to.Which you Dorothy D {i3ewalk Programand will -not be ,oBerGy:,: `' IoKa'�:City ;garditig this,. matter, please'do . _ Y :Sincerely yours,' Dear;Sa:A t Deziiais it. Krafft The Acting; City.:' imager A�liCi811 - 1974Si� veraobje installed ti X' - not'�'besi� w.l t 1. y Fru Dlt�tcabasi' -{ t - 4 t x _ Y U ti K -4 • .L b T I ; �1.� t M1 R, I ) 1 � T I TP November 1,;1974.`_. 1 >�F r ;i• - t yy ± y y.: I nx T y� Y. Sir - . • .L b T •e �1.� t M1 R, I ) 1 � T I November 1,;1974.`_. r ;i• - t yy ± y y.: I y� Y. Sir - . ,,I ,a•. - kits Oetobery22,`19?4, meeting .o your'•ootrespondence:.regardinq_the - te=stretehof'sidevalk to.Which you {i3ewalk Programand will -not be ,oBerGy:,: ;garditig this,. matter, please'do . _ Y :Sincerely yours,' t Deziiais it. Krafft Acting; City.:' imager Im 6 K' i - ;i• - t yy ± y y.: I y� Y. Sir - . ,,I ,a•. - -Frogs= and will not be garding tUis m aitte r,:.Please.d6 'Sindexely yours, - Dennis :.R. Kraft Ai:yti;igCi MwnaFer 191 Ini . k. 1 L Se -Frogs= and will not be garding tUis m aitte r,:.Please.d6 'Sindexely yours, - Dennis :.R. Kraft Ai:yti;igCi MwnaFer 74-471 RESOLUTION 110 _ AHLERS. LOONEY. DORWEILER. ALLSEE�& HAYNIE. LAWYERS. DEB MOINES, IOWA 4 €. 4-6 3•Al N'X' �! n }t a� t ' -"� r,'S'�n • s a � i -} r�C a Vi LYGt.GJJ 1.1 Z' BE IT RESOLVED -BY THE CITY COUNCIL OF THE CITY OF I047A CITY, IOWA: .That the'Resolution.of Necessity introduced at a meeting,of:tlis Council held on the: 1st day of October 1974, for the construction of. the 1974 Sidewalk Assessment Program, be and the same is hereby amended by eliminating therefrom -the; proposed improvements,on the following streets and avenues or portions thereof, to -wit: Delete: Dubuque Street - East side from,Brown Street to Kimball Road Dubuque Street - East side from'Ronalds Street north to alley Gilbert Court- East side from Highland Avenue to Kirkwood Avenue Sheridan Avenue - South side from Oakland to Rundell AHLERS. COONEY.. DORWEILER.ALLBEE & HAYNIE. LAWYERS. DES MOINES. IOWA x ✓ -3- AHLERS. COONEY.. DORWEILER.ALLBEE & HAYNIE. LAWYERS. DES MOINES. IOWA S It f. ry r - t 1 F i _ - �1 - � a CITY OF IOWA CITY Tff ! (�LNi RAL AUDGET; INFORMATION Si. S l _ y SO ..: - 1 I fi MY Department of Finance October 22, 1974 , j f . - 3 Y N {� Defined in its most general sense, a budget is a plan of financial operation for a given period of time. In contemporary financial administration, there are two types of budgets: long-term budgets and annual budgets. The first of these represents an estimate of public expenditures for a period of several years --- usually four to six in number ---and the proposed means of financing such expendi- tures. The City Council has adopted a long-term Capital Improvements Program for Iowa City, which is along -term budget. The second type of budget, sometimes re- ferred to as the current operating budget because it authorizes and controls current financial operations, is the annual budget applicable to each year. A better definition of an annual budget might be ---a comprehensive plan, ex- pressed in financial terms, by which an operating program is effective for a given period of time. It includesestimatesof: (a) the services, activities, and pro- jects comprising the program; (b) the result in expenditure requirements; and (c) the resources usable for their support. This definition gives recognition to the wide scope that must be encompassed in budget making. In fact, the budget is a statement of the legislative process which is influenced by the same social, eco- nomic, and political forces affecting the conduct of all public affairs. In most cities, the annual budget has been considered primarily as a financial and accounting device with expenditure estimates for various departments being sub- mitted and reviewed as money.estimates. Requests have been supported primarily by detailing objects of expenditures ---materials, supplies, equipment, and salaries. The validity of these requests has been judged primarily on the basis of comparison with previous expenditures experience. This.fiscal approach to budgeting has pre- dominated throughout the years, even though authorities on the subject have long emphasized that the most basic aspect in the financial plan was the work program designed to accomplish the objectives of the governmental organization. Many City officials also have increasingly emphasized that the budget inevitably represents dollar values placed on the, service program. As management and accounting methods used in government have improved, tech- niques have now been developed to make it possible to identify and relate costs to work performance. In recent years, the term "performance budget" has been widely adopted to identify a concept of the budget as a program planning process which be- comes an integral part of the management process rather than primarily a fiscal procedure. This terminology was first used by the Hoover Commission in recommend- ing the adoption of improved budgetary techniques by the Federal Government. The Commission stated: "We recommend that the whole budgetary concept of the Federal Government should be refashioned by the adoption of a budget based upon functions, activities, and projects; this we desig- nate a performance budget. Such an approach would focus atten- tion upon the general and relative importance of the work to be done or upon the service to be rendered, rather than upon the things to be acquired, such as personal services, supplies, equip- ment, and so on. These latter ;objects are, after all, only the means to an end. The all important thing in budgeting is the work of the service to be accomplished, and what the work or ser- vice will cost." r The performance concept of budgeting is particularly adaptable to munic- ipal government. Since cities are primarily service organizations, activities can he readily identified and often measured in terms of specific units of work. In considering. the adoption of a performance budget program, it should be realized that this new concept does not involve any radical departure from previously accepted budget methods. Rather, it is a re -emphasis of long accepted principles of building a budget on thorough program analysis. Recently developed techniques have provided the budget maker with more precise tools for accomplish- ing his objectives. Performance in program budgeting and traditional object budgeting are quite compatible, with the two approaches supplementing each other. The new City Code of Iowa provides for a major change in the way in which Iowa cities are to manage their budget and accounting functions. This change encompasses the concept of program budgeting. On May 1, 1973, the City Council adopted Division 7, City Finance, Part I, (Section 82-93, inclusive) and Part Il, (Section 94-103, inclusive). It is under these sections that the 1974 budget was prepared. In order to proceed into program budgeting on a basis that is understandable both to the City Council and to the public, a reorganization of the City's fund and accounting system took place in 1974. Basically this involved a restatement of the traditional accounting funds into seven new funds which are more descriptive of the actual purpose for which they were created. A description of these new funds is attached. Within the General Fund, six program areas of governmental expenditures have been instituted. These programs are as follows: Administration Community Development Public Safety Transportation Environmental Protection Leisure and Cultural Opportunities In 1974 a new system of accounts was instituted which identifies each of the functions and activities of the programs in the General Fund. Both receipts and expenditures will be identified in this concept. The new City Code established a City Finance Committee which is delegated the responsibility for implementing budgeting and reporting systems for all of Iowa's cities. This Committee will be implementing its recommendations for program budgeting beginning in 1975. We fully expect that the Committee's recommendation on program budgeting will follow very closely the system that was implemented in Iowa City during 1974. It is hoped that this approach to municipal budget making will provide better cost definition in relation to the work program and in the long run facilitate improved levels of service to the community. General Fund Basically, this fund is used to account for all transactions of a governmental unit which are not accounted for in another fund. The General Fund is used to account for the ordinary operations of government which are financed with taxes and other gen- eral revenues. Beginning in 1974, the General Fund also ii:::luded the six program budgeting areas as previously defined. Debt Service Fund A fund established to finance and account for the payment of interest and principal on all general obligation bond debt, serial and term, other than that payable exclusively from special assessments and revenue debt issued for and serviced by a governmental enterprise. Capital Project Fund A fund created to account for all resources used for the acquisition of designated fixed assets by a governmental unit except those financed by special assessment. The Capital Project Fund accounts for all outlays defined in the Capital Improvements Program as well as capital outlays financed by -the Enterprise Fund. Enterprise Fund A fund established to finance and account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominately self-supporting by user charges. Examples of enterprise funds are those for water, sewer, and parking facilities; and in some cases, could include airports; and transit systems. Because of -the particular situation in Iowa City, these last two examples are not treated as enterprise operations. Trust and Agency Fund A fund consisting of resources received and held by the governmental unit as trustee to be expended or invested in accordance with the conditions of the trust. Also this fund consists of specialized escrow accounts or replacement funds which have been designated for a specific purpose. Intragovernmental Service Fund A fund established to finance and account for services and commodities furnished by a designated department or agency to other departments and agencies within a single governmental unit. Amounts,expended by the fund are restored thereto, either from operating earnings or by transfers from other funds, so that the original fund capital is kept intact. Special Assessment Fund A fund set up to finance and account for the construction of •improvements for the provision of services which are to be paid for wholly or in part, from special assessments levied against benefited property. All special assessment projects are financed from this fund and not through the Capital Project Fund. CITY OF.IOWA CITY Sources/Uses of Available Funds PROPERTY TAX A City may certify taxes to be levied by the County on all taxable property within the City limits, for all City government purposes. The tax levy for the General Fund may not exceed thirty mills on the dollar of taxable value in any tax year, except for special levies authorized by Section 93 of the Municipal Home Rule Act (HF 574). Many of the special levies require voter approval and in general do not provide individually more than two mills per year depending on the purpose for which the levy is made. All monies received from property tax must be credited to the General Fund of the City, except that taxes received for the purposes of the Debt Service Fund, the Trust and Agency Fund, or other funds authorized by State law must be deposited as required. Property taxes are collected according to the needs of the programs in the General Fund to a maximum of, 30 mills and also to the exclusion of all other sources of income received or receivable by the City. In a normal budget year property tax represents approximately 45% of Iowa City's total operating revenue and in 1974 is projected to be $3,436,369. OTHER RECEIPTS In addition to property tax levies many other sources of funds are available and make up approximately 55% of total operating revenues in a normal budget year. These sources of funds result from special charges authorized by local ordinance, others represent charges for services provided by the government, and a large proportion are the result of Federal and State assistance. to local governments. Generally, these receipts must be deposited in the General Fund, except that monies received for special purposes must be deposited as required by State law. Licenses 4 Permits Over the years the City Council has required many and varied licenses and permits which usually carry a nominal charge to cover part of the cost of administration. Some of these would include licenses for bicycles, and house movers, as well as permits for building and construction, trailer courts, and signs. On.an annual basis licenses and permits produce about $120,000 for the General Fund. Fines $ Forfeitures Income produced in this category results from fines and penalties required by local ordinance and State law for various traffic and parking violations and code enforcement activities. On an annual basis approximately $250,000 of income is produced and deposited into the General Fund. Charges for Services The City charges for a number of services provided to the community, the most prominent of which is the water and sewer utility service. These utilities operate on an self-sustaining basis from revenue generated and expenditures are accounted for in the Enterprise Fund. Administrative services are provided and paid for by a transfer out of the Enterprise Fund to the General Fund. Other charges for services include recreation fees, fire protection contracts, and transit receipts. These funds are deposited into the General Fund and used for general governmental purposes. In total, charges for services produce approximately $1,750,000 for the Enterprise and General Fund respectively on an annual basis. Intergovernmental Revenue This source represents funds received from other governmental agencies. Some of these funds can be used for any corporate purpose; i.e., State assistance that is distributed on the basis of population. Others are produced by special contractual relationships such as the City's contract with University Heights. Others have special uses; i.e., Road Use Tax and General Revenue Sharing. Various road use taxes are collected by the State and 15% is returned to cities on the basis of population. These funds can only be used for the operation, maintenance, and construction of streets, alleys and sidewalks, for the installation and maintenance of traffic control devices, for the installation and maintenance of storm sewers, and in some instances for the retirement of debt on bonds issued for street, bridge, and viaduct purposes. General Revenue Sharing is distributed to cities by the Federal Government on the basis of population and can be used for operation and maintenance expenditures in eight high priority categories defined by law and capital outlays for any corporate purpose. To date the City of Iowa City has committed most of its General Revenue Sharing to capital outlays in addition to a $210,000 annual committment to the bus system and $75,000 annually to social service programs for the young. fn total, Intergovernmental Revenue has produced in excess of $1,800,000 annually during the last two years. Use of Money $ Property Operating sources of funds in this category are realized by interest on the investment .of working cash balances, bond proceeds and bond reserves, miscellaneous rentals, and parking revenue. Income from these sources is returned to the operating fund that produced the available cash for investment. Parking revenue results from the operation of the municipal parking system and is deposited into the Enterprise Fund which accounts for operation and maintenance expenditures. According to State law funds derived from this source can only be used for (1) the installation and acquisition of parking Miscellaneous This source of funds can fluctuate greatly from year to year because it includes receipts from special assessments, bond sale proceeds, and the sale of property. Generally, funds realized are available for general purposes except bond sale proceeds and special assessments which are deposited into the specific fund giving rise to an associated expenditure. u --' P.O. &ox -1-149 (owa City, lora 5«=13 ...G. _.. .., c; ,i: •::,ice:-, � ,,,;,, ;•�,c� a , C _ . . . \ f .,'O. ..'O -i 3" _ :":_uCi CCe'..___�:1G1'eS. .•.� i _�_ � __ _, - _. , �'1�ii i.� �pp ou lti^il.Vi., li ./-�.. 1, •L S LAG_. a. `'_.�..:1 _ _ _ __ .. ��^ - ._ .:1.^. P.l�i� _fvli J .. �. ..._r �1�•LJ Ti?`='�•v\"1 SOL'.=.-.; T,IO: ))�.' =')iC ViC_^G'CO:i............�.. .. .. ._�f "\r Mona Peterschmidt Route 3 Iowa City Barbara Reed 2510 Bartelt Road Iowa City Sharon Bonney 602 -1st Avenue Iowa City Mr. S. R. Huntley 1107 E. Burlington Iowa City Kathy Hyde 811 E. Davenport Iowa City Amy Wilson 729 Market Iowa City Ira Bolnick 529 TC:q- A-,raj1iTe Iowa City Anna R. Burge 1015 W. Benton, #64 Iowa City Don Doran 802 N. Dodge Iowa City Preston Harris 218 N. Lucas Iowa City Harry Baum 942 Iowa Avenue, Apt. 2 Iowa City I `TbW TNI, T'CONCERN - J_ We:, theundersignedexpress. p b jection to the re -zoning ty (Formerly` old-.11s'Country' Club) from:" the oung proper. RlA Zone to:'an"R3 Zone As residents of this area, Iwe feel- that this re -zoning will i establish a precedent and:open ths established residential area up to more R3 -Zonin'g (0 'oof/ 7 00i A pli—-is-�-`" r`- 01 TO: Kay FROM: Barb RE: Referral DATE: October 24, 1974 At the October 22nd Council meeting our office was requested to prepare copies of the petition which was presented by Ocie Trimble with objections to the Rezoning of the "Old" Elks Country Club. These are to be distributed to the Council members. TO: j FFM: i RE: 1 C9!'/ Foi Iowa City ilousing Commission Edyar R. Czarnecki, Mayor DATE: October 15, 1974 T would like to state some of my personal viewpoints regarding the Housing Commission as a follow-up to the meetingI had with you earlier this month and irr response to the letter from the Commission relative to the Housing.and Community Development Act. I would like to stress that these comments do not necessarily refLect those of the Council, but are my individual opinions. 1. The participation of the Housing Commission regarding the Housing and Community Development bill are. yet unclear. Hopefully on the 14th the Council wilL have decided how the process will be organized. Recently there has been more stress on the participation of the - low and moderate income level persons and if that turns out to be the case, the role of the Housing Commission could he .advisory to a "steering committee." 2. The concern of the Commission toward housing for the disabled was dis- cussed in Kansas City on the 9th of October and there are special provisions in the new act that certainly should be explored. For example, it was mentioned that the average rental income figures can be increased for the "disabled." Your letter did point out the need in this area and certainly will be considered by the Council. 3. The landlord -tenant bill is being worked on by a specially -appointed law student and one of the City's Assistant Attorneys. Consistent with prior proposals the emphasis is on establishing. -administrative review for adjustment of complaints. There is under consideration the possibility of using the Housing Commission for this review. process. I would be interested in whether the Housing. Commission would -be -interested in assuming such a role. 4. There is much concern with the role of the City in resolving the crowded housing situation, particularly as it affects the students of the University. Again, I would be interested in the viewpoint of the Housing Commission as to its role in resolving or alleviating this.problem. 5. Related to the above, there have been innumerable complaints, primarily from students, of implicit if not explicit violations of housing.ordinances. What would be the feeling of the Housing Commission in assuming additional responsibili- ties to act as an "Ombudsman" to receive and look into such complaints? 6. In addition to the above type of complaints, there is a general feeling, craressed by various groups in Iowa City, particularly the,Ministers/Priests t;rr.,nciation, that there has been rent gouging by many landlords as a result of th, acme shortage of housing. Would the Housing Commission be interested in surveyilg the situation to determine what has taken place. Iowa City, as von know, h.,; tr; :itionally been the highest rental and new housing market in the State. Tr;tt shove areas are listed because they have been recently brought to my October 15, 1974 ® .I_cention. There may be other areas of.conaern that the Commission would like ru discuss. Traditionally the Housing Commission has focused its attention to its primary role of reviewing and administering the Leased Housing Program, and more recently in recommending action by the.Council in regard to elderly housing. rhe scope of operations could well go far beyond these two areas, if the Housing .Commission desires. I realize that some members of the Housing Commission may be frustrated by their conceived lack of support to their recommendations by the City Council. May I say that in this regard, your sentiments are shared by several other Boards and Commissions in.the City. The -Boards and Commissions, as you know, are advisory to the Council and I hope the lack of unanimous support of all Commission recommenda- tions are not viewed as a lack of support for their thoughtful suggestions. I believe I can speak for all the Councilmembers that there is a great appreciation for all the time and effort put in on a voluntary basis by all the members of the Housing Commission. There is a realization by the Council that the role of the Boards and Commissions needs to be clarified as it relates to the Council. Here I am not speaking solely of the Housing Commission but in a general overall vein. The Council has had several meetings on the subject and has reached a consensus on some of the functions of the Boards and Commissions; it still needs to determine the role of the Commissions vis a vis the Council and particularly the staff. We will be again reviewing this matter in the next few weeks and would welcome your opinions and suggestions. I would welcome your responses to all the points listed in this memo and, if necessary, would again appear before your group in hopes of reaching mutually a program of action agreeable to all concerned. 0 Ll 9 0 Dear Sirs: I respectfully request a reexamination and hopefully a change of certain zoning restrictions which presently penalize some property owners in multiple -.zoned areas and do not serve the intended purpose of preserving the character and charm of the neighborhoods in the old part of Iowa City but rather serve the opposite purpose of degenerating the old neighborhoods. Let me say first that I am not against apartments and I fully realized when I moved into my present neighborhood 6 years ago that it had been R3B for a number of years. I would prefer to see the older homes converted to apartments, thus keeping the original character of the neighborhoods from the exterior rather h ater than noseeing houses torn down to putup newer 6,9, or 12 p qualms with the -square footage restriction requirement needed for each unit (e.g. 750 ft 2 per unit for R3B and 19000 ft2 for R3A) nor do I have a complaint with the required 1 1/2 parking spaces off street to the rear or side of any building per rental unit. The following lot restrictions, however, penatize certain property owners and serve to devalue our property in this period of inflation. 1) Minimum lot size for multiple family use is 5,000 ft 2 2) Minimum lot frontage must be 40 ft. he ont 3) 25eft. fromuthe srear it tlot alines and Sst 20 ft. rft. om tfrom reach lline, side lot line. These restrictions should .be deleated as they purpose other than devaluating the property. Most homes in the North end were built at about 10-15 ft lot line, many lots in the middle of the blocks are by 150 feet deep, and many corner lots had the back serve no useful of the to the 40 ft 75 ft. older front in width sold off many years ago. I can see the now rules applied to areas now zoned R1 or R 2 which are now being changed to -R3 or R3A or R3B, however, to make such stipulations on property located in areas zoned R3A or R3B 20 or more years ago merely means that a particular parcel is in reality spot zoned R1A in a block of apartments. As an example of the problem 1 can use my 98 year old house, however, many.others are in similar situations. The lot is 65 ft.X 75ft. and the house sits 12 ft to the front line 12 feet to the rear line and from 10-12 ft. to each side line. The house could easily be converted to a duplex with 5 rooms on each floor and 4 parking spaces to the rear of the house. If this were permissible I could ask $35,000 for the house and at the same time its exterior would appear as it does today and add to the charm of the r� U 0 neighborhood. Under the current -restrictions the house could only be sold for $18,000 as a single family house in a block of apartments. A developer would most likely buy the house and one or more adjacent to it then tear all three down to put up a 4 or 6 plex. The two-year lapse of use restriction for non -conforming use also penalizes those who purchase a multiple -use house and convert it to single family use. For instance my house had been a rooming house for 40 years - if I had continued that use and made no improvements or repairs for -the past 6 years I could today sell the house for at least $35,000. However, I restored the house to a single family dwelling, spent at least $10,000 on it and it has as a result been devalued to $18,000. I would urge you to consider such P rule that if a house in an R3A or R3B area was converted to single family use that its multiple use classificationbe maintained for sale purposes even though it were used for a nymber of years as a single family unit. Hopefully this would encouaage a better mixture of families and apartment dwellers in the area near the University. Currently most intelligent families are selling as quickly as possible and fleeing to the edges of town. I_like living close in but will be forced to move to the edge of town because of the lossin equity and devaluation of the property. By changing the ordinance as I have suggested: 1) The developing of more large new apartment buildings in the old part of town would be slowed down as cheap devalued property would no longer be available. 2) A single family property owner in the old part of town would have the same opportunity for his equity to increase as does the owner in new parts of town. 3) The neighborhoods would retain their character and charm and 4) No property would decrease in value during this period of inflation unless it were purposely allowed to deteriorate. cc Ed Czarnd;ki Planning and Zoning Sincerely. ` i Dr. George R. McCormick 230 East Fairchild St. Iowa City, Iowa 52240 Mayor (:1 It 1 r. I tlwol 20,197+ Center ip (71 t.y . 7 own / ri.1I', Dear L,eaderst Regarding news story :�fi� g Kenneth Albrecht's interest in building 70-80 apartments in a space Thompson planned to build 280 units, God Bless Kenneth -Albrecht'. 7t seems to me that one of the ways to of life In the midwest is to fight the urge concentration of population. I would hope the Zoning Commission and City Council to d plead with you, to promote whatever rules A this possible. Everytime I drive down Greenwood Drive wonder what went awry to permit that row of in behind Carriage Hill, and swallowing up light and air. They look like monsters or Shodes of South Side Chicago! preserve the quality for excessive that we could count on o this. I urge you, re necessary'to make to Benton St. I apartments to be stuck the backyards and a cat teasing a mouse. Elsewhere in the city there are new structures smack up against t, house, or crowding into an alley or roadway. I have no objections I.o muLtifamlly dwellings, even mixed in with single family houses, except when it gets so greedy and inconsideral:e to overwhelm the rp-t of thr neighborhood. Is this really necessary? How come Planning & Zad.bg And the Council let these things hapten? Isn't the.purpose of Planning & Zoihtng to try to control just this sort of excesses? truly yours, Y Iowa City, Iowa is MAYOR IDGAI CIAINKRI (X q.H(1 Ml MI RS �. I. I.' IIAND I PENNY DAVOSIN CAtOt 40kOSSE I PATIC,1 WHITE Ms. Elizabeth B. McKray 603 Brookland Park Drive Iowa City, Iowa 52240 Dear Ms. McKray: CIVIC CENTEA.410 E WASNM/GTON ST. IOWA CITY, IOWA 52240 310.354.1800 RAY S. WEUS, GTT MANAGER October 4, 1974 About two months ago you wrote a letter to the City about the apparent indiscriminate mixing of apartments with single family housing. In checking over our pending list items, I found that no- one had responded to your letter. This was due primarily to the feeling that your letter was a comment on the situation and not one that required a response. I feel, however, that someone should express concern with the issues you raised. Planning and Zoning Commission will receive a copy of your letter and I want to assure you the Council is aware of these "overcrowding" situations. Personally, I feel that a drastic revision of our planning & zoning laws is necessary. This is a major undertaking but one a few communities in the United State have already done --so it is not unique. It does, however, mean that the direction of zoning is completely modified. Instead of merely having the owner of property meet existing building codes and argue for more intensive zoning, the owner would have to prove that the -proposed use of land would not cause undue overcrowding, pollution, pressure on schools, sewers, etc. Again, thank you for your letter and I apologize for the long delay in responding. ErC : ckb Sincerely, Edgar R. Czarnecki Mayor FROM: Don Schmeiser, Associate Planner RE: Mobile Home Residence Zone (RMH) The initial draft of a proposed ordinance establishing a Mobile Home Residence Zone has been completed. Said ordinance is presently being reviewed internally by the staff and upon completion of the review will be submitted to the Commission for formal review. DS/sc 1 I - swa C i� SIV-1VM DATE: October 24, 1974 TO: Planning and Zoning Commission Members FROM: Don Schmeiser, Associate Planner RE: Closing of Madison Street Please be advised that the City Council has referred a request from the University of Iowa to close Madison Street from Iowa Avenue to Washington Street to the Planning and Zoning Commission for your recommendations. The Community Development, Public Works and Urban Renewal Departments will be submitting a joint staff report concerning said matter to the Commission within the near future for your consideration. DS:sc iii DATE:October 17, 1974 TO: Planning and Zoning Commission Attn: Don Madsen, Chairman FROM: Iowa City City Council RE: Referral At their regular meeting on October 15, 1974, the Iowa City City Council officially received letters from William Shanhouse, Vice President of the University of Iowa, requesting the closing of Madison Street from Iowa Avenue to Washington Street, and from Byron Ross for the Chamber of Commerce which approved the closure. The motion was adopted to refer both letters to the Planning and Zoning Commission for report. a, I -C,4- Abbie Stolfus, City Clerk i is • (1I'Irr .,/ III, VI'r 1'n:�Llrul jnr Arhnlnislrnllnn Srrolrns 105 Jrsanp llnR Anal :1111::1:x'60001 October 8, 1974 City Council Civic Center Iowa City, Iowa 52240 r The University of Iowa requests the City Council of Iowa City take action to clone Madison Street between Iowa Avenue and Washington, at this time, to all vehicular traffic excepting mass transit and emergency vehicles. The University will bear all transitional costs of this closure and will cooperate with the City to make desired improvements at the inter- nectionn of Madison and Washington and Madison and Iowa Avenue. Action at this time will affect University planning in the Lindquist area. It will also afford an opportunity for the community to observe the effect of the closure. It should be noted that this action is supported by the Iowa City Chamber of Commerce, the City Center Association, and has been discussed with various agencies including officers of the Johnson County Regional Planning Commission, the Area Transportation Committee, and the City Manager's Office. We hope you will include this matter on the agenda of your October 15 meeting, and we will have our representatives there to answer any questions you may desire. OCT 319A % .1,BBIE STOLFJS CITY CLERK WMS/lg cc: City Manager Sincerely, William M. Shanhouse Vice President Iowa City Home or UNIVERSITY Or IOWA October 4 1974 Chamblr of Commerce N � 1 1M City Council of Civic Center Iowa City, Iowa Iowa City 52240 To the City Council of Iowa City, P.O. BOX 673 IOWA CITY, IOWA 02240 ►HONI 337.0627 The Chamber of CommerceandCity Center Association strongly support the concept of integration of a pedestrian oriented campus with down- town growth as a joint interest. Toward accomplishing this objective wo recommend approval of the University's application to close Madison Street from Iowa Avenue to Washington Street at this time to all veh- icular traffic excepting mass transit and emergency vehicles. It is undur.stood that the University will cooperate with the City to improve the intersections of Washington Street and Iowa Avenue and that the University will bear all transitional cost. This opportunity will allow the community to observe the effect of street closure as well as to assist the University in the planning of the Lindquist area. Cordially, Byr Ross, Pres dent Ch ber of Comme ce in accord with the Board of Directors BR/dh OCT .3 174 _t �, 10LFUS A gCITY' CLERK zaniounn DATE: October 17, 1974 TO: Planning and Zoning Commission Attn: Don Madsen, Chairman FROM: Iowa City City Council RE: Referral At the regular meeting of October 15, 1974, the Iowa City City Council received the minutes of the Park and Recreation Commission for 10/9/74 and the minutes of the Riverfront Commission for 10/9/74. The motion was adopted that Park & Recreation Commission recommendation #1,'Action on the annexation and rezoning of the Gordon Russell property be delayed until provisions are made to provide suitable buffering of parks and public recreation areas from adjacent uses' be referred to Planning and Zoning for report. A motion was also adopted that recommendation #2, 'That all zoning requests relative to property fronting on the Iowa River be deferred until completion of the Riverfront Plan' be referred to Planning and Zoning for informational purposes and any action that Planning and Zoning wished to take. The motion was adopted that the recommendation from the Riverfront Commission, 'that the Commission endorses the Staff recommendtion regarding the Gordon Russell property with the stipulation that added provision be made in the Zoning Code to buffer industrial zones from park Land and public recreation' be referred to Planning and Zoning fore report. f Abbie StoLfus City Clerk C INFORMAL DISCUSSION OCTOBER 15, 1974 4:00 P.M. The Iowa City City Council met in informal session on the 15th day of October, 1974 at 4:00 P.M. in the Confer- ence Room at the Civic Center. Councilmembers present: Czarnecki; Davidsen, deProsse. Absent: White (6:00) and Brandt. Staffinembers present: Hayek, Kraft, Stolfus, Wollmershauser, Neppl, Zelenka, Plastino,:.Bonnett, Pugh. Others in attendance: Robert Burns, Johnson County Supervisor; Bob Hi,lgenberg and Jim Lynch, Regional Planning Commission; and Richard Gibson, University of Iowa. The Mayor announced discussion of: 1) Acquisition of the Old Post Office and the Government Space Needs Study, 2) Ralston Creek, and 3) Executive Session discussion of acquisition of property. Mayor Czarnecki outlined the shift in the process for acquisition of the Old Post Office. Jim Lynch of Regional Planning outlined the procedure to be used. Supervisor Burns advised that the County had looked at the costs for renovation and were interested in leasing space from the -City for their motor vehicle department if the City pursues the purchase of the building. Richard Gibson stated that thb. University.has-to interest in the building. -The Mayor noted that it was the-concensus of the Council..that they are inter- ested in exploring possibilities for utilization of the Post Office property. It was noted that funds might be available for the preservation of old buildings. The Mayor noted receipt of the preliminary progress,..-. report on the Space Needs Study, the survey of County space needs. Mr. Lynch noted that their next step was to survey City Offices, giving May 1975 as completion date for the project. Mr. Burns mentioned a bond referendum for a County Office Building. Mr. Kraft commented that the City had identified their needs in the Capital Improvements Program as the Animal Shelter, the Service Center and the Law En- forcement Building, and stated that the City was not in the critical "crunch" for space as the County. The Ralston Creed Flooding -Analysis of Interim Solutions was presented. Dick Plastino, Director of Public Works noted that it was a compilation of several reports, and explained each report. He then presented his analysis of the available information, his conclusions and recommendations. He advised that the Soil Conservation Service had come up with a cost/ benefit ratio better than 1%, so they could move ahead. Mr. Kraft discussed what was being done at the present time. Page 2 Council Discussion October 15, 1974 Council discussed cleaning the creek and ongoing maintenance and funding alternatives. Councilman White arrived. It was suggested that a report be compiled on the benefits and costs of dredging and cleaning, and for dredging and cleaning plus removing and replacing of bridges. It was moved by Davidsen and seconded by deProsse to adjourn to executive session to discuss acquisition of prop- erty for parks. Upon roll call Czarnekci, Davidsen, deProsse and White voted 'aye', Brandt absent. Motion carried. 6:00 P.M. C AN ANALYSIS OF INTERIM SOLUTIONS TO THE RALSTON CREEK FLOODING PROBLEM A REPORT PREPARED AS REQUESTED BY THE IOWA CITY CITY COUNCIL October 1, 1974 u IOWA CITY PUBLIC WORKS DEPARTMENT October 11, 1974 ENGINEERS CLUB REPORT - 1952 In 1952 the Engineers Club of Iowa City prepared a report on the Ralston Creek flooding problem. At the time of their study the total drainage area of the creek was about 8 square miles, composed of approxi- mately 6-1/2 square miles of rural type drainage and 1-1/2 square miles of urban drainage. Their report presented a map showing the alignment of Ralston Creek in the early 1900's. It is interesting to note that at that time, the eastern boundary of the urban area of Iowa City was First Avenue. The report pointed out that Ralston Creek, prior to the development of the Rundell Street Addition in the early 1900's, flowed in a wide loop between the railroad tracks and Muscatine Avenue. When the Rundell tract was subdivided in 1908, an alley was left between Grant and Rundell Streets into which the creek was put through a dug channel. This left a low area in the vicinity of Rundell and Center Streets. A map presented in the 1952 report shows the former creekbed passing through the intersection of Center and Dearborn. The 1952 report stated that one of the causes of rather serious flooding in the area of Center and Rundell and Center and Dearborn hinges on the fact that this was a former streambed. Previous Floods - The report recounts the history of two extremely damaging floods, one in 1942 and one in 1950. The 1942 flood was thought to be a seven year flood, that is, on an average a flood of this magnitude would occur about once in seven years. The report's discussion of the flood damage is particularly enlightening and will be quoted directly. "Tt Is not generally understood that stream channels are the result much more of long -continued working of low flows than through the occasional action of a flood, hence they are not capable of carrying the flood, which must perforce spill over the banks onto what is generally designated as a flood plain. When Man persists in placing his structures along this flood plain and does not at the same time take steps to greatly enlarge the stream channel to carry flood flows, or construct regulatory works upstream to reduce them, he will con- tinually be in danger of having his property flooded. Such appears to be the case on Ralston Creek. A plat of the Rundell Addition, as it was laid out shows that the South Branch swung in a wide loop to the east of its present location in the vicinity of Rundell and Center Streets. When the area was platted and developed the stream was moved to its present straightened channel, leaving a considerable area of low ground in and around the old channel lower than the banks of the relocated channel. The present channel is inadequate to carry floods of any size, partly due to bridge constrictions and partly because of the fact that the channel is too small, is somewhat crooked, and is rough, all of which decrease its flood -carrying capacity. Whenever overflow occurs, the water seeks the flood plain, causing material damage along that flood plain in the Rundell -Center Street area just mentioned. Also, a short storm sewer joins a catch - basin at the Rundell -Center Street intersection with the creek about 100 feet downstream from the Center Street bridge. When the creek rises the water level becomes higher than the street surface and flow from the creek to the street results." -2- v JI The report then states recommendations for relief and these are presented in two parts; 1) A long range plan encompassing various methods of relief ranging all the way from minor protective works to complete pro- tection, and 2) A plan for immediate performance of needed works to remedy obvious faults such as constrictions, improper alignment, brush encroachment, trash in waterway and the like as time and funds permit. The Engineers Club of Iowa did not feel that the long range plan was within the scope of their report; they did say that such a long range plan could be properly prepared only after detailed surveys and studies and should be left to a competent consulting engineer. Commenting on short range solutions, the report goes into detail concerning channel constrictions at the following bridges. On the south branch they identify Muscatine Avenue and "E" Street, 7th Avenue Court, 6th Avenue, Sheridan Avenue, Center Avenue, Muscatine Avenue and Court, and the College Street bridges. On the north branch at that time there were no bridges except that on Rochester. On the main stem of the creek the report states that there were 18 bridges over the main stem and the report further identifies those which were grossly inadequate. The ones they mention are Evans Street, Gilbert Street, and Prentiss Street. The report narrates a description of channel improvements that can be made which included deepening, widening and straightening and further states that before extensive work is performed this work should be integrated. Sewers - The report details problems with the sanitary sewers which parallel the creek. During times of high water on Ralston Creek the sewers become full and back up into basements. The report also examines storm sewers and mentions the recurring problem in the Rundell Addition. Solutions - The last two items in the report are examinations of channel maintenance and restriction of land use. The report is summarized -3- persons familiar with the problem of flooding along Ralston Creek and its two branches within the limits of Iowa City the committee draws the following conclusions, with recommendations for their accomplishment. I. The damages caused by flooding can be materially reduced, possibly eliminated. The method of accomplishment and, in particular, its cost, can be determined only by a careful study by a competent consulting engineer. It is recommended that the City initiate this study without delay. The committee has not considered the possibilities of diverting any part of the flow around the city or upstream storage. II. In the interval prior to completion of the above study the present flood dangers can be materially lessened through the certain remedial measures, which might become a part of the comprehensive plan. These have been set forth in the foregoing discussion and consist principally of channel improvements and the removal of constrictions. III. Any future building developments along the flood plain of the stream system will be subject to the same dangers from flooding as present developments and should be discouraged, if possible. Consideration by the city of advising any person who in the future requests permission to build along the creek, within what appears to be the flood plain, of the ever present hazards of flooding should be given. Ell North and South Branches are subject to serious overloading through entry of storm waters. The entire system should be critically examined and rebuilt where necessary, to eliminate storm waters and improve flow capacity. V. A storm sewer system to alleviate local flooding within the watershed is indicated, particularly in the Rundell Addition. Plans for this should be made before the center of Rundell Street is paved. VI. Serious consideration should be given to the use of presently undeveloped areas within the flood plains of the North and South Branches as parkways for landscape planting and beautification. VII. The design of future stream crossings, such as the one contemplated on Parsons Street over the North Branch, should be based on available hydrologic data obstruct the channel." CORPS OF ENGINEERS REPORT - 1966 The bridge should in no way A second report on the Ralston Creek problem was done by the U.S. Army Engineer Corps in November of 1966. This was an extremely comprehensive report and was based on voluminous field study. The report mentioned that Ralston Creek serves as a storm runoff collector for a significant portion of Iowa City. According to the Corps' report, a portion of the channel extending from the Chicago, Rock Island and Pacific railroad tracks upstream to Evans Street was improved in about 1932. This improvement consisted of tile paved bottom and side slopes; however, severe deterioration of the tile paving has occurred. The channel downstream from the railroad is unlined; however, it is large enough to carry the same flow as the paved -5- section. Neither of the two sections is capable of carrying the flow for floods equal to that resulting from the July 1950 storm. Upstream from Evans Street to the junction of the North and South Branches and upstream along the South Branch to the east city limits the existing channel is inadequate because of the narrow channel sections, small bridge openings; some of which are askew to the channel, the large number of sewer lines which cross above the existing streambed and excessive use of the stream by residents for disposal of trash. The Corps mentions that the North Branch channel from Rochester Avenue downstream to its junction with the South Branch flows through a fairly deep valley at the Glendale Avenue bridge. The channel is inadequate for major flows, especially in the reach from the Glendale Avenue bridge to the junction where residential lots are on a terrace or only slightly above the elevation of the top of the bank and where there is a backwater effect from the South Branch. Alternates Studied - The Corps considered several plans which included; 1) Upstream detention reservoirs, 2) Levees and concrete walls, 3) A diversion channel, and 4) Channel improvements. The reservoirs alone were not considered adequate since they would only control about 45% of the watershed and the reservoir in the South Branch would control a very small percentage of that drainage area, therefore requiring a great amount of work on the channels themselves. The Corps felt the reservoirs would be costly and since additional improvements would be required they concluded that such a plan could not be economically justified on a benefit -cost basis. They next investigated levees and concrete walls, which could confine flood flows to the stream channels. Unfortunately, the levees would require the relocation of many buildings and by confining and raising flood profiles would require the ramping of a number of streets and railroad crossings. It was determined that this plan was; too costly to be_economically justified. They next investigated diversion of part of the flood flows into adjacent watersheds; however, no plan of diversion was found to be feasible on a benefit -cost basis. Conclusions - Of the various plans considered, channel improvement appeared to be the most practicable and economic means of providing flood protection along the creek. A plan utilizing an earth channel with a bottom width of 40 feet on the main stem and 20 to 30 feet on the South Branch and 50 feet wide on the North Branch appeared to be the best alternate. The cost of the project based on 1966 prices would have been $2,132,000. Based on the Corps' projected benefits the benefit -cost ratio would have been about 0.3, far below the 1.0 required. The Corps' conclusions read as follows: "Because of the excessive cost of each of the flood control measures considered as compared to the benefits which would accrue thereto, all of the plans studied were found to lack economic justification. Flood plain zoning and floodproofing measures for existing development along the flood plain are indicated. It is recommended that no project for flood control on Ralston Creek and its tributaries, Iowa City, Iowa, be adopted by the United States at this time." The appendices of the Corps report presented detailed information on runoff and stream flow data report will be listed: Some pertinent observations from this 1. Design flows were based on a 17 year storm (corresponding to the 1962 flood) 50 year storm and 100 year storm. Main stem flows were 2,240 cfs, 3,750 cfs, and 5,200 cfs respectively. -7- posed a major problem. Bridge replacement and enlargement problems increased with larger flows. 2. A study was made to provide capacity for the 17 year frequency flood flow which occurred in July of 1962. A flood flow to bankfull stages within an enlarged earth channel selection was considered. The design flow was 2,240 cfs just below the junction of the North and South Branches of Ralston Creek. Replacement of the inadequate bridges combined with varying channel sections of the culvert held the average channel velocity to approximately 4 feet per second. Also in the appendix, the report presents a profile map of the 1950 and the 1962 floods with the existing bridges plotted on the profile. It is extremely interesting to note that several bridges were overtopped by water from one to 8 feet. From the mouth of the creek to the centerline of First Avenue a total of 19 bridges were overtopped by water. Ten bridges were not overtopped. SHIVE-HATTERY STUDY - 1969 The next study was a short one done by Shive-Hattery F Associates in 1969. The specific purpose of this report was to aid in making design flow decisions relating to modification of culverts at Burlington Street, Benton Street and Kirkwood Avenue. The report summarized the problems with flow carrying capacity as follows: "The many natural man-made conditions which have a detrimental effect on the capacity of Ralston Creek to carry high discharges posses one or all of the following characteristics. They reduce vertically and/or 10 ■ horizontally the cross section of the flow area or they force the flow to change direction or increase the watershed runoff rate. Factors most commonly found are bridges, ice jams, debris jams, fills, fences, sedimentation, vegetation, sharp bends in the channel, utility lines which are suspended below bridges crossing the flood plain, under water utility lines which cross on or above the channel bottom, etc. The runoff yield is increased by decreasing the infiltration rate available in the watershed. Typical factors which increase runoff are the development of streets, parking lots, landfilling rough areas, etc." The report finally recommended not modifying the culverts at Burlington, Benton and Kirkwood; however, it did recommend removing six other bridge structures. SCS STUDIES - 1971 $ 1972 Two short preliminary reports were done by the Soil Conservation Service of the U.S. Department of Agriculture. These were entitled, "Ralston Creek Watershed Project Alternatives for Flood Reduction" and "Ralston Creek Watershed Land Use, Land Capability and Conservation Needs". Only the first report deals directly with the Ralston Creek flood problem. The report outlines two alternatives to the problem. One alternative was to do nothing. The other alternative was watershed treatment. The remainder of the report deals with alternative No. 2, that is, watershed treatment. This would be basically a soil conservation land treatment together with impoundments to hold back flood water. Preliminary study indicates that a storm of considerable size and intensity could be held within the existing channel if dams were installed. MOM -10- Federal Legislation - 'The Soil Conservation Service is able to offer assistance through the Smnll Watershed Project Public Law S66. Watershed projects under Public Law 566 enacted in 1954 arc a combination of soi.l and water conservation measures on private and public land and dams and other structural measures on upstream tributaries. The law is based on 1) Local initiative and responsibility, 2) State review and approval of local proposals, and 3) Federal technical and financial assistance. The federal government gives technical help in planning and installing the project measures, pays the full cost of building flood control measures and shares the cost of other measures. Federal funds may be available at the rate of 50% of cost for land rights and certain basic facilities for recreation or fish and wildlife purposes. At the present time the City has directed a request for planning assistance to the Soil Conservation Service and detailed planning will start upon receipt of updated topographic maps which the City is presently preparing. These will be received by the Soil Conservation Service about March of 1975. The Corps of Engineers has indicated they may also be able to participate in a study and possible funding of the diversion tunnel; however, with the information presently available they cannot commit themselves to the project. Upon request of the City they will do a reconnaissance report and if this should show the diversion tunnel has a benefit -cost ratio greater than one they will proceed with a detailed project report in conjunction with the Soil Conservation Service. Estimated time of completion for the two reports previously mentioned is 18 months. The City, at this stage, has made contact with the Corps concerning these reports to further explore Corps participation. -10- One of the latest studies of Ralston Creek was done by the Iowa Natural Resources Council in April of 1972. The main purpose of the report was to designate flood plain areas, a floodway area and give elevations above which all new structures should be built in order to prevent flooding. As part of this report several studies were conducted to determine the water elevation all along the creek for any given rainstorm. Essentially the Resources Council studied three floods, a 3 year flood, a 20 year flood and a 100 year flood. It is interesting to know that even with a three year flood one of the bridges along the main stem becomes inundated and with a 20 year flood several bridges become inundated and back water onto the flood plain. Discussion with the Iowa Natural Resources Council concerning the benefits of cleaning the channel itself without any major bridge removals and/or reconstruction projects revealed that the creek level in the down- stream portion of the creek might possibly drop one to two inches as a result of channel cleaning alone. Even this is doubtful in their opinion since it is the bridges that are creating the main restriction to the flow through the stream. SCS REPORT - 1972 One final report done on the Ralston Creek Watershed by the Soil Conservation Service was completed in October of 1972. Their investigation was done to determine the downstream effect of two dams, one on the north branch upstream of Rochester Avenue and one on the south branch east of the city limits. It was determined that the two dams together would decrease the frequency of flooding in the downtown area from once in five years to once in ten years. This was not considered a satisfactory level of protection -11- (fi because of developments in the flood plain area They also pointed out that additional protection could be provided by diverting the flood waters around the damage centers. This would be done by a diversion tunnel running beneath Kirkwood Avenue and approximately 5,000 feet in length. This would then mean that with the dams and the diversion tunnel, approximately 890 of the drainage area would be controlled. Combination of the two dams and the diversion tunnel would provide protection to the downtown area from a flood that could be expected once in 100 years. Preliminary cost estimates for the two dams including easements and rights-of-way was $750,000. The diversion tunnel was estimated to cost 1.5 million dollars. In addition, another dam should be added on a tributary of the south branch at the city limits. With three dams and a diversion tunnel it was estimated that $3 million would be needed. This was exclusive of operation and maintenance costs after construction. -12- u ANALYSIS OF AVAILABLE INFORMATION It seems clear from the reports available that the present flooding is the result of factors which have developed over a period of time and which are not easily solved. Increasing urbanization in the east end of town has certainly contributed to the problem; however, it should be pointed out that flooding occurred as long ago as 1932, 1941 and 1950. Floods have become more frequent on the watershed occurring in 1956, 1962, 1965, 1967 and 1972. It would be correct to say that the increasing urbanization of the east end of town has increased the severity of these floods; however, it would be incorrect to say that this is the total cause of the additional flooding. Rainstorm occurrence is a random occurrence and it should be made clear that a five year storm or 10 year storm mentioned earlier in this report does not occur regularly once every five years and once every 10 years. These storms come in a random sequence and a five year storm one week may be followed by a five year storm the following week in the same year. To date, the worst storm on the Ralston Creek watershed appears to have been a 25 year storm; however, there is absolutely no guarantee that the 100 year storm will not occur tomorrow. The second major cause of flooding as shown in the reports is the inadequacy of the channel and bridges. The channel itself might be equated with a garden hose and the bridges equated with kinks in the garden hose. At the present time the creek is inadequate to carry an appreciable storm and many of the bridges are totally inadequate to carry even a small rain- storm. One cannot help but draw the conclusion that the solution to Ralston Creek's flooding will not be easy nor cheap. Removing some of the more -13- Rebuilding I some bridges would help. Detention dams on the upper watershed would help and a diversion tunnel would obviously help. As mentioned earlier in the report, an estimate of an optimum solution utilizing dams and a diversion tunnel would cost $3 million and this cost could easily double as detailed plans are prepared. The very cheapest interim solution,assuming cooperation could be obtained from all parties concerned, might involve removal of seven or eight of the worst bridges and widening and cleaning of the waterway. This type of activity on the creek from the junction of the North and South creek to the mouth of the Iowa River cannot be easily estimated; however, a rough figure might be $100,000 to dredge the creek from the mouth of the creek to the junction of the North and South branches. Concerning bridge removals, one of the previous reports recommended that 14 bridges be rebuilt and 5 bridges removed along the main stem of the creek to handle a 50 year storm. To handle a 50 year storm on the north branch all bridges would have to be rebuilt and to handle a 50 year storm within the study area an the south branch all bridges would have to be rebuilt with the exceptions of Meadow Street and Muscatine Avenue. For the 17 year storm the situation was studied only from the mouth of the creek to College Street, but in that reach, one bridge would have to be rebuilt and two bridges would have to be removed. Sanitary sewers throughout the flood plain are also creating problems by backing up into basements. Substantial portions of the sewer have been rebuilt in the last ten years. In 1965, the main trunk sewer from Scott Boulevard along the creek to Rundell then north on Rundell to Iowa Avenue overloaded and back into basements and low lying areas. the sewer lines from several places such as through joints in the sewer itself, through manhole lids, through house and building roof drains connected directly to the sanitary sewer and through foundation drains around basements hooked directly to the sanitary sewer. Federal funds are available to rebuild sanitary sewers, but extensive studies must be done to justify to the Environmental Protection Agency that this is the most cost effective solution. If the cause of overloading of the sewer lines is deteriorated sewer lines it is possible to receive funding through the EPA. Unfortunately, this is not a quick process and it is anticipated that a study of this type would take approximately a year. If the project were approved, funds would have to be obtained for the design and construction of the sewer. This is not to imply that it cannot be done; but it should be recognized that it is a lengthy process, probably 3 to 5 years in length. -1s- There are many frustrations in dealing with the Ralston Creek flooding problem. To the casual observer the solution seems obvious; that is, clean the creek. A more detailed study shows that the bridges are also a problem; therefore, a solution would seem to be rip out or rebuild the bridges. The question then becomes which bridges to rir out or rebuild. For instance, if ten of the bridges are rebuilt to handle a 50 year storm and one bridge is left in that will retard the 5 year storm, little would be accomplished. It is simply impossible at this point in time to make quick, rational decisions regarding the most beneficial measures to be taken on the creek. Even the most hastily thrown together proposal is going to require several months of study and, of course, a long range solution to the problem is going to require years. It is estimated that a long range solution involving dams and a diversion tunnel will take from eight to ten years to complete. This is indeed a long time, but one could consider that if a solution had been started back in 1952 when one of the first reports was done on this problem, Iowa City would have had the benefit of the improvement by at least 1962. The flooding on the creek is a significant problem and conceivably, if a 50 or 100 year storm should strike in the next few years, the effects would truly affect almost everyone in town. and the process should be started now. We recommend that a solution be found Any quick, easy solutions should be investigated with careful and meticulous scrutiny to verify their validity. Even if funds were unlimited and projects undertaken tomorrow, the problem will not be solved unless the money is aimed toward a total solution. It is simply impossible to justify the expenditure of several hundred thousand -16- residents along the flood plain of Ralston Creek. The 50 year storm would make the previous flood seem minor by comparison. We must recommend a solution that will eliminate problems caused by at least a 100 year storm; therefore, we must recommend that extensive and exhaustive studies be conducted. -17- 1 I 777 1. k T . �3. y 1 S 2 - 1 - ! 14 t _ t ` l v' J CITY'-OF-,.IOWA--.'CITY--1 GENERAL`- BUDGET INFORMATION s r Department of Finance' `October '22, 1974 I- x ' r � 2 r a. a � ' 01 r- 3i! Defined in its most general sense, a budget is a plan of financial operation for a given period of time. In contemporary financial administration, there are two types of budgets: long-term _budgets and annual budgets. The first of these represents an estimate of public expenditures for a period of several years --- usually four to six in number ---and the proposed means of financing such expendi- tures. The City Council has adopted a long-term Capital Improvements Program for Iowa City, which is a long-term budget. :The second type of budget, sometimes re- ferred to as the current operating budget because it authorizes and controls current financial operations, is the annual budget applicable to each year. A better definition of an annual budget might be ---a comprehensive plan, ex- pressed in financial terms, by which an operating program is effective for a given period of time. It `includes estimates of: (a) the services, activities, and pro- jects comprising the program; (b) the result in expenditure requirements; and (c) the resources usable for their support. This definition gives recognition to the wide scope that must be encompassed in budget making. In fact, the budget is a statement of the legislative process which is influenced by the same social, eco- nomic, and political forces affecting the conduct of all public affairs. In most cities, the annual budget has been considered primarily as a financial and accounting device with expenditure estimates for various departments being sub- mitted and reviewed as money estimates. Requests have been supported primarily by detailing objects of expenditures ---materials, supplies, equipment, and salaries. The validity of these requests has been judged primarily on the basis of comparison with previous expenditures experience. This fiscal approach to budgeting has pre- dominated throughout,the years, even though authorities on the subject have long emphasized that the most basic aspect in the financial plan was the work program designed to accomplish the objectives of the governmental organization. Many City officials also have increasingly emphasized that the budget inevitably represents dollar values placed on the service program. As management and accounting methods used in government have improved, tech- niques have now been developed to make it possible to identify and relate costs to work performance. In recent years, the term "performance budget" has been widely adopted to identify a concept of the budget as a program planning process which be- comes an integral part of the management process rather than primarily a fiscal procedure. This terminology.was first used by the Hoover Commission in recommend- ing the adoption of improved budgetary techniques by the Federal Government. The Commission stated: "We recommend that the whole budgetary concept of the Federal Government should be refashioned by the adoption of a budget based upon functions, activities, and projects; this we desig- nate a performance budget. Such an approach would focus atten- tion upon the general and relative importance of the work to be done or upon the service to be rendered, rather than upon the things to be acquired, such as - personal services, supplies, equip- ment, and so on. These latter objects are, after all, only the means to an end. The all important thing in budgeting is the work of the service to be accomplished, and what the work or ser- vice will cost." The performance concept of budgeting is particularly adaptable to munic- ipal government. Since cities are primarily service organizations, activities can he readily identified and often measured in terms of specific units of work. In considering the adoption of a performance budget program, it should he realized that this new concept does not involve any radical departure from previously accepted budget methods._ Rather, it -is a re -emphasis of long accepted principles of building a budget on thorough program analysis. Recently developed techniques have provided the -budget maker with more precise tools for accomplish- ing his objectives. Performance in program budgeting and traditional object budgeting are quite compatible, with the two approaches supplementing each other. The new City Code of Iowa provides for a major change in the way in which Iowa cities are to manage their budget and accounting 1functions.h1. 1973, the is change Council encompasses the concept of program budgeting. Onion 82-93, inclusive) and Part adopted Division 7,.City Finance, Part I, II, (Section 94-103, inclusive). It is under these sections that the 1974 budget was prepared. In order to proceed into program budgeting on a basis that is understandable both to the City Council ;and to the public, a reorganization of the City's fund and accounting system took place in 1974. Basically this involved a restatement of the traditional accounting funds into seven new funds which are more descriptive of the actual purpose for which they were created. A description of these new funds is attached. Within the General Fund, six program areas of governmental expenditures have been instituted. These programs are as follows: Administration Community Development Public Safety Transportation Environmental Protection Leisure and Cultural opportunities In 1974.a new system of accounts was instituted which identifies each of ties of the programs in the General Fund. Both receipts the functions and activi and expenditures will be identified in this concept. d th The new City .Code established a City Finance Committee which is delegate e responsibility for implementing budgeting and reporting systems for all of Iowa's cities. This Committee will be implementing its recommendations for program budgeting beginning in 1975. We fully expect that the Committee's recommendation on program budgeting will follow very closely the system that was implemented in Iowa City during 1974. It is hoped that this approach to municipal budget making will provide better cost definition in relation to the work program and in the long run facilitate improved levels of service to the community. CITY OF IOWA CITY Accounting Fund Definitions Established January 1, 1974 General Fund Basically, this fund is used to account for all transactions of a governmental unit which are not accounted for in another fund. The General Fund is used to account for the ordinary operations of government which are financed with taxes and other gen- eral revenues. Beginning in 1974, the General Fund also included the six program budgeting areas as previously defined. Debt Service Fund A fund established to finance and account for the payment of interest and principal on all general obligation bond debt, serial and term, other than that payable exclusively from special assessments and revenue debt issued for and serviced by a governmental enterprise. Capital Project Fund A fund created to account for all resources used for the acquisition of designated fixed assets by a ¢overnmental unit except those financed by special assessment. The Capital Project Fund aceounts.for all outlays defined in the Capital Improvements Program as well as capital outlays financed by•the Enterprise Fund. Enterprise Fund A fund established to finance and account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominately self-supporting by user charges. Examples of enterprise funds are those for water, sewer, and parking facilities; and in some cases, could include airports; and transit systems. Because of the particular situation in Iowa City, these last two examples are not treated as enterprise operations. Trust and Agency Fund A fund consisting of resources received and held trustee to be expended or invested in accordance with Also this fund consists of specialized escrow accounts have been designated for a specific purpose. Intragovernmental Service Fund A fund established to finance and by a designated department or agency to governmental unit. Amounts expended by operating earnings or by transfers from is kept intact. by the governmental unit as the conditions of the trust. or replacement funds which account for services and commodities furnished other departments and agencies within a single the fund are restored thereto, either from other funds, so that the original fund capital A fund set up to finance and account for the construction of .improvements for the provision of services which are to be paid for wholly or in part, from special assessments levied against benefited property. All special assessment projects are financed from this fund and not through the Capital Project Fund. CITY OF.IOWA CITY Sources/Uses of Available Funds PROPERTY TAX A City may certify taxes to be levied by the County on all taxable property within the City limits, for all City government purposes. The tax levy for the General Fund may not exceed thirty mills on the dollar of taxable value in any tax year, except for special levies authorized by Section 93 of the Municipal Home Rule Act CHF 574). Many of the special levies require voter approval and in general do not provide individually more than two mills per year depending on the purpose for which the levy is made. All monies received from property tax must be credited to the General Fund of the City, except that taxes received for the purposes of the Debt Service Fund, the Trust and Agency Fund, or other funds authorized by State law must be deposited as required. Property taxes are collected according to the needs of the programs in the General Fund to a maximum of 30 mills and also to the exclusion of all other sources of income received or receivable by the City. In a normal budget year property tax represents approximately 45% of Iowa City's total operating revenue and in 1974 is projected to be $3,436,369. OTHER RECEIPTS In addition to property tax levies many other sources of funds are available and make up approximately 55% of total operating revenues in a normal budget year. These sources of funds result from special charges authorized by local ordinance, others represent charges for services provided by the government, and a large proportion are the result of Federal and State assistance to local,governments. Generally, these receipts must be deposited in the General Fund, except that monies received for special purposes must be deposited as rdquired by State law. Licenses & Permits Over the years the City Council has required many and varied licenses and permits which usually carry a nominal charge to cover part of the cost of administration. Some of these would include licenses for bicycles, and house movers, as well as permits for building and construction, trailer courts, and signs. On an annual basis licenses and permits produce about $120,000 for the General Fund. Fines f, Forfeitures Income produced in this category results from fines and penalties required by local ordinance and State law for various traffic and parking violations and code enforcement activities. On an annual basis approximately $250,000 of income is produced and deposited into the General Fund. Charges for Services 1 The City charges for a number of services provided to the community, the most prominent of which is the water and sewer utility service. These utilities operate on an self-sustaining basis from revenue generated and expenditures are accounted for in the Enterprise Fund. Administrative services are provided and paid for by a transfer out of the Enterprise Fund to the General Fund. h f services include recreation fees, fire protection contracts, Ot er c arges or and transit receipts. These funds are deposited into the General Fund and used for general governmental purposes. In total, charges for services produce approximately $1,750,000 for the Enterprise and General Fund respectively on an annual basis. Other Intergovernmental Revenue This source represents funds received from other governmental agencies. Some of these funds can be used for any corporate purpose; i.e., State assistance that is distributed on the basis of population. Others are produced by special contractual relationships such as the City's contract with University Heights. Others have special uses; i.e., Road Use Tax and General Revenue Sharing. Various road use taxes are collected by the State and 15% is returned to cities on the basis of population. These funds can only be used for the operation, maintenance, and construction of streets, alleys and sidewalks, for the installation and maintenance of traffic control devices, for the installation and maintenance of.storm sewers, and in some instances for the retirement of debt on bonds issued for street, bridge, and viaduct purposes. General Revenue Sharing is distributed to cities by the Federal Government on the basis of population and can be used for operation and maintenance expenditures in eight high priority categories defined by law and capital outlays for any corporate purpose._ To date the City of Iowa City has committed most of its General Revenue Sharing to capital outlays in addition to a $210,000 annual committment to the bus system and $75,000 annually to social service programs for the young. In total, Intergovernmental Revenue has produced in excess of $1,800,000 annually during the last two years. Use of Money & Property Operating sources of funds in this category are realized by interest on the investment of working cash balances, bond proceeds and bond reserves, miscellaneous rentals, and parking revenue. Income from these sources is returned to the operating fund that produced the available cash for investment. Parking revenue results from the operation of the municipal parking system and is deposited into the Enterprise Fund which accounts for operation and maintenance expenditures. According to State law funds derived from this source can only be used for (1) the installation and acquisition of parking meters; (2) operation and maintenance of the parking system (3) acquisition and installation of traffic control devices in the parking metered district (4) acquisition of off-street parking '-lots _(5) retirement of revenue bonds issued to support these activities. The parking system has been self-supporting from revenue generated in a manner similar to the water and sewer utilities. Miscellaneous This source of funds can fluctuate greatly from year to year because it includes receipts from special assessments, bond sale proceeds, and the sale of property. Generally, funds realized are available for general purposes except bond sale proceeds and special assessments which are deposited into the specific fund giving rise to an associated expenditure. I 1 1 1 1 CITY OF IOWA CITY BUDGET BRIEFING DOCUMENT ' OCTOBER 22, 1974 1 L 1 IDEPARTMENT OF FINANCE n u II J .. - h `HQyd}il��r' '..- .: ...'•. � r O M yl-� p}y My nn O� M7 'cy Z�M+CM 1x� M�� 41+1 PHy H 9 x'A� N MM[�1- b m x MH�.I y N M 'N iA 1-• N 1-. y W � N 0% CI co to AN't, W, yI tpil 01 A � zG 1-' LA W m r FOS W NIO V OW r [y-� LF t A N A V N co V N N VO O l A W V 'y w co In In M W W 2 .. 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M 1 trl O_ Hh� �y p 77roM7� H MN.HHh�S• �HOrC��,� Stn .N ,,H. a>f 4M to ., !MO2 My."s 0 t7 c~f (+. ?MNoit.r1�-'.�.FIHH cc H.apcn rN�,H ,. 0 Z' I Y h 0 V, a � OPA M �H� •• ZO N -W rl 11 T Jt P • W � .D [ rl 01A U r o N Y N N P W U r P W A V Y U V V W m P N U N .D W P •O W t W O V Y to l-• W I W v P W b N 0 b W W P r 0 �D i W N W Vii R t O N Oyy D�1 O r O N V I D W O W. D N La %D U JOo O W v Y.D N Y N N r r r r r c P N Y O Y V .D O. V W OD OD W OD W W O N W .O P W OD P U O v N OD OD .O P U W Y r •D OD b P W N Y •D V r t U U N N U Y O U N OD v N O N U P C77 N V.D .DUOPOP O NU.DA OD P N W W P r A to Prnv DDJODA :oo NOM MlO 0700 NO OD V W P t b UN P Y%D V N r r N N N P" P W N N t U O N P O W AOa ao W UrUUIDUUa7 V 'P.I3 U P OD N A N O O J N O W •D NOD NW NPU W mAOD OD V V W N .DYNrbU OU.D •O V Q1 w.O W W W U N N A U O W U N N U O V N A.D V PW OY AP N W U OD V p iA Y r V P Y U A A O W N W OD O .O P U UU VdoNW NR V mJJtn IOP IRNA P 1010 L. U W pp��IpUPP V Y V P P. W N V .O N OD OD V W N woo O.D AO.O r W Uw.O N Y.D NOJ W LA %A ttA OF r.DO raD W /b AP POD V AV a . . W? A P O W NW W.DU CO AW P JA A.D PW YONAO UN NR.D W O W p A Y U V Y N N P OD A p U O P O Y O D• O NNP V p l/ I J ..NWD OrNW OV�D NU Ur.OR PIA p V O V .O N•O N.p N.O ODVPU U m P A N t D O D O A U tj N O A P P N O lD P •O Y V -m N N N N N 11 I v+ I N r N N P W lA r P W A V r Ln W O V r to r W W V P W �D N O DDP W W rO N Nln to ASO pP��O p N O D O r O N V 10 w 0 W D N " W W V r A V LA %D A to V OD O W V ►' `D N r N A A P rr r N r 07 co W OD W W O N W w w W co PIAO V NOD 00 �D PtA W r r' D P% O P W NIA Y0 ND7 V N O NNP co N V �D �D v.OPOP O NIA �D A OD P pN. P V OD NOD] NSD OD OD NOD N N r 00V W PAS NN P r`D v N r r N NNP N P W N N A lA O N P O W AOD ODW to ren to �D �n lnm V N W N W N P" W OD A W W V V W WY�O L� NOD W A1Ar Y'O r� 10 N�DYNr�O IA O V� `D10 ` w W � pW N N N lA O V N A S D V P W O r A P N 07 N OD V O N r r NNW V A W ro� N \Ar VN N W V oO� R�D NOD VO)�OO r�D ODN r�Ar Y.D�A�OWAPW VNVpPN V N �D OD W N Y W V W P lA r lA N •N O r N O k A N V N r P OD lNI1 P P P A V P A W P N N N W O P O A NOD V A A O r O D N N W P P O D O r P m O a, Cy, W NSD IA VSD W rtA �DPr V NSD ODNNNNV O VN PPlArNO W W W .. Y A t o rNM rAOW A\A D V a A ODA A V W 0 N rJ 9 Y i7 V CH r r 4 n p A O CI 1� yN Ca .2 A • A r n O N �r 0 6■ Y O r .D i lV N r. N .D h7 V SY t 1N 7 5 2 1 O 1970 1971 1972 1973 1974 1975 YEAR C �. i do* vol. ..�.�� FUNDS AVAILABLE �..n.....0 EXPENDITURES RECEIPTS — — " WITHOUT REVENUE SHARING 1971 1972 1973 1974 1975 YEAR 6 �. N W N N N N N NN N N N N O, �• N N W W O. H r W A r to D !b t+WOO �W ,••' N N ]ZLO WU W A '- n N b- T- ,•+ O to to o-+ V n- n �•• bO, VOD to a0NO AA W!b N N W 0,b00 b00 bn O, bw W P Nom• W Ob A N• 00 O V N DD O O J tb i O M n C i 3 O P ••i O. H tr. >r. H H O H 1 H 0 -.0 0 *0 H N w N y H C m -n M O N O O N Tpl rwr{{ �n O fD n P1 N 7 n. O t0 A b b - O N V N p0 MMO �.rn O.-4 00 N N r •o n N.. n d1w-•.`C N co C7 0 NC7,0,0 A .0 rw.;� .���•jj M w G VI w:A H �"• N 1i On[T Mw nnt- ip .i N R u�i n r..�,. O �• N w ID O n N n •v 5 o C n n `G �'• o C ° ryry N (ryD O n o n 9 H H •• r. r. n rn-. O ,_..�, mn H O O -1 "0 ° 0o DD a 0 oo - n w ° � 'o Pn M• Y rn H rn D• 0 ° `-• C n $ m n w0 o H 7 H c w r, �. A a .• m .. •• ;n l< N A � n N N N N H N N V H . w fNi i N N N N w .. N U W N O m N 0, .•• n N W N N N N N NN N N N N O, �• N N W W O. H r W A r to D !b t+WOO �W ,••' N N ]ZLO WU W A '- n N b- T- ,•+ O to to o-+ V n- n �•• bO, VOD to a0NO AA W!b N N W 0,b00 b00 bn O, bw W P Nom• W Ob A N• 00 O V N DD O O J tb O, W b W O b N N W H N N N N NN pa �W ,••' N N N N b- T- ,•+ O to to o-+ V n- n �•• bO, VOD to AA W!b W 0o W W ON b00 bn O, 00 w a 0 00 O V N DD to to O, W b ,••' b Do P 00 V N O to N tf ,••• V b b {/, b b - O N V N p0 N N 00 N O N co C7 0 NC7,0,0 A Nb Do T N �••' N V O ttn N N N r W r N N 0o DD W 00 `-• A N A A to to a A a .• co O, ;n ,° A N A N H N N N N H N N V . w fNi i N N N N N N U W N O A f r N 0, .•• n T O W a- OD A P {/� w to .•. to N b b OD V b n t>O N to O P W C N P N O O V N W t0 V C 00 W NOD N N TLn AO, ww00 V 0000 V W Nom• b A WrID N Nto .ODwatn ...•.b t0 to N N to t+ O, N 1010 fn Oln ODbb W b �•• ✓ Vl 00 OD V NN .-�r bNOO Ntn 00 n••O T N W V V O, N O rlT O, w O V v b N to O, O v N H N N N N N NN 00 V N W r N N W 0N.. 0w A V WNA Vb W W Oto tort tT w'A N T `+ W V O CD OV A t A V V G A OD Ot t0 N V W P tp 00 10 O 1-• 00 N to �• W w• I-• N to 00 v b V N b b W O b W v W a W O N V fT u O W N r W V W P to to N 1••• N fIt N •••. 1••• N W b o-+ T 1•+ A V 1••• 00 P V W P W I••• N 6 r O N N A O n vv v �• P Nr 7 M O, V O, V tNO v b W W N N N H N N N HN W b NN W OInN AO �+n r V �+ b40 to O to N bN W W b W A10 OP 101-'• N ►• 00 N W N ►• r C, T 0o O OD N O, w V 8 N O lA A W N b V A W W tp • d •_ •• A w W N W W N b N b T N A O V 1••• 1P•• N 00 H O N N V N 0, V O V N �• O, N N O 1••• N H A 1••• VD P l N 40%4 wO, W b N N 000 NAA 00A t•••b POD N W 7 w v+ a to . x �N W W A O I I I' 1 I e 1 CITY; OF IOWA C1'IY; General Fund Annual Percentage Change By Classification of Expenditure Personal Services Salaries 6 Wages Part time f, Overtime Pension a Retirement Insurance Subtotal Commodities Office Supplies Operating Supplies Repair & Maintenance Supplies Subtotal Services & Charges Professional Communication Transportation $ Education Insurance Public utility Service Repairs G Maintenance Rentals Aid to Agencies Miscellaneous Subtotal Actual 1972 $2,199,233 237,156 56,378 $2,492,767 $ 41,458 145,265 89,247 275,970 $ 105,566 58,691 19,746 57,062 164,108 198,699 21,436 99,396 71,496 $ 796,200 Actual 1973 $2,537,617 297,602 105,297 $2,940,516 $ 54,311 162,850 102,341 319,502 $ 88,908 61,993 31,091 84,830 138,397 251,949 35,969 109,460 51,773 $ 854,370 % Estimate Change 1974 15.4 $2,787,435 25.5 395,271 - 3,250 86.8 140,613 18.0 $37326,569 31.0 $ 61,142 12.1 231,930 14.7 101,462 15.8 394,534 (15.8) $ 165,420 5.6 95,302 57.5 40,227 48.7 129,670 (15.7) 152,657 26.8 355,921 67.8 22,070 10.1 146,389 (27.6) 54,348 7.3 $1,162,004 a Change 9.8 32.8 33.5 13.1 12.6 42.4 (•9) 23.5 86.1 53.7 29.4 52.9 10.3 41.3 (38.6) 33.7 5.0 36.0 Capital Outlay Land $ - $ 13,368 - $ - Structures, Impr. $ Bldgs. 207,166 174,126 (16.0) 555,440 219.0 Equipment 267,336 193,405 (27.7) 512,120 164.8 Subtotal 474,502 380,899 (19.7) $1,067,S60 180.3 Transfers Total Expenditures $ 199,453 $4,238,892 $ 321,125 $4,816,412 61.0 6.1 $ 366,536 $6,317,203 14.1 31.2 I n 11 11 11 Cl 1 1 I 1 [1 1 11 P H L Administration Community Development Public Safety Transportation: Traffic Control Mass Transit Street System Maintenance Airport Total Transportation Environmental Protection Sanitation Cemetery Total Environmental Protection Leisure & Cultural Opp. Recreation Parks Library Total Leisure Cultural Opportunities Fund Total Actual 1973 $ 797,122 $ 301,565 $1,270,101 $ 190,137 370,063 647,941 23,832 1,231,973 $ 376,493 45,300 $ 421,793 I:stimate 1974 $1,068,910 $ 401,282 $1,438,741 $ 290,512 538,177 1,036,300 26,947 1,891,936 $ 551,325 52.467 $ 603,792 Change $ 271,788 $ 99,717 $ 168,640 $ 100,375 168,114 388,359 3,115 659,963 $ 174,832 7.167 $ 181,999 Percentage of Total Change 18.1 6.7 11.2 6.7 11.2 25.9 .2 11.6 .5 $ 309,299 $ 322,952 $ 13,653 .9 235,912 298,252 62,340 4.2 248,647 291,338 42,691 2`8 $ 793,858 $4,816,412 $ 912,542 $6,317,203 $ 118,684 $1,500,791 The percentage of total change indicates the amount of increase in expenditures projected between 1973 and 1974 that is attributable to each program; i.e., 18.1% of the total increase is attributable to the increase in expenditures for the Administrative Program. ,m 12.1 7.9 100.0 9 Personal Services Salaries & Wages Part time & Overtime Pension 8 Retirement Insurance Subtotal Commodities Office Supplies Operating Supplies Repair v Maintenance Supplies Subtotal Services & Charges Professional Services Communications Transportation F Education Insurance Public Utility Repairs 8 Maintenance Rentals Aid to Agencies Miscellaneous Subtotal Capital Outlay Land Structures, Impr. F Bldgs. Equipment Subtotal Transfers Actual 1973 $2,537,617 297,602 105,297 $2,940,516 $ 54,311 162,850 102,341 -319.502 $ 88,908 61,993 31,091 84,830 138,397 251,949 35,969 109,460 51,773 854,370 $ 13,368 174,126 193,405 $ 380,899 $ 321,125 Total Expenditures $4,816,412 Estimate 1974 $2,787,435 395,271 3,250 140,613 3,326,569 $ 61,142 231,930 101,462 394,534 $ 165,420 95,302 40,227 129,670 152,657 355,921 22,070 146,389 54,348 1,162,004 555,440 512,120 $1,067,560 $ 366,536 $6,317,203 Change $ 249,818 97,669 3,250 35,316 $ 386,053 $ 6,831 69,080 (879) 75,032 $ 76,512 33,309 9,136 44,840 14,260 103,972 (13,899) 36,929 2,575 307,634 $ (13,368) 381,314 318,715 686,661 $ 45,411 $1,500,791 Percentage of Total Change 16.6 6.5 .2 2.4 25.7 5.0 5.1 2.2 .6 3.0 .9 6.9 (•9) 2.5 _2 20.5 (.9) 25.4 21.3 45.8 The percentage of total change indicates the amount of increase in expenditures projected between 1973 and 1974 that is attributable to each classification of expenditure; i.e., 25.7% of the total increase is attributable to the increase in expenditures for Personal Services. 1 3.0 100.0 Property Tax Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue: Federal Revenue Sharing Other Sources Use of Money $ Property Miscellaneous Revenue Total Other Receipts Transfers Total Receipts CITY OF IOWA CITY General Fund Annual Percentage Change By Classification of Receipts Actual 1972 $2,256,835 $ 125,473 285,731 426,621 932,505 103,737 28.903 $1,902,970 $ 226,686 $4$86,491 Actual 1973 $2,276,651 $ 120,356 246,514 457,187 181,058 1,183,386 121,089 120,058 $2,429,648 $ 177,736 $4,884,035 Change .9 (4.1) (13.7) 7.2 26.9 16.7 315.4 27.7 (21.6) 11.3 Estimate 1974 $2,622,335 $ 124,265 202,000 531,058 403,157 1,221,593 162,000 57,393 $2,701,466 $ 129,997 $5,453,798 Change 15.2 3.2 (18.1) 16.2 122.7 3.2 33.8 (52.2) 11.2 (26.9) 11.7 I CITY OF IOWA CITY General Fund Analysis of Receipt Increase By Classification Percentage Actual Estimate of 1973 1974 Change Total Change Property Tax $2,276,651 $2,622,335 $ 345,684 60.7 Other Receipts: Licenses $ Permits $ 120,356 $ 124,265 $ 31909 .7 Fines $ Forfeitures 246,514 202,000 (44,514) (7.8) Charges for Services 457,187 531,058 73,871 12.9 Intergovernmental Revenue: Federal Revenue Sharing 181,058 403,157 222,099 39.0 Other Sources 1,183,386 1,221,593 38,207 6.7 Use of Money & Property 121,089 162,000 40,911 7.2 Miscellaneous Revenue 120,OS8 57,393 (62,665) (11.0) Total Other Receipts $2,429,648 $2,701,466 $ 271,818 47.7 Transfers $ 177,736 $ 129,997 $ (47,739) (8.4) Total Receipts $4,884,035 $5,453,798 $ 569,763 100.0 The percentage of total change between 1973 and 1974 that is indicates the amount of increase in receipts attributable to each classification of receipt; projected i.e., 60.7% of the total increase is attributable to the increase in property tax receipts. 12 r m-q�vna� - H. n:.U)<K H C 0 MCD CD to r w fD w F+. H. � w W � � �. H r0+ N to tyD (HD rt CD P' 0 0 'd N N w (n M• G 1=13. Iw-J w tD w o w•� rwt 4n �`KG tr+ CD~ r rt H n rt w `C y rt CD0 G rr o rt^ 3 `G n rPa t m o rwt r N. y ctt H. 0 r-� `+ pp��� m i rpt 0 `< < o t ty y C H V N g y.. �� 7 `t tD 0 0 to., ,b rt H 4'n tD tD rt NCD . 9 n rt s0 w CD rt o �- K rpt •a z 0 A w-. H. r+rt 0 n H. 0 I I I 5n b i { fag b9 {yy iA 69 bq W 0 tn W tD �. CD VWj V OA W [4]�- N Q\ W O V A O W O� fn 1-.. tN O N t0 00 N toO i".' �' O to �-+ OD ►. W A Y Y Y A t]. NO 00 N tD -F+ 00 W DD A ~ A tD D t/'i Vl W to co 00 v A A V Ln 00 A � p to t rs3 rsi ts� ss �y w' D A 00 av tn �- n. n W Cn 00 00 V FJ t-+ lWD N N 00 A ~ W N to (� 1-i• Cn •-j W h" tD V t/'i N W O Ot N OV O~ DD Y V V V N O w fV tW,+ W t-+ NON rt W F-+ �-+ O t0 A N rt CD w Ot to to .ON 00 O t0 N 00 to �-+ W V tD N N CL O 00 O t� W A N 00 to `G [4� E.4to to NN W oP•tjAN Cn?A �..V OD WNW N 00 F-. N O V WtD 00 tONt0NtnN V W to N Y Y YO Cr tD W � � 'p' O W Q` W to Oo0,CT' N A O V W W U'1 - to C% to V Ot Ot N V tD A W O t0 O O V A v9 xmx I. tss -rol v, vs tst ti m W O CD W 1--• �•+ to tD N to Oo O W N A A O rt 11 O to Cn tDN W W tD (3. aH. V N ;..'' 00 N W N ►-� t -+pt Ot ao O 000 O 00 t+. 9 V W 110%1�14 Y Y V f rt CD 4h- W Lei Ln1- t0tD W 1--� W V N to F W CD N 00 N N N V tNJI WA N Q. O V N H N P to 40). I. cn vi v' rA m 37 m N O NWlD W -'Ot Cl to vN C) 00 v �V ,OWp% tW--w 0to 7 D wO �A Cl.�lj V YN O O\ N O O A C7% 00 tn J to V D N vvCo00 00 O N i Id ld U 7 N 5 2 1 O 1970 CITY OF IOWA CITY GENERAL FUND 1971 1972 1973 1974 1975 YEAR .` 00 ��. FUNDS AVAILABLE n.......n� EXPENDITURES RECEIPTS — — "WITHOUT REVENUE SHARING 1971 1972 1973 1974 1975 YEAR 7 Ds 5 cn 3 2 1 O 1970 1971 1972 1973 YEAR 1974 1975 0000001.- .- 00 'A00 •. 00000"- .` .• I I ♦'1 FUNDS AVAILABLE :111111121111 EXPENDITURES RECEIPTS — — " WITHOUT REVENUE SHARING 1971 1972 1973 YEAR 1974 1975 Beginning Balance General: Administration $ 363,764 Community Development 74,545 Public Safety 64,219 Transportation: Traffic Control (61,152) Mass Transit (125,498) Street System Maintenance 253,050 Airport 101,118 Environmental Protection: Sanitation (21,610) Ccmetery (18,449) Leisure f, Cultural Opportunities: Recreation 5,345 I'arks 29,708 Library 5,166 Subtotal 670,206 Property Tax Fund Total $ 670,206 11 1 1 Receipts $ 499,038 29,319 190,377 64,183 217,500 370,750 19,600 50,520 7,000 44,658 28,025 1,520,970 $1,352,000 $2,872,970 Expenditures $ 569,338 239,938 784,852 178,450 245,450 366,018 21,649 254,876 34,835 145,814 177,364 142,634 3,161,218 $3,161,218 Trial Balance $ 293,464 (136,074) (530,256) (175,419) (153,448) 257,782 99,069 (225,966) (46,284) (95,811) (147,656) 109,443) (970,042) $1,352,000 $ 381,958 IDENTIFICATION OF PROBLEMS 1. Major revenue sources are generally fixed for the next six month period. Reductions in proposed expenditures will be required. 2. Expenditures for both established services and recently added new programs are expiLnding more repidly than available resources. e3. If the current relationship between expenditures and receipts continues, in 1974 will no fund balances that have financed the expansion of costs contingency for the longer be available for the future. There is now no unexpected. 4. Projected increases in property tax receipts will be required to maintain higher costs for current program expenditures and will provide no new funds for expansion of services. I 1 1 1 17 Short Term: A. Increase Revenue 1. Charges for Services 2. Increase allocation of Federal Aid (a) Federal Revenue Sharing (b) Housing Community Development Funds B. Reduce Expenditures 1. Increase cost effectiveness of program expenditures 2. Defer equipment replacement 3. Defer maintenance of equipment and facilities 4. Reduce staff S. Reduce level of services Long Term: A. Increase Revenue 1. Charges for Services 2. Taxation (a) Emergency levy (b) Special taxes as permitted (HF 574) (c) Local option as permitted 3. Intergovernmental Revenue (a) Increase use of General Revenue Sharing (b) Increase in State Municipal Assistance B. Level of Service Determination 1. Cost/effectiveness evaluation 2. Shared responsibility . 3. Transfer of responsibility F a 1 1 Expenditures Operation 4 Maintenance Other Total Disbursement Revenue Support Passengers Cost/Passenger Operating Revenue Revenue/Passengers Deficit O Property Tax Mills required Prop. Tax/Passenger Other Resources Other Res./Passenger Actual Actual Estimate 1972 1973 1974 $312,340 $370,063 38,565 $350,905 1,278,147 .2746 $191,722 .1500 39,697 $409,760 1,301,287 .3149 $195,193 .1500 $538,177 40,159 $578,336 1,500,000 .3856 $225,000 .1500 $(159,183) $(214,567) $(353,336) $158,832 $214,058 $ 55,861 2.08 2.65 .66 .1243 .1645 .0373 $ 351 $ 508 $297,475 .0003 .0004 .1983 19 Extended 1/75-6/75 $245,450 28,018 $273,468 750,000 .3646 $112,500 .1500 $(160,968) $ 55,968 .66 .0746 $105,000 .1400 October 7, 1974 Department of Finance V CITY OF IOWA CITY MASS TRANSPORTATION OPERATIONS STATEMENT Actual Actual Estimated Extended A1972 1973 1974 1/75-6/75 Operation $ Maintenance Beginning Balance -- $(110,493) $(136,787) $(125,496) Deficit Q Receipts Taxes $ 9,744 $148,066 $ 26,993 $ 28,872 Charges for Service 191,722 195,193 225,000 112,500 Intergov. Revenue 66 297,454 105,000 Use of Money & Prop. 15 Misc. Revenue 366 442 21 -- ® Transfers -- -- -- ® 0 & M Receipts $201,847 $3430767 $549,468 $246,372 Disbursements Personnel Services $193,243 $211,831 $231,841 $121,105 Commodities 30,849 23,701 46,120 27,495 Service & Charges 52,154 96,919 133,936 73,300 Capital Outlay 1,594 3,112 91,780 3,300 Transfer out 34,500 34,500 34,500 20,250 0 $ M Disbursement $312,340 $370,063 $538,177 $245,450 Ending Balance $(110,493) $(136,787) $(125,496) $(124,574) Deficit Q Other Expenditures ' Receipts Property Tax $ 38,565 $ 39,697 $ 40,159 $ 28,018 Disbursements Pension & Ret. $ 16,422 $ 19,227 $ 20,091 $ 9,842 ' Insurance 16,166 16,118 20,068 18,176 Repair Reserve 5,977 4,352 -- -- Other Disbursements $ 380565 $ 39,697 $ 40,159 $ 28,018 October 7, 1974 Department of Finance /G�/C7 Yl.Lt.O-P�IILPiItG CJPiLC•l,C�i!'• ?4441 W �v� /LJ• /lit l Jiril� CITY TWNTAGER CITY Oe IMA CITY, I011A POSITION PROFILE SINCE 1864 V Background T'ne City of Iowa City is a diversified socio-economic, uniz�ersity co=unity -those approximate 501000 populace reflect and actively pursue =any of the varied public interest and social topics relevant to today's urban society. / The Council elected Mayor and four Members of the Council, E,,'ao ;1.(ih to -ether con. -prise the City Council of Iowa City are elected arge on a non-partisan basis .but are e�zete�l-by-and-represent;-to--soma__.dzgrea, a-gartion-of-spet�ai-int�:r'^� �ons-t3-tuency (e.g., business, university, environmental interests, etc.). Due to the diversity of -"nrr_m= '=iw�-6 a high degree of cor,�unity a-sd_*ars-�.-, ,�---�_ '� participatory activity, detailed and deliberate discussion and policy action review and reexamination between Council-Cormiunity-City Staff occurs ` ee aaie�g1-�ep�rF�� o—upaa nal to a �a-o-f_ra ience�—"sloe-do�az" than -s --{ B b ri Cie ""�Yiror-to-tire cl�eq C. the City operates under council -Manager government by parte yb�u,t� z � e��nt -�d n,Cl in the predictable future will undoubtedly ar�rx,n.t FFet xnaniln } "traditional" council-manager government, which is seen to provide 'cut and dried""efficiency oriented" professional adminstration, limiting Council and Community involvenent. Desirable City Mana?er Attributes a, Personal. A person who is -v-wy adaptable to change and/or dis- cussion and investigation of change as it relates to both interaction with Council, Staff and citizen interest groups, auk a�-Serarj,ce.&, An individual vith patience, self ^ confidence, and ability to coT-- unicate and relate to persons . A person of unquestioned honesty and integrity. b. Occupational Conpetence. An individual who possesses demonstrated abilities relating to organizational and co.n.-nunity leadership, concern for human and social needs balanced with fiscal realities, and one who can personally cormnunicate and administer with excellence through substantial interaction With a professional staff, Council, Community and external governmental a-encies and regulatory bodies: A person who can delegate with co.fi.dence, is. secure in judgment and can --maintain the respect of the Council and all others with irilor ' e participates in service to the cow nunity. E.14: NORTH CICERO AVENUE. CHICAGO. ILLINOIS 60646 - 2 - C. SIeCial Cualifications. Tha Candi Late nu3t ba a perspn who will allc.7 ^ltd accCat a hi -h de-Tze oL int-.r--c-tion bat -Jae -n ril:llcli and prOL2�isional Staff and oma w1ho :dill ut:li = 21.'1 r_:,^•O+IiC2:i availably to initiate, develop ani explore an arrftyof altarn=i- ti•7^s for policy and cati.munity cCn3ideration on t -D c�Je�y CounCll p olic--i co-asidaration. Althou-h requlr2d to - ive cons,darable peri --nal access to Council, Staff and .all represen- tative CoilL un ity T.1`'_".bars, the l-' ndidate is ti`:pected% `!'i per_orm in a non-political, non-strata3izinn manner w`i th re.g2rd to recommendation of policy actions and irlple-leatation of community programs. A total appreciation and compassion for human needs and interests, beyond traditional "brick and nortar" m anagamznt is reauired. A parson :rho can develop a mutual level of trust and confidence 4�ano Council-Cormu ity-Staff groups and who possesses the qualifications and attributes alluded to abo e will truly find the lo:•;a City City '_;a l:tgar position, although considerably challenging, a most re?.dard'±rig and c6ntr.0 Uva opportunity. Co-d_i'_ions of 1ngioynnnt. Tha position 1s one which requires a::ei:lltiS: adninistrative competence and experience with salary and benefits co -2l - r, .surate with responsibility and expectation for the position. Til•2 following announcement appeared in the international City Manal— ent A.=aociat"ion ala=dsletter and has been tranu-mitted to numerous Wivernm--ptal and affirmative action agencies: City Manan --r Icwa City, Iowa - pop. (46,850) -- Salary open; presently $31,400; City Manager appointed by 5 -member Council elected at -large on a non-partisan. basis. $15 million budget; 350 full-time employees. MPA and minimtm 5 years managerial experience desirable. Send resume to Mayor's Office, Civic Center, 410 E. Wa hin..-ton, 52240. Mark envelope "Application for Manager". Importantly, subsequent to placement of the above announcement the City Council strongly emphasizes that recruitment and selection emLphasis be placed upon Candidate's dezionstrated ability and potential not solely upon professional or educational "tickets" nor upon racial, ethnic or se7. considerations. a - 2 - C. SIeCial Cualifications. Tha Candi Late nu3t ba a perspn who will allc.7 ^ltd accCat a hi -h de-Tze oL int-.r--c-tion bat -Jae -n ril:llcli and prOL2�isional Staff and oma w1ho :dill ut:li = 21.'1 r_:,^•O+IiC2:i availably to initiate, develop ani explore an arrftyof altarn=i- ti•7^s for policy and cati.munity cCn3ideration on t -D c�Je�y CounCll p olic--i co-asidaration. Althou-h requlr2d to - ive cons,darable peri --nal access to Council, Staff and .all represen- tative CoilL un ity T.1`'_".bars, the l-' ndidate is ti`:pected% `!'i per_orm in a non-political, non-strata3izinn manner w`i th re.g2rd to recommendation of policy actions and irlple-leatation of community programs. A total appreciation and compassion for human needs and interests, beyond traditional "brick and nortar" m anagamznt is reauired. A parson :rho can develop a mutual level of trust and confidence 4�ano Council-Cormu ity-Staff groups and who possesses the qualifications and attributes alluded to abo e will truly find the lo:•;a City City '_;a l:tgar position, although considerably challenging, a most re?.dard'±rig and c6ntr.0 Uva opportunity. Co-d_i'_ions of 1ngioynnnt. Tha position 1s one which requires a::ei:lltiS: adninistrative competence and experience with salary and benefits co -2l - r, .surate with responsibility and expectation for the position. Til•2 following announcement appeared in the international City Manal— ent A.=aociat"ion ala=dsletter and has been tranu-mitted to numerous Wivernm--ptal and affirmative action agencies: City Manan --r Icwa City, Iowa - pop. (46,850) -- Salary open; presently $31,400; City Manager appointed by 5 -member Council elected at -large on a non-partisan. basis. $15 million budget; 350 full-time employees. MPA and minimtm 5 years managerial experience desirable. Send resume to Mayor's Office, Civic Center, 410 E. Wa hin..-ton, 52240. Mark envelope "Application for Manager". Importantly, subsequent to placement of the above announcement the City Council strongly emphasizes that recruitment and selection emLphasis be placed upon Candidate's dezionstrated ability and potential not solely upon professional or educational "tickets" nor upon racial, ethnic or se7. considerations. To: From: City Council Ralston Creek Action Group The foliavring is a summary of our proposals outlined in greater de call in 07sr accmq)anying letter to the Mayor. ?mmdiate Actions 1, The Public Works Department and/or City Engineer 2E coiTplete a prelL'ri)it_ary sstujiy of dredging within two weeks, Z, That the Public Works Department and/or City Engineer wqssess the bast F,isbi.ble alternatives for removing constrictions caysod 'ay the Var: BSuvan ard n -y riti ss Street- Bridges, 3, That the Subdivision Ordinance be amended consistent with the principles 'of on-site retention of run-off and retention of sedimint during const-ru-.ti&t aztd that no further subdivision proposals be approv,Id until th .s is dour, 4. That the Array Corps of Engineers initiate a sewar study as soon: as possible, such study to be properly overseen in order to pr want damage to property. S. That the Public Relations Director set up a gri:evrice procradura for Fesi&nts who observe violations in the use of the creel. b. That the Director of the Department of Co,-munity Davelopm-nt r3evelop a procedure in which representatives of the various Ralston Creep ;deio borhoad As' ,o<ciations met regularly uith staff and co;asultants on m.-tters i-edated to Ralston Creek and associated problems so that these representatives may assist in &te ,d' ing the scope and specificity of studies and actions aegardi-ing the creek. Follow -tions 1, That the Public Works Dapartment determine access points a -rid size of equipment for the dredging as a part of a plan for regular Yu intenance and cleardng of the creek, Z, That the City Attorney determine the owners of property borderis-g Ralston Creek and all existing easements to that property and that he 'c.Y: era coordinate a survey with the Ralston Creek Neighbolhood Associations to gain permission for the dredging, 3. That the Director of the Finance D,partment outlinee all possible ways ff financing dredging with the exception of assessment and General Obligation Bonds 4, That the Director of Cv=nmity Developmnt develop a plan �� for coordination of cor wdon mases to dredging with Johnson County, Soil Consersat:ion Service, Environmental groups, service organizations, volunteers, city employees (living in the flood plane), and Ralston Creek Neighborhood Associations, earl .r° °k o-!710 r pI 3 1�/ cI°Ica C?4 40 4% c� c�jc U1g ki rs b a to �t rho CI fit° cl de IZZa �O Py � .1:1%o� e Cdr OF ����o CI t', ._fop r g . A ., . tonlc p� �j z Zo CO �c p �?d aI1 h3 `tel 7ye�Y �' otyhy G'it�ez A.:' .Zp ° S03, %4 �Ij jure rshed I fiepr a4 fhb m v D D rn 0 5, That the Public Relations Director plan an office of Ombudsperson. Interim. 1. That the City Attorney draw up an ordinance for a mratorium on development idthin the Ralston Creek ]Drainage Basin. 2. That the public Works Department initiate a. program of systemxi;i c gutter and sewer cleaning. 3. That strategic grading: and civannelization of publically oismed lands be :investigated. Long Tern, Actions 1. That the City include the cleaning and maintenance of Ralston Creek into its current budget. 2e That the City develop a comprehensive watershed land u-% and drainage basin plan. 3. `i`tzat the City develop a plait for an interceptor sewer. I a .-THE.CITIZEN--PARTICIPATION.PROCESS AND THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 Federal Requirements The provisions of the Housing and Community Development Act of 1974 require that a local citizen participation plan be developed and made public. The City must specifically indicate how it will establish this citizen participation procedure. Section 570.900 of this Act requires that information be disseminated which indicates the amount of funds available for eligible projects along with other program require- ments. The Council must hold a public hearing in the initial stage of the planning process. It is also essential that the citizen participation procedure state when and how citizens will have an opportunity to participate in the development of the application for this funding prior to application submission. It is also required that the Council state when and how technical assistance will be provided to assist participants in the understanding of various program requirements, including environ- mental policies, equal opportunity requirements, Davis -Bacon Act requirements, reloca- tion provisions, and other similar requirements which are a part of the pre -applica- tion process. Another program requirement involves the dissemination of information on the nature and timing of citizen participation activities in the development of future Community Development Program amendments, including reallocation of funds and designation of new activities and locations. Recent Activities The following is a recapitulation of activities to date, and a recommended procedure which is intended to comply with the citizen participation requirements of the Housing and Community Development Act. The meetings held up to this time include: (1) A public meeting on October 2, 1974, which was publicly advertised in the news media and to which specific invitations were mailed to all known community organizations. At the October 2nd meeting, the citizens in attendance decided to form five groups, with the specific intention of having each group formulate a series of recommendations on citizen participation for Iowa City; (2) Informal meetings on October 7, and 11, 1974, with the five workshop leaders plus a faculty member from the Urban and Regional Planning Program at the University of Iowa; (3) On October 14, the City Council held another discussion on the citizen participation process and the decision was made at that time to contact low-income groups and to provide for the establishment of a temporary steering committee. The temporary steering committee, will be composed of eleven (11) low- and moderate -income persons. This committee will be selected by the Mayor with the approval of the City Council.l The charge of this committee will be to establish a permanent steering (working) committee. Steering Committee Formation Contact has been made with several groups. These groups will recommend the names of persons to serve on the temporary steering committee which are either composed of or have low- or moderate -income clients. These groups included the Hawkeye Area Community Action Program, the American Association of Retired Persons, the Welfare Rights Organization, various trade unions, persons at Mark IV Apartments, Johnson County Extension Service, the Federal Headstart Program, the Social Services Committee of the Johnson County Regional Planning Commission, and the Director of Special Services to Minority Persons at the University of Iowa. ''��ff,,!7tcG�-eC6' T ;temporary steering committee will be appointed by the City Council on October 22 at the regular weekly City Council meeting. The permanent steering (working) committee will have broad representation and will not necessarily be limited to membership by low- and moderate -income persons. The specific responsibilities of this steering committee will include: (a) the identification of needs of low- and moderate -income persons; (b) a deter- mination of urgent community -wide needs; and (c) the establishment of a priority ranking for needs established in (a) and (b) above. Technical staff information and services will be available to the permanent steering committee in order to assist them in the formulation of these needs. Preparation of Development Plan The next step will involve the preparation of a three-year development plan. As a part of this plan formulation process, the City Manager will present comments and recommendations on this plan to both the citizens' committee and to the City Council. It is intended that constructive, open dialogue be carried out between City staff persons and members of the citizens' committee. This three-year plan will be submitted to the City Council for action. Operations Plan Formation The next step will involve the development of a one-year operations plan. Technical input will also be provided in this process and this plan will also be prepared and will be submitted to the City Council for action. Additional public review d ccur as a part of this process. It will be the responsibility of the *emporaz & teering committee to develop a proposal on the public review procedure to be used. Application Submission Subsequent to all of the above steps being carried out, the City Council will hold a public hearing prior to submission of the application to the Department of Housing and Urban Development. It is intended that the above-mentioned procedure will be the initial part of a continuing planning process for Iowa City. The federal Community Development Act requires that an,annual review of this process occur and that annual applications be submitted for the following two years. It is very possible that, as the planning process for Iowa City is developed, it may be desirable to amend the three-year plan. It will be the responsibility of the permanent steering committee to determine actually what its part is going to be in the continuing planningprocess. Requests for staff assistance by the-Xa1Z1ens' advis©ry`committee are to be made to the City Manager. It is understood that reasonable staff time will be made avail- able to assist the committee in its work. Items which require expenditure of funds such as postage and belated costs, should be presented to the City Council for their approval. FOOTNOTES 1 Section 570.303 (e)6(i) of the proposed rules of the Housing and Community Development Act indicate that, "the Community Development Program has been developed so as to give maximum feasible priority to activities which will benefit low- or moderate -income families or aid in the prevention or elimination of slums or blight; or (ii) the Community Development Program activities are designed to meet other particularly urgent Community Development needs, which certification will be accepted upon determination by the secretary that the program activities are consistent with the urgency of needs as described in the application and that such needs are not plainly inconsistent with generally available facts and data." i Pederal Requirements The provisions of the Housing and Community Development Act of 1974 require that a local citizen participation plan be developed and made public. The City must specifically indicate how it will establish this citizen participation procedure. Sec- tion 570.900 of this Act requires that information be disseminated which indicates the amount of funds available for eligible projects along with other program requirements. The Council must hold a public hearing in the initial stage of the planning process. It is also essential that the citizen participation procedure state when and how citizens will have an opportunity to participate in the development of the application for this funding prior to application submission. It is also required that the Council state when and how technical assistance will be provided to assist participants in the understanding of various program requirements, including environmental policies, equal opportunity requirements, Davis -Bacon Act requirements, relocation provisions, and other similar requirements which are a part of the pre -application process. Another program requirement involves the dissemination of information on the nature and timing of citizen participation activities in the development of future Community Development Program amendments, including reallocation of funds and designation of new activities and locations. Recent Activities The following is a recapitulation of activities to date, and a recommended procedure which is intended to comply with the citizen participation requirements of the Housing and Community Development Act. The meetings held up to this time include: (1) A public meeting on October 2, 1974, which was publicly advertised in the news media and to which specific invitations were mailed to all known community organizations. At the October 2nd meeting, the citizens in attendance decided to form five groups, with the specific intention of having each group formulate a series of recommendations on citizen participation for Iowa City; (2) Informal meetings on October 7, and 11, 1974, with the five workshop leaders plus a faculty member from the Urban and Regional Planning Program at the Univer- sity of Iowa; (3) On October 14, the City Council held another discussion on the citizen participation process and the decision was made at that time to contact low-income groups and to provide for the establishment of a temporary steering committee. The tem- porary steering committee, will be composed of eleven (11) low- and moderate -income persons. This committee will be selected by the Mayor with the approval of the City Council.l The charge of this committee will be to establish a permanent steering (work- ing) committee. Steering Committee Formation Contact has been made with several groups. These groups will recommend the names of persons to serve on the temporary steering committee which are either composed of or have low- or moderate -income clients. These groups included the Hawkeye Area Community Action Program, the American Association of Retired Persons, the Welfare Rights Organiza- tion, various trade unions, persons at Mark IV Apartments, Johnson County Extension Service, the Federal Headstart Program, the Social Services Committee of the Johnson County Regional Planning Commission, the Department of Social Services for Johhson County and the Director of Special Support Services to Minority Persons at the University of Iowa. I The permanent steering (working) committee will have broad representation and will not necessarily be limited to membership by low- and moderate -income persons. The specific responsibilities of this steering committee will include: (a) the indentifi- cation of needs of low- and moderate -income persons; (b) a determination of urgent community -wide needs; and (c) the establishment of a priority ranking for needs established in (a) and (b) above. Technical staff information and services will be available to the permanent steering committee in order to assist them in the formulation of these needs. Some of the approaches suggested at the October 2nd meeting for determining these needs include: (1) Neighborhood meetings, (2) Task force meetings on certain topics and areas of interest, (3) Task force directory office located in Civic Center, (4) Placing suggestion boxes throughout the community. Preparation of Development Plan The next step will involve the preparation of a three-year development plan. As a part of this plan formulation process, the City Manager will present comments and recommendations on this plan to both the citizens' committee and to the City Council. It is intended that constructive, open dialogue be carried out between City staff persons, members of Boards and.Commissions, members of other agencies, interested citizens and members of the citizens' committee. This three-year plan will be submitted to the Cite Council for action. Operations Plan Formation The next step will involve the development of a one-year operations plan. Technical input will also be provided in this process and this plan will also be prepared and will be submitted to the City Council for action. Additional public review will occur as a part of this process. It will be the responsibility of the permanent steering committee to develop a proposal on the public review procedure to be used. Application Submission Subsequent to all of the above steps being carried out, the City Council will hold a public hearing prior to submission of the application to the Department of Housing and Urban Development. It is intended that the above-mentioned procedure will be the initial part of a con- tinuing planning process for Iowa City.. The federal Community Development Act requires that an annual review of this process occur and that annual applications be submitted for the following two years. It is very possible that, as the planning process for Iowa City is developed, it may be desirable to amend the three-year plan. It will be the responsibility of the permanent steering committee to determine actually what its part is going to be in the continuing planning process. Requests for staff assistance by the permanent steering committee are to be made to the City Manager. Itis understood that reasonable staff time will be made available to assist the committee in its work. Items which require expenditure of funds such as postage and related costs, should be presented to the City Council for their approval. 1Section 570.303 (e)6(i) of the proposed rules of the Housing and Community Development Act indicate that, "the Community Development Program has been developed so as to give maximum feasible priority to activities which will benefit low- or moderate -income families or aid in the prevention or elimina- tion of slums or blight; or (ii) the Community Development Program activities are designed to meet other particularly urgent Community Development needs, which certification will be accepted upon determination by the secretary that the program activities are consistent with the urgency of needs as described in the application and that such needs are not plainly inconsistent with gererally available facts and data." (3 weeks) (4 weeks) (2 weeks) (4-6 weeks)