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Home My WebLink About1974-11-13 CorrespondenceW) 1/2 south (JUNklue Slff.'01. manning cvr town city, Iowa 52240 (3 19) :1:11- 855 6 I rx lftc4 W1161. M :% ?I) TO: Board of Supervisors, Iowa City City Council, Executive Board (Regional Planning Commission) FROM: Robert Hilgenberg, Executive Director RE: Grant Approval for Joint Law Enforcement Study On October 28, 1974, the Area Crime Commission notified the Clutirperson of the ftional Planning Commission that the Iowa Crime Commission had approved a $16,000.00-grant'request For architecturalserv:*Lce, For the proposed joint law enforcement facility. Basically,I the study -will provide research and schematic design for the proposed facility. A simmary of the grant application is attached. The purpose of this memo is to outline the tasks that are -required prior to the initiation of the study. The procedures to be used are as follows: 1. The participants in the study are required to adopt joint resolutions indicating support for the study (a draft resolution will be presented at the meeting on November 13). 2. The participants in the study are required to adopt a resolution indicating theirfinancial support for the project, (a sample matching -resolution is attached). 3. A committee should be designated to coordinate and oversee the project. The gleneralresponsibilities of the committee would be as follows: a. To review and evaluate various architectural consultants and recommend one firm for -the project. b. To act in a liaison capacity . betwe en the architectural consultant and the involved jurisdictions c. To provide local.input to the consultant d. To review and comment on th I e consultant's work e. To evaluate proposals and make recommendations to the involved jurisdictions. Three basic alternatives for the Joint Law Enforcement Committee have been developed. The alternatives as presented below, —range from a structure which is wholly independent of the Regional Planning -Commission to one which utilizes an existing committee of the'Commission. would be composed of> representatives` from Coralvill.e. - and the Univers�i.ty of Iowa: Iowa City=3 members Johnson County=3 mcinbers Coralvilleul member University of Iowa=1 member i Iowa City, Johnson County, Note: The committee would report to the involved jurisdictions only. 2. A new joint committee with appointments from Iowa City, Johnson County, Coralville,'the University of Iowa, and the Regional Planning Commission. The committee would be a semi -autonomous committee of the Regional Planning Commission and would report to the.Commission as well as each of the involved jurisdictions. Staff support for the committee could be provided by the Regional Planning Commission. Iowa City=3 members Johnson County=3 members Coralville=l member University of'Iowa=l member Regional Planning Commission --I member Note: The committee would report to the involved jurisdictions and report to the Regional.Planning Commission for information Purposes only. 3. The third alternative envisions the use of an existing committee of the Regional Planning Commission (Justice and Human Relations Committee). The current membership of this committee is: Regional Planning Commission. Commission Law Enforcement' Citizens' Advisory Members Representatives Representatives (5) (2) (2) Note: The committee would report'to the Regional Planning Commission which would then inform the involved jurisdictions. While each of the three alternatives outlined offer certain advantages, #2 seems to provide the most representative and workable committee structure. This conclusion is based on the following considerations: I. Law enforcement planning and operations are inherently interjurisdiction and this necessitates a'joint or regional approach. 2. Law enforcement is only`a part of the public safety function; the committee structure should allow for input from related functions (e.g., fire, civil defense and ambulance). 3. Law enforcement and public safety must be related to other functional planning'; efforts. 4. The Regional Planning Commission is currently engaged in a study of government space and facilities. The committee and organizational structure should provide a coordination for these two related efforts. 11/8/74 km P.nclosur e , 1 +J k Y S I. 'A comrnr.ttee'irnlependent oc the It would be composed of> representatives` from Coralvill.e. - and the Univers�i.ty of Iowa: Iowa City=3 members Johnson County=3 mcinbers Coralvilleul member University of Iowa=1 member i Iowa City, Johnson County, Note: The committee would report to the involved jurisdictions only. 2. A new joint committee with appointments from Iowa City, Johnson County, Coralville,'the University of Iowa, and the Regional Planning Commission. The committee would be a semi -autonomous committee of the Regional Planning Commission and would report to the.Commission as well as each of the involved jurisdictions. Staff support for the committee could be provided by the Regional Planning Commission. Iowa City=3 members Johnson County=3 members Coralville=l member University of'Iowa=l member Regional Planning Commission --I member Note: The committee would report to the involved jurisdictions and report to the Regional.Planning Commission for information Purposes only. 3. The third alternative envisions the use of an existing committee of the Regional Planning Commission (Justice and Human Relations Committee). The current membership of this committee is: Regional Planning Commission. Commission Law Enforcement' Citizens' Advisory Members Representatives Representatives (5) (2) (2) Note: The committee would report'to the Regional Planning Commission which would then inform the involved jurisdictions. While each of the three alternatives outlined offer certain advantages, #2 seems to provide the most representative and workable committee structure. This conclusion is based on the following considerations: I. Law enforcement planning and operations are inherently interjurisdiction and this necessitates a'joint or regional approach. 2. Law enforcement is only`a part of the public safety function; the committee structure should allow for input from related functions (e.g., fire, civil defense and ambulance). 3. Law enforcement and public safety must be related to other functional planning'; efforts. 4. The Regional Planning Commission is currently engaged in a study of government space and facilities. The committee and organizational structure should provide a coordination for these two related efforts. 11/8/74 km P.nclosur e , Iowa, by resolution duly passed heretofore, has resolved that it will provide during the calendar year cash funds for the following Iowa Crime Commiuion projects: Brief DeKription - Amount of Funds of Pro)Oct Being Provided t. Joint Law Enf. Ctr. 2. (Architectural. Study) 3. 4. 5. 6. 7. We further resolve that we will provide in-kind match during the calendar year of Brief Oeeeription Type of 1n -kind — of Project (Salary. Space, etc.) 1. 2. 3. 4. 5. 6. 7. Passed this Attest: (Auditor.- City Clerk) day of NONE '197— $1,75,4.00 197 $1,75,4.00 for the folio wing projects: valuation of In-kind Provided Signature (Cnairman, May and/or Director of Stele Agency) (Mom W) (Mem Wr) (Member) (Member) MATCH) V,1hereas, the Citys. (City. County or Slate Agency) Iowa, l,y resolution duly passed heretofore, has resolved that it will provide during the calendar year of 1974/1975 calf funds for the following Iowa Crime Commission projects: Brief Description - Amount of Funds of Project Being Provided 1. Joint Law Enf. Ctr. $1,754.00 z. (Architectural Study) 3. 4. 5. 6. 7. We further resolve that we will provide in-kind match during -the calendar yearof for the following projects: Brief Description Type of In-kind— Valuation of of Project (Salary. Space, etc.) In-kind Provided 1. 2. 3. 4 NONE 5. 6. 7. Passed this day of_ . 197 Signature (Chairman, Mayor and/or Director of State Agency) (Member)