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HomeMy WebLinkAbout1973-05-08 Council minutesMINRES OF A REGULAR COUNCIL MING • MAY 11 1973 '1'hc City Council of Iowa City, Iowa, met in regular session on the 1st day of May, 1973 at 4:00 P.M. in the Council Cham- bers of the Civic Center. Members present: Brandt, Connell, Czarnecki, Hickerson, White. Mayor Brandt presiding. The invocation was given by Monsignor Cletus Madsen, Pastor of St. Wenceslaus Catholic Church. It was moved by Hickerson and seconded by White that the amount read be considered a full reading and to approve the Council minutes of April 24, 1973 subject to correction. Motion carried. Public Discussion: Galen Carlson, 721 Seventh Avenue, appeared concerning the petition which had been received and filed on April 10th concerning reinstatement of Parking on Seventh Avenue. The Council requested that he present written alternatives. Pat Hanrahan, Director of Iowa City Volunteer Service Bureau appeared and introduced Julie Burns, student at Regina; Laurie Davies, student at West High and Jim St. Johns, student at City High, who asked the Mayor to declare the week of May 6-12 as Youth Recruitment Week in Iowa City. Mayor Brandt presented a Resolution of Commendation to Herman Good for his 21 years of dedicated service in the Cemetery Div. of Parks & Recreation Dept. of the City. It was moved by Hickerson and seconded by White that the Resolution be adopted. Upon roll call Hickerson, White, Brandt, Connell and Czarnecki voted 'aye'. Motion carried. It was moved by White and seconded by Connell that the minutes of the Charter Committee meeting 4-18; CATV Committee meeting of 4-16; Housing Commission meetings of 3-28, 4-4, 4-12 and 4-18; and Parks & Recreation Comm, meeting of 4-11-73 be received and filed. Motion carried. It was moved by Hickerson and seconded by White that the Petition for suspension of taxes for Rose Zetek be granted. Motion carried. It was moved by Hickerson and seconded by Connell that the letter from James V. Roegiers, Chmn. of Parks & Recreation Commission, concerning the Capital Improvements Proq. be received filed and the matter to be discussed further with long range capital improvements program. Motion carried. 0 ■ _2_ • C*NCIL MINUTES MAY 1, 1973 • It was moved by Hickerson and seconded by Connell that the letter from James Stier, Chmn. of Housing Commission, concerning recommendations for the proposed Tenant -Landlord Ordinance be received and that the Commission be informed that the Council will within the next thirty days, set a date for a joint meeting. Motion carried. It was moved by White and seconded by Connell that the letter from Gordon Webster concerning the proposed Landlord - Tenant Ordinance be received and filed. Motion carried. It was moved by Hickerson and seconded by Connell that the letter from Dr. Gary K. Phelps, Newton Road, concerning parking on Newton Rd. be received, filed and referred to the City Manager for report back and scheduled for discussion with the Council at the next discussion on parking systems and adjustments. Motion carried. It was moved by Connell and seconded by Czarnecki that the letter from the Civil Service Commission with certifica- tions of eligibility of Steven A. Heath, Charlene A. Beebe, Ernest Baty, Jr., David G. Arkovich, William A. Kidwell, Dale R. Nelson, Mark W. Dixon, Leo D. Eastwood, Allan L. Young, Cynthia Hull for Police Officer in the Police Dept. be received and filed. Motion carried. it was moved by White and seconded by Hickerson thatthe rules be suspended and the 2nd reading of the Ordinance Amend- ing Section 4.21.2 of the City Code, establishing one year license period for dogs be given by title only. Upon roll call White, Brandt, Connell, Czarnecki and Hickerson voted 'aye', 2nd reading given. it was moved by Connell and seconded by Hickerson that the Resolution Approving Contract Amendment for U. R. Business Relocation Mall be approved. Leonard Greenwood, Park Fair, Inc. appeared discussing the disagreement. George Bonnett, City Engineer & Ralph Speer, Dir. of Public Works commented. The first motion was withdrawn. it was moved by White and seconded by Connell that the request for additional extension for contract be referred to the City Manager, City Attorney and U. R. attorney for report at the next meeting. Motion carried. It was moved by White and seconded by Czarnecki that the Resolution Accepting the Work for U. R. Business Relocation Mall, Park Fair, Inc. be deferred one week. Motion carried. It was moved by Hickerson and seconded by Connell that the Resolution Electing to Act Under Home Rule Act Section 1 and 2 of Division VII dealing with taxes, funds,budgeting and accounting for Municipal Government be adopted. Upon roll call Brandt, Connell, Czarnecki, Hickerson and White voted 'aye'. Motion carried. _3- • CONCIL MINUTES MAY 1, 1973 • It was moved by Connell and seconded by Czarnecki that the Resolution Approving Contract & Bond for Wolf Construction, Inc., 1973 Sidewalk Project, be adopted. Upon roll call Connell, Czarnecki., Iiickerson, white and Brandt voted 'aye'. Motion Carrio,l. It was moved by Connell and seconded by Hickerson that. the Resolution Accepting the Work by Wolf Construction, on 1970 Sidewalk Project and Directing Engineer to Prepare Levy be adopted. Upon roll call Czarnecki, Iiickerson, White, Brandt and Connell voted 'aye'. Motion carried. It was moved by White and seconded by Connell that the Resolution Adopting & Levying the Final Schedule of Assess- ments and Providing Payment for 1970 Sidewalk Improvement Project be adopted. Upon roll call Hickerson, White, Brandt, Connell and Czarnecki voted 'aye'. Motion carried. Mayor Brandt announced that this was the time set for public hearing on amendments to U. R. Project R-14. Urban Renewal Director Jack Klaus outlined previous actions and the proposed amendments including deletion of 25 parcels. There being no interested persons present to speak for or against the Project, the Mayor declared the hearing closed. It was moved by Connell and seconded by Hickerson that the Resolution Amending U. R. Plan R-14 and Authorizing City Manager to Make Modifications be adopted. Upon roll call White, Brandt, Connell, Czarnecki and Hickerson voted 'aye'. Motion carried. It was moved by Connell and seconded by Hickerson that the Resolution Approving Amended Urban Renewal Plan and Feasibility of Reloca- tion be adopted. Upon roll call Brandt, Connell, Czarnecki, Iiickerson and White voted 'aye'. Motion carried. The Mayor announced that this was the time set for public hearing on Plans & Specifications for 1973 Court Street Sanitary Sewer Improvement Project. Public Works Director Speer reported on the Project. There being no other interested persons pre- sent to speak for or against the Project, the Mayor declared the hearing closed. It was moved by white and seconded by Connell that the Resolution Approving Plans & Specifications be adopted. Upon roll call Connell, Czarnecki, Iiickerson, White and Brandt voted 'aye'. Motion carried. The Mayor announced that this was the time set for public hearing on Plans & Specifications for 1973 Court Street Paving Improvement Project. There being no interested persons present to speak for or against the Project, the Mayor declared the hearing closed. It was moved by Hickerson and seconded by White that the Resolution Approving Plans & Specifications be adopted. Upon roll call Czarnecki, Hickerson, White, Brandt & Connell voted 'aye'. Motion carried. 46 -4- COUNCIL MINUTES MAY 1, 1973 Mayor Brandt announced that this was the time set for public hearing on Rezoning of Plum Grove Acres property on Ilwy. 41, adjoining Westinghouse Learning Corp. Dennis Kraft, Dir. of Community Development reported on the previous action. Bruce Glasgow representing Plum Grove Acres appeared speaking for the rezoning. Atty. Phil Leff representing Westinghouse Learning Corp. appeared opposing the rezoning. There being no other interested persons present, the Mayor declared the hearing closed. City Manager Wells reported 2 alternatives for John Wilson's request for sidewalk construction thru Civic Plaza Parking area and discussed 1) maintenance, 2) esthetics, 3) added value. Other Staff commenting were Parks & Recreation Director Chubb and Director of Public Works Speer. John Wilson appeared stating he would do whatever: necessary to assure feasibility for the City. It was moved by Hickerson and seconded by Connell that the request be referred to the City Manager and City Attorney for negotiation with Mr. Wilson to the end that an appropriate agreement be reached for pres- entation to the Council. Motion carried. City Attorney Flonohan reported that legal action would not be needed on the First Avenue Realignment Project. Councilman }lickerson submitted the Rules Committee report on the CBIC communication of April 3 involving Boards and Commissions. They recommended that the Council undertake development of a policy which recognizes the complex nature of responsibilities shared by the Council with its Boards, Commissions, committee & Staff and establishes clearer pro- cedures and time tables in meeting these responsibilities, and suggested 2 initial steps to be initiated, these reports to be submitted by July 1, 1973 to the Council for further consideration by the Council. Mayor Brandt proclaimed the day of May 3rd as Women's Day in Iowa City and the month of May as American Business Women's Association Month. Councilman Hickerson also noted that this was the 1st anniversary of City Manager Wells tenure in Iowa City. City Manager wells announced the distribution of the Annual Reports of the Administrative Staff and Boards and Commissions, and announced the date of the annual meeting with the Borads and Commissions on May 14th at 4:00 P.M. 0 -5- • COCIL MINUTES MAY 1, 1973 City Attorney Honohan presented a memorandum to the Coun- cil concerning the Sign Ordinance and requested setting a schedule for the proposed ordinance back a week also setting the public hearing next week. fie requested that the executive session include discussion of a lawsuit between Hughes and the City on a paving assessment. He reported that the City of Coralville today had requested additional time for entering into the Sanitary Landfill agreement. The Council concurred that the City Attorney contact the Mayor of Coralville for explanation. Mayor Brandt reported that the Chairman of the Charter Committee had requested legal counsel to basically review the draft of the Charter, a ceiling limit of $500., and for additional research assistance. After discussion, it was moved by Hickerson and seconded by Czarnecki to authorize a $500. maximum for the Charter Committee to fulfill this need for legal review and that additional research which may be needed at the legal staff level be arranged thru the City Manager. Motion carried, White voting 'no'. Rev. Robert Welsh appeared asking for copies of the sign ordinance proposal given by the Atty. to the Council. Concerning the Rules Committee Procedures Report, he noted CBIC's offer to sponsor a joint meeting on June 4th. He suggested a letter of appreciation for Bob Stumme'swork on the Cable Television committee would be appropriate, and noted the CATV meeting this evening. It was moved by Hickerson and seconded by Connell that the minutes record the Council's appreciation for the citizen activities and contributions of Mr. Stumme, and the fact of this action taken formally by the Council be communicated to Mrs. Stumme. Motion carried. It was moved by Hickerson and seconded by Connell that the meeting be adjourned to Executive Session to discuss the acquisition and disposition of property in the Urban Renewal Project R-14, including fair market values for Parcels 92/11 and 101/6; discussion of the Hughes lawsuit; and for appoint- ments to Boards and Commissions. Upon roll call Hickerson, White, Brandt, Connell and Czarnecki voted 'aye'. Motion carried. Executive session was held, after which the regular meeting was reconvened. It was moved by Hickerson and seconded by Connell that the Resolution Approving Fair Market Value for Parcels 92/11, Swails and 101/6, Peet be adopted. Upon roll call Brandt, Connell, Czarnecki, Hickerson and White voted 'aye'. Motion carried. It was moven by Hickerson and seconded by Czarnecki that the meeting be adjourned. Motion carried. COUNCIL DISCUSSION MAY 8, 1973 12:30 P.M. The Iowa City City Council met in informal session on May 8th, 1973 at 12:30 P.M. in the Conference Room at the Civic Center. Councilmen present were Brandt, Connell, Czar- necki, Hickerson and White. Others present were: Bonnett, Pugh, Hess, Klaus, Chubb, Wollmershauser, Kraft, Stolfus. The topic for discussion was the remodeling of the Civic Center. Bill Nowysz presented the plan for remodeling and cost estimates for administrative, finance, public works and planning departments in the Civic Center including removing partitions, lowering ceilings, adding new partitions, counters, cabinets and shelving,, replacing;,l light shad�nc devices, carpeting and tile, new overhead door for niy:.L ase,; revision of mechanical system (heating, air-conditioning) and revision of the electrical system -- cost $135,992. City Manager Ray Wells explained theetwo divisions -- 1)-heat, light, noise and functional use of space, and 2) cosmetic, exterior trim to be same for municipal complex. Council discussed ramp access for wheelchairs. Arrange- ment to assure handicapped having services of City Hall avail- able was also discussed, with Council concurrence to stay with plan as.presented. Mr. Nowysz and Mr. Wells explained the solar shields for the Civic Center exterior, and the new steps and planting area in front of Civic Center. Council discussed fascia placement and weight; mechanical system; re -use of present light fixtures. Bill Gauger explained the zoning concept for air -handling and that the present chiller would be retained. Mr. Wells discussed the Fiscal Policy, noting that the Fiscal Policy is the governor of the Capital Improvements Program, and could be re-evaluated and re -adjusted, and if. approved, resource parameters should be set, and agreed that the Fiscal Policy would be discussed with the Capital Improve- ments Program at the public meeting. Mr. Pugh explained self - supported loans as those which produce adequate income to pay principal and interest on a self liquidating basis. He stated that each Capital Expenditure will undergo a project analysis to support or define what the financing will be. Council discussion disclosed that the ceiling on debt service would not exceed 258 of the total levy for all purposes; that the borrowing reserve should not exceed 808 of the potential in- debtedness.. That concerning page 3 and Item 9, the City Mgr. explained that in effect that revenue from outside may in any given year, have the effect of diminishing the tax levy, but that you not apply it directly, and Mr. Pugh added that it was an assumption and not part of the policy; that $5 on Page 4 was also an assumption, the maximum maturity was 20 yr., and it was assumed that they would be paid off in 10 yrs.; that Item 6, Pay, As You Go Financing, includes current revenue generated by taxation, and also state aid & federal aid, such as revenue sharing. He also discussed the 2 1/2 mill levy. The Staff discussed the statement that tax supported loans shall not exceed one million dollars in any year of Capital Improvement Program, and advised that there are no -prepayment provisions on out- standing'C%O.bonds listed in the financial report. Mr. Wells announced 2 future meetings to discuss the finan- cial report and annual administrative reports. The City Manager asked Mr. Pugh to comment on the new court system as it affects our parking system. Mr. Pugh stated that recent legislation had established the Magistrate Court, and the follow-up of parking violations and filing of charges which have been handled by the City Finance Dept., may be retained by the City or turned over to the County Clerk of Court. He requested direction from the Council, as an ordinance would have to be adopted to 'opt -out'. Mr. Wells cited two 'things, 1) whether to physically remove the parking department to the County or to transfer the authority, and, 2) If we opt-out,how do we mechani- cally link the, processes. Jim Hess noted that illegal parking fine would be the uniform citation of $2. plus $5. court costs, total $7. Mr. Pugh stated he had discussed procedures with the Co. Clerk, Mr. Wom- bacher; and that the City might gain financially by elimination of police court and parking ticket girls; and the City would still get the $2 fines. The City Attorney indicated that we probably would be pro- viding office space for at least 2 part time magistrates and that possibly the $5 court costs might be eliminated, and cited his concern that it is the follow-up procedures on the violations that makes people feed the meters. He noted that Mr. Pugh, had created an excellent system for collection of overtime violations. Mr. Wells mentioned another problem, serving of the warrant. The Mayor stated that unless the Council takes some decisive action, it automatically goes to the Courthouse. He suggested a further report by the Staff and legal counsel as soon as possible. i COUNCIL DISCUSSION MAY 8, 1973 12:30 P.M. The Iowa City City Council metininformal session on May 8th, 1973 at 12,:30 P.M. in the Conference Room at the Civic Center.Councilmen present were Brandt, Connell, Czar- necki, Hickerson and. White. ,Others present were: Bonnett, Pugh, Hess, Klaus, Chubb, Wollmershauser,.Kraft, ',Stolfus.' The :topic for discussion was the remodeling of the Civic' Center. Bill Nowysz presented` the plan for remodeling and cost 'estimates for administrative, finance, public works and planning departments in the Civic Center including removing partitions, lowering ceilings,j,adding new partitions, counters, cabinets and shelving, replacing light shading devices, carpeting and tile, new overhead door for night use, revision of mechanical system (heating,,�air-;conditioning) and 'revision of the electrical system -- cost $135,992: City Manager Ray Wells explained the two divisions - 1) heat, light, noise and functional use of space, and 2),' cosmetic, exterior trim to be same for municipal complex.,' Council discussed ramp access for wheelchairs. Arrange- ment to assure handicapped having services of City Hall avail- able was also discussed,' with Council concurrence with plan as presented. to stay' Mr, Nowysz and Mr. Wells explained the solar c>hieldslfor- the Civic Center exterior, and the •iew steps and planting' area in front of Civic Center: Council discussed fascia' placement and weight; mechanical system; re -use of present light fixtures. Bill Gauger explained the zoning concept for air -handling and that the ,present chiller would be retained. Mr. Wells discussed the Fiscal Policy, noting that the Fiscal Policy is the governor of ,the Capital Improvements Program, and could be re-evaluated and re -adjusted, and if approved,' resource parameters should be set, and agreed that the'Fiscal Policy wculd be discussed with the Capital Improve- ments'Program at the, public' meeting'. Mr. Pugh explained self supported loans as those which produce adequate income to pay principal and interest on a self liquidating basis. He stated that each Capital Expenditure will undergo a project analysis to support or define what the financing will be. Council discussion disclosed that the ceiling on debt service would S not exceed 258 of the total levy for all purposes; that the borrowing reserve should not exceed 80% of the potential in- debtedness. 1 i -2- explained that in effect that revenue from outside may in any given year, have the effect of diminishing the tax _levy, but that you not apply it directly, and Mr. Pugh, added that it was an assumption and not part of the policy; that #5 on Page 9 was also an assumption, the maximum: maturity was 20 yr:, and it was assumed that they would be paid off in 10 yrs2 that Item 6, PaY- As You, Go Financing, includes current Yr by by taxation, and also state aid & federal aid, such as revenue' sharing. Ele also discussed the 2 1/2 mill levy. The Staff discussed the statement that tax supported loans shall not exceed one million dollars in any year of, apital Improvement Program,' and advised that there are no prepayment' provisions on out- standing ,CO.bonds listed in the financial report. htr. Wells announced 2 future meetings to discuss the Finan- cial report and annual adminisrative`'reports. The City Manager asked Mr. Pugh system as it affects our to comment on the new court parking system. Mr. Pugh stated that recent legislationlhad established the Magistrate Court, and ;the follow-up of parking violations and filing, of charges which have been handled by the City Finance De pt.,_may be retained by the City or turned over to the County Clerk of Court. He requested direction from the 'Council, as an Jrdinance would have He be adopted to 'opt -out', Mr, Wells cited twu things'',1') whether to -physically remove the parking department to the',ICounty or toy transfer the authority, and, 2) callylink theprocessesIf we opt-out,how do we mechani- ''. Jim 'Hess noted that 'illegal parking fine would be the uniform citation of $2. plus 5. stated $ sour C t a ted he had _osts, total discussed procedures'wi'th the Co. Clerk, Mr. Womugh basher; and that the Cit m' of ,• Y fight gain financially n Police court and Parking ticket by elimination Still get the $2 fines. 4ir1s; and the City would The City Attorney indicated that we probably would be'pro- viding office space for at least 2 part time magistrates and that possibly the $5 court costs might be eliminated, and cited his concern that it is the follow-up procedures on the violations that makes people feed"the meters. He noted that Mr. Pugh had created an excellent system for collection of overtime violations, Mr. Wells mentioned another problem, serving of tLe warrant. The Mayor stated that unless the Council takes some decisive action, it automatically goes to the Courthouse. He suggested a further report by the Staff and legal counsel as, soon as possible.