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HomeMy WebLinkAbout2018-09-27 Info Packet,r CITY OF IOWA CITY www.lcgov.org IP1 Council Tentative Meeting Schedule IP2 Work Session Agenda City Council Information Packet October 2 Work Session IP3 Memorandum from Mayor: City Council Salaries September 27, 2018 I134 Memorandum from City Manager: City Council Salary and Benefits [previously distributed 9/13/18 Info Packet.] I135 Memorandum from City Manager: City Council Committee Appointments I136 Pending Work Session Topics Miscellaneous IP7 Copy of article from City Manager: New Campaign Launched for Talent and Business Attraction I138 Copy of article from City Manager: Why Affordable Housing Isn't More Affordable I139 Memorandum from City Clerk: Joint Meeting Agenda Items for October 15 IP10 Memorandum from Community Development Planner: Affordable Housing Programs from FYI to FYI IP11 Memorandum from Executive Director, Housing Trust Fund: Housing Trust Fund of Johnson County Quarterly Report FY17/18 IP12 Memorandum from Community Development Planner, Neighborhood Services Coordinator, Neighborhood & Development Services Director: Affordable Housing Location Model Review IP13 Memorandum from Neighborhood Services Coordinator: Equity Toolkit Review of South District Partnership IP14 Memorandum from Deer Committee: Public Forum —Deer Management IP15 Memorandum from Police Captain Support Services: Exception to City Code 8-4 Restricted Animals IP16 Email from Development Services Coordinator: Response to your request — Single Stall Bathrooms September 27, Information Packet (continued) 2 IP17 Invitation: Annual Meeting, Johnson County Affordable Housing Coalition - September 28 IP18 Invitation: Celebrating 20 Years, National Advanced Driving Simulator - October 10 IP19 Invitation: Updated - Grand Opening, Federal Building Annex, Iowa City VA Health Care System - October 19 Draft Minutes IP20 Historic Preservation Commission: September 13 IP21 Parks and Recreation Commission: September 12 --W-2r-fB— IP1 _ r City Council Tentative Meeting Schedule Subject to change �ED CITY IOWA CITY September 27, 2018 Date Time Meeting Location Tuesday, October 2, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 15, 2018 4:00 PM Reception Emma J. Harvat Hall 4:30 PM Joint Entities Meeting Tuesday, October 16, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 6, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 20, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 4, 2018 5:00 PM Work Session Emma 1. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 18, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting VIP2 4 CITY OF IOWA CITY 410 East Washington Street Iowa city, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www. icgov. org City Council Work Session Agenda Tuesday, October 2, 2018 Emma J. Harvat Hall - City Hall 5:00 p.m. • Provide direction on City Council salary and health insurance benefits [IP3, IP4] • Discuss Council Member appointments to committees (term limits) [IP5] • Clarification of Agenda Items Information Packet Discussion [September 20, September 27] • Council updates on assigned boards, commissions and committees us -2T-18 IP3 To: City Council From: Mayor Jim Throgmorton Subject: City Council salaries Date: September 26, 2018 During our September 18 work session, we briefly discussed possible changes in Council members' and the mayor's salary and benefits. I made some brief comments and recommended a specific change. In doing so, I drew upon data contained in Geoff's September 10 memo, which had appeared as IP #8 in the September 13 information packet. We did not have enough time to consider my recommendations, so I promised to present them to you in writing. Geoff s memo presented data concerning the salaries, annual salary adjustments, access to employee health insurance, and City contributions to health insurance payments for the mayors and city council members of the 10 largest cities in Iowa plus Coralville and North Liberty. The council members' salaries in these 12 cities range from $50 per meeting to $26,000 per year. The average is about $10,700 with 3 of the 12 being greater than $15,000. And the mayors' salaries range from $5,000 to $100,311 per year, with the highest two having "strong mayor" forms of government. The average is approximately $32,700 with 6 of the 12 being greater than $15,000. If we disregard the "strong mayor' cities and the lowest outlier (N. Liberty), the mayors' salaries range from $8,278.40 to $52,000, with the average being about $22,400. Doing the same for council members reveals a range from about $4,700 to $26,000 and an average of roughly $12,300. In my view, these data reveal there is ample justification for increasing Iowa City's salaries, especially if we want to make it more feasible for more people to consider serving. If you agree, the questions become: what shall the new salaries be, how shall they be adjusted annually, and what should we do with regard to health insurance for council members? Salaries and Annual Adjustments When we first discussed increasing salaries during our Strategic Plan sessions in January, I suggested that we should double the salaries for all 7 council members after the November 2019 council election. Such a doubling would bring the council members' annual salaries to $14,518.40, and the mayor's to $16,556.80. When doubled, council members' annual salary would be about $2,200 above the 9 -city average of council salaries. When doubled, the mayor's annual salary would be about $5,840 below the 9 -city average for mayors. Rather than double the salaries, I now suggest that we link council salaries to the minimum wage paid to the City's hourly employees. If we do this, we will need to make decisions about (1) hours worked and (2) annual salary adjustments. Assuming the mayor and Council members work an average of 20 hours per week, they would work 1,040 hours per year. If we pay Council members the $11.50 minimum wage we just adopted for hourly employees, council members would be paid $11,960 per year. The mayor can be expected to put in more hours per week, and should perhaps be remunerated accordingly. Assuming the mayor works 25 hours per week and is paid $11.50 per hour, the mayor would be paid $14,950. Given our recently stated ambition of increasing the minimum hourly wage to $15 by July 2022, and given the same assumptions about hours worked, tying council salaries to the minimum wage would increase council members' and the mayor's salaries to $15,600 and $19,500 per year respectively by July 2022. So, we would need to decide whether to increase council/mayor salaries in lock step with hourly employee's minimum wage or begin at $11.50/hour and then be adjusted annually based on the Consumer Price Index (CPI) index. Health Insurance We also need to decide about health insurance coverage to council members. Geoff's August 2 memo (an updated version of which appeared as IP #4 in the September 13 information packet), indicates if we treat council members as 3/ -time employees, they would pay $1,536 — 4,485 per year for health insurance depending on family status, with the City contributing an additional $4,607.88 — 13,454.40. If all 7 council members signed up, the cost to the City would be between $32,255 and $94,181 (7 x $4,607.88 and 7 x $13,454.40). If we consider Council members to be''/2 time, they would pay $3,072 — 8,970 per year for health insurance depending on family status, with the City contributing the same amount. If all 7 council members signed up, the cost to the City would be between $21,504 and $62,790 (7 x $3,072 and 7 x $8,970). Sununary For discussion purposes, I propose we increase council members' salary to be consistent with the $11.50 minimum wage and be adjusted annually with inflation, while also permitting council members to voluntarily sign up for health insurance as '/2 -time employees. If we do this, Council members' and the mayor's annual salaries would increase to $11,960 and $14,950 respectively effective July 1, 2020. I look forward to hearing your thoughts about this proposal. Cities surveyed include the tap ten cities in the state by population, Coralville, and North Liberty. Responses are summarized below. W'I Mwi.talaAccessto CiGounccop oyee Gon[n utlon: Health Ins Dce $52,000 $26,000 No Yes Yes.. $36,771.80 $18,390.58 Yes - CPI No NA $45,000 S15,00D No Yes Yes.. $15,000 $13,000 No. Yes Yes* $8278.40 $7259.20 Yes — CPI Yes No $85,940.92• $9112.62 Yes — CPI Mayor—Yes Yes" Council - No $11,000 $10,000 No No NA $14,000 $9000 No No NA $10,000 $7000 No No NA $100,311.00' $720D Mayor, Yes- Mayor -Yes Yes" CPI Council - No Council, No $9413.88 $4707.12 Yes — CPI No NA $5000 $50/meeting No No NA contribution equals contribution for full-time staff. Staff Is requesting that the City Council provide direction on any changes to Council salary and benefits in the next 45 days as we are beginning to prepare to our FY 20 budget this fall. Single Coverage FamilCovera e tin I ee Camnbulionfmonth S80 5700 CI Canlrihutiontmonth $451.98 $1394.93 Total Premium 1 $511.98 Total Premium I $511.98 I $1494.93 Sin le Coveraiie I Family Coverage Employee Contributlownionth ii $126 $373.73 City Contribution/month 383.99 $1121.20 Total Premium 1 $511.98 1 $1494.93 Previously distributed in 9/13/18 Info Packet as IPS. r�Il~® CITY OF IOWA CITY IN �04 MEMORANDUM Date: September 10, 2018 To: Mayor and City Council From: Geoff Fruin, City Manager Re: City Council Salary and Benefits At the August 71' work session, the City Council discussed Council wages and access to healthcare insurance. A background memo was placed in the August 2nd Information Packet and is attached to this memo for your convenience. At the August 71 meeting the City Council requested information on the salaries and healthcare access for elected officials in comparable Iowa communities. Per your request, Human Resources staff has compiled that information. Cities surveyed include the top ten cities in the state by population, Coralville, and North Liberty. Responses are summarized below. 2;000 ___L$26,000' C No _ ___�_[es -� __t Yes*`__ $5 $36,771.80 $18,390.58 Yes - CPI No NA [$45,000 __[$15,000- 0 $15,000 $13,000 No. .------ Yes _ Yes**_ $85,940.92* $9112.62 $9112.62 Yes - CPI Mayor - Yes Yes** Council - No NA $14,000 $9000 No No NA [$10,000 - (_$7000..-- --No-_ - - No ------ LA - $100,311.00* $7200 Mayor, Yes- Mayor -Yes Yes** CPI Council - No Council, No [$4707 12 [Yes -CPI $50/meeting No No *Strong Mayor ** City premium contribution equals contribution for full-time staff. Staff is requesting that the City Council provide direction on any changes to Council salary and benefits in the next 45 days as we are beginning to prepare to our FY 20 budget this fall. r ~�a CITY OF IOWA CITY MEMORANDUM Date: August 6, 2018 To: Mayor and City Council From: Geoff Fruin, City Manager Re: Mayor and Council Benefits - REVISED Late Handouts Distributed blL k (Date) Earlier this year the Council requested to have a work session dedicated to reviewing the salaries and health insurance benefits that are extended to elected officials. This memo intends to provide you with the information needed for your discussion. Any decision the Council makes regarding salaries and benefits can be taken into account as staff develops the FY 20 budget this fall. Salary Annual salaries for elected officials are currently $8,278.40 for the Mayor and $7,259.20 for Council Members. Effective in January of 2016, the Mayor and City Council salaries are now adjusted annually based on a Consumer Price Index (CPI) index. That adjustment takes place annually on July V. Health Insurance Health insurance for Council Members is governed by City Code, which states: Beginning January 1, 2004, health insurance shall be available to a council member on such terms and conditions as health insurance is available to city employees, except that a city council member's participation in the city's group health insurance plan shall be at the council member's own expense and at no cost to the city. (Ord. 03-4064, 3-11-2003) Thus, Council Members have access to the City health insurance but must pay the full cost, which is $511.98 for single per month or $1494.93 for family coverage per month. If the Council wanted to add an employer cost share you could start by considering the cost share framework for permanent city employees, which is based on your authorized hours per week. Below are three scenarios outlining employee and employer contributions for a full-time, 3/4 time and 1/2 time employee. Full-time Employee Single Coverage FamilCovera e Employee Contribution/mo th $60 loo City Contribution/month $451.98 $1394.93 Total Premium $511.98 $1494.93 3/, -time Employee Single Coverage Family Coverage Employee Contribution/month $128 $373.73 City Contribution/month $383.99 $1121.20 Total Premium $511.98 $1494.93 August 6, 2018 Page 2 ''/2-tlme Employee Single Coverage Family Coverage Em to ee Contribution/month $255.99 $747.47 Ci Contribution/month $255.99 $747.47 Total Premium $511.98 1 $1494.93 As you can see from the above tables, the cost of providing an employer contribution to the Council's health insurance can vary widely based on how many members would elect for coverage, whether they choose single or family coverage, and what level of City contribution is determined appropriate. Here are a few scenarios to give you an idea of potential cost implications: Scenario 1: Three members select single coverage, two select family coverage and two select no coverage. City contributions equivalent to a fulitime employee. Annual Cost to the City = $49,749.60. Scenario 2: Four members select single coverage, two select family and one opts for no coverage. City contributions equivalent to a Y4 -time employee. Annual Cost to the City = $45.340.32. Scenario 3: Two members select single coverage, two select family and three opt for no coverage. City contributions equivalent to a '/2 -time employee. Annual Cost to the City = $24,083.04. Staff is happy to run additional cost scenarios as requested by the Council. It CITY OF IOWA CITY MEMORANDUM Date: September 25, 2018 To: Mayor and City Council From: Geoff Fruin, City Manager Re: City Council Committee Appointments Earlier this year, you expressed a desire to schedule a work session to discuss the possibility of placing term limits on your appointments of fellow City Council Members to various internal and external committees. As a reminder, the City Council generally appoints its own members to serve on various committees at the organizational meeting that follows each regular election every two years. The last such meeting took place in January of 2018. When multiple Council Members expressed interest in serving on the Economic Development Committee, you decided to take up a discussion on term limits at a future work session. There currently is no policy or set practice when it comes to City Council appointments. The Council could choose to set a formal policy or decide to maintain the flexibility with said appointments. Below is a list of committees that the City Council appoints its own members or a staff delegate to every two years at the organizational meeting: a. Rules Committee (2) 2018-19 appointees —Botchway, Taylor Emergency Management Commission (1) 2018-19 appointee - Thomas C. Metropolitan Planning Organization of Johnson County (MPOJC -6 + 1 alternate) City Manager, City Clerk, and City Attorney have served as alternates in past years. 2018-19 appointees — Botchway, Cole, Mims, Salih, Taylor, Thomas d. Iowa City/Coralville Visitors & Convention Bureau (1) 2018-19 appointee - Throgmorton e. Economic Development Committee (3) 2018-19 appointees — Mims, Throgmorton, Cole Chief Elected Officials Board — Iowa Works, Region 10 (1) 2018-19 appointee — Taylor g. Metro Coalition of Cities (1 plus alternate) 2018-19 appointee — Fruin, with Throgmorton as alternate h. Joint Emergency Communication Center Policy Board (2) 2018-19 appointee — Fruin, Mims East Central Iowa Council of Governments (ECICOG Policy Board) (1 — one year appointment) 2018 appointee — Taylor (alternate needed) September 25, 2018 Page 2 j. Seats Paratransit Advisory Committee (1) 2018-19 appointee — Salih k. JC Criminal Justice Coordinating Committee (1) 2018-19 appointee — Botchway UNESCO Board of Directors (1) 2018-19 appointee — Cole M. Self -Supporting non-voting representative from Iowa City (SSMID) 2018-19 appointee — City Manager designee n. Johnson County E911 Service Board 2018-19 appointees — Grier, Hart o. Iowa City Area Development Board - ICAD (2) 2018-19 appointee — Fruin, Thomas p. Iowa City Assessor Evaluation Committee (1) 2018-19 appointee — Botchway q. Partnership for Alcohol Safety (1) 2018-19 appointee — Mayor co-chairs the Committee Graduate and Professional Student Government Organization (1) 2018 appointee - Mims Pending City Council concurrence at the work session, staff will plan to bring the appointment of the new Council Member to the committees previously filled by Kingsley Botchway for a formal vote at your October 16th meeting. If other changes to appointments are desired, or if the Council wishes to hold a discussion prior to filling Mr. Botchway's assignments, please let me know. Iro Ir , CITY OF IOWA CIN UNESCO CRY OF Ln"WRE PENDING CITY COUNCD, WORK SESSION TOPICS September 25, 2018 Strategic Plan Actions Requiring Initial City Council Direction: 1. Undertake a comprehensive assessment of the current public transit system and implement changes to assure that the service best meets the needs of the entire community. Discuss possible interim transportation enhancements. 2. Through cooperation with the Iowa City School District, Iowa Workforce Development, Kirkwood Community College, Iowa Works, and others, increase opportunities for marginalized populations and low- income individuals to obtain access to skills training and good jobs 3. Improve collaborative problem -solving with governmental entities in the region on topics of shared interest 4. Explore expanded use of a racial equity toolkit within City government, embedding it within city department and Council levels 5. Review the preliminary traffic accident analysis and related set of recommendations and hear from University of Iowa Professor Jodi Plumert on her related research. Discuss approach to on -street parking regulations for narrow streets. Other Topics: 1. Joint meeting with the Telecommunications Commission 2. Review alternative revenue sources 3. Consider a plan for rubberized surfacing at park playgrounds and develop strategies to address equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. (request Parks Commission to discuss first) 4. Review of RFC Form Based Code, including density bonus provisions and height allowances 5. Review the results and recommendations of the Downtown Historic Property Survey 6. Review solar feasibility study 7. Discuss possible chemical treatment of ash trees defined as marginal in health by the City's tree survey (October) 8. Discuss height bonus allowances for 12 Court Street (October) 9. Discuss future City actions in response to the home at 101 Lusk Kellie Fruehling From: Geoff Fruin Sent: Wednesday, September 26, 2018 3:43 PM To: Kellie Fruehling Subject: FW: ICR IOWA Launches New Campaign For the IP. Thanks - Geoff Fruin City Manager From: Jennifer Daly, ICR IOWA [mailto:jdaly@icriowa.org] Sent: Wednesday, September 26, 2018 3:30 PM To: icadboard@icadgroup.com Subject: ICR IOWA Launches New Campaign IOWA CITY CEDAR RAPIDS FOR IMMEDIATE RELEASE September 26, 2018 Jennifer Daly President and CEO, ICR IOWA 319-339-1388 mobile idalvOicriowa.oro �9-27-78 IP7 New Campaign Launched for Talent and Business Attraction IOWA CITY -CEDAR RAPIDS, IOWA - Today, ICR IOWA announced the launch of their new website, ICRIOWA.org, and a campaign designed to attract talent to the region. "Last December, we brought a group of local marketing professionals, storytellers, graphic designers, and videographers together to develop a campaign designed to promote our region nationally and internationally for business and talent attraction," said Jennifer Daly, President and CEO for ICR IOWA. 'The launch of our new website is also the launch of that campaign - Here, It's Real." The new "Here, It's Real" slogan was developed to share the authentic nature of the people who live and work in the Iowa City -Cedar Rapids (ICR) metro and the amazing quality of life we have in the region. Vibrant photos showcasing ICR were gathered from local organizations, employers, schools, and communities. Each was then paired with a tagline designed to reinforce a core message for one of the campaign's target audiences. 'The creative team came up with some really clever taglines for the campaign," said Daly. "You can see a sample on our website, but others will be integrated into digital marketing campaigns, career fair signage, and other materials." The new website includes a landing nage that is ideal for companies to add to their own recruiting sites, with information that promotes the region as a great place to live. The site also houses the new ICR IOWA Talent Hub, a platform ICR IOWA is using to collect contact information from individuals who are interested in being recruited to, or back to, the region. "On the new website, we have a form for people who would like to be recruited to ICR and one for people who would like our help in recruiting someone they miss." said Daly. "Instead of promoting a specific job, we are promoting the region as an amazing place to live and collecting information on the people who want to live here. We can then connect them to an opportunity in partnership with our local recruiters and Corridor Careers." The ICR IOWA Talent Hub will be promoted by ICR IOWA through a variety of campaigns targeting ICR alumni, former Iowans, and individuals in high -demand professions including STEM, education, and healthcare. They are also encouraging employers, partners, and citizens to help build the Hub through referrals. "We want to make it easy for anyone in ICR who connects with potential candidates to link them to the Talent Hub," said Daly. "Employers may have great candidates who just aren't the right fit for positions they currently have available, or a significant other who also needs a new opportunity. Our tourism organizations connect with visitors who may be interested in making ICR their home. And citizens have extensive networks of friends and family who might be interested in moving to our region. Everyone has an opportunity to help us bring talented people here." ICR IOWA's new website was developed by de Novo Alternative Marketing in collaboration with Benson & Hepker, Nate Kaeding, Ravaunand the ICR IOWA Creative Team. For more information or assistance in leveraging the new website and Talent Hub platform for recruiting purposes, contact Jennifer Daly at jdaly@icriowa.org. ICR IOWA is a joint venture between the Cedar Rapids Metro Economic Alliance and the Iowa City Area Deve%ment Group. Our mission is to accelerate high-qualityjob growth and capital investment in our seven -county region. ICR IOWA 1 501 1st St SE, Cedar Rapids, IA 52401 Unsubscribe icadboardOicadorouyxom Update Profile I About our service provider Sent by jdaly@icriowa.org in collaboration with Lw • .1 • I • Try it free today What the GAO Still Doesn't Know About Low-Income Housing - CityLab Page 1 of 8 From the City Manager lP$ .^.I i l'! /�13 www.cityiab.com Thank you for printing content from um w.citylab.eom. If you enjoy this piece, then please check back soon for our latest in urban -centric journalism. An apartment complex outside Dallas, Texas, where low-income housing is cheap to build. // Tony Gutierrez/AP 1111n- Affordable Iousing Isn't More Affordable KRISTON CAPPS SEP 21, 2018 Local regulations—and the NIMBY sentiments behind them—are a big driver of costs of low- income housing developers. Why don't we know exactly how much? https://www.citylab.comlequityl2O l 8/09/why-affordable-housing-isnt-more-affordable/569... 9/24/2018 What the GAO Still Doesn't Know About Low -Income Housing - CityLab Page 2 of 8 The low -slung apartment buildings that line the streets of Houston, Fort Worth, and other Lone Star cities are some of the cheapest affordable housing projects to build anywhere. Two-story jobbers in Texas cost a whole lot less to build with housing tax credits than affordable mid -rises in California or New England. Where land prices are higher, it's more expensive to build affordable housing. These are a few of the not -exactly -earth -shattering conclusions of a long-awaited report on the Low Income Housing Tax Credit program, the country's main engine for generating new affordable housing. Released this week by the Government Accountability Office, the report finds that these housing tax credits, or LIHTCs, have financed some 50,000 affordable units every year since 2010. On average, affordable rental units built with tax credits in Texas cost two -and -a -half times less ($126,000) than the average in California ($326,000). The GAO report, the third in a series on housing tax credits, reveals the ratio that affordable housing developers pay toward hard costs versus soft costs and price differentials from sea to shining sea. But it's missing some key data about bedrock costs for affordable housing. And what the federal government can't yet say about housing credits is revealing. For example, the GAO report declines to say whether housing built with low- income housing credits (financed with tax credits) costs more to build than market - rate housing. Surely that's something that Senator Chuck Grassley hoped to learn when he dialed up this investigation. Another recent report on housing credits—by the National Council of State Housing Agencies—managed to conclude that the costs run about the same. But the GAO maintains that they couldn't obtain the necessary data. https://www.citylab.comlequityl2018/09/why-affordable-housing-isnt-more-affordable/569... 9/24/2018 What the GAO Still Doesn't Know About Low -Income Housing - CityLab Page 3 of 8 Federal bean -counters will be the first to admit: What they don't know about housing credits hampers the government's ability to evaluate how well the programs work or identify areas for improvement. There isn't any single agency responsible for administering the LIHTC program, and in the past, GAO has recommended the Departments of Treasury and Housing and Urban Development. (The latest report punts on this question; maybe HUD and Treasury don't want the job.) This is all to say that the GAO wants better data, and more of it, before drawing any broader conclusions about housing tax credits. How do you measure the toll of anti -growth sentiment on all affordable housing incentive program That shouldn't stop the federal government from noting what might be a huge cost - driver for affordable housing: local government. Local regulations—including those that result from homeowner and neighborhood efforts to slow or stop development—may be a critical cost for low-income housing developers. As the GAO report shows (and just as you might expect), affordable housing is costliest to build in places where it's expensive to build housing, period. Projects in urban areas cost more to build, although high costs can be mitigated in part by building up and out. The government has numbers for these costs, but not necessarily every explanation for what drives them. https://www.citylab.comlequityl2018/09/why-affordable-housing-isnt-more-affordable/569... 9/24/2018 What the GAO Still Doesn't Know About Low -Income Housing - CityLab Page 4 of 8 Development Costs (per unit) for New Rental Housing Built with Funding That Included Tax Credits, Selected States and Cities, 2011-2015 Taus Milwearn �, W- 1 26 Georgo In ch. 11' Ancone ibrWe WesNoglon 710 IOinon �� 1a: Vennmybeno N1 New Y.A .WA New Yo CRY 115 0 100 200 100 000 000 000 M 000 0000I0 M er110rr0 (2(115 OWeI �e OAO wlylw M OM eem OMr erM orr rou0p vnnre pw� OAO.1NlI The study covers new affordable rental housing built between 2011 and 2015, a period corresponding with both the economic recovery and a national affordable housing crunch. Affordable units built with housing tax credits are mostly concentrated in metro areas. Broadly, these are places where building has not kept pace with demand and where residents express hostility to increasing density. This confluence of trends raises a question about housing tax credits: How do you measure the toll of anti -growth sentiment on an affordable housing incentive program? Is NIMBYism a drag on affordable housing? One study hints at an answer. Back in June, the National Association of Home Builders and National Multifamily Housing Council released a re ort that estimates that regulation represents up to 32 percent of multifamily development costs. That includes regulation from all levels of government; local regulations account for many of these costs, including zoning approvals and lengthy delays. https://www.citylab.comlequityl2018/09/why-affordable-housing-isnt-more-affordable/569... 9/24/2018 What the GAO Still Doesn't Know About Low -Income Housing - CityLab Page 5 of 8 For example, virtually all of the multifamily developers (98 percent) surveyed by these organizations had incurred costs in applying for zoning approval. The same share saw costs associated with changes to building codes within the last 10 years (98 percent). With just 40 respondents, this pro-business survey does not meet a statistically robust standard for measuring multifamily development. The NAHB and NMHC claim that the respondents cover a broad range of portfolios and regions. In any case, most of these costs—zoning approvals, building code adjustments, exceptional delays—are anecdotally common. Although its limited, the survey shows that these costs do add up. Inclusionary zonine requirements (local mandates that a share of units be set aside for affordable housing) increase costs for a multifamily project by an average of 5.7 percent, per the survey. More common, and higher still, are "development requirements that go beyond the ordinary," a catch-all category of miscellaneous regulations—think environmental lawsuits over projects—that can add another 6.3 percent to multifamily costs on average. A report on development costs specific to projects built using Low Income Housing Tax Credits—the one prepared by Abt Associates for the National Council of State Housing Agencies—found that the data weren't sufficient to evaluate the effect of local regulation on per-unit costs. Long development timelines for gaining approval, for example, or requirements for things like steel -frame construction are factors that certainly cost something. But the report, alas, could not say how much. Neither could the feds. "The short answer is no—we didn't attempt to gauge the costs of local gov't regulations or NIMBYism," says Daniel Garcia -Diaz, director for financial markets and community investment at GAO, by email. "We are not aware of a recent and comprehensive measure of regulatory burden/intensity at the local level that would allow us to control." He adds, "It is worth noting that some of the regulatory cost issues may get caught indirectly through our geography indicators. But it would not be a perfect proxy." https://www.citylab.comlequityl2018/09/why-affordable-housing-isnt-more-affordable/569... 9/24/2018 What the GAO Still Doesn't Know About Low -Income Housing - CityLab Page 6 of 8 "'These are things iv a taimv drive up costs. It would be helphil to have data on those going forivard." The GAO has hard numbers down for many costs. For example, the average per- unit cost for low-income developments with more than 100 units was $85,000 less than those with fewer than 37 units—an argument for density. And costs by geography, too: Average per-unit costs for urban developments were $13,000 higher than for units in suburban or rural locations. "We appreciate the GAO taking a look at many of the drives that go into multifamily development costs," says Emily Cadik, executive director of the Affordable Housing Tax Credit Coalition, a trade organization representing for- profit and nonprofit developers and others who support housing credits. "We certainly know as practitioners in the field that there are other cost drivers not as fully analyzed in the report, such as the impact of local zoning and when developers encounter NIMBYism." She adds, "These are some examples of things we know drive up costs. It would be helpful to have data on those going forward as we think about how to make the housing credit a more effective program." There are some hints of the toll of excessive local regulation sprinkled throughout the GAO assessment. One common example: parking requirements. "Urban projects were more likely to include parking structures," the report states, "which we found were associated with a per-unit costs increase of about $56,000 in California and Arizona (or about 27 percent of the median per-unit cost), where parking structure data were available." https://www.citylab.comlequityl2018/09/why-affordable-housing-isnt-more-affordable/569... 9/24/2018 What the GAO Still Doesn't Know About Low -Income Housing - CityLab Page 7 of 8 That's a lot! Of the affordable projects with parking structures tallied by the report, 98 percent are located in urban areas—places where mandatory parking minimums require that dense developments come with parking structures. This is a good proxy for a cost on affordable housing (and housing credits) more or less directly imposed by local regulation. Cities are only just beginning to ditch minimum parking requirements. (The latest: Cincinnati, whose city council voted on Thursday to eliminate downtown parking requirements in an effort to boost development in the city's core neighborhoods.) Zoning regulations that require multifamily developers to build parking structures are themselves an expression of long -ensconced, indirect NIMBY political action. Parking minimums are not the only example of organized NIMBYism, though, and not the only obstacle faced by low-income housing developers. Case in point: Plans to renovate an historic building site in northeast Washington, D.C., are now on hold indefinitely after the developer and a neighborhood group could not come to terms. The developer, Foulger-Pratt, aimed to turn the former National Capital Press building into a mixed-use site with 356 rental units, a hotel, and retail—including 20,000 square feet of low-income housing, half of that reserved for very low income families. Washington Business journal reports that a group called Union Market Neighbors appealed the zoning board's approval, citing "displacement, environmental issues and general neighborhood changes." Pending further negotiations or a court decision, the $200 million project may still resolve in the developer's favor. Time is money, though. (Foulger-Pratt did not return an email asking for an estimate of what this delay might mean in terms of project costs.) What does it cost when neighbors object to building low-income housing, period? This striking quote from a community member speaking out against a proposed housing project in Cupertino, California, one of several pricey Silicon Valley cities struggling with runaway housing prices, may offer some perspective. "According to the sales pitch, the new housing units would include low income hiLTh density https://www.citylab.com/equity/2018/09/why-affordable-housing-isnt-more-affordable/569... 9/24/2018 What the GAO Still Doesn't Know About Low -Income Housing - CityLab Page 8 of 8 When homeowners fight affordable housing tooth and nail, it makes low-income developments harder and more expensive to build. That's a real cost—and maybe a very high one. https://www.citylab.comlequityl2018/09/why-affordable-housing-isnt-more-affordable/569... 9/24/2018 -TF -Tr -Ts - r IP9 CITY OF IOWA CITY MEMORANDUM Date: September 25, 2018 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Joint Meeting Agenda Items for October 15 The next joint meeting with City Councils of Johnson County municipalities, the Johnson County Board of Supervisors, the Iowa City School District and neighboring school districts will be held on Monday, October 15, 2018. The meeting will be hosted by the City of Iowa City. Please come prepared to discuss agenda items you would like to include on that agenda at the next Council work session on October 2. A complete agenda and meeting date confirmation will be available in your packet preceding the October 15th joint meeting. CITY OF IOWA CITY MEMORANDUM Date: September 27, 2018 To: Geoff Fruin, City Manager From: Kirk Lehmann, Community Development Planner Re: Affordable Housing Programs from FY15 to FY18 Introduction: _UF_T fr_ IP10 The City is increasingly focused on creating new affordable housing opportunities. Historically, federal funding sources such as Community Development Block Grants (CDBG), the HOME Investment Partnerships Program (HOME), and the Low -Income Housing Tax Credit (LIHTC) program primarily supported the City's affordable housing efforts. However, new local policies such as residential Tax Increment Financing, the Riverfront Crossings Affordable Housing Requirements and investments to the Housing Trust Fund of Johnson County (HTFJC) have significantly increased the number of new affordable units completed and planned in the near future. This memo explores the City's financial investment and units generated to increase affordable housing opportunities in Iowa City. Summary: Iowa City's Affordable Housing Efforts (FY15 to FY18) Overall, the City of Iowa City has provided over $7.6 million in funding for affordable housing projects from Fiscal Year 2015 through FY18. This has or will create an unduplicated count of 397 assisted units of affordable housing. Nearly half of the funds have gone towards developing new rental units. Another fifth of these funds have gone towards rehabilitating existing owner - occupied units. The total average financial assistance is $19,301 per unit, though this average can vary greatly depending on the type of housing assisted and if the assistance supports new construction, acquisition or rehabilitation. This summary excludes several categories of housing assistance. The City fosters affordable housing through household -based subsidies such as Housing Choice Vouchers and HOME Tenant Based Rent Assistance, in addition to maintaining 81 units of Public Housing. While new affordable units that will be managed by the Housing Authority are included in this summary, Public Housing and household -based subsidies are not. This summary also excludes the City's $1,000 per unit match for units created through Iowa's Workforce Housing Tax Credit Program (WHTC) because the program does not have any income or rent restrictions. The WHTC program does help incentivize supply and places limits on unit cost, so units may be more affordable by design.' Finally, this summary does not include certain kinds of ongoing financial assistance provided to units committed to affordable housing. Eligible properties owned and managed by non-profit housing providers operated as affordable housing are property tax exempt. The value of this assistance is not included. The following summary tables represent the cumulative, unduplicated count of housing units assisted with various City -directed sources. Many housing projects are funded through multiple sources, such as CDBG and/or HOME funds supporting projects that also receive funding through the Housing Trust Fund of Johnson County. As mentioned, the summary tables remove this duplication. Program -specific information for each funding source follows the summary section. In the program -specific tables, all units funded through that source are included. 1 To date, the City has committed $791,000 for 831 units through Iowa's Workforce Housing Tax Credit program. September 27, 2018 Page 2 Summary Tables — Affordable Housing FY15-FY18 Funding Amount FY2015 FY2016 FY2017 FY2018 TOTAL % % Rehabilitation $342,503 $358,169 $513,307 $386,035 $1,600,014 21% 123 Acquisition $321,670 $100,000 $250,000 $150,000 $821,670 11% 9% 15-19 2 40 Acquisition 7 2 3: New Construction $70,000 $0 $95,832 $35,000 $200,832 3% 12% 5-9 6 31 30 9 New Construction 2 Subtotal $734,173 $458,169 $859,139 $571,035 $2,622,516 34% 3% Rehabilitation $49,998 $649,998 $138,337 $154,032 $992,365 13% 29% Acquisition $210,000 $234,000 $50,000 $137,000 $631,000 8% 37% New Construction $1,000,000 $300,000 $2,058,831 $0 $3,358,831 44% 52 13% Subtotal $1,259,998 $1,183,998 $2,247,168 $291,032 $4,982,196 66%, Total $1,994,171 $1,642,167 $3,106,307 $862,067 $7,604,712 100% Units Created/Assisted FY2015 FY2016 FY2017 FY2018 TOTAL % 30+ Rehabilitation 22 24 47 30 123 31%u 7 2 22 5 36 9% 15-19 2 40 Acquisition 7 2 4 3 16 4% c 18 48 12% 5-9 6 31 30 9 New Construction 2 0 3 1 6 2% 10 3% NA 22 24 38 33 117 29% Subtotal 31 26 54 34 145 37% Rehabilitation 2 28 10 12 52 13% Acquisition 8 7 6 7 28 7% New Construction 5 72 83 12 172 43% W Subtotal 15 107 99 31 252 63% Total 46 133 153 65 397 100% The units from each category above can vary widely in terms of length of required compliance, targeted levels of affordability, project scope, financing terms, and other relevant factors. This is often dependent on requirements established by each program and their funding source. The following table demonstrates the length of the compliance or affordability periods required by fiscal year. Some projects do not require a period of affordability but instead require the assisted household to meet certain income thresholds. Several programs that loan funds have no period of affordability because most or all program requirements end when the loan is repaid. Summary of Compliance/Affordability Periods: Compliance Period Years FY2015 FY2016 FY2017 FY2018 TOTAL % 30+ 5 33 29 0 67 17% 20-29 7 2 22 5 36 9% 15-19 2 40 1 0 43 11% 10-14 4 3 23 18 48 12% 5-9 6 31 30 9 76 19% <5 0 0 10 0 10 3% NA 22 24 38 33 117 29% When entering agreements with housing providers, a maximum household income is typically established to qualify for the assisted unit. The chart below reflects what agreements stated are maximum eligible household incomes. In practice, most homeowners are below 80% of the Area September 27, 2018 Page 3 Median Income (AMI) and most renters are below 50% AMI. Overall, 87% of assisted units are "affordable," i.e. limited to beneficiaries under 80% AMI. Projects that restrict beneficiaries to incomes above 80% AMI tend to be for the acquisition of owner -occupied homes. Summary of Targeted Income Levels: Targeted Income levels AMI FY2015 FY2016 FY2017 FY2018 TOTAL % 120-140% 6 2 8 4 20 5% 80-119% 8 3 17 4 32 8% 60-79% 15 80 43 22 160 40% 50-59% 15 28 40 29 112 28% 30-49% 2 16 12 0 30 8% <30% 0 4 32 3 39 10% NA 0 0 1 3 4 1% By Program: Iowa City's Affordable Housing Efforts (FY15 - FY18) CDBG/HOME. The Community Development Block Grant (CDBG) and the HOME Investment Partnerships Program (HOME) are flexible federal grants that can, in partnership with nonprofits and developers, help create affordable, decent housing for low- and moderate -income persons. The City uses CDBG and HOME to fund the rehabilitation, acquisition, and new construction of affordable units for owners and renters. CDBG and HOME are one of the City's largest funding sources for providing affordable housing with $2.9 million spent over the past four fiscal years. From FY15 to FY18, these programs supported more than a third (39%) of the City's affordable units produced. Most CDBG/HOME funds go to rehabilitate or acquire rental housing units, though another third of expenditures are for the City's owner -occupied housing rehabilitation programs. CDBG/HOME projects typically target homeownership activities to those below 80% AMI and rental activities to those below 60% AMI, however in practice most owner and rental beneficiaries are well below those targets. CDBG/HOME periods of affordability range from 0-20 years depending on funding source, type of subsidy, amount of funds invested, and project type. Funding Amount FY2015 FY2016 FY2017 FY2018 TOTAL % Rehabilitation Rehabilitation $122,398 $284,895 $273,678 $247,234 $928,205 32% `m Acquisition - - - - $0 0% C 1 1 4 2% Subtotal 16 21 3 New Construction $70,000 - $50,000 $35,000 $155,000 5% Subtotal $192,398 $284,895 $323,678 $282,234 $1,083,205 37% Rehabilitation $49,998 $649,998 $58,000 $136,000 $893,996 30% 4; Acquisition$210,000 $234,000 $50,000 $137,000 $631,000 22% YNew Construction - $300,000 $25,000 - $325,000 11% Subtotal $259,998 $1,183,998 $133,000 $273,000 $1,849,996 63% Total $452,396 $1,468,893 $456,678 $555,234 $2,933,201 100% Units Assisted/Created FY2015 FY2016 FY2017 FY2018 TOTAL % Rehabilitation 14 21 28 22 85 46% Acquisition - - - - 0 0% 3 New Construction 2 - 1 1 4 2% Subtotal 16 21 29 23 89 48% September 27, 2018 Page 4 General Rehabilitation and Improvement Program (GRIP). GRIP provides 20 -year low-interest loans to homeowners with incomes up to 110% AMI for home repairs or improvements. Supported by the General Fund, GRIP is an integral part to the City's efforts to maintain and rehabilitate the owner -occupied housing stock. GRIP is also a useful source of funds for when homeowners want to make improvements that are not eligible for federal funds such as finishing basements, adding additions, or building garages. As these funds are entirely loans, there is no period affordability. Owner Rehabilitation Only Rehabilitation 2 28 2 9 41 22% Funding Amount $220,105 $73,274 $174,473 $118,901 $586,753 100% Units Assisted Acquisition 8 7 6 7 28 15% $25.156 $27,932 $53,088 100% New Construction - 3 24 - 27 15% Subtotal 10 38 32 18 96 52% Total 26 59 61 41 185 100% General Rehabilitation and Improvement Program (GRIP). GRIP provides 20 -year low-interest loans to homeowners with incomes up to 110% AMI for home repairs or improvements. Supported by the General Fund, GRIP is an integral part to the City's efforts to maintain and rehabilitate the owner -occupied housing stock. GRIP is also a useful source of funds for when homeowners want to make improvements that are not eligible for federal funds such as finishing basements, adding additions, or building garages. As these funds are entirely loans, there is no period affordability. Owner Rehabilitation Only Home Exterior Loan Program (HELP). HELP assisted income -qualified homeowners and landlords in making exterior improvements to their properties in University Impacted Neighborhoods. Zero -interest loans of up to $10,000 were available for half the cost of eligible improvements to owner or rental properties. Homeowners were restricted to 140% AMI. The program, which was active in FY17 and FY18, was supported by the City's General Fund. As these funds were provided as loans, there is no period affordability. Funding Amount FY2015 I FY2016 I FY2017 I FY2018 I TOTAL % Owner Rehabilitation Funding Amount $220,105 $73,274 $174,473 $118,901 $586,753 100% Units Assisted 8 3 5 4 20 100% Home Exterior Loan Program (HELP). HELP assisted income -qualified homeowners and landlords in making exterior improvements to their properties in University Impacted Neighborhoods. Zero -interest loans of up to $10,000 were available for half the cost of eligible improvements to owner or rental properties. Homeowners were restricted to 140% AMI. The program, which was active in FY17 and FY18, was supported by the City's General Fund. As these funds were provided as loans, there is no period affordability. Funding Amount FY2015 FY2016 FY2017 FY2018 TOTAL % Owner Rehabilitation $15,156 $9,900 $25,056 47% Renter Rehabilitation $10,000 $18,032 $28,032 53% Total _ _ $25.156 $27,932 $53,088 100% Units Assisted FY2015 FY2016 FY2017 FY2018 TOTAL % Owner Rehabilitation 4 1 5 56% Renter Rehabilitation 1 3 4 44% Total _ _ 5 4 9 100% UniverCity Neighborhood Partnership Program. The UniverCity Program creates homeownership opportunities in neighborhoods near downtown Iowa City and the University of Iowa campus. Homes are purchased, rehabilitated, and then sold primarily to income qualified homebuyers under 140% AMI. A deed restriction is placed on the property, ensuring it remains owner -occupied for a period of time. The compliance period has varied since the program's inception in 2011, but it is now set at 30 years. The UniverCity program is supported by the City General Fund. The City has purchased 68 homes to date. Of the 68, 63 have been rehabilitated and sold. Two completed homes have a purchase agreement and will be sold soon and three are currently under renovation. Of the homes sold and pending purchase, 19 went to households under 80% AMI, 39 were sold to homebuyers under 140% AMI, and 7 had no income qualification as they were sold by a realtor. September 27, 2018 Page 5 Owner Acquisition Only Tax Increment Financing (TIF). TIF is a mechanism to provide financial assistance for projects within designated urban renewal areas. Typically, TIF is used for economic development purposes, but it may be used for residential developments. To take advantage of TIF assistance in Iowa City, residential projects must ensure 15% of units are affordable or provide a fee in lieu of units. Prior to changes in the City's TIF policy, an informal target of 10% of the total units was established for affordable or workforce housing. Two projects, Chauncey and Augusta Place, required the developer to sell a total of 11 units to the City to be administered as affordable rentals. The Rise, another project, entered into a land sale agreement with the City before the Riverfront Crossing Affordable Housing Requirement discussed below. The land sale agreement required The Rise to provide 33 units (10% of the total units) as affordable in perpetuity and directed $1 million of the sale's proceeds to the City's Affordable Housing Fund. Because TIF funds pay for multiple public benefits beyond affordable housing, this report does not identify the amount of taxes rebated or foregone due to TIF. Renter - New Construction Only FY2015 FY2016 FY2017 FY2018 TOTAL % Funding Amount $321,670 $100,000 $250,000 $150,000 $821,670 100% Units Assisted 7 2 4 3 16 100% Tax Increment Financing (TIF). TIF is a mechanism to provide financial assistance for projects within designated urban renewal areas. Typically, TIF is used for economic development purposes, but it may be used for residential developments. To take advantage of TIF assistance in Iowa City, residential projects must ensure 15% of units are affordable or provide a fee in lieu of units. Prior to changes in the City's TIF policy, an informal target of 10% of the total units was established for affordable or workforce housing. Two projects, Chauncey and Augusta Place, required the developer to sell a total of 11 units to the City to be administered as affordable rentals. The Rise, another project, entered into a land sale agreement with the City before the Riverfront Crossing Affordable Housing Requirement discussed below. The land sale agreement required The Rise to provide 33 units (10% of the total units) as affordable in perpetuity and directed $1 million of the sale's proceeds to the City's Affordable Housing Fund. Because TIF funds pay for multiple public benefits beyond affordable housing, this report does not identify the amount of taxes rebated or foregone due to TIF. Renter - New Construction Only Riverfront Crossings Affordable Housing Requirement. Beginning in June 2016, any new project with more than ten units in the Riverfront Crossings (RFC) district is required to provide at least 10% of the total units as affordable housing in exchange for increased density. Renter households under 60% AMI and homebuyers under 110% AMI are eligible for the units. The affordability period is 10 years. Alternatively, developers can provide fees in lieu of affordable units, though any funds generated may only be used in the Riverfront Crossings district. While homeownership is an option, to date the requirement has only produced rental units. Renter - New Construction Onl FY2015 FY2016 FY2017 FY2018 TOTAL % Funding Amount $1,000,000 - $1,080,000 - $2,080,000 100% Units Assisted 5 39 30 2 76 100% Riverfront Crossings Affordable Housing Requirement. Beginning in June 2016, any new project with more than ten units in the Riverfront Crossings (RFC) district is required to provide at least 10% of the total units as affordable housing in exchange for increased density. Renter households under 60% AMI and homebuyers under 110% AMI are eligible for the units. The affordability period is 10 years. Alternatively, developers can provide fees in lieu of affordable units, though any funds generated may only be used in the Riverfront Crossings district. While homeownership is an option, to date the requirement has only produced rental units. Renter - New Construction Onl Housing Trust Fund of Johnson County (HTFJC). HTFJC provides loans and grants for affordable housing projects in Johnson County. Starting in FYI 7, the City annually provides funds from the City's newly created Affordable Housing Fund to HTFJC to assist units in Iowa City. Much of the City's funds are used for loans to help produce a long-term, stable funding source for the HTFJC. To be eligible for HTFJC funds, the project must serve households under 80% AMI. Most projects funded target households below 50% AMI. The period of affordability depends on the project type and funding source. 2 The Del Ray Ridge L.P. project, a LIHTC project, will create 29 affordable units in Riverfront Crossings. The project requires at least three units which are included in FY18. In FY16, the 33 affordable units predated the Riverfront Crossings Affordable Housing Requirement, but was a condition of the sale of the land in this district. 3 $808,720 was paid as fee in lieu for 10 units. These funds may only be used for affordable housing in the Riverfront Crossings District. They have not been committed to any activity yet. FY2015 FY2016 FY2017 FY2018 TOTAL % Units Createdz 33 20 53 100% Fee in Lieu' $808,720 $808,720 100% Housing Trust Fund of Johnson County (HTFJC). HTFJC provides loans and grants for affordable housing projects in Johnson County. Starting in FYI 7, the City annually provides funds from the City's newly created Affordable Housing Fund to HTFJC to assist units in Iowa City. Much of the City's funds are used for loans to help produce a long-term, stable funding source for the HTFJC. To be eligible for HTFJC funds, the project must serve households under 80% AMI. Most projects funded target households below 50% AMI. The period of affordability depends on the project type and funding source. 2 The Del Ray Ridge L.P. project, a LIHTC project, will create 29 affordable units in Riverfront Crossings. The project requires at least three units which are included in FY18. In FY16, the 33 affordable units predated the Riverfront Crossings Affordable Housing Requirement, but was a condition of the sale of the land in this district. 3 $808,720 was paid as fee in lieu for 10 units. These funds may only be used for affordable housing in the Riverfront Crossings District. They have not been committed to any activity yet. September 27, 2018 Page 6 The following chart only includes the housing projects assisted with the City's Affordable Housing funds through the HTFJC. Some projects received multiple years of funding. As a result, all funds in the table are included in the first year the project was awarded funds. The HTFJC and City also commonly provide funds to the same projects using their various funding sources. Funding Amount FY2015 FY2016 FY2017 FY2018 TOTAL % Rehabilitation $0 $10,000 $10,000 1% `m Acquisition 29 29 100% c New Construction $83,332 $0 $83,332 10% Subtotal $83,332 $10,000 $93,332 12% Rehabilitation $50,000 $0 $50,000 6% }? Acquisition 10 0 10 32% Acquisition New Construction $656,668 $0 $656,668 82% New Construction 57 0 57 59% tY Subtotal $706,668 $0 $706,668 88% Total Subtotal $790,000 $10,000 $800,000 100% Units Assisted/Created FY2015 FY2016 FY2017 FY2018 TOTAL % Rehabilitation 0 3 3 4% Acquisition 29 29 100% New Construction 5 0 5 6% Subtotal 5 3 8 10% Rehabilitation 10 0 10 32% Acquisition New Construction 57 0 57 59% tY Subtotal 67 0 67 90% Total 72 3 75 100% Low Income Housing Tax Credit (LIHTC) Matching Funds. The City sets aside 20% of the funds from the Affordable Housing Fund as a match for LIHTC projects. In FY18, the City allocated its first round of funding to the Del Ray Ridge L.P. project. The project will create 29 affordable housing units, all of which must be rented to households under 60% AMI. Some units are also targeted for lower incomes. The affordability period for these units is 30 years. Renter - New Construction Only The Affordable Housing Fund also provides funding for the City's Land Banking program and Emergent Situations program. In FY17 and FY18, the City's land banking program balance was $461,000. The City has not purchased any land to date, but staff is evaluating possibilities. The City's Emergent Situation funds were utilized in FY17 to assist with $34,000 in relocation expenses by former Rose Oak tenants. $50,000 is available annually in this fund. Whatever balance remains at the end of the fiscal year is transferred to the land banking set-aside. The City anticipates utilizing these funds again in FY19 to assist displaced Hawkeye Trailer Court residents. FY2015 FY2016 FY2017 FY2018 TOTAL % Funding Amount $330,000 $330,000 100% Units Created 29 29 100% The Affordable Housing Fund also provides funding for the City's Land Banking program and Emergent Situations program. In FY17 and FY18, the City's land banking program balance was $461,000. The City has not purchased any land to date, but staff is evaluating possibilities. The City's Emergent Situation funds were utilized in FY17 to assist with $34,000 in relocation expenses by former Rose Oak tenants. $50,000 is available annually in this fund. Whatever balance remains at the end of the fiscal year is transferred to the land banking set-aside. The City anticipates utilizing these funds again in FY19 to assist displaced Hawkeye Trailer Court residents. September 27, 2018 Page 7 Conclusion: The City of Iowa City has increasingly focused on creating new affordable housing opportunities as part of its commitment to improve affordability, encourage a vibrant urban core, and foster healthy neighborhoods. The City's investment of more than $7.6 million in 397 housing units in Iowa City from FY15 to FY18 demonstrates its support of these goals. Staff will continue to track housing assistance and units created to evaluate our ongoing efforts to improve housing affordability for all our residents. Housing rust Fund lohnsont County Ua-tr-iu IN I Housing Trust Fund of Johnson County 26 E. Market Street #123 Iowa City, IA 52245 Mailing Address: PO Box 2446, Iowa City, IA 52244 Email: emccabe@htfJ'c.org Website: www.htfJ'c.org Office: 319.358.0212 Board ofDirectors Bob Dvorsky, President Date: September 30, 2018 State Senator, 37° District To: Tracy Hightshoe Ellen Habel, President Elect From: Ellen McCabe, Executive Director City ofCora/ville Re: Report on Iowa City FYI 7/18 Affordable Housing Funding Ron Mavrias, Secretary Private Citizen Thank you for again for the opportunity to report on the utilization of the funding that the City of Iowa City provided to the Housing Trust Fund of Johnson County (HTFJC) JohnWarren,KDV gTreasurer Bergan KD in FY17 and FY18. As you are aware, the amount totaled $825,000. The City's _______________ funding, combined with the significant dollars that HTJC receives from the County Simon Andrew, City of Iowa Board of Supervisors and the State housing trust fund program, as well as the funding Gry received from Cities of North Liberty and Coralville, enables HTFJC to make Jerry .Anthony, University of substantial awards toward affordable, sustainable housing projects or programs. Iowa, Urhaa vim' Regional P/arming At this time, HTFJC has dedicated all of the City of Iowa City affordable housing Robert Brooks, Private Cititien funding awarded to HTFJC in FY 2017 and FY18. As of June 30, 2018, $468,464 has Molly Brown, Hills Bank and been paid out, and the remaining $356,536 has been obligated to projects yet to request Trust Company payment from HTFJC. Projects utilizing City of Iowa City funds are estimated to assist Bob Bums, Bunts & BuntS, a total of 82 households, of which eight are owners and 74 renters. New construction LC. projects will assist 53 households, and rehabilitation projects will assist 29. Crissy Canganelli, Shelter House Maryann Dennis, EX-ojruio We welcomed three applications for funding earlier this month and the HTFJC The Housing Fellowship Distributions Committee will be recommending funding for two new construction Kirsten Frey, Kennedy, Cruise, projects in Iowa City with $1,130,000 that will help fund housing for an additional 77 Fmy and Gebrer households. Steve Gordon, AM Management I look forward to working with you in my new role at HTFJC. Steve Long, Eagle View Partners, LC Thank you for your dedication to creating so much more affordable housing opportunity Tracey Mulcahey, City of North in Iowa City. Please express my gratitude to the Mayor, City Council and other staff for Liheq their continued commitment to improve the lives of so many low -to -moderate income Phil O'Brien, Urban Acres Real residents of Iowa City. Estate Scott Schroeder, Midll7euOne Bank Rod Sullivan, Johnson County Board ofSrpervisors Larry Wilson, Private Cifi.Zen Staff Ellen McCabe, Executive Director CITY OF IOWA CITY MEMORANDUM Date: September 26, 2018 To: Geoff Fruin, City Manager From: Kirk Lehmann, Community Development Planner Erika Kubly, Neighborhood Services Coordinator Tracy Hightshoe, Neighborhood & Development Services Director Re: Affordable Housing Location Model Review OT -T -i f� IP12 Introduction: At the May 24, 2018 Housing and Community Development Commission (HCDC) meeting, HCDC discussed whether the City's Affordable Housing Location Model (AHLM) should be reviewed to include a racial/ethnic impact component. A subcommittee met on June 11 to discuss the AHLM's background, similar policies from other cities, and desired outcomes. At the June 21 HCDC meeting, City Manager Geoff Fruin requested HCDC first seek guidance from City Council before again reviewing the model following the comprehensive review in 2016-2017. This memo summarizes the model's background and HCDC's proposed review, requests clarification about what, if any, additional review the Council would support, and indicates staffs recommendation. History/Background: The AHLM was first developed in 2010-2011 to clarify where the City would assist new affordable rental units. Generally, the model applies only to building and/or acquiring new rental units for affordable housing outside the Riverfront Crossings District. It does not apply to rental projects for the elderly or persons with disabilities, to affordable owner -occupied housing, or to the rehabilitation of existing affordable rental housing. The AHLM was based on the following goals: 1. Not further burdening neighborhoods and elementary schools that already have issues related to a concentration of poverty; 2. Having diverse neighborhood in terms of a range of incomes; and 3. Determining the views of the Iowa City Community School District on the affordable housing issue. The City developed the AHLM to be consistent with U.S. Department of Housing and Urban Development (HUD) efforts to affirmatively further fair housing, which is described as taking meaningful actions to overcome historic patterns of segregation, promote fair housing choice, and foster inclusive communities that are free from discrimination. City Council called for a comprehensive review of the model in its 2016 Affordable Housing Action Plan. Staff completed this review and presented it to HCDC in December 2016. After meetings and map revisions in early 2017, HCDC unanimously recommended changes to the model in March, and Council unanimously adopted them in April. The changes more directly aligned the AHLM with the Council's goals using three simplified criteria: free and reduced lunch rates, distance from existing subsidized units, and areas with high levels of crime. Generally, this review opened more areas of the community for city -assisted affordable housing investments. HCDC's Proposed Review: The 2018 review of the AHLM originated as a request from HCDC to add a racial/ethnic component to the AHLM to advance social justice and racial equity per Council's Strategic Plan. This led to a discussion about racial/ethnic equity impact considerations and a subcommittee was September 26, 2018 Page 2 formed. On June 11, the subcommittee met to review the model, discuss best practices in other communities, and to identify what it wished to accomplish. Outcomes from the meeting included: Assess racial equity in Iowa City. Different areas of Iowa City have different racial and ethnic compositions. The subcommittee was interested in how the AHLM specifically impacted areas with minority and ethnic concentrations. Create more positive language. The current AHLM goals describe affordable housing as a burden on the community. The subcommittee was interested in exploring an "opportunity" approach to affordable housing with positive language instead. Clarify the interactions of differing affordable housing policies. Some areas do not permit new affordable housing with financial assistance from the City due to the AHLM. The subcommittee wanted to clarify how this interacted with affordable housing policies, especially regarding affordable housing annexation requirements affect the South District. The subcommittee wanted to explore these topics before deciding whether a racial/ethnic impact component should be added to the AHLM. However, HCDC first wanted to recommend using the City's Equity Review Toolkit to analyze the model, by identifying its impacts on determinants of equity and the groups it may affect. If disproportionate impact on minorities was found, then HCDC asked the analysis to continue by identifying opportunities for action. Relevant Considerations: Current Actions. Neighborhood Services staff are currently working on items related to racial equity and affirmatively furthering fair housing in Iowa City. This summer, staff began updating its Fair Housing Study as required by HUD through the City's consolidated planning process (CITY STEPS). The study will help identify barriers to fair housing, including through public policies such as the AHLM, and through private actions. Completion is expected by May 2019. Staff also completed a racial equity impact analysis for the South District Partnership, a program to purchase, renovate, and sell duplexes on Taylor and Davis Streets as affordable, owner -occupied units. The outcomes from this analysis are in separate memo dated September 26, 2018 to the City Manager. Both efforts incorporate elements that may help satisfy HCDC. Staff Time. In the past, reviewing the AHLM took considerable staff time. Before further reviewing the model, it is important for City Council to determine the need for and scope of a review, especially given new staff and new Council strategic objectives such as (1) comprehensively evaluating existing strategies and considering additional actions to address the need for reinvestment in the city's existing private housing stock, and (2) modifying the 2016 Affordable Housing Action Plan to include new strategies to improve the availability and affordability of housing. Some objectives may also include racial and ethnic equity components if desired by Council. The City Manager wants to balance staff time between HCDC's and the Council's top objectives. Applicable Laws. Because affirmatively furthering fair housing and discrimination by disparate impact are legal requirements, it will be necessary for the City Attorney's Office to become involved, especially if new policy is being requested. Discussion of Solutions: Based on this background and relevant considerations, HCDC requests guidance from City Council. Does Council support further review of the AHLM by HCDC at this time, and if so, what specific concerns do they want HCDC to address? Staff Recommendation: Staff recommends delaying a reevaluation of the AHLM until after the completion of the Fair Housing Study to prevent duplication of effort and to identify whether the revised model remains a barrier to fair housing in Iowa City. The Study may address HCDC's concerns regarding the racial/ethnic impacts of the model. This timeline would also allow staff to review the model based on its most current iteration as the model is updated each November using the simplified criteria Council recently approved. s- r CITY OF IOWA CITY IP13 MEMORANDUM Date: September 26, 2018 To: Geoff Fruin, City Manager From: Erika Kubly, Neighborhood Services Coordinator Re: Equity Toolkit Review of South District Partnership Summary The City of Iowa City was awarded FYI HOME funding to rehabilitate two rental duplexes (four units) in the South District, specifically on Taylor Drive and/or Davis Street, and sell the homes for affordable homeownership. The City Council requested staff to perform a racial equity review using the City's Equity Toolkit to determine if the proposed project would have a disproportionate or negative impact on African-American residents. Concerns were raised about displacement of current residents and gentrification. As part of the analysis, staff reviewed the area's housing stock and demographics. To get input from residents, staff attended a South District Neighborhood Association meeting and completed a neighborhood walkthrough with Community Outreach Assistant, Henry Harper. Of the ten households that participated in the neighborhood walkthrough: 6 preferred that funds be used for a homeownership program 2 preferred that the funding be used for rentals 2 were okay with both options as long as the investment was made in their neighborhood. Residents were also asked if they had any concerns about homeownership and converting properties from rentals. There were no concerns noted about gentrification and residents who were questioned felt they could find another unit in the neighborhood. Recommendation Based on the results of the Equity Toolkit Review, staff has determined that residents of the Taylor/Davis area are likely to be positively impacted by the South District Partnership. Staff recommends that the project proceed as proposed, along with the following implementation recommendations: 1. Limit displacement of tenants by pursuing vacant properties or properties where the tenant has indicated they are not renewing their lease. 2. Provide relocation assistance to any displaced tenants (a requirement of the HOME funds). 3. Give current residents of the South District preference in purchasing the homes. 4. Partner with Habitat, Horizons, or related agencies for homeowner education opportunities. 5. Continue to work with Henry Harper for ongoing communication with neighborhood residents. 6. Look for additional opportunities for future investment in the neighborhood. 7. Review the Equity Toolkit prior to undertaking any additional phase of the South District Partnership in the future. September 26, 2018 Page 2 Staff reviewed the analysis and these recommendations with the Housing and Community Development Commission on September 20, 2018. The Commission further recommended that staff begin outreach with South District residents immediately, rather than wait until the homes are ready for purchase, so that those interested in homeownership have time to prepare. Based on the findings of the analysis, staff will start to investigate properties for purchase. The analysis is attached for your reference. FA CITY OF IOWA CITY UNESCO CITY OF LITERATURE Equity Impact Review Tool MARCH 2018 r SOURCE MATERNAL FROM KING•COUNtY EQUITY IMPACT REVIEW TOOL 2D1D. Equity Impact Review Toolkit This tool, which consists of 3 Stages, will offer a systematic way of gathering information to inform planning and decision-making about public policies, services and programs which impact equity in Iowa City. The 3 Stages are as follows: Stage I What is the impact of the proposal on determinants of equity? The aim of the first stage is to determine whether the proposal will have an impact on equity or not. Stage II Assessment: Who is affected? This stage identifies who is likely to be affected by the proposal. Stage III Impact review: Opportunities for action. The third stage involves identifying the impacts of the proposal from an equity perspective. The goal is to develop a list of likely impacts and actions to ensure that negative impacts are mitigated and positive impacts are enhanced. Stage I: Selecting a policy, procedure, program or service. To be effective, a policy, procedure, program or service should impact a determinant(s) of equity? Department and/or division: Neighborhood & Development Services What is the policy, procedure, program or service? South District Home Investment Partnership Program A. Describe the proposal (include objectives and general geographic area of focus): The City plans to purchase two rental duplexes on Taylor Drive/Davis Street, rehabilitate the homes and sell the improved homes to income eligible homebuyers at a price point comparable to the cost of renting the homes. B. Why is this being selected to evaluate? This evaluation was requested by the Housing & Community Development Commission to review racial equity implications of the program. The Taylor/Davis area is being selected for the South District Partnership due to nuisance complaints, police calls, and stagnant property values. C. What are the intended outcomes? The intended outcome of the program is to encourage reinvestment in the housing stock, increase homeownership opportunities, and promote neighborhood stabilization. Homeownership can provide a number of social and financial benefits for households, including better health outcomes and higher test scores in children.' ' https://www.forbes.com/sites/lawrenceyun/2016/08/12/why-homeownership-matters/#6588dl77480f 3 Stage I: Highlight or check the determinant(s) of equity that may be affected by the proposal. If the proposal does not have any possible effect on a determinant of equity, another policy, procedure, program or service should be selected. ❑ Equity in City practices that eliminates all forms of discrimination in city activities in order to provide fair treatmentfor all employees, contractors, clients, community partners, residents and others who interact with the City; ❑ Jobs that provide all residents with the knowledge and skills to compete in a diverse workforce and with the ability to make sufficient income for the purchase of basic necessities to support them and their families; x Community economic development that supports local ownership of assets, including homes and businesses, and assures fair access for all to business development and retention opportunities; x Housing for all people that is safe, affordable, high quality and healthy; ❑ Education that is high quality and culturally appropriate and allows each student to reach his or her full learning and career potential; ❑ Early childhood development that supports nurturing relationships, high-quality affordable child care and early learning opportunities that promote optimal early childhood development and school readiness for all children; x Healthy built and natural environments for all people that includes mixes of land use that support: jobs, housing, amenities and services; trees and forest canopy; clean air, water, soil and sediment; ❑ Community and public safety that includes services such as fire, police, emergency medical services and code enforcement that are responsive to all residents so that everyone feels safe to live, work and play in any neighborhood; ❑ A law and justice system that provides equitable access and fair treatment for all; ❑ Neighborhoods that support all communities and individuals through strong social networks, trust among neighbors and the ability to work together to achieve common goals that improve the quality of life for everyone in the neighborhood; ❑ Transportation that provides everyone with safe, efficient, affordable, convenient and reliable mobility options including public transit, walking, carpooling and biking. ❑ Food systems that support local food production and provide access to affordable, healthy, and culturally appropriate foods for all people; ❑ Parks and natural resources that provide access for all people to safe, clean and quality outdoor spaces, facilities and activities that appeal to the interests of all communities; and ❑ Health and human services that are high quality, affordable and culturally appropriate and support the optimal well-being of all people; Proceed to Stage II 4 Stage II: Equity Assessment. This stage identifies who is likely to be affected by the proposal by using data to identify the population group(s) that may experience a differential impact. At the end of this stage, you will be able to identify which communities will benefit and which communities are burdened. For example, are the impacts disproportionately greater for communities of color, communities that are low income, or limited English proficiency? Detailed descriptions using maps, charts, tables, or graphs work best for this assessment. Some of the following resources may assist in determining who may be impacted. ❑ Iowa City Census data; ❑ Geographic Information System Mapping Technology; ❑ Department or division specific data; ❑ Data on consumers of services; ❑ Data on community partners or contractors who provide services (they may also be a source of data); ❑ Surveying community members; ❑ Relevant research or literature. Highlight or check the type of proposal: ❑ A city-wide proposal ffyes: Go to S.H.A.1 X A proposal focused on a specific geographic area ffyes: Go to S.H.A.2 ❑ A capital project ffyes: Go to S.H.A.3 ❑ A proposal focused on a special population ffyes: Go to S.H.A.4 ❑ An internal city proposal ffyes: Go to S.H.A.5 Stage II — A. Who is Affected? S.II.A.1. IF CITY-WIDE PROPOSALS: identify population characteristics and maps relevant to the population most directly affected (attach maps or other data as necessary). [When S.II.A.1 is complete, proceed to S.11.8.11 S.II.A.2. IF SPECIFIC GEOGRAPHIC REGION(S): identify the demographics of the area, particularly by race/ethnicity, income level and limited English proficiency (attach maps or other data as necessary). Race & Ethnicity - Data on race and ethnicity is available at the Census Block level from the 2010 Census. Blocks 2002, 2009, 2010, 2011 and 2012 were selected to represent Taylor/Davis Streets. (Note: 2016 Census data is available at the Block Group level, however this includes a broader area than the proposed project.) Census Blocks Representing the Taylor/Davis Area -'q.J The table below shows that the Taylor/Davis area has a higher portion of Black or African American residents compared to Iowa City as a whole. Total population: White alone Black or African American alone American Indian and Alaska Native alone Asian alone Native Hawaiian and Other Pacific Islander alone Some Other Race alone Two or More Races Not Hispanic or Latino Hispanic or Latino Selected Percent Iowa City, Percent Block of Total IA of Total Groups 1,126 67,862 583 51.8% 56,004 82.5% 389 34.6% 3,912 5.8% 1 0.1% 144 0.2% 27 2.4% 4,680 6.9% 1 0.1% 28 0.0% 70 6.2% 1,395 2.1% 55 4.9% 1,699 2.5% 989 87.8% 64,235 94.7% 137 12.2% 3,627 5.3% 3 Rental vs. Owner -occupied The Taylor/Davis project area consists primarily of rental duplex units. There are 96 total parcels, including 94 duplexes and two single-family homes, which amounts to 188 units. Based on rental housing permit data, 168 of the 188 or 89.4% of total units are rentals. The scope of the proposed project (4 units) would reduce the percentage of rentals in the area to 87.2%. Taylor 8: Davis Rental Permits (2018) _-POLLYWOOr� 11 I I I I I T' a ® chi .. cRM'Y a m CROS" PARK-- , w Y r� Z w m (9 J O� p i Rental Permit Type o zsa eao i.noraa �� MuttFtamlly .� Single Pamlry Ceror loran Gas Author. Erika Kubly mis.6 is mo.I to serveesen ala in g,�nm seoses�,hli..� ® Family Care Deparument Neighborhood Se NILrI only Thls lnfnmietion is na weirenteu for accumrya tlM1a [......_ Nene Projection: NAD 1983 State Plane Iowa South wrow.. 7 Housing Tenure by Race The Taylor/Davis area is located within Block Group 2 of Census Tract 18.02. shown below. Housing tenure by race is shown in the table below. In this Census Block Group 63% of the White population owns their home, while only 9% of the Black or African American population owns. Population in Occupied Housing Units by Tenure Assessed Values There are 71 rental duplex properties located within the proposed project area. Staff reviewed property assessment values from 2008-2018 and found that 22 properties increased in value and 49 decreased. The average change in assessment over the past ten years is -$2,420. Housing Choice Vouchers According to the Iowa City Housing Authority, there are 25 households in the Taylor/Davis area who receive assistance through Housing Choice Vouchers. Ten of those households may be able to obtain a loan based on income level. Block Group 2, Census Tract 18.02 Iowa City, IA Rent Own Total %Own %Own White 352 594 946 63% 54% Black or African- American 374 37 411 9% 17% American Indian or Alaska Native 2 6 8 75% 36% Asian 1 24 1 22 1 46 1 48% 39% Native Hawaiian or Pacific Islander 0 0 0 - 60% Some Other Race 50 57 107 53% 47% Two or More Races 34 6 40 15% 32% Assessed Values There are 71 rental duplex properties located within the proposed project area. Staff reviewed property assessment values from 2008-2018 and found that 22 properties increased in value and 49 decreased. The average change in assessment over the past ten years is -$2,420. Housing Choice Vouchers According to the Iowa City Housing Authority, there are 25 households in the Taylor/Davis area who receive assistance through Housing Choice Vouchers. Ten of those households may be able to obtain a loan based on income level. Neighborhood Outreach/Interviews South District Neighborhood Meeting Staff attended a South District Neighborhood meeting on July 10, 2018 to discuss the proposed project and ask for feedback from resident attendees. Four residents in the South District were in attendance along with city staff and police officers. The comments received from residents are as follows: • Would like to see a balance of renter and owner -occupied properties. • Minimize displacement of residents. • One person indicated that owner -occupancy is the best situation, while another had concerns with owner -occupancy because if there is a nuisance, the City may not have as much authority to abate the nuisance (deny the rental permit). • Suggested a program where the owner lives on one side of the duplex and rents out the other side. Neighborhood Walk -Through On Wednesday, August 22, 2018, Henry Harper (Community Outreach Assistant) and Tracy Hightshoe (NDS Director) walked the neighborhood and met with 10 households (11 adult residents) living on Taylor Drive or Davis Street. Question posed: The City received funds to assist with housing quality in the City. The City plans to use these funds specifically for Taylor Drive and/or Davis Street. Which of the two housing activities would neighbors prefer? 1. Rental rehabilitation where the City would work with the landlord to remodel/make repairs to homes and the City would require that the landlord couldn't raise rents for a specific period of time, or 2. Homeownership where the City would buy two duplexes (4 homes), make repairs/remodel and sell the homes at approximately what it takes to rent the homes —goal would be about $850/month if possible. Household Responses: • 6 preferred homeownership • 2 preferred rental • 2 OK with both as long as investing in this neighborhood Of the adult neighbors, 9 were black (seven women, two men), 2 were white (one man, one woman). Additional comments: • Many stated they had always wanted their own home. One stated that if you are a homeowner you are more apt to care about the home and surrounding neighborhood. • One stated some landlords didn't care who they rented to and sometimes leased to bad tenants. • A couple were concerned about credit scores and the need to improve their credit to be eligible to purchase a home. • One resident stated she would love if we purchased her home so she would have an opportunity to purchase instead of rent. She had lived in the same home for years. • One noted a concern about making repairs. She preferred renting as her landlord was responsive to service calls. • Residents were asked if they had any concerns about homeownership and converting from rental. No one noted concerns about gentrification. A couple asked what was the process. If the unit wasn't vacant or with tenants who already planned to move, the City would provide relocation (moving expenses and payment of increased rent, for a set number of years, for a comparable home, ideally in the same neighborhood) for a home the City planned to purchase. No one noted a concern and felt you could find another place in the neighborhood. One expressed an interest in moving to another neighborhood. Most people had a preference, but either way, they were very happy the City wanted to invest in this neighborhood. We also received a comment that there need to be more activities in the area for local youth. [When S.II.A.1 is complete, proceed to S.H.8.2] S.II.A.3. IF CAPITAL PROJECT: identify both population characteristics and maps relevant to the entire City, as well as geographic areas or specific populations that are specifically targeted in this proposal (attach maps or other data as necessary). [When S.II.A.3 is complete, proceed to S.H.8.3] S.II.A.4. IF SPECIAL POPULATION(S) (not defined geographically): identify the demographics of the population, particularly by race/ethnicity, income level and limited English proficiency (attach maps or other data as necessary). (When S.II.A.4 is complete, proceed to S.H.B. 11 S.II.A.5. IF INTERNAL CITY PROPOSAL: identify the demographics of the department, division, or area of focus for the proposal, particularly by race/ethnicity and income level as the data is available. (When S.II.A.4 is complete, proceed to S.H.B. 11 10 Stage II - B. Analysis. Using the assessment information above, review and interpret your findings to determine which population group(s) will benefit and which will not. (These are the groups identified above in responses to SII.AA, 2, 3, or 4). Any research, data, analysis and community feedback would be placed here. 5.11.13.1. Please list race/ethnicity and low-income groups positively or negatively affected by the proposal. S.11.13.2. if the proposal is not city-wide, provide information for why you selected this geographic area instead of other areas of the City where the impact on low-income communities, communities of color, and LEP communities may be equal or greater. The Taylor/Davis area was selected for neighborhood stabilization and to provide the opportunity for homeownership at an affordable price point. It is estimated that homes sold through this program will be priced between $90,000-$125,000, which would allow for a monthly housing payment that is less than the HOME Fair Market Rent. Due to land and housing costs, this would not be possible in other areas of the community without significant additional subsidy. The City hopes that residents from the neighborhood will be able to purchase the homes. The program's goal is to sell the homes at a price point that is not readily available in Iowa City so that households who have not been able to afford a home previously may now be able to purchase their own home. The neighborhood was also selected to encourage reinvestment in housing and to address stagnant property values. The City hopes to duplicate the outcome of the UniverCity program in the Douglass Court neighborhood. Since 2011, ten homes in the Douglass Court/Douglass Street neighborhood were purchased, renovated, and sold as affordable homeownership. Property values were in decline before the program (between 2007-2011), but have increased by more than $590,000 between 2011-2018. City-wide, average property values increased between 2007-2011 as well as between 2011-2018. However, due to new construction and other factors, it is difficult to compare city-wide trends with an established neighborhood such as the Douglass Court area. Douglass Court Neighborhood Assessed Values 2007 2011 2018 $4,241,090 $4,004,220 $4,595,900 Change ($236,870) $591,680 S.11.113.3. For capital projects, will this project have a negative or positive impact on the surrounding community or increase the current burdens to that community? (YES or NO) If yes, please describe. 11 Proceed to Stage III 12 Stage III: Actions to mitigate/enhance negative/positive impact. This stage involves identifying the impacts of the proposal from an equity perspective. The goal is to develop a list of likely impacts and actions to ensure that negative impacts are mitigated and positive impacts are enhanced. Complete Column 1 of the Stage III.A Worksheet by using the responses listed in Stage II.6.1, B.2, or 13.3. STAGE III.A. WORKSHEET (t) (2) (3) (4) Population(s) Describe Describe Actions to enhance positive or Affected Potential Positive Impact Potential Negative Impact mitigate negativelother comments Disproportionately (Beneficial) (Adverse) (these responses also complete the first (populationsfrom 8.11B 1 list) column of S. IILBworksheet; Proceed to Stage 111.6 Columns 2 and 3 are a detailed discussion of the positive and negative impacts of the proposal on the identified population by groups, for example, race/ethnicity, or income and limited English speakers. In Column 4, describe any recommendations or actions which arise from your discussions about impact. These might include: • Ways in which the program/policy could be modified to enhance positive impacts, to reduce negative impacts for identified population groups; • Ways in which benefits of modifying program/policy to remove differential impacts outweigh the costs or disadvantages of doing so; • Ways in which existing partnerships could be strengthened to benefit the most affected. 13 Stage III.A. WORKSHEET (t) Population(s) Affected Disproportionately (populations from S.11.B.1 list) (2) Describe Potential Positive Impact (Beneficial) (3) Describe Potential Negative Impact (Adverse) (4) Actions to enhance positive or mitigate negative/other comments (these responses also complete the first column of S.1113 worksheet) • Black or African American • Affordable • Displacement of current • Preference for acquisition of residents homeownership residents vacant properties to avoid • Hispanic residents opportunities • Gentrification -current tenant displacement • Low income residents • Neighborhood residents will no longer be able • Provide relocation assistance if • Renters improvements (housing to afford living in the properties are not vacant and quality, fewer housing neighborhood. occupied by tenants code violations, reduced • Limit number of properties in police calls and nuisance program complaints, increased • Prioritize current residents in the property values) South District for homeownership opportunities • Partner with Community Outreach Assistant & Neighborhood Assoc. for ongoing communication with neighborhood residents Proceed to Stage 111.6 M Stage III.B: Prioritization of Actions. In this stage, participants are encouraged to prioritize or rank the actions based on the likelihood to impact equity. It may prove impossible to consider all potential impacts and identified actions. For each of the actions the following should be considered: ❑ The costs of the action; ❑ Is the impact on equity high or low; ❑ What needs to happen to increase the feasibility of the action; ❑ What other resources are needed; ❑ Who will implement the action; ❑ The timing of the actions. All Actions listed in Stage IIIA will be high priority. Proceed to Stage III.0 Stage III.C: Recommendation(s) and Rationale. The goal of Stage III.0 is to propose a set of recommendations for modifying the proposal. When modifications are not possible, the option of not proceeding with the proposal needs to be addressed. Occasionally, it is possible to find a single, clear solution which will provide the optimum impact. However, in most cases a series of options will be defined and presented. Recommendations should be prioritized as appropriate. S.III.C.1. Based on your review of actions in Stage 111.6, please list your recommendations for the policy/program and why you chose them. Please describe the next steps for implementation. Based on the Equity Toolkit review of the South District Home Investment Partnership Program, staff recommends proceeding with the project as proposed with the following actions: 1. Pursue vacant properties or properties where the tenant has indicated they are not renewing the lease to limit displacement of tenants. 2. Provide relocation assistance to any tenants displaced by acquisition of properties through the program according to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA). o This includes giving proper notice to tenants (minimum 90 -day notice), providing payments for moving expenses, and providing replacement housing payments for rental assistance of a comparable unit if more expensive than the displaced unit. o Ensure that no individual or family is displaced unless decent, safe and sanitary housing is available within the displaced person's financial means. o Work with the tenant to lessen the emotional and financial impact of displacement. For example, assist the tenant in finding a comparable residence near their work or within the same school district if they desire. 3. Give current residents of the South District neighborhoods preference in purchasing renovated homes. 4. Continue to work with Henry Harper, Community Outreach Assistant, and the South District Neighborhood Association to communicate with residents about program progress and ownership opportunities. 5. Seek partnerships with Horizons and Habitat for classes on consumer credit and basic home maintenance for those interested in this program. 6. Look for additional funds to pursue continued investment in this neighborhood (in no case will the City assist with rental conversions of more than 35% of the total homes on Taylor and Davis to ensure/preserve affordable rental opportunities). 7. Review the Equity Toolkit prior to undertaking any additional phases of the program in the future. S.III.C.2. Who participated in the equity impact review process? • City Staff o Tracy Hightshoe, NDS Director o Erika Kubly, Neighborhood Services Coordinator o Kirk Lehmann, Community Development Planner o Steve Rackis, Housing Administrator P. 10 o Stan Laverman, Senior Housing Inspector o Stefanie Bowers, Equity Director and Human Rights Coordinator o Henry Harper, Community Outreach Assistant • Johnson County Assessor's Office • South District Neighborhood Association • Residents of the Taylor Drive/Davis Street area (see Stage 2 neighborhood outreach) S.IV.C.3. Is the recommendation realistic, adequately funded, with mechanisms to ensure successful implementation? Are there provisions to ensure ongoing data collection, public reporting, and community participation? Federal HOME dollars have been allocated to the project as proposed. The project shall comply with federal HOME requirements, including relocation if necessary. City staff will complete reporting requirements and ensure opportunities for neighborhood participation if changes are made to the program in the future. City staff will also track data including number of housing code complaints, police calls, and property values over time for this neighborhood. Currently, the City only has enough funds to renovate two duplexes (four homes). This represents 2% of the homes in the neighborhood. While not statistically significant, the hope of the program is to encourage reinvestment in the neighborhood over time for both rental properties and to create affordable homeownership opportunities. S.V.C.4. What are the success indicators and progress benchmarks? Success Indicators: • No displacement of current residents who wish to remain in the neighborhood. o If a household is displaced, the appropriate relocation assistance is provided. • Provide homeownership opportunities to residents with low incomes and increase the diversity of homeownership in the South District. Currently 63% of white people in the South District own their homes compared to 9% of non-white households (data includes Block Group 2, Census Tract 18.02). • Increase communication and trust between neighborhood residents and City • Neighborhood stabilization o Decreased housing complaints o Decreased police calls o Increased property values o Fewer housing code violations Progress will be evaluated as each property is made available to residents and at the completion of the proposed project. Any additional feedback from the neighborhood during the project will be taken into consideration. Additional information for this toolkit was taken from the Diversity and Inclusion Toolkit produced by the Better Bridges Institute. IP14 MEMORANDUM TO: CITY COUNCIL FROM: DEER COMMITTEE RE: PUBLIC FORUM - DEER MANAGEMENT DATE: 9/26/18 As requested in the March 6, 2018, City Council work session and suggested by the Iowa Natural Resource Commission (NRC), a committee was formed to discuss possible approaches for Iowa City's deer population management. This committee was made up of the following five City staff members and five community members: City Staff Bill Campbell — Police Derek Frank — Police Sue Dulek — City Attorney's Office Juli Seydell Johnson — Parks and Recreation Liz Ford —Animal Control Community Members Brian Mildenstein Jan Ashman Ana Arnold Laura Goddard Erin Irish The initial committee meeting was held on July 30, 2018, and included an in-depth discussion about past culling efforts in Iowa City, differing opinions on possible methods, and organizing a public forum to gauge community opinions on the need to reduce the deer population as well as methods to accomplish this, including sharpshooting and bow hunting. Following that meeting, a page was created on the City website with information that included the Council work session transcript, the letter to the NRC from City Manager Geoff Fruin asking for special permission for a special harvest, and exhibits with historical and updated information about the deer count in Iowa City. The page also included details about the public forum that was to be held on August 14, 2018. For those not able to attend the forum, an email address was made available to allow for opinions to be submitted to the committee. Information about the forum was also distributed via various social media outlets. Approximately 60 people attended the public forum, which included Tony DeNicola of White Buffalo, Inc., who presented data on the city's current deer count. He also offered information about his experience sharpshooting deer in Iowa City, and answered questions from several attendees, committee members, and residents. A wide range of opinions were expressed at the public forum and via email submissions. Suggestions included, but are not limited to; not influencing the deer population at all, exploring and adopting non- violent methods of control, allowing bow -hunting, and hiring a professional service to reduce the numbers through a sharpshooting approach. There were many points brought up but not thoroughly considered due to time limitations. These include the amount of land developed in the Iowa City area since the last period of annual culling and how that affects deer distribution as well as control strategies, the effects of deer overpopulation on home gardens/local food production and on the natural areas surrounding Iowa City, the costs of sharpshooting compared to bow hunting as well as practical considerations of how long and where in the city each could be deployed. This forum is available to view online on the City s website and YouTube. The committee met again on August 28, 2018, and discussed the forum. While exact numbers were not collected the night of the forum, it is the committee's conclusion that most of the comments and opinions expressed favored acting soon to control the deer population. Dr. DeNicola made a strong case for a sharpshooting approach: the majority of those who favored control found his presentation persuasive. In addition, the Committee received emails (including from some who also spoke at the forum) that largely urged non -lethal action to address deer management. The committee members understand that deer population management is a complex subject with multiple aspects to consider. We suggest as the Council moves forward with this consideration, that they routinely revisit Iowa City's need for deer population management and continue to explore all available options to keep the numbers at an acceptable and sustainable level for Iowa City residents. -UT-zr-Tr- IP15 TO: Geoff Fruin, City Manager FROM: Denise Brotherton, Captain Support Services, Danielle Sitzman, Development Services Coordinator RE: Exception to City Code 8-4 Restricted Animals DATE: September 21, 2018 On September 13, 2018 Ms. Bonnie Riggan of 1380 Dodge Street Court in Iowa City made a request to City Council to grant an exception to the City Code 8-4. Ms. Riggan requested that she be permitted to keep two Nigerian Dwarf male goats on her property. Her original request follows this memo. Development Services made the following points regarding this request: • The goats are considered small livestock and a "restricted animal" per City Code Section 8-4. The subject property is currently zoned RS -8 Medium Density Single-family residential and would not allow for agricultural animal related uses such as the keeping of livestock. • Currently, Animal Related Agriculture is only allowed in ID zones with the provision that any feedlot must be located at least''/. mile from a residential boundary. • A review of the property's past zoning back to the early 1960's indicates that it was not formerly zoned for farm use. • Registry with the US Department of Agriculture would not likely affect local zoning. • The property is classified as residential by the City Assessor, not agricultural, and taxed as such. • Other than a change to the zoning code text, there is no exception that Council has the power to grant that would allow for the keeping of goats on this property. Additonally: • The Animal Services ordinance does allow Animal Services to issue permits for restricted animals. These permits have predominately been issued in public zones for the use of goats on a temporary basis for invasive vegetation control. A permit has never been granted for a resident or business to keep on goat on their property on a permanent basis. Animal Services does not support the addition of another provisional use in the residential zones to allow the animals because there are many areas in the city that could house different kinds of small hoof stock. Such uses are generally viewed as incompatible with residential areas. Additionally, Animal Services has already had one call for service regarding Ms. Riggan's goats. On September 9, 2018 Animal Services received a report of two loose goats on Dodge Street Court. Ms. Riggan was located by Animal Control walking the goats back to her property. She was served with a notice to comply with City Code 8-4 and the goats were to be removed from the city limits by September 14, 2018. On September 18, 2018 Animal Services followed up with Ms. Riggan. She advised she has a location outside of the city limits for the goats, but had made an appeal to the City Council and therefore still had the goats on her property. Again, Animal Services and the Police Department would not support an exception to the request due to this prompting more community members to make similar requests for exceptions. Ms. Riggan's goats have already gotten loose from her property at least once. IP16 Kellie Fruehling From: Danielle Sitzman Sent: Tuesday, September 25, 2018 4:22 PM To: justincford@gmail.com Cc: Council Subject: Response to your request -Single Stall Bathrooms Justin, Thank you for your comments at the last City Council meeting. Your request is actually very well timed as both the City of Iowa City and the State of Iowa are preparing to adopt the next annual cycles of the plumbing codes. The newest versions of both the International Plumbing Code (IPC) and Uniform Plumbing Code (UPC) require that single -user toilet facilities and assisted -use toilet rooms must be identified for use by either sex. While we can't control the State's schedule, the City has already begun the process to adopt the 2018 edition of this code language effective in January/February of 2019. 1 hope this addresses your concerns. Please let me know if you have any questions. CITY OF IOWA CITY Danielle Sitzman, AICP UNESCO CITY OF LITERATURE Development Services Coordinator direct: 319-356-5252 1 office: 319-356-5230 WWWICGOV.ORG 410 E Washington St ©©®O Iowa City, IA 52240 2e(6) Kellie Fruehling From: Justin Ford <justincford@gmail.com> Sent Thursday, July 19, 2018 1:13 PM To: Council Subject Single Stall bathrooms To the City Council Iowa City is a wonderful, friendly, and open community. We can continue to be a community that leads in a practical and progressive manner by updating our current building code. I am proposing that we amend the current 2015 Uniform Plumbing Code, as amended (State of Iowa Plumbing Code) to include the 2018 International Plumbing Code (IPC) updates signage requirements for single -user restrooms. Section 403.1.2, Family or Assisted -Use Toilet and Bath Fixtures, originally stated that fixtures located in such facilities -required by Section 1109.2.1 of the International Building Code are permitted to be included in the number of required fixtures for either male or female occupants." The 2018 IPC edition (Section 2902.1.2 in the 2018 International Building Code) adds the following crucial language: "Single -user toilet facilities and bathing rooms, and family or assisted -use toilet and bathing rooms shall be identified for use by either sex. - Making this small change will help business serve customers and provide Gender Non - Conforming people a welcoming experience in our community. The cost on business will be very small but the impact for anyone forced to "hold it" because of an arbitrary designation will be relieved by this progressive view of single -user facilities. Thank you, Justin Ford 407 Magowa 1 —n-Trf 8 IP17 Kellie Fruehling From: Johnson County Affordable Housing Coalition <jcaffordablehousing=gmail.com@mail 129.atl21.rsgsv.net> on behalf of Johnson County Affordable Housing Coalition <jcaffordablehousing@gmail.com> Sent: Wednesday, September 26, 2018 8:29 AM To: Council Subject: THIS FRIDAY! 1xrr,,nil nnor! FRIDAY September 28 4:00 pm Reception 4:30-5:30 pm Meeting HOSTED BY '� I Urban Acres 25o Holiday Road, Coralville URBAN ACRES We'll see you on Friday, September 28. Wrap up your week with a reception (food and drinks provided!) and our annual meeting. We'll discuss what our progress has been in the last year, and where we're going next. Remarks about local affordable housing goals and advancements will be given by Iowa City Mayor Jim Throgmorton and Coralville Mayor Pro Tem Mitch 1 Gross. You won't want to miss this! RSVPs are encouraged but not required. You may reply to this email to RSVP. Thank you to our event sponsor Urban Acres. Copyright © 2018 Johnson County Affordable Housing Coalition, All rights reserved. You are receiving this email because you signed up at an event or meeting. Our mailing address is: Johnson County Affordable Housing Coalition 308 E. Burlington St. PMB 121 Iowa City, IA 52240 Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. CELEBRATING Y LAW) Celebrate with us at our open house! Date: Wednesday, October 10, 2018 Time: 4-7pm Location: National Advanced Driving Simulator (2401 Oakdale Boulevard, Iowa City 52242) View demonstrations of our automated vehicles (weather permitting) and the NADS-1 simulator. Participate in interactive exhibits. Learn more about our driving safety efforts. Everyone is welcome! Being held in conjunction with the Johnson County STEM Festival at the Kirkwood Regional Center at the University of Iowa. Questions? Call 319-335-4680 11, /- S r%l ato, demos Interactive exhibits Vat Free food veh.kc\e deOlOos & drinks L 1111➢111 College ANIVE16HY — Color the National Advanced Driving Simulatoi Color the simulator below in any way you'd like. Bring your finished drawing to the National Advanced Driving Simulator's 201h Anniversary Open House and get fun stuff! Our 20th Anniversary is being held in conjunction with the Johnson County STEM Festival (taking place at the same time next door). Everyone is welcome at both events! Date and Time: Wednesday, October 10, 2018 from 4-7pm MADS 201h Anniversary Open House: 2401 Oakdale Boulevard, Iowa City, IA 52242 Johnson County STEM Festival: Kirkwood Regional Center at the UI, 2301 Oakdale Boulevard JtaW ga-%T% toe o,Hn tot% Slmuta 11 NAME (optional) t THE 6 College of UNWERS11Y OF IOWA Engineerir IJ�.tZ We're always Q� a0`' looking for study participants! If v }� 4+ you're 18 or older, scan the QR code or visit drivingstudies.com to learn more. ❑ The National Advanced Driving Simulator is the nation's largest first of Its kind anywhere in the world. And right here in Iowa! Our mission is to improve safety by researching the connection between drivers, motor vehicles, and road users. To 44Vand do this, we work with sponsors from the government, military, and industry to conduct research in our simulators and with our T:nuNALLADVANctD RIVING. IMDIAMR on -road research vehicles. NAME (optional) t THE 6 College of UNWERS11Y OF IOWA Engineerir IJ�.tZ We're always Q� a0`' looking for study participants! If v }� 4+ you're 18 or older, scan the QR code or visit drivingstudies.com to learn more. ❑ IP19 Kellie Fruehling From: Geoff Fruin Sent: Tuesday, September 25, 2018 12:08 PM To: Kellie Fruehling Subject: FW: UPDATED: INVITATION I Grand Opening, Federal Building Annex, Iowa City VA Health Care System For the IP. Thanks - Geoff Fruin City Manager From: Clark, Bryan [mailto:Bryan.Clark@va.gov] Sent: Tuesday, September 25, 2018 11:58 AM Subject: UPDATED: INVITATION I Grand Opening, Federal Building Annex, Iowa City VA Health Care System See updated date and time below: On behalf of the Department of Veterans Affairs (VA) Iowa City VA Health Care System and the General Services Administration (GSA), you are cordially invited to attend the Ribbon Cutting Grand Opening of the new Federal Building Annex for the Iowa City VA. This opening represents a partnership between the GSA and VA to fully utilize federal space while expanding access and quality care to local Veterans. The event will take place that the Iowa City Federal Building, formerly the Post Office in Downtown Iowa City, 400 S. Clinton St, on Friday, October 19, 2018, at 1:00 p.m. Representatives from VA, GSA, and local, state and federal officials, and various state and local Veterans organizations will cut the ribbon following brief opening remarks. Tours will be conducted following the ceremony. For more information, please contact Bryan Clark, Public Affairs Officer, Iowa City VA at 319-339- 7104 or bryan.clark(a)va.gov Bryan P. Clark Public Affairs Officer Iowa City VA Health Care System Room: 3E23 Office: 319-339-7104 Cell: 319-499-8478 s- IP20 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA HARVAT HALL SEPTEMBER 13, 2018 MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Helen Burford, Zach Builta, Gosia Clore, Sharon DeGraw, G. T. Karr, Cecile Kuenzli, Quentin Pitzen MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Lee Shope Jessica Bristow Jim Jacob, Paul Weldon RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Bristow noted there is an interim minute taker for this Commission until the City can hire a permanent replacement. NATIONAL REGISTER NOMINATION: Boyd noted for both these nominations the goal is for the Commission to find collectively the nominees are eligible based on the criteria submitted. Bristow stated the writer of the nominations is not here to present them this evening as he is out of town so she will do her best to present them. She began by noting that both of these nominations come out of a civil rights grant that the City received, in order to do the National Register Nomination for both of the homes, to do some additional research on African American student housing at The University of Iowa in the early 20'" century, and to install educational signage in front of the homes and to create both hard copy and digital educational material. 942 Iowa Avenue — Iowa Federation Home: Bristow stated this home is a house with a complicated roof and many gables, lap siding and quite a few details that are intact. She noted that both a front and side porch have been removed quite a long time ago. Bristow showed where the property is located on the map, it is at the end of Iowa Avenue, and also a photo of the house from about 1919 when The Iowa Federation Home for Colored Girls bought the house to use it as female student housing. Bristow next showed a picture of the house soon after the tornado in 2006 where a window was blown out and there was a gaping hole in the roof. The next image showed what the building looks like from the direction of Woodlawn Avenue, there once was a porch on the southeast corner of the home. The next image shown was from the back of the house and the northeast corner where there is still an original porch and also an addition to the home, it is not known when that addition was added. Bristow noted the door is the original front door and from the image one can see the transom and side lights and the pyramid trim detail that is similar to the more elaborate detail trim that still exists on the inside of the house. HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 2 of 14 Bristow showed a photo from the 1940's and at that point the house had been covered in asphalt shingle siding and the columns are also different, as the home had been remodeled several times over the years. The asphalt shingle siding was eventually removed and replaced with aluminum siding and after the tornado the clapboard siding was used. Bristow stated there is an original staircase in the interior between the first and second floors, most of the doors in the house are modern slab replacements, but a few are four -panel doors that may be original. It is believed the current floor plan is similar to when the home was used as a rooming house. Bristow noted the significance of this property is the story of de facto racial segregation and an effort at community building to deal with the problem of cultural isolation with African American men and women in the early part of the 201' century. The University of Iowa was the first university in the United States to admit both men and women equally, they also admitted nonwhite students from the beginning, however the first graduated in the late 1870's. Before 1913 there were no dormitories for the University so all students had to find housing off campus and it was common for students to rent rooms from professors or families in town. Before 1900 there were few black students at the University, maybe a maximum of 8. In 1916 the numbers doubled and at that time there were only a few families in town where black women students could find housing, many of them lived with white families, most of those families were associated with the University, often they had to work also as domestic servants at the same time as being a student. In 1916 all of the 16 black students that were in the University at that time lived at different addresses and found it difficult to find housing and felt a sense of isolation and lack of community. That year this group of students appealed to the Iowa Federation of Colored Women's Clubs to raise funds for housing and that is what lead to the Iowa Federation Home for Colored Girls but it did take three years for the funding to come through and for the house to be purchased. For a sense of community in 1917 five students rented an unknown house and also established a home at 932 Market Street from 1917-1918. Increasing housing for these women also established social bonds for them and created a sense of community for African American students for both social and academic networks. Bristow noted there were several women's clubs, in 1913 the Mary Church Terrell Club was followed by the GSUI in 1914 (a women's group) which sent women to the Iowa Federation of Colored Women's Clubs of Des Moines in 1915. Then in 1917 they also formed the Alpha Club and these clubs were ways for groups of women to form an organization that existed for at least a year and could lead to the creation of a sorority. In 1919 they formed a black sorority, the Delta chapter of Delta Sigma Theta. Bristow showed a photo of the group of women that tried to get funding from the Iowa Federation of Colored Women's Clubs for housing, next was a photo of a group of women that lived in the home (likely in the 1920's). Bristow noted the importance of this home, although it has had some alterations, is in relationship to this group of women with not only a local significance but also a state-wide significance. The Iowa Federation of Colored Women's Clubs originally was the Iowa Federation of Afro American Women's Clubs and was formed in Ottumwa in 1902 and grew out of a late 191" century women's club movement to help women gain autonomy and voices as women for education, politics and other things. These black women were fighting against a perception in the white community that black women were HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 3 of 14 considered immoral, unintelligent, and culturally primitive. Therefore, by creating these clubs they were able to emphasize community and organizational effort to prove they do not conform to the racial stereotypes. In 1919 the Iowa Federation of Colored Women's Clubs purchased the house at 942 Iowa Avenue making payment over time to the owner, it was one of the few women's dormitories or rooming houses that was owned and operated by a formal group of African American women. In 1922-1923 the Club was struggling a bit financially and the Governor stepped in and helped by erasing the debt owed for the home so the Club could continue and the home was paid off completely in 1924. The Club did very well marketing the home and it was "remodeled and beautified" by Archie A. Alexander, the first African American graduate of the University of Iowa's College of Engineering. The home was a dormitory for black female students for 31 years. Bristow noted there were a couple periods of time in the late 1930's and again in 1950-1951 where black male students lived in the home, likely a group from the Kappa Alpha Psi fraternity who rented it, there were a number of female students at the University at the time however they were living elsewhere. The house was run like a sorority with a house mother and rules with 9-12 women living in the home. In 1943 the house was dedicated as the Sue M. Brown Hall, the president of the Iowa Federation of Colored Women's Clubs when this home was purchased in Iowa City. Bristow noted the house is also notable for some of the remarkable and pioneering black women that lived in the home, one of which was Elizabeth Catlett the first student at the University of Iowa to earn a Master of Fine Arts degree in a studio art, another was Helen Lemme who like Catlett now has buildings in Iowa City named after them. Lastly in 1967 there was the passage of the fair -housing amendment to the Iowa Civil Rights Act that led to the idea that these types of homes were no longer needed. Bristow stated this house is eligible for the National Historic Register under criteria A as an event and that event is the black history and social history. MOTION: DeGraw moved to recommend the Iowa Federation Home for the Colored Girls at 942 Iowa Avenue is eligible for listing in the National Register of Historic Places in criterion category A at the statewide level and meets the criteria for both significance and integrity. Clore seconded the motion. The motion carried on a vote of 9-0 (Shope absent). NATIONAL REGISTER NOMINATION_ 914 S. Dubuaue Street — Tate Arms Bristow noted the Tate Arms is a local landmark. It is located across the street from the Johnson County Building on South Dubuque Street. She showed a recent photo of the building and noted it has been significantly altered throughout the years. The exterior was originally brick but has been covered in stucco, the roof line has been somewhat altered, the wall in the back now a fake stucco board. The home did suffer slightly during the 2008 flood but not beyond repair. The home has recently gone through an entire remodel, with some elements new but also some that are kept with the original feel of the house. Bristow noted the HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 4 of 14 importance of this home is not relying on the architecture but on both event (the same event as the 942 Iowa Avenue house) and the people who have been involved with this house. Bristow showed photos of the property, noting there are no interior historical finishes remaining, it has all been changed. Since the original intent of the rooming house it has been a business and now is used as a duplex. Bristow stated the significance of this house is its relationship to African American housing in Iowa City during a period of heighten racial segregation in housing in the first half of the 20th century. This house was not only for students but also non -students. Out of at least four dozen homes that shared this historic context only four survive, this house, one was significantly altered (downtown), one had a very weak association with this context, and the other was the Iowa Federation Home for the Colored Girls at 942 Iowa Avenue. This home is the only one in the 1st Ward of the City and it was noted in the research the accumulation of African American households in the City at this time were in the 1 sl Ward. Bristow added that they hope to include some education signage of this area in the new Riverfront Crossing Park to let people know about the history of this area. Bristow showed a photo of the house between the 1940's and 1960's noting the stuccoing of the house came slowly over time, there were monumental gate posts out front also which no longer exist. Bristow noted this nomination had more significant discussion of Iowa City's African American community from 1860-1940 than the other nomination, the population ranged from about 50 people to 110 people during the entire period or about 1.2% of the City's population right after the Civil War. Then from 1890 to 1970 the African American population fell to about one-half and one percent of the total population. In 1880 about 14 households were headed by either black men or women and there was a population of about 86 who were mostly long-term residents and that decreased so that in 1900 there were only 12 households and half were in that south side area near Maiden Lane and Ralston Creek. By the 1920 census about 14 of the 18 black households were in that 1st Ward. Bristow noted research shown on page 13 of the nomination packet shows racial segregation in Iowa City rose following 1900 until about 4 out of 5 black households were in the 1st Ward from 1920 — 1940. The majority of black male students in the early 20th century formed a chapter of Kappa Alpha Psi Fraternity (formed in 1914) in response to housing issues they had were greater than those of the black female students (partly because they didn't work as domestic servants) and in 1922 they formed a second fraternity called Alpha Phi Alpha. Bristow stated the Tate Arms was built by Charles Alberts, he was notable because as an African American he was a mason and had a successful concrete block manufacturing business. This house was the first one built in Iowa City for an African American man to be used as a dormitory for African American individuals. After this other families started moving into the area as well. In 1915 or 1916 Charles Alberts and his wife Dorothy divorced. Charles stayed in the house with a housekeeper and five roomers, but was arrested and sentenced to jail for the sexual assault of his housekeeper's daughter in 1923 but in 1925 he won on appeal. He at one time married the housekeeper thinking it could help him get out of the charges (which didn't happen) but around 1925 legal costs made him loss everything and he sold the house to his attorney H. H. Rate (Edward Rate's father) who held the house as collateral for the legal costs. HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 5 of 14 In 1926 the housekeeper divorced Alberts as well. H. H. Rate continued to lease rooms to African American men exclusively during his ownership. These early residents were not students, but later black male students did live there and continued that way until 1928 when it became known as the Williams Hotel. Albert's second wife, the housekeeper, actually returned to live in the house from 1934-1940. The next owner in 1940 was Elizabeth Tate and she and her husband Junious Tate bought the house and operated it as a rooming house for black male students for 20 years. They were already renting another house to black male students for 10 years prior to acquiring the Albert's house showing why Tate was so remarkable in our community for her work supporting the African American community. Elizabeth Tate was born in 1906 in Fairfield, Iowa, graduating from Fairfield High School in 1926, then reportedly worked for three years in Cedar Rapids and then moved to Iowa City. In July 1929, she married Aljoe Saulsbury, who was then living at 914 S. Dubuque Street, they did not live for long at that address. By the time of the 1930 federal census, taken in April 1930, they were living at 514 S. Linn Street in Iowa City. In November 1933, Aljoe Saulsbury was convicted of assault with intent to commit manslaughter, and was in and out of jail for three years and they divorced by 1936. Tate began renting rooms to black male students during the marriage and by 1938 she had married Junious Tate and they bought the house at 914 S. Dubuque Street but did not have it paid off until 1962. They named the house Tate Arms and they marketed it heavily to black male university students and operated it as a rooming house until the early 1960's. In 1954 Elizabeth Tate also began working as a clinical technician in the University Cardiovascular Lab. In 1961 the house was no longer a rooming house and soon after Elizabeth and Junious divorced. While they were married they adopted a daughter. Neither of the Tates lived in the house after 1964 and by 1970 the house was vacant and it was sold in 1979. Elizabeth Tate was active in Iowa City for civil rights and the theater. Both Charles Alberts, who was able to have a house built to serve as a rooming house for African American residents, and Elizabeth Tate with her connections to civil rights are what make this house eligible for the National Register under Criterion B (important persons) as well as Criterion A (event). The house does suffer from issues of integrity on the interior but for a National Register nomination it needs to have some semblance of integrity in the seven aspects that are discussed in the beginning of the nomination and it does meet those aspects. The importance lies in the relationship to the event of the issues with African American student housing in Iowa City during this de facto desegregation and the individuals Charles Alberts and Elizabeth Tate. MOTION: Agran moved to recommend the Tate Arms at 914 S. Dubuque Street is eligible for listing in the National Register of Historic Places in criterion category A and B at the local level and meets the criteria for both significance and integrity. DeGraw seconded the motion. The motion carried on a vote of 9-0 (Shope absent). HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 6 of 14 CERTIFICATE OF APPROPRIATENESS — CONSENT AGENDA: 317 E. Fairchild Street. Bristow said there did not need to be discussion for this item. Bristow said the consent agenda works by having Commission members read the material and then vote on a motion. She asked if anyone had questions about the project. MOTION: Kuenzli moved to approve a certificate of appropriateness for the installation of solar panels on the garage at 317 E. Fairchild Street as presented in the application. Agran seconded the motion. The motion carried on a vote of 9-0 (Shope absent). 1120 Sheridan Avenue. Bristow asked if anyone had questions about the project, if none they can vote on a motion. MOTION: Agran moved to approve a certificate of appropriateness for the installation of solar panels on the garage at 1120 Sheridan Avenue as presented in the application. Karr seconded the motion. The motion carried on a vote of 9-0 (Shope absent). 519 N. Johnson Street. Bristow asked if anyone had questions about the project, if none they can vote on a motion. MOTION: Karr moved to approve a certificate of appropriateness for the project at 519 N. Johnson Street as presented in the application. Kuenzli seconded the motion. The motion carried on a vote of 9-0 (Shope absent). CERTIFICATE OF APPROPRIATENESS 628 S. Lucas Street Boyd outlined the Commission guidelines that state before a Certificate of Appropriateness for demolition will be approved for a primary building the Historic Preservation Commission must approve the Certificate of Appropriateness for the building that will replace the one being demolished. If the demolition will not be approved, then they do not need to discuss the new building. Bristow began the staff report noting this house is in the Governor -Lucas Street Conservation District, the far southern end of Lucas Street. She stated some of the houses in this area don't have site inventory forms which is what the Commission usually looks at to determine what the historic context is. Since the house at 628 S. Lucas Street does not have a site inventory form, staff used a notable historian (who is a consultant on a different project) for information. HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 7 of 14 This house is a one-story gable front and wing house, which was a style built in Iowa City between 1850 and 1870. Some of the interior door trim and the front door with transom and sidelight date from 1870s millwork catalogues. It is likely the house dates from the 1870s. The house has been altered, originally it had both a front and rear open porch, the front porch was altered in the 1920s and enlarged. The 1933 Sanborn Fire Insurance Map shows the rear porch as already filled in therefore that alteration happened very early on. The back of the house is covered in asphalt shingle siding, and it is unclear what is underneath. The soffit eave area and frieze board along the top of the wall is likely original, some of the window trim could be original but could also be from the 1920s remodel, it would have had a wood shingle roof originally and now has a metal roof (also likely form the 1920s remodel) and there is no evidence that that window pattering has changed. The front porch construction is not original and has also been covered in asphalt shingle siding which was then painted white. With regards to the interior, Bristow noted the finishes are conducive to the 1870s construction. Some of the deterioration discussed in the application is flooring, damage to plastered walls, probably from water from the windows. The basement is made of a brick foundation, the north foundation wall is deteriorated and the wall above it is out of plumb, it is noticeable more from the outside of the house. Bristow also showed evidence of termite damage in the basement on a beam that runs parallel to the floor joist, so its purpose is to provide support to an interior wall above, it has been penetrated by wiring and eaten heavily by termites. The area underneath the enclosed rear porch is most concerning with some of the concrete pulling away as well as the asphalt siding deteriorating from the sun. The original foundation wall had been removed and relocated at the perimeter of the enclosed porch. The other houses in area are bungalows and some two story four square houses all of which are covered in synthetic siding. There was a house next to the subject property that burnt down in 2015 and has been removed. Bristow said that the existing condition of the house includes: There are some original materials they can see but they cannot see what is under the siding. There are interior issues and structural issues with the house. It is up to the Commission to decide if they found the house to be structurally unsound and irretrievable. If this house, because it is in a conservation district, is a contributing structure, it must be found as structurally unsound and irretrievable to remove it. If it was noncontributing or non -historic the Commission would evaluative its historic integrity and historic character. If this house was in a historic district instead of a conservation district it might not be contributing anymore because of the fact it has had so many exterior alterations to it. Kuenzli asked about the examination that was done of the structure of the house and if it was done at the request of the owners, the people who want to demolish it. Bristow confirmed that was correct, she went through the house with the owners and then let them know they would also need a structural assessment from a structural engineer which they did and provided the letter as part of the application. Bristow noted the house is currently a duplex and has a rental permit, if it were to stay here and be remodeled it could continue as a rental, if it is demolished it loses its rental permit and must become an owner -occupied property. DeGraw asked if there were other homes in the 1870 time period in the area. Bristow is unsure, this end of Lucas Street does not have a lot of integrity left. There may be one brick home closer to Burlington on Governor Street that may be from before 1870 but most of homes in the area are from the 1890s and the bungalow period of the 1920s. HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 8 of 14 Boyd opened the public hearing. Jim Jacob the structural engineer with VJ Engineering that reviewed this house for the owners and finds the house to be in extremely poor construction. The north wall, the south wall, the north foundation wall are all nearing collapse state, the termite damage or wood destroying insects have infested a lot of the wood frames in the first floor, it is unknown to what extent on the upper levels. The chimney of the house is basically supported by the roof structure because it is built at such a severe angle and there is no way mortar can support a chimney built at that angle. Burford asked if Jacob made any additional studies of underneath the siding. Jacob is convinced it is a lap siding but he did not tear off any finishes other than what was already exposed and he does not believe it is brick. DeGraw asked if there were lots of old houses with wall problems and can owners have the walls rebuilt so the house could be used thereafter. Jacob said in this case the floor framing that supports the wall, the foundation wall, everything is at the end of its life, there is nothing to support going forward off of. The foundations walls would have to be rebuilt, the first floor structure would have to be rebuilt, and new walls cannot be built on top of materials that are completely denigrated. Boyd stated the structurally unsound part is clear from Jacob's report, he is unsure of the irretrievable part. Jacob reiterated you cannot rebuild on something that does not have a sound base. Bristow noted in her review of the basement it is wet, there is structural damage, there are insect infestations, and something very incorrect happened in the corner where the porch was enclosed. The wall itself is to some degree intact but the floor joists have damage from insects or water. Kuenzli asked about the rental permit and if the owner has been cited for any of these issues on the rental permit, or does it pass rental inspection. Bristow is unsure of any citations but if it has an active rental permit it must have passed inspections. DeGraw asked for an estimate of how much time it takes for this type of damage to get to this state of disrepair. Jacob said it takes a long time, at least 30 years. Bristow added she found an inspector's note from 1973 that stated the house was in poor condition inside and out at that time. Paul Weldon bought the property next door and this came with it as a package deal, it was rented and they planned on working on the house to make improvements. Once the renters moved out they were able to view the property more closely and decide what they were going to do with it and this is where they ended up. Boyd closed the public hearing. Agran discussed the other two house demolition applications he had been a part of in the past. One on Ronalds Street where the big issue was cat urine but the house was structurally sound. In that case the roof and floor framing was undersized, as similar to this case, but that is the case in almost every older home. The demolition permit for the house on Ronalds Street was HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 9 of 14 denied. The other house was east of Dodge Street and the only thing that was left original on that house was the framing, so it may be changed to non-contributing. Agran noted he struggles with demolition applications and deciding if something is irrevocably damaged. Sometimes the repairs may be a lot of work, but so is tearing down and building a whole new house. Burford noted the house she lives in had tremendous termite damage when they purchased it but the interior integrity of the house existed for the most part. She noted when there is termite damage the entire house has to be checked and exposed, it is not confined to one space, it is a major undertaking and she is unsure if this property has enough internal integrity to justify the enormous expense. Builta noted the Commission is not to discuss the expense, but it is hard not to think of it, and he struggles with going against what a structural engineer recommends and telling a homeowner what to do. Builta asked about garages. Boyd said that is a different standard. Builta asked why. Bristow noted there is a different value for the primary structure versus the outbuilding so the primary structure is what is contributing to the neighborhood. DeGraw noted this case is difficult because it is a contributing structure and looking at this case she has two immediate thoughts. First in the case of the cottage Argan was discussing that was deemed not worth saving by experts but the adjacent neighbors bought it, slaved on it, and brought it back and it is now a darling cottage and quite functional and being used. The other thought is this is a case of a house being victim of poor stewardship over the years and to agree to demolish it may encourage property owners to rent properties to the point of disrepair and tear it down. Kuenzli asked if one were to approach rebuilding the foundation if at the stage of elevating the house is the wall that is buckling at risk of failing. Bristow said anytime one was to lift a house, whether moving it or working on the foundation, there is always the element of risk because there may be a structural issue that is unknown. For example, when discussing the insect damage and not knowing if it continues in the upper floor walls and it could cause problems. Pitzen said the house is not level in several places so even if the foundation is redone and made level there will be a lot of stress with settling into its former condition. It may be too much stress. Boyd stated he is inclined to deny the application for two reasons. One because it is a contributing property and two while the house may be irretrievable he does not feel they have that evidence at this time. He also agrees this will encourage disinvestment in historical properties so they can say it is irretrievable. Agran looks at preservation of these neighborhoods relying on stability of these neighborhoods and with the change in the rental permit process this house, currently a rental, would be replaced with an owner -occupied home and that would contribute to the neighborhood in a healthy way. Kuenzli agrees, she feels it is important to look at preserving communities and not just individual structures. HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 10 of 14 Builta agrees and since the current owner has only had the property since January they are not responsible for the deterioration and will move into the neighborhood and not be renting. Bristow reminded the Commission their charge is to decide if this particular house is structurally unsound and irretrievable. The question of preserving neighborhoods, the Commission is doing that one house at a time because the neighborhood is made up of individual properties that have their historic character or not. Burford agreed that not knowing what is underneath the asphalt siding, not knowing how far up the insect damage extends, she is not sure there is enough information to know if it is structurally unsound. Clore noted they will not be able to get all that information unless the structure is torn down or taken apart and exposed so they have to make a decision as to what is known at this point. Boyd said he is comfortable stating he doesn't feel they have enough evidence. Pitzen said there has to be a way to remove some of the siding to see what is underneath without too much effort. Builta discussed the chimney as it is one aspect to the reason as to why the structure is unsound, if there was a permit filed to move the chimney he assumes it would be considered noncontributing. Bristow said it's not an ornamental chimney or a prominent chimney so if an application was filed to take the chimney down given it is at a precarious angle it could be considered by the Commission as an individual application. Boyd took an informal poll of the Commission on their thoughts at this time for tentative approval or denial. Bristow said a deferral to the next meeting is possible but they would need to clarify what information is needed by the next meeting. DeGraw asked about the interior spaces, are the floors, and doors and moldings intact. Bristow said some of the walls have original plaster, some have original damaged plaster, some of the floors are covered, there is asbestos in some of the floors so it would be costly to remove to see what is under them. During one of the remodels a bathroom was created awkwardly in the front parlor of the house. In the back, the porch floor is raised slightly above the main floor of the house, so it is in a variety of states. Many of the window sashes are original, none of the storms are original, the window condition was varied, some were operable, but most were not. Agran said he would be more comfortable making a decision if the Commission visited the property. Bristow discussed the complicating factors of arranging such a visit but could discuss with the City Attorney holding a special meeting that was just a field trip to this property. The public would also be invited. Kuenzli asked if this house were to be demolished, there would be two vacant lots and that could be large enough for a bigger structure (multifamily) — is that a possibility? Bristow said the process is if the Commission agrees to the demolition they would then discuss the proposed new construction for the site and the Commission has to approve the new construction. The process is set up to protect from something else being built on the site, the new construction that is approved by the Commission is all that can be built there. HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 11 of 14 Boyd asked the Commission if any one wishes to defer and if so what additional information would they need to aid them in making a decision at the next meeting. Buford said she would like to have more evidence in areas where there is moisture to see if the areas are infested by insects or not. Boyd noted if it is termites the moisture will not affect them, they are not attracted to moisture. Bristow asked the applicant (Paul Weldon) his thoughts on getting more evidence on the condition of the house. Weldon said it is possible, but he would have to know what exactly they are looking for. He added if they were to try to repair the house when finished there would be nothing left of the house that is historical. Kuenzli noted she defers to the two builders on the Commission and their expertise. If they agree it is best to demolish the house she concurs, however still feels this is rewarding bad stewardship of a property. Boyd moved forward to discuss the new construction project at 628 S. Lucas Street. Bristow showed photos of some of the neighboring properties, many of which are bungalows, staff has been working with the property owner on the proposed new construction. The applicant is proposing to build a house that is 50' long by 30' wide and Bristow showed an image of the proposed home elevations. It will be Craftsman Bungalow style house which is an appropriate style for this neighborhood, it is one story and any structure from one to one-and-a- half stories is appropriate in this neighborhood. The house would have double hung windows that are metal clad in a divided light pattern to work with the Craftsman Bungalow, the front door would be appropriate with the style as well, the siding would be either a smooth wood or smooth cement board lap siding with a cement board shake shingle siding in the gable ends. The porch would not have a railing as it would be less than 30" above grade, it would have square wooden columns and there would be an asphalt shingle roof with open soffits and 2' overhang. The basement will have egress windows as required by Code and will be designed with the possibility of a future bedroom and bathroom. Bristow reviewed the interior floor plan of the first floor. She noted the application also has a possibility for a garage, there is not currently a garage on the property and therefore they would not require a garage be built at this time, but it could be added in the future. Bristow noted this new house would only be slightly larger than the existing structure, the existing house is about 1078 square feet and the new one is just over 1300 square feet. The new house will set back slightly further than the existing house and it would only extend a little further into the lot than the existing house. Staff feels the new plans for the property are appropriate. Kuenzli asked about the metal clad windows and if the guidelines allow for those. Bristow said the guidelines do, there is language that the metal clad wood windows are allowed so long as they can be painted and the sashes should be black because it is less likely they will be painted over time. MOTION: Builta moved to approve a certificate of appropriateness for the new construction project at 628 S. Lucas Street as presented in the application with the following conditions: HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 12 of 14 Garage overhead doors are approved by staff. Clore seconded the motion. The motion carried on a vote of 9-0 (Shope absent). MOTION: Karr moved to approve a certificate of appropriateness for the demolition of 628 S. Lucas Street. Builta seconded the motion. The motion carried on a vote of 7-2 (Boyd and DeGraw dissenting, Shope absent). REQUEST FOR COMMENT ON REPLACEMENT ANTENNAS ON 102 S. CLINTON STREET (JOHNSON COUNTY SAVINGS BANK): Bristow said this comes before the Commission when someone wants to do something that could impact a National Register property and it becomes a Section 106 review. Per Bristow's memo in the agenda packet she has requested more information regarding the review from the applicant and has not yet received that information. Due to not receiving the information requested (the height of the existing antenna, integrity of roof of the bank, etc.) Bristow suggests the Commission just comment they did not receive sufficient information to review. Boyd concurred and noted his concern is the height of the current antenna, is the new antenna triple in size, half in size. He agrees they need more information before they can do a correct review. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect — Chair and Staff review: 624 N. Gilbert Street. Bristow stated this was approval to repair the original six -over -six windows and the brick stucco coated foundation. Minor Review —Staff Review: 404 Brown Street. Bristow noted this is a minor review because it is in a new construction addition part of the house, not in the historic part of the house, they are changing a window size and actually matching the windows on the front of the house which was found to be appropriate by staff. 755 Oakland Avenue. Bristow noted this application was non-contributing because the porch is enclosed and also has ramps. The ramps are to be removed and new entry and stairs will be installed on both the side and front locations. Intermediate Review — Chair and Staff review: HISTORIC PRESERVATION COMMISSION September 13, 2018 Page 13 of 14 1025 Burlington Street This application was a garage demolition and new construction that came before the Commission previously, and the applicant has requested some minor changes. They had six windows on the exterior of the garage but they have a fence that runs along the one side of the garage so Staff allowed the applicant to not put windows on that side. Additionally, due to proximity of the neighbor's garage a window will be on the north end of one side of the garage but not the south side. CONSIDERATION OF MINUTES FOR AUGUST 9, 2018: MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's August 9, 2018 meeting, as written. Karr seconded the motion. The motion carried on a vote of 9-0 (Shope absent). CONSIDERATION OF MINUTES FOR AUGUST 23, 2018: MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's August 23, 2018 meeting, as written. Kuenzli seconded the motion. The motion carried on a vote of 9-0 (Shope absent). COMMISSION INFORMATION AND DISCUSSION: Historical Preservation Award Subcommittee. Bristow noted they need to create a subcommittee for the Historical Preservation Awards, should be three to four members. Volunteer members are: Boyd, Kuenzli and Karr. Update of Transfer of Development Rights. Bristow stated City Council did asked the Planning Staff to go ahead and write a new policy and it will be presented at the October meeting. Boyd noted there is more information regarding this in this week's Council packet if people are interested in reading ahead. ADJOURNMENT: Agran moved to adjourn, Clore seconded the motion. The meeting was adjourned at 7:40 p.m. Minutes submitted by Rebecca Kick HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2018 KEY: X = Present 0 = Absent O/E = Absent/Excused --- = Not a Member TERM 10/12 11/9 12/14 1/11 2/8 3/8 4/12 5110 6/14 7/12 8/9 8/23 9/13 NAME EXP. AGRAN, THOMAS 6/30/20 X X X X X X X X X O/E X X X BAKER, ESTHER 6/30/18 X X X X X X X X X — — — BOYD, KEVIN 6/30/20 X X X X X X X X X X X X X BUILTA, ZACH 6/30/19 X X X X O/E X X X X X X X X BURFORD, HELEN 6/30/21 — -- — — -- -- -- -- X X 0/E X CLORE, GOSIA 6/30/20 X X 0/E O/E X O/E X X X X O/E O/E X DEGRAW, SHARON 6/30/19 X X O/E X X X X X X X O/E X X KARR, G. T. 6/30/20 X X X X X X X X X 0/E X X X KUENZLI, CECILE 6/30/19 O/E X X X X X X X X O/E X X MICHAUD, PAM 6/30/18 X X X X X X X X — — PITZEN, QUENTIN 6/30/21 -- -- -- -- -- -- — -- X X X X SHOPE, LEE 6130/21 — — X X X O/E SWAIM, GINALIE 6/30/18 X O/E X X X X X X X — WAGNER, FRANK 6/30/18 X X O/E O/E X X X X X — KEY: X = Present 0 = Absent O/E = Absent/Excused --- = Not a Member IP21 IOWA CITY PARKS & RECREATION COMMISSION MINUTES PRELIMINARY SEPTEMBER 12, 2018 RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, Steve Bird, Wayne Fen, Cara Hamann, Lucie Laurian, Ben Russell, Angie Smith, Jamie Venzon, Joe Younker Members Absent: None Staff Present: Zac Hall, Juli Seydell Johnson, Lyndsey Kent Others Present: Dave Moore, Ellen Sweet, John Thomas CALL TO ORDER Chairman Younker called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Moved by Bentler, seconded by Fett, to approve the August 8, 2018 minutes as written. Passed 9-0. STAFF INTRODUCTION — JULI SEYDELL JOHNSON: Seydell Johnson introduced Lyndsey Kent, new Parks and Recreation staff member, to the Commission. Kent fills the position of Program Supervisor for Communications and Special Event Planning. Kent was previously employed as Director of Sales for Think Iowa City Convention and Visitors Bureau. She is a 2014 University of Iowa graduate who is originally from northwest Iowa near Okoboji. Kent worked on several event committees including the Coralville and Iowa City RAGBRAI committees, Fryfest, other cycling events and large scale athletic events for the University of Iowa. Commission welcomed Kent to the department. PUBLIC DISCUSSION None REVIEW CITY EAB RESPONSE PRESENTATION — JULI SEYDELL JOHNSON/ZAC HALL Seydell Johnson announced that she and Hall would be sharing the same presentation that was recently presented to the City Council. This presentation will include the basics of Emerald Ash Borer as well as the City's response plan. Seydell Johnson pointed out that staff will not be clear cutting ash trees from any Iowa City neighborhoods. The criteria for removing a tree include those that present a public safety hazard, those that show a decline in condition due to disease or infestation, those that have sustained storm damage, and those that need to be removed for public improvement projects. Hall gave a brief history explaining how tree species selection had been done in the past. He explained that it was commonplace to choose the same type of tree to provide a symmetrical shade canopy over urban PARKS AND RECREATION COMMISSION September 12, 2018 Page 2 of 6 streets. This process proved to be a mistake. He gave the example of planting only elm trees in urban areas prior to 1950. When Dutch Elm disease hit, millions of trees were wiped out by this infestation between 1950-1970. The ash tree then became the tree of choice. The same outcome is again occurring with the Emerald Ash Borer infestation. Seydell Johnson and Hall both expressed the importance of selecting a diverse species when replanting to prevent an overall desecration of so many trees. Hall explained how the Emerald ash borer is a green beetle that is native to northeastern Asia and feeds on all ash species. He further explained that the larvae burrow under a trees bark in the cambium layer which disrupts the delivery of nutrients to the tree. He noted that the EAB has no natural predators and that it is difficult to detect until it is too late. He said that infected trees will lose leaves outside of the fall season. He stated that a stressed tree will show new growth at the midlevel which causes much confusion. He showed many examples of infected trees in the urban areas of Iowa City. He went on to discuss treatment options. He said information from the Iowa State Extension Office states that chemicals can be used as a preventative treatment, however, an already infested tree will not recover with the use of chemical treatments. Therefore, it is the States recommendation that only those trees that are healthy be treated. Laurian asked if some of these trees that are in the photos that Hall shared in his presentation should have been treated a year ago. Seydell Johnson explained that with the everchanging research, staff didn't have the same treatment options a year ago. The plan to date has been to monitor and to take out the compromised trees and replace with another species. Hall said it is an overall agreement that treating ash trees only delays the process and it not a preventative measure. Staff has been directed by the City Council to take an inventory of specific neighborhoods in Iowa City that are heavily populated with ash trees to determine which trees are good candidates for treatment. Hall noted a tree inventory that was completed between 2016-2018 shows there to be approximately 3500 ash trees in Iowa City with 400 of those trees being healthy enough for treatment. This does not include trees in property owner's yards. Laurian asked why only 400. Hall explained that a tree needs to be between 9" — 35" in diameter to be approved for treatment. Trees larger than 35" in diameter are at the end of their lifecycle. He further explained that it is necessary for the chemicals to reach the tips of the branches and in a tree of this size, it will not happen. Hall shared that some concerns treating the trees include the use of city resources, the environmental impact on pollinators and other species, and treatment requires a long-term commitment as it must be done every two years. He also noted that the City of Iowa City currently has a "Limited Chemical Use in Parks" policy. Seydell Johnson explained the staff s notification policy when it becomes necessary to remove a tree. This process includes notifying the property owner (this does not include the rental occupant) prior to removal unless the tree is deemed a safety hazard in which case it must be removed immediately. Notification is done in person, by phone or by letter. A timeline for removal is shared with the property owner along with options for a replacement tree. Hall shared more information regarding the Iowa City tree inventory process and outcome. He explained that a tree inventory is the basis used for an urban tree management plan. Tree inventory data includes location, size, type of tree, environmental impact and a classification of condition based upon the tree condition on the day of the survey. He noted that a physical inventory of trees was done between November 2016 and July of 2018. There are 40,0000 existing trees in Iowa City with 5000 priority planting locations. Seydell Johnson stressed that staff understands the impact of removing trees, that they too find it an emotional outcome, and that a tree will always be replaced when possible. She also noted that while staff is very concerned about the effects of EAB, they are also concerned about other diseases expected to affect other tree species in the future. She noted that staff from the Iowa Department of Agriculture complemented Iowa City Staff for their awareness, education and proactive means to address current and future issues. PARKS AND RECREATION COMMISSION September 12, 2018 Page 3 of 6 Laurian asked if the tree inventory maps would be available online. Hall said they will be posted by the end of this year. Laurian noted that she has seen trees in other cities that are tagged for treatment or removal, and suggested that staff consider this as a way of notification in addition to the other means mentioned. Seydell Johnson stated that staff are currently in the process of looking at the 400 trees that are deemed appropriate for treatment. While the best time to treat would have been a few months ago, staff will move quickly to evaluate trees before they lose their leaves. Venzon asked when the ideal time is to treat the trees. Hall said that while treatment can be done in the fall, it is best done in spring. Staff will report their findings to City Council in October. Dave Moore, member of the audience, addressed the staff with questions. He asked if there is a cost calculator built into the tree inventory program that compares the cost of treating trees vs. cutting them down. Seydell Johnson explained that it is not always a matter of treatment vs. taking down a tree. Even with treatment, the tree will likely have to come down at some point. Moore asked if the City has yet treated any trees. Seydell Johnson said that no treatment has been done to date due to the City's chemical use policy. She further explained that the policy will have to be revised prior to any treatment. Moore pointed out that while new growth is a sign of infestation, that it could simply be a sign of an aging tree that is not infected. Laurian asked if more healthy trees beyond the 400 already identified are found, can staff add those to the list of trees to treat. Seydell Johnson said that it is possible. Moore addressed the comment earlier stated by Hall that treatment will only delay the necessity of taking down a tree, asking if there is any confirmation of that statement. Hall said it is an overall agreement of many tree experts. Moore suggested he speak with someone in Coralville as they may have a different opinion. Hall stated he will reach out to staff in Coralville. Moore also wanted to point out that there will be a cost to the City whether a tree is treated or removed. Moore asked if staff knew if the 3000 trees that were treated in Grand Rapids, were any of those treated. Hall is working to clarify that. FORMATION OF TREE COMMITTEE — JULI SEYDELL JOHNSON Seydell Johnson announced that she has been directed by Council to form a subcommittee who will focus on the EAB issue. This committee will serve as an advisory board to the Parks & Recreation Commission and all meetings will be open to the public. The committee will follow open meeting laws. This committee will review the work plan of the Forestry Division, will track related metrics of the tree plan and climate action plan, as well as assist with educational efforts provided to residents. The committee will also assist in planning an Arbor Day celebration. A request was made to have two representatives from the Commission volunteer to be a part of this committee. Laurian and Bentler volunteered. PLAYGROUND SURFACES — ZAC HALL This topic has been tabled as staff is still waiting on information from the school district REPORT ON ITEMS FROM CITY STAFF Parks & Recreation Director — Juli Seydell Johnson: • Staffine: The interview process has begun to replace Chad Dyson in the Recreation Superintendent position. PARKS AND RECREATION COMMISSION September 12, 2018 Page 4 of 6 Projects: Seydell Johnson reported that the Happy Hollow and Creekside park projects are moving forward. A planning meeting for the possible development of a park in the Camp Cardinal area is scheduled immediately following tonight's commission meeting. Preliminary meetings to discuss the Willow Creek playground and shelter will be scheduled soon. She also announced that Hitchcock Design Group will be present at the next Commission meeting to give an update on the City Park plan. Parks Division Superintendent — Zac Hall: • Hall noted that approximately two-thirds of the parks temporary staff have ended their seasonal employment. Staff continues to be quite busy with the growing season not yet over. CHAIItS REPORT: No report. COMMISSION TIME/SUGGESTIONS FOR FUTURE ATENDA ITEMS Laurian said she would like more information on how the tree treatment will affect the pollinator population. Bentler thanked staff for tonight's presentation on EAB. She also stated that she loves the current no chemical use policy that the City has in place and suggested that the language be very specific when changing it to allow for ash tree treatment. Hamann asked if there are any updates to the Creekside Park timeline. Seydell Johnson said that American Concrete is on board to complete the project, however, they have not yet started. Hamann said she noticed that some of the playground equipment has been removed. Seydell Johnson said it was removed due to safety concerns. She also noted that the new equipment has been delivered and that installation will begin this fall with a completion date of early spring 2019. ADJOURNMENT: Moved by Hamann, seconded by Venzon, to adjourn the meeting at 6:24 p.m. Motion passed 9-0. PARKS AND RECREATION COMMISSION September 12, 2016 Page 5 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD KEY: X = Present O = Absent O/E = Absent/Excused NAME ,r. a0 00 00 00 N 00 M NtV 7 en .�-� 0000 N TERM o � N . .. EXPIRES Suzanne 1/1/17 X X X O/E X X O/E NM X X X X Bender Steve Bird 1/1/22 * * * X X O/E X NM X X X X Larry Brown 1/1/18 X X X Clay 1/1/18 X X X Claussen Wayne Fett 1/1/19 X O/E X X O/E X X NM X O/E X X Cara 1/1/20 X O/E X X X X X NM X X O/E X Hamann Lucie 1/1/10 O/E O/E X X X O/E X NM X O/E O/E X Laurian Ben Russell 1/1/22 * * * X O/E X X NM X X X X Angie Smith 1/1/18 O/E X X X X O/E X NM X X O/E X Jamie 1/1/20 X O/E X O/E X O/E X NM X X X X Venzon Joe Younker 1/1/20 X X O/E X X X X NM X X X X NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time